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HomeMy WebLinkAboutApproved Minutes - 1992-12-10 PM • • East End Development Committee Minutes December 10, 1992 CALL TO ORDER The meeting of the East End Development Committee was called to order by Chair Doug Oliphant at 7:00 p.m. in the Human Resources Conference Room located in Lake Oswego City Hall. H. ROLL CALL Present: Chair Doug Oliphant, and East End Development Committee Members, Kris Clancy, Randy Miller and Steve Straus; Chamber of Commerce Liaison Kevin Costello; and Redevelopment Director Ted Schneider. Excused: East End Development Committee Member John Baines; LORA Executive Director Doug Schmitz. Others in Attendance: Rob Barrentine (architect); Richard Ditter and Joe and Lori Hawes (East End property owners); Susan Noack (consultant). III. MINUTES OF NOVEMBER 12, 1992 A. Re lar Session Ted Schneider informed the Committee that an amendment to the Regular Session Minutes needed to be made in order to reflect that due to information received during Executive Session, the purchase of Tax Lot 7500 on Block 138 was approved. Kris Clancy pointed out that her name was misspelled in Section II. ROLL CALL. Kris Clancy also requested for a consistency when using her name with other members of the Committee. In Section IV. B,her name was referenced as "John Baines and Ms. Clancy" and she would prefer it written either as John Baines and Kris Clancy or Mr. Baines and Mrs. Clancy. Kris Clancy MOVED that the Minutes of the East End Development Committee meeting of November 12, 1992, be approved as amended. The motion was SECONDED by Randy Miller. All Committee members present were in favor and the motion was CARRIED. B. Executive Session With no additions or corrections to be made, Kris Clancy MOVED that the Executive Session Minutes of the East End Development Committee of November 12, 1992, be approved. The motion was SECONDED by Randy Miller. All Committee members present were in favor and the motion was CARRIED. IV. REPORTS A. Block 138 Acquisitions Ted Schneider reported that he has or is getting the appraisals on the remaining properties to be acquired. 12.10.92 EDC Minutes Page 1 of 6 • • Ted Schneider reported that PDC's Real Estate consulting work is completed and the remaining properties are in the hands of our attorney (Don Stark) as well as the East State Street properties. PDC has no role in the acquisition portion of the East State Street properties, however, LORA will continue a contract with PDC for relocation on both Block 138 and the East State Street properties. The contract is currently in the process of being amended to reflect the additional relocation work and fees. Randy Miller told the Committee that they need to emphasize to the PDC Relocation staff that it should be a very high priority for them to relocate the East State Street tenants within Lake Oswego. Joe and Lori Hawes were in attendance at the meeting because they are interested in developing a Flashback Photo facility just north of the existing East State Street properties,but within the area being acquired by LORA for the City's Lake Oswego—Portland Trolley Station. Ted Schneider informed the Hawes that the decision to acquire the property will be official on December 17, 1992. Ted Schneider reported that the City Council decided to pursue the acquisition of the East State Street properties for transit related uses. In a separate agreement with Southern Pacific Railroad, the railroad will extend the track into the City so the trolley can come in. Some of the Hawes' frustration might be that all this was going on while the other part of City Hall was working with the Hawes. Kris Clancy asked the Hawes what stage they were in at the present time. Joe Hawes responded that they have completed engineer plans that the Building Department has reviewed and he is waiting to pick up building permits. The contractor was approved six weeks ago. All the conditions are met except for the one with the property owner that he has been working with since last summer and finally received notice on November 11 saying that he has now changed his mind. Joe Hawes said he has done everything and now all of a sudden the City comes in and takes it away. He felt it was veiled in secrecy. He told the Committee that he sees this situation as odd since the offices are located next to each other, why don't they communicate with one another. He told the Committee that the City liked his use for the property and the City agreed to work with him because the use fit the site. Kris Clancy asked Joe Hawes if he would give the Committee the opportunity at this time, since the Committee was unaware of it, to see what they can do to help. Joe Hawes welcomed the EDC's assistance and told the Committee that was part of his reason for attending the meeting. Chair Oliphant pointed out to Mr. Hawes that this issue is a City Council generated issue and it really hasn't been assigned to EDC yet. Rob Barrentine sympathized with the Hawes. It seemed to him that the EDC should be concerned about an even larger issue which is that a plan is in place and the Planning Department failed to recognize that it existed. 12.10.92 EDC Minutes Page 2 of 6 • • Chair Oliphant told the Committee that this project is why he and John Baines met with the Mayor and the City Manager. Chair Oliphant told the Committee he hoped that the meeting was successful in conveying that in the future the EDC needs to be brought into the loop faster on projects involving the East End. Chair Oliphant told the Committee the EDC's role is very specifically defined. Steve Straus asked Joe Hawes what he thought about his Flashback Photo business being placed a little further down the street. Steve Straus thought that perhaps people would take pictures while they rode the trolley and then take their film to Flashback for developing. Joe Hawes thought the idea had potential. B. Fire Station Design Ted Schneider reported that the new drawings were presented to LORA at their December 8 meeting. LORA rejected the new drawings on the grounds that it didn't have roof overhangs, it just wasn't a good design and they didn't like the exterior. LORA Chair Schlenker appointed Heather Chrisman, Mary Puskas and Bill Holstein as a subcommittee of LORA to work with staff and the architect to articulate more clearly what their objections are so that the architect can respond to them. Ted Schneider reported to the Committee that all the delays to—date have put the project 17 weeks behind schedule. The fire station will not be completed in 1993 as originally planned. ACTION: To further discuss the fire station design with LORA, Kris Clancy will call Mary Puskas and Bill Holstein; Randy Miller will call Heather Chrisman; and Chair Oliphant will call LORA Chair Schlenker. Rob Barrentine told the Committee he is willing to offer his professional expertise to the subcommittee when they meet to discuss the design. ACTION: Chair Oliphant will contact the subcommittee and ask if he and Rob Barrentine could attend a meeting. Steve Straus told the Committee he thinks the architects should continue working on the drawings until they get the elevations right. He suggested the EDC visit Reed College and look at their new library, which is very similar in design to the fire station. After Committee discussion of the fire station drawings, Kris Clancy MOVED that EDC continue communication with LORA and the subcommittee on the fire station design so that there are no more delays, and then come to a conclusion that should meet the needs of everybody involved. The motion was SECONDED by Randy Miller. All Committee members present were in agreement and the motion was CARRIED. The Committee accepted the design in its basic format, but agreed that it needed modifications. In response to the question, Rob Barrentine told the Committee that he would discourage fast—tracking a project of this size. 12.10.92 EDC Minutes Page 3 of 6 • C. Der or strvtton Street Ipnpro eme t Project Ted Schneider reported that four lanes are open and will be kept open until after Christmas. The work will continue that won't involve closing the lanes during this time. Steve Straus expressed his feelings to the Committee about the traffic diverter on B Avenue. He feels it's a bad reflection on the EDC and the Project. Ted Schneider told the Committee that the Police responded to complaints from the First Addition Neighborhood by putting that barricade up. D. Water Snorts Center Ted Schneider reported that all of the floats are on site and all the pilings are in. The ramps are being installed today. The platform is poured; the ramp on the Amphitheater is made. February 1993 is the expected completion date. The City's Parks and Recreation Department will handle the opening ceremonies. E. PayLess/Design Guidelines for East End Chair Oliphant told the Committee he had one frustration with the December 10 article in the Lake Oswego Review: he wanted the article to clearly state that we maintain control of the project and PayLess doesn't play a role in what and how things were going to be done. Randy Miller told the Committee this has been a very successful effort so far in developing the partnership,and it's going to be very important to maintain the relationship with PayLess. He told the Committee that despite what our objective is, PayLess put a significant amount of money into the project and they are going to end up having some say and we will have to recognize that and work around it. He further told the Committee that we will have to recognize what it is that they need and help them achieve their objectives. Ted Schneider told the Committee that one of the first things to do is to hold presentations to various groups about what we're trying to accomplish, hopefully to diffuse any misunderstandings and to set that tone about "we're in this together; we didn't sell anything to PayLess." He has scheduled several presentations already and will provide the Committee members with a schedule of the presentations. Ted Schneider told the Committee that CCI was approached and asked to set up a meeting with First Addition, Old Town, Lakewood Bay and Evergreen neighborhoods, but the CCI Chair(Sid Bass) said the project was a commercial thing and he didn't think the neighborhoods would be affected. Ted Schneider suggested that EDC invite the four neighborhoods because he feels it is very critical to these neighborhoods as to what happens in the downtown. Randy Miller questioned the contract with George Crandall. He said we have a seven—day termination clause in it with PayLess. He wanted to know if the contract with George Crandall takes that into account; are we able to terminate that? Randy Miller said it needs to say that "in the event either party in this agreement terminates, LORA would have the ability to terminate the contract." Ted Schneider said he will include the new language in the contract with George Crandall. Ted Schneider asked the Committee if they were comfortable with PayLess, George Crandall and him making these presentations. 12.10.92 EDC Minutes Page 4 of 6 • • Kris Clancy wanted to know if PayLess had to be part of the presentations or can they just be there. Ted Schneider responded that the intent of having them there is so that they can say what their reason is for being involved in the project. Chair Oliphant told the Committee that they should try to attend the presentations if convenient. F. Property Accuisili1 n orkEast of State ti.prt Ted Schneider told the Committee that he will be meeting with the City Manager,City Attorney and Don Stark on December 16, 1992, to discuss these properties. G. Utility Underground Renort Ted Schneider reported that the Chamber of Commerce Board will consider the undergrounding proposal at their next meeting. Kevin Costello asked the Committee members to attend the meeting and help with the discussion. Chair Oliphant, Steve Straus and Kris Clancy will attend. Ted Schneider provided the Committee members with copies of the newly revised Utility Undergrounding Report, which reflects option 3—the option the EDC recommends. Kris Clancy gave Ted Schneider a copy of the recommendation received from the Chamber's Executive Board; she told him the recommendation still needs to be sent from the Board to the EDC. Ted Schneider read the recommendation to the Committee "The Land Use Committee recommends the Chamber's continued support but suggests the EDC, LORA and City Council provide revenue sources sufficient to complete the A Avenue improvements and undergrounding costs before enactment of the fee increase or commencement on undergrounding." Ted Schneider told the Committee he thought recommendation did not support the EDC recommendation. Kris Clancy informed the Committee that this is only a "recommendation" to the Board from the Land Use Committee. Kris Clancy further told the Committee that the recommendation supports undergrounding but with limitations. They are 100 percent behind the undergrounding but they're concerned that the public needs to see something and that's why they recommend completing A Avenue; the Chamber feels it would be a waste of money at this time to put money into the alleys. Kris Clancy said that they are saying they want a clarification of how the money is going to be organized and where the money is going. Kevin Costello told the Committee that"buyers buy what they see and not what it's going to be." Buyers will see A Avenue and they will be franchise taxed on this. Ted Schneider told the Committee they need to get it across to the Chamber that their main priority is to do the streets but at the same time, because we're already digging up the streets, we're going to do the undergrounding. 12.10.92 EDC Minutes Page 5 of 6 • Next,Ted Schneider distributed copies of the process for amending the existing franchise agreements from the City Attorney to the Committee for their information. V. A. cAst En j Slide Show—Draft Susan Noack presented the rough draft of the East End slide show to the Committee. Ted Schneider told the Committee the slide show will be a visual marketing tool to help us accomplish the goals and objectives of the Urban Design Plan. It is envisioned that within the various title slides there will be up—to—date slides of the projects in the East End. The format will be: Wh t is it ncw? What cqQuld it be like? and Hpw (lo we get there? It is anticipated that the slide show with dialogue should only take about 12-15 minutes. Chair Oliphant told the Committee he'd like to see more samples of what the East End could look like. Randy Miller suggested we get the "how it could look" photos from somewhere other than Portland so that it's new to people. B. 199'A Work Program —Draft Ted Schneider asked the Committee for their comments on the proposed work plan he provided each of them. Steve Straus said it was a good plan but he requested that utility undergrounding be put in as a top priority. Ted Schneider asked the Committee to get their comments back to him. The Work Program will be presented to LORA at the annual meeting in January 1993. VI. OTHER BUSINESS No other business. VII. ANNOUNCE DATE, TIME&PLACE OF NEXT MEETING The next meeting of the East End Development Committee will begin at 7:00 p.m. on January 7, 1993. The meeting will be held in the Human Resources Conference Room located on the first floor of City Hall. VIII. ADJOURNMENT There being no further business, the meeting of the East End Development Committee was adjourned by Chair Oliphant at 9:20 p.m. Respectfully submitted, Mary Jo E ans Recording Secretary 12,10.92 EDC Minutes Page 6 of 6