The URL can be used to link to this page

Home My WebLink AboutAgenda Packet - 2002-03-11 PM <4.0 1 1. "'IOs1/4 '4. � Parks and Recreation Department Team Sports Advisory Committee Meeting Monday,March 11,2002 -7 Human Resources Conference Room 1st Floor- City Hall 7:00 p.m. G AGENDA I. Roll Call II Approval of February 11, 2002 Minutes III Open Public Communications IV General Business A. Follow up on letter from Dave Powers on Field Projects - Gene B. Brian Lind letter regarding Goal Post at the Junior Highs - Review existing plan documents and decide on location C. Email address collection. D. Parks & Recreation Strategic Plan II. Agenda Items for Monday,April 8,2002 meeting Future meetings: May 13,June 10,July 8, August 12 VI. Adjourn P/boardcom/TSAC/Agendas/Feb2002Agenda LAKE OSWEGO *5=171sr. •+7 Form ,: 1�", f;•r "Our commitment u to achieve excellence in player development,teamwork and sportsmaruhip by providing the highest quality programs for Club members in a fun, challenging and safe environment," Mart 11,2002 Gene Mildren,Chair Team Sports Advisory Committee 7650 SW Beveland Street Tigard,OR 97223 Dear Gene, On behalf of the Lake Oswego Soccer Club, we would like to express our consents regarding the athletic field renovation projects. As a club with 3,200 kids that play soccer in our community,there are various questions concerning the field renovation issue. To begin, the expectations outlined in the City of Lake Oswego bond proposal stated that the overall quality of athletic playing fields would greatly improve. LOSC Is concerned that the City of LO compromised the quality of athletic fields based on a . . from Kay Kinyon. The city made a decision that"they did not ward any new sand based fields." The .. , ,,: .'. was based on the facts that sand-based fields require more water than regular fields; should have all grass clippings removed from the field, and require significant rest periods to mover from a season of play. Did anyone from the city speak with the University of Portland. lailleiboro School District, Tualatin Hills Reseation Department, etc, all al which have sand-based felds, to identify the cow in seating fields that wort" All of these examples have developed and maintained sated-based fields that worts. • As a mayor user of athletic fields, LOSC recognizes that adequate drainage and maintenance we an integral part of development. Based on the previous renovations,LOSC is concerned that we still have a problem on hand with respect to drainage and maintenance. At the conclusion of the Fall 2001 season,Westlake Park was suffering from the same drainage problem from two years ago. Therefore, the City of LO was forced to dose the fields. LOSC understands that there are mats associated with the development of athletic fields for drainage and maintenance. We understand that the city is scheduled to renovate Westrldge Elementary and Lake Grwe Elementary this year. Would It make sense to create one field that works,and develop the other the fdtowtng year? Please do not hesitate to contact us for any additional information. We look forward to discussing this issue with you in the near future. Thank you in advance for talong the time to review our concerns. Sirnerety, Gary Osterhage,Director of Coaching Stephen Studley.Head Coach Robert Zink, President Cc; Doug Schmitz, City Manager LAKE OSWEGO SOCCER CLUB •P.O. BOX 1372 • LAKE OSWEGO, OR 97035 • (503) 699-8879• FAX (503) 699-9082 CITY OF LAKE OSWEGO • Team Sports Advisory Committee ItApplications Please Complete in Black Ink or Type c-k • S C \�nc �� PERSONALDATA Name '��L (`C1 '°v TelephoneLc (IJX Address 4 f"v eflnil1 _ � n1Q2 OC C�l� Street City State Zip Years of Residence in Lake Oswego la Occupation U�.I�I S 0 If+I A-- Employer CNC?h Employer's Telephone c-Z Z //t / Employer's Address CG trv' _EDUCATIONAL BACKGROUND L, Ki k►, Act 1,1n:v 4 ru� 11� P OFESSIONAL Ori VOCATIONAL BACKGROUND (/)1'6-kVe INAi . .&'f:. A-d 11111 • PRIG CIVIC A IVITIE iffi''� P(I .l c u r'C (C4 P! e_ . � , v o sk 4 ( (tOaO1A _ WOULD YOU LIISE TO SERVE ON SAC? r1 Asse.) .24.14m SVSIGNED DATE J 1 l l(1 7 — RETURN THIS APILICATION TO: CITY OF LAKE OSWEGO,RECREATION SUPERINTENDENT'S OFFICE,380 A AVENUE,PO BOX 369,LAKE OSWEGO OR 97034 IT IS STRONGLY RECOMMENDED THAT YOU ATTEND A MEETING OF TSAC BEFORE YOU SUBMIT YOUR APPLICATION. Please use the other side of this application if necessary. • o1-u►xa oy O 1000- „") atEGOO • CITY MANAGER'S OFFICE 13 February 2002 Gene Mildren, Chair Team Sports Advisory Committee 7650 SW Beveland Street Tigard OR 97223 Dear Gene, Attached is a memorandum from Chris Jordan,Assistant City Manager,addressing two points raised by Mr. Dave Powers in his correspondence, dated 31 January 2002. While Mr. Powers' correspondence is addressed to the Mayor, Members of the City Council and me,we have not had the courtesy of receiving a copy directly from Mr. Powers,but did obtain a copy following the dissemination of his document to the Team Sports • Advisory Committee on Monday, 11 February. In the attached document, Mr.Jordan recounts the history of the City's direction to the landscape architectural firm on drainage matters. On the second page is a recital of the selection process for determining a landscape architectural firm to undertake the field renovation projects. The City staff is preparing additional responses to other matters that Mr. Powers has raised. We will forward them to you when the research for the finalization of those documents is completed. I would ask that you share this information with the Team Sports Advisory Committee. I would also be willing to have members of the City staff and Mr. Ed MacLeod, landscape architect for the field renovation projects,make a presentation to TSAC if so desired. Very truly yours, Dou las .Schmitz City Manager DJS/sills Attachment Sc: Judie Hammerstad, Mayor Chris Jordan, Assistant City Manager Kim Gilmer,Parks (Sr Recreation Director Gary Evans, Recreation Superintendent 380"A"Avenue • Post Office Box 369 • Lake Oswego,Oregon 97034 • (503)635-0215 • FAX(503)697-6594 1 ��i°``AK`°Swf1° Administrative Services °REIN Memorandum TO: Douglas J. Schmitz, City Manager FROM: Chris Jordan,Assistant City ManagerV" SUBJECT: Mr. Powers' Letter Regarding Athletic Field Renovation Projects DATE: February 12,2002 At last night's Team Sports Advisory Committee meeting, Lake Oswego resident Mr. Dave Powers distributed a January 31 letter he wrote to the mayor and City Council. Although the City Council has not received this letter, I thought it appropriate to provide you with some background information on the athletic field renovation projects. Concerns about the Fields In his letter, Mr. Powers is of the opinion that oux renovations are not to "today's standards." On several occasions, he specifically refers to "free drainage fields." Although we don't have the standard he is referring to, we believe that he means standards related to building new, sand-based (and under-drained) athletic fields which, for the past three years, Mr. Powers has been advocating for in Lake Oswego. Mr. Powers is correct that this type of field usually is a better performing field than most of the fields we have in Lake Oswego. Currently, the City maintains three such fields - Westlake Park, Oak Creek Elementary, and Westridge Elementary. Much of the time, these fields are among our best soccer fields. However, they also require significant maintenance. When the City began our field renovations in 1999, we made it clear to our landscape architect, MacLeod Reckord, that we did not want any new sand based fields. This was based largely on the recommendation of the City's Parks Superintendent, Kay Kinyon. Kay did not want more sand-based fields because they require more water than regular fields; should have all grass clippings removed from the field (rather then mulched); and require significant rest periods to recover from a season of • play. These maintenance practices are not sustainable in this city. Sand-based, under drained fields are also significantly more expensive to construct than other fields. For example,to renovate Westlake Park in 1999,cost $783,000. To reconstruct Waluga Junior High and Bryant Elementary (a location that is approximately twice the size of Westlake Park and included moving two softball fields) the cost was approximately $950,000. Even if we were willing to take on the additional maintenance burden, it was not possible to complete eighteen renovation projects utilizing sand based fields with a $7 million budget. Therefore, when Mr. Powers raises the question of who is responsible for these fields not meeting "today's standards" for "free drainage" fields the answer is city staff. The Landscape Architect Selection Process On February 1, 1999, my department sent Request for Proposals (RFP) to four landscape architect firms and to Mr. Powers. (We did this despite the fact that I don't believe Mr. Powers is a licensed Landscape Architect.) We held a mandatory pre-submittal meeting on February 5, 1999 that was attended by representatives of each firm and Mr. Powers. Proposals needed to be submitted • by February 18, 1999. All four firms submitted complete proposals. Mr. Powers did not. A panel consisting of Jennifer Joiner, Bob Galante, Nancy Bantz and me reviewed each of the proposals. We narrowed the list to two and interviewed those two firms. We ultimately selected the firm of MacLeod Reckord. I am confident, as I'm sure are the other members of the panel, that any of the four would have done an excellent job, but based on the materials submitted and the interviews, it was our opinion that MacLeod Reckord was the top firm. (As a side note, two of the other firms interviewed me after the selection process and both agreed that MacLeod Reckord had submitted a very strong proposal.) Please let me know if you have any questions or need additional information. S ..,°'`A"0 .% Gary Evans • Parks Dept. • City of Lake Oswego DEPARTMENT OF PARKS AND RECREATION February 19,2002 Subject: George Rogers Park Master Plan Dear Community Member, A community workshop was held on February 7, 2002 to review the three conceptual designs for George Rogers Park. At that meeting,we were asked to postpone the February 28 meeting to allow additional comments on the concepts. We have displayed the concepts in City Hall near the Parks and Recreation Department • as well as on the George Rogers Park master planning process web page at httv://www.ci.osweeo.or.usIvarksrecIerv.htm . We will take additional comments until March 4, 2002. Comments may be made by writing on the 81/2 x 11-inch handouts near the display at City Hall or by emailing me at iioiner®ci.oswego.or.us We would appreciate your input in determining the best course of action for the park and a preferred development concept. On March 21,2002, at 6:30 p.m., a second meeting will be held in the Council Chambers at City Hall to review a refined development concept that incorporates the preferences from the first meeting and outlines an implementation approach for the proposed improvements. We would appreciate your review of the proposed plan and development strategy. Should you have questions, please feel free to contract me at iioiner@ci.osweeo.or.us or at 503-675-3738. Sincerely, Jennifer Joiner Project Manager 380"A"Avenue • Post Office Box 369 • Lake Oswego,Oregon 97034 • (503)636-9673 • FAX(503)697-6579