HomeMy WebLinkAboutAgenda Item - 2009-01-02
CITY OF LAKE OSWEGO
CITY COUNCIL
MEMORANDUM
TO: Mayor
City Council
Alex D. McIntyre, City Manager
FROM: Jordan Wheeler, Management Analyst
SUBJECT: FAN Alleys Restoration Project
DATE: January 2, 2009
This memorandum is to update you on the plan for implementing the First Addition Alley
cleanup project.
City Council recently directed staff to pursue a First Addition Neighborhood (FAN) alley cleanup
project where the City partners with the neighborhood and shares in the responsibilities for
clearing the alleys. After the City restores the alleys, the residents will be responsible for
keeping the alleyways clear and using the alleys for recycling and garbage collection.
During the supplemental budget process in December, $100,000 was allocated to the City
Manager’s Office to implement the project. These funds will cover project costs that will
include engineering surveys, contracting with a vegetation and debris removal company,
conducting outreach to the neighborhood residents, and performing gravel/resurfacing work.
The project is led through a collaboration of City staff and neighbors of First Addition including
the Neighborhood Association Chair. The City is also working closely with the City’s refuse and
recycling hauler, Allied Waste, to make the transition to alley garbage and recycling service as
smooth as possible.
In order to communicate important and timely information about the project, a variety of
neighborhood outreach measures will be employed. These measures include letters, postcards,
door hangers, phone calls, and neighborhood meetings as well as utilizing the FAN’s website
and creating an email distribution list for additional access to up-to-date project information.
We’ve also assembled a team of neighborhood residents that will assist in circulating accurate
information about the project to FAN neighbors.
Next week, an initial informational letter will be sent to the residents and property owners of
the FAN apprising them of the project. Currently, our City Surveyor is surveying the alleys to
clarify the location of the 20-foot rights-of-way. The next step will be to conduct an inventory
of the alleys to identify the major encroachments and additional outreach will be made to
properties with these encroachments. A neighborhood cleanup and the removal of the
encroachments by a contractor will take place early this spring.
Attached is the Project’s Fact Sheet that includes the background on the issue, timeline for the
project, a list of benefits for restoring the alleys, and links to useful websites and documents.
The Fact Sheet and other project materials will be available on the project’s website, which will
be up soon.
I’m happy to answer any questions you may have. We are encouraging residents to contact me
if they have any questions, comments, or concerns about specific encroachments.