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HomeMy WebLinkAboutApproved Minutes - 2003-08-11 ' , \�i� �U=� ��0�'�D ``�p�LAI(E OSk,�CO . � City of Lake Oswego r�-- O( - 0���_17 ' Planning Commission Min � �� \ � ,�� � ��� ;�' August 11, 2003 ,,�-N / L CALL TO ORDER Chair James Johnson called the Planning Coimnission meeting ol August 1 I, 2003 to order at 6:03 p.m. in the Council Chambers of Ciry Hall at 380 A Avenue Lake Osweoo, Oregon. IL ROLL CALL Com�nissiou inembers present were Chair James Jolinsou. Vicc Cl»ir P'rank Groznik and Commissiouers Mary Beth Coffey, Kenneth SandblasC, n-1ar1. Stay�r, a�id Alison Webster. Commissioner Daniel Vizzini was excused. II Staff present were Dei�nis Egner, Long Range Plauiii��e �fanagcr; Susa�i Millhauser, I AssistanC Planner; Evan Boone, Depury City Attorney; mid Jean l Iall, Scniur Sccretary. IIt. CITIZEN COMMENT— Regarding Tssues Not On the Agenda � None. � ]V. GENERAL PLAN'.vING — PRESE�T.4TIOIvr AND \4%ORlh SL'SSION Lake Gro��e Town Center Pl�n (P 01-00021 � A presentation to tlie Planning Commission by the consultant. Ylanning Commission to discuss and make recommendations about the follo�i�-up planning process for implementing the plan. Staff coordinator is Susan Niillhm�ser, Assrstoru Pla�zner. llennis Egner, Long Range Planning Manager; and Susan D'Iillhauser, Assistant Planner, presented the staff report. Joe Dills, OTAK, Incornorated, 173i5 Boones Ferry Ro�d, Lake Oswe¢o, 97035 presented the Lake Grove Town Center Plan Report. He explained that it was intended to serve as a resource document that reflected the variety of points of view YhaY the consultants had heard from the commuiuty and suggested issues �nd options to be discussed in the decision-mal:ine phase of the plannine process. He pointed out the report provided a set of planni�g principles to guide the remainder of the process. He reported that the stakeholders recognized that the uniqueness and economie vitality of the Lake Grove area should be preserved. He recalled that the community placed a high value on its tree groves. He explained that differing opinions aUout the specific details of ' Cit�•of L�ake Os�o�eao Flannine Commission Pa�e 1 of 7 � Minutes of Aueust I I.2003 intersections, parking and zoning of particular properties that had been voiced during the public meetings were reflected in the options suggested by the consultants. He encouraged the City to work through the differences during the next phase of the process. Mr. Dills then highlighted aspects of the report. He observed that the community needed to determine whether some commercial and high-density residential properties that were located along the boundaries of the town center should be brought into it. He observed that the direction of the community seemed to be to reinforce the separation of neighborhood and commercial uses, and a different approach to current zoning policy would be necessary to keep them mutually supportive, compatible and transitioned. He explained the report contained a “working” land use map where the consultants had applied land use concepts and design types to specific properties. He observed there were two fundamental districts in the corridor for business and mixed use. He noted the elementary school would remain in its current location with a new community park along its Boones Ferry Road frontage. He noted there was an issue of whether and how far the Employment Corridor along Kruse Way should be extended to the east and north. He clarified that even though the working map showed property north of Kruse Way within the town center boundary, the consultants were not making a recommendation as to whether it, several other parcels east of Boones Ferry north of the study area, or two other properties south of the study area should be included in the town center. He suggested that a list of issues compiled by the consultants could serve as a “check list.” Mr. Dills advised that the community needed to decide the size of residential component, if any, that was to be required in the Village Mixed Use designation. He reported the overwhelming public sentiment seemed to be that it should not be mandated. He advised that Village Mixed Use could be implemented via design standards and it should be a very “walkable” part of the town center. Mr. Dills advised that another issue to be resolved was how to achieve pedestrian orientation along Boones Ferry Road while protecting commercial uses because in some places where the roadway was to be widened there was currently insufficient room for wide sidewalks. He recommended that properties that were currently multifamily, or a combination of general commercial and multifamily use, should not be converted to pure commercial use due to the long standing position of the neighborhood associations that there should be no expansion of commercial into the neighborhood, and preserve existing homes in the town center. He pointed out the report suggested design standards to implement a transition from Village Mixed Use to residential uses in the area ½ to 2 blocks away from Boones Ferry Road. City of Lake Oswego Planning Commission Page 2 of 7 Minutes of August 11, 2003 Mr. Dills recalled the community had invested a lot of time and effort in transportation issues. He said the suggestions in the report reflected a combination of community ideas and the Boones Ferry Road Corridor Plan and that the report suggested transportation- related updates to the Transportation System Plan. He reported that the transportation (streets and alleys) map showed few new street connections and that the consultants suggested that the City adopt policies and zoning that would allow developers to create shared access between multiple properties (similar to the configuration behind McDonald’s restaurant) and allow local circulation off of Boones Ferry Road. He said the consultants had listened to public discussion of pedestrian connections at the public meetings and then recommended a modest set of selected new pedestrian connections that were intended to create connectivity while avoiding generation of cut-through traffic. He said the bike paths and bike connections shown on page 31 of the report reflected the community’s desire to recognize current bike routes and ensure they were connected. He reported that TriMet had proposed rerouting Line 37 along the Boones Ferry Road corridor and not through neighborhoods. He pointed out that the report showed potential bus stop locations along Boones Ferry Road at intersections that had the heaviest pedestrian activity and potential for mixed use. Mr. Dills said the report identified areas where parking was most and least constrained. He acknowledged parking was a very sensitive issue in the community. He explained the pattern of retail use showed the greatest demand for parking was at food and banking uses and that was where there was the least parking and the most congestion. He suggested a strategy to address parking could include development of a municipal parking site and working with property owners to reorganize parking. He suggested that access standards be changed to allow several properties to plan joint access and parking in the rear of their lots, with a reduction in landscaping requirements. He pointed out the report listed a preliminary list of Capital Improvement Projects that would implement the town center concepts. He acknowledged there would be a need to find funding for the projects. He concluded by confirming that the consultants supported formation of a broad-based committee that would use the report as a guidebook and resource document while working out a final plan for the town center. Mr. Egner and Ms. Millhauser then discussed the draft Lake Grove Town Center Advisory Committee Charge Statement. They suggested that the Committee be directed to examine existing zoning standards and decide if they were appropriate before they began work on zoning and design standards. They suggested that the Committee be directed to check in with the Planning Commission as their work progressed. They pointed out that the Commercial Property Owners Lake Grove Association had asked to be allowed to have two representatives on the Committee because the owners had a large stake in the planning process. Mr. Egner advised that the City Council had set a goal and a schedule to establish an urban renewal district in the area and that might happen at the same time the town center was being planned. He also advised that the Advisory Committee would not have decision-making authority, and their role was to advise the Planning Commission before the Commission recommended a plan to the City Council. During questioning by the Commissioners the staff clarified that Task 1 of the Charge Statement reflected the Commissioners’ desire that the character of Lake Grove should be more clearly defined before the Committee worked on design standards. The staff also clarified that the urban renewal district could be one implementation mechanism for the plan and that it was a Council goal to create the district within the next year. City of Lake Oswego Planning Commission Page 3 of 7 Minutes of August 11, 2003 Public Comment Chair Johnson announced to the audience that the purpose of the meeting had been to hear the staff and the consultant’s reports and hear public comments, but the Commission would not make any decisions that night. R. F. “Vic” Keeler, 15880 SW Boones Ferry Road, Lake Oswego, 97035, volunteered to serve on the Advisory Committee as a representative of business owners. Both Chair Johnson and Commissioner Sandblast anticipated that it would be the City Council that chose the members of the Committee. Sid Smither, P.O. Box 1337, Lake Oswego, 97035, referred to his letter to the Commission dated August 4, 2003, and stated that the Commercial Property Owners Lake Grove Association felt it would be fairer to allow them to have two representatives on the Advisory Committee if neighborhood associations and the business owner group were allowed two representatives each. He held that the most affected stakeholders were owners of commercial properties along Boones Ferry Road. He confirmed that he believed that each group or organization should be allowed to nominate their own representatives. Michael Buck, 3155 Edgemont Road, Lake Oswego, 97035, suggested that Vic Keeler, Sid Smither and Jack Lundeen would be good representatives of property and business owners. He also recommended that the City select alternate representatives. He said the three people he recommended would report back to the rest of their group at monthly meetings. Cindy Maddox, 4735 Heritage Lane, Lake Oswego, 97035, stated that she served on the board of directors of the Waluga Neighborhood Association. She asked the City to appoint a representative from each of the three affected neighborhood associations. She confirmed that the representatives could report on the process at neighborhood meetings. She explained to the Commissioners that each neighborhood was different and faced different issues. Jack Lundeen, 4040 Douglas Way, Lake Oswego, 97035, thanked the consulting team for good work that could help bring the community together. He addressed the Commissioners interest in how representatives planned to communicate with other members of their group. He reported that the Lake Grove business community was often involved in informal discussions, but in the last year he had programmed his fax contact list and could broadcast information to 25 interested business owners there. Chris Hoffman, Executive Director, Lake Oswego Chamber of Commerce, 14359 SW Orchard Springs, Lake Oswego, 97035, came before the Commission to present a written resolution from the Chamber [Lake Oswego Chamber of Commerce Board of Directors Resolution 0109]. Chair Johnson accepted the document into the record, but asked her to refrain from discussing it at the meeting because it was related to a specific property. City of Lake Oswego Planning Commission Page 4 of 7 Minutes of August 11, 2003 Commission Discussion The Commissioners discussed the draft Advisory Committee Charge Statement. They decided to remove a required minimum meeting schedule because they anticipated a very interested and active membership and alternates that would serve in the event of a vacancy. They did agree to schedule Committee/Planning Commission “check back” meetings to ensure the process stayed on track. They observed that draft Task 4 required the Committee to prioritize projects and identify funding sources for them. They wondered if those were to be public or private implementation projects and whether the task was too much to ask of the Committee. Evan Boone, Deputy City Attorney, anticipated there would be private, public and Lake Oswego Redevelopment Agency (LORA) activity in the area. The Commissioners observed that some redevelopment projects could affect an area larger than the Lake Grove Town Center area. They decided to make Task 4 a more general task to identify implementation projects, identify general funding sources (including private, public and LORA funding and grants), and develop an overall time frame for the process. They agreed to invite the Committee to recommend how to set up this task. The Commissioners examined draft Task 5 to draft Code and Plan amendments. They discussed whether the work would be too complex and time consuming for the Committee. They eventually agreed that would not be the case because the results of Tasks 2 and 3 and the consultants’ resource document would make Task 5 easier to accomplish. The Commissioners then discussed the make-up of the Advisory Committee. Mr. Egner reported that the school district had not voiced a position regarding the composition of the Committee. The Commissioners then considered whether appointing only one person to represent all three affected neighborhood associations would encourage them to communicate with each other, or if each neighborhood should have its own representative. They considered substituting an “at-large” member or a Chamber member or a third neighborhood association representative for the school district representative, and allowing one representative for combined groups, such as the commercial property/business owners or chamber/business owners. Vice Chair Groznik suggested that a Transportation Advisory Board (TAB) member should be on the Committee. The Commissioners differed about whether a smaller or larger committee would be most effective. Chair Johnson then observed general agreement to recommend a ten-member Committee that would include three neighborhood association representatives, a TAB member, a Chamber member, an “at-large” member, one commercial property owner, two business owners and a Planning Commissioner who would chair the Committee. The Commissioners generally agreed that each interest group should nominate a representative and the City Council would identify the “at- large” member. Chair Johnson directed the staff to send a letter to each of the interest groups and ask for a list of nominees. Commissioner Sandblast volunteered to be the Planning Commission representative and chair the Committee. City of Lake Oswego Planning Commission Page 5 of 7 Minutes of August 11, 2003 Vice Chair Groznik moved to modify Tasks 4 and 5 as generally agreed during the Commission discussion and to recommend that the membership of the Lake Grove Town Center Plan Advisory Committee consist of one commercial property owner, two business owners (who could also be property owners); one representative from each of the three neighborhood associations (Lake Forest, Lake Grove and Waluga); one Transportation Advisory Board member; one Chamber of Commerce representative; one “at-large” member; and one Planning Commissioner, who was to chair the Committee. Commissioner Webster seconded the motion and it passed with Chair Johnson, Vice Chair Groznik and Commissioners Coffey, Sandblast, Stayer and Webster voting yes. There were no votes against. Commissioner Vizzini was not present. Lakefront Zoning (P 02-0007) Update on lakefront zoning study. Staff coordinator is Dennis Egner, Long Range Planning Manager. Dennis Egner, Long Range Planning Manager, presented the staff report. He reported that consultant, Ron Kellett, had met with the staff and Lake Corporation representitive to report his initial findings. He explained the consultant was using some of the same tools that the infill study group had found useful: house size; relationship to the street; and relationship to neighbors. He anticipated Mr. Kellett would provide the participants with a list of issues and strategies to discuss at a joint meeting of the Commission and the Lake Corporation sometime in September 2003. He advised that the Infill Ordinance was about to become effective and the City had received applications from experts interested in being in the pool of people who could conduct the alternative review process. Water Quality/Title 3 (LU 00-0058) Update on formation of task force, charge statement and next steps. Staff coordinator is Dennis Egner, Long Range Planning Manager. Dennis Egner, Long Range Planning Manager, presented the staff report. He reported that the City Council had recently appointed the members of the 10-member Water Quality Task Force and approved their charge statement. He observed that the City was not yet in complete compliance with Metro Functional Plan, Title 3. He anticipated the City would speed up the process to resolve contested Sensitive Lands Overlay sites. He reported the City had hired Fishman & Associates to re-evaluate those sites and update the Sensitive Lands Inventory. V. OTHER BUSINESS Agenda The staff clarified that the Commissioners would not hear a proposal for changes to the East End Redevelopment Plan as scheduled on the agenda and that they would wait to propose City of Lake Oswego Planning Commission Page 6 of 7 Minutes of August 11, 2003 City of Lake Oswego Planning Commission Page 7 of 7 Minutes of August 11, 2003 changes to address residential uses in the EC Zone until the City Council had provided direction on the housing issue. Public Comment Chair Johnson voiced his concern that some citizens might mistakenly believe that opportunities for public comment have the same legal standing as testimony at public hearings. He suggested the staff consider indicating on the agenda which items were not open for public comment. VI. ADJOURNMENT There being no other business before the Planning Commission, Chair Johnson adjourned the meeting at 8:10 p.m. Respectfully submitted, Jean Hall Senior Secretary