HomeMy WebLinkAboutAgenda Item - 2009-04-20 Sijoci‘,
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SUSTAINABILITY DIVISION
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MEMORANDUM
OREGO$
To: Members of the Sustainability Advisory Board
From: Susan Millhauser, Sustainability Planner
Subject: Federal Funding Opportunity for Electric Vehicles and Charging
Infrastructure
Date: April 9, 2009
This memo is to provide members of the SAB with information regarding the City's work
with regional and state partners to prepare the Portland metropolitan region and the
State of Oregon for electric vehicle plug-in funding opportunities provided through the
American Recover and Reinvestment Act (ARRA). Additionally, staff would like to get
feedback from the SAB on potential private sector partners and locations for charging
stations (more information below).
ARRA established a competitive grant pilot program to be administered by U.S.
Department of Energy through the Clean Cities Program. The Clean Cities Program
received $300 million to help grant recipients acquire hybrid vehicles (light, medium-
and heavy-duty); battery-powered, all-electric vehicles; and commercially available plug-
in hybrid vehicles (both conversions and factory-built plug-ins). The program also covers
the necessary charging infrastructure to support these vehicles.
This Clean Cities program is competitive — no more than 30 grants will be awarded
through this program. It is a four-year program with deployment of vehicles and
infrastructure taking place during the first two years and data collection and evaluation
continuing throughout the entire four years. Applications are due May 29, 2009. The
Oregon Economic & Community Development Department (OECDD) and the City of
Portland are the lead agencies on the application. More information is included in the
attached letter.
Ultimately, the vision is a state-wide network of electric vehicle charging infrastructure
that will encourage the deployment of electric vehicles on a large scale. The attached
Memorandum of Agreement, drafted by the City of Portland, highlights the principles of
this coordinated effort.
Currently, there are two electric vehicle charging stations in Lake Oswego, one on A
Ave and 2nd Street that is available to the public, and a second recently installed by
SAB Memo
April 9, 2009
Page 2
Shorenstein Properties at their new LEED Gold office building at Kruse Oaks III, 5500
Meadows Drive. This station is available to Shorenstein tenants and customers.
Additional charging stations have also been installed in the region (shown on the
attached map).
In the initial funding request, the partners are focusing on charging infrastructure and
vehicles that can be installed by employers for fleet and employee use. To this end, the
City has submitted for inclusion in the application the conversion of five Priuses
currently in the City fleet to plug-in hybrids and the installation of charging stations at
City Hall (5) and at Maintenance (1). These charging stations are small, wall-mounted
units. This is where most bang for the buck will be had.
Simultaneously, there is a need to identify additional places to add charging stations for
"convenience charging", like the station the City installed on A Avenue in the public
right-of-way. It is understood that these charging stations which will not get as much
use, but are necessary to show the public that the infrastructure is out there (most
charging will take place at homes at night or during the day at work).
The project partners are currently working to identify these additional "convenience
charging" stations locations, as well as private sector sponsors for the stations. This
private sector investment will count toward the match requirement for the Clean Cities
grant application. These types of stations can either be installed in the public right-of-
way or on private property. Potential partners may include employers and retailers, such
as grocery stores, in destination shopping districts and neighborhood shopping areas
where there is strong interest and support. Businesses who install stations would be
eligible for attractive financial incentives through the State Business Energy Tax Credit
BETC (program), federal tax credits, and proposed State tax breaks, which may cover
up to 75% of cost.
Next steps for the City include ensuring that new City facilities are "wired future charging
infrastructure (e.g. running conduit to likely location) to avoid additional costs related to
retrofitting, as well as reviewing City codes and permitting processes to ensure new
stations can be installed in a streamlined manner.
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TO: Potential Partners
FROM: Art James, Mark Brady, Rick Wallace
SUBJECT: Stimulus Funding Opportunity for Electric Vehicles
and Recharging Infrastructure
The State of Oregon is a leader in sustainability. State and Local agencies continue to take steps to
create a sustainable transportation system. Over the past couple of years, Governor Ted Kulongoski
met with leaders from all over the world to discuss the need to establish the infrastructure necessary for
a greener transportation system. Electric vehicles (EVs) and infrastructure for recharging EVs are key
parts of the strategy. The American Recover and Reinvestment Act (ARRA) provides the State of
Oregon and its partners with a one-time opportunity to receive federal funding to implement this vision.
The Oregon Department of Transportation (ODOT), Oregon Department of Energy (ODOE), Oregon
Economic & Community Development Department (OECDD), the Columbia Willamette Clean Cities
Coalition and Rogue Valley Clean Cities Coalition are looking for State and local government agencies,
transportation authorities, and private and non-profit organizations to join them in a proposal for federal
funds. We are looking for partners interested in purchasing EVs and building recharging infrastructure.
The objectives of the proposal are to:
• Increase the number of EVs in Oregon
• Deploy EV infrastructure in manner that is consistent with the way the market develops
• Conduct public outreach, education and training about EVs
• Advance and promote green technology in the private sector and
• Reduce greenhouse gas emissions
ARRA established a competitive grant pilot program to be administered by U.S. Department of Energy
through the Clean Cities Program. The Clean Cities Program received $300 million to help grant
recipients acquire hybrid vehicles (light, medium- and heavy-duty); battery-powered, all-electric
vehicles; and commercially available plug-in hybrid vehicles (both conversions and factory-built plug-
ins). The program also covers the necessary recharging infrastructure to support these vehicles.
This Clean Cities program is competitive— no more than 30 grants will be awarded through this
program. It is a four-year program with deployment of vehicles and infrastructure taking place during
the first two years and data collection and evaluation continuing throughout the entire four years.
Applications are due May 29, 2009.
Potential Partners
ODOT, ODOE, OECDD and the Clean Cities Coalitions in Oregon are the primary leads on this project
proposal. "Partners" are those entities who commit to a match in return for receiving federal funds
through this program.
Potential partners for this proposal include
• State agencies
• Local agencies and/or governments
• Non-profit organizations
• Private organizations
• Quasi-public agencies
Required Match
The Clean Cities grant opportunity requires that each project include a 50% match. That is, for a $25
million project, $12.5 million would come from grant funds and $12.5 million must come from matching
funds (the partners). Thus, each partner needs to commit to a certain amount of match for all or one of
the following:
• Alternative fueled vehicles including all-electric vehicles
• Infrastructure for recharging electric vehicles
• Outreach, education and marketing relating to electric vehicles
The exact amounts of matching funds will be worked out as we understand the interest in this
opportunity. At this time, we anticipate that partners will be required to contribute 50% of the cost of
infrastructure after appropriate incentives are deducted. We anticipate that the 100% of the incremental
cost of vehicles will be covered by the grant. (See the attached Soft Order form for more information on
types and costs of EVs and infrastructure). Match can include in-kind and cash contribution, but it
cannot include federal funding from other programs. We will work with interested partners on the
details of the match requirement and what it will mean for each partner; but please keep in mind, the
partnering entity will need to commit sufficient funds to cover the local match requirement.
Timeline for Scoping Materials
If your organization has an interest in joining the proposal please complete the attached form and send
it back to us no later than April 10, 2009. This information will be used to determine the scope of the
project and the exact matching requirements. Your statements on the form are not, however, a binding
commitment. but rather a statement of your interest in EVs and charging stations.
The grant application will require additional information beyond what is captured on the attached form.
Project Partners will be in touch soon to gather this additional detail. Please provide a name and
contact information of the person who can provide this information. As much detail as possible is
requested in the grant proposal; however, we can consider additional, unknown infrastructure locations
and vehicle purchases within the framework of a strategic planning effort. We will include this strategic
planning piece and leave open the possibility for additional charging locations and vehicles to be
included in the grant program at a later date.
Finally, each participant must sign a commitment letter stating your interest in and contributions toward
the project. A draft of a commitment letter will be sent to you after you submit the attached scoping
document. This commitment letter should be considered a soft commitment. It will indicate your interest
in the project and your tentative commitment to purchase vehicles and/or deploy infrastructure. It will
not, however, legally bind you to do what it stated in the letter.
Within the Portland Metro region, the City of Portland is coordinating a commitment letter for the region,
including the jurisdictions, regional agencies, etc. Contact information for the City of Portland is
provided below.
Please send the completed form to:
Mark Brady
Oregon Economic & Community Development Department
mark.bradv(astate.or.us
If you have any questions or concerns, please contact one of the following:
Mark Brady
Oregon Economic & Community Development Department
mark.bradv(a state.or.us
503-229-5223
Art James
Oregon Department of Transportation
art.iames(a�odot.state.or.us
503-986-3858
Rick Wallace
Oregon Department of Energy
rick.wallace(a�state.or.us
503-378-3265
If you have questions specifically about the Portland Metro Regional effort, please contact
Shoshanah Oppenheim
Office of Mayor Sam Adams
soppenheim(a�ci.portland.or.us
503-823-1125
Memorandum of Understanding
Coordinated effort to prepare the Portland Metropolitan region and the State of
Oregon for electric vehicle plug-in funding opportunities provided through the
Department of Energy's Clean Cities Alternative Fuel and Advanced Technology
Vehicle Pilot Program.
The Memorandum of Understanding, effective March X, 2009, is being executed by the
City of Portland and X, Y, and Z
I. Purpose and Mission
The undersigned parties seek to establish a coordinated effort to prepare the Portland
metropolitan region and the State of Oregon for electric vehicles, and to coordinate a
request for federal stimulus funds through the Department of Energy's Clean Cities
Alternative Fuel and Advanced Technology Vehicle Pilot Program, with the goal of
installing 500 electric vehicle plug-in stations in Oregon by the end of 2010, 75- 100 in
the Portland Metro Region, as well as establishing a regional framework for promotion
and integration of electric vehicles in Oregon. Funding will also be used to acquire fleet
vehicles to help quantify the benefits of electric vehicles both in terms of emission
reductions and operational savings.
The parties are committed to:
-reducing greenhouse gas emissions in Oregon; and,
-reducing vehicle miles traveled on our roads; and,
- promoting a balanced transportation system that values all modes of transportation; and,
- reducing our dependence on oil and all petroleum based products.
Whereas individuals, government entities,private businesses and public utilities across
the state see the promotion and integration of electric vehicles in Oregon as an
opportunity to achieve these goals; and
Whereas establishing the infrastructure for electric vehicles will require a regional
approach to meet the needs of the community.
Whereas the American Recovery and Reinvestment Act of 2009 provides a once-in-a-
generation opportunity to invest in the infrastructure that can make electric cars an
affordable reality to families across Oregon and ensures our stimulus dollars are spent the
"Oregon Way;"
II. The Parties Intend To
1. Participate in the development of a regional strategy to ready the region for
electric vehicles.
2. Collaborate on funding applications and identify sources to fund regional
network.
3. Participate in the electric vehicle fleet and charging station roll out through a
process coordinated by the City of Portland, Oregon Department of Energy,
Oregon Department of Transportation, PGE and Pacific Power.
4. Create a collaborative stakeholder group to help further regulatory, commercial,
and community interests related to electric vehicles.
5. Consider conversions of vehicle to electric plug-in.
6. Construct charging infrastructure in our communities consistent with statewide
standards and sufficient to meet regional and statewide demands.
7. Fully utilize statewide purchase agreements for acquiring electric vehicle
charging equipment to promote consistent facilities,public recognition of stations
and acceptance of technology.
8. Participate in the development of easy-to-follow installation guide for charging
stations to help brand the look and feel of the "Oregon network" and"Charge Up
Greater Portland."
9. Support both the statewide network and "Charge Greater Up Portland"marketing
efforts with appropriate incentives.
10. Support state and federal tax rebates for the purchase of electric vehicles.
11. Support the education of drivers on the safe and appropriate use of electric
vehicles.
12. Support dealerships that will market and sell electric vehicles by enabling them to
integrate the purchase of vehicles, home charging units and necessary permits at
one location.
13. Support the importing and manufacturing of electric cars in the region.
14. Support the education and training of technicians who will maintain and repair
electric vehicles according to industry safe standards.
15. Fast track permitting for charging stations on private property.
16. Ensure new and reconstruction/renovation building codes and future development
standards and incentives support plug-ins.
17. Include electric vehicles in each jurisdiction's commitment to reduce greenhouse
gas emissions.
18. Develop an evaluation and oversight program.
This MOU is not a legally binding document, rather it is a statement of the Parties'
intent to proceed in a cooperative and collaborative manner to quickly and efficiently
move towards preparing the region for electric vehicles.
Portland Metro-Area Electric Vehicle Plug-In Network
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