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HomeMy WebLinkAboutAgenda Item - 2010-05-13 reir %,I,I t i City of Lake Oswego Sustainability Plan Progress Report fiter O A? tik at. Q r � )1TEL i I (ir May 13, 2010 Discussion Draft Prepared by Susan Millhauser, Sustainability Coordinator Contents Page Section 1. Introduction and Sustainability Plan Overview 1 Section 2. 2009 Accomplishments. 3 Section 3. Progress Toward 2012 Targets 5 Section 4. Actions for 2010-2011 17 Section 5. Proposed Updates to Goals, Targets, and Measures and New Action Areas 19 City of Lake Oswego Sustainability Plan Progress Report May 13, 2010 Discussion Draft Section 1. Introduction and Sustainability Plan Overview The City of Lake Oswego Sustainability Plan (Plan), adopted by the City Council on November 20, 2007 (Resolution 07-60), focuses on making City operations more sustainable. Since the Plan was adopted, annual accomplishments have been documented; 2008 accomplishments can be found on the City website (link below). In addition to highlighting accomplishments made in 2009, this Progress Report also summarizes the overall progress toward the Plan's goals, includes recommendations for actions to be accomplished in 2010 and 2011, and proposes refinements to measures and targets. The Plan's emphasis is on making wise business decisions regarding the investment of public funds while promoting the conservation and efficient use of energy, water, native habitats, and other natural resources, and considering the social and community implications of actions. It is hoped that incorporating sustainability into strategic decision making processes results in efficiencies that save time and money, enhance and restore the natural environment, and contribute to a healthy and vibrant workplace and community where all can thrive. The full Plan and its Appendix are available on the City's website: http://www.ci.oswego.or.us/plan/Sustainability/Sustainability Plan.htm. Key elements of the Plan include background information on sustainability, the context for planning for sustainability, a sustainable city vision and guiding principles, and the Action Areas. The Plan was drafted by a steering committee made up of staff from across the City organization. The Action Areas, which include recommendations for projects, set goals and targets, and establish performance measures to track progress, are more fully discussed below. Vision and Guiding Principles The Plan's vision and guiding principles were developed to guide City sustainability efforts by providing a common understanding of sustainability and a vision for the future. Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. Sustainable City Principles 1. Create a future where the community, commerce, and ecosystems thrive together in harmony. 2. Ensure a healthy and vibrant community by valuing cultural, economic, and ecological diversity and providing a safe, healthy, and viable setting for human interaction, education, employment, recreation, housing, commerce, and cultural development. City of Lake Oswego Sustainability Plan Progress Report Page 1 May 13, 2010 Discussion Draft 3. Consider long-term impacts and use integrated decision-making to take into account economic, ecological, and social impacts as a whole, with the understanding that economic health, environmental quality, and social equity are interdependent. 4. Protect and restore air, water, and land to preserve biological diversity, environmental health, and a natural resource base for future generations. Support policies and programs that ensure efficient use of, and reduced demand for, natural resources, while taking necessary precautions to prevent toxic pollution and waste and protect human health through proactive measures (e.g.,the precautionary principle). Act locally to reduce adverse global impacts of rapid population growth and consumption, such as global warming and ozone depletion. 5. Make procurement decisions (e.g., purchasing and contracting) that minimize negative environmental and social impacts, maximize long-term value, and contribute to local and regional economic health. This includes supporting local businesses that promote sustainability. 6. Ensure that ecosystem impacts and the costs of protecting the environment do not unfairly burden any one geographic or socioeconomic sector of Lake Oswego. 7. Use community resources efficiently by recognizing the interconnections between livability, growth management, land use, transportation, energy, water, affordable housing, air quality, economic development, and the natural environment. Adopt a holistic long term view of our investments that includes social and environmental costs. 8. Operate in a fiscally responsible manner by selecting the most cost-effective programs and policies to meet community priorities. Use full cost accounting, a complete analysis of the associated costs and benefits including environmental and social costs and benefits. 9. Develop cross-sector partnerships necessary to achieve City sustainability goals. Partnerships among local, regional, and state government, businesses, residents, and all community stakeholders are necessary to achieve a sustainable community. A sustainable Lake Oswego contributes to regional, state, national, and global sustainability. 10. Build community awareness, responsibility, involvement, and education as key elements of successful policies, programs, and projects. Action Areas Action Area teams, comprised of steering committee members and additional key staff, crafted the main components of the Plan—the Action Areas. To better understand what actions might be taken to ensure a sustainable future, the steering committee and teams used The Natural Step framework to guide the development of the goals, targets, and performance measures for each of the Action Areas. The Natural Step framework provides a systematic, integrated approach for understanding ecological, economic, and social impacts, and is guided by four sustainability objectives: 1. Reduce dependence upon fossil fuels, extracted underground metals and minerals. Reason: Increased depletion and degradation of finite natural resources from inside the Earth and associated increases of such substances in natural systems will eventually cause concentrations to reach limits—as yet unknown—at which irreversible changes for human health and the environment will occur and life as we know it may not be possible. 2. Reduce dependence on chemicals and other manufactured substances that can accumulate in Nature. City of Lake Oswego Sustainability Plan Progress Report Page 2 May 13, 2010 Discussion Draft Reason: Unchecked increases of such substances in natural systems will eventually cause concentrations to reach limits—as yet unknown—at which irreversible changes for human health and the environment will occur and life as we know it may not be possible. 3. Reduce dependence on activities that harm life-sustaining ecosystems. Reason: The health and prosperity of humans, communities, and the Earth depend upon the capacity of Nature and its ecosystems to reconcentrate and restructure wastes into new resources. 4. Reduce contribution to conditions that undermine people's capacity to meet their basic human needs. Reason: To achieve social stability and cooperation for moving toward the goals of the first three objectives, people's basic human needs, such as safe working conditions and enough pay to live on, must first be met. For 2008 and 2009, the City focused on the following four initial Actions Areas: • Energy and transportation • Water conservation • Waste reduction and recycling • Procurement—purchasing and contracting Each Action Area includes recommendations for projects, sets goals and targets, and establishes performance measures to track progress. For example,the Energy Action Area includes the following related goal, target, action, and measure: • Long-term goals—by 2027: Zero net increase of carbon and other greenhouse gas emissions (aka climate neutral) • Targets—by 2012: 100% of energy used is from renewable sources (on-site and from utility provider) • Proposed actions: Inventory greenhouse gas emissions from City operations and develop emissions reduction strategy • Performance measures:Annual facility and infrastructure energy use The Plan also identifies additional Action Areas for further development: • Employee Involvement and Education • Pollution Prevention/Toxics Reduction • Water Management—Stormwater and Sanitary Sewer A more detailed discussion of each of the Action Areas is included in the sections below. Section 2. 2009 Accomplishments. Key accomplishments made in 2009 for each of the Action Areas are highlighted below. These are accomplishments related to City operations except for the water conservation Action Area, which has a broader mandate as it was developed in conjunction with the City's Water Management and Conservation Plan, included in the Plan's Appendix. How these accomplishments moved the City towards it established targets and goals is included in Section 3. City of Lake Oswego Sustainability Plan Progress Report Page 3 May 13, 2010 Discussion Draft Energy &Transportation • City Council reaffirmed commitment to US Mayors' Climate Protection Agreement • Awarded a $157,900 federal energy efficiency and conservation block grant (funded through the American Reinvestment and Recovery Act) • Developed an energy efficiency and conservation strategy and identified implementing projects and programs (for implementation in 2010 and 2011) • Received a $70,000 Oregon Department of Environmental Quality Clean Diesel grant to retrofit 12 diesel vehicles and heavy-equipment in City fleet to improve air quality (funded through the American Reinvestment and Recovery Act) • Started an updated greenhouse gas emissions inventory for City operations (for calendar year 2008), conducted by the City's first sustainability AmeriCorps member Water Conservation The City's Water Conservation Coordinator conducted 155 water audits and provided incentives and equipment to help reduce water consumption, including: • Seven commercial Audits—Portland LDS Temple, Kruse Way Office Buildings, Red Fox Hills HOA, Marys' Woods, Bryant Elementary, Waluga Jr. High • Residential Audits—Interior: 36; Exterior: 109; Top twenty Residential Users: 4 • Sink aerators: 556, shower heads: 314, Toilet rebates: 269 • Rain Sensors: 98 Additionally, public outreach materials were developed and presented to a wide variety of audiences, including classes for residents, the School District, and at regional and national conferences. Other customer services provided included: leak detection, meter testing/replacement, consultations for rainwater harvesting, plant selection and care, appliances/equipment recommendations, irrigation scheduling, etc., and water usage Q&A. Additional 2009 water conservation accomplishments include: • Replaced/retrofitted restroom fixtures in all City parks and public buildings (details are included in Section 3, below) • Installed weather stations at the Golf Course and Westlake Fire Station • Reduced watering time for landscaped/turf areas at City facilities Waste Reduction and Recycling • Worked toward zero-waste employee events, such as the annual holiday lunch and picnic • Provided waste reduction and recycling information to employees, including presentations, detailed flyers and posters, and email reminders • Reduced number of pages of reports and documents printed by more than 10% • Provided employees with information to reduce paper use, such as default duplex printing • The Adult Community Center rolled out a new touch screen computer system to help capture volunteer hours and other statistics at the Center, saving approximately $2,500 per month by computerizing new membership processing by reducing paper, printing, postage, and other associated costs City of Lake Oswego Sustainability Plan Progress Report Page 4 May 13, 2010 Discussion Draft • Additional waste reduction and recycling accomplishments are noted below under procurement Procurement (Purchasing and Contracting) • Partnered with OfficeMax, the City's state contract supplier of office supplies, to consolidate office supply deliveries to reduce over-packaging and delivery trips, resulting in an 80% reduction in carbon footprint from resupply operation • Purchased 100% post-consumer waste recycled content copier/printer paper • Janitorial and other services are procured through Qualified Rehabilitation Facilities (QRF's), non- profit community organizations that support people with disabilities • Low-toxicity cleaning products and recycled content bathroom paper are used in City facilities and are procured through a regionally-based company • Local purchasing— many departments purchased goods and services from local vendors • The Redevelopment Agency included contract specifications for deconstruction, rather than demolition, and high diesel equipment emissions standards for removal of the US Bank building • Purchased Metro recycled / low-VOC paints for interior painting in City buildings • Purchased office furnishings that are durable and easily adaptable to different spaces and people, such as Hermann-Miller Program Management and Integration • Sustainability staff moved into the City Manager's Office to gain the high level-support and organizational exposure needed to more fully integrate sustainability into City operations • The City's first Sustainability Outreach Specialist was sponsored by the City through AmeriCorps • Sustainability training was provided to the City Council, Management Team, and the Planning Department Section 3. Progress Toward 2012 Targets This Section lists the 2027 goals, 2012 targets, and performance measures for each of the Action Areas as included in the Plan, with key results illustrated. In some cases, progress was made toward the 2012 target, and in others progress was not made. In some cases, data collection was more challenging than originally anticipated or staff resources have not nee available to move forward with some identified projects, so results were not established. Progress toward each of the targets is shown with a symbol, as follows,followed by a summary of detailed information on each measure, as appropriate: O = Progress toward target made O = Progress toward target not made X = Not enough information available to determine progress toward target or no change/action taken Energy &Transportation Sustainable End Points/Goals — By 2027... • Zero net increase of carbon and other greenhouse gas emissions (GHG) (climate neutral) • Energy sources are 100% renewable City of Lake Oswego Sustainability Plan Progress Report Page 5 May 13, 2010 Discussion Draft Targets— By 2012... O Reduce greenhouse gas emissions to 7% below 2000 levels (US Mayors' Climate Agreement) Overall missions went up, in part due to City purchase of the West End Building in 2006. O Decrease overall energy consumption by 10%from 2006 levels (national Energy Star challenge) Energy consumption went up, particularly natural gas in part due to the City purchase of the West End Building in 2006. O 100% of energy used is from renewable sources (on-site and from electric utility) 12% of 2008 energy use was from renewable source, purchased through Portland General Electric's (PGE) Clean Wind program for the Water Treatment Plant. X All new construction and major remodels of City-owned facilities meet or obtain LEED Gold certification No new projects were built in 2008 and 2009. O 50% of City fleet is fueled by alternative fuels/technology Eight(8) out of 161 City fleet vehicles are hybrid gas-electric vehicles. In 2009, the City began a diesel emissions retrofit project of 12 heavy-duty vehicles and equipment to reduce diesel particulate matter and air pollution. X Increase overall vehicle miles per gallon (MPG) by 10% across entire fleet Overall fleet MPG data is only available for 2008. O Increase by 50%the number of City employees commuting by alternative commute options (non-single occupancy vehicle modes) 25% of all employee commute trips in 2008, based on an annual survey, where made by alternative transportation modes, such as bus, carpool, vanpool, walk and bike. Prior to 2008, employee commute data is only available for the City Hall site. For the City Hall site, the percentage of non-single-occupancy vehicle (SOV) commute trips in 2008 was 23%of total trips, a significant increase from 14%of total trips in 2006. Performance Measures • Annual facility and infrastructure energy use, and associated greenhouse gas emissions • Annual fleet use (vehicle miles traveled (VMT), fuels, retrofits), and associated greenhouse gas emissions • Annual employee commuting data, and associated greenhouse gas emissions • City building projects (new construction / major remodels) that meet or obtain LEED certification In 2008, the City conducted a greenhouse gas (GHG) emissions inventory for fiscal year 2000 to establish a baseline. Currently,the City is in the process of conducting a greenhouse gas emissions inventory for calendar year 2008, with results noted below. Between the 2000 base year inventory and the current inventory, a new GHG emissions inventory protocol, the Local Government Operations Protocol, was developed. Since the protocol was developed and two different inventory approaches and tools were used, it is difficult to compare results with previous inventories. However, a rough calculation is shown below. City of Lake Oswego Sustainability Plan Progress Report Page 6 May 13, 2010 Discussion Draft Annual Greenhouse Gas Emissions from City Operations (in metric tons eCO2) Emissions increased by 14% between 2000 and 2008. It 11,00o should be noted that the City 10,500 acquired the West End Building in 2006. 10,000 9,500 9,000 8,500 2000(FY) 2008(CY) In an attempt to try and normalize the emissions from City operations,two calculations were performed: the amount of emissions on an annual basis per employee and the amount of emissions per Lake Oswego resident. Neither method is perfect, so both are included in the table below. Annual Emissions Normalized by Number of Employees and City Residents Year 2000 Year 2008 % Change Annual greenhouse gas emissions from City operations per City employee (FTE) in CO2e 27 metric tons 31 metric tons 12% Annual greenhouse gas emissions from City operations per city population in CO2e 0.26 metric tons 0.29 metric tons 11% Annual Natural Gas Use(in ccf) 80,000 70,000 I Natural gas use more than 60,000 doubled between 2000 and 50,000 2008 and electricity use 40,000 increased by 3%. Natural gas 30,000 is the primary energy source 20,000 used to heat and cool the 10,00o West End Building. 0 2000(FY) 2006(FY) 2008(CY) City of Lake Oswego Sustainability Plan Progress Report Page 7 May 13, 2010 Discussion Draft Annual Electricity Use (in kwh) 16,000,000 15,500,000 12% of the total electricity, or 15,000,000 1,720,692 kWh, used by the City in 14,500,000 -7 2008 was renewable power purchased through PGE's Clean Wind program for 14,000,000 •Electricity (in kwh) the Water Treatment Plant. 13,500,000 - 13,000,000 - 2000 2006 2008 (FY) (FY) (CY) In calendar year 2008, the City's fleet included 161 City-owned vehicles. 129 of these vehicles consumed 78,590 gallons of a 90% gasoline/10% ethanol blend. The remaining 32 vehicles consumed 31,630 gallons of a B5 (5% biodiesel) diesel blend. As shown in the table below, gasoline consumption has risen slightly since 2000 and diesel fuel consumption saw a larger increase. Combined, total fleet fuel consumption rose by 16,849 gallons between 2000 and 2008, and associated greenhouse gas emissions rose slightly, by 1%. The total vehicle miles traveled (VMT), gallons of fuel consumed, and estimated fleet fuel efficiency are shown in the table below. Note that the overall fleet fuel efficiency includes heavy duty vehicles such as the street sweeper, vactor truck, and fire trucks. City Fleet Vehicles VMT and Fuel Use Year 2000 Year 2008 Vehicle miles traveled (VMT) n/a 874,009 Gallons of fuel used -gasoline (90% gas/10% ethanol) 72,756 78,590 Gallons of fuel used -diesel (B5-5% biodiesel) 20,615 31,630 Overall Fleet Fuel Efficiency/Miles Per Gallon n/a 8 In calendar year 2008, City of Lake Oswego employees made approximately 196,000 commute trips. On average, 75% of these trips were made in single-occupant vehicles (SOV), 9% were in carpools (averaging 2.5 occupants), 7%were by bus, and the remainder were by other means. Commute emissions totaled 987.7 MT CO2e, approximately 8% of the City's total emissions. Total non-SOV employee commute trips in 2008 were 25%, based on survey results for a one week survey period. While data is not available for all employees prior to 2008, the City does have employee commute data for the City Hall site going back to 1997, based on regular surveys conducted for compliance with the State or Oregon Employee Commute Options rule. For the City Hall site, the percentage of non-SOV commute trips in 2008 was 23%, exceeding the established non-SOV target trip rate of 17%for the first time in many years. Additionally, the City began tracking employee transit pass activity starting in 2007 as a proxy for employee commute data, summarized in the following graph. Much of this success can be attributed to the employee vanpool supported by the City. City of Lake Oswego Sustainability Plan Progress Report Page 8 May 13, 2010 Discussion Draft Bus Pass Reimbursements by Year The dollar value of employee transit $20,000.00 benefits, up to 100% of cost of monthly $18,000.00 bus pass, has almost doubled from 2007 $16,000.0o to 2009. This benefit can be used by $14,000.00 $12,000.00 employees for bus fare and to contribute $10,000.0o toward the employee vanpool. Since $8,000.00 2007,TriMet fares have increased $6,000.00 $4,000.00 approximately $0.35 (typical increase is $2,000.00 $0.05/year, with a $0.25 increase made $o.00 in 2008 due to spike in fuel prices). 2007 TOTAL2008 TOTAL2009 TOTAL The following is a summary of the results of the draft greenhouse gas emissions inventory for calendar year 2008. The completed 2008 emissions inventory will be available in early June. City of Lake Oswego's GHG emissions,CY08 Facility operations (electricity and Commute Fleet 83% 8.5% Natural Gas natural gas use) accounted for 9,873 MT 37 CO2e in both direct and indirect emissions (Scope I and II). a Fleet Transportation, which includes Fleet and a Natural Gas o Electn city Employee Commute, contributed 1,007 ❑Commute MT CO2e in direct (Scope I) emissions and an additional 988 MT CO2e of shared ,`794% (Scope III) emissions (1,995 MT CO2e Electricity total). GHG Emissions by facility The "facilities" (includes buildings 5,000 and assigned fleet vehicles and ❑Commute associated employee commute for 4,500 ❑Fleet fuel departments housed in that building), 4,000 ❑Natural gas_ ❑Electricity that contributed the greatest amount 3,500— to City greenhouse gas emissions 3,000 were water treatment (36.4%) and 8 2,500- streetlights/traffic signals (16.8%). 2,000 These were followed by City Hall (13.8%), the West End Building 1,500- (8.4%), and Maintenance (4.2%). The 1,000 graph, left, shows the relative 500 contributions of the categories 0 outlined above to each of these eati�er� s9�a\s Gti��a\\ OC\ e�ati`ors facilities' emissions. �a�et < �tee`\\grti5 �a•\c<'' City of Lake Oswego Sustainability Plan Progress Report Page 9 May 13, 2010 Discussion Draft City Operations' GHG Emissions for 2008 Calendar Year by World Resources Institute-defined Emissions Scope WRI Emissions Scope Category MT CO2e Description This emissions category includes emissions from the following sources: • 161 owned fleet vehicles Fleet 1,007 0 129 are powered by a blend of 90% unleaded gasoline mixed with 10% ethanol o 32 are powered by B5 diesel (5% biodiesel) .� • Limited information about employee business travel E 0 w U a, Natural gas 442 The City of Lake Oswego uses natural gas in 18 facilities for space and o water heating. Other fuels <1 Several facilities use a minimal amount of diesel in backup generators. No refrigerants were recovered or supplied to the City's HVAC facilities Refrigerants 0 during calendar year 2008. In calendar year 2008, the City used 14,492,013 kWh of electricity.The .N largest consumers are water treatment (at the City-operated Water N •"' Treatment Plant),street lighting/signalization, and City Hall. 12% of ow Electricity 9,414 the electricity used (1,720,692 kWh) was clean wind power, purchased v) a to reduce the greenhouse gas emissions associated with the Water Treatment Plant's operations.This purchase reduced the City's GHG emissions by approximately 1,270 MT CO2e. Solid waste TBD Types/quantity of waste and destination landfill with methane management technique Employees made roughly 196,000 commute trips in calendar year 2008. Of these, approximately 75%were in single-occupant vehicles, en :0 Commute —988 7%were by bus, and 9%were by carpool/vanpool. Walking, bicycling, a E and telecommuting made up the remainder. On average, employees Nt had a one-way commute distance of 13.5 miles. °J Embodied emissions in Emissions embodied in the production of goods and services purchased TBD purchased by the City of Lake Oswego. Construction services,vehicles, goods and and equipment accounted for the majority of these emissions. services Water Conservation Sustainable End Points/Goals — By 2027... • A sustainable water supply for City operations and to meet community demand using best conservation practices, with annual average consumption flattening • Zero loss of biodiversity and productive natural systems and habitat for forests and riparian areas City of Lake Oswego Sustainability Plan Progress Report Page 10 May 13, 2010 Discussion Draft Targets— By 2012... © Internally, reduce overall annual water use—peak season average daily use by 10% over 5 years (reduce demand 2% per year) for all City facilities and City irrigation accounts Overall demand has decreased since 2006; however data is not readily available to determine City use versus community use. © Reduce community-wide peak season 3-day demand by 5% over 5 years (reduce demand 1% per year; .8 million gallons/day) Overall demand has decreased since 2006; however data is not readily available to determine City use versus community use. Performance Measures • Annual average water consumption, including peak season daily use: City facilities and irrigation; Community-wide use; Track consumption by user class • Number of interior plumbing fixtures replaced with water-efficient models on an annual basis • Number of meters replaced annually • Number of turf area and City beautification irrigation system zones upgraded or retrofitted on an annual basis • Number of water audits conducted annually • Annual number and type of education and outreach activities Lake Oswego Annual Demand (MGD*) 2,500.00 F 2,400.00 2,300.00 2,200.00 -Annual Demand (MGM 2,100.00 4,-----_ 2,000.00 1,900.00 2006 2007 2008 2009 *MGD=millions gallons of water/day City of Lake Oswego Sustainability Plan Progress Report Page 11 May 13, 2010 Discussion Draft Lake Oswego Daily Demand (MGD) 18 16 14 1111 12 10 8 —Lake Oswego Demand 6 (MGD) 4 444.1/ /*kr% 2 0 4..0 V o n n . o co w co o m rn CI) o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 N 0 0 O Ni O 0 0 N O 0 0 N 0 N N \ N N N \ N N N i N N N r-1 Lake Oswego Annual Peak Demand (MGD) 450.00 July and August have 400.00 350.00 highest monthly 300.00 demand each year, 250.00 as summarized in the 200.00 150.D0 graph here. 100.00 50.00 —0—Peak Demand 0.00 (MGD) V7 V7 VI N , 3 —, 3 a a a a 2006 2006 2007 2007 2008 2008 2009 2009 In 2009, the City replaced or retrofitted interior plumbing fixtures in all City parks and public buildings, resulting in an overall 23% reduction of water usage, and a total savings of 82 CCF (or 61,336 gallons). Fixtures replaced included: 97 toilets, 16 Flushometers, 30 Urinals, and 75 Faucets. A summary of water savings by building is shown below. City of Lake Oswego Sustainability Plan Progress Report Page 12 May 13, 2010 Discussion Draft Interior Plumbing Retrofit Savings by Building Building Feb. 2009 Feb. 2010 Units saved %Saved ACC 46 CCF 40 CCF 6 14 City Hall 92 86 6 7 WEB 33 27 6 18 Library 46 39 7 16 Main Fire 72 41 31 43 S.Shore Fire 29 15 14 49 Westlake Fire 31 26 5 16 Jean Rd Fire 26 21 5 19 Golf(office) 8 6 2 25 The City water conservation program provided incentives and services to reduce water consumption. The number and types, and value of incentives and audits provided include: • Aerators: 556, Shower heads: 314,Toilets: 269. • $30,000 in toilet retrofit incentives were expended in 2008 and 2009 • Rain Sensors: 98 • Residential Audits (exterior): 109, Residential Audits (interior): 36, Commercial Audits: 6 (1 exterior, 2 interior, 3 interior/exterior Water meters replaced are regularly replaced throughout the year, for a total of 475 in 2008 and 735 in 2009. Water meter replacement is important as older water meters can start to fail and no longer track the water passing through them, leading to customers who are unaware of the true amount of water they are consuming and lost City revenue. Many irrigation system improvements and operational changes were made at City fields, facilities, parks, and beautification areas (e.g. medians and planter strips) during 2008 and 2009 to reduce irrigation- related water consumption, including: • Reduced watering time for landscaped/turf areas at City facilities, such as: o Established park landscaped areas by 50% o Fairways, tees, and driving range at the Golf Course by 33% o West End Building lawn by 60% o Reduced watering at two large turf areas to test turf response • Reduced water usage at ten City beautification sites by 100 percent • Initiated an automated/computerized irrigation system • Installed water efficient fixtures during construction of Millennium Plaza, Foothills Park, and Hazelia Field • Made upgrades/ repairs to existing irrigation systems at City fields, parks, and buildings, such as: o Replaced damaged heads and leaking valves o Reduced watering times and volume o Converted zones from sprays to rotators o Shut down zones that were no longer needed City of Lake Oswego Sustainability Plan Progress Report Page 13 May 13, 2010 Discussion Draft Waste Reduction & Recycling Sustainable End Points/Goals — By 2027... • Zero harm to the ecosphere - habitat, atmosphere, water • Zero waste disposed from City operations, facilities, and events • Products purchased are made from 100% recycled materials, are designed for ease of reuse/ vendor take-back/ recycling, and come from local vendors and manufacturers who provide living wage jobs and good working conditions (e.g. no sweatshops) Targets— By 2012... X Decrease overall solid waste stream by 25% by weight Data is still forthcoming from Allied Waste Services and the City. X Meet the State adopted Portland metro area recycling recovery rate of 64% by increasing the City's recycling recovery rate Data is still forthcoming from Allied Waste Services and the City. Performance Measures • Overall waste generated annually, including waste tonnage to landfill and materials diverted from landfill by type and weight • Sheets of paper purchased per staff full-time equivalent (FTE), as a measure of effectiveness of waste reduction activities The City is served by Allied Waste Services of Lake Oswego, and has been working with Allied to develop a data collection strategy for measuring and tracking waste and recyclables hauled by Allied. In addition ensuring that staff properly separate waste, recycling, and yard debris collected by Allied, the City works to keep reusable, hard to recycle, and toxic items out of the solid waste stream. To this end,the City resells usable equipment on Ebay, collects and takes recyclables not collected by Allied to a recycling facility, and works with vendors to ensure that batteries and fluorescent light tubes are removed and properly recycled or disposed of, as appropriate. Additionally, materials such as metals, wood waste, e- waste,toner cartridges, tires, and more are recycled. City staff are also working to better track and quantity the weight and type of materials diverted from the landfill. In the absence of a easily quantifiable set of data, the City currently keeps a list of these materials, with highlights noted below. The following is a summary of materials the City staff or volunteers recycled during 2008 and 2009: • Library volunteers recycled 187 pounds and 98 boxes of damaged media and rigid plastic cases in 2008, and 13 pounds and 86 boxes of damaged media and rigid plastic cases in 2009 • In 2009, more than 365 gallons of used oil and emulsified fuel were recycled through ORRCO. ORRCO participates with Oregon Heat to use funds from donated oil to assist low-income families and senior citizens with heating and utility bills • Approximately 300 to S00 pounds of batteries are collected from City facilities and recycled annually • City Hall clean up day generated many boxes and pounds of materials that were either reused, donated to SCRAP (School and Community Reuse Action Project), or recycled • Allied Waste collected vegetative food waste from vendors at the Farmers' Market City of Lake Oswego Sustainability Plan Progress Report Page 14 May 13, 2010 Discussion Draft A Sampling of Types and Quantities of Materials Collected and Recycled by City Staff 2008 2009 Weight Weight Other Other Type in Lbs. in Lbs. 2008 Measure 2009 Measure circuit E-waste 2 pallets 25 boards Fuel, Emulsified 90 gal. Fuel, Used Oil 277.5 gal. Library- Media 187 13 Library- Plastics 98 boxes 86 boxes Metals 60 cu.yds. 60 cu.yds. Toner cartridges 233 cartridges Water,Treatment Plant Backwash 84,000,000 gals. Wood/landscape waste 10 tons 2,689.50 cu.yds. 2,967.50 cu.yds. To measure the effectiveness of waste prevention strategies, the City tracks the number of sheets of paper printed each year. For purposes of tracking progress relative to number of employees, the total number of full-time equivalents (FTE) on staff during a specific year was used. Results are shown on the following graphs. Total Sheets of Paper Printed • From 2007 to 2008, the City 3,500,000 reduced total sheets of paper printed by 400,000, or by 13% 3,000,000 • From 2008 to 2009, the City 2,500,000 I reduced total sheets of paper 2,000,000 printed by 300,000, or by 12% 1,500,000 m Sheets of paper 1,000,000 500,000 0 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY City of Lake Oswego Sustainability Plan Progress Report Page 15 May 13, 2010 Discussion Draft Sheets of Paper Printed per FTE • From 2007 to 2008, lox° 9 goo the City reduced the 8,000 total sheets of paper 7,000 6,000 5,000 per FTE bof y 1,159er4, or by or by 13% • From 2008 to 2009, the City reduced total 4,000 •Sheets/ FTE pap 3,00o printed by 1,09 , 2,000 15%sheets 1,000 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY Procurement—Purchasing and Contracting Sustainable End Points/Goals — By 2027... • Zero harm to the ecosphere - habitat, atmosphere, water • Products purchased are made from 100% recycled materials or come from certified sustainable sources, are designed for ease of reuse/vendor take-back/ recycling, and come from local vendors and manufacturers who provide living wage jobs and good working conditions (e.g. no sweatshops) • Only non-toxic chemicals and materials are purchased and/or used by the City and its contractors • Products and materials that provide a net restorative value are prioritized • Zero waste disposed from City operations, facilities, and events Targets— By 2012 X Increase the value of products and contracts purchased that meet environmentally preferable purchasing policy, as a percentage of total materials and services purchased The City has not developed an environmentally preferable purchasing policy so cannot track goods and services to measure progress toward this target. Performance Measures: • Annual dollar value of goods and services purchased that meet environmentally preferable purchasing policy, tracked as a percentage of total materials and services purchased. As noted in the 2009 accomplishments listed in Section 2, the City takes measures to procure sustainable products, where practicable. City of Lake Oswego Sustainability Plan Progress Report Page 16 May 13, 2010 Discussion Draft Section 4. Actions for 2010-2011 Actions to be undertaken in 2010 and 2011 are summarized in this section by Action Area. Some of these projects are already underway while others have been carried over from the Plan and still need to be accomplished, with lead staff and funding, if needed, still to be identified. Note that if any overarching goals or targets are updated, implementing actions noted below may be modified to reflect updates, as appropriate. Additionally, the Plan identified several new Action Areas for development. The status of these new Action Areas is also included in this section. Proposed Actions for 2010-2011 Action Lead Division (Staff) Status Notes Energy and Transportation Develop energy and emissions CMO/Facilities In progress Using federal EECBG management systems for City (Millhauser/Petersen) grant funds for energy facilities management pilot w/PGE Develop energy use policy for CMO/IT/Facilities Start Summer 2010 staff, e.g. computer shut down, (Millhauser/Larouche/ task lighting, etc. Petersen) Retrofit outdoor lighting at several CMO/Facilities Start July 2010 Using federal EECBG City facilities/parks to meet dark (Millhauser/Petersen) grant funds sky and improve energy efficiency Retrofit heavy-duty diesel CMO/Public Works In progress Using federal clean equipment and heavy trucks with (Hooper/Nicholson) diesel grant funds diesel particulate emissions administered by reduction equipments Oregon DEQ Conduct a fleet needs assessment CMO/Public Works Carried over from Plan. Consider anti-idling and develop a green fleets plan to Staff have begun to issues and diesel increase vehicle MPG, reduce GHG evaluate overall fleet equipment/vehicle and criterion air pollution and its management. retrofits. Green fleets emissions, improve overall plan will be integrated maintenance efficiency and into overall fleet vehicle longevity,and establish management plan. systematic roll-down. Evaluate switch from B5 (5% Public Works Need to revisit/ Continue to use petro- biodiesel) to B20 (20% biodiesel) determine if cost diesel for generators; for all vehicles and stationary differential is low coordinate with School equipment for summertime use. enough to justify District (buses) Conduct all City staff employee CMO (Millhauser) Summer 2010 Per DEQ, conduct commute options survey survey every two years Develop green building policy and CMO/Economic and Carried over from Plan adopt LEED as the standard for Capital Development new City buildings (Gold) and major remodels (Silver). Include requirement about deconstruction and construction debris recycling for City building projects City of Lake Oswego Sustainability Plan Progress Report Page 17 May 13, 2010 Discussion Draft Action Lead Division (Staff) Status Notes Consider Phase 2 for City-wide Planning and Building First phase relating to outdoor lighting ordinance for Services/Public Works City buildings was dark skies and energy efficiency, adopted and include street light decommissioning Water Conservation Continue toilet rebate incentive Public Works Pending budget approval program (McCaleb) Consider Automatic Meter reads Public Works for City Facilities (McCaleb) Develop staff water conservation Public Works classes (McCaleb) Evaluate wastewater treatment Public Works plant water reclamation for (McCaleb) irrigation Develop weather station grid Public Works (McCaleb) Waste Reduction and Recycling Evaluate results of City facility CMO (Millhauser) Summer 2010 waste audits conducted by Allied and make changes to policy, training, practices Finalize Allied Waste and City CMO Summer/Fall 2010 waste and recycling tracking (Millhauser/Wheeler) systems Offer onsite,secure shredding IT(Larouche) Will let RFP July 2010 services at all City facilities Consider prohibiting City purchase CMO (Millhauser) TBD Have draft bottled of beverages in plastic bottles and water policy food packaged in Styrofoam for meetings. Procurement Develop on environmentally Lead department/staff TBD CMO (Millhauser)to preferable procurement policy need to be identified support Develop tracking system for p-card Finance TBD purchases that contain reporting "data" (e.g. employee travel, costs to recycle materials,such as tires) City of Lake Oswego Sustainability Plan Progress Report Page 18 May 13, 2010 Discussion Draft Section 5. Proposed Updates to Goals,Targets, and Measures and New Action Areas As full analysis of data from 2008 and 2009 is completed and further input has been gathered from staff, the Sustainability Advisory Board, and the City Council, new goals, targets, and/or measures may be developed. Additionally, goals may be updated or added to meet recent State and Federal mandates, such as State of Oregon greenhouse gas emissions reduction goals: • By 2010, begin to reduce greenhouse gas emissions • By 2020 to achieve greenhouse gas levels 10% less than 1990 levels, and • By 2050 to achieve greenhouse gas levels 75% below 1990 levels Energy and Transportation Goals,Targets, and Measures Identified for Updating, to Date Goals/Targets Lead Division (Staff) Notes Revise emissions reduction goal to CMO (Millhauser) track with State of Oregon adopted goals I Measures I Add: Monthly Employee Vanpool Planning (Sarver) Have been collecting data since Ridership vanpool began in 2008 for reporting to Metro Three new action areas where identified in the Plan for future implementation: • Employee Involvement and Education • Pollution Prevention/Toxics Reduction • Water Management — Stormwater and Sanitary Sewer. The City adopted the Clean Streams Plan last year, which serves as a surface water management plan. Public Works staff are working to implement the Clean Streams Plan. Additionally,The Public Works Department is slated to begin work on a sewer master plan this year. Two action areas are getting started this year, as summarized in the following table. New Sustainability Plan Action Areas Action Area and Key Projects Lead Division (Staff) Status Employee Education and Involvement CMO/HR(Millhauser/Phelan) Team started meeting in early • Developed targets and metrics 2010; 2010-11 AmeriCorps • Develop/deliver employee member will assist with team sustainability training and employee sustainability • Develop sustainability screening tool training program for staff and Council Pollution Prevention/Toxics Reduction Public Works (Gilbey) Kick-off new team in 2010. Initial • Form team with initial focus on focus on mercury minimization mercury minimization to meet Oregon DEQ municipal • Evaluate MSDS management tools stormwater permit/mandate City of Lake Oswego Sustainability Plan Progress Report Page 19 May 13, 2010 Discussion Draft