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HomeMy WebLinkAboutAgenda Item - 2003-08-11 Community Development , ; Apip Planning Division J -- Memorandum . , _ EGON�', To: Planning Commissioners From: Susan Millhauser, Assistant Planner Dennis Egner, Long Range Planning Manager Date: July 24, 2003 Subject: Planning Commission Public Meeting—August 11, 2003 Lake Grove Town Center(P 01-0002)—Phase Two Planning Process and Advisory Committee Formation At the June 9th Planning Commission work session,the Commission discussed the Phase Two planning process for implementing the Lake Grove Town Center(LGTC)plan. A draft cr- Plan Implementation Advisory Committee Charge Statement (based on the"GAP"Plan�roce�)� �is included (see Attachment A) for Planning Commission consideration at the August 11, 2003 public meeting. This document includes procedures and policies intended to guide theme formation, work, and products of the Committee. Written testimony received from citizens regarding the Phase Two Planning Process is attached(see Attachment B). Additionally, at the June 9th meeting, the Commission asked staff to provide information about the composition of the"GAP"committee. The advisory committee included one representative from each of the following groups: G • Lake Grove Neighborhood Plan Steering Committee • Rural Lake Grove CPO • Resident and property owner with the general study area • Lake Grove Business Association • Property owner who is a non-resident of the general study area • Planning Commission • At-large This memorandum also includes an updated process timeline for Phase Two, see Table 1 below, and additional issues for future Planning Commission consideration. Lake Grove Town Center Plan(P 01-0002)-Planning Commission Public Meeting August 11,2003 Page 1 of 1 _ Table 1. Proposed Timeline Task/Milestone Purpose Date Planning Commission Public Meeting - Review and recommend Phase 2 process to City August 11, 2003 Council. - Receive Lake Grove Town Center Plan report (consultant presentation). Joint Planning Commission/City Council - Council to receive Lake Grove Town Center September 9,2003 Work Session report. (tentative) - Council to review and endorse Phase 2 process and appoint Committee. Committee meetings(#and dates TBD) - Staff and Committee develop draft amendments September 2003— Spring 2004 Planning Commission work sessions - Update Planning Commission and citizens on September 2003— (minimum 3,dates TBD),including joint Committee work to date. Spring 2004 meeting with PC/DRCITAB. Notice provided to LGTC mailing list. Planning Commission/City Council - Review and adoption of LGTC Plan and Summer 2004 hearings implementing ordinance amendments Additional Issues City Planning staff will coordinate with Lake Oswego Redevelopment Agency(LORA) staff regarding the formation and timing of an urban renewal district. If it is determined that the formation of the urban renewal district will occur prior to the completion of the Phase Two planning process, a modified project list may be developed with Committee input for inclusion in an urban renewal plan document. Attachments: A) Advisory Committee Charge Statement,July,z4, 2003 draft B) Citizen letters: - Lake Grove Business Association, May 28, 2003; - Sid Smither, Commercial Property Owners, Lake Grove Association, June 10, 2003; Michael Buck, Lake Grove Business Association, Restaurant Member, June 19, 2003 Sid Smith, Commercial Property Owners,Lake Grove Association, June 30, 2003. L:1Case Files\2001\Planning Project Files\P 01-0002 Lake Grove Town Center\Planning Commission\Phase 2 planning process\PC Memo 08-11-03 P 01-0002 .doc Lake Grove Town Center Plan(P 01-0002)-Planning Commission Public Meeting August 11,2003 Page 2 of 2 ATTACHMENT "A" City of Lake Oswego Lake Grove Town Center Plan Implementation (Phase Two) Advisory Committee Chprge Statement DRAFT July244// , 2003 Purpose Statement The Lake Grove Town Center Plan project provides an opportunity to enhance the commercial and high density residential portions of Lake Grove as a vibrant, attractive, and coordinated mixed use area. The City of Lake Oswego's Comprehensive Plan describes a"Town Center"as an area in that serves tens of thousands of people,where good transit services, a pedestrian environment, shopping, services, entertainment and higher density housing will be encouraged. A preliminary planning and public involvement process began in September, 2002, and culminated with the development of the Lake Grove Town Center(LGTC)Plan Report in July, 2003. This report provides a summary of the issues,points of view, and consultant conclusions resulting from the Lake Grove Town Center process. Additionally,the LGTC Plan Report serves as a source document for and bridge to the Phase Two implementation planning process. The following Guiding Principles were approved by the Planning Commission in October, 2002, and continue will continue guide the Phase Two planning process: A. Enhance Lake Grove as a vibrant and attractive mixed-use center—Protect and enhance Lake Grove's economic vitality and unique blend of locally owned businesses. Integrate mixed use, land use, and transportation strategies that promote economically successful, compact, land-efficient development. B. Create a great street that supports all modes of travel—Improve Boones Ferry Road to make it more attractive and safe for walking,biking, and transit,while still accommodating auto traffic. Design a great street that is the centerpiece of the Lake Grove area. C. Support and connect with adjacent neighborhoods— Support and implement the Lake Grove, Waluga, and Lake Forest Neighborhood Plans. Identify appropriate with integratew s to connect and the Lake Grove Town Center tth the adja cent neighborhoods. D. Create workable zoning and design guidelines—Identify strategies to encourage infill and redevelopment in the Town Center, including appropriate changes in the mix of allowed land uses and zoning regulations. Prepare design standards and guidelines to support the overall vision for a vital and attractive mixed-use center. E. Identify physical improvements and catalyst projects—Identify specific improvements that will create the"bricks and mortar"to implement the vision. Lake Grove To n Center Plan Implementation—Advisory Committee Charge Statement Page 1 DRAFT July 2 ,,2003 V Identify key catalyst projects that will leverage additional public and private investment. F. Conduct an open process—Assure meaningful public participation so that the plan will be endorsed and embraced by a broad spectrum of community interests and organizations. G. Meet community and regional goals and expectations—Comply with, and implement, State,regional, and local plans and policies. Specific plans to address include Titles 1,2 and 6 of Metro's Urban Growth Management Functional Plan, the Regional Transportation Plan (including mode split targets),the Oregon Transportation Planning Rule, the Lake Oswego Comprehensive Plan and Transportation System Plan, and the Boones Ferry Road Corridor Plan. H. Coordinate with affected agencies, city and community interests—Assure coordination between affected agencies, with specific focus on Metro, Tri-Met, City of Tualatin, Clackamas County,the Lake Oswego Planning Commission, and the City's Transportation Advisory Board(TAB). Direction The Advisory Committee shall assist the Planning Commission to develop a draft Lake Grove Town Center Implementation Plan consistent with adopted Guiding Principles. The Plan shall include recommended zoning and design standards, amendments to the City's Comprehensive Plan and Transportation System Plan, a list of priority capital projects, and funding sources for Town Center projects. Scope of Work/Product The Advisory Committee shall work with City staff to develop a graphic and written report for recommendation to the Planning Commission consistent with the above objectives and with the Lake Oswego Comprehensive Plan,within the timeframe specified below. The Committee shall complete the following tasks,which shall be documented in the final report. Jtslo.-� Tor,- 7 1.--CA C. I �L�JD.7 A. Tasks: , n 20 Yncsc .r�� 1. Clearly define osiv d character of Lake Grove Town Center,✓ .ti-�o ercet- inGluding-Glazifying-the definition of mixed-use. 2. Review existing zoning standards and determine appropriateness for achieving LGTC Plan objectives and Guiding Principles. 3. Define work on zoning and design standards based on issues identified in LGTC Plan report. 4. Prioritize implementation projects, identify funding sources, and develop timelines. Coordinate with Lake Oswego Redevelopment Agency(LORA) staff. 5. Draft Community Development Code, Comprehensive Plan, and Transportation System Plan amendments. Planning Commission Discretion The Planning Commission, in its recommendations to the City Council,may accept, modify, or reject the Advisory Committee's recommendations. The Planning Lake Grove Town Center Plan Implementation—Advisory Committee Charge Statement Page 2 DRAFT July 24,2003 Commission's recommendations to City Council shall be informed by testimony received at public hearings conducted at the conclusion of the planning process. Membership Membership of the Advisory Committee shall consist of up to 8 members appointed by the City Council,based on Planning Commission recommendation, including one representative, unless noted otherwise, from each of the following groups: • Commercial property owner in the Lake Grove Town Center Plan area • Business owner in the Lake Grove Town Center Plan area(2 members) • Lake Grove Neighborhood Association, Lake Forest Neighborhood Association, Zi and/or Waluga Neighborhood Association representative(2 members) • At-large representative(Lake Oswego resident who lives outside of the Lake t Grove area) • Lake Oswego School District representative(Board member or PTO representative) • Member of the Planning Commission f If the Planning Commission determines that it is appropriate for one alternate member from each organization be chosen, the alternate shall be permitted to attend meetings. However, the alternate shall be involved in the discussion on a limited basis,based on the discretion of the Chair, if the primary member is present. If the primary member is not in attendance, the alternate member shall serve in the capacity of the primary member. Additionally,representatives from the Development Review Commission (DRC) and Transportation Advisory Board (TAB) shall be invited to attend committee meetings as non-voting members. City staff shall be invited to attend specific meetings (e.g. Engineering, Current Planning, and LORA staff). l PtiO^" psi Qualifications: The following qualifications shall be considered by the Planning Commission/City Council in the selection of Committee members: • Experience working within a consensus-driven decision-making process, and a commitment to such a process for development of the LGTC Plan. • Understanding that Committee recommendations will go through formal City adoption process, including Planning Commission and City Council public meetings, potentially resulting in anges to Committee recommendations. • Demonstration of a for sh ng information with and receiving information from group(s)they ar repres ting and the community-at-large. Az,LC54 Time Frame and Performance Requirements The work of the Advisory Committee shall take no more than nine months to complete, starting in September 2003. Following the submittal of the Committee's final report to the Planning Commission, the term of the Committee shall be completed. At least three public meetings and/or work sessions with the Planning Commission shall occur during Lake Grove Town Center Plan Implementation—Advisory Committee Charge Statement Page 3 DRAFT July 24,2003 this nine month period. The first meeting shall occur after the Committee has completed T-` Task 1 (see above), the second meeting shall occur after the completion of Tasks 2 and 3, and the third meeting shall occur after the completion of Task 4. The Planning Commission may determine that an additional work session is appropriate during or after the completion of Task 5. One of the above meetings/work sessions shall be a joint meeting with the PC,DRC, and TAB. Periodic progress reports shall be submitted to the Planning Commission prior to the scheduled public meetings/work sessions. If it is determined that inadequate progress is being made at any time during the process,the project may be either canceled or assumed by the Planning Commission. If the project is canceled or assumed by the Planning Commission the term of the Advisory Committee shall also be concluded. Organization Chair: The Planning Commission representative shall serve as the Committee chair. In the chair's absence, City staff shall conduct the meetings. City staff shall serve as technical representatives and shall be responsible for assembling and compiling all information and reports necessary for the progress of work, including meeting notes. Draft meeting notes and reports will be made available in a timely fashion for member's review and correction. If all Committee members are in agreement, meeting note distribution and other Committee communications may occur via email. Finalized meeting notes and other project materials shall be posted on the Lake Grove Town Center Plan project web site(www.ci.oswego.or.us/plan/lgtc/lgtc.htm). Meetings: Meetings shall occur a minim once a month. The date and time of meetings shall be established at the first meeting or by an indication of general consensus thereafter. All Committee meetings will be open work sessions,where alternate members and members of the general public are invited to attend with the understanding that active participation shall be at the discretion of the Committee chair. Quorums and Decisions: No quorum shall be necessary to conduct business. Decisions shall be made by an indication of general consensus among the Committee members present. Staff will not participate as decision makers. When this method does not serve to establish a clear direction, the chair or their representative shall call for a roll-call vote. When agreement cannot be achieved on an issue,business shall proceed and City staff shall document and present minority positions for future Planning Commission consideration. [confirm format of this section] Approved by the Planning Commission: Daniel Vizzini, Chair Date Lake Grove Town Center Plan Implementation—Advisory Committee Charge Statement Page 4 DRAFT July 24,2003 L • • Approved by the City Council: Judie Hammerstad, Mayor Date L:\Case Files\2001\Planning Project Files\P 01-0002 Lake Grove Town Center\Planning Commission\Phase 2 planning process 08- 11-03 meeting\LGTC Advisory Charge Statement Draft 072303.doc Lake Grove Town Center Plan Implementation-Advisory Committee Charge Statement Page 5 DRAFT July 24,2003