HomeMy WebLinkAboutApproved Minutes - 2008-08-251
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1. CALL TO ORDER
City of Bake Oswego
Nanning C aim m ission M inutels
August 251, 21008
Chla:ir Julia Glisson caalled the Planning Commission meealing of August 23, 008 llo
order at 6:(4 p.m. in thea Councail Clhlaniibeirs of City Hall al 380 "A" Avenue, Lakes
C swego, Oregon.
1I. 114OLL CALL
Members preasent were Chai.ta Julia Glissoni, Micae Chain PYlip Steiwarl and
Commissioneni Adrianne Brockman, Maryl O:Ison and Alison Websileni. Brian Newman
was uxcaused and Seal Siegel was abseanl.
Staff presunl ware D anni s E gneni, hong Range PIl arming M anagen; Sarah Selden,
Neighbonhlood Pllannur Paul Esipea, A:isociate Pllannen, Evan Boone, Deputy City
Attamuy; and lean Hall, Adm*nistrative Support.
I Il . MINUTES
Clomu'r. i ssionen Brockman mov ed to appnovea the M iniutes of Jully 14, 20( EI. Micu C lhak
SteN a mccond ed the motion and it p as.4icd ! 1:0.
W P LANNI NG COMMI S ISII a N — VHORIN S IER II ON
Boonela Aerry Road Rlefiinement Studies (PH 08-0013), Thi discussion was
continued to ScptemHean 8, 2009 to givea setoff maarea time to addae:is technical cacamments
provided by City Counallon Runt Groznild and for a neviaw by senior Engineaearing
Deapartmenit std ffI
Comprehensive Plan Amendment — Goal 14. Policy 1 (LU 08-0049). Review of a
proposed Compnellensive Plan amendment allowing caonnu ation of City wwar seniicu to
unincorporated pnoperty wiillhin 300 fecal of an existing City sewer lime,
Paul Eiape, A ssaeaciiate P lane er, piiesicivited the staff reiport. Hei explair.iead thea ameandrr. eant
would officially allow thle City to pnovidu seweni servicae to =1_I prapearlies within hake
C siwegca's Unban Services E oundary (USB; ilhat ware located adjaceani to publiia right-
of-way; controlled by the Clity of R.ivurgrove and could not ba annexed to the City
immediately: Thea properly had to be within _100 feet cif exhiling seawer serviicae to
qualify. The owner needed to prcavide a flatter from Cllacldamas County Watur
Environment Services to veriafyj the ,iysterr.i was failinig and sign an annexation contract
City of Baku Oswegla Planniingl Clammission
Minutes of Augvlsl 351, 200EI
Page 1 of 6
with thea City ofIIJAe Cswego in which) 11.1ay agreead lobe annexeid at a futures tirnea. He
shlawed a map aft the areas al the baundary betweaen the eitie;a oft Lake Osawago and
Rivergrome and pointed out properties that would bei affeictEid by the cahangea. Some) aft
those proper iesa weme in the City aft Riverigrouea.
When askled if a g> -pup oft propertie;a aauld ba anneaxed all at oncae, Mr. Boane advised
that a ;apeaaifica number of tho;aea propurt) owners would have to aonsent )Ica anneaxation.
Staff ac'mised the Ciil could acacomplishl an "'island annexalion" of a group of propertieis
whlear.i thea land araund them hlad alreacy been annexed, or if an annexation plan were
approved by vole of those being anneai and a City mote. Mr. Hspe confirmed 1Ihat staff)
had invitead 1`17 praparty owners )Ica a workshop about thea possibility of conneacting to
seweni. Approximately 42 had re:aponded to the inivitzltion and 28 attenc end. liourteen
owners indicaated they wanted to annexa to either Ild a Oswego oii Ri vesigrove; 16
ownears did not want to annem; 9 defcrreac eaommenit; and 3 were undeaided. Staff)
estirr.ated it would cost eacah property awner 5130,0(1(1 to 513(1,0(1(1 to connect to seawer
seenice. Mn. Espea confirmed that a failing septia ;i} stem could be replacaead with another
saeptica systerr if the soils anc lot size werea aplpropriatea for it, but most owners preflerred
to caonnecat to sewear surviae instead.. Staff Indiciated that the owne:ni was riespcansiblea fon
exitonding the public and priivate seawer lines, whicahl were subjecat )Ica City review and
approval.
The cities of Lake . C sweai and Rlvemgrov�ea had an i n1 erigovernmenital agreeam ent that
allowed Riuergroue limes to connect to the Lake Cswago siNstcam. Mr. Bspe said his
research showed that moll other jurisidicllions had caode provisions that allowed
ppiopeartics ini their USH with faing suplic systems to caonnecat to their seawur ,iystem.
Staff adui:aead ilhat State law did noel allow theam to aannecat to a property outsk a 1hlein Is
USB ar Urban C rawth Baundary (UC B), except in a "fled] th haalyd annex ioni"
process requircid by the Stale. Commimioneri Braakman indicalead she agreck that
owners sahlcaulc haves to ;sign an annemation agreement in ordem to connect to sewer
Saar% ice.
Palisad e i NE ighdarhood Plan (LU 08 -Oa 45). Update on Palisaade a Neagh t orhood Alan
Comm itl ee di scaussii or and pnopowd cahangeas to thea di aft PI an.
Sarah Selder, Neigbldorbload Alanner, piiesenited thea staff iieplort. She also distributed
a caommunicationi meamo from lh1e cahairi of the Bal isades Neighborihlooc Asscaaiatian.
Ms. Seldein rieportead the Flalisadels N€iighborhlood Alanning Commitlee wanilead to caontral
conigiiegatu and rasideantia caare Housing deavulopments in thein own plan, and not leaavea
that to a citywide process. They hac revised an Action 9teap, leaavinig the praposed
maximum allowable Floor Arena Ratio IJFIAR) all 0.( and adding a propcasal for a
minimum rcaof l pil chl of & 12. She eaied they decided thea O eeper roof pitah would
scaam mares "residenllial," after they locikead at two other conigragate facilitieis ini Bale
Oswego. Vlicu Chak Stewart caullioned such asleep pitch wciuld create some useleass
attia spaae, and would not allaw a (:lower pnofille) hip roof. Chlair Clisson corrin anted
that lhle eanvedopea articulalior the action steip called fbr helped reduced 111e percaplioni of
mass. Staff agrleed to do further research on roof 1pitcah. 0
City oflLaakc Osweigo Planning Commission
Mir iuteis oflAugust 2!1, XICI8 Pages 3 ofl6
Mr. Egnem obsearvead that the term; "fot patlem" was not mealevant in thea neivisck Action
Step, which) caalled flrar a building design that reafllactck the single-family cHaraatear of
surraund:ing deavolopmenit. THea Commisas:ionears ecansidenead have to improve the worcing
of thatpnovidonso thea resulling design would refleel that caflrcisaiacinces (not Ilakeridge
High 9cahoo] visible from the sitea, and "in the inuT.&iatel vicinity. Clommimicaneui
Brockman recalled court ruhings allowed a jurisdicalion to deafine what "'immediate area"
vias. 9Hea said thea neaighborfiood associationi could cneale compatibiliq criteria (whicahl
addreas.ied compatibility of sicalea, malerials, landscaping, etc.,. Mr. Boone advised tHal
Conditional Usti :standards aheacy negtifiied caompatible devealopment.
Plub[ici Comment
Annie Miller :indicated ;ihea believed the Avamiere deve:lopmanl Had been allowed
becaausea its desiign Had beam compared with -the high school anc the nearby chltuchl. She
said nava congregate facilities sHould loold liken :iurrounding resiidenices. Mr. Bocanea
necaallead thal acamparisaon had related :to 'the maturials tca be usead. Commissiionan
Brockman suggesited the neighborhood associalion could decaide tca dafine "strucatwe" in
lar= cafIde saa a, materials, and arcHilectural features they wanted to .,iae. Msi. Selden
rdported_lhle commitllee wanted to .ftengthlen existing Coda language tHal aichitactural
details and materials of ccangregale and twidential care Housing wend to ba vesidential in
cHaiacter. Mn. Baon a advimd that "House" was not defined irn the Coda and Ms. Selden
sugge:iled using thea tearm, "s:ing:lea family dwelling."
W. StU en naparl ed thle commitleea d scusasead a new action step tca caonsiden using
ovearlay zor.im to preserve neighborhlocad character in caeartain parts of the Halisades
Neighbonhlood A.isoc:iation. Howeiver, theywould vecommemd that effort take plaae as
are implemeantaltion step, once the Plan was accepted. They did not want to delay Alan
adaplion fon this in-depth process to lake place. She confirmed thlat staff Had
recommended shay usie the Evergreen' neighbomHood a:i a model fbn overlay
dtivedopment. c He noted lhat an implementation malrix was atllacHed to the draft plana.
TI. a fbrmal Hearing was scHeadulad foli Septeint or 8, 2(108.
Citizen Inv adv eamen t Guidelines (YOU 08-0031). Follow-up on neiigHborhlocad work
session and revised amfandmfanils to the Guidelines
Sarah Sleald em, NEpghliorlcaod Plain Eft, preseanled the staff report. This discusisican was
inteanded to prepare the Cammii.asionen"s fir the Septerr. bear 22, 2008 heaaring. At thein
July 9" meealing thea Commisis:ionfars had suggested aHange.i to the draft ameandmeants and
asked staff to disiauss theam with nuiebcarhood rcapneasentaltivesi.
Ms. Selden aieported that neighbonhlood planning sataff Had met with a group of
neighboiihcaod 'assoaiallion represiantativas to discuss pmoposead chiange,i to thea Citizen
Irivcalvement Cuidel:infas. SHa reported thall attdndeas Had :indicted tHey fell they could
rely) on existing criteria ftar fbrming a neighbcarhood assoaiatican, and additional
`bounc aryl eariteria" were not necessary. They Had ahica ;indiicaated it wasi better fon the
City to help neighborhood amocaiaticansi rasolvea iisisues on beaamie micare acative than to
add procedures for amending boundaries or daracaognizing neighborhood msociatlons.
Staff had revised the draft arriondrrents related to removal cafI recognitican. Thfa draft
City of Dal ei Oswgla Planning Clammission
Minutes of Augulal 351, 200f1
Pagea ?I of 6
listed tWeea masons thea City cacauld remove neaciogniltion and it piovided that the City was
to work wild a neighbomblood assaciiwion to Help bring it back into aompliancea. The
Commissioneirs suE; astad adding a provisian la allow the neighborhood assoaiat:ion to
coma to the Commission fon Citizen Involvern anil (CCF, to explain why they should
retain neacioEnized stalus.
Sluff explained thle current guidal ines did no( allow a neighborhood association to
remain inacitive. Thea proposed cahangea would giva the city a tool to use to take a closer
look) at a neighborhood association aftear :il Had been inacilive for seveiia years, and it
might enaouraga .nam a neai a barhood association members to decida to become mote
acilive Staff saiad they waniled to ensure the neighbomblood associ.alion was distributing
nioticias about matters that affectead the neighborhood la its residents. Mr. Bgnc.ir recalled
neigHbothload plarm ng stsff had all ready helped onea neighborblood wm6ci ation Eat
started and anothlet to reiactivate. Commissioner Brockman reasonead that some areas
would not form on naacti vate a neaighlborhlood w soca ati on until something happened
there to moll ivate them to do tl. at. Stile questioned wHy thea City sHould care ifl tHey weiie
inacilive. She said the Cilly could continua to ,iand ncalices to thea adche,is on file for thle
neighlbotHaod associalion reptesenitafive, and a reasiderrl there cioulld decide to try to
reacil ive the niei.gHbothlaod associal ion if they wand ed. Commi ssionier Brockman
suggested :instead of simply seanding theam a letilet telling them they wearea in dangear of
being dereaciogni12ed; tole City should notify the residentsi if it Had not heard from a
neighbotheaod associal ions in three yeaars and teal l tl: am the City would He] p tHem reacti vea
thein neaighborhood association by offering them a place to meet in Cil. y Hi and alecal
offs cens.
Neighborhood Planning sta#fI had addad 'a new section, Boundary A.menidmenits, whicibl
specii fied a request for a boundary amendment cioul d nal be based on a "narrow issue,''
and ciallead for looking for an altarnativa approach la resolving the problem. 'Rhea
Commissioners considered wHethear "marrow issue" was lIao vagus. They indicated tf ay
ftilt a change .should not be beaausea of I a singly land use issue. Staff advised tHem tha
"'single issue" ciblange would not discourage anyone whlo wantead la m aeidea frcami a
neaighbcrhood association from arguing thlat it was a biggev issue. U)Ilimaiely, it was the
City Council w1la would decide How big thle'is,aua was, and the resulting naighborhlood
association would have to meaat thle samie criteria as a forming nai ghborhood
association. Thea Ccammissioners than ganearally agreaeid to retain the tarmi, "narrow
issue." Thley sugEasiled specifying exactly whlat `°leaved of support" was neae,asary la
make the ahlangea.
Staff) recalled a suEgeastion thall aJI neighborHood association boundaries be nevieawad
eavary few years, or at rhea saama time as periodia neviaw of the Cottpreaheansivu Plan.
Thea Commissioners generally agveed the draft Boundary A.meandrr eants ,ieactic n should
,pecifiy thlene was s to be a boundary review eaveary three years, or "as nciadead." Thay
agreaead the CUidealines should cionvey a micirea positive messaga, and tell residents oflan
inacitiva neighboncciod association that thea City would Help lhlem ruacitivale, and list
benefits it hay would lo,aa if their recognition were removed (fon exempla; the ability it ca
appeal land usea decisions all no cost; to Hava the City mail their neawsletteir fon there; and
to receive a widen mange oft Ell arming Commission and Clity Council information pacikals). 0
Clit) of flake Osuiego Planning Clomm issiani
Minutes cif Augt sl .23, 2008 Paige 4 of E
C ani nissionen O:Ison necialleid that one Tissue in Halisades Neighborhaod Association was
that thain b} -laws pramidcsc there was to be a. nepiiesentallime fromi each sub -area of the.
® neighborhaod, but each arcieIi nepnesentallime was elecited by genena: voile, and not by mote
-
of 1hase nesidents of 1he sub-aresa. She aisked how that could be nescilved. Staff
expla:inck that a naighlbonhood assroaialion aciuld hawse by -lavas that pnomided dineiat:ion
beyone wHal tha City n€iqu:ineic if the assaciiation wanled therm, and the City cid not
control that. Staff noted )hart the Flay isac cis NeighlboAlcicid Association was ciurrently :in
the procieissi of updalling tHaiii by -lavas, and addressing th a stub-awa alecil ion pnocess.
N iblic Comment
Mank Easley explained )hart a neighlboibooc associiallion might be dormiant simply
because the rnesidents did ncnl know they hard a naighbarhood wisoc:iartion. He ;laid the
City should take acilioni afien twa years of inacitimily; send a natica 11a the ncisideinls to
admisse thlem the} had a neighbonhlood associalion; and tell] them that if they wansted to
keep it a]ime they nei& ed to speak up, cir they would lose iiecognition.
Ms. Scilden distributeid written comments from Aeiten Klaebe, chdiin oft thci Rusewood
Neishlionhood A,ssuciiatiowCHO, whiah -she said discsusssed nciquireimenls ftm
neighbonhlood associations and his cioncieff. about asking them to do too much.
Ms. Seslden agresed 1a nemome CI., Naighborhood Associartion Clnilerion, 4(b) from the
diiaft. That section would hanle nemomed ne:ighboitlooc asssociialiori statue ftrn Ulm to
nemaisni miganized and acstimell} inivdued in ssolming current pnoblcsms omen ssemenal years.
She planned to add language 11a the draft to :ind:icsates that if a ncsighbonhood association
weme not actimcs for three ycsars the City would notify its residents that then had an
opporftnity 110 neacslime 111a neiighboibood wocicsiation.
V. OTHERBUSIINESISI- HLANN]NG COMMISISI]ON
Same Commisnioncais vaantesd to minimize es-mlailcsd diacsussiionfl that they fUt esssentiallly
created "onlina mieetings," arc some ind:iciated that' pruftsrr& to receive all documesnta
inside one, e-mailed, meelling preparation paicket. When askcid, ;s1aff admired them thcsy
could ask questions and get clarisficalions via es-ma'il ifl all weme included in thea
d:istributicin, buil they should eebata de issues at an official Alanning Ccimmi.ssicin
meeting. Commisssicincir Brockman inmited othlen Commissioner; to join heir the
fbllowiing Wecnesday w lan �shcs was 10 mewl with the Natural Hasouwces Coordiria tot to
gain a betleri understanding of nessourese zones.. Mn. Egnen announced that a public opcsn
house regarding the Sensitive Lands C rdinance would be held an Scip1 ember 1 FI, 1008.
VL C THER BUSINESS —COMM] SISIIC N f CR CITIZEN INVC LMEMENT
Staff aonfirmied that the Infill] Task Elonce had no quorums at their lam meeting, but 1Ihes
staff) Eloped 1Ihes Task Fonccs woulk be ablcs to finalize a paickage oft code amesncmentss
staff lhad pnepareid for them to recommend 11 the Pllanninig Commisnion.
C iqy of Laike Oswego Planning Commission
Minutes ofIAugust 2.I, � (1(1 ]
Page 5 of I(
Chair Glisson volunteearEac to be Rannin8 Ccarrimnssion liaison on the Ne;iBhborhlooc
Association Ccialition of We Osweaj] a whlon that body met on Seiplember 11, 20aEl 11a
reaview the insurance program thlat covered naigHbarhood associations.
M111. ADJOURNMENT
'phare being ria further business teaforea thea Alanninig Commissican, Chlair Glisscan
ac journeic the meelli_ng 417!40 p.m,
Respectfully ,iubrnittod,
Joan Hall /s/
Joan Hall
A drr. inisti ative Support
11
City of Lal a O: weago Planning Comrrii ssi on
MitILUIs of August 25, .(ICIS Page E of 16