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HomeMy WebLinkAboutApproved Minutes - 2015-04-23 e�A O CITY OF LAKE OSWEGO 10 .0011, Budget Committee Meeting Minutes °R E G 0‘.4 April 23, 2015 Members present: Kent Studebaker, Mayor Charles Collins, Chair Karen Bowerman David Berg, Vice Chair Joe Buck David Beckett Jeff Gudman Gerry Good Jon Gustafson Scott Havens Jackie Manz Kristina Soderquist Skip O'Neill Kathleen Taylor Staff Present: Scott Lazenby, City Manager; Jordan Wheeler, Deputy City Manager; Shawn Cross, Finance Director; Brad Stevens, Assistant Finance Director; Kam Frederickson, Budget Analyst; Ed Wilson, Fire Chief; Don Johnson, Police Chief; Scot Siegel, Planning Director; Guy Graham, Public Works Director; Erica Rooney, City Engineer; Anthony Hooper, Support Services Supervisor; Ivan Anderholm, Parks & Recreation Director; Bill Baars, Library Director; Chip Larouche, Chief Technology Officer The Budget Committee meeting was taped and portions of the meeting were marked at the time on the Interactive Agenda. Please go to the Meeting Video here for viewing and click on any agenda item in color to go to that point on the video and listen to more discussion on the subject. Call to Order/ Roll Call Collins called the meeting to order at 6:00 p.m. in the Council Chambers of City Hall. Approval of Minutes Gudman moved to approve the Minutes of March 19, 2015. Studebaker seconded the motion and it passed by unanimous vote. Vice Chair Berg reviewed the process for Budget Committee members to add items to the "Puts" and "Takes" list for later deliberations and votes - which may ultimately adjust the proposed budget. Public Comment— Input Opportunities Maria Meneghin, 1179 Sunningdale Rd. - Chair of Library Advisory Board (LAB). On behalf of LAB provided follow-up to her written testimony regarding Library staffing levels and funding from the General Fund. LAB encourages the Budget Committee's support of the City Council goal of a smaller satellite Library location at the other end of town. Also, would like to use some of the Library $919,000 capital reserve funds to reconfigure areas of the Library to make it more useable. Berg noted that would need to be a "put" to the current budget (not yet sponsored). In addition, LAB's written testimony included a $5,000 funding request for the Lake Oswego Reads program. Collins sponsored a "put" of$5,000 for the LO Reads library program and Berg seconded it. City of Lake Oswego Budget Committee Meeting Minutes of April 23, 2015 Page 1 of 3 Don McHarness, 907 Bullock St. Chair of Transportation Advisory Board (TAB). He provided a requested list from (TAB) of 24 priority projects by year over the next 5 years and clarified that pedestrian pathway and bicycle paths are not included in the project list. Donald Mattersdorff, 930 Bullock St. Chair of Hallinan Neighborhood Association. Spoke again regarding the property that is still a on the market for$1.9 million in Hallanan Woods next to the Hallinan Elementary School. The association would like the City to add this purchase to the budget (he understands a fair value for the property is lower). Gustafson offered that perhaps some of that property could be requested to be a conservation easement and suggested that Mattersdorff may want to talk to the property owner to see if they could structure another deal/option. Beckett sponsored a $1.2 million "put" — stating that if a specific amount was added to the budget it would limit the amount available to purchase it. Manz seconded this item for later deliberations. Carolyne Jones, 2814 Poplar Way. Discussed increasing costs regarding Storm Water management throughout the City. Particularly addressed the property on Rockinghorse Lane that borders Tryon Creek Park and the erosion past Lake Oswego into Portland. Gudman noted that there are funds in the 2015-16 budget addressing run off on Rockinghorse Lane. Cheryl Uchida, 15190 Quarry Road. Co-Chair Waluga Neighborhood Association. Requested three street projects that they would like see made priorities. 1) Intersection of Galewood and Quarry Road (now on TAB list); 2) Douglas Way intersects Quarry; and 3) Determine right-of-way on Oakridge Road from Boones Ferry Road to Quarry Road. She took these request to TAB. Buck stated he already had a "put" on the list for$200,000 for bikeways/pathways for the higher priority projects from TAB. Bowerman moved a friendly amendment to his $200,000 "put" - to allocate $170,000 to bikeways/pathways and add Uchida $30,000 request for Galewood and Quarry Road Intersection road improvement item as a "put", Buck accepted the friendly amendment. Budget Message and Summary Lazenby presented the City Manager's Budget Message. He pointed out requirements by fund —the General Fund is the largest—and he presented graphs that included reflecting the costs for the Lake Oswego-Tigard Water Partnership project until that projects is concluded. He also discussed which departments received allocations from General Fund property taxes and other revenue and presented a graph showing the declining debt for general obligation bonds. He reviewed Council Goals and items that have been incorporated into the 2015-16 Proposed Budget, including: Street Maintenance support from the General Fund increased 33% to $2 million (as directed by the Budget Committee); Habitat Enhancement program $200,000 per year for next 2 years; most of the Operations Center project has been funded (partially from General Funds); and the Boones Ferry Road Street Project is in the budget. In anticipation of the sale of the West End Building (WEB), currently $400,000 has been set aside for costs associated with relocating the Parks & Recreation department. Special Topics and Information • City Staffing Levels: Lazenby had provided the Budget Committee a City Staffing Projection update memo. Wheeler reviewed that information and the FTE trends showing the Committee the net decline of 2.8 FTE in the 2015-16 budget from fiscal year 2014-15—the changes are recapped on page 47 of the Budget in Brief document. • Street Capital Projects and Priorities: The current priority for the City Council is to use street funds for pavement preservation. Rooney discussed the City's current Pavement Condition Index (PCI) and the estimated annual funding of$4 million needed to keep or maintain the current estimated PCI of 65 or prevent a decline. The Budget-in-Brief document includes a list City of Lake Oswego Budget Committee Meeting Minutes of April 23, 2015 Page 2 of 3 of the funded projects in the CIP, starting on page 36, of which $1.5 million is for citywide street resurfacing, sealing and patching. Wheeler outlined revenue options for additional street funding. Studebaker and Berg shared their concerns for increasing revenues by increasing costs to citizens. Manz asked Rooney to elaborate about not increasing some utility rates and shifting rates increases to Streets. Bowerman sponsored a "put" of$2.5 million for Street Pavement Preservation (adding to the $1.5 million budgeted) and Good seconded it. In addition, Bowerman requested that Lazenby look through the budget to provide options to the Budget Committee for ways of funding the $2.5 million for paving from the budget that would not affect amounts paid by City residents. • Neighborhood Enhancement Grants Program (NEP criteria and funding level): Wheeler discussed the grant program which is managed by the Planning department. The criteria was provided in a handout to the Budget Committee. Projects need to provide neighborhood benefit. Collins felt that the budgeted $50,000 funding was enough being that the amounts awarded have been under budget. Berg felt that the application period should be longer. Gustafson stated that the City did not spend grant monies on projects not considered worthwhile and would support increasing the budget slightly due to recent expansion of eligibility requirements. Gustafson requested a "put" to increase NEP funding $10,000 from $50,000 to $60,000 and Berg seconded it. Budget Discussion Manz relayed a request from the Historic Resources Advisory Board for their grant façade award to be increased from $5,000 to $10,000. Manz sponsored the $5,000 increase and Gustafson seconded that as a "put" for later deliberations. Studebaker was presented a request for the City to fund $3,500 for Rose Festival mini floats, which he sponsored to add as a "put" list for later deliberations and Taylor seconded it. Public Comment— Input Opportunities Cheryl Uchida, 15190 Quarry Road. Explained the use of the grant monies for her neighborhood's prior request from the Neighborhood Enhancement Grant Program. Adjournment Chair Collins adjourned the meeting at approximately 8:55 p.m. Respectfully submitted, Kam Frederickson /s/ Kam Frederickson Budget & Financial Analyst APPROVED BY THE BUDGET COMMITTEE: May 7, 2015 City of Lake Oswego Budget Committee Meeting Minutes of April 23, 2015 Page 3 of 3