HomeMy WebLinkAboutAgenda Item - 2020-01-07 - Number 9.3 - ADA Self-Evaluation and TGransistion Plan Contract Award
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Subject: Award a Personal Services Contract for the ADA Self-Evaluation and Transition Plan.
Meeting Date: 1/7/2020 Staff Member: Stefan Broadus, PE Asst. City Engineer
Department: Engineering
Action Required Advisory Board/Commission Recommendation
☒ Motion ☐ Approval ☐ Public Hearing ☐ Denial ☐ Ordinance ☐ None Forwarded ☐ Resolution ☒ Not Applicable
☐ Information Only Comments:
☐ Council Direction ☐ Consent Agenda
Staff Recommendation: That Council award a Personal Services contract to MIG, Inc. in the
amount of $192,632 for the preparation of the City’s ADA Self-Evaluation and Transition Plan.
Recommended Language for Motion: Move to award a Personal Services contract to MIG,
Inc. in the amount of $192,632 for the preparation of the City’s ADA Self-Evaluation and
Transition Plan.
Project / Issue Relates To:
☐Council Goals/Priorities
☐Adopted Master Plan(s)
☐Not Applicable
ISSUE BEFORE COUNCIL
Award a contract to MIG, Inc. to prepare the City’s ADA Self-Evaluation and Transition Plan
EXECUTIVE SUMMARY
The ADA Self-Evaluation and Transition Plan is a tool to identify accessibility deficiencies within
the City’s infrastructure and services as mandated by federal laws. It provides a collaborative
and strategic approach for the City to become more compliant with the Americans with
Disabilities Act (ADA). This item seeks Council approval to award a contract to prepare the plan.
9.3
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503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
BACKGROUND
The Americans with Disabilities Act (ADA) is a civil rights law that prohibits discrimination
against individuals with disabilities in all areas of public life, including jobs, schools,
transportation, and all public and private places that are open to the general public. The
purpose of the law is to make sure that people with disabilities have the same rights and
opportunities as everyone else. The ADA gives civil rights protections to individuals with
disabilities similar to those provided to individuals on the basis of race, color, sex, national
origin, age, and religion. It guarantees equal opportunity for individuals with disabilities in
public accommodations, employment, transportation, state and local government services, and
telecommunications.
The ADA regulation requires all public entities, regardless of size, to evaluate all of their
services, policies, and practices and to modify any that do not meet ADA requirements. In
addition, public entities with 50 or more employees are required to develop a transition plan
detailing any structural changes that would be undertaken to achieve program access and
specifying a time frame for their completion. Public entities are also required to provide an
opportunity for interested individuals to participate in the self-evaluation and transition
planning processes.
DISCUSSION
On March 12, 2019 the City received three responses to the advertised Request for Proposals. A
panel consisting of City staff from Engineering and Facilities conducted interviews with the
proposers on April 15, 2019. The panel selected MIG, Inc. as the most qualified firm and began
negotiations with them regarding their proposed scope and fee. On June 11, 2019 City staff and
MIG reached agreement.
FISCAL IMPACT
The proposed fee to prepare the Self-Evaluation and Transition Plan is $192,632. Because the
ADA Transition Plan will evaluate the entire City’s services, the funding could be from the
General Fund. However, since this effort it is currently planned for and will be initially managed
by the Engineering Department, funds will come from the Engineering Fund where adequate
funds exist in the biennium budget FY 2019-2021. The plan is likely to identify improvements in
a variety of departments, and future funding for those improvements will come from various
different sources.
RECOMMENDATION
Council award a Personal Services contract to MIG, Inc. in the amount of $192,632 for the
preparation of the City’s ADA Self-Evaluation and Transition Plan.
ATTACHMENTS
Exhibit A – MIG ADA Self-Evaluation and Transition Plan RFP Response
Exhibit B – MIG ADA Self-Evaluation and Transition Plan Scope & Fee
815 SW 2nd Avenue, #200 | Portland, OR 97204
(503) 297-1005 | www.migcom.com
In association with: Idax
March 12, 2019
CITY OF LAKE OSWEGO
Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan
Exhibit A
March 12, 2019
Mike Ward, Project Manager
City of Lake Oswego Engineering Division
380 A Avenue
Lake Oswego, Oregon 97034
Re: RFP – ADA Self-Evaluation and Transition Plan
Dear Mr. Ward and Selection Committee Members:
Thank you for considering MIG, Inc. in association with Idax as your consultants for preparing the City’s
ADA Self-Evaluation and Transition Plan. The MIG Team is the right choice for the City of Lake Oswego.
We will work closely with you and your staff to accomplish your goals. Our flexible and inclusive approach
and our extensive experience addressing the issues of implementing the Americans with Disabilities Act
(ADA) in public agencies will be appreciated by City staff, elected officials, and residents, including those
with disabilities.
The City of Lake Oswego is seeking a consultant to develop an ADA Transition Plan for public buildings,
parks, and public rights-of-way, and to complete an ADA Self-Evaluation of policies, programs, and
procedures. The resulting Plan will identify barriers to accessibility, methods for improving access, establish
a timeline for removing ADA barriers, identify the person responsible for Title II compliance, and involve
people with disabilities in the preparation of the Plan. The Plan will provide a strategic approach and tools
for continued access improvements as the City implements its ADA Self-Evaluation and Transition Plan in
the coming years.
Founded in 1982, MIG, Inc. specializes in developing ADA Self-Evaluation and Transition Plans for public
agencies that provide strategic guidance for barrier removal and access improvements that meet
your specific community needs. Our key qualifications for this project include:
▪ Demonstrated state and national experience and expertise in the field of ADA consulting—
creating ADA plans that reflect the needs of both people with disabilities and the public
agencies that serve them. Our experienced team has produced over 100 ADA Self-Evaluation and
Transition Plans. We have evaluated millions of square feet of public buildings and park facilities, and
thousands of miles of rights-of-way for adherence to federal and state accessibility regulations.
▪ Comprehensive and innovative range of in-house services. Our work in creating ADA plans and
customer service strategies is complemented by our experience in designing successful public places
that meet the needs of people with and without disabilities — from award-winning parks to complete
streets and green infrastructure. Our in-house multidisciplinary team of access specialists, planners, civil
engineers, landscape architects, architects, public involvement specialists, and GIS specialists can
address all your project needs from planning to construction.
▪ Understanding of the legal implications of the ADA. As court appointed monitors for ADA
settlement agreements, we take risk management seriously. MIG has first-hand and extensive
experience with negotiation between parties, monitoring compliance, and observing the successes and
challenges of implementing the ADA.
▪ A living document that will meet your long-term needs and will be a valuable guide for on-
going improvements to ADA accessibility. We will provide you with a comprehensive dataset of
identified barriers and priority lists for tracking, budgeting, and continued barrier removal.
MIG, Inc.
▪ Substantial experience in GIS analysis and mapping. We will provide database development,
mapping, and analysis that guides strategic decision-making and promotes effective long-term
implementation. We understand that each organization is unique in their approach to maintenance and
organization of their data infrastructure. We will tailor our products to fit your unique needs.
▪ Over 27 years of experience in providing both ADA plans for public agencies and inclusive and
innovative public involvement and communications programs to support these plans. We not
only understand the plan’s technical content but also its public involvement challenges.
I will serve as the Project Manager and Principal for the MIG Team, and will represent MIG in contract
negotiations. Our proposal is enclosed, and is also signed by Carolyn Verheyen, an officer of the firm with
authority to execute the contract. If you have any questions regarding our proposal or our qualifications,
please feel free to call me at (503) 297-1005 or email me at heatherb@migcom.com.
Sincerely,
Heather K. Buczek, ICC
Principal | Director of Accessibility Services
Carolyn Verheyen
Secretary | Chief Operating Officer
Lake Oswego ADA Self-Evaluation and
Transition Plan
MIG, Inc.
Heather K. Buczek, Principal/Project Manager
815 SW 2nd Avenue, Suite 200
Portland, OR 97204
(503) 297-1005
heatherb@migcom.com
www.migcom.com
March 12, 2019
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The City of Lake Oswego is seeking a consultant
team to update its ADA Self-Evaluation and
Transition Plan for City facilities and programs. We
see this project as a strategic plan to improve access to
City services, facilities, parks, and public rights-of-way
for people with disabilities. More than just a list of
barriers, this implementation-focused plan will provide
the City with a blueprint and tools for moving forward
to meet public access needs.
MIG has a thorough understanding of the ADA
Self-Evaluation and Transition Plan process
through our work with over 100 public agencies.
Our approach always meets the requirements of the
ADA mandate, but it is individualized for each
community.
The Self -Evaluation of Policies, Programs, and
Activities begins with collecting and evaluating
information about your existing plans, procedures, and
policies. This is coupled with an assessment of City staff
comprehension of ADA policies and practices. This
analysis results in recommendations for modifications to
City services, policies, and practices.
The ADA Transition Plan Evaluations of public
facilities include the standards that are appropriate for
your agency facilities. For the City’s parks and buildings,
we will use the ADA Standards, Oregon Structural
Specialty Code, and if desired, the ABA Standards for
Outdoor Developed Areas. For pedestrian facilities in
the public right-of-way, we include the ADA Standards,
the Proposed Accessibility Guidelines for Pedestrian
Facilities in the Public Right-of-Way, and the Manual on
Uniform Traffic Control Devices.
We will work closely with the City of Lake Oswego to
clearly establish and confirm the standards of
evaluation. We are careful to collect not only the data
that is required, but also the data that will be helpful and
effectively support the development of an ADA
Transition Plan.
Our experience has taught us that a successful ADA
Self-Evaluation and Transition Plan must be
focused on implementation as well as the unique
circumstances of each public agency. Community
involvement, data collection, prioritization, scheduling,
monitoring, and reporting tools must reflect the City’s
needs and resources.
For example, the schedule of improvements required in
an ADA Transition Plan can range from a simple list
with dates to a sophisticated matrix of barriers,
responsible parties, and target dates. Some communities
elect to publish the schedule listing facility barriers and
an associated range of years when identified barriers will
be removed. We will tailor our example work plan
that follows to meet the City of Lake Oswego's
unique needs in moving forward with the development
and implementation of an ADA Self-Evaluation and
Transition Plan.
MIG's data collection and monitoring tools will be
modified to work with the City's existing asset
management tools. The resulting barrier and condition
information will assist the City with capital
improvement project planning, scheduling, tracking
barrier removals, and maintaining the information
necessary for keeping the City's ADA Self-Evaluation
and Transition Plan up-to-date.
The ADA legislation requires a very basic list of Self-
Evaluation and Transition Plan elements:
§ 35.105 Self-Evaluation
▪ Evaluate services, policies, and practices;
▪ Identify modifications needed to services, policies,
and practices; and
▪ Involve people with disabilities to participate in the
self-evaluation process.
§ 35.150 (d)Transition Plan
▪ List barriers;
▪ Identify feasible solutions to each barrier;
▪ Establish a timeline for removing barriers;
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▪ Identify the person responsible for title II
compliance; and
▪ Involve people with disabilities in the preparation of
the Plan.
MIG’s scope of work clearly addresses each of these
requirements and specifies the steps needed to
accomplish this work.
Every public agency requires a customized scope of
work, schedule, and approach. The following is offered
as a preliminary Scope of Work for the preparation of
your ADA Self-Evaluation and Transition Plan.
ASSUMPTIONS:
Public Meetings
At each public meeting, the City’s ADA Coordinator or
Project Manager will be in attendance. The City will
provide the meeting venue and any materials requested
by the public, including ASL interpreters, alternative
formats, or other program modifications, or written
minutes of the meeting. MIG will provide the meeting
agendas, and graphic and text materials for the meetings.
Project Meetings
The City will provide the meeting venue. The City
Project Manager will identify and contact the
appropriate City staff for attendance at each of the
meetings.
All Meetings
After each meeting, MIG will provide the City with a
draft meeting summary for review. After one set of
consolidated comments, MIG will update the meeting
summary and provide a final meeting summary for
posting on the City’s website.
TASK 1: PROJECT DEVELOPMENT
Task 1.1: Project Initiation
Following the execution of a contract, the MIG Team
will meet with City staff to refine the proposed tasks
and schedule, including options and recommendations
for staff and community involvement during the
preparation of the Self-Evaluation and Transition Plan.
MIG will work with City staff to identify and obtain all
necessary documents and materials to support the self-
evaluation process and field evaluations.
City staff involvement: City ADA Coordinator or Project
Manager and key staff members will attend a 1-1/2 to 2-
hour meeting with MIG. City staff will assemble facility
site plans, GIS data or CAD data, and a list of City
programs, services, and policy documents.
Deliverable: MIG will provide the agenda, meeting
materials, and facilitate the meeting.
Task 1.2: Public Information Portal
MIG recommends that the City designate a page on the
City's website to the ADA Transition Plan. The
webpage will serve as an information portal for the
Transition Plan process, meeting summaries, the project
schedule, and more generally the City's ADA title II
Program. The public review draft of the plan will be
posted on the page for public comment before the final
presentation to Council.
City Staff Involvement: City staff will designate a page on
the City's website dedicated to the Transition Plan
project and will update information as needed.
Deliverable: MIG will provide City staff with planning
project announcements and updates for the web page
throughout the duration of the project.
Task 1.3: ADA Task Force Development
MIG will work with the City’s Project Manager to
identify a preliminary Task Force to provide review and
perspective for the project. Task Force participants can
be solicited from local organizations that serve people
with disabilities or the City can form the group through
an application process. A group of six to eight people is
manageable and productive.
Major responsibilities of the Task Force include
providing insights during the barrier prioritization
process and reviewing the draft Self-Evaluation and
Transition Plan. Forming a Task Force will allow for the
participation of members of the disability community
citywide through on- and off-site participation—
creating one comprehensive forum for the discussion of
ADA barriers and priorities within the City.
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MIG will work with the City’s Project Manager to
identify and contact Task Force participants or to
develop the application process. MIG will facilitate three
Task Force meetings throughout the planning process.
City staff involvement: City Project Manager will manage
communications with ADA Task Force participants.
Task 1.4: Project Management
MIG will maintain project files, invoicing, records of
meetings, reports, and recommendations. MIG Project
Manager/Principal will be available and in
communication with the City’s Project Manager and
team throughout the project.
City staff involvement: Process payments, project
communication, on-going city engagement in the
planning process
Deliverable: MIG will provide monthly invoices and
maintain consistent communication with the City’s
project manager.
TASK 2. ADA POLICY, PROCEDURES &
PROGRAM EVALUATION & REPORT
The self-evaluation process will include all City services,
policies, and practices except that of the Parks and
Recreation Department, which will be addressed at a
later date.
Task 2.1: ADA Task Force Meeting #1
At this meeting, MIG will educate the Task Force on
the process and components required to fulfill the
obligations to complete an ADA Self-Evaluation and
Transition Plan. MIG will also work with the group to
identify what is working well and challenges to
providing access, and to identify planning priorities.
City staff involvement: This meeting can be held on the
same day as Tasks 2.3 and 4.1.
Deliverable: MIG will facilitate the meeting and collect
information from Task Force participants for inclusion
in the self-evaluation and barrier removal priorities.
Task 2.2: Review City of Lake Oswego Policies and
Standards
The MIG Team will collect and review City of Lake
Oswego policy documents to identify issues that should
be addressed regarding the accessibility of policies,
programs, and activities. Policy documents will include
department and facility rules and regulations,
administrative bulletins, the ADA grievance policy and
procedures, the City’s Municipal Code, Comprehensive
Plan, and other planning documents, right-of-way
design standards and city practices for construction,
maintenance management practices for ensuring
pedestrian accessibility, and project/program
notifications. Based on the review, MIG will make
recommendations regarding City policies and standards
which will be included in the Draft ADA Self-
Evaluation Report Task 2.4.
City staff involvement: Staff will provide MIG direction on
the various policy documents for review.
Deliverables: MIG will conduct the review of services,
policies, and practices.
Task 2.3: Staff Questionnaire and Orientation
Meeting
To meet the requirements of 28 CFR Subpart A, MIG
will evaluate the current level of accessibility of
programs, services, and activities provided by the City
by administering an online program questionnaire to
selected City staff. The evaluation will identify current
practices regarding ADA requirements. The
questionnaire is distributed electronically. Prior to the
distribution of the questionnaire, MIG will meet with
staff representing City departments and major program
areas to introduce and orient them to the questionnaire
and answer any questions about the self-evaluation
process. The results of the questionnaire will be
included in the Draft ADA Self-Evaluation Report
Task 2.4.
City Staff Involvement: City Project Manager and key staff
members will attend a 1-hour meeting with MIG. The
questionnaire will be distributed as an URL to selected
City staff. Staff will complete the online questionnaire
(approximately 15 to 45 minutes). Assistance from the
City’s Project Manager may be required to prompt staff
to complete the questionnaire.
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Deliverables: MIG will facilitate the meeting, provide the
program questionnaire online, review and analyze
responses, and provide recommendations.
Task 2.4: Prepare Draft ADA Self-Evaluation
Report
Based on the policy review, staff questionnaire analysis,
and staff interaction, MIG will prepare a draft ADA
Self-Evaluation Report. After City review, the draft
ADA Self-Evaluation Report is updated and
incorporated as part of the Draft and Final ADA Self-
Evaluation and Transition Plans.
City staff involvement: The City will review the outcomes of
the evaluations and provide one set of consolidated
comments.
Deliverable: The MIG Team will provide the City with a
Draft Self-Evaluation Report in PDF format.
TASK 3: ADA FACILITY EVALUATIONS
The facility evaluations are separated into two main
categories: facilities in the right-of-way and all other
property. Task 3 focuses on buildings and parks and
Task 4 focuses on curb ramps, pedestrian access routes,
and pedestrian signals.
Task 3.1: Prepare Facility Diagrams
MIG will prepare diagrammatic plans of all buildings
and parks based upon site plans and floor plans
provided by the City. If plans do not exist, MIG will
produce illustrative diagrammatic plans. Aerial imagery
will also be used for building exteriors and parks. The
diagrams base data will be in a GIS format and will be
included in the facility reports described in Task 3.3.
The diagrams will be used to indicate the location of
ADA barriers identified during the evaluation.
City staff involvement: The City will provide any existing
CAD or GIS files, site plans, emergency evacuation
diagrams, or other graphics or information that portrays
City facilities.
Deliverables: Facility diagrams for incorporation into the
facility reports.
Task 3.2: Conduct Facility Evaluations
MIG will evaluate all portions of exterior and interior
features of buildings and parks where members of the
public engage in City programs, activities, and services;
this includes but is not limited to path of travel, parking
areas, and restrooms. This does not include areas that
are for authorized personnel only, staff work spaces or
maintenance spaces. The evaluation will identify
physical barriers in each facility that limit accessibility
for the public and compare each facility to the Oregon
Structural Specialty Code and ADA Standards, and, if
desired for park facilities, the ABA Standards for
Outdoor Developed Areas. The facilities to include in
the evaluation approach are the following:
Buildings:
▪ Adult Community Center
▪ City Hall
▪ City Library
▪ George Rogers Maintenance (public areas)
▪ Jean Road Fire Station
▪ Lake Oswego Public Golf Course Club House
▪ Lakeview Village Parking Garage
▪ Main Fire Station
▪ Maintenance Center (public areas)
▪ Nature Park Educational Building
▪ Parks Maintenance (public areas)
▪ South Shore Fire Station
▪ Trolley Barn
▪ West Lake Fire Station
▪ Windward Parking Garage
Parks
▪ Cooks Butte Park
▪ Foothills Park
▪ Freepons Park
▪ George Rogers Park
▪ Hazelia Field
▪ Lake Oswego Public Golf Course
▪ Luscher Farm
▪ Pilkington Park
▪ Tryon Cove Park
▪ Waluga Park East
▪ Waluga Park West
▪ Westlake Park
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City staff involvement: City staff will be responsible for
providing access to any locked City facilities. It is
expected that MIG evaluators will be accompanied
during the evaluations of secure facilities such as fire
stations, but otherwise MIG will not require
accompaniment by a City staff person.
Deliverables: Conduct ADA site evaluations.
Task 3.3: Prepare Facility Reports
The MIG Team will produce a report for each facility
with a master list detailing each barrier identified within
state and federal access regulations. The reports will
include:
▪ Barrier Identification Table: Lists specific
barriers encountered during the evaluation process.
Barriers will be organized by architectural element
and located by reference number on the facility
diagram. MIG will include as-built dimensions and
required dimension or condition, and code
reference citations.
▪ Conceptual Solution: MIG will provide a
conceptual solution to resolving the barrier in text
format and will recommend alternate solutions or
equivalent facilitation when feasible.
▪ Cost Estimate: Each barrier removal action, such
as the replacement of a door knob with lever-type
door hardware, is assigned a cost. Costs represent a
planning level estimate based on the cost of
construction, which can be used to determine the
cost for removing barriers at facilities.
▪ Barrier Priority: Barriers will be assigned a draft
Barrier Priority which will be reviewed and
confirmed by City Staff during the prioritization
process (Task 3.4).
▪ Reference Diagram: The report will include a
reference diagram locating the barriers on a floor
plan, site plan, or aerial photograph of the facility.
MIG will provide the City with a PDF of the facility
reports for review prior to Task 3.4.
City staff involvement: Review of reports prior to Task 3.4.
Deliverable: Facility reports in PDF format.
Task 3.4: Facility Prioritization Work Session
MIG will assist City staff with prioritizing the list of
buildings and parking facilities to develop a Transition
Plan schedule for the removal of accessibility barriers.
This MIG facilitated meeting will assist City staff in
determining appropriate responses to mitigating
barriers, either through modification of the facilities, or
by relocating programs, or by other programmatic
solutions.
The recommendations included in the Plan are not
intended to be absolute or unconditional. It is expected
that shifting program participation, funding, facility
improvements, and other factors will influence the
prioritization and scheduling of access improvements.
City staff involvement: Participation of key staff members
in a prioritization workshop (2 hours). This meeting can
be held on the same day as Tasks 4.5 and 5.1.
Deliverables: MIG will facilitate the meeting and provide
an agenda and meeting materials.
TASK 4: RIGHT-OF-WAY (ROW) EVALUATION
Task 4.1: Conduct ROW Evaluation Strategy
Session
MIG will conduct a ROW evaluation strategy session
with City staff responsible for curb ramps and
sidewalks. The strategy session will identify the areas of
highest priority for pedestrian improvement based on
the ADA title II criteria and discuss specific
prioritization criteria for the City of Lake Oswego. We
will identify the areas of highest priority for pedestrian
improvement which will inform the timeframe for the
removal of barriers.
At this meeting, we will also discuss the process for
evaluating the right-of-way which will inform Task 4.2.
City staff involvement: City Project Manager and key staff
members will attend a 1-1/2 to 2-hour meeting with
MIG.
Deliverable: The MIG Team will facilitate the meeting
and prepare materials for the meeting. This meeting can
be held on the same day as Task 2.3.
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Task 4.2: Develop Procedures for ROW Evaluation
In coordination with City staff and after a review of the
2013 and 2015 curb ramp data files, MIG will prepare
and customize the procedures needed to conduct the
evaluation of the City’s curb ramps, pedestrian access
routes, and pedestrian signals. The evaluation
procedures will be based on the ADA Standards,
Proposed Accessibility Guidelines for Pedestrian
Facilities in the Right-of-Way, and the Manual on
Uniform Traffic Control Devices. The ROW evaluation
process will be scaled to be the most efficient with
available City resources for completing the project.
City staff involvement: The City will work with the MIG
team to develop the procedures for the ROW
evaluation. Review and provide consolidated comments
on draft evaluation procedures.
Deliverable: After Task 4.1, the MIG Team will produce a
draft procedure for the right-of-way evaluations for City
review and comment. Once MIG has received all
comments, MIG will finalize the procedures before
starting Task 4.3.
Task 4.3: Conduct ROW Evaluations
The MIG Team will conduct evaluations of the facilities
in the right-of-way. Barrier data will be collected using
tablets and stored in a real-time cloud database for
immediate review. When available, the MIG Team will
build upon the City’s existing GIS data.
City staff involvement: The City will be continuously
updated on the status of the evaluations. The City will
manage public relations relating to the presence of field
technicians through appropriate social media outlets.
Deliverable: The MIG Team will conduct the evaluations
within the right-of-way.
Task 4.4: ROW Summary Report
The results of the evaluation will be included in a
summary report of the identified barriers which will
identify whether right-of-way facilities meet ADA
standards. Barrier data will be mapped and summarized
to easily show where and how many barriers exist within
the public right-of-way. MIG will also apply the
prioritization criteria discussed in Task 4.1 to assist with
the transition plan phasing schedule.
City staff involvement: The City will review the outcomes of
the evaluations.
Deliverable: The MIG Team will provide the City with a
Draft ROW Summary Report in PDF format.
Task 4.5: ROW Prioritization Work Session
MIG will meet with City staff to review the results of
the report and applied prioritization criteria. At this
meeting, the timeline for mitigating barriers and
strategies for funding barrier removal will be discussed
for incorporation into the Transition Plan.
City staff involvement: City Project Manager and key staff
members will attend a 1-1/2 to 2-hour meeting with
MIG. This meeting can be held on the same day as
Tasks 3.4 and 5.1.
Deliverables: MIG will facilitate the meeting, provide an
agenda and materials for the meeting.
TASK 5: PREPARE THE ADA TRANSITION
PLAN
Task 5.1: ADA Task Force Meeting #2
At this meeting, MIG will include the Task Force in
establishing priorities for the Plan. MIG will present the
results of the facility and right-of-way evaluations and
collect feedback on the draft barrier removal priorities
for incorporation into the Public Review Draft of the
Plan.
City staff involvement: This meeting can be held on the
same day as Tasks 3.4 and 4.5.
Deliverable: MIG will facilitate the meeting and will
collect information from Task Force participants for
inclusion in the barrier removal priorities.
Task 5.2: ADA Implementation Data
Upon the completion of Tasks 3.4, MIG will finalize the
barrier prioritizations. MIG will provide the City with a
customized Excel spreadsheet containing all the
information contained in the building and park facility
evaluations, including the identified barriers, relevant
codes, barrier categories, and planning level costs. The
Excel data will be linked to the ADA barrier GIS data
collected at each of the facilities.
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Upon the completion of Task 4.5, MIG will provide the
City with GIS data containing all the barrier information
in the public right-of-way, including relevant codes and
barrier priorities.
This data will serve as a living document for tracking
and monitoring the implementation of the ADA
Transition Plan.
City staff involvement: Review and use the data provided
for the development of the transition plan phasing
schedule.
Deliverable: GIS data for right-of-way barriers, and an
Excel worksheet and GIS data of all barriers identified
in Task 3.2.
Task 5.3: Prepare the Staff Draft of the ADA Self-
Evaluation and Transition Plan
Based on the policy and program evaluation, the facility
evaluations, the prioritization and scheduling process,
MIG will prepare a Staff Draft of the ADA Self-
Evaluation and Transition Plan. MIG will work with
City Staff to prepare the schedule of barrier removals
based on the facility prioritization process. The Draft
plan will include:
▪ ADA Self-Evaluation and Transition Plan
requirements and process, including the
methodology employed, prioritization, and
scheduling process
▪ Public outreach process
▪ Transition Plan Phasing Schedule
▪ Implementation Strategies
▪ Forms and procedure for filing an ADA Grievance
or a Request for Accommodation
▪ Program accessibility guidelines, standards, and
resources
▪ Appendices
MIG will provide the Draft Plan in PDF format for
review and comment by City staff prior to Task 5.4.
City staff involvement: Review the Staff Draft Plan and
provide comments for development of the public
review draft.
Task 5.4: Public Review Draft of the Self-
Evaluation and Transition Plan
MIG will provide the City a Public Review Draft of the
ADA Transition Plan for public distribution and
comment. The digital document will be formatted for
use by screen readers.
City staff involvement: The City will post the Public Review
Draft to the website for comments. The City will
provide hard copies and comment cards at highly used
public locations such as City Hall, Library, and Adult
Community Center.
Deliverable: MIG will provide a tagged PDF and Word
document of the Plan for posting to the City’s website
and distribution at highly used public locations.
Task 5.5: ADA Task Force Meeting #3
After collection and review of the public comment on
the Draft Plan, MIG will facilitate a third Task Force
meeting. At the meeting, the Public Review Draft Plan
and public comments will be reviewed. MIG will
facilitate the meeting and collect information from the
Task Force for inclusion in the Final ADA Self-
Evaluation and Transition Plan.
Deliverable: MIG will provide the meeting agendas,
graphic, and text materials for the meetings.
Task 5.6: Prepare the Final ADA Self-Evaluation
and Transition Plan
After the receipt of the public comments, MIG will
coordinate with City staff on additional edits to the
Draft Plan and prepare the Final ADA Transition Plan
Deliverable: MIG will provide a final Word and PDF
format of the plan for distribution.
MIG can provide the following additional services
that were not mentioned in the RFP and could
benefit the project:
MIG provides staff training on a variety of ADA
topics. MIG has conducted staff training for public and
private agencies on access laws, codes, and
requirements, including technical requirements,
customer service and sensitivity, and maintenance of
accessible features. MIG has been a leader in training
public agencies on the process, content, preparation,
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and implementation of ADA Self-Evaluations and
Transition Plans. MIG published the Accessibility Checklist
in 1991, containing a self-evaluation approach to
evaluating facilities. Since that time, we have been
actively engaged in training, mentoring, and supporting
public agencies in the process and technologies for
achieving accessible programs, services, activities, and
facilities.
MIG can provide Universal Design services for
parks, public places, and right-of-way facilities.
Universal Design recognizes, respects, values, and
attempts to accommodate the broadest possible
spectrum of human ability in the design of products,
environments, and information systems. Complying
with regulatory requirements does not fully address the
needs of a broad spectrum of people. Our designers and
engineers are trained to employ an empathetic eye in our
design thinking—it means “feeling” conditions from a
range of perspectives and developing a multifunctional
viewpoint. MIG was an early adopter of Complete
Streets, and we believe that our rights-of-way should
support all modes of transportation and creative use.
MIG can aid the City in identifying comparable
organizational structures that support an ADA
Coordinator position. MIG can provide the City a
comparable analysis of the process for administering
ADA title II programs. The result will be a stand-alone
report designed to guide the City’s implementation of
the ADA title II ADA Self-Evaluation and Transition
Plan, and to potentially identify funds for an ADA
Coordinator position.
MIG’s Project Manager Heather Buczek has experience
managing complex ADA Planning Projects—some
involving the evaluation of hundreds of parks, facilities,
and public right-of-way elements. She has also managed
the self-evaluation process for agencies of many sizes—
from small government agencies to large agencies, such
as the cities of Portland and San Francisco. These
projects required effective coordination with agency
staff and stakeholders as well as management of
multiple MIG team members and subconsultants.
We view projects as collaborative efforts that maximize
the strengths and resources of all project team members.
Heather will work closely with the project team and City
Project Manager to schedule and manage the project on
a task-by-task basis using our project management
software, making clear the project’s critical path, key
deadlines and checkpoints, and the responsibilities of
each team member.
Heather will be the primary contact with the City
Project Manager throughout this project. She will
communicate regularly via email, phone, and in person
meetings to manage the planning process, schedule and
budget. MIG also will guide staff, stakeholders, and task
force members through the planning process using our
carefully crafted methods to build consensus and meet
community needs. We will engage participants in a
systematic process—with each step building toward the
next—until agreements are forged. We believe in
listening, honoring, and collaborating to bring out the
best ideas and most successful approaches.
MIG has been working with public agencies for 37
years, and we have a deep understanding of the
importance of properly managing public funds. Heather
will continuously monitor and manage the project
scope, schedule, and budget to ensure optimization
during all phases of the project.
We will review status reports regularly with the internal
project team as well as with the City, and we are
proactive in addressing overages to avoid change orders
and requests for additional services. We will also work
with the City to maximize the benefit of any unforeseen
efficiencies. Project Manager Heather Buczek has the
experience needed to facilitate team discussions that
identify the benefits and drawbacks of each course of
action, including schedule and cost implications.
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Based on MIG’s experience assisting public agencies, we
believe there are three key factors that must be
addressed to ensure effective ADA Self-Evaluation and
Transition Plan implementation:
ADA Coordinator
A requirement of an ADA Self-Evaluation and
Transition Plan is the identification of a person
responsible for compliance with title II of the ADA.
This role is often called the ADA Coordinator.
Our experience is that the ADA Coordinator needs
to be a position within the City that has easy and
respected relationships with all departments. This
individual is often responsible for collecting and
managing data about accessibility improvements,
distributing requests for service or complaints to the
appropriate department, and producing reports to
elected officials or granting agencies. In our experience
it is helpful to identify a liaison in each department to
work with the ADA Coordinator to manage requests,
record solutions, and serve as a resource to that
department’s staff. Since the ADA covers every aspect
of municipal services—police and fire, administrative
services, elected officials, public works, parks, recreation
and all other services—the ADA Coordinator role can
best be served by a person with a city-wide perspective.
Staff Training
Many of the accessibility complaints and lawsuits that
cities face can be attributed to failures of staff to
understand and address the basic needs of people with
disabilities. This is not an issue of lack of compassion or
concern. It is more often a lack of experience or
knowledge of resources. Providing alternate formats like
large print or electronic formats for written materials,
how to find and engage an American Sign Language
interpreter for a public meeting, and other simple
actions can help staff with positive interactions and can
save agencies from complaints. Training for staff,
including people who answer the phones and who
serve at the front counters, and for facility
maintenance staff is cost effective, well received,
and constitutes a proactive policy by the City.
ADA Plan Implementation
Identifying and prioritizing barriers and publishing an
updated ADA Self-Evaluation and Transition Plan is an
important task, but it doesn’t end there. We have
learned the importance of easily managed data in a
flexible format that will allow staff to view, sort,
monitor, and report. We have seen cities and
consultants demand and provide complex databases
requiring specialized training and proprietary software.
These systems often fail when staff turns over or
software becomes outdated. We have seen this on
projects where we have been asked to update existing
plans or re-evaluate facilities due to overly complex or
defunct data systems. Our simple approach of using
your existing data infrastructure management tools
to provided barrier implementation data has proven
to be a long-lasting tactic for continued tracking
and maintenance of ADA barrier mitigation.
Our planning process and products are focused on
implementation—supported by organizational
strategies that work.
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MIG, Inc. specializes in developing ADA Self-
Evaluation and Transition Plans for public
agencies and in designing environments for all
people. Our experienced team of professionals has
produced or contributed to over 100 ADA Self-
Evaluation and Transition Plans for public agency
clients—plans that have provided strategic guidance on
policies, programs, facilities, parks and public right-of-
way.
MIG is an innovator in parks and recreation
planning and design. We have an in-depth
understanding of the field of parks and recreation and
its importance to the health and well-being of people
with disabilities. Our expertise spans recreation
programming, the design of award-winning, accessible
parks and facilities, maintenance and operations, and
management. This knowledge has contributed to the
success of dozens of ADA self-evaluation and transition
plans for park and recreation facilities.
MIG offers substantial expertise in the evaluation
and design of accessible public right-of-way
(ROW). We have assisted cities in developing criteria
for prioritizing facilities in the public right-of-way for
ADA compliance. Additionally, our work in the public
right-of-way includes designing dozens of intersection
retrofits and review of over 3,000 ROW projects for
ADA compliance.
We are experienced in GIS analysis and mapping,
including demographic, network and spatial
analysis; data collection and production; database
development and design; and cartography. We
produce maps that are attractive and easy-to-understand,
and that provide critical analysis leading to informed
decisions. We employ many techniques to collect and
generate GIS data—from primary source data collection
in the field to secondary data collection. We understand
that each organization is unique in how they approach
the maintenance and organization of their data
infrastructure. We work with your organization to tailor
our products to fit your unique needs.
We offer a comprehensive range of in-house
services—from planning to construction
supervision. Our work in creating ADA plans and
customer service strategies is complemented by our
experience in designing successful public places that
meet the needs of people with and without disabilities—
from award-winning parks to complete streets and green
infrastructure. Our in-house multidisciplinary team of
access specialists, planners, civil engineers, landscape
architects, public involvement specialists, and GIS
specialists can address all your project needs from
planning to construction.
MIG provides inclusive community engagement
and planning processes, involving City staff, people
with disabilities, local disability organizations as well as
residents from diverse cultures and backgrounds. We
engage participants in active dialogue to identify the
issues, values, and priorities that that are most important
and will have the greatest impact on access and mobility
in the future. Our dynamic and authentic community
engagement process leads to better products, stronger
ownership, practical yet visionary plans, and momentum
for action.
We bring to this endeavor our deep enthusiasm for this
project and our knowledge of the Lake Oswego
community and its facilities, as well as the
surrounding region—based on over 25 years of
experience providing consulting services in Lake
Oswego and the Portland Metro area.
Idax is a multimodal data collection company
providing public agencies and private clients with
accurate and meaningful data. Their team of
experienced professionals provide functional, timely and
cost-effective data collection solutions tailored to the
unique challenges of individual projects. Idax has earned
a strong reputation for service and creative problem
solving. Idax will be assisting with right-of-way data
collection for this project.
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The MIG Team for the City of Lake Oswego ADA
Self-Evaluation and Transition Plan has extensive
experience evaluating ADA compliance and
producing self-evaluation and transition plan
reports. This team is intimately familiar with the
requirements of a title II ADA Transition Plan,
including ADA Standards for Accessible Design and its
2010 updates as well as PROWAG and Oregon
requirements. We have worked with cities across
Oregon and nationwide to ensure that their programs
and facilities are accessible to people with disabilities.
Principal and Project Manager Heather Buczek is an
expert in evaluating facilities, managing teams, and
developing reports that evaluate facility compliance with
ADA. Since joining MIG 13 years ago, she has worked
with many communities to develop their ADA Self-
Evaluation and Transition Plans, including the cities of
Tualatin, Tigard, Medford, Redmond, Portland, and
Wilsonville, and the Tualatin Hills Park and Recreation
District in Oregon; and the Cities of Edmonds and
Lynnwood, Washington. She is ICC-certified as an
Accessibility Inspector/Plans Examiner. Heather will
serve as the City’s day-to-day contact.
Consulting Principal Tim Gilbert is an ICC- and CASp-
certified access specialist with over 30 years of
experience as a Registered Landscape Architect and
designer of accessible environments. In his 30 years at
MIG, he has designed a wide range of accessible
community facilities throughout the United States, and
has assisted hundreds of communities in preparing and
implementing ADA Self-Evaluation and Transition
Plans. He will provide oversight for the Self-Evaluation
and Transition Plan.
Consulting Principal Engineer Dave Rodgers, PE,
LEED AP, has practiced across many areas of civil
engineering since 1992, including complete streets,
green infrastructure, parks, and public facilities. This
broad range of experience has provided Dave with the
ability to develop solutions that benefit multiple
stakeholders. As senior engineer, Dave will provide
project oversight for all engineering issues.
With MIG since 2004, Civil Engineer and ADA
Specialist Vanessa Hostetter has 18 years of
experience in the design and construction of site, storm
drainage, grading, and utility projects. Vanessa has
significant expertise in American with Disabilities Act
requirements and in designing and bringing projects into
compliance with ADA standards.
ADA Specialist and CASp-certified Registered
Landscape Architect Ashley Tomerlin brings 15 years
of experience in design and construction to MIG’s ADA
planning projects. Ashley is an expert in accessibility
standards, the evaluation of programs, policies, and
facilities as well as plan development. She will assist with
the self-evaluation and plan development.
Project Associate Edward SanFilippo is a writer,
researcher and analyst with 10 years of experience
working for private, public, and nonprofit organizations.
He is motivated by a desire to understand the
fundamental and intrinsic value of places and the
connection of people to places and to each other.
Ed will assist with writing, research, and field work
tasks.
GIS Specialist Patrick Ware will provide GIS database
management for this project. With MIG since 2018, he
is the lead GIS analyst. Patrick is experienced with
evaluating facilities for accessibility.
Mark Skaggs, Idax’s Operations Manager, is one of the
most experienced and forward-thinking traffic data
collection project managers in the industry. Mark uses a
variety of methodologies, and utilizes the latest
technologies to conduct efficient studies best suited to
the unique needs of each client. Mark will oversee ROW
data collection efforts.
These key staff will be assisted by MIG’s team of
associates, technical, and administrative staff.
A project organization chart is provided on the next
page. Resumes for key staff follow.
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Principal-in-Charge/Project Manager
Areas of Expertise
ADA Self-Evaluation & Transition Planning | ADA
Monitoring | GIS Analysis | Mapping | Policy
Analysis| Data Visualization Planning
Qualifications
Heather Buczek is an expert in accessibility evaluation,
planning, and compliance with highly refined skills in
geographic information systems (GIS) analysis,
cartography, and data visualization. Her early nonprofit
work in independent living services for people with
disabilities informs her perspective on planning for
people with disabilities in the public realm. With her
collection, analysis, and presentation of data, Heather
makes a very complicated process like assessing and
coding an entire city’s public facilities simple and
understandable. She is dedicated to developing new
tools for clients to facilitate decision-making and
implementation. Her depth of understanding of the
Americans with Disabilities Act regulations, policies,
and implications makes her an asset to her clients, as
well as to the people with disabilities whom they serve.
Heather’s attention to detail, efficient use of resources,
and clarity of reporting allow her to assist agencies of
every size according to their needs and budget.
Registrations
▪ Accessibility Inspector/Plans Examiner,
ICC/#8308172
▪ ADA Certification for Inspectors, ODOT #50762
Education
▪ Master of Urban and Regional Planning,
Portland State University, Oregon
▪ Graduate Certificate, Geographic Information Systems
(GIS), Portland State University, Oregon
▪ Bachelor of Science, Geography (GIS specialization
and Minor in Public Policy, Planning and
Management) with honors, University of Oregon,
Eugene, Oregon
Relevant Experience
▪ ADA Title II Transition Plan, Portland, OR
▪ ADA Self-Evaluation and Transition Plan, Tualatin,
OR
▪ Tualatin Hills Park and Recreation District ADA
Transition Plan, Beaverton, OR
▪ Public Right-of-Way and City Park Facilities ADA
Title II Transition Plan, Wilsonville, OR
▪ ADA Transition Plan, Redmond, OR
▪ ADA Self-Evaluation and Transition Plan, Tigard, OR
▪ ADA Self-Evaluation and Transition Plan for the
Right-of-Way, Medford, OR
▪ PBOT ADA Transition Plan Strategic Effort,
Portland, OR
▪ ADA Self-Evaluation and Transition Plan for the
Right-of-Way, Edmonds, WA
▪ Lynnwood ADA Self-Evaluation and Transition Plan,
Lynnwood, WA
▪ Ada County Highway District ADA Self-Evaluation
and Transition Plan, Ada County, ID
▪ San Francisco Recreation and Parks Department
Accessibility Report, San Francisco, CA
▪ ADA Self-Evaluation and Transition Plan, Napa
County, CA
▪ ADA Self-Evaluation and Transition Plan, San Bruno,
CA
▪ Inclusive Access Plan, Marin County, CA
▪ South San Francisco Self-Evaluation and Transition
Plan, South San Francisco, CA
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Consulting Principal
Areas of Expertise
ADA Self-Evaluation & Transition Planning | ADA
Training | Universal Design | Public Access |
Landscape Architecture | Outreach and Facilitation
Qualifications
Tim Gilbert has been at the forefront of universal
design and accessibility since he helped develop the first
accessibility checklist integrating the Americans With
Disabilities Act (ADA) regulations with California
building codes over 25 years ago. In some ways his
landscape architecture career evolved as he did. Early
on, as a young father of two, he focused on creating
parks, playgrounds, and schools that allowed children of
all abilities to play and learn. Then as a self-described
“aging baby-boomer”, he works to make places and
policies accessible and usable for all people to promote
positive human interaction. Tim is particularly
motivated to assist public agencies in expanding their
perspective to include people with disabilities and
applying inclusive design principles. His expertise in
access and inclusive design can be applied universally,
regardless of a project's size or complexity. But Tim
emphasizes that what really matters are the policies and
environments that emerge—enabling everyone to work,
play, travel, and live with as few barriers as possible.
Registrations
▪ California DSA Certified Access Specialist #032
▪ Accessibility Inspector / Plans Examiner,
ICC/#1091334
▪ Registered Landscape Architect: California #3751,
Michigan #962
Education
▪ Master of Landscape Architecture, University of
Michigan, Ann Arbor
▪ Bachelor of Arts, History of Art, Oakland University,
Rochester, Michigan
Relevant Experience
▪ ADA Title II Transition Plan, Portland, OR
▪ ADA Self-Evaluation and Transition Plan, Tualatin,
OR
▪ Tualatin Hills Park and Recreation District ADA
Access Audit of Facilities and Property and
Accompanying Transition Plan, Beaverton, OR
▪ Public Right-of-Way and City Park Facilities ADA
Title II Transition Plan, Wilsonville, OR
▪ ADA Transition Plan, Redmond, OR
▪ Lynnwood ADA Self-Evaluation and Transition Plan,
Lynnwood, WA
▪ ADA Self-Evaluation and Transition Plan for the
Right-of-Way, Edmonds, WA
▪ ADA Self-Evaluation and Transition Plan, Napa
County, CA
▪ ADA Self-Evaluation and Transition Plan Update,
Cupertino, CA
▪ ADA Transition Plan, Longmont, CO
▪ ADA Self-Evaluation and Transition Plan, Rohnert
Park, CA
▪ ADA Self-Evaluation and Transition Plan, San Bruno,
CA
▪ Ada County Highway District ADA Self-Evaluation
and Transition Plan, Ada County, ID
▪ South San Francisco Self-Evaluation and Transition
Plan, South San Francisco, CA
▪ Los Altos ADA Self-Evaluation and Transition Plan,
Los Altos, CA
▪ ADA Parks Supplemental Analysis, Recreation and
Parks Department, San Francisco, CA
▪ Inclusive Access Plan, Marin County, CA
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Consulting Principal, Civil Engineer
Areas of Expertise
ADA Self-Evaluation & Transition Planning | Universal
Design | Public Access | Civil Engineering
Qualifications
Dave Rodgers is a regional and national civil engineering
expert with specialized experience in construction
administration and sustainability. Dave has developed
engineering solutions for every possible type of public
infrastructure project—from housing and streets to
stormwater and utilities. With his combined background
in civil and environmental engineering, he works with
communities to improve the built environment in which
people move, function, and live—and in doing so, also
improve quality of life. Dave has contributed his
knowledge and collaborative problem-solving skills to a
variety of multimodal projects, including streets,
sidewalks, bike lanes, and transit access. He has a
thorough understanding of AASHTO (American
Association of State Highway and Transportation
Officials) standards, geometric design, and the safety
and use issues that influence successful multimodal
implementation. Dave shares his expertise on green
infrastructure and sustainable design by writing and
presenting at conferences around the country. By
staying engaged and connected, Dave brings new
perspectives to his work in creating built environments
for the benefit of multiple stakeholders, including
people with disabilities.
Registrations
▪ Registered Professional Engineer, Washington,
#34446
▪ LEED Accreditation
Education
▪ Bachelor of Science, Civil/Environmental
Engineering, Clarkson University
Relevant Experience
▪ Yesler ADA Terrace Infrastructure, Seattle, WA
▪ High Point Redevelopment, Seattle, WA
▪ University of Washington Campus Parkway Transit
Improvements, Seattle, WA
▪ Bothell Downtown Standards, Bothell, WA
▪ Othello Station Central Park, Seattle, WA
▪ Rainier Vista Redevelopment, Seattle, WA
▪ New Holly Redevelopment Phase III, Seattle Housing
Authority, Seattle, WA
▪ City of Seattle Trail Upgrade Plan, Seattle, WA
▪ Seattle Department of Transportation Street
Illustrated, Seattle, WA
▪ 15th Ave NE Transit, Seattle, WA
▪ Appleway Trail, Spokane Valley, WA
▪ Birch Avenue Condominiums, Seattle, WA
▪ Chief Sealth Trail, Seattle, WA
▪ Bellevue Transit Center Access Improvements,
Bellevue, WA
▪ Heritage Park Capitol Campus, Olympia, WA
▪ Decatur Park, Olympia, WA
▪ Girl Scouts Camp River Ranch, Carnation, WA
▪ Greenwood Sidewalks Project, Seattle, WA
▪ Lynnwood Interurban Trail, Lynnwood, WA
▪ Seattle Children’s Hospital Accessibility
Implementation, Seattle, WA
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Civil Engineer/ADA Specialist
Areas of Expertise
ADA Self-Evaluation & Transition Planning | Universal
Design | Public Access | Civil Engineering
Qualifications
Vanessa Hostetter is a civil engineer with 18 years
experience, including extensive experience with the
Americans with Disabilities Act (ADA) requirements.
Her experience designing and bringing projects into
compliance with ADA standards include components
such as: paths of travel, ramp slopes and widths, transfer
points, loading zones, landings at turning points, plazas,
and site feature accessibility. She is a critical technical
resource for MIG and has applied universal design
concepts to parks, trails and site design. In addition to
her extensive ADA experience, Vanessa has designed
streets, sites, stormwater solutions, grading, and utility
systems.
Registrations
▪ Professional Engineer/WA, #45225
▪ ADA Certification for Inspectors, ODOT #50764
Education
▪ Bachelor of Science, Forest Engineering, University of
Washington, Seattle, Washington
Professional Affiliations
▪ Member of AIA Seattle Design for Aging Committee
Relevant Experience
▪ ADA Self-Evaluation and Transition Plan, Tigard, OR
▪ ADA Self-Evaluation and Transition Plan for the
Right-of-Way, Medford, OR
▪ ADA Self-Evaluation and Transition Plan, Tualatin,
OR
▪ Lynnwood ADA Self-Evaluation and Transition Plan,
Lynnwood, WA
▪ Ada County Highway District ADA Self-Evaluation
and Transition Plan, Ada County, ID
▪ San Bruno ADA Transition Plan, San Bruno, CA
▪ Napa County ADA Transition Plan, Napa County, CA
▪ TriMet Light Rail Pedestrian Safety Enhancements,
Portland, OR
▪ SDOT Right-of-Way Improvement Manual Update
ADA Review, Seattle, WA
▪ Downtown/City Center Street Standards and Mobility
Retrofits, Bellingham, WA
▪ Seattle Children’s Hospital Accessibility
Implementation, Seattle, WA
▪ Seattle Department of Transportation ADA Curb
Ramp Review, Seattle, WA
▪ University of Washington Transit Stop Analysis and
Design, Seattle, WA
▪ Yesler Terrace ADA Infrastructure, Seattle, WA
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ADA Specialist
Areas of Expertise
ADA Evaluation | Access Planning and Design |
Landscape Architecture | Graphic Communications |
Mapping | ADA Monitoring
Qualifications
Ashley Tomerlin is an expert in federal accessibility
standards. She uses her more than 15 years of
experience and knowledge to expand opportunities for
all people to engage with outdoor facilities and
recreation. A planner by nature and designer by
profession, Ashley embraces the intricate details
associated with accessibility compliance and the
creativity involved in shaping spaces and people’s
experiences of them. She manages the development of
universal access guidelines and design standards;
accessibility studies and monitoring reports; and self-
evaluation and transition plans. She also evaluates
facilities and analyzes field data; reviews agency policies
and codes; facilitates public meetings; and helps clients
prioritize barrier-removal strategies. She seeks
innovative improvements and strives to learn about new
materials and interpretive design approaches. Ashley
works closely with clients and communities to design
and plan accessible environments that support the needs
of all people.
Registrations
▪ Registered Landscape Architect: CA #6130
▪ California DSA Certified Access Specialist #767
▪ International Code Council (ICC) -
Accessibility Inspector/Plans Examiner #8226676
Education
▪ Master of Landscape Architecture, The City College of
New York
▪ Bachelor of Arts, Urban Studies and Planning,
Political Science, University of California, San Diego
Relevant Experience
▪ Tualatin Hills Park and Recreation District ADA
Transition Plan, Beaverton, OR
▪ ADA Title II Transition Plan, Portland, OR
▪ ADA Self-Evaluation and Transition Plan, Napa
County, CA
▪ ADA Self-Evaluation and Transition Plan, Rohnert
Park, CA
▪ ADA Self-Evaluation and Transition Plan,
Midpeninsula Open Space District, Santa Clara
County, CA
▪ ADA Self-Evaluation and Transition Plan, Yountville,
CA
▪ ADA Self-Evaluation and Transition Plan, Santa Clara
County Parks, CA
▪ San Francisco Bay Area Water Trail, California State
Coastal Conservancy, San Francisco Bay Area, CA
▪ ADA Self-Evaluation and Transition Plan, California
State Coastal Conservancy, Statewide, CA
▪ Inclusive Access Plan, Marin County, CA
▪ Program Accessibility for Recreation Elements,
Recreation and Parks Department, San Francisco, CA
▪ Los Altos ADA Self-Evaluation and Transition Plan,
Los Altos, CA
▪ Lathrop ADA Self-Evaluation and Transition Plan,
Lathrop, CA
▪ Santa Rosa ADA Transition Plan Update, Santa Rosa,
CA
▪ Reedley ADA Self-Evaluation and Transition Plan,
Reedley, CA
▪ South San Francisco ADA Self-Evaluation and
Transition Plan, South San Francisco, CA
▪ Clearlake ADA Self-Evaluation & Transition Plan,
Clearlake, CA
▪ Yountville ADA Self-Evaluation & Transition Plan,
Yountville, CA
▪ Longmont ADA Self-Evaluation and Transition Plan,
Longmont, CO
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Project Associate
Areas of Expertise
ADA Self-Evaluation and Transition Planning | Policy
Review Writing | Research
Qualifications
Edward SanFilippo is a policy analyst, writer and
researcher with 10 years of experience working for
private, public, and nonprofit organizations. His work
concentrates on the assessment and analysis of policies,
programs, and facilities of local governments. He
weaves together these findings and develops
recommendations to ensure that people of all abilities
have access to their community’s resources.
Registrations
▪ International Code Council (ICC) -
Accessibility Inspector/Plans Examiner #8903617
Education
▪ Juris Doctor, University of Pittsburgh, Pennsylvania
▪ Bachelor of Arts, Religious Studies, San Diego State
University, California
▪ Bachelor of Arts, Political Science, San Diego State
University, California
Relevant Experience
▪ ADA Self-Evaluation and Transition Plan, Tualatin,
OR
▪ ADA Self-Evaluation and Transition Plan,
Tigard, OR
▪ Tualatin Hills Park and Recreation District ADA
Transition Plan, Beaverton, OR
▪ Public Right-of-Way and City Park Facilities ADA
Title II Transition Plan, Wilsonville, OR
▪ ADA Transition Plan, Redmond, OR
▪ ADA Self-Evaluation and Transition Plan for the
Right-of-Way, Medford, OR
▪ ADA Self-Evaluation and Transition Plan,
Lynnwood, WA
▪ ADA Self-Evaluation and Transition Plan, Napa
County, CA
▪ ADA Self-Evaluation and Transition Plan, San Bruno,
CA
▪ Ada County Highway District ADA Self-Evaluation
and Transition Plan, Ada County, ID
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GIS Specialist
Areas of Expertise
GIS Analysis | Mapping | Policy Analysis |
Planning | Data Visualization
Qualifications
Patrick Ware offers expertise in GIS analysis,
cartography, planning, policy analysis, and data
visualization. Patrick has provided data to support
decision-making, policies, and implementation strategies
for a variety of projects and clients, including city,
county, and state agencies. His critical approach to both
qualitative and quantitative data is focused on
connecting people to their environments in a
meaningful way.
Education
▪ BA, Environmental Studies, Hobart College, Geneva,
NY
Relevant Experience
▪ ADA Self-Evaluation and Transition Plan, Tigard, OR
▪ ADA Self-Evaluation and Transition Plan for the
Right-of-Way, Medford, OR
▪ ADA Self-Evaluation and Transition Plan,
Midpeninsula Regional Open Space District,
Santa Clara County, CA
▪ ADA Self-Evaluation and Transition Plan, Napa
County, CA
▪ ADA Self-Evaluation and Transition Plan, Ada
County Highway District, ID
IDAX, Data Collection
Areas of Expertise
ADA Evaluation | Data Collection
Qualifications
Mark Skaggs is one of the most experienced and
forward-thinking traffic data collection project managers
in the industry. Over the past 13 years, he has
established excellent rapport and strong relationships
with clients ranging from cities, counties, private
companies, and real estate developers. Mark uses a
variety of methodologies, and utilizes the latest
technologies to conduct efficient studies best suited to
the unique needs of each client.
As a project manager, Mark has supervised over 1,000
projects involving ten or more locations. His diverse
project experience, attention to detail, and his
perspective on best practices gained from working in
the field allow Mark to conduct studies efficiently.
Education
▪ Bachelor of Science, Geography, University of
Colorado, Denver, Colorado
Relevant Experience
▪ ADA Self-Evaluation and Transition Plan, Tualatin,
OR*
▪ ADA Self-Evaluation and Transition Plan, Tigard,
OR*
▪ ADA Self-Evaluation and Transition Plan for the
Right-of-Way, Medford, OR*
▪ Edmonds ADA Self-Evaluation and Transition Plan,
Edmonds, WA*
▪ Lynnwood ADA Self-Evaluation and Transition Plan,
Lynnwood, WA*
▪ San Bruno ADA Self-Evaluation and Transition Plan,
San Bruno, CA*
▪ Napa County ADA Self-Evaluation and Transition
Plan, Napa County, CA*
*Subconsultant to MIG
Month 1 2 3 4 5 6 7 8 9 10 11 12
1 PROJECT DEVELOPMENT
1.1 Project Initiation
1.2 Public Information Portal
1.3 ADA Task Force Development
1.4 Project Management
2 ADA POLICY & PROGRAM EVALUATION & REPORT
2.1 ADA Task Force Meeting #1
2.2 Review City of Lake Oswego Policies and Standards
2.3 Staff Questionnaire and Orientation Meeting
2.4 Prepare Draft ADA Self-Evaluation Report
3 ADA FACILITY EVALUATIONS
3.1 Prepare Facility Diagrams
3.2 Conduct Facility Evaluations
3.3 Prepare Facility Reports
3.4 Facility Prioritization Work Session
4 RIGHT-OF-WAY (ROW) EVALUATION
4.1 Conduct ROW Evaluation Strategy Session
4.2 Develop Procedures for ROW Evaluation
4.3 Conduct ROW Evaluations
4.4 ROW Summary Report
4.5 ROW Prioritization Work Session
5 PREPARE THE ADA TRANSITION PLAN
5.1 ADA Task Force Meeting #2
5.2 ADA Implementation Data
5.3 Prepare the Staff Draft of the ADA Self-Evaluation and Transition Plan
5.4 Public Review Draft of the Self-Evaluation and Transition Plan
5.5 ADA Task Force Meeting #3
5.7 Prepare the Final ADA Self-Evaluation and Transition Plan
= in person meetings
e s t i m a t e d p r o j e c t s c h e d u l e
CITY OF LAKE OSWEGO, OREGON | ADA SELF-EVALUATION & TRANSITION PLAN
|
Portland, Oregon
MIG prepared the City of Portland’s update of their
ADA title II Transition Plan with a focus on
implementation. MIG conducted the physical
assessment of 342 City facilities, ranging from
neighborhood parks to spectator facilities, such as
Veterans Memorial Coliseum. Working with the City’s
ADA Coordinator and the individual Bureaus, MIG
tailored the facility analysis tracking tool to meet their
needs. MIG also provided ADA training for City staff.
In addition, MIG assisted with stakeholder engagement.
Contact: Danielle Brooks, Civil Rights Title VI & ADA
Title II Program Manager, City of Portland
Phone: (503) 823-2559
Completion Date: 2015
Tualatin, Oregon
MIG worked with the City of Tualatin to develop an
ADA Self-Evaluation and Transition Plan. MIG
conducted the physical assessment of city buildings,
parks, parking lots, trails, and pedestrian access routes in
the public right-of-way. MIG worked directly with City
staff and the public throughout the process. This
included separate meetings with an ADA Task Force to
discuss specific concerns and facilities related to their
interests.
Contact: Jeff Fuchs, PE, City Engineer
Phone: (503) 691-3090
Completion Date: 2018
Wilsonville, Oregon
MIG completed two ADA projects for two different
Wilsonville departments. The first project was the
assessment of Wilsonville’s 17 parks for ADA
compliance. Facility barriers were identified as well as
recommendations and alterations needed to meet state
and federal accessibility standards. Following the parks
assessment, MIG worked with the City’s Engineering
group and their inhouse ADA barrier inventory to
develop the City’s Public Right-of-Way and Parks ADA
Transition Plan.
Contact: Zachary Weigel, PE, City of Wilsonville
Phone: (503) 570-1565
Completion Date: 2015
Redmond, Oregon
MIG prepared an ADA Transition Plan for the City of
Redmond that addressed City buildings, the airport,
parks, and the public right-of-way. With a constrained
budget for completing the Transition Plan, MIG
developed a process for evaluating the right-of-way that
was cost effective and met federal requirements. The
approach involved the detailed evaluation of the right-
of-way adjacent to City facilities and a rapid assessment
of the remaining curb ramps and sidewalks within the
public rights-of-way. Working with City staff, MIG
developed a phasing schedule that considered current
and future workloads, available financing, and
prioritization of identified barrier removals. The ADA
Plan identified and documented modification goals and
action plans to address and schedule barrier removal.
Contact: Mike Caccavano, PE, City Engineer
Phone: (541) 504-2011
Completion Date: 2017
A table of additional relevant projects is provided on
the next page.
|
ADA Self-Evaluation and
Transition Plan
ADA self-evaluation and transition plan
addressing buildings, parks, right-of-way
facilities, and programs.
City of Tigard, OR Ongoing
ADA Self-Evaluation and
Transition Plan for the
Right-of-Way
ADA self-evaluation and transition plan
addressing facilities in the public right-of-
way.
City of Medford, OR Ongoing
ADA Self-Evaluation and
Transition Plan
ADA self-evaluation and transition plan
addressing buildings, parks, right-of-way
facilities, and programs.
City of Lynnwood,
WA
Ongoing
ADA Self-Evaluation and
Transition Plan
ADA self-evaluation and transition plan
addressing buildings, right-of-way facilities,
and programs.
Napa County, CA Ongoing
ADA Self-Evaluation and
Transition Plan for the
Right-of-Way
ADA self-evaluation and transition plan
addressing facilities in the public right-of-
way.
City of Edmonds, WA 2017
ADA Parks Supplemental
Analysis
Assessment of the Recreation and Park
Department’s program accessibility as
directly related to the 2010 ADA
recreation elements.
City of San Francisco,
CA
2017
ADA Transition Plan ADA transition plan addressing district
buildings, parks, and trails.
Tualatin Hills Parks
and Recreation
District, Beaverton,
OR
2016
Open Space District
Inclusive Access Plan
Access plan to increase the overall
equitability of access to county open space
trails.
Marin County, CA 2016
Portland'5 Performing
Arts Centers Assessments
ADA assessments of the three of the
Portland’5 Centers for the Performing
Arts.
Portland, OR 2016
|
Our proposed fee and Not-To-Exceed Amount for this
project is provided on the spreadsheet that follows. The
spreadsheet provides major milestones and tasks
necessary to complete the work, and identifies the full
cost of services. As in all our projects, we anticipate
working closely with the City to tailor our proposed
scope and budget, ensuring that we meet your needs,
timeline, resources, and goals.
Our proposed fee for this project will be based on the
hourly personnel rates below:
Heather Buczek, Principal/Proj. Mgr. $192/hr.
Tim Gilbert, Consulting Principal $227/hr.
Dave Rogers, Consulting Principal $227/hr.
Vanessa Hostetter, PE $166/hr.
Ashley Tomerlin, PLA $135/hr.
Edward SanFilippo, Project Assoc. $103/hr.
Patrick Ware, GIS Specialist $90/hr.
Project Assistant/Field Technician $77/hr.
As per your request in the RFP, reimbursable expenses
of a minor nature are included in the hourly rates and
will be non-billable as separate expenses. The contractor
mark-up of subcontractor Idax will be 5%.
Fees for any additional services outside the negotiated
scope of work will be calculated based on these hourly
personnel rates per staff person.
Hours @ $227 Hours @ $192 Hours @ $166 Hours @ $135 Hours @ $103 Hours @ $90 Hours @ $77
1 PROJECT DEVELOPMENT
1.1 Project Initiation 2 $454 6 $1,152 0 $0 0 $0 4 $412 0 $0 1 $77 13 $2,095 $0 $2,095
1.2 Public Information Portal 0 $0 4 $768 0 $0 0 $0 12 $1,236 0 $0 0 $0 16 $2,004 $0 $2,004
1.3 ADA Task Force Development 1 $227 4 $768 0 $0 0 $0 4 $412 0 $0 0 $0 9 $1,407 $0 $1,407
1.4 Project Management 0 $0 24 $4,608 0 $0 0 $0 0 $0 0 $0 8 $616 32 $5,224 $0 $5,224
Subtotal 3 $681 38 $7,296 0 $0 0 $0 20 $2,060 0 $0 9 $693 70 $10,730 $0 $10,730
2 ADA POLICY & PROGRAM EVALUATION & REPORT
2.1 ADA Task Force Meeting #1 6 $1,362 12 $2,304 0 $0 0 $0 0 $0 0 $0 4 $308 22 $3,974 $0 $3,974
2.2 Review City of Lake Oswego Policies and Standards 4 $908 8 $1,536 56 $9,296 16 $2,160 12 $1,236 0 $0 0 $0 96 $15,136 $0 $15,136
2.3 Staff Questionnaire and Orientation Meeting 6 $1,362 12 $2,304 0 $0 2 $270 24 $2,472 0 $0 0 $0 44 $6,408 $0 $6,408
2.4 Prepare Draft ADA Self-Evaluation Report 0 $0 12 $2,304 0 $0 16 $2,160 12 $1,236 0 $0 4 $308 44 $6,008 $0 $6,008
Subtotal 16 $3,632 44 $8,448 56 $9,296 34 $4,590 48 $4,944 0 $0 8 $616 206 $31,526 $0 $31,526
3 ADA FACILITY EVALUATIONS
3.1 Prepare Facility Diagrams 0 $0 4 $768 0 $0 0 $0 0 $0 40 $3,600 0 $0 44 $4,368 $0 $4,368
3.2 Conduct Facility Evaluations 0 $0 75 $14,400 0 $0 0 $0 0 $0 24 $2,160 75 $5,775 174 $22,335 $0 $22,335
3.3 Prepare Facility Reports 0 $0 40 $7,680 0 $0 0 $0 0 $0 32 $2,880 75 $5,775 147 $16,335 $0 $16,335
3.4 Facility Prioritization Work Session 6 $1,362 6 $1,152 0 $0 0 $0 0 $0 8 $720 4 $308 24 $3,542 $0 $3,542
Subtotal 6 $1,362 125 $24,000 0 $0 0 $0 0 $0 104 $9,360 154 $11,858 389 $46,580 $0 $46,580
4 RIGHT-OF-WAY (ROW) EVALUATION
4.1 Conduct ROW Evaluation Strategy Session 6 $1,362 8 $1,536 2 $332 0 $0 0 $0 0 $0 4 $308 20 $3,538 $0 $3,538
4.2 Develop Procedures for ROW Evaluation 0 $0 12 $2,304 8 $1,328 0 $0 0 $0 0 $0 0 $0 20 $3,632 $0 $3,632
4.3 Conduct ROW Evaluations*0 $0 32 $6,144 32 $5,312 0 $0 0 $0 16 $1,440 0 $0 80 $12,896 $45,000 $57,896
4.4 ROW Summary Report 0 $0 16 $3,072 4 $664 0 $0 16 $1,648 32 $2,880 12 $924 80 $9,188 $0 $9,188
4.5 ROW Prioritization Work Session 6 $1,362 6 $1,152 2 $332 0 $0 0 $0 0 $0 4 $308 18 $3,154 $0 $3,154
Subtotal 12 $2,724 74 $14,208 48 $7,968 0 $0 16 $1,648 48 $4,320 20 $1,540 218 $32,408 $45,000 $77,408
5 PREPARE THE ADA TRANSITION PLAN
5.1 ADA Task Force Meeting #2 6 $1,362 6 $1,152 0 $0 0 $0 0 $0 0 $0 2 $154 14 $2,668 $0 $2,668
5.2 ADA Implementation Data 0 $0 6 $1,152 2 $332 0 $0 6 $618 24 $2,160 0 $0 38 $4,262 $0 $4,262
5.3 Prepare the Staff Draft ADA Self-Evaluation and Transition Plan 2 $454 16 $3,072 2 $332 20 $2,700 20 $2,060 12 $1,080 8 $616 80 $10,314 $0 $10,314
5.5 Public Review Draft of the Transition Plan 0 $0 6 $1,152 0 $0 2 $270 12 $1,236 8 $720 0 $0 28 $3,378 $0 $3,378
5.4 ADA Task Force Meeting #3 0 $0 6 $1,152 0 $0 0 $0 6 $618 0 $0 4 $308 16 $2,078 $0 $2,078
5.6 Prepare the Final ADA Self-Evaluation and Transition Plan 0 $0 6 $1,152 0 $0 0 $0 4 $412 8 $720 2 $154 20 $2,438 $0 $2,438
Subtotal 8 $1,816 46 $8,832 4 $664 22 $2,970 48 $4,944 52 $4,680 16 $1,232 196 $25,138 $0 $25,138
45 $10,215 327 $62,784 108 $17,928 56 $7,560 132 $13,596 204 $18,360 207 $15,939 1,079 $146,382 $45,000 $191,382
5%Administrative Mark Up $2,250
$193,632
45 10215 327 62784 108 17928 56 7560 132 13596 204 18360 207 15939 1079 146382 45000 191382
Professional
Fees
Totals
* Cost included in the spreadsheet for right-of-way evaluation completed by Idax for $45,000 is the not to exceed amount for a full detailed assessment of 1,110 curb ramps, 102 miles of sidewalk, and 222 pedestrian push buttons. A modified rapid assessment approach to the
right-of-way evaluation has an estimated $35,000 not to exceed amount. If there is additional sidewalk mileage the full assessment of all facilities will be billed out at $430 a mile and $330 a mile for a modified rapid assessment methodology. If no additional mileage is needed,
and only additional curb ramps or push buttons -- additional push buttons will cost $20 each and additional curb ramps $15 each.
e s t i m a t e d p r o j e c t c o s t
MIG, Inc.
Tim Gilbert
Consulting
Principal-ADA Heather Buczek Vanessa Hostetter Ashley Tomerlin Ed SanFilippo
Professional Time and Costs Subtotal
Total Project Cost
IDAX
TotalsDave Rodgers
Consulting Principal-
Engineering
Principal/Project
Manager
ADA Specialist/
Engineer
ADA Specialist/
Landscape Architect
Project Associate MIG
TotalsProject Associate Project Assistant/
Field Technician
Patrick Ware MIG
CITY OF LAKE OSWEGO, OR | ADA SELF-EVALUATION & TRANSITION PLAN
|
MIG has no exceptions to the City of Lake Oswego
Professional Services Contract as provided in the RFP.
Lake Oswego ADA Self-Evaluation and Transition Plan | PAGE 1
Scope of Work
The ADA legislation requires a very basic list of Self-
Evaluation and Transition Plan elements:
§ 35.105 Self-Evaluation
Evaluate services, policies, and practices;
Identify modifications needed to services, policies,
and practices; and
Involve people with disabilities to participate in the
self-evaluation process.
§ 35.150 (d)Transition Plan
List barriers;
Identify feasible solutions to each barrier;
Establish a timeline for removing barriers;
Identify the person responsible for title II
compliance; and
Involve people with disabilities in the preparation of
the Plan.
MIG’s scope of work clearly addresses each of these
requirements and specifies the steps needed to
accomplish this work.
ASSUMPTIONS:
Public Meetings
At each public meeting, the City’s ADA Coordinator or
Project Manager will be in attendance. The City will
provide the meeting venue and any materials requested
by the public, including ASL interpreters, alternative
formats, or other program modifications, or written
minutes of the meeting. MIG will provide the meeting
agendas, and graphic and text materials for the meetings.
Project Meetings
The City will provide the meeting venue. The City
Project Manager will identify and contact the
appropriate City staff for attendance at each of the
meetings.
All Meetings
After each meeting, MIG will provide the City with a
draft meeting summary for review. After one set of
consolidated comments, MIG will update the meeting
summary and provide a final meeting summary for
posting on the City’s website.
TASK 1: PROJECT DEVELOPMENT
Task 1.1: Project Initiation
Following the execution of a contract, the MIG Team
will meet with City staff to refine the proposed tasks
and schedule, including options and recommendations
for staff and community involvement during the
preparation of the Self-Evaluation and Transition Plan.
MIG will work with City staff to identify and obtain all
necessary documents and materials to support the self-
evaluation process and field evaluations.
City staff involvement: City ADA Coordinator or Project
Manager and key staff members will attend a 1-1/2 to 2-
hour meeting with MIG. City staff will assemble facility
site plans, GIS data or CAD data, and a list of City
programs, services, and policy documents.
Deliverable: MIG will provide the agenda, meeting
materials, facilitate the meeting, and provide a meeting
summary memo.
Task 1.2: Public Information Portal
MIG recommends that the City designate a page on the
City's website to the ADA Transition Plan. The
webpage will serve as an information portal for the
Transition Plan process, meeting summaries, the project
schedule, and more generally the City's ADA title II
Program. The public review draft of the plan will be
posted on the page for public comment before the final
presentation to Council.
City Staff Involvement: City staff will designate a page on
the City's website dedicated to the Transition Plan
project and will update information as needed.
Deliverable: MIG will provide City staff with planning
project announcements and updates for the web page
throughout the duration of the project.
Task 1.3: ADA Task Force Development
MIG will work with the City’s Project Manager to
identify a preliminary Task Force to provide review and
perspective for the project. The Task Force participants
will be solicited from local organizations that serve
people with disabilities and from the community of
individuals within Lake Oswego with disabilities. A
Exhibit B
Lake Oswego ADA Self-Evaluation and Transition Plan | PAGE 2
group of six to eight people is manageable and
productive.
Major responsibilities of the Task Force include
providing insights during the barrier prioritization
process and reviewing the draft Self-Evaluation and
Transition Plan. Forming a Task Force will allow for the
participation of members of the disability community
citywide through on- and off-site participation—
creating one comprehensive forum for the discussion of
ADA barriers and priorities within the City.
MIG will work with the City’s Project Manager to
identify and contact Task Force participants. MIG will
facilitate three Task Force meetings throughout the
planning process.
City staff involvement: City Project Manager will manage
communications with ADA Task Force participants.
Deliverable: MIG will provide draft text for contacting
participants and identify the initial list of organizations
to contact for participation in the planning process.
Task 1.4: Project Management
MIG will maintain project files, invoicing, records of
meetings, reports, and recommendations. MIG Project
Manager/Principal will be available and in
communication with the City’s Project Manager and
team throughout the project.
City staff involvement: Process payments, project
communication, on-going city engagement in the
planning process
Deliverable: MIG will provide monthly invoices and
project summaries, and maintain consistent
communication with the City’s project manager.
TASK 2. ADA POLICY, PROCEDURES &
PROGRAM EVALUATION & REPORT
The self-evaluation process will include all City services,
policies, and practices except that of the Parks and
Recreation Department, which will be addressed at a
later date.
Task 2.1: ADA Task Force Meeting #1
At this meeting, MIG will educate the Task Force on
the process and components required to fulfill the
obligations to complete an ADA Self-Evaluation and
Transition Plan. MIG will also work with the group to
identify what is working well and challenges to
providing access, and to identify planning priorities.
City staff involvement: This meeting can be held on the
same day as Tasks 2.3 and 4.1.
Deliverable: MIG will facilitate the meeting and collect
information from Task Force participants for inclusion
in the self-evaluation and barrier removal priorities.
Task 2.2: Review City of Lake Oswego Policies and
Standards
The MIG Team will collect and review City of Lake
Oswego policy documents and communications to
identify issues that should be addressed regarding the
accessibility of policies, programs, and activities. Policy
documents will include department and facility rules and
regulations, administrative bulletins, the ADA grievance
policy and procedures, the City’s Municipal Code,
Comprehensive Plan, and other planning documents,
right-of-way design standards and city practices for
construction, maintenance management practices for
ensuring pedestrian accessibility, and project/program
notifications. Additionally, MIG will perform a review
of the materials the City provides online to the public.
Based on the review, MIG will make recommendations
regarding City policies and standards which will be
included in the Draft ADA Self-Evaluation Report Task
2.4.
City staff involvement: Staff will provide MIG direction on
the various policy documents for review.
Deliverables: MIG will conduct the review of services,
policies, and practices and provide a spreadsheet of
findings with recommended actions for tracking
implementation.
Task 2.3: Staff Questionnaire and Orientation
Meeting
To meet the requirements of 28 CFR Subpart A, MIG
will evaluate the current level of accessibility of
programs, services, and activities provided by the City
by administering an online program questionnaire to
selected City staff. The evaluation will identify current
practices regarding ADA requirements. The
questionnaire is distributed electronically. Prior to the
Lake Oswego ADA Self-Evaluation and Transition Plan | PAGE 3
distribution of the questionnaire, MIG will meet with
staff representing City departments and major program
areas to introduce and orient them to the questionnaire
and answer any questions about the self-evaluation
process. The results of the questionnaire will be
included in the Draft ADA Self-Evaluation Report
Task 2.4.
City Staff Involvement: City Project Manager and key staff
members will attend a 1-hour meeting with MIG. The
questionnaire will be distributed as an URL to selected
City staff. Staff will complete the online questionnaire
(approximately 15 to 45 minutes). Assistance from the
City’s Project Manager may be required to prompt staff
to complete the questionnaire.
Deliverables: MIG will facilitate the meeting, provide the
program questionnaire online, review and analyze
responses, and provide recommendations.
Task 2.4: Prepare Draft ADA Self-Evaluation
Report
Based on the policy review, staff questionnaire analysis,
and staff interaction, MIG will prepare a draft ADA
Self-Evaluation Report. After City review, the draft
ADA Self-Evaluation Report is updated and
incorporated as part of the Draft and Final ADA Self-
Evaluation and Transition Plans.
City staff involvement: The City will review the outcomes of
the evaluations and provide one set of consolidated
comments.
Deliverable: The MIG Team will provide the City with a
Draft Self-Evaluation Report in PDF format.
TASK 3: ADA FACILITY EVALUATIONS
The facility evaluations are separated into two main
categories: facilities in the right-of-way and all other
property. Task 3 focuses on buildings and parks and
Task 4 focuses on curb ramps, pedestrian access routes,
and pedestrian signals.
Task 3.1: Prepare Facility Diagrams
MIG will prepare diagrammatic plans of all buildings
and parks based upon site plans and floor plans
provided by the City. If plans do not exist, MIG will
produce illustrative diagrammatic plans. Aerial imagery
will also be used for building exteriors and parks. The
diagrams base data will be in a GIS format and will be
included in the facility reports described in Task 3.2.
The diagrams will be used to indicate the location of
ADA barriers identified during the evaluation.
City staff involvement: The City will provide any existing
CAD or GIS files, site plans, emergency evacuation
diagrams, or other graphics or information that portrays
City facilities.
Deliverables: Facility diagrams for incorporation into the
facility reports.
Task 3.2: Conduct Facility Evaluations & Prepare
Facility Reports
MIG will evaluate all portions of exterior and interior
features of buildings and parks where members of the
public engage in City programs, activities, and services;
this includes but is not limited to path of travel, parking
areas, and restrooms. This does not include areas that
are for authorized personnel only, staff work spaces or
maintenance spaces. The evaluation will identify
physical barriers in each facility that limit accessibility
for the public and compare each facility to the Oregon
Structural Specialty Code and ADA Standards, and, if
desired for park facilities, the ABA Standards for
Outdoor Developed Areas. The facilities to include in
the evaluation approach are the following:
Buildings:
Adult Community Center
City Hall
City Library
George Rogers Maintenance (public areas)
Jean Road Fire Station
Lake Oswego Public Golf Course Club House
Lakeview Village Parking Garage
Main Fire Station
Maintenance Center (public areas)
Nature Park Educational Building
Parks Maintenance (public areas)
South Shore Fire Station
Trolley Barn
West Lake Fire Station
Windward Parking Garage
Lake Oswego ADA Self-Evaluation and Transition Plan | PAGE 4
Parks
Cooks Butte Park
Foothills Park
Freepons Park
George Rogers Park
Hazelia Field
Lake Oswego Public Golf Course
Luscher Farm
Pilkington Park
Tryon Cove Park
Waluga Park East
Waluga Park West
Westlake Park
The MIG Team will produce a report for each facility
with a master list detailing each barrier identified within
state and federal access regulations. The reports will
include:
Barrier Identification Table: Lists specific
barriers encountered during the evaluation process.
Barriers will be organized by architectural element
and located by reference number on the facility
diagram. MIG will include as-built dimensions and
required dimension or condition, and code
reference citations.
Conceptual Solution: MIG will provide a
conceptual solution to resolving the barrier in text
format and will recommend alternate solutions or
equivalent facilitation when feasible.
Cost Estimate: Each barrier removal action, such
as the replacement of a door knob with lever-type
door hardware, is assigned a cost. Costs represent a
planning level estimate based on the cost of
construction, which can be used to determine the
cost for removing barriers at facilities.
Barrier Priority: Barriers will be assigned a draft
Barrier Priority which will be reviewed and
confirmed by City Staff during the prioritization
process (Task 3.3).
Reference Diagram: The report will include a
reference diagram locating the barriers on a floor
plan, site plan, or aerial photograph of the facility.
MIG will provide the City with a PDF of the facility
reports for review prior to Task 3.3.
City staff involvement: City staff will be responsible for
providing access to any locked City facilities. It is
expected that MIG evaluators will be accompanied
during the evaluations of secure facilities such as fire
stations, but otherwise MIG will not require
accompaniment by a City staff person. City staff will
review of reports prior to Task 3.4.
Deliverables: Conduct ADA site evaluations and provide
facility reports in PDF format.
Task 3.3: Facility Prioritization Work Session
MIG will assist City staff with prioritizing the list of
buildings and parking facilities to develop a Transition
Plan schedule for the removal of accessibility barriers.
This MIG facilitated meeting will assist City staff in
determining appropriate responses to mitigating
barriers, either through modification of the facilities, or
by relocating programs, or by other programmatic
solutions.
The recommendations included in the Plan are not
intended to be absolute or unconditional. It is expected
that shifting program participation, funding, facility
improvements, and other factors will influence the
prioritization and scheduling of access improvements.
City staff involvement: Participation of key staff members
in a prioritization workshop (2 hours). This meeting can
be held on the same day as Tasks 4.4 and 5.1.
Deliverables: MIG will facilitate the meeting and provide
an agenda and meeting materials.
TASK 4: RIGHT-OF-WAY (ROW) EVALUATION
Task 4.1: Conduct ROW Evaluation Strategy
Session
MIG will conduct a ROW evaluation strategy session
with City staff responsible for curb ramps and
sidewalks. The strategy session will identify the areas of
highest priority for pedestrian improvement based on
the ADA title II criteria and discuss specific
prioritization criteria for the City of Lake Oswego. We
will identify the areas of highest priority for pedestrian
improvement which will inform the timeframe for the
removal of barriers.
At this meeting, we will also discuss the process for
evaluating the right-of-way which will inform Task 4.2.
Lake Oswego ADA Self-Evaluation and Transition Plan | PAGE 5
City staff involvement: City Project Manager and key staff
members will attend a 1-1/2 to 2-hour meeting with
MIG.
Deliverable: The MIG Team will facilitate the meeting
and prepare materials for the meeting. This meeting can
be held on the same day as Task 2.3.
Task 4.2: Develop Procedures for ROW Evaluation
In coordination with City staff and after a review of the
2013 and 2015 curb ramp data files, MIG will prepare
and customize the procedures needed to conduct the
evaluation of the City’s curb ramps, pedestrian access
routes, and pedestrian signals. The evaluation
procedures will be based on the ADA Standards,
Proposed Accessibility Guidelines for Pedestrian
Facilities in the Right-of-Way, and the Manual on
Uniform Traffic Control Devices. The ROW evaluation
process will be scaled to be the most efficient with
available City resources for completing the project.
City staff involvement: The City will work with the MIG
team to develop the procedures for the ROW
evaluation. Review and provide consolidated comments
on draft evaluation procedures.
Deliverable: After Task 4.1, the MIG Team will produce a
draft procedure for the right-of-way evaluations for City
review and comment. Once MIG has received all
comments, MIG will finalize the procedures before
starting Task 4.3.
Task 4.3: Conduct ROW Evaluations & ROW
Summary Report
The MIG Team will conduct evaluations of the facilities
in the right-of-way. Barrier data will be collected using
tablets and stored in a real-time cloud database for
immediate review. When available, the MIG Team will
build upon the City’s existing GIS data.
The results of the evaluation will be included in a
summary report of the identified barriers which will
identify whether right-of-way facilities meet ADA
standards. Barrier data will be mapped and summarized
to easily show where and how many barriers exist within
the public right-of-way. MIG will also apply the
prioritization criteria discussed in Task 4.1 to assist with
the transition plan phasing schedule.
City staff involvement: The City will be continuously
updated on the status of the evaluations. The City will
manage public relations relating to the presence of field
technicians through appropriate social media outlets.
The City will review the outcomes of the evaluations.
Deliverable: The MIG Team will conduct the evaluations
within the right-of-way and provide the City with a
Draft ROW Summary Report in PDF format.
Task 4.4: ROW Prioritization Work Session
MIG will meet with City staff to review the results of
the report and applied prioritization criteria. At this
meeting, the timeline for mitigating barriers and
strategies for funding barrier removal will be discussed
for incorporation into the Transition Plan.
City staff involvement: City Project Manager and key staff
members will attend a 1-1/2 to 2-hour meeting with
MIG. This meeting can be held on the same day as
Tasks 3.3 and 5.1.
Deliverables: MIG will facilitate the meeting, provide an
agenda and materials for the meeting.
TASK 5: PREPARE THE ADA TRANSITION
PLAN
Task 5.1: ADA Task Force Meeting #2
At this meeting, MIG will include the Task Force in
establishing priorities for the Plan. MIG will present the
results of the facility and right-of-way evaluations and
collect feedback on the draft barrier removal priorities
for incorporation into the Public Review Draft of the
Plan.
City staff involvement: This meeting can be held on the
same day as Tasks 3.3 and 4.4.
Deliverable: MIG will facilitate the meeting and will
collect information from Task Force participants for
inclusion in the barrier removal priorities.
Task 5.2: ADA Implementation Data
Upon the completion of Tasks 3.3, MIG will finalize the
barrier prioritizations. MIG will provide the City with a
customized Excel spreadsheet containing all the
information contained in the building and park facility
evaluations, including the identified barriers, relevant
codes, barrier categories, and planning level costs. The
Excel data will be linked to the ADA barrier GIS data
collected at each of the facilities.
Lake Oswego ADA Self-Evaluation and Transition Plan | PAGE 6
Upon the completion of Task 4.4, MIG will provide the
City with GIS data containing all the barrier information
in the public right-of-way, including relevant codes and
barrier priorities.
This data will serve as a living document for tracking
and monitoring the implementation of the ADA
Transition Plan.
City staff involvement: Review and use the data provided
for the development of the transition plan phasing
schedule.
Deliverable: GIS data for right-of-way barriers, and an
Excel worksheet and GIS data of all barriers identified
in Task 3.2.
Task 5.3: Prepare the Staff Draft of the ADA Self-
Evaluation and Transition Plan
Based on the policy and program evaluation, the facility
evaluations, the prioritization and scheduling process,
MIG will prepare a Staff Draft of the ADA Self-
Evaluation and Transition Plan. MIG will work with
City Staff to prepare the schedule of barrier removals
based on the facility prioritization process. The Draft
plan will include:
ADA Self-Evaluation and Transition Plan
requirements and process, including the
methodology employed, prioritization, and
scheduling process
Public outreach process
Transition Plan Phasing Schedule
Implementation Strategies
Forms and procedure for filing an ADA Grievance
or a Request for Accommodation
Program accessibility guidelines, standards, and
resources
Appendices
City staff involvement: Review the Staff Draft Plan and
provide comments for development of the public
review draft.
Deliverable: MIG will provide the Draft Plan in PDF
format for review and comment by City staff prior to
Task 5.4.
Task 5.4: Public Review Draft of the Self-
Evaluation and Transition Plan
MIG will provide the City a Public Review Draft of the
ADA Transition Plan for public distribution and
comment. The digital document will be formatted for
use by screen readers.
City staff involvement: The City will post the Public Review
Draft to the website for comments. The City will
provide hard copies and comment cards at highly used
public locations such as City Hall, Library, and Adult
Community Center.
Deliverable: MIG will provide a tagged PDF and Word
document of the Plan for posting to the City’s website
and distribution at highly used public locations.
Task 5.5: ADA Task Force Meeting #3
After collection and review of the public comment on
the Draft Plan, MIG will facilitate a third Task Force
meeting. At the meeting, the Public Review Draft Plan
and public comments will be reviewed. MIG will
facilitate the meeting and collect information from the
Task Force for inclusion in the Final ADA Self-
Evaluation and Transition Plan.
Deliverable: MIG will provide the meeting agendas,
graphic, and text materials for the meetings.
Task 5.6: Prepare the Final ADA Self-Evaluation
and Transition Plan
After the receipt of the public comments, MIG will
coordinate with City staff on additional edits to the
Draft Plan and prepare the Final ADA Transition Plan
Deliverable: MIG will provide a final Word and PDF
format of the plan for distribution.
Month 1 2 3 4 5 6 7 8 9 10 11 12
1 PROJECT DEVELOPMENT
1.1 Project Initiation
1.2 Public Information Portal
1.3 ADA Task Force Development
1.4 Project Management
2 ADA POLICY & PROGRAM EVALUATION & REPORT
2.1 ADA Task Force Meeting #1
2.2 Review City of Lake Oswego Policies and Standards
2.3 Staff Questionnaire and Orientation Meeting
2.4 Prepare Draft ADA Self-Evaluation Report
3 ADA FACILITY EVALUATIONS
3.1 Prepare Facility Diagrams
3.2 Conduct Facility Evaluations & Prepare Facility Reports
3.3 Facility Prioritization Work Session
4 RIGHT-OF-WAY (ROW) EVALUATION
4.1 Conduct ROW Evaluation Strategy Session
4.2 Develop Procedures for ROW Evaluation
4.3 Conduct ROW Evaluations & ROW Summary Report
4.4 ROW Prioritization Work Session
5 PREPARE THE ADA TRANSITION PLAN
5.1 ADA Task Force Meeting #2
5.2 ADA Implementation Data
5.3 Prepare the Staff Draft of the ADA Self-Evaluation and Transition Plan
5.4 Public Review Draft of the Self-Evaluation and Transition Plan
5.5 ADA Task Force Meeting #3
5.7 Prepare the Final ADA Self-Evaluation and Transition Plan
= in person meetings
e s t i m a t e d p r o j e c t s c h e d u l e
CITY OF LAKE OSWEGO, OREGON | ADA SELF-EVALUATION & TRANSITION PLAN
Hours @ $227 Hours @ $192 Hours @ $166 Hours @ $135 Hours @ $103 Hours @ $90 Hours @ $77
1 PROJECT DEVELOPMENT
1.1 Project Initiation 2 $454 6 $1,152 0 $0 0 $0 4 $412 0 $0 1 $77 13 $2,095 $0 $2,095
1.2 Public Information Portal 0 $0 4 $768 0 $0 0 $0 12 $1,236 0 $0 0 $0 16 $2,004 $0 $2,004
1.3 ADA Task Force Development 1 $227 4 $768 0 $0 0 $0 4 $412 0 $0 0 $0 9 $1,407 $0 $1,407
1.4 Project Management 0 $0 24 $4,608 0 $0 0 $0 0 $0 0 $0 8 $616 32 $5,224 $0 $5,224
Subtotal 3 $681 38 $7,296 0 $0 0 $0 20 $2,060 0 $0 9 $693 70 $10,730 $0 $10,730
2 ADA POLICY & PROGRAM EVALUATION & REPORT
2.1 ADA Task Force Meeting #1 6 $1,362 12 $2,304 0 $0 0 $0 0 $0 0 $0 4 $308 22 $3,974 $0 $3,974
2.2 Review City of Lake Oswego Policies and Standards 4 $908 8 $1,536 56 $9,296 16 $2,160 12 $1,236 0 $0 0 $0 96 $15,136 $0 $15,136
2.3 Staff Questionnaire and Orientation Meeting 6 $1,362 12 $2,304 0 $0 2 $270 24 $2,472 0 $0 0 $0 44 $6,408 $0 $6,408
2.4 Prepare Draft ADA Self-Evaluation Report 0 $0 12 $2,304 0 $0 16 $2,160 12 $1,236 0 $0 4 $308 44 $6,008 $0 $6,008
Subtotal 16 $3,632 44 $8,448 56 $9,296 34 $4,590 48 $4,944 0 $0 8 $616 206 $31,526 $0 $31,526
3 ADA FACILITY EVALUATIONS
3.1 Prepare Facility Diagrams 0 $0 4 $768 0 $0 0 $0 0 $0 40 $3,600 0 $0 44 $4,368 $0 $4,368
3.2 Conduct Facility Evaluations & Prepare Facility Reports 0 $0 115 $22,080 0 $0 0 $0 0 $0 56 $5,040 150 $11,550 321 $38,670 $0 $38,670
3.3 Facility Prioritization Work Session 6 $1,362 6 $1,152 0 $0 0 $0 0 $0 8 $720 4 $308 24 $3,542 $0 $3,542
Subtotal 6 $1,362 125 $24,000 0 $0 0 $0 0 $0 104 $9,360 154 $11,858 389 $46,580 $0 $46,580
4 RIGHT-OF-WAY (ROW) EVALUATION
4.1 Conduct ROW Evaluation Strategy Session 6 $1,362 8 $1,536 2 $332 0 $0 0 $0 0 $0 4 $308 20 $3,538 $0 $3,538
4.2 Develop Procedures for ROW Evaluation 0 $0 12 $2,304 8 $1,328 0 $0 0 $0 0 $0 0 $0 20 $3,632 $0 $3,632
4.3 Conduct ROW Evaluations* & ROW Summary Report 0 $0 48 $9,216 36 $5,976 0 $0 16 $1,648 48 $4,320 12 $924 160 $22,084 $45,000 $67,084
4.4 ROW Prioritization Work Session 6 $1,362 6 $1,152 2 $332 0 $0 0 $0 0 $0 4 $308 18 $3,154 $0 $3,154
Subtotal 12 $2,724 74 $14,208 48 $7,968 0 $0 16 $1,648 48 $4,320 20 $1,540 218 $32,408 $45,000 $77,408
5 PREPARE THE ADA TRANSITION PLAN
5.1 ADA Task Force Meeting #2 6 $1,362 6 $1,152 0 $0 0 $0 0 $0 0 $0 2 $154 14 $2,668 $0 $2,668
5.2 ADA Implementation Data 0 $0 6 $1,152 2 $332 0 $0 6 $618 24 $2,160 0 $0 38 $4,262 $0 $4,262
5.3 Prepare the Staff Draft ADA Self-Evaluation and Transition Plan 2 $454 16 $3,072 2 $332 20 $2,700 20 $2,060 12 $1,080 8 $616 80 $10,314 $0 $10,314
5.5 Public Review Draft of the Transition Plan 0 $0 6 $1,152 0 $0 2 $270 12 $1,236 8 $720 0 $0 28 $3,378 $0 $3,378
5.4 ADA Task Force Meeting #3 0 $0 6 $1,152 0 $0 0 $0 6 $618 0 $0 4 $308 16 $2,078 $0 $2,078
5.6 Prepare the Final ADA Self-Evaluation and Transition Plan 0 $0 6 $1,152 0 $0 0 $0 4 $412 8 $720 2 $154 20 $2,438 $0 $2,438
Subtotal 8 $1,816 46 $8,832 4 $664 22 $2,970 48 $4,944 52 $4,680 16 $1,232 196 $25,138 $0 $25,138
45 $10,215 327 $62,784 108 $17,928 56 $7,560 132 $13,596 204 $18,360 207 $15,939 1,079 $146,382 $45,000 $191,382
5%Administrative Mark Up $2,250
$193,632
45 10215 327 62784 108 17928 56 7560 132 13596 204 18360 207 15939 1079 146382 45000 191382
MIG
TotalsProject Associate Project Assistant/
Field Technician
Patrick Ware MIG
Dave Rodgers
Consulting Principal-
Engineering
Principal/Project Manager ADA Specialist/ Engineer ADA Specialist/
Landscape Architect
Project Associate Professional Fees
Totals
* Cost included in the spreadsheet for right-of-way evaluation completed by Idax for $45,000 is the not to exceed amount for a full detailed assessment of 1,110 curb ramps, 102 miles of sidewalk, and 222 pedestrian push buttons. A modified rapid assessment approach to the right-of-way evaluation has an estimated $35,000 not to exceed amount. If there is additional sidewalk
mileage the full assessment of all facilities will be billed out at $430 a mile and $330 a mile for a modified rapid assessment methodology. If no additional mileage is needed, and only additional curb ramps or push buttons -- additional push buttons will cost $20 each and additional curb ramps $15 each.
e s t i m a t e d p r o j e c t c o s t
MIG, Inc.
Tim Gilbert
Consulting
Principal-ADA Heather Buczek Vanessa Hostetter Ashley Tomerlin Ed SanFilippo
Professional Time and Costs Subtotal
Total Project Cost
IDAX
Totals
CITY OF LAKE OSWEGO, OR | ADA SELF-EVALUATION & TRANSITION PLAN