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HomeMy WebLinkAboutAgenda Item - 2020-03-03 - Number 14.2 - LORA Minutes 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Subject: Approval of Lake Oswego Redevelopment Agency Board Meeting Minutes Meeting Date: March 3, 2020 Staff Member: Anne-Marie Simpson, Recording Secretary Department: City Manager’s Office Action Required Advisory Board/Commission Recommendation ☒ Motion ☐ Approval ☐ Public Hearing ☐ Denial ☐ Ordinance ☐ None Forwarded ☐ Resolution ☒ Not Applicable ☐ Information Only Comments: ☐ Council Direction ☒ Consent Agenda Staff Recommendation: Approve minutes as written Recommended Language for Motion: Move to approve minutes as written Project / Issue Relates To: ☐Council Goals/Priorities ☐Adopted Master Plan(s) ☒Not Applicable ATTACHMENTS 1. January 7, 2020, Draft Special Meeting Minutes 14.2 Lake Oswego Redevelopment Agency Meeting Minutes Page 1 of 2 January 7, 2020 LAKE OSWEGO REDEVELOPMENT AGENCY MEETING MINUTES January 7, 2020 14. CALL TO ORDER Chair Studebaker called the Lake Oswego Redevelopment Agency (LORA) meeting to order at 9:07 p.m., following the regular City Council meeting on January 7, 2020, in the City Council Chambers, 380 A Avenue. Present: Chair Studebaker and Board Members Manz, Kohlhoff, Nguyen, O’Neill, LaMotte, and Wendland Staff Present: Martha Bennett, Executive Director; David Powell, LORA Counsel; Anne- Marie Simpson, Recording Secretary; Sidaro Sin; Redevelopment Manager ______________________________________________________________________ 14.1 City Hall Project Update and Increase to Phase 1 Guaranteed Maximum Price for Construction Manager/General Contractor Mr. Sin announced that the project was on schedule and within the budget approved by the LORA Board. As discussed in the Redevelopment Agency Report, two milestones had been reached: successful excavation of the site and completion of the full 30-inch mat slab foundation. He advised the Board that the topping-off ceremony to celebrate placement of the highest and main beam would be held in late March or early April. The Board was then asked to approve an increase of $1,147,015 to the Guaranteed Maximum Price (GMP) for Phase 1 of the project. Noting that the $43 million total project budget approved by the Board in July had included a $4.5 million contingency, he explained that the proposed increase would come from the City’s portion of the contingency. As detailed in the Report, a substantial amount (about $3.25 million) would remain in the contingency if the increase were to be approved. He reminded the Board that staff anticipated returning with another GMP for Phase 2, which entailed demolition of the existing building and construction of surface parking and the civic plaza. That phase might present design- related issues, he indicated, but the team would continue to seek opportunities to reduce costs. Staff recommended approval of the proposed $1.1 million increase of the GMP. In response to Chair Studebaker’s inquiry, Mr. Sin confirmed that the project was still on schedule. He indicated that move-in was probable for March 2021 with the completion of Phase 1, and Phase 2 would conclude in the fall of 2021. Board Member Wendland moved to approve an increase in the Guaranteed Maximum Price using the project contingency. Board Member LaMotte seconded the motion. ATTACHMENT 1 Lake Oswego Redevelopment Agency Meeting Minutes Page 2 of 2 January 7, 2020 A voice vote was held, and the motion passed, with Chair Studebaker and Board Members Manz, Kohlhoff, Nguyen, O’Neill, LaMotte, and Wendland voting ‘aye’. (7-0) Member Kohlhoff indicated that her vote was in favor of the motion. However, she reminded her colleagues of their initial commitment to a firm $40 million price for the project. She expressed concern about the subsequent increases and the now-approved $43 million budget. The Board should pay very close attention to this and be mindful of the implications at Budget Committee time. Mr. Sin reviewed background of the $40 million discussed initially, noting that the $43 million budget had been approved when the Board added the demolition, surface parking, and civic plaza components. He acknowledged Member Kohlhoff’s concerns and assured the Board that the team’s goal was to complete the project on budget. 14.2 Approval of Meeting Minutes Chair Studebaker called for a motion on the October 1, 2019, Special Meeting Minutes and the November 5, 2019, Special Meeting Minutes. Member Wendland moved to approve minutes as written. Member Manz seconded the motion. A voice vote was held, and the motion passed, with Chair Studebaker and Members Manz, Kohlhoff, Nguyen, O’Neill, LaMotte, and Wendland voting ‘aye’. (7-0) 15. ADJOURNMENT Chair Studebaker adjourned the meeting at 9:14 p.m. Respectfully submitted, _____________________________ Anne-Marie Simpson, Recording Secretary Approved by the Lake Oswego Redevelopment Agency on ____________________________ Kent Studebaker, Chair