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HomeMy WebLinkAboutApproved Minutes - 2016-06-08 CITY OF LAKE OSWEGO June 8, 2016 Library Advisory Board Library Present: Nancy Niland, Fred Baldwin, Jessie Halligan, Mike Hostetler, Alan Laird, Cliff Perigo, Radhika Surahmanyan Excused: Lucas Brook Staff Present: Bill Baars, Beverly Ross Others: Ed Steinberg, LAB Alternate The Library Advisory Board meeting was called to order by Chair Nancy Niland at 7:00 p.m. on June 8, 2016 1. Call to Order and Roll Call 2. Introductions None. 3. Approval of Minutes Cliff Perigo made a motion, seconded by Alan Laird,to approve the minutes of the March 9, 2016,April 13, 2016, and the May 11, 2016 meetings. The motion passed unanimously. 4. Public Comment None 5. Director's Report-Bill Baars • The City Council passed the budget last night. Baars thanked Jessie Halligan for the letter she wrote and sent to the Budget Committee in support of the Library. The Library's budget remained as it was originally submitted. The City will continue its glide path in reducing staff citywide. While there are no plans for layoffs, positions that are vacated might go unfilled. • Baars participated in the Emergency Operations exercise held today at the main fire station. Baars was one of the two logistics chiefs. While people tend to gather at the Library after a significant event, this building structurally is not be the safest building as it was not built to be earthquake proof. If the Library suffers damage, staff are instructed to go to the main fire station which is a safe building. Any building that suffers damage will need to be inspected before it can be reentered. • The plans continue countywide to implement RFID and a vendor has been chosen. Next week some of the equipment will be available at network to begin some of the training. • The Library has a great local history collection and continues to be a repository for archival material. The City Manager's office found a Recorder's Cash Book from 1927 for the City of Oswego. Baars shared it with the LAB and the book will be kept at the Library as part of the City's archives. 6. LO Reads Update-Bill Baars • The Steering Committee continues to meet. It had hoped to select a book by July to get the School District's early approval, but it is struggling to find the right book. Baars invited anyone who has a recommendation to submit it to Cyndie. 1 CITY OF LAKE OSWEGO June 8, 2016 Library Advisory Board Library 6. Chair's Report-Nancy Niland • Niland and Halligan are scheduled to work the Library's booth at the Farmer's Market this Saturday and the Youth Services Department will also be there promoting Summer Reading. • On Tuesday, June 14,Niland will be representing Lake Oswego at the Library District Advisory Committee meeting and Baars will also attend. City budgets and how the libraries' budgets are affected will be discussed along with the continuing issue on how the District funds should be used. Baars said he and the West Linn director met with Commissioner Martha Schrader to get her input on the issue and to share with her their position that the Intergovernmental Agreement should not be changed. • The LAB will need to elect a Chair and Vice-Chair at the July meeting. 8. Friends of the Library Report-Nancy Niland • The Friends are working on marketing and promotional ideas. • The last board meeting was held in May and the budget was approved. The next meeting will be a membership meeting held in September. • The newsletter will be sent in June. • The Friends are looking for new Board members and need to fill the membership chair position. Niland asked the LAB to let her know if they are interested or know of anyone who might be interested in joining the Friends Board. • The Booktique volunteer luncheon was held on May 2 and the Maxine Collins Award was given to Terry Huber in recognition of her longtime work for the Friends and support of the Library. The award will hang in the Library. 9. Council Update None 10. New Business • Hostetler said he is interested in hearing about where the public library industry is on security issues. He didn't mean security of books or material but security of employees and patrons. He knows some libraries have security guards on duty. He understands that the homeless have a right to be in the Library but wonders at what point does it become an issue. Baars said safety is a concern and that the Library has banned people with behavior problems and who have violated the Library's Code of Conduct Policy. 11. Adjournment The Library Advisory Board meeting adjourned at 7:30 p.m. Respectfully submitted Beverly Ross Recording Secretary 2