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HomeMy WebLinkAboutApproved Minutes - 2007-07-11 CITY OF LAKE OSWEGO July 11, 2007 Library Advisory Board Library Present: Gabrielle Williams, Patt Bilow, Betsy Fontenot, Tom Moore, Linda Leopard-Watson Staff Present: Bill Baars, Cyndie Glazer, Beverly Ross Others Present: Councilor Kristin Johnson Excused: Ken Faris,Nancy Niland Shatsky, Hannah Triosi The Library Advisory Board meeting was called to order by Chair Gabrielle Williams at 7:08 p.m. on July 11, 2007. I. Introductions Chair Gabrielle Williams introduced Councilor Kristin Johnson, Council Liaison to the Library Advisory Board, and introductions were made around the room. II. Approval of Minutes—May 30, 2007 Special Meeting minutes. Patt Bilow made a motion, seconded by Betsy Fontenot,to approve the minutes of the May 30, 2007 Library Advisory Board Special meeting. The motion carried. Approval of Minutes—June 13, 2007 minutes. Patt Bilow made a motion, seconded by Betsy Fontenot,to approve the minutes of the June 13, 2007 Library Advisory Board meeting. The motion carried. III. Public Comment None IV. Director's Report Director Bill Baars gave the Director's report as follows: • A new art sculpture has been installed on the north lawn in the front of the Library. It is a bronze sculpture of a bear and two cubs. The sculpture was installed by the Lake Oswego Foundation of the Arts and is part of its rotating art display. • The fiscal year ended with high statistics. Total circulation for FY 06-07 was 1,451,248, which was an increase of 3.4%. Other statistics also increased such as library visitors, items reserved, renewals and volunteer hours. • Coordinator of Volunteer Services, Cyndie Glazer, is providing volunteers who work at the information desk at City Hall. One of the Library volunteers also does notary work every Tuesday at City Hall. • The Library participated in the Fourth of July parade. Volunteers handed out yellow Library balloons before the parade. Baars mother, Pat Baars, drove her convertible with Halley Baars portraying Betsy Ross. Also riding in the car were volunteers Kathryn and Kira Robles depicting the Cat in the Hat and a student. Volunteers wore festive shirts and preceded the car carrying a banner that said"Sign up for Summer Reading Now". Bill Baars also walked the parade route handing out candy from a Library book bag. 1 CITY OF LAKE OSWEGO July 11, 2007 Library Advisory Board Library V. Chair's Report Chair Gabrielle Williams said Ken Faris has suggested adding education, discovery and advocacy to the agenda. Williams asked Beverly Ross to add education to the agenda for the August meeting and discovery and advocacy to be added the next months' agendas. Williams asked Board members to give her any other suggestions for agenda items for upcoming meetings. VI. Election of Chair/Vice-Chair Chair Gabrielle Williams asked for a motion electing a Board Chair and Vice Chair. Patt Bilow made a motion, seconded by Tom Moore, to elect Gabrielle Williams as Board Chair with Betsy Fontenot and Linda Leopard-Watson as co-Vice Chairs. The motion carried. VII. Lake Oswego Reads Update Chair Williams was pleased each Board member received a copy of"Three Cups of Tea" as this will help the Board in their participation of event planning for LO Reads. Cyndie Glazer updated the Board on the LO Reads Steering Committee meetings and plans. The Committee has selected"Three Cups of Tea"to be the book for the 2008 LO Reads. The author of the book, Greg Mortenson, has agreed to come for the event. He will speak on Wednesday evening, February 6, at the Lake Oswego High School auditorium. Glazer passed out copies of the timeline the Committee has developed. She said plans are coming together to involve partnerships within the community. The Lake Oswego Coalition group has asked for a speaker for their monthly meeting in February. Something will be planned with the Heritage House and both high schools. Glazer said the Committee is looking for other groups who might want to become involved and asked the Board for suggestions. Library events will include First Tuesday Music and Third Tuesday Author Talk. Some planned events might be held at the West End Building. Glazer also passed out ideas suggested by Committee member, Paul Graham and research submitted by Reference librarians. Glazer said the kick-off event is planned for January 8, 2008. The Friends of the Library have given $8,000 to buy books that will be given away at this kick-off. West Coast Bank has agreed to be the headline sponsor again and is donating $7,500. Glazer reported that the Oregon Council for the Humanities has awarded LO Reads a grant in the amount of$7,500. Glazer said the Steering Committee's next meeting is scheduled for August 8. She encouraged the Board to pass on any thoughts or ideas they might have for the event. Chair Williams asked the Board to pass on any ideas to Glazer or to Tom Moore and herself, who are the Board representatives to the Steering Committee. This would include ideas on what involvement the Board would like to have this year. 2 CITY OF LAKE OSWEGO July 11, 2007 Library Advisory Board Library VIII. Fundraising Cyndie Glazer said the hope is to announce the creation of the Elloise Minter Circle at the reception planned for past and present Library supporters. IX. Past LAB Members Reception Planning Director Baars reported he has been getting a nice response to the letter sent out to past LAB members. Glazer asked which Board members would be willing to help with planning the reception. The goal is to showcase the new chairs that were bought with money from the Time to Renew fundraising campaign and to announce the Elloise Minter Circle at the reception. She said Nancy Niland Shatsky wants to participate in the reception planning. Patt Bilow, Betsy Fontenot and Linda Leopard-Watson volunteered to help. The Board agreed it is important to send out the year-end Endowment letter earlier than it has been mailed in the past. An effort will be made to mail them just after Thanksgiving. Leopard-Watson said she is hoping to have a speaker talk at the September Board meeting on fundraising/planned giving. X. Adjournment The Library Advisory Board meeting adjourned at 7:55 p.m. Respectfully submitted, Beverly Ross Recording Secretary 3