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HomeMy WebLinkAboutApproved Minutes - 2002-06-12 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station Present: Anne Dickason, V'Anne Didzun, Bill Gallagher, Maria Meneghin, and Benjamin Sostrin Staff Present: Donna Ainslie, Jackie Rose, Jan Erickson, Janice Deardorff, and Joyce Niewendorp Others Present: Councilor Graham and John Broderick Excused: Colleen Bennett The Library Advisory Board meeting was called to order by Vice-Chair Ben Sostrin at 7:01 p.m. 7:00 PM Welcome and Introductions Introductions were made by everyone in attendance. Correspondence/Announcements Vice-Chair Sostrin stated that he appreciates three staff members present at the meeting. On behalf of Colleen Bennett, he asked the Board if they would like to skip a meeting this summer. The consensus of the group was to skip the August 2002 meeting. Public Comment/Issues John Broderick declined to make any comment at this time. 7:15 PM Review Agenda There were no revisions to the agenda. Approval of April 10, 2002 Minutes Bill Gallagher, seconded by V'Anne Didzun, made a motion to approve the minutes of the April 10, 2002 Library Advisory Board minutes. The motion carried. Approval of May 15, 2002 Minutes V'Anne Didzun, seconded by Ben Sostrin, made a motion to approve the minutes of the May 14, 2002 Library Advisory Board minutes. The motion carried. Director's Report Co-Director Rose stated that, for the second year in a row, the library's Teen Advisory Board created a promotional videotape for cable T.V. The teens wrote the script and acted it out. The camera crew filmed the production in the teen area of the library complete with dramatic music and canned laughter. 1 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station Ms. Rose stated that thanks to a memorial grant, the library was able to buy new audiovisual shelving for the main floor. The videos will now be on shelves instead of racks. The CDs will now be in bins. This will allow the nonfiction audiobooks to be closer to the fiction audiobooks. Hopefully this new arrangement will make it easier for patrons to find the audiovisual materials they are seeking and will allow them more room to do so in this most popular area of the library. Anne Dickason responded that she stopped by the library on her way to the meeting. She said you can really spot what you are looking for in the video section. Co-Director Ainslie stated they still only have so much space. To accommodate the collection, this shelving will do much more than the racks. Bill Gallagher asked if the new shelving is at capacity. Ms. Ainslie responded that there should be room for growth. It was suggested that mention of the new shelving should be made in the Hello LO and Ms. Rose agreed. Ms. Rose noted that a plaque will be placed on the new shelving acknowledging the gift. Co-Director Rose stated the library has been in desperate need of notaries because of the demand. Volunteer Coordinator Arlene Kraft has recruited eleven volunteer notaries. The process to become a notary involves training, taking a test, documentation with the Secretary of State, and ordering notary stamps and journal. Ben Sostrin questioned why it is necessary for the volunteers to receive training. He is a notary and did not think the test was that hard. He read the book, but did not have the training. Donna Ainslie stated that she thinks the training process helps them become comfortable with the notary jargon and knowledgeable about the responsibilities and liability involved with notarial acts. Jackie Rose mentioned that sometime in the future the library will probably charge for notary service. Janice Deardorff pointed out that the income generated was considered in the budget process. Ms. Rose stated that the theme of the current library display is reader's choice where patrons, staff, or anyone can grab their favorite book and put it on the display shelf This interactive display was coordinated by Reference Librarians Margaret Zeps and Claire Kellogg. Co-Director Rose revealed that the new library Web site has been launched thanks to the Web site committee. The Web site will be 2 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station publicized in the next press release. The Web site was designed with the intention of highlighting some of the library's special collections, so users will find separate Web pages for these collections. The library now offers an interactive reference service. Reference Supervisor Jan Erickson added that in addition to e-mailing a reference librarian,users can ask a question by completing a Web form. A user can also request a book for the collection from the library's Web page. The special collection page will eventually include the library's genealogy, art, graphic novels, and travel guide collections. Ms. Erickson acknowledged Todd Feinman's graphic work on the Web site. Woven into one of the graphics is a historic photograph of Lake Oswego water skiers. Co-Director Rose stated that the library motto was updated from "More than Books on a Shelf'to "Your Community Resource for Information and Enrichment." Bill Gallagher asked if you can reserve books from the Web site. Jackie Rose responded that you can place books on hold from the online catalog. Co-Director Rose stated that Jan Erickson has continued her outreach to the Heritage House this month. Abigail Adams was featured this month. Jan Erickson took books to check out and bookmarks. She has been asked to continue this service and be part of the planning process when the program starts back up in the fall. Reference Librarian Joel Guldner presented a program entitled See the World from the Lake Oswego Public Library to help people plan their trips using library and online resources. Jan Erickson joined the Oregon Library Association (OLA) Reference Roundtable. She's been asked to be on the planning committee for continuing education programs for the reference staff. For the June program, librarians are invited to go to Bend to look at the resources, specifically for seniors, in the new library. She mentioned that the library's Web site has a senior's page. Thirty percent of the population in Lake Oswego are in that category. Reference Librarian Joel Guldner is specializing in services to seniors and he will attend the session in Bend. The next program in September will be training for NewsBank, a new periodicals' database. The Roundtable is also going to invite a librarian from The Oregonian to teach them how to retrieve information from The Oregonian. The winter program will be on legal research. OLA is going to have a series of table-talks including topics on serving the Internet patron, helping people find 3 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station jobs, and copyright issues. Because budgets are so tight, they still want to be able to offer some form of continuing education to library staff members. Co-Director Rose stated the library is swarming with high school graduates. Seven of the fourteen Teen Advisory Board members are graduating from high school. There are also about eight shelvers that are high school graduates. Jackie Rose stated that the library is gearing up for Friday, the first day of summer reading club signups. For the second year in a row, the library is offering the popular adult summer reading club. Thanks to the Friends of the Library, there are very nice prizes. Local donations are also being accepted for prizes. Volunteer Coordinator Arlene Kraft solicited local businesses for donations for the teen summer reading program. The library will publicize the program and donations with a press release and a notice at the signup table. Teen volunteers are working the teen signup table, which boosts participation. For the first time, Oaks Park is offering a coupon for free rides on a specified date in August to those who meet their goal. Co-Director Rose stated that the children's room art is almost finished. A grant from the Friends made this project possible. A few finishing touches will be added from now until July. Library Tours Vice-Chair Sostrin stated that at one of the recent Library Advisory Board meetings, someone suggested it would be nice to tour some of the new library facilities in the area. Camas, Ashland, and Eugene recently opened or are planning to open new libraries. Wilsonville, Tigard, and West Linn are opening up new versions of libraries in the near future. He is not sure what plans Colleen Bennett has made. Jackie Rose responded that she was asked to look into borrowing one of the ACC vans. The van is available,but they must have someone drive the van that has driven it before and is familiar with the van. Co-Director Ainslie stated that the West Linn Library is open and beautiful,but the Wilsonville Library is not open yet. Ben Sostrin agreed that the West Linn Library is nice. Co-Director Rose stated that the Council approved funding in the amount of$289,000 for the library renovation. 4 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station 7:40 PM City Survey Vice-Chair Sostrin stated that Chair Bennett thinks it is very important that the Library Advisory Board submit a question for the City Survey. He thinks that if they are going to submit a question, it is going to have to have some meaning within the broader context of a goal the Library Advisory Board is after. He asked if anyone has a question that would further the goals of the Library Advisory Board. He believes the last question was whether the City needs a new library and the response was no. This kind of question could do more harm than good. He thinks that Colleen Bennett's question is: Do you think the City needs to plan for a library in the next 10 years? He thinks this question has the same variant as the former question. Ben Sostrin mentioned that he asked to see a copy of the old survey and probably should have been more diligent about tracking down a copy, because he has not seen it. V'Anne Didzun addressed Councilor Graham and said she thought that the Board missed the deadline last month when the topic of the survey came up. Ben Sostrin responded that the Chair received a letter from the Mayor and found out that the deadline is at the end of this week. Councilor Graham stated that the survey will be given to about 400 individuals,just like in past years. It is approximately a 20 minute telephone survey. A professional survey group will administer the survey, which is trying to get a handle on the pulse of the City. The City is looking for patterns to help determine problems and needs. Bill Gallagher asked if the City would be responsive to a survey of library users. Janice Deardorff responded that she does not see why not. Ben Sostrin responded that a survey is an expensive proposition. Councilor Graham encouraged the Board to submit more than one question. Anne Dickason suggested the following question: Have you been to the Lake Oswego Public Library in the past three months? Assistant City Manager Janice Deardorff suggested adding the question, Why not?, to Anne Dickason's question. What they really want to know is why people do not go to the library. They already know from circulation statistics that the library gets a lot of use. One possible answer might be that they do not go to the library because parking is a problem. 5 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station Maria Menneghin suggested the following question: What would inspire you to donate to the Library's endowment fund? Co-Director Ainslie stated that the library can get the statistics for how many items were checked out from Lake Oswego residents during a month. Bill Gallagher asked for these statistics for a six- month period in 2002. Donna Ainslie responded that she will have those statistics for them next month. Janice Deardorff said that she was not with the City for the last City Survey. She asked if part of the survey is a confidence in City government aspect. Councilor Graham responded that one of the questions deals with that. Ms. Deardorff asked them to think about what is going to happen over the next few years because of the budget. The City wants to make sure that the citizens of the City have confidence in the services the City provides to get their continued support. This Board knows there is a confidence in the library's service, because they get continued and repeat use. John Broderick said one of the questions will ask what City services they think are really good, like the library, fire department, and the police department. Janice Deardorff stated that she thinks it is important that citizens have that confidence in the City when they have to choose later on where the money should go. This confidence in the City could be attributed to the benefit they see in the variety of services provided by the City with the library as a key component. Maintaining a sense of confidence that the library is an importantly needed service to the community is essential. After discussion, the Board reached a consensus to include several questions for consideration for the City Survey. Ben Sostrin made a motion, seconded by V'Anne Didzun to submit the following question for consideration for the City Survey: What would inspire you to donate to the library endowment fund? The motion carried. Vice-Chair Sostrin asked how to submit the question to the City. Councilor Graham responded the Chair should write a letter to the City Manager. Vice-Chair Sostrin replied that he will do that. Bill Gallagher entertained a motion to submit Colleen Bennett's question for consideration. Maria Meneghin made a motion, 6 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station seconded by Anne Dickason,to submit Colleen Bennett's question for consideration: Do you believe it is time to begin planning for a new library for Lake Oswego? The motion carried with three votes in favor, one against, and one abstention. Bill Gallagher made a motion, seconded by Maria Meneghin, to submit the following question for consideration for the City Survey: Have you used the library in the last six months? If not, why not? The motion carried. Vice-Chair Sostrin stated that he will send the questions to the City Manager. 8:00 PM Policies Bulletin Board Vice-Chair Sostrin asked for comments about the draft of the bulletin board policy. Bill Gallagher asked if this policy is different than what the library currently operates under. Co-Director Rose responded that it is not different than what the library operates under. The draft policy is not as precise as the former policy, which is outdated. Bill Gallagher asked if the issue has come up where the policy was needed to use to tell someone they cannot put something up. They actually have more problems with people who complain that someone took down what they put on the bulletin board. The bulletin boards are open forums for the community. The library does not endorse or oppose anything that is posted. Currently there are three bulletin boards in the lobby. One is used for non-profit and community events, one is used for private businesses, and one is for government notices. Maria Meneghin made a motion, seconded by Bill Gallagher, to adopt the bulletin board policy as presented for the Lake Oswego Public Library. The motion carried. Lobby Co-Director Rose stated the bulletin board policy and the lobby policy are similar, but handled a little bit differently. There are shelves along the wall in the lobby for newspapers. Sometimes space is a problem when people give us more copies of a publication than the library has room to display them. Co-Director Ainslie stated that she has a staff person check the lobby daily to make sure there is nothing on the floor and that none of the information is dated. This staff member contacts the vendors to let them know when they drop off more papers than the library can accommodate. 7 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station V'Anne Didzun made a motion, seconded by Anne Dickason,to adopt the lobby policy as presented for the Lake Oswego Public Library. The motion carried. 8:15 PM Future Funding of Libraries Anne Dickason stated that the Board talked about future funding of the library two meetings ago, she volunteered to do some research on non-tax funding of libraries. Colleen Bennett gave her some ideas of where to start, including the Eugene Public Library. The Eugene Public Library is building a new library that is not taxpayer supported. They have used downtown renewal money,which downtown businesses have budgeted. The downtown renewal fund will not be continued and they decided to take the lump sum left in the fund to put it toward a library. Greg Cutting and other reference librarians at the library helped her find information. She received the information today. She needs to look through it for sources of funding libraries, other than through foundations and taxpayer dollars. An article from Seattle mentions supplementing tax money with extensive foundation support and business support. She said she thinks the Board needs to think big and see what kind of partnerships they can come up with. Ms. Dickason said she will do more research and present it at the next meeting. Councilor Graham said that Council talks about"thinking out of the box." They have discussed what kinds of partnerships the City can form. 8:30 PM Chair's Report Shared Facility Assistant City Manager Janice Deardorff stated that she can talk about the shared use facility. The Joint Library Task Force has been meeting since November. The Task Force is getting ready to wrap up and make its recommendation. The final meeting is next Thursday night. The Task Force has drafted a summary of its recommendations. Basically the Task Force was charged with determining whether or not it was feasible and desirable to do this joint facility between the school and the City. Originally the Task Force also had the issue of looking at the financing, but that came off the Task Force charge. The School District basically said they are going to go forward with the building no matter what. They planned the building with the idea that this could be a shared facility. The City portion is deciding whether or not the funding would be there to do the staffing. The 8 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station details are yet to be determined. The Mayor, after talking with the Chair, said to let the City Council make the determination about funding. The Task Force Committee voted at the last meeting in May and the vote was 14-3. It was not unanimous, but clearly the majority supported the fact that it is desirable and it is feasible to go forward with a joint facility by going to the next level. They are talking about at least a two-year process because the school will not be built for a couple of years. They need to look at what that would mean in terms of things like the hours of operation and the intergovernmental agreement Ms. Deardorff stated that along with the report, there are considerations that the committee wants to make sure the School District, the School Board, and the City Council hear. One of them that will be noted is that the committee does not want to see any diminishing of the services that are offered in the City library. Some of the concern that has been raised is that the City Library should remain intact. The report includes supplemental information that is available for anyone who wants to see it. Bill Gallagher asked how strongly worded this concern is about keeping the library collection and services intact. He thinks that would be the lynchpin. Janice Deardorff responded that she thinks this will be the City Council's stand. John Broderick added that the City Manager made a presentation to the Task Force and made a strong statement about that with the blessing of the City Council. Janice Deardorff stated that the Council is going to have the rather onerous task over the next few years of looking at the total dollars that are available and decide how they should be spent. Whatever the City does in terms of a shared facility, there needs to be a commitment to it, not just do it on a year-by-year basis. In order for this facility to work, there is a continuum of where it is starting and where it could end up. The discussion has centered around the school operating the library until 3:00 in the afternoon and the City taking over in the evenings and on the weekend. The Arizona libraries they visited that were immensely successful are libraries that are public libraries from the minute they open in the morning until they close at night. Funding will play into all of this. Bill Gallagher said that Council would obviously have to increase the amount of money available for City library services. Janice Deardorff responded in the affirmative. 9 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station Vice-Chair Sostrin stated that there is a finite amount of money for any governmental budget and there is a finite amount of money that any government is going to spend on the library. If there is money to staff a shared use library that is 1.7 or 1.8 miles up the road, then that money certainly could be channeled into collections or staff at the current library. He thinks it is interesting to point out that Multnomah County is closing the shared use facility at Parkrose because the usage figures were one-sixth of those figures found at other branch libaries. He said that it is his understanding that the superintendent for safety concerns was not amenable to having the building open the full day. There is also the figure that 30% of the City's population is 55 and older. There are many older people that do not drive at night because they do not see well. Mr. Sostrin stated that it seems by design and execution the shared use facility was predetermined. He also understands from someone who closely observed the process that the Advisory Board covered more of the issues in two months than the Task Force did in six months. The concerns, that were raised by the Board and included in the Board's report, were never raised by this committee. He said that if this is a good idea for the City, it has never been demonstrated to him. He is not sure how they can compare what is in Scottsdale to what is proposed in Lake Oswego. Anne Dickason mentioned that she saw the article in the paper about Parkrose and it is really disconcerting. Ben Sostrin stated there is a football game every Friday night from September to November. He asked who is going to go to the library on the weekend when there is already so much activity at the high school. Janice Deardorff responded that those are all considerations that are still yet to be determined. The Task Force's charge was to determine whether or not it was feasible and desirable to move forward with the next phase. Janice Deardorff responded that there were a lot of extenuating circumstances that probably were early in the process lending to the outcome that is there today. Some of it had to do with some of the planning that they did. They did not get proper signage for the library. They point out in their tours that the library is hard to see from the street due to lack of signage. There was a political issue about the signage. Ms. Deardorff stated that she thinks these things are worth noting and paying attention to. The literature the Library Advisory Board and the Task Force were given included the successes and failures. The Library Advisory Board report was one of the first things that all members of the Task Force were given. 10 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station Ben Sostrin responded that Colleen Bennett told him that none of the objections were ever discussed specifically. He understands that the meetings were moderated in such a way that a lot of things did not come up. Janice Deardorff responded that she is sorry Colleen Bennett felt that way. There were twenty-five members of the Task Force that donated their time in much the same way the Library Advisory Board members do. There were discussion items that people very boldly brought forward to be discussed. The agenda was even challenged at times so items were put on for discussion and items deleted. She does not think this Task Force felt that it was their job to judge or go over what the Library Advisory Board was recommending. Ms. Deardorff stated that Colleen Bennett certainly shared with the Task Force that the Board did not support the joint use facility. The process may not have been perfect, but it has at least moved the issue forward for discussion and debate. She does not think either one of those are done at this point. Councilor Graham stated that one Oregonian article does not make the picture true. The selections that were made for the committee members were not predetermined. These individuals are very picky and very probing. She said that Patt Thomas is one of these individuals. She searched for and read and retained a lot of information on this subject. She asked very probing questions. Both the representatives for the school and the city were chosen to be objective participants in the process. Vice-Chair Sostrin stated that one of the biggest problems he has with the nature of the whole process is the fact that the Council and the School Board gave the directive basically tying the hands of the employees and volunteers. The directive was that they will be positive about the prospect. He felt this put a limit on speech, but also seemed to dictate thought. Ben Sostrin stated that is problematic for him. Janice Deardorff responded that they could probably debate that all night. She pointed out that Colleen Bennett was one of the people that voted in favor of the recommendation. Ms. Deardorff said that she thinks the vote gave everyone an opportunity to speak up and to say what they were thinking as they made their vote. Patt Thomas actually transcribed the entire meeting verbatim, so the yays and the nays could be noted. The process may have had it flaws, but she feels that it did what it set out to do. It gave this group of people an opportunity to review the materials, look at the concept, and decide whether or not there should be further study of it. Bill Gallagher said that it sounds like the school district is going to build the library and the square footage will remain the same whether 11 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station it is a shared use facility or not. Janice Deardorff responded that is what Dr. Korach reported at the meeting. Bill Gallagher asked if the rendering of the plan suggests any problem with signage or accessibility for a shared use facility. Janice Deardorff responded in the negative. One thing that was a concern was the City staff thought the library should be on the first floor. The school and the architect actually moved the library from its original location. It was moved from the back to the front of the building. It is on the second floor, but it is very prominent. There is an elevator and a set of stairs to get up to the library. Bill Gallagher asked at what point the Board should lobby City Council if they do not think it is a good idea. Councilor Graham responded they can lobby right now. She is sure there will be public testimony,but she does not know the timeframe. She said they are welcome to write their thoughts now to Council, if they wish to do so. Assistant City Manager Deardorff said that she would like to address the notion of an order to the staff not to speak. The City asked everyone to be open minded about the process. Ben Sostrin responded that was not really the wording. He said City Council used the wording, "employees shall be positive about the prospect of a shared use library,"when this was voted on. Janice Deardorff responded that she does not understand how being positive about it is any different than saying you will maintain an open perspective. Ben Sostrin responded that having an open perspective and reaching a conclusion that something is stupid is a lot a different than saying that this is a good idea. At some point you reach a conclusion. Janice Deardorff responded that with all issues, she thinks someone can have personal issues and personal opinions about things and that other times our jobs dictate that they take an opinion or decision and respond to it in a professional capacity, sometimes setting aside how we feel personally. Ben Sostrin stated that he agrees, it would be impossible for an employer without that notion but he thinks they cut themselves off from the professionals and deprived themselves of a valuable resource. Janice Deardorff responded that if anything the professionals will have more of a say and an opportunity to speak on this issue now that it will move to the next phase. Ben Sostrin said the big question has already been asked and answered. Janice Deardorff responded that it is not final. Ben Sostrin replied that it may not be final,but asked if the directive is still in place. Janice Deardorff responded that the directive was to determine if a shared use facility was feasible and desirable. She mentioned that the librarians did a very good job of pointing out differences between the two functions, 12 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station missions,purposes, and some of the difficulties that might arise with that. Jan Erickson said that she would like to take exception with one Oregonian article. She went with a group to visit Parkrose and the staff was very gracious about sharing information. The staff said that they were not economically a success. They were failing. If the Council should go ahead and support the shared use facility, it is an opportunity for the City to learn from some of the mistakes that were made at Parkrose. The staff shared that some of the things Jan Erickson's group thought would be big problems, were not. Janice Deardorff mentioned that the Parkrose neighborhood changed during the course of building the school. Ben Sostrin said that they could talk to Ginnie Cooper directly to ask their own questions,rather than read an article. City Budget Vice-Chair Sostrin said he believes this was covered. Teen Advisor Vice-Chair Sostrin said that he saw the City opened up the vacant Library Advisory Board position. He asked Councilor Graham about the teen vacancy on the Board. Councilor Graham responded Bill Korach was not going to appoint a teen advisor until the new school year begins. She said she made it clear that this Board, as well as some of the others, really would like to have a teen voice because it offers a different perspective. Councilor Graham said the vote on the entire City budget was 6-1 with the dissenting vote from Karl Rohde. Co-Director Ainslie pointed out that City Council increased the tax rate for the library in order to make up for some of the funding they are going to lose from the County during the next year and beyond. She appreciates the support from the City to help the library maintain the services. Co-Director Rose also voiced her appreciation for this support. Vice-Chair Sostrin expressed his hope that the applicant pool for the vacant Library Advisory Board position is strong. He encouraged everyone present to persuade those they think would be a good candidate and supports the Library Bill of Rights to apply. 13 CITY OF LAKE OSWEGO June 12, 2002 Library Advisory Board Main Fire Station Endowment Vice-Chair Sostrin said the Board could discuss this at the July meeting. Vice-Chair Sostrin invited everyone to visit the West Linn Library located off Highway 43. 8:45 PM Other Comments/Issues V'Anne Didzun stated that last month she was asked to look into digital pianos. She talked to two musicians and they recommend two different models manufactured by Yamaha and Kurzweil. She was told the piano should be full size and have weighted keys. The cost is about $1,000 for a good one. One of the musicians said that they only want to play on their own piano, so they will still bring their own. She said she thinks the question would be whether the library would use it enough other times to justify the $1,000. Ben Sostrin reminded the Board that storage space is an issue in the library building. Councilor Graham suggested they speak with the music store on Boones Ferry Road. This might be a possibility for a partnership. V'Anne Didzun responded that was not one of the sources mentioned by the musicians. Both musicians recommended the Guitar Center in Washington Square and Clackamas. Councilor Graham replied that they may not be aware of this music store. She thinks they should seek out vendors in their own community first. 9:00 PM Adjourn The Library Advisory Board meeting adjourned at 8:55 p.m. Respectfully submitted, Joyce Niewendorp Recording Secretary 14