HomeMy WebLinkAboutAgenda Packet - 2002-01-12 SpecialCITY COUNCIL MEETING OF
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PRIOR TO MICROFILMING).
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BEEN DONE FOR MORNING AND
SOME EVENING MEETINGS.
City Councilors
Judie Hammerstad, Mayor
Jack Ffoffinan, Council President
Lillie McPeak
Gay Graham
Karl Rohde
Bill Schoen
John Turchi
CITY COUNCIL
GOAL SETTING RETREAT
Saturday, January 12, 2002
8:30 a.m.
US Bank, Community Room - 2"d Floor
120 North State Street
AGENDA
Also published on the internet at: ci,oswego.or.us
Contact: Robyn Christie, City Recorder
E -Mail: public_affhirs@ci.oswcgo.or.us
Phone: (503)675-3984
This meeting is in a handicapped accessible location. For any special accommodations, please contact
Public Affairs, (503) 635-0236, 48 hours before the meeting.
Estimated Start
Time P_ age
5:30 1. CALL TO ORDER
2. ROLL CALL
3. GOAL SETTING
3.1 Review list of suggested priorities
9:00 3.2 Board and Commission Priorities. jUp to fifteen minutes each, with short
break at about 10:00 and 15 minute break at the end.
- Parks and Recreation Advisory Board....................................................I
- Planning Commission..............................................................................I1
- Natural Resources Advisory Board........................................................27
- Transportation Advisory Board.............................................................3.5
- Historic Resources Advisory Board.......................................................45
- Library Advisory Board..........................................................................53
- Arts Commission......................................................................................61
- Civic groups (30 minutes beginning at about 10:30)
11-30 3.3 Council liaison role with boards and commissions
11:45 3.4 Preliminary Goal Setting: Short list of priority goals
12:15 lunch
1:00 3.5 Fill out goals: Complete list and attach specific expectations and timelines
1:30 3.6 Early identification of 2003 legislative issues
1:415 3.7 Closing remarks
2:00 4. ADJOURNMENT
PRIORITIES FOR 2002 SUGGESTED BY BOARDS &
COMMISSIONS �02
Trails Master Plan
City / School Facility Use Agreement
Replace artificial turf at high schools
Infill Compatibility Task Force
Foothills Task Force
Lake Grove... Task Force
Evaluate UGB expansion
Quality of Life program
Plan and Code changes
Sustainable mgt of natural areas
Community Forestry Plan
Holistic Watershed Mgt Approach
Transportation funding
Multi -modal transportation
Citizen involvement (transportation)
Historic landmarks
Neighborhood preservation
Historical awareness
Historic Preservation Regulations
Maintain level of library services
Arts Downtown
Art Chronicle and Education
Stable funding for the arts
PARKS & RECREATION ADVISORY BOARD
JOINT ADVISORY BOARD RECOMMENDATION
FOR COUNCIL CONSIDERATION
Parks and Recreation Advisory Board &
Natural Resources Advisory Board
Describe the first priority you would like council to consider as one of its top goals
for 2002:
Development of a Trails Master Plan.
Why is this important to the city?
A city-wide trail system will reinforce the livability of Lake Oswego by offering an
alternative to motorized transportation. Many trails currently exist on public and
private lands throughout the city, yet no overall plan exists that links these trails
together into a logical trail system.
Without a city-wide trail plan, the City is unable to create a network o linkages to
schools, natural areas, parks, and other destinations. Developers cannot be required to
establish trail linkages to existing trails. Grant funding for trail development also
cannot be obtained without an adopted trail plan. The City could also miss
opportunities to link with other existing trail plans in the Stafford Basin area as well as
with Metro's regional trail system.
The newly adopted Open Space Master Plan recommends developing a series of trails
that connect to existing local and regional trails. The Parks and Recreation Master Plan
(draft version) also recommends expanding the city's trail system by connecting parks,
natural areas, schools, and other important destinations. A trails plan would address
the city's goal of providing multi -modal transportation through "off-road" walking
paths.
The type of plan recommended by NRAB and PRAB would consist of an assessment of
existing trails, identifying potential linkages, a layout of trail corridors, trail design
guidelines, goals for managing a trail system and a prioritized list of projects. The end
result is a plan that drives trail development in any proposed development, and assists
the city in obtaining grant money to build trails.
3
What do you propose to do regarding this goal? What do you propose that city
council does?
Tlie City Council is requested to direct staff to begin a trails master planning process.
NRAB and PRAB will support this effort by offering and coordinating volunteer
assistance in developing an inventory of existing trails and identifying easements and
railroad right of ways to be used as potential trail corridors. Following completion of
this inventory, NRAB and PRAB request that funds be made available to hire a
consultant to work with NRAB, PRAB, and community groups in developing the final
trail master plan.
Has council considered this issue previously? if so, what was the outcome?
we
PARKS & RECREATION ADVISORY BOARD
2001 ANNUAL REPORT
Highlights for the Parks and Recreation Advisory Board during 2001 include:
Park Rules
New park rules were adopted in November 2001. PRAB reviewed and updated the old
rules to make them more understandable and consistent with current practices.
Review and Update ADA Study Recommendations & Begin Implementation
A 1995 study identified necessary park improvements to meet ADA compliance. During
this past year, the recommended improvements were re-evaluated and funding was
appropriated in the FY 2001-02 budget for implementation. Improvements are currently
being made and are anticipated to be complete by June 2002.
Coaches Training Program
The need for establishing a coaches training program was identified in early 2001 by the
Teams Sports Advisory Committee and PRAB. PRAB worked closely with TSAC and
Parks and Recreation staff to develop a program that achieves the following:
- Introduces coaches to positive coaching philosophy
- Conducting fun & effective practices
- Injury prevention and treatment
- Sport specific fundamentals
- Role modeling for children
- Code of ethic
The first training was held in December 2001 for youth basketball coaches. A total of
three trainings will be held each year for different sports.
Adoption of Parks & Recreation Master Fees for 2002
Master fees for park programs and services were reviewed and approved this past
November 2001. Recommendations have been forwarded to the City Council
Adult Community Center Market Study
PRAB initiated a market study for the ACC in spring of 2001. The Adult Community
Center Advisory Board felt it necessary to seek out new ideas and innovative strategies to
meet the needs of residents 50+ years of age. Through PRAB, an arrangement was made
with the MBA program at Portland State University to conduct the study. The study was
completed this fall with the findings presented to the ACC board in October.
5
The following items were initiated in 2001 and are in the process of being completed.
Parks and Recreation Master Plan
The development of the Parks and Recreation Master Plan was initiated in 2001. The
plan serves as a framework for park development and improvements for the next 15
years. It also offers suggestions for upgrading our existing parks and programs, as well as
developing new facilities to meet future needs.
The plan is approximately 70% complete. Following a final draft, PRAB plans to gather
feedback through community meetings prior to final adoption by City Council in 2002.
Initiated a review- of athletic field fees and lighting surcharge
PRAB recognizes the increasing costs of maintaining and lighting athletic fields. In fall,
2001 PRAB initiated a discussion with the City Council about options for recovering
field costs. It is PRAB's intent to complete this discussion in early 2002 so that fees can
be addressed with user groups and the Team Sports Advisory Committee.
Initiation of Parks & Recreation Strategic Plan for programs and services
The need for developing a strategic action plan for parks and recreation programs was
identified in early 2001. The goal of the plan is to provide a long-term vision for
programs and services and a process for implementation. The specific goals are to:
1. Create a common vision for the role of the Parks and Recreation Department.
2. Define the core programs and services to meet community expectations.
3. Identify funding strategies.
A community sun•ey was conducted in November 2001, which received $35 responses.
A series of workshops and an advisory board focus group will be conducted to gain more
perspective on program needs and challenges. Results will be combined into an action
plan to be adopted in spring, 2002.
FIRST PRIORITY FOR COUNCIL CONSIDERATION
Parks and Recreation Advisory Board
Describe the first priority you would like council to consider as one of its top goals
f or 2002:
.-adopt the Parks & Recreation Master Plan and provide funding for a Community
Needs Assessment in the FY 2002-2003 budget.
Why is this important to the city?
The adoption of the Parks and Recreation Master Plan will provide a framework for
park development and improvements for the next 15 years. It will offer suggestions for
upgrading our existing parks and programs, as well as developing new facilities to
meet future needs.
Once adopted, the Master Plan will define many choices and alternatives for the future
of Lake Oswego's park and recreation system and provide costs estimates should all
choices be implemented. However, the Master Plan does not identify or recommend
priorities for improvements. Therefore, following adoption of the Master Plan, it is
important to conduct a Community Needs Assessment to identify the communities'
priorities and preferred financing method(s) for park improvements.
What do you propose to do regarding this goal? What do you propose that city
council does?
DRAB continues to support the Parks and Recreation Master Plan and is working
closely with staff to insure its adoption. Following a final draft, PRAB plans to gather
feedback through community meetings prior to final adoption by City Council in 2002.
DRAB requests that $20,000 be approved in the FY 2002-2003 budget for hiring a
consultant to conduct a Community Needs Assessment. Following completion of the
assessment, PRAB plans to present a recommendation to City Council on future park
development priorities and funding mechanisms.
Has council considered this issue previously? if so, what was the outcome?
`Master Plan - Yes. The Master Plan is at 70% completion and is scheduled to be
completed in spring of 2002.
community Needs Assessment - No consideration has been previously given.
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SECOND PRIORITY FOR COUNCIL CONSIDERATION
Parks & Recreation Advisory Board
Describe the second priority you would like council to consider as one of its top
goals for 2002:
Revise/ update the City/School District Facility Use Agreement for indoor facilities and
fields.
Why is this important to the city?
The current City/School District Facility Use Agreement was negotiated in 1988. Since
that time, the need for facility space has increased dramatically to meet the recreational
needs of Lake Oswego citizens. In addition, new facilities (i.e. gyms, auditoriums) and
fields have been added to the inventory and are not addressed in the current use
agreement.
A revision of the agreement would allow greater use by the community and more
equitable distribution of facility space resulting in better community access to facilities
that are owned and managed by the City and the School District.
The Parks & Recreation Department depends on School District classrooms, gyms,
swimming pool and fields for a majority of its programs. Renegotiation of the use
agreement will insure more affordable access to recreation programs for community
members.
What do you propose to do regarding this goal? What do you propose that city
council does?
To hire a facilitator to assist in the development of a city/ school district joint facility use
agreement. All interests should be represented in this process. Users need a revised
agreement with clear understanding of the document.
City Council should support collaborative meetings to produce an updated agreement.
Has council considered this issue previously? if so, what was the outcome?
Yes, Council supported this goal in 2001. The agreement has yet to be renegotiated.
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THIRD PRIORITY FOR COUNCIL CONSIDERATION
Parks and Recreation Advisory Board
Describe the third priority you would like council to consider as one of its top goals
for 2002:
To develop a process and funding mechanism for future replacement of the Lake
Oswego and Lakeridge High School artificial turf fields.
Why is this important to the city?
The artificial turf fields have a defined life predicted not to exceed 8-10 years. It's
estimated that the cost to replace the artificial turf may be between $500,000 to $700,000.
PRAB is suggesting that a fund be established this next fiscal year in which funds can be
placed and held until replacement is required. This will help to avoid a large financial
impact on the City and/or School District budget at the time of replacement.
What do you propose to do regarding this goal? What do you propose that city
council does?
PRAB would like to request that City Council direct staff to begin pursuing options for
setting up a replacement fund.
Has council considered this issue previously? if so, what was the outcome?
No
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PLANNING COMMISSION
Planning Division
Memorandum
TO: Doug Schmitz, City Manager
FROM: Dennis Egner, Long Rang n g Manager
vc-
Jane Heisler, Project Plan
RE: Transmittal of Planning Commission 2001 Accomplishments, 2002-03 Goal
Priorities and Work Program
DATE: December 20, 2001
At its December 10, 2001 meeting, the Planning Commission discussed its accomplishments
over the past year and goals for the upcoming year, and developed a work program based on
those goals. The Commission's priorities reflect its commitment to present or previous Council
goals and its mission to improve the quality of life of residents through comprehensive planning.
Attachments:
2002 Priority Goals
2002-03 Work Program
2001 Accomplishments
pc/goals/transmittal to CM.doc
13
FIRST PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title: Planning Commission
Describe the first priority you would like Council to consider as one of its top
goals for 2002:
Completing Task Force efforts and implementing recommendations, including those for:
- infill Compatibility Task Force
- Foothills Road Task Force
- Lake Grove Town Center/Boones Ferry Main Street Land Use and Design Plan Task Force (To be
appointed. The City has been awarded a grant to accomplish this during 2002-03.)
Why is this important to the City?
The City has made a commitment through appointment of these groups, to examine certain aspects of
community quality, as well as a substantial commitment in resources in staffing and hiring consultants for
these projects. Several neighborhoods are concerned about removal of housing and replacement with new
infill development, which is being addressed by the Infill "Task Force. Their efforts will result in
implementation of neighborhood plan policies for several neighborhood associations. The Foothills Road
Task Force is addressing reconnection of the City to its waterfront, a longstanding community goal. The
Boones Ferry Land Use and Design study and plan will provide the west end with it plan for encouraging
alternative transportation, creating a sense of place for one of two of the City's designated Town Centers
and providing a long term plan for the creation of an attractive and vital multiple use area, while
implementing neighborhood plan policies for several neighborhoods.
What do you propose to do regarding this goal? What do you propose that
City Council does?
The Planning Commission will develop Comprehensive Plan or code language required to implement the
goals and Council recommendations resulting from these processes. The Planning Commission has
members on the two currently existing Task Forces and has kept up with the issues emerging within each
group. The Commission would like the Council to continue to have the work of these Task Forces as a
priority by including their efforts as a goal and providing adequate consultant and staff budgets to
complete the work.
Has Council considered this issue previously? if so, what was the outcome?
Infill compatibility is a 2001 Council goal. The Council has appointed the Task Force and kept informed
through the joint Council/PC/DRC/Infill meeting. This goal should continue to be a priority until the
recommendations are reviewed and any implementation measures adopted.
The new East End Plan and expansion of the East End Boundary to include the Foothills Road arca, was a
2000 goal and is a 2001 Council goal. Efforts should continue to make this a priority until it is completed.
The Boones Ferry Land Use and Design Plan is a follow up to the Boones Ferry Corridor Study, which
was adopted by Council this year.
15
SECOND PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission Title: Planninq Commission
Describe the second priority you would like Council to consider as one of
its top goals for 2002:
Evaluating upcoming Metro recommendations for expansion of the Urban Growth Boundary (UGB),
which may include the Stafford area, and completing the annexation and election code procedures for
the Stafford area.
Why is this important to the city?
In 1998, the residents of Lake Oswego voted to amend the City Charter to provide for City-wide
elections on proposed annexations and urban service boundary extensions in the Stafford Area. If, and
when, portions of Stafford are included in the Metro UGB , criteria, procedures and standards are
necessary to guide the application and evaluation process of annexation and conceptual development
proposals, to enable Council to make decisions about the suitability of proposals to be submitted to the
voters. The City has previously invested a considerable effort in addressing public facility,
transportation, open space and housing needs to serve the Stafford area. Due to substantial costs in
providing these services, standards and procedures are needed to ensure that all costs are borne by
developers of property in this area.
What do you propose to do regarding this goal? What do you propose that
City Council does?
The Commission will review any recommendations by Metro for UGB expansion in a timely manner
and forward its recommendation to Council. The Commission will resume work on the annexation and
development standards and procedures that it began in 2000, but set aside due to staffing shortages and
legal challenges to Metro's Urban Reserve and Urban Growth Boundary decisions. The Commission
would like Council to keep this issue on the forefront due to the timing of Metro's periodic review,
which is examining UGB expansion.
Has Council considered this issue previously? if so, what was the
outcome?
Coordination and review of Stafford strategy and master planning was a 2000 Council goal. The
Council accomplished this goal.
Adopting an explicit growth policy was a 1998 Council goal. The Council accomplished this goal
through a charter amendment. Making this a issue a Council priority will further implement the charter
amendment.
16
THIRD PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission Title: Planning Commission
Describe the third priority you would like Council to consider as one of its
top goals for 2002:
Continue developing Quality of Life (Q of L) program and complete in-house Sustainability evaluation.
Phase 1.1 of Q of L, the review and refinement of the original 72 measurements, began in 2001. It will
take the bulk of 2002 to complete. As a result of an August 2000 work session, the outgoing Council
directed staff and the Planning Commission to examine the applicability of the Sustainable
Communities concept to Lake Oswego and present its findings and recommendations. The initial focus
will be on how the City itself operates and how it can reduce/minimize demand for fuels, paper, water
chemicals, how it can reduce the amount of waste produced (reducing waste, reusing things, recycling)
and how it can ensure that forms of land use and resource use are as responsible as possible. Following
this internal focus, the emphasis will be what can be done within the wider community, and assessing
which sustainability considerations might be appropriate for inclusion as Q of L indicators.
Why is this important to the City?
The Q of L effort is necessary to continue the analysis of information and development of community
objectives which can be used to set and guide policy decisions, so that the community's livability can be
maintained and enhanced. The Sustainable Communities effort is closely tied to the Q of L program
and could result in substantial savings to the City and ultimately create important indictors for the Q of
L program. Both efforts are important to the upcoming periodic review of the Comprehensive Plan.
The Commission intends to use both efforts to prepare, inform and guide the public discussion during
the review process. The desired result will be an updated Comprehensive plan that more completely
embodies and integrates the principles of Quality and Sustainability.
What do you propose to do regarding this goal? What do you propose that
City Council does?
The Planning Commission will work with staff to refine the original list of indicators and then develop a
proposed set of livability targets for Council review. Regarding Sustainability, a pilot program for City
Hall will be developed as well as a methodology for evaluating other City buildings, such as the Library,
Fire stations and the Maintenance facility. The Planning Commission would like the Council to
continue to have this Goal on its priority list and provide additional funding if needed.
Has Council considered this issue previously? if so, what was the
outcome?
A 1998 Council goal was to Adopt Quality of Life Indicators. The Council appointed the Quality of
Life Task Force. This group worked on a report and initial list of 72 indicators. Refinement of this list
continues.
A 1999 Council goal was to adopt Quality of Life indicators. The Council accepted the Q of L
Indicators Report. Work continues to refine this list and arrive at a recommendation for benchmarks.
- . 17
FOURTH PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title Planning Commission
Describe the third priority you would like Council to consider as one of its
top goals for 2002:
Complete mandated Plan and Code changes, including remaining Title 3 Metro Functional Plan
requirements (Willamette River Greenway, Flood Plain Standards, Water Quality Standards), resolution
of Sensitive Lands contested sites, annexations as requested, quasi-judicial Zone and Planning Map
amendments as requested.
Why is this important to the City?
The Planning Commission's primary mission is to provide oversight to the creation of the community's
vision though adoption of the Comprehensive Plan and implementing plans and regulations. These are
ongoing efforts that must be accomplished in order to comply with statewide and regional planning
requirements.
What do you propose to do regarding this goal? What do you propose that
City Council does?
Review and make recommendations to Council as mandated items are brought before the Commission.
Has Council considered this issue previously? if so, what was the
outcome?
The City Code outlines the duties of the Planning Commission, which includes review and
recommendation of these types of issues. This has been the function of the Planning Commission since
its creation in 1946.
is
CITY OF LAKE OSWEGO
LONG RANGE PLANNING DIVISION
2001 ACCOMPLISHMENTS
Quality of Life and Sustainable Communities
• Sustainable Communities Report provided to Council.
• Began analysis and narrowing of the 72 original indicators and developed a work
program for remaining process.
Coordination with Metro and other groups
• Participated with Metro on its Greenspaces Technical Advisory Committee.
• Served on the Metro Technical Advisory Committee (MTAC).
• Provided staff support to the City's MPAC representative as necessary.
• Participated on the Clackamas County ESA Coordination Committee
• Provided Action Plan for City's compliance with DEQ's Employee Commute Option
(ECO) Rule.
Legislative Issues and Actions
Planning Commission Recommendations Regarding:
• Title 6 - Metro Functional Plan Transportation Connectivity Standards and Mode
Split Targets.
• Review of Zoning Code amendments to accommodate Long Term Care Housing.
• Title 1- Metro Functional Plan, Minimum Densities for all residential zones.
• LU 99-0020, Special Street Setbacks, amending Zoning Code text to update
required setbacks to allow for future street improvements.
• LU 01-0003, brought 1.44 acres of roadway into the USB and applied
Comprehensive Plan Map designation of R-15 (Hilltop Road)
• LU 01-0010, Comprehensive Plan Map amendment to bring railroad right-of-way
and one parcel into USB and apply Comprehensive Plan Map designation.
• LU 01-0021, Zoning Code text amendment to amend method of measuring height
for single family structures in Lake Grove and FAN and impose minimum roof
pitch.
• LU 01-0025, Recommended Waluga Neighborhood Plan to City Council
• LU 01-0027, amendment to East End Commercial Zone (EC) text to allow fewer
than 4 dwelling units on smaller parcels O
• LU 01-0029, Amend Comprehensive Plan, Transportation Public Facilities Plan
to amend projects resulting from Bryant Road Corridor Plan.
• LU 01-0050, Zoning code text amendment to amend method of measuring height
for single family structures in Lakewood and Country Club/North Shore
neighborhoods and impose minimum roof pitch.
• LU 01-0045, Zoning Code text amendments to revise neighborhood notice
requirements
2001 Long Range Planning Division Accomplishments
Page 1 of 1
• LU 01-0048, Zoning Code/Development Code/Development Standards code
consolidation.
• LU 00-0023, Lake Forest Neighborhood Plan, recommendation to Council/
• Provided Title 3 draft Greenway Management Overlay and Flood Plain
Development Standards ordinances to Planning Commission.
• Provided the City Manager with research on lakefront zoning districts.
• Processed a zoning map error through City Council Resolution for properties
located at the corner of Boones Ferry Road and Oakridge.
Citizen Involvement and Community Engagement
• Recommended Capital Improvement Plan for 2000/2001 to City Council
• Coordinated the production and distribution of 23 Neighborhood association
newsletters.
Grant Activity
Applied for and received Transportation and Growth Management Grants for:
• Foothills Road Redevelopment Plan
• Transit Center Relocation Feasibility Study
• Boones Ferry Road Main Street/Lake Grove Town Center Land Use and Design Plan
• Solicitation of and implementation of a portion of 2001 Neighborhood Enhancement
Grant projects
• Completed Year 2002 Neighborhood Enhancement Grant Solicitations.
Annexation Program
• Processed two annexations comprising 1.5 acres and representing $400,000 in
assessed valuation and which added 5 new residents to Lake Oswego.
• Provided ongoing assistance to Rosewood CPO in defining annexation options.
• Worked with City Council in examining options for island annexations
• Worked with City Council in examining options for addressing degradation of natural
resources in the unincorporated USB and need for restoration prior to annexation.
• Currently processing the annexation for 5300 Meadows Road, representing over
$10,000,000 in assessed valuation.
Administrative Support Niilestones
• Updated all Neighborhood Association Mailing Lists.
• Put the Comprehensive Plan and all neighborhood plans on-line.
Boards and Commissions:
In addition to Planning Commission, Long Range Planning staffs the HRAB and NRAB.
This year, it also staffed the Infill Task Force.
2001 Long Range Planning Division Accomplishments
Page 2 of 2
20
Historic Resources Advisory Board Highlights
• Resolved implementation issues with ORS 197.772 regarding property owner
requests for removal from local Landmarks list.
• Review and oversight of Iron Smelter restoration proposal.
• Provided feedback to Redevelopment Agency staff and developer for inclusion of
historic element to Block 138 proposal.
• Evaluated three sites for relocation of Oswego Canal headgate and made
recommendation to Spe4cial Projects Division.
• Coordinated with City Store Coordinator on fund raising using proceeds from
City's sale of 2002 Iron Smelter holiday ornament.
• Preparation for voluntary landmark designation plaque program by mailing letters
to owners of landmark properties.
• Provided Mayor and City Council member with a tour of the First Addition
Neighborhood.
• Developed a web page for the HRAB on the City's website.
• Reviewed Lake Oswego Parks Master Plan for consistency with historic
properties.
• Provided advice to the Home & Garden Television show "Restore America" by
suggesting local historic homes for their program to showcase.
• Placed walking tour brochures of Old Town and FAN at the Saturday Market, LO
Chamber of Commerce and area hotels.
Natural Resources Advisory Board Highlights:
(Note: Long Range Planning oversees the NRAB and Natural Resources
Coordinator position as of this year. Over the previous 3 years, this function was
under Open Space and Project Management.)
• Ranked and recommended land acquisition sites to the City Council, organized
tour of sites and subsequent ranking of additional sites.
• Organized and held two tree walks for Arbor Week celebration.
• Developed a web page for NRAB on the City's web site.
• Mapped, photographed and compiled Heritage Tree sites.
• Provided review and input to Council on the Open Space Master Plan.
• Provided review and input to Council on the Canal Area Master Plan.
• Represented natural resource issues with a member on the Foothills Road
Redevelopment Plan and the Tree Code Update
P/planning commisson/goals/2001 accomplishments
2001 Long Range Planning Division Accomplishments
Page 3 of 3
91 N
CITY OF LAKE OSWEGO PLANNING COMMISSION
2002 - 2003 WORK PROGRAM
DISCUSSION DRAFT
INTRODUCTION
The following is a list of projects and issues for the Planning Commission's 2002 — 2003 Work
Program. These tasks fall into five categories:
Projects that are currently underway, or were remanded by the Council, and will be
complete upon the Commission's recommendation to Council and its subsequent action;
II. New projects referred to the Commission by Council.
III. Anticipated Quasi-judicial actions.
IV. Other issues / projects that require attention.
At its December 10, 2001 meeting, the Planning Commission selected four top priorities on
which to focus over the next year. These priorities are called out within the categories listed
below.
I. PROJECTS THAT ARE CURRENTLY UNDERWAY OR WERE. REMANDED
BY COUNCIL
A. Quality of Life Report/Sustainability (Priority #3)
Discussion: Phase I1 of Q of L, the review and refinement of the original 72
measurements, began in 2001. It will take the bulk of 2002 to complete. Planning
Commission has discussed the importance of this program in terms of Periodic Review
preparation. As a result of an August 2000 work session, the outgoing Council directed
staff and the Planning Commission to examine the applicability of the Sustainable
Communities concept to Lake Oswego and present its findings and recommendations.
The initial focus will be on how the City itself operates and how it can reduce/minimize
demand for fuels, paper, water chemicals, how it can reduce the amount of waste
produced (reducing waste, reusing things, recycling) and how it can ensure that forms of
land use and resource use are as responsible as possible. Following this internal focus,
the emphasis will be what can be done within the wider community, and assessing which
sustainability considerations might be appropriate for inclusion as Q of L indicators.
B. Long Term Care Housing
Discussion: The Planning Commission is scheduled to review this item in a public
hearing on January 14, 2002. It is scheduled for a Council hearing on February 19, 2002.
�d 3
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C. Remaining Metro Urban Growth Management functional Plan Requirements
(Priority #4)
1. Willamette River Greenway (LU 00-0056)
2. Flood Plain Standards (LU 00-0024)
3. Water Quality Standards (LU 00-0058)
Discussion: Items C)1) and C)2) are scheduled for a Commission hearing on January 28,
2002. Water Quality Standards are scheduled later in the year due to the potential for
additional research and "ground-truthing" of resources. These are the final Metro
Functional Plan Compliance items and Metro has accepted the City's request for
extension to November, 2002 to complete C)3).
II. NEW PROJECTS REFERRED BY COUNCIL
A. Foothills Road Design District (Priority #l)
Discussion: The Special Projects Department is taking the lead on this project, but it will
come to Planning Commission for review in Spring, 2002.
B. Infill Task Force — Implementation of Recommendations (Priority #1)
Discussion: The Infill Task Force will complete its review of residential infill in the City
and will present a report with recommendations to the Planning Commission and
Development Review Board in February/March, 2002. If Council accepts the report and
recommendations for implementation, the Planning Commission will ultimately review
and recommend new standards to Council for some neighborhoods later in Fall, 2002.
C. Lake Grove Town Center/Boones Ferry Main Street — Land Use and Design
(Priority #1)
A. Discussion: The City was awarded a $50,000 Transportation and Growth
Management Grant to develop alternatives for how to achieve a better functioning Town
Center/Main Street in the Lake Grove area. The project kickoff is scheduled for
February/March, 2002 and is to be completed by December, 2002/January, 2003.
D. Stafford Annexation Criteria, Procedures and Standards (Priority #2)
Discussion: In 1999, Lake Oswego passed a City Charter amendment to require
proposals for future annexation of lands within the North Stafford area to be referred to
the voters, exclusive of former Tier 1 lands. If, and when, portions of Stafford are
included in the Metro UGB, criteria, procedures and standards are necessary to guide the
application process, and evaluation of annexation and development proposals.
E. Evaluation of Stafford Area for Inclusion in Urban Growth Boundary (Priority #2)
Discussion: It is likely Metro will propose the north Stafford area for inclusion into the
UGB.
Ill. ANTCIPATED QUASI-JUDICIAL ACTIONS
A. Resolution of Sensitive Lands Contested Sites (Priority #4)
Discussion: With the exception of the past year, the Planning Commission has for the
previous three years, been incrementally holding public hearings on remaining contested
sites. Out of the approximately 30 sites initially contested, about 10 remain to be
resolved. The process of resolving disputed natural resource designations has been
slowed because of the need to detennine the impacts of Measure 7 on the City's Sensitive
Lands Protection Program. This item will be subject to Council's comfort level with
proceeding.
B. Pending applications for quasi-judicial Zone and Planning Map amendment
(Priority #4):
i. Jeff Prince at McVey / Southshore (R-7.5 to R-5 to allow the development of six
town -homes).
ii. Michael Stark at Lakeview and Pilkington (R-7.5 to R-5 to allow the development of
11 town homes).
Discussion: B)i) was remanded by the Council per a request by the applicant and the
neighbors. This case will return to the Commission in March, 2002. B)ii) has submitted
a Comprehensive Plan/Zone Map application, but it has been determined incomplete.
1V. OTHER PROJECTS
A. Lake District Zoning Issues
Discussion: The Lake Corporation has sent the Council a letter requesting an `overlay
zone" to address the unique characteristics of lakefront properties. If Council determines
that it would like to pursue this, Long Range Planning staff time and ultimately zoning
code text amendments could result.
B. Update the Public Facility Plan (PFP).
Discussion: The PFP is outdated. Amendments need to be made to reflect projects
identified in new facilities plans; projects that have been completed and projects that need
to go in the unincorporated USB to provide for land uses out there. Adoption of a revised
PFP requires an amendment to the Comprehensive Plan.
C. Neighborhood Plan Implementation.
Discussion: This issue came to the Commission at its June 12, 2000 meeting. The PC
indicated that the neighborhoods' implementation items should be prioritized and
included in budgeting and staffing plans. Several concerns are being addressed through
the Infill Task Force's work and through the neighborhood notice zone text changes.
Staff can work with the neighborhoods to prioritize any remaining additional items.
3
95 ov
D. Begin a new neighborhood Plan?
Discussion: The Council will review the Waluga and Lake Forest Plans in
January/February of 2002. If the Council instructs staff to begin the application process
for a new neighborhood plan, this item could be on the Commissions work program.
PC/2002/2002.03 PC Work Program
4
6
NATURAL RESOURCES ADVISORY BOARD
First priority for council consideration
Natural Resource Advisory Board (NRAB)
Describe the first priority you would like council to consider as one of
its top goals for 2002:
Develop a sustainable program for managing City -owned natural areas.
Why is this important to the city?
The City has a large and growing investment in public land dedicated as natural open space. Through its
Open Space Bond fund, the City continues to acquire acreage for conservation. Currently, the City has
one part-time staff position, funded temporarily, and dedicated to maintenance and supervision of all the
City's natural areas.
The Lake Oswego Open Space Plan guides City policies on natural resources and landscapes. Ongoing
maintenance and oversight of open space is implicit in many of the plans recommendations, such as those
concerning additional protection standards, inventory, and restoration.
Ecologists and land conservationists in recent years have come to understand that nature has no grand
design for any piece of land. A complex set of circumstances --some of human origin, many not-- will
determine its future. The wilderness ethic recognizes that doing nothing is typically a poor recipe for
conservation, leading to gradual deterioration or an environment shaped largely by previous human acts.
Paradoxically, creating a natural landscape requires a good deal of continuing human intervention.
By creating a sustainable, long-term program for managing its natural areas, the City will build the best
foundation for protecting its significant investment in the land, for preserving and restoring natural
conditions, for enhancing aesthetic quality, for reducing potential liability, and for protecting l)uhlic
P .
What do you propose to do regarding this goal? What do you
propose that city council does?
NRAB recommends that Council direct staff --with NRAB and PRAB input-- to formulate a sustainable,
multifaceted, and innovative program to provide ongoing natural -area management and site management
plans. Funding of the maintenance position is critical to this endeavor.
Given current budget constraints, the City needs to be creative in finding cost-effective solutions. These
approaches should allocate and coordinate existing staff resources more efficiently, reorder some
financial priorities, and explore the full range of possible partnership programs and volunteer
opportunities, of which there are many successful examples. In its Implementation section, the Lake
Oswego Open Space Plan discusses volunteer programs, park foundations, and other potential
partnerships for improving and maintaining open spaces.
Has council considered this issue previously? If so, what was the
outcome?
The Council adopted the Lake Oswego Open Space Plan in early 2001. Council has addressed open
space and natural area maintenance issues mainly on a case-by-case basis, as specific problems have been
brought to its attention.
In 1999 the City hired a full time maintenance person to work exclusively in the natural area parks. That
position was reduced to a part time position in 2001.
1" C
Second priority for council consideration
Natural Resource Advisory Board (NRAB)
Describe the second priority you would like council to consider as
one of its top goals for 2002:
Create and begin implementation of a Community Forestry Plan as recommended in the Open Space
master plan.
Why is this important to the city?
For several years the City has been recognized as a National Tree City. Because trees are of great
ecological, aesthetic, and historical importance to the citizens of Lake Oswego, we recommend that the
City Council direct staff and the NRAB to develop a community forestry plan to: 1) educate the citizens;
2) encourage public participation in the care and preservation of the trees in their neighborhoods, parks
and yards; and 3) to support adequate funding to develop canopy and species-specific tree inventories,
provide trend data, planting and inspection guidelines.
What do you propose to do regarding this goal? What do you
propose that city council does?
NRAB will work with staff and the City Council to explore funding and resource options for the creation
and implementation of a Community Forestry Plan. In June 2001 research was done by the NRAB for
alternative funding and seed money options through grants.
The NRAB proposes that Council explore the option of shuffling the duties of the tree cutting ordinance,
tree protection permitting and inspection, and tree grove delineation (currently done by three different
people) to one position with arborist training who could better manage the larger tree-scape of the City.
Creative options for funding of the position could include tree -cutting fees, and grant money.
NRAB will work with staff and the Community Forestry Commission to develop and recommend a
community forestry plan that incorporates and complements the existing tree ordinance to protect and
manage the tree canopy.
NRAB proposes that the council adopt a comprehensive forestry plan to accomplish objectives.
Has council considered this issue previously? If so, what was the
outcome?
In February 1999, the Council held a study session to discuss the NRAB's recommendation for the
development of a community forestry program. Council asked staff to research similar plans in other
communities and to provide budget estimates for such a program.
The Citizens Budget Committee considered an issues and options report on a community forestry
program and responded in June 1999 to the NRAB Co-chairs that Council could not fund the program for
the current biennium but would like to implement a comprehensive forestry program in the future.
In September 2000, the Council approved amendments to the Tree Code, which included the creation of
the Community Forestry Commission, as a hearing body for tree cutting permit appeals.
In October 2001 an ad-hoc committee was put together to review the current tree code.
30
Third priority for council consideration
Natural Resource Advisory Board (NRAB)
Describe the third priority you would like council to consider as one
of its top goals for 2002:
Develop and implement a Holistic Watershed Management Approach to address stormwater and
surface water issues, which will comply with Title 3, the Clean Water Act, and the Endangered
Species Act.
Why is this important to the city?
Storm and surface water management is a rapidly developing field, which is critical for
maintaining and improving the quality of our community's water, streams, and fish & wildlife
habitat.
The 1968 drainage analysis conducted prior to the 1992 Surface Water Management Plan
recommended draining wetlands and channelizing streams. The 1992 Surface Water
Management Plan was driven by capacity analysis and does not mention concepts such as fish
habitat, riparian ecologic health, channel stability and the water quality parameters, dissolved
oxygen and temperature. Neither approach is consistent with current community values and the
best practices available today.
The challenge of managing suburban watersheds in a manner protective of riparian aquatic
resources is significant, particularly when much of the development occurred at a time when
surface water protection requirements did not exist. Reasonable objectives are achievable if best
management practices are utilized towards a holistic watershed management approach.
What do you propose to do regarding this goal? What do you
propose that city council does?
The NRAB proposes to support staff in the development and implementation of the planned
update of the Surface Water Plan.
The NRAB Recommends that the City consider adopting the City of Portland's Stormwater
incentives program. The incentive program encourages development consistent with state of the
art stormwater management techniques.
NRAB proposes that city council direct Engineering staff to work closely with NRAB in
developing the approach that the city will take in updating the Surface Water Master
Plan.
Has council considered this issue previously? If so, what was the
outcome?
In 1992, the Council adopted the Surface Water Management Plan developed by OTAK. Since
then, engineering staff has been responding to the dynamic shifting expectations of surface water
management.
31
NATURAL RESOURCE BOARD (NRAB)
2001 ANNUAL REPORT
FIRST PRIORITY FOR COUNCIL CONSIDERATION
Adoption and Implementation of a Comprehensive Parks and Open Spaces Master Plan
The Open Space Master Plan was adopted by the City Council in Sprint; 2001.
The Parks and Recreation Master Plan Is expected to be adopted in 2002.
Implementation of the Open Spaces Master Plan was initiated/completed in the
following areas. The NRAB:
✓ Participated extensively in the process of assessing, prioritizing and
recommending to Council, properties for acquisition.
✓ Assisted in initiating the Master Planning effort for George Rogers Park
✓ Identified and recommended a list of Natural Area Parks for Master Planning
✓ Reviewed and addressed natural resource issues regarding the Old River Road
Pathway completion
✓ Secured funding for implementation of Springbrook Park trails Plan for
construction in spring 2002
✓ Secured funding for implementation of Bryant Woods/Canal Acres Master Plan
✓ Coordinated volunteer efforts to restore several natural area parks
✓ Participated in educational program for Earth Day
✓ Supported trails planning efforts of Stafford Basin Trail Advisory Group
SECOND PRIORITY
Community Forestry Plan (CFP)
■ Recommended Council approval of a new Heritage Tree within the City
■ Sponsored two Heritage Tree Walks for Arbor Day
• Researched funding alternatives for creating and implementing a Community Forestry Plan
■ Interviewed the City of Portland's arborist responsible for implementing their CFP and
reported findings to NRAB
■ Supported the education of City staff in urban forestry. Staff attended two workshops.
■ Nominated a member of NRAB to serve on a Tree Code Review Panel
■ Supported staff acquiring an intern to work on completion of a map, educational brochure
and digital photo documentation of designated Heritage Trees
THIRD PRIORITY
Surface Water Management/Endangered Species Act response and implementation
■ Received a presentation by staff about the City Surface Water Plan
• Toured a City sponsored stream restoration project
■ Reviewed and supported stream restoration plans for Springbrook Creek
• Reviewed and supported plans for wetland restoration in River Run Park
■ Member attended Surface Water Workshop in June
32
ADDITIONAL ACTIVITIES
• Recommended and secured funding for a part time Natural Area Maintenance Worker
■ Completed and reviewed Web Page; to be posted in January, 2002
■ Participated in two joint meetings with the Parks and Recreation Board to discuss overlap
issue.
■ Met with the City Council for mid -year review
• Made budget recommendations to Council
■ Supported the following volunteer activities:
Invasive plant removal projects
Restoration of a portion of newly acquired Hart Property
Construction of interpretive Kiosk at Springbrook Park
Three Eagle Scout projects
Educational/enhancement efforts by Uplands Grade School
CURRENT PROJECTS
Participation on the folloiring:
Ad -Hoc Tree Code Review Committee
Foothills Road Redevelopment Plan
George Rogers Master Plan
L:WRABUNNUALWRAB.200/.Annual Reporr.doc
33
TRANSPORTATION ADVISORY BOARD
TRANSPORTATION ADVISORY BOARD'S
FIRST PRIORITY FOR COUNCIL CONSIDERATION
Describe the first priority you would like council to consider as one of
its top goals for 2002:
Funding for Transportation
Why is this important to the city?
The character and livability of the City can only be maintained if resources are
dedicated to developing and maintaining a balanced transportation system. The City's
Transportation System Plan's (TSP) Public Facilities Plan (PFP) points to the magnitude
of the funding problem. It will be imperative for the City to search out innovative ways to
fund the PFP.
What do you propose to do regarding this goal? What do you
propose that city council does?
For the TAB the role will be to support and make recommendations consistent with the
City's TSP. For City Council, efforts will have to be focused on exploring alternative
funding sources, participating at a regional level in acquiring funding for the City's
Transportation needs, and providing leadership in the form of creation and support of
innovative ways to fund transportation improvements at all levels of the transportation
system. Council will need to work on developing funding for major projects as well as
smaller projects by seeking multiple funding sources and using innovative techniques to
fund improvements. Specifically Council needs to reconsider funding the Neighborhood
Management Program (NTMP) due to an increase in the amount of applications
received by the City.
Has council considered this issue previously? If so, what was the
outcome?
Funding has always been and will continue to be a major issue for the Transportation
System. Council has continually worked at finding innovative ways to fund and
construct improvements set forth in the City's TSP. The City Council revisited the issue
of funding the Neighborhood Traffic Management Program this year and declined to
fund the program. Recently the Knaus Road neighborhood group asked the Council to
fund their NTMP project. The Council funded 50% of the project.
37
TRANSPORTATION ADVISORY BOARD'S
SECOND PRIORITY FOR COUNCIL CONSIDERATION
Describe the second priority you would like council to consider as
one of its top goals for 2002:
Multi Modal Transportation consistent with Goal 12: Transportation
Why is this important to the city?
Transportation continues to be a major concern for City residents and affects the
livability of the City. Development of a transportation system consistent with Goal
12 -Transportation will implement City policies that encourage use of alternatives to the
SOV (Single Occupant Vehicle). A well-balanced transportation system will not only be
more economical, but will also decrease dependence on the SOV. Incorporating all
modes of Transportation into the City's plans and improvements will help the City to
meet Statewide Planning Goals such as the TPR (Transportation Planning Rule) and
open up opportunities for funding City projects.
What do you propose to do regarding this goal? What do you
propose that city council does?
TAB will incorporate Goal 12 :Transportation and the associated multi -modal aspects
into the work products that are under TAB's purview. It is respectfully recommended
that City Council continue their efforts to incorporate Goal 12:Transportation policies
into their decisions to help implement a multi -modal system. Specifically by pursuing
funding that would help to encourage multi -modal transportation systems.
Has council considered this issue previously? If so, what was the
outcome?
The city has considered this issue by adoption of the Transportation System Plan. City
Council has recently approved projects, such as the Boones Ferry Road Corridor Plan,
which incorporated the appropriate multi -modal elements. The Corridor Plan was
supported by the community and Council is pursuing funding for implementation of the
Corridor Plan recommendations.
38
TRANSPORTATION ADVISORY BOARD'S
THIRD PRIORITY FOR COUNCIL CONSIDERATION
Describe the third priority you would like council to consider as one
of its top goals for 2002:
Citizen Involvement
Why is this important to the city?
Successful implementation of any plan can only be measured by the level at which
residents feel that the plan is meeting their goals and adding to the livability of the City.
A way to measure support for plans and projects is to provide residents an opportunity
for meaningful citizen participation. Citizen involvement will provide a chance for
feedback on transportation improvements and can provide a foundation for developing
support and funding for transportation improvements.
What do you propose to do regarding this goal? What do you
propose that city council does?
TAB will provide a forum for citizen involvement on transportation related issues under
TAB's purview. City Council will need to provide support, leadership and funding for the
citizen involvement element on transportation improvements. Council should work to
enhance and foster communication with the Media and also work to better define Board
and Commission roles and responsibilities.
Has council considered this issue previously? If so, what was the
outcome?
The Council through adoption of Goal 12:Transportation has adopted a goal for
involving residents in the planning and implementation of transportation improvements.
The City has gained notoriety for the numerous opportunities and support for citizen
involvement. Continued work in developing and refining the citizen involvement
program will help to harmonize Council's goals with City residents, and lead to the
successful implementation of transportation improvements.
3,1
Alenioraildtim
To: Lake Oswego City Council
From: Transportation Advisory Board
Prepared By: Kathy J. Marcott, Traffic Engineering Technician
Subject: 2001 Annual Report
Date: December, 2001
This is the 2001 Annual Report for the Transportation Advisory Board. Beginning with the
Board, TAB's membership underwent some changes this year. Starting in May we had three
new members join TAB, namely Steve Schulte, Bill Miller, and Rose Runnnnel-Eury. Jerry
Woods left tine Board in May. In July, Donna Jordan was elected Chair of the Board taking over
for Joe Cosper and Steve Schulte was elected Vice -Chair. Our student member, Ali Rodway's
term expired at the end of November. The Board has seven of its eight positions currently filled.
We will be losing one of our longest serving and most experienced Board members in March
when Jim Kronenberg's terns expires. He joined the Neighborhood Traffic Advisory Board
in January of 1994.
Meetings
The Board held eleven meetings in 2001 on the following dates and various places:
January 10, 2001, Council Chambers
February 13, 2001, Adult Community Center
(March Meeting cancelled)
April 11, 2001, Council Chambers
May 9, 2001, Council Chambers
Jute 13, 2001, Council Chambers
July 11, 2001, Council Chambers
(August Meeting cancelled)
September 19, 2001, Municipal Court Room
October 10, 2001, Joint Meeting with City Council in Chambers
November 14, 2001, Council Chambers
December 12, 2001, Council Chambers
December 18 2001, Special Dinner Meeting with City Council in Court Room
Two meeting dates were changed. February 14 was changed to February 13 because of
Valentines Day and the September 12 meeting was moved to September 19 due to the terrorist
attacks on September 11. The October meeting was a joint one with City Council to present the
final report on the Boones Ferry Corridor Plan. The December 18`x' meeting was hosted by City
Council to give TAB members an opportunity to discuss various issues with Council members.
41
Page 2
TAB Annual Report 2001
December, 2001
Neighborhood Traffic Management Applications
Oak Street — By midsummer, all improvements for the Oak Street application had been
completed. The intersection realignment, two speed bumps, and associated signing as well as
vegetation trimming to improve sight distance at Lee and McVey were done.
Ash/McVey/Cornell — All intersection improvements have been completed, with the exception
of moving the utility pole to improve the sight distance at Cornell and McVey. A traffic study
that was conducted in October found no warrants for a traffic signal.
Knaus Road — Two speed bumps were constructed on Knaus Road between Booncs Ferry Road
and Goodall Road this summer. After the City Council agreed to pay for half the project, the
neighborhood quickly raised the other half of the money needed for construction.
New Applications
Indian Creek Drive and Centerwood Street — 21 and 15 points
Cornell Street — 22 points
Kingsgate —26 points
Knaus Road (between Cameo Ct. and Atwater Road) — 41 1)(mits
Pine Valley (traffic study scheduled for January 2002)
Pfeifer Drive — 4 points
Glenmorrie Drive Proposed closure at Highway 43
The only one of these projects that qualified for traffic calming is Knaus Road. A public hearing
will be held in January. A hearing will also be held on the proposed closure of Glenmorrie Drive
at the January meeting.
Boones Ferry Corridor Study
At the Board's February meeting, Tom Tushner, Principal Engineer, Transportation and
Development, announced that in January, a 10 member Advisory Committee had been formed to
steer the Boones Ferry Corridor Study. Known as the Boones Ferry Corridor Project Advisory
Committee or PAC, they met eight times, held three open houses, and mailed two newsletters
over their seven-month tenure. They were a diverse group drawn from adjacent businesses,
neighborhood associations, Metro, the business community, Clackamas County, Tri -Met and the
"Transportation Advisory Board. Board member Jim Kronenberg represented TAB on tiie PAC.
The City hired Kittleson and Associates to study Boones Ferry from Madrona Street to Kruse
Way. The results of their technical report as well as the public involvement with this project led
to the recommended plan for the corridor. The Project Management Team, consisting of Toni
Tushner and Kittleson and Associates consulting engineers, gave a presentation to TAB at their
July 11 meeting for their approval. The plan was then presented to various City Boards and
finally to City Council in October. This project was identified on TAB's work plan as a special
project for fiscal year 2001-2002. TAB's future goal is to pursue funding for the approved
Corridor Plan.
42
Page 3
2001 Annual Report
December 2001
i3ryant Road Improvements
The Bryant Road Corridor study looked at both an interim improvement as well as an
improvement to address the long term (projected 20 year) needs of the corridor. The Design of
Bryant Road Interim Improvements between Boones Ferry Road and Lakeview Boulevard is
nearly completed with construction to begin in the first quarter of 2002.The interim
improvements include signals at Lakeview and at Upper Drive. The new signalized intersections
are expected to facilitate traffic flow in the area. This is also an identified special project on
TAB's work plan for 2001-2002. A future goal for TAB is to support the City's efforts in
securing funding for the long term improvements to the corridor.
Neighborhood Pathway Program
In June of this year, TAB started working on a pathway prioritization program. Staff explained
that the board would develop criteria for evaluating pathway projects and then rank projects
listed in the Public Facility Plan(PFP) for funding priority. This would prioritize funding for
pathways or sidewalks on neighborhood collector and local streets only. Once criteria were in
place, even unfunded projects could be prioritized to receive future funding. The Board was
asked to consider what kind of criteria could measure the effectiveness of the projects, reflect
TAB and City values, such as school safety, and be cost effective. The final process included a
three -tiered methodology for project prioritization. Tier 1 of the process would include projects
that were eligible because they were located on a local street and listed in the PFP. There are 38
projects that currently meet those criteria. Tier 2 would assess such factors as connectivity,
proximity to a school or activity center, and safety. Tier 3 identified a cost benefit ratio
comparing the benefit from tier 2 to the cost identified in tier 3. The Board produced a "top ten
project" list. A ballot was railed out to those neighborhoods that had a "top ten" project asking
if they were supportive of the project or not. With those results the top four projects were
chosen for further refinement and a final recommendation as to prioritization. The final four
projects are Boca Rata, Lakeview Blvd., Laurel Street, and Lake Grove Avenue. TAB will make
the final decisions regarding these four projects at their January meeting.
43
HISTORIC RESOURCES ADVISORY BOARD
45
FIRST PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title: Historic Resources Advisory Board (HRAB)
Describe the first priority you would like council to consider as one of its top
goals for 2002:
Promote Lake Oswego's unique place in Oregon's history by developing projects that highlight the following
special landmarks in the community:
• Create an iron manufacturing interpretative center at George Rogers Park, centered around the historic
iron smelter chimney.
■ Work with City staff to develop a display project for the Headgate.
■ Work with Lake Oswego Redevelopment Agency (LORA) staff and the developer of Block 138 to
include a historic element to Block 138.
Why is this important to the city?
■ Educates the community and visitors on Lake Oswego's unique history.
• Highlights and preserves an important part of Lake Oswego's identity.
• Provides tourist destinations in the community.
• Supports and enhances a visitor's experience to Lake Oswego.
What do you propose to do regarding this goal?
■ Contimlt; to work with the Parks and Recreation Department and Natural Resources Advisory Board,
on the development of the Headgate project by providing historic information and interpretation for
inclusion in the site design.
■ Work with the appropriate City department to provide historic information and interpretation to be
included in the site's design of the iron smelter project and offer the HRAB's resources.
What do you propose that city council do?
■ Provide support for the HRAB and City staff on pursuing these projects.
• Review HRAB's budget proposal and make recommendations to the Budget Committee.
■ Participate in a formal dedication of the sited headgate.
Has council considered this issue previously? if so, what was the outcome?
Yes, the Council considered this goal last year and supported it.
The only change between this year and last year is that this year, the Board has added working with LORA
staff and the developer of Block 138 to include a historical element to Block 138.
In addition, the Board has estimated that the headgate project would cost approximately between $6,000 to
$8,000. This project is included in the Board's budget request for 2002-2003, which will be forwarded to the
HRAB Priorities for Council Consideration 2002-1003
4(
Page I
SECOND PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title: Historic Resources Advisory Board (HRAB)
Describe the second priority you would like council to consider as one of its
top goals for 2002:
Support preservation of the character and design quality of Lake Oswego's historic neighborhoods, buildings
and sites through public and private voluntary action.
Why is this important to the city?
■ Contributes to Lake Oswego's quality of life, identity and sense of place.
■ Promotes a sense of pride in the community.
■ Publicly acknowledges historic landmarks and people who significantly contribute to the history of
Lake Oswego, contributing to cultural interest in the community.
■ Promotes tourism by providing destination locations in the community.
What do you propose to do regarding this goal?
■ Establish a Landmark Designation Plaque Program. This program would place bronze plaques on
those properties that are on the City's Landmark Designation List, recognizing them for their
contribution to the City's historic past.
Is Establish a Merit Award Program. This program would recognize a person who, in the current or
past year, has done the most to promote historic preservation in Lake Oswego.
What do you propose that city council do?
■ Support funding for the purchase and installation of plaques and merit awards. (The Board would
like to place 5 plaques, at the approximate cost of $120 for each plaque, $600 total. The Merit
Award would cost approximately $200-$250.)
■ Participate in the official presentation of plaques and merit awards.
Has council considered this issue previously? if so, what was the outcome?
Yes. The Council supported the merit award pro.jcct with funding when the HRAB first began to give out
these recognition awards in the early 90's. The merit award was well received by the community.
The Landmark Designation Plaque Program was listed under one of the Board's priorities for last year and
the Council did support it.
Both of these projects are included in the Board's budget request for 2002-2003, which will be forwarded to
the Citv Manager.
HRAB Priorities for Council Consideration 2002-2003
I •
Page 2
THIRD PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title: Historic Resources Advisory Board (HRAB)
Describe the third priority you would like council to consider as one of its top
goals for 2002:
Increase local and regional awareness of Lake Oswego's history and its contribution to the community's
quality of life.
Why is this important to the city?
• Promotes awareness and pride in Lake Oswego's history.
■ Promotes a sense of community, place and identity.
■ Encourages regional destination tourism.
What do you propose to do regarding this goal?
• Sponsor events, such as walking tours of historic sites and neighborhoods.
• Update the Board's walking tour brochure of Old Town and the First Addition Neighborhood.
■ Contribute to local and regional media such as the City's newsletter, local print media and
neighborhood newsletters.
■ Continue the development of the HRAB's web page on the City's web site.
■ Plan an event (to include some of the items above) for National Historic Preservation Week, which
takes place during the month of May.
What do you propose that city council do?
■ Support, promote and participate in these activities.
Has council considered this issue previously? if so, what was the outcome?
YES. The Council supported these activities in the early 90's when the HRAB first began to provide these
activities. Several events in particular—walking tours, slide presentations of Old Town and First Addition,
and the Holy Names Convent Complex at Marylhurst—were very well attended and enjoyed by the
community.
The only change from last year's goal, is that this next year, the Board would like to sponsor an event during
National Historic Preservation Week. Potential events include a walking tour of Old Town or First Addition,
presentation of the plaques for the Landmark Designation Plaque Program and presentation of the Merit
Award that recognizes a person in the community who, in the current or past year, has done the most to
promote historic preservation in Lake Oswego.
HRAB Priorities for Council Consideration 2002-2003
Page 3
49
FOURTH PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title: Historic Resources Advisory Board (HRAB)
Describe the fourth priority you would like council to consider as one of its top
goals for 2002:
Review the City's Historic Preservation Regulations found in Lake Oswego Code (LOC) 58 to address or
determine the following:
■ Do current regulations unfairly restrict the owner of historic properties from remodeling their home?
■ Do current regulations discourage owners of historic properties from maintaining or obtaining
landmark designations?
■ Look into options to revising the Code, if it is found to be too restrictive.
Why is this important to the city?
■ Preservation of the City's historic homes and sites is a collaborative effort in which the City plays a
major role. By making the Code more user friendly, it will promote the preservation of the City's
history and foster a working relationship with homeowners of historic properties.
■ In the past, these regulations have been perceived as obstacles for remodeling a home. The City
should promote, through revising the Code if necessary, preservation of historic sites and homes in
the community.
■ The Historic Preservation Code should be looked upon as a positive tool to promote the past and not
a hindrance to development.
■ By working with property owners of historic sites or structures, it could prevent the future loss of
historic properties in Lake Oswego.
What do you propose to do regarding this goal?
• Review the existing Code.
■ Solicit feedback and comments from homeowners of historic properties by developing a survey
asking questions about the City's Historic Preservation Code. The results of the survey should
answer: the number of times these homeowners have had to use the Code; if there is a problem with
the Code; what they perceive the problem(s) with the Code are; etc...
■ Review and analyze the responses and act accordingly.
• This project would be ongoing and due to staff resources, could take up to two years or more to
complete.
What do you propose that city council do?
• Support the HRAB by providing guidance and feedback when the HRAB brings a recommendation
f'or this issue before the Council.
• Consider HRAB's recommendation and findings regarding this matter.
Has council considered this issue previously? if so, what was the outcome?
NO.
HRAB Priorities for Council Consideration 2002-2003
M
Historic Resources Advisory Board (HRAB)
2001 Annual Report
This report summarizes the HRAB's accomplishments for 2001. Each accomplishment is identified
under the respective Board priorities that were set for that year.
PRIORITY 1
Promote discussions, and a resolution between the City and the State Historic Preservation Office
(SHPO), as to the applicability and implementation of ORS 197.772.
ORS 197.772 (3) states "A local government shall allow a property owner to remove from the
property a historic propert}, designation that was imposed on floe property by the local government. "
Previously the City removed properties from the Historic Landmark Designation List
administratively following a request for removal by the property owner because of the way the
City interpreted "imposed" and subsequently applied ORS 197.772(3). As a result, the City
removed 24 out of 93 historic properties from its Landmark Designation List. Many of these
historic resources have been replaced with new homes, resulting in a loss of architectural heritage.
This extensive loss of historic resources caused the Board to make this their highest priority goal.
As a result of a recent case, Demlow v. City of Hillsboro, the City will once again have the ability
to follow its existing Code procedures for removing historic properties. The Land Use Board of
Appeals (LUBA) held that "imposed" under ORS 197.772(3) required the property owner to have
actively objected to the historic landmark designation in order to utilize the statutory removal
provision. LUBA also found that there was a discretionary "land use decision" required by the
local government in detennining whether or not the property owner at the time of designation had,
indeed, objected to the historic designation.
Based on Demlow, the Deputy City Attorney believes it is appropriate to modify our procedure to
for considering property owner requests to remove property from the City's Historic Landmark
Designation List. In essence, now at the Historic Resource Advisory Board's hearing on the
application for removal of the historic designation, the applicant will bear the burden of showing
that the application meets the criteria for removal of the historic designation under either:
a. ORS 197.772(3), (designation was "'imposed' on the property by the local government over
the objection of the owner"); or
b. LOC 58.02.110, (landmark designation is no longer justified after consideration of the criteria
found in LOC 58.02.095).
No code amendments are required to implement the above process.
The significance of the LUBA decision is that owners requesting properties be removed from
the City's Landmark Designation List will have to show proof that that property is no longer
historically significant or that their request for removal is justified based on evidence that they
objected to the initial designation. This will ensure a formal review of a property's significance
as opposed to simply letting the property be removed from the Landmark Designation List
through a letter request. This method of review will help to preserve the remaining historic
properties in Lake Oswego.
Historic Resources Advisory Board
2001 Annual Report
Page 1
51
PRIORITY 2
Promote Lake Oswego's unique place in Oregon's history b1, developing projects that highlight the
following special landmarks in the community.
• The Board provided review and oversight on the restoration of the Iron Smelter restoration
proposal.
• The Board worked with the Lake Oswego Redevelopment Agency Staff and the developer to
provide feedback for the inclusion of a historic element to Block 138.
• The Board evaluated three different sites at which the Oswego Canal headgate could be located
and made a recommendation to the Special Projects Division.
• The Board discussed with coordination from Nancy Bantz, the Lake Oswego City Store
Coordinator, fund raising opportunities for the City's 2002 Iron Smelter Christmas ornament.
PRIORITY 3
Support preservation of the character and design gnalit�, of Lake Oswego's historic neighborhoods,
buildings and sites through public and private voluntary action.
A Board member attended and participated in the Historic Landmark Commission Spring
Forum in Albany, OR (March 16).
The Board began planning for the 2002 Landmark Designation Plaque Program, by mailing
invitation letters in December 2001 to owners of landmark properties.
Board members attended a meeting on September 18, 2001 with the City Council to discuss
HRAB issues and goals.
PRIORITY 4
Increase local and regional awareness of Lake Oswego's history• and its contribution to the
community's quality of life.
• Board members provided the Mayor and a City Council member with a tour of the First
Addition Neighborhood in October.
• The Board developed a web page for the HRAB on the City's website.
• Board members coordinated with the City's Park and Recreation Department to review the
draft Lake Oswego Parks Master Plan for consistency with historic properties.
• The Board acted as a local resource to the Home & Garden Television show "Restore
America", providing them with suggested local historic homes for their program to showcase.
• The Board is working with the Oswego Heritage Council on exchange of information and
potential upcoming projects, such as the photographic history of Lake Oswego published by
Arcadia Press, publishers of regional and local interest books. One HRAB member was
appointed to the Oswego Heritage Council's History Committee.
• The Board has advised the public on landmark status of properties within Lake Oswego and, if
and how LOC Chapter 58, Historic Preservation applies to those properties.
• The Board placed walking tour brochures of Old Town and First Addition at the Saturday
Market, LO Chamber of Commerce, and area hotels.
Historic Resources Advisory Board
2001 Annual Report
Page 2
52
LIBRARY ADVISORY BOARD
5 ;3
FIRST PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title: Library Advisory Board
Describe the first priority you would like council to consider as one of
its top goals for 2002:
To continue to maintain the high level of library services that our patrons expect and enjoy.
Why is this important to the city?
People choose to live in Lake Oswego because of our reputation for a high quality of life. An
excellent library is among their expectations for our city. All ages use the library. Circulation
numbers are climbing but our collection is starting to be limited due to space constraints. Add an
unbelievably crowded work space for staff and soon all these challenges will negatively impact
service. Surrounding cities are building new or remodeled libraries with improved services and
this could directly effect our circulation numbers and desirability to use our library.
What do you propose to do regarding this goal? What do you
propose that city council does?
*Board work with council and library staff to review and implement plans to reconfigure the
inside of the library to better utilize space.
*Council choose a new Library Director and fully staff the library.
*Council fill the open positions on the Library Advisory Board.
Has council considered this issue previously? if so, what was the
outcome?
To our knowledge, reconfiguration has not been considered to the extent we are suggesting. We
scc this as an interim solution
55
ANNUAL REPORT DECEMBER 28, 2001
LIBRARY ADVISORY BOARD
Report submitted by:
Colleen Bennett, Chair
The following report is the Board's view of how the year has proceeded. The Co -
directors have furnished both the Council and the Board with statistics and updates on day
to day operations of the Library. We have also received verbal and written reports on
programs offered in the library. We have definitely felt the absence of Director Carole
Dickerson, Assistant Director Carolyn Peake, Technical Director, Mary Norman and Anne
Marie Claire, our business connection. They have been missed for the information on
library knowledge and workings that they were able to share in our Board discussion.
We have certainly appreciated the hard work of Jackie Rose and Donna Ainslie and
volunteer coordinator Arlene Kraft plus all the staff who have continued to run the library
in a professional manner and help the Board when needed.
In addition to this report, the Council has had access to all our minutes which offered a
more detailed "conversation" of our thoughts, frustrations, wishes and successes.
Mission and Duties:
I . ,Submit an annual report to the City Gmncil.
2. Uphold the right of aft citizens to full access to information by providing open
access to Library resources and services in accordance with the Library Bill of Rights:
At the suggestion of the Board, the computer stations were moved together in a
section of the reference department. Computers with lower screens were
installed for more privacy. Walkway behind other computers was eliminated;
Use of the Pharos filtering system was explored. This program was a choice of the
Board because it gives parents the responsibility of making Internet decisions for
their children. Unfortunately the system is flawed and it is our understanding that
the library staff is exploring other systems. This has been a disappointment to the
Board, the exploration has been ongoing for over a year and is not yet completed.
3. Recommend written policies to govern the operation, use and programs of the
Library, and review such policies on a regular basis:
Working with staff, the Board reviewed and adopted policies: Lir Code of
Conduct, Conference Room, and Unattended Children Policy. We reviewed the
current Internet Policy and it will be finalized at January Board meeting. Still to be
reviewed are the Collections and Materials policies.
5 '(
4. Participate in long-range planning for libraryservices
and
5. Make recommendations to the City Council with respect to services, facilities, and
all matters pertaining to the maintenance and improvement of the Public Library:
As far back as January, the Board was talking about the library being an informa-
tion center. Many of us had attended a library conference reaffirming libraries
are information centers. It was January also when we took our goal to Council of
planning for a new library. When talking about our library long-range, we believe
Lake Oswego will need a new library in ten to fifteen years. We haven't wavered
from that idea based on our understanding of the services provided by the library
to our growing community;
It was also in January that the Joint Library with the School District was first
addressed at a meeting of Council and the District. At that time it was mentioned
the Library Board would be involved in the planning process but neither the chair
or any Board member had been contacted. The Board conveyed to Council liaison
the Board wanted to work to make the plan successful. The Board's biggest
frustration was not knowing what was being discussed;
The Joint Statement of Endorsement was announced in March and policy boards
were told to instruct their respective boards and/or committees to enthusiastically
and supportively pursue the implementation of a shared library at Lake Oswego
High School. It was felt the Council had done a disservice to the Board by not
including them in discussions before this point,
One Board member resigned over what he felt was the Council's lack of respect
for the Library Advisory Board. A second Board member resigned after the Board
studied some research on joint facilities and came to the conclusion that a Joint
Facility as we had studied it would not work in Lake Oswego. The end of May the
Chair of the Board resigned because although he agreed the concept of a Joint
Facility wouldn't work, he did not want to present the recommended consensus of
the Board with a definite "do not recommend,"
June 4 the Council and Library Board held a special meeting and the Board
presented their report and recommended to the Council that the Joint Facility not
go forward. The Board's report is being shown on the City's web page. The
Board is willing to continue to be involved in discussions and go forward with
working with Council on the concept, but is still seeking answers to concerns that
were raised. The Board chair is serving on Joint Facility Task Force and is
keeping Board informed and encouraging Board members to attend meetings;
5b
The bottom line is the Joint Facility has taken a lot of energy by Board members
as well as staff. Perhaps our time could have been put to better use but we do
believe it falls under long-range planning for library services even if it is an interim
idea and not a solution.
To help the Board better understand how other libraries operate, many of the
members attend State Library conferences to participate in discussions with staff
from other libraries.
The Board Chair and ex -Chair are members of LONAC and each month a
report is presented to members about the library. This is also an opportunity
to hear people's concerns and suggestions about the library, This year the
Library was in the top list of goals for LONAC.
At the end of the year, the Board started talking about possibly doing some
reconfiguration in the library to better utilize space. This will be explored further.
6. Review and make recommendations regarding the annual budget request and any
CIP proposal proposed by the Library Director:
This year's budget was pretty cut and dried and Board gave limited input since the
Co -directors had little discretion with budget cuts being recommended. The Board
did support extended hours and they were retained. Spreading out service hours
has helped with parking somewhat and patrons like being able to come in earlier in
the morning;
A Board member attended the County's Community Congress because of our
concern for the future funding of our library.
The Board plans to meet with the City Financial Director to discuss current
budget constraints. Board will review and give input on the budget.
7. Organize an annual fund-raising campaign to solicit contributions to the Library
Endowment Fund.•
An Endowment letter was sent out the end of November to a previous list of 456
names. in the next three weeks we received approximately $4,000. A small
amount was donated at our monthly music programs in the library. Another letter
will be sent in the Spring.
There was some discussion and a wish on the part of the Board chair to use
endowment interest to provide programs in the library. But it was the consensus
of the Board to continue to have the City roll the interest earned back into the
principle of the fund.
In addition to our duties and responsibilities, we have added Art exhibits and music
programs to the library for the enjoyment of our library patrons. In October we started our
First Tuesday in the Libra programs. This year we have had duos, trios, and quartets
play jazz and sing in the stacks. It has been an informal type evening complete with coffee
and cookies. About 300 people came to enjoy the music in addition to people who just
browsed in the stacks while enjoying the music. The Friends provided us with a grant to
hire the musicians and they handed out information about the Friends. Brochures were
also available on the Endowment and some donations were received for it. The new year
will showcase the music programs with City banners.
In addition to the music we have been exhibiting art on the ends of the bookcases Our
first showing was a Calligraphy exhibit by the Portland Calligraphy Society. All pictures
were hung by Cris Pera, Artisan Gallery, at no cost to the Library. The exhibits will stay
Lip for three months. In January Jean Ye, will exhibit her Chinese artwork.
We have been trying to accomplish some things without burdening Staff. The Co -
directors have been doing a great job, never complaining to us but we are sensitive to their
work load. Our goal includes having Council hire a new director on a permanent basis.
Also, we are looking forward to having a full Board soon. We have been operating with a
smaller Board since June. Our Youth member resigned in July and has not been replaced
A New year always brings hope and our Board is counting on having a good year and a
good relationship with the City Council. We like being part of the team that continues to
provide our community with the high level of library services that we all enjoy.
6U
ARTS COMMISSION
FIRST PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title: Lake Oswego Arts Commission
Describe the first priority you would like council to consider as one of
its top goals for 2002:
Arts Downtown Project — Second Year
Why is this important to the city?
The current exhibit of downtown sculpture is a huge success. Nineteen interesting
pieces of sculpture enhance our downtown walkways and provide a vehicle to draw
citizens and visitors to the downtown business district. Arts downtown continues our
tradition as a city that appreciates and supports local artists.
What do you propose to do regarding this goal? What do you
propose that city council does?
The second Arts Downtown Project will be installed in the third week of September
2002, The City Council generously approved $25,000 for the fiscal year 2001/2002 but
because the actual exhibit will fall into budget year 2002/2003, we ask that the Council
"roll over" that $25,000 into appropriate budget year. We anticipate that less than
$3,000 will be spent on Arts Downtown in the current fiscal year and because we have
secured a matching grant from the Clackamas County Tourism Development Council
for pedestal construction the dollars amount could be less than $3,000.
Has council considered this issue previously? If so, what was the
outcome?
Yes, the City Council approved $25,000 for the Arts Downtown project in fiscal years
2000/2001 and 2001/2002.
66
SECOND PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title: Lake Oswego Arts Commission
Describe the second priority you would like council to consider as
one of its top goals for 2002:
Continued funding for our on going programs — the Art Chronicle and Education.
r—
Why is this important to the city?
The Arts Chronicle is an annual exhibit hosted by the Arts Commission that consists of about
thirty noted artists, from which at least one work is typically purchased by the city for its
permanent collection. The artists interpret our city's population, natural beauty, events and
culture in their own ways. Other parts of the Chronicle address music, poetry, drama, or
educational events. Other cities such as Portland, Tigard, Tualatin, and Beaverton all sponsor
chronicles.
The Education committee works on a number of projects throughout the year including applying
for grants in conjunction with the Park and Recreation Department that allows us to bring in
local artists to conduct classes for young people. Last summer local artist, Wendy Dunder
worked with students to create seven site-specific works of art for the Lake Oswego Skate Park.
The committee is also developing a relationship with the Lake Oswego School District's Arts
Literacy program. Their first project was to involve children in walking tours of the Arts
Downtown exhibit.
The Education committee initiated the student sculpture project for Arts Downtown 2001 and is
in the process of securing funding for another similar project in 2002. The committee also
developed the Arts Downtown walking tour program by training 15 volunteers docents to lead
tours of the current exhibit throughout the year.
What do you propose to do regarding this goal? What do you
propose that city council does? .
We will continue to locate artists, engage them and mount a visual exhibit each year at
the Festival of the Arts and produce concurrent programs. We will also continue to seek
funds so that children and young adults in this city can experience working with
professional artists. We ask that the City Council approve $3,000 for the Chronicle
($2,500 for purchase of art and $500 for installation) and $2,800 for Art Education
programs.
Has council considered this issue previously? If so, what was the
outcome?
The City has supported both the Chronicle and Education for the past six years.
THIRD PRIORITY FOR COUNCIL CONSIDERATION
Board or Commission title: Lake Oswego Arts Commission
Describe the third priority you would like council to consider as one
of its top goals for 2002:
Provide funding to continue long-range planning to insure the future stability of Lake
Oswego's Arts program.
Why is this important to the city?
Thanks to the leadership of citizens and elected officials who know the value of art and
II, what it means to the quality of life in our city, the Arts Commission has been a very
active group of volunteers during the last two years. However, as we have grown and
taken on projects that are more complex, our needs have changed. We now require a
great deal of city staff time that ranges from administrative support, to legal advice for
contracts, to public relations assistance with press releases and magazine articles, to
maintenance and installation of art. Last year we consumed 1163 hours of staff time.
We are concerned with our ability to keep up this pace and provide quality
programming. We think that it is time to seek assistance from a national public art -
consulting firm to help us plan for the future.
What do you propose to do regarding this goal? What do you
propose that city council does?
We wish to send a Request for Proposal (to be drafted by a small working committee of
a Council member, a representative from the LOAC, a staff member and an interested
citizen) to three or four nationally recognized public art consulting firms. The RFP would
specifically address the need to focus on long-range public art planning for the City of
Lake Oswego. We ask the City Council to approve $10,000 to fund this project.
Has council considered this issue previously? If so, what was the
outcome?
The City Council provided $5,000 for a Master Plan in 200012001. Eloise Damrasch,
head of Public Arts of RACC, produced the Master Plan. It provides a very general
framework for public art in this city. We have implemented approximately 50% of that
plan through specific projects such as Arts Downtown, the bollards on River Road, the
Skate Park art, and the Trolley banners.
65
LAKE OSWEGO ARTS COMMISSION
ANNUAL REPORT - DECEMBER 12, 2001
The past year has been one of tremendous growth and exposure for the Lake Oswego
Arts Commission. The commitment, ability and public awareness of the Commission
have all increased dramatically, and there is no question that the arts have become an
integral part of the quality of life in Lake Oswego. The thirteen members of the
commission have contributed over three thousand volunteer hours to the numerous
projects over the past year. The highlights of the year include:
Arts Downtown 2001.
The first exhibit of outdoor sculpture was dedicated in June. The invitational exhibit
includes nineteen works from renowned regional artists. The sculptures will remain on
view until September, 2002, when Arts Downtown 2002 will commence. Docent tours,
brochures, and a fully scheduled kick-off event are all part of the exhibit.
The Fifth Annual Lake Oswego Arts Chronicle.
The exhibit was held during the Festival of the Arts, inside The Lakewood Center for
the Arts. Top regional artists were requested to express their visions of our city, through
any medium and style of their choice. A record ten pieces of artwork were sold during
the exhibit. Two of the pieces are the newest additions to The Lake Oswego Permanent
Art Collection.
_Completion of the purchase of Simon Toparovsky's work for Millennium Plaza.
More of Mr. Toparovsky's work was installed at the park, and the remaining collection
of work designed for the park was purchased and is currently being installed.
Bollards along Old River Road.
Bollards designed by Valerie Otani were installed near the old pump house, on Old River
Road, enhancing the newly constructed walking and bike paths.
Skate Board Park mosaics.
The education committee worked with RACC artist, Wendy Dunder, to have students
create mosaic "murals" for the Lake Oswego Skate Park. Students attended workshops to
learn how to design their ideas, cut the glass, and add dimension and detail to their
artwork. The mosaics are installed on the surrounding fence.
Docent tours.
The education committee led over two hundred people through the AD sculptures and
previously existing outdoors sculptures during docent tours. The Lake Oswego Schools
Art Literacy Members, and various adult and school groups participated. in addition,
67
David Hudson, the new director of The Regional Arts and Culture Councl I took a tour
upon the Commission's invitation.
A date has been set for the first Lake Osweyo Arts Foundation benefit dinner.
The dinner will be a fund-raiser and an honoree evening in support of the Foundation.
The dinner will honor one community volunteer and one artist who have contributed to
make the arts an integral part of Lake Oswego. The dinner will take place the night
before the kick off event for Arts Downtown 2002.
fiR
Christie, Robyn
From: Dickerson, Carole
Sent: Tuesday, January 08, 2002 3:38 PM
To: Christie, Robyn
Subject: Community Groups to address Council
Here is the list of groups to address Council Saturday morning, along with the times they are
scheduled to make their 10 minute presentations:
LONAC 10:30
Lake Corp 10:40
LO ABC 10:50
LO Chamber Noon
A January 8, 2002 press release directs other interested parties to contact you to arrange a place
on the Council agenda.
14
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Lake Oswego Neighborhood Action Coalition
Community Goals and Objectives for 2002
On Saturday, January 5, 2002, the members of the Lake Oswego Neighborhood Action
Coalition (LONAC) met to develop community goals and objectives for 2002. The members
reached near unanimous agreement on two primary goals, recognizing that neighborhood
planning and citizen participation are critical to the quality of life in Lake Oswego. In addition to
these primary goals, LONAC members gave significant support for a number of additional goals,
objectives and issues of community importance.
GOAL NO. 1 Renew and strengthen the City's commitment to the neighborhood planning
process, and the timely implementation of neighborhood plans through
ordinances and standards.
Actions:
1. Encourage the City Council to hold a study session on the neighborhood
planning process, the benefit of neighborhood plans, the status of existing
neighborhood plans, and strategies for completing plans for the remaining
neighborhoods.
2. Encourage the City Council to provide adequate budget and staff
resources for neighborhood planning and the implementation of
neighborhood plans.
3. Support the work of the In -Fill Task Force and encourage the City Council
to implementation Task Force recommendations.
GOAL NO. 2 Place citizens at the center of community planning, decision-making and
actions.
Actions:
1. Encourage the Lake Oswego Community Development Director to attend
LONAC meetings regularly.
2. Recruit and organize citizen observers to attend meetings of community
importance.
3. Provide education and training to promote and expand the active
participation of citizens in the civic life of Lake Oswego.
4. Empower members of citizen advisory boards and commissions to
exercise innovative thinking and critical analysis in pursuit of council goals
and policies.
5. Encourage citizen advisory boards and commissions to reach out and
engage the entire community in public decision-making.
6. Promote adherence to Goal 1 of the Lake Oswego Comprehensive Plan.
LONAC Goals and Objectives for 2002
January 5, 2002 — Page Two
OTHER GOALS and OBJECTIVES
3) Open Space Promote and support the development of a comprehensive urban forestry
plan and the hiring of an urban forester to coordinate its implementation.
Advocate for appropriate development and adequate maintenance of
existing open space before additional funding is sought to purchase
additional open space.
4) Annexations Promote the annexation of all unincorporated areas within the Lake
Oswego urban services boundary. Support the completion of outstanding
island annexations. Invite CPOs to attend LONAC meetings and facilitate
meetings between the CPOs, City Council and City staff. Advocate for
the passage of state laws to facilitate the annexation of unincorporated
areas. Seek full recovery of costs associated with annexations, the
extension of public infrastructure and services required by new
development.
5) Transportation Advocate for adequate funding of street maintenance services. Promote
the use of the Transportation Advisory Board to review and recommend
fending priorities for transportation services. Support the immediate
funding of the recommendations contained in the Boones Ferry Road
transportation study.
6) Library Support the provision of high quality library services. Support adequate
funding for needed renovation. Promote and facilitate a community
consensus about the siting, design and construction of new library
facilities.
7) Quality of Life Advocate for the necessary City resources to complete the first report on
Quality of Life Indicators. Support ongoing funding of regular status
reports. Encourage the City Council and community partners to use the
Quality of Life Indicators to help shape and inform community decisions
and investments.
ADDITIONAL AREAS OF INTEREST
• City -School District Partnerships
• Emergency Planning
• Parks and Recreation Services
• Preservation of Historical Structures
• Affordable Housing
• Downtown Redevelopment
• West End Planning and Development
• City Operations, Finances and Budgets
• Effective Communications with LONAC Members, Community Partners and Citizens
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January 12, 2002
Mayor Judie Hammerstad
Lake Oswego City Council
City of Lake Oswego
Lake Oswego, Oregon 97034
Re: Goals for 2002
Dear Mayor Hammerstad and City Council:
The Lake Oswego Asset Builders Coalition (LO ABC) a collaborative
effort of community partners, seeks to raise awareness that our children need
the support and care ofthe entire community to become healthy, principled
and caring adults. In our survey conducted in the fall of 2000, we learned a
great deal about the perceptions of our young people regarding their role in
the community and how the community values them. Just 20% of our young
people report a belief that they are valued in the community and that they are
seen as a resource. It is our long-term goal that we reverse these perceptions.
To further this end, The LO ABC would like to reaffirm our request and goal
presented to the City Council on June 12, 2001, that the city use the assets
framework as a filter (one of man that the city uses) in making decisions and
setting policies.
To assure that this "filter" is used, the LO ABC would like to ask that
the city appoint one person from each department, board and commission to
read and be familiar with the assets model. That person would then be
responsible to raise the issue of evaluating decisions made at their level using
this model.
The key is familiarity with the assets model or framework. if this
commitment can be made, the LO ABC would then provide a "refresher"
session with these designees on the assets model. This can be done in a group
or individually. We do not believe that this is a huge time commitment, either
at the outset or during decision making. It is simply a request to consider the
impact on children and families living in Lake Oswego of the decisions and
policies made by the city.
We thank you for the opportunity to present this to you to
day and look forward to continuing our work with you in the coming months.
Sincerely
ann Lane, Coordinator
LO A13C
LAKE OSWEGO CHAMBER OF COMMERCE
REPORT TO CITY COUNCIL
FOR JANUARY 12, 2002
Mayor Hammerstad, City Council, City Staff. We appreciate this first-ever opportunity
to have input into your planning process. We believe that this ushers in a new era of
cooperative interaction.
The mission of Lake Oswego's Chamber of Commerce is to actively promote business
success in partnership with the Lake Oswego community. The purpose of the Chamber's
strategic plan is to provide vision, goals, and strategies that establish sound direction, yet
allow for personalized approaches to accomplishing the Chamber's mission. With a
well -conceived strategic plan the Chamber can focus the collective efforts of many
people in its largely volunteer organization, using its limited resources to accomplish the
greatest gains.
To be successful in accomplishing the Chamber's mission, it must continue to see itself
from two complementary perspectives: 1) as an active advocate for the business
community, where the vision, services, and influence of the Chamber are directly linked
to business success and the quality of life in the Lake Oswego community; and 2) as a
business organization itself, where the leadership, management, and efficient and
effective use of resources is critical to its own success.
The Past.
One of the keys to the success of the Chamber under previous Executive Director Dee
Denton's leadership was the realization that Lake Oswego enjoys a quality of life that is
an essential weave in a supportive business environment. Therefore the Chamber was
actively involved in maintaining and enhancing the livability of the community and its
assets—the people, physical facilities, natural resources, and institutions that contributed
to a supportive business environment.
To help the Chamber of Commerce maintain its focus on promoting a supportive
business environment, the following conditions of such an environment were defined and
continue to be pursued:
1. A diversity of economic opportunity exists in the community.
2. The interdependence of all sectors of the local economy is recognized.
3. Community support for and loyalty to local business is evident.
4. Business networks exist and are supported by local businesses.
5. The physical appearance of business facilities and surroundings reflects pride and
caring.
h. The business community is an effective participant in community decision
making.
7. The business community promotes involvement in community activities.
K. The business community's input in the public decision making process is sought
and valued.
The Present.
Over the past five years under the direction of Executive Director Chris Hoffmann, the
Chamber has sought to build upon its previous successes that focused on the Chamber's
role in strengthening the quality of life in the Lake Oswego community essential to a
supportive business environment. Changes in the business environment caused the
Chamber to strengthen its capabilities and change its strategies, but not change its values.
As the community's demographics and business character were changing rapidly, the
Chamber embraced the challenge of becoming a stronger organization itself so that it
would be better able to promote the interests of the business community.
To become a stronger organization, the Chamber sought to improve its financial strength
and stability, its membership base, its technology infrastructure, its partnerships with the
city, school district, and the Lake Corporation, and its strategic capabilities and political
influence. Several programs and services were also the focus of improvement efforts
over these five years, including the Chamber's leadership program, the business
networking program, the newsletter, the professional directory, the annual dinner, the
scrip program, the website, and the flower basket program.
The Future.
Having built upon the accomplishments of the past and having engaged in a continuous
improvement process to strengthen the Chamber's business management and leadership
capabilities, the Chamber is now ready to undertake an agenda to promote business
success in a challenging and uncertain future.
Previous to the events of September I 1 m the September 2001 Oregon economic and
revenue forecast from the state's Office of Economic Analysis projected the major risks
now facing the Oregon's economy were the following:
• Another sharp and major stock market correction.
• Further increases in inflation.
• Increases in regional energy prices.
• The slowing of the U.S. economy.
• Diminished consumer confidence.
• Slower than anticipated recovery for semiconductors, software, and
communications.
The Office of Economic Analysis also projected that employment growth would be
essentially flat for 2001 and that manufacturing would sharply decline. Lumber and
wood products were projected to be down, and trade job growth for Oregon to remain
relatively weak. Population growth would be slower than the growth experienced in the
mid 90s, and per capita income would be below the U.S. average in 2001-2002. If the
state's September 2001 economic an(l revenue forecast is a good indication of Oregon's
immediate economic future, the Chamber will be facing some significant challenges to its
The Future ...Continued.
mission of promoting business success in the Lake Oswego community. If we combine
the economic forecast developed for September 2001 with the horrific, unsettling events
of September I Vh, it appears that for the Chamber to be successful, it will have to lead as
well as provide outstanding service to the business community in an environment
characterized by political and economic uncertainty locally, nationally, and globally.
Vision.
To effectively promote business success in partnership with the Lake Oswego
community, the Chamber envisions becoming more influential, more strategic, and more
realistic and focused. To be a successful advocate for the business community, the
Chamber must become an equal partner with the most influential organizations that
influence the environment affecting the business community, requiring the Chamber to
strengthen its partnership relationship with the city, the school district, the Lake
Corporation, and the neighborhood associations. Also of significant importance is that
the Chamber must become more proactive in its efforts to support its membership.
Leadership and Management.
Both visionary, engaging leadership and sound, proactive management are essential to
the Chamber's accomplishing its mission of actively promoting business success in
partnership with the Lake Oswego community. In a largely volunteer organization with
relatively few key staff members, the leadership and management philosophy must be
participatory in nature. If the Chamber is to be successful, volunteers must accomplish
the majority of its work. For a volunteer organization to be successful, there must be a
clear vision that articulates a view of a realistic, credible and attractive future, combined
with a results oriented, relationship building management approach including goals and
strategies focused on accomplishing a shared vision.
Specific Cooperative Coals with the City of Lake Oswego
As we move forward we would like to begin with the following items:
It is imperative that the Lake Oswego Business Community has pertinent input and
information presented to them about city projects that will affect the business' viability.
The City has done a great job with informational meetings with the Neighborhood
Associations. The Lake Oswego Chamber would like to assist the City in the same kind
of advance information to local business.
We need to look at creative ways to re-route traffic in construction areas so that affected
businesses will be able to prosper. We would also like to see all work accomplished well
ahead of the Holiday Season.
We would like to see the City continue to improve the communication process for the
applicant in planning. We would like to see the Planning Department take more of an
advocacy role where businesses are concerned.
The relationship between the Lake Oswego Chamber of Commerce Board of Directors
and the Mayor, City Council, City Manager and Staff is increasingly important in the
current economic environment. We appreciate our current relationship and hope to
improve on it in the coming year. We hope to keep communication fresh by having City
representation on our Board of Directors (Mr. Bob Kincaid). And further to continue to
include the Mayor and Council in our 12 @ 12 luncheons. It is much appreciated.
In summary, we wish to thank Mayor Hammerstad, City Council and Staff who share our
vision of a Great Lake Oswego. Thank you for giving us a time slot in your busy agenda.
Lake Oswego 2022
VISION REVISED 1/10/02
Lake Oswego is recognized nationally as a model of livability—a unified city
with a vital downtown, a strong sense of neighborhood, and a sustainable
environment. Our lives are enriched by a wide range of choices in
transportation, housing, recreation, and culture. Our infrastructure is sound,
our finances stable, and our citizens engaged and committed.
Our redeveloped downtown is truly the center of our city, offering
convenient shopping and cultural opportunities. Millennium Plaza Park is a focal point,
and a boardwalk stretches south along the bay. The Foothills east of Highway 43 has
been redeveloped for recreation, shopping, and housing, including affordable housing.
We foster diverse, family -friendly neighborhoods, each retaining its
unique character. Compatible redevelopment in mature neighborhoods is assured
through fair and open processes: Homeowners have some flexibility in upgrading existing
stock, and infill blends with the surrounding environment. Business districts have been
improved by traffic control, pedestrian access, and mixed uses funded by public-private
partnerships. Stafford is developed thoughtfully (if at all), reflecting the livability of Lake
Oswego.
Residents have an array of transportation options: Buses, light rail,
streetcars, water transportation, pathways, and well-maintained roads connect our
neighborhoods, strengthen our sense of community, and offer choices for moving around
and beyond our city. An innovative Park -and -Ride provides ample parking and access to
downtown.
As envisioned in our Open Space Master Plan, LO grows in harmony with our
natural setting. We treasure natural beauty, open space, and the clean water in our
take. A green necklace of trails surrounds us and interlaces our neighborhoods. We
maintain a strong tree code, and develop greenways, green boulevards, landscaped
medians, and pathways. All new development is compatible with the environment.
We are proud of our new community centers, library, and recreation
facilities. The Lake Grove Swim Park is open to all citizens of Lake Oswego. Our
waterfront recreation campus includes marina, boardwalk, restaurants, tennis courts, and
pool. Lake Oswego is a regional center for entertainment and culture, crowned by the arts
center.
LO's quality of life is supported by the best infrastructure in the region—
water, sewer, storm water, roads, and public facilities. Our police still consider no call too
small. The City generates sufficient revenues to guarantee financial stability and joins with
others in the private and public sectors to make the most of our public investments. We
pay City staff fairly and retain them for years. Housing subsidies enable many City
employees to live in the city.
Active citizens work together for the good of our united community. We
cultivate leaders of the future by involving students.
a
Lake Oswego Chamber of Commerce
9n important part of the Chamber's strategic planning process involves annual priority setting by the
G Board of Directors and the Executive Director to establish areas of focus fur the coming year.
The 2001-02 list ofpriorities will:
• provide a comprehensive overview of areas of high priority to the Chamber.
• support the Chamber's five year strategic plan.
• provide focus for the Chamber's ongoing improvement efforts.
• provide a basis from which to assess and evaluate the Chamber's performance.
While other projects will be undertaken and other concerns will arise that will require the Chamber Board's and
Executive Director's attention, the following priorities will clrive the Chamber's agenda this year and will be the
primaryfocus of the Executive Director and her stgff
The mission of Lake Os►rego's Chamber of Commerce is to actively promote business
1'l1tTess ill pill-li1ership with the Luke Oswego C0111111111111j%
CoN Finance Membership Partnerships
♦
ernance and
Finance
-and
♦ Partnerships
- Establish stable cash flow
- Continue improving cooperation and
- Build an adequate cash reserve
conmrunication
♦
Strategic Plan
- Continue improving intergovernmental planning
- Develop and implement a Strategic Plan
and collaboration
- Re -define organizational roles and relationships
♦ Coalitions
♦
Political Credibility
- Strengthen regional awareness and influence
- Strengthen partnership relationships
- Strengthen business association relationships
- Increase public awareness of Chamber
+ Communications
accomplishments
- Share Chamber's programs and services
♦
Internal and External Communications
- Share Chamber's mission anal strategic vision
- Communicate the Strategic Plait through
♦ Membership
the Chamber's partnerships and coalitions
- Attract and involve new members
- Communicate the Strategic Plan to the Chamber
- Support and retain existing cnembers
Board and the Chamber membership
Leader.ship
•
and Management
Policy Development and Role Definition
Prograins, Products anti Servievs
♦ Business Assistance
- Clarify leadership roles, expectations, and
- Enhance membership resources and support
commitments
- improve technology capacity and website
- Increase awareness of board rne►nber selection
# Public Relations
and conrnrittee accountability
- Promote member business .success
♦
Performance Assessment
- Promote Chamber programs and services
- Revisit, review, and revise the Strategic Plan
♦ Products and Programs
- Evaluate Chamber performance
- Continue improving directory, annual
♦
Participatory Leadership and Management
dinner, and the leadership program
- Establish shared mission and vision
- Establish 12 at 12 program with membership
- Practice teamwork and collaboration
♦ Fundraising
♦
Lung -Range Leadership Strategy
- Develop Winesong as an annual Chamber event
- Build positive, proactive leadership
- Establish a new community -building Cha► cher
- Increase member leadership involvement
event
r
BOARDS, COMMISSIONS, CIVIC GROUPS
DOUG & JUDIE MEET WITH CHAIRS AGAIN. BUDGET AND PRIORITIES.
Need training session — provide them with "roles & responsibilities."
PRAB: Stephanie Wagner: Done Park rules, coaches training, ACC/PSU plan, strategic plan,
1. Complete and adopt Master plan
2. Do Community assessment
3. Facilities agreement with LOSD
4. Artifical field replacement fund
with NRAB: Trails Master Plan
Planning Commission: Dan Vizzini
1 Refined Q of Life indicators. PSU.
report by June
Codification of the neighborhood plans. Needs to be on a workplan
Periodic Review - meeting with PC in Fall.
NRAB: Jonathan Snell
Manager of natural areas.
Trails Plan: Volunteer/staff.
Could work with neighborhood organization.
Transportation Adv. Bd
Steve Schulte & Donna Jordan
FUNDING FOR TRANSPORTATION.
NRAB; Historic designation plaque program. Lottery? competition? Cost is $120. Shared with
homeowner?
LibraryAdvisory Bd.:
High level of library services
Joint facility: 2004
New library still a vision
Need a youth member
New Director - they;ll give input
Reconfigure, remodel library
21 people there
.33 for library
Arts Commission: Continue Arts Downtown this year, Chronicle. New item: Master Plan
LONAC: See handout
Lake Corp: Pat Kearney
Clean water
ordinance against sale of exotic plants
phosphorous -free fertilizer
lake front zoning district
LOABC: Jann Lane
Council should use the model tofilter the decisions. Appoint someone to each board and
commission with people who are familiar with the Assets Model.
Little League: Tom Swinford
Waluga,Bryant used.
Object to Option 2 - shift to Waluga; takes a field out of use.
Field needs: needs o be redone.
Support Options 1 or 3. (3 is the one on Cloverleaf - preferred)
Develop Reisek property.
Chamber: Mike & Chris
concened with economic downturn
Wants moratorium on construction during the Holidays.
Promoting business through partnerships.
GOALS:
NEIGHBORHOOD LIVABILITY IN A COMMUNITY CONTEXT
Adopt ordinance that addresses compatible infill & redevelopment
Consider revisions to tree code
Adopt Lake Forest & Waluga Neighborhood Plans
RECREATION AND CULTURE
Adopt Park & Recs Master Plan
Develop Trails Master Plan
Make a decision on joint use library
Adopt long-range plan for public arts
Develop Springbrook Creek Corridor Park (Wm. Stafford Pk)
Purchase open space consistent with 1998 bond
TRANSPORTATION FUNDING & INFRASTRUCTION:
Permanent funding for street maintenance
Support streetcar linkage to PDX
Pursue funding for Boones Ferry Corridor
EAST END:
Adopt East end Plan Update
Adopt Foothills Plan
Develop concept plan forTransit Center
Work toward redevelopment of 137
Develop plan for USBank property
Commence development of 138
Long range FISCAL HEALTH & PLANNING
Prepare report on priority, timing and funding for public facility needs to use as tool for long-range
planning.
Develop overall strategy for long-term operating stability.
Committee of Bill, Ellie and John
URBANIZATION & GROWTH MANAGEMENT:
Dual interest agreement with County regarding resource protection and livability.
SUSTAINABILITY:
Adopt sustainable practices
Study Sessions:
quarter
Community Forest Plan
3
Neighborhood Planning
1
Lakefront zoning district
2
Affordable housing
2
field usage fees
2
East-West shuttle
3
Sustainability
4
Bill will be liaison to NRAB
Retreat: 2002 #2