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Home My WebLink AboutAgenda Packet - 2001-10-15Lake Oswego City Council .(,Meeting of (�k�o�;j. l _ 2001 cily Councilors Judie Hanunerstad, Mayor .lack Hoffman, Council President Ellie McPeak Gay Graham Karl Rohde Bill Schoen John Turchi CITY COUNCIL INFORMATION SESSION Monday, October 15, 2001 4:00 P.M. City Hall, Courtroom 380 A Avenue AGENDA Also published on the internet at: ci.oswego.or.us Contact: Robyn Christie, City Recorder E -Mail: public—affairs cr7r ci.osweeo.or.us Phone: (503)675-3984 This meeting is in a handicapped accessible location. For any special accommodations, please contact Public Affairs, (503) 635-0236, 48 hours before the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. EXECUTIVE SESSION — Property Acquisition Status Report.....................................1 Pursuant to ORS 192.660(1)(e) to conduct deliberations with persons designated to negotiate real property transactions 4. RETURN TO OPEN SESSION 5. OTHER BUSINESS 5.1 Board and Commission Appointment Process................................................................5 6. ADJOURNMENT City Council Information Session October 15, 2001 3. CITY OF LAKE OSWEGO 10/15/01 AGENDA REPORT SUMMARY MEETING DATE: October 15, 2001 SUBJECT: Property Acquisition Status Report RECOMMENDED MOTION: ESTIMATED FISCAL ATTACHMENTS: IMPACT: • Schmitz memo of 11 October 2001 STAFF COST: $ BUDGETED: Y N FUNDING SOURCE: DEPARTMENT DIRECTOR signoff/date DocumentG NOTICED (Date): Ordinance no.: Resolution no.: Previous Council consideration: — -0� CITY MAkAGER // 8c-�- a / sig off/date 1 CITY MANAGER'S OFFICE TO: Judie Hammerstad, Mayor Members of the City Council MEMORANDUM FROM: Douglas J. Schmitz, City Manager SUBJECT: Executive Session - Property Acquisition Status Report DATE: 11 October 2001 Council requested an Executive Session so it can review the status of the various properties which are under discussion for acquisition, as well as consideration of additional properties that have become available since Council's last review. The Natural Resources Advisory Board (NRAB) conducted a tour on Thursday of these new properties and its recommendations will be forthcoming to the Council under separate cover. CITY OF LAKE OSWEGO 5.1 AGENDA REPORT SUMMARY 10/15/01 MEETING DATE: October 15, 2001 SUBJECT: Board and Commission Appointment Process RECOMMENDED MOTION: ESTIMATED FISCAL IMPACT: STAFF COST: $ BUDGETED: Y N FUNDING SOURCE: ATTACHMENTS: • Hoffman memo dated October 9, 2001 • Resolution 01-81 NOTICED (Date): Ordinance no.: Resolution no.: Previous Council consideration: DEPARTMENT DIRECTOR signoff/date DocumenW CITY M AGER /� - 6- �1- signoffldate Dunn Carney Allen Higgins & Tongue LLP Attorneys at Law Memorandum To Mayor and Council Date : October 9, 2001 From Jack Hoffman File No : LAK13-6 Re Meeting with Lake Oswego Coordinating Council Doug and I attended the Lake Oswego Coordinating Council Meeting on Thursday, September 20, 2001. The meeting was well attended and very helpful. At first we went around the table and each chair or vice -chair introduced him or herself explaining what their particular Board or Commission did, and what the projects were that each Board was working on. Term Limits for Board Members We asked the people present what their thoughts were with respect to imposing term limits for members of the various Lake Oswego Boards and Commissions. It was the general consensus of those attending that term limits were not necessary. One person mentioned the fact that they understood as members of the various Boards and Commissions that they served at the pleasure of the City Council, and if the City Council wanted to appoint someone else, it was the City Council's prerogative to do so. Others supported the continuity of membership because of the necessity for an institutional memory for the Board of Commission. It was mentioned by one person that there are no guarantees that a person will be re -appointed at the end of their term. There was also a comment that the City Council can rely upon the chairs of the various Boards and Commissions in the interview process in determining whether to reappoint a certain person. Selection of Boards/Commission Based Upon Applications We had a long discussion about whether the City Council should select members to the Boards and Commissions based upon the application form. There were a few people who thought that that would be appropriate, but the majority felt that personal interviews were the best. It was only in the rare situation where the number of applications were so overwhelming that it would be appropriate to use the application forms to screen. It was stated these are volunteers and that it is important to keep the volunteer spirit alive in the community. It is another way in which the City Council can engage with the community at large. 11Eff3[ 3f#J%1 `ill CAwindowt\TEMP\Swic copy of LAK13.6 Memo io Judy 11am ncrobd drx 7 It was felt that the interview should be no less than fifteen minutes. The application form should be in two parts. The first part would consist of general questions that would be applicable to being a member of any Board or Commission. The second part would be more tailored and specific to the particular Board or Commission. It was expressed that it was important that applicants attend at least one meeting prior to the interview. The group agreed that alternates were acceptable, but that they should be on the alternate list for only twelve months. If the person is on the alternate list, he or she should receive the agendas and be encouraged to attend one or two meetings per year. It was also suggested that when we interview applicants for Boards and Commissions that we agree on asking everyone the same questions. That way the interviewers get a better impression and sense about who is and who isn't qualified for the particular position. It was mentioned that the Boards could do some of the initial screening if a situation arose where the number of applications were numerous. However, by and large, the group favored face to face interviews. General Thoughts I thought that the meeting went well. There was more than one person who approved of the idea of the Board Chairs getting together to meet with each other and meet with City Council. I heard them comment that they would like more contact with members of the City Council. I think that this particular type of meeting should be done twice a year. It does not necessarily have to be the Mayor; it can be another City Councilor who leads the discussion. The purpose of the meeting is not only to hear what the Boards and Commissions are doing, but it allows each other Board and Commission to know what the other Boards and Commissions are doing. 2-MFMORANDUM b CAwiMuws1TEMP\5uik aipy of LAK 13.6 Mcm to Judy llammmud.doc RESOLUTION 01-81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AMENDING CITY COUNCIL ADMINISTRATIVE PROCEDURE NO. 13, APPOINTMENTS/REAPPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTEES WHEREAS, the City Council desires that when a current member of a Council - appointed Board, Commission, or Committee wishes to continue in said position, a new application shall be submitted to be included with the applications of new candidates; and WHEREAS, an exception can be made if the current member's original application is six months' old or less; and WHEREAS, the City Council desires to amend the first paragraph of City Council Administrative Procedure No. 13, Regular Members." NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that Administrative Procedure No. 13, "Appointments/ Reappointments to Boards, Commissions, and Committees," is hereby amended by deleting text shown as struck out and adding new text shown in redline, as follows: Regular Members. The appointment of persons to positions or vacancies on Council -appointed Boards, Commissions or Committees shall be made in accordance with Lake Oswego City Code 12.50.015 (1). If a current member of a Council -appointed Board, Commission or Committee wishes to continue in said position, the current member shall submit a new application to be included with the applications of new candidates. An exception can be made if the member's original application is dated within 6 months of the position's term expiration date or date of vacancy. Approved and adopted by the City Council of the City of Lake Oswego at a regular meeting held on the day of October 2001. AYES: NOES: ABS1'AIN: EXCUSED: RESOLUTION NO. 01-81 - Page 1 t) Judie Hammerstad, Mayor ATTEST: Robyn Christie, City Recorder APPROVED AS OF David Powell, City Attorney RESOLUTION NO. 01-81 - Page 2 a �)