HomeMy WebLinkAboutAgenda Packet - 2001-01-16 AM Lake Oswego
City Council
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CITY COUNCIL
. ti SPECIAL MORNING MEETING
Tuesday,January 16, 2001
WI" 7:30 a.m.
oetGos Council Chambers
City Hall
City Councilors 380 A Avenue
Judie Hammerstad, Mayor AGENDA
Jack Hoffman, Council President
Ellie McPeak
Karl Rohde Also published on the internet at: ci.oswego.or.us
Bill Schoen Contact: Robyn Christie,Deputy City Recorder
Gay Graham E-Mail: public_afairs@ci.oswego.or.us
John Turchi Phone: (503)675-3984
This meeting is in a handicapped accessible location. For any special accommodations, please
contact Public Affairs, (503) 635-0236, 48 hours before the meeting.
1. CALL TO ORDER
2. ROLL CALL
3. REVIEW EVENING AGENDA
4. REVIEW FUTURE AGENDA ITEMS
5. EXECUTIVE SESSION
Pursuant to ORS 192.660(I)(h), for consultation with counsel
concerning legal rights and duties regarding current litigation or
litigation likely to be filed
6. RETURN TO OPEN SESSION
7. OTHER BUSINESS
8. ADJOURNMENT
City Council Agenda Page 1
January 16, 2001
4.
CITY COUNCIL/LORA TEMICAIDLE SCHEDULE
ROLLING UPDATE
DATE MORNING MEETINGSI EVENING MEETINGS—7:30 a.m. I —6:00 p.m.
Tuesday, Special Meeting
January 23 • Adoption of regulation regarding tobacco
sales and license/smoke free workplaces
(Ord. 2287)
Tuesday, I No meeting scheduled at this time
January 30
Tuesday, I Agenda Review Regular Session
February 6 Future Agenda Schedule • Annexation Policy
• Status Report on Utility Rate Assistance
Program
• Requirement for sprinkler systems in apartment
buildings (Ord. 2290)
• Amendment to Master Fees (Res. 01-01)
• Award of public improvement contract for
reconstruction of Clackamas River Intake
Pump No. 4
Tuesday, I LORA Update Special Meeting
February 13 (includes closed session) • Joint Meeting with the Planning Commission
(6:00—7:00 p.m.)
• Open Space Master Plan (7:00-8:00 p.m.)
Tuesday, Agenda Review Regular Session
February 20 Future Agenda Schedule
Tuesday, Agenda Review ' Regular Session
March 6 Future Agenda Schedule Public Hearing
• Proposal to annex .97 acres at 13801 Knaus
Road (AN 01-0001/ Ord. 2288)
Tuesday, No Meeting—National League of Cities Conlc'rencc
March 13
March 20 I Agenda Review Regular Session
Future Agenda Schedule Public Hearings
• Hallmark Findings (AP 00-17-1399)
• Sensitive Lands/Contested Sites
(LU 00-0080)
• 360 Networks Franchise (Ord. 2286)
BOLD ITEM. —News Issues added to Calendar
Items known as of I/I 1/01
N:\A gcndas\Agendaforms\Schedul.doc
CITY COUNCIL/LORA TENTATIVE SCHEDULE
ROLLING UPDATE
NO SPECIFIC DATE AT THIS TIME STATUS
• Council Citizen Forum 3 Times Yearly (March, June, September)
• Joint Meeting with School Board Bi-annually
• Council goal update Quarterly(April, June, Sept., December)
• Consolidated Land Use Map LU 99-0002 Awaiting Planning Commission decision
(Pending Evaluation)
• Canal Area Open Space Plan To follow master planning
• Density Proposal to Metro City Manager working with Metro
• Variance Criteria (LU 99-0059) Following further input by interested parties
• Lake Forest Neighborhood Plan (LU 00-0023)...Awaiting Planning Commission decision
BOLD ti - sews Issues added to Calendar
Items known as of 1/11/01
N Agendas\Agcndatorms\Schcdul.doc
i
l%I� tY7
LAKE OSWEGO CITY COUNCIL GOALS FOR 2001:
As the new Mayor of Lake Oswego, I am enthusiastically looking forward to a productive
four years. We have many challenges and even more opportunities facing us. In order to
take advantage of these opportunities,your Council and I have many hours since the
election preparing for this important work. Over the first two weekends in January, we
have spent 20 hours discussing the long-range vision for our community and setting the
course for the next year. While the majority of our responsibility lies in providing basic
public services, our goals are addressing those discretionary activities that we feel will
enhance the livability of our community. The goals, and a partial list of the activities, for
the coming year are:
East End Concerns: Adopting an agreement on the development of Block 138. Adopting
a revised Downtown plan that looks toward the future.
Parks, Recreation and Open Spaces: Adopting the Master Plans that have been
developed. Acquiring the open spaces that were authorized through the passage of the
1998 Open Space and Fields bond measures. Adopting the Canal Acres master plan and
identifying volunteer opportunities for the completion of identified projects.
City-School District Common Interests: While we recognize and respect the different
missions of the City and the School District, we are eager to participate with the School
Board to identify shared School and City opportunities as the District rebuilds and
remodels school facilities. An outstanding possibility is community use of the new Lake
Oswego High School Library, the possibility of the inclusion of a community meeting
room, and shared recreational facilities.
Transportation issues: We must identify and implement an ongoing source of funding for
road maintenance that is fair, fiscally responsible and realistic. We must prepare our
community for viable alternatives to the congestion on our roads—including Highway 43.
The future of the Willamette Shore Trolley as a streetcar connection into downtown
Portland is a possibility that we will pursue. The Boones Ferry Corridor project will be
started with the goal of implementing the committee recommendations upon completion of
their study.
Neighborhood livability: Our neighborhood plans need to be adopted as they are
developed. Implementation may be another opportunity for volunteer involvement. And
the issues regarding neighborhood compatibility will help guide our decisions regarding the
issues of pathways, density, connectivity, affordable housing and traffic calming.
E-Government: In order to bring greater efficiency to government and to inform and
interact with our citizens in a timely and comprehensive way, we will improve electronic
communication, expand the City web site and connect with our neighborhoods and citizens.
11(0 62
area.
AGENDA REPORT SUMMARY
MEETING DATE: JANUARY 16,2001
SUBJECT: RESOLUTION No. 01-03. A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE OSWEGO DECLARING THE PUBLIC
NECESSITY TO ACQUIRE A FURTHER TEMPORARY EASEMENT
FOR THE LOCATION AND CONSTRUCTION OF THE FAIRWAY
ROAD SANITARY SEWER EXTENSION PROJECT AND ACQUIRE
IMMEDIATE POSSESSION.
RECOMMENDED MOTIONS:
MOVE TO ADOPT RESOLUTION No. 01-03. A Resolution of the City Council of
the City Of Lake Oswego declaring the public necessity to acquire a further
temporary easement for the location and construction of the Fairway Road Sanitary
Sewer Extension Project and acquire immediate possession.
EST. FISCAL ATTACHMENTS: NOTICED (Date):
IMPACT: N/A
•
STAFF COST: SO Ordinance No.:
Resolution No.: Resolution 01-03
BUDGETED:
V N
Previous Council consideration:
FUNDING SOURCE:
)
I �1
CITY ATTORNEY ASST. C1TY MANAGER CITY MANAGER
Sign°ff/date Signoff/date Signoff7date
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RESOLUTION No. 01-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO
DECLARING THE PUBLIC NECESSITY TO ACQUIRE A FURTHER TEMPORARY
EASEMENT FOR THE LOCATION AND CONSTRUCTION OF THE FAIRWAY
ROAD SANITARY SEWER EXTENSION PROJECT AND ACQUIRE IMMEDIATE
POSSESSION.
WHEREAS, the City of Lake Oswego is authorized and responsible for the locating,
construction, operation and maintenance of a sanitary sewer system within its jurisdiction and
pursuant to that authority has found it necessary, for purposes of providing sanitary sewer to
several properties along Iron Mountain Boulevard, Fairway Road and Ridgecrest Drive, to
construct a gravity sanitary sewer, known as the Fairway Road Sanitary Sewer Extension
("Project"), a portion of which would extend along Halverson Lane; and
WHEREAS, the City Council having considered and deliberated at a public meeting the public
interest and necessity of acquiring, for a term of 21 days, a temporary construction easement
over that parcel of property within which Halverson Lane is located and more particularly
described in Exhibit"A", attached hereto and incorporated herein ("Property"); and
WHEREAS, the City Council finds it is necessary and in the public interest to acquire a further
60 day temporary construction easement over the Property to assure the completion of the
Project, including but not limited to completion of the installation of the sanitary sewer line,
overlay of Halverson Lane and repair and restoration of the Property ("Temporary Construction
Easement"); and further that the such proposed use of the Property is planned in a manner which
will be most compatible with the greatest public good and least private injury; now therefor
BE IT RESOLVED BY THE LAKE OSWEGO CITY COUNCIL THAT:
SECTION 1. The City Manager, or his designee, is authorized and directed to negotiate the
acquisition of the Temporary Construction Easement with the property owner, including
compensation for the taking. In the event the City Manager or his designee is unable to negotiate
the acquisition of the Temporary Construction Easement, the City legal counsel is authorized to
amend or file a complaint in condemnation to acquire the Temporary Construction Easement and
further, upon such filing, City legal counsel, shall move for immediate possession of the
Temporary Construction Easement. Further, upon authorization of the City Manager, City legal
counsel may make such stipulations, admissions or agreements as may be in the best interest of
the City.
Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on
the day of , 2001.
i//
Resolution No. 01-03
Page 1 of 2
AYES:
NOES:
EXCUSED:
ABSTAIN:
Judie Hani nerstad,Mayor
ATTEST:
Robyn Christie,Deputy City Recorder
APPROVED AS TO F• ' a
A644://o- 11P / 4,
David D. Powell
City Attorney
M:\Reso101-03-FairwayRoad.doc
Resolution No. 01-03
Page 2 of 2
4
.6/111.lril1 A
A 40 foot wide stzip of land lying along the westerly boundary of Forest Hilla Plat 3 (Plat
#544),extended from the southerly line of North Shore Road to the northerly line of Lots
188 and 189 of said Forest Hills Plat 3,said tract of land being also located in the
northeast quarter of Section 9,Township 2 South,Range 1 East of the Willamette
Meridian,Clackamas County Oregon,more particularly described as follows:
Beginning at a point on the westerly extension of the north line of Lot 185,in Forest Hills
Plat 3,as recorded in the records of Clackamas County, Oregon, 87.11 feet westerly from
the northeast corner of said Lot 185,said point being the beginning of a curve to the left
having a radius of 87.50 feet and being tangent to a line normal to a course that bears
North 10°48'20" West;
thence along said curve to the left 225.36 feet to a point at the beginning of a curve to the
right having a radius of 58.97 feet;
thence on said curve to the right 64.37 feet to an intersection with the northerly line of
Lot 187 of said Forest Hills Plat 3;
thence continuing on said curve to the right,through said Lot 187,7.61 feet to an
intersection with the southerly line of said Lot 187;
thence South 01°34' West, 129.24 feet to a point on the northerly line of the island
traverse of said Forest Hills Nat 3,said point being South 39°34'East, 13.50 feet from
the northeast corner of Lot 188 of said Forest Hills Plat 3;
thence North 39° 34' West, 13.50 feet;
thence South 83° 56'30" West along the northerly line of Lot 188, 31.40 feet;
thence North 01° 34'East, 12323 feet to a point at the beginning of a curve to the ici2
having a radius of 18.97 feet;
thence on said curve to the left 11.28 feet, to an intersection with the southerly line of Lot
186 of said Forest Hills Plat 3;
thence continuing on said curve to the left through said Lot 186, 11.88 feet to a point at
the beginning of a curve to the right having a radius of 127.50 feet;
thence on said curve to the right 66.25 feet to an intersection with the westerly line of Lot
I 86;
thence continuing on said curve to the right parallel to and outside of and 7.64 feet distant
at right angles from the westerly boundary of Forest Hills Plat 3,201.85 feet to an
intersection with the said westerly extension of the north line of Lot 185;
thence South 76° 40' East, 10.02 feet to the westerly boundary of Forest Hills Plat 3;
thence continuing South 76° 40'East along said westerly extension 53.59 feet to the point
of beginning.
EXCEP'T'ING THERF.FROM that portion of said 40 foot wide strip ' EXHIBIT
described hereinabove crossing Oswego Lake and lying southerly of the
southerly lot lines of Lots 186 and 187,of said Forest Hills Plat 3. /l
RCsolAtoa 01-03
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CITY OF LAKE OSWEGO
l �E� COUNCIL REPORT
TO: Douglas J. Schmitz, City Manager
FROM: Robert A. Kincaid, Chief of Staff
SUBJECT: Ambulance Service
DATE: January 11, 2001
BACKGROUND
For years, the City of Lake Oswego franchised its own provider of ambulance service for the
community. The balance of the county, independent of Lake Oswego, retained ambulance
service by either providing it themselves or franchising with a private company.
In 1987, the State of Oregon adopted a set of comprehensive laws covering the districting of
ambulance service throughout the State. Those laws transferred the City's regulatory authority
over ambulance service to the County government.
Each County in the State was charged with designing districts and designating ambulance service
providers. In Clackamas County, three districts were formed with the Lake Oswego area being
included in a larger almost countywide district. The other two districts were Canby and Molalla.
However, as part of a transition from the previous City controlled franchise arrangement, the
County agreed to let the City continue its franchise agreement until December 1994. At the end
of this time, the City was included in the larger district.
For a variety of reasons, many of the cities and the County were all concerned over the quality of
ambulance service in this new large district. To control the quality of service, coverage and
response time, standards were placed in the franchise ultimately given to American Medical
Response (AMR). Those standards have been monitored on a regular basis.
Over the few years that AMR has provided the City ambulance service, response times have
been sporadic. Some months, off and on, coverage times will be met. Other months response
times are not met. Recently, AMR committed a major breach of their contract with the County.
In 2000, response times in three consecutive months were not met.
Ambulance Service
Page I of 2
s
The current County contract with AMR was set to expire on July 17, 2001. In 2000,AMR
requested a two-year extension but was only extended for one year, now expiring on July 17,
2002. The contract requires that Clackamas County give AMR one year's advance notice to
terminate the agreement. This means that if ambulance service providers are to change, the
absolute latest the County can make that decision is June 2001.
On January 23, 2001,the Clackamas County Board of Commissioners will be briefed on the
status of the ambulance contract. It is our understanding that the County staff will be
recommending that the Commissioners start the process now to re-bid the franchise and have a
new franchise in place by July 17, 2002.
City staff concurs with the County staff that AMR should be replaced because of performance
issues.
POSSIBLE ISSUES
In re-bidding the franchise there are several issues that the City has been concerned with.
The first is the question of whether or not Lake Oswego and/or the west side of the County
should have a separate ambulance district.
Lake Oswego, West Linn, Wilsonville and Tualatin Valley Fire and Rescue signed an
intergovernmental agreement to jointly explore a separate ambulance district for the west side of
the County. The four agencies are currently working on that process but not ready to make a
recommendation to their respective City Councils or Board as a specific course of action.
It might be appropriate if the County proceeds to bid the franchise that a separate west side
district be carved out of the current district. The new district could take the shape of either a
Lake Oswego district which existed prior to the current arrangement or a west side district with
the three agencies watching over the service district.
The other issue tied to the west side district concept is a change in the service provider from the
private sector to the public sector and have the four agencies deliver ambulance service to their
respective communities.
RECOMMENDATION
Staff recommends that the City Council direct staff to support the County staff in their
recommendation to re-bid the franchise contract at this time and work with the County on
exploring either a west side district or a Lake Oswego district in the future.
Ambulance Service
Page 2of2
Xj.411111,
tj
January 16, 2001
3410"A"AVENUE
;„1FFICE BOX 369
.,AKE OSWEGO,
RECON 97034
(5031 635-0213 Commissioner Michael Jordan, Chair
'503)697-6594 Clackamas County Board of Commissioners
NA.y`'„'lR ci.oswego.or,us 906 Main Street
Oregon, City, OR 97045
LC! HAMMERSTAD, RE: County Ambulance Service Agreement
MAYOR
GAY GRAHAM,
Dear Commissioners:
COUNCILOR
ICK HOFFMAN, We note that the Board of Commissioners has scheduled a study session on January
COUNCILOR 23, 2001 to consider whether to extend the County ambulance service agreement
with American Medical Response (AMR).
ELUE McPEAK,
COUNCILOR County EMS staff recently released ambulance compliance data for the last six
months of 1999 and first six months of 2000. This data once again demonstrates
KARL ROHDE, that AMR's rate of compliance with the County's response time requirements is
COUNCILOR significantly less on the west side of the Willamette River.
BILL SCHOEN, AMR failed to meet required response times for the urban area on the west side of
COUNCILOR the Willamette River five of the first six months of the year 2000. On the east side
of the river, AMR met response times during four of those six months. The issue
IOHNTURCHI, of response time compliance for west side communities has remained essentially
COUNCILOR unchanged throughout the contract period with Buck/AMR. If anything, data for
the year 2000 seems to be trending downward from incipient years. This recent
data, taken together with the fact that Lake Oswego and other communities have
expressed these concerns for years, makes it clear that AMR is unwilling to do
what is necessary to equalize response times between communities on both sides of
the river.
Clackamas County Board of Commissioners
January 16, 2001
Page 2 of 2
We understand that AMR takes the position that, since the standards of paragraph II(A)(3) of
their agreement with the county require AMR to meet eight minute or less response times at least
90 percent of the time in the "urban area,"AMR may average response times over the entire
County urban area rather than attempting to meet the standards in each community.
This argument ignores paragraph II (E), which requires AMR to design its System Status
Management Plan "to provide equalized response time performance throughout the various
communities inside the service area." The agreement requires more than mere planning.
Paragraph II(D) requires AMR to actually use the plan. AMR's chronic failure to provide equal
service to citizens on the west side of the river means that AMR has violated these contractual
requirements either by failing to adequately plan to provide equal service, or by failing to use the
plan.
For these reasons the City strongly urges the Commission not to extend the agreement with
AMR, but instead to issue a request for proposals (RFP) to provide future ambulance service.
AMR's contract expires in July of 2002. Because of the time necessary to assemble the RFP,
award a contract, and to allow sufficient time for a transition between providers, it is important
that the process begin as soon as possible.
In the interim,the City urges the Commission to immediately require AMR to comply with its
contractual obligation to adopt and follow a plan that will provide equalized response times for
communities in the service area.
Thank you for your attention to this critically important issue.
Sincerely,
Ys-',(1,./(/;ebee4/7"`‘'l
Judie Hammerstad
Mayor
Cc: Scott A. Burgess,City Manager, City of West Linn
Arlene Loble, City Manager, City of Wilsonville
Jeff Johnson, Fire Chief, Tualatin Valley Fire & Rescue
Stephen A. Rhodes, Clackamas County Administrator
TO : Judie Hammerstad, Mayor
Members of the City Council
FR: Douglas J . Schmitz , City Manager
DATE : 14 January 2001
RE : Joint Meeting with School Board
A joint meeting has been scheduled with the Lake Oswego School
Board on Tuesday evening to discuss common interests . The agenda
lists multiple facilities that are part of the $85 , 000 , 000
bond measure passed in November and two matters which are not
part of that approval---additional synthetic field(s) and the
retrofitting of school facilities with sprinklers for fire
protection. Listed below is a brief background on each of the
items on the agenda.
RESEARCH LIBRARY
The District is planning for a high school research library with
a concentration of computers with Internet access . Last week,
the Mayor, Councilor Schoen and myself met with two Board members
and the Superintendent and discussed a joint facility available
to students exclusively during the school day and open to the
community thereafter and on evenings . Likely issues to arise
on Tuesday with the Board are :
-Is the City willing to participate
with capital costs associated with the
library?
-If a larger facility is desired/needed
due to the "community" aspect of the
library, is the City willing to fund
that difference?
-If a multi-agency library is constructed,
where will the City get the additional
M&0 dollars? (Immediate sources : tax base
"extra" capacity and/or the reallocation of
monies currently designated for City library . )
GYMS
The District proposes four (4) new gyms--one at each high school
and junior high. Likely issues to arise Tuesday are :
-City financial participation in M&O
costs for City Recreation Department usage .
-Emphasis on City Recreation Department
priority for usage .
MEETING ROOMS
The City periodically uses District facilities for meetings ,
ranging from neighborhood gatherings to smaller group sessions .
The District is considering whether the "Little Theater" near
the Central Office could be converted. Possible issues to arise
on Tuesday are :
-Will the "Little Theater" conversion
be a bond project? If not, will the
District want City financial participation?
-Should meeting rooms be rolled into the
joint use agreement which has previously
focused only on athletic facilities?
AUDITORIUMS
Each of the two high schools is to get a new auditorium. The
City has rarely used a District auditorium in the past . Possible
issue for discussion on Tuesday :
-If/when used by City, should City need to
pay fee for usage and custodian costs?
POOL
District has budgeted $364 , 000 for pool related expenses . This
would not provide a new natatorium for the District or the
community . Possible issues for Tuesday are :
-Is this the time for both agencies
to pursue a community aquatics center?
-If yes , does the Council and Board want
to have District and City staff gather
information as a first step? Would this
action raise expectations of the swim
community?
FIELDS
Synthetic fields were installed at both high schools since 1998 .
Should an additional field(s) be considered for. Lake Oswego
Junior High School as part of the field renovation project? That
project is scheduled for summer ' 01 . Issues related to this matter
are :
-Does the Council and Board support
an additional synthetic field(s) ?
-If yes , how would an additional field
be funded?
-Should user fees be charged for the two
existing fields and a new field?
-Should both agencies establish a replacement
fund for the existing fields and any new
field?
NOTE : The decision to pursue an additional field
at LOJ will delay the scheduled summer ' 01 project .
p3
FIRE SPRINKLERS
This is a potential win-win for both agencies . Nearly all of
the existing schools and District facilities (Central Office/
Transportation Office) are not sprinkled for fire. The City
must have sufficient storage capacity to fight a major
conflagration at major unsprinkled facilities---schools , churches ,
apartment complexes , etc . Of the "top 20" unsprinkled sites in
the city, most are school facilities .
The City' s water master plan proposes a new reservoir for both
domestic and fire flow purposes . Estimated cost is $4 , 500 , 000 .
The Fire and Building Departments estimate that to retrofit the
non-sprikled District facilities would be between $2 , 000 , 000-
$3 , 000, 000. Additional piping expenses from water mains to the
facilities is estimated at $1 , 700, 000-$2 , 000, 000.
The City could avoid the reservoir cost if the District facilities
were to have sprinklers installed as part of the work at each
school/office. However , the District did not include sprinkler
costs in the bond except for new structures . Policy questions
for Tuesday are :
-Does the Council want to do this?
-If yes , at what level of financial
participation?
I
TO: Lake Oswego School Board January 12, 2000
FROM: Bill Korach, Superintendent
RE: Joint meeting with the City Council
During the process of determining the facilities improvements to be included in the Lake Oswego
School District's $85 million bond, the school district identified several different areas which
provided opportunities for school district-city partnership and collaboration. During the bond
campaign, the school district repeatedly referred to the partnership possibilities with the city in
the following areas:
1. Research library.
The school district envisions the development of a high school research library, including
a concentration of computers with Internet access combined with the district's library
automation system. This new library could provide the city with a desirable joint use
opportunity whereby some of the city's library resources could be moved to a Lake
Oswego High School site. The library could be open to the community in the evening, on
weekends, and perhaps during sonic days while school is in session, and be staffed jointly
by the city and the school district. The advantage to the school district would be having
the library open for student and staff access over a greater period of time. The seeming
advantage to the city might be the opportunity to move some of the city's current library
resources to the Lake Oswego High School library site, thereby freeing space at the city's
library. The school district has never viewed this partnership opportunity as a means of
resolving city issues about the location or capacity of the city library. It does,however,
appear to be an opportunity for the school district and the city to partner in a way that
could provide additional options with library services for both the school district and the
city. One critical issue for the school district is that a library partnership would have to
be determined at the beginning of the district's Lake Oswego High School design
process. If the school district is going to build a library for student, staff, and community
use, it will need to be situated such that access is available without the entire high school
facility being open to the public.
2. Additional gymnasiums.
The school district's facilities improvement bond will allow the district to build an
additional large competition gymnasium at each of the district's two high schools. This
facility will be large enough to hold graduations on site at both schools, to provide for the
seating of the entire student body, and to provide the school with an outstanding facility
for indoor athletic contests. The school district facilities bond will also provide for the
addition of a second gymnasium at each of the district's two junior high schools. During
the facilities bond campaign, the school district stressed the importance of indoor athletic
facilities to the district's programs as well as to the city's recreation programs. Clearly
this is an area in which the school district and the city have maintained a longstanding
partnership for the benefit of the district and the community. Questions that will need to
be addressed will be the weekend and evening supervision of these facilities when they
are being used by the community as well as the custodial services necessary to clean up
after activities and athletic contests. This is an area that is not well defined in our current
situation, and the supervision and maintenance issues will be greatly enlarged with the
addition of four new gymnasiums.
0 705
6. Athletic fields.
The district did not put athletic field renovation in the facilities improvement bond, but did
include a stadium facility and seating upgrade at Lake Oswego High School as well as
athletic seating at the Lakeridge synthetic field. The school district and the city have
continued the joint use agreement allowing for the sharing of school district facilities with
the community through the city's parks and recreation program. Now that the city bond
has provided the synthetic fields at each of the two high schools,those fields are now
available for athletic competitions and practices throughout the entire year. This has
created a situation which did not exist previous to the city's field improvement bond. In
the past the city did not schedule the high school field facilities because they were always
in use for high schools programs or they were not being used to allow the field to recover
before the next heavy use season.
Now issues such as supervision and oversight of the joint use of school district facilities
like the public address system or the score board controls need to be discussed. The school
district and the city also need to talk about the responsibility for the maintenance and
cleanup of the stadium after a weekend of use by the community. For example, in the fall
the district's custodial staff cleans the stadium after a Friday night football game, and a
typical Saturday may have several youth football games followed by adult and club soccer
all day Sunday. This typical scenario requires the school district to clean the stadium
again after the weekend, which puts a great deal of stress on the district's custodial
resources.
Last spring the School Board and the City Council tabled their discussion of an approach
to providing the resources that will be necessary to replace the artificial surfaces when they
reach the end of their useful life. The discussion last spring ranged from charging groups
for using the artificial surfaces to placing a facilities bond before the community when the
fields need to be replaced. There are several issues associated with charging fees to those
within and outside the community who would like to use the district's fields.
7. Sprinkler retrofit.
City Manager Doug Schmitz has initiated some discussion about retrofitting district school
buildings with sprinkler systems to improve the fire safety conditions of the schools. This
kind of retrofitting is, of course, very costly. The city manager has some ideas which may
benefit both the school district and the city that will be shared at the joint meeting.
Lake Oswego School District Policy No. 1520
Adopted October 2, 1995
Reviewed April 19, 1999
DISTRICT/CITY OF LAKE OSWEGO STATEMENT OF POLICY
The City of Lake Oswego and the Lake Oswego School District recognize the importance of a
mutually beneficial partnership. Each agency has its own distinct competencies which will make
collaboration on future projects and programs easier. The close, cooperative working relationship
which our two agencies have forged in the past has been a mutual benefit, not only to the agencies,
but to the entire community of Lake Oswego. While each agency plays a distinct role, we have a
primary mission to provide the best possible programs and services to the Lake Oswego
community. In these increasingly challenging times, accomplishing this mission will require our
two agencies to further develop and extend our partnership.
Toward that goal, the City Council of the City of Lake Oswego and the Board of Directors of the
Lake Oswego School District adopts this Statement of Policy:
• Both agencies will work cooperatively to develop a new Master Agreement which will be of
benefit to the entire community of Lake Oswego.
• Both agencies will work cooperatively on projects and programs where mutual benefits and
improved efficiencies and economies may be derived and/or where new opportunities can be
created for the benefit of both.
• Both agencies will continue to seek creative and innovative approaches to providing programs
and services.
• Both agencies will seek to decrease those program offerings which may be in competition with
each other, instead, specifying areas where each organization will play a primary role.
• Both agencies will continue to look for ways to develop complementary strengths.
• Both agencies will increase collaboration, sharing resources and working together in the joint
organization and operation of some management practices, services,and programs.
CORRFCTION
11-ITS DOCUMENT
HAS BEEN REPHOTOGRAPHED
TO ASSURE LEGIBILITY
.,...m. +
TO: Lake Oswego School Board January 12, 2000
FROM: Bill Korach, Superintendent
RE: Joint meeting with the City Council
During the process of determining the facilities improvements to be included in the Lake Oswego
School District's$85 million bond, the school district identified several different areas which
provided opportunities for school district—city partnership and collaboration. I)wring the bond
campaign, the school district repeatedly referred to the partnership possibilities with the city in
the following areas:
1. Research library.
The school district envisions the development of a high school research library, including
a concentration of computers with Internet access combined with the district's library
automation system. This new library could provide the city with a desirable joint use
opportunity whereby some of the city's library resources could be moved to a Lake
Oswego High School site. The library could be open to the community in the evening, on
weekends, and perhaps during some days while school is in session, and be staffed jointly
by the city and the school district. The advantage to the school district would be having
the library open for student and staff access over a greater period of time. The seeming
advantage to the city might be the opportunity to move some of the city's current library
resources to the Lake Oswego High School library site, thereby freeing space at the city's
library. The school district has never viewed this partnership opportunity as a means of
resolving city issues about the location or capacity of the city library. it does, however,
appear to be an opportunity for the school district and the city to partner in a way that
could provide additional options with library services for both the school district and the
city. One critical issue for the school district is that a library partnership would have to
be determined at the beginning of the district's Lake Oswego High School design
process. If the school district is going to build a library for student, staff, and community
use, it will need to be situated such that access is available without the entire high school
facility being open to the public.
2. Additional gymnasiums.
The school district's facilities improvement bond will allow the district to build an
additional large competition gymnasium at each of the district's two high schools. This
facility will be large enough to hold graduations on site at both schools, to provide for the
seating of the entire student body,and to provide the school with an outstanding facility
for indoor athletic contests. The school district facilities bond will also provide for the
addition of a second gymnasium at each of the district's two junior high schools. During
the facilities bond campaign, the school district stressed the importance of indoor athletic
facilities to the district's programs as well as to the city's recreation programs. Clearly
this is an area in which the school district and the city have maintained a longstanding
partnership for the benefit of the district and the community. Questions that will need to
he addressed will be the weekend and evening supervision of these facilities when they
are being used by the community as well as the custodial services necessary to clean up
after activities and athletic contests. This is an area that is not well defined in our current
situation, and the supervision and maintenance issues will be greatly enlarged with the
addition of four new gymnasiums.
3. Public meeting rooms.
During the facilities bond campaign the district stressed its intention to provide some
public meeting rooms that could be used by the school district as well as by the
community. The construction of a new, adequately sized School Board meeting room is
slated for the district office. This room will be built to hold large meetings of the School
Board as well as school district staff development activities, but is also envisioned to be
constructed such that it could be available to the community for meetings when it is not
in use by the district. It will be a self-contained meeting room, with restrooms,that can
be sectioned off from the rest of the central school district offices.
If the school district and the city decide to partner on a research library at Lake Oswego
High School, it would also be possible to site a community meeting room as part of the
library complex. Another room that has potential for consideration as a community
meeting room is the current little theater adjacent to the district swimming pool. If the
district builds an auditorium as well as a small theater and classroom combination facility
in the new main building, the current little theater could be remodeled to serve as a large
classroom as well as evening meeting site.
4. Auditoriums.
The school district's facilities bond also provides for the construction of a large auditorium
at each of the district's two high schools. The size of these auditoriums has not yet been
determined by the School Board, but would likely range from a 700 person capacity up to
a 1200 person capacity. To seat the entire student body at either high school will require
approximately 1200 seats. Because the competition gymnasiums will be large enough to
seat the student body, the School Board will need to determine whether the auditorium also
needs to be that large given the stage and acoustical requirements of the district's drama,
vocal music, band, and orchestra programs. Lakeridge High School has had an inadequate
auditorium since the school was built, and Lake Oswego High School has never had an
auditorium. Both of these facilities would also provide opportunities for community use.
5. District swimming pool.
The school district bond has approximately $364,000 slated for improvement at the district
swimming pool. The Lake Oswego School Board determined that if a new pool was to be
considered it would have to be a joint undertaking of the school district, the city of Lake
Oswego, and the Lake Oswego community. The pool has long been a very limited facility
and has suffered from the district's approach to only essential maintenance,just like the
rest of the district's facilities have over the last ten years. What interest or opportunities
that may exist for a partnership between the school district and the city involving the
district swimming pool are not clear at this time.
The school district operates two swim facilities that are used by the Lake Oswego
community. Both the district swimming pool and the Lake Grove Swim Park arc managed
by the school district for community use. Even during difficult economic times, it has
been imperative that the school district maintain the swimming pool because of the
district's swimming and water polo programs. The district pool also serves the swim
club's efforts to provide youth sports opportunities in addition to the district's swim
program.
414,
6. Athletic fields.
The district did not put athletic field renovation in the facilities improvement bond, but did
include a stadium facility and seating upgrade at Lake Oswego High School as well as
athletic seating at the Lakeridge synthetic field. The school district and the city have
continued the joint use agreement allowing for the sharing of school district facilities with
the community through the city's parks and recreation program. Now that the city bond
has provided the synthetic fields at each of the two high schools, those fields are now
available for athletic competitions and practices throughout the entire year. This has
created a situation which did not exist previous to the city's field improvement bond. In
the past the city did not schedule the high school field facilities because they were always
in use for high schools programs or they were not being used to allow the field to recover
before the next heavy use season.
Now issues such as supervision and oversight of the joint use of school district facilities
like the public address system or the score board controls need to be discussed. The school
district and the city also need to talk about the responsibility for the maintenance and
cleanup of the stadium after a weekend of use by the community. For example, in the fall
the district's custodial staff cleans the stadium after a Friday night football game, and a
typical Saturday may have several youth football games followed by adult and club soccer
all day Sunday. This typical scenario requires the school district to clean the stadium
again after the weekend, which puts a great deal of stress on the district's custodial
resources.
Last spring the School Board and the City Council tabled their discussion of an approach
to providing the resources that will he necessary to replace the artificial surfaces when they
reach the end of their useful life. The discussion last spring ranged from charging groups
for using the artificial surfaces to placing a facilities bond before the community when the
fields need to be replaced. There are several issues associated with charging fees to those
within and outside the community who would like to use the district's fields.
7. Sprinkler retrofit.
City Manager Doug Schmitz has initiated some discussion about retrofitting district school
buildings with sprinkler systems to improve the fire safety conditions of the schools. This
kind of retrofitting is, of course, very costly. The city manager has some ideas which may
benefit both the school district and the city that will be shared at the joint meeting.
Lake Oswego School District I I'<ilicy No. 1520
Adopted October 2, 1995
Reviewed Aciril 19, 1999
DISTRICT/CITY OF LAKE OSWEGO STATEMENT OF POLICY
The City of Lake Oswego and the Lake Oswego School District recognize the importance of a
mutually beneficial partnership. Each agency has its own distinct competencies which will make
collaboration on future projects and programs easier. The close, cooperative working relationship
which our two agencies have forged in the past has been a mutual benefit, not only to the agencies,
but to the entire community of Lake Oswego. While each agency plays a distinct role, we have a
primary mission to provide the best possible programs and services to the Lake Oswego
community. In these increasingly challenging times, accomplishing this mission will require our
two agencies to further develop and extend our partnership.
Toward that goal, the City Council of the City of Lake Oswego and the Board of Directors of the
Lake Oswego School District adopts this Statement of Policy:
• Both agencies will work cooperatively to develop a new Master Agreement which will be of
benefit to the entire community of Lake Oswego.
• Both agencies will work cooperatively on projects and programs where mutual benefits and
improved efficiencies and economies may be derived and/or where new opportunities can be
created for the benefit of both.
• Both agencies will continue to seek creative and innovative approaches to providing programs
and services.
• Both agencies will seek to decrease those program offerings which may be in competition with
each other, instead, specifying areas where each organization will play a primary role.
• Both agencies will continue to look for ways to develop complementary strengths.
• Both agencies will increase collaboration, sharing resources and working together in the joint
organization and operation of some management practices, services, and programs.
1/12/01
Bond Measure Update
Completed Projects
Budget Actual/estimate over/under
::—.sects completed through Winter 00-01 3,773,000 4,186,000 413,000
Oswego Junior High 938,000 2,100,000 ' 1,162,000
subtotal of balance 1,575,000
Estimate is for artificial turf fields at Lake Oswego Junior High. If decision was to not truf new girls
s`.oftball field, cost would be approximately $560,000 less.
Other Bond Measure Projects, 2001 -2003
Lakeridge 360,000
George Rogers Park 318,000
East Waluga 381,000
Oak Creek 132,000
Forest Hills 132,000
Lake Grove 132,000
Palisades 102,000
Westridge 252,000
Rivergrove 228 000
total 2,037,000
Other Park Projects in the 1999-2004 CIP"
2001-02 2002-03 2003-04 total
'.Minor park improvements 25,000 25,000 40,000 90,000
1.Aillennium Plaza Park 305,000 305,000
"Chart only shows Park Fund resources