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Agenda Packet - 2002-12-03 AM
``1.4 0t LAKE os,p, A8.‘‘, CITY COUNCIL iii SPECIAL MORNING MEETING WTuesday, December 3, 2002 v'-"' 7:30 a.m. °Amos Council Chambers City Hall City Councilors 380 A Avenue Judie Hammerstad, Mayor AGENDA Ellie McPeak, Council President Jack Hoffman Karl Rohde Also published on the interact at: ci.oswego.or.us Bill Schoen Contact: Robyn Christie,City Recorder Gay Graham E-Mail: public_affairs@ci.oswego.or.us John Turchi Phone: (503)675-3984 This meeting is in a handicapped accessible location. For any special accommodations, please contact Public Affairs, (503) 635-0236,48 hours before the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. REVIEW EVENING AGENDA 4. REVIEW FUTURE AGENDA ITEMS 5. OTHER BUSINESS 5.1 Status of Field Fee Discussions 1 5.2 Community Survey Update 11 5.3 Stafford/Rosemont Road Interchange 21 5.4 Charter Officer Evaluation Forms 25 6. EXEC!.I'I'I VE SESSION Pursuant to ORS 192.660(1), if needed 7. RETURN TO OPEN SESSION 8. ADJOURNMENT City Council Morning Meeting Page December 3, 2002 i r CITY COUNCIL/LORA TENTATIVE SCHEDULE ROLLING UPDATE DATE MORNING MEETINGS EVENING MEETINGS —7:30 a.m. —6:00 p.m. Tuesday, Special Meeting December 10 5 p.m. Joint Meeting with the Lake Oswego School Board 6:30 p.m. Joint meeting with the Tree Code Task Force,NRAB, Community Forestry Commission • Tree Code Task Force Report Thursday, Interviews for CFC, 4:30 p.m. December 12 Monday, Special Meeting 4:30 P.M. December 16 • Charter Officer Evaluations -City Attorney 4:30 p.m. -City Manager 5 p.m. -Municipal Judge 6 p.m. Tuesday, Agenda Review Special Meeting 5 p.m. December 17 Future Agenda Schedule • Sen-elect Devlin and Rep-elect Macpherson • HRAB Regular Session 6 p.m. recommendation for • Lake Oswego Asset Builders Coalition the Trueblood House • Distinguished Service Award, Dave Powers, DRC • Street Utility Fee • IGA with Milwaukie for Dispatch Services • Skatepark grant • Amendment to the ACC fiscal year 2002-03 contract with Clackamas County Social Services Division(Res. 02-78) • Lifesaver CPR Awards • Bond sale & refunding authorization for Council approval (Res. 02-82) • Garage Sale Ordinance (Ord. 2343) • Amending LOC Chapter 12 - qualifications for HRAB (Ord. 2344) • Adopting Public Functions Zone(Ord. 2334/LU 02-0042-1491) • Adopting building height in Lakewood and CC/N. Shore neighborhoods (Ord. 2332/LU 02-0038- 1492) Public Hearings • Master Fee Resolution(Res. 02-63) • Supplemental Budget (Res. 02-84) Tuesday, No meeting scheduled December 24 Tuesday, No meeting scheduled December 31 Tuesday, Agenda Review Regular Session January 7 Future Agenda Schedule • Oath of Office for new/reelected Councilors • Lake Grove Charette Public Hearings Thursday, Annual nnual Dinner with Board Chairs January 9 6:30 p.m. Oswego Lake Country Club BOLD ITEMS—New issues added to schedule Items known as of 11/27/02 N:\Agendas\Agendaforms\Schedule.doc CITY COUNCIL/LORA TENTATIVE SCHEDULE ROLLING UPDATE Tuesday, Special Meeting January 14 • Transportation Issues (5:30-7:00) • Appeal of DRC decision for 15393 Diamond Head Rd. (LU 01-0047/AP 02-09) (7:00) Friday, City Council Retreat January 17 US Bank Community Room Saturday, City Council Retreat January 18 US Bank Community Room Tuesday, Agenda Review Regular Session January 21 Future Agenda Schedule • Public Hearings • Floodplain Standards(LU 00-0024) • Vacate public turnaround easement in the plat of Leslie Commons (Ord. 2342) Tuesday, No meeting scheduled January 28 AWAITING MEETING DATE NO SPECIFIC DATE AT THIS TIME STATUS • Joint Meeting with School Board Quarterly • Council goal update Monthly • Willamette River Greenway Text Amendment No specific date at this time • Infill Development (LU 02-0018) January 21, and February 4, 2003 • Lake Grove Town Center Plan Spring 2003 • Sustainability Public Forum No specific date at this time FUTURE STUDY SESSIONS • LORA • East End Plan Adoption Fall 2002 • Randy Gragg December 2002 WRITTEN REPORTS • Natural Resources • Youth Activities • Review of the new right-of-way sign ordinance BOLD ITEMS—New issues added to schedule Items known as of 11/27/02 N:\Agendas\Agendaforms\Scheduie.doc 5. 1 Mil CITY OF LAKE OSWEGO 12.105/P2 AGENDA REPORT SUMMARY MEETING DATE: December 3, 2002 SUBJECT: Status of Field Fee Discussions RECOMMENDED MOTION: No motion necessary. EST. FISCAL ATTACHMENTS: NOTICED (Date): IMPACT: • Schmitz memo of 11/26/02 Ordinance No.: • Jordan/Gilmer STAFF COST: $ memo of 11/25/02 Resolution No.: BUDGETED: Y N Previous Council Consideration: FUNDING SOURCE: DEPT. DIRECTOR ASST. CITY MANAGER CITY IMAGER Aid v. v2 Date Date Date • 1 y O,SAKE ps wfCO City Manager's Office OREGON Council Report TO: Judie Hammerstad, Mayor Lake Oswego City Council FROM: Douglas J. Schmitz, City Manager SUBJECT: Field Fees Guidance DATE: November 26,2002 During Citizens Budget Committee meetings last spring, representatives of the Lake Oswego Soccer Club requested that the City spend additional funds on enhancing the maintenance of City and School District athletic fields. However, the City is facing significant financial issues in the next few years and has been looking to increase user fees to offset some of these expenses. To assist in resolving the issue of continuing maintenance of athletic fields, a group of stakeholders and staff have been meeting over the last several weeks. The attached memorandum provides an update on those discussions and requests Council guidance on the level of the City's future commitment to maintaining these fields. After reviewing our budget projections, I believe the City can commit to maintaining its current level of athletic field maintenance through next fiscal year. Provided that our financial assumptions prove accurate, we may be able to commit to the current level for FY 2004-05 also. However, considering that we believe the City's property tax funds will be operating at a deficit of$1.8 million by FY 2005-06, I would hesitate to commit the City to stable funding for this activity beyond FY 2004-05. Unless there is an immediate and drastic change to our financial projections, I certainly don't believe we can commit to enhancing the current level of maintenance. Please let me know if you have any questions. Attachment J 01 SAKE os,v_ Finance Department 01014710 OREGON Council Report TO: Douglas J. Schmitz, City Manager FROM: Chris Jordan, Assistant City Manager Kim Gilmer, Parks and Recreation Director SUBJECT: Status of Field Fee Discussions DATE: November 25, 2002 The Master Fee Resolution is expected to be forwarded for Council consideration at its December 17 meeting. In anticipation of that, staff has been meeting with representatives of the Team Sports Advisory Committee (TSAC) and the Parks and Recreation Advisory Board (PRAB) in an effort to propose field use fees that will be acceptable to both the City and the youth sports organizations. Before those discussions can continue, staff requests Council guidance regarding the City's commitment to continuing maintenance of the fields. Background The FY 2002-03 Budget includes $1,739,000 for parks maintenance. Of that, $450,000 is expected to be used to maintain athletic fields located at City parks and school locations. This represents an increase of 94% in the past five years. The revenue sources identified in the FY 2002-03 Budget for this maintenance are: Team Sports fees $ 44,100 Adult field use fees 8,300 Property taxes 397,600 Currently, youth leagues are charged $7 per resident participant and $14 per non-resident. Adult leagues are charged $12 to$15 per participant. The School District and Community Schools are not charged. " • The fields are used by the School District, City Parks and Recreation Department, Community Schools, youth sports groups and camps. According to records kept by the Parks and Recreation Department these groups totaled 8,800 participants in 2002. Exhibit A is the breakdown of uses by organization. The cost of maintaining athletic fields is approximately $12,600/acre. The cost of maintaining developed parkland is approximately $4,200/acre. Based on current projections, the City's property tax supported funds' expenditures will exceed revenues by approximately $1 million in FY 2003-04. Status of Fee Discussions Here is a synopsis of discussion to date with the user groups: 1. The team sports representatives have indicated a willingness to pay an increased user fee - perhaps as much as$10 more per participant. 2. These representatives would like more control over how City spends the user fees. 3. To accomplish number 2, they are willing to form a non-profit organization to collect and distribute the user fees above that amount already received by the City ($44,000 this year). 4. It has been suggested that this non-profit organization could be the first subcommittee of a Lake Oswego Parks Foundation that would take an interest in and support city parks and recreation activities. However, prior to supporting an increased fee, the TSAC representatives have requested a commitment from the City regarding the City's continuing level of athletic field maintenance. Staff believes that this group wants a commitment that the City will continue to maintain fields at the current level, as a minimum, which includes tasks currently performed, such as mowing, fertilizing, and aerating. It is possible that TSAC representatives will not support an increased fee unless the City enhances its current maintenance practices by resuming a top dressing program that was curtailed several years ago as a part of a cost saving strategy. To add this to the current maintenance program would cost approximately $50,000 annually. A recent study indicates that the City should also be performing certain maintenance activities designed to improve drainage and playability at all its fields. To accomplish this on City maintained fields would add another$36,271 to the cost of maintaining fields in FY 2003-04, and $90,329 in FY 2004-05. TSAC is proposing that additional user fees collected would go towards covering the cost of this enhanced maintenance. 6 Ammilemilmommonommommul TSAC has also suggested that the City approach the School District and request that students participating in athletics also be charged the field use fee. Conclusion Staff is requesting guidance from the Council regarding its commitment to the level of athletic field maintenance in the future so that staff can report back to the TSAC and PRAB representatives. Attachment zooz User Group Numbers Use of Outdoor Athletic Fields Organization User Group # of teams/events # of participants LO School District Football Program 6 zoo Soccer Program 12 18o Baseball Program 6 110 Softball Program School 6 90 Softball Program ASA 4 6o Wal.Jr. High Track Programs 1 140 Wal.Jr High Cross Country Program 1 30 Community Schools Lacrosse Program LO & LR Boys 4 132 Lacrosse Program LO & LR Girls 4 98 Lacrosse Program Jr. High Boys 83 Sponsored Camps Ciochina 1 50 Sponsored Camps Willamette/Logan 2 100 City of Lake Oswego Adult Coed Spring Soccer 12 18o Adult Coed Fall Soccer 14 210 Adult Coed Softball 40 600 Adult Men's Softball 16 250 High School Coed Softball 6 90 Sponsored Camps 15 56o Organization User Group # of teams/events # of participants Independent Camps Cascade Soccer Camp 1 50 LO Lacrosse Camp 1 75 Community Providers LO Soccer Club Rec/Classic 2,599 LOSC Sponsored Camps 7 350 LO Youth Football 11 263 LR Youth Football 7 149 LO Spring Little league 509 LO Fall Little League 4 59 Waluga Spring Little League 702 Waluga Fall Little League 5 68 LO Jr. Baseball Spring 4 51 LO Jr. Baseball Fall 5 71 Lkr.Jr. Baseball Spring 5 58 Lkr.Jr. Baseball Fall 4 48 Babe Ruth BB Spring 4 59 Babe Ruth BB Fall z 33 Westside Christian HS Soccer z 50 Westside Christian HS BB 1 17 Westside Christian HS SB 1 17 Community Tourneys Nike Cup WLL 9-10 Honors Tourney 1 zoo LOLL All Star Tournament 1 zoo Total Users 8,791 P/gary/ts/field numbers t. C CITY OF LAKE OSWEGO 5.2 AM AGENDA REPORT SUMMARY 12/03/02 MEETING DATE: December 3, 2002 SUBJECT: Community Survey Update RECOMMENDED MOTION: See Attached Report. --------- EST. FISCAL ATTACHMENTS: ' NOTICED (Date): IMPACT: • Schmitz memo of 27 Est. $20,000 November 2002 • Page 5-8 of Draft Survey STAFF COST: $ Ordinance no.: BUDGETED: Y x N Resolution no.: FUNDING SOURCE: Previous Council General Fund I consideration: 18 June 2002; 5 November, 2002 CITY M'NAGER 71 NoV. 02. ii 0 LAKE 04v 11i0<' CITY MANAGER'S OFFICE li Y--�.- MEMORANDUM OREGON TO: Judie Hammerstad, Mayor Members of the City Council FROM: Douglas J. Schmitz,City Manager SUBJECT: Citizen Survey -- 2003 DATE: 26 November 2002 BACKGROUND The Council previously met with Martha Delong, of Campbell Delong Resources, Inc., on 18 June and on 5 November regarding the 2003 community survey. At the most recent meeting, Council discussed the "heart" of the questions for the survey. (The "heart" excludes the introductory screening, satisfaction with services, communicating with citizens, and demographic questions.) The "heart" are those questions dealing with local issues and matters of policy significance. Upon review of the "heart" (referred to in the survey on pages 5-8 as the "Future Needs," "Public Transit," "Growth," "Future Services," and "Other Issues"), I became concerned about some of the questions, their placement in the questionnaire, and the message being conveyed if the survey proceeded as the draft has been submitted. A copy of pages 5-8 is attached. "Future Needs" Section My concern is the emphasis on a community/recreation center. I think these questions give the impression that a community/recreation center is more important than a library, even though Council has heard much more comment over the years on the need for a new library. With the emphasis on the recreation center in this section, the library appears to take on a "secondary" status. 13 MEMORANDUM: Citizen Survey-2003 Page 2 26 November 2002 In addition, there are three questions on a recreation center; there is only one on a joint library; there are no questions concerning a new library. I think we run the risk of getting the Library Advisory Board quite upset due to the number of questions on a recreation center, the apparent diminishment of our interest in a library and the lack of a question(s) concerning a new library. "Public Transit" Section No comments • "Growth" Section This question is to be developed after Metro makes its decision on the Urban Growth Boundary "Future Services" Section Is this series of questions of much value without a specific dollar amount identified, or which services might be reduced? "Other Issues" Section What do we hope to learn from these questions? The preservation of trees issue is far too complex to be watered down to 21 words. In regard to question 16 (b), is the Council likely to change your beliefs, vision, ideas, and the foundations of philosophy if the majority of the respondents answer to the "strongly disagree" or "somewhat disagree" categories? Is this a useful question? Are there other matters to develop questions around for this section? Do we want to ask the school district if it has questions? COMMENTARY After reviewing the "heart" questions, I stepped back to consider why the formulation of the questions for the 2003 survey has been more difficult than in previous years. My personal conclusion is that there are not significant issues that the community is grappling with, or matters are not"ripe" for the formulation, or asking of the questions, or it is evident that we do not have the financial resources to carry forth with new projects and programs. / MEMORANDUM: Citizen Survey-2003 Page 3 26 November 2002 In previous surveys, the "heart" questions have involved redevelopment, new public facilities (library), or finances (street maintenance). Redevelopment is underway; we do not have a site or financing for a new library; Council had made its preliminary policy decision on funding for street maintenance. We either have to come up with some "meatier" questions for the mid-section of the survey, or only ask the front-end questions on services and the back-end questions on demographics; or postpone doing the survey. Attachment . . � DRAFT FUTURE NEEDS 1 Now I have a series of questions that relate to a variety of issues currently facing the City of Lake Oswego. 8. First, there has been discussion of the City building a multi-use community and recreation center. In general, how supportive are you of the City of Lake Oswego building this type of center? Would you say you are very supportive, somewhat supportive, or not supportive at all of the City building a new multi-use community/recreation center within the next 5 to 10 years? Not supportive 1 SKIP TO Q10 Somewhat supportive 2 Very supportive 3 DO NOT READ: Don't know 9 9a. ASK ONLY IF SOMEWHAT OR VERY SUPPORTIVE OR DON'T KNOW IN Q8: Before proceeding with a community/recreation center, the City needs to know what type of facilities residents want included in this type of building. I am going to read you a list of types of facilities or services that could be included. Please rate how likely you or others in your household are to use each one. Use a "1" to "5" scale where a"1" is very unlikely, you would seldom if ever use this type of facility,and a"5" is very likely,you would use this type of facility on a regular basis. Let's start with... Very Very unlikely likely Gymnasium/ basketball courts 1 2 3 4 5 DK Weight room/ fitness equipment 1 2 3 4 5 DK Family/leisure pool with water slides 1 2 3 4 5 DK Lap pool 1 2 3 4 5 DK Indoor tennis courts 1 2 3 4 5 DK Game room with pool table, ping pong, foosball, etc. 1 2 3 4 5 DK Exercise/dance studio 1 2 3 4 5 DK Classrooms for crafts& special-interest courses 1 2 3 4 5 DK Childcare facilities 1 2 3 4 5 DK 2003 Lake Oswego Community Survey v4_0-DRAFT 5 02002 Campbell DeLong Resources,Inc ., 17 AMMOMMIONIMMU DRAFT 9b. Funds for building a community/recreation center have to be raised through the passage of a bond measure. This would likely result in an increase of your property taxes. How much of an increase in your property taxes per year would you find acceptable if the revenue is used solely to build a new community/recreation center? $ per-year increase in property tax 10. The City is considering options for expanding its library services. One option that has been suggested is a joint library facility with the Lake Oswego School District. The library would be located at Lake Oswego High School so it could be used by the High School. When school is not in session — after school, weekends, and summers — the library would be open to the community. How likely would you be to use a library located at Lake Oswego High School? Use a "1" to "5" scale where a "1" is very unlikely, you would seldom if ever use a library at this location, and a "5" is very likely, you would use a library located at Lake Oswego High school on a regular basis. Very Very unlikely likely Joint library 1 2 3 4 5 DK PUBLIC TRANSIT Now I have some questions about your use of public transportation. 11. How often do you personally ride public transit? READ LIST IN ORDER Daily 1 At least once a week 2 At least once a month 3 Seldom or never 4 DO NOT READ: Don't know 9 12. Which, if any,of the following do you think would lead you to increase how much you use public transportation? READ LIST. RANDOMIZE More bus shelters 1 More frequent buses during rush hour 2 More frequent buses during the day 3 More frequent buses in the evening hours 4 Light rail between downtown Lake Oswego and downtown Portland 5 Other,SPECIFY None 9 2003 Lake Oswego Community Survey v4_0-DRAFT 6 02002 Campbell DeLong Resources,Inc 18 DRAFT 13a.There has been discussion of implementing a streetcar system between Lake Oswego and Portland. The streetcar would use the current trolley line that runs from Lake Oswego to downtown Portland and would connect with the Portland streetcar system. How supportive are you of the implementation of a streetcar system between Lake Oswego and Portland? Would you say you are very supportive, somewhat supportive, or not supportive at all of a streetcar system between Lake Oswego and Portland? Not supportive 1 Somewhat supportive 2 Very supportive 3 DO NOT READ: Don't know 9 13b.How often do you believe you personally would use a streetcar between Lake Oswego and Portland? Would you use it. . . READ LIST IN ORDER. Daily 1 At least once a week 2 At least once a month 3 Seldom or never 4 Do NOT READ: Don't know 9 GROWTH Question on growth to be added based on outcome of Metro's boundary discussions. 2003 Lake Oswego Community Survey v4_0-DRAFT 7 ©21X12 Campbell DeLong Resources,Inc 19 bkAtit FUTURE SERVICES 15. To date, the City of Lake Oswego has been able,with minor exceptions, to maintain current service levels for police, fire, library, parks and recreation, and other services. Based on some projections, however, maintaining current services without raising the property tax rate may not be possible in the future. In general, which of the following approaches do you believe the City should take? READ LIST IN ORDER. Substantially reduce both the tax rate&the level of services the City provides 1 Maintain the tax rate&reduce the level of services to meet available funds 2 Increase the tax rate just enough to maintain the current level of services 3 Increase the tax rate in order to improve the current level of service 4 Do NOT READ: Other,specify _ DO NOT READ: Don't know 9 OTHER ISSUES 16. Now I am going to read you a series of statements. After each, please tell me whether you agree or disagree with the statement. RANDOMIZE ORDER. READ EACH STATEMENT. AS APPROPRIATE ASK: Would you say you agree or disagree that (STATEMENT)? Do you agree(disagree) with it somewhat,or strongly? Disagree Agree Stg. SW SW Stg. DK a. Preserving the larger,older trees around Lake Oswego is important to preserving the character&quality of life in Lake Oswego 1 2 3 4 9 b. Overall, I approve of the current course the City Council is setting for the City 1 2 3 4 9 2003 Lake Oswego Community Survey v4_0-DRAFT 8 ©2002 Campbell DeLong Resources,Inc (r 0 CITY OF LAKE OSWEGO 5.3 AM AGENDA REPORT SUMMARY I'`'0' °`' MEETING DATE: December 3, 2002 SUBJECT: Stafford Road and Rosemont Road Update on the Clackamas County Intersection Project RECOMMENDED MOTION: None, for discussion only EST. FISCAL ATTACHMENTS: 'NOTICED (Date): IMPACT: • Schmitz memo of 26 November STAFF COST: $ Ordinance no.: BUDGETED: Y N Resolution no.: FUNDING SOURCE: Previous Council consideration: CITY IINAGER signoff/date ``1+p{TARE pswfC .r CITY MANAGER'S OFFICE MEMORANDUM OREGO$ TO: Judie Hammerstad, Mayor Members of the City Council FROM: Douglas J. Schmitz, City Manager SUBJECT: Stafford Road and Rosemont Road DATE: 26 November 2002 BACKGROUND Clackamas County is considering the construction of traffic roundabouts at Borland and Stafford Roads and at Rosemont and Stafford Roads. A meeting is scheduled for Tuesday, 26 November, for a discussion amongst traffic engineers of the Rosemont-Stafford proposal. Tom Tushner,Traffic Engineer, will be in attendance at that meeting and will present information to the Council on Tuesday morning, 3 December. (Mr. Tushner will be attending the meeting on Tuesday, 26 November. Due to the printing schedule for the Council packet and the timing of the meeting, information received at the meeting cannot be placed in the packet.) The purpose of placing this on the agenda next Tuesday morning is to provide the Council with information regarding the County's decision-making process and to receive Council policy guidance on the proposal. 3 S 3AM { 1OF LAKE Osg, 1801‘ Community Development Department Engineering Division .111 Memorandum ��OREGON TO: Douglas J. Schmitz, City Manager FROM: Tom Tushner, Assistant City Engineer RE: Stafford Road and Rosemont Road Intersection Clackamas County HEP (Hazard Elimination Program) project DATE: December 2, 2002 On November 26, 2002 I was invited to attend a meeting with Clackamas County's engineering staff to discuss their HEP project at the Stafford Road and Rosemont Road intersection. The following is a summary of that meeting along with some background on this project. Background This intersection first came to my attention in July of 2000 when it was suggested by a County Commissioner that an "All-Way Stop" be installed at this intersection. At an August 9, 2000 Clackamas County Board of Commissioner's study session this issue was discussed. The pursuit of the "All-Way Stop" was dropped after Lake Oswego's City Council sent a letter on October 9, 2000 requesting that the decision be shelved until funds could be found to construct the improvements in the County's Capital Improvement Program(CIP). The County's CIP showed a $1.5 million dollar project. The project was envisioned as an intersection improvement that included turn lanes and a signal. In August of 2001 I received a copy of an ODOT prospectus for the intersection as a part of a Hazard Elimination Program (HEP) project from the County. The County, in working with ODOT, had secured a grant for$500,000 (the maximum allowed under the HEP program) to address the safety issues at the intersection. I sent the County comments on the prospectus. The project at that time was for a signal and addition of turn lane improvements. In March of 2002 the City began work on the 2002 Street of Dreams. The County was contacted regarding impacts to its road system in general and specifically regarding this intersection. The County did not request that conditions be levied on Atherton Heights to improve the intersection, but the County did ask that Atherton Heights provide flaggers at the intersection for the duration of the Street of Dreams. Douglas J. Schmitz,City Manager December 2, 2002 Page 2 of 3 Stafford Road and Rosemont Road Intersection Clackamas County HEP (Hazard Elimination Program) project In July of 2002 I inquired as to the project status and at that time, the County stated it thought that an optimistic project schedule was for the improvements to be constructed in the summer of 2003. More realistically it was anticipated that the project would occur in summer of 2004. A meeting was set up with County staff in July, but the County because of some undefined issues that arose surrounding the project canceled the meeting. At an October 3, 2002 Intelligent Transportation Systems (ITS) meeting with the County I inquired as to the project status. I was informed that the County was looking at a roundabout for this intersection. I requested a copy of their feasibility study. On October 28, 2002 I sent comments to the County (copy attached) regarding the roundabout feasibility report. On November 22, 2002 I was contacted by County staff and asked to attend a meeting regarding the public involvement on this project. The County stated that it had deliberated internally and decided to do a roundabout and wanted to know what needed to be done as far as public involvement was concerned. November 26,2002 Meeting Summary On November 26, 2002 I attended a meeting with the County's staff regarding the HEP project. I was the only non-County person at the meeting. I had requested that County staff invite West Linn representatives but none were present. The County's staff at the meeting was all project management and engineering representatives. Issues discussed: 1) Project- County presented its latest concept for the project, which is to build a single lane roundabout with the HEP funds. A discussion ensued about how that decision was made. County related that the roundabout was safer, cheaper, required less right- of-way (overall) and was more efficient from a traffic operations perspective. We discussed some design options, I asked them for an analysis of project alternatives to address issues such as; added capacity,cost, right-of-way impacts, and safety. 2) Schedule- County presented a schedule. The County stated that in order to secure the funding for this project it needed to start survey work for this project within the next couple of weeks. Project funds need to be obligated by September of 2003. I asked them to investigate the repercussions of not meeting the September 2003 deadline for obligation of the funds. A couple of key dates; Plans Specifications & Estimate to Douglas J. Schmitz, City Manager December 2, 2002 Page 3 of 3 Stafford Road and Rosemont Road Intersection Clackamas County HEP (Hazard Elimination Program) project ODOT by April 28, 2003, bid opening August 28, 2003 and obligation of funds by September of 2003. 3) Public Involvement- The County had a rough outline for what it thought the public involvement process should be. A long discussion ensued of what the process should/was required to be. I related to the County what Lake Oswego's normal public process would be for a project: three public meetings, followed by a presentation to TAB and finally a presentation to City Council. 4) Funding- The County's CIP currently shows this to be a $1.5 million dollar project. The County's estimate for a roundabout is at$750,000. They have projected $500,000 from the HEP fund. I reminded them of the IGA that was supposed to entered into with West Linn as a result of the Tanner Basin development whereby the development was obligated to contribute, based upon their impact (documentation shows that 12.4%), to the intersection. This should generate a contribution of approximately $90,000, leaving a project shortfall of$160,000. I asked how the County intended to fund the remainder of the project. The staff was not clear as to where the funds would come from, but eluded that Gas Tax or Road Fund dollars would be allocated to help meet the shortfall. The discussion then shifted to Lake Oswego's contribution. The County would like to see Lake Oswego do some or all of the following: Landscaping - pay for and maintain the landscaping for this project; Match Contribution - contribute a "share" of the match for this safety related project; and finally Right-of-Way - since two of the four corners are owned by Lake Oswego, the County would like to see the City contribute the right-of-way to the project. At meetings end I related to the County's staff that I would like to see them follow up on the comparative analysis for the project alternatives and provide me with ODOT's response to not meeting the September of 2003 deadline. They requested that I get back to them with a response as to what the City would require for the public involvement process for this project. I asked that they provide me with a written request and related to them that the requirements would probably differ based upon some of the above issues such as funding and right-of-way requirements. c: Joel Komarek, City Engineer Stephan Lashbrook, Community Development Director Attachment: October 28, 2002 e-mail Tom Tushner to Clackamas County il:\7Y)m_T\lurlsdiclions\Clot$,,n, County\'Mallard-Rom.monl mono 1 1.25.07 I XX' Tushner, Tom From: Tushner, Tom Sent: Monday, October 28, 2002 11:02 AM To: Chris Christofferson (E-mail) Cc: Komarek, Joel; Schmitz, Doug; Thomas, Joshua CO Subject: Stafford/Rosemont Roundabout Feasibility Study Chris (� I finally got around to reviewing Kittelson's October 1, 2002 DRAFT Technical Memorandum for the Stafford/Rosemont Roundabout Feasibility Study. I would offer the following comments for your consideration: 1) Bikes - It should be noted that both Stafford and Rosemont are shown as bike facilities on the City's TSP. 2) Stafford Road Ultimate Number of Lanes -Kittelson shows that a five-lane section is necessary on Stafford Road. I realize that there has been an on-going discrepancy between the City and the County's TSP's for Stafford Road, but I am wondering if the added lane is driven by the link or node capacity. Did this report take into account any potential changes that might occur as a result of the plans for the Stafford/Borland intersection? 3)Comparative Analysis - The Project Prospectus submitted to ODOT for a signal reflected a three lane section was adequate for this intersection. Was there a comparative analysis done of a signal versus a roundabout. While I like the idea of a roundabout because of the potential advantages of roundabouts, a comparative analysis would be the best way to provide the information upon which to base this decision. Things that I think should be included in the comparative analysis are: Cost, Right-of-way, impact to bike and ped, capacity, operations, public acceptance,.... 4) Imbalance - I am concerned about the imbalance and the potential for safety and/or operational problems. The Atherton Heights leg is extremely light in comparison to the Stafford Road volumes. I didn't see this addressed in the report. 5)Public Involvement-As noted above, since roundabouts are new to the area I think that it is critical for there to be a public involvement program to educate and inform the public of the alternatives being considered. I have included a copy of this e-mail to the City's Citizen Information Coordinator, Josh Thomas (503)635-0257. I would suggest that you contact Josh for advice on the public involvement portion of this project. It will be essential for this project to be presented to both the LO Transportation Advisory Board and City Council. 6) Landscaping - Probably premature since the project is not at the design stage, but the City is concerned about the aesthetics of either a signal or a roundabout and would like to have input into the landscape design. 7) Funding -As you get deeper into the design portion of the project it will be critical for us to discuss the funding issue. An IGA will need to be prepared if funds are anticipated from LO. As we discuss funding we can look at what other jurisdictions are contributing and examine what elements LO is responsible for or willing to assume. There maybe opportunity to work out some exchanges of right-of-way and maintenance responsibility for hard dollar contributions. Thanks for letting me comment. Please contact me if you have any questions or comments. Tom Tushner, PE Assistant City Engineer City of lake Oswego Post Office Box 369 Lake Oswego, OR 97034 (503)675-3990 (503)635-0269 FAX ttushner@ci.oswego.or.us 1 CITY OF LAKE OSWEGO 5.4 AM AGENDA REPORT SUMMARY 12/02/02 MEETING DATE: December 3, 2002 SUBJECT: Charter Officer Evaluation Process and forms RECOMMENDED MOTION: Approve process and forms. EST. FISCAL ATTACHMENTS: 'NOTICED (Date): IMPACT: • Deardorff memo of 11/26/02 STAFF COST: $ Ordinance no.: BUDGETED: Y N Resolution no.: FUNDING SOURCE: Previous Council consideration: ///- CITY � I IVAGER 2") /(loo .n2_ 01 LAKE()siveCO HUMAN RESOURCES MEMORANDUM OREGON To: Mayor Hammerstad and City Council FROM: Janice Deardorff, Assistant City Manager SUBJECT: Charter Officer Evaluations DATE: November 26, 2002 I will be attending your Tuesday morning meeting on December 3, 2002 to go over the Charter Officer Evaluation Process. Attached are the documents we devised and used last year for evaluating the City Manager. There has not been a standard performance evaluation form for the City Attorney so I have revised a previously utilized document for your use. This is also attached. For the Judge, the Council has always done an informal verbal evaluation. I am assuming you'd like to continue this practice. If not, we can create a document for this purpose. I would also like to discuss your expectations for the compensation review for each of these officers. We will then discuss the results of our compensation study at your meeting on December 16, 2002. Please review the attached documents. I will be happy to make any edits as necessary for this important process. Attachments . 2 CHARTER OFFICER EVALUATION City Attorney Evaluator: Date: 1. Accomplishments for 2002 2. Areas of "wish we could have done better." 3. Support to Council. 4. Support to City Manager and Staff. 5. Management and Leadership of City Attorney's Office. 6. Identification of Future Opportunities or Problems. 7. Goals for 2003 8. Overall Evaluation A Performance Evaluation City Manager Evaluator: Date: Evaluation Period: Rating Scale Definitions (1-5) Unsatisfactory (1) The employee's work performance is inadequate and definitely inferior to the standards of performance required for the job. Performance at this level cannot be allowed to continue. Improvement Needed (2) The employee's work performance does not consistently meet the standards of the position. Serious effort is needed to improve performance. Meets Job Standard (3) The employee's work performance consistently meets the standards of the position. Exceeds Job Standard (4) The employee's work performance is frequently or consistently above the level of a satisfactory employee, but has not achieved an overall level of outstanding performance. Outstanding (5) The employee's work performance is consistently excellent when compared to the standards of the job. Goals: Please list the goals set for this period. Performance Evaluation I'age I - • 3 1 Accomplishments: Please list accomplishments for this period City Council Relationships: Rating: • Implements policies and programs approved by City Council • Provides meaningful reports to Council that are clear and concise • Aids the City Council in establishing current and long-range goals • Makes effective recommendations • Keeps the Council informed of current plans and activities related to Council Goals • Provides Council with timely notification of sensitive issues. Comments: Performance ENaluatiun Page 2 ,j ' Public Relations: Rating: • Develops effective relationships with the public and the media • Projects a positive public image • Is approachable and responsive to the public • Is civil and courteous to the public • Keeps citizens well informed about City/Council activities • Seeks citizen input and involves appropriately in City activities Comments: Administration: Rating: • Engages in strategic planning for sound management practices • Implements appropriate policies and programs • Monitors departmental operations • Delegates/assigns responsibilities • Evaluates effectiveness of City services Comments: Performance Evaluation Page 3 ,i Fiscal Management: Rating: • Accurately prepares annual budget • Oversees and manages expenses throughout the year • Monitors efficiency, service improvement, and effectiveness in all programs • Controls expenditures in accordance with approved budget • Keeps Council informed about projected revenue and expenditures • Seeks alternative sources for revenue generation and funding of projects Comments: Management/Leadership: Rating: • Hires and maintains competent staff • Encourages and develops staff • Delegates appropriate tasks and responsibilities • Motivates others to achieve best work • Sets standards for performance accountability • Effectively evaluates performance of subordinates • Leads by example • Works to create effective teamwork within the City Comments: I'Crrllrmanct I:calualiun Pap:4 ,.i � Intergovernmental Relations: Rating: • Maintains effective communication with local, county, regional, state and federal government agencies • Keeps abreast of current issues • Represents the City effectively to other agencies • Exerts appropriate influence on decisions affecting Lake Oswego Comments: Employee Relations: Rating: • Creates opportunities for positive employee relations • Assists in problem-solving issues and conflicts • Maintains trust with employees • Effectively communicates with employees • Engages in sound practices to assist in attracting and retaining employees • Seeks to develop the skills and abilities of employees • Is visible and accessible to employees. Comments: �i J Performance I:' aluatiun PageaPage5 Personal Traits: Rating: • Displays a positive attitude • Is practical and uses common sense • Engages in positive problem solving to resolve issues • Demonstrates integrity and honesty in day-to-day relationships • Is flexible in accepting and leading change • Seeks to continuously improve own skills and knowledge • Displays appropriate reactions in difficult situations Comments: Summary Rating: Overall Performance Rating — Considering the results obtained against established performance standards as well as overall job performance the following rating is provided: Unsatisfactory I I Improvement Needed Meets Job Standards Exceeds Job Standards I Outstanding Comments: Performance Evaluation Page 6 %) 1) Future Goals and Objectives: Specific goals and objectives to be achieved in the next evaluation period: performance FN 3111:10011 Page 7 `j This evaluation has been reviewed and discussed between the City Council and the City Manager on this date: Council Members: Concurrence , Mayor Yes/No , Councilor Yes/No , Councilor Yes/No Councilor Yes/No , Councilor Yes/No Councilor Yes/No , Councilor Yes/No , City Manager (Signature) Next Evaluation Date: P:\Forms\Porforrnance Evaluation Draft(JD).cloc I'crrurmance Es:dilation I'agc 8 - - `j > ....i'**41 L,-.... A ..$ -.,/,y lr.1 1 tri ``�• • ,...,e•. ...k riltil Ai [I O,\AKE ps4,fco I L N_ Lir._1__)I. ) 4 Li 1 — I ..i City of Lake Oswego MUNICIPAL BUILDINGS PLAN UPDATE 2002 _ ., .,„.,.. _, -•...„, 4•., ;',” '• 4‘. ' '' '",..'''- '.0,Y ..f;.'41e0Pi 1,..' .. - p44... :: - :, r- ,; ,r.... • ... ,. , • • ,.... ., .. , .:, . ,„...i.., 7/*°'Lluil°11fr‘ CITY OF LAKE OSWEGO MUNICIPAL BUILDINGS STUDY „ice TABLE OF CONTENTS oinooN INTRODUCTION l PURPOSE 1 SCOPE 2 CONTENT 2 FACILITY CONDITION INDEX 3 FUTURE TRENDS ANALYSIS 17 CITY HALL 19 History .19 Function 20 Facility/Personnel .20 Estimated Space Requirement ..20 Space Deficiencies '1 Architectural Deficiencies . 21 Structural Deficiencies ..22 Mechanical Deficiencies 22 Electrical Deficiencies . 22 General Description .23 Deficiency Estimates. ..24 FCI Narrative Summary ..25 MAINTENANCE SERVICES 27 History ..27 Function 28 Facility/Personnel 29 Estimated Space Requirement 29 General Description 30 Deficiencies .32 FCI Narrative Summary 33 Phase I Construction Estimate 34 Phase II Construction Estimate 34 Phase III Construction Estimate 35 2002 Municipal Buildings Plan t 'fable ul('un)cn)s FIRE DEPARTMENT — MAIN STATION .37 History ..37 Function 37 Facility/Personnel 38 Estimated Space Requirement 38 General Description 39 Deficiencies 40 FCI Narrative Summary 41 FIRE DEPARTMENT— SOUTH SHORE SUBSTATION .43 Function 43 Facility/Personnel 44 Estimated Space Requirement .44 General Description 44 Deficiencies .....45 FCI Narrative Summary 46 FIRE DEPARTMENT— JEAN ROAD SUBSTATION 47 Function .47 Facility/Personnel 47 Estimated Space Requirement 48 General Description 48 Deficiencies 49 FCI Narrative Summary 501 FIRE DEPARTEMENT— WESTLAKE SUBSTATION .....51 Function 51 Facility/Personnel 51 Estimated Space Requirement .. 52 General Description 52 Deficiencies ..53 FCI Narrative Summary , 54 ADULT COMMUNITY CENTER 57 History 57 Function 57 Facility/Personnel 58 Estimated Space Requirement ....58 General Description 59 Deficiencies .....60 FCI Narrative Summary 61 LIBRARY ....62 History 62 Function 63 Facility/Personnel 63 Estimated Space Requirement .63 General Description .64 Deficiencies ..64 FCI Narrative Summary 65 2002 Mwrcrpal Buildings Plan a fable ul('unIcri INDOOR TENNIS CENTER 68 History 68 Function 68 Facility/Personnel ....69 Estimated Space Requirement 69 General Description ..71 Deficiencies 72 FCI Narrative Summary 73 MUNICIPAL GOLF COURSE 74 History .74 Function 74 Facility/Personnel .75 Estimated Space Requirement 75 General Description . 76 Deficiencies .77 FCI Narrative Summary 79 TROLLEY BARN 80 History $0 Function 81 Facility/Personnel 82 Estimated Space Requirement 82 General Description 82 Deficiencies .83 FCI Narrative Summary 84 TROLLEY STATION 86 History 86 Function 86 Facility/Personnel 86 General Description 87 Deficiencies 87 FCI Narrative Summary .88 MAINTENCE BUILDING - GEORGE ROGERS PARK 89 History 89 Function , _.89 Facility/Personnel .89 Estimated Space Requirement 90 General Description .90 Deficiencies 90 FCI Narrative Summary 91 WATER SPORTS CENTER -- ROEHR PARK 93 History 93 Function ...... ... 93 Facility/Personnel ... ... .94 Estimated Space Requirement .94 General Description . . .95 Deficiencies .96 FCI Narrative Summary .. .97 2002 Municipal Buildings Plan ul fable of Contents CITY OF LAKE OSWEGO MUNICIPAL BUILDINGS STUDY LIST OF TABLES TABLE 1 - FACILITY CONDITION INDEX SUMMARY 5 TABLE 2 -SITE HAZARD COMPARISION 7 TABLE 3 - SITE HAZARD COMPARISION 9 TABLE 4 - SEISMIC UPGRADES - FUNDING PRIORITY 1 11 TABLE 5 - HEALTH/SAFETY/WELFARE/CODE ISSUES FUNDING PRIORITY 2 .. 12 TABLE 6 - REPAIRS AND UPGRADES TO PROTECT INVESTMENT FUNDING PRIORITY 3 14 TABLE 7 - EMPLOYMENT GROWTH PROJECTIONS ... .. ........ ........... 17 TABLE 8 - POPULATION, LAND AREA AND EMPLOYEE GROWTH ASSUMPTIONS 18 TABLE 9 -- FIRE DEPARTMENT FCI OVERVIEW 54 TABLE 10 -- ACC USE HISTORY 58 TABLE 1 1 - TENNIS CENTER USE HISTORY . 69 TABLE 12 GOLF COURSE USE HISTORY 75 TABLE 13 -- TROLLEY USE HISTORY . 82 TABLE 14 TROLLEY STATION AND BARN FCI OVERVIEW 88 'FABLE 15 WATER SPORTS CENTER USE HISTORY 94 2002 Municipal Buildings Plan n fable of Ciinicnts JCL co CITY OF LAKE OSWEGO -- MUNICIPAL BUILDINGS PLAN QEGOM saE69E6E9�i'i�S'i�i�i�i�i�i'i�i:::.................................................. .......•.: . iii4;:::i:e;i;E:i;:::;:;:li;i;::;l;. INTRODUCTION At a Department Directors Goal Setting meeting in December 1999, the need for a Municipal Buildings Plan was identified. Reasons cited for such a plan included increasingly crowded work space and public areas in existing municipal buildings, a growing list of deferred maintenance and needed building improvement projects, substandard work areas, and the lack of a long range 20 year plan for municipal buildings. Following its Goal Setting meeting in January 2000, the City Council included a Municipal Buildings Plan in its list of projects for staff to accomplish in 2000. To implement Council direction, a staff project team initiated a process to develop a Municipal Buildings Plan in March 2000. To verify accuracy, this plan was updated in October 2002. The plan development process included: • initial inventory of municipal buildings • Preliminary assessment of their condition • Estimates of future population and City land area • Survey of departments regarding their current and projected space needs • Detailed building condition assessment and cost estimates for needed repair, expansion and replacement • Preparation of the report. Detailed building condition assessments and cost estimates were accomplished by the architectural firm of Robertson, Merryman and Bates. All other tasks were performed by City staff. PURPOSE The purpose of this plan is to inventory and assess the functionality, condition, and maintenance needs of the City of Lake Oswego's public buildings. This plan will serve as a tool to determine long term space needs requirements; maintenance schedules; prioritize building reinvestment, alterations; development of new facilities and long term financing plans. 2002 Municipal Buildings Plan Page I SCOPE The Municipal Buildings Plan consists of the following buildings: • City Hall 380 "A" Avenue • Maintenance Facility 5705 Jean Road • Main Fire Station 300 "B" Avenue • Southshore Fire Substation 1800 Southshore Blvd. • Jean Road Fire Substation 4555 Jean Road • Westlake Fire Substation 4900 Melrose Street • Adult Community Center 505 "G" Avenue • Library 706 4th Street • Tennis Center 900 Diane Drive • Municipal Golf Course 17527 Stafford Road • Trolley Station and Trolley Barn State Street and Foothills Road • George Rogers Park Maint. Bldg. George Rogers Park • Water Sports Center Roehr Park Buildings which are not staffed such as park improvement facilities and small structures accessory to the function of public facilities, such as water and sewer pump stations, were not included in the study. Additionally, due to their unique nature and use, the Luscher Farm buildings and Water Treatment Plant were likewise excluded. CONTENT This document is a compilation of data and facts gathered throughout the study. To present all the information in a single document would be overwhelming and unnecessary to most readers. Appendices are available for those who wish to further investigate the methodologies, data and findings. Included among these are: • City Hall Remodel Budget Proposal: Anderson Construction Co.; November 2001 • City of Lake Oswego Municipal BuildiriMs Studv; December 2000 • Robertson, Merryman and Barnes Architects, Inc. • Exterior Desimn Institute LIES Inspection Report LO City Hall; September 2000 • EIFS & Stucco Consultants, Inc. • Repairs Proposal; August 2000 • Metal Roof Technologies, Inc. • City cf Lake Oswego Space Planning Study/Ouestionnaire; July 2000 • City of Lake Oswego Staff • Insurance Appraisal Report: February 2000 • Norwest Valuation Consultants, Inc. • City cif LO Maintenance Services Facility Master Plan Update; July 1999 • Commercial Industrial Design Architecture. Y.C. • City of Lake Osweto Maintenance Services Facility Master Plan; November 1997 • Commercial Industrial Design Architecture, P.C. • Seismic Survey and Risk Assessment of the Publicly Owned 110ildin2s Within the City of Lake Oswego; July 1994; Dames and Moore 2(X)2 Municipal Buildings Plan Page 2 ti For the most part, this report is organized into sections which address the individual huildings. Included for each facility are: • History • Function • Facility/Personnel • Space Requirements • Description • Deficiencies • Facility Condition Index Narrative Summary • Aerial Photographs FACILITY CONDITION INDEX A primary component of this plan is the Facility Condition Index (FCI). The FCI was developed to provide an objective basis for prioritizing building reinvestments, alterations and development of new facilities. The study and resulting FCI rating is meant to provide a snapshot in time of the condition of a facility, providing benchmark information about a facility's condition at a certain point in time. Future studies can be compared to this information to determine if facility conditions are improving, deteriorating, or remaining constant. The FCI is one measure used to assess the functionality, condition and maintenance needs of City facilities by quantifying the percentage a facility has deteriorated from its Depreciated Building Value'. This is derived by dividing the Total Cost of Existing Deficiencies by the Depreciated Building Value. Total Cost of Existing Deficiencies Facility Condition Index = Depreciated Building Value t The Depreciated Building Value estimates were extracted from the February 2000 "Insurance Appraisal Report" by Northwest Valuation Consultants, Inc. Estimates are based upon the cost o/'new less an allowance for accrued depreciation. This is the amount required to replace the entire property at one time with a modern new unit using the most current technology and construction materials that will duplicate the existing unit; minus the amount for physical deterioration and,limetional and economic factors deemed relevant for insurance purposes. NOT included are equipment, contents, land, infrastructure, intangible assets, personal property, etc. 2002 Municipal Buildings Man Page 3 I For example. if the Total Cost of Existing Deficiencies is $20,000 for a structure with a Depreciated Building Value of$100,000, then the FCI would be 0.20. $ 20,000 FCI= = 0.20 $100,000 This indicates that the structure has deteriorated 20% from its Depreciated Building Value. The higher a facility's FCI equates to, the worse the condition of the facility. The study describes two types of deficiencies: Existing Deficiencies and Deficiencies requiring correction within 5 years. • Existing Deficiencies: Deficiencies that exist and require correction at the time of the condition assessment. the total cost of correcting these items is used to calculate the facility's FCI. • Deficiencies Requiring Correction within 5 years: This includes components and systems that do not require repair or replacement immediately, but would within the next five years. This information is used for capital project planning and to help in facility planning decisions. An overview of the Facility Condition Index for all buildings included in the Plan is shown in Table 1. 2(K)2 Municipal Buildings Plan Page 4 TABLE 1 FACILITY CONDITION INDEX SUMMARY Cost of Existing Deficiencies Emerging Deficiencies Total Cost Of All ID Facility Replacement Requiring Correction Requiring Correction Deficiencies # FCI At Time Of Inventory 1 City Hall 1.16 $5,422,000 $6,304,426 1 16% $00% $6,304,426 116% 2 Maintenance Shops 3.07 $950,900 $2,921,125 307% $0 0% $2,921,125 307% 3 Main Fire Station 0.03 $1,347,200 $35,415 3% 72,000 5% $107,415 8% 4 So.Shore Fire Station 0.27 $657,100 $175,582 27% $105,265 16% $280,847 43% 5 Jean Road Fire Station 0.35 $704,700 $249,329 35% $131,256 19% $380,585 54% 6 Westlake Fire Station 0.27 $932,100 $253,614 27% $422,200 45% $675,814 73% 7 Adult Community Ctr. 0.23 $1,365,319 $320,839 23% $287,818 21% $608,657 45% 8 Library 0.22 $3,347,936 $731,950 22% $337,678 10% $1,069,628 32% 9 Indoor Tennis Center 0.60 $890,000 $535,122 60% $0 0% $535,122 60% 10 L.O. Golf Course 0.16 $621,000 $102,450 16% $530,497 85% $631,544 102% 11 Trolley Barn 0.02 $162.000 $4,038 ..___... _ 2% $0 0% $4,038 2% 12 Trolley Station 0.89 $28,000 $25,000 89% $63,929 228% $88,929 318% 13 Geo. Rogers Park, Maint 0.72 $91.200 $65,959 72% $12,000 13% $77,959 85% 14 Water Sport Center 0 $660.40() $0 0% $21,828 3% $21,828 3% TOTAL $17,179,855 $11,724,849 $1,984,471 $13,707,924 The above deficiency estimates are for direct construction costs only. They do not include equipment and furnishings, consultant fees, plan check fees, inspection and testing fees,financing costs, nor any other normally associated development costs. "Solt costs" will vary between 20% and 30% of the direct construction costs. 2002 Munuipal Building%Plan I,., N TABLE 2 SITE HAZARD COMPARISON DOGAMI Map, 19951 Parr Map, 19872 Dames & Moore Report, 19943 1 -; Liquefaction Landslide Weak Soil Slide Area Liquefaction Landslide Fault Rupture City Hall 1 . - ` s 3 0 Y N L I. M Maintenance Services 0 0 N N L L L Main Fire Station 3 0 Y N L L - So, Shore Fire Substation 0 I N N L L L Jean Road Fire Substation 0 0 N N L L L Westlake Fire Substation 0 0 Y N LL L ACC 1 1 N Y L L L Library -,,. , 1 0 Y N L L L it - Tennis Center '' 0 0 Y N L L L Municipal Golf Course 0 0 N N L L L ..Y. Trolley Barn 3 1 Y N L L L '. . Trolley Station 0 0 N N L L L George Rogers Park 0 1 Y Y L L L Water Spoils Center 3 0 N N L L L ' "Relative Earthquake Hazard Map of the Lake Oswego Quadrangle, Clackamas, Multnomah, and Washington Counties, Oregon", DOGAMI, GMS-9I. 1995. "3" indicates greatest hazard, "2" indicates moderate hazard, "1" indicates some hazard, ad "0" indicates no hazard. 2 "Soil and Weak Soil Areas", D. Parr, 1987. "Y" indicates hazard exists and "N" indicates that no hazard exists. .+ "Seismic Survey and Risk Assessment f?/.Publicly Owned Buildings Within the City of Lake Oswego, Oregon", Dazzles and Moore, July ll, /994. "II" indicates high hazard, "Al" indicates moderate hazard, and "l." indicates low hazard 2002 Municipal liwldungs Plan Pagel ii 1 I 1 11 1 1 HI 1 1 1 1rr�ii 1 mo in mu iii TABLE 3 SIFE' HAZARD COMPARISON PERFOMAMCE MEETS MEETS LIFE LIKELY EST. TOTAL SITE OBJECTIVE' IMMEDIATE SAFETY DEFICIENT COST COST OCCUPANCY PERK PER sq. ft. City Hall Life Safety X $30 $1,200,000 City Hall2 Immediate Occupancy X $70 $2,579,140 Maint. Services Admin. Life Safety X $15 $208,650 Maint. Services Admin.2 Immediate Occupancy X $30 $417,300 Parks Maintenance Life Safety X Maint. Vehicle Barn Life Safety X $15 $161,475 Main Fire Station Immediate Occupancy X So. Shore Fire Substation Immediate Occupancy X Jean Road Fire Substation Immediate Occupancy X $20 $104,680 Westlake Fire Substation Immediate Occupancy `` X $20 $156,380 ACC Immediate Occupancy X $20 $250,520 Library Immediate Occupancy X $25 $693,450 Tennis Center Life Safety X $15 $424,320 _Golf Course Club House Life Safety X Golf Course Maint. Bldg. Life Safety X $15 $39,300 Trolley Barn Life Safety X Trolley Station Life Safety X George Rogers Park Maint. Life Safety X $15 $16,980 Water Sports Ctr. Boathouse Life Safety X Water Spoils Ctr. Life Safety X Canoe/Kayak — TOTAL TOTAL .w...�__ $4,843,5453 I l Life Safety is meant to ensure that a building will not collapse and that exit paths from the building will not he blocked, but the building may he heavily damaged and he unable to he occupied after a major earthquake. Immediate Occupancy is meant to ensure that a building will continue to remain in operation immediately following a major earthquake 2 Two levels of performance objectives are listed to illustrate the cost differential between the two restoration levels. It is recommended that both City Hall and Maintenance Services he upgraded to Immediate Occupancy level. `Cost total include the added costs necessary to raise City Hall and Maintenance Services to Immediate Occupancy. vi.'Municipal Buildings flan Page.9 TABLE 4 SEISMIC UPGRADES — FUNDING PRIORITY 1 FACILITY DESCRIPTION COST Seismic Upgrade (Life Safety) 1 $1,200,000 City Hall Seismic Upgrade (Immediate Occupancy) , $2,579,140 Seismic Upgrade (Life Safety) t $208,650 Maint. Svc. Facility Seismic Upgrade (Immediate Occupancy) $417,300 Maint. Svc. Vehicle Barn Seismic Upgrade (Life Safety) $161,475 South Shore Fire Substation Seismic Upgrade(Immediate Occupancy) Complete Jean Road Fire Substation Seismic Upgrade (Immediate Occupancy) $104,680 Westlake Fire Substation Seismic Upgrade (Immediate Occupancy) $156,380 ACC Seismic Upgrade (Immediate Occupancy) $250,520 library Seismic Upgrade (Immediate Occupancy) $693,450 Tennis Center Seismic Upgrade (Life Safety) $424,320 Golf Course Maint. Bldg. Seismic Upgrade (Life Safety) $39,300 Geo. Rogers Park Maim. Bldg. Seismic Upgrade (Life Safety) $16,980 Total With City Hall and Maintenance Services at Life Safety Level $3,255,755 Total With City Hall and Maintenance Services at Immediate Occupancy Level $4,843,545 Two levels of performance objectives are listed to illustrate the cost differential between the two restoration levels. Due to the critical nature of their operations, it is recommended that both City Hall and Maintenance Services be upgraded to Immediate Occupancy level. It is likely that a seismic upgrade to City Hall could not reasonably be done without a lull facility upgrade. The seismic upgrade would necessitate breaking into walls,further exacerbating air quality issues. 2002 Municipal Buildings Plan Page I I THIS DOCUMENT • r HAS 13 BEN RFPI .1 0 GR. A- PH-ED _ . J -1 -1 • -r-44 r " ASSU kh LI ( J1. 1--fiLl 1Y TABLE 1 FACILITY CONDITION INDEX SUMMARY Cost of Existing Deficiencies Emerging Deficiencies Total Cost Of All ID Facility Replacement Requiring Correction Requiring Correction Deficiencies # FCI At Time Of Inventory 1 City Hall 1.16 $5,422,000 $6,304,426 116% $0 0% $6,304,426 -1164- 2 Maintenance Shops 3.07 $950,900 $2,921,125 307% $0 0% $2,921,125 307% 3 Main Fire Station 0.03 $1,347,200 $35,415 3% 72,000 5% $107,415 846- 4 So. Shore Fire Station 0.27 $657,100 $175,582 27% $105,265 16% $28(1,847 43% 5 Jean Road Fire Station 0.35 $704,700 $249,329 35% $131,256 19% $380,585 54% 6 Westlake Fire Station 0.27 $932,100 $253,614 27% $422,200 45% $675,814 73% 7 Adult Community Ctr. 0.23 $1,365,319 $320,839 23% $287,818 21% $608,657 45% 8 Library 0.22 $3,347,936 $731,950 22% $337,678 10% $1,069,628 32% 9 Indoor Tennis Center 0.60 $890,000 $535,122 60% $0 0% $535,122 60% 10 L.O. Golf Course 0.16 $621,000 $102,450 16% $530,497 85% $631,544 102% 11 Trolley Barn 0.02 $162,000 $4,038 2% $0 0% $4,038 2% 12 Trolley Station 0.89 $28,000 $25,000 89% $63,929 228% $88,929 318% 13 Geo. Rogers Park, Maint 0.72 $91,200 $65,959 72% $12,000 I 3% $77,959 85% 14 Water Sport Center 0 $660,400 $0 0% $21,828 3% $21,828 3% TOTAL $17,179,855 $11,724,849 $1,984,471 $13,707,924 The above deficiency estimates are for direct construction costs only. They do not include equipment and furnishings, consultant fees, plan check fees, inspection and testing fees,,financing costs, nor any other normally associated development costs. ",Soft costs"will vary between 20'7( and 30% oldie direct construction costs. 21N)2 Municipal 13uddmgs flan i.iF,t,s _ . . _ . . TABLE 2 SITE HAZARD COMPARISON SITE DOGAMI Map, 1995' Parr Map, 19872 Dames & Moore Report, 19943 Liquefaction Landslide Weak Soil Slide Area Liquefaction Landslide Fault Rupture City Hall 3 0 Y N L L M Maintenance Services 0 0 N N L L L Main Fire Station 3 0 Y N L. I, So. Shore Fire Substation 0 1 N N L L L Jean Road Fire Substation 0 0 N N L L L Westlake Fire Substation 0 0 Y N L L L ACC 1 1 N Y L L L Library - .. „ ' ' . ,,. 1 0 Y N L L 1. Tennis Center` 0 0 Y N L L L Municipal Golf Course 0 0 N N L L L Trolley Barn 3 1 Y N L L L Trolley Station 0 0 N N L L L George Rogers Park 0 1 Y Y L L L _ Water Sports Center 3 0 N N L L L ' "Relative Earthquake Hazard Map of the Lake Oswego Quadrangle. Clackamas, Multnomah. and Washington Counties, Oregon", DOGAMI, GMS-91, 1995. "3" indicates greatest hazard, "2” indicates moderate hazard, "1" indicates some hazard, ad "0" indicates no hazard. - "Soil and Weak Soil Areas", D. Parr. 1987. "Y" indicates hazard exists and "N" indicates that no hazard exists. 4 "Seismic Survey and Risk Assessment 01 Publicly Owned Buildings Within the City of Luke Oswego, Oregon", l)unu'.s and Moore. .lu/v 11, 1994. "II" indicates high hazard, "M" indicates moderate hazard, and "L" indicates low hazard 2(X)2 Municipal IIuildmg%Ilan fags 7 TABLE 3 SITE HAZARD COMPARISON PERFOMAMCE MEETS MEETS LIFE LIKELY FST. TOTAL SITE OBJECTIVE' IMMEDIATE SAFETY DEFICIENT COST COST OCCUPANCY PERK PER sq. ft. City Hall Life Safety X $30 $1,200,000 City Hall2 Immediate Occupancy X $70 $2,579,140 Maint. Services Admin. Life Safety X $15 $208,650 Maint. Services Admin.2 Immediate Occupancy X $30 $417,300 Parks Maintenance - Life Safety X Maint. Vehicle Barn Life Safety X _ $15$15 $161,475 Main Fire Station Immediate Occupancy X So. Shore Fire Substation Immediate Occupancy X Jean Road Fire Substation Immediate Occupancy X $20 $104,680 Westlake Fire Substation Immediate Occupancy _ X $20 $156,380 ACC Immediate Occupancy X $20 $250,520 Library _ -.____ ___.__ __lmmediate Occupancy X $25 $693,450 Tennis Center Life Safety X $15 $424,320 Golf Course Club House Life Safety X Golf Course Maint. Bldg. Life Safety X $15 $39,300 Trolley Barn _ Life Safety X Trolley Station Life Safety X George Rogers Park Maint. _ Life Safety X $15 $16,980 Water Sports Ctr. Boathouse _ Life Safety X Water Sports Ctr. Life Safety X Canoe/Kayak _..__ TOTAL $4,843,545' II 1 Life Safety is meant to ensure that a building will not collapse and that exit paths from the building will not be blocked. but the building may he heavily damaged and he unable to he occupied after a major earthquake. Immediate Occupancy is meant to ensure that a building will continue to remain in operation immediately following a major earthquake 2 Two levels of performance objectives are listed to illustrate the cost differential between the two restor,liion levels. It is recommended that both City Hall and Maintenance Services he upgraded to Immediate Occupancy level. `Cost total include the added costs necessary to raise City Hall and Maintenance Services to Immediate Occupancy. . \lune.ipal Ihulthup Plan Page 9 _ I TABLE 4 SEISMIC UPGRADES — FUNDING PRIORITY 1 FACILITY DESCRIPTION COST Seismic Upgrade (Life Safety) t $1,200,000 City Hall Seismic Upgrade (Immediate Occupancy) , $2,579,140 Seismic Upgrade (Life Safety) ) $208,650 Maint. Svc. Facility Seismic Upgrade (Immediate Occupancy) $417,300 Maint. Svc. Vehicle Barn Seismic Upgrade (Life Safety) $161,475 South Shore Fire Substation Seismic Upgrade(Immediate Occupancy) Complete Jean Road Fire Substation Seismic Upgrade (Immediate Occupancy) $104,680 Westlake Fire Substation Seismic Upgrade (Immediate Occupancy) $156,380 ACC Seismic Upgrade (Immediate Occupancy) $250,520 Library Seismic Upgrade (Immediate Occupancy) $693,450 Tennis Center Seismic Upgrade (Life Safety) $424,320 Golf Course Maint. Bldg. Seismic Upgrade(Life Safety) $39,300 Geo. Rogers Park Maint. Bldg. Seismic Upgrade (Life Safety) $16,980 Total With City Hall and Maintenance Services at Life Safety Level $3,255,755 Total With City Hall and Maintenance Services at Immediate Occupancy Level $4,843,545 Two levels ul performance objectives are listed to illustrate the y ost differential between the two restoration levels. Due to the critical nature of their operations, it is recommended that both City/tall and Maintenance Services be upgraded to Immediate Occupancy level. 2 It is likely that a seismic upgrade to City Hall could not reasonably be done without a full facility upgrade. The seismic upgrade should necessitate breaking into wall.' lurther exacerbating air duality issues. 2002 Municipal Buildings Ilan Page I I . ' TABLE 5 - PAGE 1 OF 2 HEALTH / SAFETY / WELFARE / CODE ISSUES – FUNDING PRIORITY 2 FACILITY DESCRIPTION COST' SUBTOTAL Maintenance Services Facility Remodel &Replacement $2,551,000 $2,551,000 City Hall Facility Remodel (Anderson Const.) $5,104,426 $5,104,426 Main Fire Station Exhaust Recovery System $35,415 $35,415 ADA Upgrades $39,900 Exhaust Recovery System $35,415 13-D Fire Sprinkler System $6,000 South Shore Fire Remodel Bunkroom Area (Gender) $23,400 Substation New Women's Toilet & shower3''_.1;5:84( 1)(5) Materials and Basic Methods . Subtotal $131,930 ADA Upgrades $20,000 Jean Road Fire Exhaust Recovery System $35,415 Substation 13-D Fire Sprinkler System $6,000 Subtotal $61,415 U gr ADA p ades $38,000 • Exhaust RecovetY51 S stem15 Westlake Fire $35,4 l 3 D Fier nnklSystem $ , Substation6 000 Elevator to 2nd Floor Mtg • Room $.0i o ,0 o Subtotal $129,415 Exit Ramp form 2nd Floor Dining Area $6,135 Fire Alarm System Upgrade $8,142 Emergency Egress Lighting $8,142 ADA Upgrades to Basement Bathrooms $2 ,5 1 oo ACC Shelter Showers For Use As Emergency $12,000 Handrails in Walkway $12,000 Sidewalk Repair $2,400 ADA Front Door Connection (Elec.) $626 Lift Connection (Elec.) 1 $ ,879 Subtotal $72,824 Library ADA Upgrades for Bathrooms $34,500 Subtotal $34,500 ADA Entry Upgrade $12,829 ADA Upgrades & Enlarge Toilet Rooms $15,658 ADA Mechanical &Plumbing $10,350 Tennis Center Basic Materials and Methods , 14 144 $ General Construction Markups $8,317 — – ----- Subtotal $61,298 2002 Municipal Buildings Plan Page 12 TABLE 5 - PAGE 2 OF 2 HEALTH / SAFETY / WELFARE / CODE ISSUES— FUNDING PRIORITY 2 FACILITY DESCRIPTION COST' SUBTO'T'AL ADA Upgrade to Staff Toilets & Showers $10,000 Golf Course Club ADA Mechanical and Plumbing $9,000 House ADA Electrical $3,720 Subtotal $22,720 Oil Storage System $21,000 • Pump Station/Pesticide Storage Bldg. $6,000 Golf Course Maint. ADA Mechanical and Plumbing Building Fire Alarm System $3,930 Subtotal $40,430 , Trolley Station Access From Parking Lot and to Building $25,000 $25,000 Additional Emergency Lighting $350 Replace Detectors $2,350 Repair Sump Pump $300 Trolley Barn Basic Materials and Methods $550 General Construction Mark-ups $488 Subtotal $4,038 ADA Upgrade to Public Toilets $40,350 Emergency Lighting_ .___-------_.--.. _._ $849 Geo. Rogers Park Lighting Upgrades —_—$736__ Maint. Bldg. 2 ADA Strobes $1,415 Restoration Due to Struc, Mech, & Elec $5,629 Subtotal $48,979 Water Sports Center Emergency Lighting $2,728 $2,728 Total $8,326,118 1 It must be recognized that costs depicted for line items are not necessarily "stand alone" costs and may be interrelated with other proposed improvements ` These proposed improvements may not be implemented due to the uncertainty of the building's future relative to the GRP Master flan • x12 Municipal Buildings Plan Page 13 1 • TABLE 6 - PAGE 1 of 3 REPAIRS AND UPGRADES TO PROTECT INVESTMENT FUNDING PRIORITY 3 FACILITY DESCRIPTION COST1 SUBTOTAL City Hall Covered in Tables 4&5 $0 Parking Lot Concrete Paving $72,0(X) Main Fire Station — — Subtotal $72,000 HVAC Replacement $8,940 Expand Equipment Bays $68,000 Restoration Due to Struc, Mech,&Elec. $21,852 Auto-controller Equip. Bay Thermostat $5,010 South Shore Fire Substation New 50 KVA Generator _ $32,778 Panels and Distribution $3,551 Basic Materials and Methods $2,732 General Construction Mark-ups $6,064 Subtotal $148,917 Replace Failing Windows $12,180 Remodel Equipment Bay $24,000 Shop,Clean-room, Laundry Add'n. $60,(00 Restoration Due to Struc. Mech, & Elec. $5,234 Jean Road Fire Substation General Construction Mark-ups $5.653 New 50 KVA Generator $31,404 Panels and Distribution $3,402 Basic Materials and Methods $2.617 Elevator for 2nd Floor Access $50.000 New Transformer and Diesel Tank $20.000 Subtotal $214,490 Replace Failing Windows $21,500 Remodel Equipment Bay $16,000 Restoration Due to Struc. Mech, & Elec. $7,819 Westlake Fire Substation Driveway& Parking Concrete Paving $74,700 Shop,Storage, Mtg. Room.Toilet Add'n. $270,000 Subtotal $390,019 'Ir must be recognized that costs depicted for line items are not necessarily "stand alone"costs and nun•he interrelated with other proposed improvements 2(X12 Municipal Buildings Plan I'age 14 TABLE 6 - PAGE 2 OF 3 REPAIRS AND UPGRADES TO PROTECT IN VESTMENT PRIORITY 3 FACILITY DESCRIPTION COST' SUBTOTAL General Remodel $150.312 Parking Lot Light Pole Replacement $6.263 New Split System Heat Pumps w/AC $80,000 ACC New Toilet Exhaust Fans& Ducts $1.750 Kitchen Make-up Air $5,000 New Copper Water Piping $25,000 Construction Mark-ups $16,988 Subtotal $285.313 Roof Cleaning of Drains&Roof Areas $4.000 Replace Damaged Floors $200.000 Remodel Staff Bathroom Sink Area $12.000 Roof Repair. Add'l Gutters.Foundation $40,000 Elevator Demolish and Replace $55.000 New Boiler $11,825 Library HVAC Air Balancing $3,000 Basic Materials and Methods $2.774 Lighting Bathrooms $1.387 Lighting Display Area $3.329 Intercom Upgrade $3,606 Demolition $1,387 General Construction Mark-ups $3.370 Subtotal $341,678 Ceiling Fabric Replacement $21,216 Tennis Center Restoration Due to Struc. Mech. & Elec. $28.288 Subtotal $49,504 Remodel Golf-Shop& Food Counters $2,000 Remodel Conference&Storage Rooms $10,000 Extend Driving Range Perimeter Poles $25,000 Replace Driving Range Netting/Poles $400,000 Repair Undercounter Refrigerator $350 Golf Course Pro Shop Replace Radiant Heater- Driving Range $600 Elec. Remodel of Golf Shop& Food Svc $3,720 Elec. Remodel Conf. Room & Offices $5,813 Basic Materials and Methods $4,650 General Construction Mark-ups $2,755 Subtotal $454,888 It must he recognized that costs depicted 1,', line items are not necessarily"stand alone"costs and,nn_v he interrelated with other proposed improvements 2002 Municipal tiuddings Plan l'agc 15 TABLE 6 - PAGE 3 OF 3 REPAIRS AND UPGRADES TO PROTECT INVESTMENT FACILITY DESCRIPTION COST' SUBTOTAL Chemical Mixing Pad w/Containment $10.000 Wash&Paint Equipment Storage $4.000 New Gutters & Downspouts $6.000 Crane to Access Mezzanine $15.000 New HVAC for Office& Lunch Room $3,500 Golf Course New Exhaust for Grinding Area $1,5(X) Maint. Bldg. Storm &Sanitary Pining Revisions $6.500 Elec. Panels & Distribution $10.480 HVAC Connections $2.620 Crane Connections $5,240 Basic Materials and Methods $2.620 General Construction Mark-ups $6.746 Subtotal $74.206 Remodel Ticket Counter $12.000 Parking Lot Remodel/Improvements $38,000 Install New Dormer at Front Entrance $4.000 olley Station New Covered Waiting Area $6.000 New Interior Lighting $1.200 New Exterior Lighting $850 • Basic Materials and Methods $975 • General Construction Mark-ups $904 Subtotal $63.929 Barge Boards $1.000 Geo. Rogers Park Exterior Painting $2.000 Maint. Bldg. 2 Reroof with Cedar Shingles $9.000 Subtotal $12,000 Water Sports Center Flashing System Around Base $16.500 Exterior Paintine $2.600 $19.10 TOTAL $2,126,044 It must be recognized that costs depicted for line items are not necessarily "stand alone"costs and may be interrelated with other proposed improvements 2 Some o/these proposed improvements may not he implemented due to the um'ertai»ty of the building's future relative to the GRP Master Platt 2002 Municipal Buildings Plan Page 16 FUTURE TRENDS ANALYSIS Decisions impacting Lake Oswego's future municipal space and building systems needs arebe based upon the following assumptions: • City population projections (see Table 7) • Urban growth forecasts (see Table 8) • Annexation of territory • Intergovernmental agreements with other service providers • Staff and space needs analysis • Trends such as communication and data processing technologies and public safety practices TABLE 7 EMPLOYMENT GROWTH PROJECTIONS 1980 1990 2002 2020 Buildout 2020 + Buildout + Stafford Stafford Gen. Admin. 18 24 37 40 45 54 59 Police 39 52 54 72 8() 96 102 LOCOM 7 12 14 18 20 24 25 Fire 39 48 50 63 70 84 90 Engineering 16 16 20 23 25 30 32 Planning 8 11 15 18 20 24 25 Building 7 9 8 11 12 15 16 Court 3 4 2 4 4 5 5 Parks &Rec 21 19 22 32 35 42 45 Maintenance 30 28 29 41 45 53 58 Maint Mgmt. 6 5 5 6 6 Water 7 9 10 11 12 Sewer 5 7 8 10 11 Streets 5 8 8 10 11 Surface Water 3 6 7 8 9 Motor Pool 3 4 4 5 6 Electrical 1 2 2 3 3 Water Treatment 7 6 7 9 10 12 13 Adult Comm. Ctr. 2 3 4 4 5 6 6 Library H 14 17 23 25 30 32 Totals 208 246 280 358 396 475 507 2(X)2 Municipal buildings Plan Page 17 TABLE 8 POPULATION, LAND AREA AND EMPLOYEE GROWTH ASSUMPTIONS YEAR POPULATION AREA EMPLOYEE EMPLOYEES (IN ACRES) RATIO CITY PLUS CITY PLUS CITY PLUS STAFORD STAFFORD STAFFORD 1980 22,630 _ �_ 9.3/1,000 210 1990 30,576 5,120 8.2/1,000 252 2000 34,200 6,992 _ _8.2/1,000 282 2020 45,000 50-60,000 8,044 8,764 8.0/1,000 360/480 BUILDOUT 50,000 52-64,000 8,044 9,244 7.8/1,000 390/500 2002 Municipal Buildings Plan Page 18 CITY HALL 380 "A" Avenue 2002 Facility Condition Index tt • Fin fits i (if r , Facility Identification Number: 1 Total Cost of Existing Deficiencies: $6304,426 Facility Condition Index Rating: 1.16 Depreciated Building Value: $5,422,000 HISTORY: The first "City owned" City Hall was located at 40 "A" Ave. on the south side of"A" Ave. between First St. and State St. The building provided offices for the City Manager, Finance and Planning Department. The City Council Chambers, together with the Police and Fire Departments, were located in the main Fire Station at 351 First St. . In October 1971,City Hall moved to a leased, remodeled , furniture store at 348 N. State St. The Police Department , moved from the main Fire Station to the vacated City Hall. The Engineering offices that had been located in a AU. separate building east of the old City Hall site, also moved to the State St. City Hall. The building was later remodeled to accommodate the office of City Attorney v,.i �an's F+uv+l and Parks and Recreation Administration. U4 c.:14-9 b"'11 And. I;6rc4,1 mart k A Ave., .,. 144 2002 Municipal Buildings flan Page 14 In 1986, City Hall moved to its present site at 4't'and "A" Ave. The Police Department, which had been, located at 40 "A" Ave. since 1971, also moved to this new City Hall. The Police/Fire Dispatch (LOCOM), which had been located at the South Shore Fire Station since 1971, relocated to the new site at 4th and "A" Ave. as well. FUNCTION: The primary use of City Hall is for main administrative offices of the City of Lake Oswego. Included are the departmental offices and staff of the City Manager, City Attorney, Finance, Parks and Recreation, Municipal Court, Human Resources, Police, Lake Oswego Communication Services (LOCOM), Information Technology, Building Permit Center, Planning and Engineering, and Public Affairs. City Hall is open Monday through Friday from 8:00 am to 5:00 pm, with the exception of the Police department and LOCOM, which operates 7 days a weeks, 24-hours a day, year round. The first floor houses Human Resources, the Municipal Court, Finance, and the Parks and Recreation Department. The second floor houses the Police Department, IT Services and the employee break room. The third floor houses the City Manager's Office, the City Atttorney, the Building Permit Center, Engineering and Planning Department. FACILITY/PERSONNEL: The three story City Hall was constructed in 1985 and has 39,404 square feet of space. As noted earlier, there are numerous departments located within City Hall. At any given time, City Hall can have up to 145 employees in the building (not including the general public). ESTIMATED SPACE REOUIREMENT: Each department has a special need or space requirement dependant on that particular departments function. For estimating future space needs requirements, this study tries to take those factors into consideration. In order to estimate space requirements. this study compared existing space allocation with other jurisdiction such as Corvallis/Benton County and Multnomah County. The results' generally found that all office space, conference rooms and miscellaneous allocations were all undersized. In order to have space comparable to other jurisdiction, the third floor space would need considerable expansion. While a limited amount of expansion of the existing structure is possible, the end result would still leave space limitations, restrictions, and added parking challenges. 'Note that only office space and conference spaces were expanded. There was no additional storage space added. '0411 Municipal Buildings Man Page 20 SPACE DEFICIENCIES: • The parking area is inadequate for the current staffing levels as well as visitors. • The Citizen Information Center office is too small to accommodate the employees and for citizens to meet with the staff for conflict resolution and other matters. • The first floor lacks sufficient space for a copier center. • The Records Center space is cramped and needs more on-site space. Currently, records are stored off-site in several locations. • The Mail Center is currently being operated in a small, cramped space within the Copy Center room and is not a well secured area. • There is no supply loading/unloading dock or parking for same. • Considerably more room is needed for holding area for incoming boxes of supplies and deliveries. • At present, the Mail Center severely restricts the space needs of the Copy Center and production equipment does not have the space required by Xerox. • There is inadequate area for customer research, document preparation, and vital records vault space. • There is no workspace for preparing documents to microfilm, no storage space for boxes to be transferred to storage. and inadequate room for the public and staff to research documents. • Throughout the facility people are working in small areas and some are sharing workstations. • The Information Technology space is severely limited in size for work space, file server space. and equipment storage. • Mechanical and telephone rooms are too small and the Main Distribution Panel clearances do not meet current NEC code requirements. • Police equipment has to be stored in the stairwells and at the BREC building at Maintenance. • The Police waiting area was moved in front of the elevators to allow expansion of LOCOM. • Police locker space is at a premium. Some employee's have to share a locker and some locker's are being used to store sensitive items. • There is no employee exercise facility. • There are inadequate shower facilities for employees. • The legal department offices lack any room for expansion. • Throughout the facility there is a serious shortage of meeting, conference, and training space. ARCHITECTURAL DEFICIENCIES: • The large above-grade planters have contributed to water leakage issues in the structured parking below as well as building wide. • The fire rated ceiling in the parking garage needs repair and redesign after the planter leakage issue has been addressed. • HVAC vents in the parking structure need to be re-engineered. They currently are open and exposed due to water damage. • Existing windows are double-paned aluminum and the thermopane glass units have been failing regularly as the building settles. • All seals and flashing around the windows need to be replaced. 2tN>2 Municipal Iiwldings Plan Page 21 ARCHITECTURAL DEFICIENCIES (continued): • The building's skin is an early EIFS material (exterior insulating foam system). There is significant concern about moisture damage throughout the entire structure. Improper installation of these early EIFS systems throughout the country has been causing failure of the underlying structure of facilities as well as air quality issues due to water penetration. • Ceilings in the second floor telephone and electrical rooms are supposed to be fire- rated and need repair. • The gyperete floors are disintegrating under the carpet in numerous locations. STRUCTURAL DEFICIENCIES: • There a several deficiencies in the lateral force resisting system, including cantilevered flexible diaphragms, insufficient torsional resistance of the structure, inadequate connections of drag beams into masonry shear walls, lack of adequate pre-cast connections at the garage. and inadequate concrete shear walls on two sides of the garage. • A detailed seismic evaluation of the building is necessary to develop a complete rehabilitation scheme. • At the present time the performance of City Hall is less than Life Safety in the design level earthquake. This is unacceptable given the 24 hour occupancy of the facility and the critical nature of the operations contained therein. MECHANICAL DEFICIENCIES: • The existing HVAC system has a number of problems that have plagued the building since it was new. • The system was originally designed to use ice storage and super low temperature cold air mixed with ceiling air at the fan powered terminal units. The ice storage system and chiller were never installed and instead were changed to use the two air cooled condensing units. • The duct system and terminal units do not have the size and capacity to supply the volume of air needed. • Undersized terminal units should be replaced. • Fiberglass ductboard was improperly used and installed on the high pressure side of the VAV terminal units and should be replaced with new sheetmetal ductwork. • VAV units were never installed in locations where needed ELECTRICAL DEFICIENCIES: • The existing generator should be upgraded from the current 50 KVA to a 250 KVA diesel with critical muffler and sound baffling. This upgrade will allow uninterrupted power to handle lighting, telephone, selected power and heating with ventilation. • The existing Main Distribution Panel clearances arc in violation of the current NEC code. • The electrical cables coming into City Hall are at capacity making it not feasible to bring in an additional panel. • No ADA strobes are installed for the fire alarm system. 2002 Municipal Buildings Plan Pagc 22 GENERAL DESCRIPTION: • Constructed: 1985-86 • Square Footage: City Hall 39.404 so. ft. TOTAL: 39,404 sq. ft. City Hall: • Depreciated Building Value: $5,404,000 • Floors: Concrete slab • Walls: Part metal frame, concrete or masonry block with painted gypsum board and stucco finish • Roof: Metal frame with built-up asphalt roofing • Plumbing: Water and sewer connection • HVAC: Gas fired hot water boiler exchange heat, AC system • Electrical: Wired for power and lights • Exterior: Concrete walkways, canopies, planters, steps, fountain • Levels: 3 with parkinggarage • Height: 43-46 feet • Size: 120 feet wide x 121 feet long • Flexor Area: Basement- 1,920 sq. ft. First- 12,411 sq. ft Second- 13,441 sq. ft. Third 11,632 sq. ft. Total- 39,404 sq. ft. Yard: Replacement Value: $18,000 • Parking lights • Book drop box • Flag pole `t$)2 Municipal Buildings Plan Page 23 DEFICIENCY ESTIMATES (Based on Anderson Construction estimate): 1.0 Health Safety Welfare 1.1 Seismic, building is constructed of lightly reinforced concrete. The Parking Structure lacks adequate lateral force resisting elements. The Main Structure also lacks adequate lateral force resisting elements, such as brace frames and/or shear walls. $1,200,000 Total: $1,200,000 2.0 Building/Site System 2.1 General Requirements $31,700 2.2 Demolition $681,541 2.3 Earthwork $5,260 2.4 Landscaping $41,212 2.5 Concrete Formwork $11, 093 2.6 Concrete Reinforcement $35.5 2.7 CIP Concrete $8,655 2.8 Metals $1,200,000 2.9 Rough Carpentry $2,503 2.10 Finish Carpentry $26,747 2.11 Thermal/Moisture Protection $178,920 2.12 Doors & Windows $135,000 2.13 Finishes $847,000 2.14 Furnishings $24,300 2.15 Conveying Systems $5,886 2.16 Mechanical $1,600 2.17 Fire Protection $1.5,000 2.18 Plumbing $15,000 2.19 HVAC $738,852 2.20 Electrical $471,980 Subtotal $4,443,405 3.0 Miscellaneous 3.1 Wet Weather Contingency $88,868 3.2 Unknown Conditions Contingency $679,841 3.3 General Conditions $630,443 3.4 Liability Insurance $29,213 3.5 Permit Allowance $117,435 3.6 Fee - $315,221 Subtotal ----- --- $1,861,021 (:rand Total: $6,304,426* * Includes the $1.200,000 to improve the .structure to "Life Safety Level"; to increase to "Immediate Occupancy Level", requires an additional$1,379,000 2(X)2 Municipal Buildtngs flan Page 24 ti • FCI NARRATIVE SUMMARY: The FCI for this building is 1.16. The major deficiencies associated with this facility that need to be repaired at the time of this study totals $6,304,426. This exceeds the building's Depreciated Building Value. This facility is 15 years old, but due to inappropriate or incorrect construction methods when the building was first constructed and the 24-hour use of the second floor by the police department, the building shows signs of deterioration well beyond its 15 years. In the last 15 years, the building has seen many of its major building systems fail, such as the building envelope, the parking garage , the HVAC system. as well as the incoming electrical being at capacity. Eventually the continued cycle of minor repair patch work or cosmetic repairs will no longer meet the needs of the building's users and the building will need to be completely remodeled and retrofitted, or a new building will need to be constructed. The building's skin is an early EIFS material (exterior insulating foam system) which has failed. There is significant concern about moisture damage underneath the existing EIFS system. Early standards for EIFS installation does noe meet today's code an has lead to the continued failure of the underlying structure of facilities throughout the country. The EIFS and Stucco Consultants referenced earlier documented past water leakage into the wall in the form of deteriorated cinderblock and rusting metal studs exposed during the recent Council Chambers remodel It has been suggested that one option would be to replace the existing EIFS system with a lightweight material, like a high quality metal panel system, and repair the underlying structure as necessary. In November 2001, Anderson Construction Company provided an estimate to address EIFS, Mold Abatement, Planters, Structural, Exterior Walks and Slabs, Roofing, Windows and Doors, Elevators, HVAC, Electrical, and general associated remodel issues. Their estimate totaled $6,304,426 which equates to $161.652 per square foot. The building was designed in 1985 and there appear to be several structural deficiencies which would result in this building to be less than Life Safetyin the design level earthquake and would require extensive rehabilitation to meet the Immediate Occupancy2 objective. This is a significant concern given the fact that the Police Department and LOCOM occupies the facility 24 hours a day and LOCOM provides necessary communication services for all emergency services. Because City Hall needs to be rehabilitated to meet the Immediate Occupancy objective, it is recommended that the building undergo a detailed seismic evaluation to develop a complete rehabilitation scheme and appropriate costs. For planning purposes it is estimated that it would cost $30 per square foot for the structural mitigation to meet the Life Safety performance objective and $70 per square foot to meet the Immediate Occupancy performance objective. I he Life Safety performance ohlc,•ti ve means that the building will not collapse and that exit paths from the building will not he blocked.but the building may be heavily damaged and may he unable to be occupied after a major earthquake. Immediate Occupancy performance objective ensures that a building will continue to remain in operation immediately following a major earthquake. Note: Due to the necessity to break into walls, it may be impossible to isolate the seismic upgrade from mold abatement and moisture repair. 2(X)2 Municipal Buildings Plan Page 25 MAINTENANCE SERVICES 5705 Jean Road 2002 Facility Condition index ♦ I a ' ' J r N. atntenance 4 r . �.tir- yx Services _. • • Facility Identification Number: 9 Total Cost of Existing Deficiencies: $2,921,125 Facility Condition Index Rating: 3.07 Depreciated Building Value: $950,900 HISTORY: The Maintenance Department moved to its present location at 5705 Jean Road in May of 1974. Prior to that time, the Department was located at 101 Foothills Road in a facility with one office and a "one stall" repair shop. The Jean Road facility became available in late 1973 when the owner of the building lost a lessee. The building was remodeled to accommodate the needs of the Maintenance Department. In the mid 1970's the Department underwent considerable expansion, including the addition of an electrician and a radio technician. In 1979-80 the Parks Maintenance Division moved from the Golf Course Maintenance Building to the Jean Road site, at which time the office portion of the complex was remodeled to accommodate the additional Parks employees. Since 1974 there have been three purchases of adjoining real property that added 2.5 acres to the Jean Road site. In 1998 an employee parking lot was constructed on one of the properties, which provided room for employee parking outside of the fenced complex. In 2000 a Skateboard Park was constructed on the site at Jean Road and Pilkington Road. 2002 Municipal Buildings Plan Page 27 FUNCTION: Management Services provides administrative direction for the Maintenance Services Department. From emergency preparedness to routinely scheduled maintenance activities, this division's objective is to set a standard for efficient and effective customer service. Lake Oswego contains approximately 175 miles of street. To maintain this system, maintenance Services plans and implements a program of resurfacing, patching, painting traffic legends, street sweeping. brush control, snow and ice removal, pathway maintenance and installing, repairing and replacing traffic signs and guardrails. The customer service goal is to provide an immediate response to all emergencies and to respond to non-emergency requests for service within two working days. Delivery of water for domestic use and fire suppression depends upon the maintenance and operation of a complex system consisting of 205 miles of water lines and associated hydraulic components. Typical work program activities include water line repairs, hydrant and valve inspections, meter maintenance and repair, and cross-connection control management. The Water Division responds to and documents at least 5,500 citizen complaints each year, and reviews performance records on about 2,000 cross-connections. This division has adopted a policy of providing an immediate response to all emergencies, and taking not more than 8 hours to respond to non-emergencies. Lake Oswego's sanitary sewer system includes 190 miles of sewer lines and 10 sewer lift stations. The division uses sophisticated equipment for TV inspection and high pressure cleaning to maintain these aging systems. It works close with the Engineering Department on systematic identification and upgrades of the sewer system to minimize public exposure to health hazards, related environmental problems and property damage. Surface water systems have become a focal point for the preservation of fish habitat in metropolitan areas. The City maintains 100 miles of storm drain pipe and 2,000 catch basins. The Surface Water Division cleans all catch basins and pollution control manholes at least once a year. Catch basins at the lake level arc cleaned more often to reduce sediment-laden run-off. The Motor Pool provides internal service for other departments within the City. Maintenance and repair of the City's 130 vehicles, 20 pieces of heavy equipment and 150 pieces of contractor equipment and light equipment are its primary tasks. Responsibilities also involve the operation and maintenance of the equipment that supplies diesel fuel, gasoline and propane. Motor Pool staff also plays a role in emergency preparedness and prevention. Four structures arc identified as part of this study, the Main Office, the Storage Barn, the Parks Maintenance Building, and the Police Storage Building. The primary role of the Main Office is to serve as the Maintenance Divisions for Street, Storm Drain, Water , Sewer, Electrical, Parks, and Vehicle Maintenance; the Storage Barn houses the City's motor pool; the Parks Maintenance building serves as a work and storage area for Parks Maintenance; and the Police Storage Building is used for evidence storage. As the population of the City continues to grow. this facility will bear a dramatic impact relative to the number of employees, amount of equipment stored and serviced, as well as necessary facility requirements 2002 Municipal Buildings Plan I'agc 28 r FACILITY/PERSONNEL: On the 6.3 acre site, there are three main structures that house Maintenance Services; the main office/vehicle maintenance structure (11,790 sq. ft., the storage barn (10,560 sq. ft.) and the park maintenance storage building (896 sq. ft.). The total square footage of these structures is 23,246 sq. ft. The facility currently employs approximately 40 FTE, with an additional 22 seasonal employees. ESTIMATED SPACE REQUIREMENT: The November 1997 Facility Master Plan identified numerous fundamental design and space requirement deficiencies that taken as a whole would require that Maintenance Services facilities be completely redesigned. Incorporated into the Master Plan design was consideration of future needs (according to the Master Plan, the design solution was based on a future build-out of 50,000 people by 2040. However, this study estimates a build-out of 50,000 people by the year 2020.) Major space deficiencies identified include the following: • Increased area for vehicle maintenance is necessary. • Covered parking area for oversized vehicles is deficient. • Increased and improved office space for personnel and office storage is needed. • A multi-purpose staff training area/conference room/lunch room is ,needed. • The current areas storage of material, small machines and miscellaneous equipment is deficient. Covered storage areas for winter icing sand is needed. • The office area can be described as poorly organized and undersized, and the office areas are cramped and very poorly ventilated. • The lunch and training areas are too small to house the existing staff • There is not adequate space for storage of maps,files, and other office related supplies. • The proximity of the office to the vehicle maintenance areas results in continuous noise and dirt problems. • These deficiencies make the existing space inadequate for the support staff. • Storage areas for maps and other large drawings A July 1999 supplement to the 1997 Master Plan estimated that the Master Plan design could be developed in three phases. The supplemental plan was developed in response to the changes between the original Master Plan and June 1999, however, it still takes into consideration minimizing impacts on the site and delivery of maintenance services to the community while Maintenance Services undergoes renovations. 2002 Municipal Buildings Plan Page 29 The revised Master Plan looks to improve the effectiveness of the current conditions. The following improvements are recommended: • Improved and centralized file storage • Improved shower/locker areas • Gender-specific locker and shower areas • ADA upgrades for toilet rooms, shower and other facilities • Improved internal circulation flow • Inclusion of a central conference room, with several smaller work areas • Centralization of office space • Grouping similar departments • Increased space • Storage areas for maps and other large drawings • Centralized computer room In total, 21,775 sq. ft. of space is recommended in addition to other physical site improvements. The police storage building is proposing to add on 1,800 sq. ft. and a new 8,775 sq. ft. vehicle maintenance building is proposed to be constructed during phase 1. The administrative area is proposed to add on an additional 2,200 sq. ft. during phase 2 construction. Lastly, phase 3 construction includes the addition of a new 9,000 sq. ft. storage building. GENERAL DESCRIPTION: • Constructed: 1973 • Square Footage: Main Office/Vehicle Maint. Structure 11,790 sq. ft. Storage Barn 10,560 sq. ft. Parks Maintenance 896 sq. ft. TOTAL: 23,246 sq. ft. Main Office. 1973: • Depreciated Building Value: $708,300 • Foundation: Concrete spread footings • Sub-Floor: Slab on grade • Walls: Part wood frame/ Part metal skin on steel studs • Roof: Metal skin on C-channel joists to WF beams • Plumbing: Water and sewer connection • Fire Sprinkler System • HVAC: Natural gas fired forced air and space heat • Electrical: Wired for power and lights • Levels: 1 story • Height: 8 to 22 feet • Size: 110 ft. X 131 ft. (overall) • Floor Area: First floor 11,790 sq. ft. Mezzanine 2,120 sq. ft. 13,910 sq. ft. • Structure in fair to good condition .'UO2 Municipal Buildings Plan Page 30 Storage Barn, 1976: • Depreciated Building Value: $211,200 • Foundation: Embedded pole • Sub-Floor: Asphalt/ Dirt • Walls: Metal skin siding • Roof: Metal skin on 2X6 rafters to knee-braced trusses • Plumbing: N/A • HVAC: Natural gas fired space heat • Electrical: Wired for power and lights • Levels: 1 story • Height: 15 feet • Size: 48 ft. X 220 ft. • Floor Area: 10,560 sq. ft. • Structure in fair condition, doors in poor condition Parks Maintenance, 1979:. • Depreciated Building Value: $31,400 • Foundation: Concrete spread footings • Sub-Floor: Slab on grade • Walls: Metal skin on wood studs • Roof: Metal skin on 2X6 rafters to wood trusses • Plumbing: N/A • HVAC: Natural gas fired gas heat • Electrical: Wired for power and lights • Levels: 1 story • Height: 16 feet • Size: 28 ft. X 32 ft. • Floor Area: 896 sq. ft. • Structure in good condition Police Storage Building: • Depreciated Building Value: $150,000 • Foundation: Concrete spread footings • Sub-Floor: Slab on grade • Walls: Concrete Masonry Units • Roof: Wood trusses with composition shingles • Plumbing: Water and sewer connection • HVAC: Natural gas fired gas heat / Heat pump AC • Electrical: Wired for power and lights • Levels: 1 story • Height: 18 feet • Size: 30 ft. X 60 ft. • Floor Area: 1,800 sq. ft. • Structure in good condition ?(X)2 Municipal Buildings Man Page it DEFICIENCIES: • Existing Deficiencies requiring correction at time of inventory Jj 1.0 Health Safety Welfare 1.1 ADA access at main entn $10,000 1.2 Seismic and structural mitigation $370,1251 Total: $380,125 2.0 Building/Site System 2.1 New vehicle maintenance facility (8,775 gsf) $1,053,000 2.2 Total remodel maintenance facility building (11,200 gsf) $728,000 2.3 Addition of multi-use room to maintenance building (2,200 gsf) $1 10,000 2.3 New storage building (woodshop and sign shop) $250,000 2.4 Move parks maintenance building(other location on site) $20,000 2.5 Landscaping, paving, storm water, lighting site improvements $200,000 Total: $2,361,000 3.0 Service System 3.1 None $0 Total: $0 Maintenance Services Subtotal: $2,741, 125 4.0 Police Evidence Buildin2, 4.1 Addition to existing Police storage building $180,000 Total: $180,000 Grand Total $2,921,125 1 Emerging Deficiencies requiring correction 1.0 Health Safety Welfare 1.1 None $0 Total: _-- $0 2.0 Buildine/Site System 2.1 None $0 Total: $0 3.0 Service System 3.1 None _ _ $0 Total: $0 1 $370,125 is the cost to improve the situ(tures to "Life Safety Level";to increase to "Immediate Occupancy Level",requires an additional$208,650 21X12 Municipal Buildings Plan Page 32 . ti Existing Deficiencies requiring correction at time of inventory $2,921,125 Emerging Deficiencies requiring correction $0 Total Deficiencies: $2,921,125* *Includes $180,000 for Police Storage Building Addition FCI NARRATIVE SUMMARY: In 1997 Commercial Industrial Design Architecture (CIDA), developed the City of Lake Oswego Maintenance Services Facility Master Plan. This plan found the Maintenance facility deficient in several fundamental areas. Areas identified for improvement include: • Improved vehicular circulation • Improved access to vehicle maintenance • Increased area for vehicle maintenance • Parking area for oversized vehicles • Increased and improved office space for personnel and office storage needs • Reduction of noise and dirt in the office area • A multi-purpose staff training area • Improved security • Improved storage of material, small machines and miscellaneous equipment. The office area was described as poorly organized and undersized, and the office areas are cramped and poorly ventilated. The lunch and training areas are too small to house the existing staff. There is not adequate space for storage of maps, files, and other office related supplies. The proximity of the office to the vehicle maintenance areas results in continuous noise and dirt problems. These deficiencies make the existing space inadequate for the support staff. To improve the effectiveness of the current conditions, the following improvements were recommended: • Improved and centralized file storage • Improved shower/ locker areas • Gender-specific locker and shower areas • ADA upgrades for toilet rooms, shower and other facilities • Improved internal circulation flow • Inclusion of a central conference room, with several smaller work area • Centralization of office space • Grouping similar departments • Increased space • Storage areas for maps and other large drawings • Centralized computer room 2002 Municipal Buildings Plan Page 33 In July of 1999, CIDA submitted an update to the City of Lake Oswego Maintenance Services Facility Master Plan incorporating a three phase development plan. This plan along with additional information gathered as part of this Municipal Buildings Study is summarized as follows: Phase I - Construction Estimate: $1,393,000 • Landscaping, paving, storm water, and security lighting site improvements for the entire site would be completed during the first phase in order to comply with City development standards. Estimated cost: $200,000 • There is an immediate need to improve Employee Services and provide accessibility upgrades to comply with ADA guidelines. An addition to the existing administrative area should be constructed to temporarily alleviate space needs for the administrative staff. The addition will eventually be used as a multi-purpose room, capable of 24- hour use, which could serve as an Emergency headquarters, as well as a community room, an employee break room, a training room and a conference room. It will be open, free of columns, and equipped with a small kitchen. The existing Parks Maintenance Building will need to be relocated to facilitate the proposed addition. Estimated cost: $140,000. • The primary emphasis of this phase is the construction of a new vehicle maintenance building. Vehicle maintenance can continue in the existing location while the new building is under construction. The existing location would then be abandoned at a later date. The new vehicle maintenance building would act as a major organizing element for the site. New access points from Willow Lane would reduce cross traffic through the site and improve access into the maintenance bays. The building would be designed as a series of work bays with through-access. in addition, the building would also have a vehicle wash bay, office areas, and shower and locker facilities. Estimated cost: $1,053,000 Phase II - Construction Estimate: $1,278,125 • Once the multi-purpose room and new vehicle maintenance building are constructed, the existing main building will be ready for renovation, including: o Seismic Upgrades o Repairing the exterior siding to match the siding of the new multi-purpose room addition o New gender-specific locker and shower areas o A centralized office arca for management o Reception arca One large conference room o Several small conference rooms • A centralized file room including an area for maps and large drawings • A general storage and inventory control area • Estimated cost: $1,098,125 • Two existing sheds will he removed in order to accommodate better site utilization. The City could provide its own demolition with City crews, so no budget was developed. A 1,800 square foot addition to the existing police storage building is planned. It could be built at any time before or after this phase. Estimated cost: $180,000. 2002 Munu•upal Buildings Plan Page 34 Phase III - Construction Estimate: $250,000 • A 2,500 sq. ft. pre-engineered building will be erected to so serve as: o Sign shop o Woodworking shop o Electrician's shop o Additional administrative area o Additional storage area (regular and hazardous materials) Note: The timing of seismic upgrades will be dependent upon the implementation of the proposed three-phase development. From a construction standpoint, the logical time to perform the seismic upgrades would be during the Phase II construction. If, however, there will be a substantial lapse in timing between Phase I and Phase II, it is recommended that the seismic upgrades then be incorporated into Phase I improvements. Total cost of all three phases: $2,921,125 (includes addition to Police Storage Building) ?W?Municipal Buildings Plan I'agc 35 � ti 2002 Municipal Buildings Plan Pagc u, FIRE DEPARTMENT MAIN STATION 300 "B" Avenue 2002 Facility Condition Index 1.1m Facility Identification Number: 2 Total Cost of Existing Deficiencies: $35,415 Facility Condition Index Rating: 0.03 Depreciated Building Value: $1,347.200 HISTORY: The main Fire Station was built in 1994-95. This station replaced the old main station that was located at 351 First St. This station provides parking for Fire apparatus as well as the Administrative Office. In addition to the Main Station, the City leased a station from the rural Lake Grove Fire district located on Bryant Road near Boones Ferry Road. In 1971, the South Shore Fire Station was built, providing the City with its third Fire Station. In 1989 the Westlake Station and the Jean Rd. Stations were built to provide increased protection for the west end of the City. At that time the leased station on Bryant Rd. was abandoned. FUNCTION: The Lake Oswego Fire Department provides fire protection for all areas within the City and contracts to provide services to three special districts — Lake Grove, Riverdale-Dunthorpe and Alto Park fire districts. Fire Department services include fire safety code inspection and enforcement, fire prevention and suppression, public education and information. Emergency medical and ambulance service is provided by both the City of Lake Oswego and a private company. Community and Prevention Services administer programs that circulate public safety information to citizens and enforce mandatory national, state and local fire codes. This division also handles responsibilities not usually assigned to a fire prevention program, such as Community Emergency Response Teams and hazardous materials management Fire Prevention works with the building, planning and engineering departments on all new commercial building and development plans to maintain lire and life safety standards. It maintains roughly a 95 percent success rate in responding within 24 hours to citizens' daily inquiry regarding extinguishers, smoke detectors, poison, appliance safety and recalled products. h102 Memripal Buildings flan Page 37 Operations provide 24-hours-a-day, 7-days-a-week emergency response to fire, medical, hazardous material, and rescue incidents. The division staffs and equips four fire stations that house three fire engines (pumpers) and one aerial/pumper. Each station has a crew of three firefighters trained in fire, rescue, hazardous materials and emergency medicine. The stations also hold other equipment, including a technical rescue vehicle, a dive response vehicle, an ambulance and a rescue boat. The four stations are strategically located throughout the City to achieve a response time goal of reaching 90% of the fire, rescue and medical emergencies in five minutes or less. Specifically, the Main Fire Station is a decentralized station that houses the departments administrative offices and provides emergency and public safety education services to the area of First Addition. to George Rogers Park, to Military Rd, and to Boones Ferry. FACILITY/PERSONNEL: The Main Fire Station has three firefighters and a battalion chief on duty 24 hours per day. These three firefighters provide fire suppression, basic emergency medical and paramedic level of emergency medical response to emergency incidents. In addition, they attempt to maintain a minimum of two of the three crew members as water rescue divers to respond to water rescue incidents on the Lake and in the area rivers. The apparatus includes one fire engine, one dive/rescue vehicle, one ambulance unit and one battalion chief's response vehicle. The Main Station also houses the fire department's administrative offices. ESTIMATED SPACE REOUIREMENT: The Fire Department currently maintains a five-minute response time with its four fire stations within the fire service area and its current staffing is sufficient to maintain this level of service. With the increase in population within the existing city limits of Lake Oswego, it is estimated that the four stations can still maintain the necessary five-minute response time. However, with the potential expansion of the City into the Stafford Road area, the Fire Department's response time would significantly be delayed beyond the five-minute response time minimum and would require relocation of the South Shore Substation to the Stafford Road area (and additional staffing). In the event that the City was to expand into the Stafford Road area by the 2020, the staffing requirements and space needs would increase. At a minimum, at the Main Fire Station, a fourth firefighter will need to he added to the engine crew and two additional firefighters need to be added to staff the ambulance on a full time basis by the year 2020. The total number of personnel required to staff the station will be three battalion chiefs, 12 fire fighters for the engine and six firefighters for the ambulance. When the facility was constructed, two "spare" hunk rooms were provided upstairs and the workroom for the firefighter was designed to allow a partition wall to provide up to two additional bunk rooms. At such time as three total positions per day are added, the work room would be converted. '(Nl'Municipal Buildings Plan Page 1K l ti GENERAL DESCRIPTION: • Constructed: 1994 • Square Footage: Fire Station 11.128 sq. ft. Storage Bld. 120 sa. ft TOTAL: 11,248 sq. ft. Fire Station: • Depreciated Building Value: $1,335,400 • Sub-Floor: 1" floor slab on grade, 2"`i floor concrete on metal deck. • Walls: Masonry, and wood frame with masonry cladding. • Roof: Wood frame with composition shingle roofing • Plumbing: Water and sewer connection • HVAC: Natural gas fired forced air heat, AC system • Electrical: Wire for power and lights • Levels: 1 with partial 2"i • Height: 28 Feet • Size: 106 feet wide x 110 feet long • Floor Area: First- 7,635 sq. ft Second 3,493 su. ft. Total 11,128 sq. ft. Storage Building: • Depreciated Building Value: $7,800 • Sub-Floor: Concrete slab • Walls: Brick walls • Roof: Wood frame with composition shingle • Electrical: Wired for power and lights • Floors: 1 story • Height: 8 feet • Size: 10 feet wide x 12 feet long • Total Floor Arca: 120 sq. ft. Yard: • Replacement Value: $4,000 • Flag pole • Miscellaneous Improvements 2002 Municipal Buildings Plan Page 39 DEFICIENCIES: 11 Existing Deficiencies requiring correction at time of inventory 1.0 Health Safety Welfare 1.1 None $0 Total: $0 2.0 Building/Site System 2.1 None _ $0 Total: $0 3.0 Service System Mechanical and Plumbing 3.1 Vehicle exhaust recovery system $25,000 3.2 Auto controller for equipment bay thermostat $5,000 Total: $30,000 Electrical 3.3 Basic materials and methods $4,370 3.4 Vehicle exhaust system, electronic connections $391 3.5 General construction mark-urs $654 Total: $5,415 Grand Total: $35,415 Emerging Deficiencies requiring correction 1.0 Health Safety Welfare I I None -- --- $0 Total: $0 2.0 Building/Site System 2.I Parking lot (demo and new concrete paving) $72,000 Total: $.12,000 3.0 Service System Z I None $0 Total: $0 Grand Total: $72,000 2002 Municipal Buildings Plan Page 40 Existing Deficiencies requiring correction at time of inventory $35,415 Emerging Deficiencies requiring correction $72,000 Total Deficiencies: $107,415 FCI NARRATIVE SUMMARY: The FCI for the main fire station is 0.03. The major deficiencies associated with this facility that need to be repaired at the time of this study totals $35,415. This is approximately 3% of the building's Depreciated Building Value. The combination of existing deficiencies and deficiencies that need to be addressed brings the total repair costs to$107,415, approximately 8% of the building's Depreciated Building Value. This fire station has been in operation since 1994 and has served the needs of the users well, with a few exceptions. When the fire station was initially constructed, within a very short time, there was a mold problem in the building. The cause was thought to he moisture coming up through the concrete slab into the station interior. This problem was resolved prior to this study by replacing some "grasscrete" paving with concrete and installing a trench drain across the entry doors. Currently, there is no room for expansion on this site. Although the fire station is only 6 years old, the fire department projects a need for additional equipment space. The staff has also indicated that there is a need for additional on-site parking spaces. The building was designed to UBC Seismic Zone 3 and it is expected that the performance of this building to be Immediate Occupancy in the design level earthquake. '_U?Municipal Buildings Plan Page 41 i 2002 Municipal Buildings Plan Page 42 FIRE DEPARTMENT (con't.) SOUTH SHORE SUBSTATION 1880 South Shore Blvd 2002 Facility Condition Index • t � I • *t•i . • • pi 1 .t .::.. . . .:.-. Yt.;gr.�jtre.m sx.ma.y'w,rr x. .-.i .':.♦,.w+--... ; ... .s c ^h N-- Facility Identification Number: 3 Total Cost of Existing Deficiencies: $175,582 Facility Condition Index Rating: O 27 Depreciated Building Value: $657,100 FtUNCTION: The South Shore Fire Substation provides fire protection for the arca from Westview, to Stafford/Rosemont, and to Marylhurst. Fire Department services include fire safety code inspection and enforcement, fire prevention and suppression, public education and information. Emergency medical and ambulance service is provided by both the City of Lake Oswego and a private company. Specifically, the South Shore Fire Station provides one fire engine for fire and EMS response and a dive/rescue boat used for dive/rescue operations on the Lake and in the rivers. In addition, it houses a four-wheel drive brush and wildland firefighting vehicle used to fight brush, wildland and forest fires, as well as to tow and launch the dive/rescue boat. The dive/rescue boat is also equipped with small firefighting pumps for limited lire suppression capabilities while in the water. The current complement of firefighters is three per shift and they provide fire suppression, basic emergency medical and paramedic level of emergency medical response to emergency incidents. 2002 Municipal Buildings Plan Page 43 FACILITY/PERSONNEL: The station has a crew of three firefighters and associated fire lighting apparatuses. ESTIMATED SPACE REOUIREMENT: The South Shore Fire Station will need a fourth firefighter added to the engine crew and two additional firefighters will need to be added to staff a possible ambulance by the year 2020. The total number of personnel required would be 12 firefighters for the engine and 6 additional firefighters if an ambulance is located in the new station in the Stafford Road area. This is assuming that the South Shore Fire Station would be abandoned for a new regional type of fire station facility in the Stafford Road area. GENERAL DESCRIPTION: • Constructed: 1971 • Square Footage: Fire Station 5,463 sq. ft. TOTAL: 5,463 sq. ft. Fire Station: • Depreciated Building Value: $655,600 • Sub-Floor: Concrete Slab • Walls: Masonry block with painted stucco finish • Roof: Wood frame with metal roofing • Plumbing: Water and ewer connection • HVAC: Natural gas fired forced air heat • Electrical: Wired for power and lights • Levels: 1 story • Height: 8 to 15 feet • Size: 80 feet wide x 80 feet long • Floor Area: 5.463 sq. ft Yard: • Replacement Value: $1,500 • Flag pole 21102 Municipal Buildings Plan Page 44 AlllillIMMIIIIIIII DEFICIENCIES: Existing Deficiencies requiring correction at time of inventory l 1.0 Health Safety Welfare 1.1 ADA upgrades to toilet and shower facility $16,000 1.2 ADA door hardware upgrade $5,400 1.3 ADA kitchen upgrade $10,000 1.4 Seismic and structural mitigation Complete 1.5 Plumbine for new toilet and ADA $8,500 Total: $39,900 2.0 Building/Site System 2.1 Expand equipment bays $68,000 2.2 Restoration due to structural, mechanical, electrical work _ $21.852 Total: $89,852 3.0 Service System Mechanical and Plumbing 3.1 Vehicle exhaust recovery system $35,415 3.2 Auto controller for equipment bay thermostat _ $5.000 Total: $40,415 Electrical 3.3 Basic materials and methods $4,370 3.4 Vehicle exhaust system, electronic connections $391 3.5 General construction mark-ups $654 Total: $5,415 Grand Total: $175,582 Emerging Deficiencies requiring correction 11 1.0 Health Safety Welfare 1.1 13D Fire Sprinklers $6000 Total: $6.000 2.0 Building/Site System 2. I Remodel hunk room arca (4 separate sleeping areas) $23,400 2.2 New women's toilet and shower room $20.000 Total: $43,400 ,,,.,Municipal Buildings Plan Page 45 3.0 Service System Mechanical and Plumbing 3.1 Replace HVAC system $6,000 3.2 New heater for expansion $1,800 3.3 General construction mark-ups $2,940 Electrical 3.4 Basic materials and methods $2,732 3.5 New 50 KVA generator $32,778 3.6 Panels and distribution $3,551 3.7 General construction mark-ups _ $6,064 Total: $55,865 Grand Total: $105,265 Existing Deficiencies requiring correction at time of inventory $175,582 Emerging Deficiencies requiring correction $105,265 Total Deficiencies: $280,847 FCI NARRATIVE SUMMARY: The South Shore Fire Station has an FC1 of 0.27. The major deficiencies associated with this facility that need to be repaired at the time of this study totals $175,582. This is approximately 27% of the building's Depreciated Building Value. The combination of existing deficiencies and deficiencies that need to be addressed brings the total repair costs to $275,847, approximately 43% of the building's Depreciated Building Value. This fire station was constructed in 1971 and is substantially older than any of the other three fire stations. This is reflected in the required improvements that need to be done at this time. The major improvements include ADA upgrades to the bathrooms, shower and kitchen facilities as well as extending the apparatus bays towards the street. The extension of the bays is considered to be necessary for the safe functioning of the facility. A major concern that needs to be addressed is the seismic integrity of the fire station. The 1971 design shows signs of deficiency in the buildings lateral force resisting system, particularly at the large door openings on the north side and the clerestory windows on the south side of the apparatus hay. The performance of this fire station would be less than Immediate Occupancy in the design level earthquake and requires rehabilitation to meet necessary performance objective. Also of issue but less of a priority is the remodeling of the existing shared hunk room needs to he remodeled into separate sleeping rooms. The ideal solution would be to create individual rooms for each firefighter on duty, similar to the individual rooms found at the other three fire stations. The next acceptable solution is to create a separate room for female firefighters. 2002 Munuctpal Huddings Man Pagr 46 FIRE DEPARTMENT (con't.) JEAN ROAD SUBSTATION 4555 Jean Road 2002 Facility Condition Index N 1 0 OM MIMI NM MIMI . :,,,, , . , ..., _ ....._ i Jr '44,..e. . li i ,1 ' . e7.7:7" .Mti},y.. ::,... vN.plX�+ae:.: V,. -.0,4 �1r ~r/"` 1' Facility Identification Number: 5 Total Cost of Existing Deficiencies: $249,329 Facility Condition Index Rating: 0.35 Depreciated Building Value: $704,700 FUNCTION: The Jean Road Fire Substation provides fire protection for all area from the 1-5 Freeway, to Boones Ferry, to the Tualatin River. and to Westview. Fire Department services include fire safety code inspection and enforcement, fire prevention and suppression, public education and information. Emergency medical and ambulance service is provided by both the City of Lake Oswego and a private company. Specifically, the Jean Road Fire Station provides a combination fire engine/aerial ladder truck with a 105-foot aerial ladder that carries a complement of specialized rescue and firefighting equipment. It also houses the department's only reserve fire engine that is used in case of mechanical breakdown or maintenance of the other department engines. The present crew also consists of three on-duty firefighters at all times and they provide fire suppression, basic emergency medical and paramedic level of emergency medical response to emergency incidents. FACILITY/PERSONNEL: The station has a crew of three firefighters and associated fire fighting apparatuses. 2002 Municipal Hwldmg>Plan Page 47 ESTIMATED SPACE REOUIREMENT: The Jean Road Fire Station would also need a fourth firefighter to be added to the engine crew. It is also possible that a full or part-time ambulance could be located to respond out of this station as well by the year 2020. GENERAL DESCRIPTION: • Constructed: 1989 • Square Footage: Fire Station 5,234 sa. ft. TOTAL: 5,234 sq. ft. Fire Station: • Depreciated Building Value: $698.600 • Sub-Floor: Concrete slab • Walls: Metal frame with vinyl siding • Roof: Wood frame with composition shingle • Plumbing: Water and sewer connection • HVAC: Electric forced air heat pump heat, AC system • Electrical: Wired for power and lights • Level: 1 story • Height: 10 to 14 feet • Size: 72 feet wide x 94 feet long • Floor Area: First 5,200 sq. ft Storage Building: • Depreciated Building Value: $4,600 • Sub-Floor: Concrete slab • Walls: Wood frame with painted wood siding • Roof: Wood Frame with composition shingle • Electrical: wired for power and lights • Level: I story • Height: 8 feet • Size: 8 feet wide x 19 feet long • Total Floor Area: 152 sq. ft. Yard: • Replacement Value: $1,500 • Flag pole 2002 Municipal Huilding.Plan Page 4l DEFICIENCIES: Existing Deficiencies requiring correction at time of inventory 1.0 Health Safety Welfare 1 1 ADA bathroom upgrades $20,000 1 2 Seismic and structural mitigation $104.680 Total: $124,680 2.0 Building/Site System 2.1 Remodel equipment bay $24,000 2.2 Shop, clean-room, laundry, storage addition $60,000 2.3 Restoration due to structural, mechanical and electrical work $5,234 Total: $89,234 3.0 Service System Mechanical and Plumbing 3.1 Vehicle exhaust recovery system $25,000 3.2 Auto controller for equipment bay thermostat $5.000 Total: $30,000 Electrical 3.3 Basic materials and methods $4,370 3.4 Vehicle exhaust system, electronic connections $391 3.5 General construction mark-uns $654 Total: $5,415 Grand "Total: $249,329 Emerging Deficiencies requiring correction 1.0 Health Safety Welfare I 1 Installation of 13D fire sprinkler system $6,000 Total: $6,000 2.0 Building/Site System 2.1 Replace all windows $12,180 Total: $12,180 2(N12 Municipal Buildings Plan Page 49 3.0 Service System 3.1 Basic materials and methods $2,617 3.2 New 50 KVA generator $31,404 3.3 Panels and distribution $3,402 3.4 General construction mark-ups $5,653 3.5 Elevator for 21'd floor access $50,000 3.6 New transformer and diesel fuel tank $20,000 Total: $113,076 Grand Total: $131,256 Existing Deficiencies requiring correction at time of inventory $249,329 Emerging Deficiencies requiring correction $131.256 Total Deficiencies: $380,585 FCI NARRATIVE SUMMARY: The Jean Road Fire Station has an FCI of 0.35. The major deficiencies associated with this facility that need to be repaired at the time of this study totals $249,329. This is approximately 35% of the building's Depreciated Building Value. The combination of existing deficiencies and deficiencies that need to be addressed brings the total repair costs to $380,585, approximately 54% of the building's Depreciated Building Value. This fire station was constructed in 1989 and seems to be experiencing the same deficiencies as the South Shore and Westlake fire station, most notable the immediate requirement to address ADA, apparatus bay expansion and seismic issues. This fire station also shows signs of deficiency in the buildings lateral force resisting system. specifically, the lack of shear walls at the apparatus bay doors, inadequate detailing and hold-downs of the plywood shear walls, lack of collectors and some discontinuous shear walls on the second floor. Also noted were nonstructural deficiencies that would prevent the station from being operational after an earthquake including poorly braced water heater, emergency generator and apparatus doors, no bracing on the attic mechanical units, and lack of restrainers on the first aid shelving. The cumulative result would he less than Immediate Occupancy in the design level earthquake and requires rehabilitation to meet necessary performance objective. Other issues include upgrading the existing generator to a 50 KVA diesel with skid mounted tank. This larger unit will handle additional lighting, telephone, cooking and selected power. '002 MumcspaI Huddangs Plan Page 50 FIRE DEPARTMENT (con't.) WESTLAKE SUBSTATION 4900 Melrose Street 2002 Facility Condition Index 5 i i l t 4e M riA111001 G R i Facility Identification Number: 4 Total Cost of Existing Deficiencies: $253,614 Facility Condition Index Rating: 027 Depreciated Building Value: $932,100 FUNCTION: The Westlake Fire Substation provides fire protection for the area from the 1-5 Freeway, to Boones Ferry. to Washington Court, and to Portland. Fire Department services include fire safety code inspection and enforcement, fire prevention and suppression, public education and information. Emergency medical and ambulance service is provided by both the City of Lake Oswego and a private company. Specifically, the Westlake Fire Station houses one engine. The present crew consists of three on-duty firefighters at all times and they provide fire suppression, basic emergency medical and paramedic level of emergency medical response to emergency incidents. The training officer is currently housed in this facility as well. FA('ILITY/PERSONNEL: The station has a crew of three firefighters and associated fire fighting apparatuses. 2002 Municipal Buildings Plan Page 5I ESTIMATED SPACE REQUIREMENT: By the year 2020, the Westlake Fire Station would require a fourth firelighter to be added to the engine crew and it is anticipated that an ambulance will need to be housed in this station to respond for emergency medical/transport purposes. The total of personnel required to staff the station 24/7 will be 12 firefighters for the engine and possibly six additional firefighters if an ambulance is located in this facility. To accommodate the added staff, the facility was designed with the intent of partitioning the workroom to provide up to two additional bunk rooms. GENERAL DESCRIPTION: • Constructed: 1989 • Square Footage: Fire Station 7,723 sq. ft. Storage Bld. 96 sq. ft. TOTAL: 7,819 sq. ft. Fire Station: • Depreciated Building Value: $926,800 • Sub-Floor: Concrete slab on main floor, wood frame with wood decking on 2nd • Walls: Wood frame with painted wood siding • Roof: Wood frame with composition shingle • Plumbing: Water and sewer connection • HVAC: Natural gas fired and electric forced air heat pump heat, AC system • Electrical: Wired for power and lights • Levels: 1 with partial 2nd • Height: 10 to 20 feet • Size: 75 feet wide x 98 feet long • Floor Area: 7,723 sq. ft Storage Building: • Depreciated Building Value: $3,800 • Sub-Floor: Concrete slab • Walls: Wood frame with painted wood siding • Roof: Wood Frame with composition shingle • Electrical: Wired for power and lights • Levels: 1 story • Height: 8 feet • Size: 8 feet wide x 12 feet long • Total Floor Area: 96 sq. ft. Yard: • Replacement Value: $1,500 • Flag pole 2002 Municipal Iiuildmgs Plan I'age 52 DEFICIENCIES: 1 Existing Deficiencies requiring correction at time of inventory 1.0 Health Safety Welfare 1,1 ADA bathroom upgrades $20,000 1.2 ADA Kitchen upgrades $10,000 1.3 ADA door hardware upgrades $8,000 1.4 Seismic and structural mitigation _ $156,380 Total: $194,380 2.0 Building/Site System I Remodel equipment bay $16,000 2.2 Restoration due to structural, mechanical and electrical work $7,819 Total: $23,819 3.0 Service System Mechanical and Plumbing 3.1 Vehicle exhaust recovery system $25,000 3.2 Auto controller for equipment bay thermostat $5,000 Total: $30,000 Electrical 3.3 Basic materials and methods $4,370 3.4 Vehicle exhaust system. electronic connections $391 3.5 General construction mark-ups _ $654 Total: $5,415 (;rand l'otal: $253,614 1 . Emerging Deficiencies requiring correction 1.0 Health Safety Welfare 1 I install 13D tire sprinkler system $6,000 Total: $6,000 2.0 Buildinu/Site System 2 I Shop, storage, public meeting room, toilet addition $270,000 2.2 Replace failing windows $21,500 2.3 Driveway and parking resurfacing with concrete $74,700 Total: $372,200 'X02 Municipal Buildings Plan Page 53 ti 3.0 Service System 3.1 Add Elevator to access 2nd floor public meeting room $50.000 Total: $50,000 Grand Total: $422,200 Existing Deficiencies requiring correction at time of inventory $253,614 Emerging Deficiencies requiring correction $422,200 Total Deficiencies: $675,814 FCI NARRATIVE SUMMARY: The Westlake Fire Station has an FCI of 0.27. The major deficiencies associated with this facility that need to be repaired at the time of this study totals $253,614. This is approximately 27% of the building's Depreciated Building Value. The combination of existing deficiencies and deficiencies that need to be addressed brings the total repair costs to $675,814, approximately 73% of the building's Depreciated Building Value. This fire station was constructed in 1989 and seems to be experiencing the same deficiencies as the South Shore fire station. most notable the immediate requirement to address ADA, apparatus bay expansion and seismic issues. This fire station also shows signs of deficiency in the buildings lateral force resisting system and therefore. the result would be less than Immediate Occupancy in the design level earthquake and requires rehabilitation to meet necessary performance objective, This station currently uses a large upstairs meeting room for Community Emergency Response Team (CERT) training and other training and it is not ADA accessible. As an option the department has considered an on-grade meeting room that can better accommodate all the teaching and public meetings that occur on this site, however, an elevator has been priced at this time. The existing siding is clear cedar and there have been on-going paint problems. The Jean Road station also had this siding, which was eventually removed and replaced with vinyl siding. For this study, a cost has been estimated for removing the existing paint and staining the existing cedar siding. TABLE 9 FIRE DEPARTMENT OVERVIEW Facility - Facility Id# FCI Rating Main Station 2 0.03 South Shore Station 3 0.27 Jean Road Station $ 0.35 Westlake Station 4 0.27 2tl(12 Municipal Ruddings Plan - In conclusion, the proposed improvements in the Facility Condition Index would help prepare these fire stations for the increase in population and area coverage. In particular, a key element is the abandonment of the existing South Shore Fire Station and the construction of a new fire station/training facility in the Stafford Road area. The actual square footage requirement would be based on the site, the on-site uses and funding. However, at a minimum this new station would be similar to the Main Fire Station in size, approximately 11,000 sq. ft. and have similar amenities as the Westlake Fire Station like the training tower and community meeting rooms. 2002 Municipal Buildings Plan Pagc 55 2(x)2 Municipal Building,Pi.11i Page 56 ADULT COMMUNITY CENTER 505 "G" Avenue 2002 Facility Condition Index ..�:„ ' - .. -. ! , as /i,' ,4 f t71F�_ R,h '� am.." r yKIP 5.I4 .w t .. _ w _�. . r , • ..... .. r \' 1 dam' Facility Identification Number: 8 Total Cost of Existing Deficiencies: $320,839 Facility Condition Index Rating: 0.23 Depreciated Building Value: $1,365,400 HISTORY: The Adult Community Center began operation in an old remodeled house on the west side of 4u1St. between "D" Ave. and "E" Ave. in the early 1970's. The Center moved to a new building at its current site in 1975. A major expansion and remodeling project was completed in 1986. A second expansion and remodeling project was completed in 2002. FUNCTION: The Lake Oswego Adult Community Center(ACC) is a division of the City of Lake Oswego Department of Parks and Recreation It is a multipurpose Center offering recreation, education, social services and a lunch program for adults 50 years and over. Established in 1970. it was the first senior center in Clackamas County. The Center is open Monday-Friday, 8 a.m. to 4:30 p.m. and Sundays from 12 noon to 4:30 p.m. At the present time, the revenue generated by the Center supports approximately 40% of the operational costs. The Adult Community Center provides a variety of recreational opportunities, educational programs and social services. Recreational opportunities include golfing, hiking and game room services; educational programs include computer classes, health seminars and visual arts; and social services include legal and well being programs. Activities are available to members only (Lake Oswego and West Linn residents 50 and older). Additionally an intergovernmental agreement with Clackamas County provides for services to residents of the L.O. area as needed. The Social Services and the Welcome Break Lunch Program for older 21)02 Municipal Buildings flan Page 57 l r A adults are offered to members and non-members. It provides recreation and education activities from outings to woodworking classes. There are also support groups for caregivers, widowed persons, people with arthritis and vision problems, and self-help for the hard of hearing. Special services arc available for housebound seniors. The center also provides information and referral to programs for older adults and assists families to care for their elders. FACILITY/PERSONNEL: The ACC has two buildings; the Center itself is a 12,526 sq. ft. structure with a basement and a detached storage building is 448 sq. ft. The Center has a variety of rooms from a library to a casual recreation area, computer room, craft room and dining area. The ACC has a total of 6.5 FTE and number of volunteers that operate the facility. ESTIMATED SPACE REQUIREMENT: Although this facility if opened for residents of Lake Oswego 50 years and older, there are opportunities for non-members to partake in some activities that the Center sponsors. The questionnaire indicated that the only space deficiencies at this time are that staff offices are too small, especially when having to do a family consultation. The offices also have some HVAC design issues. In addition, there is some expectation that in the future, that the ACC will need to increase full time staff by two and increase hours for some of the part time staff members. Although the office deficiency was the only item identified, future space needs for the Center should be revisited in the near future. Future studies should consider the potential growth in people 50 years and older, the inclusion of the growing popularity of activities such as computer use and exercising, and the potential growth of outreach programs. In a six-year period the total number of participants has fluctuated from a low of 44,655 in 00/01 to a high of 56,537 in 96/97, a difference of 11,882 users. TABLE 10 ACC USE HISTORY Program 95/96 96/97 97/98 98/99 99/00 00/01 ACC 46,827 56,537 54,834 46,592 44,864 44,655 Based on the facility's ability to accommodate such a fluctuation in users, it is anticipated that this facility can continue to function adequately. However, additional office space will he needed to accommodate the increase in family consultations. In conclusion, based on the information provided herein, it is projected that an additional 180 sy. Ii. for enlargement of two offices- is required. '' 90 sq. ft. per office space is based on an average office space size for an employee doing a similar job at the City. 2(8)2 Municipal Buildings Plan Page 58 GENERAL DESCRIPTION: • Constructed: 1970 • Square Footage: Adult Community Center 12,526 sq. ft. Storage Building 448 su. ft. TOTAL: 12,974 sq. ft. Adult Community Center: • Depreciated Building Value: $1,309,000 • Sub-Floor: Concrete slab basement, wood frame with wood decking on main floor • Walls: Wood frame with painted wood siding • Roof: Wood frame with cedar shake • Plumbing: Water and sewer connection • HVAC: Electric forced air heat pump heat, AC system • Electrical: Wired for power and lights • Floors: 1 with basement • Height: 16 feet • Size: 95 feet wide x 98 feet long • Floor Area: Basement 5,863 sq. ft First 6,663 su. ft. Total 12,526 sq. ft. Storage Building: • Depreciated Building Value: $13,400 • Sub-Floor: Concrete slab • Walls: Wood frame with painted wood siding • Roof: Wood Frame with cedar shake • Electrical: wired for power and lights • Levels: 1 story • Height: 10 feet • Size: 16 feet wide x 32 feet long • Total Floor Area: 448 sq. ft. Yard: • Replacement Value: $43,000 • Flag pole • Walkways and parking lights • Wood fencing • Signs 2002 Municipal Buildings Plan I'age 59 DEFICIENCIES: Existing Deficiencies requiring correction at time of inventory f 1.0 Health Safety Welfare 1.1 Exit ramp from 2na floor dining area $6,135 1.2 Fire alarm system $8,142 1.3 Emergency egress lighting $8,142 1.4 ADA upgrade, basement bathrooms $21,500 1.5 Shower Rooms (emergency) $12,000 1.6 Handrails in walkway $12,000 1.7 Sidewalk repair $2,400 1.8 Seismic & structure mitigation _ $250,520 Total: $320,839 2.0 Building/Site System 2.1 None — ($0) Total: ($0) 3.0 Service System 3.1 None ($0) Total: ($0) Grand Total: $320,839 Emerging Deficiencies requiring correction I.0 Health Safety Welfare I . 1 ADA front door connection $626 12 Lift connection $1,879 Total: --------- -- $2,505 2.0 Building/Site System 2.1 General remodeling $125,26( 2.2 Parking lot light pole replacement $6,263 2.3 Restoration work due to construction, mechanical & electrical work $25,052 Total: $156,575 2(02 Municipal Buildings Plan page 60 ti 3.0 Service System Mechanical & Plumbing 3.1 New split system heat pumps w/AC (5) $75,000 3.2 Electrical for new units $5,000 3.3 New toilet exhaust fans and ducts (5) $1,750 3.4 Kitchen make-up air $5,000 3.5 New copper water piping $25,000 3.6 General construction mark-ups $16,988 Electrical 3.7 None $0 Total: $128,738 (;rand Total: $287,818 Existing Deficiencies requiring correction at time of inventory ..$320,839 Emerging Deficiencies requiring correction .$287,818 Total Deficiencies: $608,657 FCI NARRATIVE SUMMARY: The ACC has an FC1 of 0.23. The major deficiencies associated with this facility that need to he repaired at the time of this study totals $320.839. This is approximately 23% of the building's Depreciated Building Value. The combination of existing deficiencies and deficiencies that need to be addressed brings the total repair costs to $608,657, approximately 45% of the building's Depreciated Building Value Primary issues to be addressed for the ACC include ADA and seismic issues. There is no accessible second exit out of the main assembly space on the upper floor of the building. For this study, the cost of building a ramp from the deck outside the main assembly room to grade has been included. In the basement level, there is only one accessible route out of this area, which meets the requirements of the code. The second exit out of the basement level exits into an area underneath the upper floor and has concrete stairs leading up to the sidewalk. The lire alarm system currently provides minimal coverage with sonic pull stations at the main floor exiting doors. The lower level has several code violations in coverage. Another deficiency is the lack of any ADA strobes. The basement level does not have accessible bathrooms. Although there is an elevator and accessible bathrooms on the entrance level, it is recommended that the lower level he remodeled and updated to meet ADA requirements and to update the space. The parking lot poles arc wood and are showing age and appear to show signs of rotting. The City has expressed a desire to use the ACC as an emergency shelter and therefore, two shower rooms have been included in the study. The structural analysis indicated that due to the age and style of the building. that there would likely he deficiencies in the building's lateral force resisting system. The performance of the building would he less than immediate occupancy in an earthquake and would require rehabilitation to meet the performance objective. 2102 Municipal Buildings Plan Page 61 LIBRARY 706 4th Avenue 2002 Facility Condition Index ' ct rf .*110110143\yr ,� * , (tr, 44__ i• .,. ,i'. r-',;.a T. • 1=• ter . ,,; s {4. _ _ "„., K _'y am "+ ., ,. _ y. A ..1 * '• , rw ,-`.,,, ,`e.'tom .r::..' .......1"..'""'''.4. i 4.. Facility Identification Number: 7 Total Cost of Existing Deficiencies: $1,069,628 Facility Condition Index Rating: U _'_' Depreciated Building Value: $3,347,936 HISTORY: In 1930 the City of Oswego agreed to take over and fund operation of two volunteer collections totaling 1.486 books. Previously, they had been housed at the City Hall since its opening in 1826. Lucia Bliss of the Women's Club Library became the first City Librarian. By 1959 the collection was over 13,000 books, at which time area residents donated to a building fund and passed a bond issue to erect a library on donated land at 4d'and "D" streets. The 7,400 square foot library was dedicated in May, 1962. In 1974, voters approved a bond measure to expand the library, but agreement on the plans and the site proved to be elusive, delaying construction for several years. Ground was eventually broken in 1982 for a new library at the existing location. Construction was completed in 1983 adding 19,700 square feet for a total of 27,100 square feet. It housed more than 83,000 books, recordings and other items in its collection. Since that last expansion, library use and collection size has doubled. Four studies, carried out between 1987 and 1993 attempted to address the library's needs. In 1995, Professional Library Consultants, P.A. developed the "Master Plan for the Lake Oswego Public Library" which called for a new 46,000 square foot building. In 1997, the City Council approved the Master Plan, but in December, 1999, the Council rescinded its selection of Block 32 for a library site and set discussion of library expansion on hold indefinitely. 2002 Municipal Buildings Plan Page 62 FUNCTION: The primary role of the library is to provide access to popular contemporary materials and reference materials. The library's secondary role is to encourage young children to develop an interest in learning and to promote independent learning for people of all ages. The library provides materials in different formats including printed and audiovisual materials. Its collection consists of more than 138,000 items including more than 100,000 adult items, 2,800 items for young adults and 36,000 items for children. The circulation materials are loaned without charge except for a small collection of rental. The Library also provides for public use CD players, cassette players, video monitors, and micro form readers and printers. Equipment loaned to the public includes projection screen, 16 mm projector, slide projector, overhead projector, opaque projector and video projector. In 1995, when the Library Master Plan was done, there were 33,000 active registered borrowers making use of the library. The Library's Reference Services performs approximately 57,000 transactions per year. Annual circulation of materials is approximately 697,527 of which about 15% is to patrons who reside outside of Lake Oswego. FACILITY/PERSONNEL: In 2000-2001 the library had 37.9 FTE. The structure is located on a 48,000 sq. ft. site. At such time as the Library is expanded or relocated, staffing needs will have to be addressed accordingly. ESTIMATED SPACE REOUIREMENT: The library building was constructed in 1983. Based on the 1995 Library Master Plan, library usage at that time had doubled and had outgrown the building. In response, there have been several studies between 1987 and 1995 that have looked into the library's deficiencies. The latest study was done in 1995. This current study uses the 1995 conclusion for space needs. The 1995 library study concluded that a significant amount of space was being consumed by housing the library's collection. They estimated the growth of the collection to the year 2015, then deducting the expected number of the collection to be in circulation at any one time. To that number the study added the estimate of patron circulation space, staff space, storage space and miscellaneous space needs including architectural and projected it to the year 2015. In conclusion, it is estimated that the square footage needed to adequately house the library is approximately 46,000 sq. ft. This is 70% larger than the existing facility. 2002 Municipal Buildings flan Page 63 GENERAL DESCRIPTION: • Constructed: 1983 • Square Footage: Library 27.738 sa. ft. TOTAL: 27,738 sq. ft. Library: • Depreciated Building Value: $3,347,936 • Sub-Floor: Concrete slab basement, wood frame/ wood decking on main and 211 floor • Walls: Wood frame with pressure treated wood siding • Roof: Wood frame with cedar shake • Plumbing: Water and sewer connection and sewage lift station • HVAC: Natural gas fired forced air heat, AC system • Electrical: Wired for power and lights • Exterior: Concrete ramp and brick walls • Levels: 2 story with basement • Height: 20-30 feet • Size: 80 feet wide x 170 feet long • Floor Area: Basement 4,904 sq. ft. First- 11,791 sq. ft Second 11,043 sa. ft. Total 27,738 sq. ft. Yard: • Replacement Value: $19,000 • Parking lights • Book drop box • Misc. yard improvements DEFICIENCIES: I Existing Deficiencies requiring correction at tiine of inventory 1.0 Health Safety Welfare 1 .1 ADA upgrades for bathrooms $20,000 1.2 ADA bathroom remodel $14,500 1.3 Seismic and structural mitigation $693,450 Total: $727,950 2.0 I3uildine/Site System 2.1 Root, Cleaning of drains, and associated roof areas $4,000 Total: $4,000 3.0 Service System 3.1 None $0 Total: $0 Grand Total: $731,950 2(X)2 Municipal Buildings Plan Page 64 _ Emerging Deficiencies requiring correction 1.0 Health Safety Welfare 1.1 None SO Total: $0 11 2.0 Building/Site System 2.l Replace damaged floors (demolition, new floor slabs, new carpet) $200,000 2.2 Roof repair, add'l gutters, foundation dig out $ 40,000 2.3 Remodel staff bathroom/sink area $12,000 Total: $252,000 3.0 Service System Mechanical and Plumbing 3.1 HVAC air balancing $3,000 3.2 New boiler $8,000 3.3 General construction mark-ups $3,825 Electrical 3.4 Basic materials and methods $2,774 3.5 Lighting, bathrooms $1,387 3.6 Lighting, display area $3,329 3.7 Intercom upgrade $3,606 3.8 Demolition $1,387 3.9 General construction mark-ups $3,370 3.10 Flevator(demolition and replace) $55,000 Total: $85,678 Grand Total: $337,678 Existing Deficiencies requiring correction at time of inventory $731,950 Emerging Deficiencies requiring correction $337678 Total Deficiencies: $1,069,628 FCI NARRATIVE SUMMARY: The library has an FCI of 0.22. The major deficiencies associated with this facility that need to be repaired at the time of this study totals $731,950. This is approximately 22% of the building's Depreciated Building Value. The combination of existing deficiencies and deficiencies that need to he addressed brings the total repair costs to$1,069,628, approximately 32% of the building's Depreciated Building Value. Many of the bathrooms do not appear to meet ADA requirements for access and will need to be remodeled. Due to the weight of books and heavy usage of the library, there are several areas where the gyperete has crumbled under the carpet. This is most noticeable in the work room where hooks arc sorted, but is also found in other locations. The gyperete is scheduled for repair in December, 2002. Also of concern is the library's elevator, which has broken down several times and has become unreliable. The performance of this building would he less than immediate occupancy in an earthquake and requires rehabilitation to meet this performance objective. 2002 Municipal Buildings Plan Page 65 The library is a candidate to be used as a shelter for after an emergency, such as an earthquake or other natural disaster. There appear to be several deficiencies in the building's lateral force resisting system. These include discontinuous shear walls at some locations, lack of hold- downs at some shear wall locations, inadequate detailing of re-entrant corners at openings in the diaphragm and some inadequate collector connections. It should also be noted that there are nonstructural deficiencies that would prevent the library from being operational after an earthquake including inadequate bracing on some shelving and lack of fire sprinkler bracing. One of the library's pressing concerns is the lack of space for staff, hooks, storage and it's users. According to the 199.5 library study, it is expected that the library will require a 46,000 gsf facility when Lake Oswego is completely built out. 2002 Municipal Buildings Plan Page 66 2002 Municipal Building.Plea I'agc 67 INDOOR TENNIS CENTER 2900 Diane Drive 2002 Facility Condition Index ,' v , ,i • 1q.f f $ A.: , "-.'.,x. 1 3 ,i,„.:.—‘4••'. — - let .1:.' *..!-Q., 1,;,-.• , •_,, ' '' .4g4 1,2'. 0'V %***-: 'wa: II ittitib. -i '' ' :. r 7G1"1 �; iii t ,.5'��w �'r . * e ;r • • r :a. • .. ...... ... . .... � V � ..... as � h ,, . Yl AI.. l.. Nom. ~#44,t�)fitw 'le" '..i * �j zr , ` ,-,,,,,,..i, J,•'a i 1 � •:-.42••'-'‘... .t,',.t~' ��'- .fir • � ,a� . --4,:,.., :.1'.::-.:. .i...,-,-,,.._ . r. , s y •'i 4.,,,,,- .,y:. . iop r .�a -rt +fit i * ' t7.‘,.- - .e '. lir _.c) t. .. :'% 0k:ix . ,. . Facility Identification Number: 6 Total Cost of Existing Deficiencies: $485,618 Facility Condition Index Rating: 0.60 Depreciated Building Value: $890,000 HISTORY: The Tennis Center was built in 1974 within the boundaries of Springbrook Park utilizing Revenue Bonds. As an Enterprise Operation, the Tennis Center is self-sufficient in that it generates its own revenue to fund both operating and capital budgets. Other than the installation of a new roof in 1993, no major improvements to the structure have been done. The tennis courts have been resurfaced on an approximate five-year interval. FUNCTION: The Lake Oswego Indoor Tennis Center, located in Springbrook Park, houses four indoor courts and is open year round for public use. The facility is available for persons of all ages and abilities, and provides a variety of recreational opportunities. Throughout the year. Parks & Recreation offers adult tennis lessons, and youth tennis lessons for players of all abilities, ages four and up. Special activities include City League and USTA play, competitive and social ladders, group mixers,junior development opportunities, a summer youth program and daily court play. 2002 Municipal Buildings Plan Page 68 J The Tennis Center is open every day of the year and courts are available from 6 a.m.-10 p.m. daily. Staffed times are Monday-Friday 10 a.m.- 8 p.m., Saturdays 11 a.m.-4 p.m. and Sundays 9 a.m.-2 p.m. FACILITY/PERSONNEL: The indoor tennis facility has four courts separated by netting. The facility has a total of 4.2 1-TE, a Facility Manager and a part-time Tennis Director, part-time Front Desk Registrar/Clerk, 4 front desk attendants, and 8 teaching professionals. ESTIMATED SPACE REOUIREMENT: This facility is open for use to everyone in the community. However, priority is given to residents of the City. in a four-year period the total number of participants has fluctuated from a low of 55,278 in 96/97 to a high of 60,034 in 98/99, a difference of 4,756 users. TABLE 11 TENNIS CENTER USE HISOTRY Program 95/96 96/97 97/98 98/99 99/00 00/01 Tennis Center 57,045 55,278 56,670 60,034 52,517 60,025 The tennis center staff has indicated that the facility is in need of additional space to provide for additional court space, viewing areas, office area, storage and a new entry. The entry is undersized for the functions that occur in the space. It serves as the office, greeting area, waiting room for courts, and social area. People also enter the bathrooms from this space. It measures 14' x 14'. The space cannot accommodate all the activities that happen here. The front desk staff often cannot hear people on the phone due to other people talking in the lobby. The constant opening and closing of the front door as people enter/exit creates a very cold room during the winter, even though a new heating system was installed two years ago. Experience has shown that front desk staff has a difficult time working in this environment for any length of time. The facility is not ADA accessible. Currently people must negotiate steps to get to the lobby. Once in the lobby, the entrances to the bathrooms are not wide enough for a wheelchair. An ADA study was done a number of years ago recommending that a new lobby and bathrooms be built at the south end of the building. A waiting area with couches, large chairs, and tables is needed for the public. The Storage Room is also very small. There is not enough room to store recreational and maintenance equipment (high lift, court sweeper and supplies) and still maintain the required fire boundaries around the electrical panels. New shelving has been installed, which has helped. However, a separate area is needed specifically for storing recreational equipment racquets, halls, ball machine and court equipment) Munu•ipat Buildings Plan Page 6 Currently there is no viewing area. People must sit at courtside, which is not the best idea since it's disruptive to players as well as a possible liability issue. At this time, it is the only alternative available. Almost everyone who comes to the facility wants to watch their teammates, children, or friends play. A separate, glassed-in area at courtside would be ideal. Lastly, in order for teams to hold their weekly social events (three to four times per week for 3-4 hours at a time), a kitchen with sink, stove/oven, and refrigerator are desirable. Staff has also indicated that office hours will need to be expanded resulting in at least 2-3 temporary, part-time employees. An additional front desk staff assistance would be required during busy hours. There is also a need to add 2-3 more temporary, part-time teaching staff to handle additional group and private lessons, and activity coordination. Another consideration would be a facility manager position located on site to handle increased supervisory needs of front desk and instructional staff. These additions would require larger office space to comfortably house new staff. A major harrier to any expansion of this facility in this location is the City Charter, which prohibits the center from expanding in this location because the center is located on park land. Vertical expansion for the uses listed above would be difficult because of vertical circulation problems. In order to address space needs and to accommodate users for the next 20 years, the following estimates are provided. Based on the information provided above it is projected that an additional one FTE would be required with 4-6 part-time help. This would translate into an additional 246 sq. ft. of office space. At a minimum, the entry would need to triple in size (to 588 sq. ft.) to accommodate added entry space, a small lounge/kitchen facility, and ADA accessibility. The storage space would at a minimum need to be doubled (it is currently approximately 336 sq. ft.) to 672 sq. ft. In theory it is estimated that a new viewing area could be located along the length of the tennis courts between the entry and the tennis courts. The viewing area would run the width of the four courts (212-feet) and be 10-feet wide, for a total of 2,120 sq. ft. In total, support space for the tennis facility, which includes everything except for the tennis courts would require an additional 3,626 sq. ft. The number of tennis courts would also need to be increased. Currently, based on the 00/01 usage of 60,025 users, there are approximately 15,000 users per tennis court`'. Each tennis court averages approximately 6,890 sq. ft. Between 1996 and 2001, there was a 4% average growth rate in facility users5. Based on an average 4% growth rate of the facility users, it is estimated that by the year 2020, there will be approximately 136,793 users. The number of users has more than doubled and would require a total of 9 tennis courts (5 more than currently offered) to accommodate the expected number of users at today's ratio of users to tennis courts. This would result in a total of 62,010 sq. ft. in tennis courts (or 34,450 sq. 11. in additional tennis courts). 246 sq. ft of office space is based on 120 sq ft for the facility manager position and three-42 sq ft work stations that can be shared between 4-6 part-time employees. 60,034 divided by 4 tennis courts equal approximately 15,000 users per court. Between the fiscal year 96/97 and 97/98,there was a 2%G growth rate. Between fiscal year 97/98 and 98/99, there was a 6"k increase in users. [his study took the average of both growth rates and used a 4% growth rate average to estimate the projected user rate to the year 2020. 2002 Municipal Buildings Plan Page 70 In conclusion, support space for the tennis facility, which includes everything except for the tennis courts would require an additional 3,626 sq. ft. The five additional tennis courts would require a total of 34,450 sq. ft. It is projected that by the year 2020, 38,076 sq. ft. of additional space would be required to be added to the existing 28,288 sq. ft., for a grand total of 66,364 sq. ft. for the tennis facility. GENERAL DESCRIPTION: • Constructed: 1974, for an original cost of$335,000 • Square Footage: 28,288 sq. ft. Tennis Center: • Depreciated Building Value: $890,000 • Sub-Floor: Concrete slab, The playing surfaces of the courts were resurfaced in 1999 (Plexipave) and are in excellent condition • Foundation: Concrete strip and spread footings • Walls: Pre-engineered steel frame with siding • Lateral-force resisting system: Moment frame trans • Roof: Pre-engineered steel frame, in 1991 a new roof was installed over the old roof and new vinyl lining was installed over the old insulation in the ceiling • Plumbing: Water and sewer connection • HVAC: Heating only in lobby and bathrooms. Court and storage room are unheated Electric furnace installed by Arrow Mechanical in January, 2000 Thermostatically controlled in lobby. No annual maintenance contract. ° Air circulation on courts managed by two large fans at north and south ends of facility and are controlled by a thermostat, serviced annually ° Ventilation on courts via a series of louvered vents on east and west walls that are motor actuated to close automatically. Most do not work properly due to lack of screening to keep tennis balls from jamming louvers. No regular servicing Funds budgeted in FY 2000/01 for repairs and fabrication of screens • Electrical: Wired for power and lights • Lighting: High Efficient Fluorescent • Fire Prot.: Automatic sprinklers • Levels: 1 story • Height: 15 to 36 feet • Size: 130 ft. X 212 ft. and 14 ft. X 52 ft. • Floor Area: 28,288 sq. ft. • Parking lot: 20 spaces (insufficient at times); asphalt is in good condition; some curb and catch basin repair needed 2002 Municipal Buildings Plan Page 71 DEFICIENCIES: Existing Deficiencies requiring correction at time of inventor, 1.0 Health Safety Welfare 1.1 ADA entry upgrade $10,000 1.2 ADA upgrades and enlarge toilet rooms $10,000 1.3 ADA upgrades (mechanical and plumbing) $9,000 1.4 General construction mark-ups $1,350 1.5 Basic materials and methods $14,144 1.6 New ADA entrance (electrical) $2,829 1.7 Remodel bathrooms (electrical) $5,658 1.8 General Construction mark-ups $8,317 1.9 Seismic and structural mitigation $424.320 Total: $485,618 2.0 Building/Site System 2.1 Ceiling fabric replacement over lights $21,216 2.2 Restoration due to structural, mechanical, electrical work $28,288 Total: $49,504 3.0 Building/Site System 3.1 None $0 Total: $0 Grand Total: $535,122 Emerging Deficiencies requiring correction II 1.0 Health Safety Welfare 1.1 None -------_-____-- $0 1.2 fotal. $0 Ituildin>_/Site System I None $0 3.0 Service System 3.I None $0 Total: $0 Grand Total: $0 1002 Municipal Buildings Plan Page 72 Existing Deficiencies requiring correction at time of inventory .$535,122 Emerging Deficiencies requiring correction $ 0 Total Deficiencies: $535,122 FCI NARRATIVE SUMMARY: The Indoor Tennis Center has an FCI of 0.60. The major deficiencies associated with this facility that need to be repaired at the time of this study totals $535,122. There were no emerging deficiencies identified that need to be addressed, making the total repair costs $535,122, approximately 60% of the building's Depreciated Building Value. The indoor tennis center was constructed in 1974 for$335,000 and has served the residents of Lake Oswego well. This facility is in need of additional space to meet ADA requirements, as well as to provide additional court space, viewing areas, office areas, and storage. There is also a desire for large meeting space with kitchen facilities to serve a variety of uses ranging from tournament events to public meetings. The major issues that face the tennis center include ADA upgrades. seismic retrofitting and repairing the ceiling. The only accessible entry into the building is at the non-public side service doors, which must he opened from inside. The existing entrance could he remodeled with an exterior ramp along the front of the building in the current planting area. However, this remodeling may impact the already inadequate office are in the lobby. The existing bathrooms arc undersized to allow accessibility. The area devoted to the bathrooms must increase, as an alternative, they could he remodeled into single-occupancy bathrooms (if permitted by code). As noted, the building was designed in 1974 and there appears to be several deficiencies in the building's lateral force resisting system, common with this style of construction. These include poor connections between the roof and the lateral frames and inadequate lateral bracing in the longitudinal direction. The building is expected to perform poorly in an earthquake. The performance of this building would be less than life safety in an earthquake. ',h)2 Mumcipai Hwldmgs flan Page 73 MUNICIPAL GOLF COURSE 17525 Stafford Road 2002 Facility Condition Index 4-4 i _!ffIUyj m ligitilkidWatiatik. • Facility Identification Number: 14 Total Cost of Existing Deficiencies: $102,450 Facility Condition Index Rating: 0.16 Depreciated Building Value: $621,000 HISTORY: The golf course was originally developed in the late 1960's on what was a small farm with a filbert orchard. The original pro-shop was housed in a converted chicken house and was replaced with the current facility in about 1991. The original portion of the maintenance shop was built with the course in the 1960s. A rest room and office space was added in about 1971. In 1991 a 30' x 60' equipment storage was moved to the golf course from a property neighboring the City's Water Treatment Plant in West Linn. in 2001 an equipment wash facility was constructed which recycles wash water and discharges to sanitary sewer. In 2002 automated golf ball cleaning and dispensing machines were installed as well as improvements to driving range to help contain "errant halls". FUNCTION: The Lake Oswego Golf Course is a challenging, eighteen hole par-three course that plays 2,724 yards for a par 54. The groomed public course has a gentle roll and a creek that winds through several of the holes on the back nine. The mountain views from the driving range include Mt. St. Helens and Mt. Adams. The golf course provides a comfortable environment for all ability levels to enjoy a challenging recreational experience. The lighted, covered driving range has 18 stations and is open year round. The 4,700 square foot clubhouse--built in 1992-- has a cafe and grill that serves food and beverages all day Services provided to the public include open play, club play, group and private lessons, clinics, and tournaments. The full service pro shop carries pro-line equipment, demo programs, and a club repair and regripping service. The pro shop is a Ping fitting center for Ping custom made golf clubs, as well as handling Callaway, Titleist and Wilson products. Hours of operation vary depending on the season. The Golf course maintenance program handles upkeep of the 39.2-acre public golf course, driving range and clubhouse. 2002 Municipal Buildings Plan Page 74 - FACILITY/PERSONNEL: There are two primary structures that facilitate the golf course, the clubhouse and the maintenance building. The clubhouse is 5,064 sq. ft. and houses the pro shop, grill restaurant, staff offices and storage and bathroom facilities. The maintenance building is 3,590 sq. ft. and houses the necessary equipment and turf maintenance materials and it also serves as a workshop. The facility has 6.5 FTE in the golf services division and 4.7 FTE in the golf maintenance services. ESTIMATED SPACE REOUIREMENT: The questionnaire and interviews identifies the lack of office space, the length of the driving range and equipment storage as the primary space requirement issues. These issues could be addressed through internal reallocation of space or adding an additional storage structure. The 39-acre facility is physically constrained on all sides by either right-of-way or residential development and therefore has no room for physical growth other than Luscher Farm, land owned by the City to the southeast. However, a golf course on this site would not be consistent with the master plan that was developed with the site. During a six year period, there was a low of 94,920 users in 95/96 and a high nJ 117,731 users in 99/00, a difference of 22,811 users. TABLE 12 GOLF COURSE USE HISTORY Programs 95/96 96/97 97/98 98/99 99/00 00/01 01/02 Golf 94,920 109,372 116,277 104,514 117,711 110,986 93,046 Services It is hard to ascertain the future space required needs for the golf course because although the City's population will grow, as well as use of the facility as the surrounding population grows, we can not increase the capacity of the golf course facilities due to its physical constraints. There arc only a certain number of tee times that can fit into one day and that also depends on the time of the year. There are no reasonable physical improvements that can be done to accommodate the projected buildout in 2020. In conclusion, no additional space needs are being recommended at this time. :ff,O2 Municipal Hwldings Plan Page 75 _ ti GENERAL DESCRIPTION: Clubhouse : • Depreciated Building Value: $621,000 • Constructed 1992 • Sub-Floor: Concrete slab • Walls: Wood frame with stained wood siding (cedar shingles on plywood siding) • Roof: Wood frame with composition shingle roofing • Plumbing: Water and sewer connection • HVAC: Natural gas fired forced air heat pump heat, AC system • Electrical: Wired for power and lights • Exterior: wood frame covered walks • Building Specs.: Wood/steel frame driving range canopy, kitchen facility • Levels: 1 story • Height: 30 feet • Size: 73.5 ft. X 80 ft. • Floor Area: 5,064 sq. ft. Maintenance Building: • Depreciated Building Value: $125,700 • Constructed 1950's • Floors: Concrete slab • Walls: Wood frame with plywood siding • Roof: Wood frame with metal • Plumbing: Water and sewer connection • HVAC: Natural gas fired space heat • Electrical: Wired for power and lights • Levels: 1 story • Height: 7 ft. to 16 ft. • Size: 50 ft. X 118 ft. • Floor Area: 3,590 sq. ft. Miscellaneous Structures • Pump House o Depreciated Building Value: $10,100 o Square Footage: 168 sq. ft. • Fuel Pump House Depreciated Building Value: $7,500 Square Footage: 100 sq. ft. • Fertilizer Storage o Depreciated Building Value: $11.400 • Square Footage: 571 sq. ft. 00.,Municipal Buildings Plan Page 76 A DEFICIENCIES: Existing Deficiencies requiring correction at time of inventory 1.0 Health Safety Welfare 1.1 ADA upgrade to staff toilets and showers (club house) $10,000 1.2 ADA (mechanical and plumbing club house) $9,000 1.3 ADA (electrical club house) $3,720 1.4 New oil storage system (maintenance building) $21,000 1.5 Pump station and pesticide storage building $6,000 1.6 Seismic & structural mitigation (maintenance building) $39,300 1 .7 ADA (mechanical &plumbing maintenance building) $9,500 1.8 Fire alarm system (maintenance building) $3,930 Total: $102,450 2.0 Building/Site System 2.1 None $0 Total: $0 3.0 Service System 3.1 None $0 Total: $0 Grand Total: $102,450 Emerging Deficiencies requiring correction 1.0 Health Safety Welfare 1 .1 None Total: $0 2.0 Building/Site System 2 1 Remodel golf shop and food service counters $2,000 2 2 Remodel conference room/storage (club house) $10,000 2.3 Extend perimeter poles at downhill edges (driving range) $25,000 2 4 Replace netting and poles (driving range) $400,000 2.5 Chemical mixing pad with vault containment (maint. building) $10,000 2 6 Power wash & paint equipment storage (mains. building) $4,000 2 7 New gutters & downspouts (maintenance building $6,000 Total: $457,000 21-Al2 Municipal Huddings Plan Page 77 3.0 Service System Mechanical and Plumbing 3.1 Service/repair undercounter refrigerator $3.50 3.2 Replace radiant heater unit on driving range $600 3.3 Mechanical crane to access storage mezzanine (maint. building) $15,000 3.4 New heating/cooling for office/lunchroom (maint. building) $3,500 3.5 New exhaust system for grinding (maint. building) $1,500 3.6 Storm and sanitary piping revisions (back of maint. building) $6.500 3.7 General construction mark-ups (maint. building) $3,150 Electrical 3.8 Basic materials and methods (club house) $4,650 3.9 Remodel golf shop and food service (club house) $3,720 3.10 Remodel conference rooms and offices (club house) $5,813 3.1 1 General construction mark-up (club house) $2,755 3.12 Basic materials and methods (maint. building) $2,620 3.13 Panels and distribution (maint. building) $10,480 3.14 HVAC connections (maint. building) $2,620 3.15 Crane connections (maint. building) $5,240 3.16 General construction mark-ups (maint. building) _ $3,596 Total: $72,094 (:rand "I'otal: $529,094 Deficiencies Being Corrected at time of Inventory Existing Deficiencies requiring correction at time of inventory . $102,450 Emerging Deficiencies requiring correction $529,094 Total Deficiencies: $631,544 2002 Municipal Buildings Plan Page 78 FCI NARRATIVE SUMMARY: The golf course has an FCI of 0.16. The major deficiencies associated with this facility that need to be repaired at the time of this study totals $102.450. This is approximately 16% of the building's Depreciated Building Value. The combination of existing deficiencies and deficiencies that need to be addressed brings the total repair costs to$632,947 approximately 102% of the building's Depreciated Building Value. Primary issues affecting the clubhouse include ADA, security and seismic concerns, and the Driving Range netting/poles. The staff bathroom, which includes a small shower is not ADA accessible. In addition, the service counters for the golf function and food serve area arc not ADA accessible and need revision. The staff reports that visibility and control of the various areas around the clubhouse is very difficult because of the layout of the building. They would like to add video surveillance equipment for the first tee (people getting onto the course without paying green fees), the parking lot, and the golf shop (theft issues). Primary issues affecting the maintenance building includes a new oil storage system, pump station, pesticide storage building and seismic upgrades. The clubhouse was constructed in 1992 and it is expected that the building meets a life safety performance objective. The golf course maintenance building was constructed in the 1950's. Due to its age and style of construction, it is anticipated that there most likely are deficiencies in the building's lateral force resisting system. These may include inadequate lateral force resisting elements, inadequate diaphragms and inadequate connections. The performance of this building would he less than life safety in a design level earthquake and would require rehabilitation to meet this performance objective. 2002 Municipal Buildings Plan Page 79 TROLLEY BARN 537 North State Street 2002 Facility Condition Index } „ lilt • SIT 111 111 . I M 0 I .. s t is a r f 'y' .1 . • i Facility Identification Number: 10 total Cost of Existing Deficiencies: $4,038 Facility Condition Index Rating: 0.02 i)epreciated Building Value: $162,000 HISTORY: The right-of-way was first established in 1885-1887 as the Portland and Willamette .' -r'd' ,,4 OSP ,.,i' Valley Railroad, which began operation on , <F .. . July 4th, 1887. Initially, the rail line was a .iii.,-..,:–',,_ .f � .A '��u` narrow gauge steam railroad. The line was `'- .. , '�"�*�"'� ., later purchased by the Southern Pacific and ,� ' .F, �: converted to a standard gauge rail around 1 the turn of the century. It was later ;, ;k '`• purchased by the Southern Pacific Railroad. • ' . .. The railroad had a major impact on the ,J. t development of southwest Portland and _. . • i "Oswego" (as it was then known) and ,'became the main transportation link for -- —` developing residential communities along �_\�-` the route. The line was electrified in 1914 and passenger traffic hit its peak in 1920 with SP running 64 "Red Electrics" to and from Portland and Oswego daily. Passenger service ended on October 5, 1929, while freight service continued until 1983. In the 1950's, the Southern Pacific Railroad constructed the trolley station. 2002 Municipal Buildings Plan l'agc 80 a In August of 1984, the Interstate Commerce Commission granted Southern Pacific permission to abandon the line. In November of that year, the Portland Friends of the Willamette River Greenway, a non-profit corporation, was asked to assist seven governmental entities in their effort to acquire the line, to guarantee the preservation of the right-of-way for future mass transit. From September through December of 1987, the Oregon Electric Railway Historical Society operated a trolley on the line to determine the feasibility of such a service there. Negotiations between Southern Pacific and the governmental entities continued until the six-mile line was purchased in the fall of 1988. The City of Lake Oswego leases the Jefferson Street Rail Line from a consortium of governments that purchased the line from the Southern Pacific Transportation Company in June of 1988. The City is a member of the consortium, the goal of which is to preserve the rail corridor for future use as a commuter rail line. The Willamette Shore Trolley functions as an interim use of the rail line. Trolley service began on a long- term basis in July 1990 with another operator. Since then, the line has been extended from its original southern terminus one-half mile south to downtown Lake Oswego. In 1995, the Oregon Electric Railway Historical Society again became the operator of the trolley service, under contract with the City of Lake Oswego. FUNCTION: The Willamette Shore Trolley provides scheduled service, charters and special excursions. The scenic 14-mile round trip takes passengers along the historic rail line from the trolley station on State Street, and follows the west shore of the Willamette River through parks, over bridges and through a tunnel and y,j„•� terminates at River Place in Portland. _�` There are 2 trolley cars, one can seat Ili --. *40 passengers the other up to 60 •�+.., `� passengers. The service operates , year round with a limited schedule in - ,� ' winter and five days a week in {iii,+ , „„„ „ rin s summer and fall. Charter and P gf 1 special excursions during Christmas , _ �.: and other holiday trips are also `_."ll • E provided. The Trolley Barn is closely related with the operation and function of the Trolley Station. It is located to the north of the trolley station off of a spur from the main rail line. This facility is used to store the two trolleys when not in operation on the rail line. In addition, routine maintenance and servicing of the trolleys take place in the garage. Prior to the construction of this facility servicing and maintenance was conducted under plastic tarps. 2002 Mumrtpal Buildings Plan Page 81 Annwinni FACILITY PERSONNEL: The trolley has no full-time employees. It is operated by a dedicated group of 30 to 40 volunteers who are members of the Oregon Electric Railway Historical Society. Among other things, these volunteers run the trolleys, do the maintenance on the trolleys and tracks, scheduling and recording keeping. ESTIMATED SPACE REQUIREMENT: Ridership for the Willamette Shore Trolley began in July of 1990. In addition, there is some expectation that in the future, that the ACC will need to increase full time staff by two and increase hours for some of the part time staff members. Since its inception back in 1990, ridership has fluctuated from a low of 2,170 in 1995 to a high of 13,842 in 1992, a difference of 11,672 riders. In 1999, there were 8,977 riders. The ridership numbers is based on the trolley's scheduled service and does not include charters. The ridership for charters adds approximately an additional 1,000 riders a year. TABLE 13 TROLLEY USE HISTORY Year 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 Ridership 4,905 11,258 13,842 12,657 N/a 2,170 6,275 11,056 8,171 8,977 9,378 7,463 Based on the facility's ability to accommodate such a fluctuation in users, it is anticipated that this facility can continue to function with its existing facilities. The future of the trolley service has always been in question from year to year. The government consortium originally purchased the line in order to preserve the right-of-way for future street car service. As funding and the direction of government services are questionable from year to year, so is the fate of the trolley station and barn. In conclusion, no additional space needs are being recommended at this time. GENERAL DESCRIPTION: • Constructed: 1987 • Square Footage: Trolley Barn 2,800 so. ft. TOTAL: 2,800 sq. ft. Trolley Barn: • Depreciated Building Value: $162,000 • Floors: Concrete slab • Walls: Wood frame with metal siding • Roof: Wood frame with metal roofing • Plumbing: Water and sewer connection • HVAC: Electric heat • Electrical: Wired fro power and lights • Levels: 2 story volume • Height: 21 feet • Size: 36 feet wide x 80 feet long • Floor Area: 2,800 sq. ft. 2002 Municipal Buildings Plan Page 82 DEFICIENCIES: Existing Deficiencies requiring correction at tune of inventory 1.0 Health Safety Welfare 1.1 Additional emergency lighting $350 1.2 Replace detectors $2350 Total: $2,700 2.0 Building/Site System 2.l None $0 Total: $0 3.0 Service System Mechanical & Plumbing 3.1 Repair sump pump $300 Electrical 3.2 Basic materials and methods $550 3.3 General construction mark-ups $488 Total: $1,338 Grand Total: $4,038 Emerging Deficiencies requiring correction 1.0 Health Safety Welfare 1.1 None _ $0 Total: $0 2.0 Ruildinu/Site System 2.1 None $0 Total: $0 3.0 Service System 3.1 None $0 Total: $0 (:rand Total: $0 21.102 Municipal I3uildmgs Plan Page 83 Existing Deficiencies requiring correction at time of inventory $4,038 Emerging Deficiencies requiring correction .$0 Total Deficiencies: $4,Q38 FCI NARRATIVE SUMMARY: The trolley garage has an FCI of 0.02. There are $4,038 of major deficiencies associated with this facility that need to be repaired at this time, approximately 2% of the building's Depreciated Building Value. This building is not open to the public and is strictly for storage and service of the trolley cars. No accessible provisions have been made to the facility and none are planned at this time because of its restricted use. There appear to be no deficiencies in the building's lateral force resisting system that would prevent the building from performing to a life-safety performance objective. Municipal Buildings Plan Page$4 _ ti .002 Municipal Buildings Plan Page SS I TROLLEY STATION 311 North State Street 2002 Facility Condition Index • • rag fif t, • Facility Identification Number: 11 Total Cost of Existing Deficiencies: $25,000 Facility Condition Index Rating: 0.89 Depreciated Building Value: $28,00( HISTORY: See history description in Trolley Barn section of this document. FUNCTION: The station serves a variety of functions, as the main office for operations, a souvenir shop. waiting area and ticket both. FACILITY PERSONNEL: The trolley is operated by 30 to 40 volunteers who are members of the OregonFg 4 .�. 111 •:k• .t ic Railway Historical Society. Among „ other things, these volunteers run the 11:,,,, trolleys, do the maintenance on the trolleys ''„,■& '°" and tracks, scheduling and recording ; keeping. 46410. 4 ' • 'INI'Municipal liwldings Plan I'agc gb ■ GENERAL DESCRIPTION: • Constructed: Early 50's • Square Footage: Trolley Station 467 so. ft. TOTAL: 467 sq. ft. "Trolley Station: • Depreciated Building Value: $28,000 • Floors: Concrete slab • Walls: Masonry block, painted • Roof: Wood frame with composition shingle roofing • Plumbing: Water and sewer connection • HVAC: Electric heat • Electrical: Wired for power and lights • Levels: 1 Story • Height: 9 feet • Size: 16 feet 8 inches wide x 28 feet long • Floor Area: 467 sq. ft. DEFICIENCIES: Existing Deficiencies requiring correction at time of inventory ii 1.0 Health Safety Welfare 1 .1 Access ramp from parking lot and to building — $25,000 Total: $25,000 2.0 Building/Site System 2 1 None $0 Total: $0 3.0 Service System 3.1 None $0 Total: $0 Grand Total: $25,000 Emerging Deficiencies requiring correction f 1 1.0 Health Safety Welfare 1 1 None $0 Total: $0 :!-k}2 Municipal Nutichngs Plan Page 87 2.0 Building/Site System 2.1 Remodel ticket counter $12,000 2.2 Parking lot remodel (level, grading, ac paving, curbs & landscaping) $35,000 2.3 Parking lot lighting $3,000 2.4 Install new dormer at front entrance $4,000 2.5 New covered waiting area for trolley and bus $6.000 Total: $60,000 3.0 Service System Electrical 3.1 Basic materials and methods $975 3.2 New interior lighting $1,200 3.3 New exterior lighting $850 3.4 General construction mark-ups $904 Total: $3,929 Grand Total: $88,929 Existing Deficiencies requiring correction at time of inventory $0 Emerging Deficiencies reuuiring correction $88.929 Total Deficiencies: $88,929 FCI NARRATIVE SUMMARY: The trolley station has an FCI of 0.89. The major deficiency associated with this facility that needs to be repaired at the time of the study totals $25,000. This is approximately 89% of the building's Depreciated Building Value. The combination of existing deficiencies and deficiencies that need to be addressed brings the total repair cost to $88,929, over three times the building's Depreciated Building Value. Currently, there is a gravel parking lot to the south of the station that does not provide an accessible route to the front door and does not have exterior lighting, striping, etc. This study includes full improvements to this area. There arc no provisions for trolley riders with physical disabilities because the trolley cars are historic and were not designed for ADA accessibility. The path from the ticket boot in the station to the trolley stop involves crossing tracks and descending a staircase; this study does not attempt to change this condition. Because there arc no plans to make the historic trolley cars accessible, the path to the trolley stop is not being made accessible at this time. There may be deficiencies in the building's lateral force resisting system because of the age and style of construction. However, given the size of the building, we would expect these deficiencies would not compromise the life-safety of the building. TABLE 14 TROLLEY STATION ANI) BARN FCI OVERVIEW Facility Facility Id # FCI Rating Trolley Station I O 0.89 Trolley Barn I I 0.02 2002 Municipal Buildings Plan Page 88 MAINTENANCE BUILDING GEORGE ROGERS PARK 611 South State Street 2002 Facility Condition Index • .A\ _ • Facility Identification Number: 13 Total Cost of Existing Deficiencies: $65,959 Facility Condition Index Rating: 0.72 Depreciated Building Value: $91,200 HISTORY: The rest room at the Memorial Garden was built in 1975. The combination rest room/maintenance building was constructed in 1981. Since initial construction, neither building has had any major repairs or improvements. FUNCTION: This facility contains restrooms for the general public in addition to a storage area and maintenance shop for one full time Parks Maintenance employee who is assigned to George Rogers Park. The site is becoming a central maintenance base for parks on the east side of town. FACILITY/PERSONNEL: 912 sq. ft. split level; bathrooms on the upper level with maintenance storage on the lower level. The facility is staffed with 1.0 FTE from Maintenance Services. 2002 Municipal Buildings Plan Page 89 • ESTIMATED SPACE REOUIREMENT: No space requirement deficiencies were identified at the time of the initial study. GENERAL DESCRIPTION: • Constructed: 1981 • Square Footage: Basement 528 sq. ft. First Floor: 384 sq. ft. Mezzanine: 220 sa. ft. TOTAL 912 sq. ft. Maintenance Building: • Depreciated Building Value: $91,200 • Floors: Concrete slab main and basement • Walls: Masonry block, painted • Roof: Wood frame with cedar shingle roofing • Plumbing: Water and sewer connection • HVAC: Natural gas fired space heat • Electrical: Wired for power and lights • Levels: 2 story (split level) • Height: 8 ft. to 25 ft. • Size: 26.5 ft. X 50 ft. DEFICIENCIES: Existing Deficiencies requiring correction at time of inventory 1.0 Health Safety Welfare 1.1 ADA upgrade of public toilets $30,000 1.2 Mechanical and plumbing for ADA upgrade $9,000 1.3 General construction mark-ups $1,350 1.4 Seismic and structural mitigation $16,980 1.5 Add emergency lighting $849 1.6 ADA strobes $1,415 1.7 Lighting upgrade to F32T8 $736 1.8 Basic materials and methods $566 1.9 General construction mark-ups $535 1.10 Restoration due to structural, mechanical & electrical work $4,528 Total: $65,959 2.0 BuildineSite System 2. 1 None _ $0 Total: $0 3.0 Service System 3.1 None _ $0 Total: $0 Grand Total: $65,959 2002 Municipal Buildings Plan Page 90 Emerging Deficiencies requiring correction 1.0 Health Safety Welfare 1 , 1 None $0 Total: $0 2.0 Building/Site System 2.1 Re-roof with cedar shingles $9,000 2.2 Barge boards $1,000 2.3 Exterior painting $2,000 Total: $12,000 3.0 Service System 3.1 None $0 Total: $0 Grand Total: $12,000 Existing Deficiencies requiring correction at time of inventory $65,959 Emerging Deficiencies requiring correction $12,000 Total Deficiencies: $77,959 FCI NARRATIVE SUMMARY: The Maintenance Building at George Rogers Park has an FCI of 0.72. The major deficiencies associated with this facility that need to be repaired at the time of this study totals $65,959. This is approximately 72% of the building's Depreciated Building Value. The combination of existing deficiencies and deficiencies that need to be addressed brings the total repair costs to $77,959 approximately 85% of the building's Depreciated Building Value. Primary issues that need to be addressed are the updating for ADA compliance and seismic remodeling. The bathrooms on the playfield level should he redone. While they do have an accessible stall, the toilet flushing mechanism and sinks do not meet current ADA requirement. In addition, the facility is badly in need of cleaning and updating in general. Future improvements include painting the structure and a new roof. The roof needs to be replaced and should be replaced with cedar shakes to match existing and to stay in the park aesthetics. Due to the age and style of construction of the building, it is anticipated that there are most likely deficiencies in the building's lateral force resisting system. These may include roof discontinuities and discontinuous shear walls and inadequate connection at the split-level. The performance of the building would be less than life safety in the design level earthquake and would require rehabilitation to meet this performance objective. Since the Facilities Plan was initially completed , the City has developed a Master Plan for the entire George Rogers Park complex. This plan calls for a new Maintenance Building to he built under the relocated tennis courts. Because of this, the deficiencies identified above have been placed on hold until a timetable for the implementation of the Mwicipal Buildings Plan Page. )I ti Master Plan is determined (except painting and minor repairs). If the existing building is to be replaced, cost estimates associated with the new maintenance building will be determined when the detailed plans and specifications are complete. If the existing building is to remain for an extended period, the deficiencies identified above will have to be addressed. 2002 Municipal Buildings Plan Page 92 i WATER SPORTS CENTER ROEHR PARK 350 Oswego Pointe Drive 2002 Facility Condition Index T41, 1.1 i I LI LI- �,s mal . '_ �,rd it ,—• .xe.�'*�,irG. _ .' __ 1121111 '4,F• Rear Facility Identification Number: 12 Total Cost of Existing Deficiencies: $0 Facility Condition Index Rating: 0 00 Depreciated Building Value: $660,400 HISTORY: The boathouse and canoe house were built in 1992. The flood of 1996 destroyed the canoe house. The following year another high water event damaged the main boathouse. The canoe house was rebuilt in 1997 and repairs to the boathouse were also made at that time. Funding from FEMA provided redesign of damaged concrete floats, total replacement of canoe/kayak floats and north gangway float, repairs to access gangway, and replacement of canoe/kayak boathouse FUNCTION: Located on the Willamette River in Rochr Park, the Water Sports Center serves as a center for rowing, housing rowing shells and equipment.. In 1998 the City contracted with the Lake Oswego Rowing Foundation, a non-profit, to manage the center and implement rowing programs. Parks and Recreation acts as a liaison — primarily handling advertising and registration to maintain public awareness of the rowing programs and participation and conducts occasional safety audits to ensure that requirements are met 2002 Municipal Buildings Plan Page 91 FACILITY/PERSONNEL: Two separate boathouses exist to serve the water sport center. The main boathouse is 2,160 sq. ft. that houses large rowing shells, office area and a tool bench/repair area. The smaller canoe/kayak storage structure is 476 sq. ft. and houses single rowing shells. In 97/98 the facility had 1.4 FTE. Since then, there have been not NTE assigned to the Water Sport Center, however, a Recreation Supervisor does spend part of their time managing the facility. The Lake Oswego Community Rowing Club, a non-profit organization, leases the facility from the City. They provide on-going maintenance, including painting, sealing concrete and wooden docks, and painting railings. ESTIMATED SPACE REOUIREMENT: This facility is open for use by everyone in the community. The major obstacle for the water sport program is the size of the boathouse. Although it currently serves the needs of its users, in order for the program to be successful it must be able to have a certain number of people participating in the programs. In order to do that, there must be enough equipment to accommodate the people. Currently there is just enough room for the equipment to accommodate the number of participant to meet the base financial needs. However, as more people get involved, more equipment is needed. The boathouse is at maximum capacity currently. The Foundation is considering expanding within next 3-5 years, if agreeable with the City. In a four-year period the total number of participants has fluctuated from a low of 15,584 in 95/96 to a high of 24,814 in 96/97, a difference of 9,230 users. TABLE 15 WATER SPORTS CENTER USE HISTORY Program 95/96 96/97 97/98 98/99 99/00 00/01 Water Sports Center 15,584 24,814 17,182 21,122 18,544 17,960 Based on the facility's ability to accommodate such a fluctuation in users, it is anticipated that this facility can continue to function adequately for the current programs that the Foundation currently offers. However, if the Foundation does wish to expand the program in order to accommodate future demands, Kim Gilmer, Interim Parks and Recreation Director, indicated that they would need to double the existing space needs within 3 to 5 years, which would require a total 5,272 sq. ft. The doubled space needs only takes into consideration the next 3 to 5 years. Future space needs beyond that would need to take under consideration many factors such as the growth of the sport, the Foundation's balance between providing new or expanded programs versus limiting the number of participants and the location of new facilities. In conclusion, the Water Sport Center would require an additional 2,636 sq. ft. (5,272 sq. It. total) of space in the next 3 to 5 years in order to accommodate the projected program and participants needs. 2002 Municipal Buildings flan Page 94 GENERAL DESCRIPTION: • Constructed: 1992 (at a cost of$374,000) • Square Footage: Boathouse: 2,160 sq. ft. Canoe/Kayak Building: 476 sa._ft. TOTAL: 2,636 sq. ft. Floating Boathouse: • Depreciated Building Value: $86,400 (Excluding caissons and floating dock) • Floors: Wood deck • Walls: Wood frame with painted wood siding • Roof: Wood frame with metal roofing • Plumbing: N/A • HVAC: N/A • Electrical: Wired for power and lights • Height: 9.5 ft. • Size: 24 ft. X 90 ft. • Floor Area: 2,160 sq. ft Floating Canoe/Kayak Building: • Depreciated Building Value: $19,000(Excluding caissons and floating dock) • Floors: Wood deck • Walls: Wood frame with painted wood siding • Roof: Wood frame with metal roofing • Plumbing: N/A • HVAC: N/A • Electrical: Wired for power and lights • Height: 9.5 ft. • Size: 17 ft. X 28 ft. • Floor Area: 476 sq. ft Building Floatation System: • Floating Dock $180,000 and Caissons (3) $375,000 • The entire facility is connected to pilings welded onto permanent structures (dolphins) located in the Willamette River. • The pile connections from the facility to pilings are welded to the docks. • The pile connections guide the facility as it floats with rising water. Concrete Floats: • Foam floatation with rebar. fully encapsulated by concrete. • Floats connected together large bolts. • Entire float system moves as one unit versus multiple docks. Wooden Decks: • Two treated wood decks, floated with encapsulated foam. ..K72 Municipal Buildings Plan Page 95 Boathouses: • Two separate boathouses exist. • The main boathouse is the largest and houses large rowing shells, office area, and tool bench/repair area. • The smaller Canoe/Kayak structure houses single rowing shells. • They are wooden pole barn construction — studs and joists covered with plywood and siding; no interior finish, electrical and plumbing is exposed. Gangway: • Steel structure leading from shore to facility. • Railings are painted metal and decking is wood. Lighting: • Electrical service is controlled by breakers located on mainland. • Wiring is routed to WSC via conduit mounted to the overhead catwalk. • A retractable power plug is mounted from the catwalk to the south end of the main boathouse allowing extension and contraction of wiring with water fluctuations. HVAC: • None. DEFICIENCIES: Existing Deficiencies requiring correction at time of in 'entory 1.0 Health Safety Welfare I I None _ $0 Total: $0 2.0 Buildinu/Site System 2.1 None $0 Total: $0 3.0 Service System 3.1 None $0 Total: $0 (;rand Total: $0 2002 Municipal Buildings Plan I'age 96 IIEmerging Deficiencies requiring correction 1.0 Health Safety Welfare 1.1 Basic materials and methods $1,318 1.2 Add emergency lighting $1,054 1.3 General construction mark-ups $356 Total: $2,728 2.0 Building/Site System 2.1 Flashing system around perimeter of base $16,500 2.2 Exterior painting $2,600 Total: $19,100 3.0 Service System 3.1 None $0 Total: $0 (:rend "Total: $21,828 Existing Deficiencies requiring correction at time of inventory $0 Emerging Deficiencies requiring correction $21,828 Total Deficiencies: $21,828 FCI NARRATIVE SUMMARY: The Water Sports Center has an FCI of 0.00. There are no major deficiencies associated with this facility that need to be repaired at this time. Deficiencies that need to he addressed totals 3% of the building's Depreciated Building Value. This building is not ADA accessible due to its ramp connection to the shore, which varies in slope during the year. depending upon the water level. No accessibility changes are planned or estimated as part of this study. Typical wave action on the river during busy times causes water to continually hit the river- side wall of the main building and to travel up into the building interior through a construction joint in the concrete/foam flotation system. Because of this, the sill plate and lower parts of the wall studs arc continually damp and in danger of eventually rotting. The smaller storage building that is part of this facility does not appear to have this same problem because the river-side wall is set back from the edge of the flotation system far enough that it avoids most of the water from the wave action. Based on the building's age and style of construction. it is expected to meet the life safely performance objective 2002 Municipal Buildings Plan Page 97