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HomeMy WebLinkAboutApproved Minutes - 2006-04-19dp, ,.ARL ppwF City of Lake Oswego L CO k Parks & Recreation Advisory Board Wednesday, April 19, 2006 OREGON 6:00 p.m. Members 2006: John Marandas, Chair Rob Larson, Vice Chair Council Chambers Steve Dodds City Hall John McComish Chris Rowell 380 A Avenue Jim Suiter Sue Rimkeit, Adult Community Center For Information: 503-675-2544 Gay Graham, City Council Liaison Youth Council Members: Vanessa Lampson Meeting Minutes Benjamin Saulson Roll Call John Marandas called the meeting to order at 6:58 p.m. In attendance: PRAB - John Marandas, Rob Larson, Steve Dodds, John McComish, Jim Suiter, Vanessa Lampson, Sue Rimkeit, Ben Saulson, Kim Gilmer and Kim Bowman, staff. Gay Graham was excused absent. Chris Rowell was unexcused. Approval of the March 15, 2006 minutes A motion was made and seconded to approve the minutes. The motion was unanimously approved. III. Open Public Communications Joe Brennan — representing Lake Oswego Soccer Club asked PRAB to consider waiving or reducing field fees for the Nike Cup. He stated that the club pays usage fees and revenues are being brought into the City via meals, lodging, etc. for the three day of tournament. It is the major fund raiser for the Club. The LOSC is a non-profit organization. If the fee were waived, the $6200 amount would go back into the scholarship fund to help pay for kids' soccer and Classic soccer. He said LOSC has paid the City almost a $100K in fees over the last two years and feels the tournament brings in revenue to the City. Steve Dodds noted that the Soccer Club is charged the same fees as the other team sport clubs, and that it's only because of the large number of participants that the Soccer Club is paying this amount. Kim Gilmer shared historical fees charged to all team sports groups, including soccer, and told PRAB about $450,000 is spent annually to maintain athletic fields and approximately $80,000 is recouped in fees charged to team sports groups. Mr. Brennan commented that perhaps an in kind contribution in lieu of fees might be considered. The Master Fee schedule would support this. Mr. Brennan asked PRAB to institutionalize the agreement in perpetuity. In response to a question from Rob Larson, Mr. Brennan said the LOSC is just now starting to go after corporate sponsorships. Rob Larson encouraged the LOSC to go after corporate sponsorships to help reduce the cost of fees. Steve Dodds made a motion and Rob Larson amended and seconded the following motion: PRAB approves the Lake Oswego Soccer Club paying 50% of the 2006 Nike Cup tournament fee in cash to the City and the remaining 50% in in-kind services towards improvements to athletic fields, acceptable to the Parks & Recreation Department and agreed upon before initiation of the tournament. PRAB shall review this arrangement on an annual basis. The motion was unanimously approved by PRAB. A copy of the minutes will be sent to Joe Brennan. Rob Larson recommended to PRAB that the next review of this matter should be in March or April of 2007 and include a review of scholarships provided by the Soccer Club during 2006. At this meeting PRAB should review LOSC data and determine Nike Cup fee arrangement for the 2007 IV. Old Business A. Subcommittee Reports Kim Gilmer told PRAB about some changes with the ACC Board. The board is not governed by the City's board guidelines, so Council decided to revise the role of the Board based on the 50+ dialogues that have occurred over the past several months. The Council voted to sunset the ACC Advisory Board and create a new 50+ Advisory Board that will focus on broader senior issues and provide guidance to Council on policy development. B. Community Center Update Kim Gilmer told PRAB that the Council gave the City Manager approval to proceed with purchasing the Safeco property at the negotiated price of $20M. The Council is also looking at potential financial and development partners to help offset costs of developing and possibly operating a community center. Kim Gilmer explained that the City Council is planning to form a community center Steering Committee to work with the City's consultant, Boora Architects in defining the community center concept plan. Applications are due on April 28. Focus groups will be held with various recreational user groups in May to gather information about desired facilities and programs for a community center. This information will be forwarded to the Steering Committee. PRAB will be included as one of the focus groups. Several members of PRAB are planning to apply to the Steering Committee. PRAB members agreed that as a body, they should be more involved than just participating in one focus group. Several members commented that the board has served as an overview body for many issues that surround a potential Community Center and that this will be one, if not, the most important issues they will be dealing with for a number of years. Jim Suiter made a motion to make a recommendation to strongly suggest to Council to have a representative from PRAB sit on the Steering Committee. Rob Larson seconded the motion. The motion was not approved by 7 to 1, and PRAB decided those members who desired to serve on the committee should apply. V. New Business A. Clackamas County Property Transfer Kim Gilmer reviewed Clackamas County's desire to transfer property located at SW 161St Avenue, Lake Oswego to the City of Lake Oswego. The property is identified as park property on county plat maps. The county no longer wishes to be responsible for the property. Steve Dodds made a motion to accept the property. Rob Larson seconded the motion. The motion was unanimously approved. B. The next regular meeting is scheduled for Wednesday, May 17, 2006 C. John Marandas adjourned the meeting at 8:07 p.m.