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HomeMy WebLinkAboutAgenda Packet - 2022-12-19Buzz Chandler, Co-Chair  Jay Hamachek, Co-Chair  Kara Orvieto Ashley  Robin Palao Bastardes  Susan Mead  Mark Puhlman  Matt Schaeffer  Jules Unitan, Youth  Roya Wahab, Youth  Daniel Nguyen, Council Liaison 503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us AGENDA SUSTAINABILITY ADVISORY BOARD December 19, 2022 6:30 p.m. – 8:30 p.m. Lake Oswego Maintenance Center, Willow A Room Contact: Amanda Watson, Sustainability Program Manager, awatson@ci.oswego.or.us, 503-635-0291 Also published online at: www.ci.oswego.or.us/boc_sab This meeting will take place in-person. For interested members of the public unable to attend in-person, an option to provide public comment or watch the meeting remotely is available by registering at the following link: https://us06web.zoom.us/webinar/register/WN_SzJbUTKWRIuhe9pIW5PUvg. The meeting location is accessible to persons with disabilities. To request accommodations please contact the City Manager’s Office 48 hours before the meeting. Members of the public are permitted to speak for up to 3 minutes during Public Comment only. Host will mute non-Board members during remainder of meeting. I. AGENDA 6:30 Call to Order Approve Minutes Public Comment (comment on agenda items may be deferred to discussion of that item) Review Agenda 6:45 Regular Business (I-Information, C-Conversation/Discussion, D-Decision, R-Recommend to Council) II. ADJOURNMENT ATTACHMENTS Please note that all materials are sent electronically. Please review before meeting. • November 21, 2022 Meeting Minutes (Draft) • SAB 2022 Goals Progress Update (Draft) NEXT MEETING: JANUARY 16, 6:30 to 8:30pm (*may be rescheduled due to MLK Day holiday) A. City Council Update Councilor Nguyen 10 min I B. 2023 Goal Setting • Finalizing 2023 Goals • Goals Memo All 75 min C, D C. Announcements from Board and Staff • January meeting date All 15 min C SUSTAINABILITY ADVISORY BOARD Vision of a Sustainable Lake Oswego A sustainable Lake Oswego is a community that meets the vital human needs of the present without compromising our ability to meet future needs. This requires consideration of both long-term and short- term effects on ecological, economic, and community systems. Operating sustainably means that we are leaving a legacy for the community of Lake Oswego and the planet. A sustainable Lake Oswego is a place recognized nationally as a model of livability—a unified city with a vital downtown, a strong sense of neighborhoods, and a harmonious relationship with the natural environment. The lives of everyone who lives, works, and conducts business in Lake Oswego are enriched by a wide range of choices in transportation, housing, recreation, and culture. Our infrastructure is sound, our finances stable, and our citizens and employees healthy and engaged. SAB Mission & Duties The mission of the Sustainability Advisory Board is to promote the economic, ecological, and quality-of- life sustainability of our community. The Sustainability Advisory Board shall: a. Advise and assist the City Council in efforts to make City operations more sustainable. The Sustainability Advisory Board is guided by the Sustainable City Principles embodied in the City’s Sustainability Plan. b. Assist in the development of plans and policies to enhance the sustainability of the City as a whole. c. Educate and engage the public in efforts to make the community of Lake Oswego, including residents, businesses, and institutions, more sustainable. SAB Meeting Ground Rules We have agreed to abide by these ground rules to increase our meeting effectiveness. 1. Participate – everyone share “airtime” 2. Speak for yourself – use “I” language 3. Seek clarity: – ask clarifying questions – paraphrase what you hear others say – check out your hunches 4. Be respectful: – be on time – come prepared – turn off phones, pagers, and other devices – avoid interrupting others – don’t use inflammatory labels & judgments 5. Have fun CITY OF LAKE OSWEGO Sustainability Advisory Board Minutes November 21, 2022 Call to Order / Roll Call Jay Hamachek called the November 21, 2022 meeting of the Sustainability Advisory Board (SAB) to order at 6:32 PM via Zoom. Members Present: Buzz Chandler, Jay Hamachek, Susan Mead, Mark Puhlman, Kara Orvieto, Matt Schaeffer, Whitney Street (Alt.), Matthew Peterson (Alt.) Members Excused/Absent: Robin Palao, Roya Wahab, Jules Unitan Staff: Amanda Watson Public: None Approval of Minutes Jay provided a correction to the October 17 minutes (Mark Puhlman was absent). Buzz moved to approve the October 17 minutes as corrected. Seconded by Kara and passed unanimously. Public Comment Jeff Hamm, Bryant Neighborhood Association Board of Directors member, gave public comment. BNA sent a letter to SAB co-chairs urging SAB to keep GPLE at the forefront of their agenda for 2023, as the widespread use of gas-powered landscaping equipment makes it very intrusive, impacts quality of life. Regular Business A. Lake Oswego Sustainability Network 2023 Goals Duke Castle introduced the Lake Oswego Sustainability Network’s 2023 goals, noting LOSN will also continue to support SAB’s goals as they have done in the past. Stephanie Wagner then presented joint goals of LOSN and the Lake Oswego Watershed Council. She noted that two of the annual goals OLWC recommended to City Council for 2022 moved forward: development of a Natural Areas Habitat Management Plan by Parks and Recreation, and an update to the State of the Urban Forest Report. The goals presented by Stephanie and Duke are outlined in the attached memo submitted to SAB by LOSN. Board members had several questions about OLWC & LOSN’s goal for Lake Oswego to be declared as a “Bee City USA”. Buzz would like SAB hear from Xerxes Society about what the organization does, what the application process involves. Stephanie explained the application requirements. Members were interested in getting empirical information about the health of bees in Lake Oswego; Stephanie explained that Xerxes society does citizen science monitoring and has an extensive survey network, but the certification process would most likely not include an LO-specific baseline. Susan noted that landscaping practices in Lake Oswego could be a reason for observed decreases in bees, and suggested the Board focus on continuing their work to address GPLE first. Stephanie explained that the Bee City certification was foremost educational and has nothing to do with putting restrictions on activities. City of Lake Oswego Sustainability Advisory Board Minutes November 21, 2022 Page 2 of 3 Matt asked about current EV charging requirements in building codes, and would like to make sure Lake Oswego is tracking other cities of our size with what is required. There is a statewide requirement for newly constructed commercial, multifamily with 5, and mixed-use buildings to have at least 20% of parking spaces wired for EV charging infrastructure. Duke mentioned the State’s Climate Friendly Equitable Communities rules which will require cities to reform or eliminate parking requirements. B. City Council Update Councilor Nguyen was absent. C. 2023 Goal Setting Jay reviewed the goals the Board discussed in the past two meetings, four primary goals that had broad support—addressing climate and resilience, electric vehicles, gas-powered landscaping equipment, and community engagement--and two more with some support: low carbon transportation and waste and recycling. Mark was not at the last meeting and would like to add to the list a progress update on the Sustainability and Climate Action Plan. Jay would also like to see SAB build a stronger relationship with City Council, with more dialogue. Jay introduced the SMART goal setting framework. Smart goals are part of an overall system, including SAB’s core values and mission, long-term target (Sustainability and Climate Action Plan goals), marketing strategy to build support for SAB’s work, and 1-year plan. Jay noted that sometimes people add an “E” to SMART, for inclusive and equitable, but argued that inclusivity and equity should be a key part of every goal and decision rather than something tacked on at the end. Mark noted that LOSN is planning to reach out to each of the Council members for a coffee chat, suggested SAB members could do something similar to let them know more about the Board’s goals. Jay noted that SAB can help make sure Council has the information they need on sustainability topics, encouraged members to reach out to City Councilors and staff that they know. Susan asked whether it would be helpful for SAB to come to City Council for public comment to lobby for a liaison who has vested interest in what they do. Amanda noted this would not be inappropriate, but she would start by reiterating SAB’s request with the City Manager. Kara noted that at the last meeting, Mayor Buck specifically asked SAB to focus on several things, including working with some of the other boards on issues like middle housing and transportation Amanda said the Planning Commission was also in the middle of their goal setting process and was considering two goals that relate to sustainability: working on implementation of the State’s Climate- Friendly Equitable Communities Rules, and reviewing the City’s EV charging policies to improve public charging opportunities. Amanda will be connecting with the Planning Commission’s staff liaison to discuss coordination between the two boards. Board members discussed the need to clarify to Council and other audiences which advisory board is “on first” for addressing a particular issue where there are areas of overlap, e.g. between SAB and PNAB, and how boards can work together. Mark shared that the Transportation Advisory Board Chair is interested in having a joint meeting with SAB to discuss mutual goals – walkability is a big focus for TAB. Jay suggested incorporating interfacing with other advisory boards into SAB’s outreach and engagement goal. Mark suggested an additional goal to encourage and advise the City to revise the tree code and include it in the development code to enhance protection of tree canopy. Amanda thought that SAB would likely receive briefings on the next stage in the City’s work to update Urban & Community Forestry Plan Update in the coming year, like they did for the State of the Urban Forest Report update this fall. Jay City of Lake Oswego Sustainability Advisory Board Minutes November 21, 2022 Page 3 of 3 noted that there were other boards that would work on this issue, including PNAB, and SAB should provide feedback/support to those other boards. Jay asked Board members to volunteer to work on refining one or two of the goals, and meet together to research before the December meeting. Amanda reminded SAB members that if meeting together outside of the regular SAB meetings, they can research and brainstorm but should not be deliberating or making any decisions until the public meeting in December. Board members volunteered to focus on refining the following goals: Climate and Resilience (Mark, Matt, and Susan) • Amanda will be updating the climate adaptation and resilience section of the SCAP in the coming year (City Council 2022 goal). The City will also be updating its Natural Hazard Mitigation Plan with Clackamas County. • Susan recommended connecting with PrepLO about emergency management efforts. Electric Vehicles, including signage, charging, promotion of EV adoption (Buzz, Jay, Kara, Matt) • Buzz shared that last year there were 37 models of EVs available on the US market, and as of today there are 85. More affordable Kia Hyundai is currently outselling Tesla and other EVs on the market. • Jay suggested that the percentage of EV ownership in LO be a metric that the Board tracks. Board members suggested this information might be available through PGE or the City based on EV charger or electrical permit info. Matt suggested SAB have a publicly facing dashboard with their goals and metrics. Gas Powered Landscaping Equipment, developing specific recommendations to carry forward the Board’s work on this issue from 2022 and prior year’s research (Mark, Susan, Matt) • Board members discussed getting this on a future Council agenda, and engaging public and contractors to provide testimony Outreach and Engagement, including Sustainability Resource Fair, interfacing with other Council and City Boards and Commissions (Buzz, Kara, Susan, Jay, Whitney) Amanda will follow up with Youth members Roya and Jules on their ideas for goals related to youth and/or engagement with schools. D. Announcements from Board and Staff Confirmed that members are available for the next meeting on the 19th and it will be a hybrid meeting. Wrap Up & Adjournment Jay adjourned the meeting at 8:30 pm. Respectfully submitted, Amanda Watson Sustainability Program Manager Date: Monday, November 21, 2022 To: Buzz Chandler Jay Hamachek, Co-Chairs, City of Lake Oswego Sustainability Advisory Board CC: Amanda Watson (Sustainability Program Manager), Mayor Joe Buck From: Alan Arora, 2022 Chair, Bryant Neighborhood Association Re: Resolution passed by the Bryant Neighborhood Association at its Annual meeting November 15, 2022 Beginning with our annual meeting last year, the BNA has ad discussions at both the Board and general level regarding the use of gas-powered landscaping equipment in our community. Many residents have expressed concern that their wide-spread use is having a negative environmental impact on our neighborhood. We were informed by our Board Member Jeff Hamm that the SAB has included reducing the use of this equipment as a goal in the past and that the SAB will be formulating its 2023 goals soon. Accordingly, last Tuesday night (11/15/22) at its 2022 Annual meeting, the BNA passed a resolution as follow: “The Bryant Neighborhood Association urges the City’s Sustainability Advisory Board to complete development of a 1-3 year plan to accelerate transition of the Lake Oswego community away from the use of gas powered landscaping equipment; and 2) assume a leadership role in advocating to the City for measures and resources needed to accomplish the transition.” The BNA Board believes that eliminating use of this equipment will go a long way toward improving quality of life in LO. Thanks for your consideration and the Board would be happy to answer any questions you may have. [transmitted via email 11.21.22] To: Sustainability Advisory Board, City of Lake Oswego From: Board of Directors, Lake Oswego Sustainability Network Subject: 2023 City Council Goals Date: November 16, 2022 The 2023 recommended goals from the Lake Oswego Sustainability Network are as follows: 1. LOSN requests that the City revisit the plans for the Foothills area with attention given to the development of housing that is affordable, dense, and highly sustainable. Development of this area was initially considered in the draft Foothills District Framework Plan (November 2011), which was later rescinded in 2013. 2. LOSN requests that the City publish a detailed report for the public on the progress the City has made in the Sustainability and Climate Action Plan for Lake Oswego (May 2020). The report should also outline areas in which there has been less progress and discuss the barriers to progress. 3. LOSN requests that the City (either in collaboration with PGE or on its own) develop a utility pole charging pilot project as a first step to support multifamily housing, and as part of a longer-term City-wide Electric Vehicle charging strategy to address Climate Action Plan goals EV3 and EV4. The joint 2023 recommended goals from the Oswego Lake Watershed Council (OLWC) and LOSN are as follows: 1. OLWC and LOSN request that the City use the 2022 State of the Urban Forest Report and the Lake Oswego Natural Areas Habitat Management Plan to recommend revisions to the 2007 Lake Oswego Urban & Community Forestry Plan, including the development of a staffing and resource proposal to implement the revised plan. 2. OLWC and LOSN request that the City use the revised Urban and Community Forestry Plan to protect trees from development by reviewing and updating the Tree and Community Development Code. 3. OLWC and LOSN request that Lake Oswego be declared a “Bee City USA” as described by the Xerces Society Bee City USA Initiative. 4. OLWC and LOSN request that the City supports the community transition to electric landscaping equipment. Respectfully, Board of Directors, Lake Oswego Sustainability Network Lisa Adatto, Chair Dorothy Atwood Duke Castle Linda Ganzini Mike Perham Mark Puhlman Mary Ratcliff Stephanie Wagner Kathleen Fox Wiens Elk Rock Solutions LLC Goal Setting The SMART Way Measuring your path to success Lake Oswego Sustainability Advisory Board 2022-2023 Goal Setting Elk Rock Solutions LLC Smart Goals are part of an overall system Some starting questions: 1.What are our core values? 2.What is our core focus that defines who we are as an organization? 3.What is our long term (10 year) target that defines our North Star (Hint: Climate Action Plan)? 4.What is our marketing strategy that targets our audience and our distilled values and mission? 5.What do believe we should look like (be) in 3 years? 6.What is our 1-year plan that drive what each of us will do? 7.To achieve our 1 -year plan, what are the 90-day actions? 8.What are the issues (rocks) that could prevent us form reaching our vision/goals? SAB Vision Data Process Traction Issues People EOS Model Copyright, EOS Worldwide. LLC Elk Rock Solutions LLC Steps to success 1.What is your project? 2.If someone asked you what your goal is at the end of the year, what is is your one-line summary statement? 3.How will you demonstrate reaching your goal? 4.Breaking your goal down, what are the key steps that must be completed to ensure progress to your goal? 5.How will you demonstrate reaching each of the required steps? Elk Rock Solutions LLC SMART GOALS ARE •Simple proven tool that allows all to distill/clarify their goals to focus and communicate their progress to the goals •Results in the development of clear metrics to demonstrate progress to the goal •Timely review allows you keep on task to your goal S Specific M Measurable A Achievable R Relevant T Time-Bound Elk Rock Solutions LLC Specific Goals must clear and specific. Use these 5 questions to hone your goal 1.What do I want to accomplish? 2.Why is this goal important? 3.Who is involved? 4.Where is it located? 5.Which resources or limits (Rocks) are involved? S Elk Rock Solutions LLC Measurable Measurable aspects allows you to track your progress and stay focused for success buy asking yourself: How will I know when my goal is reached? •How much? •How many? M Elk Rock Solutions LLC Achievable The goal needs to realistic and attainable to reach success. Can you answer: •How will I achieve this goal? •Do I have the existing skill set to reach the target? •What are the constraints (Rocks) such as financial, equity, diversity, political or stakeholder concerns that could prevent success? A Elk Rock Solutions LLC Relevant Does your goal sync with the mission, values and goals of your group and stakeholders? 7 Yes answers to relevance 1.Does this seem worthwhile? 2.Is this the right time? 3.Does this match our stakeholders efforts/needs? 4.Am I the right person to reach this goal? 5.Is it applicable in the current socio- economic environment? R Elk Rock Solutions LLC Time-bound Your goal needs a target date. This keeps you focused You should be able to answer: •What is the target date? •What should I have done in 1 month? •What should I have done by the end of the quarter? T Elk Rock Solutions LLC Smart worksheet SMART Worksheet Crafting SMART Goals will help you fine tune the overall goal and steps required to achieve that goal. Initial Goal Write the goal below you want to archive S What do you want to accomplish? Who needs to be part of the process? When do you want to this? Why is this a goal? SPECIFIC M How can you measure your progress and know if you’ve successfully met your gal? MEASURABLE A Do you have the skills and time required to achieve the goal? ACHIEVABLE R Why I’m set this goal now and does it directly support the SAB mission? RELVENT T What is the deadline for your goal? Is that deadline realistic? TIME-BOUND SMART Review what you have written and craft a new goal statement based on what your answers to the above questions. GOAL Tip: You may have to break your overall goal down into manageable sub-goals (steps) that must be completed in order to archive the overall goal. Ensure our city has adequate EV charging signs that direct EV users to publicly available chargers. Have the City Operations Dept. make and install “EV Charger” directional street signs that lead to both public (both privately and publicly owned) EV chargers within LO city limits. Create an inventory of public (both privately and publicly owned) EV chargers within LO city limits. Use the inventory list to both identify EV Charger signs required and then to mark the EV charger on inventory list as complete as the signs are posted. Yes, our EV Charger Sign team has the skill set needed. We’ll need funding from the City Council and the assistance of the Director of Public Works (Erica Rooney). This goal directly supports the SAB mission, values and the City’s Climate Action Plan. To have all public (both privately and publicly owned) EV chargers within LO city identified and inventoried within 2 months and signs posted by August 2023. To ensure the publicly available EV chargers have “EV Charger” street signs directly EV drivers to the charger’s locations. Elk Rock Solutions LLC Sustainability Advisory Board 2022 Goals & Progress to Date Goal Progress to Date Advocate for sustainable design of the Wastewater Treatment Plant SAB members provided input on the project at meetings with City project manager and members of LOSN, and at the February 2022 SAB meeting with City and EPCOR project leads. Continue to participate in design charettes and other opportunities to provide feedback on design elements of the WWTP. Improve resiliency and adaptation strategies in the City's Sustainability and Climate Action Plan Presented recommendations to City Council at May 3 Council meeting; City staff SCAP Steering Committee is reviewing recommendations Review and recommend updates to the Climate Adaptation section of the SCAP Protect and preserve trees and natural resources Received briefing from Planning on State of the Urban Forest Report and Tree Code at September meeting Support the City to more fully incorporate trees and natural areas into the SCAP section on Natural Resources Continue education, outreach, and engagement with developers, planners, and community members in partnership with other community groups Accelerate the transition away from gas-powered landscape equipment -Developed survey for residents and landscaping companies and reviewed results. -Developed initial recommendations for incentive programs to support landscaping companies to transition to electric equipment. -Hosted PGE electric tool exchange at Sustainability Resource Fair Create a 1 - 3 year plan for the City to support the Lake Oswego community in transitioning away from GPLE, built on voluntary measures and educational outreach Advance the adoption of electric vehicles -Presented recommendations to Council at May 3 Council meeting -Partnered with LOSN on annual EV fair (Electrification Fair) Support the City to electrify its vehicle fleet and to undertake a pilot demonstration of curbside charging infrastructure Continuing education, outreach, and engagement with community members in partnership with other community groups Host community-wide Earth Day celebration Held first annual Lake Oswego Sustainability Resource Fair on Saturday, April 24 Ongoing Advisory and Outreach Efforts (from 2022 Goals Memo): - Improve walkability and bikeability, including Safe Routes to Schools. - Promote high performance, sustainable, green buildings by supporting relevant code updates and incentives for Net Zero buildings, sustainable site design, clean energy, remodeling instead of demolition and/or sustainable deconstruction, and formalizing the LO guidelines for high performance building principles, including participation in design charettes and planning efforts for the Lake Oswego Recreation & Aquatics Center. • Developed recommendations with HRAB to City Council on demolition tax renewal and deconstruction incentives • SAB members participated in LORAC sustainability charette with project design team (November 2021) - Partner with other Boards and Commissions, Neighborhood Associations and Community groups to advance sustainability in our community. • Partnered with LOSD, LOSN, OLWC on Sustainability Resource Fair • Partnered with LOSN on Electrification Fair • Tabled at LO Farmer’s Market - Support our SAB youth members to engage with their school Green Teams, and partner with LOSD to support sustainability in schools. • Partnered with LOSD to hold Sustainability Resource Fair at Lakeridge Middle School and engage students