Loading...
HomeMy WebLinkAboutApproved Minutes - 1978-06-21 DESIGN, REVIEW BOARD MEETING JUNE 21 , 1978 The Design Review Board meeting of June 21 , 1978 was called to order by Chairman Kirk Nieland. Members in attendance were: Glenn Chilcote, Ken Mueller, Bob Perron, Dave Pugh and Gary Rittenhouse. Staff members present were: Ralph Tahran, Planner II ; Alex Arseniev, Assistant City Engineer and Nancy Bryan, Secretary. Minutes of the June 7, 1978 meeting were amended as follows: On page 4, Unfinished Business item DR 8-78 (B & D Lake Grove) , under Findings of Fact, 112 (a) should be changed to read "The Board didn' t feel the applicant has considered the master planning of length of road--Boones Ferry to Kruse Way at least from Red Cedar Way. That it compromises future planning on Boones Ferry. If the access is put in, it will comprise a total look at accesses on this section on Boones Ferry Road." The minutes were then approved as amended. UNFINISHED BUSINESS DR 8-78 (B & D Lake Grove) Ralph Tehran explained that there is a problem with the voting of the Board at the last meeting on this item. The City Attorney says that there are two valid votes Alp made by the Board. The first vote of 3-2, the Board felt there had to be a quorum lir vote of 4-1 to pass. The Board felt the third vote of 4-1 passed because of the majority of votes. The City Attorney is now saying with five members of the Board present at a meeting, a vote on an item of 3-2 is a majority and will carry. The Board now needs to decide whether to reopen the matter or not. Bob Dutcher and Stewart Butler both gave their opinions on what the City Attorney had said to them and what the attorney intended the Board to do. Curtis Finch also voiced his opinion on the legality of the various votes. The question came up as to how many members were needed to reopen the vote -only those who voted or could other members also vote to reopen the matter, but abstain from voting. There were six Board members at tonight' s meeting, so what should be done. After a great deal of discussion, Ken Mueller moved to have Chairman Nieland go to the City Attorney and discuss this matter and the possible solutions and get a written opinion from the attorney. The motion was seconded and passed unanimously by the Board. Chairman Nieland will then get back to the Board members on how this matter should be handled. The applicants would appeal the Board decision if the third vote against the access on Boones Ferry was determined to be the valid vote. Dave Pugh said the City staff had left the Board without anything valid in print to guide them. The Board wants directions or opinions at any future time to be in writing instead of just something verbal . 11111 1 Design Review Board Meeting -2- June 21 , 1978 4110 PUBLIC HEARINGS VAR 22-78 (Robert John Rice) - A request by Robert John Rice for a variance to 'allow a portion of the foundation to extend (4/10) four-tenths of a foot into the front yard setback on a lot located at the end of the Sage Hen Circle cul-de-sac in the Bryant Woods PUD (lot 13, Block 2, Bryant Woods #6, Section 18 2S 1E) . There was no written staff report on this item. Ralph Tehran presented the building permit drawings and recommended staff approval of the variance request. Ralph explained that after the foundation was in, the framing up and the roof on, the setback, measured, from the curve of the cui-de-sec. They had to have the matter the lendinginstitution determined that a corner of the foundation was 4 inches cleared up by way of a variance allowing the foundation to remain where it was. Bob Rice, applicant of 5030 Centerwood, discussed the variance request. The house is set on a bank and there was a mistake made between measuring with a transit and measuring with a tape on a slope. Therefore, the foundation was put in the wrong place. Glenn Chilcote moved for approval of VAR 22-78. Bob Perron seconded the motion. Those voting in favor of the motion were: Glenn Chilcote, Bob Perron, Gary Rittenhouse, Dave Pugh, Kirk Nieland and Ken Mueller. DR 15-78 (EDS Properties) A request by EDS Properties for a final design review of • a light industrial park on a parcel of land fronting on Lakeview'Road and Jean Road and bordered by the railroad (tax lot 3900, 2 lE 18CA; tax lot 100, 200, 1100 and 1200 of tax map 2 lE 18CB) . Bob Perron went on record as abstaining from voting or discussing, this project as Bob is now the landscape architect on the project. Ralph Tehran presented the staff report and exhibits. Staff recommended approval . Alex Arseniev read from his memo of May 3, 1978 regarding the problem of site drainage. The capacity of the dry wells should be 10 cubic feet per second. Alex explained Exhibit "D", preliminary grading plan which showed the dry wells and the retention ponds. The plan indicates a separate storm drainage system instead of a unified one `tying all the retention ponds ata dry wells together near the east property line. Public Works would require the a, plicant to discharge the same amount of runoff after the development as is now being discharged. Alex stated there was not adequate information on this exhibit for Public Works to work with. Curtis Finch of 920 S.W. 13th in Portland , architect for the project, discussed the drainage plan. Public Works said it was their feeling that unless there was a retention pond on the east side of the property, when the project was connected to drain could not handle all the water from the site. the storm drai n, the Cityra Gary Rittenhouse mentioned the applicant needed an ultimate design now, instead of a temporary plan now; this must include both phases of the project. 4110 Henry Drewfs, representing the Lake Corporation, spoke. Henry asked that provisions be taken to retain the oil so that it does not get into the lake. Alex said the City would request the applicant to install oil removing structures in the catch basins on the site. The Board felt this should be done in the temporary drainage systems as well as the permanent system. Design Review Board Meeting -3- June 21 , 1978 Ralph Tahran discussed the differences in the present landscape plan and the one previously submitted. Kirk asked about the number of trees being cut. It was stated that out of 500 trees on the site, the applicant was trying to save 280. The parking on the site is about the same as before, just minus a few spaces. Ralph explained he did not have a different sign proposal than before, so the applicant would have to apply for a variance to use the one they proposed. Curtis Finch was asked to address the requirements from the last hearing. The land- scaping plan had changed; the irrigation would be by an automatic system. They would rather use the present sign and apply for a variance. The signs would be 16 feet high and would be one-sided. Alex pointed out that there was no utilities plan at this time. Curtis Finch said he felt they should not have to do one at this point because it would be changed. Perhaps it could be considered together with a reworked drainage plan. Ralph reminded Mr. Finch the Planning Department needed a print of the rendering they had submitted at the first hearing. Kirk Nieland went through the requirements of LOC 50.890. 1 . The question of the entire storm drainage plan must be resolved to the entire satisfaction of Public 'Work..s . 5. The sign will require avariance. It was the feelingof the Board that the 9 reader board was not necessary on the sign and it should be placed inside on the 411 site. 6. From time of issuance of permit to completion of Phase I would be six months. The applicant was questioned about Phase 11. Bob Dutcher said they were planning to grade out the property in Phase 11 at the same time they began work on Phase I . Gravel would be placed on the Phase II site. This brought up questions on the drainage. Would the system be put in for both phases now or just for Phase I . If the system were left half completed, many problems would arise. Gary Rittenhouse said the applicant would have to show Phase I & II grading and drainage plans before the building permits would be issued. The Board members were concerned that all the mud and debris from Phase_ I be contained so that it did not run to the residential area. Regarding Phase II , ,Bob Dutcher said they would gravel the areas that are the driveways and truck staging areas and the areas where the buildings would be going would be left in the natural state where they would plant material that would hold the soil there. Dave Pugh moved for final design review approval of DR 15-78 with the following conditions: 1 The drainage, the siltation and the oil slick problems be coordinated with, Public Works. 2. The phased drainage plan be reviewed and approved by Public Works. I 3. The sign be returned for a variance request. Glenn Chilcote seconded the motion. Voting in favor were: Dave Pugh, Glenn Chilcote, Gary Rittenhouse, Ken Mueller and Kirk Nieland. Bob Perron abstained from voting. Design Review Board Meeting -4 June 21 , 1978 40 DR 4-78 (Homegrown Properties) - A request by Homegrown Properties for a final design review to allow two four-plexes to be constructed on lots fronting on Cervantes in the Mt. Park PUD (lot 13, SWk Sec. 32, Blk 42 and lot 11 SE* Sec. 31 , Blk 43) . Staff report and exhibits were presented by Ralph Tahran. Staff recommended approval . Ralph mentioned with the fire zone requirements in this area, the cedar shake roof would have to be fire retardant. The Board looked at lot 13 first. There was some discussion on the drainage on this site, It was felt that it would tend to drain down on the neighbors lot instead of to the street. Alex said the applicant could put in a catch basin and dry well to help the situation. Dick Peters of 4549 S.W. Scholls Ferry Rd. in Portland, architect on the project said his client was concerned about the cost of the fire retardant cedar shakes. Could they change to tile if Mt. Park would accept that? Kirk Nieland said the Board had no problem with that, hut that approval must come from Mt. Park. The applicant Would then send a letter to the Planning Department from Mt. Park giving their approval of the change Alen also suggested the applicant could drain the roof drains toward the street--tho` drainage going into a bubbler first and then to the street.. Use catch basin and then a dry well for surface runoff near the driveway area. Next the Board looked at lot 11. The roof material would be handled the same way Alik as on lot 13. After some discussion, Kirk Nieland went through the requirements for final design review, LOC 50.890. 2. There would be some tree removal on lot 13, so the applicant must get a tree cutting permit. 6. From the time of issuance of the building Permit, completion time would be flue: months. Dave Pugh moved for final approval of DR 4-78 with the following conditions: 1 . The changing in roof materials would be taken care of as noted and then a letter from Mt. Park be submitted to the Board. Bob Perron seconded the motion. Voting in favor were: Dave Pugh, Gob Perron, Glenn Chilcoto, Kirk Nieland, Gary Rittenhouse and Ken Mueller. Dave Pugh said it helped the Board to have a letter from Mt. Park stating approval of the plans and materials on a project, such as this project had. 1)R 10-78 (Advance Investments) - A request by Advance investments, inc. for a final design review to allow a four plex to be constructed on a lot fronting on Erasmus , off Cervantes in the Mt. Park PUD (SEt Seca 31 , lot 13, Block 43), Ralph Tahran read the staff report and presented the exhibits. Staff recommended.' approval of this project. Ralph explained that the three conditions from the last meeting' had all been taken care of, Design Review Board Meeting - - June 2 1 8 r 411 u 1 g , S n , 97 Dick Peters, architect, said the irrigation would be drip irrigation with hose bibs. The roof would be tile roof if the fire retardant shakes proved to be too expensive. i Kirk Nieland went through the requirements of LOC 50.890 for final design review. 2. Bob Perron asked about the size of the material to be planted. This should be brought back to the staff showing the size, spacing and type of materials to be used, 6. From time of issuance of permit , completion would be 5-6 months. Bob Perron moved for approval of DR 10-78, final design review with the following conditions: 1 . The applicant must submit to staff prior to application of building permit, revised planting plan which would show the species, sizes and spacing of plant material to be included on the project. 2. Roof materials would be tile with the approval from Mt. Park, 3. Irrigation would be drip irrigation and hose bibs. Glenn Chilcote seconded the motion. Voting in favor were: Bob Perron, Glenn Chilcote, Kirk Nieland, Gary Rittenhouse, Ken Mueller and Dave Pugh. 410 DR 41-77 (B & B Development) - A request by B & B Development Co. for a final design review to allow construction of 41-apartment units on property fronting on Eagle Crest Drive in Phase IV of Mountain Park PUD (Mt. Park, Blk. 19, part of Sec. 32, 33 IS it) . Staff report and exhibits were presented by Ralph Tehran. Staff recommended approval . Ralph also put out some of the previous plans so the changes could he noted. Alex Arseniev went over the plans prepared by an engineer, Exhibit 14Jrr, parking lot plan and details. There was no problem with the drainage, no problem with the engineering plans. The applicant should address what, they will do with heights of retaining walls. On upper edge of project in parking lot, they will use extruded curbs. Dick Peters, architect went over points from last meeting. Dick pointed out on Exhibit "K", the elevations of Building D facing Condolea. Dennis Baunach, applicant of 2720 N.E. Flanders, discussed the settlement with Condolea. He said they were considering the possibility of putting cedar siding on the entire outside instead of T 1-11 A point of much concern was the 8-foot landscaped berm between Condolea and the Building D. Bob Perron pointed out that the berm would be on a 1 : 1 slope, and how were they going to hold it. Bob_ suggested they could possibly use part of the foundation wall on the upper units for some of the berm structure. Also a possibility of using some large boulders in the berming or railroad ties Was suggested. The "board on board" fence was discussed. Condolea wanted it to prevent foot traffic onto their site. It was the consensus of Board members that they were hot in favor of putting the fence up because the steepness of the slope would deter pedestrian traffic. Design Review Board Meeting -6- June 21 , 1978 4110 Bob Perron pointed out that the landscape plan doesn' t show sizes of materials and the spacing of the ground cover or the type. Dick Peters said they are calling for ground cover on all slopes of l; l . Bob Perron suggested they use ground cover on slopes even up to 3: 1 . Irrigation would be by a sprinkler syste . Dennis Baunach said the railing would be used in the walking areas adjacent to the retaining walls and would match the other on the project. It would be • x l metal verticals With 2 x 6 top wood railing with a post into the retaining wall every 8 feet along the wall . Bumpers would be used in the parking areas. Kirk Nieland went through the requirements. of LOC 50.890, final design review, 2. Size and spacing of plants, irrigation system, erosion control on slopes greater than 3: 1 needed to be shown. 6. Completion time would be approximately 8 months from time of permit issuance. Glenn Chilcote moved for final design review of DR ll-77 With the following conditions: 1 . The applicant must show the ground cover, species, plant sizes and spacing as condition for building permit. 2. Plan of method of irrigation and means of erosion control on all construction slopes greater than 3: 1 to be brought back to Board under Unfinished Business. A 3. The "board on board" fence on the property in a line approximately parallel to INF and within five feet of the boundary line of exisiting Mt. Park easement separating then Condolea property from the subject site is denied by the Board. Dave Pugh seconded the motion. Voting in favor were: Glenn Chiicote, Dave Pugh, Gary Rittenhouse, Kirk Nieland, Ken Mueller and Bob Perron. Bob Perron noted to city staff that on projects on steep slopes in Mt. Park in the future the staff must require the applicant to provide a means of controlling of erosion during construction and immediately after construction. Roof would be tile. DR 22-78 (James J. Praggastisfiron Mountain Investment Co. ) - A request by James J, Praggastirilron' Mountain Investment Co. for a preliminary design review of a retail/ office complex to be constructed on property fronting on Boones Ferry Road at the corner of Lanewood and Boones Ferry Road (tag lot 3000 of tax map 2 `IF 80D). Ralph Tehran read the staff report and presented the exhibits. Staff recommended approval conditioned upon removing the access to Boones Ferry and joining the adjacent access if ,Boones Ferry access is desired. Alex Arseniev read his staff report. Glenn Chilcote questioned why Public Works felt there should be no driveway on Boones • Ferry on this project when they said it was acceptable to have an access on Boones II Ferry for the B & D Lake Grove project further up Boones Ferry. Design Review Board Meeting -7- June 21 , 1978 Jim Praggastis, applicant of 2 Touchstone, discussed his project. Jim said they would like to accommodate the neighbor and would run the wall of the building close to the property line. If it would be in the best interest to share a driveway with DEJA VU restaurant, they would be willing to do it. Kirk Nieland asked what total width would be needed for a combined driveway. Alex said it should be 24-26 feet for a combined driveway. As for the sidewalk, Alex said if it was adjacent to the curb, it must be 8 feet wide; if it was to be a meandering sidewalk, it could be 5 feet wide. Parking spaces met the code requirements. Kirk mentioned that the applicant had a potential road widening to contend with. If they went with the meandering sidewalk, it should be constructed back of the 10 Foot right-of-way so it would not have to be torn up in the future. Bob Perron suggested the applicant plant some large trees on the,,i te. Perhaps they could put hanging baskets in the pedestrian walkways. Ted Brown,, contiguous property owner, spoke. He explained the layout of his house and the landscaping on the side next to the project. Ted said they were concerned about what would be put in on the back property line, also where ;could the trash enclosure be. Tom Vadnais of 2041 S.W. 58th in Portland, architect for the project spoke. Tom said the site sloped slightly to the rear so the building was shown 2i feet above ground which added to the height of the building. The plant screening on the properly line in question would go 70 feet back from the, property corner. Tom explained the A rear elevation of this building with the split-face concrete block painted, the.' lipcolumns, the Fracturing, etc. Jim Praggastis said the only access to the stores would be from the front._, There would probably be a single drop box for the tenants and screening was intended. Kirk Nieland went through the requirements for preliminary design review, LOC 50.880. 3. Exterior lighting would only be from the store or office lighting. 6. There would be roof mounted air conditioning placed in back with a wood parapet concealing it. 7. Signs would be face mounted on the building for the tenants. Dave Pugh moved for preliminary design review approval on DR 22-78 with the following conditions: 1 . The applicant should attempt to combine the access on Booties Ferry Road in the vicinity of the neighbor and hopefully join with them in a shared access. 2. Provision be made for screening of trash disposal system. Ken Mueller seconded the motion, Voting in favor were: Ken Mueller, Dave Pugh, Gary Rittenhouse, Kirk Nieland, Glenn Chilcote and Bob Perron. Design Review Board Meeting -8- June 21 , 1978 ill OTHER BUSINESS The Board decided to meet Wednesday, June 28 at 4:30_to continue working on revising the present sign code. There being no other business to come before the Board, the meeting Was adjourned at 11 :45 P.M. *41e1 Respectfully submitted, .. Nancy BrryFln, Sec .tary Design Review Board Attendance since January 4, 1978 (14 meetings) through June 21 , 1978. Glenn Chilcote - l [ Dave Pugh - 13 Ken Mueller (as of 3-29-78) - 6 Gary Rittenhouse - 12 Kirk Nieland - 13 Bob Stark410 Bob Perron 8 0