HomeMy WebLinkAboutApproved Minutes - 1978-10-18 DESIGN REVIEW BOARD MEETING October 18, 1978
11/1 The Design Review Board meeting of October 18, 1978, was called to order by
Chairman Kirk Nieland. Design Review Board members present were: Glenn
Chilcote, Kirk Nieland, Gary Rittenhouse, and Bob Stark. Staff members
Present were: Pat Barnum, Planning Director, Alex Arseniev, Assistant City
Engineer, and Jeannie Baker, Secretary.
Minutes of the Design Review Board meeting of August 23, 1978, were approved.
Minutes of the Design Review Board meeting of October 4, 1978, were approved
with the following change: "Quail Hill II Condominiums" (page 3) should be
changed to "Mountain Village".
PETITIONS AND COMMUNICATIONS
Letter introduced from property owners in Mt. Village Condominium Project
objecting to procedure by which Phase II development has begun. Allegations
that trees were removed without a valid tree cutting permit, omissions or
statements in error in original hearing, sufficient to cause Design Review
Board to revoke approval and call for a new hearing under LOC 50.890.
Pat Barnum presented alternatives to the Board: (1) approval could be
revoked, and new hearing scheduled for material misrepresentation in the
application; (2) refer matter to staff for research; or (3) find statements
40 in letter from property owners not sufficiently founded to require action
by Board.
Tree cutting permit in existence, as an administrative approval by City
Engineer.
Jim Cox, attorney representing owners, developers, and contractors of the
project, stated that his client was in possession of a valid tree cutting
permit, had not had time to investigate the matter thoroughly, and questioned
the Design Review Board's authority to put a stop-work order on the project.
Bob Mulvihill , resident of the project, spoke, stating the initial figure
of trees to be cut given to the Design Review Board was incorrect, actual
trees to be cut would be double that figure. Most interested in seeing
work in "courtyard" stopped, not entire project.
Mary Quist spoke, stating that the signatures on the letter represented
only the people who lived in the primarily affected area.
Art Furrer, resident of the project, spoke, requesting that few remaining
trees be left while decision was being made.
Glenn Chilcote moved that no more tree cutting should be permitted until
staff had a chance to research the project. The City should hire a surveyor
to double-check the location of trees and buildings in relation to the plan
dm that was approved. The City would pay if plan was met; the owner would pay
W if plan was not met. There was no second to the motion.
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DESIGN REVIEW BOARD MEETING -2- October 18, 1978
410
Tom MacDonald, general contractor, stated that mass cut and fill was necessary
to complete the project, and attempts were made to explain the process and
end result to the current residents of the project.
Gary Rittenhouse stated that in such a mass grading project, it would be
impossible to save many of the trees. The Board knew that when approval
was granted, he said.
Bob Stark moved that the Design Review Board request immediate staff review
and on-site inspection of the tree cutting and grading situation to be
carried out with reference to the final design review plan which was approved.
Glenn Chilcote seconded the motion. Motion passed unanimously.
In answer to a question from the audience, Pat Barnum advised residents that
a violation of tree cutting ordinance was actionable in Municipal Court.
Tree cutting violation must be witnessed.`
Tom MacDonald requested that staff findings be put in writing.
UNFINISHED BUSINESS
DR 45-77 (David Olsen & Jerry Carlson) - A request for replacement of the
• approved automatic landscape sprinklers with hose bibs.
Pat,Barnum read the staff report of October 12, 1978, and presented the
exhibits,
Glenn Chilcote explained two different types of sprinklers, raised head on
pipe stem, and recessed head.
Jerry Carlson presented letters from Shelter Properties and R.P. Ryman,
attesting to problems of raised head type of sprinklers in other projects.
Letter entered as Exhibit "J".
Discussion of landscaping.
Bob Stark moved for approval of DR 45-77 with the change requested. Gary
Rittenhouse seconded the motion. Motion passed unanimously.
PUBLIC HEARINGS
DR 15-77 (Brady and Associates) - A request ,by Brady & Associates for
consideration of the modifications to the approved landscape plan for the
two duplexes at 657 Fifth Street (Tax Lot 11900 of Tax Map 2 IE 3DB) .
Pat Barnum read the staff report of October 12 1978', and presented the
exhibits. Comparison report of landscaping materials entered as Exhibit "L".
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DESIGN REVIEW BOARD MEETING -3- October 18, 1978
41/ moved Brady explained changes to design wa
s as m ved from center lot
line more to the left because of elevation grade change. Front sidewalks
are blacktop rather than concrete; there is a center walkway. Dave Brady
presented pictures of the site which were entered as Exhibit "M".
Jim Bower, landscaper, explained landscaping.,
Ron Peterson, representing First Addition Neighbors, commented on manner in
which plan was achieved and put before the Board for approval . Major changes
were accomplished without even consulting the Design Review Board or City
staff; then, after the fact, approval was asked for. Peterson added that the
drastic changes in landscaping that the applicant effected, without approval ,
are flagrant violations of the City Code and a direct challenge to the
authority of the Design Review Board. For these reasons, FAN urged the
Board to deny the application.
Original landscape plan was inaccurately drawn; changes , necessitated because
of what transpired on site, were not processed through the proper channels;
and one area is sparse in relation to the original plan.
Gary Rittenhouse suggested that Bob' Perron review the plan, and make
suggestions.
Board questioned why City staff did not detect the changes in the plans.
Pat Barnum answered that items other than building code inspections are
lip reviewed only upon completion, because building inspectors have no design
or landscaping experience.
Bob Stark moved for approval of DR 15-77 subject to review by Bob Perron
with a verbal report to the Board at the next meeting. There was no second
to the,motion. Bob Stark withdrew his motion.
Glenn Chilcote moved to continue hearing on DR 15-77 until next meeting
giving those interested a chance to review the tapes, specifically Bob
Perron. Bob Stark seconded the motion. Motion passed unanimously.
DR 25-78 (Richard Raudy) - A request by Richard Raudy for a final design
review to allow construction of car wash behind the Shell Station fronting
on Boones Ferry Road, 16000 Boones Ferry Road (Tax Lot 45300 of Tax Map 2 1E 8CB).
Pat Barnum read the staff report of October 12, 1978, and presented the exhibits.
City Attorney was not able to provide written agreement for this meeting;
wanted any approval that was granted to be subject to review of final
document.
Discussion centered on use of trees in landscape plan and widening of
sidewalk along Boones Ferry Road to eight feet.
DESIGN REVIEW BOARD MEETING -4- October 18, 1978
IPDick Hollingsworth and Howard Smith spoke, representing Shell Oil and
applicant. Shell Oil willing to put in number of trees for landscaping,
and to give up 10-foot strip when Boones Ferry Road is actually widened.
Glenn Chilcote moved that the hearing be continued and be heard again under
unfinished business at the first meeting possible at which City Attorney's
information and revised street tree sidewalk plan worked out. Bob Stark
seconded the motion. Motion failed , 3 to 1 .
Kirk Nieland moved that DR 25-78 be granted final approval with the
condition that the final agreement between the City Attorney and Shell
Oil be brought back under unfinished business for review at the next
regular meeting; and that Shell work with staff to locate two or three trees
along the front edge of the Property as can be physically fitted into the
site. Gary Rittenhouse seconded the motion. Motion failed, 3 to 1 .
Kirk Nieland moved that the matter be continued until the next public hearing,
at which point the City Attorney' s agreements should be drawn at least in
preliminary form. Bob Stark seconded the motion. Motion passed unanimously.
Picture of site entered as Exhibit "L".
411, OTHER BUSINESS
Pat Barnum asked Board if they wanted more information than the preliminary
site plan to review a zone change application as a condition of approval .
Board felt that should be sufficient.
Bob Stark inquired about promised dogwood missing from Lake Grove Post
Office site. Pat Barnum noted that U.S. Postal Service had never agreed to
follow City Codes and said that the dogwood is not on plans reviewed by the
Board
There being no further business to come before the Board, the meeting was
adjourned at 10:55 P.M.
Respectfully submitted,
Jeannie Baker
Secretary
Planning Department
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