HomeMy WebLinkAboutApproved Minutes - 2023-02-06 PM 001.
CITY OF LAKE OSWEGO
Development Review Commission Minutes
February 6, 2023
The Commissioners convened at 7:01 PM.
Members Present: Chair Randy Arthur, Vice Chair Kirk Smith, Jeff Shearer, Bruce Poinsette,
Dwight Sangrey,Timothy Lyons, and John Dewes
Members Absent: None
Staff Present: Jessica Numanoglu, Deputy Community Development Director; Evan
Boone, Deputy City Attorney; and Kat Kluge, Administrative Support
MINUTES
January 4, 2023: No corrections were noted.
January 18, 2023: Carried over to the next meeting.
Vice Chair Smith moved to approve the Minutes of January 4, 2023, as submitted. Seconded by
Commissioner Sangrey and passed 6:0, with 1 abstention.
FINDINGS
LU 22-0052: A request for Conditional Use and Development Review Permits for a new
transportation depot (LOSD bus barn), a minor variance to increase the maximum fence/wall
height from eight feet to 10 feet, and the removal of three trees.
This site is located at 6333 Lakeview Blvd (21E18BC03200). The Staff Coordinator is Evan
Fransted, Senior Planner.
Evan Boone, Deputy City Attorney, described two procedural issues that required attention prior
to the vote on the Findings. Firstly, he noted that there were two requests by the Rosewood
Neighborhood Association (RNA) to reopen the hearing (based on new evidence submitted during
the continuation period, found in Exhibits H-001, H-002, H-003, and H-006, adding that it was
staff's position that the RNA waived the opportunity to request to submit rebuttal evidence at the
close of public testimony on January 18, 2023, and based on Exhibit H-004 (an interpretation of
the traffic study), which was explained in Exhibit H-005). Secondly, he explained that the RNA
requested that the evidence submitted by the Applicant on January 17, 2023 be stricken from the
record, adding that staff's position was that the evidence was received in a correct and timely
manner and should not be stricken from the record.
Respect. Excellence. Trust. Servicc.
503-635-0290 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY
Members discussed available options to address the requests.
Commissioner Lyons moved to deny the motion to strike the additional evidence submitted, as it
followed procedural requirements. Seconded by Vice Chair Smith and passed 7:0.
Vice Chair Smith moved to deny the request to reopen the hearing for LU 22-0052 (found in
Exhibits H-001, H-002, and H-006). Seconded by Commissioner Dewes and passed 7:0.
Commissioner Sangrey moved to deny the request to reopen the hearing (Exhibit H-004) for LU
22-0052 (as explained in Exhibit H-005), based on an assessment of all added information
provided, and with the conclusion that there was no evidence found to show that it contradicted
any information presented during the open hearing. Seconded by Vice Chair Smith and passed
7:0.
Vice Chair Smith moved to approve the Written Findings, Conclusion, and Order of LU 22-0052, as
submitted. Seconded by Commissioner Shearer and passed 6:1 (Commissioner Lyons was
reminded that he voted "No" during deliberations).
WORK SESSION
Members held a work session with staff, discussing the following DRC procedural, substantive, or
operational topics of interest:
• Site visits -- Continue current practice. DRC members to declare all material observations
made during any site visit.
• Scope of DRC review and application of the criteria -- Responses may be provided to
address irrelevant criteria spoken of during public testimony.
• Addressing questions asked by experts or citizens -- Members will defer to staff to
address questions asked. Staff will draft additional instructions for public testimony.
• Voting protocol -- Votes on the Findings should reflect the same vote voiced during
deliberations, unless the member changed their mind (with the reasoning stated).
Minutes approval is an administrative decision, not a quasi-judicial decision, and members
do not need to review the video of the meeting to vote on the Minutes. Members, who
were absent from any hearing, may vote on the Findings if they reviewed all testimony
(written and oral).
• 120-day timeframe and consequences -- Fully described by Jessica Numanoglu, Deputy
Community Development Director, and Mr. Boone.
• Ex parte contacts -- Contacts must be declared while the application is active.
• Overview of the application process -- Fully described by Ms. Numanoglu. Staff will
provide information regarding any City Council appeal decision during Management
Updates.
• Diversity of DRC Members -- Recruitment is now managed by the City Manager's office,
with recommendations made by the DEI Advisory Board. Members were encouraged to
spread the word regarding any openings on the DRC. The DEI Advisory Board staff liaison
Development Review Commission Minutes
February 6, 2023 Page 2 of 3
offered to present more information if members so wished.
SCHEDULE REVIEW AND MANAGEMENT UPDATE
Ms. Numanoglu, Deputy Community Development Director, updated DRC members on upcoming
meetings:
February 22, 2023 (on Wednesday because of the Federal Holiday) has 2 items scheduled.
March 6, 2023 has one potential item scheduled.
Commissioner Sangrey moved to approve and forward the memo drafted by staff with
Recommendations to the City Engineer from the last hearing. Seconded by Vice Chair Smith and
passed 7:0.
ADJOURNMENT
Chair Arthur adjourned the meeting at 9:21 PM.
Respectfully submitted,
/s/
Kat Kluge, Administrative Support
Development Review Commission Minutes
February 6, 2023 Page 3 of 3