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Home My WebLink AboutAgenda Item - 2023-04-18 - Number 6.2 - Resolution 23-15, Amendment to the IGA with Clackamas County 6.2 04; COUNCIL REPORT o ORE00� Subject: Resolution 23-15, Amending the 2021-2023 Intergovernmental subrecipient grant agreement with Clackamas County Social Services Division. Meeting Date: 4/18/23 Staff Member: Maria Bigelow, ACC Manager Report Date: 4/10/23 Department: Parks & Rec—Adult Community Center Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑X Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑X Consent Agenda Staff Recommendation: Adopt Resolution 23-15, Authorizing the City Manager to sign an amendment to the 2021-2023 intergovernmental subrecipient grant agreement with Clackamas County Social Services Division, to allow for reimbursement to the City for services provided. Recommended Language for Motion: Move to adopt Resolution 23-15. Project/ Issue Relates To: Funding Lake Oswego Adult Community Center social services Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities EAdopted Master Plan(s) ❑S Not Applicable ISSUE BEFORE COUNCIL Shall the grant budget be increased to allow the County to reimburse the City for services through June 30, 2023? Respect. Excellence. Trust. Sevice. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 2 BACKGROUND The 2021-22 grant agreement with Clackamas County Social Services described the scope of services, compensation, manner of performance, general conditions and various service agreements for services delivered by the Lake Oswego Adult Community Center.The County's grant funds are from the Older Americans Act. Services include information and reassurance, case management, transportation and nutrition. The Council approved the City accepting the grant by Resolution 21-21. A 2022 amendment both extended the term to June 30, 2023 and increased the budget amount by$119,850 for services during FY 2022-23. The Council approved that amendment by Resolution 22-22. This is a cost reimbursement grant and disbursements will be made in accordance with the requirements contained in Exhibit 5— Reporting Requirements and Exhibit 6— Budget and Units of Services. DISCUSSION This 2023 amendment increases the grant budget by $23,750 for the cost of services through June 30, 2023, allowing the City to be reimbursed for additional services through the end of FY 2022-23. Resolution 23-15 authorizes the City Manager to sign an amendment of the FY 2021-23 intergovernmental subrecipient grant agreement with Clackamas County, increasing the grant budget by an additional $23,750, to a total of$278,477, for ongoing delivery of services for FY 2022-23, and thereby allowing the Lake Oswego Adult Community Center to submit documentation for reimbursement of those additional funds for social services. FISCAL IMPACT The FY 2022-23 maximum, not to exceed, grant amount that Clackamas County will pay is increased by $27,500, to $143,600, which would allow for reimbursement to the City of additional costs for service. RECOMMENDATION Adopt Resolution 23-15. ATTACHMENTS 1. Resolution 23-15, with Exhibit A Respect. Excellence. Trust. Sevice. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 RESOLUTION 23-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE INTERGOVERNMENTAL GRANT AGREEMENT WITH THE CLACKAMAS COUNTY HEALTH, HOUSING,AND HUMAN SERVICES DEPARTMENT'S SOCIAL SERVICES DIVISION FOR FISCAL YEAR 2022-2023. WHEREAS,there is a need to provide social services to the citizens in Lake Oswego; WHEREAS, Resolution 21-21 approved a 2021-22 grant agreement with Clackamas County Social Services, funded through the Older Americans Act,for the City's Adult Community Center to provide information and reassurance, case management,transportation and nutrition to Lake Oswego seniors; and WHEREAS, Resolution 22-22 approved a 2022 amendment that both extended the term to June 30, 2023 and increased the budget amount by$119,850 for services during FY 2022-23; and WHEREAS,the City will provide additional services to the end of June 30, 2023 than budgeted; and WHEREAS, Clackamas County has the additional funding available to reimburse the City for the additional social services to citizens in Lake Oswego; and NOW THEREFORE, BE IT RESOLVED,that: by the City Council of the City of Lake Oswego that the City Manager is authorized to execute on behalf of the City of Lake Oswego an amendment to the intergovernmental grant agreement with Clackamas County Health, Housing and Human Services, Social Services Division for fiscal year 2022-23, in the form attached as Exhibit A. This resolution shall be effective upon its adoption by the City Council. // // Page 1 - Resolution 23-15 Approved and adopted by the City Council of the City of Lake Oswego at a regular meeting held on the 18th day of April 2023. AYES: NOES: ABSTAIN: EXCUSED:Verdick Joseph M. Buck, Mayor ATTEST: Kari Linder, City Recorder APPROVED AS TO FORM: Ellen Osoinach, City Attorney Page 2 - Resolution 23-15 EXHIBIT A Subrecipient Amendment (FY 21-22) Clackamas County, Department of Health, Housing and Human Services Subrecipient Agreement Number: 22-002 Board Order Number: Department/Division: H3S, Social Services Division Amendment No. 3 Subrecipient: City of Lake Oswego, on behalf of its Amendment Requested By: Brenda Durbin Lake Oswego Adult Community Center Approved to Form: County Counsel Dated Changes: ❑ Scope of Service ® Agreement Budget ❑ Agreement Time ( ) Other: Justification for Amendment: Amendment#3 to Subrecipient Agreement 22-002 ("Agreement")with City of Lake Oswego, on behalf of its Lake Oswego Adult Community Center provides budget adjustments for ongoing delivery of services for fiscal year 2022-23 and results in an increase to the budget by an additional $23,750, for a total Agreement amount of$278,477. This Amendment#3 is effective upon signature and continues through June 30, 2023. Except as amended hereby, all other terms and conditions of the contract remain in full force and effect. COUNTY has identified the changes with "bold/italic"font for easy reference. AMEND the following portion of Section 4, Grant Funds: 4. Grant Funds. COUNTY's funding for this Agreement is a combination of Federal, State and Local dollars as specified below by title and Catalog of Federal Regulations ("CFDA") number as appropriate. The maximum, not to exceed, grant amount that COUNTY will pay is $254,727. This is a cost reimbursement grant and disbursements will be made in accordance with the requirements contained in Exhibit 5 — Reporting Requirements and Exhibit 6— Budget and Units of Services. a. Grant Funds: COUNTY's funding of$229,370 in grant funds for this Agreement is the Older Americans Act (CFDA: 93.043, 93.044, 93.052, 93.053) issued to COUNTY by the State of Oregon, Department of Human Services ("ODHS"), Adults and People with Disabilities (APD), Community Services & Solutions Unit (CSSU) . TO READ: 4. Grant Funds. COUNTY's funding for this Agreement is a combination of Federal, State and Local dollars as specified below by title and Catalog of Federal Regulations ("CFDA") number as appropriate. The maximum, not to exceed, grant amount that COUNTY will pay is $278,477. This is a cost reimbursement grant and disbursements will be made in accordance with the requirements contained in Exhibit 5 — Reporting Requirements and Exhibit 6— Budget and Units of Services. City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Agreement 22-002—Amendment#3 Page 2 of 4 a. Grant Funds: COUNTY's funding of 253,120 in grant funds for this Agreement is the Older Americans Act (CFDA: 93.043, 93.044, 93.052, 93.053) issued to COUNTY by the State of Oregon, Department of Human Services ("ODHS"), Adults and People with Disabilities (APD), Community Services & Solutions Unit (CSSU) . THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Agreement 22-002—Amendment#3 Page 3 of 4 AMEND EXHIBIT 6- Budget and Units of Services, Section 2, UNIT COST SCHEDULE, 2022-23: LAKE OSWEGO ADULT COMMUNITY CENTER Fiscal Year 2022-23, Amended Funding Category CFDA Max.Total Required Services No.of Reimb. Funding Type Number Award Match* Units Rate Case Management 120 $ 30.00 Reassurance 120 $ 30.00 Client Services OAA IIIB 93.044 $ 11,600 $ 1,289 Info&Assistance 250 $ 17.00 Outreach 3 $ 50.00 Outreach and Vaccine COVID Support Vaccine Access Expansion 93.044 $ 1,000 NA NA NA Promotion OAA Meal Site Management 21,000 $ 1.55 OAA C1&C2 93.045 $ 87,000 $ 9,667 Food Service 21,000 $ 2.35 Nutrition HDM Assessment 170 $ 30.00 Services Supplemental OAA C1&C2** 93.045 $ 3,500 $ 389 Food Service 5,000 $ 0.70 NSIP 93.053 $ 11,200 NA Food Service 16,000 $ 0.70 Health OAA IIID(ARPA funded Evidence-Based Health& 93.045 $ 4,780 NA NA NA Promotion project) Wellness Programs Family Caregiver Support Respite OAA IIIE 93.052 $ 11,020 $ 3,674 290 $ 38.00 Program Respite Ride Connection: In Dist. NA $ 13,500 NA Rides within the TriMet Service 1,500 $ 9.00 TriMet Area Ride Connection: Out of Dist.- NA $ NA Rides outside of TriMet Service NA NA Transp. STF Funds Area Services TriMet STF Funds NA $ - NA Transportation Expansion NA NA TRIMet STF Funds Taxi (actual NA $ - NA Transportation Expansion NA NA cost) Total Maximum Award $ 143,600 Federal Award Total: $ 126,600 *Source of OAA Match-Staff time **Supplemental OAA C1&C2 is only to be used for reimbusement once NSIP Food Service funding is fully expended. City of Lake Oswego— Lake Oswego Adult Community Center Subrecipient Agreement 22-002—Amendment#3 Page 4 of 4 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have caused this Amendment#3 to be executed by their duly authorized officers. SUBRECIPIENT CLACKAMAS COUNTY City of Lake Oswego, on behalf of its Lake Oswego Adult Community Center Commissioner: Tootie Smith, Chair Commissioner: Paul Savas Commissioner: Martha Schrader Martha Bennett, City Manager Commissioner: Mark Shull Commissioner: Ben West Dated: By: Tootie Smith, Chair Council Approval Date: Dated: Approved as to form: Digitally signed by Evan P.Boone DN:cn=Evan P.Boone,o=City of Lake Oswego,ou=City Attorney's Office, email=eboone@ci.oswego.or.us,c=US Date:2023.03.29 11:25:21-07'00' Evan Boone, Deputy City Attorney