HomeMy WebLinkAboutAgenda Packet - 2017-02-16503.534-4225 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.lakeoswego.city
AGENDA
CITY COUNCIL BOARDS AND COMMISSIONS SUMMIT
Thursday, February 16, 2017
6:00 - 8:00 p.m.
Palisades Building - Willamette Room
Contact: Anne-Marie Simpson, City Recorder
Email: asimpson@lakeoswego.city
Phone: 503-534-4225
Also published on the internet at www.lakeoswego.city . The meeting location is accessible to
persons with disabilities. To request accommodations, please contact the City Manager’s Office
at 503-635-0215, 48 hours before the meeting.
1.Welcome and Introductions
2.Overview of 2017 Council Goals
3.Boards and Commissions Presentations – 2016 Accomplishments and 2017 Goals
50+ Advisory Board
Arts Council
Historic Resources Advisory Board
Library Advisory Board
Parks, Recreation and Natural Resources Advisory Board
Planning Commission
Sustainability Advisory Board
Tourism Advisory Committee
Transportation Advisory Board
4.Adjournment
2017 LAKE OSWEGO CITY COUNCIL GOALS
In recognition of the fact that many secondary goals are being pursued and that there are many
ongoing plans of the City Council, the primary 2017 City Council goals (not in priority order) are:
Continue to improve the condition of streets, to a Pavement Condition Index of 70 by
2021.
Continue to work with regional partners on a Willamette Shoreline Trail for bike/ped
use while preserving future options for rail.
Construct pathway connections, using available systems development charges.
Take steps to minimize the impact on businesses and residents of the Boones Ferry
Road project.
Maximize park land and resources for the benefit of the community, including
exploration of artificial turf at Waluga Park and use of the proceeds of the
Kruse/Carman property for pathways.
Decide on the future of the municipal golf course.
Meet with owners of key commercial and industrial properties in the Southwest
Employment Area, Lake Grove, and downtown to explore redevelopment opportunities.
Explore options for economical housing for all sectors of community (disabled, retirees,
and especially workforce).
Support the creation of a climate change action plan based on advice from the
Sustainability Advisory Board, consistent with Council policy direction.
Adopt a strategy for addressing PERS increases, both internally (financial plan) and
externally (legislation).
2017
City of Lake Oswego
Board and Commission Goals
TO: Mayor Kent Studebaker, City of Lake Oswego Council Members
FROM: Ronald Matthews, Chairperson, 50+ Advisory Board
SUBJECT: 50+ Advisory Board Goals for 2017
DATE: January 2, 2017
The 50+ Advisory Board members met on December 21, 2016 and approved the following goals
for 2017:
1.If viable, the 50+ board will support and participate with the mayor and city manager in their
effort to develop a program with Uber and Lyft to establish a low cost way for older citizens to
travel within the city limits of Lake Oswego.
2.Discover what is lacking in our current city bus and shuttle services. Then identify what
needs to be changed to increase usage and availability.
3. 50+ board to establish a working relationship with identified retirement facilities within the
city in order to establish ways to serve our older population.
4. 50+ board to accumulate data on older citizens who are participating in recreational
activities and share collected data with the Parks and Recreation staff.
5.Inform and encourage city council and city staff on the value of implementing the AARP
Livability Index Program.
6.Research and validate the need for smaller homes to be built in Lake Oswego in order to
satisfy the needs of our older citizens.
520 First Street
PO Box 369
Lake Oswego, OR 97034
503.675.3738
Fax: 503.534.5247
www.artscouncillo.org
During 2016, the Arts Council of Lake Oswego:
• Worked with City Council and Staff to secure a future space within the new Police Station
building and include space for exhibitions, multi-purpose/classroom space, and storage for the
City’s permanent collection.
• Completed 2016-2021 Public Art Master Plan and presented to City Council, City staff,
community stakeholders; document and direction was received with much enthusiasm. A local
donor is working with ACLO and artist Dave Haslett for a Signal Sculpture, a key element in the
plan.
• Completed first public art installation at a City gateway. Lotus Tower (removed from Block 137
for construction) was restored and permanently installed along Highway 43 at Marylhurst along
the walking path to signal entry to Lake Oswego from West Linn. Dedication of the sculpture
took place on Jan 18, 2017.
• Installed 15 sculptures as part of the Gallery Without Walls Rotating Collection including our first
youth sculptor, Amyas Maestas, age 12, from San Luis, CO. His bronze sculpture, Amyas & Soleil,
is located at the SW corner of 1st and B.
• ACLO continues to lead docent tours for groups of any age or size. This year, the docent program
focused more on bringing this amenity to senior centers.
• Initiated a new Percent for Art project for the Public Works and Parks Maintenance facility set to
open in September 2017. 1 ½ % of the project budget will go toward three artistic elements at
the new site: exterior standalone sculpture(s) and functional pieces, as well as interior art.
• 510 Museum & ARTspace is the only gallery and exhibition space focused on the visual arts in
Lake Oswego. During 2016 we curated or hosted 10 original exhibitions and held free First Friday
openings each month.
• Nicole Nathan was hired as the new Executive Director of the Arts Council. She brings over 20
years’ experience with the arts, museums, and community.
• We also welcomed two new additions to the staff. Robin Krakauer joined us in late December as
our part-time Development Associate. Robin has worked in non-profit with performing and
visual art centers for the past 10 years. Kelsey Ferreira is our new Public Art and Program
Manager and is an art historian and educator with a passion for community development
through the arts.
2017 Goals
• Implement strategic plan
• Increase connections to community with new types of partnerships
• Bring % for Art project on line in September
• Move forward with Public Art Master Plan projects including signal sculpture
• Implement targeted pr and marketing plan
• Increase donors to ACLO
• Increase number of educational and public programs
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Historic Resources Advisory Board
Scot Siegel, Director, Planning and Building Services Department
Paul Espe, Associate Planner, Historic Resources Advisory Board Liaison
SUBJECT: Historic Resources Advisory Board Goals for 2017-2018
DATE: February 6, 2017
INTRODUCTION
This memorandum presents the Historic Resources Advisory Board’s (HRAB) draft proposed
goals for 2017-2018. They are categorized as either Project Goals or Program Goals.
Oregon’s post-recession building boom, particularly within the Portland Metro area, highlights
the critical role that historic preservation plays in contributing to community authenticity.
HRAB is a five-member citizen advisory body appointed by the City Council. HRAB also has one
additional non-voting youth member. Members meet each month to promote and foster the
historic, educational, architectural, cultural, economic, and general welfare of the public
through the identification, preservation, restoration, and protection of those structures, sites,
objects, and districts of historic and cultural interest within the city.
HRAB also serves as a quasi-judicial land use decision-making body; in this role, HRAB conducts
public hearings and makes decisions on applications/proposals to designate historic landmarks,
remove landmark designations, review minor and major alterations, create or modify historic
districts, and demolish or move a historic landmark, among other actions. HRAB currently
operates with approximately 0.30 FTE professional planner support, plus administrative
support.
BACKGROUND and Project Goals
Historic Preservation Grant
Last year, the City Council allocated $10,000 for the Historic Preservation Grant Program for this
year’s (2017) projects. This year’s grant could provide rehabilitation funding to three property
owners on the City’s Landmark Designation List: 885 Mc Vey (Worthington House), 774 First
Street (Sacred Heart School) and 17901 Stafford Road (The Carter House). Each property owner
participating in this year’s program can potentially receive $3,333 dollars, provided that their
projects meet the guidelines set forth in the grant application. These projects are expected to
be completed by June 1, 2017.
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Historic Resources Advisory Board – Goals 2017-2018
Landmark Designation List (LDL) Survey Updates
The Intensive Level Survey Updates of all of the City’s Historic Landmark properties have been
completed. The first group of 40 landmark properties were updated during the 2013-2014 CLG
grant cycle and the remaining 33 properties were updated during the 2015-2016 CLG grant
cycle. Once these updates are posted to the city website they will augment the body of
information about Lake Oswego’s history within its regional historic context while making a
meaningful contribution to the statewide database of historic properties maintained by the
State Historic Preservation Office.
Hazelia Agri-Cultural Heritage Trail
In 2014, HRAB members formed a working group with other community members who began
research and preliminary planning on the Hazelia Agri-Cultural Heritage Trail (HACHT) to be
located in the Stafford Road and Luscher Farm Area. The HACHT group has completed the
preliminary work for each Agricultural Trail venue and have submitted the final copies for
production of the interpretive panels. The HACHT group will continue working with the Parks
Department on the final completion of the Heritage Trail. Recommendations for any additional
capital improvements (if needed) would be brought forward by the Parks Department and
reviewed by the Parks and Recreation and Natural Resources Advisory Board (PNAB).
Iron Workers Cottage
The Iron Worker’s Cottage at 40 Wilbur Street is one of the key sites along the Oswego Iron
Heritage Trail. It is the only remaining restored example of the type of housing that was
common for iron workers at the height of the iron industry in Oswego. Last year, in a
partnership with the city, the Lake Oswego Preservation Society (LOPS) submitted the
successful proposal to occupy the Worker’s Cottage. The final restoration phase is nearing
completion and City staff recently approved a conditional use permit submitted by LOPS to
occupy the Workers Cottage for its use as an exhibit and meeting space. The parking facility
ADA access, landscaping and pathways construction are the remaining projects.
Landmark Designation Assistance
Owners of historic properties who are interested in designating them as historic landmarks on
the City’s LDL have been discouraged by the amount of research and the lengthy land use
approval process necessary for the designation. While it remains necessary to conduct research
to document a property’s architectural and historic significance, HRAB has been interested in
making the process more user-friendly by developing a preapplication process (or “clinic”) for
those interested in designating their historic building. This would be designed to determine if
the building has sufficient historic integrity and may be designated as a historic landmark. It
could also serve as a resource for the property owner to receive technical assistance from HRAB
to complete the necessary research on the properties historic and architectural significance.
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Historic Resources Advisory Board – Goals 2017-2018
Other Historic Preservation Code Changes
Recent court cases, such as the Lake Oswego Preservation Society vs. the Wilmot Trust (Carman
Farm) have prompted local jurisdictions state-wide to revise their historic preservation codes to
include specific language regarding designation of historic buildings to ensure that the process
is clear and well defined. The DLCD is also undergoing a rulemaking process to amend Goal 5 to
reflect these recent changes. The DLCD desires to consider amending OAR 660-023-0200,
"Historic Resources”. This rule implements the portion of Statewide Planning Goal 5, Natural
Resources, Scenic and Historic Areas, and Open Spaces, relating to historic resource sites. The
purposes of the proposed Goal 5 amendments are to:
1. Achieve a well-articulated base level of protection for historic resources listed in the
National Register of Historic Places (National Register) that can be applied directly
without the need to amend local codes.
2. Clarify the circumstances under which the owner consent provisions in ORS 197.772(1)
apply to resources listed in the National Register.
3. Better explain how the standard Goal 5 process described in OAR 660-023-0030 through
0050 is augmented by the Secretary of the Interior's Standards and Guidelines for
Archeology and Historic Preservation, published by the National Park Service (NPS).
4. Clarify who has standing under the owner consent provisions of ORS 197.772(2) and
highlight an alternate path for removing a local historic designation.
These amendments will provide direct application without amending local codes but are
intended to serve as an interim measure until local jurisdictions are able to catch up and amend
their codes to reflect these new rules. HRAB desires to be proactive and begin work on these
code amendments soon after the new Oregon Administrative Rules are adopted.
Demolition Review and Deconstruction
In late October, the City Council adopted Ordinance 2727, which defines “demolition” and
establishes a new public notice procedure for demolitions. The primary goal of the notice is for
neighborhood livability, to provide a courtesy notice to neighbors who may be harmed or
inconvenienced by the noise and disruption of a demolition. This procedure will integrate the
rest of the demolition that may include erosion control, tree protection and sewer/utility
capping, allowing for more efficiency in the demolition permit process.
Before demolishing a building, the applicant will be responsible for completing a Certificate of
Notice, and posting and mailing a Notice of Approved Demolition on the site. The Notice
indicates when the demolition is to occur, a 14-day waiting period (from the date the property
is posted and notices are mailed) is required, and the Notice would remain posted until the
demolition is complete. The applicant, not city staff, is responsible for posting the site and
notifying abutting property owners. The mailed notices would be sent only to owners of
abutting ‘residential’ properties.
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Historic Resources Advisory Board – Goals 2017-2018
In the future, HRAB desires to further amend the City Code to require documentation of
buildings that are greater than 50 years old and have potential historic significance as a part of
the city’s demolition review process. Photographs and building plans of the original building
would provide the city a means to ensure that potentially significant buildings are not
demolished without documenting their presence. A new provision could require the property
owner to deconstruct the building so that materials and important architectural features could
be utilized for the preservation of other historic buildings. Demolition Review and
Deconstruction requirements would provide a useful database of the city’s history and help to
preserve other historic buildings.
Demolition by neglect is where a property owner intentionally allows a historic property to
deteriorate beyond the point of repair. Property owners can use this kind of long-term neglect
to circumvent historic preservation regulations. This City has experienced some incidences of
demolition by neglect, one of which ultimately resulted in the demolition of the residence.
There is a vital need to provide incentives for property owners to maintain their historic
properties. The most important tool for controlling demolition by neglect is by carefully drafted
code amendments requiring affirmative maintenance and ensuring that the City’s Historic
Resources Advisory Board is equipped with adequate remedies and enforcement authority. It is
not known how much additional staff time this policy would require. The Carman House and
Christie School, are two properties where designation removal was denied through a recent
LUBA ruling, may require administration under this rule in order to continue their preservation.
HRAB wishes to request Council direction to begin work on a code amendments that will
provide adequate control of this practice.
Program Goals and Public Outreach
Each year, HRAB celebrates National Preservation Month in May and issues a Preservation
Merit Award to a distinguished member of the community who has made significant
contributions to the field of preservation. HRAB also issues bronze house plaques to (LDL)
property owners. Staff also sends annual letters providing information about the city’s
preservation program to LDL properties and the real estate community.
HRAB would like to have this year’s theme for Preservation Month focus on the sustainability
and historic preservation. During preservation month, they would like to hold a workshop that
has multiple stations on various topics of preservation and sustainability. One of the subtopics
could include a discussion on the appropriate methodology of historic window repair and
treatment. This could include a sample window display to illustrate a typical historic window.
Another topic could discuss siding and insulation treatments, HVAC systems, roofing and
foundation repair. This information could also be shown in the glass display case as a static
exhibit.
During the summer months, HRAB continues to host a display booth at the Lake Oswego
Farmer’s Market as another way to increase visibility and promote public outreach. Recently,
HRAB designed and printed banners and a large city map that designates the historic properties
for the booth to enhance this visibility. This year, HRAB wishes to further enhance their
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Historic Resources Advisory Board – Goals 2017-2018
branding by designing and printing two new brochures; one brochure would describe the city’s
preservation and would provide a process overview for designation. This brochure could
include information about what you are and are not allowed to do with your historic home.
The other brochure would describe the Hazelia Agricultural Heritage Trail.
The number of regular HRAB members was recently reduced from seven to five members. The
city made this reduction to conserve city resources. Another argument for reducing the
number of board members was that there were not enough applicants available to fill the open
board positions. Last year, ten individuals applied for the two open positions. This year, seven
individuals have applied. HRAB is a busy group with a long list of goals and projects they wish to
accomplish. It has been a hardship for them to accomplish the number of tasks originally
designed for a seven member group. HRAB feels that they would more easily maintain
quorums in critical land use hearings and monthly meetings if the number of members was
increased from five to seven.
The Certified Local Government (CLG) Grant provided by the State Historic Preservation Office
(SHPO) helps offset some of these program expenses. HRAB recommends that staff apply for
the next available CLG Grant (along with other grants) to provide matching funding for the
continuation of HRAB projects and the city’s preservation program for the FY 2017-2018
budget.
The HRAB goals for 2017-2018 are summarized below.
HRAB GOALS
1. Project Goals
A. Continue the City Historic Property Preservation Grant Program.
a. Continue to allocate funding ($10,000) to owners of historic properties for
small, individual rehabilitation projects on LDL properties.
b. In anticipation of receiving this funding HRAB would like to initiate the
application process in the early spring and approve the applications
conditionally upon future approval by the budget committee and City
Council.
B. Update the City’s website with recently revised Intensive Level Survey Forms and
continue work with GIS to create an interactive map that identifies these historic
landmarks.
D. Work with the Hazelia Agri-cultural Heritage Trail Group (HACHT) and the city Parks
Department to finalize the Hazelia Agri-Cultural Heritage Trail interpretive panels.
a. Finalize the interactive trail map with city GIS staff.
b. Design and produce brochures describing the trail.
c. Explore the possibility of renaming Atherton Drive to Shipley Drive
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Historic Resources Advisory Board – Goals 2017-2018
E. Implement Council’s direction to occupy the Worker’s Cottage after site
improvements are complete.
a. Complete Phase Three exterior improvements; parking area, walkways ADA
ramp and landscaping.
F. Develop a preapplication/preliminary review process and provide technical
assistance to property owners who wish to designate their properties.
a. Identify properties that should be designated (and are willing) to conduct
Intensive Level Surveys. Send letters to those property owners.
b. Simplify the submittal requirements and allow HRAB members to assist
property owners in filling out their applications and conducting research on
their properties making the process more user-friendly.
G. Amend the code relating to historic properties achieving consistency with the DLCD
rules to:
a. Achieve a well-articulated base level of protection for historic resources listed
in the National Register of Historic Places (National Register) that can be
applied directly without the need to amend local codes.
b. Clarify the circumstances under which the owner consent provisions in ORS
197.772(1) apply to resources listed in the National Register.
c. Better explain how the standard Goal 5 process described in OAR 660-023-
0030 through 0050 is augmented by the Secretary of the Interior's Standards
and Guidelines for Archeology and Historic Preservation, published by the
National Park Service (NPS).
d. Clarify who has standing under the owner consent provisions of ORS
197.772(2) and highlight an alternate path for removing a local historic
designation.
H. Request Council direction to develop a demolition review policy that requires some
level of preliminary notification to allow photographs and building plans to be
obtained which would provide the city a means to document the history of
potentially significant buildings. This would go beyond Ordinance 2727 that
established a “good neighbor” notification procedure for approved demolitions.)
I. Request Council Direction to begin work on a code amendments that will prevent
Demolition by neglect where a property owner intentionally allows a historic
property to deteriorate beyond the point of reasonable repair. HRAB wishes to
request Council direction to begin work on a code amendments that will provide
adequate control of this practice.
2. Program Goals
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Historic Resources Advisory Board – Goals 2017-2018
A. Continue to conduct community outreach regarding the preservation program and
provide focused outreach programs consisting of workshops for owners of historic
buildings, private contractors and the real estate community.
a. Celebrate National Preservation Month.
b. Partner with the Lake Oswego Preservation Society to celebrate the 150 year
anniversary of the Iron Furnace
c. Hold a workshop on Preservation and Sustainability
d. Send annual letters to owners of historic properties on the LDL explaining their
role in the stewardship of their historic resource and the importance of the
city’s preservation program.
e. Send annual letters inviting owners of potentially historic properties to be
included on the LDL.
f. Send annual letters to the real estate community providing information on
the city’s historic preservation program and LDL.
g. Update the city’s preservation website with the updated surveys and work
with GIS to include an interactive map.
h. Revise bronze historic home plaques to be consistent with the updated
surveys.
i. Participate in, and have a continued presence at, the Farmer’s Market.
j. Develop two brochures; one that describes the city’s preservation program
and illustrating the importance of historic preservation, and another
brochure that describes the Hazelia Agricultural Heritage Trail.
B. Amend LOC 12.51.035 “Historic Resources Advisory Board” to increase the number
of regular board members from five members to seven.
C. Maintain and participate in the State’s Certified Local Government Program. Apply
for next year’s CLG Grant (and other grants) for the continuation of HRAB projects
and the city’s preservation program for FY 2017-2018.
a. Use the CLG program and city match funding for National Historic
Preservation Month and other outreach activities.
b. Continue providing educational opportunities for HRAB members.
Lake Oswego Public Library
Library Advisory Board (LAB) 2016 Annual Report
1. “LO Reads” Program
a. LAB members served on the LO Reads Steering Committee.
b. Assisted in the event brainstorming and planning. Continue to help develop and expand
program.
c. Attend and support the LO Reads events.
2. Fundraising
a. Continue to educate community on the many possible ways of supporting the library now
and for future generations.
b. Solicited local businesses and library constituents for gifts to the endowment and annual
funds.
c. Assisted with raising funds and seeking donated gifts for the LO Reads program.
3. Community Outreach/Partnerships
a. Staffed a table regularly at the Lake Oswego Farmers Market, answering questions about th e
Library.
b. Welcomed public at library events; shared the purpose of the LAB and opportunities to
become more involved in the Library and support its mission and goals.
Library Advisory Board
Alan Laird, Chair
Jessie Halligan, Vice Chair
Fred Baldwin
Lucas Brook
Mike Hostetler
Nancy Niland
Cliff Perigo
Sebastian Marin-Quiros, Youth Member
Lake Oswego Public Library
Library Advisory Board (LAB) Goals for 2017
1. Current Library Needs
a. Library FTE has decreased from 37.9 in FY 2001-2002 to 33.7 for FY 2016-2017. Actively
advocate for maintenance of current staffing levels and maintenance of current City general
fund contribution.
2. Expand Library’s Presence Throughout City
a. Efforts should be made in 2017 to enhance the Library’s presence throughout underserved areas
of Lake Oswego. Examples could include satellite locations to pick up Library materials
requested or on hold and/or outreach programming as well as an increased internet and social
media presence. A facility should also have space enough to accommodate pageable stacks of
overflow material from the main Library.
b. Develop a work plan that includes addressing facility size, collection demands, Library services,
workload, programming and long term maintenance; this effort should include consideration of
a long-term goal of a new Library facility to meet the community’s needs.
c. As the Library explores the RFID tagging of materials, automated materials handling, and lean
process improvements the Library Advisory Board will continue to provide information to the
public and assist in implementation under the direction of the Library Director.
d. Continue to make effort for community outreach such as support of Library programs for
children, teens and adults including the flagship program Lake Oswego Reads.
Library Advisory Board
Alan Laird, Chair
Jessie Halligan, Vice Chair
Fred Baldwin
Lucas Brook
Mike Hostetler
Nancy Niland
Cliff Perigo
Sebastian Marin-Quiros, Youth Member
Lake Oswego Public Library
Library Advisory Board (LAB) 2017 Work Plan
1. Leadership Role – “LO Reads”
a. Continue to play a major role in the planning and presentation of events for the LO Reads
program.
b. Continue to develop and expand the LO Reads program.
c. Seek out additional private and public sponsors.
2. Fundraising:
a. Continue to evaluate options to raise funds in support of the Library for the endowment and
annual fund.
b. Work to raise funds, and in-kind donations, for the LO Reads program.
3. Build & Support Library Partnerships:
a. Increase community awareness of Library activities, programs, and services via participation in
Farmers’ Market, ballot collecting and participating in other City events.
b. Assist the City and Library staff in communicating and educating community members about
Library issues as well as advocating for Library programs and services.
c. Help coordinate activities among the Friends of the Lake Oswego Library, community groups and
city committees as they relate to Library activities.
d. Continue to build and develop the Library’s mailing list of past volunteers, former Library
Advisory Board members, and interested constituents to share news and event information.
e. In response to community needs, continue to advocate for support for Libra ry Programs and
Services, appropriate repair of our current Library building, and a new Library facility.
f. Continue to explore alternatives for a new Library facility.
g. Continue to monitor the appropriate use of the $900,000 reserved for the Library in the General
Fund.
Library Advisory Board
Alan Laird, Chair
Jessie Halligan, Vice Chair
Fred Baldwin
Lucas Brook
Mike Hostetler
Nancy Niland
Cliff Perigo
Sebastian Marin-Quiros, Youth Member
2017 Goals for Parks, Recreation and Natural Resources (PARKS Board) Advisory
Board
Goal 1 – With Parks & Rec Dept, study individual CIP listed projects and make recommendations with
a focus on prioritization, possible elimination, update to scope as needed, timeline of key project
milestones, and cost estimates on high priority projects.
Goal 2 – With Parks & Rec Dept, assess all parks properties in the network considering how each
location satisfies or could satisfy Parks Plan 2025 objectives. Consi der the Parks Dept. CIP review as
part of this assessment.
Goal 3 –With Parks & Rec Dept, develop a potential long range CIP funding strategy for City Council
evaluation and action.
1. SDC prioritization
2. Bond renewal
3. Private funding sources
Goal 4 –With Parks & Rec Dept, consider alternatives to further accelerate the strong momentum of
Friends Groups in terms of both number of groups and the significant impact of their activities on LO’s
parks system.
Goal 5 – Engage with LO’s School Board regarding common efforts and objectives, explore partnering
opportunities, enhance efficiencies and avoid redundancy.
Goal 6- With Parks & Rec Dept. evaluate the golf course’s operating performance, and identify and
implement a set of improvement measures. In addition, study the long term potential of the course
property considering comprehensive alternatives to maximize its value to the City.
Goal 7- Explore various recreation opportunities with pets. (Dogs)
TO: Planning Commission
FROM: Scot Siegel, Director
Planning and Building Services
SUBJECT: Planning Commission Goals Discussion
DATE: December 21, 2016 MEETING DATE: January 9, 2017
ACTION
Review accomplishments in 2016, discuss work-in-progress, and accept public comment on
potential 2017 goals.
BACKGROUND
Mayor Studebaker has requested that the City’s boards and commissions forward their
proposed 2017 goals to the City Council prior to the January 14 Council goalsetting retreat. This
report is intended to help the Commission in soliciting input when it meets to discuss
goalsetting on January 9.
This report summarizes the work completed by the Planning Commission in 2016. It also
identifies work-in-progress and workload capacity, including constraints for taking on new
projects in 2017. Chair LaMotte has asked that the commissioners individually forward their
proposed goals to staff for distribution before the January 9 work session. Public comment will
be accepted prior to and at that meeting, as well.
2016 PLANNING COMMISSION WORK PROGRAM
Planning Commission Goals
During 2016, the Planning Commission completed work on the following projects (See also,
Attachment A, “Planning Commission Work Program Reflecting City Council Input”):
1. Southwest Employment Area (SWEA) Plan, with Southwest Overlay Zone – Council
adopted Ordinance 2706. A separate proposal was developed for allowing Food Cart
Pods in the SW Overlay pursuant to the SWEA Plan; LU 16-0027 was remanded to the
Planning Commission to develop standards for allowing individual food carts instead.
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2. Lake Grove Village Center (LGVC) Parking Management Plan, LGVC Parking Standards,
and LGVC Code Cleanup (Streamlining) – Council adopted Ordinances 2707 and 2709,
and Resolution 16-05.
3. Commercial and Industrial Use Table (Streamlining) – Council adopted Ordinance 2723.
4. Neighborhood Plans – Recommended amendments to the Evergreen R-7.5 Overlay with
regard to Building Height – Ordinance 2726 is scheduled for a City Council hearing
January 3, 2017.
5. Comprehensive Plan Map and Zoning Map Corrections – Legislative Amendments, and
Identified Scope for Quasi-Judicial Amendments – Ordinance 2733 is scheduled for a City
Council hearing February 7, 2017.
6. Transportation System Plan Code Implementation – Council adopted Ordinance 2725.
7. Marijuana Time, Place, and Manner Regulations – Council adopted Ordinance 2713.
8. Residential Demolitions Permit Notice 1 – Council adopted Ordinance 2727.
9. Annual CDC Maintenance – 40+ code cleanup and process improvement amendments –
Ordinance 2732 scheduled for City Council February 7, 2017
10. Uplands Neighborhood Plan and Overlay – Reviewed draft plan and code presented by
Uplands. The Planning Commission hearing is scheduled for January 23, 2017.
11. Infill Issues: Flag Lots, Private Access Lanes, Serial Partitioning, Street Connectivity –
Conducted work sessions and identified policy issues for further review in 2017. Work
sessions on these topics are scheduled on January 9, 2017.
Other Projects/Tasks Completed in 2016:
12. Toured six neighborhood associations: Uplands, Birdshill, Forest Highlands, Westridge,
Bryant, and Mountain Park.
13. Received briefings from Tri-Met on its SW Service Enhancement Plan, and from the City
of Portland on planning at the Tryon Creek Wastewater Treatment Plant.
14. Assisted Mountain Park in forming a City-recognized neighborhood association.
15. Received training on traffic safety planning from a University of Portland traffic engineer.
1 The Demolition Notice procedure required amendments to LOC 45 Building Code, and therefore did
not come before the Planning Commission; City Council adopted November 1, 2016 (Ordinance 2727).
Page 3 of 7
16. Held the annual meeting of the Commission for Citizen Involvement.
17. Attended Planning Commissioners training at the League of Oregon Cities conference.
Reserve Items in 2016:
The Commission also identified the following Reserve List items, which due to limited resources
did not begin in 2016. The Commission should consider whether to carry these over into 2017:
• Explore options for applying Low-Density Residential zoning upon annexation.
• Encourage groups of property owners to annex together voluntarily, for efficiency.
(Note: This occurs already to some extent as the City invites adjacent owners.)
• Provide clear and objective standards for noise as identified in the Comprehensive Plan.
(Note: This could involve adopting land use regulations and/or amending the “nuisance”
code, which includes non-land use regulations. The nuisance code addresses
construction hours, animals, and noise-producing equipment, among other noise
sources. The Police Department has previously researched options for regulating noise,
including other jurisdictions’ use of decibel performance standards, and found this
approach to be difficult to administer. Because this topic potentially effects non-land
use regulations and may have a fiscal impact, City Council direction should be sought.)
• Review the Downtown Redevelopment Design Districts Standards after completion of
Block 137 Redevelopment, as may be directed by City Council.
WORK PROGRAM ITEMS PROPOSED TO CONTINUE IN 2017
The Planning Department proposes continuing work on the following planning projects, with
the goal of completing them in 2017:
1. Flag Lots and Private Access Lanes
The Commission initially discussed flag lots and access lanes during a work session on
the Annual CDC Amendments (LU 16-0030), June 27, 2016. The review of these
standards was postponed to allow the Uplands Neighborhood Plan to take shape, with
the goal of using that plan as a case study for considering the problems related to flag
lots and access lanes citywide, including issues relating to serial partitioning and parks
and open space contributions. A work session is scheduled for January 9, 2017, under a
new casefile (PP 16-0003).
2. Local Street Connectivity
The Commission initially discussed the Local Street Connectivity Standard during a work
session on code amendments implementing the Transportation System Plan (LU 16-
0025), August 8, 2016. Staff recommends the Commission continue its review of code
standards and exceptions for Street Connectivity, and determine the scope of any code
amendments needed to address neighborhood livability while maintaining compliance
Page 4 of 7
with the City’s Transportation System Plan and Metro requirements. A work session is
scheduled for January 9, 2017, under a new casefile (PP 16-0004).
3. Comprehensive Plan & Zoning Map Corrections – Phase 2
The Planning Commission completed Phase 1 of this project (Legislative amendments to
the Comprehensive Map and Text, and Zoning Map) in 2016. The second phase (Quasi-
Judicial Amendments) is not currently scheduled for Planning Commission review, as it is
contingent on neighborhood contact and statutory noticing, including Measure 56. Staff
anticipates the first package of rezone applications coming before the Planning
Commission for hearings in spring 2017.
4. Annual CDC Amendments, including Parking Lot Items
During 2016, some code amendments were placed in a “parking lot” for action later.
These include items that were identified for the Annual CDC Amendments (LU 16-0030)
which upon closer review were found to require Measure 56 notice. In addition, the
Planning Commission identified potential new code changes during the public hearing
on LU 16-0030 that were beyond the scope of the hearing notice and could not be
addressed at that time. Finally, one parking lot item, “Standards for Multi-Dwelling
Development,” had been carried over from 2015 at the request of Council, but was not
addressed in 2016 due to Planning Commission and staff workload constraints.
Staff recommends completing the parking lot items in 2017:
a. Standardized setbacks and buffering techniques for noise-producing accessory
structures on residential lots (Item 6).
b. Fence Height limitations in front yards. Chair LaMotte raised this in the context
of the prior amendments to the First Addition Neighborhood “front porch”
standard. Input should be sought from neighborhoods where fence height may
be a concern.
c. Minimum dimensions and area for courtyards in the Downtown Redevelopment
Design District.
d. Combined Fence and Retaining Wall Height With Grading. This applies where a
lot is excavated and the neighboring lot may no longer be allowed a privacy
fence due to the combined maximum height (8 ft.) of fence and wall.
e. Other code cleanup items identified by staff during the review of the 2016
Annual CDC Amendments which were beyond the scope of those amendments.
f. Multi-Dwelling Housing Options. As requested by City Council, establish
development standards for housing types that fit within the density ranges
allowed by the City’s existing high density zones, in compliance with the
Comprehensive Plan, but are not currently listed as allowed uses.
Page 5 of 7
5. Lake Grove Village Center Design Handbook
The LGVC Code Cleanup goal was largely met in 2016 with the City Council’s adoption of
the code amendments summarized above. The Design Handbook is the final remaining
code-related task from the LGVC Plan, which requires the adoption of design regulations
for architecture styles and streetscape elements. This work has been on hold while the
Boones Ferry Road (BFR) Project Advisory Committee has been working on the design
for the BFR improvements. One of the Committee’s tasks is to develop the palette of
street furnishings, plantings, and pavement details for the corridor, which will be
incorporated into the handbook. The Committee is on schedule to complete this in 2017.
6. Neighborhood Planning
a. Conduct a public hearing on the Uplands Neighborhood Plan and Overlay, and make
a recommendation to City Council in early 2017.
b. Continue to support Forest Highlands Neighborhood Association in its review/survey
of property owners’ priorities related to neighborhood development and zoned
densities, pursuant to State and Metro planning requirements.
In response to the call for neighborhood planning assistance in 2016, the City also
received requests from Palisades and Old Town NAs. Both requested reviews of existing
plans. The Palisades Neighborhood Plan was adopted in 2008 and resulted in no code
amendments. Old Town’s plan, adopted in 1998, resulted in the City adopting the Old
Town Neighborhood Design District. Due to limited capacity, the City was not able to
update the plans in 2016. The Planning Commission should consider whether this work
is a goal in 2017 in light of other project priorities. These efforts may not take much time
if the work is limited to minor amendments and updating; for example, the Appendix of
the Old Town Plan contains old code which can simply be removed, though that by itself
requires amending the Comprehensive Plan, which will take staff and Commission time.
7. Tryon Creek Wastewater Treatment Plant (TCWTP) – CDC Amendment
On November 14 and December 12, 2016, the Commission received briefings on the
scope of work and public involvement process for rezoning the TCWTP site. This project
was initiated by the cities of Lake Oswego and Portland, and is intended to streamline
the permit process for planned upgrades to TCWTP while protecting neighborhood
livability and future redevelopment potential in the Foothills District. Staff recommends
a goal of completing this project in 2017.
8. Review Citizen Involvement Guidelines
In the fall of 2016, the Planning Commission began a discussion on the City’s Citizen
Involvement Guidelines with respect to Home Owners Associations (HOAs). The
discussion focused on exploring alternative models of citizen involvement in land use
planning. The Commission has suggested that HOAs and other organized groups of
citizens not otherwise represented by a Neighborhood Association should have greater
access to the decision making process. This project was not on the Commission’s 2016
work program, but staff understands that it is something the Commission would like to
pursue in 2017.
Page 6 of 7
WORKLOAD AND PROJECT MANAGEMENT
A key workload indicator for the Planning Commission and Commission for Citizen Involvement
is the number of meetings (work sessions and hearings) required to review new work, as there
is a finite number of potential meetings. Another workload indicator, albeit an ‘optional’
function of the Planning Commission, is the number of neighborhood meetings and tours that it
conducts; the tours typically occur on weekends and only minimal staff support is provided.
Workload estimates for the above items are identified in Attachment B. The Planning
Commission also serves as a quasi-judicial hearing body on some land use decisions, such as
formal requests for similar use determinations and zone changes, though these are infrequent;
these are not reflected in the workload estimates.
Planning Department Capacity
Notwithstanding the Planning Commission’s capacity for additional/special meetings, staff may
or may not have capacity to deliver all of the above work. A key staff workload indicator is the
number of labor hours it takes to prepare and process the code amendments and other plans
and proposals that come before the Planning Commission.
Personnel from both the Long Range Planning and Development Review divisions of the
Planning Department lead “long-range” planning projects. The Commission is supported by one
administrative support position in Long Range Planning and the Deputy City Attorney, both of
whom have other responsibilities within the City. Planning staff is also responsible for long-
range projects and programs that do not come before the Planning Commission. These include
Annexations, Historic Preservation, Neighborhood Enhancement Grants, Neighborhood
Association Program, Habitat Enhancement Program, Capital Improvement Program, and
maintenance of non-land use codes such as the Tree Code, Sign Code, and Building Code
(including Demolitions), among others.
The total number of staff hours available for long-range planning projects has diminished in
recent years. The City eliminated three planning positions in 2013, including the Long-Range
Planning Manager, and currently has two planners in the Long-Range Planning Division.
However, only a portion of their time is allocated to long-range planning projects. During 2016,
approximately 1.6 FTE planners, including staff in the Development Review Division, were
allocated to projects on the Planning Commission work program. This included the Planning and
Building Director and Planning Manager, both of whom led major code amendment projects,
including updates to the Tree Code; Commercial Code Streamlining; Marijuana Time, Place and
Manner Regulations; and a new Demolition Notice procedure.
Since 2012, development activity has increased approximately 30%, as indicated by land use
applications, building permits, and other types of permits. Development applications are
subject to state-mandated procedures and processing deadlines. As such, these projects may
take priority over other work when staff resources are constrained. We anticipate Planning staff
will have less capacity for long-range planning in 2017 due to an increase in development,
including large redevelopment and public works projects in Downtown and Lake Grove.
Page 7 of 7
Alternative Service Delivery
The Citizens Budget Committee has asked staff to consider cost-saving alternatives to using city
personnel for projects that can reasonably be outsourced without affecting service levels to
Lake Oswego citizens. Planning project delivery is a personal or professional service, not a
commodity or similar transaction. The Planning Department has considered outsourcing more
projects to consultants, but ultimately capacity for new planning work is constrained by
personnel (to manage those consultants), Planning Commission meetings (to review new work),
and the public’s capacity to participate. Lake Oswego citizens also expect a high level of access
to city officials, and this can be a challenge when working with consultants. In 2016, consultants
were used with varying degrees of success for the SW Employment Area Plan and the LGVC
Parking Management Plan. As summarized above, the City also deferred projects in 2016, and,
where appropriate, combined tasks to gain efficiencies. For example, the LGVC Code
Streamlining project was delayed until the LGVC Parking Management Plan was complete,
enabling staff, the public, and Commission to simultaneously work through related sets of code
and policy amendments. The LGVC Design Handbook is another example; that project has been
deferred until the design plan for Boones Ferry Road is complete.
Finally, during 2016, senior staff did not use all of its accrued time off. We anticipate there will
be more scheduled time off in 2017, which may further limit capacity for new projects.
City Council Goal-Setting
For 2017, Mayor Studebaker has requested the boards and commissions forward their goals to
the City Council to help inform the Council at its goalsetting retreat. The goals that the
Commission identifies on January 9 will be tentative until the Council establishes its goals, which
may not be finalized until later in January or February.
The Planning Commission’s 2017 work program will be finalized after the Boards and
Commissions Summit on February 14. The Council and Commission may also choose to meet in
a separate joint meeting, as was done in in 2016, to review and provide direction on the
Commission’s work program.
RECOMMENDATION
The Planning Commission should review the 2016 accomplishments, work-in-progress, and
goals forwarded by individual commissioners; accept public comment; and recommend goals
for City Council consideration. With respect to available resources, staff recommends adding
not more than one new project (to ongoing work), to reserve capacity for unanticipated
assignments from City Council in 2017.
ATTACHMENTS
A. Planning Commission Work Program Reflecting City Council Input (01/11/16)
B. Workload Estimates for Ongoing Projects in 2017
Planning Commission 2016 Work Program Reflecting City Council Input (1/11/16)
Page | 1 of 2
Complete work-in-progress (Current order of tasks per PC schedule)
1. Southwest Employment Area Plan
Complete work on the Southwest Employment Area Plan.
2. LGVC Parking Standards, and LGVC Code Cleanup (Streamlining)
Complete work on the Lake Grove Village Center (LGVC) Parking Management Plan and
LGVC Code Cleanup/Streamlining amendments.
3. Commercial and Industrial Use Table (Streamlining)
Complete work on updating and simplifying the list of uses allowed in commercial and
industrial zones. This is a process improvement/code streamlining project.
4. Neighborhood Planning
Continue to work with Uplands, Evergreen, and Forest Highlands neighborhoods on long-
range/neighborhood planning projects. Begin work on a review of existing neighborhood
plans for Palisades and Old Town as staffing resources allow.
5. Multi-Dwelling Development – Prior City Council direction
Revisit work done in 2015 to provide standards and review procedure for then allowed
multi-dwelling housing types in multifamily zones; recommend code amendment.
New Work (Suggested order; bundle tasks as appropriate to save time)
1. Corrections to Zoning Map and Plan Map
Where in conflict, amend Zoning or Comp Plan Map, as applicable.
2. Transportation System Plan Implementation
Complete code maintenance updates as recommended by TSP, including adoption of clear
and objective requirements for traffic impact studies.
3. Contingent Ordinance for Marijuana Businesses (Time, Place, Manner)
Ordinance would go into effect only if voters decide to allow marijuana businesses.
4. Residential Demolitions Permit Notice
Require ‘Good-Neighbor’ notice for approved demolitions; provide timeframe for the
demolition on a courtesy notice (e.g., door hangers). LOC 45 Building Code.
5. Serial Partitions, Flag Lots, and Private Access Lanes – may/may not result in code change
Review number of flag lots allowed on private access lane; review extent of serial partition
problem; identify strategies as needed for achieving appropriately sized and scaled streets,
ATTACHMENT A/PAGE 1 OF 2
Planning Commission 2016 Work Program Reflecting City Council Input (1/11/16)
Page | 2 of 2
providing open space (or oversized lots in low density zones), and reducing or waiving
minimum density standard.
6. Fences/Retaining Walls and Height With Grading – may/may not result in code change
Review and update as needed standards for fences atop walls where a lot is graded,
including where a lot is excavated and the neighboring lot may no longer be allowed a
privacy fence due to the combined height of fence and wall as measured.
7. Annual CDC Maintenance
This is a placeholder for annual code maintenance.
ATTACHMENT A/PAGE 2 OF 2
Workload Estimates for Existing Planning Commission Projects in 2017
<<<<<<<<<<<<<<<<Meeting Agenda Items>>>>>>>>>>>>>>>>>
Projects/Program Areas PM PRD Boards NA/AC NA Chairs PCWS PCPH CCPH
Planners
FTE
Duration
Months
Planner
Hours Total FTE
Flag Lots and Private Access Drives Leslie 1 0 4 0 3 3 2 0.15 8 192
Street Connectivity Debra 1 1 2 0 2 2 2 0.10 5 80
Comp Plan & Zoning Map Corrections - Phase 2 Paul 0 0 8 0 0 8 8 0.30 10 480
Annual CDC Amendments, incl. Parking Lot Items Leslie 2 0 2 0 2 4 2 0.20 6 192
LGVC Design Handbook Johanna 1 0 2 0 2 2 1 0.15 6 144
Uplands Neighborhood Plan and Overlay Sarah 0 0 1 0 0 2 2 0.20 4 128
Tryon Creek Wastewater Treatment Plan Zoning Debra 1 6 3 0 3 2 2 0.20 8 256
Contingent Tasks (Council and PC add-ons)Scot/Jessica 1 2 2 0 2 2 2 0.15 12 288
Neighborhood Associations - PC Outreach Sarah 0 0 6 12 0 0 0 0.10 12 192
Commission for Citizen Involvement/CI Guidelines Sarah 0 0 0 0 3 0 0 0.10 12 192
Planning Commission - Program Management Scot 0 0 0 0 2 0 0 0.15 12 288
Totals 7 9 30 12 19 25 21 2432 1.22
Key
PM = Project Manager PCWS = Planning Commission Work Session, Meeting or Briefing
PRD = Public Review Draft Reports PCPH = Planning Commission Public Hearing
Boards = City Advisory Board Meetings CCPH = City Council Public Hearing (including Study Sessions)
NA/AC = Neighborhood AssociationAdvisory Committee Meetings FTE = Full-time Equivalent Personnel
NA Chairs = Mayor's Monthly Meeting with NA Chairs
Personnel Hours Allocated to Planning Commission
Staff Division
Project
Lead
Project
Support*FTE
Debra DR 336 48 0.20
Johanna DR 144 48 0.10
Leslie DR 384 48 0.23
Paul LR 480 48 0.28
Sarah LR 512 48 0.29
Jessica MGT-DR 144 48 0.10
Scot MGT 360 48 0.21
*Assumes 4 hrs/month for peer review and QA/QC.
12/14/16 ATTACHMENT B/PAGE 1 OF 1
503.635.0291 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
TO: Mayor Kent Studebaker
Members of the City Council
FROM: Members of the Sustainability Advisory Board (SAB)
SUBJECT: SAB 2017 Goals and Work Plan
DATE: January 4, 2017
The Sustainability Advisory Board is pleased to present our goals and work plan for 2017. These
goals will shape our efforts in a year that marks:
170 years since the town of Oswego was founded.
150 years since the town’s first iron smelter went into production.
130 years since a railway created new access for people to travel to and from Oswego.
Generations past and present have enjoyed life in Lake Oswego. Transportation options have
continued to improve with cars, buses, and bike paths. The iron smelter in today’s George
Rogers Park still stands, representing an industry that created the City’s initial infrastructure
and identity (not to mention materials for cities being built around the country). The iron
industry ultimately gave way to new economic engines supporting local development, jobs, and
services. The “town” looks very different today, but residents take pride in preserving the
resources, air, water, and land that have sustained the community for more than 150 years.
It is our mission to help the City Council maintain and improve quality of life for current and
future residents—for the next 150 years and beyond. A significant threat to that mission is the
change observed in the climate and the air emissions that are contributing to that disruption.
The changes are undeniable to long‐time residents and they require an appropriate response.
Climate change is a complex, global, and long‐term challenge, but Lake Oswego has both risks
and opportunities that will require near‐term action.
There is unanimous support among SAB members to see the City endorse climate action
planning in 2017. This would be an effort to review the City’s existing and relevant plans,
identify successes or gaps, and outline sensible, strategic projects appropriate for Lake Oswego.
It will help prompt specific actions today can help reduce costs, risks, and impacts tomorrow.
We have highlighted this among our focus areas for the next year and stand ready to support
Council as it explores this as a goal for 2017.
We have established three primary goals for 2017 that align closely with SAB’s mission (below),
as established by Ordinance 2506 and 2660. We also have drafted a workplan (Appendix A) that
provides additional details and offers suggestions for Council to consider in its goals.
Mission
SAB shall:
2017 Goals
This year, SAB will help Council with:
Advise and assist the City Council in
efforts to make City operations
more sustainable. The Sustainability
Advisory Board is guided by the
Sustainable City Principles embodied
in the City’s Sustainability Plan.
Buildings and renewal projects that meet triple bottom
line criteria. Maximize economic (e.g., long‐term cost
savings), social, and environmental benefits in the City’s
facilities (Police Station and City Hall) and urban
development projects (North Anchor and Boone’s Ferry)
in 2017.
Assist in the development of plans
and policies to enhance the
sustainability of the City as a whole.
Smart infrastructure and safe, vibrant communities.
Work with partners in 2017 to develop policies and
programs for transportation (electric vehicles, transit,
bike paths) and neighborhoods that will ensure the City
continues to be an attractive place to live, work, and visit.
Educate and engage the public in
efforts to make the community of
Lake Oswego, including residents,
businesses, and institutions, more
sustainable.
Climate action planning. Help shape a process that builds
on progress to date and aligns the goals above with
ambitious actions (appropriate to Lake Oswego) so the
City will thrive in a changing climate and reduce the costs,
risks, and impacts to the community. SAB will advise
Council and partner with other boards and community
groups in 2017 to help capitalize on existing plans, staff,
and community expertise to create effective incentives
for action and concrete indicators of success.
This year also marks two additional milestones. It has now been 30 years since the term
“sustainable development” was formally defined and 10 years since the City adopted its initial
Sustainability Plan. We look forward to helping Council ensure current and future generations
enjoy everything that is so great about this City.
Respectfully,
Ashley Hall, Youth Member Richard Canaday
Eliot Metzger, Co‐Chair Robert Sack (alt)
Karl Friesen Sarah Hussion
Karthik Sreedhar, Youth Member Sharon Lumbantobing (alt)
Lisa Adatto Stephanie Glazer
Paul Soper, Co‐Chair
APPENDIX A City of Lake Oswego Sustainability Advisory Board (SAB): 2017 Goals, Roles, and Council Suggestions SAB Mission SAB 2017 Goals with suggested City Council Goals and SAB support roles Advise & assist City Council… Buildings and renewal projects that meet triple‐bottom line criteria. Potential Council goal area: Build and upgrade City buildings to high‐performance standards that minimize operating costs and environmental impact, and maximize City employee productivity. SAB role: Provide expert input to ensure that the design and construction of new or upgraded City buildings (including City Hall and new Police Station) can maximize opportunities to reduce utility costs, support City employees and services, and improve environmental performance. Potential Council goal area: Work with developers of urban renewal projects to incorporate long‐term sustainability and community concerns. SAB role: Work with the developers involved in ongoing or upcoming projects (such as Block 137, North Anchor, and Boone’s Ferry) to identify and incorporate sustainability features and employment opportunities that ensure the City remains an attractive place to live, work, and visit. Assist in development of plans & policies… Smart infrastructure and safe, vibrant communities. Potential Council goal area: Explore opportunities to create early investments in transportation maintenance projects, convenient transit, and infrastructure to reduce congestion, road safety hazards, and air pollution. SAB role: Work with City staff and other advisory boards to inform smart transportation partnerships, policies, and incentives for: o Increasing ridership on public transit (TriMet bus), including an upgrade of the Lake Oswego Transit Center, increased frequency of service, and more convenient park‐and‐ride capacity. o Electric vehicle policies (e.g., corporate commuting incentives and charging infrastructure) that meets local needs. o Proactive maintenance and investment in solutions to traffic congestion and road safety, including bike and pedestrian paths. Potential Council goal area: Provide incentives for attractive neighborhoods, including streamlined permitting for developers who deconstruct, rather than demolish, older homes; and local demonstration projects showcasing potential for attractive, attainable energy‐efficient housing. SAB role: Suggest policies and programs that help residents of Lake Oswego: o Find attainable housing options to raise families and age‐in‐place, creating strong generational and community links. o Preserve community, generational links, and useful building materials as newer houses replace older housing stock. o Reap benefits of cost‐effective efficiency and clean energy options. o Minimize air quality impacts and noise from landscape maintenance equipment.
SAB Mission SAB 2017 Goals with suggested City Council Goals and SAB support roles Educate & engage the public… Climate action planning. Potential Council goal area: Initiate climate action planning—tapping expertise in the Sustainability Advisory Board and the community—to review and streamline existing City plans; complete a gap analysis; and outline locally appropriate actions where Lake Oswego can reduce risks. SAB role: Suggest opportunities to expand outreach that leverages existing programs with climate and community benefits, including: o Programs for energy savings, including: (a) energy leak detection; (b) ENERGY STAR equipment; and (c) residential/commercial solar. o Programs for cleaner transportation, including: (a) transit; (b) electric vehicles; (c) maintenance of roads and bike/pedestrian paths. o Programs to reduce waste and consumption, including efforts to increase awareness of and participation in composting. o Programs to engage the public in topics relevant to climate change via popular annual green home tours and film festival. SAB role: Serve as liaison to local community groups and experts, participating in an initial planning exercise that is based on science and… …draws on lessons learned in cities of a similar size to reduce the risks and impacts of climate change on residents and businesses. …builds on and is supported by existing City programs/staff, residents, community groups, businesses, and other key stakeholders. …creates specific goals with specific dates. …outlines how goals will be met, including implementation responsibilities, required resources, and periodic review. SAB role: Provide updates/briefings to community groups, City staff, Council, boards and commissions to inform budget and policy priorities. Potential Council goal area: Work with residents, businesses, and community groups to provide information and incentives to reduce waste and encourage clean energy upgrades. SAB role: Help launch the Lake Oswego Quality of Life dashboard to refresh, communicate and build on priorities in the City’s Sustainability Plan. o Identify areas where the City’s existing programs (buildings, water, energy) provide a foundation for climate action in Lake Oswego. o Promote areas of success (e.g., LEDs, clean wind) and areas for further attention in a climate action plan. o Share updates in local media and community communications. Potential Council goal area: Work with Lake Oswego School District to realize opportunities for investing in the next generation with high‐performance building upgrades that support sustainability and STEM education. SAB role: Work with Lake Oswego School District, parents, and neighbors to: o Ensure all schools are Green School‐certified. o Understand and communicate opportunities and benefits of sustainable upgrades with the proposed bond measure.
TO: Mayor Studebaker
Members of the City Council
FROM: Tourism Advisory Committee
SUBJECT: 2017 Work Plan
DATE: February 2, 2017
The Tourism Advisory Committee (TAC) is the City Council’s newest volunteer advisory group created in
2016 in order to advise the City Council on tourism strategies and the effective use of the city’s hotel-
motel tax dollars.
We are happy to report that in just a few short months, we are getting our feet under us.
Work Plan
1. Investing in the community to contribute to increasing visitor activity is our primary mission and
is one track in our 2017 work plan. The Committee has informally coalesced around gateway art
as our first recommendation to the Council for funding from the Tourism Fund. This is
consistent with the city adopted Public Art Master Plan and most importantly reinforces our
city’s sense of place deeply rooted in arts, culture and our history.
a. Goal 1: Detailed Recommendation to City Council
b. Goal 2: TAC Guidelines for Tourism Fund Expenditures
c. Goal 3: Recommend update to Council policy on use of hotel-motel tax
2. Understanding who visits Lake Oswego, the resources available to support tourism in Lake
Oswego, and developing relationships with allied public and private organizations is another
work plan track.
a. Goal 1: Develop visitor personas;
b. Goal 2: Establish relations with Clackamas County, Portland, and State tourism
organizations.
3. Review existing marketing efforts looking for opportunities to create a unified, consistent theme
delivered to visitors and potential visitors via contemporary methods. We will work with
existing organizations that support and or are draws for visitors to come to Lake Oswego.
a. Goal 1: Marketing plan approved by City and key stakeholders
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Transportation Advisory Board
Richard Nys, Chair
Mike Peebles, Vice Chair
SUBJECT: TAB 2016 Accomplishments and 2017 Goals
DATE: January 6, 2017
The Transportation Advisory Board would like to thank City Council for this opportunity to share
last year’s accomplishments and the goals for the coming year.
CHARGE STATEMENT
The Transportation Advisory Board (TAB) was created in 1995 and our charge statement was
updated in 1999. TAB’s duties are to: 1) Provide service concerning the Transportation System
Plan; 2) Review and make recommendations regarding Transportation Capital Improvement
Projects; 3) Provide advice to the coordination of planning and programming of transportation
projects and funding with other governmental agencies and private interest; and 4) Make
recommendations to the City Council on transportation issues in general.
TAB 2016 Accomplishments
• Effectively requested and advised Council to direct $500,000 in transportation SDC
funds for bike-ped improvements. This project will design and construct sidewalk infills
and bike lane enhancements to six locations identified in the TSP.
• Participated in a neighborhood walk in Forest Highlands to understand the traffic
concerns
• Altered meeting schedule to make better use of staff time and resources
• Reviewed code amendments from the TSP update process
• Examined and provided support to the staff recommendations regarding TriMet’s
Southwest Service Enhancement Plan
• Reviewed and offered comments to the Boones Ferry Road Improvement (Phase I)
project
• Attended neighborhood chairs meeting with Mayor Studebaker
Page 2 of 2
• Reviewed the methodology report to update the transportation SDCs and provided
advisement to Council
TAB 2017 Goals
• Advise Council on important transportation capital improvement projects
o Identify a “small projects list” and make a funding request to City Council and
budget committee for the 2017-2018 budget cycle
o Boones Ferry Road: consider near-term solutions to two identified gaps
Bike lane gap between Kruse Way and Lanewood Street
Pedestrian facility gap south of Washington Court
o Bryant Road (including railroad crossing): evaluate prioritization in the CIP
o Highway 43: investigate options for bicycle wayfinding signage
o Iron Mountain Boulevard: bicycle lane/pathway solution refinement
• Reach out to neighborhood associations to understand their transportation priorities to
help shape TAB’s future recommendations
o Request input on near term traffic concerns
o Discuss traffic calming options unique to each neighborhood and employ the
Neighborhood Traffic Management Program, LOC 32.14
o Take input on the existing Transportation System Plan projects for potential
inclusion in TAB’s “small projects list.”
• Provide resources and advisement toward education to the public regarding safety to all
residents in Lake Oswego. Topics may include pedestrian safety, tips for riding your
bicycle in traffic, crosswalk safety, driving tips for navigating traffic signals, etc.
Transportation Advisory Board
Richard Nys, PE, Chair
Mike Peebles, PE, Vice Chair
Willard Chi
Vidya Kale
Tom Fahey
Howard Levine
Roger Martin
Staff Support
Amanda Owings, PE (Traffic Engineer)
Erica Rooney, PE (City Engineer)
Cindy Waggener (Engineering Admin)
Lt. Doug Treat (LOPD)