HomeMy WebLinkAboutAgenda Packet - 2010-02-02 Special ``SOF LAKE OS CITY COUNCIL SPECIAL MEETING
/� AGENDA
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February 2, 2010
5:30 p.m.
OREGON
Municipal Courtroom
Lake Oswego City Council City Hall
Jack Hoffman, Mayor 380 A Avenue
Kristin Johnson, Council President
Donna Jordan
Roger Hennagin
Mary Olson Also published on the internet at: ci.oswego.or.us
Sally Moncrieff Contact: Robyn Christie, City Recorder
Bill Tierney E-Mail: public_affairs@ci.oswego.or.us
Phone: 503-675-3984
The meeting location is accessible to persons with disabilities. To request accommodations,
please contact Public Affairs at 503-635-0236, 48 hours before the meeting.
1. CALL TO ORDER
2. ROLL CALL
3. WORK SESSION
3.1 Review of 2010 Draft Goals (will be distributed separately)
4. ADJOURNMENT
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MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
SUBJECT: 2010 — Draft Goal Setting Results
DATE: January 29, 2010
Attached you will find the draft goals from your January 22 and 23 Council Goal
Setting sessions.
Because we did not have the council respond to a myriad of staff-developed
specific goals, this year you will note both changes in presentation and content.
We have attempted to capture themes from the meetings and categorize work
actions and/or tasks accordingly. In its current form, it now appears more as a
work program.
Also attached for your consideration are the goals requests from your Boards &
Commissions that the council might want to consider as well.
Attachments — 2010Draft Goals
Boards & Commissions Requests
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2010 Council Goals and Work Program
From Council Goal Setting Meeting on January 22 & 23, 2009
Provide a safe community
• Update of the City's Emergency Operations Plan and present to the Council for adoption**
Invest in the City's efforts to improve and enhance its neighborhoods,facilities and infrastructure
• Actively engage in the environmental process and plan for the Portland to Lake Oswego
Streetcar
• Initiate the Foothills development framework planning process
• Complete analysis and identify funding for a public safety bond issue to include a newly sited
Police-911-court facility as well as a refurbished Maintenance yard and South Shore Fire station
• Implement the Clean Streams program
• Actively manage the LOIS project
• Actively manage the Lake Oswego-Tigard Water Partnership project
• Execute the requirements of the City's Facilities strategy
✓ Present to the City Council a West End Building property refinancing plan
✓ Complete the needs assessment and space planning work related to the proposed
relocation of Public Works and Planning and Building Service City Hall employees who
work for the departments of
• Present the following planning efforts to the City Council:
✓ The Planning Commission's recommendations related to infill policies**
✓ The Second Look Task Force recommendations related to Sensitive Lands policies**
✓ The results of the development code audit**
Develop a systematic/coordinate/integrated approach to the following planning efforts
• Comprehensive Plan
• Sewer Master Plan
• Transportation System Plan
• Library Needs Assessment
• Facilities Plan Implementation Strategy
• Parks Master Plan
■ •
Page 2
Create opportunities for environmental/outdoor/park activities
• Develop and fund a plan to achieve a higher level of maintenance of City Open Space
• Identify funding to develop a Westside dog park at the West End Building site
• Identify funding to complete the Rosemont Pathway
• Protect, enhance and manage watershed
Create a vibrant and dynamic business/retail/visitor community
• Complete and submit an Economic Development Strategy for Council consideration*
• Explore opportunities to expand the Gallery Without Walls
• Create, site and fund the Iron Mt. Heritage Trail coordinated with the pending creation of the
Willamette Falls Natural Heritage area
• Complete the installation of the Foothills Park dock
• Conduct Phase II of the Lake Grove Village Plan
• Redevelopment/Economic Development
✓ Explore opportunities to develop the "North Anchor" site consistent with the LORA East
End Redevelopment Plan. Explore functional and financial feasibility for incorporation
of a library into the development
✓ Develop a downtown Parking Management Study considering more flexible parking
requirements
✓ Dedicate Millennium Park in time for the Farmers' Market
✓ Dedicate and officially name lakeside park prior to the summer Centennial events
Manage City operations in a fiscally prudent manner
• Develop rock solid financial reports
• Strive for an audit with no material weaknesses
• Clarify the General Fund reserve policy
• Identify for Council consideration untapped funding opportunities for the General Fund
• Explore the feasibility of new Building and Planning permitting management system
• Adopt a budget reflecting the following budget principles:
General Fund Reserves
• The proposed budget will be developed without the use of General Fund Reserves for
operating or ongoing purposes. This does not include short-term projects, capital expenses,
or other non-operating planned uses. City reserves include amounts reserved for future
expenditures such as special endowments, a General Operating Contingency for unforeseen
expenditures,and the unappropriated Ending Fund Balance.
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Page 3
Future Liabilities
• Plan for future liabilities by budgeting appropriate reserve balances and/or specific
contingencies. Liabilities include employee leave balances, future PERS contributions, and
major vehicle/capital stock purchases.
Full Cost Allocation
• Department budgets will be prepared in a manner that reflects the full cost of providing
services. The proposed budget will reflect the recovery of indirect program costs through
the implementation of the recommendations of the Full Cost Allocation Study. The
implementation of the study results will increase transfers to the General Fund for indirect
expenses related to administrative overhead but decrease balances in the Utility Funds
resulting in less funds for capital and lower reserves.
Level of Service
• Develop a baseline budget that funds the current level of service that meets Lake Oswego
citizens' needs and expectations, unless otherwise directed.
Financial Policies
• The budget will be developed in accordance with the City's Financial Policies including
meeting fund balance and contingency polices. Any recommended revisions to the financial
policies will be identified as such in the Proposed Budget.
Capital Improvement Program (CIP)
• The proposed capital budget will include the projects identified as current year(2010-11)
fundable projects in the updated five year CIP.
One-Time Revenues
• The proposed budget will not make use of one-time resources to fund on-going operational
costs. One-time revenues will be used for one-time costs.
Revenue Projections
• Revenue estimates for budget purposes shall be conservative yet realistic.
Property Tax Rate/Fees
• The budget will be developed within the assumption that the City's property tax rate and
fees for services and utilities remains unchanged unless City Council directs otherwise.
Council will be presented with proposed updated Master Fees and Charges.
Page 4
Unforeseen Expenses
• The budget will not include significant expenses related to any major projects or related
goals that have not yet been approved or acknowledged by Council. As with the City's past
budgeting practices, department budgets will fully fund all positions and budget reasonable
amounts within line items to account for unforeseen circumstances that arise in maintaining
baseline services.
The following financial assumptions will be incorporated into the proposed budget:
1. A portion of the anticipated PERS increase in 2011-2012 will be absorbed into the City's
operational budget
2. Using a cost allocation methodology, reflect across all funds the true cost of service for
activities.
3. Dedicate a portion of the Clackamas Library District monies to fund a Library siting
analysis and needs assessment
4. Fund the balance of the Foothills framework plan from the General Fund reserves
5. Fund streets and pathway improvements from revenues generated in the street fund
Enhance public engagement in civic activities
• Fund and develop a new City Website
• Initiate development of a new City Logo
Conduct efficient and productive council meetings
• More closely subscribe to Roberts Rules in the conduct of the meeting
• Re-introduce a tone of greater formality
• Initiate single-topic study sessions prior the business portion of each council meeting
• Be sensitive to the duration of meetings striving to cease critical decision making after 10 PM
• Use the consent agenda where appropriate, asking staff to report to the media the decisions
made on consent
• Carefully balance presentations acknowledging the Council, the chambers audience and the
home-viewing audience
• Revise time limits for public comment
** 2009 goals
``t�04 LAKE os
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(lie CITY OF LAKE OSWEGO
COUNCIL REPORT
OREGON
TO: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
FROM: Robyn Christie, City Recorder
SUBJECT: Board and Commission Goals
DATE: January 20, 2010
Attached are the Board and Commission Goals that were presented to Council.
From the joint meeting on October 26, 2009
• Historic Resources Advisory Board
• Development Review Commission (no written report)
• Library Advisory Board
• Transportation Advisory Board
• Sustainability Advisory Board
From the joint meeting on December 7, 2009
• Planning Commission
• 50 + Advisory Board
• Natural Resources Advisory Board
• Parks and Recreation Advisory Board
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Apo `, CITY OF LAKE OSWEGO
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' ) COUNCIL REPORT
\._ONECAN
TO: Mayor Hoffman and Members of the City Council
Alex McIntyre, City Manager
FROM: Jeannie McGuire, Chair and Marylou Colver, Vice Chair,
Historic Resources Advisory Board
PREPARED BY: Paul Espe, Associate Planner
SUBJECT: Presentation of the proposed Oswego Iron Heritage Trail Concept and
the Historic Resources Advisory Board Goals for 2010
DATE: October 20, 2009
ACTION
No action requested at this time. The material is informational and is intended to help the
City Council formulate its 2010 goals and budget priorities for the 2010-2011 fiscal year.
INTRODUCTION
HRAB's highest priority project for the coming year is the Oswego Iron Heritage Trail
(OIHT). This report presents the HRAB goals and provides detail about the Oswego Iron
Heritage Trail. More than half of the goals are related to the trail project.
The report will discuss HRAB duties, draft goals, proposed alternative and fiscal impact of
these projects and includes a recommendation to incorporate these goals into next year's
budget.
BACKGROUND
Historic Resources Advisory Board Duties:
As provided under Section 12.51 .035(3) of the Lake Oswego Code, the duties of the
Historic Resources Advisory Board include the following:
a. Carry out the "purpose" section and duties described in LOC Article 58 (Historic
Preservation) and otherwise assist the City Council on historic preservation matters.
b. Disseminate information to educate the public on state and federal laws protecting
antiquities and historic places.
c. Act as a coordinator for local preservation groups, educational workshops, signing and
monumentation projects, and other similar programs.
d. Advise interest groups, agencies, boards, and citizens on matters relating to historic
preservation within the City.
e. Conduct historic inventories on a periodic basis and ensure that information on
inventoried historic properties is updated and maintained.
f. Research and recommend property owner incentives to City Council to assist in
continued preservation of historic resources.
Historic Resources Advisory Board
10/20/09
Page 2
DISCUSSION
Draft Goals: After reviewing last year's goals, the Historic Resources Advisory Board has
compiled a list of ten goals below. Information on each goal is provided in this report.
Heritage Trail Projects
1 . Oswego Iron Heritage Trail (OIHT) Plan development and implementation,
2. OIHT Context Statement.
3. Survey those properties associated with the OIHT.
4. Fund and complete Iron Worker's Cottage maintenance and repairs.
5. Continue support of the Iron Furnace restoration and adequate storage for historic
artifacts.
Ongoing HRAB Program
6. Survey those properties related to the City's mid-century architecture and continue
updating the mid century context statement. Designate new properties for the Landmark
Designation List (LDL). Continue updating existing property surveys in the Cultural
Resources Inventory.
7. Continue the civic celebration of Preservation Month and participate in Oswego's
Centennial Celebration.
8. Provide interpretive displays for sites.
9. Provide educational opportunities for HRAB Members.
10.Monitor the Trueblood House rehabilitation.
Heritage Trail Projects
1. Oswego Iron Heritage Trail Plan development and implementation: HRAB's goal is
to create a "Heritage Trail" that tells the story of Lake Oswego's Iron Heritage. The
first step for this project would be the creation of the Oswego Iron Heritage Trail
plan. This plan would provide interpretive signing and programming at key historic
sites and around the community. The plan is needed in order to identify access to
the sites; describe the types of improvements that are needed, the types of
interpretive markers that should be installed, public involvement, marketing, funding,
and phasing strategies.
Lake Oswego is blessed with four parks and one neighborhood that preserve the
historic remnants of Oregon's first industrial enterprise. As the site of the first iron
furnace on the Pacific Coast, Lake Oswego played a key role in the development
of towns from Seattle to San Francisco. Today, Lake Oswego is the only
community west of the Rocky Mountains with a surviving 19th century iron
furnace.
Next year, the City will celebrate the Centennial of the City's incorporation. As
part of that celebration, the Historic Resources Advisory Board is asking the City
Council to establish an Oswego Iron Heritage Trail that will link our iron industry
sites in an interpretive program. This does not involve any actual trail building.
The paths and walking routes are already in place and almost half of the sites
already have signs. The Historic Resources Advisory Board is requesting that the
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Historic Resources Advisory Board
10/20/09
Page 3
City preserve the resources that remain, develop a trail plan and provide
interpretive signs at four key sites that presently have no interpretation.
To illustrate what is needed, the Historic Resources Advisory Board is presenting
a virtual tour of the trail, pointing out key features and where interpretive signs
might be placed. A copy of this presentation is in this report as Attachment 1.
2. Oswego Iron Heritaae Trail Context Statement: The City has identified several iron
industrial sites that could be combined with fhe Oswego Iron Furnace (1865) and the
Iron Worker's Cottage to create a Heritage Trail that explores the City's "Iron
History." These sites include Oswego Beach Landing, Prosser Iron Mines, the
charcoal pits in Tryon Creek and others. The first step in development of a heritage
trail is the preparation of an Iron Industry context statement to consolidate existing
information and identify additional planning work required, including strategies for
public involvement, education, preservation activities, incentives, regulations and
additional survey work. Grant funding has been secured for this year for an intern to
complete the context statement.
3. Survey those properties associated with the Oswego Iron Heritaae Trail: City staff
will conduct intensive surveys of 10 additional properties (or sites) associated with
the Oswego Iron Heritage Trail. A grant funded intern is being hired to complete the
property surveys associated with Oswego's Iron Industry.
4. Fund and complete Iron Worker's Cottage maintenance and repairs: HRAB is
requesting the City Council's support for the stabilization, rehabilitation and
ongoing maintenance of the Iron Worker's Cottage so that further deterioration of
this resource can be prevented. This cottage was constructed in 1880 and
served as living quarters for Oswego's iron workers. This property was recently
listed on the National Register and is subject to the provisions of LOC Article 58
(Historic Preservation) and the Secretary of Interior Standards for Rehabilitation.
The nomination of the Iron Worker's Cottage complements the highly significant
Iron Furnace located nearby in George Rogers Park which has been listed on the
National Register since 1974.
In 2007, the City contracted with a preservation architect to develop a work plan
and cost estimate for needed maintenance and repair work for the City-owned
landmark. The architect's report was completed in winter, 2008. City efforts have
been focused on the funding for the restoration of the iron furnace and, to date,
funding for the restoration of the Iron Worker's cottage has not been identified.
A key question is to determine a long term use for this building. Although a long
term use is undecided, it is important to begin work to stabilize the building to
prevent further damage. When the building is restored, it could then be used as
rental housing. The building could also be used as a demonstration site for field
preservation serving as an example of historic stewardship and a source of
community pride.
5. Continue support of the Iron Furnace restoration and a storage site for historic
artifacts: The archeological work and the plans for stabilization for the furnace
Historic Resources Advisory Board
10/20/09
Page 4
has been completed and the City Council has approved funding for this project.
HRAB will continue to provide support and seek opportunities to assist in the
promotion of the iron furnace and related Iron Industry components through the
Iron Heritage Trail Concept Plan and other activities. The City continues to work
with HRAB and the Heritage Council to locate secure storage space for larger
historic artifacts. Several Iron Industry artifacts need to be relocated while site
work is being completed at George Rogers Park. HRAB and the Heritage Council
wish to find a permanent space for artifacts from the Iron Industry and other
exhibits that are not currently on display.
Ongoing HRAB Program
6. Survey those properties related to the City's mid-century architecture and continue
updating the mid century context statement. Continue updating existing property
surveys in the Cultural Resources Inventory. Designate new properties for the
Landmark Designation List (LOU: The mid-century work consists of a survey of 10
additional properties identified in the 1989 Historic Resource Protection Plan. This
work would supplement the context statement on the City's Mid-Century Architecture
prepared as a part of the 2008-2009 grant cycle. A grant funded intern has been
hired to continue work on the context statement and these surveys. The surveys
may include two buildings by McGoodwin and Hinchlift, the Schoen Library
constructed in 1967-1968 and the St Anne Chapel. Architects whose work may be
surveyed include Van Evera Bailey, Jamieson Parker, Roscoe Hemenway, Charles
Ertz. George Post, Everett J. Gren, Morgan Hartford and Barrett and Logan.
In spring of 2008, the Headrick— Carothers House located at 68 Leonard Street and
the Trueblood House located at 1805 Glenmorrie Terrace were placed on the
Landmark Designation List (LDL) (LOC Article 58, Appendix A). Placement on this
list provides for HRAB's review of any alterations and serves as a deterrent from
future demolition. These two homes are the third and fourth cases of a property
owner consenting to landmark designation since completion of the inventory and
adoption of the LDL in 1990. HRAB views these nominations as a direct result of
the past influenced by the future and the public awareness and enthusiasm
promoted by HRAB activities. HRAB looks forward to continuing the designation of
City Landmarks in the 2009-2010 grant cycle. This includes the Lakegrove Fire
District Building on Bryant Road, a home on 43 Ladd Street, one of the two "spec"
houses within the City constructed by John Yeon on 589 Ridgeway Road, and a
home designed by Richard Sundeleaf on 1592 Chandler Road.
7. Continue the civic celebration of Preservation Month and participate in Lake
Oswego's Centennial Celebration: HRAB continues to recognize historic
structures, good stewardship and significant contributions through its landmark
plaque and preservation merit award presentations by the City Council each May.
An exciting and highly significant addition to preservation month activities in 2007
and 2008 were the first and second annual Historic Home Tour sponsored by the
Oswego Heritage Council. During the 2009 Preservation Month, HRAB awarded
plaques to four historic resources. In anticipation of the Lake Oswego Centennial
Event, HRAB members and members of the Oswego Heritage Council are
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Historic Resources Advisory Board
10/20/09
Page 5
preparing an exhibit that illustrates the history of Lake Oswego's Neighborhoods.
HRAB acknowledges the significant public benefit attributed to these activities for
raising public awareness of the value of retaining historic homes, and for
generating enthusiasm and pride for preservation throughout the community.
B. Provide interpretive displays for sites: HRAB recommends coordination with
Oswego Heritage Council members for interpretive displays at sites related to the
City's history. As noted above, HRAB is recommending interpretive signage be
provided at the Iron Worker's Cottage and other Iron Heritage Trail sites. In
addition, HRAB hopes to develop interpretive materials for installation at the
historic head gate artifact in River Run Park II as the final phase of the project.
9. Provide educational opportunities for HRAB Members,: Funding for HRAB
members and staff to attend this year's Oregon Heritage Conference was
provided by the 2008/2009 CLG grant. The conference was held in Portland on
April 15 -18 and featured workshops, walking and bicycle tours, seminars and
meetings at heritage sites. The Oregon Heritage Commission sponsored the
conference, with assistance from the Oregon Commission on Historic Cemeteries,
the State Historic Preservation Office, and other heritage organizations and
agencies. Funding has been identified in the CLG Grant for the future Oregon
Heritage Conference in 2010.
10. Monitor the Trueblood House rehabilitation: The sale of the Trueblood House to
Kevin and Shela Perrin was completed in December 2006. This sales agreement
requires HRAB members and City Staff to monitor the owner's progress on the
rehabilitation effort. In compliance with the sales agreement, the property was
placed on the Landmark Designation List in January of this year. Alterations will
be reviewed by the Historic Resources Advisory Board for compliance with
Historic Preservation standards. The agreement requires all restoration work to
be completed on the house before May 31, 2010. HRAB helps to monitor this
unique sales arrangement and this has resulted in the rehabilitation of a valuable
historic resource that would likely have been lost without the City's support.
ALTERNATIVES AND FISCAL IMPACT
This section discusses the fiscal impact of these projects. Funding for this year's
preservation grant program has been secured and work is currently underway on these
projects. The Oswego Iron Heritage Trail and the rehabilitation of the Worker's Cottage
are currently unfunded and HRAB recommends incorporation of these priorities into next
year's budget.
Funded Projects
CLG Funding: The 2009-2011 CLG Grant requires a $15,000 local match (1 :1)
comprised of staff time, volunteer time, exhibit materials and printing. The match
maintains existing preservation activities. A direct financial contribution is not required and
planning staff time is being used for the City's match support for this grant. (A resolution
accepting this grant was approved by the City Council on April 20, 2009).
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Historic Resources Advisory Board
10/20/09
Page 6
Unfunded Projects (proposed for 2010-2011 budget)
Oswego Iron Heritage Trail: HRAB has developed a preliminary project list for
of the Iron Heritage Trail. Based on the costs of the interpretive developmentpanels
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produced this year for George Rogers Park, The HRAB estimates that the cost of a three .
by four foot panel would be $1,280. HRAB further estimates a total of eight panels are
needed to adequately interpret the four sites identified, bringing the cost (including
shipping) to $15,127. Other costs for the trail would include the installation of a cedar
kiosk for the Iron Mountain site for $920.00, and full color high gloss brochures costing
$2,500 per 1,000. These two items bring the total cost of the heritage trail proposal to
$18,547,
Worker's Cottage (40 Wilbur Street): The Worker's Cottage Preservation Plan Written
by Rob Dortignacq in 2008 provides a prioritized list and cost estimate of the necessary
work to rehabilitate the building. This list is summarized below.
The cost estimate for each phase of rehabilitation outlined in the report is
summarized below:
I. Stabilization (Highest Priority) $53,500
Il. Preservation of Historic Character (High Priority) $51,000
III. Habitation (Short term priority) $9,200
IV. Optional Alterations (Non Historic) $ 18,800
Total $132,500
Stabilization of the property is the highest priority task. It is needed to keep the structure
from receiving further water damage.
RECOMMENDATION
HRAB recommends that the City Council identify the Iron Heritage Trail (including
stabilization of the Worker's Cottage) as a primary goal for 2010.
Attachment: Oswego Iron Heritage Trail presentation
Reviewed by:
Sustainability has been considered as part of this recommendation.
--.)be---e----
Dc • t I ector
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Alex -Mclntyre
City Manager
46
Library Advisory Board (LAB) 2009 Annual Report
1. "LO Reads" Program.
Reads Steering
on the LO
a- Two LAB members served b
Committee.
b. Assisted in the event brainstorming and planning. Continue
to help develop and expand program.
c. Attend and support the LO Reads events, including staffing
the food and beverage tastings and local markets.
2. Fundraising
a. Continue to educate community on the many possible ways
of supporting the library now and for future generations.
b. Solicited local businesses and library constituents for gifts
to the endowment and annual funds through the annual end
of year letter.
arn.4dvisonv Board
'c "hand Shatsky, Chair c. Assisted with raising funds and seeking donated gifts for the
David lfWhite, Vice-Chair LO Reads program.
Richard Raymond
3. Community OutreachjPartnershius.
Ann Pritchard
Shelby Campion a. Staffed a table regularly at the Lake Oswego Farmers
Rick slaves Market, answering questions about the library and
Kevin O'Leary, upcoming programs.
Youth Member
b. Began planning and creating a neighborhood outreach
program that will be fully implemented in 2010 in
conjunction with the Friends of the Library to remind the
•
community of the importance of the library, how it needs
support to continue its mission, and to receive input on how
the library might better serve the community.
c. Faunally welcomed people to library events and shared the
purpose of the LAB and how they can be more involved in
the library and support its mission and goals.
d. Acted as advocates for the library in supporting the
successful passage of the Library District measure that has
ensured a future of stable funding for library service.
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, CITY OF LAKE OSWEGO
COUNCIL REPORT
OREGON
TO: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
FROM: Terry Keyes, Transportation Advisory Board Chair
SUBJECT: Transportation Advisory Board Council Report
DATE: September 25, 2009
This is the 2009 Annual report to the City Council on activities that the Transportation
Advisory Board took over the past year and what they would like to propose.
The Board underwent a few changes last year. In April we said goodbye to Michael Bozarth
and Youth Member Jack Dod. In September the board welcomed new member David
Jorling and said goodbye to Gregory Franks. Terry Keyes was re-elected as the Chair and
Gregg Mindt was elected as Vice Chair.
Due to excellent work by the staff in addressing citizen concerns, the Board had few
Neighborhood Traffic Management Program issues to handle this year. Presentations were
made to the TAB for Safe Routes to Schools, Metro High Capacity Transit and
Sustainability. The CIP budget was unable to approve funding for Neighborhood pathways
program, so there was no need for TAB to do a ranking. The 5th and A Avenue Crosswalk
project was completed. TAB is providing input to staff on changes to the Lake Oswego
Neighborhood Traffic Management code. The changes are designed to provide a more
structured and logical approach to dealing with citizen traffic issues.
TAB is hoping funding will be made available for and update to the City's Transportation
System Plan (TSP), which is part of the Comprehensive Plan. The TSP has not been
updated in 12 years. A grant for funding for the TSP through ODOT's Transportation Growth
Management was denied and staff is currently preparing a grant request to the Oregon
Department of Land Conservation and Development.
Finally, in light of the greatly reduced need for TAB to hear citizen traffic issues from the
public, TAB is re-evaluating its work program for 2010. The key work areas in the 2010
program will likely be:
• Assist in Development of the Transportation System Plan
• Create a Revised Neighborhood Traffic Management Program
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• Provide input to staff on traffic issues and projects
• Hear neighborhood traffic issues that cannot be resolved by staff
• Coordinate with other City Boards, as needed
Reviewed by:
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Departm nt Director /
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Alex D. Itire
City Manager
50
2010 GOALS AND PROJECTS,
HOUSING
1 . Participate in the City's Comprehensive Plan Review (Goal 10)
to insure that housing choices are maintained, expanded and
flexible to accommodate for future needs and concept changes.
2. Work towards a final decision on the removal of the conditional
use aspect permit processing barriers to insure easier building of
SDU's. (This has been an ongoing goal of the 50+ Board, based
upon a recommendation in the Dialogue Report arid subsequent
comments from citizens.)
3. Research and present to Council the application and
development of SDU's that have been successfully implemented in
other like communities.
4. Support the efforts of the infill task force to revise building codes
to incentivize the remodeling, repair and maintenance of existing
homes rather than encouraging tear downs. This approach would
support economic and social sustainability enabling citizens over
50 years old to remain in their homes and community.
TRANSPORTATION,
Work in partnership with the Transportation Advisory Board on the
City's Comprehensive Plan Review (Goal 12) to insure that current
and future transportation needs of the 50+ demographic are being
addressed.
COMMUNITY OUTREACH.
1 . Develop a plan and presentation to meet with Neighborhood
Associations and civic groups regarding the mission of the 50+
Board and to encourage a dialogue with citizens regarding the
needs and concerns of 50+ citizens in their respective
neighborhoods.
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Community Outreach - continued
2. Explore the possibility of working with Marylhurst University and
the Human Services Department in their efforts focused on the
needs of the 50+ population. Marylhurst has expressed a strong
interest in becoming more involved in the Lake Oswego
community and perhaps doing joint programs and events.
3. Establish relationships and coordinate with other Boards and
Commissions as appropriate.
EDUCATIONAL PANELS/SEMINARS
Develop a series of seminars designed to meet the interests and
needs of the 50+ demographic. Based on the comments from the
pilot program done in October, possible subjects would include:
additional information on wills and trusts, Powers of Attorney,
dealing with stress, caring for elderly parents, helping aging
parents to prepare for and address their changing needs, health
related topics such as dementia, finding employment after the age
of 50, financial planning and planning for life after retirement.
Thank you very much for your consideration of these projects. We
look forward to discussing these further at the December 7, 2009
presentation.
Janine Dunphy, Chair
50+ Advisory Board
December 7, 2009
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1 costs mean the city is struggling to retain teachers, police
officers, and service workers. To address these challenges, SMART GROVY'TFE PRINCIPLES a
I Santa Cruz created an Accessory Dwelling Unit (ADU) Devel- ACCESSORY DWELLING UNITS
1 opment Program. Accessory units create separate residences '
1 by converting all or part of a garage or by building new strut #1 Includes Mixed j II
1 tures on a homeowner's property. Land Uses I
• The city's program aims to create more housing opportuni- #2 Exhibits Compact
1 ties by making it easier for homeowners to build accessory Building Design *
i units. For example, the city revised its zoning ordinance to #3 Provides Range
eliminate a covered parking requirement for single-family of Housing Types
homes, which freed up space for accessory units. In addi-
tion, the revision included design elements that ensure the #4 Promotes Walkable
. accessory units complement the surrounding homes. Seven Neighborhoods /
architects designed compact building prototypes (500 square #5 a Distinct
feet) that address a variety of site needs. These plans have Sense Exhibits Place 9
been pre-reviewed by city departments, which helps home- 1
a owners by reducing processing time, planning fees, and de- #6 Preserves Open Space ✓
j
sign costs.
1.1 #7 Utilizes Existing
The city also released an ADU "How To" manual to help resi- Development ✓ a
dents navigate the development process. The manual pack- #8 Provides Transportation
ages all the information homeowners need to develop an Choices ✓
1 accessory unit, including guidance on making an accessory #9 Practices Fair .,
unit"neighbor-friendly," managing a construction project, and
' being a good landlord. Over 175 manuals and prototype plan Decision-making * I
sets have been sold. To encourage affordable housing, #10 Promotes Stakeholder
homeowners get financial assistance through accessory unit Participation ✓
ri loan and fee waiver programs if the unit will be rented at an -
i• affordable level. 1.,
The program has broadened the range of available housing opportunities. In 2003, the program's first :1
full year, 35 accessory units were built, which is a significant increase over the eight units built in 2001. 1
i Over the next five years, the city estimates that between 40 and 50 new accessory units will be built per
.1 year. The program has been so successful that more than 80 cities throughout California have requested
1 copies of the ADU manual and ordinance. The EPA awarded it the Policies and Regulations Smart Growth
- Achievement Award (http://www.epa.gov/smartgrowth/sg_awards_publication 2004.htm#policies_reg) 1
y in 2004, and the program has also been recognized by the state chapters of the American Planning 11
• Association (www.planning.org) and the American Institute of Architects (www.aia.org). ''
7 "...as my parents reached retirement age and found that they could no longer climb the stairs to
the second story bedroom, they began looking for alternative ways of staying in the neighbor-
4 hood ....With the help of the city's revised accessory dwelling unit ordinance, the design work- a
• shops, and the ADU loan program, we are now building the 'granny unit'of my parents'dreams." a
— David A. Foster, Homeowner, Santa Cruz
-1
' 1 QUICK FACTS
;, Contact: Carol Berg, Housing and Community Location: Santa Cruz, California 3
Development Manager
City of Santa Cruz, Dep't of Housing Website: www.ci.santa-cruz.ca.us/pl/hcd/
& Community Development ADU/adu.html J.
i 831-420-5108 j
Implemented: 2003
cberg@ci.santa-cruz.ca.us _
I
Itii
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• ■
OF LAKL os.t
CITY OF LAKE OSWEGO
COUNCIL REPORT
ORE6ON
TO: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
FROM: Sustainability Advisory Board (SAB)
SUBJECT: SAB Accomplishments, 2010 Goals and Priorities, and Budget
Recommendations
DATE: October 20, 2009
This memo outlines some topics that the SAB will be discussing at the City Council
session on October 26, 2009.
ACCOMPLISHMENTS
The SAB held its first meeting in July 2008. In its first 15 months, the SAB has been
very active and productive, engaging the community in a variety of educational
initiatives, as well as laying the groundwork for some significant community-wide
sustainability planning activities over the next 2-3 years. Among our accomplishments,
we:
• Implemented Sustainability Action Month (SAM) in May 2009, engaging an
estimated 1,000 citizens and getting commitments from over 200 families to obtain
energy audits;
• Exceeded the "Green Power Community Challenge" by signing up more than 300
homes and businesses for renewable energy, for an overall community green power
participation rate of 12.6%;
• Conducted preliminary benchmarking and analysis to support a community-wide
sustainability planning effort over the next few years (we will present our progress and
findings at the Oct. 26 Council session);
• Provided input into the beginning phases of the Comprehensive Plan update;
Council Report
10/20/2009
Page 2
• Reached out and met with all Lake Oswego advisory boards and commissions;
and
• Accomplished a variety of other educational and community-based activities.
2010 GOALS AND PRIORITIES
The SAB is currently working to finalize its 2010 goals and workplan. Based on our
planning discussions thus far, our 2010 priorities will be the following:
1) Move forward with a comprehensive, community-wide sustainability planning
process, involving the City and a large number of community stakeholders. We do not
expect to complete this process in 2010, but we do expect to make significant progress,
laying the groundwork to complete the process by the end of 2011.
2) Develop a community-wide Climate Change Action Plan, which would provide
quantitative greenhouse gas reduction goals and an implementation plan for achieving
those goals. We would like to complete the planning process by the end of 2010, with
implementation continuing into 2011.
3) Implement the 2nd annual SAM in May 2010. Our goal is to reach a significantly
greater audience and to have an even greater impact than we had with the first SAM
this year. The 2010 SAM will interconnect with Centennial Celebration events, too.
4) Support efforts to audit and make changes to development code and zoning
practices so as to remove barriers to and encourage green building and sustainable
development practices.
It is important to note that these will be our highest priorities, and will thus require the
greatest amount of time and resources. However, due to the wide-ranging
responsibilities of the SAB, we will be involved in many other activities as well, as will be
indicated in our 2010 goals and workplan document that we will finalize in December.
2010-2011 BUDGET RECOMMENDATIONS
As noted above, the SAB has made considerable progress in many areas. However,
moving forward we will have a significantly increased amount of work to accomplish, as
the two major planning activities (sustainability planning and climate change planning)
are very large, complex undertakings; SAM is also a major undertaking. At the same
time, most of the volunteer members of the SAB have indicated that they are not going
to be able to put in the same amount of time as they have over the last 15 months.
Therefore, we are faced with a situation in which we have more to accomplish but fewer
resources. In order for the SAB to achieve its sustainability goals for the community, we
are going to need additional logistical and programmatic support from City staff. We
52
Council Report
10/20/2009
Page 3
also believe that additional City staff resources will allow the City to accelerate the
achievement of its sustainability goals as outlined in the City's sustainability plan.
We believe that one additional FTE will be required, ideally a Director of Sustainability
reporting to the City Manager.
In addition, the sustainability and climate change planning efforts will require support
from consultants with expertise in sustainability and climate change planning.
In November or early December, we will submit a specific budget recommendation to
the City Council which reflects the SAB's priorities. The budget recommendation will be
for the 2010-2011 fiscal year. In addition, we will recommend that resources be
allocated from the 2009-2010 budget to support SAB activities up through June 2010.
Thank you very much for your consideration,-and we look forward to discussing these
items with you at the October 26 Council session.
CC: Susan Millhauser, Sustainability Coordinator
Jonna Papaefthimiou, AICP, Natural Resources Planner
David Donaldson, Assistant City Manager
ATTACHMENTS
1 . Memo re: Progress Report on the Sustainability Action Plan
2. A Sustainable Community Guiding Principals and End-points
Sustainability has been considered as part of this recommendation. Ly
Reviewed
`Departmerit Director
t\A,
Alex M ntyre
City Manager
■ r
05 LAKE P.:,
6 .0.o ..
%,,, CITY OF LADE OSWEGO
nyE„ y
SUSTAINABILITYADVISORY BOARD
b
'`' f MEMO
OREGON
TO: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
FROM: Jean Baumann, Member, Sustainability Advisory Board
COPY: SAB Members and Alternates
David Donaldson, Assistant City Manager
Susan Millhauser, Sustainability Coordinator
Jonna Papaefthimiou, Natural Resource Planner
SUBJECT: Progress report on the Community Sustainability Plan
DATE: October 19, 2009
Action Requested
City Council to review the attached document, and to provide the Sustainability Advisory Board
(SAB)'s Community Sustainability Plan work team comments and direction during the October
26, 2009 City Council study session.
Background
One of the tasks in the SAB's 2009 Goals and Work Plan is to "Draft a Community
Sustainablito,Plan with strategies to engage the entire community. " At the time that the work
plan was approved by the City Council, the SAB indicated its intent to complete "phase one"
which was to draft the plan for undertaking a community sustainability planning and engagement
initiative.
The SAB established a work team for this task. That team has benchmarked a few other
communities that have previously undertaken a community sustainability planning and
engagement process. Attached is a summary of what was learned. At the City Council October
26, 2009 study session, the SAB would like to review and discuss these findings, recognizing
that more research and analysis will be needed before making final recommendations to the City
Council for how to proceed with this initiative.
After the session with the City Council, the SAB's next steps are to:
ATTACHMENT 1
1. Draft a proposed "framework" for a community sustainability planning and engagement
process that describes the steps, players, timeline, documents, support systems, and estimated
cost for engaging both the City and the community of Lake Oswego in the process. Present
and discuss the proposed framework in January 2010 with the City Council prior to the SAB
enlisting the broader community in the process.
[Note: We anticipate that the proposed framework will likely include steps such as
conducting training and awareness building events, involving community members to
envision a sustainable Lake Oswego (likely in conjunction with the Comprehensive T Tan
update, Centennial Celebration events, the City's online citizen survey, and other venues to
be determined), enlisting "early adopters" like local businesses and prominent community
members to engage in priority action areas, establishing systems to measure and assess
results, and regularly communicating and celebrating progress.]
2. Determine how to integrate the development and implementation of a Climate Change
Action Plan into the process described in#1 above as one of the primary action areas in the
broader framework for community sustainability.
3. Provide input to City staff responsible for the Comprehensive Plan Update process to discuss
how the SAB can further support this extensive planning and visioning process so as to
incorporate a sustainability lens and to connect it with the community sustainability planning
and engagement process.
Please contact Jean Baumann if you have any questions for clarifications prior to the October 26,
2009 study session. Thank you.
•
•
56
A Sustainable Community
- Guiding Principles and End-points
The Sustainability Advisory Board (SAB) is developing a planning and engagement process to
create and implement a Community Sustainability Plan for Lake Oswego. Many communities in
the United States and around the world are implementing sustainability plans and projects.
Green building programs, affordable housing, open space preservation, recycling, climate
change action plans, and smart growth initiatives are a few examples. While these initiatives
make progress toward reaching sustainability goals, they occur largely on a project-by-project or
issue-oriented basis. Frequently these efforts are unconnected and lack integration between
the municipal government and the rest of the community.
In contrast to this silo and project-based approach, a strategic and integrated process typically
includes widespread community involvement from residents, businesses and the municipal
government. It's important that during the process a common language and vision unfolds
which brings about a shared understanding of what sustainability means and how to achieve it
throughout all sectors. This minimizes the likelihood of conflicts and competition among the
municipal government and the wider community initiatives and action plans.
The SAB reviewed several other communities' sustainability planning and engagement efforts to
help inform our approach for pursuing an similar initiative in Lake Oswego. This report
summarizes key information discovered so far:
a. A definition of sustainability
b. The business case for sustainability
c. Principles that have guided other communities' sustainability initiatives
d. Vision statements / goal statements/ end-points for a sustainable community
e. Action areas that communities undertake
f. Management scenarios for engaging in a community process
We are sharing this information now so that it may be taken into account in other City efforts:
the City Council's 2010 goal-setting and budget-setting processes, the Comprehensive Plan
technical review process, and the Community Visioning process as part of the Comprehensive
Plan update work plan. The SAB hopes to present and discuss with the City Council later this
year a potential framework for a community sustainability planning and engagement process for
Lake Oswego.
A. A definition of sustainability
Convened by the United Nations in 1987, the Brundtland Commission addressed the growing
concern about the decline of the environment and the negative impact to economic and human
development from that decline. The Commission's report offered a now widely accepted
definition of sustainability or sustainable development:
"Development that meets the needs of the present without compromising the ability of future
generations to meet their own needs."
B. The business case for sustainability
Private and public organizations undertake sustainability initiatives for many reasons, whether
from an ethical or a business case point of view. Looking strictly at the business case, some of
the rationales include:
ATTACHMENT 2
October 19,2009 A Sustainable Community—Guiding Principles and End-points
• Economic Development
According to a study from McKinsey & Company, 900,000 new jobs can be created
and 1.1 gigatons of greenhouse gas can be reduced annually, if about $50 billion a
year is invested in a comprehensive green building strategy during the next decade.
• Competitive Edge
When ranking America's Best Places to Live, Money Magazine takes into account
among other items: a) transportation options/commute time, b) air quality, and c)
affordability of housing. Each of these is a community sustainability issue.
• Cost Savings (e.g., energy, water, waste)
NYC bought upgradient watershed lands at a cost of$1.5 billion, and is holding them
as natural areas to protect drinking water supplies. It would cost $6 billion to build
water filtration plants if the watershed lands were developed instead.
• Compliance
The Camden County Municipal Utilities Authority in NJ instituted an Environmental
Management System that enabled the utility to go beyond regulatory compliance for
discharges, lowered operating costs, and improved performance, e.g., 25% reduction
in costs, 20% increase in sludge removal, 90% reduction in verified odor complaints.
• Risk Management
Lands preserved for natural flood mitigation can have an 8:1 dollar savings ratio over
engineered flood control structures. In New Orleans, prior to Hurricane Katrina the
natural defenses against the Mississippi River had been progressively eroded and
undermined. As a result, the levees that bore the brunt of the storm surge were
breached at a cost of about $114 billon, not to mention the death toll.
C. Principles that have guided other communities' sustainability initiatives
Several sources of guiding principles regarding sustainability are in use today, and are adopted
or adapted by many public and private organizations. The City of Lake Oswego, with approval
by the City Council in November 2007, incorporated many of these concepts into its
Sustainability Plan.
The Triple Bottom Line (TBLi—The phrase was coined in 1994, and refers to the notion that
economic, ecological, and societal indicators should be used to measure organizational
success, not just the typical financial bottom line. In the private sector, the concept of Corporate
Social Responsibility embodies similar principles. The International Council for Local
Environmental Initiatives — Local Governments for Sustainability (ICLEI) was established
in1990, and it adopted TBL in early 2007 as a guidance system for its members. Using TBL
context, the EPA's Green Communities program encourages communities to strive for the
following to become a sustainable community:
Environment
• Comply with Environmental Regulations
• Practice Waste Minimization and Pollution Prevention
• Conserve Natural Resources through Sustainable Land Use
Economic
• Promote Diverse, Locally-Owned and Operated Sustainable Businesses (Profitable,
Non- Polluting, Socially Responsible)
• Provide Adequate Affordable Housing
• Promote Mixed-Use Residential Areas which Provide for Open Space
• Promote Economic Equity
Social
• Actively Involve Citizens from ALL Sectors of the Community through Open,
Inclusive Public Outreach Efforts
October 19,2009 A Sustainable Community—Guiding Principles and End-points Page 2 of 4
58
• Ensure that Public Actions Are Sustainable, while Incorporating Local Values and
Historical and Cultural Considerations
• Create and Maintain Safe, Clean Neighborhoods and Recreational Facilities for ALL
• Provide Adequate and Efficient Infrastructure (water, sewer, etc.) that Minimizes
Human Health and Environmental Harm, and Transportation Systems that
Accommodate Broad Public Access, Bike and Pedestrian Paths
• Ensure Equitable and Effective Educational and Health-Care Systems
The Natural Step (TNS) System Conditions — In Sweden in 1989, a rigorous peer-review
process identified four system conditions based in the laws of nature that must be met in order
for a fully-functioning society and economy to be self-sustaining:
"In a sustainable society, nature is not subject to systematically increasing:
1. concentrations of substances extracted from the Earth's crust
•
2. concentrations of substances produced by society
3. degradation by physical means
4. and, people are not subject to conditions that systemically undermine their capacity
to meet their needs
These four system conditions are wildly respected, and many communities have adapted them
into more user-friendly language as guiding principles, such as in Lawrence Township, NJ:
1. Eliminate our contribution to fossil fuel dependence and to wasteful use of.scarce metals
and minerals.
2. Eliminate our contribution to dependence on persistent chemicals and wasteful use of
synthetic substances (made by humans).
3. Eliminate our contribution to encroachment upon nature (e.g., land, water, wildlife,
forests, soil, ecosystems).
4. Meet everyone's human needs fairly and efficiently.
D. Vision statements I goal statements / end-points for a sustainable community
Not surprisingly, the principles that a community chooses to guide its sustainability journey
translate into statements of what that community will look like decades ahead. A target date for
full sustainability is often not stated, although Whistler, BC Canada has set its sites on 2060.
More often, milestones are denoted along the way such as Portland's 2030 vision, San Jose's
15-year goals to reach its Green Vision, Lawrence Township's 2010 goals, and Whistler2020.
Communities usually create very broad-brushed vision statements, such as noted in the recently
completed Vancouver, WA, community sustainability plan:
"Vancouver is a healthy and engaged community. We are sensitive to balance between our
wants and needs and those of future generations. Vancouver— City and citizens in
partnership -- promotes social equity, protects and restores the natural environment,
provides for a vibrant economy, while inspiring all communities to make a similar
commitment."
Communities often have goal statements that directly reflect their guiding principles, such as
"Eliminate Lawrence Township's dependence upon fossil fuels, scarce underground metals and
minerals." Goal statements are powerful when numeric and date targets are set. For example,
below are eight sustainability goals for Fort Lewis, WA, which is a community of approximately
80,000 people including soldiers, family members, civilian workers, and retirees living within 50
miles of the fort:
• Reduce installation source and non-tactical motor vehicle air emissions 85% by 2025
• Reduce TOTAL energy consumption by 30% by 2015
October 19,2009 A Sustainable Community —Guiding Principles and End-points Page 3 of 4
■ - r
• Sustain ALL activities on post using renewable energy sources and generate ALL
electricity on post by 2025
• Create sustainable neighborhoods for a livable Fort Lewis community that enhances the
Puget Sound Region
• Cycle ALL material use to achieve ZERO new waste by 2025
• Maintain the ability of Fort Lewis to meet its current and future military missions without
compromising the integrity of natural and cultural resources, both on the installation and
regionally
• Recover ALL listed and candidate federal species in South Puget Sound Region
• Treat ALL wastewaters to Class A reclaim standards by 2025 to conserve water
resources and improve Puget Sound water quality
E. Action areas that communities undertake
Many communities identify specific areas of activities that will be pursued to achieve community
sustainability such as the following compiled list. Interestingly, most of these action areas
coincide with sections in the City of Lake Oswego's Comprehensive Plan.
1. Arts, Culture, Heritage
2. Built Environment
3. Citizen Participation, Citizen Inclusion
4. Climate Change
5. Economic Development
6. Education and Learning
7. Energy, Renewable Energy, Energy Conservation
8. Finance
9. Food, Farming
10. Health and Well-being
11. Housing and Affordability
12. Land Use and Open Spaces
13. Natural Resources, Resource Conservation, Environmental Health
14. Public Services
15. Recreation and Leisure
16. Social Equity and Human Dignity
17. Transportation
18. Waste Management, Recycling
19. Water Management, Water Consumption, Water Quality
F. Management scenarios for engaging in a community process
Some of the options for how a community manages this type of initiative include:
1. A non-profit organization with city and public involvement. (Corvallis, OR)
2. A city-community partnership with an appointed public commission, supported by its own
staff with linkages to city staff. (Whistler, Canada)
3. A city-led effort with a public advisory group, supported by city staff. (Vancouver, WA;
Santa Monica, CA)
According to the limited benchmarking research, the investment level made to support a
community sustainability planning and engagement effort was from $75K to $165K. These
figures neither reflect city staff salaries nor the value of time contributed by volunteers. Rather,
these are two reported expenditures for consulting and other services during early stages of
planning. The City of Santa Monica, CA, a community of about 85,000, has 3.75 FTE dedicated
to implementing the city's sustainability plan as well as supporting the community plan.
Research also showed that in terms of funding sources, a city's budget, grants, donations, or
some combination of these sources appear to be the primary funding mechanisms.
•
October 19,2009 A Sustainable Community—Guiding Principles and End-points Page 4 of 4
60
2010 Planning Commission Goals
Project List—December 1, 2009
Current Projects
• 'Natural Resource Planning—Respond to 2nd Look Task Force recommendations
as appropriate.
• Infill—Adopt infill related code amendments.
• Neighborhood Planning—Implement the new Neighborhood Planning Isit.
Initiate the planning process for at least one new neighborhood plan. Continue
implementation work for adopted neighborhood plans: Lake Grove, Lake Forest,
Waluga and Glenmorrrie.
• Periodic Review of Comprehensive Plan —Continue the plan update process.
Compile background elements and initiate an outreach/visioning program.
Address affordable housing and sustainability.
• Update of the Community Development Code—Prioritize proposed CDC
amendments. Hold hearings and adopt amendments.
• Lake Grove Village Center—Continue work on implementation. Initiate Phase
II of the Boones Ferry Refinement Plan and work on a'Lake Grove Village Center
Style Book.
• Community Development Code Rewrite/Code Audit—Participate in the code
audit and initiate rewrite tasks as appropriate.
Other Protects—The Commission is interested in and is available to consult with the
City Council regarding the following topics:
• Metro UGB/Stafford/Clackamas County—Advise City Council and staff
regarding development of a Stafford area concept plan and extraterritorial
planning issues in unincorporated Clackamas County.
• Community Visioning—The Planning Commission is available to participate as
needed.
• Transportation Systems Plan—Conduct a transportation forum and assist as -
needed with the update of the City's Transportation Systems Plan and streetcar
extension.
• Community Aesthetics —Conduct a work session on community aesthetics—
examine community values and character. Address view corridors and public
facility placement and design.
Planning Commission Goals 2010 12/01/09 (PP 09-0015) „
,f401 'N Cif Lake
Oswego 50+ Advisory Board
O R f� O N
MEMORANDUM
TO: Jack Hoffman, Mayor
Members of the City Council
Alex McIntyre, City Manager
FROM: Janine Dunphy, Chair, 50 + Advisory Board
SUBJECT: 50+ Advisory Board Council Report
Review of 2009 and Proposed 2010 Work Plan
DATE: December 7, 2009
BACKGROUND
The 50+ Advisory Board was created on July 15, 2006 per ordinance
No. 2347. Our duties are as follows:
a. Advise the City Council as to the needs and interests of City
residents who are 50 years of age and over.
b. Monitor trends in aging, research new programs and services
for people 50 years of age and over and provide the resulting
information to the City Council
c. Make recommendations to the City Council relating to current
and potential services, programs and facilities intended to
enhance the quality of life for City residents who are 50 years of
age and over.
d. Advise and make recommendations relating to actions of the
City Council that may affect residents who are 50 years of age
and over.
REVIEW OF 2009
1 . The Neighbors Helping Neighbors project, initiated and spearheaded
by the 50+ Board in January of 2007, is now a successful bi-annual
event being handled by the City and Neighborhood Associations. Since
the first one held in fall of 2008 this project has helped many seniors
with yard clean-up through the help of numerous local volunteers.
1
■ r
Review of 2009 - continued
2. Responding to community input regarding economic issues impacting
seniors the Board put together an Educational Seminar held on October
3, 2009. The speakers included a financial consultant, a reverse
mortgage specialist and an attorney. The information was very well
received by those present. Several attendees requested that we do
more similar events.
3. After the 50+ Board conducted an informal survey of Neighborhood
Associations regarding the interest level in looking at cross walk
safety or the need for additional crosswalks, it was determined that
this was not an area of concern for the majority of neighborhoods.
Project was terminated.
4. We continued to support the efforts of the Oakridge Park Senior
Development Project. This will enable approximately 40 low income
seniors to find housing to return to or remain in Lake Oswego.
5. We continued to encourage further progress on the revision of
Secondary Dwelling Units that would remove permit processing barriers.
6. Guest speakers at meetings included Denise Frisbee — Director of
Planning and Building; Bob Lawrence — Governors Commission on
Senior Services; Leslie Foren — Elders in Action; Grant Watkinson and
Ron Gronowski - Sustainability Board Members; Terry Keyes —
Transportation Advisory Board; Bob Galante — Redevelopment Director;
Denny Egner — Planning Director; Debra Andreades — Senior Planner;
Diana Shavey and Doug Oliphant — Oakridge Park Project; Gary and
Betty Buford — Citizens for Stewardship of LO Lands; Paul Lyons - Lake
Oswego Housing Study Group.
64
co
CITY OF LAKE OSWEGO
COUNCIL REPORT
OREGOµ
TO: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
FROM: Natural Resources Advisory Board
Morgan Holen, Chair, and Bill Gaar, Vice Chair
SUBJECT: 2009 Accomplishments / 2010 Goals
DATE: November 30, 2009
Members of the Lake Oswego Natural Resources Advisory Board will present the
Board's 2009 accomplishments and 2010 goals to the City Council on December 7,
2009 during a scheduled meeting. A summary of our 2009 accomplishments and 2010
goals is enclosed for your review. This information is provided to assist the City Council
in formulating goals for 2010 and budget priorities for the 2010-2011 fiscal year. We are
happy to answer any questions you may have during the December 7 meeting, or
anytime via e-mail or by telephone. We look forward to sharing our accomplishments
and presenting our goals to you.
Morgan Holen, Chair Bill Gaar, Vice Chair
971-409-9354 505-709-6724
morgan_holen@pbsenv.com weg@buckley-law.com
ATTACHMENTS
1. NRAB 2009 Accomplishments
2. NRAB 2010 Goals
Reviewed by:
Department Director
Alex D. McIntyre
City Manager
Act
` of LnxF o5
L." CO
I ; '� \
CITY OF LAIN._ OSWEGO
' ' Iiren....." -- *Lid ' )
` '.,i,r NATURAL RESOURCES ADVISORY BOARD
UHEGOµ /
--- 2009 ACCOMPLISHMENTS
Chair I 2009 Goals & Sub-Goals, I Noted Accomplishments
h organ Nolen
I(GOAL:CONTINUE'TO.DEVELOP'THE.NATURALAREA.PARR'MGMT.PROGRAM'....
Vice Chair Advocate for sufficient 2009 funding in the amount
William Gear Q of$39,000 to implement Phase II of the Cooks Contact with Council regarding 1
Butte Management Plan. 539K funding for phase II of Cooks
Members Support the need for adequate staffing for natural
Butte;
Demist Dailey IyfAB areas management activities to replace the Support for staff in plan
Nancy Gronowski AmeriCorps volunteer position. implementation;
Shawn Howard Develop goals and objectives for City Natural Areas Contact with Council regarding need
Douglas Rich that build on the Natural Areas Vision Statement. for permanent staffing to replace
Stephanie.Wagner pSupport the development and implementation of AmeriCorps position
p
management plans for all city Natural Areas.
Student Member
S:unanthn Silbert GOAL:PARTICIPATE IN THE PARKS AND REC COMP PLAN UPDATE
Ensure that natural areas management and long-term n/a—City did not update the Comp
Council Liaison maintenance are included in the updated Plan. Plan as anticipated
?ark Olson Develop,approve,and begin implementation of a City of Portland actively working on
city-wide invasive plant species eradication program. such a policy(review when available)
Staff Liaison •
Junnn Papacfthimiou GOAL:IMPLEMENT URBAN_AND.COMMUNITY FORESTRY.PROGRAM
Support Staff in implementing the City's Urban and
• Community Forestry Program(UCFP),and raise
' i• community awareness about the value of the urban
forest and use of the UCFP. Ran a booth at three Farmers'
Coordinate educational outreach activities with the Market events for natural resources
QHistoric Resources Advisory Board to raise education and outreach; .
awareness of the Heritage Tree Program. Led two Neighborwoods workshops
_,. Review Heritage Tree Nominations and announce with topics on Gardening with
�Q new heritage trees during Arbor Week. Natives and Tree Biology;
Support AmeriCorps staff in developing the City's Designated two new Heritage Trees;
a. State of the Forest report.
Reviewed draft and promoted
Advocate for baseline urban forest data collection to distribution of final State of the
Zhelp guide management decisions to realise the Forest Report
City's vision for Lake Oswego's urban forest.
Coordinate with the Sustainability Advisory Board
I� (SAB) to increase public awareness for protecting
trees as an important tool in carbon reduction.
I GOAL:PROMOTE WATER QUALITY AND CONSERVATION
Support implementation of the City's Water Water conservation outreach at
Conservation Plan. Farmers'Market booths;
"" Reviewed revised Clean Streams
�
�- Plan, held joint meeting with the
Support development and completion of a Clean
SAB, submitted comments to Staff
Streams Plan. and Council
IContinued on next page
74
r
LAKE p
�j J CITY OF LAKE OSWEGO
;ue
.; 4f QP'', / NATURAL RESOURCES ADVISORY BOARD
�QREGON,---' 2009 ACCOMPLISHMENTS
CONTINUED
Chair
i\lcgan Hellen I 2009 Goals & Sub-Goals I Noted Accomplishments
I GOAL:.PARTICIPATE-IN:THE'COMP'PLAN PERIODIC REVIEW
Vice Chair Encourage the city to assign an NRAB member to
William C iaal z the Periodic Review task force,and participate and n/a—opportunities to participate
provide comments to Staff and Council regarding did not arise as anticipated
Members the Comprehensive Plan update.
DL nice 1ailc'v GOAL: INCREASE ENVIRONMENTAL AWARENESS,.LITERACY;AND
1 PROTECTION THROUGH EDUCATIONAL'OUTRE
'�'anc� C�runc���•�kIOUTREACH
Shawn 1-Inward
°'t.,‘„111r Provide support for the City's environmental
Dc H u las Rich
Stephanie Wagner
.,‘„111 outreach programs. Three Farmers'Market booths;
fwo NeighborWoods workshops;
""" Organize community outreach booths at Lake
Student Member. ', Oswego Farmers'Markets. Centennial Celebration planning is
Samantha Silbert underway with NRAB members
assisting with the Century Tree
Council Liaison iQ. Participate in the City's Centennial Celebration. Project and developing our own
:\Lary ()lseon natural resources centennial project
Organize a Northwest Earth Institute Discussion
as a goal for 2010
Staff Liaison DCourse
IOr1IUI Pnpie trhimiou
•
72
a
�LA1fE �,
C.,01
`1,14F.;;'1i CITY OF LAKE OSWEGO
NATURAL RESOURCES ADVISORY BOARD
OREGON
�-- - 2010 GOALS
Chair 1. Review and provide comment on City plans and policies regarding natural
I\1organ Holen resources, to incorporate natural resource values into City efforts where possible.
Vice Chair 3. Increase environmental awareness and protection through educational outreach.
William Gaar • Ensure that all NRAB members are educated regarding the condition of Lake
Oswego's natural resources and potential threats to those resources.
Members • Organize community outreach booths at Lake Oswego Farmers'Markets.
Denise Dailey • Orgrni7e a Northwest Earth Institute discussion course comprised of City
Nancy Gronowvski Council members, City staff,NRAB members, and Lake Oswego citizens.
Shawn Howard
• Douglas kith 3. Continue to advocate for development of the Natural Area Parks Management
Stephanie Wagner Program.
• Advocate with the Parks and Recreation Advisory Board for $75,000 to
Student Member implement Phase III of the Cooks Butte Management Plan (habitat and trail
Samantha Silbert improvements).
• Advocate for permanent funding to staff natural area parks management.
Council Liaison • Advocate for$10,000 to implement the Springbrook Park Management Plan.
'ars-Gilson
4. Participate in the new Comprehensive Plan for parks and natural areas and
Staff Liaison advocate for$275,000 for parks master-planning effort.
Tonna Papa efthuniou • Develop goals and objectives for City Natural Areas that build on the Natural
Areas' Vision Statement.
• Prioritize the development and implementation of management plans for all city
Natural Areas.
5. Promote water quality and conservation measures City-wide.
• Collaborate with the Oswego Lake Watershed Council.
• Continue funding for Landscaping for Conservation workshops and homeowner
mentoring.
6. Provide support for the Urban and Community Forestry Program (UCFP).
• Advocate for$15,000 to implement the UCFP in FY 2010-11.
• Raise community awareness about the value of the urban forest and
implementation of the Urban and Community Forestry Program.
• Advocate for baseline urban forest data collection to help guide management
decisions that will realize the City's vision for Lake Oswego's urban forest.
7. Review Heritage Tree Nominations and announce new Heritage Trees during
Arbor Week.
8. Participate in the City's Centennial Celebration to raise awareness of Lake Oswego's
rich natural history.
• Assist with the City's Century Tree Project.
• Develop a photo album of natural resources in the City of Lake Oswego and
GPS locate photo points to develop a map for the City's Time Capsule Project.
9. Collaborate with the Sustainability Advisory Board, Parks and Recreation Advisory
Board, and other citizens'boards to support and realize common goals.
64doited 11-18-09) • "1?
PARKS & RECREATION ADVISORY BOARD
2010 Work Plan
1. Initiate a new Parks and Recreation Master Plan to insure the city's park system meets the
future needs of citizens. The new plan should incorporate priorities for natural areas and
open spaces, as well as including a separate study to update the Luscher Farm master
plan.
• Existing planning documents for Parks, recreation, and natural areas/open space are outdated and
can no longer be relied upon to represent community priorities.
• The current Parks&Recreation Comprehensive Plan does not contain natural area and open space
priorities. A future vision for the City's parks, recreational facilities, and natural areas should
include and balance priorities for all elements of the City's park system.
• The Luscher Farm Master Plan, completed in 1997, is outdated and includes only those properties
in ownership at the time the plan was developed. Eighty six additional acres have been purchased
in the Stafford area since the plan was completed. A revised plan is needed to ensure future
development continues to meet citizens' expectations, and is expanded to identify priorities for the
newly acquired properties.
• A new Parks and Recreation Master Plan will achieve the following:
i. Establish priorities, budgets, and timing for park capital development and natural area/open
space priorities for the next 5-15 years.
ii. Update policies and standards for development of parks and recreational facilities, and for
managing and maintaining the City'sparks and natural areas. New policies/standards can be
incorporated into the City's Comprehensive Plan update.
iii. Establish a streamlined and less expensive method for periodic Master Plan updates.
iv. Define a future vision for the Luscher Farm/Stafford area park properties.
• The process for updating the Master Plan will draw from existing studies, such as the Open Space
Master Plan, Golf-Tennis Feasibility Study, and Community Center/Aquatics Study,to leverage
information previously gathered,and avoid duplication of efforts.
Goal:
- Appropriate $275,000 in funding in the FY10-11 budget to hire a consulting firm to work with
the City in preparing the Master Plan.
- Initiate the process in fall 2010. Final Plan completed in 2011.
2. Complete the following park projects in FY10-11,which were approved between 2006 and
2009 and are in various stages of development.
A. Construct the final segment of the Rosemont Pathway.
The first segment of the pathway was completed in 2006 and extends to the Firlane park
property. The second segment will complete Lake Oswego's portion of the trail and extend to
the Rosemont Arena park property.
Goal:
- Appropriate $450,000 in funding in the FY10-11 budget to construct the project.
(Note: approximately$350,000 in proceeds from the facture sale of the Maple St.
property will reimburse the City's general fund)
.,,„,n n__,__ c. nAri.ricnnr Rnarfl Wnr�Plan. 11/18/09 7C
B. Implement Phase 3 of the Cooks Butte Management Plan -Habitat and trail
improvements.
Cooks Butte Management Plan was adopted by Council in May 2008 and establishes a
framework to manage the City's natural resources in parks. The plan identifies three phases for
habitat restoration, trail improvements, and natural resource interpretive signage. Phases 1 and 2
are funded and will be complete by June 30, 2010.
Goal:
- Appropriate$75,000 in funding in the FY10-11 budget to implement phase 3, which includes
trail construction, and invasive plant removal and restoration. This will complete the final
phase of the Cooks Butte Management Plan.
C. Complete Installation of the Foothills Boat Dock
Include$106,000 in the FYI0-11 budget for completion of the Foothills Boat Dock.
(a request will be made to the Oregon State Marine Board to cover 50%of this cost).
D. Construct Phase 5 of the George Rogers Park Master Plan,
The Development Review Commission approved a development application for the next phase
of George Rogers Park in April 2009. This phase of development includes street, storm water,
and parking upgrades on Ladd St.;the addition of ADA accessible pedestrian pathways; and
upgrades to ball field bleachers, dugouts, picnic shelters, and playground.
Goal:
- Identify a funding source and construct the project in FY10-11. Approximate cost of the
project is$2.9 million($1.5 million is street/storm water related costs; $1.4 million is park
related).
3. Initiate recommendations from the Golf-Tennis Feasibility Study beginning in 2010.
The Golf-Tennis Feasibility Study will be presented to City Council on December 15, 2009. The
study is an in depth analysis of the existing golf and tennis markets, operational analyses of each
facility, and a review of options the City may consider for improving the long term profitability of
the golf and tennis facilities, as well as the enhancing the recreational experience for Lake Oswego
residents.
The study contains a number of recommendations the City Council should consider in the short and
long term regarding funding mechanisms, marketing improvements, and facility upgrades for the
Golf Course; and facility expansion for the Tennis Center.
The Parks&Recreation Advisory Board will be discussing the report and recommendations with the
City Council on December 15, and will urge the City Council to take steps in 2010 to begin
implementing the recommendations. The PRAB 2010 Work Plan will be updated accordingly
following the December 15 meeting.
4. Encourage City Council to continue to provide for adequate program space for parks and
recreation programs while determining the disposition of the West End Building.
PRAB believes there are significant citizen needs that are not addressed with current city facilities.
To address these needs we recommend that facilities for active recreation and instructional programs
be given a high priority during the decision making process for the West End Building.
7610 Parks&Recreation Advisory Board Work Plan, 11/18/09
"A librarian's work is to connect people with ideas. We do this in a variety of ways: sometimes with
books, sometimes with information, sometimes through the Web or special programs, or even using
beautiful buildings. And in the future, connecting people with ideas will continue to be the work of
librarians.This will not change. How we do this is changing."
Ginnie Cooper, Chief Librarian, District of Columbia Public Library
Changes are already taking shape in the ways people search for and use information and in how they
communicate with one another and with institutions. Rather than act as gatekeepers to knowledge,
libraries are facilitators and teachers, providing the context, content, and tools that empower people to
question, search, inform, and explore the worlds of information, experience, and memory.
Library will continue to act as a repository of our cultural heritage.
Library will continue to act as the community center.
Libraries will continue to provide a gateway to learning for children.
Libraries will continue to act as the community town hall.
Library circulation will remain only one measure of our effectiveness-Information seekers are likelier to
leave with a printout of information than with a book and although content remains the same, the
packages in which it is delivered—or played—or downloaded—will continue to change. Having said that,
our circulation per capita remains the best in the state.
Overall use of Library resources continues to increase, as do visits to the facility.
In The Great Good Place, Ray Oldenburg defines the significance of the third place in a healthy society.
Neither work nor home,the third place is a neutral community space, where people come together
voluntarily and informally in ways that level social inequities and promote community engagement and
social connection. Libraries act as safe communal spaces for people to interact with one another.
Libraries will continue to play a vital role in creating a physical place that provides information,
education and recreation while fostering civic engagement and creating community bonds.
As stewards of cultural heritage, as content and context providers of information, as central places for
people to come together to learn and share with one another, it is here that libraries will shape their
future.
� r
A
CITY COUNCIL SPECIAL MEETING
.p.�waraslulroAd70'Ik��+
MINUTES
February 2, 2010
Councilor Donna Jordan called the special City Council meeting to order at 5:37 p.m. on
February 2, 2010, in the Municipal Courtroom, City Hall, 380 A Avenue.
Present: Councilors Jordan, Tierney, Moncrieff, Olson, and Hennagin. Mayor Hoffman
and Councilor Johnson arrived later.
Staff Present: Alex McIntyre, City Manager; David Powell, City Attorney; Robyn Christie,
City Recorder; Joe Hertzberg, Facilitator; Denise Frisbee, Planning and
Building Director
3. WORK SESSION
3.1 Review of 2010 Draft Goals
Mr. Hertzberg explained that the purpose of this work session was to review the notes from the
goal setting session and to look at the format, the content, and the Boards and Commissions'
suggestions.
Councilor Olson indicated that she had more items for discussion than she had put in her e-mail.
She commented that many of the items under the bolded headings seemed to be more Mr.
McIntyre's work plan than the Council's work plan. She suggested changing the wording to action
verbs for the Council, such as adopt infill recommendations, rather than present infill
recommendations (which staff would do). She spoke to making sure that the goals had an
objective and were measurable and time definite, as opposed to a loose philosophical statement.
Councilor Hennagin referenced his e-mail. He described the goals as overly inclusive under the
bold heading. He suggested separating "improve neighborhoods, facilities, and infill structure" into
three separate items with the specific items related to each topic itemized under that topic.
Councilor Tierney said that he was comfortable with the format. He agreed that the action items,
while they incorporated the Council, also had a lot to do with staff. He indicated that he thought
they were fine in a comprehensive document. He mentioned that he did not take the bolded
statements as Council goals, as they were too broad for that.
Councilor Jordan asked what were the items underneath the headings (if they were not goals)
that the Council wanted to accomplish by December 31.
Mr. McIntyre confirmed Councilor Olson's observation that the goals this year were not explicit. He
explained that he did not handle the goal setting process this year the same as he did last year
because his personal goals were to modulate the number of goals coming of the Council and to
have an agreement that if the Council added anything new, then something else came off the
table.
He indicated that what he and staff heard in the goal setting session were many ideas and few
specific goals. He mentioned staff understanding what words they used last year that got them into
trouble. He explained that the bolded areas were themes or community values, rather than Council
goals. He noted the difficulty they have had with defining exactly what a goal was. He described
the document as an attempt to show that there was a lot of work to be done. He commented that
this document did outline a direction in which to go, as Councilor Tierney noted.
City Council Special Meeting Minutes Page 1 of 5
February 2, 2010
■ J
He mentioned his concerns of whether staff left something off or whether staff misdescribed things,
used the wrong word, etc. He stated that staff would go back and cost these items, per Councilor
Olson's concern. He indicated that last year's format did not work for this year. However, staff was
happy to make any changes recommended by the Council.
Councilor Jordan asked to see not only the cost but also the timing of these areas. Mr. Hertzberg
mentioned Councilor Olson's point that some of these might be goals for the budget year because
of the asynchronicity between the goal year and the budget year.
Mr. Hertzberg reviewed each of the goal statements, asking for Council input on any changes that
the members wanted to see.
• Update the City's emergency operations plan
Councilor Olson contended that the Council goal should be to adopt a plan for City emergency
operations.
• Actively engage in the environmental process and plan for the streetcar
Councilor Tierney commented that 'engage' and `initiate' were words lacking the specificity
needed to meet Mr. McIntyre's standard. Mr. McIntyre mentioned that he tried to eliminate the
phrase `continue to do,' because it did not add value to the process. He noted that the action this
year relating to the streetcar was the Draft Environmental Impact Statement (DEIS) but he did not
know what the measure of success was for that action.
The Council agreed that the goal should read 'recommend a locally preferred alternative to Metro
for adoption.'
Councilor Johnson mentioned her discomfort with ongoing verbs, such as `monitoring' or
`participating.' She argued that a goal needed to be completed, and therefore the language should
read `complete monitoring until the process was over."
Councilor Tierney argued that this goal should be for the Council to take a position on what it
wanted the decision-making body to confirm.
• Initiate a Foothills development framework planning process
• Complete the analysis and identify funding for public safety bond issue to include a
newly sited police/9-1-1/court facility as well as refurbish the maintenance yard and
South Shore Fire Station.
Councilor Olson suggested a Council action verb of'approve the funding option for...". Councilor
Jordan pointed out that the Council first needed to decide where to site the facility, and then figure
out how to fund it.
• Implement the Clean Streams program
Mr. McIntyre indicated that the Council did not have to do anything with this item, but he included
it because it was on the wall. Councilor Moncrieff commented that she thought this an important
document for the Council to approve as the direction in which it wanted staff to go.
• Actively manage the LOIS project— not a Council goal
• Actively manage the LO/Tigard water project
Mayor Hoffman noted that the Council had a subcommittee working on this issue, and that the
Council needed to stay on top of it. Councilor Jordan mentioned `participate in the evolution of the
Lake Oswego/Tigard water partnership."
• Execute the requirements of the City's facilities strategy
• West End Building refinancing plan
City Council Special Meeting Minutes Page 2 of 5
February 2, 2010
• Needs assessment and space planning work related to the proposed relocation of Public
Works, Planning, and Building Services).
Mayor Hoffman noted that this heading was not phrased in Council action verbs. Councilor
Jordan suggested `adopt a plan for refinancing the West End Building during 2010.' Mr. McIntyre
indicated that the bullets under the main heading became staff work that helped the Council
execute the strategy.
• Present the following planning efforts to the Council
Councilor Tierney described the Council goal as 'consider and act on.' Councilor Jordan
concurred.
• Infill recommendations
Councilor Olson referenced a letter that the Council received from the Planning
Commission a couple of weeks ago asking the Council to include a design handbook for
infill development as part of the infill adoption. She suggested `consider and act on infill
recommendations, including a design handbook from the Planning Commission.'
Councilor Jordan mentioned the two-year-old request for a Lake Grove design handbook
that has not yet been funded or achieved. Mr. Hertzberg noted that the Council would
receive an update from Mr. McIntyre on the allocation of resources to do the plans.
• Consider and act on the Second Look Task Force recommendations
• Results of the Development Code Audit
Mayor Hoffman held that the goal was to evaluate the zoning code and to determine
whether it needed to be revamped and changed, and, if so, in what fashion. Ms. Frisbee
indicated that the Audit would only have recommendations for revisions, so there would be
no action for the Council to take.
The Council agreed that this was another `consider and act on' item.
Councilor Olson suggested an overall statement of`consider and act on the following issues,'
followed by a list. She mentioned including the neighborhood planning kit on the list.
• Develop a systematic, coordinated, integrated approach to the following planning efforts
(followed by a list of six plans)
Councilor Tierney suggested holding a study session on the content and direction of the master
plans (including how to truncate planning and act) before moving the master plans forward.
Councilor Olson mentioned Council expectations. Councilor Hennagin spoke of how far out into
the future these plans would go. Councilor Jordan commented that the library needs assessment
was more of an updating effort.
• Create opportunities for environmental outdoor park activities
• Develop a plan to achieve a higher level of maintenance of City open space
Councilor Jordan recalled that the Cook's Butte master plan was supposed to be a pilot
program to identify what worked, did not work, and program costs for eventual application
to other open space areas. Mayor Hoffman indicated that he did not remember deciding
that they were going to fund a plan. Councilor Johnson commented that identifying a
funding strategy was a second part to come after developing the plan. Mr. McIntyre
suggested `adopt a plan.' Councilor Olson mentioned the NRAB goals with attached costs
for Phase 3 of Cook's Butte and starting the Springbrook management plan.
Mr. McIntyre pointed out that the City did not maintain its open spaces because it did not
have the money to do it. He observed that it would take a comprehensive effort and broad
approach to do a wholesale plan for 600 acres, or staff could do it piecemeal, one open
City Council Special Meeting Minutes Page 3 of 5
February 2, 2010
space at a time. He indicated that what he thought he heard at the goal setting session was
that staff needed to manage the open spaces better.
Mr. Hertzberg noted that `adopt a plan' meant to get serious, consider it, and prioritize it.
• Westside Dog Park
Mr. McIntyre clarified that last week the Council approved putting the dog park in the
capital improvements program and letting it compete against the other projects. He
commented that, unless it found its own funding source, it might not compete very well.
• Rosemont Pathway
Councilor Jordan mentioned that this was a PRAB goal that has come to the Council
many times. Councilor Tierney recalled that the Council direction had been to put it in the
capital budget for weighting against the other projects. The Council agreed that it was not
its own goal.
• Protect, enhance, and manage the watershed
Councilor Tierney suggested 'actively manage and improve the watersheds.' Mayor Hoffman
pointed out that the Council members themselves were not going to do that. Councilor Olson
mentioned doing this in partnership with the Lake Corporation. Councilor Jordan recalled the
discussion around this item as putting more energy into identifying ways to manage the watershed
as the City moved forward, given that the Council heard from the Lake Corporation that the Clean
Streams Plan was only a piece and not the whole.
Councilor Tierney said that his goal was that the Council have more activity around the issue,
including reviewing it more frequently and adopting it as a goal. He acknowledged that they would
have to free up funding for it from other sources. He indicated to Councilor Hennagin that, since
the Lake Corporation made it clear that the Clean Streams Plan was not a watershed plan, this
goal would go beyond that plan. He agreed with Mayor Hoffman that staff would present a new
proposal to the Council stating what the City could do for how much. He reiterated that he wanted
to see the Council actively engaged in trying to achieve an improved watershed.
Councilor Johnson suggested a goal for 2010 of identifying specific key issues and/or areas in
the Clean Streams Plan on which the City could expand. Councilor Hennagin agreed that
identifying ways in which the City could improve the watershed was a reasonable goal.
Councilor Moncrieff asked to add under this heading the specific goals from the golf and tennis
study of identifying a site for the tennis facility and implementing the re-landscaping of the golf
course.
• Business retailNisitor
• Complete and submit an economic development strategy for Council consideration
Mr. Hertzberg noted that this was another `consider and act on' item.
• Explore opportunities to expand the Gallery Without Walls.
Councilor Tierney held that that was too narrow for what the Council said during the Arts
Council's visit. Councilor Jordan recalled that the discussion focused on how the arts fit
into the community overall and how to use the arts as an identifier for the community. This
statement focused on the other part of the discussion, which was Mayor Hoffman's interest
in exploring the use of art actively in creating an active commercial section. Mayor
Hoffman concurred.
Councilor Jordan indicated that the Arts Council had a plan to address each of the areas
of town. She suggested a Council goal of finding ways to actively support or enhance arts
opportunities in the City, of which the Gallery Without Walls was one piece.
Mr. Hertzberg observed that this was another 'consider and act on' item.
City Council Special Meeting Minutes Page 4 of 5
February 2, 2010
• Iron Heritage Trail
Councilor Olson suggested `approve funding for,' as HRAB has already developed a project and
just wanted funding for it. She mentioned another high priority for HRAB of stabilizing the
Ironworkers Cottage on Wilbur Street. She noted that it would be $72,000 for both items.
Councilor Jordan asked why they were talking about funding this item as a goal when the Council
put other items needing funding in the capital improvement program for discussion at budget time
within the context of all the funding requests. Councilor Moncrieff agreed with treating all
requests the same. Mayor Hoffman suggested leaving the Iron Heritage Trail in as a Centennial
project and considering the cottage as a budget item.
• Complete installation of the Foothills Park dock
• Complete Phase 2 of the Lake Grove Village Plan
• Redevelopment/Economic Development
• Develop Downtown Parking management study— staff item
• Dedicate Millennium Park in time for the Farmers Market—staff item
• Dedicate and officially name Lakeside Park prior to the summer Centennial events
The Council agreed that this should be done as part of the summer Centennial events, and
not prior to them
Mr. Hertzberg noted that they had left the section on `manage City operations in a fiscally prudent
manner.'
Councilor Jordan concurred with Councilor Olson's comment in her e-mail referencing the
Clackamas County library money that the City needed to spell out that what the Council was
talking about was the $900,000 in the City budget, and not the Clackamas County money (which
was dedicated to the library and would not be used for a study).
Councilor Olson suggested finishing this discussion after the regular meeting if there was time.
The Council agreed to Councilor Johnson's suggestion to make a 'game time decision.'
4. ADJOURNMENT
Mayor Hoffman adjourned the meeting at 6:22 p.m.
Respectfully submitted,
64/1/iiieJ
Robyn Christie
City Recorder
APPROVED BY THE CITY COUNCIL:
• A oril 2Q, 2010' � A
gi
J. . a. Hoffman,Tha
City Council Special Meeting Minutes Page 5 of 5
February 2, 2010
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