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CITY OF LAKE OSWEGO
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N ' PLANNING COMMISSION AGENDAS+ a
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N JANUARY 27, 2003
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, �1)^ t oSb,, City of Lake Oswego ,. 1:
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� 'Planning Commission
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Monday,January 27,2003
\-s--,^ 7:00 p.m.—Open Work Session ,
_
' ?ascot!,
, 4.F City Hall Council Chamber
r '• Members: 380 A Avenue 4°
+«` Daniel Vizzini,Chair Lake Oswego,OR 97034
Frank Groznik,Vice Chair
," ; James Johnson,Kenneth L,Sandblast, For Information: 503/635-0290
W, 4• Mark Stayer,David Waring and Alison Webster ® �1.
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This meeting is in a handicapped accessible location, For any special accommodations, �,' 6 pp p please
,,,,,...1, - p„, contact Iris Treinen,503/697-6591,48 hours before the meeting,
P I, CALL TO ORDER •ti, r
11, ROLL CALL
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1. III, CITIZEN COMMENT—Regarding Issues Not On the Agenea(3 minute limit per individual)
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IV. APPROVAL OF 1VIINUTES
�'. November 13, 2002 ,'
A V, GENERAL PLANNING—OPEN WORK SESSION ,1
Outlook 2025 Comprehensive Plan Update(P 02-0001) "` .?'
Goal I —Citizen Involvement 'xi
The intent of this work session is to identify specific issues related to public involvement in 1
a
the City's planning process, This is a cooperative effort between the City and the citzens of . , '"1
Lake Oswego, This work will lead to the development of a work program to amend the ,
Comprehensive Plan over the next few years and will be used as a framework to guide city
decisions for the next 20 years.
•
N Staff coordinator is Sidaro Sin,Associate Planner
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VI, OTHER 13USINESS
VII. ADJOURNMENT
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Wo •-�- Memorandum
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FROM: Sidaro Sin,Associate Planner
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" DATE January 14,200• 3
SUBJECT: Staff Report Format for Outlook 2025 Issue Identification .
:. ACTION:
, ,
No action is required for this cover memorandum. This memorandum is provided to give a brief ". I
background of Outlook 2025 and to explain the format that will be used throughout Phase 1 of .,,• -',:
" t 49 this process, I
' 4
BACKGROUND:
The Comprehensive Plan is the City's ultimate planning document. It guides short-and long-
" ' e;". term land use decisions in the community. The Plan is mandated by the state to be incompliance .5i
•
'-", with Oregon Statewide Planning Goals ranging from citizen involvement to preservation of
, • • •; , natural resources, The first Plan was adopted by the City Council in 1978 and acknowledged in ,i,;,
1984 by the Oregon Land Conservation andDevelopment Commission(LCDC),as being in w. ,.
compliance with Statewide Planning Goals, •
y" . To comply with State Law,the City must periodically update its Plan. This process is known as
Periodic Review. Periodic Review involves reviewing goals,policies,and regulations within the
i•,` Plan for consistency with: Substantial changes in circumstances;Past land use decisions that arc ° Is
inconsistent with the goals;issues of regional or statewide significance,intergovernmental ,',
coordination,or state agency plans or programs;and Existing regulations that are not meeting the ,A,
Statewide Planning Goals. If a goal,policy,or regulation is found to be inconsistent with
, Statewide Planning Goals,then it must be amended, The last time the Plan was examined , •+
through Periodic Review was in 1988. , ►°.q p
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., '+ • In 1993 a Council appointed citizen committee reviewed and proposed amendments to the
Comprehensive Plan.This review was the City's own internal version of a period review, The
A
committee was charged with proposing necessary changes in the Plan to reflect the changes that
had occurred in Lake Oswego,address changes in state land use laws and administrative roles,
o � 4 I
Planning Commission Work Session Page I
Outlook 20 5 Staff Report 1 onnat '\
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1 , and to make the Plan more"user friendly". The current version of the Plan reflects the
committee's efforts, h '
B ar y r.
,° 0,..•:,♦. Based on the current Department of Land Conservation and Development(DLCD)schedule,the
' next Periodic Review process is scheduled to begin in 2004. We have initiated the first phase of
this process to review the Comprehensive Plan and identify how the Plan should be updated.Our
process has been named Outlook 2025 by the City to express the idea that the planning efforts
today will help to create a 20-year planning horizon up to the year 2025, N: i
Outlook 2025 has two phases:
• Phase 1
Phase 1 consists of a series of monthly meetings with the public and stakeholders to identify A;
• , st' issues that should be addressed during •
the formal Periodic Review process that will start in 2004. • •
ww These meetings will begin on January 27,2003 and conclude on October 27,2003 with a public ',;
open house to review issues that were identified in the applicable Comprehensive Plan goals. ,, '
a " Letters announcing the beginning of this process and announcing the dates of these meetings
' . were sent to over 125 stakeholder organizations and published in the Oregonian,Lake Oswego
Review,and Hello LO. ,
Information and updates about Outlook 2025 can be reviewed at the City's website: •y
http://www,choswego.or.us/plan/Comp%20P1 an/Comp%20P lap/default.htm,
Phase 2
' 4 ..� Phase 2 consists of taking the issues identified in Phase 1 and developing a work program to
• • ',�," amend the Comprehensive Plan. This process will take approximately two years and will result
.1,:: •t in a framework to guide City decisions for the next 20 years. The outcome of this process is .
expected to include a 20-year vision for the City.
DISCUSSION: "t
In order to provide consistency and to make the staff report easy to read and understandable,the
" W, , ` following format will used for Phase 1 staff reports that deal with identifying issues in goals of
the Lake Oswego Comprehensive Plan.
` The format will boas follows:
L Comprehensive Plan Goal
• °,• i'iu , •The relevant Comprehensive Plan Goal and related policies will be addressed in this .,
section. These will be included as an attachment,as will a copy of the Statewide Planning
Goal being discussed(The Comprehensive Plan Goal generally reiterates the intent of the ,
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•
Statewide Planning Goal).
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H. General Information
a Background:
9 . '), 0This section will provide information to familiarize you with this goal. ® :.
• Where are we now what is currently in place for this goal: �i aA ^5': : ',a: ()This section will describe what programs the City has in place for this goal.
: Page 1
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* Outlook 2025 Stefi'Report l•ormat
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III. Criteria to Identify Issues "F
" ' ` .a This section references three areas that as a starting point need to be referred to when trying e;
v F to identify what issues should be addressed during Periodic Review;Oregon Revised '
Statutes(ORS)660-025-0070, "summary of major issues",and goals and policies for each
goal of the Comprehensive , r,
� rehensive Plan, -p
Each condition under ORS 660-025-0070 or major issue shall be followed by a response if
!, N. "'' there was something done to respond to that condition or issue,
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A) ORS 660-025-0070
" .,. The following conditions indicate the need for,and establish the scope of,review
" F for periodic review of comprehensive plans and land use regulations;
'•� M, u.
" ' t 1. There has been a substantial change in circumstances including but not limited
to the conditions,findings,or assumptions upon which the comprehensive
plan or land use regulations were based,so that the comprehensive plan or
land use regulations do not comply with the statewide planning goals,
r , e y
" ' 2. Decisions implementing acknowledged comprehensive plan and land use
` regulations arc inconsistent with the goals; Y}
3. There are issues of regional or statewide significance,intergovernmental
1. n.° coordination,or state agency plans or programs affecting land use which must ';
be addressed in order to bring comprehensive plans and land use regulations • t
?a p' into complian.e with the goals;or p i
i. 4, The exirting comprehensive plan and land use regulations are not achieving
the statewide planning goals. $t
An appropriate response will he made under each condition if there has been some �q
" action taken to addtcss it.
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r , B) Summary of Major issues
rt. Each goal includes a summary of major issues. This section highlights the pertinent
issues in the Comprehensive Plan that relate to that goal. Not all issues will be
,'a, applicable. In many cases,the issues are a statement of fact,in other cases they
', identify a future action. "
6 dr "•
'' 1.:" An appropriate response will he made under each issue if there has been some ,''
' action taken to address it,
" C Goals,Policies,and Recommended Action Measures(l2A1•1s)
�.
This section will to identify goals,policies,or RAMS that should be addressed .$ M
during Period Revietw, In some cases the goal,policy,or RAM might be outdated
+,'' , m and require a deletion or an amendment. In other cases,there may be an ,
5 opportunity for new goals.poliLtes.nr RAMs.
Due to the number of goals,policies and ILAMs,only those that have been
"� identified as requiring an amendment or a deletion will be identified. Hottewer,this a
W•ry • Niaiuuns Commission Wort;Session
Outloo:2025 Staff Report i.or rat
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does not preclude the Planning Commission,public,or stakeholders from • ; , ;
;,,' identifying any other goals,policies,or RAMs for review,
^;; , IV__Quality of Life Indicators(QOL)Related to the Coal
n'- :zi The intent of this section is to incorporate QOL indicators with Comprehensive Plan goals.
I. By taking advantage of this opportunity we will be able to provide a correlation between ,
the indicators and the Comprehensive Plan,in that
the Comprehensive Plan provides policy direction and goals,while the QOL indicators
• 11 provides the mechanism to monitor the effectiveness of these goals and policies. Only
1 • indicators that were identified as directly relating to the QOL and those that data was r «•"
y y •i readily available for were included, All of the applicable indicators may be included if ;
Y ,n requested by the Planning Commission. ;
•
Each pertinent QOL indicator will be listed under the applicable Comprehensive Plan goal. ."
• •` V, Identify Other Issues that should be addressed during Periodic Review :.,•, °
" N This section will include oral and written communications received by the public or '
stakeholders in time to be included in the staff report.
u'N•p 1 �•' L:\Case Files\20021Planning Project Files\P 02.0001 Outlook 2025\boat l\CoverhlcmoFormataxplanufiun•doe ;' :•�
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Outlook 202S Statt'lterort t•orinal
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.o »�Riftic Community Development
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4f- �- - - • Memorandum �'„ , .
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TO: Planning Commission
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FROM: Sidaro Sin,Associate Plannerce7
DATE: January 14,2003
SUBJECT: Outlook 2025 Goal 1,Citizen Involvement--Issues Identification ,
K ACTION: ''� I
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List the issues to address during Periodic Review under Goal 1,Citizen Involvement of the t;.
:,::„•.1,:::
Comprehensive Plan.
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DISCUSSION: ,,k '
„..
I. Comprehensive Plan Goal 1,Citizen Involvement
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Lake Oswego Comprehensive Plan,Goal 1:
, "To Develop a citizen involvement program that insures the opportunity for citizens to be
involved in all phases of the planning process."
'
(Attachment 1,Comprehensive Planning coal 1)
Starewide Planning Goal I specifically requires:
•Widespread citizen involvement
•Insure effective two-way communication with citizens
'-R • Provide the opportunity for citizens to be involved in all phases of the planning process
' . •Insure that technical information is available in an understandable form , ,,,
•Insure that citizens will receive a response from policy-makers
•Insure funding for citizen involvement program
e 'n
E. ' (Attachment 2,Statewide Planning Goal 1)
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Planning Commission Work Session
Outlook 2025•Until 1.('ltrzett Involvement
hteettng date Januark,'27,2200t
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Background: a+'
The City of Lake Oswego strongly supports the involvement of its citizens in all facets of local
s' ., government. As a result,the citizenry has actively responded by taking advantage of those
• , " opportunities to participate in local government, Program guidelines for citizen involvement ; ,
w . w have existed since 1975. In early 1991 the Committee for Citizen Involvement(CC1)was
w'.
formed to address all issues and promote public involvement in City affairs, As a result,the first
document prepared was the Citizen Involvement Guidelines for Lake Oswego. This document , ,
r closely follows Statewide Planning Goal 1 and has become a guide for citizen involvement in
Lake Oswego. Specifically,the document spells out the objectives,roles and responsibilities, ,
''x procedures and methods for anyone who wants to become involved in local government. Some
}+ry of these guidelines are codified in the Community Development Code(CDC).
"•
' Where are we now/what is currently in place for this goal: ,
This section describes what programs the City has in place for this goal. "7µ
*• :""' • Citizen Involvement Guidelines for Lake Oswego(Adopted 1991) t 'ri
A A �•
011 Boards and Commissions '`''
. „ . •• City of Lake Oswego Boards and Commissions Manual,February 2000
` .,..: • 19 recognized Neighborhood Associations
`d • 4 forming Neighborhood Associations
w, • 3 County Planning Organizations
w !' • 1 Homeowners Association
• Community Development Code specifically outlines notice requirements and how to
become involved in all land use applications ;<r
• Monthly publication of Hello LO to inform citizens of monthly City happenings and who a 1
to contact for more information "'
' `f }, • City website at htto:i/www.ci,osweao,nr,us
,' • Citizen Information Center acts a resource for the community,media and other
' government entities
t •
Ill, Criteria to 1,4attifr Issues
The following conditions indicate the need for,and establish the scope of,review for periodic
,, "' review of comprehensive plans and land use regulations,
A) OILS 660,025.0070 A,
1. There has been a substantial change in circumstances Including but not limited to 4 ,
the conditions,findings,or assumptions upon which the comprehensive plan or y
planning goals.
land use regulations were based,so that the comprehensive
plan tan or land use
regulations do not comply with the statewide flannin F
°,' RESPONSE: No item has been identified for this condition,
• i, , .'f; 2. Decisions implementing acknowledged compr thensive plan and land use •
regulations are ineottsistent with the goals.
0N l�
RESPONSE: No itemhas been identified for thi.i condition,
'9
Planning Cahthusslun Work Session 002 hage" µ
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Outlook 2025.Goal 1,Citi en Involvement
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Meeting date January 2",2O03
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3. There are issues of regional or statewide significance,intergovernmental
a
,'. coordination,or state agency plans or programs affecting land use which must be r "
> .' addressed in order to bring comprehensive plans and land use regulations into r,,.'
compliance with the goals. I., C`
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•_ . RESPONSE: ORS 227,186(Measure 56)
Y -" 1^y a 1
Ballot Measure 56 initially was approved by the 1997 Legislature as HB 2515 with a K
w referral to the voters.On November 3, 1998,the measure was approved.It became py
r'" effective on December 3, 1998.
"" ''P The measure requires local governments to mail written individual notice to landowners
'.': '• when the governing body"changes the base zoning classification of the property;OR ,
•1M 1 " adopts or amends an ordinance in a manner that limits or prohibits land uses previously
allowed in the affected zone." +'
The City follows the requirements as outlined in ORS 227,186, Procedural
,' .,, µ' requirements of this ORS are not codified in the CDC. ,
4. The existing comprehensive plan and land use regulations are not achieving the 3
statewide planning goals. # -` "
RESPONSE: It is believe that existing regulations ana procedures comply with x a
Statewide Planning Goal 1, `�"
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t'' $1 Summary of Major Issue
d
1;', This section highlights the pertinent issues identified in the Comprehensive Plan that relate
�;' to this goal. Not all issues will be applicable. In many cases,the issues are a statement of
fact,in other cases they identify a future action. ` '. `"
1. Rearranging the Plant so that it is easier to use.
RESPONSE: In an effort to make the Zoning Code,Development Code and ' .a
'.w Development Standards more user friendly,in February 2002,the City Council
approved the consolidation of these different codes into the Community Development • »
Code(CDC), Changes to the CDC were organizational in nature and no substantive I.
�"
" changes were made as part of this process. Therefore,the CDC still remains a complex ( ,
document, 5
AI .
" • In addition,as previously noted,in 1993 a committee reviewed and proposed changes '
l, to the Comprehensive Plan with which would make it more"user Friendly". `
2, Reinforcing the concepts of"two-way communication"between citizens and policy
rt "
''` makers and"receiving feedback from policy makers". w ' ,
,,a.rr,' -.
RESPONSE: No direct action was taken to address this Issue, a;
x .+ 'in this statement,the"Plan"is interpreted to also include the Zoning Code,Development Code and Development
'� r Standards, . .,
Planning Commission Work Session 003 Page
�" '-`' Outioal.2025-Goal 1,Cinren Involvement
"s Meeting date January 2/,2003 ea .*I
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3. Increasing compliance with Goal I by requiring Commission for Citizen
..:I't• Involvement members to be selected based on a wide variety of interests and • f
geographic areas.
b •4
" • RESPONSE: in the late 90s,the Planning Commission took over the role and
> .q,' responsibilities of the CCI, Amendments should by included to update this change, D',«
4. Stating a need to make a resource commitment to citizen involvement. ,
RESPONSE: The City is committed to citizen involvement, This commitment is •.,
e;cemplify through the many existing programs listed under Section Il of page 2, "
(",, u s S. Introducing the concept of gearing the level of citizen involvement to the level of a ';,
_ planning effort. .,.
r 'B
RESPONSE: In February of 2002,the City Council approved amendments to the A•
neighborhood notice requirements for land use applications. This effectively expanded
d the notice area for a land use application and also required better communication and
exchange of information between and applicant and the neighborhood association, •
„'r p:„" Cl Goals,Policies,and Recommended Action Measures a ;
` « This section will to identify goals or policies that should be addressed during Period 4.
j, '^ ,, Review. In some cases the goal or policy might be outdated and require a deletion or an
" t u
amendment. 1n other cases,there may be an opportunity for new goals and policies. •.
.,° Goals: i
4;,' RESPONSE: No issue was identified with the existing goal,
,',c Policies:
4 t . 11 , l
Policy#3
. Provide for and encourage formation"of neighborhood organizations. These organizations,
when recognized under the criteria outlined in the Citizen Involvement Guidelines,may: °
•
0'.', a, Recommend neighborhood boundaries,
b, Make policy and implementation recommendations oh issues affecting its s
neighborhood, '
. , c. Engage in planning activities for its neighborhood and participate in community-wide •LL,
n; planning issues. 0
4, RESPONSE: Since 1996,the City has adopted six neighborhood plans, They include:
,, First Addition Neighborhood Plan(1996),Lake Grove Neighborhood Plan(1998), Old
' Town Neighborhood Plan(1998).Glenmonie Neighborhood Plan(2000),Waluga • .', „,
4};"ry Neighborhood Plan(2002).and Lake Forest Neighborhood Plan(2002).n ,
ll
Manning Commission Work Session Page 4• ._
.«," Outlook 2025 Goal 1,Citizen involvement A , , 4' Meeting date January 27,2003
5+ �"
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J 7' Policy#6 n�
µ Establish and maintain a Commission for Citizen Involvement(CCI)to assist City Council , a
r. in developing and maintaining a program to promote and enhance Citizen Involvement in '
land use planning periodically evaluate that program. The CCI shall be broadly
',� representative of geographic areas and interests,and members shall be selected to an open,
well publicized process,
RESPONSE: This item has been previously noted.The Planning Commission took over •,'°•
the role and responsibility of the CCI in the late 90. This policy should be amended or
deleted. �`
M
RAIVIst t
u,tl RAM vi,"Ways To Give Information To The Public" ,
" RESPONSE: This should be amended as follows- ~+:'
s Delete references to the Development Code and Zoning Ordinance and replace it u
with Community Development Code. `' "'
a Add,posting information on the City's website, ? ;;
• Add,Citizen Information Center acts a resource for the community,media and s„
*:',$5.' other government entities ,
IV. Oualitb of Life indicators(QOL)Related to the Goal ;w
The intent of this section is to take the opportunity to incorporate QOL indicators with
r Comprehensive Plan goals, The Comprehensive Plan provides policy direction and goals,while
the QOL indicators provides the mechanism to monitor the effectiveness of those goals and
k w policies,
(9,3) The number of"Active"Neighborhood Associations,CPOs,and Neighborhood Plans, "� •
s (9,5) The percentage of registered voters in Lake Oswego who participate in general elections, ;w w ,
(9,7) The number of Neighborhood Association newsletters published per year,
r•
V. _ identify Other Issues that should be addressed during Periodic Review
This section will include oral and written communications received by the public or stakeholders
in time to be included in the staff report.
« Attachments: � �»
1) Lake Oswego Comprehensive Plan Goal 1,Citizen Involvement 1
,;._, 2) Statewide Planning Goal 1,Citizen Involvement ,�
r . ` L,Caae 1 ties'i0021PIa 1h'ng Project l•iltd' 0Z+0001(lutlUpi 2O2‘(Awl l+Uaali Stelllteputi dot
4 ItnttningCommissionConlssion Work Session 005 Page$
Outlook 2025«Goal I,Citizen Involvement 1
Meeting date January 27,200y
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Goal I Citizen involvement
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' N D Goal 1' Citizen Involvement
+.r y" BACKGROUND
"
Statewide Planning Goal I: Citizen Involvement
�. "` "To develop a citizen involvement program that insures the opportunity for citizens to be involved in Y
y all phases of the planning process." 7 �"
' " The Comprehensive Plan represents the interests of all the citizens of Lake Oswego. The City is A r
fortunate to have an active citizenry which cares about the community enough to become involved in :
' all aspects of the planning process. The original Comprehensive Plan was developed over a four year
F' period with substantial citizen involvement,extensive research and thorough review and hearing by
public officials. The City's Citizen Involvement Program established nine citizen task forces to study , ,,
,. ;• issues and recommend policies for the Plan. A neighborhood association program was .1 aka
established as part of the process and 10 neighborhood associations were formed over that time period.
,a .N Goals and policies were adopted in July of 1978, Acknowledgment by the Land Conservation and
+, '' '' Development Commission occurred in 1984• At that time,seven boards and commissions also existed .r
" as advisory bodies to the City Council N.
The first update of the Plan occurred in 1993, The Lake Oswego Comprehensive Plan Review Corn-
'�A mittee(LOCPRC)was created to review policy recommendations and to oversee the process. The
y , LOCPRC reviewed new background information or changes in community preferences to see whether •
' .Y.. �a any policy changes needed to be made• A citizen involvement program was developed to ensure ,
maximum participation in this process.
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In 1993,Lake Oswego had 15 active,recognized neighborhood associations, In addition, 11 boards "
and commissions provide additional opportunities for citizen involvement in the planning process N
"� " " Since 1984, the City has added an Arts Commission, East End Development Committee, Historic
Review Board and a Natural Resources Commission to advise City Council on a variety of issues
Y Summary of Major issues
v "u-
y ' The following issues were identified and addressed through the 1993 update of the Comprehensive
"a" Plan: 4"
,
" d Rearranging the Plan so that it is easier to use;
■ Reinforcing the concepts of"two-way communication" between citizens and policy makers "
and"receiving feedback from policy makers'; ,,. i
t 0 GOAL1 CITIZEN INVOLVEMENT 1.1
ATTACHMENT °'
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Goal i Citizen Involvement ,
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.. CI �®�11� Citizen Involvement ,. . . _. . , .�j.•
x, , `�. 0 Increasing compliance with Goal 1 by requiring Commission for Citizen Involvement mem- '�
t bers to be selected based on a wide variety of interests and geographic areas;
II Stating a need to make a n.source commitment to citizen involvement;and,
;i la Introducing the concept of gearing the level of citizen involvement to the level of a planning ,
effort. .`
M'N,
' 0, 4 GOALS, POLICIES AND RECOMMENDED ACTION MEASURES I
.1
GOAL
ti The City shall,
y h.* .r :. a. Create opportunities for every interested citizen to be involved in all phases of the V
`; , planning process to ensure that their concerns are heard; °o
,
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bi Encourage broadly based public participation including all geographic areas and
a s.
3 - diverse interests;and,
x c, Ensure regular and ongoing two-way communication between citizens and City ,, `.
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elected and appointed officials, '",
POLICIES
• 1 Provide opportunities for citizen participation in preparing and revising local land use plans e a Y',
,5 ,
and ordinances.
`• 2, Provide citizen involvement opportunities that are appropriate to the scale of a given planning ,,
._ effort, Large area plans,affecting a large portion of community residents and groups require
citizen involvement opportunities of a broader scope than that required for more limited land
" o use decisions.
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1-2 LAKE OSWEGO COMPREHENSIVE PLAN
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• 1 �' i o 'A' t ti s �' n �a
Goal I Citizen Involvement i
+ ^., Goal 1: Citizen Involvement
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3. Provide for and encourage formation of neighborhood organizations. These organizations, .
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r; " when recognized under the criteria outlined in the Citizen Involvement Guidelines,may, , u'• -.•
i t`, a. Recommend neighborhood boundaries,
a. •
',n«j b. Make policy and implementation recommendations on issues affecting its neighbor-
hood, •
c, Engage in planning activities for its neighborhood and participate in community-wide ,
''" planning issues.
4, Encourage citizens to participate through their neighborhood without excluding participation ,
i r: •.e4 '•.T ,,
; as individuals or through other groups, ;
5. Seek citizen input through service organizations, interest groups and individuals,as well as �� ''`
•.' through neighborhood associations,
' ° `"' 6, Establish and maintain a Commission for Citizen Involvement(CCI)to assist City Council in
developing and maintaining a program to promote and enhance Citizen Involvement in land •;.
use planning and periodically evaluate that program. The CCI shall be broadly representative
of geographic areas and interests,and members shall be selected by an open,well publicized
.
process, A ug
•„ 7,- Clearly state the mechanism through which citizens will receive a response from City policy- *y,;?
, . makers,at the outset of the citizen involvement program. ,:a.�
• �� g, Actively implement these Comprehensive Plan goals and policies and the Citizen Involvement •
Guidelines through the provision of adequate human,financial and informational resources,
4 . . 9. Ensure that technical information necessary to make policy decisions is readily available in a J
y " simplified,understandable form! «"
« 10, Provide opportunities for citizens to be involved in the planning process,including data collec- + ,
pu,
•� , tioa,plan preparation,adoption, implementation,evaluation and revision,
11, Appoint special purpose advisory bodies to aid in the development and implementation of de- +w
10. tailed programs to carry out Comprehensive Plan elements,
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« , GOAL d ZITIZEN INVOLVEMENT 1.3 . ::
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AL .. RECOMMENDED ACTION MEASURES
i. Make available copies of all technical information,planning documents and staff reports,through
the City Planning Department,the City Library,on a public access computer bulletin board and
other locations,as appropriate.
;,„ ii. Keep the public informed of opportunities for involvement in land use planning using a range w
" ,� of available media including newspaper notices,mailings,the City newsletter,television and .,.•;
meetings,
iii, Provide for recognition of exceptional civic efforts,
,-w iv, Encourage student involvement in City government through working with the School District ' n
in developing curriculum, r.
a„ 7
v. Provide opportunities for citizens to post information of civic interest in public buildings,as `., { '
resources permit, '
vir Utilize a variety of methods to provide citizens with information about land use issues and to •• '« i
get information from citizens about their policy preferences including: Y w
WAYS TO GET INFORMATION FROM THE`PUBLIC:
' i • • Holding widely advertised public hearings in accessible meeting rooms. 4, .j
• Using statistically valid surveys. °' "
„: • • Providing a"public comment"period at all public meetings to allow citizens to speak .. ,,
on topics not already specified in the agenda,
• Publicizing comments, ideas and recommendations obtained at community meetings
-« and through the planning process. y Y
•' • Holding meetings prior to the development of land use plans to solicit community pref•
erences,
WAYS TO GIVE INFORMATION TO THE PUBLIC:
• Posting notices about important meetings or events in the newspaper,on a public access • . "'',
., computer bulletin board,in conspicuous places where people frequent; such as super-
1 markets,post offices,library,City Hall,etc.,and at affected properties. .4
"`' • Producing summaries of important documents that are long or complex,
1-4 LAKE OSVVEGO COMPREHENSIVE PAN
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�.., Goal 9 Citizen Involvement
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® Goal 1 Citizen Involvement
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• Producing flyers or booklets describing hearing processes,such as hove to provide testi- , <,
+ M' mony,the Oregon comprehensive land use planning system,etc.
" , • Making the Comprehensive Plan,Zoning Ordinance,Development Code and other plan-
' ''- ning documents readily available.
• Maintaining a City newsletter. , ;
• Using neighborhood newsletters as a vehicle to get information out. �.,
1• Providing a Speakers Bureau consisting of planners,local officials or others willing to t .,r 7,
1,' speak to neighborhood associations,civic clubs and classes about planning issues and '•
" other City issues.
• Holding community meetings on topics of current interest in proximity to the topic of .` „'
interest. s
o Holding informational meetings in advance of public hearings to enable affected per- a
* sons to understand proposals and to prepare for testimony. '', ,L.
, '•" • Utilizing existing communication vehicles(such as water bill mailings)to inform resi-
i' dents of issues. `" {
• Providing realtors and welcoming organizations with information on how to get in- " .
au^ volved in order to inform new residents,
N 1•
„ vii. Establish citizen advisory boards and nd-hoc committees to advise staff,the Development Re- ,
,.,'• view Commssion,the Planning Commission,and City Council and other boards and commis-
sions regarding City services and issues. These groups could include but would not be limited
to,natural and historic resources,the arts,public library,traffic management and transporta-
tion,and parks and recreation services, ''
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C7 Goal 1: Citizen invoivement • I
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I.6 LAKE OSWEGO COMPREHENSIVES PLAN • d
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• Oregon's Statewide Planning Goals & Guidelines -:1 y'..
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GOAL 1: CITIZEN INVOLVEMENT
•
OAR 660-015-0000(1)
To develop a citizen involvement citizen involvement(CCI)broadly •`:
program that insures the opportunity representative of geographic areas and
for citizens to be involved in all interests related to land use and
phases of the planning process. land-use decisions.Committee
The governing body charged with members shall be selected by an open,
preparing and adopting a well-publicized public process,
comprehensive plan shall adopt and The committee for citizen
publicize a program for citizen involvement shall be responsible for r• , a
'` involvement that clearly defines the assisting the governing body With the
•
procedures by which the general public development of a program that .:•
will be involved in the on-going land-use promotes and enhances citizen •
planning process, involvement in land-use planning, t
The citizen involvement program assisting in the implementation of the •
shall be appropriate to the scale of the citizen involvement program,and • .-
A.
- :+ planning effort,The program shall evaluating the process being used for ; _,'--
provide for continuity of citizen citizen involvement,
participation and of information that If the governing body wishes to
enables citizens to identify and assume the responsibility for i - `'
comprehend the issues, development as well as adoption and • ,
1 ederal,state and regional implementation of the citizen a; ,4
I , • "
agencies,and special-purpose districts involvement program or to assign such
shall coordinate their planning efforts responsibilities to a planning
a', with the affected governing bodies and commission,a letter shall be submitted
f s make use of existing local citizen to the Land Conservation and
• involvement programs established by Development Commission for the state
y counties and cities, Citizen Involvement Advisory
The citizen involvement program Committee's review and
shall incorporate the following recommendation stating the rationale .,
components: for selecting this option,as well as
Indicating the mechanism to be used for
•i,Citizen Involvement--To provide an evaluation of the citizen involvement
for Widespread citizen involvement, program, If the planning commission is :•.. - .4 ''
The citizen involvement program to be used In lieu of an independent
shall Involve a cross-section of affected CCI,its members shall be selected by ''
•y, citizens in all phases of the planning an open,well-publicized public process, •
process,As a component,the program
,• ,• for citizen involvement shall Include an ~ ,
officially recognized committee for
013 ATTACHMENT
o 1 3
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2.Communication-•To assure decisions shall be available in the form ty, ,
effective two-way communication of a Written record. ;+
with citizens. •
•
Mechanisms shall be established 6.Financial Support--To insure
which provide for effective funding for the citizen involvement
communication between citizens and program. ,, "
elected and appointed officials. Adequate human,financial, and
r informational resources shall be
' 3.Citizen Influence--To provide the allocated for the citizen involvement r `:
opportunity for citizens to be program.These allocations shall be an
Involved in all phases of the planning integral component of the planning
process. budget.The governing body shall be
Citizens shall have the responsible for obtaining and providing
'4 "`, opportunity to be involved in the phases these resources. ,"n
of the planning process as set forth and
' defined in the goals and guidelines for A.CITIZEN INVOLVEMENT n.
Land Use Planning,including
1,A program for stimulating
Preparation of Plans and citizen Involvement should be developed
Implementation Measures, Plan using a range of available media
Content,Plan Adoption, Minor Changes (Including television,radio,newspapers, _
and Major Revisions in the Plan,and mailings and meetings), :x
00. f'•'••' Implementation Measures. 2,Universities,colleges, ' i
community colleges,secondary and • ..i
4.Technical Information--To assure primary educational institutions and • • ,
that technical Information is available other agencies and institutions with
In an understandable form. interests in land-use planning should '
Information necessary to reach provide information on land-use
policy decisions shall be available in a education to citizens,as well as develop
simplified,understandable form. and offer courses in land-use education
Assistance shall be provided to Interpret which provide for a diversity of
" ' and effectively use technical educational backgrounds in land-use
information,A copy of all technical planning, '
e` information shall be available at a local- 3. In the selection of members for
public library or other location open to the committee for citizen involvement,
the public, the following selection process should
be observed; citizens should receive
ti, Feedback Mechanisms--To assure notice they can understand of the
, that citizens will receive a response opportunity to serve on the CCI;
from policy-Makers. committee appointees should receive
Recommendations resulting from official notification of their selection;and
the citizen involvement program shall be committee appointments should be well
retained and made available for public publicized, x:
assessment,Citizens Who have
participated in this program shall receive B.COMMUNICATION .
,. a response from policy-makers.The Newsletters,mailings, posters,
• • rationale used to reach land-use policy mall-back questionnaires,and other
,;
2
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1 a .lam , .'
y ' . .
available media should be used in the involvement programs,should have the Yr +i:.
�,. citizen involvement program. opportunity to be involved in the
evaluation of the comprehensive land .
C. CITIZEN INFLUENCE use plans. 1 '
1.Data Collection-The general 6.Revision-The general public, .:
, public through the local citizen through the local citizen involvement
involvement programs should have the programs,should have the opportunity
opportunity to be involved in to review and make recommendations
inventorying,recording,mapping, on proposed changes in comprehensive
lr describing,analyzing and evaluating the land-use plans prior to the public
elements necessary for the hearing process to formally consider the "
• development of the plans, proposed changes.
2.Plan Preparation-The
general public,through the local citizen D.TECHNICAL INFORMATION •, +r
involvement programs,should have the I.Agencies that either evaluate •- +
opportunity to participate in developing a or implement public projects or 5
'•' body of sound information to identify programs(such as,but not limited to,
a ` public goals,develop policy guidelines, road,sewer,and water construction,
and evaluate alternative land transportation,subdivision studies, and 4 '
; '- conservation and development plans for zone changes)should provide
the preparation of the comprehensive assistance to the citizen involvement
The roles,responsibilities and ''
land-use plans. program. p •9 " x
- 3.Adoption Process-The timeline In the planning process of these .
general public,through the local citizen agencies should be clearly defined and
involvement programs,should have the publicized.
opportunity to review and recommend 2.Technical information should
':; 4 changes to the proposed Include,but not be limited to,energy,
Y comprehensive land-use plans prior to natural environment,political,legal,
the public hearing process to adopt economic and social data,and places of
comprehensive land-use plans. cultural significance, as well as those ;
4.Implementation-The general maps and photos necessary for effective
I , public,through the local citizen planning,
. involvement programs,should have the
opportunity to participate in the E.FEEDBACK MECHANISM
development,adoption,and application 1.At the onset of the citizen
of legislation that Is needed to carry out Involvement program,the governing . .
n y a comprehensive land-use plan, body should clearly state the -
The general public,through the mechanism through which the citizens
local citizen involvement programs, will receive a response from the "
should have the opportunity to review policy-makers. i' .
each proposal and application for a land 2,A process for quantifying and fl`
conservation and development action synthesizing citizens'altitudes should be
'„ ,•.:w prior to the formal consideration of such developed end reported to the general . -
" ', proposal and application, public. ,,
" 5.Evaluation-The general +
' public,through the local citizen F.FINANCIAL SUPPORT - '
®3 a
+ ,. hAb2 y - q._
•
i •1.The level of funding and 4
human resources allocated to the citizen •
involvement program should be K;
sufficient to make citizen involvement an
integral part of the planning process.
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