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Home My WebLink AboutPP2040 State of the System Attachment 1 - LO Parks 2040 Kickoff Meeting Summary_073123 M I G memo nortland to Kyra Haggart, Lake Oswego from Matt Hastie, MIG I APG Lauren Scott, MIG Jessa Miller, MIG re Lake Oswego Parks Plan 2040 Kickoff Meeting and Site Visits date 07/31/2023 Overview MIG, Inc., facilitated a kickoff meeting on July 13, 2023, for the City of Lake Oswego Parks Plan 2040. The purpose of the meeting was to identify project goals, objectives, and priorities; clarify communication pathways and deliverables; and develop a shared understanding of what a successful plan looks like. Following the meeting, Consultant team members participated in a tour of parks and recreation facilities to conduct preliminary observations and discuss site specific issues, opportunities, and challenges with City staff. The meeting was held in person at the Lake Oswego Maintenance Center. The City Project Manager, Kyra Haggart, gave an introduction to the City's park and recreation system and outlined what has changed since adoption of the current Plan (Parks Plan 2025). It was emphasized that the Plan should celebrate past accomplishments and act as a follow-up to Parks Plan 2025. The Consultant team, led by Matt Hastie, then provided an overview of the planning process and gathered input from City staff on project goals and objectives, key needs, and expectations. The meeting concluded with a discussion of next steps including information sharing, branding, project communications, and preliminary community engagement planning. Participants: • City of Lake Oswego: Maria Bigelow, Meghan Big John,Jeff Munro, Kyra Haggart, Jan Wirtz, Robin Krakauer • MIG: Matt Hastie,Jon Pheanis, Lauren Scott PLANNING I DESIGN I COMMUNICATIONS I MANAGEMENT I SCIENCEI TECHNOLOGY 506 SW Sixth Avenue, Suite 400 • Portland, OR 97204 • USA • 503-297-1005 • www.migcom.com Offices in: California • Colorado • New York • Oregon • Texas • Washington Agenda 1. Welcome Participants introduced themselves and provided an overview of the project. 2. Planning Process Participants shared their thoughts on the current state of the City's park and recreation system, Parks Plan 2025, and the planning process for Parks Plan 2040. • Parks Plan 2040 should celebrate and build off the successes of Parks Plan 2025 o Staff are proud of the accomplishments of the current system and view Parks Plan 2040 as a follow-up to Parks Plan 2025. • Parks Plan 2040 should employ a balanced process that identifies both user and non-user needs o There is strong community passion for the City's parks and recreation facilities as well as natural resources. o Engagement efforts should balance the voices of both loud and quiet users. o Outreach to hard-to-reach or passive populations will be important to understand why some people are not using parks where that is the case. • Promote City staff engagement early and often o More City staff are involved with this Plan than Parks 2025 Plan which will require strong communication throughout the project. 3. Project Goals and Objectives Participants shared their thoughts on key needs of the Plan as well as approaches and considerations to develop a successful Plan. • Natural Areas Focus o There is a need to focus on natural areas which are a more dominant feature of the system than they were in the Parks 2025 Plan. Distinguishing between open space and natural areas will be important. o There is also strong community interest in natural areas. • ADA Access o ADA accessibility is a citywide focus that should be mirrored within the Parks 2040 Plan. MIG. Inc. 2 o There is a need to address barriers and provide accessible features throughout the City's park and recreation facilities. Funding mechanisms for ADA improvements should also be discussed. • Address 20-year Vision o There is a need to address growth,tourism, and changing demographics of the City and how these changes impact the parks and recreation system. • Sustainability and Climate Resilience o There is a need to include a greater focus on sustainability and climate change in the Plan. o There is an opportunity to view parks as a resource for climate resilience and emergency response to natural disasters. • Diversity, Equity and Inclusion (DEI) o There is a need to provide specific direction for DEI efforts across the parks and recreation system. o DEI was not a strong focus of the Parks 2025 Plan. • Keys to a Successful Plan o An Equitable and Balanced Process ■ Translate project materials into the top three (3) languages spoken in the City. ■ Utilize universal signage (symbols vs. text). ■ Balance voices of the "loud minority" and "quiet majority". o Clear Messaging ■ Leverage existing communication pathways for outreach efforts (Library,Arts Council, Homeowners Associations, Hello L0,Activities Guide, events, website, etc.). ■ Promote information sharing through developing FAQ and statements on hot topics (pickleball, Luscher Farm, etc.). o Useable Guide ■ Ensure the Plan is accessible to a wide variety of audiences. ■ Develop the plan as a functional document for staff and future grant applications. ■ Define park categories. ■ Utilize a clear layout and include data appendices in the final document. o Funding Direction ■ Provide clear funding priorities and guidance on what the City can afford. MIG. Inc. 3 o Regional Resource • Explore how the parks and recreation system can promote economic development opportunities. o Partnerships and Coordination • Pursue partnerships with the school district and other partners. 4. Next Steps Participants shared their thoughts on project next steps relating to engagement events, project communications, background information, and project branding. Site Tours Following the Kickoff Meeting, Consultant Team members visited 11 park sites to make preliminary observations and discuss site specific issues, opportunities, and challenges with City staff. Park Location Etc. West Waluga Park 15775 Waluga Dr East Waluga Park 15505 Quarry Rd Westlake Park 14165 Bunick Drive Indoor Tennis Center&Springbrook Park 2900 SW Diane Dr Iron Mountain Park 2401 Iron Mountain Blvd Adult Community Center 505 G Ave Foothills Park 199 Foothills Rd Lake Oswego Swim Park 250 Ridgeway Rd Drive-by only George Rogers Park 611 S State St Drive-by only Municipal Golf Course/Recreation &Aquatics 17525 Stafford Rd Drive by only Center Luscher Farm 125 Rosemont Rd Key Observations Consultant team members and City staff made the following key observations during the site visits. More in-depth observations and information will be included in the Parks Inventory that will be developed in the coming months. MIG. Inc. 4 • Use and Programming o The facilities and programs across the system experience high usership. o Some sites could use additional programming. • Maintenance and Improvements o Some sites have maintenance challenges due to location and/or staffing capacity. o Improvements to lighting, restrooms, playgrounds, and trail surfacing are needed at some sites. o Landscaping improvements and tree replacements are also needed at some sites. Many sites face challenges with the City tree requirements.The existing quality of landscaping and maintenance is very high, particularly compared to many other jurisdictions'facilities. • ADA Accessibility o ADA improvements are needed throughout the system's park and recreation facilities. • Conflicting Uses and Enforcement o Some sites have issues enforcing rules relating to swimming, loitering, vandalism, and trail use. • Parking o Some sites do not have enough parking to meet demand and/or overflow of adjacent uses. MIG. 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