HomeMy WebLinkAboutAgenda Item - 2024-05-07 - Number 7.2 - Resolution 24-20, Amending Resolution 24-02 - IGA with Riverdale Rural Fire Protection District 7.2
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OREGO\-\
Subject: Resolution 24-20, Riverdale Rural Fire District (Amending Resolution 24-02)
Meeting Date: May 7, 2024 Staff Member: Don Johnson, Chief
Report Date: April 22, 2024 Department: Fire
Action Required Advisory Board/Commission Recommendation
❑ Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑X Resolution ❑X Not Applicable
❑ Information Only Comments:
❑ Council Direction
❑X Consent Agenda
Staff Recommendation: Adopt Resolution 24-20.
Recommended Language for Motion: Move to adopt Resolution 24-20.
Project/ Issue Relates To: Continuation of fire and emergency medical services to the
Riverdale Rural Fire Protection District.
Issue before Council (Highlight Policy Question):
❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable
BACKGROUND
The Riverdale Rural Fire Protection District (District) is a special service district recognized by
the State of Oregon. Oregon Revised Statutes (ORS) give the District legal responsibility to
provide fire and emergency medical services. The District serves a geographic area located
between the Cities of Lake Oswego and Portland in unincorporated Multnomah and Clackamas
Counties. The District has a long history of contracting fire and emergency medical services
from the City of Lake Oswego.
Respect. Excellence. Trust. Servi e.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY
Page 2
DISCUSSION
The Fire Department prepared an initial version of the proposed form of Intergovernmental
Agreement (IGA) and payment structure. The Department's initial version was inadvertently
reviewed and submitted to the Council for approval prior to review with the District. It was
adopted on January 16, 2024 as Resolution 24-02 (Attachment 1).
The Department has now met with the District and refined the City's proposal by extending the
duration from five years to seven years, and finalizing the payment schedule for the level of
services provided, as reflected below.
Year Total
2024-25 $ 1,302,000
2025-26 $ 1,341,000
2026-27 $ 1,381,000
2027-28 $ 1,423,000
2028-29 $ 1,466,000
2029-30 $ 1,509,000
2030-31 $ 1,554,000
$ 9,976,000
Resolution 24-20 (Attachment 2), amends Resolution 24-02 to authorize the City Manager to
sign an IGA with the Riverdale Rural Fire Protection District to provide Emergency Medical and
Fire for the revised term and payment schedule.
This partnership provides cost effective services to members of the District and allows the City
to offset a portion of the cost of Fire Department operations.
FISCAL IMPACT
The IGA calls for an annual increase of approximately 3.0% in the amount paid to the City for
fire and emergency services.
RECOMMENDATION
Adopt Resolution 24-20 (Attachment 2), amending Resolution 24-02.
ATTACHMENTS
1. Resolution 24-02, with Exhibit A
2. Resolution 24-20, with Exhibit A (Revised IGA and Riverdale Rural Fire Protection District
Payment Schedule for FY 2024-25 to FY 2030-31)
Respect, Excel'ence. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY
ATTACHMENT 1 6.3
D � COUNCIL REPORT
von. 42
OREGO�
Subject: Resolution 24-02, Riverdale Rural Fire Protection District
Meeting Date: January 16, 2024 Staff Member: Don Johnson, Chief
Report Date: December 22, 2023 Department: Fire
Action Required Advisory Board/Commission Recommendation
❑X Motion ❑ Approval
❑ Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑X Resolution ❑X Not Applicable
❑ Information Only Comments:
❑ Council Direction
❑X Consent Agenda
Staff Recommendation: Adopt Resolution 24-02.
Recommended Language for Motion: Move to adopt Resolution 24-02.
Project/ Issue Relates To: Continuation of fire and emergency medical services to the
Riverdale Rural Fire Protection District
Issue before Council (Highlight Policy Question):
❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑S Not Applicable
BACKGROUND
The Riverdale Rural Fire Protection District (District) is a special service district recognized by
the State of Oregon. Oregon Revised Statutes (ORS) give the District legal responsibility to
provide fire and emergency medical services. The District serves a geographic area located
between the Cities of Lake Oswego and Portland in unincorporated Multnomah and Clackamas
Counties. The District has a long history of contracting fire and emergency medical services
from the City of Lake Oswego. The proposed Intergovernmental Agreement (IGA) provides fire
and emergency services to the District for five (5) years, beginning July 1, 2024.
Respect, Excel'ence. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY
Page 2
DISCUSSION
• This partnership provides cost effective services to members of the District and allows
the City to offset a portion of the cost of Fire Department operations.
• The District will pay the City$1,264,000 in FY23/24 for fire and emergency services.
FISCAL IMPACT
The IGA calls for an annual increase of approximately 3.7% in the amount paid to the City for
fire and emergency services.
Fiscal Year Dollar Amount
2024-25 $1,312,000.00
2025-26 $1,359,000.00
2026-27 $1,408,000.00
2027-28 $1,459,000.00
2028-29 $1,513,000.00
ATTACHMENTS
1. Resolution 24-02, with Exhibit A
Respect. Excel'ence. Trust. Service.
503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY
ATTACHMENT 1
RESOLUTION 24-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AUTHORIZING AN
INTERGOVERNMENTAL AGREEMENT WITH THE RIVERDALE RURAL FIRE PROTECTION DISTRICT
PROVIDING FOR THE CONTINUATION OF FIRE AND EMERGENCY MEDICAL SERVICES FOR FISCAL YEARS
2024-25 THROUGH 2028-29.
WHEREAS, the City of Lake Oswego and the Riverdale Rural Fire Protection District (hereinafter
"District") have previously entered into an Intergovernmental Agreement for the provision of fire and
emergency medical services; and
WHEREAS, the City of Lake Oswego and the District both benefit by maximizing the use of existing public
resources; and
WHEREAS, the City of Lake Oswego and the District desire to continue the relationship for the provision of
fire and emergency medical services, subject to certain terms and provisions, as set forth in the proposed
Intergovernmental Agreement attached as Exhibit A;
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that:
Section 1. The Mayor is hereby authorized to sign an Intergovernmental Agreement relating to fire and
emergency medical services between the Riverdale Rural Fire Protection District and the City of Lake Oswego
for fiscal years 2024-25 through 2028-29, in substantially the form attached as Exhibit A.
Section 2. Effective Date. This Resolution is effective upon adoption.
Considered and adopted at the regular meeting of the City Council of the City of Lake Oswego on the 16th day
of January 2024.
AYES:
NOES:
ABSTAIN:
EXCUSED:
Joseph M. Buck, Mayor
ATTEST:
Kari Linder, City Recorder
APPROVED AS TO FORM:
Ellen Osoinach, City Attorney
EXHIBIT A
CITY OF LAKE OSWEGO
AND
RIVERDALE RURAL FIRE PROTECTION DISTRICT
AGREEMENT
This Agreement is entered into by and between the Riverdale Rural Fire Protection District, hereinafter
called "District" and the City of Lake Oswego, hereinafter called "City."
District and City agree:
1. City is a municipal corporation organized and existing under the laws of the State of Oregon.
City operates a municipal fire department. City is authorized by its Charter, by State law, or
both,to enter this Agreement.
2. District is a rural fire protection district organized and existing under the laws of the State of
Oregon. District is authorized by State law to enter this Agreement.
3. Both parties represent that the person signing this Agreement on its behalf has been duly
authorized to bind it to the terms of this Agreement.
4. City will provide fire protection, advanced life support emergency medical service and other
related services, as defined in Paragraph 5, throughout the District consistent with the terms of
this Agreement.
It is understood that it is the parties' intent that the City will furnish fire protection and
advanced life support emergency medical service to the District at substantially the same level
as such service is provided within the City.
The City Fire Chief, or their designee, shall have sole and exclusive rights and responsibility to
prescribe the manner and method of providing the services under this Agreement, including,
but not limited to, the use of available apparatus and manpower, and the decision to invoke
mutual aid agreements to supplement the City forces.
The City will maintain a high level of fire protection within the District and do its best to
maintain or upgrade the present insurance class rating held by the District.
5. City will provide the following related services when and where appropriate: review of proposed
fire codes, ordinances and regulations for District adoption; perform inspections and conduct
fire prevention programs; investigate fires; with District cooperation, enforce codes, ordinances,
regulations and statutes; review building construction plans for commercial use or places of
public assembly, and maintain records of service activities as may be required by the Insurance
Services Office, Inc. and the Oregon State Fire Marshal. The scope of these described services is
limited in that City shall not be required by this Agreement to duplicate those efforts or services
being provided by other governmental agencies, nor shall City be required to provide any
service which is now or hereinafter specifically identified by any applicable law to be provided
by another governmental agency.
CITY OF LAKE OSWEGO&
RIVERDALE RURAL FIRE DISTRICT
Page 1
The City acknowledges it has current maps of the District showing public and private roads, the
water distribution system including hydrant locations, new developments and subdivision plans.
The District agrees to provide any new information required to keep maps and charts current as
requested by the City.
6. (a) The term of this Agreement is for a five (5)year period beginning on the 1st day of July,
2024, and ending on the 30th day of June, 2029. Either party may terminate this Agreement for a
material breach of its provisions or due to a material and significant change in circumstances
(e.g., a reduction in revenue resulting from annexations, which causes the District to be unable to
make the required payments) provided, however, both parties agree to negotiate in good faith to
modify the Agreement and resolve any such issues prior to exercising the right to terminate this
Agreement.
(b) If either party intends not to renew this Agreement after its expiration, it shall provide
the other party with written notice of such intent at least 180 days prior to June 30, 2029.
Failure to provide such notice shall cause the duration of the Agreement to be automatically
extended until 180 days from the date either party provides the other with written notice of
termination of this Agreement. In the absence of a new Agreement between the parties, fees
for any extension of the Agreement beyond June 30, 2029, shall be based upon the amount
payable for the prior year, plus 4% per annum.
7. District agrees to levy taxes during the terms of this Agreement sufficient to provide the
payments required to be made to the City during the term of this Agreement.
8. The District agrees to pay, and the City agrees to accept, as payment for the services provided
for in this Agreement, the amounts listed on Exhibit "A" which is attached hereto and made a
part of this Agreement by this reference. Payments shall be received by the City on or before
each due date as listed on Exhibit "A." All late payments shall accrue interest at the rate of 9%
per annum.
9. Three (3) copies of this Agreement are executed by the parties, each to be treated as an original
document.
CITY OF LAKE OSWEGO RIVERDALE RURAL FIRE PROTECTION DISTRICT
By: Joseph M. Buck, Mayor By:
Title:
Dated: , 2024. Dated: , 2024.
APPROVED AS TO FORM:
Ellen Osoinach, City Attorney
CITY OF LAKE OSWEGO&
RIVERDALE RURAL FIRE DISTRICT
Page 2
EXHIBIT "A"
RIVERDALE RURAL FIRE PROTECTION DISTRICT PAYMENT SCHEDULE
FY 2024-25/ FY 2028-29
2024-25
For Fiscal year 2024-25,the sum of$1,312,000.00 to be paid as follows:
December 31, 2024 $656,000.00 (50%of total)
March 31, 2025 $328,000.00 (25%of total)
June 15, 2025 $328,000.00 (25%of total)
2025-26
For FY 2025-26,the sum of$1,359,000.00 to be paid as follows:
December 31, 2025 $679,500.00 (50%of total)
March 31, 2026 $339,750.00 (25%of total)
June 15, 2026 $339,750.00 (25%of total)
2026-27
For FY 2026-27,the sum of$1,408,000.00 to be paid as follows:
December 31, 2026 $704,000.00 (50%of total)
March 31, 2027 $352,000.00 (25%of total)
June 15, 2027 $352,000.00 (25%of total)
2027-28
For FY 2027-28,the sum of$1,459,000.00 to be paid as follows:
December 31, 2027 $729,500.00 (50%of total)
March 31, 2028 $364,750.00 (25%of total)
June 15, 2028 $364,750.00 (25%of total)
2028-29
For FY 2028-29,the sum of$1,513,000.00 to be paid as follows:
December 31, 2028 $756,500.00 (50%of total)
March 31, 2029 $378,250.00 (25%of total)
June 15, 2029 $378,250.00 (25%of total)
CITY OF LAKE OSWEGO&
RIVERDALE RURAL FIRE DISTRICT
Page 3
ATTACHMENT 2
RESOLUTION 24-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AMENDING RESOLUTION
24-02, AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE RIVERDALE RURAL FIRE
PROTECTION DISTRICT PROVIDING FOR THE CONTINUATION OF FIRE AND EMERGENCY MEDICAL
SERVICES FOR FISCAL YEARS 2024-25 THROUGH 2030-31.
WHEREAS, the City of Lake Oswego and the District both benefit by maximizing the use of existing
public resources; and
WHEREAS, Resolution 24-02 previously authorized an Intergovernmental Agreement (IGA) for five
years, starting with fiscal year 2024-25, but the City and the District have renegotiated the IGA prior to
its execution; and
WHEREAS, this Resolution authorizes an Intergovernmental Agreement that extends the duration of
services to the Riverdale Rural Fire Protection District by two additional years, to FY 2030-31, and
revises the payment schedule;
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that:
Section 1. The Mayor is hereby authorized to sign an Intergovernmental Agreement relating to
fire and emergency medical services between the Riverdale Rural Fire Protection District and the City
of Lake Oswego for fiscal years 2024-25 through 2030-31, in substantially the form attached as
Exhibit A.
Section 2. Effective Date. This Resolution shall take effect upon passage.
Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on the
7th day of May, 2024.
AYES:
NOES:
EXCUSED:
ABSTAIN:
Joseph M. Buck, Mayor
ATTEST:
Kari Linder, City Recorder
APPROVED AS TO FORM:
Ellen Osoinach, City Attorney
Resolution 24-20
EXHIBIT A
CITY OF LAKE OSWEGO
AND
RIVERDALE RURAL FIRE PROTECTION DISTRICT
AGREEMENT
This Agreement is entered into by and between the Riverdale Rural Fire Protection District, hereinafter
called "District" and the City of Lake Oswego, hereinafter called "City."
District and City agree:
1. City is a municipal corporation organized and existing under the laws of the State of Oregon.
City operates a municipal fire department. City is authorized by its Charter, by State law, or
both,to enter this Agreement.
2. District is a rural fire protection district organized and existing under the laws of the State of
Oregon. District is authorized by State law to enter this Agreement.
3. Both parties represent that the person signing this Agreement on its behalf has been duly
authorized to bind it to the terms of this Agreement.
4. City will provide fire protection, advanced life support emergency medical service and other
related services, as defined in Paragraph 5, throughout the District consistent with the terms of
this Agreement.
It is understood that it is the parties' intent that the City will furnish fire protection and
advanced life support emergency medical service to the District at substantially the same level
as such service is provided within the City.
The City Fire Chief, or their designee, shall have sole and exclusive rights and responsibility to
prescribe the manner and method of providing the services under this Agreement, including,
but not limited to, the use of available apparatus and manpower, and the decision to invoke
mutual aid agreements to supplement the City forces.
The City will maintain a high level of fire protection within the District and do its best to
maintain or upgrade the present insurance class rating held by the District.
5. City will provide the following related services when and where appropriate: review of proposed
fire codes, ordinances and regulations for District adoption; perform inspections and conduct
fire prevention programs; investigate fires; with District cooperation, enforce codes, ordinances,
regulations and statutes; review building construction plans for commercial use or places of
public assembly, and maintain records of service activities as may be required by the Insurance
Services Office, Inc. and the Oregon State Fire Marshal. The scope of these described services is
limited in that City shall not be required by this Agreement to duplicate those efforts or services
being provided by other governmental agencies, nor shall City be required to provide any
service which is now or hereinafter specifically identified by any applicable law to be provided
by another governmental agency.
CITY OF LAKE OSWEGO&
RIVERDALE RURAL FIRE DISTRICT
Page 1
The City acknowledges it has current maps of the District showing public and private roads, the
water distribution system including hydrant locations, new developments and subdivision plans.
The District agrees to provide any new information required to keep maps and charts current as
requested by the City.
6. (a) The term of this Agreement is for a seven (7)year period beginning on the 1st day of July,
2024, and ending on the 30th day of June, 2031. Either party may terminate this Agreement for a
material breach of its provisions or due to a material and significant change in circumstances
(e.g., a reduction in revenue resulting from annexations, which causes the District to be unable to
make the required payments) provided, however, both parties agree to negotiate in good faith to
modify the Agreement and resolve any such issues prior to exercising the right to terminate this
Agreement.
(b) If either party intends not to renew this Agreement after its expiration, it shall provide
the other party with written notice of such intent at least 180 days prior to June 30, 2029.
Failure to provide such notice shall cause the duration of the Agreement to be automatically
extended until 180 days from the date either party provides the other with written notice of
termination of this Agreement. In the absence of a new Agreement between the parties, fees
for any extension of the Agreement beyond June 30, 2031, shall be based upon the amount
payable for the prior year, plus 4% per annum.
7. District agrees to levy taxes during the terms of this Agreement sufficient to provide the
payments required to be made to the City during the term of this Agreement.
8. The District agrees to pay, and the City agrees to accept, as payment for the services provided
for in this Agreement, the amounts listed on Exhibit "A" which is attached hereto and made a
part of this Agreement by this reference. Payments shall be received by the City on or before
each due date as listed on Exhibit "A." All late payments shall accrue interest at the rate of 9%
per annum.
9. Three (3) copies of this Agreement are executed by the parties, each to be treated as an original
document.
CITY OF LAKE OSWEGO RIVERDALE RURAL FIRE PROTECTION DISTRICT
By: Joseph M. Buck, Mayor By:
Title:
Dated: , 2024. Dated: , 2024.
APPROVED AS TO FORM:
Ellen Osoinach, City Attorney
CITY OF LAKE OSWEGO&
RIVERDALE RURAL FIRE DISTRICT
Page 2
ATTACHMENT "A"
RIVERDALE RURAL FIRE PROTECTION DISTRICT PAYMENT SCHEDULE
FY 2024-25/ FY 2030-31
2024-25
For Fiscal year 2024-25,the sum of$1,302,000.00 to be paid as follows:
December 31, 2024 $651,000.00 (50%of total)
March 31, 2025 $325,500.00 (25%of total)
June 15, 2025 $325,500.00 (25%of total)
2025-26
For FY 2025-26,the sum of$1,341,000.00 to be paid as follows:
December 31, 2025 $670,500.00 (50%of total)
March 31, 2026 $335,250.00 (25%of total)
June 15, 2026 $335,250.00 (25%of total)
2026-27
For FY 2026-27,the sum of$1,381,000.00 to be paid as follows:
December 31, 2026 $690,500.00 (50%of total)
March 31, 2027 $345,250.00 (25%of total)
June 15, 2027 $345,250.00 (25%of total)
2027-28
For FY 2027-28,the sum of$1,423,000.00 to be paid as follows:
December 31, 2027 $711,500.00 (50%of total)
March 31, 2028 $355,750.00 (25%of total)
June 15, 2028 $355,750.00 (25%of total)
2028-29
For FY 2028-29,the sum of$1,466,000.00 to be paid as follows:
December 31, 2028 $733,000.00 (50%of total)
March 31, 2029 $366,500.00 (25%of total)
June 15, 2029 $366,500.00 (25%of total)
2029-30
For FY 2028-29,the sum of$1,509,000.00 to be paid as follows:
December 31, 2028 $754,500.00 (50%of total)
March 31, 2029 $377,250.00 (25%of total)
June 15, 2029 $377,250.00 (25%of total)
2030-31
For FY 2028-29,the sum of$1,554,000.00 to be paid as follows:
December 31, 2028 $777,000.00 (50%of total)
March 31, 2029 $388,500.00 (25%of total)
June 15, 2029 $388,500.00 (25%of total)