HomeMy WebLinkAboutApproved Minutes - 2024-03-20 A J`
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March 20, 2024
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CALL TO ORDER
Jason Dorn called the meeting to order at 4:00 p.m.
ROLL CALL
Parks Board -
Present: Jason Dorn, Co-Chairs • Kara Gapon, Co-Chair• Sarah Ellison • Doug McKean
Jennifer Mozinski • Ed Becker • Rebecca Greene (virtual) • Matt McGinnis (virtual)
Greg Wolley •
John Wendland, Council Liaison,
Alternates: NA
Absent: Diya Deepu, Youth Member Zechariah Pressnell, Youth Member
Staff: Ivan Anderholm, Director of Parks& Recreation •Jeff Munro, Deputy Director•Jan
Wirtz, Deputy Director • Kyra Haggart, Project Manager• Tony Garcia, Parks Crew
Leader• Robin Krakauer, Communications and Sponsorship Coordinator •
Dina Balogh, Administrative Assistant
Guests:
Matt Hastie, MIG
Traci Jones and Jana Kopp,SWELL
Stephanie Hallock, Friends of Luscher Farm Board President
Paul Shearer
APPROVAL OF MINUTES
• The Parks, Recreation and Natural Resources Advisory Board (PARKS Board) reviewed and
unanimously approved the minutes from February 21, 2024.
CITY COUNCIL UPDATE:John Wendland, Council Liaison
• Arts Council is working on a master plan.The Arts Council is a huge supporter of outdoor arts
sculptures adding to the flavor of the City, and art programs throughout the year.
• Celebrating the American with Disabilities Act.The Council received the 2023 annual update. As
a City,we look at disabilities and the last couple of years have taken complete inventory of
needs in the City, ramps, communications in several languages and the availability and ability to
support the hearing impaired.
Parks, Recreation and Natural Resources Advisory Board and SAB Minutes
March 20, 2024
• Ice Story damages cleanup came to about$2.1 Million. Because the Governor declared an
emergency,the City will receive some money from the Federal Government, maybe 70 percent.
This is just the cost relatable to the City cleanup.The private sector spent millions as well getting
homes and businesses cleaned up and put back together.
• The City staff took a delegation to Washington DC.The group included City Councilors, City Staff
and High School delegates from the Youth Action Council. Met and listened to colleagues
throughout the country and the congressional delegation from Oregon. We went to the
Pentagon and a tour of the White House.
YOUTH MEMBER UPDATE:
Jason Dorn read the youth member update from Diya Deepu.
The ASB had a service event at LO High School.The Green Team had a stewardship recruitment booth
for participate in parks work parties.The Green Team also decided to increase the number of ivy pulls in
a month to try and get more volunteers to come more often to remove ivy, blackberry and pickup trash.
PUBLIC COMMENT:
Paul Schearer:
Parks Plan 2040 Needs Assessment and Public Safety. Add 2 sections; safety assessment and safety
planning.
Stephanie Hallock, Friends of Luscher Farm Board President:
At the Parks Board February 21 meeting, improved access and parking, and more community gardens,
were ranked among the top priorities in the public survey of how a little over$2 million in Metro share
dollars should be allocated. At that meeting, Parks Board member Doug McKean stated that the Board
should not alter the ranking of projects resulting from the community survey, and FOLF agrees.
Since the Luscher Area Master Plan was adopted in 2013, improvements at Luscher have appeared on
capital improvement lists time and time again, and time and time again those improvements have gone
unfunded. With Metro share dollars you have a chance to correct that.The Friends of Luscher Farm
respectfully request you recommend to City Council that at least$1,000,000 of Metro local share dollars
go to Luscher.That amount was approved in a previous capital improvement plan but the dollars were
never directed to support Luscher.
Recent legislation in Salem puts properties like Luscher that are located at the edge of the Urban Growth
Boundary at risk. FOLF supports Mayor Buck's recent comments that the city will address housing within
its current limits and not seek UGB expansion.
The Mayor's commitment and the citizen survey prioritizing Luscher for Metro local share dollars reflect
the importance of farmland and open space to the citizens of Lake Oswego. FOLF asks the Parks board to
echo that support by recommending at least$1,000,000 of the metro share dollars be used to support
Luscher.
REGULAR BUSINESS:
1. PARKS PLAN 2040: NEEDS ASSESSMENT& RECOMMENDATIONS (60 mins) (I)
Kyra Haggart, Project Manager
Matt Hastie, MIG Project Manager
Presentation:
https://www.ci.oswego.or.us/WebLink/DocView.aspx?id=2776202&repo=CityOfLakeOswego
Status Report:
• City Council Briefing:January 2, 2024
• CAC Meeting: February 29, 2024
• Community Engagement to date:
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o CAC& Parks Board meetings: 4 meetings September 2023 and December 2023.
o Pop-Up Outreach: Farmers Market, Neighborhood meetings, and other events,
September and November 2023.
o Community Survey: 1,183 Respondents, September 26 and November 10, 2023
o Community Event#1: ACC, November 14, 2023
o Focus Groups: 10 Community Member Group Interviews, October—December 2023.
Essential Services & Equity Index Mapping:
• Ed Becker: Did you consider only city owned resources, not including Mt. Park?
• Matt Hastie: Only managed by parks department. No LOSD, State or HOA owned resources.
When addressing gaps,then we will look at those to fill gaps.
• Ed Becker:Trail connection. When you throw in Tryon it changes things.
• Matt Hastie:Tryon Creek serves a lot of trail connectivity. Schools will also play in this equation.
Access to school facilities.
• Jason Dorn:Are lake easements considered.
• Matt Hastie:This is how we address the gaps.
• Kyra Haggart: Partner agencies—neighboring Cities.
• Ed Becker: How did you determine percentage of poverty.
• Matt Hastie:Through the census household income level under poverty threshold.
• Kara Gapon: Access to outdoor areas; Willamette River. How is this assessed?
• Kyra Haggart:Taking a second look at the area's more in depth, can be private or
industrial/commercial.
• Kara Gapon: 2040— Is there an overlay with future development and multi-family housing?
• Kyra/Matt: Can happen all over City—more qualitative approach not mapping. Project—
population and land is low.
• Ivan Anderholm:Will Parks Plan analyze if there really is a gap in narrative form?
Trends, Needs, & Opportunities:
• Doug McKean: Programmatic access— LORAC access may be limited by transportation.
• Kara Gapon: Zone 7 is built out. How do you do it where there is no land.
• Matt Hastie:The solution may not be viable due to lack of land.
• Ed Becker: Swim parks in the City.
• Matt Hastie:The focus is on City owned facilities; the public swim park on Ridgeway Road.The
Lake Grove Swim Park is operated by the school district.
• Ed Becker: What about a shuttle system from downtown LO to the LORAC and Luscher Farm?
• John Wendland:The conducted an exploration to expand transit in LO. It is very costly and the
City gives a lot of money to Trimet. Put transportation in LO and then no one uses it.There is a
cost factor and usership.
• Ed Becker: Consider a public or private shuttle company.
• Kyra Haggart:Trimet proposed a new line in downtown West Linn to Lake Oswego that would
go by the LORAC.
• Ivan Anderholm: Looking at funding for transportation— Benchmark requests. We are looking at
ACC to Library to Teen Lounge to LORAC.
• Greg Wolley: Community Gardens?
• Matt Hastie and Kyra Haggart: Heard there is a waiting list and they want a community garden
on the west side of the City.
• Greg Wolley: Driving to Luscher from Mt. Park can take 17 minutes.
• Doug McKean: Safety Assessment and planning, agrees with Paul Shearer.
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• Matt Hastie:There are objectives to safety under a number of goals.
• Kyra Haggart:We can have a narrative about that.
• Jason Dorn: Play areas—is it hard to get approval for nature play areas?
• Jeff Munro: Manufacture nature play need to meet standards.
• Kara Gapon: Game tables at parks.
• Matt Hastie: Something to note—good for all ages.
• Sarah Ellison: Playground spaces with different age brackets; kids learning to walk, 2 to 5 year
old's, and older kids.
• Doug McKean: QR codes for plants, interactive signage in nature.
• Ed Becker:Vandalism and security—trend of more damage. Manage and design facility for less
vandalism. Provide lighting, cameras and smart lights.
• Jeff Munro:There is vandalism. We work with the police department. In the popular parks we
have added more cameras.
Next Steps:
• CAC Meeting#4,April 24, 2024
• Operations, Maintenance, and Organizational Analysis, March-April 2024
• Parks Board Meeting#4, May 15, 2024
• System Recommendations, Neighborhood Workshops and Pop-Up Events, Spring-Early Summer
2024
2. BRANDING PROJECT UPDATE (30 mins) (I)
Jan Wirtz, Deputy Director
Robin Krakauer, Communications&Sponsorship Coordinator
Tracy Jones and Jana Kopp, SWELL
Presentation:
https://www.ci.oswego.or.us/WebLink/DocView.aspx?id=2776201&repo=CityOfLakeOswego
Objective is to create a recognizable brand identity for LOPR that embodies LOPR's authentic character
while embracing the core branding of the City of Lake Oswego.
DISCOVERY WORKSHOPS:
The purpose of the discovery workshops was to create a structured framework that enabled the LOPR
team to co-create and align on the current and future state of LOPR's brand identity.
Alignment Workshop
Objective: Meet with key stakeholders and city staff to align on strategic goals and determine LOPR's
future-state vision for the brand.
• Foundational information Review
• Project Objective +Goals Alignment
• Current State Exploration
• Future State Visioning
External Audience Workshop
Objective: Understand the community LOPR serves, define LOPR's unique proposition, and key
differentiates and gain clarity on LOPR's unique characteristics, offerings, and target audience.
• Determine target audience personas (Families, Individuals, Seniors,Youth, Organizations)
• Understand the unique mindsets of each persona/What do they care about
• Create an Empathy Map for each person/What are they thinking, feeling, hearing, saying,
doing, and seeing
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• Outline the key differentiators/unique characteristics LOPR offers each persona
Brand Workshop
Objective: Create clarity on the purpose of a brand's hierarchy to ensure a cohesive and aligned
approach to developing LOPR's brand identity.
• Brand hierarchy overview+ best practices
• Establish the current state of LOPR's brand hierarchy
• Define the desired future state of LOPR's brand hierarchy
EVOLUTION:
• Leveraging elements like green spaces,water, trees, a bench, path, and hand, captures the
essence of the beautiful and connected spaces of LOPR.
• Through an artistic lens, represents how LOPR's natural areas and parks play host to a vibrant
community full of life, growth, and unexpected beauty.
• The arts are an integral part of life in the LOPR community, through abstract design elements,
allows people to see what resonates with them,from a butterfly to a flower,from stained glass
to a connected system.
• A simple yet symbolic approach allows a logo to be utilitarian in use,while still uniquely
representing LOPR through leaf like shapes and custom lettering.
LOPR BRANDING:
Logo Anatomy:
• Simple
Embracing a minimalist philosophy,this design amplifies the essence of LOPR, enhances visual appeal,
and fosters recognition and memorability.
• Versatile
Recognizing the community's diverse interests and preferences,this design will resonate with all ages
and abilities, and transcends all divisions within the department.
• Adaptable
The simple approach is adaptable to all external efforts, including social media, print, catalogs,
photography,facilities, etc.
• Balanced
Utilizing a modern sans serif font for"Lake Oswego" alongside the custom serif lettering of"Parks & Rec,
strikes a perfectly balanced logo.
• Custom
"Parks& Rec" Is not a font but rather a hand drawn, custom lettering unique to LOPR.
• Symbolic
The outer shape of the logo and its internal elements allow the audience to see what resonates with
them,from a leaf to a drop of water, from natural slopes and shapes to details of a connected system.
NEXT STEPS:
1. City Council presentation +City Manager approval Develop style guide
2. Build Brand Ambassador Program
3. Create internal communication plan + implementation Craft launch strategy
SIPage
• Greg Wolley: Like the logo and size. Other details would have gotten lost if the logo was too busy.
• Jana Kopp:The simplicity of the logo amplifies ease of use and connection.
• Kara Gapon: Love it. Love the subsets. Consideration of small font.
• Jana Kopp: It will be paired with the City logo.
• John Wendland: Participated in a great exercise with staff and SWELL. Wrote on 500 post-it notes
answers to, "what does Parks and Rec do?".The exercise demonstrated energy and the spirit of
the department.
3. METRO LOCAL SHARE (10 mins) (R)
Kyra Haggart, Project Manager
Lake Oswego Project List ordered by Community Priority
1. George Rogers Park ADA River Access Trail (Eligible Portion on City Property)
• Planning level cost estimate: $250,000
2. Luscher Farm Access Improvements& Parking
• Planning level cost estimate: $1,950,000
3. West Waluga Neighborhood Connector Trails
• Planning level cost estimate: $400,000
4. Luscher Farm Community Garden Expansion
• Planning level cost estimate: $660,500
5. Hallinan Woods Natural Area Trail Expansion
• Planning level cost estimate: $180,000
6. Sunnyslope Open Space Property Acquisition
• Planning level cost estimate: $325,000
Total Available Metro Local Share Funds:
$2,083,297
Total Planning Level Cost Estimate for All Projects:
$3,765,500
Additional Cost Required (Planning Level Estimate):
$1,682,203
• Doug McKean: Recommend we follow the list form the Community. We should feel free to
organize as the board feels best.
• Jason Dorn: First observation does align pretty well with what the board recommendation.
• Sarah Ellison: Sunnyslope access is unique.
• Ed Becker: What is the status of Master Plan and Clackamas County?
• Kyra Haggart: Once adopted, can apply to use public park NFU.
• Ed Becker: Investment in Luscher Farm.
• Kyra Haggart: We can move funds depended on the Clackamas County land use application.
Motion:
Ed Becker made a motion to support the project list as prioritized.
Discussion:
• Sarah Ellison: Recommend switching Hallinan Woods and Sunny Sloop,flipping 5 and 6.
• Doug McKean: Regarding Luscher access, nothing can happen until Clackamas County have
approved the land use application, correct?
• Kyra Haggart: Correct.
• Kara Gapon: Sunnyslope can be purchased by anyone?
Wage
• Ivan Anderholm and Kyra Haggart: Yes, we could negotiate the price. Sunnyslope has been on
the market for 6 months.
• Kara Gapon: When could the City engage with the property owner?
• Ivan Anderholm: We can budget Luscher in the next budget process and see how we can
leverage funds.
Motion:
Sarah amendment the motion to flip Luscher Farm Access Improvements & Parking with Sunnyslope
Open Space Property Acquisition. Greg Wolley seconded the motion. With a show of hands, the
Parks, Recreation and Natural Resources Advisory Board (PARKS Board) unanimously approved the
motion to prioritize the project list in this order:
Approved Prioritized Project List
1. George Rogers Park ADA River Access Trail (Eligible Portion on City Property)
2. Luscher Farm Access Improvements & Parking
3. West Waluga Neighborhood Connector Trails
4. Luscher Farm Community Garden Expansion
5. Sunnyslope Open Space Property Acquisition
6. Hallinan Woods Natural Area Trails Expansion
STAFF AND BOARD MONTHLY UPDATES:
• The next regular meeting will be a joint meeting with the Library Advisory Board in the Council
Chambers.The meeting will begin at 6pm.
The next regular scheduled meeting will be Wednesday, April 17, 2024,6 p.m.
Jason Dorn adjourned the meeting at approximately 6:27 pm.
Prepared by, Dina Balogh,Administrative Assistant
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