HomeMy WebLinkAboutAgenda Item - 2024-06-18 - Number 10.1 - Resolution 24-24, Adopting an Updated Urban and Community Forestry Plan (PP 21-0008) 10.1
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Subject: Resolution 24-24, Adoption of an updated Urban and Community Forestry Plan
(PP 21-0008)
Meeting Date: June 18, 2024 Staff Member: Jessica Numanoglu, Director
Report Date: June 7, 2024 Department: Community Development
Action Required Advisory Board/Commission Recommendation
❑ Motion ❑ Planning Commission Recommends Approval
❑X Public Hearing ❑ Denial
❑ Ordinance ❑ None Forwarded
❑X Resolution ❑X Not Applicable
❑ Information Only Comments: The City's current Urban and Community
❑ Council Direction Forestry Plan was adopted in 2008.
❑ Consent Agenda
Staff Recommendation: Conduct a public hearing on Resolution 24-24 to adopt an updated
Urban and Community Forestry Plan.
Recommended Language for Motion: Move to adopt Resolution 24-24.
Project/ Issue Relates To: Council goal to "Combat climate change and strengthen the
community's resilience to climate impact." Initiative: "Adopt an updated Urban and
Community Forest Plan."
❑X Council Goals/Priorities ❑Comprehensive Plan ❑Not Applicable
ISSUE BEFORE COUNCIL
The Council will hold a public hearing to consider the adoption of an updated Urban and
Community Forestry Plan.
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EXECUTIVE SUMMARY
The proposed 2024 Urban and Community Forestry Plan (UCFP) is a part of the City Council goal
to "Combat climate change and strengthen the community's resilience to climate impact" and
the Council initiative to "Adopt an updated Urban and Community Forest Plan." The update to
the UCFP commenced in Spring 2023 and was informed by the 2022 State of the Urban Forest
Report, a review of existing codes and policies, public engagement, and a Technical Advisory
Committee.
The proposed UCFP is a guidance document for managing the City's urban forest. It addresses
Urban Forest Sustainability and Urban Forest Management and includes a Strategic Plan,
Implementation Plan, and Monitoring Plan. The final draft of the UCFP being considered for
adoption incorporates revisions based on feedback and direction provided by the Council at
their May 21, 2024 Study Session.
BACKGROUND
The City Council first prioritized an update to the City's first UCFP (adopted in 2008) in its 2023
goals and initiatives after an update to the State of the Urban Forest Report (SURF) was completed
in 2022. The SURF provided important background and baseline data needed to inform the update
to the UCFP. The City contracted with consultant Dudek to assist with the UCFP update in Spring
2023.
Community engagement activities were conducted over Summer 2023 and included focus
group meetings with stakeholders, outreach at two City events, an online survey that received
582 responses, and outreach through social media and City newsletters. Throughout the project
a Technical Advisory Committee (TAC) consisting of City staff with subject matter expertise, a
member of the Oswego Lake Watershed Council, and a state representative from the Oregon
Department of Forestry has provided input on the process and feedback on work products. A
total of four study sessions and a meeting with stakeholder focus groups were held between
January and May 2024 to review drafts of the UCFP and feedback that was received from the
public in January. This included a joint work session with the Planning and Development Review
Commissions and with the Parks, Recreation and Natural Resources and Sustainability Advisory
Boards, and two study sessions with the City Council. Feedback from the public, stakeholders,
boards and commission, and Council informed revisions that have been incorporated in the
updated UCFP.
The draft UCFP is included as Attachment A of Resolution 24-24 (Exhibit 1), and consists of the
following documents:
• Urban and Community Forestry Plan
o Appendix A: Community Engagement Memo
o Appendix B: Pest Risk Assessment
o Appendix C: Municipal Code Redline
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o Appendix D: Monitoring Plan
Draft Resolution 24-24, to adopt the updated UCFP, is included as Exhibit 1.
DISCUSSION
The purpose of the UCFP is to bring together policies, practices, and plans related to Lake
Oswego's urban forest and serve as a planning and policy tool to guide management of the
urban forest as a valuable community asset. The UCFP is not a regulatory document, meaning
the plan was not created in order to fulfill a regulatory mandate from a regional, state or
federal authority. Rather, it is an aspirational plan for managing a critical community asset that
provides countless community benefits to the health and happiness of our residents and
visitors as well as essential ecosystem services, and which must be cared for and managed in
order to assure its long-term health and resiliency to the effects of climate change.
Urban and Community Forestry Plan
The UCFP addresses Urban Forest Sustainability and Urban Forest Management and includes a
review of current City Codes, Plans, and Policies related to urban forest management, along
with recommendations for revisions and updates. The UCFP also includes a Strategic Plan,
Implementation Plan, and Monitoring Plan as described below.
The Strategic Plan is included on pgs. 82-99 of the UCFP and provides a guide for the actions
needed to manage the City's urban forest based on the following five guiding principles:
1. The urban forest is cared for through sufficient financial investment and adequate
staffing resources;
2. Trees are managed according to best management practices to improve the health,
longevity, safety, and functional capacity of the existing urban forest and to ensure that
the future urban forest can reach its potential to provide the full range of environmental
benefits and services;
3. The quality of life in the City is enhanced by the benefits and services provided by the
urban forest;
4. The thriving urban forest is able to withstand and recover from impacts of climate
change, such as storms, drought, pest, and diseases, and contributes to reducing climate
impacts, including mitigating urban heat islands, reducing carbon emissions, and
sequestering carbon; and
5. An urban forest that integrates with the urban needs of a city to include housing,
infrastructure, businesses, schools, and transportation.
The Implementation Plan on pgs. 100-113 assigns all the Strategic Plan actions a timeline,
responsible party and/or department(s), recommended partners, and the estimated budget to
accomplish the work.
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The monitoring plan on pg. 115 and Appendix F utilizes the Community Assessment and Goal-
Setting tool developed by the Vibrant Cities Lab to measure progress towards a sustainable
urban forest. An initial evaluation was completed by City staff and the Consultant team.The
UCFP recommends that the City retake the Assessment tool every two years to measure
progress towards the sustainability indicators.
Revisions made to UCFP since the May 21, 2024 Council Study Session
At the May 21 Study Session, Council reviewed Draft 5 of the UCFP and provided feedback and
direction to be incorporated into the final draft of the UCFP. These revisions have been included in
the UCFP (Exhibit 1 - Resolution 24-24, Attachment A) and are summarized as follows:
• Added "and combats" the effects of climate change to the vision statement to be
consistent with the language in the City Council Goal (pg. 9);
• Deleted the words "preserved" and "protection" from Key Finding#9 (pg. 17) to address
concerns that this may wrongly imply that tree removal is not allowed;
• To address concerns that the UCFP may be interpreted as imposing new regulations on
private property trees, text was added to Key Finding#7 that the plan is directed at
managing the urban forest on city-owned and managed properties, but that there are
actions included in the Plan to encourage care and maintenance of the urban forest on
private property (pg. 16), and added language on pg. 25 noting that the UCFP does not
introduce any new regulations for trees on private property;
• Added text in the Monitoring Plan introduction to acknowledge that the City has made
good progress towards a sustainable urban forest, which is evidenced by its high score
compared to other cities using the Vibrant Cities Lab assessment tool (pg. 115); and
• Made minor text edits throughout document for clarity or to correct errors.
The Council also asked for clarity on which action items in the Implementation Plan would
require additional resources or funding. In response, staff created a separate spreadsheet that
lists the Implementation Plan actions and identifies which actions are or can be accomplished
with existing resources and which actions may require additional funding or staff resources
(Exhibit 2). This spreadsheet is not incorporated in the UCFP because it is based on the current
budget and staffing resources, and staffing and funding priorities change over time; however, it
is a useful reference that can be updated periodically by staff and consulted during the
budgeting process.
FISCAL IMPACT
Some of the actions in the UCFP are or can be accomplished with existing budget and staff and
some may require additional resources or staff to accomplish. The UCFP is an aspirational plan
and the actions are intended to be implemented over time. The Council will need to consider
and balance the funding of the UCFP actions along with the funding of other city needs and
priorities during the budgeting process. As discussed, above, Exhibit 2 provides an overview,
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based on current budget and staffing, of the actions in the UCFP that may require additional
resources and those that are or can be accomplished with existing staff and resources.
RECOMMENDATION
Staff recommends that the City Council approve Resolution 24-24, adopting the updated UCFP.
EXHIBITS
1. Draft Resolution 24-24
Attachment A: Urban and Community Forestry Plan
Due to size (943 pages with appendices), please use this link:
h ttps://www.ci.oswecgo.or.us/WebLink/Browse.aspx?id=2789056&dbid=0&repo=CityOfLakeOswego
Appendix A: Community Engagement Memo
Appendix B: Pest Risk Assessment
Appendix C: Municipal Code Redline
Appendix D: Monitoring Plan
2. Spreadsheet of UCFP Implementation Plan Actions with Budget Notes
Staff reports and meeting materials can be found by visiting the project web page for PP 21-0008.
Use the link below to visit the City's "Project" page.
https://www.ci.oswego.or.us/all-projects
(Under "Search" enter PP 21-0008, then press "Enter")
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EXHIBIT 1
RESOLUTION 24-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO ADOPTING AN UPDATED
URBAN AND COMMUNITY FORESTRY PLAN (PP 21-0008).
WHEREAS,the original Urban and Community Forestry Plan was adopted in 2008, and since that
time a number of plans, policies and codes relating to urban forest management have been
updated or adopted by the City, and issues and emerging threats, such as climate change,
invasive pests, and wildfire risks, are not addressed in the original Plan; and
WHEREAS, an update to the City's State of the Urban Forest Report was completed in December
2022; and
WHEREAS, the City Council established a 2024 goal to "Combat climate change and strengthen
the community's resilience to climate impact" that includes an initiative to "adopt an updated
Urban and Community Forestry Plan"; and
WHEREAS, the update to the Plan was informed by community engagement, including focus
group meetings with stakeholders, outreach at City events, an online survey, outreach through
social media and City newsletters, and work sessions with the Planning Commission,
Development Review Commission, Sustainability Advisory Board, Parks, Recreation and Natural
Resources Advisory Board, and City Council; and
WHEREAS, the update was guided by a Technical Advisory Committee consisting of City staff, a
member of the Oswego Lake Watershed Council, and a state representative from the Oregon
Department of Forestry; and
WHEREAS, the City Council conducted a public hearing on June 18, 2024 to adopt the updated
Urban and Community Forestry Plan; and
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that:
Section 1. The City adopts the updated Urban and Community Forestry Plan, included as
Attachment A, which to brings together policies, practices, and plans related to Lake Oswego's
urban forest and serves as a planning and policy tool to guide management of the urban forest
as a valuable community asset.
Section 2. Effective Date. This Resolution shall take effect upon passage.
Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on
the 18th day of June, 2024.
AYES:
NOES:
Resolution 24-24
PP 21-0008 Page 1 of 2
EXCUSED:
ABSTAIN:
Joseph M. Buck, Mayor
ATTEST:
Kari Linder, City Recorder
APPROVED AS TO FORM:
Ellen Osoinach, City Attorney
Resolution 24-24
PP 21-0008 Page 2 of 2
EXHIBIT 2
IMPLEMENTATION PLAN ACTION ITEMS
ONGOING ACTIONS
Wr
Action No. Action Responsible Party Recommended Cost Additonal funding
Notes
Partner(s) needed?
Strive to ensure tree planting exceeds tree removal performed by all City We are doing this consistently
5i Parks,PW Planning $$ No
departments each year. with current budgets
Create a State of the Urban Forest report in conjunction with,or The last update to the SURF was
subsequent to,the effective shade analysis,which is generally completed funded through the Planning
within a year of when new LiDAR data becomes available to align with the
availability of regional lidar data and the City's effective shade/canopy Dept.budget allocation.Funding
3f Planning Parks,PW,GIS $$$$ Maybe of the next SURF update
cover analysis,resulting in consistent measurement of the urban canopy. (estimated 2026 or 2027)will
Communicate the findings to the community along with the importance of
tree canopy and effective shade in lowering or stabilizing stream need to be balanced with other
temperatures. Planning Dept.work plan items.
Increase tree planting budgets to reflect tree planting goals for existing Involves multiple depts.and
le City Parks,PW $$$$ Maybe depends on available budget
City plans and documents.
and priorities.
Pursue tree planting opportunities through community volunteer events or PW,Watershed Possible this could be funded
1c Parks $ Yes using the Tree Fund.See Action
collaborating with local organizations to reduce the cost of tree planting. Councils,FOT
1f.
Implement a scouting program for invasive beetles,such as emerald ash
Planning, Parks has started doing this in
borer and Mediterranean oak borer,to better prevent or intercept a pest
4c Parks,PW Watershed $$$$ No collaboration with State
that could cause severe damage to the urban forest and to help inform
state agency efforts to track the movement of these pests. Councils,GIS Agencies
Update the City's tree inventories(2b)according to the recommended time
2c frame in Section 2,to ensure the City has accurate information on which PW Parks,Planning $$$$ Yes
to base management decisions.
Increase funding for the Habitat Enhancement Program(HEP)to support Parks,Watershed
1g and expand ongoing restoration efforts through partnerships between City I $$$$ I Yes
qualified organizations and private landowners. Councils
Collaborate with the Oswego Lake Watershed Council to continue training Already collaborating with OLWC,
citizen scientists to collect tree inventory data voluntarily on private Watershed but GIS may need additional
2e properties.Explore mechanisms to analyze private property inventory data Planning Councils,PW, $$ Yes funding to analyze data.There is
alongside City-managed tree inventory data to understand overall health of Parks not enough data yet,so this is
the City's entire urban forest. not a high priority right now.
2m Prioritize planting large-stature trees where possible. PW,Planning,Parks -- $ No
Conduct tree maintenance workshops targeted at contractors working in
2r Planning PW,Parks $ No
the City.Ensure program follows ISA best management practices.
PP 21-0008 EXHIBIT 2/PAGE 1 OF 6
Action No. Action Responsible Party Recommended Cost Additonal funding Notes
Partner(s) I needed?
Continue to promote an urban forestry stewardship ethic in the community
3a through general education events with watershed councils,HOAs,and Planning Parks $ No
other non-profits.
3b Conduct tree protection workshops targeted at builders,arborists,and Planning PW,Parks $ No
other contractors working in the City.
Maintain status as a Tree City USA and continue to celebrate Arbor Month
3c as a key public outreach period each year for education and encouraging Parks City $ No
stewardship of trees in the City.
3d Continue to celebrate Heritage Trees and provide tree care assistance Planning City $ No
through the Heritage Tree Preservation Grant Program.
Update educational materials every 3 years to ensure information is
I
3e aligned with current arboricultural knowledge.Create new stewardship Parks Planning,PW $$ Maybe Requires technical assistance
from an arborist.
and educational materials as needed to address emerging issues.
Encourage tree planting in riparian areas by providing community
education and outreach to connect planting native trees to creating PW,Planning, May be accomplished through
3n wildlife corridors,stabilizing stream temperatures for salmonids,and the Parks Watershed $ Maybe existing or new community
partnerships with the City.Staff
importance to the region.Use the Lake Oswego Effective Shade report as a Councils
reference. resources would be needed.
—
Provide guidelines for private property owners and developers including
3o best management practices for species selection,tree planting,and"right Planning $$ Maybe Could be coordinated with
tree,right place"to prioritize large-stature,mature trees to support Action 3e,above.
maintaining canopy cover percentage.
4b Ensure that age classes of trees are sufficiently distributed to ensure Parks,PW $$ No
environmental benefits continue by consistently planting trees every year.
Continue to use canopy cover as a success-measuring metric of urban
4f forest goals,and target areas with low shade cover to increase equitable Planning Parks,PW,GIS $$ No Costs captured by Action 3f
shade canopy. Consider establishing a canopy cover goal to maintain
over time. _ _
Increase awareness of the Lake Oswego Fire Department's Wildland Urban
4h Interface Home Assessment Program to assist private property owners on Planning Fire Department $ No
ways to reduce fuel loads and eliminate the fire's potential relationship
with the house.
Periodically review the City-recommended tree species list and update it Should 4d be short term or
4d as appropriate with the following attributes:climate resiliency or drought PW,Parks Planning $ Yes ongoing?It's currently listed as
tolerance,pest/disease susceptibility,allergen factor,water use,native
status,root damage potential,and overstory or understory canopy layer. I short term in the Stragetic Plan
PP 21-0008 EXHIBIT 2/PAGE 2 OF 6
Action No. Action Responsible Party Recommended Cost Additonal funding Notes
Partner(s) needed?
Treatment of infested wood,
Treat tree debris collected from storm damage or with known pests with when needed,is going to cost
4g Oregon Department of Agriculture's guidelines prior to using as landscape PW,Parks -- $$ Yes more than typical disposal due
mulch throughout the City.
to State requirements
Notes: PW=Public Works; Parks=Parks&Recreation; City=City council action
required; FOT = Friends of Trees
Costs: $ Low (0-$25,000); $$ Medium($25,000-$50,000); $$$ High
($50,000-$100,000);$$$$Very High(>$100,000)
Short-Term Actions: 1 to 5 Years
Action No. Action Responsible Party Recommended Cost Additonal funding Notes
Partner(s) needed?
2q Clarify ROW tree management responsibilities of City departments. Planning,PW,Parks City $ No
Develop a budget proposal for consideration during the next regular
1a budget cycle,based on the findings from the Urban and Community Planning PW,Parks $ No
Forestry Plan(UCFP).
Complete a 100%inventory of trees in developed City rights-of-way
Possible that this work could be
2b (ROWs),developed City parks,and City-owned and managed properties, PW Parks,Planning, $$$$ I Yes eligible for a state grant per
and a 10%sample inventory of trees in City-owned natural areas and GIS
unimproved ROWs. Action 1b,below.
Standardize establishment care period requirements for City-planted trees.
Ensure consistency among all City departments.Create a notification
2d system for adjacent property owners who will adopt maintenance PW Parks,Planning $ Yes
responsibilities for City-planted trees after the 3-year establishment
period.
Require mitigation trees to be planted for more tree removal permit types
20 when there are viable planting areas on site or allow payment into the Tree Planning -- $ No
Fund if staff determines there is insufficient space to replant.
Create an updated GIS layer that delineates categories of developed ROW,
2a developed parks,undeveloped ROW,and City-owned natural areas to GIS Parks,PW, $ Yes
clarify the inventory collection procedures. Planning
Pursue Oregon Department of Agriculture(ODA)and Oregon Department of
lb Forestry(ODF)grant funding to conduct a tree inventory,create a wood PW Planning,Parks $ Yes
reuse program,and prepare a pest action plan.
PP 21-0008 EXHIBIT 2/PAGE 3 OF 6
Action No. Action Responsible Party Recommended Cost Additonal funding Notes
Partner(s) needed?
Align tree practices,such as planting,establishment care,and pruning
2i with ISA best management practices and American National Standards PW Parks,Planning $$ Yes
Institute(ANSI)Standards.Ensure that guidelines are followed by City staff
and contractors.
Establish guidelines for utilizing the City's existing Tree Fund for tree Parks,PW,
1f planting,care,and maintenance,and a program to support tree giveaways Planning Watershed $ Maybe Will require staff resources.
to private property owners. Councils _
3j Consolidate all tree removal information in one location for clarity. Planning -- $ No _
Clearly describe if and when the City may provide tree care assistance to If City decides to provide
3k trees on private property.Ensure that tree care limitations are consistent Planning,PW,Parks -- $ Maybe assistance on private property,
across City departments. this would impact budget and
staff resources.
5h Clarify tree protection policies in sensitive areas such as riparian zones. Planning Parks,PW $ No This can be done through
routine code maintenance.
Parks,PW,
2n Quantify acreage goals of invasive species removal in specific open space, Planning Watershed $ No
parks,or neighborhoods.
Councils
Increase transparency of the tree removal permit process by tracking all
3i applications that are submitted(approved,denied,and withdrawn),as Planning -- $ No
well as required mitigation.
Update Lake Oswego Code(LOC)Chapters 50 and 55 per
5a recommendations in Section 4 of the UCFP to be in compliance with Planning $$$$ Yes
Oregon State Regulations to apply clear and objective standards to
applications involving housing.
Encourage regular meetings between Planning,Parks&Recreation,and
5g Public Works Departments to ensure work activities are effectively Parks,Planning,PW I -- $ No
coordinated and operating as intended.
Notes: PW=Public Works; Parks=Parks&Recreation; City=City council action
required; FOT = Friends of Trees
Costs: $ Low (0-$25,000); $$ Medium($25,000-$50,000); $$$ High
($50,000-$100,000);$$$$Very High(>$100,000)
Medium-Term Actions:5 to 10 Years
Action No. Action Responsible Party Recommended Cost Additonal funding Notes
Partner(s) needed?
2f Conduct a hazardous tree survey to identify hazardous,dead,or otherwise PW Parks $$$$ Yes
undesirable street trees and along public trails.
Limit topping permits to utility companies as much as possible and
2p Planning -- $ No
consider replacing trees using"right tree,right place"concept.
PP 21-0008 EXHIBIT 2/PAGE 4 OF 6
Action No. Action Responsible Party Recommended Cost Additonal funding Notes
Partner(s) needed?
Create a tree risk management program that includes risk assessments
2h every 3 to 5 years of City-managed trees and trees in directly managed PW Parks $$$$ Yes
parks and City facilities.
2j .Develop a tree replacement program for targeted ROWs. PW Parks $$$$ Maybe Depends on the outcome of
action 2q,above.
Implement a formative structural pruning program for young and newly
2k planted trees to mitigate potential tree structure and safety issues for Parks -- $$$$ Yes
trees in parks.
Identify additional incentives for homeowners and builders to preserve
3g trees,to ensure that existing trees are given extensive thought in the Planning -- $ No
planning process and integration into the development plan.
Develop a strategy to increase tree management funds because as the
City's trees age they will require increased maintenance costs,and the
1d looming arrival of invasive pests such as emerald ash borer(Agrilus Parks,Planning,PW City $ Yes
planipennis)and Mediterranean oak borer(Xyleborus monographus)will
require costly removal or treatment programs.
As part of the City's budgeting process,consider funding an urban forester
2s position,either through an on-call consultant or City staff position,to Parks Planning $$$$ Yes
implement tasks within the strategic plan
Planning,PW,
3h Establish an internship program to enhance the urban forestry workforce. Parks Watershed $$$$ Yes
Councils
Create a tree debris utilization program that helps retain carbon Parks,Watershed
31 sequestration benefits and provides hyperlocal bioresources to the PW $$$$ Yes
Councils
community.
Target increasing tree canopy in areas identified in the 2021 Effective
3m Shade Report by providing education on the value of trees planted in PW Planning,Parks $$$$ Yes
these areas.
Establish soil volume standards for street trees and parking lots.In areas
4a where soil volume standards cannot be met,use structural soils and other PW Planning $$ Yes
technologies like suspended pavement systems.
4e Require street tree planting for all new development and provide Planning $ No
guidelines for mitigation trees planted on site to maintain canopy cover.
5b Update the Comprehensive Plan's Healthy Ecosystems chapter as Planning City $$ No Can be done in conjunction with
described in Section 4. HPS Comp Plan updates.
5c Update the TMDL Implementation Plan as described in Section 4. PW City $$ No Can be done in conjunction with
the next TMDL Plan update.
PP 21-0008 EXHIBIT 2/PAGE 5 OF 6
Action No. Action Responsible Party Recommended Cost Additonal funding Note
Partner(s) needed?
5d Update the 2020 Sustainability and Climate Action Plan as described in City Manager's Office City $$ No Can be done in conjunction with
Sections 4. the next SCAP update.
5e Consider including analyses and recommendations in future Effective Planning Parks $ Maybe
Shade Reports as described in Section 4.
5f Update the 2022 Stormwater Management Plan as described in Section PW City $$ No Can be done in conjunction with
4. the next SWMP update.
Notes: PW=Public Works; Parks=Parks &Recreation; City=City council action
required; FOT = Friends of Trees
Costs: $ Low (0-$25,000); $$ Medium($25,000-$50,000); $$$ High
($50,000-$100,000);$$$$Very High(>$100,000)
Long-Term Actions: 10-Plus Years
Action No. Action Responsible Party Recommended Cost Additonal funding Note
Partner(s) needed
2g Establish a pruning cycle goal of 5-7 years for all City-managed ROW PW Parks $$$$ Maybe Depends on the outcome of
trees. Action 2q.
PP 21-0008 EXHIBIT 2/PAGE 6 OF 6