HomeMy WebLinkAboutAgenda Packet - 2010-01-23 SpecialLake Oswego City Council
Jack Hoffman, Mayor
Kristin Johnson, Council President
Donna Jordan
Roger Hennagin
Mary Olson
Sally Moncrieff
Bill Tierney
CITY COUNCIL SPECIAL MEETING
AGENDA
January 22-23, 2010
Municipal Golf Course
17525 Stafford Road
Also published on-line: http://www.ci.oswego.or.us
Contact: Robyn Christie, City Recorder
E -Mail: rchristie@ci.oswego.or.us
Phone: 503-675-3984
The meeting location is accessible to persons with disabilities. To request accommodations, please
contact Public Affairs at 503-635-0236, 48 hours before the meeting.
Friday, January 22, 2010 — 10:00 a.m. to 5:00 p.m.
■ Call to Order/ Welcome (Mayor Hoffman)
■ Introduction (Joe Hertzberg)
o Agenda review
o Ground rules
o Introductions: What are the memories of 2009 that you are proudest of?
As a City, as a Council, as a councilor, as a person.
o LO 2009 accomplishments
■ Introduction to goal -setting: What is in baseline and what are goals?
■ Working Lunch
■ 2010 Budget and Policy Framework
■ Preliminary 2010 Goals
Saturday, January 23, 2010 - 8:00 a.m. to 2:00 p.m.
■ Call to Order/ Welcome (Mayor Hoffman)
■ Introduction (Joe Hertzberg)
o Agenda review
o Introductions: What are you most looking forward to in 2010?
As a City, as a Council, as a councilor, as a person.
o Individual goals for 2010
■ Communications with Boards and Commissions
■ Council Process and Procedures
o Council oversight on work in progress, goals, budgets: level of detail,
reporting tools
o Optimal and maximum frequency of meetings
o Length of meetings
■ End time
■ Cut-off time for decisions
■ Length of public comment
■ Ideas for moving more quickly and smoothly: agenda management
o Start time for meetings and study sessions. Times for agenda items.
o Degree of formality at meetings
o Topics for study sessions
■ Lunch
■ Finalize goals
OF LAKE o,p
CITY MANAGER'S OFFICE
MEMORANDUM
OREGON
TO: Mayor and Members of the City Council
FROM: Alex D. McIntyre, City Manager
SUBJECT: 2009 — Goal Setting Results
DATE: January 19, 2010
Attached you will find the year-end results of the 2009 Council goals set last
February.
We were rather ambitious in what we set out to do this past year. While the
attached list is certainly informative, it does not quite tell the entire story. With a
constant eye towards quality, and ever mindful of the ongoing services expected
from the City organization, staff persevered on many fronts in order to
accomplish the Council's goals. Certain goals were more easily accomplished
than others. We completed most goals and made progress on the balance.
Goals Accomplished
Below you are the annual goals, by summary title, that the staff feel were
accomplished. Within each goal, there were several tasks that contribute
towards, or are evidence of, each goal's progress.
• Public Communication & Engagement
• LOIS
• LO -Tigard Water Project
• West End Building
• Comprehensive Plan
• Community Development Code audit
• Stafford Basin/UGB
• Infill
• Sensitive Lands
• Neighborhood Planning
• Economic Development Outreach
• Lake Grove Village Plan
Mayor and Council
January 19, 2010
Page 2
• Streetcar & Foothills
• Downtown Urban Renewal
• Library District Formation
• 2009-10 Annual Budget
• Restoration of the Historic Furnace
• Centennial Celebration
• Intergovernmental Relations
Goals Partiallv and/or Incomplete
• Infrastructure Master Plans — this goal identified the need to develop a
strategy using a Strategic Asset Management approach as we draft the
necessary plans. While we laid out the philosophy and framework, we
have yet to fund the approach. It is clear to me that we are deficient in
staff resources to adequately undertake this endeavor at this time.
• Secondary Dwelling Units — this goal simply was relegated into other
stated goals (e.g., infill) and unstated goals (e.g., affordable housing). A
singular effort was not initiated on this. I would expect that the SDU
conversation will be shifted into the update of the comprehensive plan.
• Emergency Response Plan — we are making progress on this, but
because our new Management Analyst who was hired to lead this effort
didn't join us until late October 2009, we started late in the year. In fact, it
appears that a wholesale update of the plan may not be necessary.
However, training and exercising of the plan will be.
As we look towards a new year with continued expectations of quality and an eye
towards cost, I would strongly suggest that the Council remain focused and limit
the number of goals it pursues next year. Finding consensus on a limited
number of goals may indeed be difficult.
Attachment — 2009 Goals Update
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
.. l Statement
COMMUNICATION & ENGAGEMENT— Develop and utilize
effective communications tools and programs to enhance
public engagement.
Council Action
Status
Public Communication and Engagement (new initiative)
Jane Heisler, Robyn Christie, David Donaldson
Depending on the scope and
✓ Councilors individually interviewed in March about existing
• Gain understanding of City's current communications
scale, Council will need to
communication practices.
practices
consider the new outreach
✓ Presentation to Council on April 20 about Public
programs and be prepared to
Communication and Engagement.
• Research, explore and consider best practices for civic
consider budget adjustments
to do so
Peak Democracy instituted as a new public communication
engagement
vehicle.
✓ The "LO Down" is now an electronic newsletter, emailed to
subscribers on a twice -monthly basis.
• Present a public outreach and engagement program for
consideration
✓ Continued progress on internet survey and presented report
on the progress at the July 21 Council meeting.
✓ Held four Community Roundtable events: January 10, goal
setting. March 21, general issues; April 18, budget; August 8,
sensitive lands.
✓ Live broadcast of regular meetings and study sessions held in
the Council Chambers and meetings also provided via live
streaming video.
✓ Council was updated on the progress of the Online Survey
"Let Us Know L.O.".
✓ Communications Director/Public Information Officer position
filled in November. The position is located in the City
Manager's Office as part of the Public Affairs team.
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
.. l Statement
SUSTAINABILITY — Promote and incorporate sustainable
principles and practices in all City programs, policies, and
services.
Council Action
Status
Sustainability (in progress)
David Donaldson, Susan Millhauser
• Consider sustainability in each of the City Council goals
Consider sustainability
✓ In January, the City, in conjunction with the Sustainability
principles and practices in all
Advisory Board and Palisades Neighborhood Association,
City Council decisions
held a community block foam recycling event.
• Consider sustainability in City Council policies and
decisions
✓ The City adopted business recycling requirements in April.
✓ In May, the City coordinated the first Sustainability Action
Month (SAM) with over 18 separate events.
✓ In May, three Lake Oswego businesses were given awards for
green operations.
✓ Replaced all toilets in city facilities with low flow devices.
✓ The City sponsored a community shred day.
✓ Sustainability principles were included in the Capital
Improvement Projects criteria.
✓ A low flow toilet replacement incentive program was
implemented in June.
✓ The Sustainability Coordinator position was relocated to the
City Manager's Office. By reporting to the Assistant City
Manager and working in close proximity to the City Manager,
the goal of sustainability principles will be distributed even
greater citywide.
✓ City staff worked towards "waste -free" events, such as the
Festival of the Arts, the Farmers' Market, and the annual
employee picnic and holiday lunch.
✓ City employees participated in the annual regional Carefree
Commuter and Bike Commute Challenges.
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
.. l Statement
Council Action
Status
✓ Council proclaimed a community -wide Green Power
Challenge in July, resulting in 356 new sign-ups for renewable
energy, and was recognized as an EPA Green Power
Community in December.
✓ An AmeriCorps Sustainability Outreach Specialist intern
position (11 -month duration) was created and filled in the
fall.
✓ The City implemented the Business Recycling Requirements
in conjunction with annual renewal of business licenses in
November.
✓ The City Council met with the boards and commissions,
including the Sustainability Advisory Board, in the fall.
✓ Received stimulus funds to make diesel retrofits to reduce air
pollutants from several City maintenance vehicles.
✓ Sustainability leadership training was provided to the City
Council, the Planning Commission, the executive
management team, and the planning and engineering staff.
✓ The City received a federal energy efficiency and
conservation block grant, developed an energy efficiency and
conservation strategy, and will be implementing identified
projects in 2010, including: an outdoor lighting retrofit
project for several city facilities and parks, an energy
management and monitoring pilot for city and school district
facilities, an updated greenhouse emissions inventory for City
operations and a community -wide emissions inventory, as
well as community energy efficiency and conservation
outreach and financing programs with local, regional, and
state partners.
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
.. l Statement
CITY INFRASTRUCTURE — Maintain and improve critical City
infrastructure and preserve and secure resources future
generations.
Council Action
Status
LOIS Project (in progress)
Joel Komarek, Jane Heisler
Establish LOIS Budget for 2009-
✓ LOIS Budget adopted for FY 2009-10. Program Budget of
• Continue to make progress towards replacing the Lake
10 project phases
$110 million.
Oswego Sewer Interceptor
✓ Acquisition of McVey properties completed.
Authorize sale of sewer
✓ FF&C Revenue Bond issue of $60 million successfully
• Keep residents apprised of the project and its
revenue bonds
completed in June 2009.
construction and financial milestones
✓ Design of Phase 3 (Bryant Road/Foothills Road Pump
Award contracts for 2009-
Stations) is complete. Project contractors have been
10project phases
prequalified. Bid opening date is scheduled for December15,
2009. Bid phase construction cost estimate of $2 million.
Receive regular LOIS updates
✓ Design of Phase 4, Lake Down, is 100% complete. Bid opening
date tentatively scheduled for February 17, 2010. Bid phase
construction cost estimate of $30 million.
✓ LOIS staff providing updates to Council at the first business
meeting each month. Residents and Community
Stakeholders regularly updated as part of LOIS
communications plan.
✓ Council subcommittee briefed on rationale for implementing
phases 5 and 6 of the LOIS upgrade. LOIS project team
moving forward with implementation of these phases.
Next Steps
✓ Undertake condition assessments of waterfront collection
sewers to facilitate development of cost estimates and
schedules for rehabilitation of these facilities in support of
future CIP planning.
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
.. l Statement
Council Action
Status
✓ LOIS Project Director is currently reviewing/negotiating
additional construction management budget request of
Brown and Caldwell. Will bring to Council in January 2010
with staff recommendation.
✓ Revenue bond issue planned for 2010 to fund lake down
phase.
✓ Lake Down and Pump Station outreach underway.
Water Supply (in progress)
Joel Komarek
Approve the formation of a
✓ Water Supply Team approved and fully staffed.
• Take actions to secure an adequate and reliable source
water supply team
✓ Budget for FY 2009-2010 adopted.
of water supply for the future of Lake Oswego
✓ Project delivery method approved.
Approve the FY 2009/2010
✓ A project specific CIP will be developed in FY 2009-10 and
• Take steps to upgrade and improve the City's water
budget for the Lake
adopted as part of the FY 2010-2011 budget.
supply infrastructure in order to deliver water to the
Oswego/Tigard water project
,/ Process to select firm to provide program management,
City of Tigard by July 1, 2016
permitting and construction management is complete.
Approve a supplemental
✓ Draft of update to the City's Water Management and
budget in January 2010 to
Conservation Plan is available and under review. The
make adjustments to adopted
updated plan will be submitted to State Water Resources in
LO/Tigard project budget
December 2009.
✓ Technical analyses completed for the update to the water
Approve a preferred project
Systems Development Charges. Study Sessions with Council
delivery method
held in July and September. Council authorized publication of
required legal notice 90 -days before public hearing to adopt
Approve a project specific
updated methodology. Draft methodology is available in City
Capital Improvement Plan (CIP)
Recorder's office for public review. Public hearing will be
scheduled for a date in January 2010.
✓ Tiered water rates went into effect July 1, 2009.
Approve contracts for
preliminary engineering,
planning and permitting tasks
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
Monitor and participate in the I ✓ Rebate Program for water fixtures and appliances was
City's municipal permit
funded. The program is proving very popular and may
extensions process
consume available funding budgeted for FY 2009-10.
✓ A communications plan was developed and implemented for
Adopt an update to the City's
the water rate structure. The communications plan for
Water Management and
LO/Tigard Water Project will be developed during the first
Conservation Plan
quarter of 2010.
Adopt an update to water
utility Systems Development
Charges
Implement the new tiered
water rates
Authorize funding to
implement a rebate program
for water efficient plumbing
fixtures and appliances
Adopt a Communication and
Outreach Plan for the Lake
Oswego/Tigard water project
and tiered water rate structure
Joint Meeting with Tigard and
Lake Oswego City Councils
scheduled for January 11, 2010
R
✓ An analysis of wholesale water rates is underway and
technical work is almost complete. Proposed increases to
wholesale customers will come to Council in January or
February. Implementation is dependent upon notice
provisions in IGA's with each wholesale customer.
✓ Water Project brand and website are currently being
developed.
✓ Lake Oswego and Tigard City Councils meet with project
team to overview next six months of water project activity.
Project updates will be provided in the Council Digest.
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
Infrastructure Master Plans (new initiatives)
Guy Graham, Denise Frisbee
• Establish a timeline and direction for drafting facility
master plans for Wastewater, Water, Transportation,
Stormwater, Parks (which would include a baseline plan
for Luscher Farm) and other (i.e. building) facilities
• Develop and implement a strategic asset management
approach for implementation of the plans
Approve and fund Wastewater Master Plan
recommended plans ✓ The WWMP update is funded for FY2009-2010.
✓ It is anticipated that the consulting contract to complete the
master plan will be executed by early January (2010).
%/
Surface Water Master Plan (SWMP)
✓ Council adopted the Clean Streams Plan on November 17..
Transportation Systems Plan(TSP)
✓ Not funded in 2009-2010.
✓ The TSP was last updated in 1997 and focused on roadways.
In the fall of 2010, the City applied for two state grants but
did not receive funding. Staff will be reapplying for a grant
from the Oregon Department of Transportation in 2010.
✓ The scope of work for the TSP update will incorporate an
analysis of all modes of transportation including roadways,
pathways, bicycle, pedestrian and transit (including
streetcar/trolley).
✓ The City is in the process of completing the State of Oregon
required periodic review of the Comprehensive Plan, to
which a TSP update is crucially tied.
✓ Study session on the Street Maintenance Fee was held on
September 22.
Water Master Plan
✓ Not funded in 2009-10.
✓ The Water Master Plan was last updated in 2001.
✓ It is anticipated that the WMP update will be included in the
FY 2010-11 budget and completed in 2011.
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
Strategic Asset Management Plan
✓ The SAM plan will help lay the foundation regarding how we
manage, operate, maintain and replace/renew our public
infrastructure. It is also important that service level
definitions be established, which link the costs associated
with providing the level of service requested or required.
The plan will include (and not limited to) an asset registry,
management tools (i.e. computerized maintenance
management system, GIS, financial reporting system, etc.),
industry best practices, performance indicators/benchmarks,
etc. necessary to achieve the goal (sustainable, lowest life-
cycle cost services). This plan will also include an
implementation strategy that outlines the steps ahead.
✓ Funding for the SAM will be pursued in FY 2010-11.
Next Steps
✓ Establish a timeline for the unfunded Master Plan updates.
CITY FACILITIES —Maintain and improve City facilities for the
long term.
West End Building (in progress)
Brant Williams
Review and understand
✓ In June, City Council adopted a strategy for retaining the
• Make an informed, community -supported decision
existing information about the
West End Building under City ownership. This strategy
about the West End Building
WEB, City facilities, space
included the following next steps:
needs, market data, and public
o Maximize the use of the West End Building and
opinion
property in the near-term, including leasing, if
fiscally prudent, the vacant portions of the
Based on the work done to-
building.
date, adopt a plan for next
o Develop a concept plan for future
steps that could include a
redevelopment of the West End property and
public engagement and
other underdeveloped properties in the Boones
decision-making process
Ferry/Kruse Way area.
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
✓ In July, the City refinanced the short term line of credit.
Hold public meetings based on ✓ In October, the City Council voted to not "collar" the line -of -
the approved plan credit.
Make a decision on the future I Next Steps
of the WEB, including a ✓ The City is reviewing proposals for a space planning
financing strategy consultant to determine how to best house Planning,
Building and the Engineering Departments at the West End
Building.
✓ Leasing options continue to be explored as opportunities
present themselves with commercial realtors.
✓ As part of the development of a financing strategy and City
Council direction, staff will assess the opportunity to pay off
the line -of -credit by selling revenue bonds.
✓ The future work to develop a concept plan for the
redevelopment of the West End property and other
underdeveloped properties in the Boones Ferry/Kruse Way
area still needs to be planned and budgeted.
E
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
Facilities (in progress)
Brant Williams
• Adopt a plan for key City facilities. These facilities are
the ones that relate specifically to the WEB (City Hall,
Library and the ACC), as well as the South Shore Fire
Station and the Maintenance Services Building
✓ Consider an asset management strategy for ongoing
facility management based upon building conditions,
service needs, priorities, and community support
Decide about WEB -related I ✓ In June, City Council adopted a strategy for addressing each
facilities as part of the WEB
of these facilities.
decision process
✓ The Strategy states that in the near term, the City will site,
fund, design, and build a separate Police/911/Municipal
Adopt a plan for all the key
Court facility and a new South Shore Fire Station, and
facilities
improve the Maintenance Services Facility.
✓ As part of the West End Building Strategy, Council agreed to
Initiate a Facilities Asset
move forward with the development of a Facilities Asset
Management Plan
Management Plan that will provide a long term strategy for
preventative and capital maintenance.
10
Next Steps
✓ Police/LOCOM/Municipal Court Facility—The process has
begun to do a site analysis for a new building that would
house Police, LOCOM (911), and Municipal Court. A report
will be presented to the City Council by May 2010.
✓ Maintenance Services — The conditional use review for the
proposed Maintenance Yard redesign is expected to be
completed by June 2010.
✓ South Shore Fire Station —Staff has yet to be notified of the
federal grant request for replacing the South Shore Fire
Station. The City should receive notification soon. Further
action for this project includes rezoning the residential lot to
Public Functions zone and securing funding for design and
construction.
✓ Library — A new library is being considered as part of the
conceptual planning phase for the North Anchor project (see
Downtown Urban Renewal goal).
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
11
✓ City Hall — No actions are planned to repair or replace the
existing City Hall building. In order to relieve the
overcrowding in the building, staff is working on a plan to
relocate the Planning, Building and Engineering Departments
to the West End Building. For similar reasons, the Economic
and Capital Development Department will relocate to other
leased office space in downtown.
Next Steps
✓ Public Works is initiating the groundwork for a strategic asset
management plan (SAM) that would comprehensively
address all City assets across all departments. Unfortunately
this effort has been stalled given current staffing limitations
and service priorities. It is anticipated this effort will start
with the formation of a citywide internal asset management
committee to begin the multidisciplinary dialog and to
complete a gap analysis. The Facilities Asset Management
Plan will be a subset of the City SAM and is dependent on
available resources.
PLANNING — Invest in planning activities that improve the
quality of life in Lake Oswego.
Comprehensive Plan (new initiative)
Denise Frisbee
Approve Periodic Review work
✓ The City Council adopted the Periodic Review Evaluation and
✓ Initiate the Periodic Review and Comprehensive plan
program
Work Program (Resolution 09-08) on May 19, 2009.
update
The Council directed staff to forward the evaluation and
work program to the State for approval with the request that
✓ Determine scope of visioning
approval be tied to the availability of grant funding to assist
in implementing the work program.
Once the Department of Land Conservation and
Development (DLCD) approves the work plan, the City will
have three years to complete periodic review. As of
November 24, 2009, DLCD had not yet approved the work
program. Approval should occur soon.
11
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
12
✓ The Planning Department has initiated the first phase of
Periodic Review (PR). The Department has begun to
accumulate data for the PR and Comp Plan update, and has
received draft reports on housing and economic trends from
consultants. The reports are in the process of being revised.
Next Steps
✓ Staff will be seeking Council direction regarding the scope of
visioning as part of the 2010 Council goal setting.
Community Development Code Audit (new initiative)
Denise Frisbee
Award contract for consulting
✓ The first phase of a code revision effort calls for a "code
• Review the existing Community Development Code and
services for the review of the
audit: - to recommend a process and approach for rewriting
develop a strategy for a re -write of the Code
Community Development Code
the Code. In addition the code audit may identify obvious
problems in the existing code format and make
Accept audit report
recommendations for improvement in organization, format
and use of graphics.
✓ An RFP for consultant services has been issued. A consultant
will be selected in early January.
Stafford Basin/Urban Growth Boundary (in progress)
Denise Frisbee
Review background on Stafford
✓ Staff and Council members continue to monitor the Metro
✓ Monitor the activities in the Stafford Basin and
Basin development
urban reserve and UGB amendment processes.
participate in the METRO conversation concerning the
✓ Updates on Metro activities are provided in the Council
future plans and use for the region
Digest.
✓ A study session regarding Local Aspirations was held on April
14.
✓ Multiple study sessions have been held regarding Metro
Urban Reserves. In addition, the Council has held study
sessions and field trips focused on learning about centers
and corridors.
12
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
13
Next Steps
✓ A recommendation on Urban Reserves is expected from the
Core Four in January 2010. Metro expects to adopt their
Urban Growth Report in early 2010. The Urban Growth
Report will define whether additional land is needed to be
added to the UGB.
Infill (in progress)
Denise Frisbee
Adopt code amendments to
✓ The Planning Commission is completing its review of the infill
✓ Review and consider Infill amendments to City
the City's code
Task Force recommendations. The goal is to forward its
Development Code
recommendation to Council in January of 2010.
Sensitive Lands (in progress)
Denise Frisbee
Adopt code amendments to
✓ The Council reviewed and approved housekeeping changes
✓ Review and consider Sensitive Lands amendments to
the City's Sensitive Lands code
to the Sensitive Lands Ordinance 2527, effective May 21,
the Code
2009. The City is now positioned to seek Metro concurrence
in the City's substantial compliance with Title 3 and Title 13.
✓ Council directed staff to delay submission of the Metro
compliance report until the Second Look process has been
completed.
✓ The Second Look working group has been assembled and is
reviewing the current Sensitive Lands regulations to
determine if the City could provide additional flexibilities in
the code while maintaining compliance with Metro
regulations and consistency with the City's Comprehensive
Plan.
✓ Staff has been meeting with citizen organizations and
neighborhood associations regarding the process.
✓ The City is partnering with Friends of Tryon Creek and Tryon
Creek Watershed Council to provide education and resources
related to resource conservation.
13
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
Secondary Dwelling Units (in progress)
Denise Frisbee
Adopt code amendments
✓ Staff has prepared a draft research paper regarding SDU. In
• Review and consider Secondary Dwelling Units (SDU)
pertaining to Secondary
addition, the first phase of a housing needs analysis was
limitations in the City's code
Dwelling Units
prepared as part of our periodic review background research.
Preliminary work indicates that creating more opportunities
for SDU would help satisfy state goal requirements. Staff is
exploring opportunities to combine work on SDU with a
broader analysis of other housing options such as cottage
housing.
✓ The 50+ Advisory Board is exploring housing options that
accommodate aging in the community and initiating informal
discussions with the neighborhoods. Planning staff is
supporting these efforts.
✓ The self -formed Lake Oswego Housing Work Group made a
presentation to the Council regarding housing options.
Next Steps
✓ During 2010 goal setting, determine which housing related
work should be identified as a 2010 goal and which should be
part of the periodic review/comprehensive plan update
process.
Neighborhood Planning (in progress)
Denise Frisbee
Adopt code amendments
✓ Staff is working with each of these neighborhoods to develop
• Implement existing plans (Glenmorrie, Waluga, Lake
implementing plans
strategies for implementing their adopted plans. Lake Grove
Forest, Palisades, Lake Grove)
and Glenmorrie are developing overlay zones. Waluga and
Lake Forest implementation is moving slowly due to the very
limited time available on the part of the neighborhood. A
• Complete a review of existing neighborhood plans and
Glenmorrie overlay is expected to be adopted in early 2010.
the process for selecting, writing, and implementing
✓ Council approved recognition of Birdshill and Skylands
the plans
neighborhoods.
14
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
15
A Neighborhood Plan Working Group was established to
review the neighborhood planning process and recommend
improvements. The result is a Neighborhood Planning Kit
which will guide the development of new neighborhood
plans and clarify appropriate topics and approaches. The
Council reviewed the Work Group's preliminary
recommendations in July 2009, and the Planning Commission
is reviewed the proposed Kit in November, with an
anticipated completion date of December 2009.
ECONOMIC DEVELOPMENT — Promote prosperity and vibrancy
in Lake Oswego's business community.
Economic Development Outreach (new initiative)
Brant Williams, Bob Galante
Approve and fund an Economic
✓ In June, City Council approved a budget for an economic
• Create an economic development plan focused on
Development Plan which
development program.
supporting, retaining, and attracting local businesses
attracts, retains and supports
✓ The Lake Grove Business Association initiated their Main
local businesses
Street program with some minor assistance by the City.
• Explore Economic Development programs including the
✓ The Downtown Business District Association decided to not
creation of a Mainstreet program
Approve financing plan
pursue a Main Street program for downtown at least at this
time.
✓ The City has played a major role in the Chamber of
Commerce -initiated Strategic Business Alliance, which was
formed this spring to explore ways to promote economic
development in Lake Oswego.
✓ Economic Development Program Manager started in
September 2009.
✓ Strengthened partnerships with county, state and regional
economic development entities to leverage information and
resources for Lake Oswego businesses.
✓ Participated in the first two of four planned meetings to
develop an economic development plan for the City.
15
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
✓ Completed Retail Market Study and Business Development
Plan in October 2009 and began implementation- developing
website, new business toolkit, improved development and
permitting process, business retention effort and new
business visits.
✓ Participated in Lake Grove Business Association and Main
Street planning meetings.
✓ Provided matching funds for shop local holiday retail
promotion.
✓ In January, organized one of two stakeholder workshops
relating to the Economic Development Strategy.
Next Steps
✓ Organize and lead final stakeholder workshops relating to
Economic Development Strategy scheduled for February
2010.
✓ Complete draft Economic Development Strategy for
presentation to Council in March 2010.
✓ Continue implementation of Retail Market Study
recommendations.
16
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
Lake Grove Village (in progress)
Brant Williams, Denise Frisbee
Approve consultant agreement
✓ The first phase of the Boones Ferry Road Refinement Study
• Continue implementation of Lake Grove Village Plan
initiating transportation study
was completed in August and was presented to the Council
and financing strategy
in the fall. The study modeled traffic operations and
neighborhood "cut through" traffic impacts and verified that
• Develop Financing Plan
Approve financing plan
the concepts outlined in the Lake Grove Village Center Plan
could work. The second phase will include preliminary design
work and explore financing options, and has been funded in
the 2009-10 budget.
✓ A financing plan for Boones Ferry Road is scheduled to be
part of the second phase of the Boones Ferry Road
refinement plan. Financing for other components of the Lake
Grove Village Center Plan has not been investigated but
could be a separate project. Staff is in the process of
submitting a letter of interest for a Metro Construction
Excise Tax grant to fund a consultant to prepare a financing
plan.
Streetcar & Foothills (in progress)
Brant Williams
Approve an IGA with TriMet,
✓ The City Council approved funds, including a loan to TriMet,
• Advance planning and design work on the Portland to
Portland, Metro and Clackamas
to pay for the City's portion of the planning work for the
Lake Oswego Streetcar and Trail project
County for funding the
streetcar extension. This planning work, which is the Draft
planning and design work for
Environmental Impact Study (DEIS), is currently underway.
the streetcar project
• Initiate formal planning work for the redevelopment of
✓ In July, City Council directed staff to draft an agreement with
the Foothills area
Williams, Dame and White (WDW), representatives for the
Approve a Memorandum of
majority of the industrial property owners in Foothills, to
Understanding (MOU) with the
prepare formal plans that will allow future development of
Foothills property owners to
the 120 -acre Foothills area.
formalize responsibilities and
funding for developing a
✓ In October, City Council toured the Foothills area, potential
Framework Plan and an Urban
streetcar alignment, and development along the existing
Renewal Plan for Foothills
streetcar line in South Waterfront and the Pearl District.
17
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
18
Next Steps
Streetcar
✓ The Federal Transit Administration (FTA) will review the DEIS
in March of 2010.
✓ FTA and local agency approval of the Locally Preferred
Alternative is scheduled for September 2010. With this
action, the preliminary engineering phase can begin in early
2011.
✓ Further action includes TriMet and the local agencies
developing an overall funding plan by mid -2010 for the
project design, construction and operations.
Foothills
✓ Staff will continue the discussions with WDW to develop a
draft agreement for City Council consideration. A final draft
agreement is expected to be ready for City Council
consideration in March.
✓ The agreement forming the LLC between property owners
and WDW is scheduled to be completed by early February.
✓ Staff will continue to pursue additional funding for the
project including a grant request for Metro's Construction
Excise Tax Program.
Downtown Urban Renewal (in progress)
Bob Galante
Award Millennium Park
Urban Renewal Project Development
• Continue to implement the Downtown Urban Renewal
construction contract
✓ The LORA Board held a study session on urban renewal on
District Plan
May 12 and toured the downtown renewal plan projects on
Award contract to initiate
June 30. The Board provided direction to explore
• Complete the final phase of Millennium Park
Lakefront Park construction
opportunities for new redevelopment projects including the
possible development of a new library at the north anchor
• Finalize plans and commence development of
location at 15Y St. and B Ave.
Lakefront Park
18
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
• Review the Downtown Urban Renewal District Plan in
consideration of the plan's priorities
• Seize opportunities to impact and encourage
development in the downtown district through public-
private partnerships and investments in public
infrastructure and open spaces
19
North Anchor
✓ Next step is to meet with City Council in February to review
work to date on the project, discuss the development
program for the project and get Council direction for a more
forma feasibility assessment. Work to date includes making
stakeholder contacts, performing acquisition/development
strategies, identifying utilities and other site planning issues.
Millennium Park
✓ Acquisition for the easement for Millennium Park is
complete. Contracts have been awarded for the
construction and construction has begun.
Construction is underway and expected to be completed by
the opening of the Farmer's Market.
Lakefront Park
✓ Final plans for Lakefront Park are complete.
✓ The Board will award a contract in February 2010 with
construction beginning the same month.
✓ Construction will be done by September 2010.
North Shore and State St. Crossing Improvements
✓ Plans are currently being developed to rebuild the west
approach and crosswalk to improve pedestrian safety and
access into the neighborhood.
Next steps are to complete the plans by May 2010 and begin
construction in July 2010
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
SPECIAL PROJECTS & INITIATIVES —Special efforts to maintain
and improve the quality of life in Lake Oswego.
Library District (in progress)
Bill Boars
Approve financial plan to
✓ With the adoption of the 09-10 Budget, City Council voted to
• Prioritize the resources from the library district to
incorporate the Library District
set aside the $900,000 in General Fund monies previously
prepare and plan for a greater Lake Oswego Library
funds into the overall Library
provided to the library prior to the formation of the Library
fund
District, in a Library Capital Reserve.
Emergency Response Plan (new initiative)
Ed Wilson, David Donaldson
Develop and adopt an update
✓ City was awarded a grant to fund a County -approved
• Update the City's Emergency Management Response
of the City's Emergency
contractor to assist the development of a new Emergency
Plan (the Emergency Operations Plan (EOP))
Management Response Plan
Operations Plan (EOP). The goal is to complete the EOP by
June 2010 and utilize it for emergency management
exercises to familiarize City staff with roles to perform in case
of emergency.
✓ The City's Natural Hazards Mitigation Plan is updated and
FEMA pre -approved the plan. The Plan will be presented to
Council for review and adoption.
✓ The City's Continuity of Operations Plan (COOP) will be a
combination of City Departments' COOPS. The Police and Fire
Departments have completed their COOP. The City
Manager's Office, Human Resources and Finance
Departments have begun their COOP. All department
COOPS should be completed in 2010 and compiled to form
the City's COOP.
✓ In October 2009, a Management Analyst was hired to
coordinate the City's emergency and risk management
programs.
20
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
Annual Budget (in progress)
Ursula Euler, David Donaldson
• Develop the Fiscal Year 2009-2010 annual budget with
the Citizen Budget Committee
Appoint Citizen Budget Team
Adopt Fiscal Year 2009-2010
annual budget
Receive monthly budget
updates
✓ Budget Committee formed and met 6 times during budget
approval/adoption process.
`� Budget Adopted June 16.
✓ A Budget update was delivered to Council in May. Staff is
currently redesigning the format of the report.
✓ Format for monthly budget updates enhanced.
✓ Budget Committee debriefed on budget process and
discussed the coming year.
Centennial Celebration (in progress)
Kim Gilmer
Approve, fund, and implement
✓ A budget of $150,000 for the Centennial Celebration
• Develop and implement City Centennial Celebration
plans for the City's Centennial
approved for 09-10.
plan
Celebration events and
✓ Contractor has been hired and final budget confirmed as
activities
$250,000 ($150,000 in 2009-10 and $100,000 for 2010-11).
✓ Draft plan for event presented to the Council in August.
✓ Council was updated in October and provided dates and
locations for the main events. The kick off is January 19 at
Lakewood Theater.
Historic Iron Furnace (in progress)
Crystal Shum
None
✓ Restoration Work to -date includes restoring the brick arches,
• Restore the Historic Iron Furnace
grouting the basalt columns, replacing the basalt borders,
and injecting grout into the rubble fill.
✓ Work started drilling in the tie rods that will make the
structure seismically sound.
Next Steps
✓ Install gates in arches.
✓ Install roof.
✓ Estimated completion for the Furnace Restoration is
December 2009.
21
CITY OF LAKE OSWEGO
2009 CITY COUNCIL GOALS UPDATE — January, 2010
22
✓ Interpretive Area work (Includes kiosk, 10 interpretive
panels, hardscape plaza, irrigation, and landscaping) will
begin in February, weather permitting. Landscape will be
done in April, resulting in the completion of the entire
project.
Intergovernmental Relations (new initiative)
Alex McIntyre
Approve and fund
✓ Funding for lobbyist contract and intergovernmental
• Develop and implement an Intergovernmental
Intergovernmental Relations
relations work included in 09-10 Budget.
Relations program
program
✓ CapitalEdge hired and visited with staff and council members
in November.
✓ The Public Affairs Manager was hired and started in
November 2009. Intergovernmental relations work has been
incorporated into this position.
Next Steps
✓ The federal legislative platform is being developed by
CapitalEdge and the Public Affairs Manager based on the
meetings with staff and council members in November. It
will be adopted by the Council in December or January.
22
j�'
W! REPORT
oRLGO'11�
TO: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
FROM: Christine Dirk, Public Affairs Manager
SUBJECT: Goal Setting
ATE: January 20, 2010
Attached is the PowerPoint provided to Council on December 16, 2009 concerning goal
setting to aid in preparation for the meeting on January 22 and 23.
1
Goal
Setting
City Council
December 16, 2009
-Ph
How do you know a goal when you see one?
✓The goal provides leadership and direction for
things above and beyond baseline services.
✓It sets an expectation or a standard that is not
currently being met.
✓It has a definite timeframe that is achievable
and measurable.
✓It states an objective as opposed to a value or
philosophy.
CA
Multi-year Initiatives .. .
... Single Year Goals .. .
r
... Fiscal Year Accounting
• Initiatives can and are often multi-year.
• Goals fall within a year and set benchmarks
for multi-year initiatives.
• Goals set in a calendar year are typically
funded in a fiscal year.
CD
Baseline: City service standards
and capa6ty
"Baseline"
City Services
Municipal Court
Building Permits
Water Conservation
Street Sweeping
CO
The baseline is
aligned with the
service level
expectations for
City programs and
services and the
budget is
developed to
reflect the
requirements to
meet this baseline.
"Baseline"
co
1
"Economic Development"
City Services
Municipal Court
Building Permits
Water Conservation
Street Sweeping
Adult Community Center AqNq
Street Maintenance
Library
Administrative Services
Recreation
ars
Fire
Police
M
Council initiatives,
new services, or
projects may be
odded on top of the
baseline.
"Baseline"
"Economic Development"
City Services
Municipal Court
Building Permits
Water Conservation
Street Sweeping
Adult Community Center
Street Maintenance
Library
Administrative Services
Recreation
Fire
Ponce
L 11
Council initiatives,
new services, or
projects may be
added on tap of the
baseline.
For ongoing
services or
programs, when
it is added to the
baseline, the
baseline may be
realigned..
Priorities and
tradeoffs
Setting the Direction
) Expectations
) Balance
- ) Doable
) Quality
�e
B u I I's -eye
• Resources are aligned with the goal making
success possible.
• The trade offs are accepted — we accept what
we sacrifice in order to complete the
identified goals.
• Success is definable.
N
( A �
COUNCIL REPORT
PREGOS
To: Jack D. Hoffman, Mayor
Members of the city Council
Alex D. McIntyre, City Manager
FROM: Robyn Christie, city Recorder
SUBJECT: Board and Commission Goals
DATE: January 20, 2010
Attached are the Board and Commission Goals that were presented to Council.
From the joint meeting on October 20, 2009
• Historic Resources Advisory Board
® Development Review Commission (no written report]
• Library Advisory Board
Transportation Advisory Board
0 Sustainability Advisory Board
From the joint meeting on December 7, 2009
Planning Commission
0 50 + Advisory Board
0 Natural Resources Advisory Board
0 Parks and Recreation Advisory Board
13
14
of IAKE 0S
OR EGO
lyfle-] I'LT
VIM=
Mayor Hoffman and Members of the City Council
Alex McIntyre, City Manager
Jeannie McGuire, Chair and Marylou solver, Vice Chair,
Historic Resources Advisory Board
Paul Espe, Associate Planner
Presentation of the proposed Oswego Iron Heritage Trail Concept and
the Historic Resources Advisory Board Goals for 2010
October 20, 2009
No action requested at this time. The material is informational and is intended to help the
City council formulate its 2.010 goals a n d budget p riorities for the 2010-2011 fiscal year.
Wfflapo--���fflz
HRAB's highest priority project for the coming year is the Oswego Iron. Heritage Trail
(OIHT). This report presents the HRAB goals and provides detail about the Oswego Iron
Heritage Trail. More than half of the goals are related to the trail project.
The report will discuss HRAB duties, draft goals, proposed alternative and fiscal impact of
these projects and includes a recommendation to incorporate these goals into next year's
b udget.
BACKGROUND
Historic Resources Advisory Board Duties:
As provided under Section 12.51.035(3) of the Lake Oswego Code, the duties of the
Historic Resources Advisory Board include the following:
a. Carry out the "purpose" section and duties described in LOC Article 58 (Historic
Preservation) and otherwise assist the City Council on historic preservation matters.
b. Disseminate Information to educate the public on state and federal laws protecting
antiquities and historic places.
c. Act as a coordinator for local preservation groups, educational workshops, signing and
monumentation projects, and other similar programs.
d. Advise interest groups, agencies, boards, and citizens on matters relating to historic
preservation within the City.
e. Conduct historic inventories on a periodic basis and ensure that information on
inventoried historic properties is updated and maintained.
f. Research and recommend property owner incentives to City Council to assist in
continued preservation of historic resources.
15
Historic Resources Advisory Board
10/20/09
Page 2
Draft Goals: After reviewing last year's goals, the Historic Resources Advisory Board has
compiled a list of ten goals below. Information on each goal is provided in this report.
Heritage- Trail Projects
1. Oswego Iron Heritage Trail (OIHT) Plan developm ent and implementation.
2. OIHT Context Statement.
3. Survey those properties associated with the OIHT.
4. Fund and complete Iron Worker's Cottage maintenance and repairs.
5. Continue support of the Iron Furnace restoration and adequate storage for historic
artifacts.
6. Survey those properties related to the City's mid-century architecture, and continue
updating the mid century context statement. Designate new properties for the Landmark
Designation List (LDL). Continue updating existing property surveys in the Cultural
Resources Inventory.
7. Continue the civic celebration of Preservation Month and participate in Oswego 7 s
Centennial Celebration.
8. Provide interpretive displays for sites.
9. Provide educational opportunities for HRAB Members.
10. Monitor the Trueblood House rehabilitation.
Heritage Trail Projects
Oswego Iron Herita.ge--Trail Plan development and implementation: HRAB's goal is
to create a "Heritage Trail" that tells the story of Lake Oswego's Iron Heritage. The
first step for this project would be the creation of the Oswego Iron Heritage Trail
plan, This plan would provide interpretive signing and programming at key historic
sites and around the community. The plan is needed in order to identify access to
the sites; describe the types of improvements that are needed, the types of
interpretive markers that should be installed, public involvement, marketing, funding,
and phasing strategies.
Lake Oswego is blessed with four parks and one neighborhood that preserve the
historic remnants of Oregon's first industrial enterprise. As the site of the first iron
furnace on the Pacific Coast, Lake Oswego played a key role in the development
of towns from Seattle to San Francisco. Today, Lake Oswego is the only
community west of the Rocky Mountains with a surviving 19th century iron
furnace.
Next year, the City will celebrate the Centennial of the City's incorporation. As
part of that celebration, the Historic Resources Advisory Board is asking the City
Council to establish an Oswego Iron Heritage Trail that will link our iron industry
sites in an interpretive program. This does not involve any actual trail building.
The paths and walking routes are already in place and almost half of the sites
already have signs. The Historic Resources Advisory Board is requesting that the
16
Historic Resources Advisory Board
10/20/09
Page 3
City preserve the resources that remain, develop a trail plan and provide
interpretive signs at four key sites that presently have no interpretation.
To illustrate what is needed, the Historic Resources Advisory Board is presenting
a virtual tour of the trail, pointing out key features and where interpretive signs
right be placed. A copy of this presentation is in this report as Attachment 1.
2. Oswego Iron Heritage Trail Context statement: The city has identified several iron
industrial sites that could be combined with the Oswego Iron Furnace (1865) and the
Iron Worker's cottage to create a Heritage Trail that explores the city's "Iron
History," These sites include Oswego Beach Landing, Prosser Iron Alines, the
charcoal pits in Tryon creek and others. The first step in development of a heritage
trail is the preparation of an Iron Industry context statement to consolidate existing
information and identify additional planning work required, including strategies for
public involvement, education, preservation activities, incentives, regulations and
additional survey work. Grant funding has been secured for this year for an intern to
complete the context statement.
3. Survey those praperties associated with the Oswego Iron Heritage Trail: City staff
will conduct intensive surveys of 10 additional properties (or sites) associated with
the Oswego Iron Heritage Trail. A grant funded intern is being hired to complete the
property surveys associated with Oswego's Iron Industry.
4. Fund and complete Iron Worker's Cottage maintenance and repairs: HRAB is
requesting the City council's support for the stabilization, rehabilitation and
ongoing maintenance of the Iron Worker's cottage so that further deterioration of
this resource can be prevented. This cottage was constructed in 1 880 and
served as living quarters for Oswego's iron workers. This property was recently
listed on the National Register and is subject to the provisions of Loc Article 58
(Historic Preservation) and the secretary of Interior Standards for Rehabilitation.
The nomination of the Iron Worker's cottage complements the highly significant
Iron Furnace located nearby in George Rogers Park which has been listed on the
National Register since 1974.
In 2007, the city contracted with a preservation architect to develop a work pian
and cost estimate for needed maintenance and repair work for the city -owned
landmark. The architect's report was completed in winter, 2098. city. efforts have
been focused on the funding for the restoration of the iron furnace and, to date,
funding for the restoration of the Iron Worker's cottage has not been identified.
A key question is to determine a long term use for this building. Although a long
term use is undecided, it is important to begin work to stabilize the building to
prevent further damage. When the building is restored, it could then be used as
rental housing. The building could also be used as a demonstration site for field
preservation serving as an example of historic stewardship and a source of
community pride.
5'. continue support of the Iron Furnace restoration and a storage site for historic
artifacts: The archeological work and the plans for stabilization for the furnace
17
Historic Resources Advisory Board
10/20/09
Page 4
has been completed and the City council has approved funding for this project.
HRAB will continue to provide support and seek opportunities to assist in the
promotion of the iron furnace and related Iron industry components through the
Iron Heritage Trail concept Plan and other activities. The City continues towork
with HRAB and the Heritage council to locate secure storage space for larger
historic artifacts. several Iron Industry artifacts need to be relocated while site
work is being completed at George Rogers Park. HRAB and the Heritage council
wish to find a permanent space for artifacts from the Iron industry and other
exhibits that are not currently on display.
Ongoing HRAB Pro ram
0. Survey those properties related to the City's mid-centua architecture and continue
updatinq the raid centu[y. context statement. continue updating existing prope
surveys in the cultural Resources Invento . Designate new properties for the
Landmark Desi nation List (LDL): The mid-century work consists of a survey of 10
additional properties identified in the 1989 Historic Resource Protection Pian. This
work would supplement the context statement on the city's Mid-century Architecture
prepared as a part of the 2008-2009 grant cycle. A grant funded intern has been
hired to continue work on the context statement and these surveys. The surveys
may include two buildings by McGoodwin and Hinchlift, the Schoen Library
constructed in 1907-1908 and the St Anne chapel. Architects whose work may be
surveyed include van Evera Bailey, Jamieson Parker, Roscoe Hernenway, Charles
Brtz. George Post, Everett J. Gren, Morgan Hartford and Barrett and Logan.
In spring of 2008, the Headrick -- Carothers House located at 68 Leonard street and
the Trueblood House located at 1805 Glenmorrie Terrace were placed on the
Landmark Designation List (LDL) (LOC Article 58, Appendix A). Placement on this
list provides for HR.AB's review of any alterations and serves as a deterrent from
future demolition. These two homes are the third and fourth cases of a property
owner consenting to landmark designation since completion of the inventory and
adoption of the LDL in 1990. HRAB views these nominations as a direct result of
the past influenced by the future and the public awareness and enthusiasm
promoted by HRAB activities. HRAB looks forward to continuing the designation of
City Landmarks in the 2009-2010 grant cycle. This includes the Lakegrove Fire
District Building on Bryant Road, a home on 43 Ladd Street, one of the two "spec"
houses within the city constructed by John Peon on 589 Ridgeway Road, and a
home designed by Richard Sundeleaf on 1592 chandler Road.
7. continue the civic celebration of Preservation Month and participate in Lake
Oswe o's centennial Celebration: HRAB continues to recognize historic
structures, good stewardship and significant contributions through its landmark
plaque and preservation merit award presentations by the city council each May.
An exciting and highly significant addition to preservation month activities in 2007
and 2008 were the first and second annual Historic Home Tour sponsored by the
Oswego Heritage council, During the 2009 Preservation Month, HRAB awarded
plaques to four historic resources. In anticipation of the Lake Oswego centennial
Event, HRAB members and members of the Oswego Heritage council are
18
Historic Resources Advisory Board
10/20jog
Page 5
preparing an exhibit that illustrates the history of Lake Oswego's [neighborhoods.
HRAB acknowledges the significant public benefit attributed to these activities for
raising public awareness of the value of retaining historic homes, and for
generating enthusiasm and pride for preservation throughout the community.
8. Provide interpretive dis la s for sites: HRAB recommends coordination with
Oswego Heritage council members for interpretive displays at sites related to the
City's history. As noted above, HRAB is recommending interpretive signage be
provided at the Iron Worker's cottage and other Iron Heritage Trail sites. In
addition, HRAB hopes to develop interpretive materials for installation at the
historic head gate artifact in River Run Park ll as the final phase of the project.
9. Provide educational o ortunities for HRAB Members: Funding for HRAB
members and staff to attend this year's Oregon Heritage conference was
provided by the 2008/2009 cLG grant. The conference was held in Portland on
April 15 -18 and featured workshops, walking and bicycle tours, seminars and
meetings at heritage sites. The Oregon Heritage commission sponsored the
conference, with assistance from the Oregon commission on Historic cemeteries,
the State Historic Preservation office, and other heritage organizations and
agencies. Funding has been identified in the cLG Grant for the future Oregon
Heritage conference in 2010.
10. Monitor the Trueblood House rehabilitation: The sale of the Trueblood House to
Kevin and Shela Perrin was completed in December 2006. This sales agreement
requires HRAB members and city Staff to monitor the owner's progress on the
rehabilitation effort. In compliance with the sales agreement, the property was
placed on the Landmark Designation List in January of this year. Alterations will
be reviewed by the Historic Resources Advisory Board for compliance with
Historic Preservation standards. The agreement requires all restoration work to
be completed on the house before May 31, 2010. HRAB helps to monitor this
unique sales arrangement and this has resulted in the rehabilitation of a valuable
historic resource that would likely have been lost without the city's support.
AWL
This section discusses the fiscal impact of these projects. Funding for this year's
preservation grant program has been secured and work is currently underway on these
projects. The Oswego Iron Heritage Trail and the rehabilitation of the Worker's cottage
are currently unfunded and HRAB recommends incorporation of these priorities into next
year's budget.
Funded Projects
CLL Funding: The 2009-2011 cLG Grant requires a $15,000 local match (1:1)
comprised of staff time, volunteer time, exhibit materials and printing. The match
maintains existing preservation activities. A direct financial contribution is not required and
planning staff time is being used for the city's match support for this grant. (A resolution
accepting this grant was approved by the city council on April 20, 2009).
19
Historic Resources Advisory Board
10/20/09
Page 6
Unfunded Projects (proposed for 2010-2011 budget)
Oswego Iron Heritage Trail: HRAB has developed a preliminary project list for
development of the Iron Heritage Trail. Based on the costs of the interpretive panels
produced this year for George Rogers Park, The HRAB estimates that the cost of a three
by four foot panel would be $1,280. HRAB further estimates a total of eight panels are
needed to adequately interpret the four sites identified, bringing the cost (including
shipping) to $15,127. other costs for the trail would include the installation of a cedar
kiosk for the Iron fountain site for $920.00, and full color high gloss brochures costing
$2,500 per 1,000. These two items bring the total cost of the heritage trail proposal to
$187547.
Worker's cottage (40 Wilbur street): The Worker's cottage Preservation Plan written
by Rob Dortignacq in 2008 provides a prioritized list and cost estimate of the necessary
work to rehabilitate the building. This list is summarized below.
The cost estimate for each phase of rehabilitation outlined in the report is
summarized below:
I. Stabilization (Highest Priority) $53,500
I!. Preservation of Historic Character (High Priority) $51,000
II(. Habitation (Short term priority) $9,200
IV. Optional Alterations (Non Historic) $ 181800
Total $132,500
Stabilization of the property is the highest priority task. It is needed to keep the structure
from receiving further water damage.
HRAB recommends that the City Council identify the Iron Heritage Trail (including
stabilization of the Worker's Cottage) as a primary goal for 2010.
Attachment: Oswego Iron Heritage Trail presentation
Reviewed by:
sustainability has been considered as part of this recommendation.
� R
Debartmdot D/ector
Ales' c ntyre
City Manager
20
Library Advisory Board
Fancy Niland Shatsky, Chair
David White, Vice -Chair
Richard .Ravmond
Ann Pritchard
Shelbv Campion
Rick Slaven
Kovin O `Leavy,
Youth Member
Library Advisory marl (LAB) 2009 Annum deport
1. `ALO Leads" pro ani
a. Two LAB members served on. the LO Reads Steering
Committee.
bw Assisted in the event brainstorming and plannl.ng. Continue
to help develop and expand program.
c. Attend and support the LO Reads events, including staffing
the food and beverage tastin.gs and local markets.
a. Continue to educate community on the many possible ways
of supporting the library now and for future generations.
b. Solicited local businesses and Library constituents for gifts
to the endowment and annual funds through the annual end
of year letter.
cw Assisted with raising funds and seeking donated gifts for the
LO Reads programa
. Communi
Outreach/Partnersh� s
a. Staffed a table regularly at the Lake Oswego Farmers
Market, answering questions about the library and
up coming pro grams .
b. Began plannmg and creating a neighborhood outreach
program that will be fully implemented. Mn 2010 in
conjunction with. the Friends of the Library to remind the
i
community of the importance of the library, how t needs
support to continue its mission, and to receive input on how
the library Wight better serve the community.
c. Formally welcomed people to library events and shared the
purpose of the LAB and how they can be more involved an
the library and support its mission and goals.
d.. Acted as advocates for the library in supporting the
successful passage of the Library District pleasure that has
ensured a future of stable funding for library service.
21
22
pjttw'-
�
TO: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
FROM: Terry Keyes, Transportation Advisory Board Chair
SUBJECT: Transportation Advisory Board Council Report
DATE:. September 25, 2009
This is the 2009 Annual report to the City Council on activities that the Transportation
Advisory Board took over the past year and what they would like to propose.
The Board underwent a few changes last year. In April we said goodbye to Michael Bozarth
and Youth Member Jack Dod. In September the board welcomed new member David
Jorling and said goodbye to Gregory Franks. Terry Keyes was re-elected as the Chai-r and
Gregg Mindt was elected as Vice Chair.
Due to excellent work by the staff in addressing citizen concerns, the Board had few
Neighborhood Traffic Management Program issues to handle this year. Presentations were
made to the TAB for Safe Routes to Schools, Metro High Capacity Transit and
Sustainability. The CIP budget was unable to approve funding for Neighborhood pathways
program, so there was no need for TAB to do a ranking. The 5t" and A Avenue Crosswalk
project was completed. TAB is providing input to staff on changes to the Lake Oswego
Neighborhood Traffic Management code. The changes are designed to provide a more
structured and logical approach to dealing with citizen traffic issues.
TAB is hoping funding will be made available for and update to the City's Transportation
System Plan (TSP), which is part of the Comprehensive Plan. The TSP has not been
updated in 12 years. A grant for funding for the TSP through ODOT's Transportation Growth
Management was denied and staff is currently preparing a grant request to the Oregon
Department of Land Conservation and Development.
Finally, in light of the greatly reduced need for TAB to hear citizen traffic issues from the
public, TAB is re-evaluating its work program for 2010. The key work areas in the 2010
program will likely be:
0 Assist in Development of the Transportation System Plan
0 Create a Revised Neighborhood Traffic Management Program
23
0 Provide input to staff on traffic issues and projects
0 Hear neighborhood traffic issues that cannot be resolved by staff
0 Coordinate with other City Boards, as needed
Reviewed by:
C-7
Departmeryt. Director
Alex D. *Ohtyre
City Manager
24
PRLGO'�
s
TO: Jack D. Hoffman, Mayor
Members of the city council
Alex D. McIntyre, city Manager
FROM: Sustainability Advisory Board (SAB)
SUBJECT: SAB Accomplishments, 2010 Goals and Priorities, and Budget
Recommendations
DATE. October 20, 2009
This memo outlines some topics that the SAB will be discussing at the city council
session on October 20, 2009.
The SAB held its first meeting in July 2003. In its first 15 months, the SAB has been
very active and productive, engaging the community in a variety of educational
initiatives, as well as laying the groundwork for some significant community -wide
sustainability planning activities over the next 2-3 years. Among our accomplishments,
we.
0 Implemented sustainability Action Month (SAM) in May 2009, engaging an
estimated 1,000 citizens and getting commitments from over 200 families to obtain
energy audits;
0 Exceeded the "Green Power community challenge" by signing up more than 300
homes and businesses for renewable energy, for an overall community green power
participation rate of 12.6%;
0 conducted preliminary benchmarking and analysis to support a community -wide
sustainability planning effort over the next few years (we will present our progress and
findings at the Oct. 25 council session);
Provided input into the beginning phases of the comprehensive Plan update;
25
Council Report
10/20/2009
Page 2
Reached out and met with all Lake Oswego advisory boards and commissions;
Accomplished a variety of other educational and community-based activities.
The SAB is currently working to finalize its 2010 goals and workplan.. Based on our
planning discussions thus far, our 2010 priorities will be the following:
1 ) Move forward with a comprehensive, community -wide sustainability planning
process, involving the City and a large number of community stakeholders. We do not
expect to complete this process in 2010, but we do expect to make significant progress,
laying the groundwork to complete the process by the end of 2011.
2) Develop a community -wide Climate Change Action Plan, which would provide
quantitative greenhouse gas reduction goals and an implementation plan for achieving
those goals. We would like to complete the planning process by the end of 2010, with
implementation continuing into 2011.
3) Implement the 2nd annual SAM in May 2010. Our goal is to reach a significantly
greater audience and to have an even greater impact than we had with the first SAM
this year. The 2010 SAM will interconnect with Centennial Celebration events, too.
4) Support efforts to audit and make changes to development code and zoning
practices so as to remove barriers to and encourage green building and sustainable
development practices.
It is important to note that these will be our highest priorities, and will thus require the
greatest amount of time and resources. However, due to the wide-ranging
responsibilities of the SAB, we will be involved in many other activities as well, as will be
indicated in our 2010 goals and workplan document that we will finalize in December.
.....................
:4 0
h
'"UND0 U11 l5s]
As noted above, the SAB has made considerable progress in many areas. However,
moving forward we will have a significantly increased amount of work to accomplish, as
the two major planning activities (sustainability planning and climate change planning)
are very large, complex undertakings; SAM is also a major undertaking. At the same
time, most of the volunteer members of the SAB have indicated that they are not going
to be able to put in the same amount of time as they have over the last 15 months.
Therefore, we are faced with a situation in which we have more to accomplish but fewer
resources. In order for the SAB to achieve its sustainability goals for the community, we
are going to need additional logistical and programmatic support from City staff. We
26
Council Report
10/20/2009
Page 3
also believe that additional City staff resources will allow the City to accelerate the
achievement of its sustainability goals as outlined in the City's sustainability plan.
We believe that one additional FTE will be required, ideally a Director of Sustainability
reporting to the City Manager.
In addition, the sustainability and climate change planning efforts will require support
from consultants with expertise in sustainability and climate change planning.
In November or early December, we will submit a specific budget recommendation to
the City Council which reflects the SAB's priorities, The budget recommendation will be
for the 2010-2011 fiscal year. In addition, we will recommend that resources be
allocated from the 2009-2010 budget to support SAB activities up through June 2010.
Thankyou very much for your consideration "and we look forward to discussing these
items with you at the October 26 Council session.
CC: Susan Millhauser, Sustainability Coordinator
Jonna Papaefthimiou, AICP, Natural Resources Planner
David Donaldson, Assistant City Manager
ATTACHMENTS
1. Memo re: Progress Report on the Sustainability Action Plan
2. A Sustainable Community Guiding Principals and End-points
Sustainability has been considered as part of this recommendation. 'V
Reviewed
d
epartmeh Director
27
28
�►� 01 LAKE o's
CITY OF LAKE OSWEGO
STAINABILITYSU ADvisoRy
BOARD
TO: Jack . D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
MEMO
FROM: Jean Baumann, Member, Sustainability Advisory Board
COPY: SAB Members and Alternates
David Donaldson, Assistant City Manager
Susan Millhauser, Sustainability Coordinator
Jonna Papaefthimiou, Natural Resource Planner
SUBJECT: Progress report on the Community Sustainability Plan
DATE. October 19, 2009
Action Requested
City Council to review the attached document, and to provide the Sustainability Advisory Board
(SAB)'s Community Sustainability Plan work team comments and direction during the October
261 2009 City Council study session.
Background
One of the tasks in the SAB's 2009 Coals and work Plan is to ".draft a Community
Sustainability ..Flan with strategies to engage the entire community. " At the time that the work
plan was approved by the City Council, the SAB indicated its intent to complete "phase one"
which was to draft the plan for undertaking a community sustainability planning and engagement
initiative.
The SAB established a work team for this task. That team has benchmarked a few other
communities that have previously undertaken a community sustainability planning and
engagement process. Attached is a summary of what was learned. At the City Council October
26, 2009 study session, the SAB would like to review and discuss these findings, recognizing
that more research and analysis will be needed before making final recommendations to the City
Council for how to proceed with this initiative.
After the session with the City Council, the SAB's next steps are to:
ATTACHMENT 1
29
1. Draft a proposed "framework" for a community sustainability planning and engagement
process that describes the steps, players, timeline, documents, support systems, and estimated
cost for engaging both the City and the community of Lake Oswego in the process. , Present
and discuss the proposed framework. in January 2010 with the City Council prior to the SAB
enlisting the broader community in the process.
[Dote: we anticipate that the proposed framework will likely include steps such as
conducting training and awareness building events, involving community members to
envision a sustainable Lake Oswego (likely in conjunction with the Comprehensive TIan
update, Centennial. Celebration events, the City's online citizen survey, and other venues to
be determined), enlisting "early adopters" like local businesses and prominent community
members to engage in priority action areas, establishing systems to measure and assess
results, and regularly communicating and celebrating progress.
2. Determine how to integrate the development and implementation of a Climate Change
Action Plan into the process described in #1 above as one of the primary action areas in the
broader framework for community sustainability.
3. Provide input to City staff responsible for the Comprehensive Plan Update process to discuss
how the SAB can further support this extensive planning and visioning process so as to
incorporate a sustainability lens and to connect it with the community sustainability planning
and engagement process.
Please contact Jean Baumann if you have any questions for clarifications prior to the October 26,
2009 study session. Thank you.
30
Sustainable`:
Guiding Principles and End-points
The sustainability Advisory Board (SAB) is developing a planning and engagement process to
create and implement a community sustainability Plan for Lake Oswego. Many communities in
the United states and around the world are implementing sustainability plans and projects.
Green building programs, affordable housing, open space preservation, recycling, climate
change action plans, and smart growth initiatives are a few examples. While these initiatives
make progress toward reaching sustainability goals, they occur largely on a project -by -project or
issue -oriented basis. Frequently these efforts are unconnected and lack integration between
the municipal government and the rest of the community.
In contrast to this silo and project -based approach, a strategic and integrated process typically
includes widespread community involvement from residents, businesses and the municipal
government. It's important that during the process a common language and vision unfolds
which brings about a shared understanding of what sustainability means and how to achieve it
throughout all sectors. This minimizes the likelihood of conflicts and competition among the
municipal government and the wider community initiatives and action plans.
The SAB reviewed several other communities' sustainability planning and engagement efforts to
help inform our approach for pursuing an similar initiative in Lake Oswego. This report
summarizes key information discovered so far:
a. A definition of sustainability
b. The business case for sustainability
c. Principles that have guided other communities' sustainability initiatives
d. vision statements / goal statements/ endpoints for a sustainable community
e. Action areas that communities undertake
f. Management scenarios for engaging in a community process
We are sharing this information now so that it may be taken into account in other city efforts:
the City council's 2010 goal -setting and budget -setting processes, the comprehensive Plan
technical review process, and the Community visioning process as part of the Comprehensive
Plan update work plan. The SAB hopes to present and discuss with the City Council later this
year a potential framework for a community sustainability planning and engagement process for
Lake Oswego.
A. A definition of sustainabillity
Convened by the United dations in 1987, the Brundtland commission addressed the growing
concern about the decline of the environment and the negative impact to economic and human
development from that decline. The Commission's report offered a now widely accepted
definition of sustainability or sustainable development:
"Development that meets the needs of the present without compromising the ability of future
generations to meet their own needs.
B. The business case for sustai nabillity
Private and public organizations undertake sustainability initiatives for many reasons, whether
from an ethical or a business case point of view. Looking strictly at the business case, some of
the rationales include:
r
October 19, 2009 A Sustainable Community M Guiding Principles and End-points
31
• Economic Development
According to a study from McKinsey & Company, 900,000 new jobs can be created
and 1.1 gigatons of greenhouse gas can be reduced annually, if about $50 billion a
year is invested in a comprehensive green building strategy during the next decade.
• Competitive Edge
When ranking America's Best Places to Live, Money Magazine takes into account
among other iterns: a) transportation options/commute time, b) air quality, and c)
affordability of housing. Each of these is a community sustainability issue.
• Cost Savings (e.g., energy, water, waste)
NYC bought upgradient watershed lands at a cost of $1.5 billion, and is holding there
as natural areas to protect drinking water supplies. It would cost $0 billion to build
water filtration plants if the watershed lands were developed instead.
Compliance
The Camden county Municipal Utilities Authority in NJ instituted an Environmental
Management System that enabled the utility to go beyond regulatory compliance for
discharges, lowered operating costs, and improved performance, e.g., 25% reduction
in costs, 20% increase in sludge removal, 90% reduction in verified odor complaints.
Risk Management
Lands preserved for natural flood mitigation can have an 8:1 dollar savings ratio over
engineered flood control structures. In New Orleans, prior to Hurricane Katrina the
natural defenses against the Mississippi River had been progressively eroded and
undermined, As a result, the levees that bore the brunt of the storm surge were
breached at a cost of about $114 billon, not to mention the death toll.
C. Principles that have guided other communities' sustainability initiatives
Several sources of guiding principles regarding sustainability are in use today, and are adopted
or adapted by many public and private organizations. The City of Lake Oswego, with approval
by the City Council in November 2007, incorporated many of these concepts into its
Sustainability Plan.
The Triple -Bottom Line TBL — The phrase was coined in 1994, and refers to the notion that
economic, ecological, and societal indicators should be used to measure organizational
success, not just the typical financial bottom line. In the private sector, the concept of Corporate
Social Responsibility embodies similar principles. The International Council for Local
Environmental Initiatives — Local Governments for Sustainability (ICLEI) was established
in 1990, and it adopted TBL in early 2007 as a guidance system for its members. Using TBL
context, the EPA's Green Communities program encourages communities to strive for the
following to become a sustainable community:
Environment
Comply with Environmental Regulations
Practice Waste Minimization and Pollution Prevention
Conserve Natural Resources through Sustainable Land Use
Economic
0 Promote Diverse, Locally -Owned and Operated Sustainable Businesses (Profitable,
Non- Polluting, Socially Responsible)
Provide Adequate Affordable Housing
Promote Mixed -Use Residential Areas which Provide for open Space
Promote Economic Equity
Social
Actively Involve Citizens from ALL Sectors of the Community through Open,
Inclusive Public outreach Efforts
October 19, 2009 A Sustainable Community — Guiding Principles and End-points Page 2 of 4
32
Ensure that Public Actions Are sustainable, while incorporating Local Values and
Historical and Cultural considerations
Create and Maintain Safe, clean Neighborhoods and Recreational Facilities for ALL
Provide Adequate and Efficient Infrastructure (water, sewer, etc.) that Minimizes
Human Health and Environmental Harm, and Transportation Systems that
Accommodate Broad Public Access, Bike and Pedestrian Paths
Ensure Equitable and Effective Educational and Health-care systems
The Natural Ste (TNS.I. stem conditions -- In Sweden in 1989, a rigorous peer -review
process identified four system conditions based in the lags of nature that must be met in order
for a fully -functioning society and economy to be self-sustaining:
"In a sustainable society, nature is not subject to systematically increasing:
. concentrations of substances extracted from the Earth's crust
2. concentrations of substances produced by society
3. degradation by physical means
4. and, people are not subject to conditions that systemically undermine their capacity
to meet their needs
These four system conditions are wildly respected, and many communities have adapted there
into more user-friendly language as guiding principles, such as in Lawrence Township, NJ:
1 Eliminate our contribution to fossil fuel dependence and to wasteful use of.scarce metals
and minerals.
2. Eliminate our contribution to dependence on persistent chemicals and wasteful use of
synthetic substances (made by humans).
3. Eliminate our contribution to encroachment upon nature (e.g., land, water, wildlife,
forests, soil, ecosystems).
4. Meet everyone's human needs fairly and efficiently.
D. Vision statements 1 goal statements 1 end -paints for a sustainable community
Not surprisingly, the principles that a community chooses to guide its sustainability journey
translate into statements of what that community will look like decades ahead. A target date for
full sustainability is often not stated, although Whistler, BC Canada has set its sites on 2060.
More often, milestones are denoted along the way such as Portland's 2030 vision, San Jose's
15 -year goals to reach its Green Vision, Lawrence Township's 2010 goals, and Whistler202O.
Communities usually create very broad -brushed vision statements, such as noted in the recently
completed Vancouver, WA, community sustainability plan:
"Vancouver is a healthy and engaged community. We are sensitive to balance between our
wants and needs and those of future generations. Vancouver-- city and citizens in
partnership — promotes social equity, protects and restores the natural environment,
provides for a vibrant economy, while inspiring all communities to make a similar
commitment."
Communities often have goal statements that directly reflect their guiding principles, such as
"Eliminate Lawrence Township's dependence upon fossil fuels, scarce underground metals and
minerals." Goal statements are powerful when numeric and date targets are set. For example,
below are eight sustainability goals for Fort Lewis, WA, which is a community of approximately
80,000 people including soldiers, family members, civilian workers, and retirees living within 50
miles of the fort:
• Reduce installation source and non -tactical motor vehicle air emissions 85% by 2025
• Reduce TOTAL energy consumption by 30% by 2015
October 19, 2009 . A Sustainable Community — Guiding Principles and End-points Page 3 of 4
33
Sustain ALL activities on post using renewable energy sources and generate ALL
electricity on post by 2025
Create sustainable neighborhoods for a livable Fort Lewis community that enhances the
Puget Sound legion
Cycle ALL material use to achieve ZERO new waste by 2025
Maintain the ability of Fort Lewis to meet its current and future military missions without
compromising the integrity of natural and cultural resources, both. on the installation and
regionally
Recover ALL listed and candidate federal species in South Puget Sound Region
is Treat ALL wastewaters to Class A reclaim standards by 2025 to conserve water
resources and improve Puget Sound water quality
E. Action areas that communities undertake
Many communities identify specific areas of activities that will be pursued to achieve community
sustainability such as the following compiled list. Interestingly, most of these action areas
coincide with sections in the City of Lake Oswego's Comprehensive Plan.
1. Arts, Culture, Heritage
Z. Built Environment
3. Citizen Participation, Citizen Inclusion
4. Climate Change
5. Economic Development
8. Education and Learning
7. Energy, Renewable Energy, Energy Conservation
8. Finance
9. Food, Farming
10. Health and well-being
11. Housing and Affordability
12. Land Use and open Spaces
13. Natural Resources, Resource Conservation, Environmental Health
14. Public Services
15. Recreation and Leisure
16. Social Equity and Human Dignity
17. Transportation
18. Waste Management, Recycling
19. Water Management, water Consumption, 'Water Quality
F. Management scenarios for engaging In a community process
Some of the options for how a community manages this type of initiative include:
1. A non-profit organization with city and public involvement. (Corvallis, OR)
2. A city -community partnership with an appointed public commission, supported by its own
staff with linkages to city staff. (Whistler, Canada)
3. A city -led effort with a public advisory group, supported by city staff. (Vancouver, WA;
Santa Monica, CA)
According to the limited benchmarking research, the investment level made to support a
community sustainability planning and engagement effort was from $75K to $105K. These
figures neither reflect city staff salaries nor the value of time contributed by volunteers. Rather,
these are two reported expenditures for consulting and other services during early stages of
planning. The City of Santa Monica, CA, a community of about 85,000, has 3.75 FTE dedicated
to implementing the city's sustainability plan as well as supporting the community plan.
Research also showed that in terms of funding sources, a city's budget, grants, donations, or
some combination of these sources appear to be the primary funding mechanisms.
October 19, 2009 A Sustainable Community M Guiding Principles and Encs -points Page 4 of 4
34
2010 Planning Commission Goals
Project List — December 1, 2009
Current tmi ets
Natural Resource Planning — Respond to 2nd Look Task Force recommendations
as appropriate.
0 In.fiii -- Adopt infill related code amendments.
Neighborhood Planning — Implement the new Neighborhood Planning .it.
Initiate the planning process for at least one new neighborhood plan. Continue
implementation work for adopted neighborhood plans: Dake Grove, Lake Forest,
Waluga and Glenmorrrie.
+�
Periodic Review of Comprehensive Pian — Continue the plan update process.
Compile background elements and initiate an outreach/visioning program.
Address affordable housing and sustainability.
• Update of the Community Development Code — Prioritize proposed CDC
amendments. Hold hearings and adopt amendments.
• Lake Grove village Center — Continue work on implementation.. Initiate Phase
II of the Boones Ferry Refinement Plan and work on a fake Grove Village Center
Style Book.
® Community Development Code Rewrite/Code Audit -- Participate in the code
audit and initiate rewrite tasks as appropriate.
Other Projects — The Commission is interested in and is available to consult with the
City Council regarding the following topics:
® Metro U B/Stafford/Clackamas County — Advise City Council and staff
regarding development of a Stafford area concept plan and extraterritorial
planning issues in unincorporated Clackamas County.
Community visioning — The Planning Commission is available to participate as
needed.
Transportation Systems Pian — Conduct a transportation forum and assist as
needed with the update of the City's Transportation Systems flan and streetcar
extension.
®
Community Aesthetics — Conduct a work session on community aesthetics —
examine community values and character. Address view corridors and public
facility placement and design.
Planning Commission Goals 2010 12/01./09 (PP 09-0015) 35
36
city
6f
usWego 50+ Advisory Board
0 K E G 0 N MEMORANDUM
TO: Jack Hoffman, Mayor
Members of the City Council
Alex McIntyre, City Manager
ROM: Janine Dunphy, Chair, 50 + Advisory Board
SUBJECT: 50+ Advisory Board Council Report
Review of 2009 and Proposed 2010 Work Plar
DATE: December 7, 2009
The 50+ Advisory Board was created on July 15, 2006 per ordinance
No. 2347. Our duties are as follows:
a. Advise the City Council as to the needs and interests of City
residents who are 50 years of age and over.
b. Monitor trends in aging, research new programs and services
for people 50 years of age and over and provide the resulting
information to the City Council
c. Make recommendations to the City Council relating to current
and potential services, programs and facilities intended to
enhance the quality of life for City residents who are 50 years of
age and over.
d. Advise and make recommendations relating to actions of the
City Council that may affect residents who are 50 years of age
and over.
M WT I MTKON I K# M44
1. The Neighbors Helping Neighbors project, initiated and spearheaded
by the 50+ Board in January of 2007, is now a successful bi-annual
event being handled by the City and Neighborhood Associations. Since
the first one held in fall of 2008 this project has helped many seniors
with yard clean-up through the help of numerous local volunteers.
1
37
issues 2. Responding to community input regarding economic impacting
seniors the Board put together an Educational Seminar held on October
31 2009. The speakers included a.financial consultant, a reverse
mortgage specialist and an attorney. The information was very well
received by those present. Several attendees requested that we do
more similar events.
3. After the 50+ Board conducted an informal survey of Neighborhood
Associations regarding the interest level in looking at cross walk
safety or the need for additional crosswalks, it was determined that
this was not an area of concern for the majority of neighborhoods.
Project was terminated.
4. We continued to support the efforts of the Oakridge Park Senior
Development Project. This will enable approximately 40 love income
seniors to find housing to return to or remain in Lake Oswego.
5. We continued to encourage further progress on the revision of
Secondary Dwelling Units that would remove permit processing barriers.
6. Guest speakers at meetings included Denise Frisbee — Director of
Planning and Building; Bob Lawrence — Governors Commission on ....
Senior Services; Leslie Foren — Elders in Action; Grant Watkinson and
Ron Gronowski - Sustainability Board Members; Terry Keyes —
Transportation Advisory Board; Bob Galante — Redevelopment Director;
Denny Egner — Planning Director; Debra Aredreades — Senior Planner;
Diana Shavey and Doug Oliphant — Oakridge Park Project; Gary and
Betty Buford — Citizens for Stewardship of LO Lands; Paul Lyons -Lake
Oswego Housing Study Group.
38
Eli �11
.. ................................... . ..... -
I
MOMMI Mi.
1. Participate in the City's Comprehensive Plan Review (Goal 10)
to insure that housing choices are maintained, expanded and
flexible to accommodate for future needs and concept changes.
2. Work towards a final decision on the removal of the conditional
use aspect permit processing barriers to insure easier building of
SDtJ's. (This has been an ongoing goal of the 50+ Board, based
upon a recommendation in the Dialogue Report and subsequent
comments from citizens.)
3. Research and present to Council the application and
development of SDU's .that have been successfully implemented in
other like communities.
4. Support the efforts of the infill task force to revise building codes
to incentivize the remodeling, repair and maintenance of existing
homes rather than encouraging tear downs. This approach would
support economic and social sustainability enabling citizens over
50 years old to remain in their homes and community.
Work in partnership with the Transportation Advisory Board on the
City's Comprehensive Plan Review (Goal 12) to insure that current
and future transportation needs of the 50+ demographic are being
addressed.
1. Develop a plan and presentation to meet with Neighborhood
Associations and civic groups regarding the mission of the 50+
Board and to encourage a dialogue with citizens regarding the
needs and concerns of 50+ citizens in their respective
neighborhoods.
3
39
2. Explore the possibility of working with Marylhurst University and
the Human Services Department in their efforts focused on the
needs of the 50+ population. Ndarylhurst has expressed a strong
interest in becoming more involved in the Lake Oswego
community and perhaps doing joint programs and events.
4.brelationships and coordinate with other Boards and
r%
�,,ommissions as appropriate.
Develop a series of seminars designed to meet the interests and
needs of the 50+ demographic. Based on the comments from the
pilot program done in October, possible subjects would include:
additional information on wills and trusts, Powers of Attorney,
dealing with stress, caring for elderly parents, helping aging
parents to prepare for and address their changing needs, health
related topics such as dementia, finding employment after the age
of 50, financial planning and planning for life after retirement.
Thank you very much for your consideration of these projects. We
look forward to discussing these further at the December 7, 2009
presentation.
Janine Dunphy, Chair
50+ Advisory Board
I ME
40
ssory Dwell'ing
.a�.. . '- ixr ;.'. .. �`
x.
,J ^Y
�h
evel
opent
m
CALIFORNIASANTA CRUZ.
Like many communities in northern California, Santa Cruz has
seen its housing costs increase dramatically. These rising
costs mean the city is struggling to retain teachers, police
officers, and service workers. To address these challenges,
Santa Cruz created an Accessory Dwelling Unit (ADU) Devel-
opment Program. Accessory units create separate residences
by converting all or part of a garage or by building new struc-
tures on a homeowner's property.
The city's program aims to create more housing opportuni-
ties by making it easier for homeowners to build accessory
units. For example, the city revised its zoning ordinance to
eliminate a covered parking requirement for single --family
homes, which freed up space for accessory units. In addi-
tion, the revision included design elements that ensure the
accessory units complement the surrounding homes. Seven
architects designed compact building prototypes (500 square
feet) that address a variety of site needs. These plans have
been pre -reviewed by city departments, which helps home-
owners by reducing processing time, planning fees, and de-
sign costs.
The city also released an ADU "How To" manual to help resi-
dents navigate the development process. The manual pack-
ages all the information homeowners need to develop an
accessory unit, including guidance on making an accessory
unit "neighbor -friendly," managing a construction project, and
being a good landlord. Over 175 manuals and prototype plan
sets have been sold. To encourage affordable housing,
homeowners get financial assistance through accessory unit
loan and fee waiver programs if the unit will be rented at an
affordable level.
I1
W9
#e :i
r+l
SMART GROWTH PRINCIPLES
ACCESSORY DWELLING UNITS
#1
Includes Mixed
Land Uses
#2
Exhibits Compact
Building Design
#3
Provides Range
of Housing Types
#4
Promotes Walkable
Neighborhoods
J
#5
Exhibits a Distinct
Sense of Place
#6
Preserves Open Space
J
#7
Utilizes Existing
Development
►I
#8
Provides Transportation
Choices
•�
#9
Practices Fair
Decision-making
#10
Promotes Stakeholder
Participation
J
The program has broadened the range of available housing opportunities. In 2003, the program's first
full year, 35 accessory units were built, which is a significant increase over the eight units built in 2001.
Over the next five years, the city estimates that between 40 and 50 new accessory units will be built per
year. The program has been so successful that more than 80 cities throughout California have requested
copies of the ADU manual and ordinance. The EPA awarded it the Policies and Regulations Smart Growth
Achievement Award (http://www.epa.gov/smartgrowth/sg_awards,publication_2004.htm#policies reg)
in 2004, and the program has also been recognized by the state chapters of the American Planning
Association (www. planning.org) and the American Institute of Architects (www.aia.org). .
"...as my parents reached retirement age and found that they could no longer climb the stairs to
the second story bedroom, they began looping for alternative ways of staying in the neighbor-
hood .... with the help of the city's reprised accessory dwelling unit ordinance, the design work-
shops, and the ADU loan program, we are now Building the `granny unit' of my parents' dreams. "
QUICK FACTS
Contact: Carol Berg, Housing and Community
Development Manager
City of Santa Cruz, Dept of Housing
& Community Development
831-420-5108
cberg@ci.santa-cruz.ca.us
David A. Foster, Homeowner, Santa Cruz
Location: Santa Cruz, California
Website . www.ci.santa--cruz.ca.us/pl/hcd/
ADU/adu.html
Implemented: 2003
41
42
1LXKE
ANN.
GITY UF LAKE USWEG#
COUNCIL REPORT
ojuc,014
TO: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
FROM: Natural Resources Advisory Board
Morgan Holen, Chair, and Bill Gaar, Vice Chair
SUBJECT: 2009 Accomplishments / 2010 Goals
DATE: November 30, 2009
Members of the Lake Oswego Natural Resources Advisory Board will present the
Board's 2009 accomplishments and 2010 goals to the City Council on December 7,
2009 during a scheduled meeting. A summary of our 2009 accomplishments and 2010
goals is enclosed for your review. This information is provided to assist the City Council
in formulating goals for 2010 and budget priorities for the 2010-2011 fiscal year. We are
happy to answer any questions you may have during the December 7 meeting, or
anytime via e-mail or by telephone. We look forward to sharing our accomplishments
and presenting our goals to you.
Morgan Holen, Chair
971-409-9354
morgan—holen@pbsenv.com
ATTACHMENTS
1. NRAB 2009 Accomplishments
2. NRAB 2010 Goals
Reviewed by:
Department Director
.............
Alex D. McIntyre
City Manager
Bill Gaar, Vice Chair
505-709-6724
weg@buckley-law.com
43
44
LAXE os
IV .
1
,1
oREGoTA
Chair
I--lol-€ n
Vice Chair -
Wil I ian i G as
Members
Dei.11s Dailey
N,e-aicy Gr(.-)nowsk-i
Sh,,xw n l-toNvard
Doug],e,is k1ch
St-c.phanic W,41glie'
Student Member
Sa_m4 nt.ha S1 herl-
Council Liaison
IMl11-Y 01 -son
StJfl Y Liaison i 1�o n
��
Jonna
1.
c) l
CITY OF —LA—K—E O-SWEGO
6-TATURAL RESOURCEs
6upport the need for aaequare starring for natura.i
)Effareas management activities to replace the Support for staff in plan
AineriCorps volunteer position. implementation;
Develop, approve, and begin irnplementation of a City of Portland actively working on
city-wide invasive plant species eradication program.. such a policy(reviewwhen available)
I i'I I 'I`.'�' -I� 1 A I3 IV M�JI I'I.Y �.O�ES�E'R'Y �R����1VI
Ran a booth at three Farmers'
Market events for natural resources
education and outreach;
Led two Neighborwoods workshops
with topics on Gardening with
Natives and Tree Biology;
Designated two new Heritage 'frees;
Reviewed draft and promoted
distribution of final State of the
Forest Report
GG�.� R MOTt WATER QUALITY AND.C.ONSERVATION..
LMJ
Support implementation of the City's Water
Conservation Plan.
Support development and completion of a Clean
Streams Plan.
Water conservation outreach at
Farmers' Market booths;
Reviewed revised Clean Streams
Plan, held joint meeting with the
SAB, submitted comments to Staff
and Council
Continued on next page
45
Support Staff in implementing the City's Urban and
Community Forestry Program (I.ICFP) and raise
the of the urban
community awareness about value
forest and use of the UCFP.
Coordinate educational outreach activities with the
0
Historic Resources Advisory Board to raise
awareness of the Heritage Tree Program.
.
Review Heritage Tree Nominations an announce
Wc
�s{�{ {-�a�q�!{may {^��+y� ��r new heritage trees during Arbor Week.
eek.
Support AmeriCorps staff in developing the City's
:i_f,
State of the Forest report.
Advocate for baseline urban forest data collection to
0=.
help guide management decisions to realize the
L ,
City's vision for Lake Oswego's urban forest.
Coordinate with the Sustainability .Advisory Board
(SAB) to increase public awareness for protecting
trees as an important tool in carbon reduction.
Ran a booth at three Farmers'
Market events for natural resources
education and outreach;
Led two Neighborwoods workshops
with topics on Gardening with
Natives and Tree Biology;
Designated two new Heritage 'frees;
Reviewed draft and promoted
distribution of final State of the
Forest Report
GG�.� R MOTt WATER QUALITY AND.C.ONSERVATION..
LMJ
Support implementation of the City's Water
Conservation Plan.
Support development and completion of a Clean
Streams Plan.
Water conservation outreach at
Farmers' Market booths;
Reviewed revised Clean Streams
Plan, held joint meeting with the
SAB, submitted comments to Staff
and Council
Continued on next page
45
of LAKE ()S
OREGOIA
Chair
plolen
'Vice Chair
Members
I)Cnise Dallq
Nartq., G-ro-nowski.
.4 I
S.1-1-.awfl 14ovya 'd
D()Uglas Rich
Steph,,inle Wagricr
Student Member,
S,,im.aiirha Sifl.-)ert
Council Liaison
Staff Liaison
46
CITY OF LA -KE OSWEGO.
hJATuRAL RESOURCEs ADviSORY BOARD
2009 AcCOMPLISHMENTS
CONTINUED
2009 Goals & Sub -Goals
Noted Accomi3lishments
�ER.IOD.T.0 VI0AL:,PART1C1PATC�E; IN THE OMP�Rl� EW
.'
Encourage the city to assign an NRAB member to
the Periodic Review task force, and participate and
n/a — opportunities to participate
provide comments to Staff and Council regarding
did not arise as anticipated
the, Comprehensive Plan update.
TE:�-Cv
T -w�NESS: U D.
.GOAL ONMEN Tlt.�
......... .
=UGH
tj�cu -E t! -0 UTREACH.
0 0
Provide support for the City's environmental
outreach programs.
Three Farmers' Market booths;
Two Neighborhoods workshops;
Organize community outreach booths at Lake
Oswego Farmers' Markets.
Centennial Celebration planning is
underway with NRAB members
assisting with the Century Tree
Project and developing our own
Ale,
Participate in the City's Centennial Celebration.
natural resources centennial project
as a goal for 2010
Organize a Northwest Earth Institute Discussion
Course
r�� L A, I OS
CITY OF LAKE
NATuRAL _OARD
Chair
1. Review and provide comment on City pians and policies regarding natural
resources, to incorporate natural resource values .into City efforts where possible.
Vice Chair
2, Increase environmental awareness and protection through educational outreach,
W1111"11.1-1C,114ar
* Ensure that all NRAB members are educated regarding the condition of Lake
Oswego's natural resources and potential threats to those. resources.
Members
0 [organize community outreach booths at Lake Oswego Farmers' Markets.
Dutus,e DalleA!
* Organize a Northwest Earth Institute discussion course comprised of City
N,ac c�
Council m.e.mbers, City staff, DRAB members, and Lake Oswego citizens.
Sh,, \vii.
D () uglas _ 6ch
3. Continue to advocate for development of the Natural Area Parks Management
Stephanle Wagner
Program,
Advocate with the Parks and Recreation Advisory Board for $75,000 to
Student Member
implement Phase III of the Cooks Butte Management Plan (habitat and trail
�t a tl:aa Sillier
improvements).
Advocate for permanent funding to staff natural area parks management.
Council Liaison
Advocate for $10,000 to implement the Springbrook Park Management Plan.
4. Participate in the new Comprehensive Plan for parks and natural areas and
Staff Liaison
advocate for $275,000 for parks master -planning effort.
� a n na P ap,,ie f 1iim.1(_) L1
e Develop goals and objectives for City Natural Areas that build on the Natural
Areas vision Statement.
Prioritize the development and implementation of management plans for all. city
Natural Areas.
5. Promote water quality and conservation measures City --wide.
Collaborate with the Oswego Lake watershed Council.
Continue funding for Landscaping for Conservation workshops and homeowner
mentoring.
G. Provide support for the Urban and Community Forestry Program. (UCFP).
• Advocate for $15,000 to implement the UCFP in FY 2010-11.
• Raise community awareness about the value of the urban forest and
implementation of the Urban. and Community Forestry Program.
Advocate for baseline urban forest data collection to help guide management
decisions that will realize the City's vision for Lake Oswego's urban forest,
7. Review Heritage Tree Nominations and announce new Heritage Trees during
Arbor week.
S. Participate in the City's Centennial Celebration to raise awareness of Lake Oswego's
rich natural history.
Assist with the City's Century Tree Project.
i Develop a photo album of natural resources in the City of Lake Oswego and
GPS locate photo points to develop a map for the City's Time Capsule Project.
9. Collaborate with the Sustainability Advisory Board, Parks and Recreation Advisory
Board, and other citizens' boards to support and realize common goals.
(.adopted 11 -T �� ��� 47
48
rARKS & RECREATION ADVISORY BOARV
2010 Work Plan
1. Initiate a new Parks and Recreation Master Plan to insure the city's park system meets the
future needs of citizens. The new plan should incorporate priorities for natural areas and
open -spaces, as well as including a separate study to update the Luscher Farre master
plan.
Existing planning documents for Parks, recreation, and natural areas/open space are outdated and
can no longer be relied upon to represent community priorities.
® The current Parrs & Recreation Comprehensive Plan does not contain natural area and open space
priorities. A. future vision for the City's parks, recreational facilities, and natural areas should
include and balance priorities for all elements of the City's park system.
The Luscher Farm Master Plan, completed in 1997, is outdated and includes only those properties
in ownership at the time the plan was developed. Eighty six additional acres have been purchased
in the Stafford area since the plan. was completed. A. revised plan is needed to ensure future
development continues to meet citizens' expectations, and is expanded to identify priorities for the
newly acquired properties.
+� A new Parks and Recreation Master Plan will achieve the following:
i. Establish priorities, budgets, and tuning for park capital development and natural area/open
space priorities for the next 5-15 years.
ii. Update policies and standards for development of parrs and recreational facilities, and for
managing and maintaining the City's .parks and natural areas. New policies/standards can be
incorporated into the City's Comprehensive Plan update.
iii. Establish a streamlined and less expensive method for periodic Master Plan updates.
iv. Define a future vision for the Luscher Farm/Stafford area park properties.
* The process for updating the Master Plan will draw from existing studies, such as the Open Space
Master Plan, Golf -Tennis Feasibility Study, and Community Center/Aquatics Study, to leverage
information previously gathered, and avoid duplication of efforts.
Goal:
- Appropriate $275,000 in funding in the FYI 0-11 budget to hire.a consulting firm to work With
the City in preparing the Master Plan.
Initiate the process in fall. 201.0. Final Plan completed in 2011.
2. Complete the following park projects in FY10-11, which were approved between 2006 and
2009 and are in various stages of development.
A. Construct the final seenlent of the Rosemont Pathway.
The first segment of the pathway was completed in 2006 and extends to the Firlane park
property. The second segment will complete Lake Oswego's porton of the trail and extend to
the Rosemont Arena park property.
Goal:
- Appropriate $450,000 in funding in the FY10-11 budget to construct the project.
(Note: approximately $350, 000 in proceeds from the future sale of the Maple St.
property will reimburse the City's general fund)
2010 Parks & Recreation Advisory Board Work Plan, l 1118/09 49
B. Implement Phase 3 of the Cooks Butte Management Plan - Habitat and trail
improvements.
Cooks Butte Management Plan was adopted by Council in May 2008 and establishes a
framework to manage the City's natural resources in parks. The plan identifies three phases for
habitat restoration, trail improvements, and natural resource interpretive signage. Phases 1 and 2
are funded and will be complete by June 30, 2010.
Goal:
- Appropriate $75,000 in. funding in the FY10-11 budget to implement phase 3, which includes
trail construction., and invasive plant removal and restoration. This will complete the final
phase of the Gooks Butte Management Plan.
C. Complete Installation of the Foothills Boat Dock
Include $106,000 in the FYI 0-11 budget for completion of the Foothills Boat Dock.
(a request will be made to the Oregon State Marine .hoard to cover So% of this cost).
D. Construct Phase 5 of the George Rogers Park Master Plan.
The Development Review Commission approved a development application for the next phase
of George :Rogers Park in .April 2009. This phase of development includes street, storm water,
and parking upgrades on Ladd St.; the addition of ADA accessible pedestrian pathways; and
upgrades to bail field bleachers, dugouts, picnic shelters, and playground.
Goal:
- Identify a funding source and construct the project in FY10-1 1. Approximate cost of the
project is $2.9 million ($1.5 million is street/storm water related costs; $1.4 million is park
related).
3. Initiate recommendations from the Golf -Tennis Feasibility Study beginning in 2010.
The Golf -Tennis Feasibility Study will be presented to City Council on December 15, 2009. The
study is an in depth analysis of the existing golf and tennis markets, operational analyses of each
facility, and a review of options the City may consider for improving the long term. profitability of
the golf and tennis facilities, as well as the enhancing the recreational experience for Lake Oswego
residents.
The study contains a number of recommendations the City Council should consider in the short and
long term regarding funding mechanisms, marketing improvements, and facility upgrades for the
Golf Course; and facility expansion for the Tennis Center.
The Parks & Recreation Advisory Board will be discussing the report and recommendations with the
City Council on December 15, and will urge the City Council to take steps in 2010 to begin
implementing the recommendations. The PRAB 2010 work Plan, will be updated accordingly
following the December -15 meeting.
4. Encourage City Council to continue to provide for adequate program space for parks and
recreation programs while determining the disposition of the west End. Building.
DRAB believes there are significant citizen needs that are not addressed with current city facilities.
To address these needs we recommend that facilities for active recreation and instructional programs
be given a high priority during the decision making process for the west End Building.
5o10 Parks & Recreation Advisory Board work Plan, 11/18109
AAE (5s4,
�ITY OF LAKE__
COUNCIL REPORT
oAEGOT�
To: Jack D. Hoffman, Mayor
Members of the city council
Alex D. McIntyre, City Manager
FROM: - Christine Kirk, Public Affairs Manager
SUBJECT: Mayor's Forum Highlights
DATE: January 20, 2010
The Mayor's Forum was held on January 9, 2010. Below is a list of highlights based on
the notes of Councilor Tierney and myself. As the minutes are not available prior to
goal setting on January 22 and 23, 1 thought it important to get out a summary list of
topics. over 40 people attended the forum, with over half providing comment. A
quorum of Council was present.
Highlight of items discussed
o Need for a new tennis facility
o Economic development (pro and con)
o Sensitive lands —remove restrictions
o Frugality
o Streets maintenance fee (frugality and
pro)
o Infill
o Neighborhood Planning (pro)
o Invasive species, open spaces
(responsibility of govt)
o Stafford (as an important topic)
o Boards &commissions (council
attendance, listening, utilization of and
relationships to)
o Iron heritage trail (pro)
o Quality of life indicators (dust off report)
o Consultants (concerns over dollar amount
spent)
o Infrastructure (reminder to think of things
underground)
o Jobs and ability to engage in the
community for children and persons with,
disabilities
o Regular goal review during the year
o Visioning (concerns)
o Public buildings (plan for and keep an
open dialog)
o Need for affordable housing
o High water rates
51
..i� LKE a
PRGoli
To: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
L
FROM: Christine Dirk, Public Affairs Manager
SUBJECT: Open City Hall - Goal Setting Topic
DATE: January 20, 2019
Open City Hall is being used in a new way by asking open ended questions. Attached is
the report dated January 19, 2010. In includes 25 comments, with the most recent
comment first. The primary topics most raised received between 7 and three
comments -- those items starting with the most noted are: a new tennis center, followed
by the WEB (pro and con), a west side dog park, and then pathways/sidewalks/bike
lanes, fiscal responsibility and Luscher Farm. Other topics which received one or two
comments included, sensitive lands (pro and con), streetcar, foothills, prioritizing
services, neighborhood planning, parks master plan, property taxes, the library, and
employing people with disabilities. The above list is not inclusive of all the topics.
53
rCouncil Goals and Agenda
As the Lake Oswego City Council works to develop its goals and
agendas for 2010, they would like to hear from residents on what issues
relating to City services are of importance. The Council wants input on
what their priorities for action should be in the coming year. Whatdo
you think the City Council and City of Lake Oswego should be working
on in 2010?,
Public Comments as of January 19, 2010, 1:00 PM
www.PeakDemocracy.com/423
55
City Council Goals and Agenda
As the Lake Oswego City Council works to develop its goals and
agendas for 2010, they would like to hear from residents on what issues
relating to City services are of importance. The Council wants Input on
what theirpriorities for action should be in the coming year. What do
you think the City Council and City of Lake Oswego should be working
on in 2010?
Introduction
The Lake Oswego City Council will meet in January to determine their
goals and priorities for 2010. Goal setting is an annual act of the
Council to define City priorities that are above and beyond the day to
day expectations and current services provided by the City of Lake
Oswego. Goal setting provides an opportunity for the City Council to
develop new initiatives, set benchmarks for multi-year projects and
define standards for achievement or excellence.
The Council will hold a forum on January 9 from 9 to noon in City Hall
to get input from citizens on what they think the Council should be
considering in the coming year. Then on January 22 and 23rd, the
Council will meet to develop their and the City's goals for 2010.
www.PeakDemocracy.com/423
Public comments as of January 19, 2919, 1:99 PM from all participants. 1 of 9 57
Council Goals and Agenda
T4s the Lake Oswego City council works to develop its goals and agendas for 2010, they would
like to .hear from residents on what issues relating- to city services are ofimportance. The
Council wants Input on what their priorities for action should be in the coming year. What do
you think the City Council and City of Lake Oswego should be working- on in 2010?
As of January 19, 2010, 1:00 PM, this forum had:
Attendees: 166
Participants: 25
Hours of Public Comment: 1.3
As with any public comment process, participation in Labe Oswego Forums is voluntary. The
statements in this record are not necessarily a representative sample of the whole population.
www.PeakDemocracy.com/423
58 Puhiic comments as of January 19, 2010, 1:90 PM from all participants. 2 of 9
Council Goals and
endc
•
As the Lake Oswego City council works to develop Its goals and agendas for 2010, they would
like to hear from residents on what issues relating to City services are of importance. The
Council wants .input on what their priorities for action should be in the coming year. what do
you think the City Council and City of Lake Oswego should be working on in 2010?
I• I
Paul Lyons in Lake Oswego January 18, 2010, 3:36 PM
Retain the WEB as it is a valuable asset that long term will be very important.
Plan for code changes to allow development of smaller footprint housing near transit and
commercial areas.
Fold the course on Sensitive Lands. There is plenty of research and case studies that
demonstrate such protection actually protects home values.
Implement the trolley into Foothills and plan for density of smaller housing units for seniors and
young professionals, as well as office and retail.
Keep the current location for the Tennis Center adjacent Springbrook Park, and consider
expansion on the south side of the Lake.
When the Library project for expansion begins keep it in downtown area, such as 1st and B.
Librarys are known as key business attractors.
Outreach to Neighborhood Association presidents to create dialog. LONAC has been further
hijacked by folks who oppose pretty much anything from the City.
Thank you for listening and your dedication to our fine City.
Dorothy Rodegerdts in Portland January 13, 2010, 9:22 AM
As a frequent user of the LO Tennis center which is at (an unheard of} 90% capacity, I fully
support the Tennis Subcommittee's recommendation to move forward on construction of a new,
larger indoor tennis facility. Usage and visitation draws from an extensive geographical area and
expansion and upgrade will greatly enhance Lake Oswego's position is this very popular
recreational forum...
Nancy Gadd in west Linn January 13, 2010, 8:47 AM
I fully support the Tennis Subcommittee's recommendation to move forward on contruction of a
new, larger indoor tennis facility. The current facility is too small to accomodate the needs of
the community.
Carl Hodges in Lake Oswego January 11, 2010, 2:15 PM
Re: Off -leash dog park in west side of Lake Oswego:
I was unable to be at the planning session on January 16, but would like to join the chorus of
voices in support of the Parks and Recreation Dept recommendation for an off -leash dog park on
the west side.
Of the three recommended sites, my personal preference is waluga Park, which would be, in my
estimation, the most accessible and least likely to compete with other uses/traffic.
My sincere hope is that this be accomplished as soon as reasonably possible so that Gumbo can
reconvene with her friends.
Many thanks for your anticipated action on this matter. warm regards and best wishes for great
accomplishments in 2010.
www.PeakDemocracy.com/423
Public comments as of January 1.9, 2919, 1:00 PM from all participants. 3 of 9 59
60
City Council Goals and Agenda
As the Lake Oswego city Council works to develop Its goals and agendas for 2010, they would
lake to hear from residents on what Issues relating to city services are of importance. The
Council wants Input on what their priorities for action should be in the coming year. What do
you think the city council and City of .fake Oswego should be working on in 2010?
t
Carl Hodges
Serpi-anonymous in Lake Oswego January 11, 2010, 10:24 AM
One of the things I love about this town is Luscher Farms. A working farm right in the city, how
cool is that?
Our street has a scarecrow making party every fall. We got the idea from the hilarious
scarecrows at the Farm's vegetable gardens.
How long has it been a faun? I love the way it looks like it has been there forever, time honored
and included. My California friends are envious.
Thank you for this forum. I suppose I am telling you what you already know.
Laura Caldwell in Lake Oswego January 11, 2010, 1:26 AM
Dear Mayor and City Council,
I am writing to add my voice to the other dog owners on the Westside that we need an off leash
area to exercise our dogs. Not only do our dogs get to socialize, but there is a great community
that is created when we meet to give our dogs some fresh air and exercise. We actually get out
and get to know our neighbors.
The WEB property would be the logical choice as it is nearby and it wouldn't cost much to get it
up and running. In fact, if you sent out a notice about fundraising for the dog park, I'm sure
many in our community of Westside would contribute.
Thank you for your consideration,
Laura Caldwell (and Panda)
Serpi-anonymous in Lake Oswego January 10, 2010, 11:22 PM
I would like to see the Council operate the City like a business, focusing on fiscally -responsible
policies and prioritizing services. Part of the livability of a city is affordability.
The property taxes are very high in Lake Oswego and are in conflict with City goals of diversity
and affordability. Look around and see who is moving to Lake Oswego. I pay almost $40,004 a
year in property taxes for bare land and receive no services. How is that reasonable or
equitable?
The West End building has been a finacial disaster, which was rammed down our throats by a
couc R who heavily marketed the prof ect instead of listening to the pleas of fiscally -responsible
citizen. As an accountant, I worry about the direction this city is going, just as I worry about
this state and country. Government seems to have no restraint and no concept of how the
private sector has to live within our means.
Show restraint when spending out tax dollars. Show you understand that these are financially -
difficult times for many of the City's citizens. Be an example for this state. Focus on critical
services and let people who benefit from special programs fund those programs. Be transparent.
Publish a detailed city budget in the newspaper for all to see, showing the growth in spending,
including compensation and benefits. Show us that you're good stewards of the citizen's .money.
www.PeakDemocracy.com/423
Public comments as of January 19, 2010, 1:90 PM from all participants. 4 of 9
City Council Goals and
Agenda
As the Lake Oswego city Council works to develop its goals and agendas for 2010, they would
like to hear from residents on what .issues relating to city services are of importance. The
Council wants input on what their priorities for action should be in the coming year. What do
you think the City Council and City of Lake Oswego should be working on in 2010?
We might even foregive the Council for past recklessness and for not listening when you asked
. ■
our opinion.
We've trusted you to lead. Godspeed.
Ron Smith in Lake Oswego January 10, 2010, 4:10 PM
Councilors for your consideration during your 2010 goal setting sessions:
1. 2010-11 Budget must be balanced. (I'd like us not dip into reserves and for us to prepare for
known future fiscal demands e.g., PERS, roads and capital improvements) .
2. Even though the goals are annual goals you must look out 18 months to offset the six month
gap between goal setting and budget cycles. This would help in planning for project carryover
($$$) from one goal year (Jan -Dec,) to the next budget year (July -June).
3. Goals must be prioritized (Must do, Need to do, Like to do) . Goals .must also be prioritized in
relation to "Basic Services" e.g., emergency services and debt service.
4. Goals must map to LO Quality of Life indicators.
Ron Smith
321 Third Street
Chair Citizens Budget Committee
K Jabr in Lake Oswego January 9, 2010, 5:35 PM
Dear Mayor and City Council, I love our community and our schools. I would like you to focus
on creating pathways and sidewalks for all kids to walk to school and for people to enjoy their
communities by walking and riding their bikes. In our neighborhood we lack basic safe
sidewalks not to mention bike lanes. That will lead to healthier population, less cars on the road,
less pollution etc. Myself, and my family would change our mode of local travel if we had safe
sidewalks and bike lanes.
John Ruehle 11 in Lake Oswego January 9, 2010, 12:15 PM
Dear Mayor Koffman and Council Members; as a resident and dog owner of Lake Oswego,
living on the west side, I would value a positve decision by the Council to establish a dog park
at the WEB. This location is ideal, as it is easy to get to from a walking perspective and has a
significant amount of parking available as well. Since being blocked from using west Lake
Park, I miss the personal interaction with other dog owners, but most importantly, I miss the
abiltiy to have a place I can take my dog and let him play off leash with other dogs. Please give
this a high priority in your planning for 2010. Also, leaving the dog park a grassy area as
opposed to bark chips is highly desirable. Thank you for your consideration.
John Ruehle
Nancy Gronowski in Lake Oswego
www.PeakDemocracy.com/423
Public comments as of January 19, 2010, 1:99 PM from all participants. 5 of 9 61
City Council Goals and Agenda
As the Lake Oswego city council works to develop its goals and agendas for 2010, they would
like to hear from residents on what Issues relating to city services are of Importance. The
Council wants Input on what their priorities for action should bein the corning year. what do
you think the city council and city of Lake Oswego should be working on in 2010?
January 9, 2010, 11:02 AM
Retain the WEB as public property. It is centrally located and well positioned to provide needed
public services whether as a community center /library / active outdoor recreation area or city
offices, or a combination of all of these.
Look for solutions to a myriad of problems that serve the community as a whole instead of
narrow interests.
Manage and protect our natural resources proactively and invest in therm to develop healthy,
connected, highly functional ecosystems.
Provide safe, connected pedestrian and bicycle facilities so we can reduce our dependence on
non-renewable sources of energy to power our vehicles.
Daren and Jimmy Smith in Lake Oswego January 9, 2010, 9:33 AM
We strongly support establishing a west side dog park for LO residents. We understand that
several sites have already been evaluated. In our opinion, a park at the WEB location is the
most logical solution as it uses existing city -owned space and has adequate parking. Dog parks
are a simple way to build community connections and keep dogs healthy and well -socialized.
Thank you for making this happen in 2010.
E. Dawn Creach in Lake Oswego January 9, . 2010, 9:12 AM
As I look towards 2010 and consider how much I love living in Lake Oswego, there is an issue
that is of top priority for my family - the lack of a park on the Westside of LO that we can enjoy
with our dog, Cookie. One of the main reasons I chose to buy and live in LO is the beautiful
parks and open areas. Now that we have added a family member, Cookie, I am disappointed in
our lack of ability to socialize with Others and excercise our dog anywhere on the Westside of
LO.
Our dog is very small but has boundless energy. I can walk and run with her on leash until I
collapse, but the only activity that truly wears some of her energy off is chasing her ball and
running around playing with other dogs. And as we all know, a good dog is a tired dog. This is
particularly important given that we own a condo and have no area for her to run around.
Please consider the very large group of dog owners on the Westside of LO who are desperate for
a park that they can enjoy with all members of their family, including their dogs.
Katie Corrigan in Portland January 8, 2010, 9:32 PM
As we begin this new decade, Lake Oswego should make a commitment to create a community
that is inclusive of everyone who lives here. I think it's safe to say that Lake Oswego residents
are proud and want the city to serve as a model to other communities. One way that the city of
Lake Oswego could step up and be a leader is in the area of employment of people with
developmental disabilities. Lake Oswego if full of reliable, hardworking individuals with
developmental disabilities who are eager to use their skills and positive work ethic to make a
difference. Hiring individuals with developmental disabilities promotes workforce diversity and
is good for the employee, the business, and the community. The Lake Oswego School District
www.PeakDemocracy.com/423
62 Public comments as of January 19, 2016, 1:00 PM from all participants. 6 of 9
%'.Aty Council Goals and Agenda
As the Lake Oswego City Council works to develop its goals and agendas for 2010, they would
like to hear from residents on what .issues relating to City services are of Importance. The
Council wants input on what their priorities for action should be in the coming year. what do
you think the city Council and City of Lake Oswego should be working on in 2010?
is working hard to assist students with developmental disabilities to gain vocational skids so that
they are ready to work and these individuals have support services available to enhance their
independence and success on the job. This seems like an easy challenge for the city, as it is a
win-win situation for all involved.
Theresa Joan Major in Lake Oswego January 8, 2010, 11:06 AM
To Council Members and Mayor Hoffman, Please consider moving forward on the new 8 -court
indoor tennis center recommended by the Tennis subcommittee. The present facility has a
record of sustainability and is in need of expansion and updating. Thank you, Joao. Major
Jennifer Pierce Zahniser in Lake Oswego January 7, 2010, 9:38 AM
Please move the tennis recommendations forward for 2010. There are ample tennis funds to fine
tune the sites down to one, and to begin plans. In an era of such a troubling economy, it says a
lot to have the current LOTC still come in with considerable profits. This project would benefit
the community, and has historically proven to be a sound investment.
Semi -anonymous in Lake Oswego January 6, 2010, 4:50 Pull
Dear Mayor and Council Members, as a resident of this community, I particularly value our
"gem" Luscher Farm. It is a model for public/private partnership and offers diversity of
activities including food production for our community; public and privately sponsored
gardens; natural areas; sports facilities and other recreational activities including cycling,
walking/running. However, without a well defined and funded comprehensive plan, the
Council has been forced to be reactive than proactive in locating programs at Luscher. I urge
you to fund and complete a plan for Luscher. Dolores Orfanakis
Denise Dailey in Lake Oswego January 6, 2010, 1:20 PM
Dear Mayor Hoffman and Council Members, I would like to see consideration of the following
projects in the upcoming year:
- Increased & improved City sustainability initiatives.
Development of a Comprehensive Plan for Parks & Natural Areas that includes a Master
Plan for Luscher Farm. (This Master Plan should rigorously protect our local sustainable food
systems/CSA & Community Gardens) .
- Resolution of our Sensitive Lands ordinance that will effectively protect our natural
resources and legacy to future generations.
W Improved L.O. mass -transit solutions for travel to & from the City (Portland).
Thank you.
kathe worsley in Lake Oswego
Keeping Lake Oswego affordable by:
1. Selling the Safeco building
January 6, 2010, 8:43 AM
www.PeakDemocracy.com/423
Public comments as of January 19, 2910, 1:90 PM from all participants. 7 of 9 63
City Council Goals and Agenda
As the Lake Oswego city Council works to develop Its goals and agendas for 2010, they would
like to hear from residents on what issues relating to City services are of importance. The
Council wants .input on what their priorities for action should he In the co.mrng year. What do
you think the city council and city of Lake Oswego should he working on .in 2010.2
I• I
2. Avoid extra costs by not hiring consultants. For example: LO has hired a lobbyist for $54,000
this year to help acquire more federal government funding. Isn't that what the City council was
supposed to do when most of there went to Washington DC last year?
3. work on healing the city by changing how sensitive lands are handled. There is a huge
mistrust of current LO government because of the inequities in sensitive lands decisions. The
question of why lake front property IS NOT considered comes to mind.
... .................. . .. ... .... ... .. . .. .... .. .
Rebecca Holder in Lake Oswego January 6, 2010, 12:57 AM
Please support the further study of a new tennis center.
I use the library often and it is a hub of the community. Busy? Yes. But I always find parking.
And I always find a book.
The flower beds are a public joke. Always people asking "who"s brorther in law" has the
contract? Seems we create places for new flower beds. Enough already.
.. ..... . ................................
James Furnanz in Lake Oswego January 6, 2010, 12:23 AM
Focus on specific, economical, distributed citizen services:
Since the city is so geographically diverse and seperate (Lake Grove, City Center, Palisades, and
other communities) ensure economical, close -by services for these communities: indoor tennis,
bike paths, safer pedestrian zones, distributed library facilities (especially Lake Grove) that take
advantage of web reservations, etc. Focus on getting the city to be a model population of
walkers and cyclers that use local city and commercial services. [Note that people in Lake
Grove now require -15 minutes in a car each way to use city center services... extremely
ineffective use of human and natural resources] .
Propose a plan and funding for the west End Building for voter approval or disapproval. If the
voters disapprove again (this would make it the 3rd or 4th "disapproval," depending on
definition), stop the delays in decision-making, sell or lease the building, take the loss, and
ensure that the city budget and taxes are balanced for both the short-term and long-term. outlook.
In these tough economic times put the city council talents into providing services as
economically as possible. Pull in the reins on grandiose projects such as the riverside
development, lake front development and train lines into Portland when our current bus service
is truly effective in getting people to/from Portland and West Lynn.
Stan Sasaki in Lake Oswego January 5, 2010, 6: 10 PILI
Provision all of LO with fiber optics and provide low-cost *real* broadband including wireless
access from anywhere in the city - become a model for the US. Compared to other countries,
what the US has been "sold" as broadband is laughable. Start the charging station infrastructure
buildout for Electric vehicles and upgrade the city Beet to full electric when practical - become
a model for the US. I understand LO now has a lobbyist in Washington D.C.? ! OK, both of
these ought to qualify for some Federal bucks.
www.PeakDemocracy.com/423
64 Public comments as of January 19, 2910, 1:99 PM from all participants. 8 of 9
rCouncil Goals and Agenda
As the Lake Oswego City Council works to develop its goals and agendas for 2010, they would
like to hear from residents on what .issues relating to City services are of Importance. The
Council wants .input on what theirpriorities for action should be in the coming year. what do
you think the city council and city of .fake Oswego should be working on in 2010?
And do something about the WEB. No more kicking the can down the road.
... . ............. .
Gordon U maki in Lake Oswego January 5, 2010, 5:28 PM
Please propose a final use for WEB and obtain voter approval of a ballot measure financing the
proposal in 2010. Have the courage to push through your proposal or sell WEB if you can't.
The expense of the current indecision is not only wasteful in these tough economic times, but
immoral when we need money for other city programs and requirements.
Diana Boom in Lake Oswego January 2, 2010, 7:05 PM
Deep Neighborhood Planning:
After years of prep and planning, neighborhood associations are coming into their own. NA's
offer their unique perspectives and considerable insight when working with city staff, neighbors,
and developers to ensure responsible development.
Several neighborhoods are just getting started and the work of the past 2 years will help them
develop their plans.
The word on the street is that the city now wants to change direction - away from neighborhood
planning and towards something called "visioning. "
Here's the thing: why change when what you're doing is successful?
Citizens and neighborhoods are finally beginning to trust that the city is listening. Let
neighborhood planning continue to grow and develop. It's not broken. Don't 'fix' it.
Walter Ledesma in Lake Oswego December 30, 2000, 11:17 AM
Dear Mayor Hoffman and Council Members: I served on the Tennis subcommittee that
presented its recommendation for a new eight court indoor tennis center in December. I urge the
Council to set as a high priority goal for 2010 the implementation of the recommendation.
Tennis is a life-long sport and the community is severely underserved. Being a tennis family
with children is difficult due to the insufficient number of public indoor tennis courts. The new
facility would not require new taxes because the center would be self-financing with the fees
generated. Sincerely,
Walter J. Ledesma
www.PeakDemocracy.com/423
Public comments as of January 19, 2919, 1:00 PM from all participants. 9 of 9 65
66
MAN Iwo A 4`040"-
2®09
COUNCIL COMMITTEES Representative
AUDIT COMMITTEE (as needed) Mary Olson, Bill Tierney, Donna
Jordan
EMS CONSORTIUM (as needed) Sally Moncrieff
UNSUNG HEROES COMMITTEE (2 meetings in Nov.) Kristin Johnson
BOARD AND COMMISSION COMMITTEE Sally Moncrieff
PUBLIC ART COMMITTEE MEMBER SELECTION Donna Jordan
LOIS SUBCOMMITTEE Roger Hennagin, Kristin
Johnson, Bill Tierney
LAKE OSWEGOITIGARD 'MATER AGREEMENT Kristin Johnson, Bill Tierney
INTERGOVERNMENTAL COMMITTEES Rei2resentative
METROPOLITAN AREA Bili Tierney
COMMUNICATIONS COMMISSION (MACC) Roger Hennagin, alternate
HAMLET Diary Olson, Donna Jordan
CLACKAMAS CO. COORDINATING
COMMITTEE (C4)
REGIONAL WATER PROVIDERS
CONSORTIUM
REGIONAL EMERGENCY MANAGEMENT
GROUP (REMG)
WILLAMETTE SHORE LINE CONSORTIUM
CITY COUNCIL COMMITTEES w 2009
Jack Hoffman, Donna Jordan,
Mary Olson
1T
� IrATIFfol 11 1=0
Sally Moncrieff
Roger Hennagin
67
METRO COMMITTEES Representative
METRO POLICY ADVISORY COMMITTEE Jack Hoffman
("MPAC")(Two-Year Teras) Donna Jordan, alternate
Council elects Member and
Alternate
Created by Metro Charter one Member of the Council of the Largest
City in Clackamas County (Lake Oswego)
is apnointed b the Cit Council.
JOINT POLICY ADVISORY COMMITTEE Donna Jordan
ON TRANSPORTATION ("JPACT")
Mail Ballot Clackamas Cities Assoc.
Nominated at Clackamas Cities Assoc.
(Two -Year Terms)
URBAN RESERVES SUBCOMMITTEE Jack Hoffman
Donna Jordan
OTHER EXTERNAL COMMITTEES Representative
INSTITUTE FOR METROPOLITAN STUDIES (PSU) Jack Hoffman
FUSION Jack Hoffman
Sally Moncrieff, alternate
(inform others)
CITY COUNCIL COMMITTEES - 2009
68
COUNCIL. LIAISONS TO BOARDS AND COMMISSIONS sentative
50+ Advisory Board (2"d Thurs. 6:30 a.m.) Kristin Johnson
Historic Resources Advisory Board (2"d Wed. 7 p.m.) Roger Hennagin
Library Advisory Board (2nd Wed. 7 p.m.) Donna Jordan
Natural Resources Advisory Board (3rd Wed. 6 p.m.) Mary Olson
Parks & Recreation Advisory Board (3rd Wed. 6 p.m.) Sally Moncrieff
Planning Commission (2nd & 4th lion. 6 p.m.) Bill Tierney
Transportation Advisory Board (2nd Wed. 6 p.m.) Mary Olson
Sustainability Advisory Board (2"d vied. 7 p.m.) Kristin Johnson
Development Review Commission ('l" & 3rd Mon. 7 p.m.) Jack Hoffman
Citizens' Budget Committee (as needed) no liaison
Community Forestry Commission (as needed) no liaison
.............................................................................................................
CITY COUNCIL COMMITTEES - 2009
Page 3
69
70