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HomeMy WebLinkAboutAgenda Packet - 2009-06-16 PM2009 City Council Jack Hoffman, Mayor Donna Jordan, Council President Roger Hennagin Kristin Johnson Mary Olson Sally Moncrieff Bill Tierney CITY COUNCIL REGULAR MEETING AGENDA Tuesday, June 16, 2009 6:30 p.m. Council Chambers City Hall 380 A Avenue Also published on-line: http://www.ci.oswego.or.us Contact: Robyn Christie, City Recorder E -Mail: rchristie@ci.oswego.or.us Phone: 503-675-3984 The meeting location is accessible to persons with disabilities. To request accommodations, please contact Public Affairs at 503-635-0236, 48 hours before the meeting. Page # 1. CALL TO ORDER 2. ROLL CALL 3. PRESENTATIONS 3.1 Recognition of Chief Wilson receiving the Golden Trumpet Award from the Oregon Fire Chiefs Association 3.2 LOIS Update; LOIS Video Game 3.3 National Parks & Recreation Month Proclamation 3.4 2010 Census Proclamation 4. CONSENT AGENDA The consent agenda allows the City Council to consider items that require no discussion. ♦ An item may only be discussed if it is pulled from the consent agenda. ♦ The City Council makes one motion covering all items included in the consent agenda. City Council Regular Meeting Agenda 1 June 16, 2009 4.1 REPORTS 4.1.1 Public Improvement Contract for the 2009 Preventative Street Maintenance (Slurry Seal) Project Action: Award a public improvement contract to Blackline, Inc. in the amount of $191,045 for the 2009 Preventative Street Maintenance (Slurry Seal) Project 4.2 RESOLUTIONS 4.2.1 Resolution 09-27, authorizing the Mayor to execute an Intergovernmental Agreement with Clackamas County Department of Human Services, Social Services Division, for Fiscal Year 2009-2010 for Social Services Action: Adopt Resolution 09-27 4.2.2 Resolution 09-28, approving the Cooperative Intergovernmental Agreement between the Library District of Clackamas County and member cities Action: Adopt Resolution 09-28 4.2.3 Resolution 09-36, authorizing the Mayor to execute an Intergovernmental Agreement with Multnomah County for the Community Development Block Grant Program and Home Investment Partnership Program Action: Adopt Resolution 09-36 4.2.4 Resolution 09-37, declaring the City of Lake Oswego's intent to vacate Patton Street between McVey Avenue and South Shore Boulevard, and setting a date for a public hearing Action: Adopt Resolution 09-37 4.2.5 Resolution 09-38, adjusting the compensation and benefits for management and confidential positions not represented by a bargaining unit Action: Adopt Resolution 09-38 City Council Regular Meeting Agenda 2 June 16, 2009 4.3 ORDINANCES 4.3.1 Ordinance 2540, an ordinance of the Lake Oswego City Council amending the Special District Chapter of the City of Lake Oswego Comprehensive Plan to add a map to the Palisades Neighborhood Plan (LU 09-0010) Action: Enact Ordinance 2540 END CONSENT AGENDA 5. ITEMS REMOVED FROM THE CONSENT AGENDA 6. CITIZEN COMMENT The purpose of citizen comment is to allow citizens to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of five minutes per citizen shall apply. 7. PUBLIC HEARINGS 7.1 Resolution 09-30, adjusting the budget for the biennium commencing July 1, 2007 (2007-09 Biennium) by adopting a supplemental budget, approving resources/requirements, and making appropriations Public Hearing Process: Review of hearing procedure by David Powell, City Attorney Staff Report by Carol Bryck, Assistant Finance Director Testimony will be taken in the following order: those in support, those in opposition, and neutral testimony. The following time limits on testimony shall be observed: 10 minutes for a representative of a recognized neighborhood association, homeowner association, or government agency, or other incorporated public interest organization; • 5 minutes for other persons. Questions of Staff Discussion Motion: Move to adopt Resolution 09-30 City Council Regular Meeting Agenda 3 June 16, 2009 7.2 Resolution 09-31, adopting the City of Lake Oswego Budget for the Fiscal Year commencing July 1, 2009, (Fiscal Year 2009-2010) making appropriations, levying ad valorem taxes, and classifying the levy pursuant to Section 11 b, Article XI of the Oregon Constitution Resolution 09-32, certifying that the City of Lake Oswego is eligible in Fiscal Year 2009-2010 for State -Shared Revenues (Cigarettes, Liquor, and Highway Taxes) because it provides four or more municipal services Resolution 09-33, declaring the City of Lake Oswego's election to Receive State -Shared revenues in 2009-2010 Resolution 09-39, authorizing closure of funds and transfer of residual balances to the General Fund See hearing procedure for 7.1 7.3 Resolution 09-35, adopting the Capital Improvement Plan See hearing procedure for 7.1 Motion: Move to adopt Resolution 09-35 8. REPORTS 8.1 Revised Strategy for the West End Building and City Facilities Motion: Move to adopt Strategy for the West End Building and City Facilities 9. INFORMATION FROM COUNCIL This agenda item provides an opportunity for individual Councilors to provide information to the Council on matters not otherwise on the agenda. Each Councilor will be given five minutes. 9.1 Councilor Information 9.2 Reports of Council Committees, Organizational Committees, and Intergovernmental Committees 10. REPORTS OF OFFICERS 10.1 City Manager 10.1.1 Review of Council Schedule 10.2 City Attorney City Council Regular Meeting Agenda 4 June 16, 2009 11. ADJOURNMENT CABLE VIEWERS: the Regular City Council meeting is shown live on Channel 28, at 6:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Wednesday 7:30 p.m. Thursday 7:00 a.m. Friday 2:30 a.m. Saturday 12:00 p.m. Sunday 4:00 p.m. Monday 11:00 P.M. City Council Regular Meeting Agenda 5 June 16, 2009 CITY COUNCIL / LORA TENTATIVE SCHEDULE ROLLING UPDATE DATE MEETING Tuesday, Regular Meeting, 6:30 p.m. Council Chambers June 16 • LOIS Update; LOIS video game 2009 Preventative Street Maintenance Project • National Parks & Recreation Month • Initiation of Patton Street Vacation • IGA with Clackamas County for social services • Clackamas County Library District IGA • Multnomah County IGA for HUD grant • Adoption of Palisades Map, Ord. 2540 • Adoption of WEB/Facilities Strategy Management Compensation Public Hearing • Adoption of 2009-10 Budget, Supplemental Budget, State Revenue Sharing • Adoption of the Capital Improvement Plan Redevelopment Agency Special Meeting (following Council) • Public Hearing on LORA 2009-10 Budget Tuesday, Study Session, 6:30 p.m. Council Chambers June 23 • State of Urban Forestry Plan • Sensitive Lands Update Tuesday, Study Session, 6:30 p.m. Council Chambers June 30 Neighborhood Plan Update • DKS presentation on Lake Grove Redevelopment Aqency, (following Council) Council Chambers • LORA Projects Tuesday, Regular Meeting, 6:30 p.m. Council Chambers July 7 Public Hearing Thursday, Special Meeting, noon -4 p.m. tentative July 9 • Council mid -year goal review Tuesday, Study Session, 6:30 p.m. Council Chambers July 14 • Streetcar • Foothills Tuesday, Regular Meeting, 6:30 p.m. Council Chambers July 21 • LOIS Update • IGA for Willamette Shore Line right of way Public Hearing Tuesday, Study Session, 6:30 p.m. Council Chambers July 28 • Annexation Approach The Council is not scheduled to meet in August. BOLD ITEMS — New issues added to schedule Items known as of 6/11/09 ITS IN OUR HANDS 2010 Census Partner Proclamation 3.� WHEREAS an accurate census count is vital to our community and residents' well-being by helping planners determine where to locate schools, day-care centers, roads and public transportation, hospitals and other facilities, and is used to make decisions concerning business growth and housing needs; WHEREAS more than $300 billion per year in federal and state funding is allocated to states and communities based on census data; WHEREAS census data ensure fair Congressional representation by determining how many seats each state will have in the U.S. House of Representatives as well as the redistricting of state legislatures, county and city councils, and voting districts; WHEREAS the 2010 Census creates jobs that stimulate economic growth and increase employment opportunities in our community; WHEREAS the information collected by the census is protected by law and remains confidential for 72 years; Now, therefore, we PROCLAIM that the City of Lake Oswego is committed to partnering with the U.S. Census Bureau to help ensure a full and accurate count in 2010. As a 2010 Census partner, we will: 1. Support the goals and ideals for the 2010 Census and will disseminate 2010 Census information to encourage those in our community to participate. 2. Encourage people in Lake Oswego to place an emphasis on the 2010 Census and participate in events and initiatives that will raise overall awareness of the 2010 Census and ensure a full and accurate census. 3. Support census takers as they help our community complete an accurate count. 4. Create or seek opportunities to collaborate with other like-minded groups in our community, such as Complete Count Committees, to utilize high-profile, trusted voices to advocate on behalf of the 2010 Census. Signed this 16 day of June in the year 2009 . Title United States- USCENSUSBUREAU Census 2010 P`YOCllmation National'�Parfs and'lscreation 9lontfi ,duly, 2009 WHEREAS, parks & recreation services provided in our community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding of an informed citizenry is vital to the efficient operation of the Parks and Recreation systems; and WHEREAS, the heath and mental well-being of individuals, work forces and communities depends on these facilities and services; and WHEREAS, parks and open spaces are vital to the appearance and livability of communities: and WHEREAS, parks & recreation stimulates tourism revenues and the economic development of communities; and WHEREAS, participation in recreation programs builds self-esteem and provides positive and constructive alternatives to anti -social behavior, understanding that it is the right of everyone to participate in Parks & Recreation programs and activities NOW THEREFORE, we, the City Council of the City of Lake Oswego, do hereby proclaim the month of July as "National. Parks and Recreation Month" in the City of Lake Oswego, and we call upon all citizens and civic organizations to acquaint themselves with the issues involved and to recognize the contributions which parks & recreation officials make every day to our health and quality of life. Jack D. f an, Mayor June 16, 2009 CITY OF LAKE OSWEGO COUNCIL REPORT TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Crystal M. Shum, P.E., Associate Engineer SUBJECT: Award of a Public Improvement Contract for Construction of the 2009 Preventative Street Maintenance Project (Slurry Seal) DATE: June 3, 2009 ACTION Award a public improvement contract to Blackline, Inc. for the 2009 Preventative Street Maintenance Project (Slurry Seal) in the amount of $191,045.00. INTRODUCTION/BACKGROUND This contract is for the 2009 Preventative Street Maintenance Project which consists of placing an asphalt slurry seal over streets in various locations throughout the City. The attached map shows which streets are included in this project. The contractor is required to be substantially complete on or before Friday, August 21, 2009. Consistent with the City's Pavement Preservation Program, the streets included in the 2009 Preventative Street Maintenance Project (see attachment) were selected based on the following factors: • PCI Rating — The Pavement Condition Index (PCI) is determined by a visual inspection of the street. The City contracts to have these inspections conducted on every street located within the City's Urban Services Boundary on a triennial basis. A lower PCI is indicative of a street in poor condition manifested as more cracks and surface defects. To be eligible for slurry seal application, the PCI must be between 60 and 90. Council Report 06/03/2009 Page 2 • Cost Benefit of Slurry Seals - There is a significant cost benefit when a street is slurry sealed before the PCI drops below 60. If the condition of the street is allowed to deteriorate, instead of using a preventative maintenance measure like slurry seal that costs about $4 per square yard, a more expensive maintenance measure will be required such as an overlay or reconstruction of the street. A 3" overlay currently costs approximately $25 per square yard. • Extend Street Life - A slurry seal will extend the life of a street at least 5-7 years. After that period of time, another slurry seal may be applied to further extend the service life of the street. • Other Protects - Other projects that may impact these streets were also taken into consideration. For instance, a street could be deleted from the list if a utility project is being planned or there is significant home building on the street. DISCUSSION On June 2, 2009, the City opened bids for the 2009 Preventative Street Maintenance project. Three bids were received with the low bid being submitted by Blackline, Inc. The bidders and the amount of their bids are tabulated below: Bidder Bid Blackline, Inc. $191,045.00 Asphalt Maintenance Associates, Inc. $197,981.85 Intermountain Slurry Seal, Inc. $235,235.00 The low bid is below the Engineer's Estimate of $218,500.00. The discrepancy between the Engineer's Estimate and the low bid is due to the difference in the engineer's estimate of the unit prices for the slurry seal. This price is heavily reliant on the fluctuating cost of oil and labor. Based upon a review of the bids by staff, the bid submitted by Blackline, Inc. was deemed responsive and responsible. Council should note that Blackline, Inc. has been the successful low bidder for our annual slurry seal projects the past three summers. We have been satisfied with their work to date. ALTERNATIVES & FISCAL IMPACT The fiscal impact will be $191,045.00 from the street fund. The funding for this project is provided by the City's street maintenance fee. Council Report 06/03/2009 Page 3 RECOMMENDATION It is recommended that the council award this contract to Blackline, Inc. in the amount of $191,045.00. ATTACHMENTS 1. 2009 Street Projects Map Sustainability has been considered as part of this recommendation. 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McIntyre, City Manager FROM: Ann Adrian, Lake Oswego Adult Community Center Manager SUBJECT: Contract with Clackamas County Social Services DATE: May 14, 2009 ACTION Adopt Resolution 09-27 authorizing the Mayor to sign an intergovernmental agreement for geriatric services provided by the Lake Oswego Adult Community Center (LOACC), and reimbursed by Clackamas County Social Services Division. INTRODUCTION/BACKGROUND This is an annually renewable contract between the City of Lake Oswego and Clackamas County Social Services Division, describing scope of services, compensation, manner of performance, general conditions and various service agreements. Services reimbursed include geriatric assessment, case monitoring, transportation, nutrition, physical fitness, wellness education and caregiver respite. The County compensates the Lake Oswego Adult Community Center a total of $41,910. Provider matching funds exist in order to comply with Medicaid rules. The LOACC invoices and receives payment from the Seniors and Persons with Disabilities Division of the State of Oregon Department of Human Resources. ALTERNATIVES & FISCAL IMPACT These funds provide considerable support to key support services at the LOACC. Without this reimbursement, the service delivery would be greatly hampered. Council Report May 14, 2009 Page 2 RECOMMENDATION It is recommended that the City Council adopt Resolution 09-27 authorizing the Mayor to sign an intergovernmental agreement with Clackamas County Social Services for funding for social services to older adults by the Lake Oswego Adult Community Center. ATTACHMENT Contract for Services Sustainability has been considered as part of this recommendation. Reviewed by: Department Director Finance Director QQ 2"`�`T City At rn y Alex b' City Manager RESOLUTION 09-27 A RESOLUTION OF THE LAKE OSWEGO CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE CLACKAMAS COUNTY DEPARTMENT OF HUMAN RESOURCES, SOCIAL SERVICES DIVISION, FOR FISCAL YEAR 2009-2010 WHEREAS Clackamas County has funding available to provide social services to citizens of Lake Oswego through the Older Americans Act; and WHEREAS the City and Clackamas County have previously entered into intergovernmental agreements whereby the City has provided social services in exchange for funding through the Older Americans Act; and it is necessary to enter into a new agreement in order for the City to continue receiving such funding for fiscal year 2009- 2010; BE IT RESOLVED by the Lake Oswego City Council that the Mayor is authorized to execute an intergovernmental agreement with the Clackamas County Department of Human Resources Social Services Division for fiscal year 2009-2010, in the form attached as Exhibit A. This Resolution shall be effective upon passage. Considered and enacted at the meeting of the Lake Oswego City Council on June 16, 2009. AYES: NOES: EXCUSED ABSTAIN: Jack D. Hoffman, Mayor ATTEST: Robyn Christie, City Recorder APPROVED AS TO FORM: David Powell City Attorney CONTRACT FOR SERVICES between CLACKAMAS COUNTY SOCIAL SERVICES DIVISION AREA AGENCY ON AGING and CITY OF LAKE OSWEGO LAKE OSWEGO ADULT COMMUNITY CENTER Fiscal Year 2009-2010 TABLE OF CONTENTS Topics 1. Scope of Services.................................................................. 2. Compensation and Records....................................................... 3. Manner of Performance............................................................. 4. General Conditions.................................................................. 5. Signatures............................................................................. 6. Exhibit 1 Purpose, Service Descriptions and Service Objectives ....... 7. Exhibit 2 — HIPPA Agreement .................................................... 8. Exhibit 3 — Reporting Requirements .............................................. 9. Exhibit 4 — Budget and Units of Services ...................................... 10. Exhibit 5 —Agency Information .................................................. Page Numbers 1-2 3 4-5 5-10 11 12-20 21 —27 28-30 31 —35 36-43 AGENCY SERVICE CONTRACT This contract is between Clackamas County acting by and through its department of Human Services, Social Services Division, hereinafter called "COUNTY," and City of Lake Oswego/Lake Oswego Adult Community Center, hereinafter called "AGENCY." I. SCOPE OF SERVICES A. Agency agrees to accomplish the following work under this contract for Older American Act (OAA) funded services: 1. GERIATRIC ASSESSMENT - Assessment is an in-depth interview with a client to determine needs and potential intervention strategies, and includes when appropriate, developing a goal oriented service plan and informing clients of available services. A unit of service is one assessment. 2. CASE MONITORING - Case Monitoring is documented on-going follow-up activity (telephone contact, senior center contact or home visit) of individuals with a case plan. Case Monitoring includes: a) providing early identification of current or potential problem areas; b) assessing the needs for changes in service; and c) reviewing intervention results to determine if what was done achieved desired results. A unit of service is one hour of documented activity with the identified individual. 3. INFORMATION & ASSISTANCE - I & A is a service for older individuals that provides current information on opportunities and services available within their communities; assesses the problems and capacities of the individuals; links individuals to the opportunities and services; to the maximum extent feasible, ensures the individual receives the services needed and is aware of the opportunities available by establishing adequate follow-up procedures. A unit of service is one documented contact with an individual. 4. TRANSPORTATION - Transportation provides one-way rides to older persons who are unable to manage their transportation needs independently. A unit of service is one one-way ride provided to an individual. 5. NUTRITION — Home Delivered Meals — A meal provided to a qualified individual in his/her place of residence. Congregate Meals — A meal provided to an eligible participant at a nutrition site, senior center or some other congregate setting. Both Home Delivered and Congregate meals must comply with the Dietary Guidelines for Americans and provide a minimum of 33 and 1/3 percent of the current daily Recommended Dietary Allowances as established by the Food and Nutrition Board of the National Research Council of the National Academy of Sciences. A unit of service is one meal. 6. EXERCISE OR PHYSICAL FITNESS - Programs regarding physical fitness, group exercise, and music, art, and dance -movement therapy, including programs for multi -generational participation that are provided through local educational institutions or community based organizations. A unit is one class session. 7. WELLNESS EDUCATION - Health promotion programs, including programs relating to chronic disabling conditions (prevention and reduction of effects), alcohol and substance abuse reduction, smoking cessation, weight loss and control, stress management and providing information about the availability of, benefits and appropriate use of other preventive health services or programs. A unit is one session per participant. 8. CAREGIVER RESPITE — Services that offer temporary, substitute supports or living arrangements for care recipients in order to provide a brief period of relief or rest for unpaid caregivers served under the Family Caregiver Support Program. Respite care includes: (1) in-home respite (personal care, home care, and other in- home respite); (2) respite provided by attendance of the care recipient at a senior center or other non-residential program; (3) institutional respite provided by placing the care recipient in an institutional setting such as a nursing home for short period of time as a respite service to the caregiver; and (for grandparents caring for children) summer camps. To be eligible for caregiver respite, the care recipient must either: (1) be unable to perform at least two activities of daily living (ADL's) without substantial human assistance, including verbal reminding, physical cueing OR (2) due to a cognitive or other mental impairment, require substantial supervision because the individual behaves in a manner that poses a serious health or safety hazard to the individual or another individual. A unit of service is on hour of services. B. Agency agrees to accomplish the following work under this contract for services funded by County General Fund to individual over 60 or to persons under 60 who are disabled: Geriatric Assessment, Information and Referral, Case Monitoring, and Outreach/Education. Additional services may be provided with prior approval by COUNTY through a written request by the agency. C. Agency agrees to accomplish the following work under this contract for Ride Connection funded services: Provide rides using Agency vehicles, volunteers and private taxis to older persons and to younger persons with disabilities who are unable to manage transportation needs independently. D. Purpose, Service Descriptions and Service Objectives are Exhibit 1, attached hereto. E. Services required under the terms of this agreement shall commence July 1, 2009. This agreement shall terminate June 30, 2010. 014 II. COMPENSATION AND RECORDS A. Compensation. County shall compensate the Agency for satisfactorily performing the services identified in Section I on a fixed unit rate reimbursement basis as described in Exhibit 3 - Budget and Units of Service - attached hereto. The maximum compensation allowed under this contract is $14.118 in Older Americans Act III -B funds, $1,681 in Older Americans Act III -D funds, $4,500 in Older Americans Act III -E funds, $11,100 in NSIP funds, $9,496 in Ride Connection funds, and $1,015 of County general funds for a total net compensation of $41,910. B. Method of Payment. To receive payment the Agency shall submit invoices and accompanying progress reports as follows: 1. As required in Exhibit 3. 2. Provider match required for OAA funds is 11.12% for Titles III -B, III -C and III -D, and 25% for Title III -E (Family Caregiver Support). 3. Services funded by County General Fund as described in Section LB will be paid at the OAA per unit rate as specified in Exhibit 4, Unit Cost Schedule. Total funds paid will not exceed the maximum contracted amount as specified in Section ILA above. 4. Agency will invoice and receive reimbursement from the State of Oregon Seniors and Persons with Disabilities office for eligible Medicaid client Home Delivered Meals. 5. Withholding of Contract Payments: Notwithstanding any other payment provision of this agreement, should the Agency fail to submit required reports when due, or submit reports which appear patently inaccurate or inadequate on their face, or fail to perform or document the performance of contracted services, the County shall immediately withhold payments hereunder. Such withholding of payment for causes may continue until the Agency submits required reports, performs required services, or establishes the County's satisfaction that such failure arose out of causes beyond the control, and without the fault or negligence, of the Agency. C. Record and Fiscal Control System. All payroll and financial records pertaining in whole or in part to this contract shall be clearly identified and readily accessible. Such records and documents should be retained for a period of three (3) years after receipt of final payment under this contract and all other pending matters are closed. D. Access to Records. The County, the State of Oregon and the Federal Government, and their duly authorized representatives shall have access to the books, documents, papers, and records of the Agency which are directly pertinent to this contract for the purpose of making audits, examinations, excerpts, and transcripts. If an audit discloses that payments to the Agency were in excess of the amount to which the Agency was entitled, then the Agency shall repay the amount of the excess to the County. 3 III. MANNER OF PERFORMANCE A. Compliance With Applicable Laws and Regulations. The Agency shall comply with all federal, state, and local laws and ordinances applicable to the work to be done under this contract. When a requirement is listed both in the main boilerplate of the contract and in an Exhibit, the Exhibit shall take precedence. B. Special Federal Requirements. Common rule restricts lobbying (Volume 55, NO38 of Fed. Register, Feb. 1990). C. Accessibility to Programs, Services and Activities. Agency will meet the requirements of Title II of the ADA, Section 504 of the Rehabilitation Act and DHS Policy 010-005. 1. Agency will ensure the following for all programs, services and activities provided through this contract: a. Public meetings, hearings and public events are held in locations that meet ADA accessibility requirements; b. Services, programs and activities provided are readily accessible to and usable by individuals with disabilities; c. When communicating with individuals make available: 1) Written materials in alternate format, 2) Qualified interpreters or auxiliary aids and services to refer individuals, 3) And access via text telephone (TTY); d. When a location for a service, program or activity is not physically accessible Agency will have a plan for making that service, program or activity available at an alternate location, either with Agency or with a sub -contractor; e. Display notices in Agency's public areas and provide information to individuals about the availability of auxiliary aids and services and the legal rights of individuals with disabilities,- Cooperate isabilities; Cooperate with periodic County reviews for compliance with the ADA and Section 504 and follow Agency policy to address complaints and noncompliance. D. Agency shall not enter into any subcontracts for any of the work scheduled under this contract without obtaining prior written approval from the County. E. Agency certifies that it is an independent contractor and not an employee or agent of the County, State, or Federal Government. Responsibility for all taxes, assessments, and any other charges imposed upon employers shall be the sole responsibility of the Agency. 0 F. Agency is a sole proprietor or is an insured employer for purposes of the Oregon Workers' Compensation law (ORS Chapter 656) and is solely liable for any Workers' Compensation coverage under this contract. If the Agency has the assistance of other persons in performance of this contract, the Agency shall qualify and remain qualified for the term of this contract as an insured employer under ORS 656.017 and ORS 656.407. G. Confidentiality. All information as to personal facts and circumstances about clients obtained by the Agency shall be treated as privileged communications, shall be held confidential, and shall not be divulged without the written consent of the client, his or her attorney, the responsible parent of a minor child, or his or her guardian except as required by other terms of this contract. Nothing prohibits the disclosure of information in summaries, statistical, or other form which does not identify particular individuals. The use or disclosure of information concerning clients shall be limited to persons directly connected with the administration of this contract. Confidentiality policies shall be applied to all requests from outside sources. The ADS, the Division, the Agency and subcontractor, if there is one, will share information as necessary to effectively serve mutual clients. H. Criminal Records Checks. Agency will ensure that criminal records checks are conducted and are on file for new employees and volunteers, after July 1, 2007, that meet the regulatory definition of a subject individual (someone who oversees, lives or works closely with, or provides services to vulnerable people) and are: 1. Employees of the Agency; 2. Subcontractors of the Agency (i.e. class instructors); 3. Volunteers for the Agency who are not under "active supervision" (i.e. nutrition program drivers); or 4. Direct care providers of clients for which Agency provides service authorization (i.e. Respite Care providers). Authorization: OAR 407-007-0210 through 407-007-0370 and ORS 181.534 through 181.537 and DHS Policy 060-010. County will assist Agency to meet this requirement by processing criminal record checks for Agency 's subject individuals if requested. IV. GENERAL CONDITIONS A. Indemnity. County — The Agency agrees to indemnify, defend and hold harmless the County and its officers, agents and employees against all liability, loss and costs arising from actions, suits, claims or demands attributable in whole or in part to the acts or omissions of Agency, and Agency's officers, agents and employees, in performance of this contract. 5 2. Non -Medical rides for Medicaid clients funds — Agency shall defend, save, hold harmless, and indemnify the State of Oregon, Human Services Division and their officers, agents, and employees from and against all claims, suits, actions, losses, damages, liabilities, costs and expenses of any nature whatsoever resulting from, arising out of, or relating to the activities of Agency or its officers, employees, subcontractors, or agents, in performance of this contract. 3. Ride Connection/Tri-Met funds — Subject to the limits of the Oregon Tort Claims Act, ORS 30.260 through 30.300, and Article XI, Section 10 of the Oregon Constitution, Agency shall indemnify, hold harmless, and defend Ride Connection, TriMet its representatives, officers, directors, and employees from any loss or claim made by third parties, including legal fees and costs of defending actions or suits, resulting directly from Agency's performance or nonperformance of this contract, where the loss or claim is attributable to the negligence or other fault of Agency, its employees, representatives, or subcontractors. B. Insurance. 1. Comprehensive General Liability Insurance [X] Required by COUNTY [ ] Not required by COUNTY a. Required for County - Agency shall obtain, at Agency's expense, and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering bodily injury and property damage on an "occurrence" form in the amount of not less than $1,000,000 per occurrence/$2,000,000 general aggregate for the protection of the County, its officers, commissioners and employees. This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The County, at its option, may require a complete copy of the above policy. b. Required for State of Oregon for non-medical rides for Medicaid clients — Commercial General Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided for this funding source. c. Required for Ride Connection/Tri-Met Transportation Funding — Broad form comprehensive general liability coverage, $1,000,000 combined single limit bodily injury and property damage. 2. Comprehensive Automobile Insurance [X] Required by COUNTY [ ] Not required by COUNTY a. Required for County Agency shall also obtain, at Agency's expense, and keep in effect during the term of the contract, "Symbol 1" Comprehensive Automobile Liability coverage including coverage for all owned, hired, and non -owned vehicles. The combined single limit per occurrence shall not be less than $1,000,000. The County, at its option, may require a complete copy of the above policy. X b. Required by State of Oregon for non-medical rides for Medicaid clients — Commercial Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each occurrence for Bodily injury and Property Damage, including coverage for owned, hired or non -owned vehicles, as applicable. c. Required for Ride Connection/Tri-Met Transportation Funding — Automobile bodily injury and property damage liability insurance covering all motor vehicles, whether owned, non -owned, leased, or hired, with not less than the following limits: Bodily injury: $500,000 per person; $1,000,000 per occurrence; and Property Damage: $1,000,000 per occurrence AGENCY shall pay all deductibles for vehicles. 3. Professional Liability Insurance [ ] Required by COUNTY [X] Not required by COUNTY Agency agrees to furnish the County evidence of Professional Liability Insurance in the amount of not less than $1,000,000 combined single limit per occurrence/$2,000,000 general annual aggregate for malpractice or error and omissions coverage for the protection of the County, its officers, commissioners and employees against liability for damages because of personal injury, bodily injury, death, or damage to property, including loss of use thereof, and damages because of negligent acts, errors and omissions in any way related to this contract. The County, at its option, may require a complete copy of the above policy. 4. Additional Insurance Provisions a. Required by County - The insurance, other than Professional Liability, Workers' Compensation, and Personal Automobile Liability insurance, shall include "Clackamas County, its agents, officers, and employees" as an additional insured. Such insurance shall provide sixty (60) day written notice to the County in the event of a cancellation or material change and include a statement that no act on the part of the insured shall affect the coverage afforded to the County under this insurance. This policy(s) shall be primary insurance as respects to the County. Any insurance or self-insurance maintained by the County shall be excess and shall not contribute to it. b. Required by State of Oregon for non-medical rides for Medicaid clients — Insurance must provide that the State of Oregon, Department of Human Services, and its divisions, officers and employees are Additional Insured but only with respect to the transportation services funded under Agreement between the State of Oregon and Clackamas County Social Services. c. Required for Ride Connection/Tri-Met Transportation Funding — the insurance shall: 1) include Ride Connection and Tri -Met and its directors, officers, representatives, agents, and employees as additional insured with respect to work or operations connected with providing transportation; 7 2) give Ride Connection and Tri -Met not less than thirty (30) days notice prior to termination or cancellation of coverage; and 3) include an endorsement providing that the insurance is primary insurance and that no insurance that may be provided by Ride Connection or Tri -Met may be called in to contribute to payment for a loss. 5. Notice of Cancellation. There shall be no cancellation, material change, exhaustion of aggregate limits or intent not to renew insurance coverage without 60 days written notice to the Clackamas County Purchasing Division. Any failure to comply with this provision will not affect the insurance coverage provided to the County. The 60 days notice of cancellation provision shall be physically endorsed on to the policy. 6. Insurance Carrier Rating. Coverages provided by the Agency must be underwritten by an insurance company deemed acceptable by the County. Insurance coverage shall be provided by companies admitted to do business in Oregon or, in the alternative, rated A- or better by Best's Insurance Rating. The County reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. 7. Certificates of Insurance. As evidence of the insurance coverage required by this contract, the Agency shall furnish a Certificate of Insurance to Clackamas County. No contract shall be effected until the required certificates have been received, approved and accepted by the County. The certificate will specify that all insurance -related provisions within this contract have been complied with. A renewal certificate will be sent to the Clackamas County Purchasing Division 10 days prior to coverage expiration. 8. Independent Contractor Status. The service or services to be rendered under this contract are those of an independent contractor. Agency is not an officer, employee or agent of the County as those terms are used in ORS 30.265. 9. Primary Coverage Clarification. Agency's coverage will be primary in the event of a loss. 10. Cross -Liability Clause. A cross -liability clause or separation of insureds condition will be included in all general liability, professional liability, and errors and missions policies required by this contract. C. Amendments. The terms of this contract shall not be waived, altered, modified, supplemented or amended, in any manner whatsoever, except by written instrument signed by Agency and County. D. Termination. This contract may be terminated by mutual consent of both parties, or by either party upon 30 days' notice, in writing and delivered by certified mail or in person. The County may terminate this contract effective upon delivery of written notice to the Agency, or at such later date as may be established by the County, under any of the following conditions: If County funding from federal, state, or other sources is not obtained and continued at levels sufficient to allow for purchase of the indicated quantity of services. The contract may be modified to accommodate a reduction in funds. 2. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding authorized by this contract. 3. If any license or certificate required by law or regulation to be held by the Agency to provide the services required by this contract is for any reason denied, revoked, or not renewed. 4. If Agency fails to provide services or reports as specified by the County in this contract. 5. If Agency fails to comply with any requirements in this contract. Any such termination of this contract shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. E. Oregon Public Contracting Provisions and Constitutional Limitations. Pursuant to the requirements of ORS 27913.020 and 2796.220 through 27913.335 and Article XI, Section 10, of the Oregon Constitution, the following terms and conditions are made a part of this contract: 1. Agency shall: a. Make payments promptly, as due, to all persons supplying to Agency labor or materials for the prosecution of the work provided for in this contract. b. Pay all contributions or amounts due the Industrial Accident Fund from such Agency or subcontractor incurred in the performance of this agreement c. Not permit any lien or claim to be filed or prosecuted against Clackamas County on account of any labor or material furnished. d. Pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. 2. If Agency fails, neglects, or refuses to make prompt payment of any claim for labor or services furnished to Agency or a subcontractor by any person in connection with this contract as such claim becomes due, the proper officer representing Clackamas County may pay such claim to the person furnishing the labor or services and charge the amount of the payment against funds due or to become due Agency by reason of this agreement. 3. No person shall be employed for more than ten (10) hours in any one day, or more than forty (40) hours in any one week, except in cases of necessity, emergency or where the public policy absolutely requires it, and in such cases, except in cases of contracts for personal services as defined in ORS 279A.055, the employee shall E be paid at least time and one-half pay: (a) for all overtime in excess of eight (8) hours a day or 40 hours in any one week when the work week is five consecutive days, Monday through Friday; or for all overtime in excess of 10 hours in any one day or 40 hours in any one week when the work week is four consecutive days, Monday through Friday; and (b) for all work performed on Saturday and on any legal holiday specified in ORS 279B.020. In the case of contracts for personal services as described in ORS 279A.055, employees shall be paid at least time and one-half for all overtime worked in excess of 40 hours in any one week, except for individuals who are excluded under ORS 653.010 to 653.261 or under 29 USC Section 201 to 209 from receiving overtime. 4. Agency shall promptly, as due, make payment to any person or partnership, association or corporation furnishing medical, surgical and hospital care services or other needed care and attention incident to sickness and injury to the employees of Agency, of all sums which Agency agrees to pay for the services and all moneys and sums that Agency collected or deducted from the wages of its employees under any law, contract or agreement for the purpose of providing or paying for the services. 5. Agency, if it is an employer of one or more workers subject to workers' compensation coverage under ORS Chapter 656, shall qualify as an insured employer under ORS 656.017 or as an exempt employer under ORS 656.126. Agency shall maintain employer liability insurance with limits of $500,000 each accident, $500,000 disease each employee, and $500,000 each policy limit. Agency warrants that all persons engaged in contract work and subject to the Oregon Workers' Compensation Law are covered by a workers' compensation plan or insurance policy that fully complies with Oregon law. Agency must indemnify RIDE CONNECTION for any liability incurred by RIDE CONNECTION as a result of Contractor's breach of the warranty under this Paragraph. 6. This contract is expressly subject to the debt limitation of Oregon counties set forth in Article XI, Section 10 of the Oregon Constitution, and is contingent upon funds being appropriated therefore. Any provisions herein which would conflict with law are deemed inoperative to that extent. F. Agency shall comply with Section 504 of the Rehabilitation Act of 1973, and Title VI of the Civil Rights Act of 1964. G. Future Support. The County makes no commitment of future support and assumes no obligation for future support of the activity contracted herein except as set forth in this contract. H. Ownership of Work Product. All work products of the Agency which result from this contract are the exclusive property of the County. 10 I. Integration. This contract contains the entire agreement between the county and the Agency and supersedes all prior written or oral discussions or agreements. This contract consists of four sections plus the following attachments which by this reference are incorporated herein: Exhibit 1 Scope of Work and Service Objectives and Elements of Completion Exhibit 2 Medicaid Administrative Activities Exhibit 3 HIPAA Agreement Exhibit 4 Reporting Requirements Exhibit 5 Budget and Units of Service Exhibit 6 AGENCY Information SIGNATURES AGENCY I CLACKAMAS COUNTY CITY OF LAKE OSWEGO Chairperson: Lynn Peterson Vice Chair: Bob Austin Commissioner: Jim Bernard Commissioner: Charlotte Lehan By Jack Hoffman Mayor Commissioner: Ann Lininger Date PO Box 369 Street Address Lake Oswego, OR 97034 City/Zip (503) 635-0215 (503) 699-7462 Phone Fax 93-6002231 Tax ID Number AP ROVED O FO M Attorney City Attorney's Office 11 Signing on Behalf of the Board Cindy Becker, Director Department of Human Services Date EXHIBIT 1 Scope of Work and Performance Standards and Guidelines for Service A. Purpose of the Services B. Description of Services C. Service Objectives 12 Exhibit 1 VI. PURPOSE, SERVICE DESCRIPTION AND SERVICE OBJECTIVES A. PURPOSE OF THE SERVICES The purpose of this contract is the cooperation of both parties in providing the Area Agency on Aging's mandated services of meal site management, outreach, assessment, information and assistance, case monitoring, transportation, health promotion and legal consultation for Clackamas County residents age 60 and older. The goal in providing these services is to assist older residents in meeting their individual needs by linking them with County resources. B. DESCRIPTION OF SERVICES GERIATRIC ASSESSMENT: Is an in-depth interview with a client to determine needs and potential intervention strategies. Assessments: a) Utilize an approved County -wide standardized assessment form. b) Are re -done with a change in client life situation/condition - at least every six months. a) May be billed at six month intervals. b) Include developing a goal -oriented service plan, where appropriate, and informing clients of available services. 2. CASE MONITORING: Is the documented ongoing follow up activity (telephone contact, Center contact or home visit) of individuals with a case plan in order to: a) Provide early identification of current or potential problem areas. b) Assess the need for changes/improvements in service. c) Identify any gaps/unmet needs. d) Review intervention results to determine if what was done achieved the desired result. e) Determine if services should be discontinued. f) Case monitoring services are available to frail but mobile elderly as well as homebound individuals. g) Items a -d apply to the documented portion of Geriatric Assessment services billed to County General Fund. 3. INFORMATION & ASSISTANCE: Consists of request for assistance locating re- sources to meet a specific need, or assistance prioritizing and locating resources to meet multiple needs. Inquiries require: a) Informal assessment of the client's needs. b) Evaluation of appropriate resources. c) Assistance linking the client to the resources. d) Completion of an intake form to document background information on the client, the client's needs and what actions or referrals were made. e) Follow up with the client or agency to see if the needs were met. f) Tallying the category of need for each inquiry. g) Documenting any unmet needs including recording the request, resources tried and the reason unable to help. 13 h) Items a -g apply to the documented portion of Case Monitoring services billed to County General Fund. 4. OUTREACH TO INDIVIDUALS — Methods to inform and/or persuade people to access care through available programs. These include active discussions of the benefits of the all County and/or State DHS programs and ways to overcome barriers to submitting applications for service. 5. TRANSPORTATION: Is the service that provides one-way rides for older persons and younger persons with disabilities. The goal is to ensure that transportation needs are met for those who are unable to meet their transportation needs independently. OAA funded rides are scheduled for persons who are age 60 and older for trips to medical appointments, clinics, personal business and to senior center activities. Ride Connection funded rides are scheduled for individuals age 60 and older and for persons with disabilities age 18 and over for medical appointments, clinics, personal business, shopping, nutrition and recreation activities. a) Lake Oswego Adult Community Center Transportation Consortium Goals: 1) Continue implementation of fund-raising plan for replacement vehicles. 2) Assure all drivers meet training requirements. 3) Share information with Consortium regarding volunteer driver program. 4) Continue regular publicity/marketing efforts regarding transportation program. 5) Complete LIFT applications for ADA eligible riders. 6) Attend all Transportation Consortium meetings b) Guidelines for Non -Medical Transportation for Waivered Medicaid Clients 1) This funding source is available for Medicaid clients who are receiving "waivered" services. Medicaid clients with a case manager who reside in all types of living situations except nursing facilities are waivered Medicaid clients. All rides must be authorized in writing on a NON MEDICAL RIDE REFERRAL FORM FOR WAIVERED MEDICAID CLIENT form by an Aging and Disability Services case manager before reimbursement may be requested for them. AGENCY must keep the client ride authorizations on file — faxed forms are adequate. Case Managers will authorize rides yearly, at a minimum and will note the need for non-medical transportation in the client's signed case plan. County will coordinate completion and distribution of forms for Agency and case managers through the Transportation Reaching People (TRP) program. 2) Services shall be billed by Agency according to the following rate scale: One person, one-way ride: $14.00 per ride 3) Clients receiving the rides will not be asked or expected to contribute to the cost of the ride. 14 4) Trips will be tracked daily by client and type of ride. This information will be sent monthly to County, and be available for State and Federal representatives for audit purposes. c) Agency will be responsible for: 1) recruitment of volunteer and/or paid drivers who will qualify for insurance coverage or who are willing to provide proof of coverage as drivers, and maintaining an adequate number of qualified volunteer/paid drivers to provide services. 2) orientation of drivers to the transportation program and informing them of other specialized training opportunities required to maintain safety of operations. 3) processing of criminal record checks on all potential drivers and receiving satisfactory reports back prior to scheduling them to transport any client. 4) drug and alcohol testing on all potential paid drivers prior to hiring them is recommended for all drivers of Center -owned mini vans and buses, including volunteers. 6. NUTRITION —Providing meals to eligible clients at congregate meal site or to eligible home bound clients. Each meal must contain at least one-third of the Recommended Dietary Allowance (RDA) as established by the Food and Nutrition Board, National Research Council - National Academy of Science. 7. EXERCISE ACTIVITIES: Include programs regarding physical fitness, group exercise, and music, art and dance -movement therapy, including programs for multi -generational participation that are provided through local educational institutions or community based organizations. 8. WELLNESS EDUCATION: Health promotion programs, including programs relating to chronic disabling conditions (prevention and reduction of effects), alcohol and substance abuse reduction, smoking cessation, weight loss and control, stress management and providing information about the availability of, benefits and appropriate use of other preventive health services or programs. 9. CAREGIVER RESPITE — Services that offer temporary, substitute supports or living arrangements for care recipients in order to provide a brief period of relief or rest for unpaid caregivers served under the Family Caregiver Support Program. To be eligible for caregiver respite, the care recipient must either: (1) be unable to perform at least two activities of daily living (ADL's) without substantial human assistance, including verbal reminding, physical cueing OR (2) due to a cognitive or other mental impairment, require substantial supervision because the individual behaves in a manner that poses a serious health or safety hazard to the individual or another individual. 15 C. SERVICE OBJECTIVES 1. Geriatric Assessment Objective: To provide contracted units of service throughout the contract period for County residents age 60 and older who are identified as needing assessment. Elements: a) Agency Client Services Coordinator (CSC) assesses clients within two weeks following their request for services or referral from another source (outreach effort, gatekeeper, neighbor, family member, etc.). b) Agency CSC completes assessment on a County approved assessment form. c) Agency CSC writes case plan for the client from the information gathered on the assessment form. d) Agency CSC re -assesses clients every six months or when their condition or life situation dramatically changes. Reimbursement for assessing a client may be requested every six months. e) Agency CSC keeps all client information in a secured area, accessible only to authorized personnel. 2. Case Monitoring Objective: To provide contracted units of service throughout the contract period for County Residents age 60 and older who are identified as needing assistance from County agencies. Elements: a) Agency CSC reviews client case plans quarterly and provides follow up contact by phone or home visits. b) Agency CSC (upon request from client, other agency or family member) provides additional follow up to coordinate services. c) Agency CSC consults with County Case Manager (if client has one) in finalizing case plan to maximize coordination of services. Conferences will be annotated on Case Monitoring forms within 2 work days. d) Agency CSC documents all reviews and additional follow ups on case monitoring contact forms which are kept in SSC's client record file. e) Agency CSC keeps all client information in a secured area, accessible to only authorized personnel. 3. Information and Assistance - COUNTY Responsibilities Objective: To provide participating Agency with training, technical assistance, resource development, networking and information sharing. Elements: a) County will provide orientation on County's I&R program to Agency I&A staff. b) County will notify Agency's I & A Specialist of "Networking" I & R Breakfast Meetings and schedule speakers to meet interests expressed by Agency. 4. Information and Assistance - Agency Responsibilities Objective a.: Have a system in place which enables Agency to provide referral services to link people with needs to the appropriate resources. Elements: a) Agency will designate a single individual (paid or volunteer) who is at least 0.5 FTE with the Agency as an I & A Specialist. b) Agency will notify County I & A Coordinator and Contract Specialist within 30 days of any change in Agency's designated I & A Specialist, and will schedule an on-site training with the County I & A Coordinator for the new designee within 60 days of appointment. c) Agency's I & A Specialist will attend a minimum of 6 monthly County "Networking" I&R breakfasts meeting each year and attend 4 CSC meetings. d) Agency's I & A Specialist will update center information for the County's Community Resources Guide, initiate notification to County's I&R program regarding any changes to Agency programs, and notify County's I&R program of any significant changes in local community resources. e) Agency I & A Specialist will compile and submit quarterly data reports, including a description of unmet needs, to the Contract Specialist for forwarding to the County I & A Coordinator by the 10th day following each quarter. Objective b.: To provide contracted units of service throughout the contract period for County residents age 60 and older who need help identifying resources to meet their individual needs. Elements: a) Agency Manager/Director or CSC annotates name, Medicaid status, address, phone number, date of request, nature of request/need and if referral was to a service that supports the delivery of State Medicaid Plan or Home and Community Based Waiver services on Intake Form when request for referral services is made. b) Agency makes referral and follow up with client within a 2 day work period. 17 c) Agency annotates follow up taken and number of referrals needed on Referral Log. d) Agency Director keeps completed Referral Logs in a secured area, accessible to only authorized personnel. 5. Individual Outreach Objective: — To inform and/or persuade people to access care through available programs. Elements.- a) lements: a) CSC and other AGENCY staff will engage in active discussions of the benefits of all available programs including the Medicaid program b) CSC and other AGENCY staff will work with individuals to overcome barriers to submitting necessary applications for services. c) AGENCY will keep a record of all Outreach contacts. 6. Transportation Objective: To provide contracted units of service throughout the contract period for County residents age 60 and older, and to younger persons with disabilities who are unable to meet their transportation needs. Elements: a) Agency designates one person to be coordinator for the transportation program. This person will be responsible for: 1) Recruiting Center vehicle drivers. 2) Ensuring all volunteer drivers meet Ride Connection training requirements 3) Scheduling road tests for volunteer vehicle drivers. 4) Checking DMV record of volunteer drivers. 5) Conducting periodic/seasonal driver safety training. 6) Providing a copy of written procedures for transportation services to each volunteer driver. 7) Scheduling vehicle maintenance. 8) Processing criminal checks 9) Maintaining file for POV volunteer drivers which includes: proof of driver criminal check; verification of road test; form signed by auto drivers ensuring vehicles are maintained in good operating condition; verification of current vehicle insurance; record of training. b) Agency provides transportation a minimum of 4 times daily for one way rides. c) Agency maintains a clip board or binder with a page listing each trip of each day. d) Agency schedules private auto transportation for medical appointments within the Lake Oswego area. e) Agency coordinates with County Transportation Reaching People program to schedule private auto rides outside of the Lake Oswego area. 7. Nutrition Objective -To provide nutritious meals to older eligible COUNTY residents at the Lake Oswego Adult Community Center congregate meal site and in residents' homes, throughout the contract period. Elements: 1) Agency submits each month's menu to County's Registered Dietitian (RD) by the first day of the preceding month. Menus must meet the following standards: a. Each meal must contain at least 1/3 of the Dietary Reference Intakes (DRI) as established by the Food and Nutrition Board, National Research Council - National Academy of Science, for Male 70+ or Female 70+, whichever is greater. (Milk is part of Site Management.) Nutrition providers are strongly encouraged to use computerized nutrient analysis to assure meals are in compliance with nutritional requirements. b. The cycle for the cycle menu system must be at least nine weeks long. c. A Registered Dietitian (RD) must review and sign the menus to certify that they meet the one-third RDI. They should also incorporate the whole grains, fruits, vegetables and low-fat dairy products that meet the 2007 Dietary Guidelines for Americans. d. Menus should reflect the tastes and appetites of the current elderly population. e. Menus should incorporate a variety of foods and preparation methods with contrasts in color, texture, sizes, shapes, and flavors. Food items should not be repeated two days in a row, or on same day of consecutive weeks. Menus should reflect seasonal availability of fresh fruits and vegetables. All items must be specifically identified in the menu. Listing such things as "Fruit in Season", "Vegetable" or "Cookie" does not provide enough information. Each menu item should be easily identified by its name. g. A special meal should be planned for major holidays, such as Thanksgiving and Christmas. These meal dates will be coordinated with meal site staff. A special food and/or meal planned for lesser holidays, such as Valentine's Day and Mother's Day would also be encouraged. h. Menus should be served as written and approved. If changes are necessary, they must be of comparable nutrient value. Each change is to be recorded on the working and/or file copy of the menu and initialed and dated by a supervisor. Meal sites need to be informed of changes as soon as possible as they are required to post the menu. 19 j. Agency informs eligible County residents of availability of Nutrition Program by distributing informational materials about program on an ongoing basis. k. Agency coordinates special activities to enhance meal site programs. I. Agency conducts yearly meal program participant satisfaction 8. Exercise Activities Objective: To provide contracted units of service throughout the contract period. Elements: a) Agency schedules physical fitness/exercise classes regularly at the center. b) Agency registers participants for activities, obtaining a waiver to injury for each participant. c) Agency has physical condition of clients assessed before setting up a plan for workouts with equipment. 9. Wellness Education Obiective: To provide contracted units of service throughout the contract period. Elements: a) Agency contact qualified professionals/organizations to conduct Health Promotion programs at their facility or a facility convenient for their clientele. b) Agency schedules and advertises Health Promotion programs. c) Agency registers participants for activities, if necessary. d) Agency has staff and/or trained volunteers available on site to coordinate the programs. e) Agency keeps demographic records of participants, if possible, for future planning purposes and so that participants may be notified of other health promotion programs available to them. 10. Caregiver Respite — Objective: To provide contracted units of service for family members of eligible under the Family Caregiver Support Program. Elements.- a) lements: a) Agency respite program coordinator (RPC) interviews care providers to determine appropriateness of clients to program. b) Agency RPC registers clients in program. c) Agency staff, led by an RN, provide weekly activity program for respite clients. 20 EXHIBIT 2 HIPPA Agreement 21 EXHIBIT 2 VIII. Health Insurance Portability and Accountability Act (HIPAA) Agreement The Health Insurance Portability and Accountability Act (HIPAA) is the first comprehensive federal protection of individual privacy. The U.S. Congress passed the act in 1996. It also sets national standards to protect personal health information, reduces health care fraud and waste through standardized electronic transactions and codes, and makes health coverage more portable. The implementation deadlines for Oregon Department of Human Services (DHS) are — privacy compliance: April 14, 2003; transaction and code sets compliance: Oct. 16, 2003. Health information as defined by HIPAA and DHS privacy policies is much broader than medical. It includes all aspects of physical and mental health information, alcohol & drug, vocational rehabilitation, counseling, etc. HIPAA Federal Reg. 42, CRF 160.103 defines health information as: "any information whether oral or recorded, in any form or medium, that relates to the past, present or future physical or mental health condition of an `individual."' Agency agrees to deliver the services in the fiscal year 2008-09 contract, funded in whole or in part by this contract, in compliance with HIPAA. Individually Identifiable Health Information about specific individuals is confidential. Individually Identifiable Health Information relating to specific individuals may be exchanged between Agency and County for purposes directly related to the provision of services to Clients which are funded in whole or in part under this contract. However, Agency shall not use or disclose any Individually Identifiable Health Information about specific individuals in a manner that would violate the Social Services Privacy Rules. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT BUSINESS ASSOCIATE AGREEMENT PROVISIONS The addition of HIPAA agreement language to the contract between The City of Lake Oswego/ Lake Oswego Adult Community Center and Clackamas County Social Services Division is required by the Health Insurance Portability and Accountability Act of 1996, (HIPAA), Pub. Law No. 104-191. RECITALS The HIPAA Privacy Rule, set forth at Title 45, parts 160 and 164 of the Code of Federal Regulations (CFR) requires a business associate to enter into a contract containing specific provisions intended to preserve the confidentiality of protected health information (PHI) obtained by the business associate in the course of its relationship with a covered entity prior to any disclosure of PHI by the covered entity to the business associate. Clackamas County is a covered entity under the HIPAA Privacy Rule and Agency is a business associate. County and Agency desire to enter into an agreement that meets the requirements of the HIPAA Privacy Rule and that will permit the Agency to have access to, create or receive certain Protected Health Information from County in conjunction with the services being provided by Agency under the service contract. W ARTICLE 1 Terms 1.1 Terms used in this Agreement that are terms defined by the HIPAA Privacy Rule, 45 CFR parts 160 and 164, have the same meaning as set forth in those regulations. a. BUSINESS ASSOCIATE as defined in 45 CFR §160.103 shall mean City of Lake Oswego/Lake Oswego Community Center [AGENCY]. b. COVERED ENTITY as defined in 45 CFR §160.103, shall mean COUNTY. C. DATA AGGREGATION shall have the same meaning as the term used in 45 CFR §164.501. d. DESIGNATED RECORD SET shall have the same meaning as the term used in 45 CFR §164.501. e. INDIVIDUAL shall mean the person who is the subject of the information and has the same meaning as the term "Individual" as defined in 45 CFR §164.501 and includes a person who qualifies as a personal representative pursuant to 45 CFR §164.502(g). f. PRIVACY RULE shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 CFR Parts 160 and 164. g. PROTECTED HEALTH INFORMATION shall have the same meaning as the term in 45 CFR §164.501, limited to information created or received by a Business Associate from or on behalf of a Covered Entity. h. REQUIRED BY LAW shall have the same meaning as the term in 45 CFR §164.501. ARTICLE 2 Obligation and Activities of Contractor 2.1 Agency shall not receive, use or disclose Protected Health Information other than as permitted or required by this Agreement or as Required By Law. 2.2 Agency shall receive, use or disclose only the minimum necessary Protected Health Information required to fulfill its obligations to COUNTY or as otherwise imposed by law. 2.3 Agency shall use appropriate safeguards to prevent use or disclosure of the Protected Health Information in any manner that is not permitted by this Agreement. 2.4 Agency shall mitigate, to the extent practicable, any harmful effect that is known to Agency of a use or disclosure of Protected Health Information in violation of the requirements of this Agreement. 23 2.5 Agency shall report to County in writing any use or disclosure of Protected Health Information that is not authorized by the Agreement. Such written notice will be provided to County within seven (7) days of Agency becoming aware of such unauthorized use or disclosure. 2.6 Agency will ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created by or received by Agency on behalf of County, agrees to the same restrictions and conditions that apply through this Agreement to Agency with respect to such information. Agency shall terminate any agreement with an agent or subcontractor who fails to abide by such restrictions and obligations. Prior to making any permitted disclosure Agency will obtain reasonable assurances from an agent or subcontractor that such Protected Health Information will be held confidential as provided by this Agreement and only disclosed as required by law, or for the purpose for which it was disclosed by Agency to the agent or subcontractor, and that any breaches of confidentiality of the Protected Health Information that becomes known to such agent or subcontractor will be immediately reported to Agency. 2.7 Agency shall make Protected Health Information in Designated Record Sets that are maintained by the Agency available to County to meet its obligations under the HIPAA Privacy Rule, 45 CFR § 164.524. 2.8 Agency shall make such Protected Health Information available to County for amendment and shall incorporate any such amendment to enable County to meet its obligations under the HIPAA Privacy Rule, 45 CFR § 164.526. 2.9 Agency shall make internal practices, books, and records, including policies and procedures relating to the use and disclosure of Protected Health Information received from, or created by or received by Agency on behalf of County available to the Secretary of the U.S. Department of Health and Human Services for purposes of determining County's compliance with the HIPAA Privacy Rule. 2.10 Agency shall make available to County the information required to provide an accounting of disclosures to enable County to fulfill its obligations under, 45 CFR §164.528. Agency shall provide the accounting to County, or to an Individual as directed by the County, within five (5) business days of County's request. Agency, however, is not required to provide an accounting of disclosures made (i) to carry out treatment, payment or health care operations; (ii) to Individuals of their own Protected Health Information; (iii) to persons involved in the Individual's care (iv) for national security or intelligence purposes as set forth in 45 CFR §164.512(k)(2); (v) to correctional institutions or law enforcement officials as set forth in 45 CFR § 164.512(k)(5); or (vi) prior to April 14, 2003. At a minimum, Agency shall record and provide County, or an Individual as directed by County, with an accounting of the following information: (i) the date of disclosure; (ii) the name of the entity or person who received Protected Health Information and, if known, the address of the entity or person; (iii) a brief description of the Protected Health Information disclosed; and (iv) a brief statement of purpose for the disclosure that reasonably informs the Individual of the basis for the disclosure. P� 2.11 Except as otherwise limited in this Agreement, Agency may use Protected Health Information for the proper management and administration of the Agency or to carry out the legal responsibilities of the Agency. 2.12 Except as otherwise limited in this Agreement, Agency may use Protected Health Information to provide Data Aggregation services to County as permitted by 45 CFR § 164.504(e)(2)(i)(B). Agency may use Protected Health Information to report violations of law to appropriate Federal and State authorities, consistent with 45 CFR § 164.5020)(1). ARTICLE 3 Obligations of County 3.1 County will provide Agency with its Notice of Privacy Practices issued in accordance with 45 CFR §164.520, as well as any changes made to that notice. 3.2 County will provide Agency with notice of any restrictions to, changes to, revocation of, or permission by Individual to use or disclose Protected Health Information if such information affects Agency's permitted uses or disclosures, within a reasonable period of time after County becomes aware of such information in accordance with 45 CFR § 164.522. 3.3 County represents that it has the right and authority to disclose Protected Health Information to Agency for Agency to perform its obligations under the service contract and that County's disclosure does not violate the HIPAA Privacy Rule, County's Notice of Privacy Practices or any applicable law. County will not request Agency to use or disclose Protected Health Information in any manner that would not be permissible under HIPAA Privacy regulations if done by County. 3.4 County acknowledges that it shall provide to, or request from, Agency only the minimum Protected Health Information necessary for Agency to perform its obligations under this Agreement and the service contract. ARTICLE 4 Term and Termination 4.1 This Agreement will be effective as of the date the services contract between the parties is executed, and will terminate when the services contract terminates unless sooner terminated by the provisions of this Agreement. 4.2 A material breach by Agency, of any provision of this Agreement, shall provide grounds for termination of the Agreement and the services contract at the sole discretion of County. 4.3 If County learns of an activity or practice of Agency that constitutes a material breach or violation of the Agency's obligations under this Agreement and does not terminate this Agreement, then County may insist that Agency cure such breach or end such violation, as applicable. If Agency does not cure or cease the violation, County shall either. (i) terminate this Agreement and the services contract if, in County's sole 25 discretion, it is feasible, or (ii) report Agency's breach or violation to the Secretary of the U.S. Department of Health and Human Services if such termination is not feasible. 4.4 If the County determines that it is not feasible to terminate this Agreement and the services contract, then Agency and its agents and subcontractors shall extend the protections of this Agreement to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those purposes that make the return or destruction infeasible, for so long as Agency and its agents or subcontractors maintain such Protected Health Information. 4.5 Upon termination of this Agreement for any reason, Agency shall return or destroy all Protected Health Information that Agency and its agents or subcontractors still maintain in any form, and shall retain no copies of such Protected Health Information unless not feasible. ARTICLE 5 Miscellaneous 5.1 A reference in this Agreement to a section in the HIPAA Privacy Rule means that section in effect or as amended. 5.2 Agency shall indemnify, hold harmless and defend County, its officers, commissioners and employees from and against any and all claims, losses, liabilities, costs and other expenses, including attorney fees and interest, incurred as a result of, or arising directly or indirectly out of or in connection with any violations of the responsibilities of Agency imposed by this Agreement or by HIPAA Privacy regulations, that are caused by the fault, inattention, inadvertence or neglect of CONTRACTOR. 5.3 This Agreement will be interpreted and enforced according to the laws of the State of Oregon, without regard to its conflict of law principles. Any proceeding that is brought to enforce any provision of this Agreement, or to seek damages or injunctive relief for its breach, will be filed and heard in a court of competent jurisdiction in Clackamas County, Oregon. 5.4 Neither party may assign the rights, or delegate its duties under this Agreement without the express written consent of the other party. 5.5 Nothing express or implied in this Agreement is intended to confer, nor shall confer. upon any person other than County and Agency and their respective successors or assigns, any rights, remedies, obligations or liabilities whatsoever. 5.6 If any modification to this Agreement is required by law in order for this Agreement to be in conformity with federal or state law, or if County reasonably concludes that an amendment to this Agreement is required because of a change in federal or state law, County will notify Agency of such proposed modification(s). The modification(s) shall be deemed accepted by Agency and this Agreement so amended, if Agency does not, within thirty (30) calendar days following the date of the notice, deliver to County its written rejection to the proposed modifications. In the event that Agency submits a written rejection to the proposed modification(s) County may terminate this Agreement and the service contract upon thirty (30) days written notice. 26 5.7 Any ambiguity in this Agreement relating to the use and disclosure of Protected Health Information shall be resolved in favor of a meaning that furthers the parties' obligations to protect the privacy of Protected Health Information in accordance with the HIPAA Privacy Rule. 5.8 All notices which are required or permitted to be given under this Agreement will be in writing and will be sufficient in all respects if delivered personally, by electronic facsimile or email (with a confirmation by registered or certified mail, mailed no later than the following day), or by registered or certified mail, postage prepaid, addressed to a party as indicated below. Notice will be deemed to have been given upon its transmittal as to communications which are personally delivered or transmitted by electronic facsimile or email and, as to communications made by United States mail, on the third (3rd) day after mailing. If to COUNTY: Social Services Division, ADS PO Box 2950 Oregon City, OR 97045 Attention: Stefanie Reid, ADS Contracts Facsimile No.: (503) 655-8889 Email: stefanierei(a�co.clackamas.or.us If to CONTRACTOR: City of Lake Oswego/Lake Oswego Adult Community Center 505 G Avenue Lake Oswego, OR 97034 Attention: Manager Facsimile No.: (503) 699-7462 Email: bsuteu(a-)_ci.oswego.or.us 5.9 If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect. 5.10 The respective obligations of each party under Article 4 of this Agreement shall survive the termination of the Agreement. 18% EXHIBIT 3 Reporting Requirements A. Invoices B. Program Activity Reports C. Audit/Monitoring D. Administration 28 Exhibit 3 IX. Reporting Requirements A. INVOICES Agency shall submit invoices in a format designated or approved by County. Invoices are due by the 10th of the subsequent month. The County shall make payment to Agency within 21 days of receipt of each invoice submitted. Invoices and reports on units of service provided shall bear the Agency's name and address and be signed by an authorized representative of Agency. The authorized signator of the invoice shall verify that the services purchased have been performed. Agency shall submit the following invoices and reports: 1. Financial summary including match and program income. 2. Additional financial reports for the administration of this contract, as required by the County. Withholding of Contract Payments: Notwithstanding any other payment provision of this agreement, should the Agency fail to submit reports when due, or submit reports which appear patently inaccurate or inadequate on their face, or fail to perform or document the performance of contracted services, the County shall immediately withhold payments hereunder. Such withholding of payment for cause may continue until the Agency submits required reports, performs required services, or establishes to the County's satisfaction that such failure arose out of causes beyond the control, and without the fault or negligence of the Agency. Agency shall return to the County all funds which were expended in violation of this contract. B. PROGRAM ACTIVITY REPORTS The Agency shall submit monthly program activity reports presenting data comparing actual levels of service to the planned levels specified in Exhibit 5. The format of these reports shall be designated or approved by the COUNTY, and contain the following - 1 . ollowing: 1. Unduplicated client figures for current reporting period, and year to date. Client data will include Medicaid status 2. Service/unit summary with current reporting period figures. Information on services funded by Medicaid match will be broken out. 3. Monthly NAPIS/Oregon Acces information for client registration and program service data including client identifiers for all new clients. 4. Transportation Report forms A, B, and C 5. Meal data including: a) Numbers of meals ordered vs received 29 b) Numbers of meals served, by participant and meal category c) Amount of client donations by meal category d) Billings to SPD for Medicaid client home delivered meals C. AUDIT/MONITORING Agency shall permit authorized representatives of the County and other applicable audit agencies of the state or federal government, to review the records of the Agency in order to satisfy program audit and evaluation purposes deemed necessary by the County and permitted under law. Agency agrees to participate with the County in any evaluation project or performance report, as designated by the County or applicable state or federal agency, and to make available all information required by any such evaluation process. D. ADMINISTRATION The County Project Manager shall be the Contract Specialist or any other person as shall be designated in writing by the Director of the Social Services Division. The Project Manager is authorized to approve invoices, make site inspections, and be the County representative in matters related to this contract. The Agency shall designate one or more representatives in writing who shall be authorized to sign the invoices and accompanying activity reports. 30 EXHIBIT 4 Budget A. Budget Unit Cost Schedule Estimated Revenue B. Units of Service 31 Exhibit 4 Budget and Units of Service A. BUDGET The County's payment to the Agency will be based on the provision of the units of service and according to the service elements and amounts specified in this Exhibit. Program Income: Agency acknowledges that all contributions received from participants or other persons for receipt of services from the Title III -B, III -C, III -D and III -E funded Programs are program income. If the program income is equal to or less than the budgeted amount, the program income is to be spent before any Title III -B, III -C, III -D or III -E funds. If the program income is greater than the budgeted amount, the funds are to be used either to expand the service or reduce County's Title III -B, III -C. III -D or III -E contribution. Agency may not transfer funds from one service category to another without written approval from the County. Agency agrees to provide matching funds for the service provision specified in this Exhibit as follows: Match shall be figured at 11.12% of the OAA Title III -B, III -C and III -D funds contracted per service provision, and at 33.34% for OAA Title III -E funds. Match shall be figured at 17.64% for ARRA funded meals. Agency match funds must be from sources other than Federal funds, and a statement of assurance provided to County stating this. Agency shall receive NSIP funding for each meal provided to a person 60 years of age or older, excluding Medicaid client meals. All home delivered meals for Medicaid clients will be billed to and reimbursed by The State of Oregon, Department of Human Resources, Senior and Disabled Services Division, at the current large meal rate ($9.54). 32 cc Cl) * Cl) x ---I --jZ:+xO:EM: 05 CSD CD o (D O O co ?(D v m x v o a) (n p D D m �_. cQ Z n c i -0 -n cn 0 r CD cn O o v� m m my ��CD `° n�< v O ((D n c0 of Q o .. :3Z 3 m (D DD z3v -3 cn .� �'v v Z3 CD N a) �m CD n cQ (D� O D c v 3_ CD zu v ZJ cn o 0CD CD T V O Z3 Q Q + O — + + < — N W (D + + `� ._ O Q W A Q� c Q + + cn (D — A < — + + (D N 7 cn O Q a) w M O ZY + + (n -0O, n (D + �Q vQc� 00 m rn (DD FD c0 n i i `� D Q Q '^ NW -Icn O A 00 Cl) O N A p CD (D CT Cb m CD C2 = CQ ;5,0 O (D D v — = O Q CA 3 a� --j co c in i <— w O D — Q cn N O n O (D O 0 O (D v_ iZ a cn N O Q 0 cn 0 0 O mac= 0= v m o � D D O CD O O O N� 0 cn c CD 0- CD CD CD O < cn o O C CD 3 CT (T C Q �< CA co CD O (a Sy Sll CP cn rn 3 v (D m (D O N J C 0 0 0 0 0 0 cn W Cb O O O O < --t. A� A 8 A Cn cc)_. c n -� A W N 1 Q 0 p 0 M O N A W =�D cnoa'po °'powu,prNv°�' v (D 4G9 4G9 EA EA fA Efl cn ffl 69 Efl m m W W lA N� 0 N W Z �l N O O CD CA CD O -• p7 O _ A CA -j — O O � O IV .P CD N �7 CJI 0 0 W CP O > m m m 2. ESTIMATED REVENUE SOURCE DESCRIPTION AMOUNT Clackamas Co. CCSS OAA Title III B $14.11 Clackamas Co. CCSS OAA Title III D 1.681 Clackamas Co. CCSS OAA Title III E 4,500 County General Fund Case Mon, I&A, Assess 1,015 City of Lake Oswego OAA Match 1,757 Program Income Transportation Donations 1,151 Federal Government NSIP Funds 11.100 Ride Connection Trans. Consort. Contract 9,496 TOTAL $44.818 34 B. UNITS OF SERVICE Agency or County may request substantive changes in the program activities as described in "Exhibit 1 ". Such changes must be mutually agreed upon by and between Agency and County and incorporated in a written amendment to this contract. Such amendment shall not become effective until signed by both the Agency and the County. Client Service Objectives: Service Category Planned Number of Service Units Unit of Measurement Number of Unduplicated Clients to be Served Geriatric Assessment 78 1 completed assessment form 65 Case Monitoring (OAA) 280 1 hour of service 65 Information and Assistance (OAA) 344 1 response to inquiry and follow up 70 Transportation (OAA) 971 1 one-way ride 80 Exercise Programs 45 1 class session 18 Wellness Education 20 1 program/activity N/A Respite Program 120 1 hour of services 15 Transportation (Ride Connection) 1,330 1 one-way ride 90 Food Service 18,500 1 meal delivered/served 145 35 EXHIBIT 5 AGENCY Information W AGENCY PROFILE 1. City of Lake Oswego/Lake Oswego Adult Community Center Legal Name 505 G Ave. Mailing Address Lake Oswego, OR 97034 City Zip (503) 635-3758 Phone Number 4. TYPE OF AGENCY: City 5. TYPE OF PROGRAM: Senior Center 3. CHIEF ADMINISTRATIVE OFFICIAL: Name: Alex McIntyre Title: City Administrator Address: P.O. Box 369 Roger Hennagin, Council Member Lake Oswego, OR 97034 Phone: (503)635-0215 6. AGENCY BOARD (LIST MEMBERS): ADVISORY BOARD (LIST MEMBERS): Acting Board - City Council YES NO Name Term Expires Jack Hoffman, Mayor 12/31/12 Roger Hennagin, Council Member 12/31/10 Kristin Johnson, Council Member 12/31/10 Donna Jordan, Council Member 12/31/10 Mary Olson, Council Member 12/31/12 Sally Moncrieff, Council Member 12/31/12 Bill Tierney, Council Member 12/31/12 7. AGENCY INFORMATION: The following have been approved and adopted by the Agency's Board of Directors: State/Federal Certifications X Current Articles of Incorporation: Date: City Charter — May 15, 1964 37 YES NO Approved Usage Certificate Written Personnel Policies X YES NO Staff Job Descriptions X Fire Marshal X Written Benefits Policies X Co. Health X Affirmative Action Plan X County Zone X Nondiscrimination Plan X State/Federal Certifications X Current Articles of Incorporation: Date: City Charter — May 15, 1964 37 Last Total Agency Audit: Date: Done annually at City Level Types and Amounts of Insurance Held: Commercial General Liability $4,000,000 per occurrence, $12,000,000 aggregate; Commercial Automobile $4,000,000 8. AGENCY CERTIFICATION STATEMENT: I certify that to the best of my knowledge, the information contained in the Agency Profile is accurate and complete and that I have the legal authority to commit this Agency to a contractual agreement. Signature — Jack Hoffman Mayor Title Date ATTACHMENT A Response Section - Limit your response to the space provided. I. A. Please describe your grievance procedure for clients and how CCSS will fit into the process: LAKE OSWEGO ADULT COMMUNITY CENTER PROCEDURES FOR HANDLING COMPLAINTS Complaints are a natural result of being a visible, active organization providing services to the public. In order to maintain a positive climate in the community, and provide quality services to the public, we must be aware of any concerns about the programs and services we provide and have a consistent procedure for responding to complaints. Our preferred way to handle complaints is to solve them informally by the parties involved. This informal process encourages persons to freely express their concerns so that immediate action may be taken to resolve the issue in a positive way. While the informal process is preferred, it is also necessary to make available a formal process for taking a complaint elsewhere if it cannot be solved informally. INFORMAL PROCEDURE a. When staff* or volunteers receive a complaint they should: (1) Make sure that complainants talk directly to the staff person responsible for the day-to-day operation of the activity about which there is a complaint. If persons first receiving the complaint are not responsible for the particular activity, they should take the name and phone number of the complainant. Complainants should be advised that the person responsible for the activity will call them. It is the responsibility of persons first receiving the complaint to inform the person responsible for the activity about the complaint. It is preferable that persons not be passed from one person to another in order to have their complaint be heard. * If the complainant chooses to go first to the Recreation Department Director, the City Manager or the Center Advisory Board with the complaint, the informal process described here will normally be used. The Recreation Department Director, City Manager or the Center Advisory Board would refer the complaint to the Center Director to handle according to the informal process before initiating the formal process. (2) When staff receive a complaint about an activity for which they are responsible, they should try to resolve the problem as follows: - treat the complaint seriously; - ask the complainants what action they expect to be taken; - involve complainants in the process of devising a solution, if feasible; - inform complainants of what action will be taken, or why no action is necessary. (3) If complainants still are not satisfied, they should be referred to the Center Director. The Director should be advised of this referral. This will allow the Director to begin to take any appropriate steps and/or follow-up with complainants should they fail to contact the Director. If the issue relates to Center programs, policies or procedures, the Director may request that the Center Advisory Board make a recommendation on the matter. Any decision must be in accordance with Adult Community Center policies and procedures, City of Lake Oswego Policies, and in the case of contracted services, 39 in accordance with established policies and procedures of the contracting agency and terms of the contract. (4) If complainants still are not satisfied, the Formal Procedure will be initiated. FORMAL PROCEDURE If the problem has not been resolved after speaking to the Center Director, complainants may request a review by the Recreation Director. The Recreation Director will discuss with the complainants what the problem is and what action they would like taken. This will be summarized by the Recreation Department Director. The Recreation Director will request that the Center Director provide a written summary of the action taken to resolve the problem, and will review the information and discuss it with complainants. Within five (5) working days of this discussion, the Recreation Director will let complainants know what action is being taken. If the problem is not resolved, the complaint must be readdressed in writing to the City Manager. Within 30 days of receipt of the complaint the City Manager will meet with complainants and the Adult Community Center Director to discuss the problem. When the hearing is over the City Manager will send a written decision within five (5) working days of the hearing. The decision of the City Manager is final as to whether actions taken were justified and whether circumstances warrant review by the City Council. B. Describe your organization's procedure for prioritizing services for the target population of frail, low-income, minority and rural residents age 60 and older: CRITERIA FOR ASSESSMENT, FAMILY CONSULTATION I & A, AND CASE MONITORING - Age, i.e., the older the more at risk, 75+ high risk - Live alone or live with spouse who is also high risk or unable to assist client - Lack of immediate relatives or support system to assist in care - Poor health, recent hospitalization - Low Income - Immediacy of situation requiring intervention - No other agency involved in care - Apparent poor coping skills, i.e., confusion, apparent lack of judgment CRITERIA FOR TRANSPORTATION - See above - Priority to those living independently C. Describe your agency's operating procedures (use space provided only): Hours of Operation: From 8:00 a.m. to 4:30 p.m. Mon - Fri Total hours per day: 8.5 hrs/day Mon -Fri Total hours per week: 42.5 .N 2. Official Closures: Martin Luther King Day Presidents' Day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Friday after Thanksgiving Christmas Day New Year's Day D. Describe the boundaries of the area for which you propose to provide services. Lake Oswego area, including Lake Grove. BOUNDARIES: North — Clackamas County/Multnomah County line, except part of LO that is in Multnomah County; West — Clackamas County/Washington County line except small area of LO that is in Washington County; South — Tualatin River to Stafford Rd., North on Stafford to SE Bergin Rd., S. to Crestline Dr., through Skylands to West Linn city limits; East — Willamette River. E. Show an organizational chart which identifies staff positions within the contracted program. Identify in the chart the number of FTE staff for each position, paid or volunteer. Center Director (0.04 FTE) (Supervision of contracted services) Social Services Coordinator (1 FTE) Client Services Coordinator (0.8 FTE) Transportation, Nutrition Assessments, Referral, Case Monitoring, Respite Driver (0.6 FTE) F. Describe your methods for providing information about services. All requests for information about services are handled by the Social Services Coordinator or the Client Services Coordinator. 41 II. GUIDELINES FOR INCLUSION OF RESIDENTS OF CONGREGATE LIVING FACILITIES IN CLACKAMAS COUNTY SENIOR CENTER ACTIVITIES Clackamas County Senior Centers provide a variety of program and services for adults who are able to participate independently and without special assistance or supervision. Those who use the Center must be: 1. Mobile or if of limited mobility, able to use walker, cane, wheelchair or other devise completely unassisted. 2. Continent, or wear appropriate protective undergarments and not need assistance with bathroom concerns. 3. Physically able to care for personal needs and be able to take part in activities selected without special assistance. 4. Mentally able to make responsible decisions regarding participation. 5. Able to behave in an appropriate manner so not to disrupt or require supervision. 6. Able to remove self from danger without assistance. 7. Or, if unable to meet the above criteria, accompanied by a caregiver provided by the family or facility where the individual lives, to assist as necessary to comply with guidelines. If an individual lives in a care facility it is the responsibility of the facility to - 1 . o:1. Determine if it is appropriate for their resident to take part in Center activities. 2. Make advance arrangements for such participation with the Center Director or appropriate designee. 3. Communicate the information contained in these guidelines to their employees, residents and/or residents' guardians and others involved in residents' care who should be aware of these guidelines. Transportation Some Centers provide transportation to and from the Centers and to grocery shopping. Rides are subject to available space and priority is given to isolated individuals without access to transportation. Individuals using Center transportation must be able to: 1. Meet the Guidelines listed above. 2. Be physically able to use the transportation available. 3. Be mentally able to follow procedures, e.g., regarding arrival and departure, seat belt use, etc. If an individual is being transported from a care facility by a Center bus, the facility must make arrangements in advance for that individual's transportation and is responsible to reimburse the Center for the bus fare. Under no circumstances is the Center responsible for individuals who call and request a ride without the facility's knowledge and for whom a ride is given. The Center is not responsible for individuals who once arrive at the Center, leave the Center, make other arrangements to return home or request to be returned to a location other than the original pick up address. 42 Nutrition Individuals who wish to participate in the Center's nutrition program must meet the guidelines listed above. If an individual is from a care facility, the facility must make arrangements in advance for that individual's participation in the nutrition program and is responsible to reimburse the Center for the meal cost. Emergency Care It is imperative that a care facility's staff provide contact information prior to one of their residents coming to the Center. It is imperative that a care facility's staff be accessible by phone for the period of time when their resident is taking part in Center activities. In the event that an individual who lives in a care facility becomes ill or incontinent while at the Center, the Center staff will call the facility. It is the facility's responsibility to provide transportation for the individual from the Center back to the facility. In the event of a serious Illness or injury, the Center's staff will call "911" for emergency assistance. The facility will be notified by the Center's staff in order for the facility to provide follow-up instructions for care of their resident. 43 y, 2,z CITY OF LAKE OSWEGO COUNCIL REPORT TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Bill Baars, Library Director SUBJECT: Resolution 09-28, authorizing the Mayor to sign a Cooperative Intergovernmental Agreement between the Library District of Clackamas County and Member Cities DATE: June 1, 2009 ACTION Adopt Resolution 09-28, authorizing the Mayor to sign a Cooperative Intergovernmental Agreement between the Library District of Clackamas County and Member Cities. INTRODUCTION/BACKGROUND Clackamas County voters approved the formation of a Library District to provide financial support to the library service providers of Clackamas County, who are dedicated to working in a cooperative manner to support and provide library services to their residents; and to provide the levels of service described herein. This agreement has been endorsed by the Library Advisory Board. DISCUSSION The Board of County Commissioners acting under the provisions of ORS 451 is the governing body of the District and shall be known as the District Board. The District Board shall organize and appoint a District Advisory Committee consisting of one nominee from each Library City. The District Advisory Committee shall be responsible for meeting at least annually to consider: (i) the evaluation reports of participating libraries as submitted pursuant to Section 2.3, (ii) any proposed changes to this Agreement pursuant to the amendment process described in Section 3.3, and (iii) any impact of the annexation or withdrawal of territory from the District pursuant to Sections Council Report 06/01/09 Page 2 3.4 and 3.5 hereof. The District has a permanent tax rate of $0.3974 per $1,000 of assessed value, collected from all parcels of real property in the District. The District Board agrees to allocate, appropriate, and distribute the funds of the District pursuant to the formula as defined on Attachment A (the "Formula") for the service areas as shown on the maps included as Attachment B ("Service Area Maps"). The Formula may be reevaluated as necessary by the Parties to this Agreement. Any change to the Formula shall occur as an amendment to this Agreement. ALTERNATIVES & FISCAL IMPACT The District has a permanent tax rate of $0.3974 per $1,000 of assessed value, collected from all parcels of real property in the District. It is estimated that District revenues collected for the City of Lake Oswego will approximate $1,840,000 in FY 2009-10. RECOMMENDATION Itis recommended that the Lake Oswego City Council adopt Resolution 09-28, authorizing the Mayor to sign a Cooperative Intergovernmental Agreement between the Library District of Clackamas County and Member Cities. ATTACHMENTS 1. Resolution 09-28 2. Cooperative Intergovernmental Agreement Between the Library District of Clackamas County and Member Cities 3. Lake Oswego Library Service Area Sustainability has been considered as part of this recommendation. s Rem b `-Department Director Finance Director City A o ne Alex ntyre City Manager RESOLUTION 09-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AUTHORIZING THE MAYOR TO SIGN A COOPERATIVE INTERGOVERNMENTAL AGREEMENT BETWEEN THE LIBRARY DISTRICT OF CLACKAMAS COUNTY AND MEMBER CITIES WHEREAS, Clackamas County voters approved the formation of a Library District to provide financial support to the library service providers of Clackamas County, who are dedicated to working in a cooperative manner to support and provide library services to their residents. WHEREAS, The District has a permanent tax rate of $0.3974 per $1,000 of assessed value, collected from all parcels of real property in the District, and the District Board has agreed to allocate, appropriate, and distribute the collected funds of the District to said Library service providers. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1 The Mayor is hereby authorized to sign the "Cooperative Intergovernmental Agreement between the Library District of Clackamas County and Member Cities" in the form attached as Exhibit "A.". Section 2 This Resolution shall take effect upon passage. Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on the 16 day of June, 2009. AYES: NOES: EXCUSED: ABSTAIN: Jack D. Hoffman, Mayor ATTEST: Robyn Christie, City Recorder Page 1 of 2 — Resolution 09-28 APP OVED AS M: 7 David Powell, City Attorney Page 2 of 2 — Resolution 09-28 PROPOSED FINAL MASTER IGA v.5 LIBRARY DISTRICT 2 March 2009 COOPERATIVE INTERGOVERNMENTAL AGREEMENT BETWEEN THE LIBRARY DISTRICT OF CLACKAMAS COUNTY AND MEMBER CITIES THIS COOPERATIVE INTERGOVERNMENTAL AGREEMENT (this "Agreement"), is entered into this day of , 2009, by and between the Library District of Clackamas County (the "District") a county service district formed under ORS Chapter 451, and each of the Cities of Barlow, Canby, Estacada, Gladstone, Happy Valley, Lake Oswego, Milwaukie, Molalla, Oregon City, Rivergrove, Sandy, West Linn, and Wilsonville (each, a "City" and collectively, the "Cities"). WHEREAS, voters approved formation of the District to provide financial support to the library service providers of Clackamas County (the "Library Cities"); and WHEREAS, the Parties desire to work in a cooperative manner to support and provide library services to their residents; and WHEREAS, many of the Cities participate in the Clackamas County -supported Library Network of Clackamas County, which is discussed in an intergovernmental agreement by and between the participating Cities and Clackamas County; and WHEREAS, the Cities desire funding by the District and to provide the levels of service described herein; NOW, THEREFORE, the District and Cities each covenant and agree to the following: Section 1 Obligations of the District 1.1 District Board. The Board of County Commissioners acting under the provisions of ORS 451 is the governing body of the District and shall be known as the District Board. 1.2 District Advisory Committee. The District Board shall organize and appoint a District Advisory Committee consisting of one nominee from each Library City consistent with the policies and procedures of Clackamas County and/or the District for advisory committees. The District Board shall appoint the individual nominated by the Library City governing body to fill the service area's representative seat. The District Advisory Committee shall be responsible for meeting at least annually to consider: (i) the evaluation reports of participating libraries as submitted pursuant to Section 2.3, (ii) any proposed changes to this Agreement pursuant to the amendment process described in Section 3.3, and (iii) any impact of the annexation or withdrawal of territory from the District pursuant to Sections 3.4 and 3.5 hereof. 1.3 District Budget Committee. State law also requires that the District constitute a Budget Committee consisting of the members of the District Board and an equal number of citizens, who may be nominated pursuant to existing County budget committee procedures. The role and responsibilities of the Budget Committee shall be as set forth in the applicable statutes. 1.4 District Revenue. The District has a permanent tax rate of $0.3974 per $1,000 of assessed value, collected from all parcels of real property in the District. 1.5 Distribution of Revenue. Revenues generated by the District permanent rate, including delinquent taxes, are allocated, appropriated and expended pursuant to the budget adopted by the District Board. The District Board agrees to allocate, appropriate, and distribute the funds of the District pursuant to the formula as defined on Attachment A (the "Formula") for the service areas as shown on the maps included as Attachment B ("Service Area Maps"). The Formula may be reevaluated as necessary by the Parties to this Agreement. Any change to the Formula shall occur as an amendment to this Agreement. 1.6 Transition Payments. The parties hereto acknowledge and agree that the District shall distribute funds to Clackamas County for the operation of the Clackamas Corner and Oak Lodge Libraries pursuant to the alternative Service Area Maps described on Attachment B until such time as the City of Happy Valley and the City of Gladstone construct facilities sufficient to serve such area. During the term of such distributions, the Parties anticipate that the County libraries will be operated in a manner consistent with the Service Standards. Upon completion of such facilities, distributions shall be made based on the indicated Service Area Maps. To the extent the annual distribution of funds to Clackamas County is greater than the annual need to operate such libraries, the District shall retain such funds in trust for the Cities of Gladstone and/or Happy Valley, respectively, for distribution at such time as such City is constructing new library facilities. 1.7 Library Authority. Clackamas County operates public libraries pursuant to a board order creating public libraries for all Clackamas County residents dated July 9, 1938, as amended and updated pursuant to Board Order 85-1221 dated October 31, 1985. The District has received a delegation of such authority from Clackamas County to operate as a public library for the benefit of incorporated and unincorporated residents of Clackamas County pursuant to an Intergovernmental Agreement. To the extent necessary to insure the legal and effective functioning of the public libraries of Clackamas County but in no way intended to limit or otherwise restrict the powers or abilities of the City service providers to operate public libraries, the District hereby delegates such authority to operate public libraries for the benefit of incorporated and unincorporated residents of Clackamas County to each City service provider a party hereto or as may join this Agreement from time to time. 2 Section 2 Obligations of the Cities 2.1 Use of Funds. The Library Cities will use District revenue to provide public library service, and shall expend the entire library revenue paid under this Agreement in accordance with the purpose for which it was provided by implementing a plan to achieve the Service Standards. For the purposes of this Agreement, "Service Standards" shall mean (i) the standards described on Attachment C, (ii) the provision of services to all District residents on the same terms, and (iii) the proper expenditure of funds as described in this Section 2.1. District funds may not be used to support general overhead or administrative costs of Cities except to the extent such overhead or administrative costs are directly related to the provision of library services and/or the operation of a public library. It is the intention of the parties to work cooperatively in helping each city make progress in meeting the Service Standards. 2.2 Library Management. Library Cities retain administrative control over the library and library services in its service population. Each such City is responsible for developing library services based on the needs of its service population and the available revenue. The Library Cities will cooperate with the District Advisory Committee to assist in the review of library services to District residents. 2.3 Cooperation and Reporting. Each Library City will cooperate to the maximum extent practicable with other participating Cities to form standardized rules, procedures, and programs that affect the District and the provision of library services in Clackamas County as a whole. Each Library City will provide the District with (i) copies of its annual report to the State of Oregon regarding the provision of library services, (ii) a report on its efforts to meet OLA Threshold Standards as defined on Attachment C, and (iii) any supplemental reports that the District through both the District Advisory Committee and the District Board may require. Section 3 Term and Amendment 3.1 Term. This Agreement shall commence on July 1, 2009 and continue until terminated as set forth herein. 3.2 Termination. This Agreement shall terminate upon the dissolution of the District. 3.3 Amendment. Except as specifically provided in Section 4.14, this Agreement may be amended at any time upon the agreement of the District and two-thirds of the Library Cities; provided, however, that any amendment that would amend that portion of the Formula providing for the return of one hundred percent (100%) of revenue collected within a City service provider's boundaries to such City service provider shall require the unanimous consent of all Cities serving on the District Advisory Committee. 3 3.4 Chanizes in District Territory. The parties hereto recognize that during the term of this Agreement changes in the District territory may occur, such as (i) territory outside the District may annex into the District, (ii) territory currently in the District may withdraw by annexation into a non -participating City, or (iii) unincorporated territory currently in the District may annex into a participating City. The District shall inform the District Advisory Committee of any such changes, and the District Advisory Committee shall review the Service Area Maps and the Formula and recommend any amendments to this Agreement necessary to adjust for such changes. 3.5 Incorporation of a City within District Boundaries. Should an unincorporated area within the District choose to incorporate during the life of the District, the District Advisory Committee shall make a recommendation to the District Board of whether the newly -incorporated city qualifies as a service provider as such term is generally used in this Agreement, and if so to what extent the Formula should be adjusted to allow for a distribution to such new service provider. If the newly -incorporated city does not qualify as a service provider, the District Advisory Committee shall make a recommendation to the District Board regarding the impact, if any, of the new city on the provision of library services. Any proposed changes shall be addressed as an amendment to this Agreement. Section 4 General Provisions 4.1 Indemnification. Each party shall release, defend, indemnify and/or hold harmless the other, its officers, commissioners, councilors, elected officials, employees, and agents, from and against all damages, claims, injuries, costs, or judgments that may in any manner arise as a result of the party's performance under this contract, subject to Oregon Tort claims limitations. 4.2 Governing Law. This Agreement shall be construed and governed in all respects in accordance with laws of the State of Oregon, without giving effect to the conflict of law provisions thereof. 4.3 Savings. Should any portion of this Agreement or amendment there to be adjudged by a Court of appropriate final jurisdiction to be in violation of any local, state or federal law, then such portion or portions shall become null and void, and the balance of the Agreement shall remain in effect. All Parties shall immediately renegotiate any part of this Agreement found to be in such violation by the Court and to bring it into compliance with said laws. 4.4 Reasonable Attorney's Fees. In the event any action is brought to enforce, modify or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys fees and costs incurred in connection with such action or on appeal or review; said amount to be set by the court before which the matter is heard. 4 4.5 Notices. Formal notices, demands and communications between the Parties shall be deemed given three (3) business days after being sent by registered or certified mail, postage prepaid, return receipt requested to the principal offices of the party hereto, or upon confirmation of receipt via facsimile, electronic transmission, or hand delivery. Such written notices, demands and communication may be sent in the same manner to such other addresses and to such other persons and entities as either party may from time to time designate by mail as provided in this section. 4.6 No Personal Liability. No member, official, agent, or employee of the County, the District, or any City shall be personally liable to the other or any successor - in -interest thereto in the event of any default or breach by such entity. 4.7 No Agency. Neither anything in this Agreement nor any acts of the parties hereto shall be deemed or construed by the parties hereto, or any of them, or by any third person, to create the relationship of principal and agent, or of partnership, or of joint venture, or of any association between any of the parties to this Agreement. No party or its employees is entitled to participate in a pension plan, insurance, bonus, or similar benefits provided by any other party. 4.8 Entire Agreement. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or previous agreements between the parties or the predecessors in interest with respect to all or any part of the subject matter hereof. All waivers of the provisions of this Agreement must be in writing by the appropriate authorities of the party granting such waiver. 4.9 Further Action. The parties hereto shall, without additional consideration, acknowledge, execute, and deliver from time to time such further instruments as a requesting party may reasonably require to accomplish the purposes of this Agreement. 4.10 Non -Waiver of Rights. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right, power or remedy upon a breach of any provision of this Agreement shall not constitute a waiver of any provision of this Agreement or limit the party's right thereafter to enforce any provision or exercise any right. 4.11 Time is of the Essence. A material consideration of the parties entering into this Agreement is that the parties will perform all obligations under this Agreement in a timely manner. Time is of the essence as to each and every provision of this Agreement. 4.12 Restricted Assignment. No party hereto may assign its rights, responsibilities or obligations hereunder to another party, by operation of law or otherwise, without (i) seeking and receiving an amendment of this Agreement, (ii) having said party join this Agreement on the terms, conditions and covenants herewith, and (iii) with a demonstration that such new party has the capability and 5 durability to meet or exceed the levels of library service currently being provided by the party seeking to assign. The District Advisory Committee shall evaluate any request for assignment and make a recommendation to the District Board regarding the granting or denial of the same based on the above criteria, including the District Advisory Committee's determination of criteria (iii) above. 4.13 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and such counterparts shall constitute one and the same instrument. 4.14 Enforcement of Terms. The Parties hereto recognize that the District is relying on the good faith and commitments of the Library Cities to utilize the funding provided by the District in the promised manner. The Parties expect that to the extent there is any noncompliance or breach of this Agreement, the Parties will discuss such noncompliance or breach in the District Advisory Committee and encourage an effort towards compliance. If discussions and encouragement do not remedy the continued failure of a party to meet the Service Standards or other term of this Agreement, then the District Advisory Committee shall meet to consider an amendment to this Agreement to create incentives for compliance, including but not limited to withholding of District funds, reallocation of unincorporated residents to neighboring service areas, or other such actions as may be deemed appropriate. The Parties hereto agree that in an event of a material breach of this Agreement by one of the Parties, an amendment proposed to specifically address such breach shall require a two- thirds vote of the Library Cities, including but not limited to any amendment which would reduce the breaching City's 100% return on assessments within such City's boundaries, either via a Formula amendment or otherwise. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives as of the day and year first above written. CLACKAMAS COUNTY BOARD OF COMMISSIONERS, AS THE GOVERNING BODY OF THE LIBRARY DISTRICT OF CLACKAMAS COUNTY By: Title: Chair ATTEST: n THE CITY OF BARLOW THE CITY OF CANBY By: Title: By: Title: Title: ATTEST: ATTEST: THE CITY OF ESTACADA THE CITY OF GLADSTONE By: By: Title: Title: ATTEST: ATTEST: ATTEST: THE CITY OF HAPPY VALLEY THE CITY OF LAKE OSWEGO By: By: Title: Title: ATTEST: ATTEST: THE CITY OF MILWAUKEE THE CITY OF MOLALLA By: By: Title: Title: ATTEST: ATTEST: THE CITY OF OREGON CITY THE CITY OF RIVERGROVE By: By: Title: Title: ATTEST: ATTEST: ATTEST: THE CITY OF SANDY THE CITY OF WEST LINN By: By: Title: Title: ATTEST: ATTEST: ATTEST: THE CITY OF WILSONVILLE By: Title: ATTEST: Attachment A 1. For the purposes of this Agreement, the "Formula" shall be calculated consistent with the following concepts: a. The District rate is $0.3974 per $1000 of assessed value. b. Each year the District will receive the amount collected for the year plus delinquent taxes recovered from the previous year. The District will distribute funds when received using the formula described below and shown in the example. 2. The Formula has two components: a. City Assessed Value Component: The annual distribution to a Library City for properties within its boundaries shall equal the assessed value of such Library City's properties, as established annually by the Clackamas County Assessor, divided by the total assessed value of all properties in the District. This determines the Assessed Value Percentage Rate for each Library City. Each Library City will receive funds equal to the Assessed Value fund amount multiplied by its individual Assessed Value Percentage Rate. b. Unincorporated Population Served Component: After calculation of each Library City's Assessed Value fund amount, the District shall calculate the remaining funds to be distributed (the "Remainder Amount") and distribute those funds based on the Unincorporated Population Served Percentage Rate based on the Service Area Maps attached to this Agreement as Attachment B. The term "Unincorporated Population" will also include residents of those cities that do not provide library services. The Unincorporated Population Served Percentage Rate is determined by the number of unincorporated residents served by each City as allocated on the Service Area Maps divided by the total number of unincorporated residents within the District. Each Library City will receive funds equal to the Remainder Amount multiplied by its individual Unincorporated Service Area Percentage Rate. 3. Prior year recovered delinquencies and interest earned: Recovered delinquent taxes combined with any interest earned will be distributed to Library Cities based on the distribution percentage allocations calculated in the previous tax year. 9 Below are examples of the distribution of funds based on 2008 assessed values and population figures. The spreadsheet assumes the new Gladstone/Oak Lodge and Happy Valley libraries have not yet been constructed. Library District Distribution Formula Assessed Value 2008 Total County Assessed Value (AV) $32,936,836,893 100% Less: Non -Participating City AV $(1,239,770,249) -4% Equals: Total Library District AV $31,697,066,644 96% Participating Cities: Assessed Value 6% Canby $999,941,295 6% Estacada $179,662,976 1% Gladstone $635,886,719 4% Happy Valley $1,508,430,197 9% Lake Oswego $4,756,391,295 28% Milwaukie $1,467,817,328 9% Molalla $409,821,923 2% Oregon City $2,002,572,357 12% Sandy $551,473,814 3% West Linn $2,655,549,376 16% Wilsonville $1,652,437,025 10% Total Participating Cities AV $16,819,984,305 100% Total Library District AV $31,697,066,644 100% Less: Participating Cities AV $(16,819,984,305) -53% Equals: Unincorporated AV in District $14,877,082,339 47% Unincorporated Population Served 2008 Canby 10,221 6% Estacada 16,802 9% Gladstone 8,506 5% Happy Valley (Town Center) 32,373 18% Lake Oswego 3,305 2% Milwaukie 10,756 6% Molalla 15,001 8% Oregon City 28,015 15% Sandy 22,236 12% West Linn 5,691 3% Wilsonville 3,421 2% Oak Lodge 28,036 15% 184,363 100% 10 Example Distribution Calculation Assuming $12 million in tax receipts Total District Tax Receipts Total Tax Collected $12,000,000 100% City Assessed Value $6,367,776 53% Unincorporated Population Served $5,632,224 47% 11 City Distribution of Receipts Assessed Value Pop Served Total Canby $378,562 $312,248 $690,810 6% Estacada $68,018 $513,295 $581,313 5% Gladstone $240,736 $259,855 $500,592 4% Happy Valley (Town Center) $571,067 $988,984 $1,560,051 13% Lake Oswego $1,800,693 $100,967 $1,901,660 16% Milwaukie $555,692 $328,592 $884,284 7% Molalla $155,152 $458,275 $613,427 5% Oregon City $758,142 $855,848 $1,613,990 13% Sandy $208,779 $679,302 $888,081 7% West Linn $1,005,348 $173,858 $1,179,206 10% Wilsonville $625,586 $104,510 $730,096 6% Oak Lodge $- $856,490 $856,490 7% $6,367,776 $5,632,224 $12,000,000 100% 11 Attachment B Service population maps are included as Attachment B. 1. The maps divide Clackamas County into library service areas. These areas are based on distance, roads, rivers, travel patterns, etc. and are intended to define where people are most likely to receive library service, and to give a Library City the ability to meet the library threshold standards in Attachment C. Each Library City's service area has been constructed by assigning Census tracts into library service areas. Based on census data compiled every 10 years, the population in each census tract will be verified and then the total unincorporated population within each service area will be used to calculate the Formula. 2. For the continuation of library service to the citizens in the Oak Lodge and Clackamas Corner areas, the service area boundaries and population served totals will not change until the new Happy Valley Library is open and the new Gladstone/Oak Lodge Library is open. As each new facility is opened to the public, the service population will be adjusted to the new agreed-upon boundaries found in this Attachment. The population service area changes and resulting increase in payments for unincorporated population served will take place in the fiscal year following the library opening. [See attached maps] 12 Attachment C Service Standards The Parties agree that all library service providers shall strive to meet OLA Threshold Standards, with a particular emphasis on: STAFFING: Provide qualified staff employed by the library as outlined in the table below: Population Served Threshold Staffing Level 10-2,499 0.5 FTE, with high school diploma 2,500 - 4,999 0.35 FTE/1,000 served. Director has B.A. 5,000 - 9,999 0.35 FTE/1,000 served. Director has B.A. 10,000 - 24,999 0.35 FTE/1,000 served. Director has MLS. 25,000 - 49,999 0.35 FTE/1,000 served. Director has MLS. 1/5 of staff has MLS. 50,000 - 499,999 0.33 FTE/1,000 served. Director has MLS. 1/5 of staff has MLS. MATERIALS: Provide the number of volumes in the library's total collection as spelled out in the table below: (Population served (Threshold Materials 0-49,999 Material collection of 5,000 items or two items per capita, whichever is greater. 50,000+ IMaterial collection of two items per capita. ACCESS: Provide and post open hours which fit the community's need, including evening and weekend hours, and provide the minimum standards listed in the table below: Population served I Threshold 10-4,999 20 hours 5,000 - 9,999 30 hours 10,000 - 24,999 40 hours 25,000 + F 50 hours NOTE: Total staffing levels and material volumes may be constrained by current facility size limitations. The Parties understand and agree that a strategic plan that recognizes such size limitations and adjusts staff and material goals accordingly is an acceptable implementation of this standard. 13 DEFECTS IN ORIGINAL DOCUMENT 423 CITY OF LAKE OSWEGO COUNCIL REPORT TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Robyn Christie, City Recorder SUBJECT: Resolution 09-36, authorizing the Mayor to execute an Intergovernmental Agreement with Multnomah County for the Community Development Block Grant Program and Home Investment Partnership Program DATE: June 9, 2009 ACTION Adopt Resolution 09-36, authorizing the Mayor to execute an Intergovernmental Agreement with Multnomah County for the Community Development Block Grant Program and Home Investment Partnership Program. INTRODUCTION/BACKGROUND Since 1984, Multnomah County has had agreements with Lake Oswego and other cities providing that the population portions of those cities lying within the County may be used to qualify the County as an "urban county" for federal Housing and Community Development Block Grant funds. Multnomah County currently has agreements with Lake Oswego, Troutdale, Wood Village, Fairview and Maywood Park to combine their populations for urban county status. Portland and Gresham qualify separately for such funds. The current agreement with Lake Oswego expires on June 30, 2010. The Department of Housing and Urban Development requires Multnomah County to verify these agreements in July of 2009 in order to be eligible for next year. The proposed Intergovernmental Agreement would extend this relationship through June 30, 2013. Council Report June 9, 2009 Page 2 RECOMMENDATION It is recommended that Council adopt Resolution 09-36, authorizing the Mayor to execute an Intergovernmental Agreement with Multnomah County for the Community Development Block Grant Program and Home Investment Partnership Program. ATTACHMENTS 1. Resolution 09-36 2. Intergovernmental Agreement Sustainability has been considered as part of this recommendation. �U Reviewed by: 46-4� ( v City kV ney Alek,Q-Mclntyre City Manager RESOLUTION 09-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH MULTNOMAH COUNTY FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIP PROGRAM. WHEREAS, the Congress of the United States has enacted the National Affordable Housing Act of 1990 and the Housing and Community Development Act of 1974 with amendments made by the Housing Urban Recovery Act III, and the Housing and Community Development Act of 1987, and the Department of Housing and Development has adopted regulations thereto (hereinafter jointly referred to as the "Act"); and WHEREAS, the primary objective of the Act is the development of viable urban communities by providing decent housing and suitable living environments and expanding economic opportunities principally for persons of low and moderate income; and WHEREAS, Multnomah County (hereinafter referred to as "the County") has been operating as an urban county for federal housing and community development block grant funds since March 7, 1984, with agreement by the City of Lake Oswego; and WHEREAS, on November 17, 1986, October 12, 1989, October 31, 1991, June 14, 1994, August 7, 1997, August 1, 2000, June 12, 2003, and June 6, 2006 the County and the City renewed the intergovernmental agreement to continue the County's urban quality county qualifications; and WHEREAS, this agreement is scheduled to terminate on June 30, 2010 and continued eligibility for block grant funds as an urban county depends on the continuation of such intergovernmental agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. The City Council approves and authorizes the Mayor to execute the intergovernmental agreement attached as Exhibit A. Section 2. This Resolution shall take effect upon passage. Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on the 16th day of June, 2009. AYES: NOES: Resolution 09-36 Page 1 of 2 EXCUSED: ABSTAIN: Jack D. Hoffman, Mayor ATTEST: Robyn Christie, City Recorder APP OVED AS TO F M: David D. Powell, City Attorney \ Resolution 09-36 Page 2 of 2 INTERGOVERNMENTAL AGREEMENT between MULTNOMAH COUNTY and CITY OF LAKE OSWEGO for the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM and HOME INVESTMENT PARTNERSHIP PROGRAM PROGRAM YEARS 2010 - 2012 This Agreement is entered into between Multnomah County (COUNTY), a political subdivision of the State of Oregon, and the City of Lake Oswego CITY), a municipal corporation of the State of Oregon within Multnomah County, for the cooperation of units of local government under the authority of ORS 190.010. It will become effective upon adoption by the parties and will continue until terminated as provided herein. The circumstances surrounding the making of this Agreement are as f ollows : A. WHEREAS, the Congress of the United States has enacted the National Affordable Housing Act of 1990 and the Housing and Community Development Act of 1974 with amendments made by the Housing and Urban -Rural Recovery Act of 1983, and the Housing and Community Development Act of 1987, and the Department of Housing and Urban Development has adopted regulations pursuant thereto (hereinafter jointly referred to as the "Act"); and B. WHEREAS, the Congress has found and declared that the Nation's cities, towns and small urban communities face critical social, economic and environmental problems; and C. WHEREAS, the Congress has further found and declared that the future welfare of the Nation and the well-being of its citizens depend on the establishment and maintenance of viable urban communities as social, economic and political entities; and D. WHEREAS, the primary objective of the Act is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities principally for persons of low and moderate income. �. WHEREAS, consistent with this primary objective, the Federal assistance provided in this Act is for the support of community development activities which are directed toward the following specific objectives: i Lake Oswego IGA 10 F (1) The elimination of slums, blight and the prevention of blighting influences and the deterioration of property and neighborhood and community facilities of importance to the welfare of the community, principally persons of low and moderate income; and (2) The elimination of conditions which are detrimental to health, safety, and public welfare, through code enforcement, demolition, interim rehabilitation assistance, and related activities; and (3) The conservation and expansion of the Nation's housing stock in order to provide a decent home and a suitable living environment for all persons, but principally those of low and moderate income; and (4) The expansion and improvement of the quantity and quality of community services, principally for persons of low and moderate income, which are essential for sound community development of viable urban communities; (5) A more rational utilization of land and other natural resources and the better arrangement of residential, commercial, industrial, recreational, and other needed activity centers; and (6) The reduction of the isolation of income groups within communities and geographical areas and the promotion of an increase in the diversity and vitality of neighborhoods through the spatial de -concentration of housing opportunities for persons of lower income and the revitalization of deteriorating or deteriorated neighborhoods to attract persons of higher income; and (7) The restoration and preservation of properties of special value for historic, architectural, or aesthetic reasons; and (B) The alleviation of physical and economic distress through the stimulation of private investment and community revitalization in areas with population out -migration or a stagnating or declining tax base; and (9) The conservation of the Nation's scarce energy resources, improvement of energy efficiency, and the provision of alternative and renewable energy sources. WHEREAS, it is found that certain of these objectives are pertinent to the concerns and needs of the COUNTY and its communities; and' 2 Lake Oswego IGA 10 G. WHEREAS, on February 6, 1984 the COUNTY and the CITY entered into an intergovernmental agreement wherein they agreed to join together with other units of general local government to qualify. the COUNTY as an urban county for federal Housing and Community Development block grant funds; and H. WHEREAS, on November 17, 1986, October 12, 1989, October 31, 1991, July 14, 1994 and August 7,1997, August 1, 2000, August 1, 2003, August 7, 2006 the COUNTY and the CITY renewed.the intergovernmental agreement to continue the County's urban county qualification; and I. WHEREAS, this agreement was scheduled to terminate on June 30, 2010; and J. WHEREAS, continued eligibility for block grant funds as an urban county depends on continuation of such intergovernmental agreements; and K. WHEREAS, the Department of Housing and Urban Development has specified the minimum provisions, which must be included within any intergovernmental agreement, into which local governments enter to qualify for urban county eligibility; NOW, THEREFORE, providing that Multnomah County can continue to meet necessary criteria for participation in the Community Development Block Grant Program and the HOME Investment Partnership Program as an urban county, and in consideration of the mutual promises made herein and the mutual benefits received hereunder, the parties agree as follows: (1) The CITY and the COUNTY agree to cooperate in undertaking, or assist in undertaking, community renewal and lower income housing activities, specifically urban renewal and publicly assisted housing. (2) The CITY authorizes the inclusion of its population for purposes of the Act; and joins together with other units of general local government to qualify the COUNTY as an urban county for Housing and Community Development Act block grant funds. (3) The CITY may not apply for grants under the Small Cities or State CDBG Programs from appropriations for fiscal years during the period in which it is participating in the urban county's CDBG program; and (4) The CITY .may not participate in a HOME consortium except through the urban county, regardless of whether the urban county receives a HOME formula allocation. 3 Lake Oswego ICA 10 (5) The COUNTY, as the applicant, assumes full responsibility, including final decision-making, and also assumes all obligations of an applicant as specified in the Act and the regulations thereunder. (6) For the purposes of updating the Community Development and Housing Plan and Annual Community Development Program for an additional three years as required by Title I of the Act, a Policy Advisory Board is hereby retained which shall advise the COUNTY on program policies and project selection. Said Policy Advisory Board shall be composed of one representative or a designated alternate from each unit of general government executing these intergovernmental agreements. Each such representative shall have one vote on said board. Each such representative shall be a public official or employee of said unit of government. (7) The COUNTY and CITY agree to take all required actions to comply with the provisions of Section 109 and Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended; Title I of the National Affordable Housing Act of 1990; the National Environmental Policy Act of 1969; Title VI of the Civil Rights Act of 1964; Title VIII of the. Civil Rights Act of 1968, as amended by the Fair Housing Amendments Act of 1988; Executive Order 11988, Section .3 of the Housing and Urban Development Act of 1968; and other applicable civil rights laws. _ (8) The COUNTY shall not fund any activities in the CITY or in support of the CITY that does not affirmatively further fair housing within its own jurisdiction or that impedes the COUNTY'S actions to comply with its fair housing certification. (9) The CITY supports the COUNTY's adoption and enforcement of a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations. (10) The CITY supports the COUNTY's adoption and enforcement of a policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. (11) Pursuant to 24 CFR 570.501(b), the CITY is subject to the same requirements applicable to subrecipients, including the requirement of a written agreement set forth in 24 CFR 570.503. 4 Lake Oswego IGA 20 (12) The COUNTY and CITY will cooperatively undertake the necessary actions, as determined by the COUNTY, to carry out a community development program and approved Consolidated Plan, and/or meet other requirements of the CDBG and HOME programs and other applicable laws. (13) This agreement shall remain in full force and effect from the date of execution for the program years commencing on July 1, 2010 through June 30, 2013 inclusive, and any additional time as may be required for the expenditure of related block grant funds or income generated from such funds, provided that the COUNTY qualifies as an urban county under, and block grant funding is allocated to the COUNTY pursuant to, the Act. The COUNTY and the CITY may not terminate or withdraw from this Agreement while the Agreement remains in effect. IN WITNESS WHEREOF, the undersigned parties have executed this Agreement this day of , 2009. MULTNOMAH COUNTY, OREGON By: Ted Wheeler, Chair Board of County Commissioners CITY OF LAKE OSWEGO By: Jack D. Hoffman, Mayor City of Lake Oswego I hereby find that the terms and provisions of this Intergovernmental Agreement are fully authorized under State and local law and that the Agreement provides full legal authority for the County to undertake or assist in undertaking essential community development and housing assistance activities, specifically urban renewal and publicly assisted housing. REVIEWED: Patrick Henry, County Attorney Lake Oswego IGA 10 AP ROVED TO FORM 5 Attorney City Attorney's Office CITY OF LAKE OSWEGO COUNCIL REPORT TO: Alex McIntyre, City Manager. FROM: Erica Rooney, Assistant City Engineer -91-- PREPARED BY: Russell Chevrette, Engineering Tech. III SUBJECT: Resolution 09-37; A resolution of the City Council of the City of Lake Oswego declaring the City of Lake Oswego's intent to vacate Patton Street between McVey Avenue and South Shore Boulevard, and setting a date for a public hearing. DATE: June 5, 2009 ACTION Staff requests that the City Council adopt Resolution 09-37. INTRODUCTION The proposal to vacate Patton Street is a citizen initiated request to be processed under the rules established in ors 271.110. BACKGROUND In 2001, the chief petitioner, Jeff Prince, received a development review approval (LU 01-0005) and a zone change approval (LU 01-0004(A)) to permit the construction of three pairs of attached residential housing on the one acre parcel of land that abuts the west side of the subject right of way. (The right of way is undeveloped.) A vicinity map of the proposed vacation and a site development plan are attached as Exhibits A and B. These development review and zone change approvals were controversial and conditional: the approvals were structured to not become effective until the applicant was successful in obtaining sufficient additional land area resulting from the vacation Patton Street and Madrona Drive. The applicant was successful in obtaining the required signatures on a petition to vacate Patton Street, but was unable to obtain the required signatures for vacating Madrona Drive. There has been no movement on this project since the time of the unsuccessful attempt approximately eight years ago. Council Report 06/11/09 Page 2 In recent months, the applicant came forward with a slightly reconfigured development plan. The new plan is almost identical to its predecessor, but does not depend on the area to be obtained by the vacation of Madrona Drive. The applicant has submitted a "fresh" petition for the vacation of Patton Street, and has requested staff to begin the public notice process for vacating it. DISCUSSION Exhibit C is a graphic depiction of the properties owned by the petitioners, demonstrating that the cumulative ownership constitutes at least 2/3 of the "affected area" as required by state law. The subject right of way is undeveloped except for a remnant gravel driveway that served a demolished home. The driveway occupies the west half of the right of way. Lost Dog Creek flows south to north in the east half of the right of way. If the vacation of Patton Street is successful, the applicant intends to move forward with the townhouse development, construct a public pedestrian path in the west half of the right of way (where the driveway is), and install significant landscaping in the land that would accrue to his property. Handwritten comments on some of the petitions indicate neighborhood support for the pathway. Pathway construction and stream enhancement are conditions of approval imposed by LU 01-0005, and the townhouses cannot be occupied until all outstanding conditions of approval are satisfied. If the street is vacated, the vacating ordinance will reserve all necessary public pedestrian, utility and drainage management easements. A more detailed council report will be produced for the public hearing. The applicant hopes to have the public hearing scheduled for the coming July 7 council meeting. ALTERNATIVES A. Council may deny the petition outright without need to make findings for the denial. B. Council may adopt the attached Resolution 09-97. C. Council may direct staff to return with more information. CONCLUSION AND RECOMMENDATION This report demonstrates that the petition to vacate Patton Street complies with state law and is in keeping with the previously approved development plan for the abutting property to the west. Staff therefore recommends adoption of Resolution 09-37. ASH rn 1�6 1��5 1648 66 1g,5ra 1739 w o 0 C 0 o N ��^' N 918 9C f J f f f f J J f J O coQ7 N OJ N m 6, 1701 1719 7�y �i� i� m aD 00 �' 9 fir' ., rn f J m v 4 ^' co w �� "7 �y' °' U °i 0 too nv'i v' �' � —� 95 L4 v tll •, ,<.!sF. r' co L1 L" co w Ov v w OAK STREET ... VO JO �mcn cn cn �O� coOo 0 0 ' tJv SV1slE:00LAKE OSWEOO w O m O G,r C. UNITED METHODfjTn ,, r,,r" _ JF, rou4pwoM > v+ > N o G,. �v ��r rn rn rn rn 1090 CHURCH - ONE . -'w A)v1 WAY 7 ;65 DRIVE LAUREL STREET FRED c ARMS � 7 1 10 65, cn c1n115,�L10' 00 00 APTS. 1 11 1120 cn A. a WN Z;; O fT1 ww 17 1 Do ma p O m 1790 m O 1.31 co v rn t0 (n z w n' O � N O N U Ln co A w v — cn cn SOUTH SHORE BOULEVARD MOW V R Eo 1798 p dSE E. o � w o ❑ S >SOUTH SHOR VAII CA -j"— 0 I%j 00 00 12 RESERVOIR & 1788 N 1285 212 TENNIS COU: S r�*1 1785 12 1 79 1778 z >cl 13$5 1 SPRUCE S� J Ijv 1766 1765 p V 13Fi: 133310 z 1971 g11 PLACE > Ln 1350 1350 1360 cn 1370rn 1 0 1910 1901 �' 1380 r 139 917 Ln w �D LOst rn rn rn rn it N S W� 17 �) o (n., w LT, 0 (n 0 0 6 0 M fi ? _ r � O fm*1 s N 00 1185 E. rn CT 1755 rn N 2' 0 J 8-/ ��1� rn 1651 33 0 (o I PALISgDEs 17 9 0)�° n Ln Ln s0 s O h �C °� 4 ("r ?Lo co N J lS ° o W^ ^� < (o "_ N oo o (n o ONE WAY 1�� l� ^ �, R �� �8�� ' 7633 w 0 ROAD 4� 1a �9 CF �p v �° O ONE 1 $ZS g5 1\19 rn ci w WAY S 74) N 111 5 1861 1 Ln co 7�20 a1 � M — f 1490 MAPLE J 0 tJ) = ASH rn 1�6 1��5 1648 66 1g,5ra 1739 w o 0 C 0 o N ��^' N 918 9C f J f f f f J J f J O coQ7 N OJ N m 6, 1701 1719 7�y �i� i� m aD 00 �' 9 fir' ., rn f J m v 4 ^' co w �� "7 �y' °' U °i 0 too nv'i v' �' � —� 95 L4 v tll •, ,<.!sF. r' co L1 L" co w Ov v w OAK STREET ... 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UNITED METHODfjTn ,, r,,r" _ JF, rou4pwoM > v+ > N o G,. �v ��r rn rn rn rn 1090 CHURCH - ONE . -'w A)v1 WAY 7 ;65 DRIVE LAUREL STREET FRED c ARMS � 7 1 10 65, cn c1n115,�L10' 00 00 APTS. 1 11 1120 cn A. a WN Z;; O fT1 ww 17 1 Do ma p O m 1790 m O 1.31 co v rn t0 (n z w n' O � N O N U Ln co A w v — cn cn SOUTH SHORE BOULEVARD MOW V R Eo 1798 p dSE E. o � w o ❑ S >SOUTH SHOR VAII CA -j"— 0 I%j 00 00 12 RESERVOIR & 1788 N 1285 212 TENNIS COU: S r�*1 1785 12 1 79 1778 z >cl 13$5 1 SPRUCE S� J Ijv 1766 1765 p V 13Fi: 133310 z 1971 g11 PLACE > Ln 1350 1350 1360 cn 1370rn 1 0 1910 1901 �' 1380 r 139 917 Ln w �D LOst rn rn rn rn it 17 1922 6PALISADES �� 9�c�' o (n., w LT, 0 (n 0 0 6 0 M t ? r � O fm*1 s N 00 1185 E. rn CT 1755 rn N 2' 0 J 8-/ ��1� rn 1651 _ 0 (o ASH rn 1�6 1��5 1648 66 1g,5ra 1739 w o 0 C 0 o N ��^' N 918 9C f J f f f f J J f J O coQ7 N OJ N m 6, 1701 1719 7�y �i� i� m aD 00 �' 9 fir' ., rn f J m v 4 ^' co w �� "7 �y' °' U °i 0 too nv'i v' �' � —� 95 L4 v tll •, ,<.!sF. r' co L1 L" co w Ov v w OAK STREET ... VO JO �mcn cn cn �O� coOo 0 0 ' tJv SV1slE:00LAKE OSWEOO w O m O G,r C. UNITED METHODfjTn ,, r,,r" _ JF, rou4pwoM > v+ > N o G,. �v ��r rn rn rn rn 1090 CHURCH - ONE . -'w A)v1 WAY 7 ;65 DRIVE LAUREL STREET FRED c ARMS � 7 1 10 65, cn c1n115,�L10' 00 00 APTS. 1 11 1120 cn A. a WN Z;; O fT1 ww 17 1 Do ma p O m 1790 m O 1.31 co v rn t0 (n z w n' O � N O N U Ln co A w v — cn cn SOUTH SHORE BOULEVARD MOW V R Eo 1798 p dSE E. o � w o ❑ S >SOUTH SHOR VAII CA -j"— 0 I%j 00 00 12 RESERVOIR & 1788 N 1285 212 TENNIS COU: S r�*1 1785 12 1 79 1778 z >cl 13$5 1 SPRUCE S� J Ijv 1766 1765 p V 13Fi: 133310 z 1971 g11 PLACE > Ln 1350 1350 1360 cn 1370rn 1 0 1910 1901 �' 1380 r 139 m M 135( t HEMLOCK O O O O 0- 0 - oo _ 0 (o 1402 O m M 135( HEMLOCK Ln Ln CAf THRIFTWAY' - oo _ 1402 O� D ° o 1410 D (" N rn "_ N oo o (n o ONE WAY w w o ROAD O �° 5 1861 1 m co 7�20 p Z f 1490 J 0 v J 0 tJ) = rn "o J 47 1870 1500 ?5 68 1851 °� °° 8, >>4 0 j Pf EXHIBIT 18 KILKENNY DRIVE ��4 �j 1510 rn 0 rn 0 rn 0 rn rn 0 rn 0 v, 0 �n 0 1 W w 6� coo _ t5 i ao 00 00 00 �, 0 1585 ,W 153 (,, U i SOUTH SHORE BOULEVARD \ ----- -- 1116.99' N 89 04_40- E \ LOT 1 N1, L� hP 2,656 SF Fy 92 �. -�Eg\OE��G yyd' r 1.Ot 2 \ 2.96 <0 , A � \ �VLOT 6 m� 4.320 SF LO`f 5 \ a^, 3,100 SF r LOT4 2 / \ ,972 Sr •. A, P� I ILK AND ACCESS FA.1 LOT 3 / 2,432 SF 1' 170 SF 40' 1 --- �311 N 89/48'48'E / G �y'\SAO bye P� Ll Significant Natural A!0,vii Resource-Boundary Lu i\ I � �� I n I N I<�yl a u IkeEXHIBIT Q� C7 - a � � �. ,,.,,� � • N s 1! • R � • � � � .., � i � i � "� � � • • w a m� � � rt •• � s i r � � • �g • R � • � �+. .., � i i • d w w A i DEFECTS IN ORIGINAL DOCUMENT TOTAL AREA WITHIN AFFECTED AREA 466,86=0.FT. ROW AREA WITHIN AFFECTED AREA 164,532 SQ.FT. SUPPORTING ROW AREA WITHIN AFFECTED AREA 108,084 SQ.FT.= 66% PROPERTY AREA WITHIN AFFECTED AREA 302,333 SQ.FT. SUPPORTING PROPERTY AREA WITHIN AFFECTED AREA 243,472 SO. FT= 807. ®SUPPORTING PROPERTY WITHIN AFFECTED AREA ®SUPPORTING ROW WITHIN AFFECTED AREA PATTON STREET STREET VACATION MAP SHOWING AFFECTED PROPERTIES & ROW EXHIBIT o, a Z w a 8,796 sq. 6 s ft. KIN 2100 2000 SOUTH SHORE TOTAL AREA WITHIN AFFECTED AREA 466,86=0.FT. ROW AREA WITHIN AFFECTED AREA 164,532 SQ.FT. SUPPORTING ROW AREA WITHIN AFFECTED AREA 108,084 SQ.FT.= 66% PROPERTY AREA WITHIN AFFECTED AREA 302,333 SQ.FT. SUPPORTING PROPERTY AREA WITHIN AFFECTED AREA 243,472 SO. FT= 807. ®SUPPORTING PROPERTY WITHIN AFFECTED AREA ®SUPPORTING ROW WITHIN AFFECTED AREA PATTON STREET STREET VACATION MAP SHOWING AFFECTED PROPERTIES & ROW EXHIBIT o, a Z w a RESOLUTION 09-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO DECLARING THE INTENT OF THE CITY COUNCIL TO VACATE PATTON STREET BETWEEN MCVEY AVENUE AND SOUTH SHORE BOULEVARD, AND SETTING A DATE FOR A PUBLIC HEARING WHEREAS, there exists within the City of Lake Oswego a platted public street named Patton Street in the plat of SOUTH OSWEGO—BLOCKS 1-66 & A to I, and WHEREAS, the City of Lake Oswego has received a valid petition satisfying the provisions of ORS 271.080 for the vacation of Patton Street between McVey Avenue and South Shore Boulevard in said plat, now therefore BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. Pursuant to the provisions of ORS 271.080, the City Council of the City of Lake Oswego does hereby declare its intent to vacate Patton Street between McVey Avenue and South Shore Boulevard. Section 2. A public hearing shall be held upon this proposed vacation on the 7th day of July, 2009, at 6:30 p.m. in the City Council Chambers, located at 380 A Avenue in Lake Oswego. Section 3. The City Recorder shall give notice of the proposed vacation and public hearing required by ORS 271.110 by publishing a notice in the official city newspaper once each week for two (2) consecutive weeks. Section 4. The City Recorder, within five days after the first day of publication of the notice, shall cause to be posted at or near each end of the street proposed to be vacated, a copy of the notice which shall be headed "NOTICE OF STREET VACATION" and said notice shall be posted in at least two (2) conspicuous places in the proposed vacation area. The posting and the first day of publication of such notice shall not be less than 14 days before the hearing. Considered and adopted at the regular Council meeting of the City of Lake Oswego held this 16th day June, 2009. Resolution 09-37 Page 1 of 2 AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jack D. Hoffman Mayor Robyn Christie City Recorder APPROVED AS TO FORM: hA4�7�2� City Attorney's Office i, Resolution 09-37 Page 2 of 2 y 2s� °E L"IE °Sk�C° CITY OF LAKE OSWEGO COUNCIL REPORT °RECON TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: David Donaldson, Assistant City Manager Megan Phelan, Human Resources Director SUBJECT: Resolution 09-38, a resolution of the City Council of the City of Lake Oswego adjusting the compensation for management and confidential positions not represented by a bargaining unit DATE: June 9, 2009 Action Adopt Resolution 09-38, a resolution of the City Council of the City of Lake Oswego adjusting the compensation for management and confidential positions not represented by a bargaining unit. This will authorize a 2.0% cost of living adjustment (COLA) adjustment effective retroactive to January 1, 2009 and an additional 2.0% adjustment effective January 1, 2010 and the establishment of a Voluntary Employees' Beneficiary Association (VEBA) program for non - represented staff. Management and Confidential employees will begin to contribute to the monthly health insurance premium of 2.5% in the first year (effective July 1, 2009) and 5.0% in the second year (effective July 1, 2010). Background The City of Lake Oswego has 73 employees who are not represented by labor unions. They are primarily Managers/Supervisors (66) and Confidential (7) staff. This group does not include the Charter Officers (City Manager, City Attorney and Municipal Judge) whose compensation is reviewed annually each December. The last adjustment for Charter Officers was made December 2008 effective January 1, 2009. Each received a 3% increase in salary as a COLA. Salary adjustments for represented employees typically occur at the beginning of the fiscal year (July 1). However, salary adjustments for Management/ Confidential staff have been traditionally provided the following January after the labor increases have been determined. Also, the adjustment is often tied to the Management/Confidential Compensation June 9, 2009 Page 2 annual Portland Consumer Price Index (CPI) which publishes in March, and are approved by the City Council. A history of these adjustments is attached (Exhibit A). The Portland CPI for 2008 was 3.3% (3.7% for January to July and 2.7% for July to December) with the last three months of the year. The Fiscal Year 2008-2009 budget included a 3% COLA for managers and up to a 10% increase in health insurance costs. No salary adjustments have been granted and health insurance costs increased only a modest 2%. Health insurance premiums for 2009-2010 will increase 3%. Management/Confidential employees currently have fully paid health insurance premiums. The last adjustment to Management/Confidential salaries was approved by the City Council in April 2008, retroactive to January 2008 — 17 months ago. It was a 3.7% salary increase similar to that provided the balance of the City staff. Approximately 80% of our managers/confidential staff are currently at the top of their salary ranges, and thus received no additional adjustment this past year. VEBA One benefit that was established in July 2002 for all three bargaining units but not for the management/confidential employees is what is known as an HRA VEBA. The Voluntary Employees' Beneficiary Association (VEBA). An HRA VEBA plan is a tax-free health reimbursement arrangement (HRA) that enables an employer to make tax-free contributions into a special trust account on behalf of employees. Employees can then use these tax-free funds to pay or reimburse eligible out-of-pocket health care costs and premiums for themselves, their families or their qualified dependents. The City belongs to the HRA VEBA plan that was established in 1990, has 30,000 participants, and is available to employees of counties, cities, towns and special purpose districts in Washington, Oregon, and Idaho. School district employees in Oregon and Idaho are also eligible. The City currently pays 1.2% of employees base wages into the VEBA for the Police Union (LOPOA) and also allow them to roll the value of accrued sick leave in excess of 1050 hours into the plan. This serves as an incentive for police employees to not use their sick leave and saves the City the cost of paying overtime to bring in a replacement to cover their shifts. Members of the general employees union (LOMEA) have $20 per month contributed to their VEBA account and are also able to roll unused sick time in excess of 1080 hours into the account. The Firefighters (IAFF) have a slightly different plan known as a PEHP (Post Employment Health Plan) that was also established in 2002. The only difference between a PEHP and VEBA is that the PEHP money can only be used after the employee leaves the City's employment. The IAFF would like to change to a Management/Confidential Compensation June 9, 2009 Page 3 VEBA for that reason. The City contributes $50 month for each IAFF member and allows staff within three years of their committed retirement date to roll excess vacation time into the PEHP. This again saves the City the cost of paying overtime if they were actually using their vacation. Discussion In this economy, salary adjustments should be carefully considered with an emphasis on fiscal responsibility and sensitivity to the economic climate in our City and region. With that in mind, the following principles were considered before developing a recommendation: • Be sensitive to the economic climate and fiscal pressures on the City; • Be fair with employees vis-a-vis the impact of existing and future union contracts; • Be sensitive to competitive pressures in the market place and the ability to retain and attract top talent in specialty areas like engineering and finance; • Be sensitive to internal compression issues and differentiation between union and management salaries; • Be sensitive to the compounding effect of salary, • Be sensitive to the growth of health care costs and the desire to have employees pay a portion of their health care premiums; and • Be sensitive to budget pressures and the capacity of the operating fund to absorb increases. Given the current declining CPI as well as COLA provided the represented workforce (3.7% in July 2008) a 2.0% increase effective January 1, 2009 seemed reasonable to provide for the Management/Confidential employees with an additional 2.0% offered in January 2010. In addition, asking the Management/Confidential staff to begin to assume a portion of their insurance premiums is consistent with the direction the Council provided previously. To begin this transition, Management/Confidential staff should begin to pay 2.5% in the first year and an additional 2.5% in the second year for a total of 5%. While this might sound at first modest, it will put the City on track for other labor groups to follow. As a means of differentiating Management/Confidential employees from our union -represented work force, we thought it prudent to establish a slightly different benefits structure for them. To that end, we reviewed a number of options that we thought might be beneficial to employees with nominal cost. Management/Confidential Compensation June 9, 2009 Page 4 Recommendation Staff recommends that the Council consider the following package of compensation adjustments for Management/Confidential employees. These adjustments are compared to what was budgeted in the Fiscal Years 2008-09 and 2009-10 budgets in anticipation of possible salary adjustments: FISCAL YEAR 2008-09 • Effective January 1, 2009, 2.0% salary increase Total 6 Month Cost = $64,200 Effective June, 2009, one time contribution of $300/employee to VEBA account Total Annual Cost = $21,900 FISCAL YEAR 2009-10 Effective July 1, 2009 $50/employee/month contribution to VEBA Total Annual Cost = $43,800 Effective July 1, 2009, employee contribution of 2.5% to health care costs Total Annual Savings = $23,540 • Effective January 1, 2010, 2.0% salary increase Total Annual Cost = $128,400 FISCAL YEAR 2010-11 • Effective July 1, 2010, additional employee contribution of 2.5% to health insurance totaling 5% overall. Total Annual Savings = approximately $50,000 • Effective July 1, 2010, Management/Confidential consideration for COLAs transitioned to fiscal year adjustments. Management/Confidential Compensation June 9, 2009 Page 5 Alternatives Alternatively, the Council can consider other options such as: • No salary increase. • A more modest COLA salary adjustment. • Elimination of VEBA benefit. • Any number of permutations of the above with additional benefits enhancements or reductions. Budget Impacts for 2009-2010 for Management and Confidential Employees Salaries drive costs greater than expected. For instance, each $1.00 of salary actually costs the City an additional $0.28 because of roll up costs such as, PERS, FICA, etc. With these roll ups, salary increases would be as follows: Annualized Cost 1 % salary increase $ 64,200 2% salary increase $128,400 3% salary increase $192,600 To plan for potential salary increases, funds were budgeted in an operational contingency for management/confidential and for each labor group. The operational contingency includes roughly 3% for half the fiscal year, or $96,300, for the management/confidential employees. Because the management/confidential employees have not received an adjustment in 17 months, the 3% was assumed as the starting point for the 2009- 10 proposed budget. Additionally, in the current 2008-09 budget, a 3% increase was budgeted to plan for potential adjustments. As a result, $192,600 is budgeted as a continuation of potential increases in addition to the operational contingency. Thus, what was budgeted for the potential adjustments is $288,900. The proposal, which includes the VEBA contribution, a 2% retroactive increase, a 2% increase effective January 2010, and the employee contribution to insurance premiums, totals $212,860. As a result, the net difference between what is budgeted and what is proposed is a savings of $76,040. Conclusion Staff recommends approval of Resolution 09-38, a resolution of the City Council of the City of Lake Oswego adjusting the compensation for management and confidential positions not represented by a bargaining unit. Management/Confidential Compensation June 9, 2009 Page 6 The above recommendation can be accomplished within the current and proposed/approved 2009-10 budget. It also starts the practice for managers and confidential employees paying a portion of their health insurance premiums. ATTACHMENTS 1. Cost of Living Adjustment History 2002 -2008 2. Resolution 09-38 Sustainability has been considered as part of this recommendation. r r Reviewed b `: qepartmentNDirector City Attor Alex D. ntyre City Ma6ge�� City of Lake Oswego Cost Of Living Adjustments History 2002-2008 % increase AVERAGE COLA 2.34 2.91 2.99 3.27 2.77 TOTAL COLA 16.44 20.34 20.94 22.87 19.44 "" all LOMEA ee's received $20.00 on12/15/2006 MGMT LOMEA LOPOA IAFF CONF Effective 1/1/2008 2008 3.70 0.40 0.40 3.7 7/1/2008 3.70 3.70 3.70 1/1/2007 2007 2.60 1.00 2.60 7/1/2007 2.60 2.60 2.60 1/1/2006 2006 2.56 "" 1.00 2.56 7/1/2006 2.56 2.56 1.00 1/1/2005 2005 2.58 2.58 7/1/2005 2.58 2.58 1.00 1/1/2004 2004 3.00 1.00 3.00 7/1/2004 2.50 2.50 2.00 1/1/2003 2003 ZERO 2.00 3.00 7/1/2003 3.00 3.00 2.00 1/1/2002 2002 2.00 0.42 2.00 7/1/2002 3.00 4.00 4.75 AVERAGE COLA 2.34 2.91 2.99 3.27 2.77 TOTAL COLA 16.44 20.34 20.94 22.87 19.44 "" all LOMEA ee's received $20.00 on12/15/2006 RESOLUTION 09-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO ADJUSTING THE COMPENSATION FOR MANAGEMENT AND CONFIDENTIAL POSTIONS NOT REPRESENTED BY A BARGAINING UNIT WHEREAS, the City of Lake Oswego annually reviews and considers the salary rates of its management and confidential positions (positions not represented by a collective bargaining unit) for possible adjustment and such adjustments, if any , are made effective January 1 of each calendar year; and WHEREAS, a market analysis for management and confidential position salaries has been conducted in 2009; and WHEREAS, market data supports an increase for managers and confidential employees in order to stay competitive; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. A cost -of -living adjustment of 2.0% shall be given to all management and confidential employees January 1, 2009. In addition on January 1, 2010, a 2.0% increase will be granted. Managers will start paying 2.5% of the cost of health insurance premiums on July 1, 2009 and an additional 2.5% of premium for a total of 5% on July 1, 2010. An HRA VEBA account will also be set up July 1, 2009 with a contribution of $50 per month per employee to assist with health care costs. Section 2. This Resolution shall take effect upon passage. Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on the 16th day of June, 2009. AYES: NOES: EXCUSED: ABSTAIN: Jack Hoffman, Mayor ATTEST: Robyn Christie, City Recorder Resolution 09-38 Page 1 of 2 APPR VED AS TO F David D. Powell, City Attorney Resolution 09-38 Page 2 of 2 CITY OF LAKE OSWEGO COUNCIL REPORT TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: David Powell, City Attorney .16� SUBJECT: Ordinance 2540 — Adding a Neighborhood Character Map to the Palisades Neighborhood Plan DATE: June 10, 2009 /T"I[Q11 Enact Ordinance 2540 finalizing the City Council's tentative decision to add a Neighborhood Character Map to the Palisades Neighborhood Plan INTRODUCTION/BACKGROUND On November 18, 2008, the City Council enacted Ordinance 2520, adopting the Palisades Neighborhood Plan. The Palisades Neighborhood Character Map that was a part of the version of the Palisades Neighborhood Plan that was recommended by the Planning Commission was inadvertently omitted from the version of the Plan that was presented to the City Council for adoption. On June 2, 2009, the City Council held a public hearing and reached a tentative decision to add the omitted Neighborhood Character Map to the Palisades Neighborhood Plan, with certain adjustments suggested by staff. Attached Ordinance 2540 finalizes this tentative decision, and incorporates findings and conclusions. DISCUSSION Attached Ordinance 2540 finalizes the City Council's tentative decision to amend the Palisades Neighborhood Plan to add a Neighborhood Character Map in the form recommended by the Planning Commission, with the following adjustments (recommended by staff): Council Report June 10, 2009 Page 2 Replace 2006 tax lot data with 2009 tax lot data. o This results in additional lots and dedicated open space tracts being marked on the map to reflect current conditions. More accurately label school properties. o On the Planning Commission version of the map, Lakeridge High School and Palisades Elementary School parcels were split in half, with one half labeled according the era of development, and the other half labeled as Private Open Space to describe school play fields. o The building footprint for each school will be marked with the era of development, and the rest will be marked as Park and Open Space. Correct City limits and urban growth boundary lines. o The previous version of the map had places where the boundary lines disappeared. Group privately -owned, undeveloped lots together with the era of development of adjacent lots. o According to the City's draft buildable lands inventory, there are numerous privately -owned, undeveloped parcels scattered throughout the neighborhood. o These parcels are often seen as an extension of an adjacent property's yard, and do not change the character of the area enough to require a different "development era" designation from the surrounding area. The purpose of the map is to describe the general character of the neighborhood. Change the Palisades Reservoir classification. o The City -owned reservoir had been incorrectly marked as Private Open Space. This parcel will be designated as Park and Open Space. Legend corrections. o "Residential Development Typologies" will be changed to "Development Typologies" since non-residential buildings are included. o I990's to 2007" category will be changed to I990's to present," since it includes lots developed in 2008. ■ Add the words "Natural Area" to the legend reference for Parks and Open Space. 0 Show the Palisades Swimming Pool as Private Open Space. Council Report June 10, 2009 Page 3 ALTERNATIVES & FISCAL IMPACT Alternative: Do not enact Ordinance 2540. Fiscal Impact: None RECOMMENDATION It is recommended that the City Council enact Ordinance 2540. ATTACHMENT Ordinance 2540 (Exhibit 1: Findings and Conclusions; Exhibit 2: Palisades Neighborhood Character Map). Sustainability has been considered as part of this recommendation. David Powell City Attorpey Alex D!clnt City Manager ORDINANCE NO 2540 AN ORDINANCE OF THE CITY OF LAKE OSWEGO AMENDING THE SPECIAL DISTRICT CHAPTER OF THE CITY OF LAKE OSWEGO COMPREHENSIVE PLAN TO ADD A MAP TO THE PALISADES NEIGHBORHOOD PLAN (LU 09-0010-1705). WHEREAS, a notice of the public hearing for consideration of this Ordinance was duly given in the manner required by law; and, WHEREAS, on November 18, 2008, the City Council enacted Ordinance 2520, amending the Special District Plans Goals and Policies Chapter of the Comprehensive Plan to include the Palisades Neighborhood Plan; WHEREAS, the Palisades Neighborhood Character Map that was a part of the version of the Palisades Neighborhood Plan that was recommended by the Planning Commission was inadvertently omitted from the version of the Plan that was presented to City Council for adoption; and WHEREAS, on June 2, 2009, the City Council held a public hearing and considered the version of the Palisades Neighborhood Map that was originally recommended by the Planning Commission, together with proposed amendments to that map that were recommended by staff, The City of Lake Oswego ordains as follows: Section 1. The City Council hereby adopts the Findings and Conclusions (LU 09-0010-1705) attached as Exhibit 1. Section 2. The Special District Plans chapter of the Lake Oswego Comprehensive Plan is hereby amended to include the Palisades Neighborhood Character Map as shown in attached Exhibit 2. Enacted at the meeting of the City Council of the City of Lake Oswego held on day of June, 2009. AYES: NOES: ABSTAIN: EXCUSED: Jack D. Hoffman, Mayor Dated: Ordinance No. 2540 Page 1 of 2 ATTEST: Robyn Christie, City Recorder APPROVED AS TO FORM: David Powell, City Attorney Ordinance No. 2540 Page 2 of 2 EXHIBIT 1 Ordinance No. 2540 1 BEFORE THE CITY COUNCIL 2 OF THE CITY OF LAKE OSWEGO 3 A REQUEST FOR AN AMENDMENT ) LU 09-0010-1705 4 TO THE SPECIAL DISTRICT PLANS ) (City of Lake Oswego) CHAPTER OF THE COMPREHENSIVE ) 5 PLAN TO ADD A NEIGHBORHOOD ) FINDINGS AND CONCLUSIONS CHARACTER MAP TO THE PALISADES ) 6 NEIGHBORHOOD PLAN ) 7 (ORDINANCE NO. 2540) ) 8 NATURE OF APPLICATION 9 This is a proposal for a legislative amendment to the Lake Oswego Comprehensive Plan 10 to amend the Special District Plans Goals and Polices Chapter to add a descriptive Character 11 Map to the Palisades Neighborhood Plan that was inadvertently omitted from the version of the 12 Plan that was adopted by the City Council on November 18, 2008 (Ordinance No. 2520): 13 14 PROCEEDINGS 15 The City Council held a public hearing and considered this proposal at its meeting on 16 June 2, 2009. 17 CRITERIA AND STANDARDS 18 A. City of Lake Oswego Comprehensive Plan 19 Goal 2: Land Use Planning Goal 5: Open Spaces, Scenic and Historic Resources and Natural Resources 20 Goal 6: Air, Water and Land Resources 21 Goal 8: Parks and Recreation Goal 12: Transportation 22 B. Metro Urban Growth Management Functional Plan 23 Title 1: Accommodation of Growth Title 3: Water Quality, Flood Management and Fish and Wildlife Conservation 2 4 Title 6: Regional Accessibility 25 Title 7: Affordable Housing Title 12 Protection of Residential Neighborhoods 26 Title 13 Nature in Neighborhoods Page 1 - FINDINGS AND CONCLUSIONS (LU 09-0010-1705) Oa.ia D. P0.611 City Aaereay • Chy of uta Oawgo 390 'A' Awnw • P.O. Boa 349, Lake Oawgo, •Oregon 97034 1503163&0225 FAX (503) 999-7453 EXHIBIT 1 Ordinance No. 2540 1 C. Transvortation Planning Rule (Chapter 660, Division 12) Oregon Statewide Planning Goals 2 Goal 1: Citizen Involvement Goal 2: Land Use Planning 3 Goal 5: Natural Resources, Scenic and Historic Areas, and Open Spaces 4 Goal 6: Air, Water and Land Resources Quality Goal 8: Recreational Needs 5 Goal 10: Housing Goal 12: Transportation 6 Goal 13: Energy Conservation 7 D. Lake Oswego Development Code Procedural Requirements 8 LOC 50.01.010 Purpose 9 LOC 50.75 Legislative Decisions LOC 50.75.005 Legislative Decisions Defined 10 LOC 50.75.1505 Criteria for a Legislative Decision 11 LOC 50.75.015 Required Notice to DLCD LOC 50.75.020 Planning Commission Recommendation Required 12 LOC 50.75.025 City Council Review and Decision LOC 50.75.030 Effective Date of Legislative Decision 13 14 FINDINGS AND REASONS 15 The City Council incorporates the staff report, dated August 26, 2008, for LU 08-0045 16 (with all exhibits attached thereto), together with the Council Staff Reports dated October 6, 17 2008 and May -26, 2009, as support for its decision, supplemented by the further findings and 18 conclusions set forth herein. In the event of any inconsistency between the supplementary matter 19 herein and incorporated reports, the matter herein controls. To the extent they are consistent with 20 21 the approval granted herein, the City Council adopts by reference its oral deliberations on this 22 matter. 23 Following are the supplementary findings and conclusions of the City Council: 24 On November 18, 2008, the City Council adopted Ordinance 2520 (LU 08-0045) 25 26 Page amending the Special District Plans Goals and Policies Chapter of the Lake Oswego 2 - FINDINGS AND CONCLUSIONS (LU 09-0010-1705) Dario O. Por.ell City AttC"*y' City of Lake Oewe6o 360 -A' Avenue - P.O. boa 399, Lake OewOo,-Oregon 97034 (503) 6353225 FAX (503) 429.7453 EXHIBIT 1 Ordinance No. 2540 i Comprehensive Plan to include the Palisades Neighborhood Plan. The Palisades Neighborhood 2 Character Map was inadvertently omitted from the version of the Plan that was presented to 3 Council for adoption. 4 The Neighborhood Character Map illustrates the various eras of neighborhood 5 development types as well as open space and key landmarks. The Map accompanies the P 7 Neighborhood Character Assessment, an appendix to the Palisades Neighborhood Plan that g describes characteristics of the development types that exist in the neighborhood corresponding 9 primary with the era of each type. The map demonstrates the location of these development 10 types and other features, and is referenced in the introduction to the Character Assessment. In 11 addition, Land Use Action Step 3 of the Plan directs the City to refer to the Character 12 Assessment when reviewing land u se applications through the Residential Infill Design process, 13 14 conditional use review or the major development process. 15 Staff has recommended the following adjustments to the version of the Palisades 16 Neighborhood Character Map that was approved by the Planning Commission: 17 ■ Replace 2006 tax lot data with 2009 tax lot data. 18 o. This results in additional lots and dedicated open space tracts being marked on the map to reflect current conditions. 19 ■ More accurately label school properties. 20 o On the Planning Commission version of the map, Lakeridge High School and 21 Palisades Elementary School parcels were split in half, with one half labeled according the era of development, and the other half labeled as Private Open 22 Space to describe school play fields. o The building footprint for each school should be marked with the era of 23 development, and the rest should be marked as Park and Open Space. 24 Correct City limits and urban growth boundary lines. 25 o The previous version of the map had places where the boundary lines disappeared. 26 Page 3 - FINDINGS AND CONCLUSIONS (LU 09-0010-1705) Davi. D. POMP City AOemay - City of Lake On"go 790 W Ar9nus - P.O. Box 799. Lako Osmgo. dragon 97074 1507) 9354225 FAX (303) 999.7437 EXHIBIT 1 Ordinance No. 2540 1 Group privately owned, undeveloped lots together with the era of development of adjacent lots. 2 o According to the City's draft buildable lands inventory, there are numerous privately -owned, undeveloped parcels scattered throughout the neighborhood. 3 o These parcels are often seen as an extension of an adjacent property's yard, 4 and do not change the character of the area enough to require a different "development era" designation from the surrounding area. The purpose of the 5 map is to describe the general character of the neighborhood. 6 B Change the Palisades Reservoir classification. 7 o The City -owned reservoir had been incorrectly marked as Private Open Space. This parcel should be designated as Park and Open Space. 8 ■ Legend corrections. 9 o "Residential Development Typologies" should be changed to "Development Typologies" since non-residential buildings are included. 10 o "1990's to 2007" category should be changed to "1990's to present," since it 11 includes lots developed in 2008. 12 • Add the words "Natural Area" to the legend reference for Parks and Open Space. 13 • Show the Palisades Swimming Pool as Private Open Space. 14 The City Council finds that the proposed Palisades Neighborhood Character Map, with 15 the adjustments recommended by staff, should be incorporated into the Palisades Neighborhood 16 17 Plan. is CONCLUSION 19 The City Council concludes that LU 09-0010-1705, as modified to be consistent with 20 these findings, complies with the Community Development Code, the City's Comprehensive 21 Plan, the Statewide Planning Goals and all other applicable criteria. 22 23 24 25 26 Page 4 - FINDINGS AND CONCLUSIONS (LU 09-0010-1705) David 0. Po 11 City Amm9y - Ctty of Laa4 09wpo 390'A' Avenw - P.O. Boa 399, Lake Oawpo,-Owpon 97034 (503) 4350375 FAX (503) 909.7457 DEFECTS IN ORIGINAL DOCUMENT 1.1 CITY OF LAKE OSWEGO COUNCIL REPORT TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Carol Bryck, Assistant Finance Director SUBJECT: Resolution 09-30, adjusting the budget for the biennium commencing July 1, 2007 (2007-09 Biennium) by adopting a supplemental budget, approving resources/requirements, and making appropriations DATE: June 9, 2009 ACTION Adopt Resolution 09-30 to adjust the budget for the 2007-09 biennium and make certain appropriations. INTRODUCTION/BACKGROUND Oregon budget law allows cities to transfer appropriations from one line item to another within a fund and to increase appropriations when unforeseen circumstances occur. The City's spending authority in existing appropriations may be changed by 1) transferring amounts among appropriations in the same fund, or 2) transferring from an appropriation in the general fund to an appropriation category in another fund. This is the final supplemental budget for the 2007-2009 biennium. Much has changed economically since the budget was adopted in the spring of 2007. We have seen a significant reduction in the State Gas Tax and must adjust the budget to reflect the reduced revenue. Resources from the General Fund will make up the difference to ensure a balanced Street Fund. The greatest single change in this supplemental budget is the transfer of $500,000 from Maintenance Motor Pool to the Building Division. This transfer is occurring due to a decision to exclude the Building Division from the facilities upgrades at the maintenance yard. Council Report 06/09/2009 Page 2 Additionally we are utilizing the Supplemental Budget process to increase transfers from various funds to Maintenance Motor Pool to ensure full cost recovery. A cost study will be performed in fiscal year 2009-2010 to determine appropriate transfers gong forward. DISCUSSION Resolution 09-30 has a net impact on the City budget of $1,205,000 relating to the following: • General Fund: Transfer $300,000 to Street fund to make up for shortfall in gas tax revenue, increase City Council department budget to accommodate additional meeting expenses, and increase Risk Management budget to accommodate insurance claims above the prepaid limit. These dollars are transferred from contingency; • Adult Community Center Fund: Increase dollars to Personal Services by $21,000 to cover additional programs, increase transfers to Maintenance Motor Pool fund for full cost recovery, transfer funds from Materials and Services and from Capital outlay; • Community Center Development Fund: Reclass $15,000 from Debt Service to Materials and Services to account for additional building costs and to recognize reduced debt service; • Community Development Fund: Transfer $500,000 into the Building Fund from Maintenance Services to repay previous transfer as the Building Division will not be participating in the Maintenance Services building; • Parks and Recreation: Transfer $145,000 to the Golf Fund from contingency. We are currently undertaking a Golf and Tennis analysis to determine the future of this operation; • Golf Course Fund: Transfer $145,000 from Parks to cover additional Personal Services, Materials and Services, increased transfer to Maintenance Motor Pool, and Contingency; • Street Fund: Increase Intergovernmental $50,000 for FEMA reimbursements from the December snow event and transfer in from the General Fund to make up lost revenue from the State Gas Tax. Additional costs related to December snow event and additional transfer to Maintenance Motor Pool; • Wastewater (Sanitary Sewer) Fund: Transfer $25,000 from contingency for additional share of Maintenance Motor Pool costs; • Surface Water Fund: Transfer $80,000 from contingency for additional share of Maintenance Motor Pool; • Maintenance Motor Pool: Transfer $210,000 from other funds for full cost recovery, transfer $500,000 to Building Department as they are no longer participating in the Maintenance building project, and reduce Capital outlay by $290,000. Council Report 06/09/2009 Page 3 RECOMMENDATION It is recommended that Council approve Resolution 09-30 adjusting the 2007-09 biennial budget. ATTACHMENTS 1. Summary of Appropriation Budget adjustments 2. Resolution 09-30 Sustainability has been considered as part of this recommendation. Reviewed by: Department Director Finance Director City y Alex tyre City Manager DEFECTS IN ORIGINAL DOCUMENT CITY OF LAKE OSWEGO Summary of Appropriation Budget Adjustments for the 2007-09 Biennium Original Supplemental Revised Supplemental Final Budget #1 #2 Budget #3 #4 Budget July 1, 2007 Dec 4, 2007 Jun 3, 2008 June 30, 2008 Dec. 2, 2008 June 16, 2009 June 30, 2009 General Fund Resources: Beginning fund balance $ 2,915,288 $ 341,000 4,438,000 $ 3,256,288 1,483,000 $ 3,256,288 Property taxes 4,070,000 80,000 $ 500,000 4,650,000 Capital outlay 4,650,000 Franchise fees 305,000 Contingency 500,000 805,000 IME1,514,404 805,000 9,955,404 7,290,288 421,000 1,000,000 8,711,288 - 8,711,288 Requirements: Personal services 624,000 624,000 City Council 143,000 710,000 710,000 143,000 15,000 158,000 City Manager's Office 2,274,000 91,000 96,002 2,365,000 100,000 2,465,000 Human Resources 1,463,000 2`' 095,002 1,463,000 1,463,000 General Services 1,345,000 280,000 1,625,000 1,625,000 Finance 2,109,000 2,109,000 2,109,000 Information Technology 2,779,000 50,000 2,829,000 2,829,000 Legal Services 1,249,000 1,249,000 1,249,000 Redevelopment Agency 491,000 491,000 491,000 Risk Management 1,185,000 1,185,000 80,000 1,265,000 Nondepartmental 3,368,000 1,000,000 4,368,000 300,000 4,668,000 Contingency 3,231,288 3,231,288 (100,000) (395,000) 2,736,288 19,637,288 421,000 1,000,000 21,058,288 - 21,058,288 Library Fund Requirements: Personal services 4,438,000 4,438,000 4,438,000 Materials & services 1,483,000 1,483,000 1,483,000 Transfers to other funds 420,000 420,000 420,000 Capital outlay 100,000 100,000 100,000 Contingency 3,514,404 3,514,404 IME1,514,404 9,955,404 9,955,404 -ff�W-9,955,404 Municipal Court Fund Requirements: Personal services 624,000 624,000 624,000 Materials & services 710,000 710,000 710,000 Transfers to other funds 665,000 665,000 665,000 Contingency 96,002 96,002 96,002 2,095,002 2,095,002 2`' 095,002 V:\Budget\Copy of BN2007-09 Supplemental Matrix_v5.xls print date: 06/09/2009 ... page: 1 of 7 CITY OF LAKE OSWEGO Summary of Appropriation Budget Adjustments for the 2007-09 Biennium Streetcar Center Requirements: Materials & services Original Supplemental Revised Supplemental Final 188,268 Budget #1 #2 Budget #3 #4 Budget - July 1, 2007 Dec 4, 2007 Jun 3, 2008 June 30, 2008 Dec. 2, 2008 June 16, 2009 June 30, 2009 Adult Comm Center Fund Transfer from Maintenance Requirements: 500,000 500,000 - - - 500,000 Personal services 1,272,000 1,272,000 25,000 21,000 . 1,318,000 Materials & services 413,000 413,000 Planning services (16,000) 397,000 Transfers to other funds 262,000 Building & permit center 262,000 150,000 3,476,000 11,000 273,000 Capital outlay 80,000 (150,000) 1,499,502 80,000 1,999,502 (16,000) 64,000 Contingency - General 1,774,430 15,625,502 1,774,430 (25,000) 1,749,430 3,801,430 3,801,430 - - 3,801,430 Community Ctr Dev Fund 41,000 5,660,830 5,660,830 Property taxes 31,251,000 200,000 31,451,000 Resources: 31,451,000 36,870,830 241,000 37,111,830 37,111,830 Transfer from General Fund 2,989,000 2,989,000 2,989,000 Proceeds from bond sale - - - 2,989,000 2,989,000 ;.,;, : 2,989,000 Requirements: Personal services 338,000 (280,000) 58,000 58,000 Materials & services 451,000 80,000 531,000 95,000 15,000 641,000 Debt service 2,200,000 2,200,000 (95,000) (15,000) 2,090,000 Refunding of line of credit - - - Capital outlay - 200,000 200,000 200,000 2,989,000 - - 2,989,000 - ,989,000 Streetcar Center Requirements: Materials & services 500,000 500,000 Communications services 4,238,000 500,000 Contingency 188,268 188,268 17,562,000 188,268 867,830 688,268 688,268 - 688,268 Community Dev Fund print date: 06/09/2009 ... page: 2 of 7 Resources: Transfer from Maintenance - 500,000 500,000 - - - 500,000 500,000 Requirements: Engineering services 5,162,000 5,162,000 5,162,000 Planning services 4,988,000 4,988,000 4,988,000 Building & permit center 3,326,000 150,000 3,476,000 3,476,000 Contingency 1,649,502 (150,000) 1,499,502 500,000 1,999,502 15,125,502 15,125,502 500,000 15,625,502 Public Safety Fund Resources: Beginning fund balance 5,619,830 41,000 5,660,830 5,660,830 Property taxes 31,251,000 200,000 31,451,000 31,451,000 36,870,830 241,000 37,111,830 37,111,830 Requirements: Police services 15,902,000 61,000 15,963,000 15,963,000 Communications services 4,238,000 4,238,000 4,238,000 Fire services 17,382,000 180,000 17,562,000 17,562,000 Contingency 867,830 867,830 867,830 38,389,830 241,000 - 38,630,830 - 38,630,830 V:\Budget\Copy of BN2007-09 Supplemental Matrix_v5.xls print date: 06/09/2009 ... page: 2 of 7 CITY OF LAKE OSWEGO Summary of Appropriation Budget Adjustments for the 2007-09 Biennium Original Supplemental Revised Supplemental Final Budget #1 #2 Budget #3 #4 Budget July 1, 2007 Dec 4, 2007 Jun 3, 2008 June 30, 2008 Dec. 2, 2008 June 16, 2009 June 30, 2009 V:\Budget\Copy of BN2007-09 Supplemental Matrix_v5.xls print date: 06/09/2009 ... page: 3 of 7 CITY OF LAKE OSWEGO Summary of Appropriation Budget Adjustments for the 2007-09 Biennium Requirements: Personal services Original Supplemental Revised Supplemental Final 2,928,000 160,000 Budget #1 #2 Budget #3 #4 Budget 1,002,000 July 1, 2007 Dec 4, 2007 Jun 3, 2008 June 30, 2008 Dec. 2, 2008 June 16, 2009 June 30, 2009 Parks & Rec Fund Contingency 715,000 715,000 (208,000) (145,000) 362,000 Resources: 12,216,000 610,000 - 12,826,000 - 12,826,000 - 1,553,000 Beginning fund balance 2,985,041 450,000 3,435,041 3,435,041 Property taxes 5,116,000 160,000 5,276,000 5,276,000 Personal services 8,101,041 610,000 8,711,041 8,711,041 Requirements: Personal services 5,183,000 5,183,000 5,183,000 Materials & services 2,928,000 160,000 3,088,000 110,0003,198,000 Transfers to other funds 1,002,000 1,002,000 98,000 145,000 1,245,000 Capital outlay 2,388,000 450,000 2,838,000 2,838,000 Contingency 715,000 715,000 (208,000) (145,000) 362,000 225,000 12,216,000 610,000 - 12,826,000 - 12,826,000 Golf Course Fund Resources: Beginning fund balance 7,000 27,000 34,000 Materials & services 123,000 34,000 Sales and services 1,502,000 17,000 1,519,000 210,000 Capital outlay 1,519,000 Transfers in (Parks) - Contingency - 80,000 145,000 225,000 1,014,694 1,509,000 44,000 - 1,553,000 80,000 145,000 1,778,000 Requirements: Personal services 879,000 22,000 901,000 220,000 5,000 1,126,000 Materials & services 450,000 22,000 472,000 (66,000) 10,000 416,000 Transfers to other funds 84,000 84,000 41,000 125,000 Capital outlay 26,000 26,000 26,000 Contingency 74,000 74,000 (74,000) 89,000 89,000 1,513,000 44,000 - 1,557,000 80,000 145,000 _ 1,782,000 Tennis Facility Fund Requirements: Personal services 420,000 420,000 20,000 440,000 Materials & services 123,000 123,000 123,000 Transfers to other funds 210,000 210,000 210,000 Capital outlay 200,000 200,000 (20,000) 180,000 Contingency 61,694 61,694 61,694 1,014,694 1,014,694 1,014,694 Percent for Art Fund Requirements: Materials & services 60,000 60,000 60,000 Capital outlay 34,000 34,000 34,000 94,000 94,000 94,000 V:\Budget\Copy of BN2007-09 Supplemental Matrix_v5.xls print date: 06/09/2009 ... page: 4 of 7 CITY OF LAKE OSWEGO Summary of Appropriation Budget Adjustments for the 2007-09 Biennium Original Supplemental Revised Supplemental Final Budget #1 #2 Budget #3 #4 Budget July 1, 2007 Dec 4, 2007 Jun 3, 2008 June 30, 2008 Dec. 2, 2008 June 16, 2009 June 30, 2009 Parks, Fields, Pthwvs Fund Requirements: Materials & services 910,000 910,000 910,000 Capital outlay 1,555,508 1,555,508 1,555,508 2,465,508 2,465,508 2,465,508 Water Fund Resources: Beginning fund balance 3,908,149 1,760,851 5,669,000 5,669,000 Bond sale proceeds - 10,000,000 10,000,000 10,000,000 3,908,149 11,760,851 15,669,000 15,669,000 Requirements: Personal services 2,851,000 1,762,567 2,851,000 2,851,000 Materials & services 3,442,000 400,000 407,000 4,249,000 4,249,000 Debt service 1,132,000 503,000 1,635,000 1,635,000 Refunded bonds - 4,635,000 4,635,000 4,635,000 Transfers to other funds 1,950,000 1,538,321 1,950,000 1,950,000 Capital outlay 2,320,000 6,222,851 8,542,851 8,542,851 Contingency 3,176,149 (407,000) 2,769,149 2,769,149 14,871,149 11,760,851 - 26,632,000 - 26,632,000 Sanitary Sewer Fund Requirements: Personal services 1,027,000 110,000 625,567 1,762,567 1,762,567 Materials & services 5,531,000 5,531,000 5,531,000 Debt service 600,000 600,000 600,000 Transfers to other funds 1,855,000 1,855,000 25,000 1,880,000 Capital outlay 16,680,000 16,680,000 16,680,000 Contingency 2,273,888 (110,000) (625,567) 1,538,321 (25,000) 1,513,321 27,966,888 - - 27,966,888 - 27,966,888 Surface Water Fund Resources: Beginning fund balance 2,312,550 804,000 3,116,550 3,116,550 Requirements: Personal services 504,000 504,000 504,000 Materials & services 895,000 895,000 895,000 Debt service 477,000 477,000 477,000 Transfers to other funds 1,019,000 1,019,000 30,000 80,000 1,129,000 Capital outlay 3,133,000 804,000 3,937,000 3,937,000 Contingency 243,950 243,950 (30,000) (80,000) 133,950 6,271,950 804,000 - 7,075,950 - 7,075,950 V:\Budget\Copy of BN2007-09 Supplemental Matrix_v5.xls print date: 06/09/2009 ... page: 5 of 7 CITY OF LAKE OSWEGO Summary of Appropriation Budget Adjustments for the 2007-09 Biennium Svstem Dev Charrees Fund Resources: Beginning fund balance Original Supplemental Revised Supplemental Final 1,382,000 119,000 Budget #1 #2 Budget #3 #4 Budget 500,000 504,000 July 1, 2007 Dec 4, 2007 Jun 3, 2008 June 30, 2008 Dec. 2, 2008 June 16, 2009 June 30, 2009 90,301 475,000 475,000 Capital outlay Street Fund 594,000 4,686,000 4,686,000 Contingency 1,167,561 Resources: 1,167,561 1,167,561 5,734,561 594,000 Intergovernmental (FEMA) - 6,328,561 ------------------- Maint & Motor Pool Fund 50,000 50,000 Transfer from General Fund Resources: 300,000 Franchise Fees 1,000,000 1,000,000 119,000 155,301 1,000,000 Transfer in 1,000,000 1,000,000 - - 1,000,000 Requirements: 119700 - 4,217,301 48,000 210,000 4,475,301 Personal services 894,000 894,000 80,000 15,000 989,000 Materials & services 1,690,000 1,690,000 20,000 50,000 1,760,000 Transfers to other funds 1,878,000 1,878,000 53,000 1,931,000 Capital outlay 2,630,000 2,630,000 2,630,000 Contingency 228,993 228,993 (100,000) 232,000 360,993 7,320,993 - 7,320,993 350,000 '7,670,993 Svstem Dev Charrees Fund Resources: Beginning fund balance 1,539,561 594,000 2,133,561 2,133,561 1,382,000 119,000 1,539,561 594,000 2,133,561 - 2,133,561 Requirements: 500,000 504,000 Capital outlay 1,600,000 1,600,000 Materials & services 475,000 90,301 475,000 475,000 Capital outlay 4,092,000 594,000 4,686,000 4,686,000 Contingency 1,167,561 1,167,561 1,167,561 5,734,561 594,000 - 6,328,561 - 6,328,561 ------------------- Maint & Motor Pool Fund Resources: Beginning fund balance 36,301 119,000 155,301 155,301 Transfer in 4,062,000 4,062,000 48,000 210,000 4,320,000 4,098,301 119700 - 4,217,301 48,000 210,000 4,475,301 Requirements: Personal services 1,762,000 1,762,000 1,762,000 Materials & services 1,382,000 119,000 1,501,000 48,000 1,549,000 Transfers to other funds 4,000 4,000 500,000 504,000 Capital outlay 1,600,000 1,600,000 (290,000) 1,310,000 Contingency 90,301 90,301 90,301 4,838,301 119,000 - 4,957,301 48,000 210,000 5,215,301 V:\Budget\Copy of 13N2007-09 Supplemental Matrix_v5.xls print date: 06/09/2009 ... page: 6 of 7 CITY OF LAKE OSWEGO Summary of Appropriation Budget Adjustments for the 2007-09 Biennium Bicvcle Path Fund Requirements Capital outlay Original Supplemental Revised Supplemental Final Budget #1 #2 Budget #3 #4 Budget Unappropriated EFB July 1, 2007 Dec 4, 2007 Jun 3, 2008 June 30, 2008 Dec. 2, 2008 June 16, 2009 June 30, 2009 General Fund Bonded Debt Service Fund 700,000 700,000 Library Fund Resounces: 325,031 325,031 Community Ctr Dev Fund Bonded Debt Property Taxe! 6,849,200 6,849,200 6,849,200 1,757,090 6,849,200 6,849,200 6,849,200 Requirements: 4,850,000 4,850,000 Parks and Ree Fund Debt service 6,858,000 6,858,000 6,858,000 165 6,858,000 6,858,000 - 6,858,000 - Assessment Project Fund - Bonded Debt Service Fund 558,796 Requirements: 558,796 Unappropriated EFB 8,426,123 - Capital outlay 400,000 400,000 400,000 Contingency 17,197 17,197 17,197 $ 1,000,000 $ 208,359,595 $ 417,197 - - 417,197 - 417,197 Bicvcle Path Fund Requirements Capital outlay 75,656 75,656 75,656 75,656 75,656 75,656 Unappropriated EFB General Fund 700,000 700,000 700,000 Library Fund 325,031 325,031 325,031 Community Ctr Dev Fund 35,000 35,000 35,000 Community Dev Fund 1,757,090 1,757,090 1,757,090 Public Safety Fund 4,850,000 4,850,000 4,850,000 Parks and Ree Fund 200,041 200,041 200,041 Percent for Art Fund 165 165 165 Parks, Fields, Pthwys Fund - - - Bonded Debt Service Fund 558,796 558,796 558,796 Unappropriated EFB 8,426,123 - - 8,426,123 - - 8,426,123 Appropriations (above) 184,339,621 14,593,851 1,000,000 199,933,472 128,000 1,205,000 201,266,472 Total $ 192,765,744 $ 14,593,851 $ 1,000,000 $ 208,359,595 $ 128,000 $ 1,205,000 $ 209,692,595 V:\Budget\Copy of BN2007-09 Supplemental Matrix_v5.xls print date: 06/09/2009 ... page: 7 of 7 RESOLUTION 09-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO ADJUSTING THE BUDGET FOR THE BIENNIUM COMMENCING JULY 1, 2007 (2007-09 BIENNIUM) BY ADOPTING A SUPPLEMENTAL BUDGET, APPROVING RESOURCES/REQUIREMENTS, AND MAKING APPROPRIATIONS. WHEREAS, Certain conditions and situations have arisen since the initial preparation of the 2007-09 biennial budget and necessitate changes in financial planning, now, therefore, BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. The City Council hereby adjusts the budget for the 2007-09 biennium in the amount of $1,205,000; Section 2. The City Council hereby authorizes: A) The appropriation of resources and approval of requirements listed below; B) The transfers of funds and transfers of fund appropriations as listed herein. General Fund Requirements: City Council Risk Management Transfers - Non -dept. Contingency - Non -dept Adopted $ 143,000 1,185,000 3,067,000 3,131,288 Revised Difference $ 158,000 1,265,000 3,367,000 2,736,288 $ 15,000 80,000 300,000 (395,000) Explanation of Major Changes: This reclass of budget appropriation within the General Fund is to cover the additional costs for Council meetings, and additional insurance claims below the deductible. Additionally transfering funds to the Street Fund to cover increased costs due to the winter snow storm and the slide activity in January. Adult Community Center Fund Adopted Revised Difference Requirements: Personal Services $ 1,297,000 $ 1,318,000 $ 21,000 Materials & Services 413,000 397,000 (16,000) Capital Outlay 80,000 64,000 (16,000) Transfer to Other Funds (Maint) 262,000 273,000 11,000 Explanation of Major Changes: This reclass of budget appropriation within the Adult Community Center Fund budget reflects increases in transfer requirements to Maintenance & Motor Pool and increased personnel costs to cover programs. Supp4_CITY_resol_09-30_v5 (No resid).xls Resolution #09-30 Page 1 of 4 Community Center Development Fund Adopted Requirements: Revised Difference Materials & Services $ 626,000 $ 641,000 $ 15,000 Debt Service 2,105,000 2,090,000 (15,000) Explanation of Major Changes: This reclass of budget appropriation within the Community Center Development Fund budget reflects additional operating expenditures. Community Development Fund Resources: Transfer from Maintenance Requirements: Contingency Adopted Revised Difference $ 500,000 $ 500,000 $ 1,499,502 $ 1,999,502 $ 500,000 Explanation of Major Changes: This reflects the transfer back to the building department from Maintenance. Parks & Recreation Fund Adopted Revised Requirements: Difference Transfer to Other Funds (Golf) $ 1,100,000 $ 1,245,000 $ 145,000 Contingency 507,000 362,000 (145,000) Explanation of Major Changes: This reclass of budget appropriation within the Parks & Recreation Fund budget includes transfers to Golf for operations. We currently have a Golf/Tennis study underway. Golf Course Fund Adopted Resources: Transfer from Parks $ 80,000 Requirements Revised Difference $ 225,000 $ 145,000 Personal Services $ 1,121,000 $ 1,126,000 $ 5,000 Materials & Services 406,000 416,000 10,000 Transfer to Other Funds (Maint) 84,000 125,000 41,000 Contingency - 89,000 89,000 $ 145,000 Explanation of Major Changes: This increase in the Golf Course Fund budget includes covering the negative ending fund balance from FY 2007-08 and transferring additional funds to Maintenance & Motor Pool for their share of full cost recovery. Supp4_CITY_resol_09-30_v5 (No resid).xls Resolution #09-30 Page 2 of 4 Street Fund Resources: Intergovernmental (FEMA reimb) Transfer from General Fund Requirements: Personal Services Materials & Services Transfer to Other Funds (Maint) Contingency Adopted Revised Difference - $ 50,000 50,000 - 300,000 300,000 $ 350,000 $ 974,000 $ 989,000 $ 15,000 1,710,000 1,760,000 50,000 1,878,000 1,931,000 53,000 128,993 360,993 232,000 $ 350,000 Explanation of Major Changes: This increase in budget appropriation for the Street Fund budget reflects reimbursement from FEMA for winter storm related costs, additional resources from the General Fund to supplant lost gas tax revenue. The additional costs in Personal Services is for overtime hours related to the slide. Sanitary Sewer Fund Requirements: Transfer to Other Funds (Maint) Contingency Adopted $ 1,855,000 1,538,321 Revised Difference $ 1,880,000 $ 25,000 1,513,321 (25,000) Explanation of Major Changes: The reclass of budget appropriation within the Sanitary Sewer Fund budget is to account for increased transfers to the Maintenance & Motor Pool fund for full costs recovery. Surface Water Fund Adopted Revised Difference Requirements: Transfer to Other Funds (Maint) $ 1,049,000 $ 1,129,000 $ 80,000 Contingency 213,950 133,950 (80,000) Explanation of Major Changes: This reclass of budget appropriation within the Surface Water Fund budget is to account for increased transfers to Maintenance & Motor Pool for full cost recovery. Maintenance & Motor Pool Fund Adopted Resources: Transfer from Other Funds $ 4,110,000 Revised Difference $ 4,320,000 $ 210,000 Requirements: Personal Services Materials & Services Capital Outlay $ 1,600,000 $ 1,310,000 $ (290,000) Transfer to Other Funds (Com Dev) 4,000 504,000 500,000 $ 210,000 Explanation of Major Changes: The increase in Maintenance Services & Motor Pool budget is to recover costs of operations that are to be supported by user departments. Additionally, we are transferring $500k to the Building department from capital, as building is no longer being considered as a tenant at the Maintenance yard. Supp4_CITY_resol_09-30_v5 (No resid).xis Resolution #09-30 Page 3 of 4 Section 3. The City Manager or his designee shall certify, file with, and give notice to the County Clerks and County Assessors of Clackamas County, Multnomah County, Washington County, Oregon and the Oregon Department of Revenues, information as required by ORS 294.555. Section 4. Effective Date. This Resolution shall take effect upon passage. Considered and enacted at a regular meeting of the City Council held on the 16th day of June, 2009. AYES: NOES: ABSTAIN: ABSENT: Jack Hoffman, Mayor ATTEST: Robyn Christie, City Recorder APPROVED AS TO -City Attorney' ice Supp4_CITY_resol_09-30_v5 (No resid).xls Resolution #09-30 Page 4 of 4 CITY OF LAKE OSWEGO COUNCIL REPORT TO: Jack D. Hoffman, Mayor Members of the City Council FROM: Alex D. McIntyre, City Manager SUBJECT: 2009-10 Budget Resolutions DATE: June 11, 2009 INTRODUCTION For your consideration, you will find the Fiscal Year 2009-2010 City of Lake Oswego budget and budget resolutions as recommended by the Citizens' Budget Committee (CBC). The CBC's recommended budget reflects the following: Overall Budget • Overall $153,575,050 • Overall Expenses $116,349,867 • Overall Revenues $ 76,816,000 • Capital Expenses $ 45,905,867 Operating Budget • Operating Revenues $ 71,163,000 • Operating Expenses $ 70,932,000 General Fund (Includes the departments of Parks & Recreation, Police, Fire, Library, Municipal Court, Building & Planning Services, as well as the administrative departments) • Overall GF Budget $ 63,135,222 • GF Revenue $ 43,548,000 • GF Expenses $ 45,011,000 • Beginning Balance $ 19,587,223 • Ending Balance $ 18,124,223 Council Report June 10, 2009 Page 2 Important to note, the budget presented to you today is the CBC's Approved Budget. Statutorily, it is my job to accurately reflect the recommendations made by the CBC in the Approved Budget and present a resolution to Council for adoption. DISCUSSION The Budget Process and Next Steps In accordance with the requirements of the State of Oregon's Budgeting Law, the CBC met six times to discuss and hear public testimony on the City Manager's proposed budget and several major issues that impacted the development of next year's financial plan. Being new to the Oregon public budgeting process, I wanted to take the opportunity to maximize citizen involvement this year in order to help educate our citizens on the process and increase transparency of the City's finances. Additionally, there were several significant changes to the budget process this year that warranted additional opportunities for explanation and discussion. These changes included the expansion of the budget team and the decentralization of the internal budget process, the consolidation of the City's General Fund, the shift from a biennial to an annual budget plan, the creation of new key departments and funds, and a change in the budget format and presentation. It was important to have the opportunity to present these changes and other issues that were driving factors in the development of the budget, and allow for more public involvement in the budget process to help create a more meaningful, transparent, and accountable budget document. Judging by the feedback received, this year's process was a success, and I look forward to refining the process for next year. The next stage of the budget process is the City Council's consideration of the CBC's Approved Budget. During this phase, the Council will conduct a public hearing on the Committee's recommendation, discuss and deliberate possible changes or adjustments, and adopt a budget for the 2009-2010 fiscal year. Importantly, under the Oregon budget law, the City Council has limited authority to make changes up to $5,000 or 10% of the total of each individual city fund, whichever is greater. For example, in the $45 million General Fund, the City Council can make changes up to $4.5 million. If changes exceed 10%, then the amended budget must be republished and a budget hearing must be noticed and held. Citizens' Budget Committee Recommended Actions After five weeks of meetings during April and May, the Citizens' Budget Committee considered options for several issues that impacted the development of the Proposed Council Report June 10, 2009 Page 3 Budget. In review, the issues presented to the Budget Committee, and their financial impacts, were as follows: • The Lake Oswego - Tigard Water Supply Partnership and the forming of a Water Partnership team to plan, manage, and implement the expansion of the City's water supply and distribution system (Public Works, Water Utility Fund, $3.7 million); • The $1.8 million County Library District levy funds and the City's General Fund contribution to the Library (Library, General Fund, $900,000); • The creation of an Economic Development Department in the City's General Fund (Economic and Capital Development Department, General Fund, $2.3 million includes loan to TriMet for Draft EIS); • The City Council goals and initiatives for Foothills Redevelopment, Lake Oswego to Portland Streetcar Project and the Lake Grove Village Center; (Economic & Capital Development Department, General Fund, $1.5 million loan to TriMet repaid in 2012); • Financing the line of credit for the West End Building (Non -Departmental, General Fund, $800,000); • The City's Capital Improvement Program ($45 million in 2009-2010 including the LOIS project); and • The balancing of the City's General Fund. The deliberations resulted in several adjustments to the City's General Fund, which are now reflected in the Budget Committee's recommended budget to City Council. These changes are noted below. Beginning 2009-10 2009-10 Ending Change in Balance Revenue Expense Balance Balance General Fund Budget as of May 11 19,587,223 43,548,000 45,934,000 17,201,223 (2,386,000) May 13 Actions / Changes (as approved by CBC) CReduce Centennial Celebration budget by 21k (21,000) 21,000 Add 21k to Parks for Swim Park Cost 21,000 21,000; Reduce Centennial budget from 229k to 150k (79,000) 79,000 Reduce % for Art Xfer for WEB from 300k to 100k (200,000) 200,000 CReduce Library Contingency by 900k (900,000) 900,000 Add 600k Library Support into a Bldg Reserve 600,000 (600,000) Reduce Special Pay (Depts TBD) (90,000) 90,000 Reduce Operating Exp. (across-the-board) (250,000) 250,000 Reduce Council M&S budget by $4,000 (4,000) 4,000 Sub -Total: May 13 Actions - (923,000) 923,000 General Fund CBC Approved Budget as of May 13th 19,587,223 43,548,000 45,011,000 18,124,223 (1,463,000) Council Report June 10, 2009 Page 4 In summary, the Citizens' Budget Committee's actions were driven by the decision to reduce the use of General Fund reserves except for the loan to TriMet for the Draft Environmental Impact Statement (DEIS), which will be repaid at $1.8 million in 2012. To accomplish this goal, at the final meeting on May 13, the Committee took the following actions: • Reduce the budget for the Centennial Celebration by $100,000 (with the understanding that the balance could be budgeted in the following fiscal year); • Reduce the General Fund's contribution to the Library by $300,000 and place the remaining $600,000 in a Library Capital Reserve; • Reduce the City Council's Materials & Services budget by $4,000; • Reduce the transfer to the Percent for Art Fund for the purchase of the WEB from $300,000 to $100,000; • Reduce the budget for Special Pay by $90,000; and • Reduce General Fund operating expenditures by $250,000. Additionally, the Budget Committee voted to increase the Parks & Recreation Department budget by $21,000 in order to keep the City's swim park open in fiscal year 2010. The closing of the Swim Park was proposed by City staff as a possible option for balancing the City's General Fund. Management Actions and Proposed Additions to the Approved Budget Staff continues to fine-tune our financial plan for next year. Since the City Manager's Proposed Budget was first presented in April, a few changes have been identified, some of which were implemented during the budget process. In addition to those, two new proposed expenses have been brought to light. First, I propose increasing the Finance Department's budget by $20,000 to fund a cost allocation study and update of the City's formula to allocate administrative costs across all City funds. Staff will retain a consultant to undertake a complete review of the City's cost allocation plan. This has not been reviewed since 1992. Here, true costs are calculated for the City's general fund services for certain restricted fund activities. For example, the true cost would be calculated against the water fund for human resources, finance, legal and other administrative uses. Of course, this is consistent with our Financial Policies. I would estimate that we could recapture another $200,000 to the General Fund. Council Report June 10, 2009 Page 5 Also, we are positioned to conclude the negotiations on the refinancing of the West End Building. The Council will recall that the CBC recommended budget reflects $800,000 in debt service costs. Based upon these negotiations, and based upon the variable interest rate, it appears that the City will be able to reduce those costs to an amount as low as $400,000 and potentially limit the City's exposure to no more than $600,000. This is a realized savings of at least $200,000 off of the General Fund. The CBC budget does NOT reflect this management action. In addition, an increase in the Surface Water Utility Fund of $25,000 has been requested in order to fund a year-long internship position. This internship is needed to meet the ongoing commitments in the City's Phase I Municipal Separate Storm Sewer System (MS4) permit as well as components of EPA mandated Total Maximum Daily Loads (TMDL) Implementation. The intern would continue work on Stormwater treatment facility inventory and tracking as well a performing dry weather field screening to assist in the elimination of illicit dry weather flows into the surface water management system. This commitment is required by the City's MS4 permit. Finally, during the budget process, the City had several discussions with representatives of the Lake Oswego School District about inter -agency cooperation and support. A goal found in the Surface Water Master Plan is to raise awareness and educate the public to mitigate stormwater runoff and to help keep the City's streams and lake free of pollutants. Education of school children is certainly one approach to consider. The District pays approximately $80,000 annually in surface water fees. In conversation with the District, the City's ability to potentially assist with science curriculum was discussed. The City could waive up to the full amount of surface water fees paid by the District in exchange for incorporation of City -approved water topics into the District's science curriculum. While the Surface Water Fund is somewhat tight, and we would need to maintain appropriate fund reserves, I would recommend the Council conceptually authorize a pilot program as negotiated between both agencies. A revenue reduction of up to $80,000 in surface water funds would need to be reflected in the Council adopted budget. The $250,000 Reduction of General Fund Operating Expenses One of the actions by the Budget Committee was the recommendation to reduce General Fund operating expenses by $250,000. Because there was no specific direction on where the cuts would be directed, in accordance with the Oregon Budgeting Law, the City Manager does not have the authority to change the CBC Approved Budget to reflect specific allocations. As a result, the reduction is reflected in the General Fund's operating reserve as a placeholder until the City Council can consider options on how to apply the cut. Council Report June 10, 2009 Page 6 To assist in this process, I have developed two options to satisfy the Budget Committee's recommended $250,000 General Fund reduction. I recommend Council to consider these options as individual and independent packages as opposed to a menu of options. The options follow: 1) Eliminate General Fund Capital Projects The 2009-10 Capital Improvement Plan includes several projects that use General Fund resources. These projects represent one-time uses of general revenues and were presented in the City Manager's Proposed Budget as being funded by a planned use of General Fund reserves. Ultimately, the City would defer these programs until next year. West Waluga Picnic Shelter Roof Repair and Playground $ 50,000 Westlake Park Playground & Picnic Shelter $130,000 2 Police Vehicles 70,000 Reduction $250,000 2) General Fund Department Cuts Another option is to reduce the operating budget for many of the General Fund departments. To prepare for this option, I have asked the Department Directors to again revisit their budgets and present proposed cuts. The reductions and their service impacts are listed in no particular order in the table following: Department ReductionOperational Impact.. - Impact City Council . Discontinue catered meals City Council and attending ($12,000) for City Council before staff eat dinner on their own meetings time before meetings. Sub -total $12,000 City Attorney's Office . Reduce Professional & Technical Services budget City Attorney loses flexibility to quickly obtain legal ($5,000) assistance on special issues and cases. Sub -total ($5,000) Council Report June 10, 2009 Page 7 City Manager's Office • Cancel the City's bi-annual community survey Lose continuity in gauging citizen satisfaction with ($16,000) services and programs. • Transcribe all Council and Committee meeting Deputy City Clerk would spend most of her work time ($20,000) minutes in-house transcribing minutes, resulting in less services provided to customers and the public. Additionally, there will be a longer turnaround time for minutes and fewer services provided to citizen boards and commissions. Sub -total $36,000 Fire Department Eliminate the Water Rescue Program (Boat and Emergency services will no longer be provided by LOFD ($27,000) Dive Team) to citizens using the Lake and Tualatin and Willamette Rivers. • Eliminate Community Citizens, business owners, ($6,000) Emergency Response and members of the Teams (CERT) Program community will not have the opportunity to be trained in disaster preparedness and response by LOFD. • Discontinue contract with American Red Cross to City employees will not receive CPR and AED ($6,000) provide CPR and AED training and certification certification training • Eliminate Smoke Detector Elderly and low income ($1,500) Program residents will not receive free smoke detectors and installation, battery changes, and inspections will not be available to residents. • Discontinue partnership Support services and ($6,000) with Trauma Intervention assistance to citizens who Programs, Inc. are emotionally traumatized in emergencies will no longer be available. • Eliminate LOFD Residents will not be offered ($1,000) participation in Child Safety free quarterly child safety Seat Clinic seat clinics. Sub -total $47,500 Council Report June 10, 2009 Page 8 Human Resources . Reduce printing and postage Letters will no longer be sent to unsuccessful ($1,000) applicants. • Reduce overtime budget Reduces flexibility for staffing purposes. ($1,500) • Delay sexual harassment training until late 2010 Required sexual harassment training is ($5,000) conducted later than usual. Sub -total $7,500 Information Technology . Discontinue purchase of 100% post consumer paper City uses paper that is less sustainable. ($10,000) • Discontinue printing Maps, graphs, and charts ($ 6,000) Council packets in color are printed in black and white only. • Eliminate WiFi service at all five City Parks with the No internet access at City parks. ($ 5,000) service Sub -total ($21,000) Parks & Recreation . Discontinue purchase of biogradeable dog waste Use less sustainable plastic bags instead. ($10,000) bags • Use Casaron chemical Use of chemicals is a less ($3,500) treatment instead of labor sustainable practice for in City planted medians landscape maintenance. • Eliminate turf grass wetting agent on park fields Decrease in the quality of park fields or increases the ($5,500) amount of needed water. • Reduce City Hall landscape Reduction in the quality and ($20,000) maintenance presentation of the landscape around City Hall. • Close the City's Skate Park City will no longer provide skate park services. ($44,300) • Add cost allocation transfer for supervisors who Increases transfers from the Water Fund. $ 4,800 oversee maintenance work at water facility sites • Reduce ACC respite Eliminates one day of ($10,500) program from two days a caregiver support for week to one day Alzheimer patients. • Reduce part-time kitchen Fewer meals prepared for ($4,000) help for ACC home seniors for home delivery. delivered meals Sub -total $93,000 Council Report June 10, 2009 Page 9 Police Department • Cut strategic planning retreat and team building Erodes teamwork and strategic plan ($4,000) events and exercises implementation. Sub -total $4,000 Public Works - Facilities . Reduce development and training for facilities staff Training and conferences for green building and ($4,000) Management energy efficiency will be significantly reduced. • Reduce Maintenance & Repair budget for City Hall Facility windows are not washed, parking lots not ($20,000) and WEB maintained, janitorial services reduced, and walls not painted. Repairs to furniture and office equipment may not be com leted. Sub -total $24,000 Total000 The Library and Building and Planning Services Department were not asked to submit cuts due to the amount of reductions already sustained by the Building and Planning Department and the Library's increased revenue from the Library District levy. RECOMMENDATIONS Recommended Process In order to adopt the budget, the City Council must first conduct a public hearing and adopt a series of resolutions. The resolutions accomplish a number of necessary actions such as: • Certifying that the City is eligible for state shared revenues; • Electing to receive and declare use of those revenues; • Closing out funds and transfer ending fund balances into the General Fund; • Making appropriations and levy ad valorem taxes; and • Adopting a budget for Fiscal Year 2009-2010. Council Report June 10, 2009 Page 10 To conduct this business, the City Council is presented with the following resolutions for consideration: • Resolution 09-32 certifies that the City of Lake Oswego meets all applicable requirements to receive state -shared revenue funds. ORS 221.760 requires that a City certify that it provides at least four of the municipal services enumerated in the attached resolution if it wishes to receive state shared revenues such as cigarette, liquor, and highway taxes. For Fiscal Year 2009-2010, we estimate $425,000 in cigarette and liquor taxes budgeted in the General Fund, and $1.5 million in motor vehicle fees/state gas tax budgeted in the Street Fund. • Resolution 09-33 declares the City's election to receive the state shared revenue. ORS 221.770 requires an approved resolution indicating the City's election to receive the funds. The CBC held its required public hearing on the possible uses of these funds on May 13, 2009. The City Council is also required to hold a public hearing on the possible uses and certify to the State that these hearings were held. As part of tonight's actions, the City will have fulfilled its requirements under state law to receive these funds. The State shared revenue from cigarette and liquor taxes will be placed in the City's General Fund and the revenue will support general government purposes and activities. The motor vehicle fees are budgeted in the Street Fund and help support the operations and maintenance of the City's street and road system. • Resolution 09-39 authorizes closure of funds and transfer of residual balances to the General Fund. In an effort to increase transparency and flexibility in the City's financial structure, the 2009-10 Proposed Budget reflects the consolidation of several Funds into the General Fund. These closed Funds include Public Safety, Library, Adult Community Center, Parks & Recreation, and Municipal Court. The CBC Approved Budget also reflects this change. Resolution 09-39 formally adopts this change by transferring the residual fund balances of the unnecessary funds into the General Fund and closes the funds. The history of these funds will still be displayed in the Adopted Budget's appendix. • Resolution 09-31 adopts the City of Lake Oswego budget for Fiscal Year 2009- 2010, making appropriations and levying property taxes. On April 13, 2009 the Proposed Budget was presented to the Citizens' Budget Committee. On May 13, 2009 the CBC made changes and approved an amended budget to recommend to the City Council. Resolution 09-31 thus reflects the following changes made to the Proposed Budget by the Committee: Council Report June 10, 2009 Page 11 In order to adopt its Fiscal Year 2009-2010 budget, I would recommend that the City Council 1. Hear a staff presentation on the CBC Recommended budget; 2. Ask questions of staff on that presentation; 3. Open the public hearing and take testimony; and 4. Close the Public Hearing and consider the CBC Recommended budget. In order to streamline the process, I would further recommend that the Council exercise discipline in moving through the required resolutions enabling the budget. Assuming no major concerns with them, the Council should adopt those State Revenue sharing resolutions (No. 09-32 and 09-33) and consider adoption of Resolution No. 09-39 allowing for the General Fund roll -up. And perhaps most challenging, make a final determination on the CBC Recommended budget with amendments noted from the City Manager, amendments noted from the public hearing and amendments that individual Councilors might want to consider. Remaining unsettled from the CBC Recommended budget, the Council needs to evaluate the $250,000 General Fund reduction scenarios, if any, proposed by staff. And finally, consider incorporating any Council -initiated amendments into the final resolution adopting the budget. Overall, it is important to remember that, fund by fund, the Council has limited latitude to adjust a fund no more than $5,000 or 10% of the total fund (whichever is greater). FINAL THOUGHTS I hope that you have found this year's process to be informative, transparent, inclusive, and meaningful. Internally, this journey began in November and through changes in the economy, initiating and working through a new budget process, and weighing ongoing requirements with new projects and goals, your professional staff developed a thoughtful, accurate, and balanced budget. At the end of this process, I hope we have affirmed your trust and confidence in our management of the City's finances. As we look forward, City staff will continue to keep a watchful eye on the external challenges presented by changing financial times and local government's ability to provide the quality programs and services that our citizens have come to expect. I look forward to shepherding this final phase of the budget process and implementing your adopted budget for 2009-10. Finally, I want to thank my Department Directors and the members of the City's Budget Team: Darin Rouhier, Carol Bryck, Kam Frederickson, and Jordan Wheeler. They have worked tirelessly and capably throughout the budget process and their efforts are Council Report June 10, 2009 Page 12 appreciated. Additionally, I want to extend my gratitude to the members of the Citizens' Budget Committee for their sincere participation in this important public process. ATTACHMENTS • Resolution 09-31 • Resolution 09-32 • Resolution 09-33 • Resolution 09-39 RESOLUTION #09-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO ADOPTING THE CITY OF LAKE OSWEGO BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2009, MAKING APPROPRIATIONS, LEVYING AD VALOREM TAXES, AND CLASSIFYING THE LEVY PURSUANT TO SECTION 11 b, ARTICLE XI OF THE OREGON CONSTITUTION. BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. The City Council hereby adopts the budget approved by the Budget Committee for the fiscal year 2009-10 in the sum of $153,575,050, in the form attached as Exhibit A. Section 2. The amounts listed below are hereby appropriated for the fiscal year beginning July 1, 2009 for the purposes stated. General Fund City Council $ 91,000 City Attorney's Office 580,000 City Manager's Office 1,788,000 Economic & Capital Development 2,058,000 Redevelopment Agency 264,000 Facilities Management 1,180,000 Finance 1,264,000 Risk Management 690,000 Fire 8,501,000 Human Resources 531,000 Information Technology 1,367,000 Library 3,302,000 Municipal Court 765,000 Parks & Recreation 5,774,000 Adult Community Center 1,167,000 Planning & Building 3,435,000 Police 10,136,000 Nondepartmental 1,052,000 Contingency 6,607,000 Total Appropriations $ 50,552,000 Resolution #09-31 Page 1 of 5 PUBLIC WORKS: Water Fund Personal Services Materials & Services Debt Service Transfers to Other Funds Capital Outlay Contingency Total Appropriations Wastewater Fund Personal Services Materials & Services Debt Service Transfers to Other Funds Capital Outlay Contingency Total Appropriations Surface Water Fund Personal Services Materials & Services Debt Service Transfers to Other Funds Capital Outlay Contingency Total Appropriations Street Fund Personal Services Materials & Services Transfers to Other Funds Capital Outlay Contingency Total Appropriations Systems Development Charges Fund Materials & Services Contingency Total Appropriations Resolution #09-31 Page 2 of 5 $ 1,317,000 2,174,000 814,000 926,000 1,648,000 6,578,300 $ 13,457,300 $ 1,112,000 3,499,000 2,454,000 1,003,000 40,574,000 5,237,685 $ 53,879,685 $ 248,000 379,000 235,000 576,000 342,000 144,277 $ 1,924,277 $ 447,000 1,203,000 689,000 1,793,000 254,031 $ 4,386,031 $ 30,000 1,753,041 $ 1,783,041 Maintenance Services & Motor Pool Fund Personal Services $ 796,000 Materials & Services 330,000 Transfers to Other Funds 2,000 Capital Outlay 73,000 Contingency 133,514 Total Appropriations $ 1,334,514 Enaineerinq Fund Personal Services $ 2,332,000 Materials & Services 355,000 Transfers to Other Funds 226,000 Capital Outlay 20,000 Contingency 254,000 Total Appropriations $ 3,187,000 Lake Osweao - Tigard Water Supply Partnership Fund Personal Services $ 356,000 Materials & Services 1,052,000 Transfers to Other Funds 80,000 Contingency 2,274,000 Total Appropriations $ 3,762,000 OTHER PARKS & RECREATION: Golf Course Fund Personal Services $ 541,000 Materials & Services 233,000 Transfers to Other Funds 32,000 Contingency 36,998 Total Appropriations $ 842,998 Tennis Facilitv Fund Personal Services $ 130,000 Materials & Services 151,000 Transfers to Other Funds 108,000 Capital Outlay 60,000 Contingency 110,013 Total Appropriations $ 559,013 Resolution #09-31 Page 3 of 5 OTHER FUNDS: Streetcar Fund Personal Services Materials & Services Contingency Total Appropriations $ 126,000 345,674 $ 471,674 Tourism Fund Materials & Services $ 175,000 Capital Outlay 125,000 Total Appropriations $ 300,000 Percent for Art Fund Materials & Services $ 93,000 Capital Outlay 12,000 Total Appropriations $ 105,000 Bonded Debt Service Fund Debt Service $ 3,346,000 Total Appropriations $ 3,346,000 Assessment Prosect Fund Capital Outlay $ 100,000 Contingency 19,751 Total Appropriations $ 119,751 Bicycle Path Fund Capital Outlay $ 87,867 Total Appropriations $ 87,867 Summary Totals for All Funds Total Appropriations $ 140,098,151 Total Unappropriated Reserves 13,476,699 TOTAL ADOPTED BUDGET for 2009-10 $ 153,575,050 Section 3. BE IT RESOLVED that the City Council of the City of Lake Oswego hereby imposes the taxes provided for in the adopted budget at the rate of, for FY 2009-10, $4.9703 per $1,000 (inside LOSD) and $4.5884 per $1,000 (outside LOSD) of assessed value for operations and in the amount of $3,425,532 for bonds and that taxes are hereby imposed for 2009-10 tax years upon the assessed value of all taxable property; and classified pursuant to the categories and subject to the limits of section 11 b, Article XI of the Oregon Constitution as follows.- FY ollows: FY 2009-10 Various Funds (general government -other than education): Inside Lake Oswego School District 4.9703 Outside Lake Oswego School District 4.5884 Debt Service Fund (excluded from M5 limitation) $ 3,425,532 Resolution #09-31 Page 4 of 5 Section 4. The City has created the following funds in this budget: 1) A separate engineering Fund is being created to account for engineering services separately. Engineering was previously part of the Community Development Fund with Planning. 2) The Tourism Fund will report the revenue generated by an increase in the local transient lodging tax of 2%. One half of the revenue will be dedicated to the restoration of the Historic Iron Furnace and the balance will fund other tourism related projects identified by the City Council. 3) The Lake Oswego -Tigard Water Supply Partnership Fund has been created to track expenditures for the project to jointly plan, fund, and construct an expanded water supply and treatment facilities to meet each city's future water supply needs. Section 5. The City Manager or his designee shall certify, file with and give notice to the County Assessors of Clackamas County, Multnomah County and Washington County, Oregon and the Department of Revenue information as required by ORS 294.555 and 310.060. Section 6. Effective Date. This Resolution shall take effect upon passage. The above resolution statements were approved and declared adopted at a regular meeting of the City Council of the City of Lake Oswego held on the 16th day of June, 2009. AYES: NOES: ABSTAIN: EXCUSED: Jack Hoffman, Mayor ATTEST: Robyn Christie, City Recorder APPROVED AS TO FORM: " 1*,- 4 L& xz� — City Attorney's Office Resolution #09-31 Page 5 of 5 RESOLUTION #09-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO CERTIFYING THAT THE CITY OF LAKE OSWEGO IS ELIGIBLE IN THE FISCAL YEAR 2009-10 FOR STATE -SHARED REVENUES (CIGARETTES, LIQUOR AND HIGHWAY TAXES) BECAUSE IT PROVIDES FOUR OR MORE MUNICIPAL SERVICES. WHEREAS, ORS 221.760 provides as follows: SECTION 1. The officer responsible for disbursing funds to cities under ORS 323.455, 366.785 to 366.820 and 471.805 shall, in the case of a city located within a county having more than 100,000 inhabitants according to the most recent federal decennial census, disburse such funds only if the city provides four or more of the following services: (1) Police protection (2) Fire protection (3) Street construction, maintenance, and lighting (4) Sanitary sewer (5) Storm sewers (6) Planning, zoning, and subdivision control (7) One or more utility services and WHEREAS, city officials recognize the desirability of assisting the state officer responsible for determining the eligibility of cities to receive such funds in accordance with ORS 221.760, now, therefore, BE IT RESOLVED, that the City Council of the City of Lake Oswego hereby certifies that it provides the following municipal services enumerated in Section 1, ORS 221.760: (1) Police protection (2) Fire protection (3) Street construction, maintenance, and lighting (4) Sanitary sewer (5) Storm sewers (6) Planning, zoning, and subdivision control (7) One or more utility services SECTION 2. Effective Date. This Resolution shall take effect upon passage. Page 1 of 2 Considered and enacted at a regular meeting of the City Council of the City of Lake Oswego held on the 16th day of June, 2009. AYES: NOES: ABSTAIN: EXCUSED: Jack Hoffman, Mayor ATTEST: Robyn Christie, City Recorder APPROVED AS TO FORM: '4" (' I �/ City Attorn y's Office Resolution #09-32 Page 2 of 2 RESOLUTION #09-33 A RESOLUTION OF THE CITY OF LAKE OSWEGO DECLARING THE CITY OF LAKE OSWEGO'S ELECTION TO RECEIVE STATE REVENUE SHARING FUNDS IN FISCAL YEAR 2009-10. BE IT RESOLVED by the City Council of the City of Lake Oswego that: SECTION 1. Pursuant to ORS 221.770, the City hereby elects to receive state revenues for the 2009-10 fiscal year. SECTION 2. Effective Date. This Resolution shall take effect upon passage. Considered and enacted at a regular meeting of the City Council of the City of Lake Oswego held on the 16th day of June, 2009. AYES: NOES: ABSTAIN: EXCUSED: ATTEST: Recorder APPROVED AS TO FORM: City Attorney's Office Jack Hoffman, Mayor Robyn Christie, City Resolution #09-33 Paee ] of l RESOLUTION NO. 09-39 A RESOLUTION DECLARING CLOSURE OF FUNDS IN THE CITY OF LAKE OSWEGO ACCOUNTING RECORDS DURING THE 2008-09 FISCAL YEAR WHEREAS, the City's accounting records contains funds which are no longer useful and necessary for the City; and WHEREAS, no further accounting activity is anticipated in the funds; and WHEREAS, ORS 294.475 provides that a governing body may so declare a fund as unnecessary and may transfer the residual balance to the General Fund unless other provisions have been made in the original creation of the fund [1963 c.576 §31]. NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE COUNCIL OF THE CITY OF LAKE OSWEGO AS FOLLOWS: Section 1. The City Council declares the following funds, as unnecessary.- Library nnecessary:Library Municipal Court Adult Community Center Community Development Public Safety Parks & Recreation; and, Section 2. Authorizes closure of these funds and transfer of the residual balances to the General Fund. Section 3. Effective Date. This Resolution shall take effect upon passage. Considered and enacted at a regular meeting of the City Council held on the 16th day of June, 2009. AYES: NOES: ABSTAIN: ABSENT: Jack Hoffman, Mayor ATTEST Robyn Christie, City Recorder APPROVED AS TO FORM: City Attorney's Office Page 1 of 1 Adoption of the Fiscal Year 2009-2010 City of Lake Oswego Budget Tuesday, June 16, 2009 CitV Council Climber - 21 Civ of Lake. Oswego Sudgm Adoption Tonight's Schedule Budget Process Review NeMa.,my Budget R1lsuluiiont & PuW;i, Hearing,, Approved Budget Omriiiim Management Actions & Proposed Additions Resolutions 09-39,0332,09-33 Amending and Adopting Resolution 09-31 P.bimo—ng Amend & Adapt . f—I V— 2004-2010 go0pre. City of Lake Oswego Mudge: Adaption Tonight's Schedule Budget P.,.,. Review (It"k Ar—OM' Bllogfl, prop.: 4 Addition! inne, S A000ivs, and Awptiu.", Re'Oknicul * -R! 06/16/2009 w7vZ 1 City of Laine Oswegci BuogO� Adoption Budget Process t:ity of Lake Oswego Budget Adoption Budget Adoption The Budget is the City's Financial Plan for the 2009-2010 Fiscal Year • The Budget must be adopted by June 30, 2009 • Adoption of the Budget involves Public Hearings and adoption of Resolutions City of Lake Oswego iwoge,, Adoption Tonight's Schedule Budget Process Review �i&tz5>ar ?li,-utlons& Paiute Hearings Approved Budget Overview CIW&W' Budget Committee Actions lylonai;emro€Actiratt & Provoxed Addition, Resolutlans09-39, 09-32, 09-33 Ptiblic Hearings P- Adoptior. Amending and Adapting Resolution 09-31 7" Public nearing ,,... Amend& Adopt a fncei yea, 2W-2010 Budget 06/16/2009 2 1, r 01 i.Mv. Oswcvw BunLe, Adoption Tonight's Schedule Budget Process Review lmnght's Budget R-Olkninns & Public HL-armgs nppmve:d anon_ Lve,v.. 6.oget ryj,—,5,intent Aw—; & Plvcmulu "A Re,ow4on, fpi V.),K., pub4c 1-1 ... ing, G Acuapi*- Ann0nd—, -4 AV-Pn-7 (P-).' Ci,v of Lake Osvvego Bungle- Adomi— Tonight's Budget Resolutions 1. C .... NO— Ou,. G .... I Fund • Adoption pt Nnplurion 05-39 1. sun. Revenue 5henng & suite Sh.,ed Revenue Ducuszipn and —p-. .f XnPlurion 09-32 D.--, P.hk H -11s. antl ad-— W R—i—, 09 -33 3. —pt , F 2009-2010 Sudlei D.-.. .1 CRC APPI.Ild 8.QeI Dis,-- and Deasion an 5750," G--' fund XMunipn I.bk Hearing Amend and Adopt K-1.-. 0931, Making APprpprwtipn., L- 1..., antl —.1.9 a tludget I.r 20092010 Cot,, a' Lake Dswero budget Adoption; Tonight's Schedule Budget P-- Review lcnozht I Budget Resolutions a pubb", H,, ..... ;I Approved Budget 0— Action-, M—g—of Aftwo, & P—d Ad"tion Resolutions 09-39,09-32,09-33 I Z.,Ii!, hf?,g L sZ!v,, --I Amending and Adopting Resolution 09-31 V.Ul, ked,ml, 06/16/2009 3 ': ity of Lake Oswego Budget Adoption Approved Budget Overview ok,_,all Overall Expenses $ 116,349,867 Ending Fund Balance & Operating $ 37,225,183 Contingency Overall Revenues $ 76,816,000 Capital (including LOIS) $ 45,905,867 City of Lake Oswego i,udt2l Adoptllw Approved Budget Overview Doerating Operating Revenues �. $ 71,163,000 Operating Expenses 5 70,932,000 06/16/2009 rd -, fYnf Lake Oswe zo Burivc.l. Adoption Approved Budget Overview general fund Revenues meati ur J-, 3 43,548,000 Expenses $ 45,011,000 Beginning Balance $ 19,587,223 Ending Balance $ 18,124,223 M Cita of Lake. Oswego Budge: Adoption Tonight's Schedule Budget Pro— Review loutgui btiogt keS .U,mn& Pui Heam,- Apprmniid MWW Overview Cua—'tiwgot Committee Action, M—AgementActin & PmposedAddltians Re,Mutl— 09-39,09-3Z, 09-33 Amending and Adopting Resolution 09-31 P.bitr ,—mg An-od & Adopt a fiscal year 2064-2010 gmtgct City of Lake Oswego Budget Adoption Tonight's Schedule Approved Budget Overview Citizen- b-getCommittee Actions & P,.p.w.4 Addition, Z- Hlwings & A"PJ-n .6 Akwp[io,4 R"o-kaw. ott A3 i,uwi- hearing Ake: rt; & k4ant i: fi} W Y-Jf Z,'914 2010 lWugall 06/16/2009 5 _, ref Lace Gswega Bud;:;--,cinp'tic>n Citizens' Budget Committee Budget Committee includes 7 appointed citizen members and City Council • Held 6 meetings between April 13 and May 13 • Received Presentations from Department Directors and considered several important issues for the Proposed Budget • Made changes and recommended an Approved Budgetto Council with a B-4-1 vote ity of €,alae Llswego Budget Adoption Budget Committee Actions CVC(7—fieS ((11111' Prnpored i IW11e° • Reduce Centennial Celebration Budget by $100,000; • Add $21,000 to Parks & Recreation for Swim Park; • Reduce the General Fund's contribution to the Library by $300,000 and place the remaining $600,000 in a Library Capital Reserve; • Reduce City Council Development & Training budget by $4,000; • Reduce the transfer to the Percent for Art Fund for the WEB purchase by $200,000; • Reduce Special Pay by$90,000; and • Reduce General Fund Operating Expenses by $250,000. -4 of i -aim Cisvie tr, ? udget Adopticr Budget Committee Actions Cr....:.,,, 06/16/2009 L City of take. Oswego Budget Adoption Tonight's Schedule Budget Process Review TO gni'n Budiret. kasoiut.... 7l Pubic waatuyi, - Approved Budget Ovandew - C.t,f[an l.emnrittafi Action:i NI—.jrotne.t A<Iions & Proposed Addnlons It"olutions09-39,09-32,09-33 Kubis, h:ea it gs� kticntmt' Amending and Adopting Reselutlon 09.31 Public wearing Anremi & Adopt a ftswi yto!21%W-201 V IS.deet ty of Lake Oswego Budget Adoption Tonight's Schedule i5i?iilf�e' Pt<ices Yft!Yti'.'h� i5legnk'S $0.'�bYi tteSQ3Ut{tinxo- PSeP,tt.; ti�@y'{qs; Approved Budget Overview ..... Management Attions & Pmoosed Additions N, 6S.:i.., .,., .., vubli,: I•i±azzngs & Asscprznn Ainandtng and Anatning i2:ts3hn.— Punic i'i—ii1j t,n,a 5&s'mo6F,:: b—I year lUffi-..0111 at ac! city of Lake Oswego Budget Adoption Proposed Additions • Refinancing of the West End Building Line of Credit — Reduce Debt Service in General Fund (Non - Departmental) from $800,000 to $600,000 • Budget for a Cost -Allocation Study — Review and update mechanics and formula for allocating administrative costs across Funds (has not been formally updated since 1992) — Likely result in increased transfers to General Fund — Increase Finance Department's budget (General Fund) $20,000 for the study 06/16/2009 7 06/16/2009 of cake Oswego Budget Adoption Proposed Additions Surface Water Fund Changes — Increase expenses by $25,000. • funds an internship to conduct work to renew the Clty's required Separate Storm Sewer Permit (MS4). — Reduce revenue by $80,000 • Reflects potential credits applied to the Lake Oswego School District in exchange for implementing Surface Water Management in their curriculum. • Housekeeping Changes City of t.aise ciswego Budget Adoptior Tonight's Schedule Budget Process Review .. . .....wosS flubke•reepings ...gym. Approved Budget Overview Gitixen;,' guuget tomintoee AC23orn M.?,S f—tnt Actim,% Propowd Additions Resolutions 09-39, 09-32,09-33 Vublk ,Iva, ,4t, & AEiapiion Mrondingand Adapting Resolinkin09-33 . Publir. o-:eariry; Ame,id & Adapt a fiscal Year TODD -20L1 &ulgei City of Lake Oswego Budget Adoption Tonight's Schedule tani8b2'x BEMgFt RFsrlLY. bnr&PEddf^Hearfttgt � .h�_ Apl m"r, Budge, im"jorr Citiz W Budget Cominirte?a Actions nd?rnrsgeme!iei:Ar;xxiev & Vropo.a?dAaWitions Rewiudom 09-39, 0932, 093a Public Hearings&Adoption ons<,:ndUig and Auortin!: P.,tolinion 0?r 3I Pw` ieHearing Amann&Adoptafsxtss .Jr tom?-20AC baugct 06/16/2009 Cit! of Laire :;swt-;*a Fiilti„n Adoption: Resolution 09-39 General Fund Consolidation Lake 05wegc tlud e± Adoption General Fund Consolidation • proposed in the City Manager's proposed Budget and Approved by the Budget Committee • Will "roll up” of several Funds into the General Fund (e.g, Library, parks & Recreation, Public Safety, Munitipal Court, Adult Community Center, COmmunitV Dt,velolunent') • Also transfers the residual balances of these Funds into the General Fund vnn„ nP:a;K,nu"v :-, te+•'+9a .mo annd�:t, ana � n."".:: ,. Serv4s. fur+, ,unAV arrJ L�Wnxnnyt ff ryyn"w:nS NO World. Laonn nem: Cltv of Lake Oswego Budget Atioptior> General Fund Consolidation ,itv of Lake QsWZgO Budget Adoption General Fund Consolidation • The consolidation will increase transparency and flexibility in our financial structure. • The "general government" services and departments receive a majority of their support from property taxes. • General Fund will now have a consolidated reserve. ::i„y c t,atae t;fswe��;n i:sudi;e,;adoptioa� General Fund Consolidated Revenues $ 43,543,000 Expenses $ 45,011,000 Beginning Balance $ 19,587,223 Ending Balance $ 18,124,223 ,Lt,; o taKe Oswego Budget Adoptiv; Resolution 09-39 Adopt Resolution 09-39 Authome closure of funds and transfer residual balancestothe Ge—I Fund 06/16/2009 10 Tonight's Schedule Budget Process Revieniv iamr,10,e B.dr-'I F—muo.. & Public M­i.ng, Approved Budget 0—im 6..F,.t PAuuxgememt Action, & Prot—eti Addhl..: Resolutions09-39,09-32,09-33 Amending and Adopting Resolution 0931 P.M. Hein mg Amend & Adapt a ifsrri yt.- 7005-2.010 flvdget Cny of !.akp Omepo Runeell Adoption Tonight's Schedule Budw 1Iroeta, ­imue'lit ! Enidp" Appn-.A b"'Wer Lvmrview utatw- GuaRt- (ommitum Actions Mang;nnv! Acttnus & r—po—I Andition, k-okirtkM09-35, 09-32,09-33 Pubic HeueIngs & Adoption and � pt^.r Di? .:11 Amena & Adom Sncai ymxe 2W,2010 C0 of Lake Oswego Budget, Adoption. Resolution 09-32 State -Shared Revenues (Liquor, Cigarette, Gas Taxes) 06/16/2009 11 . i Like 0.,.wego Budge- Adoption State -Shared Revenues • Certify that the City is eligible to receive the funds - And provides 4 or more of the following services: Police, Fire, Street, Sewer, Storm, Planning, Utility services iw9 do; City 0" Ladle Oswego budge, Adoption State -Shared Revenues • State -Shared Revenues = Liquor Tax, Cigarette Tax, Motor Vehicle Fees/Gas Tax • The City will receive the following: — Liquor and Cigarette Tax $425,000 (General Fund) — Gas Tax $1.5 million (Street Fund) :ity ai Lake Wsi�er utlne> Adoption Resolution 09-32 Adopt Resolution 09-32 The MY of take Oswego certFfies that It Is eligible in the 15 c 1Year 2009-10 for State -Shand R-- b— it protides tour -mom municipal sen - 06/16/2009 12 rvo`: ,alt= Ctsvwn budgie. adoption Tonight's Schedule Budget Process Review 'iwlry;M'f: Hud;;t!t. Wlsoiutiwlx & pal".. Approved Budget 0-4— M,ojagafnent Actions & Proposed Additiont: Resolution 09-39,09-32, W33 Amending and Adopting Resolution 09-31 Guaktc Iiiaaniy} ,..�Y` Amend & Adopt a iiu:al year 2005-203.0 Bodgct City a` take CPswego Budge! Adoption Tonight's Schedule 1'wiiglli'S Biidgv t it+vaiiS;wFi W PuD:I: riaaa'r^; Anp!uwd &I(if(ff f:}tl#;lVieer -••_ •.. Lt:�df�ispU,'v'r:t L(vFnniiY.h'2: AitiWlS •.. !t;�f>FYkgASItP"n':li�-iORS�P%V;?VSBIG AffElitifYR: Resolutions E!'�SS, P13::, D933 �. ••_., Palk Nearing & Adop%,- sunand:r.,,: and 9Ooprtng sirzoi: t:on Gce-sJ. .•sx iR_ i—int. Am-1&Moo a taus! year 2M,' -,Wlil 80»€;4x ......... City of Lake Oswego Budge, Adoption Resolution 09-33 State Revenue Sharing 06/16/2009 13 o`r Wice Jswegn Budge, Adoption State Revenue Sharing A share of State revenues are apportioned and distributed to cities. To receive, Cities must: — Conduct a public hearing on the possible uses (Budget Committee) — Conduct a public hearing on the proposed use (Tonight) — Adopt a resolution expressing the election to receive the revenues (Tonight) CiTy or Lake os;wego Budge- Adop_ito; State Revenue Sharing • The Approved Budget reflects $300,000 of State Revenue Sharing funds in the General Fund. • The funds will be used for general government purposes (General Fund services such as Police, Fire, Library, Building & Planning, Parks & Recreation, Administration). cit", of Lake osvdego Resolution 09-33 State Revenue Sharing PUBLIC HEARING 06/16/2009 14 !.aim'Sswe n, k€Sdge- Adoption Resolution 09-33 Adopt Resolution 09-33 Declare the City at lake Dswego's eleetton to receive state Revenue sharing Funds in tical year 2009-10. Cft of Lakv ow,ei;O €3udget Adontlor Tonight's Schedule Budget Pmcess Review TmtignYS Budget Rereit.,itnssR Ptddtc 3aettringt Approved Budget Overview ..........,,_.. CI<imr' Sudge: Camnuttee Actions Management Actiatts&".p . dAdditiom Resolutions 09-39,09-3Z. 09.33 Amendingand Adopting Resolution 09-31 Public Heating Ametut & Adont a b-1: V-1 2010 godgct Tonight's Schedule nrf�fn: Ytixrs:s rievreN res+ivlti � Mr:dgr: !i<:u>ls:liar;a t;: NekbBc iteari�; �IC�!fi �B4dN,�"'�tYn!nllYi!c •`•.4tPJli: icialvsgcmeni Act— & Fre po:xd ia92ino— Kc;atutks:u i!` -3:i. fx)'3'_, ;3:i.ga Amending and Adopting Resolution 09-31 Puttiir He.ning nmarntl & Adan: a Yistai yr_er z0'.ry.In1u Rudgot 06/16/2009 15 06/16/2009 'ir, of Laura ;,swt�gn Budget Adoption Adopting the Budget Review of Approved Budget ItV 0' Laice 9;w�*gu Budge: Adoption Approved Budget Overview overal� Overall Expenses $ 116,349,867 Ending Fund Balance & Operating $ 37,225,183 Contingency Overall Revenues $ 76,816,000 Capital (Including LOIS) $ 45,905,867 Approved Budget Overview operating OperatinB�Revenuw - $ '71,163;000 Operating Expenses $ 70,932,000 of Lain, Oswego Budge°. AdDntif;! Approved Budget Overview consolidated general fund Revenues $ 43,548,000 Expenses $ 45,011,000 Beginning Balance $ 19,587,223 Ending Balance $ 18,124,223 Cita of Like O> wego Budtzet Adoatior Budget Committee Actions i.i�� Cf�JT.11a•:� f:t f/t!' FlGGJS['.7 L'I:pper • Reduce Centennial Celebration Budget by $100,000; • Add $21,000 to Parks & Recreation for Swim Park; • Reduce the General Fund's contribution to the Library by $300,000 and place the remaining $600,000 in a Library Capital Reserve; Reduce City Council Materials & Services budget $4,000; • Reduce the transfer to the Percent for Art Fund for the WEB purchase $200,000; • Reduce Special Pay $90,000; Reduce General Fund Operating Expenses $250.000 Cite of Lake Oswego Budget Adoptiot $250,000 General Fund Reduction • The $250,000 reduction in General Fund operations. • By law, the City Manager does not have the authority to change the Approved Budget to specific allocations. • The reduction is reflected as a placeholder in the General Fund's operating reserve (the decision will reduce the General Fund Operating Budget by $250,000). 06/16/2009 17 -ity of Laice Oswego Budge, Adoption $250,000 Reduction • The City has prepared options for the City Council's consideration: 1. Eliminate or delay until next year one-time General Fund Capital Projects that are budgeted using General Fund reserves 2. Direct reductions in the General Fund Departments Will have service impacts of Lhr;�:i�.wega Badgcn Adoption $250,000 Reduction • Option 1, Capital Projects — West Waluga Park Shelter and Playground repairs ($ 50,000) — Westlake Park Playground and Picnic Shelter ($130,000) — Police CSO/Detective Vehicles 70,000) Total ($250,000) $250,000 Reduction • Option 2, Department Reductions — Department Directors were again asked to review their budgets to determine possible reductions without proposing further layoffs. 06/16/2009 18 City of I.aice. 0,;we *r, Bdnget AdnAtior: $250,000 Reduction e Option 2, Department Reductions — Includes reductions in the following Departments: • City Council, City Attorney's Office, City Manager's Office, Fire Department, Human Resources, Information Technology, Parks & Recreation, Police Department, and Public Works City of lake Oswego Budget Adoption $250,000 Reduction e Option 2, Department Reductions — Reductions range from $1,000 (discontinue sending letters to unsuccessful job applicants) to $44,000 (closing the Skate Park) City of Lake Oswego Budr, Adaption Tonight's Schedule Budget Process Review 10.,gin , bung", R<soiuuons & Public Hearing, Approved Budget Overview UtizNn:' RuOrt- Commirtou Actiowus _M M.;.I!...ert Actions & Proposed Addition, Besolutlons 09-39, 09-32,09-33 .,. ?ubN^ H^nreng, & Adnpunn �. Amending and Adopting Resolution 09-31 Vublir Haarmg Amend I;- Adopt. final year 291Y4.2i10RWgc+ , 06/16/2009 19 of Law,. 05wega Budget Adoption Tonight's Schedule Amending and Adapting Resolution 09-31 Pablo: I leati-ma eimcud g- Adapt a fiscal Year 20014.010 0 ir..t :;%y of Lake Owego Budge, Adoption Resolution 09-31 City of Lake Oswego 2009-10 Approved Budget PUBLIC HEARING 0 D'swego Budge, Adoption Tonight's Schedule Budget Process Review Approved budget Overview atiftm. Budget M.nalle.—tAction, YA P-p..,i Additions Resolutions 09-39,09-3Z 09-33 Putdw Hewing, & Adoption Amending and Adopting Resolution 09-31 Public Heating Amend & Adopt . i1noi year 2004.2010 Sscdget 06/16/2009 20 Owte'--el Ht:dfe' Adaption Tonight's Schedule 'izungln'!: Csudl;r.! #2ea�hRrcan: &. Gxikii: i•bxzrnlfs .. An?mxec Cxiar„xz: fhrerv�a'r,' - :::zizan:,'ttr:gct Ca:nnricnrus�z:tiam Ntn=..z$r!xct�z hr tanc & reviwc.: u Aridfunn:. Amending and Adopting Resolution 09-31 pu6iit wexzin,'; Amend K Adapt a fi—I year AIM -NII budge: of taim a4weKc € urpe, Adcafio- Amending the Budget • Council's authority/latitude in amending the budget: —Can adjust a fund by no more than $5,000 or 10% of the fund's total (whichever is greater). of Lake Oswt=rc Budgie, Adontian Amending the Budget Evaluate and consider the $250,000 General Fund reduction options and scenarios, if any, proposed by Staff; • Consider proposed additions from the City Manager; • Consider amendments noted from the public; Consider amendments noted from City Council; and Discuss CBC Recommended Budget 06/16/2009 21 "i%,/ of Lake Oswego budget Adoption Amending the Budget Evaluate and consider the $250,000 General Fund reduction options and scenarios, if any, proposed by Staff; City of Lake Wwego Budget Adoption Amending the Budget Irl;.. • Consider proposed additions from the City Manager; -I'mega Budge. Adoption Amending the Budget Lvaivai;e arW "onsicie, ul) �2'50'0w' Generaf Fund ,-�dvctior options and ,.�enarios: if win v. propo.ed by Staff: Consider provo5zvds additions from the • Consider amendments noted from the public; Consider arriendiients rioted from City • Discus; CSC Rerornmerided Budget 06/16/2009 22 of unity 05wegn butige, Adontior, Amending the Budget i, an=„ proposed by oflsjoel "It 0.0o.sec; addiinnn from :r- menament, note,,' fann th, Consider amendments noted from City Council; of Lake. Oswego budge. Adoption Amending the Budget - ,-a '0;0X iva� anc th� 525 -General Pund reduction opttonand ;ca-r.-rns, ariv, proposed by S : o -Ode - a6dit�ons �rrm 'rll "o-Isin.er an)endmenv, noted iT£3m. ffir.. 0-nSicie- zrnfendlnent- no,- d' fton, ' -1 Discuss CBC Recommended Budget Cttv of Lake Oswego nudge: Adoption; Adopt a Budget Adopt Resolution 09-31 jas amended) Adopting the City of Lake Oswego Budgetf- fi—n year commentingMV 1, 2009, making appropriations, levying ad valorem taxes, and .1—itymg the I-V pursuant to 5ection 11b, snick X1 of the Oregon Unart.tm. 06/16/2009 23 City of Lake Oswego 2009-10 Budget Special Thanks Citlms' Budget Committee. City Budget Tee,, Pon \mle!r, U., Gv-n!drya0 AeNrennn cbvinberFer, ixHJBunelJu,n Yrte CluPr Kam Vretlarkkson Gimk Br•.Htlnn Uerin Pauhror MhyfxlxM4i loroenwheem. mn aotlm.: City h++�rudenKnrlenn uer, wuh,,m: — .....!.6 i 06/16/2009 24 6-16-09 Ron Smith's letter in the Lake Oswego Review of June, 11, 2009, does much to clear up misconceptions about the library budget, but it bears repeating: 100% of the new levy is going to the library, plus some general funds for operations, plus $600,000 for a new building fund. The library budget has not been cut. Also, it should not be increased by an additional $300,000. There is no single budget item that this City needs more than it needs to have a balanced budget. I strenuously encourage the City Council to make whatever adjustments are necessary to accomplish that goal without further depleting our reserves. For the record, I wish to state that for the Mayor and City Council to arrive at the conclusion that 75% of the citizens of Lake Oswego wish to retain the West End Building based upon the recent outreach effort is simplistic and misguided. If that were true, you should get a bond measure before the public ASAP, because you will win in a landslide. To position oneself outside the Farmers' Market and solicit opinions is not a scientific survey. An email -writing campaign by Westlake residents is not a scientific survey. And to ask people if they are willing to pay a mere $120.00 per year for the WEB woefully understates the true cost of buying, maintaining, and utilizing that property. Yvonne R. Campbell 4330 Orchard Way Lake Oswego, OR 97035 Good evening, My name is Jeff Gudman. I reside at 4088 Orchard Way. I am a member of the Citizens Budget Committee that met for six meetings to review, analyze, change and approve the budget for the city. I have four points to make. 1) Spirited, analytical discussion makes for a better budget. During the budget meetings Alex and his team received vigorous questioning. Why is this important? You may recall the years prior to Ballot Measure 5 and the subsequent measures that were adopted with respect to property taxes. Prior to the passing of Measure 5, our property tax bills would show the "real market" valuation and the serial tax rate that was applied to the "real market" valuation in determining the property taxes due. While this rate could not be appealed, the real market valuation, as determined by the county assessor's office, could be appealed. The appeal would be based on facts presented by the person appealing. Sometimes the valuation was sustained. Sometimes it was changed. The County Assessor's office is a group of capable, trained professional people. But just as in the city budget process, where a group of capable, trained, professional staff prepare a budget does not mean the budget submitted should simply be adopted and can not be reexamined, changed or sustained by the Citizens Budget Committee. 2) The council has the right to change the budget, but also an obligation to be transparent and inclusive about it. The Citizens Budget Committee spent more time dealing with the intricacies, details and big picture of the numbers than the Council has all year prior to these budget meetings. Nothing fundamental has changed since the last meeting of the Citizens Budget Committee on May 13 when the budget was approved. If something fundamental had changed, there was time for Chair Ron Smith to call the committee together to debate how it might impact the budget and to craft a change or no change. Each councilor and citizen member has items in the budget they are not happy with. I consider this fact, the mark of a successful budget. Each member of the Committee, councilor and citizen, knew what was being voted on. Having issues does not change the fact that through long, deliberate consideration, the Citizens Budget Committee came to a conclusion. With the right to change the budget goes responsibilities. That responsibility by Council members to be transparent and inclusive by ensuring the Citizens Budget Committee is informed if a council member intended to contest items in the budget at the council meeting in June. No one informed the Citizens Budget Committee. r� The budget process is not the same as receiving recommendations from a task force or commission that members of the council do not sit on. There are two substantive issues identified in the June 11 m budget letter. First is the detail of the $250,000 in reductions the Budget Committee charged our City Manager with making. Second are four items for change or addition identified on pages 4 and 5. Except for these two substantive issues, the Council should not change the budget as submitted. However, even these two substantive issues should have gone through the Citizens Budget Committee for review, possible change and approval prior to submission to the council. 3) Communicate monthly financial results and hold quarterly meetings of the Citizens Budget Committee. Since being appointed to the Citizens Budget Committee earlier this year, the actual results of city revenues and expenditures have been received by the Citizens Budget Committee once.....for February 2009. Other than annual budget meetings there have been no Citizens Budget Committee meetings or reviews of actual results. In 30 years experience with budget committees on both sides of the table and all kinds of organizations (Fortune 500 to start up, large non profit to small non profit, large foundations to small foundations, large retirement plans to small retirement plans), I have never encountered an organization that is so resistant to budget/finance meetings on a regular basis or keeping budget committee members informed about actual results as a matter of course. This lack of meetings and transparency with actual results compared to budget is at the 6 sigma side of the bell curve (the wrong side). It is not acceptable good organizational practice. The Citizens Budget Committee should be informed of monthly results and should meet, at a minimum, on a quarterly basis. Meeting to review results also enhances the annual budgeting process by ongoing education of committee members of where the dollars are coming from and going. Meeting to review results also addresses the "complexity" factor Alex McIntyre noted in his presentation to the Citizens Budget Committee. 4) The $250,000 cuts requested by the budget committee. The Citizens Budget Committee did not ask the City Manager to report back to the committee on the detail of the $250,000 cuts. Although the June 11 1h budget resolution memo comes at a late date, the memo provides two alternatives for $250,000 in reductions. A third alternative is a combination of the first two alternatives. If involvement of the Citizens Budget Committee is a goal, the selection of the specifics of the $250,000 in reductions should first go to the Citizens Budget Committee for consideration and voting Nine of thirteen committee members supported the $250,000 reduction recommendation. Not providing the Citizens Budget Committee the opportunity to vote on the further changes is certainly not best practice and does not take advantage of the abilities of the members of the committee and work done in review and approval of the budget. Thank you for the opportunity to serve on the Citizens Budget Committee. June 16, 2009 Letter to the Lake Oswego City Council As a Lake Oswego resident since 1994, 1 take great pride in our town's services and its unique blend of friendly livability and culturally stimulating life style. The LAKE OSWEGO LIBRARY is part of the city's "DNA" which makes Lake Oswego a truly outstanding place to live. As a former strategic analyst with 26 years U.S. Government service, I feel compelled to keep up with national security issues and U.S. foreign policy decision-making. I turn to our library's periodicals and think pieces that capture the essence of current events. Our library also has a terrific collection of up-to-date non-fiction books which lay out opposing views and analysis that are "must -reads" for the informed citizen. I retired from thirteen years of public school teaching in a neighboring school district last June. During my years in the classroom, I constantly used resources from the Lake Oswego library to broaden my students' horizons and engage their minds to think for themselves. Without a well -stocked and responsive library, my job would have been much more difficult. I also confess to being a habitual mystery reader, devouring at least two or three of the library's mystery collection each month. The Lake Oswego library has the best collection of sophisticated and well crafted mysteries, many foreign author translations not found in other county libraries, that I've found in the Northwest. Ballets and operas, both music CDs and videos, make the library a source of excellent cultural growth for our citizens, especially the young people. A few years back, my then Lakeridge High student daughter walked through the TV room while my wife and I were watching a library video of Puccini's "Turnadot." Curious, she sat, and was soon entranced. She is currently finishing a university semester abroad studying in Siena, Italy and writes culture pieces for PSU's Vanguard newspaper. Thank you, Lake Oswego Public Library, for providing her the inspiration! My wife is a business consultant who absolutely requires insights into future business trends and current professional -level discussion of the state of business creative design and indicators. She gathers many sources at the Lake Oswego library that allow her to keep up with a broad range of important commercial issues. Lake Oswego simply can't allow itself to slip into mediocrity. If we want our city to retain its reputation as a sophisticated and pleasant place to raise a family, a key factor is the strength of its public library. Please do not fudge on funding our library! The $300,000 you are considering defunding from the library would be a devastating blow to a vital piece of the fabric of our town. I urge the City Council to fully fund the library! I want my children and grandchildren to enjoy Lake Oswego and have access to the same wonderful services that I have had during these past fifteen years. Please don't let it slip away. i Respectfully, David A. Pagni 4846 SW Red Wing Way Lake Oswego, Or. 97035 -7-2- June 7.2- June 16. 2009 LAKE OSWEGO CITY COUNCIL MEMBERS: I am Joan Batten, Action Chair of the League of Women Voters of Clackamas County. I live at 18938 Longfellow Avenue, Lake Oswego 97035. The League of Women Voters of Clackamas County advocates that the Lake Oswego City Council restore funding to the $900,000 level for library capital improvements while maintaining operating funds for the library at the current level as recommended in the city manager's original budget proposal for the 2009-2010 fiscal year. This would mean restoring the 5300,000 reduction for capital improvements. The League of Women Voters is a nonpartisan political organization that encourages informed and active participation in government, works to increase understanding of major public policy issues and influences public policy through education and advocacy. Two nonpartisan studies of the Lake Oswego Library system in the past ten years have come to the conclusion that the best quality library services and facilities are extremely important for a community to maintain. Capital reserves are needed to deal with the future of a library system that is already outperforming its theoretical physical capacity and to provide further stability. The LWVCC urges the Council's reinstatement of $300,000 from the general fund for the library capital reserves. o y y m -; 0 Ol OA O b A OW1 N lOi'i O1 O r— Qo 90 14 rnZrn O O vii H N m Z O < O D `° a 9. m o O cu N 2 V7 7 C '-'• ^ � r N w n S 2 m r00 r N O N C m H-� A N O N J `lV0 0�1 O N 3 m rD O — O O O Tmm90 i j 0 — m N 7 fl a, o - m C QDi m d n m N N CL 7 N r r Im m C co V W O N V l0 A Q1 r A D 3 z cn A N A O Vt f+ O O O O O n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - 0 0 0 - 0 0 0 0 0 0 0 O �D n o• e-+ w on m 0 on w a o �' C ^ o o w ,ou"o a rn,odi � ,oU"o u n — oa 0 0 0 0 0 0 0 0 s m ID + 0 0 0 0 0 0 0 O o 0 0 0 0 0 d m N m 0 0 0 0 n 'JC 0 0 0 0 0 0 0 r n — • r-+ y -; 0 Ol OA O b A OW1 N lOi'i O1 O r— N O d o 7 N r N w n N rn w r00 r _ O H-� A N O `O J `lV0 0�1 (A Ln A l7 O — O O O — 0 0 0 0 0 0 0 j 0 — 0 0 0 — 0 0 0 0 0 0 0 a, o - m 0 0 0 m A N CL O N r r Im r1i a) LU co V W O N V l0 A Q1 r A �O O V t0 G1 cn A N A O Vt f+ O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - 0 0 0 - 0 0 0 0 0 0 0 O �D a O e-+ w on m o on w a o �' C O m v o o u n — oa co s m ID + d m N m n 'JC 7 � � 7 m O O m 3 m d T C 7 O_ r n — • r-+ -; 0 G) r— o CL V M O C C, r N „n qq �o O rn m e- CL O O n (D T r-+ O Y v N O 70 O (, CD .)0 W O O m v e-+ N 0� a O r < O m v June 15, 2009 City Council of Lake Oswego City Hall Lake Oswego, OR Dear City Council, RECEIVED JUN 16 2009 CITY OF LAKE OSWEGO On behalf of the 50+ advisory board and myself, I wish to communicate our strong support for continued funding of the Adult Community Center (ACC) and its programs and budget. We know of the great work the ACC does and the unique need that its meets in our community. We know that the current economic situation has increased demand for its services while at the same time the ACC's donation support and possible future revenues are threatened. The ACC provides unique and valuable services to those who even in good economic times are in need of help. The continuation of the ACC's programs and services is especially vital to enable older residents to bridge the economic challenges they are now facing. We urge you, in your budget deliberations, to consider the unique function of the Center and preserve the ACC's programs that provide critically - needed services to the vulnerable aging population in this community. Sincerply, Gail M. Zimmer an Chair, 50+ Adv sory oard June 15'', 2009 Dear Mayor Hoffman and Council Members, JUN 1 6 clTy o�, LSE ZOOg osr,�,EG,C I understand that the hours for the Respite program at the Adult Center may be reduced. I am writing to ask that this NOT happen. As a care giver for seven years I can assure you that this program is unique in that it is caring, CREATIVE, kind, happy and affordable. The participants are greeted at the door with enthusiasm . My husband was always smiling when I picked him up. I was able to accomplish many tasks, go to the library, participate in the excellent Caregivers program, and even have lunch with a friend, knowing that he was in excellent hands. Care giving is an exhausting thing. Please keep the program just the way it is. Respectfully, Betty Shatto �iy'''� '�`'�`� ��Zt� (i��r� i� • .,�o�-•t-- ..G.� CyG�L:cG4.e� i�.t� �.��vu.L 2�i,� G'Lca-co��ic�.a/ •lug �Z�-�vx� .�-�-LiG�.-�.� -Z`�Z� • � �L� .fillet L�, ..cv7r�-CC .�..�,�, .�-f/h-�C u— � ,2� i 1 Z/ d, REC-EIVD JUN 15 2009 CITY OF LADE QSWE O 7. Z lex s-.�_a2�..�.t `-.-.�-� ��, C�,�_ � �j�-�--y a--�/w.a� tet,.-�-�-d- c%.-„-�...�.�- �„�-.a-L �� � x-1--13 (Srp-en,k-y-e-p— G y -CA -P- L -o -7.-2-, Hello, my name is Cameron Watson and I love the skate park! I think it is a terrible idea to close the skate park. It is a great place for kids of all ages, in Lake Oswego_ It is in walking distance of all Lake Oswego. It is a very safe environment for kids because there are staff members watching us at all times. The staff helps us and teaches us new tricks. The park lets kids exercise and have tun at the same time, and if the skate park wasn't there kids like me would be skating at places where it is illegal, such as schools and parking lots. Personally I don't know what I'll do on a sunny day without the skate park. And you can't just go to different city skate parks because our parents won't always be able to drive us to them. The park is a great place for kids to meet and hang out, with responsible adults around them. I'm never worried about stranger danger in LO skate park, but sometimes at West Linn or Tualatin, 1 don't feel safe. Every year the skate competition is great fun and lots of people show up for it. When we moved to LO, having a skate park was one of the things I bragged about. We're so lucky to have this facility. Thank you for listening and please let me skate in LO! CITY OF LAKE OSWEGO COUNCIL REPORT TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Guy Graham, P.E., Public Works Director/City Engineer SUBJECT: Resolution 09-35, adopting the City of Lake Oswego Capital Improvement Plan FY 2009/10-2013/14 DATE: June 9, 2009 ACTION Adopt Resolution 09-35 adopting the City of Lake Oswego Capital Improvement Plan FY 2009/10-20013/14. INTRODUCTION/BACKGROUND The City's CIP document was last updated in fiscal year 2004-05. Staff began preparing the attached document in mid-January of this year, laying the groundwork for embarking on a new CIP process. In future years, the plan will be updated annually and contain capital improvement projects and priorities that are identified through new and updated City Master Plans, an improved community and staff involvement process, and through the incorporation of strategic asset management principles. DISCUSSION The CIP document is intended to provide general information regarding capital projects, including project descriptions, justifications, costs, and funding sources. The introduction provides an overview of the document, including program area descriptions, project categories and prioritization criteria for both "Sustainability" and "Owner/Operator" based perspectives. This document is focused on FY 2009-10, with the out -years (FY 2011-14) shown for illustrative purposes only. As the CIP process becomes better defined in the future, the coordination between the budget and our utility financial models will better predict project funding schedules. The proposed document does not include Lake Oswego Redevelopment Agency (LORA) projects; however it is anticipated these projects will be incorporated into future CIP documents. Other capital purchases, such as large equipment or vehicle purchases or replacement will be incorporated into the full budget process on an annual basis. Council Report 06/09/2009 Page 2 ALTERNATIVES & FISCAL IMPACT The alternatives are: 1. Adopt Resolution 09-35 adopting the City of Lake Oswego Capital Improvement Plan FY 2009/10-20013/14 as presented. 2. Adopt Resolution 09-35 adopting a modified version of the City of Lake Oswego Capital Improvement Plan FY 2009/10-20013/14. The fiscal impacts are: 1. As presented, the document outlines expenditures of approximately $47 million in funded investments within the City of Lake Oswego for FY 2009/10. Also outlined are future needs totaling $216 million for FY 2010 to FY 2013/14. 2. It should be noted that Resolution 09-35 does not authorize the actual expenditure of funds. Contracts authorizing construction must first be brought before the Council for their consideration. RECOMMENDATION Adopt Resolution 09-35 adopting the City of Lake Oswego Capital Improvement Plan FY 2009/10-20013/14. ATTACHMENTS 1. Resolution 09-35 2. City of Lake Oswego Capital Improvement Plan FY 2009/10-20013/14 0 Sustainability has been considered as part of this recommendation. Reviewed by: Department Director Finance Director City At n y Alex D. cl re City Manager RESOLUTION 09-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO APPROVING THE CITY OF LAKE OSWEGO CAPITAL IMPROVEMENT PLAN FY 2009/10-20013/14 WHEREAS, the City maintains a five-year rolling plan describing necessary or desired capital improvements to City facilities; and WHEREAS, the City of Lake Oswego's Capital Improvement Plan was last approved in 2005 and is in need of updating; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that: the City of Lake Oswego Capital Improvement Plan 2009/10-20013/14 (Exhibit A) is hereby approved. This Resolution shall take effect upon passage. Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on this 16 day of June, 2009. AYES: NOES: EXCUSED: ABSTAIN: Jack D. Hoffman, Mayor ATTEST: Robyn Christie, City Recorder APPROVED AS TO FORM: David D. Powell, City Attorney Resolution 09-35 Page 1 of 1 DEFECTS IN ORIGINAL DOCUMENT Cary MANAGER'S OFFICE Crrx OF L.ATM OSWEGO 7,80 A Avenue PO. Rnt 1,69 take Cktiveg Oregon 97,034 .503-635-0215 Fax 503-69i-&1;94 Vws %1.ci-0SWeg0.0r:us June 1, 2009 Mayor Hoffman and Members of the City Council City of Lake Oswego 380 A Avenue Lake Oswego, OR 97034 Dear Mayor Hoffman and Members of the City Council: I am pleased to present the City's 5 -Year Capital Improvement Program (CIP) document for your review and consideration. This document represents a cooperative effort across the entire organization, where all City departments with capital programs (or program interests) participated in helping to create it. For many of the participants, especially those new to the City of Lake Oswego, this was their first time to be actively engaged in this process. You will find that this document is focused on FY 2009-10, with the out -years (FY 2011-14) shown for illustrative purposes only. As the CIP process becomes more defined in the future, the coordination between the budget (and our utility financial models) will better predict project funding schedules. The process to develop this particular CIP document began in mid-January of this year. However, it is our intention to update the CIP annually, kicking off the process each year in September. This will allow staff to coordinate capital needs with available financial resources concurrently with the City's annual budget process. Background To be eligible for inclusion in a CIP, a project must be a minimum $10,000, have a multi-year useful life, and result in a capital asset. The current 5 -year CIP document hasn't been updated since it was adopted on March 15, 2005. Much has happened since that time, most notably the Lake Oswego Sewer Interceptor (LOIS) project is under construction. Furthermore, the Lake Oswego — Tigard Water Supply Expansion partnership project is now in the beginning stages of project development, and will continue through 2016. With the formation of the "new" Public Works Department, and its traditional focus on public infrastructure projects, it made sense for this department to develop and orchestrate a coordinated CIP effort among all City departments. In the past, many projects that involved public infrastructure (i.e. Parks, Facilities, etc.) were not necessarily coordinated with those involved with providing the ongoing operations and maintenance. By having multi- departmental and interdiscipiinary approach, it is anticipated that all stakeholder interests will be better met, while achieving cost efficiencies, better project delivery and minimizing construction impacts to the community. Mayor Hoffman and Members of the City Council June 1, 2009 Page 2 This proposed FY 2010-14 CIP document does not include lake Oswego Redevelopment Agency (LORA) projects; however it is anticipated these project will be incorporated into future CIP documents. Other capital purchases, such as large equipment or vehicle purchases or replacement will be incorporated into the full budget process on an annual basis. Document Overview/Highlights The CIP contains an introduction, program narrative summaries, program cost summaries and individual project worksheets for the following program areas: • Parks and Open Space • Transportation o Roadways o Intersections o Bicycle Pathways o Pathways o Transit • Utilities o Water o LO/Tigard Water Supply Expansion Partnership Project o Surfacewater o Wastewater o Lake Oswego Interceptor Sewer (LOIS) • Facilities • Other The CIP document is intended to provide general information regarding capital projects, including project descriptions, justifications, costs, and funding sources. The introduction provides an overview of the document, including program area descriptions, project categories and prioritization criteria for both "Sustainability" and "Owner/Operator" based perspectives. As a starting point for prioritizing the projects this year, we used the sustainability criteria developed by the Tualatin Valley Water District to develop a ranked list for this first year. These criteria include consideration for social and environmental enhancements. As we move forward, these evaluation criteria will become more refined and objective, and will provide additional value within the decision making process. What's Ahead Beginning the new fiscal year, staff will clearly define the CIP process in accordance with City Council goals, and ensure a greater opportunity for stakeholder involvement. In order to achieve Council's goal for greater public engagement, I will be asking you for feedback regarding how the process should occur. This will help to ensure that subsequent CIP document recommendations have been appropriately vetted through a formal process prior to presenting to Council for approval. it is anticipated that many of the City's advisory committees, neighborhood associations and the Planning Commission will have opportunities for review and comment Mayor Hoffman and Members of the City Council June 1, 2009 Page 3 through the process. These CIP efforts will also help to clarify the City's multi-million dollar capital investment program (i.e. "where and why") and assist in managing community expectations for CIP project delivery. Summary This CIP document represents the investment of a significant amount of staff time. It will assist Councilors in understanding the context of anticipated capital investment needs over the next five years. As noted earlier, beginning this fall we will develop a formalized and documented process that facilitates greater public participation, which in turn promotes transparency and consistency in future efforts. On a personal note, given the number of new staff participants, I'm pleased with the efforts that created this CIP document and confident that subsequent endeavors will result in improvements that will add increased value to the community at large. I hope you will find the proposed CIP document informative and that it will help illuminate the goals and intentions of the City's capital investment program for the future. On behalf of the Public Works Department and the other participating departments, I look forward to your comments, suggestions and feedback. SirIcerply, ALEX D. M R City Manager Enclosure iii City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Credits Lake Oswego City Council Bob Galante, Redevelopment Director Mayor Jack Hoffman Councilor Donna Jordan, Council President Councilor Roger Hennagin Councilor Kristin Johnson Councilor Sally Moncrieff Councilor Mary F. Olson Councilor Bill Tierney Citizen Budget Committee Ron Smith, Chair Frank Bearden Kelly Calabria Jeff Gudman Katherine Shallenberger Daniel Williams Lake Oswego Project Staff Alex D. McIntyre, City Manager Guy R. Graham, Public Works Director/ City Engineer Gerald Knippel, Special Projects Manager Donna Broadhurst, Administrative Assistant Barb Dillinger, Administrative Assistant Janice Reynolds, Administrative Support III Ann Adrian, ACC Manager Rob Amsberry Engineering Technician Jim Bateman, Street Superintendent Wayne Benson, Wastewater Superintendent Carol Bryck, Assistant Finance Director Gail Dowler, Accountant Dan Duncan, Police Chief Kari Duncan, Water Treatment Plant Manager Dennis Egner, Asst. Planning Director/ Long Range Planning Manager Gary Evans, Recreation Superintendent Nancy Flye, Traffic Engineering Technician Kam Frederickson, Budget & Financial Analyst David Gilbey, Water Quality Coordinator Kim Gilmer, Parks and Recreation Director Kimble Harless, Network Engineer Jane Heisler, Communications Director Jerry King, Engineering Project Supervisor Joel Komarek, Project Director Susan Millhauser, Sustainability Planner Elizabeth Papadopoulos, Maintenance Services Director Jonna Papefthimiou, Natural Resources Planner Rachel Peterson, Facilities Planner Erica Rooney, Assistant City Engineer Darin Rouhier, Finance Director Massoud Saberian, Principal Traffic Engineer Roger Shepherd, GIS Coordinator Crystal Shum, Associate Engineer Leslie Taylor, Communications Manager Matt Tipton, Engineering Technician Laura Weigel, Neighborhood Planner Jordan Wheeler, Management Analyst Brant Williams, Director of Economic & Capital Development Ed Wilson, Fire Chief 1►� City of Lake Oswego Capital Improvement Plan FY 2009/10-2013/14 TABLE OF CONTENTS Pages INTRODCUTION...........................................................................................................................pgs 1-8 FY 2009/10-2013/14 Project Summary .................................................................................. pgs 9- 14 PARKS AND OPEN SPACE Parks and Open Space Overview................................................................................................... pg. 17 FY 2009/10-2013/14 Project Summary......................................................................................... pg 18 FY 2009/10 Funded Project Summary .......................................................................................... pg 19 Funded Projects Bill Gerber Memorial Garden........................................................... ............ ......................... pg. 20 Indoor Tennis Center Court Resurfacing................................................................................. pg.21 West Waluga Picnic Shelter Roof Repair & Playground Replacement .................................... pg 22 Historic Iron Furnace Interpretive Area.................................................................................. pg 23 Westlake Park Playground & Playground Shelter................................................................... pg 24 FoothillsBoat Dock................................................................................................................. pg 25 RosemontTrail — Phase 2........................................................................................................ pg 26 Unfunded Projects Hwy 43 Entry Improvements...................................................................I.......... I................... pg 27 George Rogers Park/Ladd St. & Phases 5 & 6 of Master Plan ................................................ pg 28 East Waluga Park Playground................................................................................................. pg 29 WestridgePark Sidewalk......................................................................................................... pg 30 George Rogers Park Bathroom & Storage Replacement......................................................... pg 31 George Rogers Park Tennis Court Repair................................................................................ pg 32 Greentree Park Playground Replacement............................................................................... pg 33 Westlake Baseball Field Replacement.................................................................................... pg 34 Westridge Playground Replacement....................................................................................... pg 35 Westlake Park Storage Building Repairs................................................................................. pg 36 Freepons Park Playground Replacement .................................................. I............................. pg 37 East Waluga Park Picnic Shelter and Snack Shack.................................................................. pg 38 PilkingtonPark Restrooms...................................................................................................... pg 39 Canal Acres/Bryant Woods Natural Area................................................................................ pg 40 TRANSPORTATION TransportationOverview............................................................................................................ pg 43 FY 2009/10-2013/14 Project Summary .................................................................................pgs 44-45 FY 2009/10 Funded Project Summary......................................................................................... pg 46 Roadways Funded Projects Annual Pavement Preservation Program............................................................................... pg 47 RoyceWay Repaving............................................................................................................... pg 48 McNaryPkway. Repaving........................................................................................................ pg 49 Unfunded Projects Blue Heron Rd. Roadway Improvements............................................................................... pg 50 KerrPkwy Repaving................................................................................................................ pg 51 Boones Ferry Rd. Rehabilitation............................................................................................. pg 52 Lakeview Blvd. Roadway Improvements................................................................................. pg 53 StampherRoad LID................................................................................................................. pg 54 WetlakeDr. Repaving.............................................................................................................. pg 55 Boones Ferry Rd. Improvements............................................................................................ pg 56 Lake Grove Village Center— Hallmark Festival Street............................................................. pg 57 Intersections Funded Projects Citywide Signal Improvement and Upgrade........................................................................... pg 59 Unfunded Funded Projects Electronic Speed Awareness Signs.......................................................................................... pg 60 Pathways Funded ADA Sidewalk Ramp Retrofit Program.................................................................................... pg 61 Chow Corner Regional Sidewalk............................................................................................. pg 62 Pilkington/McEwan Pathway.................................................................................................. pg 63 Unfunded Cook's Butte Trail Construction............................................................................................... pg 64 Kelok Neighborhood Pathway................................................................................................ pg 65 Small Infill Pathways and Sidewalks........................................................................................ pg 66 Cherry Lane Neighborhood Pathway...................................................................................... pg 67 EAve. Neighborhood Pathway............................................................................................... pg 68 Oak -McVey to Palisades Terrace Dr. Pathway......................................................................... pg 69 Cornell -Hemlock to Bergis Pathway........................................................................................ pg 70 Waluga Neighborhood Pathway............................................................................................. pg 71 Greentree Rd. Community Pathway....................................................................................... pg 72 Boca Ratan Local Pathway...................................................................................................... pg 73 Canyon Drive Neighborhood Pathway.................................................................................... pg 74 Fernwood Dr. — Mapleleaf to Greentree Ave. Pathway.......................................................... pg 75 Lanewood/Douglas Circle — Twin Fir to Boones Ferry Pathway ............................................. pg 76 Westview-Greentree to South Shore Blvd.............................................................................. pg 77 WashingtonCourt Pathway.................................................................................................... pg 78 Knaus-Boones Ferry to Country Club Pathway....................................................................... pg 79 Twin Fir -Upper to Boones Ferry Pathway............................................................................... pg 80 DanielWay Pathway............................................................................................................... pg 81 Roehr Park Pathway Repair/Upgrade..................................................................................... pg 82 FirRidge Rd. Sidewalk............................................................................................................. pg 83 Fernwood Drive/Treetop Community Pathway...................................................................... pg 84 MercantileLocal Pathway....................................................................................................... pg 85 WalugaPark Pathway............................................................................................................. pg 86 0 Viii State Street Streetscape.............................................................. ... ........... I ....... I.................... pg 87 Childs Road -Canal Acres to Sycamore Pathway...................................................................... pg 88 Lakeview -Iron Mountain to end of Pathway........................................................................... pg 89 Meadowlark -Overlook to Atherton Sidewalk......................................................................... pg 90 Laurel -Hallinan to Cornell Pathway........................................................................................ pg 91 Carman Drive — Kruse Way to 1-5............................................................................................ pg 92 Glenmorrie Drive/Hwy 43 to Old River Rd............................................................................. pg 93 Goodall -Knaus to Country Club Pathway................................................................................ pg 94 Palisades Crest Neighborhood Pathway................................................................................. pg 95 Thoma Neighborhood Pathway.............................................................................................. pg 96 Tryon Creek Pedestrian Bridge............................................................................................... pg 97 Library to Adult Community Center (ACC) Pathway............................................................... pg 98 Timberline -Knaus to Bonniebrae Sidewalk............................................................................. pg 99 Firwood Rd. Neighborhood Pathway.................................................................................... pg 100 Bicycle Pathways Citywide Bicycle/Pedestrian Pathway Repair and Maintenance .......................................... pg 101 Transit Lake Oswego to Portland Transit Improvement................................................................... pg 103 UTILITIES Water WaterOverview........................................................................................................................ pg 107 FY 2009/10-2013/14 Project Summary ..................................................................................... pg 108 FY 2009/10 Funded Project Summary ....................................................................................... pg 109 Funded Annual Water Main Rehabilitation Program......................................................................... pg 110 Summit Reservoir Overflow Line.......................................................................................... pg 111 Distribution Pump Station Generator Plug-ins..................................................................... pg 112 Distribution Reservoir Hatch Alarms.................................................................................... pg 113 WTPLime System Redundancy............................................................................................. pg 114 Water Reservoir Disconnect................................................................................................. pg 115 Touchstone Pump Station Energy Efficiency Upgrade.......................................................... pg 116 Touchstone Reservoir/Pump Station Improvements............................................................ pg 117 Survey Total Station & Data Collector................................................................................... pg 118 Unfunded PRV Stations Inspections and Rebuild Maintenance Program ............................................. pg 119 South Shore Blvd. Water Reservoir Landscaping Rehab ....................................................... pg 120 Lake Oswego/Tigard Water Supply Extension LO/Tigard Water Supply Extension Overview FY 2009/10-2013/14 Projects Summary........ Funded LO/Tigard Water Supply Extension ................ Surface Water Surface Water Management Overview ........ FY 2009/10-2013/14 Projects Summary........ FY 2009/10 Funded Projects Summary ......... ..................................................................... pg 121 ..................................................................... pg 123 ....................................................................... pg 124 ....................................................................... pg 125 ....................................................................... pg 126 ....................................................................... pg 127 ix 0 Funded Annual Maintenance for Past Stream Restoration Projects ............... ..... I ..... ............. I......... pg 128 Drainage Improvements in Conjunction with Lake Drawdown ............................................ pg 129 Small Works Drainage Improvements................................................................................... pg 130 CatchBasin Retrofit.............................................................................................................. pg 131 Outfall Inventory and Restoration........................................................................................ pg 132 Springbrook Creek Restoration -Reach 8............................................................................... pg 133 Unfunded pg 148 Underground Injection Control (UIC) Evaluation, Permitting & Retrofits ............................. pg 134 Rockinghorse Ln Drainage Improvements ...................... ....................... I.............................. pg 135 Ash St. Deep Culvert Replacement....................................................................................... pg 136 Springbrook Creek Culvert Evaluation.................................................................................. pg 137 Sediment Basin Evaluation and Retrofits.............................................................................. pg 138 Storm Water Facility Water Quality Retrofits....................................................................... pg 139 D Ave. Storm Drainage Infrastructure Improvements.......................................................... pg 140 B Ave. Storm System Upgrade.............................................................................................. pg 141 Wastewater Wastewater Overview................................................................................................................ pg 143 FY 2009/10-2013/14 Project Summary ....................................................................................... pg 144 FY 2009/10 Funded Project Summary........................................................................................ pg 145 Funded Wastewater Treatment Plan (WWTP) Vactor Waste Facility Modifications ......................... pg 146 Annual Wastewater Rehabilitation....................................................................................... pg 147 Lily Bay View and Maple Street Lift Pump Station Upgrade ................................................. pg 148 Marylhurst Pump Station Upgrades..................................................................................... pg 149 Ridgewood Rd. STEP System Removal.................................................................................. pg 150 Unfunded Atwater Lane Collection System Extension........................................................................... pg 151 Install 38 Backflow Devices................................................................................................... pg 152 Vicinity of First and Second Street Alley Way Wastewater Improvements .......................... pg 153 Country Club Rd. Wastewater Improvements -Iron Mtn. Blvd to 10!11 St .............................. pg 154 Hazel Rd. Wastewater Improvements — Vicinity West of Johnson Ter ................................. Pg 155 Sixth St. Wastewater Improvements.................................................................................... pg 156 Alley Way Wastewater Improvements -Vicinity of Kenwood, Lakewood, et.al..................... pg 157 Fifth St. Wastewater Improvements -Vicinity of Evergreen and Lake Bay ............................ pg 158 Lake Forest Creek Wastewater Improvements..................................................................... pg 159 Vicinity of Oak and Conifer Backyard Wastewater Improvements ....................................... pg 160 Lake Shore Blvd. Wastewater Improvements....................................................................... pg 161 Woodside Circle Wastewater Improvements....................................................................... pg 162 North Shore Rd. Wastewater Improvements....................................................................... pg 163 State St. Wastewater Improvements.................................................................................... pg 164 LOIS Lake Oswego Interceptor Sewer LOISOverview............................................................................................................................. pg 165 FY 2009/10-2013/14 Project Summary....................................................................................... pg 166 Funded LOIS Lake Oswego Interceptor Sewer Replacement............................................................. pg 167 X FACT LITI ESOT Facilities/Other Overview........................................................................................................... pg 171 Facilities FY 2009/10-2013/14 Project Summary....................................................................................... pg 172 FY 2009/10 Funded Project Summary ........................................................................................ pg 173 Funded WEBMechanical Upgrade.................................................................................................... pg 174 Adult Community Center — Fitness Facilities........................................................................ pg 175 Indoor Tennis Court Facility Improvements.......................................................................... pg 176 Water Treatment Plant Roof Replacement........................................................................... pg 177 Unfunded Repair/Replace Maintenance Services Building................................................................... pg 178 WEB Elevator Modifications................................................................................................. pg 179 Repair/Replace South Shore Fire Station.............................................................................. pg 180 New Police Station and 911 Dispatch................................................................................... pg 181 Adult Community Center Roof Replacement....................................................................... pg 182 Adult Community Center Bathroom Upgrades..................................................................... pg 183 Luscher Farmhouse and Barn............................................................................................... pg 184 Adult Community Center Woodwork................................................................................... pg 185 Eastside Park Maintenance Workshop................................................................................. pg 186 Worker's Cottage Rehabilitation........................................................................................... pg 187 Adult Community Center—Oak/Acorn Room Flooring......................................................... pg 188 Other FY 2009/10-2013/14 Project Summary ....................................................................................... pg 189 FY 2009/10 Funded Project Summary........................................................................................ pg 190 Funded Plug -In Electric Vehicle Conversions (5 vehicles) ...................... Unfunded Neighborhood Capital Improvements ....................................... Lake Grove Village Center Improvements ................................. Lake Grove Village Center Parking Improvements ..................... Public Safety Systems Upgrade: Radio ....................................... Iron Heritage Trail...................................................................... End A ........................... I............... pg 191 ........................................... pg 192 ........................................... pg 193 ........................................... pg 194 ........................................... pg 195 ........................................... pg 196 City of Lake Oswego Capital Improvement Program FY 2009/10 — 2013/14 Introduction The Capital Improvement Program (CIP) is intended to be a 5 year forecast which identifies major proj- ects requiring the expenditure of public funds over and above routine annual operating expenses. The City identifies capital improvement needs and allocates available funds for the installation or improve- ment of projects for each relevant program area public infrastructure. The five program areas included within the CIP are: 1. Parks and Open Space 2. Transportation a) Roadways b) Intersections c) Pathways d) Bicycle Pathways e) Transit 3. Utilities a) Water b) LO/Tigard c) Surfacewater d) Wastewater e) Lake Oswego Interceptor Sewer (LOIS) 4. Facilities 5. Other City of Lake Oswego's CIP funding sources/revenues include utility rates, state gas tax, grants, system development charges (SDCs), developer fees and federal American Recovery and Reinvestment Act (ARRA) funds. These revenues are projected on an annual basis, taking into account current and poten- tial development activity, rate adjustments, and state assistance. Revenues are inadequate to fund all projects that are identified and can have constraints as to what projects they can and cannot be used on. Projects are prioritized based on the criteria in a following section. Program Area Descriptions 1. Parks and Open Space — provides for the planning, design and construction of improvements to the City's open space and park site land acquisition, and park and greenway development. 2. Transportation — provides for the planning, engineering and construction of improvements to the City's transportation systems that safely preserve existing infrastructure, increase roadway capacity, improve mobility and/or enhance neighborhood livability. This program area includes roadways, intersections, pathways and transit. 3. Utilities - provides for the planning, design and construction of improvements to the City's public utilities. This program area includes water treatment and distribution systems, the Lake Oswego/ Tigard Water Supply Expansion Partnership Project, surface water conveyance and water quality systems, wastewater collection and conveyance systems and the Lake Oswego Interceptor Sewer (LOIS) project. 4. Facilities — provides for planning, design, construction and/or, rehabilitation of the City's building and accessory facilities, outside traditional public works infrastructure. 5. Other — provides for the planning, design, construction, and/or purchase of other public capital investments including vehicles, communication and computer systems, neighborhood plan capital improvements and equipment (i.e. survey, mobile data, etc.). CIP Development - Overall Plan The Development of the five-year CIP includes opportunities for citizen involvement, coordination with citizen advisory groups and public agencies, and input from the Planning Commission and City Council to help ensure that projects meet community needs and mirror City Council adopted plans. These Council -adopted plans help prioritize areas of focus, and the CIP is a commitment toward implementa- tion of the plans' goals and objectives. CIP Development — Process 1. 20 Year Master Plans — Master Plans identify what public facility investments need to be made to ensure future community goals are achieved. These plans are typically updated every 8-10 years, to help guarantee infrastructure systems meet service level expectations. This work is outsourced to specialized consultants who work directly with the individual Program Areas. 2. City Council Adoption of Master Plans - City Council adopts master plans for each program area, which provides the roadmap for future capital investments. 3. CIP — Program areas then use the appropriate master plans as a blue print to develop CIP projects accordingly. Each program area then develops projects to be included within the CIP. 4. Planning Commission Approval — Planning Commission reviews and recommends approval of the CIP to the City Council. 5. Budget Committee Approval — Budget Committee approves funding for year one of the 5 -Year CIP. 6. City Council Approval — City Council approves the 5 -year CIP, which directs staff to implement projects identified within this document. CIP Project Evaluation Criteria CIP projects were evaluated and prioritized through two sets of "lenses", the first a "sustainability" based perspective and the second an "owner/operator" based perspective. Sustainability is directly related to preserving the quality of life and services for current and future community members. One way of interpreting sustainability is via the analogy of the "three-legged stool". Each leg of the stool (economy — society — environment) works in concert to support the CIP objective, that being sustain- able, lowest life -cycle cost services to the community. The owner/operator viewpoint considers how potential projects may improve service delivery (i.e. lower operational/maintenance costs) including how projects can be coordinated with other projects to minimize impacts to stakeholders. This "asset - centric" perspective (primarily economic) has served as the traditional approach to evaluating projects. By expanding context of how capital investments are evaluated, including the social and environmental interests, the hope is for Obetter decision making. Better decisions will support the fundamental object, that being achieving sustainable, lowest life -cycle costs for services provided. The following examples are illustrative of the criteria used for these evaluations: 2 CIP Evaluation Criteria: Sustainability Lens Economy: Local Economic Development E1. Supports locally -owned businesses E2. Employs local residents E3. Uses materials produced in Oregon -Washington E4. Uses materials produced in North America Economic Efficiency ES. Increases efficiency in an essential system E6. Increases connectivity in an essential system E7. Improves reliability of essential systems E8. Will not increase long-term maintenance and operating costs E9. Reduces long-term maintenance and operating costs E10. Creates a flexible platform for future system development and is not wedded to one technology or approach Society: Social Obligations S1. Assists in compliance with regional, state, federal laws and/or agreements S2. Is part of an adopted plan Equity S3. Supports housing choice / stability S4. Benefits traditionally under served populations (e.g. elderly, disabilities) Quality of life S5. Minimizes visual and noise impacts S6. Appearance consistent with community values S7. Improves employee or resident health / safety S8. Provides alternatives to driving alone S9. Strengthens social capital S10. Increases community awareness of sustainability Environment: Ecosystem Functions N1. Does not increase area of developed land N2. Promotes efficient use of developed land N3. Reduces impervious surfaces N4. Restores natural systems Project Materials and Construction Methods N5. Low/ zero use of mined materials (petroleum and metals) N6. Low / zero use of persistent environmental toxins N7. Low / zero waste produced 3 Conservation and Demand Management N8. Reduces City / resident water consumption N8. Reduces City / resident fossil fuel consumption N10. Reduces peak demand on essential systems (e.g. water system) CIP Evaluation Criteria: Owner/Operator Lens 1. Mandated projects 2. Projects necessary for health and safety 3. Projects already in process 4. Projects related to other funded projects 5. Projects necessary for maintenance 6. Projects identified in master plans 7. Citizen and neighborhood interest projects 8. Financially cost effective projects 4. Special interest projects; (e.g., projects that meet new development needs or special projects) As the CIP process is further refined, it is anticipated that the project evaluation procedure will be modified, including "weighting" of the criteria to provide more meaningful results. This information is crucial in assisting staff and subsequently our policy makers in making the best decisions regarding project prioritization, resulting in lowest life -cycle costs for services. Project Types Projects generally fall within the four primary categories identified below: ➢ System Repairs and Replacements — Projects needed to maintain existing infrastructure; typically needed to ensure service reliability i- System Improvements — Projects designed to increase the functionality, efficiency, and/or capability of the infrastructure Y Capacity Increasing Proiects to Meet Growth — Projects needed in order to provide services to new customers i% Redevelopment and Community Enhancement — Projects created for urban renewal, overall community or neighborhood livability and safety enhancement Document Structure Each program area in the CIP includes: 1. Program Area Overview Sheets - This narrative information provides an overall summary, which will help familiarize the document user with the types of projects and project objectives for each program area. 2. Program Area Proiect Cost Summaries - This information provides an "at -a -glance" project cost summary (by program area) which assists CIP and financial staff with strategic planning endeavors, such as coordinating infrastructure construction activities with other local public agencies and financial planning. 3. Individual Proiect Worksheets - Show details about each project within each program area. 4. Numerical Order - All projects are listed in ascending numerical order within each program area. 4 Program Area Project Cost Summaries For each funded program area, the CIP project summary shows: Program Project Summary Lists • Project Names • Project Dollars by year • Yearly Totals Program Resource Summary Lists • Funding Resources by type for Program Area as a whole • Total Dollars of each Resource type by year • Yearly Totals Program Project Resource Detail Lists: • Project Name • Project Dollars by year • Funding Resources for each Project by year • Yearly Totals Individual Project Worksheets Each funded and unfunded CIP project has its own worksheet that provides detailed information about the project. Where appropriate, worksheets include area maps to illustrate the location of the project. Information shown on each worksheet includes: 1. Project Name: A unique project name is assigned to each project within a program. In some cases, a project may have both a funded and an unfunded component. 2. Description: This section lists the major elements of the project, including what purpose the project serves, the project location, and the neighborhood district designation. 3. Justification: This section justifies why money should be allocated to the project. The section may also describe the project's long and short-term benefits and costs, and adverse effects that may occur if the project is not completed. 4. Funding Resources: Shows the source and estimated amount of funds to be used for each project. 5. Project Costs: Shows the estimated type and amount of expenditures planned for each project. Description of Funding Resources 1. Operating - Ongoing revenue such as utility rates or gas taxes. 2. Grant - Funds awarded from federal, state or local sources. 3. SDC - System Development Charges. 4. Developer - To be paid or constructed by a private party. 5. IGA - Intergovernmental agreement. 6. Other - Usually dedicated revenues or inter -fund transfers for shared projects. 7. Dev/SDC Credit - To be paid or constructed by a private party and then get reimbursed using SDC Credits. 8. Debt -SDC — Loans to be repaid by SDC Funds. Used when the project is SDC eligible but SDC funds are not currently on hand. 9. Repair/Replacement Reserves — Funds set aside for the repair and/or replacement of infrastructure. 10. Economic Stimulus (American Recovery and Reinvestment Act) — Funds received from federal ARRA or state economic stimulus programs. Description of Project Costs 1. Design and Construction Administration - Estimated costs for City staff design and project management. 2. Property Acquisition - Estimated property costs. 3. Construction - Estimated constructed costs. 4. Other - Usually reimbursement payments or consultant or other out -source services. 5. Administration - Percentage assessed to each project to cover overhead including City and Department Administration. This percentage is based on the federally approved indirect rate. 6. Construct/Reimburse — If project is funded entirely by "Developer/SDC Credits. Synopsis The Capital Improvement Program establishes, prioritizes, and ensures funding for projects to improve existing infrastructure or to pave the way for new development. Development of the Capital Improvement Program is a culmination of efforts detailed into one five-year program. The proposed FY 2009/10 CIP outlines expenditures of approximately $ 47 million in funded investments within the City of Lake Oswego. The CIP also identifies future needs totaling $216 million for FY 2010/11 to FY 2013/14. Each project has been budgeted to provide consistent service levels and efficient use of City resources. Completion of the projects contained in this document lead the City closer to being Oregon's most livable city. All Program Area Expenditure Summary — FY 2009-10 and beyond Program Area FY 2009-10 FY 2009-10 to 2013-14 Parks and Open Space 692,000 5,305,000 Transportation 2,013,000 50,126,000 Water 2,968,000 68,643,000 Surface Water 342,000 4,854,000 Wastewater 40,430,000 107,566,000 Facilities 460,000 14,958,000 Other 73,000 11,793,000 Totals $46,978,000 $263,245,000 6 All Programs Area Expenditure Graphs FY 2009-10: $73,000 $692,000 $460,000 $ ,013,000 342,000$ 219 42,000$2,9 8,000 0 parks and Open Space ■ Transportation Water ■ Surface Water $40,430,000 0 Wastewater Facilities Other j FY 2009-10 to 2013-14: $14,958,000 $11,793,000 5,305,000 $4,854,000 7 ■ Parks and Open Space ■ Transportation ■ Water ■ Surface Water ■ Wastewater 3 Facilities Other City of lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Parks and Open Space Projects Bill Gerber Memorial Garden Indoor Tennis Center Court Resurfacing W Waluga Picnic Shelter Roof Repair & Playground Replacement Historic Furnace Interpretative Area Westlake Pk Playground & Playground Shelter Foothills Boat Dock Rosemont Trail - Phase 2 Hwy 43 Entry Improvements George Rogers Park -Ladd St, Phases 5 & 6 of Master Plan East Waluga Park Playground Westridge Park Sidewalk George Rogers Park Bathroom & Storage Replacement George Rogers Park Tennis Court Repair Greentree Park Playground Replacement Westlake Baseball Field Replacement Westridge Playground Replacement Westlake Park Storage Building Repairs Freepons Park Playground Replacement E Waluga Park Picnic Shelter 7 - Snack Shack Pilkington Park Restrooms Canal Acres/Bryant Woods Natural Area Total Project Summary Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Source 49,000 65,000 65,000 General 20,000 55,000 20,000 Tennis 25,000 171,000 25,000 General 50,000 203,000 1,297,000 50,000 Tourism 125,000 86,000 1,447,000 125,000 General 130,000 205,000 1,615,000 130,000 Other 272,000 205,000 1,916,000 272,000 Grant 70,000 450,000 520,000 Westlake Drive Repaving 25,000 25,000 Boones Ferry Road Improvements 2,894,000 2,894,000 LG Village Ctr-Hallmark Festival St 70,000 70,000 Total 40,000 40,000 50,000 478,000 528,000 50,000 50,000 45,000 45,000 49,000 49,000 65,000 65,000 25,000 25,000 55,000 55,000 46,000 46,000 171,000 171,000 100,000 100,000 692,000 3,479,000 194,000 669,000 271,000 5,305,000 Roadway Projects Funding Source 2009-10 2010-11 2011-12 2012-13 2013-14 Total Annual Pavement Preservation Program St. Maint. 707,000 1,240,000 1,240,000 1,240,000 1,240,000 5,667,000 Royce Way Repaving Other 400,000 400,000 McNary Parkway Repaving Other 400,000 400,000 Blue Heron Road Roadway Improvements Unfunded 203,000 1,297,000 1,500,000 Kerr Parkway Repaving Unfunded 86,000 1,447,000 1,533,000 Boones Ferry Road Rehabilitation 205,000 1,615,000 1,820,000 Lakeview Blvd Roadway Improvements 205,000 1,916,000 2,121,000 Stampher Road LID 60,000 300,000 360,000 Westlake Drive Repaving 46,000 461,000 507,000 Boones Ferry Road Improvements 500,00015,500,000 16,000,000 LG Village Ctr-Hallmark Festival St 2,000,000 2,000,000 Total 1,796,000 4,500,000 6,032,00018,740,000 1,240,000 32,308,000 Intersection Projects Funding Source 2009-10 2010-11 2011-12 2012-13 2013-14 Total Citywide Signal Improvement and Upgrade Street 45,000 205,000 250,000 Electronic Speed Awareness Signs Street 12,000 12,000 12,000 12,000 48,000 Total 45,000 217,000 12,000 12,000 12,000 298,000 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Pathway Projects Source ADA Sidewalk Ramp Retrofit Program Street 100,000 100,000 100,000 100,000 100,000 500,000 Chow Corner Regional Sidewalk Other 100,000 100,000 Pilkington/McEwan Pathway Other 80,000 420,000 500,000 Cook's Butte Trail Construction Unfunded 10,000 50,000 60,000 Kelok Neighborhood Pathway Unfunded 75,000 75,000 Small Infill Pathways and Sidewalks Unfunded 80,000 80,000 Cherry Lane Neighborhood Pathway Unfunded 100,000 100,000 E Avenue Neighborhood Pathway 175,000 175,000 Oak McVey to Palisades Dr. 130,000 130,000 Cornell -Hemlock to Bergis 65,000 250,000 315,000 Waluga Neighborhood Pathway 25,000 125,000 150,000 Greentree Road Community Pathway 65,000 150,000 215,000 Boca Ratan Local Pathway 80,000 80,000 Canyon Drive Neighborhood Pathway 25,000 100,000 125,000 Fernwood Drive-Mapleleaf to Greentree 50,000 200,000 250,000 Lanewood/Douglas Cir -Twin Fir to BF Rd 59,000 100,000 159,000 Westview - Greentree to South Shore 100,000 100,000 550,000 750,000 Washington Court Pathway 25,000 28,000 53,000 Knaus-Boones Ferry to Country Club 30,000 500,000 530,000 Twin Fir - Upper to Boones Ferry 200,000 620,000 820,000 Daniel Way Pathway 80,000 80,000 Roehr Park Pathway 25,000 342,000 367,000 Fir Ridge Sidewalk 70,000 70,000 Fernwood Dr/Treetop Community Pathway 35,000 230,000 265,000 Firwood Road Neighborhood Pathway 42,000 150,000 192,000 Mercantile Local Pathway 40,000 40,000 Waluga Park Pathway 25,000 75,000 100,000 State Street Streetscape 30,000 500,000 530,000 Childs Road -Canal to Sycamore 50,000 200,000 250,000 Lakeview -Iron Mt. to end of Pathway 100,000 800,000 900,000 Meadowlark - Overlook to Atherton 113,000 113,000 Laurel - Hallinan to Cornell 50,000 1,350,000 1,400,000 Carman Dr. - Kruse Way to 1-5 Pathway 75,000 415,000 490,000 Glenmorrie Dr. Hwy 43 to Old River Road 300,000 300,000 Goodall -Knaus to Country Club 70,000 200,000 270,000 Palisades Crest Neighborhood Pathway 175,000 175,000 Thoma Neighborhood Pathway 70,000 70,000 Tryon Creek Pedestrian Bridge 300,000 300,000 Library to ACC Pathway 60,000 60,000 Timberline -Knaus to Bonniebrae 200,000 200,000 Total 545,000 1,344,000 1,280,000 2,453,000 5,717,000 11,339,000 10 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Bicycle Pedestrian Pathway Projects Source Citywide Bicycle/Pedestrian Pathway Repair Street/ 88,000 88,000 & Maintenance Bicycle Transit Projects LO to Portland Transit Improvement Total 88,000 Funding Source General 88,000 2009-10 2010-11 2011-12 2012-13 2013-14 Total 93,000 6,000,000 6,093,000 Total 93,000 6,000,000 6,093,000 Total Transportation 2,567,000 6,061,000 7,324,00027,205,000 6,969,000 50,126,000 Water Projects Funding Source 2009-10 2010-11 2011-12 2012-13 2013-14 Total Annual Water Main Rehabilitation Water 900,000 900,000 900,000 900,000 900,000 4,500,000 Summit Reservoir Overflow Line Water 20,000 200,000 220,000 Dist Pump Station Generator Plug -Ins Water 100,000 Surfacewater 100,000 Reservoir Hatch Alarms Water 210,000 125,000 210,000 WTP Lime System Redundancy Water 30,000 30,000 Water Reservoir Overflows Water 40,000 250,000 290,000 Touchstone Pump Sta. Energy Upgrade Water 90,000 Small Works Drainage Improvements 90,000 Touchstone Reservoir/Pump Station Imp. Water 80,000 71,000 71,000 80,000 Survey Total Station Water 10,000 71,000 10,000 PRV Stations Inspection and Rebuild 355,000 Outfall Inventory and Restoration 50,000 50,000 Maintenance Program 71,000 71,000 71,000 355,000 Springbrook Creek Restoration -Reach 8 South Shore Water Reservoir Landscaping 73,000 75,000 75,000 Rehabilitation Survey Total Station Surfacewater 5,000 Total 1,480,000 1,350,000 950,000 975,000 900,000 5,655,000 Lake Oswego/Tigard Water Supply Ext. Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project Source Lake Oswego/Tigard Water Supply Ext. Other 1,488,000 6,500,000 6,000,00025,000,00024,000,000 62,988,000 Total 1,488,000 6,500,000 6,000,00025,000,00024,000,000 62,988,000 Total Water 2,968,000 7,850,000 6,950,00025,975,00024,900,000 68,643,000 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surfacewater Projects Source Annual Maintenance -Past Stream Projects Surfacewater 25,000 25,000 25,000 25,000 25,000 125,000 Drainage Improv. in conjunction with Lake Surfacewater 26,000 183,000 209,000 Drawdown Small Works Drainage Improvements Surfacewater 71,000 71,000 71,000 71,000 71,000 355,000 Catch Basin Retrofit Surfacewater 71,000 71,000 71,000 71,000 71,000 355,000 Outfall Inventory and Restoration Surfacewater 71,000 71,000 71,000 71,000 71,000 355,000 Springbrook Creek Restoration -Reach 8 Surfacewater 73,000 73,000 Survey Total Station Surfacewater 5,000 5,000 Underground Injection Control (UIC) Unfunded 123,000 104,000 104,000 104,000 104,000 539,000 Evaluation, Permitting and Retrofits Rockinghorse Lane Drainage Imp. Unfunded 219,000 219,000 Ash Street Deep Culvert Replacement 72,000 72,000 Springbrook Creek Culvert Evaluation 31,000 221,000 252,000x, r 11 Sediment Basin Evaluation and Retrofits 190,000 190,000 Stormwater Facility Water Quality Retrofits 57,000 105,000 105,000 267,000 D Ave Storm Drainage Infrastructure Imp 626,000 626,000 B Avenue Storm System Upgrade 1,212,000 1,212,000 Total 684,000 628,000 810,000 1,073,000 1,659,000 4,854,000 Wastewater Projects WWTP Vactor Waste Facility Modifications Wastewater Annual Rehabilitation Lily Bay View & Maple St Pump Sta. Upgrades Marylhurst Pump Station Upgrades Ridgewood Drive STEP System Removal Survey Total Station Atwater Lane Collection System Extension Install 38 Backflow Devices Alley Way WW Imp. - 1st & 2nd Country Club Rd WW Imp. -Iron Mtn. -10th Hazel Rd WW Imp -W. of Johnson Tern Sixth St WW Imp- Evergreen & Ellis Alley Wy WW Imp -Kenwood, Lakewood, et. al. 5th Street WW Imp.- Evergreen & Lake Bay Lake Forest Cir. WW Imp. -Lake Forest Dr. Backyard WW Imp. - Oak & Conifer Lake Shore WW Imp -1045 Lake Shore Rd. Woodside Circle WW Improvements North Shore WW Imp. -1500 N Shore Rd State Street WW Imp. - North of McVey Total (LOIS) Project LO Interceptor Sewer Replacement Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Source Wastewater 40,000 300,000 340,000 Wastewater 860,000 1,000,000 1,000,000 1,000,000 1,000,000 4,860,000 Wastewater 450,000 450,000 Wastewater 400,000 Wastewater 250,000 Wastewater 5,000 Unfunded 155,000 95,000 314,000 550,000 10,000 180,000 210,000 320,000 500,000 210,000 52,000 130,000 50,000 60,000 2,160,000 2,269,000 1,000,000 2,210,000 1,502,000 400,000 250,000 5,000 155,000 95,000 314,000 550,000 10,000 180,000 210,000 320,000 500,000 210,000 52,000 130,000 50,000 60,000 9,141,000 2009-10 2010-11 2011-12 2012-13 2013-14 Total Bonds 38,425,00040,000,00018,000,000 2,000,000 98,425,000 Total 38,425,00040,000,00018,000,000 2,000,000 98,425,000 Total Wastewater Projects 40,585,00042,269,00019,000,000 4,210,000 1,502,000 107,566,000 12 Funding 2009-10 2010-31 2011-12 2012-13 2013-14 Total Facilities Projects Source WEB Mechanical Upgrade Energy Trust 269,000 269,000 /General ACC -Fitness Facilities Grant 56,000 56,000 Tennis Center - Facility Repairs Tennis 35,000 35,000 WTP Roof Replacement Water 100,000 100,000 Repair/Replace Maintenance Serv. Bldg. Unfunded 700,000 700,000 ACC - Roof 50,000 50,000 ACC - Bathroom Upgrades 53,000 53,000 12 WEB Elevator Modifications Repair/Replace South Shore Fire Station New Police Station and 911 Dispatch Luscher Farmhouse and Barn ACC - Woodwork Eastside Park Maintenance Workshop Worker's Cottage Rehabilitation ACC - Oak/Acorn Room Flooring Total Other Projects Plug -In Electric Vehicle Conversions Neighborhood Capital Improvements LG Village Center Improvements LG Village Center Parking Improvements Public Safety Systems Upgrade - Radio Iron Heritage Trail Total 80,000 80,000 260,000 2,600,000 2,860,000 940,000 9,400,000 10,340,000 30,000 30,000 75,000 75,000 65,000 65,000 200,000 200,000 45,000 45,000 1,160,000 1,413,00012,340,000 45,000 14,958,000 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Source Grant 73,000 73,000 Unfunded 100,000 100,000 2,000,000 2,000,000 2,000,000 2,000,000 8,000,000 1,000,000 1,000,000 300,000 320,000 1,500,000 2,120,000 500,000 500,000 173,000 2,000,000 2,800,000 2,320,000 4,500,000 11,793,000 13 Grand Total 263,245,000 Parks & Open Space .45 DEFECTS IN ORIGINAL DOCUMENT fit. ^":4... » b��`+•. ii a.: M .i5.ii���� i7..-, ,...^:.-w ., .'.,';�d;�i.�`;+�. t'�` »,�, ,"w".fi -`mst w.,Y `•^g - ., .,.,_ 5.... w"..... ` i .,+.. �µ 'u "x k Parks & Open Space Overview The overall objective of projects in this category is the development and maintenance of a compre- hensive parks and open space system in the City of Lake Oswego. Projects included in the CIP are based on the open space policies and park and recreation policies contained in the Comprehensive Plan and the 1990 Comprehensive Park and Recreation Master Plan. The Master Plan is sched- uled for revision this year and will likely result in modifications to the proposed list of projects for; future years. a A total of 19 projects are proposed in the CIP, including 6 development projects, and 13 rehabilita- tion " kX r` a tion projects. Unlike past years, there is no proposed acquisition of park land or open space with- in the five-year CIP. The primary focus will be on rehabilitation of park structures and playground W equipment in East and West Waluga Park, Westlake Park, George Rogers Park, Greentree Park, Westridge Park, and Freepons Park . The proposed development projects include a grant funded dock in Foothills Park, George Rogers Park/Ladd Street improvements, and the Historic Furnace Interpretive area. All of the projects listed were evaluated and prioritized against sustainability criteria. k t WNim . 1 i atilt! a ..k' f N: 17 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Funding Parks & Open Space Projects Source 2009-10 2010-112011-12 2012-13 2013-14 Total Bill Gerber Memorial Garden General 20,000 20,000 Indoor Tennis Center Court Resurfacing Tennis 25,000 25,000 W Waluga Picnic Shelter Roof Repair & Playground Replacement Historic Furnace Interpretative Area Westlake Pk Playground & Playground Shelter Foothills Boat Dock Rosemont Trail - Phase 2 Hwy 43 Entry Improvements George Rogers Park -Ladd St, Phases 5 & 6ofMP Westridge Park Sidewalk East Waluga Park Playground George Rogers Park Bathroom & Storage Replacement George Rogers Park Tennis Court Repair Greentree Park Playground Replacement Westlake Baseball Field Replacement Westridge Playground Replacement Westlake Park Storage Building Repairs Freepons Park Playground Replacement E Waluga Park Picnic Shelter 7 - Snack Shack Pilkington Park Restrooms Canal Acres/Bryant Woods Natural Area l�J General 50,000 Tourism 125,000 General 130,000 OR Marine Board 272,000 Grant 70,000 450,000 25,000 2,894,000 40,000 70,000 50,000 125,000 130,000 272,000 520,000 25,000 2,894,000 40,000 70,000 50,000 478,000 528,000 50,000 50,000 45,000 45,000 49,000 49,000 65,000 65,000 25,000 25,000 55,000 55,000 46,000 46,000 171,000 171,000 100,000 100,000 Total 692,000 3,479,000 194,000 669,000 271,000 5,305,000 18 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 FY 2009/10 Funded Projects Funded Parks & Open Space Projects Bill Gerber Memorial Garden Indoor Tennis Center Court Resurfacing W Waluga Picnic Shelter Roof Repair & Playground Replacement Historic Furnace Interpretive Area Westlake Pk Playground & Playground Shelter Foothills Boat Dock Rosemont Trail - Phase 2 Design Tennis Tourism State/Fed General Fund Fund Other Fund Total 20,000 20,000 25,000 25,000 50,000 50,000 125,000 125,000 130,000 130,000 272,000 272,000 70,000 $70,000 Total 25,000 125,000 342,000 200,000 692,000 19 DEFECTS IN ORIGINAL DOCUMENT City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Bill Gerber Memorial Garden Project Description: This project includes landscape improvements and installation of a bronze plaque acknowledging the many contributions of Bill Gerber to the City of Lake Oswego. Project site in lower George Rogers Park adja- cent to the Historic Iron Furnace. Funded/Unfunded: Funded Estimated Date of Completion: Summer 2009 Justification: Former Council Goal 20 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total General Fund Operating SDC's Bonds Grants 20 2 Resources Total $20 $ $ $ $ $2 Expenses 1 Design _ 2 Proj. Admin Construction 11 1 1 Expenses Total $2 $ $ $I, $ $2 20 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Indoor Tennis Center Court Resurfacing Project Description: This project calls for resurfacing four indoor courts. Funded/Unfunded: Funded Estimated Date of Completion: Summer 2009 Justification: Periodic Asset Maintenance 21 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Tennis Fund Operating Bonds Grants 25 -- 2 Resources Total $25 $ $ $ $ $2 Expenses Design Proi. Admin Construction - 2 2 Expenses Total $25I $- $ $ $ $2 21 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: West Waluga Picnic Shelter Roof Repair and Playground Replacement Project Description: The goal of this project is to replace the children's playground and reroof the picnic shelter in West Waluga Park. The picnic shelter roof has de- teriorated beyond the ability of Parks Maintenance staff to make repairs. The playground equipment in the park is also deteriorating. Staff have removed approximately 1/2 of the play equipment over several years for safety reasons and the remaining equipment is delaminating. Annual re- pairs have been made for the past 6 years, but is now beyond the ability of staff to insure a safe play environment. In addition, the playground is not ADA accessible. Funded/Unfunded: Funded Estimated Date of Completion: Spring 2010 Justification: Safety, ADA Accessibility Upgrade Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total General Fund Operating �SDC's Bonds Grants _ 50 5 Resources Total $5 $1 $5 Expenses Design lProj. Admin Construction 45 4 I Expenses Total $5 $1 $ $ $ $5 22 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 ' Project Name: Historic Iron Furnace Interpretive Area Project Description: This project includes installation of an interpretive kiosk and soft surface walkways adjacent to the Historic Iron Furnace in George Rogers Park. Funded/Unfunded: Funded Estimated Date of Completion: Summer 2009 Justification: Implementation of Council Approved Historic Design Task Force Recom- mendations I%IRV r 1RR(M I 1 i MEMMIAL L ARDEN LAWN TERRACi ti Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Tourism Fund -- (Operating 12.5 _. SDC's Bonds Grants 12 Resources Total $125 $ $ $- $12 Expenses Design IProj. Admin 12 Construction 11 I j 12 11 Expenses Total $125 $ $a $a $ $12 23 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Westlake Park Playground and Playground Shelter Project Description: This project addresses the need to replace the children's playground and associated cover/shelter over the playground. The shelter covers and protects the playground from foul balls. The cover is damaged beyond repair and cannot be replaced. The playground equipment is also old and falling into disrepair. It is not ADA accessible, and the equipment no longer meets playground safety standards. Funded/Unfunded: Funded Estimated Date of Completion: Winter 2009 Justification: Safety, ADA Accessibility Upgrade Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total General Fund perating DC's — Bonds 1301 13 Grants Resources Total $13 $ $ $ $J $13 Expenses Design ---..-- Proj. Admin _.... – 101 10 Construction 12 12 Expenses Total $13 $ $ $ S $130 24 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Foothills Boat Dock Project Description: Concrete floating dock that measures 250' long x 8' wide with 100' long aluminium gangway to be placed on the Willamette River. Funded with a grant from the Oregon State Marine Board and the US Fish & Wildlife's BIG Program funds. Funded/Unfunded: Funded Estimated Date of Completion: Summer 2009 Justification: 2008 Unfinished Council Goal Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating SDC's _----------f.. Bonds OR Marine Board Grants 272 272 Resources Total $27 $ $ $ $, $272 Expenses Design Proj. Admin Construction 2 �_..._...._ 24 25 _ _..._ 247 .......-- Expenses Total $272' $ $ $ $ $27 25 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Rosemont Trail - Phase 2 Project Description: This project includes a 10 ft. wide -multi -use regional trail in the Stafford Basin connecting Lake Oswego to West Linn. The first leg of this trail, from Hazelia Field to Firlane Farm was completed in 2006. Funding for the second phase of the project will complete Lake Oswego's remaining section to the trail from Firlane Farm to the Rosemont arena. West Linn is completing its section of the trail in 2010. Funded/Unfunded: Partially Funded Estimated Date of 2011 Completion: Justification: Completion of a Previous Project Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street (Operating 1001 100 !SDC's (Bonds 7a 3501 - 42 6rants Resources Total $7 $45 $ $ $ $520 Expenses Design Proj. Admin nstruction 6 501 _ --- 4001 6 57 400 Expenses Total $70 $4501 $ $ $520 C City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Hwy. 43 Entry Improvements Project Description: This project would include the installation of a City entrance monument sign and landscaping improvements on Hwy. 43 at Lake Oswego / West Linn city limits. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Provide City Entry Signage Consistent with Other Entry Points 27 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 25 2 S DC's Bonds rants Resources Total $ $2 $ $ $Z Expenses iDesign roj. Admin 7 20 Construction A$2 Expenses Total $ $ $ $ $ 27 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: George Rogers Park / Ladd St. and Phases 5 & 6 of Master Plan Project Description: George Rogers Park is the oldest community park in Lake Oswego. A Revenue Source new master plan was completed in 2003 to address ADA accessibility 1 2009-10 2010-11 2011-12 2012-13 2013-14 issues, improve roadway access and storm water management, upgrade - site amenities, and provide visual and physical access to the Willamette 2,8941 River. This next phase of development improves vehicular access and includes street and storm water improvements on Ladd St., including bioswale treatment of storm water runoff. These improvements resolve on-going drainage problems and include ADA accessibility to the athletic fields, tennis courts, children's play area, and picnic shelters. In addi- Resources Total tion, upgrades to amenities include bleacher replacement, new children's $ $2,894 playground, picnic shelter replacement, pedestrian entry to the park at Expenses Ladd and State St. and dark sky ball field lighting. Funded/Unfunded: Unfunded Estimated Date of 2,53 Completion: 2011 Justification: Stainability, Completion of Next Phase of Park, ADA Accessibility 28 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total - perating DC's 2,8941 2,89 !Bonds ,6rants Resources Total $ $2,894 $2,89 Expenses Design IProj. Admin 355 35 Construction 2,539 2,53 Expenses Total $ $2,8 $- $-I $ $2,i94 28 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: East Waluga Park Playground Project Description: This project involves replacement of playground equipment that no lon- ger meets current safety standards, nor is it ADA accessible. Funded/Unfunded: Unfunded Estimated Date of Completion: Summer 2011 Justification: Safety, ADA Accessibility Fiscal Year ($ in 000*s) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating + -_ - - - ----- 70 i V i -_ —_ SDCs (Bonds iGrants Resources Total $70 $70 Expenses Design Proj. Admin Construction 6 5 65 lExpenses Total $70 7� 29 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Westridge Park Sidewalk Project Description: This project will replace the existing sidewalk in Westridge Park with a new asphalt surface. The existing surface is cracked and raised, result- ing in tripping hazards and an unsafe walking surface. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Public Safety 01 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating i S DC's Bonds iGrants I T Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin Construction 35 —� 3 Expenses Total $ $4 $ $ $ $4 01 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: George Rogers Park Bathroom & Storage Replacement Project Description: This project involves replacement of two existing park bathrooms and adjoining storage facility in George Rogers Park. The existing facilities were built in the 1970's and are beyond their useful life. Funded/Unfunded: Unfunded Estimated Date of Completion: Spring 2013 Justification: Asset Replacement 31 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating DC's (Bonds Grants Resources Total $ $ $ $ $� $ Expenses Design 4 45 Proj. Admin 5 64 Construction 41 419 Expenses Total $ $ $501 $478 $- $528 31 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: George Rogers Park Tennis Court Repair Project Description: The goal of this project is to repair cracks in the tennis courts and re- surface the courts. Large cracks across the entire surface of two ten- nis courts in the park create significant tripping hazards to players. The repairs need to be fixed to eliminate future cracking, and then the courts must be resurfaced. Funded/Unfunded: Unfunded Estimated Date of Completion: Spring 2012 Justification: Safety 32 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's !Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design Proj, Admin Construction 45, 4 Expenses Total $ $5 $ $ $5 32 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Greentree Park Playground Replacement Project Description: This project involves replacement of playground equipment in Greentree Park, which is necessary because equipment no longer meets current safety standards, nor is it ADA accessible. Funded/Unfunded: Unfunded Estimated Date of Completion: Fall 2011 Justification: Safety, ADA Accessibility Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds !G ra nts Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin Construction 40 4 xpenses Total $ $ $4 $ $ $4 33 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Westlake Baseball Field Replacement Project Description: The infields of baseball fields must be periodically repaired to maintain safety and playability. This project encompasses repairs to the baseball infields in Westlake Park (three fields) including repairs to turf/skinned interfaces (reduces tripping hazards), rebuilding pitcher mounds, leveling skinned infields, and infield turf replacement where necessary. Funded/Unfunded: Unfunded Estimated Date of Completion: Spring 2012 Justification: Safety, ADA Accessibility 34 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total - Operating - —I— - - SDCs --- - .Bonds ' ,Grants Resources Total Expenses Design Proj. Admin Construction 4 Expenses Total $ $ $4 $ $ $4 34 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Westridge Playground Replacement Project Description: This project requires replacement of playground equipment in Westridge Park, which no longer meets current safety standards, nor is ADA acces- sible. Funded/Unfunded: Unfunded Estimated Date of Completion: Spring 2013 Justification: Safety, ADA Accessibility Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's ----------- — – Bonds Grants Resources Total $ $ $ $ $ Expenses Design Proj. Admin onstruction 60 6 Expenses Total $ $ $ $6 $ $6 35 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Westlake Park Storage Building Repairs Project Description: The storage building at Westlake Park houses park maintenance equip- ment, such as mowers, workman trucks, and other tools and equipment. The building was constructed in the mid 1980's and requires repairs to the roof, doors, siding, and painting to maintain a functional building. Funded/Unfunded: Unfunded Estimated Date of Completion: Spring 2013 Justification: Periodic Repairs to Asset Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating S DC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design _ Proj. Admin ( 3 3 Construction 22 22 Expenses Total $ $ $ $ $ $2 K-1 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Freepons Park Playground Replacement Project Description: This project includes replacement of playground equipment in Freepons Park. Equipment no longer meets current safety standards, nor is ADA accessible. Funded/Unfunded: Unfunded Estimated Date of Completion: Fall 2012 Justification: Safety, ADA Accessibility 37 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total ----- -- �perating SDC's ,Bonds IGrants Resources Total $J $. $. $- Expenses Design Proj Admin Construction 5 50 lExpenses Total $54 $+ $5 37 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: East Waluga Park Picnic Shelter and Snack Shack Project Description: This project replaces the existing picnic shelter in East Waluga Park with a new facility; and makes drainage upgrades to the snack shack. The existing picnic shelter has been repeatedly repaired and is now beyond its useful life. The snack shack is used by community organizations for concession sales during ball games. The drainage system needs up- grading to accommodate increase concession use. Funded/Unfunded: Unfunded Estimated Date of Completion: Fall 2013 Justification: Safety; Replacement of Non -Functional Asset Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds Grants i Resources Total $ $ $ $ $ $ Expenses Design "min Construction ! 5 6 3 3 Expenses Total $ $ $.1 $461$ $4 0 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Pilkington Park Restrooms Project Description: This project includes the design and construction of bathrooms for Pilk- ington Park. The park currently does not contain bathrooms, which are needed to accommodate park users and heavy sport league use. Funded/Unfunded: Unfunded Estimated Date of Completion: Summer 2014 Justification: Public Health and Safety Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating SDC's Bonds - -- - -------------- Grants Resources Total $ $ $ $ $ $ Expenses Design - �-- 25 2 Proj. Admin onstruction 21 21 ._...... ............ ....... .... ._ 120 12 Expenses Total $ $ $' $171 $171 39 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Canal Acres / Bryant Woods Natural Area Project Description: The Canal Acres / Bryant Woods Master Plan envisions 70 acres of habitat restoration, parking lot, trailheads and trails, wildlife observation stations, and access to the Tualatin River. This project develops designs for these elements for restoration. Funded/Unfunded: Unfunded Estimated Date of Completion: Winter 2014 Justification: Stainability (Habitat and Water Quality Improvements) 40 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds Grants Resources Total $ $ $ Expenses Design 9 9 Proj. Admin 10 instruction 1 i Expenses Total $ $a $ $- $100 $10 40 Transportation Overview Transportation System: The Lake Oswego transportation system includes over 150 miles of streets and intersections. The streets are classified as arterials, major collectors, neighborhood collectors or residential streets. The miles of roadway and number of intersections will continue to increase through annexation and road transfer from Clackamas County, until the City Limits reach the Urban Services Boundary. The transportation system also includes 32 traffic signals, approximately 20 miles of pathways, and partial ownership of the Jefferson Rail Line. The transportation section of the CIP includes four elements. These include road- ways, intersections, pathways/bikeways and transit trolley (transit). Roadways: A wide variety of projects are included under roadways. To protect the long-term capital invest- ment in the City's roadways it is necessary to regularly maintain the streets. Methods of maintenance include crack sealing, pavement patching, and/or structural overlays. In cases of severe deterioration, total reconstruction of the roadway is necessary. In order to avoid higher costs of replacing streets, Engineering Division staff tracks the condition of streets throughout the City with a computer program that identifies years in which critical maintenance should occur. Priorities for overlays and reconstruc- tion are determined by the type of street, traffic volume, condition of street, and years remaining at the existing condition. Other projects can include Local Improvement Districts to construct a street to City standards with curbing, sidewalks/pathways, and surface water conveyance and treatment. Intersections: These projects increase the carrying capacity and/or improve the safety of arterials and collectors by moving traffic more efficiently and safely through existing intersections. Safe pedestrian travel is also enhanced with these projects. Projects features may include placement of traffic signals, re -channeling traffic, and/or creating protected left turn lanes. Pathways/Bikeways: Pedestrian and bicycle use is enhanced and encouraged through the development of pathway/bikeway projects. These projects help alleviate traffic congestion, air pollution, and contribute to a sense of com- munity by providing an alternative mode of transportation. Funding Sources: The capital needs for the Transportation Section of the CIP far exceed existing revenue sources. Funding sources include Gas Taxes, Street Maintenance Fees, System Development Charges, and State or Federal funding. State Gas Tax revenues provide the source of funding for street overlays and reconstruction. Street Maintenance Fees were adopted in 2004, and are collected via each utility billing per resi- dential and commercial dwelling. System Development Charges are obtained from new development fees. This funding source is dependent on the amount of new construction that occurs. State and Federal Funds are available through a variety of grant programs administered by ODOT and the Federal Highway Administration. Many future projects are dependent on State and Federal funds; however, the City must compete with other jurisdictions for the limited amount of State and Federal funds available. It takes several years before these funds are fully allocated to the local jurisdictions. 43;� City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Transportation Project Summary Roadway Projects Funding Source 2009-10 2010-11 2011-12 2012-13 2013-14 Total Annual Pavement Preservation Program St. Maint. 707,000 1,240,000 1,240,000 1,240,000 1,240,000 5,667,000 Royce Way Repaving Other 400,000 Street 45,000 205,000 400,000 McNary Parkway Repaving Other 400,000 Electronic Speed Awareness Signs Street 400,000 Blue Heron Road Roadway Improvements Unfunded 203,000 1,297,000 Total 1,500,000 Kerr Parkway Repaving Unfunded 86,000 1,447,000 298,000 1,533,000 Boones Ferry Road Rehabilitation 2010-11 2011-12 205,000 1,615,000 Total 1,820,000 Lakeview Blvd Roadway Improvements 205,000 1,916,000 2,121,000 Stampher Road LID Street 100,000 60,000 300,000 100,000 360,000 Westlake Drive Repaving Chow Corner Regional Sidewalk Other 46,000 461,000 507,000 Boones Ferry Road Improvements 100,000 Pilkington/McEwan Pathway Other 500,000 15,500,000 16,000,000 LG Village Ctr-Hallmark Festival St 500,000 Cook's Butte Trail Construction Unfunded 2,000,000 2,000,000 Total 1,796,000 4,500,000 6,032,000 18,740,000 1,240,000 32,308,000 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Intersection Projects Source Citywide Signal Improvement and Upgrade Street 45,000 205,000 250,000 Electronic Speed Awareness Signs Street 12,000 12,000 12,000 12,000 48,000 Total 45,000 217,000 12,000 12,000 12,000 298,000 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Pathway Projects Source ADA Sidewalk Ramp Retrofit Program Street 100,000 100,000 100,000 100,000 100,000 500,000 Chow Corner Regional Sidewalk Other 100,000 100,000 Pilkington/McEwan Pathway Other 80,000 420,000 500,000 Cook's Butte Trail Construction Unfunded 10,000 50,000 60,000 Kelok Neighborhood Pathway Unfunded 75,000 75,000 Small Infill Pathways and Sidewalks Unfunded 80,000 80,000 Cherry Lane Neighborhood Pathway Unfunded 100,000 100,000 E Avenue Neighborhood Pathway 175,000 175,000 Oak McVey to Palisades Dr. 130,000 130,000 Cornell -Hemlock to Bergis 65,000 250,000 315,000 Waluga Neighborhood Pathway 25,000 125,000 150,000 Greentree Road Community Pathway 65,000 150,000 215,000 Boca Ratan Local Pathway 80,000 80,000 Canyon Drive Neighborhood Pathway 25,000 100,000 125,000 Fernwood Drive-Mapleleaf to Greentree 50,000 200,000 250,000 Lanewood/Douglas Cir -Twin Fir to BF Rd 59,000 100,000 159,000 Westview - Greentree to South Shore 100,000 100,000 550,000 750,000 Washington Court Pathway 25,000 28,000 53,000 Knaus-Boones Ferry to Country Club 30,000 500,000 530,000 Twin Fir - Upper to Boones Ferry 200,000 620,000 820,000 Daniel Way Pathway 80,000 80,000 Roehr Park Pathway 25,000 342,000 367,000 Fir Ridge Sidewalk 70,000 70,000 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Transportation Project Summary Fernwood Dr/Treetop Community Pathway Firwood Road Neighborhood Pathway Mercantile Local Pathway Waluga Park Pathway State Street Streetscape Childs Road -Canal to Sycamore Lakeview -Iron Mt. to end of Pathway Meadowlark - Overlook to Atherton Laurel - Hallinan to Cornell Carman Dr. - Kruse Way to 1-5 Pathway Glenmorrie Dr. Hwy 43 to Old River Road Goodall -Knaus to Country Club Palisades Crest Neighborhood Pathway Thoma Neighborhood Pathway Tryon Creek Pedestrian Bridge Library to ACC Pathway Timberline -Knaus to Bonniebrae Total 35,000 230,000 265,000 42,000 150,000 192,000 40,000 40,000 25,000 75,000 100,000 30,000 500,000 530,000 50,000 200,000 250,000 100,000 800,000 900,000 113,000 113,000 5 0, 000 1,350,000 1,400,000 75,000 415,000 490,000 300,000 300,000 70,000 200,000 270,000 175,000 175,000 70,000 70,000 300,000 300,000 60,000 60,000 200,000 200,000 545,000 1,344,000 1,280,000 2,453,000 5,717,000 11,339,000 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Bicycle Pedestrian Pathway Projects Source Citywide Bicycle/Pedestrian Pathway Street/ 88,000 88,000 Repair & Maintenance Bicycle Total 88,000 88,000 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Transit Projects Source LO to Portland Transit Improvement General 93,000 6,000,000 6,093,000 Total 93,000 6,000,000 6,093,000 Total Transportation 2,567,000 6,061,000 7,324,000 27,205,000 6,969,000 50,126,000 45 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Transportation FY 2009/10 Funded Projects Assessment General Street/Bicycle & Project State/Fed, Funded Transportation Projects Fund Fund Fund Other Total Roadway Projects Annual Pavement Preservation Program 707,000 707,000 Royce Way Repaving 400,000 400,000 McNary Parkway Repaving 400,000 400,000 Intersection Projects Citywide Signal Improvement and Upgrade Pathway Projects ADA Sidewalk Ramp Retrofit Program Chow Corner Regional Sidewalk Pilkington/McEwan Pathway Bicycle Pathways Projects Citywide Bicycle/Pedestrian Pathway Repair and Maintenance Transit Projects LO to Portland Transit Improvement 45,000 88,000 45,000 100,000 100,000 100,000 100,000 80,000 80,000 88,000 93,000 93,000 Total Transportation Projects 93,000 840,000 100,000 980,000 2,013,000 46 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Annual Pavement Preservation Program Project Description: This program encompasses preventative maintenance, rehabilitation and reconstruction of the City's street network. Streets selected for Description treatment are chosen based upon a tri -annual pavement condition 2010-11 assessment and/or the coordination with other capital improvement 2012-13 projects. Unfunded: Funded Estimated Date of 707 - Completion: Annual Justification: Preventative Maintenance 47 Fiscal Year ($ in 000's) a 47 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street Maint Fee Operating 707 - 1,240 1,240 1,240 1,240. 5,667 SDC's --- i Bonds Grants Resources Total $707 $1,24 $1,240 $1,240 $1,2401 $5,667 Expenses Design 1 53 120 120 120 120' 533 IProj. Admin 45 80 801 80 80 365 Construction 609 1,04 1,040 1,040 1,0401 4,769 Expenses Total $707 $1,2401 $1,2401 $1,240 $1,240' $5,667 47 DEFECTS IN ORIGINAL DOCUMENT City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Royce Way Repaving Project Description: This project would repave/overlay Royce Way from Bryant Rd. to Westview Dr. Funded/Unfunded: Funded Estimated Date of Completion: Summer 2009 Justification: Asset Management Fiscal Year ($ in 000's) (Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds G ra nts I - _....... - 40040 Resources Total $400. $400 Expenses Design Proj. Admin onstruction 4 4 I 2 335 2 33 Expenses Total $400 $ $ $a $40 48 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: McNary Pkwy. Repaving Project Description: This project would reconstruct the roadway from Hidalgo to Jef ferson Pkwy. and from Churchill Downs (south intersection) to Kerr Pkwy. (south intersection). Funded/Unfunded: Funded Estimated Date of Completion: Summer 2009 Justification: Asset Management 49 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds Grants 40C 40 (Resources Total $40 $ $ $ $ $40 Expenses (Design 4 4 !Prof. Admin 26 Construction 335 _2 33 Expenses Total $40 $ $ $ $ $40 49 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Blue Heron Rd. Roadway Improvements Project Description: This project would reconstruct the roadway and improve the storm water drainage along the entire length of the roadway. Unfunded: Unfunded Estimated Date of Completion: Fall 2011 Justification: Asset Management Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street Operating SDC's lBonds 203 1,297 ..... .... .. .. ........ . . ..... 1,500 .......... . ..... Grants Resources Total $20� $11,�29!- s- $1,50( Expenses IDesign 60 40 1,257 W IN 125- .......... . .. ........................ Proj. Admin Construction iExpenses Total $20J $1,297 --$4 50 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Kerr Pkwy. Repaving Project Description: This project would reconstruct the roadway from the Lake Os- wego/Portland city limits to Boones Ferry Rd. Funded/Unfunded: Unfunded Estimated Date of Completion: Fall 2010 Justification: Asset Management 51 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street Operating 86 1,447: 1,533 5DC's lBonds T rants Resources Total $861 $1,447 $ $ $ $1,53 Expenses Design Proj. Admin onstruction 75 11 80 1 367 7 91 1,36 Expenses Total $86 $1,447 $, $ $ $1,533 51 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Boones Ferry Rd. Rehabilitation Project Description: This project would repave the roadway on Boones Ferry from the Tu- alatin/Lake Oswego city limit to Madrona St. and from Kruse Way to the Lake Oswego/Portland city limit. This project would not pave the area known as the Lake Grove Town Center (this area was repaved in 2007). Funded/Unfunded: Unfunded Estimated Date of Completion: Fall 2012 Justification: Asset Management 52 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street Operating *'s_ _ 205 1,615 _ - 1,820 Bonds Grants Resources Total $7—$205 $1,615 $1,820 Expenses Design 14 14 14 1,53 Proj. Admin 60 8 onstruction ! 1,53 Expenses Total $ $205 $1,61 52 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lakeview Blvd. Roadway Improvements Project Description: This project would reconstruct the roadway, improve the storm water drainage and possibly add a pathway on Lakeview Blvd. from Bryant Rd. to the round -about intersection. The roadway between Summit Dr. and the railroad tracks will need to be stabilized due to soil sliding downslope from Lakeview Blvd. roadway. Funded/Unfunded: Unfunded Estimated Date of Completion: Fall 2013 Justification: Asset Management Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street Operating SDC's -.. Bonds iGrants 205 1,916 - — 2,121 — Resources Total $ $ $20 $1,91 $ $2,121 Expenses [Design Proj. Admin ons truction 1451.1...14 8C 1,836 14 1 83 60 Expenses Total $ $ $20 $1,91 $2,121 53 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: - Stampher Road LID Project Description: Stampher Road is a non -maintained paved roadway in very poor condi- Revenue Source tion and needs to be rebuilt. The City's formal interest in the street is as 1 2009-10 2010-11 2011-12 2012-13 2013-14 the largest property frontage owner (the Jarvis property) and for access to a City -owned public boat dock (approx. 600 ft.) Bringing this street up to standard would create a maintainable street. This request does not cur- rently address issues with the roadway located within the railroad right-of- ', ----- ---- way. It also does not include the private leg of the street to the north. Funded/Unfunded: Unfunded Estimated Date of Completion: 2012 Justification: Sustainability/resource conservation. Reconstruction will minimize the $ amount of material/staffing used toward throw -away repairs. This ad- IDF esign Proj. Admin6 Construction dresses a City responsibility associated with owning the Jarvis property. !)� 7.7 v2 50 T 0/7 7 4C 5 2 54 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 'SDCs (Bonds ', ----- ---- ,Grants Resources Total $ $ $ $ $ $ Expenses IDF esign Proj. Admin6 Construction 54 30, – 270 ---� — 5 3 27 Expenses Total $ $60 $3001 $36 54 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Westlake Dr. Repaving Project Description: This project would repave/overlay the roadway from Kruse Way to Mel- rose. Funded/Unfunded: Unfunded Estimated Date of Fall 2011 Completion: Justification: Asset Management Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total _ Stree Operating SDC' - - _ 461 461 _..._..._-_.--........__.._.__ ---- I 507 - -7 j Bond _ ., Grant Resources Total $ $4 $461 $ S $50 Expenses Design 40 4 ,Prod. Admin (Construction 6 50 411 5 411 Expenses Total $- $46 $461 55 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Boones Ferry Road Improvements Project Description: The Lake Grove Village Center Plan includes a project to improve Boones Ferry Road between Madrona and Kruse Way. The project in- cludes bikeways, sidewalks, a center median, green street features, and intersection improvements. Funded/Unfunded: Unfunded Estimated Date of Summer 2013 Completion: Justification: Implements adopted Lake Grove Village Center Plan 56 Fiscal Year ($ in 000's) Revenue Source Description 12009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's ;Bonds (Grants Resources Total $ $ $ $ $ $ Expenses Design 450 450 Prot Admin onstruction 5 1,000 14.50 1,05 14,50 Expenses Total $ $1 $50 15,500 $- $1515007- $16,000 56 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lake Grove Village Center - Hallmark Festival Street Project Description: The Lake Grove Village Center Plan includes a project to create a "fes- tival street" along Hallmark Blvd. between Mercantile Dr. and Douglas Way. The festival street would include unique paving materials, street furniture, and landscaping that would allow the street to be closed for community events such as farmer's markets and art fairs. Funded/Unfunded: Unfunded Estimated Date of Summer 2013. Completion: Justification: Implements Adopted Lake Grove Village Center Plan 57 LOU Fiscal Year ($ in 000's) � W A Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating 4 T W - h 1 DC's Bonds Grants 11, ♦. t 3. $ $ $ y .RTy i 71 $ Expenses IDesign 150 15 Proj. Admin Construction 2 1,825 2 182 Expenses Total 57 LOU Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating j DC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses IDesign 150 15 Proj. Admin Construction 2 1,825 2 182 Expenses Total $= $ $il $2700 $ $2,000 57 LOU City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Citywide Signal Improvement and Upgrade Project Description: Most of the 32 traffaic signals owned by City have not been reviewed for hardware and software upgrades in 5 years. This will allow for a comprehensive look at all signals to be evaluated for any revisions and - changes that will allow them to operate more efficiently, reduce delay at intersections, and improve safety based on the latest technological advances and state of the art practices. Unfunded: Funded Estimated Date of $ Completion: 2011 Impact /Justification: Reduction, Congestion and Delay Reduction Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street Operating 451 205 250 DC's - Grants Resources Total $4 $20 $ $ $ $250 Expenses iDesign roj. Admin lcponstruction 5 20 40 18 11 5 25 225 Expenses Total $40 $205, $ $ $- $250 59 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Electronic Speed Awareness Signs Project Description: This project funds the purchase and installation of electronic speed awareness signs on four stretches of roadway in Lake Oswego. The signs will be solar power generated and the locations for the signs will be selected through a need -based process that will consider pedestrian, vehicular. neighborhood, and organizational need. Partnerships with other agencies, organizations, and businesses will also be sought in determining the placements and funding for the signs. Funded/Unfunded: Unfunded Estimated Date of Completion: Summer 2011-2014 Impact / Justification: Pedestrian Safety, Traffic Control/Traffic Calming, Speed Data Gathering Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street Operating SDC's Bonds Grants 12 12' 12 12 4 Resources Total $ $12 1 $1 $1 $48 Expenses iDesign �Proj. Admin ... Construction 2 10 2 1 2 10 2 10 4 Expenses Total $ $1 $12 $1 $1 $4 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: ADA Sidewalk Ramp Retrofit Program Project Description: This program addresses the need to retrofit existing sidewalk ramps at miscellaneous locations. Funded/Unfunded: Funded Estimated Date of Completion: Annual/Biannual Justification: Federal Requirement C� Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Assessment & Project Operating DC's 100. 100 100 100 100 500 Bonds j Grants Resources Total $10 $100 $100 $100 $100 $500 Expenses Design Proj. Admin 12 1 12 10 12 .................... 10 12 ..................... .......... ..__._. 12 _._... _......... .... 10 ......... _.... 6 ........ - .......... 5 onstruction 78 78 781 70 781 39 Expenses Total $1 $100 $10 $100 $10 $500,1 C� City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Chow Corner Regional Sidewalk Project This project includes a 500 ft. long, 6 ft. wide sidewalk that runs along Description: Boones Ferry Rd. and across the Jean Way railroad crossing. The 1 2009-10 sidewalk would be an infill project connecting to existing sidewalks by 2012-13 2013-14 Total the Boones Ferry Rd./Jean Rd. intersection and the City of Tualatin perating ISDC's iBonds sidewalk. The City of Tualatin has agreed to contribute $17,000. Port- land and Western Railroad will do the work by correcting the rail cross- Bridgeport ing, install the sidewalk and make roadway corrections on both sides of 100 Boones Ferry Rd. This is a shovel ready project. Funded/Unfunded: Funded Estimated Date of $10 Completion: 2010 Justification: Work Order 049 62 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total perating ISDC's iBonds Bridgeport rants 100 100 Resources Total $10 § $1 $100 Expenses (Design Proj. Admin 20 ____--- Construction 80 20 -�--- 8 Expenses Total $100,$- $- $- $- $100 62 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Pilkington/McEwan Pathway Project Description: Pedestrian and bicycle improvements for Pilkington and McEwan Road corridors as recommended in the Pilington Road Pathway Fea- sibility Study. The project is contingent upon receipt of Safe Routes to Schools grant funds. Funded/Unfunded: Funded Estimated Date of Completion: 2012 Justification: Project consistent with TSP, Parks and Rec. Master Plan, LO Trails and Pathways Master Plan, Clackamas Co. Comp Plan and TSP, and Rosewood Neighborhood Plan. 63 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 500 S DC's Bonds Grants i 500 Resources Total $500 $ $ $ $- $500 Expenses Design Proj. Admin 75' 52 75 25 400 Construction 400 Expenses Total $$ $42 $ $ $ . $500 63 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Cook's Butte Trail Construction Project Description: This project will realign existing trails to avoid sensitive habitat and con- struct new soft -surface trails in Cook's Butte Park. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Completion of Phase 2 of Cook's Butte Management Plan, Sustainability (habitat protection) Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Parks ,Operating DC's 101 50 j 6 Bonds Grants Resources Total $10 $5 $ $ $ $60 Expenses Design Proj. Admin 2 5 Construction 8 45; 5 Expenses Total 1 $10 $50 $- $a $ $6 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Kelok Neighborhood Pathway Project Description: This project includes a 1,000 ft. long, 5 ft. wide asphalt pathway between South Shore Blvd. and Bryant Rd. and could be built along with the roadway resurface as part of the LOIS project. The pathway is listed on the Trails Master Plan as a proposed Community Connector between South Shore Blvd and Cardinal Dr. and as a proposed local pathway from Cardinal Dr. to Bryant Rd. Funded/Unfunded Estimated Date of Completion: Justification: Unfunded 2010 Trails Master Plan 65 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street Operating S DC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin Construction 68 6 Expenses Total $7 $ $- $- $_ $75 65 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Small Infill Pathways and Sidewalks Project Description: This project encompasses four short segments of asphalt concrete where each location should be bid as a lump sum separate projects. 80 The total of all of the lump sum bids will be the basis for the bid award. - - This way mobilization, bonding and insurance, traffic control, labor saw cutting excavation and disposal and all equipment charges will be reduced by combing small projects: Boones Ferry Rd. between Knaus Rd. and Monroe Pkwy. (100 ft.), B Ave. between 8th St. and 10th St. $80 $ (230 ft.), South Shore Blvd. between McVey Ave. and Patton St. (150 $ ft.) and around Douglas Way around Lake Grove Elementary School $80 (165 ft.). Funded/Unfunded: Unfunded Estimated Date of Completion: Fall 2010 Justification: Various Neighborhood Plans Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street !,Operating 80 j 80 Bonds -- rants - - Resources Total $80 $ $ $ $ $80 Expenses !Design Proj. Admin Construction 72 _.... _.... 7 i- ---- I -- Expenses Total $801 $ $ $ $ $8 14-1 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Cherry Lane Neighborhood Pathway Project Description: This project includes a 750 ft. long, 5 ft. wide asphalt pathway between Chapin Way and Hwy. 43. This pathway was partially constructed from Chapin Way to Hallinan Elementary School and would finish connectivity to the school and Tri -Met bus stop. The neighborhood association sup- ports this pathway and it's on the 2002 Transportation Advisory Board's "top ten" list. Funded/Unfunded: Unfunded Estimated Date of Completion: 2010 Justification: Glenmorrie Neighborhood Plan/TAB Recommendation Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street -.. _ ting I 100 ISDC's� - - 10 _ - ,Bonds- LGrants Resources Total $10 $ $ $ $100 Expenses Design Proj. Admin Construction 25 i. 7 68 t............................. ..--.-_._ 25 7 g -..�.�-. .-......-..........-�.._ Expenses Total $100 $ $ $ $ $10 67 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: E Avenue Neighborhood Pathway Project Description: E Avenue pathway will be a 1642 ft. long, 5 ft. wide asphalt pathway between 4th St. and 10th St. It is in the Comprehensive Plan and is part of the Metro Regional Pathway/Trail Plan. It is the next pathway under the 2002 Transportation Board Top Ten Neighborhood Pathways plan to be funded and meets SR2S qualifications. The Neighborhood has been very proactive in getting homeowners to keep the right-of- way clear. This project is shovel ready and could be combined with 4th St. (E to G), G Ave (4th to ACC) and B Ave (8th to 10th) project. Alta Planning has completed a design for the pathway projects. Funded/Unfunded: Unfunded Estimated Date of Completion: 2010 Justification: Metro Regional Pathway/Trail Plan/TAB Recommendation Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating -- SDC's Bonds RSTS Grants 175 — 17 Resources Total $ $17 $ $ $- $17 Expenses Design Proj. Admin 157 Construction 18 15 1 Expenses Total $ $17 $ $ $ $17 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Oak - McVey to Palisades Terrace Dr. Pathway Project Description: This project consists of a 1,000 ft. long, 5 ft. wide asphalt pathway. The area is fairly flat and there is adequate right-of-way. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Trails Master Plan Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating -_4- S DC's Bonds - Grants Resources Total $ $ $ $ Expenses Design Proj. Admin Construction 1 117 1 11 Expenses Total $ $13 $ $ $ $13 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Cornell - Hemlock to Bergis Pathway Project Description: This project consists of a 2,500 ft. long asphalt pathway. Part of this pathway would be through area deemed sensitive lands -Tree Grove. This would require quite a few old Douglas Fir trees to be removed. There could also be drainage and ADA accessibility issues. Funded/Unfunded: Estimated Date of Completion: Justification: Unfunded 2012 Neighborhood Request Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin 5 25 30 Construction 60 225 28 Expenses Total $ $6 $25 $ $ $31 70 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Waluga Neighborhood Pathway Project Description: This project includes is a 1,400 ft. long, 5 ft. wide asphalt community pathway that would run between Oakridge Rd. and Boones Ferry Rd. Right-of-way would have to be acquired and several large fir trees would have to be removed. Much of this area is still in Clackamas County. Funded/Unfunded: Estimated Date of Completion: Justification: Unfunded 2012 Trails Master Plan 71 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total perating DC's Bonds rants _ _ -- Resources Total $ $ s4 $ $ $ Expenses Design �Proj. Admin 'Col nstruction '— 22 i 3 10! 115' _ -- - 2 1 I 11 Expenses Total $ $2 $125 $15 71 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Greentree Rd. Community Pathway Project Description: This project includes a 2,400 ft. long, 5 ft. wide pathway between Fernwood Dr. and Westview Dr. The project would use shoulder areas that would eliminate parking and require retaining walls and drainage modifications. Funded/Unfunded: Unfunded Estimated Date of Completion: 2012 Justification: Palisades Neighborhood Plan Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDCs Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin 5 1 1 2 onstruction 60 135 19 Expenses Total $ $6 $15 $ $ $21 72 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Boca Ratan Local Pathway Project Description: This is includes a 1,600 ft. long, 5 ft. wide pathway between Atwater and Revenue Source Bonniebrae. The roadway is 32 ft. wide and would be a good candi- 1 2009-10 2010-11 2011-12 2012-13 2013-14 date for sidewalks on the west side. This pathway is listed on the 2002 Operating �DC's _ -- Ponds Transportation Advisory Board (TAB) "top ten" list and is in the Forest Hills Elementary walk to school route and would provide good connectiv- 80 ity. This pathway could be designed, engineered and implemented fairly quickly and the Bonniebrae sidewalks have already been updated for ADA standards. Funded/Unfunded: Unfunded Estimated Date of $80 Completion: Fall 2012 Justification: FAN/Forest Highlands Neighborhood Plan/TAB Recommendation 73 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating �DC's _ -- Ponds 80': 80 rants Resources Total $ $ $8 $ $_ $80 Expenses !Design Proj. Admin onstruction 72 7 Expenses Total $ $ $8 $ $ $80 73 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Canyon Drive Neighborhood Pathway Project Description: This project includes a 1,150 ft. long asphalt pathway running from Park Rd. to South Shore Blvd. The section between Park Rd. and Greentree Rd. is in an unconstructed right-of-way and will need extensive surface water drainage and grading, as well as ADA requirement issues. Funded/Unfunded: Unfunded Estimated Date of Completion: 2012 Justification: Palisades Neighborhood Plan 74 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total .Operating 25 100 12 DC's -- Bonds _ - .- Grants Resources Total $ $25 $100 $ $a $125 Expenses Design 23l 2 Proj. Admin 2 1 12 — Construction g g Expenses Total $ $25 $100 $- $- $12 74 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Fernwood Dr. - Mapleleaf to Greentree Ave. Pathway Project Description: This project includes a 1,200 ft. long, 5 ft. wide asphalt pathway. The 2009-10 2010-11 2011-12 grade is fairly flat with drainage ditches on both side of the roadway. Operating DC's Bonds Grants This pathway could require extensive storm sewerage system work, however is close walking proximity to Lakeridge High School and $ $ $ Palisades Elementary School. Funded/Unfunded: Unfunded Estimated Date of 2 Completion: 2012 Justification: Trails Master Plan and Palisades Neighborhood Plan 75 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds Grants Resources Total $ $ $ $ $- $ Expenses Design Proj. Admin 5 20 2 Construction 45 180 22 Expenses Total$ $ $20 $ $ $25 75 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lanewood/Douglas Circle - Twin Fir to Boones Ferry Pathway Project Description: This project includes a 2,100 ft. long, 5 ft. wide asphalt pathway. The area has very few physical issues and is in the Lake Grove Elemen- tary School walking route. Funded/Unfunded: Unfunded Estimated Date of Completion: 2012 Justification: Trails Master Plan and Lake Grove Neighborhood Plan Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin Construction 5 10 9 1 14 I Expenses Total 1 $1, $5 $1 $ $ $15 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Westview - Greentree to South Shore Blvd. Project Description: This project includes a 350 ft. long, 5 ft. wide pathway, along a very narrow section of roadway that would have to be brought up to City standards. Due to steep banks on both sides a large retaining wall would be needed. There are cantilever driveways and large trees in the right-of-way. This plan will need a geotechnical study done, as well as engineering and design work. Funded/Unfunded: Unfunded. Estimated Date of Completion: 2014 Justification: Trails Master Plan and Neighborhood Plan 77 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total (Operating SDC's- Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design 76 7 Proj. Admin 251 20 25 7 onstruction 80 525 60 Expenses Total $ $1001 $- $100 $5501 $750 77 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Washington Court Pathway Project Description: This project consists of a 700 ft. long, 5 ft. wide asphalt pathway listed as a community trail for the Trails Master Plan. Right-of-way may need to be acquired, encroachment issues. and large fir trees may make this pathway costly. Funded/Unfunded Estimated Date of Completion: Justification: Unfunded 2013 Trails Master Plan Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating S DC's Bonds Grants ...-... __..._ Resources Total $ $ $ $ $- $ Expenses 'Design 22 22 Proj. Admin onstruction 25 25 i Expenses Total $ $- $2 $2 $ $5 78 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Knaus - Boones Ferry to Country Club Pathway Project Description: This project includes a 4,500 ft.long, 5 ft. wide asphalt pathway. Most of this roadway is still under Clackamas County road authority and sections of pathways have been built through annexation and redevel- opment. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Trails Master Plan Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds Grants – ---- _ ..—. Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin Construction 3 50 53 271 450 47 Expenses Total $ $ $3 $500 $ $530 W01 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Twin Fir - Upper to Boones Ferry Pathway Project Description: This project includes a 3,500 ft. long, 5 ft. wide asphalt pathway. Sec- tions of this roadway will need large retaining walls along with geo- technical studies, engineering and design. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Trails Master Plan Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds Grants Resources Total $ $ $ $ $. $ Expenses Design 20 18 62 5581 82 738 Proj. Admin Construction Expenses Total $ $ $2 $62q $820 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Daniel Way Pathway Project Description: This project includes an 800 ft. long, 5ft. wide asphalt pathway between Caman Dr. and the West End Building. This pathway would provide safe access for the Holly Orchard Neighborhood and the West End Building. This pathway does not meet "safe routes to school" criteria. An unap- proved trail does exist. Funded/Unfunded Estimated Date of Completion: Justification: Unfunded 2013 Trails Master Plan 81 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's �— _. Bonds rants Resources Total $ $ $ $ $� $ Expenses Design Proj. Admin Construction 1 .. .... 10 6 g Expenses Total $ $ $ $8 $ $8 81 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Roehr Park Pathway Repair/Upgrade Project Description: This pathway is part of the Metro Regional Trail System. The pathway is approximately 6 ft. wide, which does not comply with the Metro Re- gional Trail standards of 10 ft. minimum to accommodate pedestrians and bicyclists. In addition, a portion of the pathway is in disrepair due to root heave and erosion from high water. This project will widen the pathway to meet Metro Regional Trail standards, and look at either relocating the pathway, or constructing a boardwalk to avoid high water and resolve root heave issues. Funded/Unfunded: Unfunded Estimated Date of Completion: Spring 2014 Justification: Public Safety 82 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds_ ---- Grants i Resources Total I $ $ $ $ $ $ Expenses Design 2 23 Proj. Admin 2 42, 44 Construction 3001 300 Expenses Total $ $- $ $25� $342! $367 82 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Fir Ridge Rd. Sidewalk Project Description: This project includes a 900 ft. long, 5 ft, wide concrete sidewalk. The width of the roadway makes it ideal for a sidewalk which would allow homeowners to maintain the on -street parking in front of their homes. This sidewalk would connect at one end with the Wembley Park path- way and Springbrook Park. Funded/Unfunded: Estimated Date of Completion: Justification: Unfunded 2013 Trails Master Plan 83 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating — SDC's � - -- -- Bonds — . — -- -- - Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin_ Construction 63 6 Expenses Total $ $ $7 $ $7 83 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Fernwood Drive/Treetop Community Pathway Project Description: This project includes a 2,300 ft. long, 5 ft. wide pathway between South Shore Blvd. and Overlook Dr. The pathway has extensive drainage is- sues to pipe the ditch lines in the right-of-way and will be difficult to meet ADA requirements, and has the possibility of losing parking on one side of Tree Top Ln. Tree Top Ln. alone may be a good consideration for a concrete sidewalk. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Palisades Neighborhood Plan 0 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total -- Aerating SDC's- Bonds - - Grants Resources Total $ $ $ $ $ $ ExpensesDesign - _-- 3 3 'Proj. Admin 23 2 Construction 20 20 Expenses Total $ $ $ $35 $230 $265 0 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Mercantile Local Pathway Project Description: This project consists a 400 ft. long: 5 ft. wide asphalt pathway between Boones Ferry Rd. and Hallmark Dr. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Waluga Neighborhood Plan 85 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's - Bonds rants - - --- - Resources Total $ $ $ $ $Y $ Expenses Design Proj. Admin Construction 36 3 Expenses Total I $ $ $ $4 $ $40 85 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Waluga Park Pathway Project Description: This project includes a 1,300 ft., 5 ft. wide asphalt pathway that runs between Royal Oaks Dr. and Oakridge Rd. This project can be combined with other Waluga identified pathways. There is a striped pathway along both sides of this section of roadway. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Waluga Neighborhood Plan 91 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin 3 7 1 Construction 2 68 9 Expenses Total $- $- $- $25 $7 $10 91 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: State Street Streetscape Project Description: By agreement, the City is responsible for sidewalks, and by extension, Total street trees. While we can pass this responsibility on to adjacent proper- Operating S DC's Bonds �,,... rants ties, at least for sidewalks, the current design is leading to multiple and Resources Total trip hazards due to street trees lifting sidewalk panels. In the past the $ City has been directed to grind trip hazards but panels continue to lift. $ The trees are not suitable for the available space, are not in good condi- Expenses tion and are reaching the upper end of their life spans. As a highly vis- --- ible street the City would benefit from redesigning and reconstructing the 475 25 sidewalk zones to provide a safe and more esthetically pleasing face to Proj. Admin Construction the community and those traveling through the City. The street length is Expenses Total approximately 4,000 ft. with sidewalks on both sides. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Pedestrian Safety, Beautification, Sustainability/Resource Use Reductions M IN Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating S DC's Bonds �,,... rants Resources Total $ $ $ $ $ $ Expenses Design --- 27 3 475 25 50 2 Proj. Admin Construction Expenses Total $- $, $- $30 $500 $530 M IN City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Childs Road - Canal Acres to Sycamore Pathway Project Description: This project consists of a 1,400 ft. long pathway. Due to the fact that this section of roadway has wetland on both sides, a "boardwalk" style walkway would be staff's recommendation. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Neighborhood Request Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2015-14 Total ........... Operating S DC's onds _ _._.�.--- - -- ---- trants Resources Total $ $ $ $ Expenses Design Proi. Admin Construction j 5 2 25 45 18q 225 Expenses Total $ $ $ $5 $200 $25 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lakeview - Iron Mountain to end of Pathway Project Description: This project encompasses a continuance of an existing 5 ft. wide pathway for an additional 750 ft. in length. There are right-of-way issues along this section of roadway and an extensive retaining wall would have to be built, geotechnical work, engineering and design will be needed. Funded/Unfunded Estimated Date of Completion: Justification: Unfunded 2014 Trails Master Plan NJ Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating DC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin Construction 10 80 9 72 90 810 Expenses Total $ $ $ $10 $800 $90 NJ City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Meadowlark - Overlook to Atherton Sidewalk Project Description: This project includes a 25 ft. wide street with curb and gutter, land- scaping and driveways on both sides. A sidewalk on the roadway or striping would be the only sensible option and both options would eliminate all parking on the roadway. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Palisades Neighborhood Plan Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds Grants __ .. .. - -- ..... . Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin 12 12 onstruction 101 101 Expenses Total $ $ $ $113 $11 0%1 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Laurel - Hallinan to Cornell Pathway Project Description: This project involves a 1,600 ft long, 6 ft. wide sidewalk incorporating some current sidewalk. This pathway is listed on the 2002 Transporta- tion Advisory Board's "top ten" list. A Feasibility Study and sidewalk design were completed in 2008. A large retaining wall will have to be built, the roadway widened to City standards and drainage improve- ments installed. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Trails Master Plan and TAB Recommendation 91 VI Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating S DC's - - -- -.._ Bonds Grants Resources Total $ $ $ $ Expenses Design Proj. Admin 14 1 Construction 4 1,336 1,381 Expenses Total $ $ $a $50' $1,3501 $1,40 91 VI City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Carman Drive - Kruse Way to 1-5 Project Description: This project encompasses adding bike lanes, sidewalks and/or pedestrian pathway from Kruse Way to Carman Drive (1.2 miles). The project priority, funding and selection is subject to transfer of road from Clackamas Country to the City of Lake Oswego. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Neighborhood Request 92 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds rants T Resources Total $ $ $ Expenses Design Proj. Admin 6 37 68 374 Construction Expenses Total $ $j $- $75 $415 $490 92 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Glenmorrie Drive/Hwy. 43 to Old River Rd. Project Description: This project includes a 2,400 ft long, 5 ft. wide asphalt pathway, that would have to run on the southeast side of the roadway. There are some right-of-way issue along sections of this roadway and there is a heritage Tree along the edge of the roadway. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Trails Master Plan and Glenmorrie Neighborhood Plan 93 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating IS DC's Bonds _ rants - - Resources Total $ $ $ $ $ $ Expenses Design .... Proi. Admin ..._.. _ _ — _ _ _ - 30 ---------- _ 3 Construction 270 27 Expenses Total $ $ $ ' $ $ $30 93 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Goodall -Knaus to Country Club Pathway Project Description: This project consists of a 3,300 ft. long, 5 ft. wide pathway. There are ditch lines on both sides of the roadway and Nettle Creek running year- round in the east ditch line. Part of this roadway and many of the homes are still under Clackamas County jurisdiction. Funded/Unfunded Estimated Date of Completion: Justification: Unfunded 2014 Trails Master Plan Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total 'Operating SDCs Bonds— _ Grants - Resources Total I $ $ $ Expenses Design Proj. Admin 201, 2 onstruction f 6 180 24 Expenses Total $7 $200 $270 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Palisades Crest Neighborhood Pathway Project Description: This project consists of a 1.100 ft. long local pathway between Hillside Dr. and Cook's Butte Park. The roadway is 24 ft. wide with curb and gutter. Options include concrete sidewalk or striping with no parking along roadway or tear out curb and gutter and could present ADA is- sues that could be quite costly. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Palisades Neighborhood Plan 7P Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds rants ._ j Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin 17 1581 17 158 Construction Expenses Total $ S' $ $ $175 $17 7P City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Thoma Neighborhood Pathway Project Description: This project consists of a 900 ft. long asphalt pathway that would con- nect Lake Oswego High School to Knaus Rd. pathway. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: FAN/Forest Hills Neighborhood Plan M Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin Construction 65 6 Expenses Total $ $ $ $ $7 $7 M City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Tryon Creek Pedestrian Bridge Project Description: This project encompasses the design of a pedestrian bridge across Revenue Source Tryon Creek connecting the existing pathway in the north end of Foot- 2009-10 2010-11 2011-12 2012-13 2013-14 Total hills Park to Tryon Cove Park on the north side of the creek. Operating SDC's Bonds (Note: This project is contingent upon submitting an MTIP funding request for design during the FY 2011-12 funding request cycle, and then receiving the funds to hire an engineering firm to design the project in FY 2013-14. Construction will be contingent upon receiving additional MTIP or regional funding in addition to City funds). Funded/Unfunded: Unfunded Estimated Date of $ $1 $ Completion: Design: Spring 2014, Construction FY 2017-2018 Justification: Regional Trail Priority NA Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds Grants Resources Total $ $1 $ $ $ $ Expenses Design Prod. Admin Construction 270 27 30 3 Expenses Total $- $- $- $- $3001 $30 NA City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Library to Adult Community Center (ACC) Pathway Project Description: This project encompasses two pathways: 4th St. between E Ave. and F Ave. (200 ft.) and G Ave. between 4th St. and the ACC (300 ft.). This project could be combined with the E Avenue Neighborhood path- way project and would be a good connectivity if both facilities remain in their current location. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Pedestrian Orient Destinations M Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total - Operating SDC's Bonds Grants _ Resources Total $ $ Expenses Design 6! 6 5 54 Proj. Admin Construction Expenses Total $ $, $ $- $60 $60 M City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Timberline - Knaus to Bonniebrae Sidewalk Project Description: This project encompasses 32 ft. wide, 2,600 ft. long roadway and would be a good candidate for a 6 ft. wide sidewalk, and leave enough room for on -street parking. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Trails Master Plan 9 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total - _ Operating SDC's 'Bonds Grants -- — - — Resources Total Expenses Design rProj. Admin 20! 18q 2 18 onstruction Expenses Total $ $ $a $I $20 $20 9 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Firwood Rd. Neighborhood Pathway Project Description: This project includes a 2,500 ft. long. 5 ft. wide asphalt pathway. The City would need to acquire right-of-way and remove large fir trees to implement. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Lake Forest Neighborhood Request 100 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses IDesign Proj Admin 4 15 1 Construction 135 17 Expenses Total $ $- $ $4 $1501 $19 100 City of Lake Oswego Capital Improvement Plan FY 2009/10 Project Name: Citywide Bicycle/Pedestrian Pathway Repair and Maintenance Project Description: General repair of bicycle and pedestrian pathways throughout the City, including but not limited to removal of tree roots, installation of truncated domes, and asphalt overlays. Funded/Unfunded: Funded Estimated Date of Completion: Summer 2010 Justification: Periodic Asset Maintenance �Ull I Z��3*11 101 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Street/Bikepath 'Operating 88 88 SDC's ':Bonds Grants Resources Total $88 $ $ $ $- $8 Expenses Design Proj. Admin 5 Construction 83 g Expenses Total $88 $- $ $ $ $8 101 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lake Oswego to Portland Transit Improvement Project Description: Transit improvements between Lake Oswego and Portland will either 2011-12 2012-13 be a Bus Rapid Transit system or a Streetcar line. Streetcar is the likely Total outcome given the congestion and slow travel speeds associated with Operating Bus Rapid Transit. The Streetcar can be accommodated mostly on the existing Willamette Shore railway right-of-way. The City and other re- gional agencies including Metro, TriMet, Clackamas County and the City of Portland will be funding the local portion of the planning, design and construction of the project. Federal participation is expected to be ap- proximately 60% of the project costs. Funded/Unfunded: Partial Estimated Date of Completion: 2012-2015 Justification: City Council Goal Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total General Operating 93 6.000 6,093 SDC's Bonds !Grants Resources Total $931 $ $ $6,000 $J, $6,093 Expenses Design 85I_ 8 Proj. Admin _ a 600 60 Construction 5,40 5,40 i Expenses Total $9 $1 $ $6,0001 $- $6,09 103 Water Overview Water System: The City's water source originates in the Clackamas River Basin. Water is pumped from a river intake pump station in Gladstone through a 27 inch raw water transmission line that travels under the Willamette River and to a water treatment plant in West Linn. The water treatment plant is connected to the City water distribution network by a 24 inch finished water transmission pipeline. The water dis- tribution system consists of approximately 250 miles of transmission and distribution mains, 16 water storage reservoirs, and 12 pump stations. The water system serves the City of Lake Oswego as well as unincorporated areas such as Forest Highlands and west Lake Grove. The City wholesales surplus water to the Lake Grove Water District, Hidalgo/Arrowood Water, Alto Park, Skyland Water District and the City of Tigard. The Lake Oswego water system also serves as an emergency water supply for the City of West Linn. Major Projects: Construction projects included in the CIP are generally based on the 2001 "Water System Master Plan" update. The plan describes system deficiencies and identifies projects that must be constructed to serve existing and future water needs. The plan identifies when major upgrades to the City water intake and distribution system should be made in order to keep up with the demand of the increasing population of the area. The most significant upcoming project is the Lake Oswego Tigard Water Supply Expansion Project. This joint project will be managed by the City of Lake Oswego and will increase the river intake and water treatment plant capacity from 16 mgd to 32 mgd. This project will also include approximately 15,000 ft of new raw water pipeline from the intake under the Willamette River and to the Water Treatment Plant. A second finished water pipeline approximately 25,000 ft, will be installed parallel to the existing line from the Water Treatment Plant to the Waluga Reservoir. Annual Rehabilitation Projects: Projects included in the annual rehab program are identified by Maintenance Services staff, the Fire Department, and citizen complaints. Maintenance projects are targeted for areas of the distribution system with high maintenance and repair costs, poor fire flows, and low domestic water pressure. Improvements to pump stations, reservoirs and the water treatment plant will increase the reliability, energy efficiency and safety of these facilities. Annual System Rehabilitation projects are also included in the CIP as a vital component of the water system. Many lines throughout the City are leaky or under- sized, which results in loss of water and flow inefficiencies. In the early years of Lake Oswego, much of the water system was installed with undersized lines throughout the system. Through the annual reha- bilitation program, old, deteriorating undersized water lines are replaced with larger, ductile iron water mains. Funding Source: The Water Fund is an enterprise fund used to account for all financial activity associated with the opera- tion and maintenance of the City's water utility system. Water utility improvement projects are sup- ported by the City's Water fees, which are restricted to purposes related to construction, repair, and operation of the water system. Additionally, System Development Charges are recovered from new development projects, but this is a minor portion of the overall funding for this program. 107 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Lake Oswego -Tigard Water Supply Extension Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total LO/Tigard Water Project* Source Lake Oswego -Tigard Water Supply Ext. Other 1,488,000 6,500,000 6,000,000 25,000,000 24,000,000 62,988,000 Total 1,488,000 6,500,000 6,000,000 25,000,000 24,000,000 62,988,000 Total Water Projects 2,968,000 7,850,000 6,950,000 25,975,000 24,900,000 68,643,000 "This program is contained within the proposed 2009-10 budget as Personal Services and Materials, not as Capital Outlay. iR. Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Water Projects Source Annual Water Main Rehabilitation Water 900,000 900,000 900,000 900,000 900,000 4,500,000 Summit Reservoir Overflow Line Water 20,000 200,000 220,000 Dist Pump Station Generator Plug -Ins Water 100,000 100,000 Reservoir Hatch Alarms Water 210,000 210,000 WTP Lime System Redundancy Water 30,000 30,000 Water Reservoir Overflows Water 40,000 250,000 290,000 Touchstone Pump Sta. Energy Upgrade Water 90,000 90,000 Touchstone Reservoir/Pump Station Water 80,000 80,000 Imp. Survey Total Station Water 10,000 10,000 PRV Stations Inspection and Rebuild 50,000 50,000 Maintenance Program South Shore Water Reservoir 75,000 75,000 Landscaping Rehabilitation Total 1,480,000 1,350,000 950,000 975,000 900,000 5,655,000 Lake Oswego -Tigard Water Supply Extension Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total LO/Tigard Water Project* Source Lake Oswego -Tigard Water Supply Ext. Other 1,488,000 6,500,000 6,000,000 25,000,000 24,000,000 62,988,000 Total 1,488,000 6,500,000 6,000,000 25,000,000 24,000,000 62,988,000 Total Water Projects 2,968,000 7,850,000 6,950,000 25,975,000 24,900,000 68,643,000 "This program is contained within the proposed 2009-10 budget as Personal Services and Materials, not as Capital Outlay. iR. City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 FY 2009/10 Funded Water Project Summary General Water SDC Water Projects Fund Fund Fund Total Annual Water Main Rehabilitation 900,000 900,000 Distribution Pump Station Generator Plug -ins 100,000 100,000 Touchstone Pump Station Energy Efficiency Upgrade 90,000 90,000 Reservoir Hatch Alarms 210,000 210,000 Summit Reservoir Overflow Line 20,000 20,000 Water Treatment Plant Lime System Redundancy 30,000 30,000 Water Reservoir Disconnect 40,000 40,000 Touchstone Reservoir/Pump Station Improvements 80,000 80,000 Survey Total Station 10,000 10,000 Total 1,480,000 1,480,000 General SDC LO/Tigard Water Project* Fund Intergovt'I Fund Total LO/Tigard Water Supply Extension 1,488,000 1,488,000 Total 1,488,000 1,488,000 Total Water Projects 2,968,000 2,968,000 ` This program is contained within the proposed 2009-10 budget as Personal Services and Materials, not as Capital Outlay. 109 i City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Annual Water Main Rehabilitation Program Project Description: These projects replace old, undersized pipelines and pipelines that do not meet engineering design criteria for peak water demands and fire flow. Project list to be developed from master plan recommendations, trouble spots suggested by Maintenance Services Department and coex- isting projects in streets or sewer. Funded/Unfunded: Funded Estimated Date of Completion: Annual Justification: Periodic Update 110 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Water Operating S D C's Bonds Grants 900 900 9001, 900 900 4,500 Resources Total $900 $900 $900 $90 $90 $4,500 Expenses Design 90 Prof. Admin onstruction 72 90 90 720, 90 90, 720 901 90 72 90 90 72 450 450 3,600 Expenses Total $900 $900 $900 $900 $900 $4,500 110 DEFECTS IN ORIGINAL DOCUMENT City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Summit Reservoir Overflow Line Project Description: This project would replace approximately 300 feet of deteriorated, bro- ken 15 inch corrugated pipe drain line that has caused property dam- ages to adjacent homes. Funded /Unfunded: Funded Estimated Date of Completion: 2011 Justification: Risk Management 111 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Water Operating 20 200 22 DC's — - Bonds Grants Resources Total $2 $20 $ $ $ $22 Expenses Design 18 180 198 Proj. Admin 2 20 — 22 ---- Construction -...... ..... ...... . I Expenses Total $2 $20 $ $ $ $220 111 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Distribution Pump Station Generator Plug -ins Project Description: Several of the critical drinking water pump stations in the City lack gener- ator plug -ins that would allow operation during a power outage. Without generator capability, it is possible that local water storage could run out during an extended power outage, leaving an area without water for fire Resources Total suppression and residential use. This project would upgrade five critical $ pump stations with the capability to plug into portable generators cur- $ rently owned by the City. The proposed pump stations are Touchstone, ExpensesDesign_ �Proj. Admin Construction McNary, Palisades, Southside and City View. The project should include a generator compatibility study to verity that the existing City generators are sufficient for these pump stations. This is a project proposed jointly by Maintenance Services Department and the Water Treatment Plant. Funded/Unfunded: Funded Estimated Date of Completion: Summer 2010 Justification: Water System Reliability Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Water perating 100 S DC's Bonds Grants 100 Resources Total $10 $ $ $ $- $100 ExpensesDesign_ �Proj. Admin Construction 2 3 20 3 77 I 7 7 Expenses Total $1 $ $ $ $; $100 112 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Distribution Reservoir Hatch Alarms Project Description: Several of the distribution system reservoirs lack alarms on the access hatch. Vandals could open the hatch and dump harmful chemicals in Description the City's drinking water without being detected. This is a serious vul- 2013-14 Total nerability in the City's drinking water system and should be addressed Operating SDC's immediately. Funding is for electrical engineering design and installation of hatch alarms and incorporation of the alarms into the water system 210 SCADA system. Reservoirs that need hatch alarms are City View, Walu- Bonds jGrants ga, Bergis, Palisades, Touchstone and Forest Highlands. With installa- tion of hatch alarms it is recommended that sonic level sensors are also installed to improve the reliability of the level measurement. Funded/Unfunded: Funded Estimated Date of $2101 Completion: Spring 2010 Justification: Water System Security 113 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Water Operating SDC's 210 210 Bonds jGrants Resources Total $2101 $210 Expenses ;Design Proj. Admin 70 5 7 Construction 135 --..... ... -- 135 Expenses Total $210! $; $, $ $ $210 113 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: WTP Lime System Redundancy Project Description: The Water Treatment Plant feeds a hydrated lime solution into the Revenue Source finished water for corrosion control as mandated by state and federal 12009-10 2010-11 2011-12 2012-13 drinking water regulations. Although the lime feed system was designed Water Operating — ISDC's Bonds Grants as a redundant system, the lime feed pumps that were installed in 2000 30 are not interchangeable and one of the pumps needs to be replaced in order to serve as a backup for the pump that is currently operated. When $ $3 this pump is taken out of service for maintenance or malfunctions, the old Design lime system must be used as a backup. The system operates very poorly and has caused the Water Treatment Plant to have four corrosion control "excursions" in the past two years. (If the system has 9 "excursions" in 1 six months, it is considered a treatment violation by the state regulators). Funded /Unfunded: Funded Estimated Date of 1 $3 $ $ $ Completion: Summer 2010 Justification: Water Treatment Reliability 114 Fiscal Year ($ in 000's) Revenue Source Description 12009-10 2010-11 2011-12 2012-13 2013-14 Total Water Operating — ISDC's Bonds Grants 30 �-- 30 Resources Total $ $ $ $ $3 Expenses Design Proj. Admin Construction 1 1 Expenses Total 1 $3 $ $ $ $ $3 114 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Water Reservoir Disconnect Project Description: Over the years, the City has constructed 16 water storage reservoirs to supply potable water to residents and businesses. It is normal practice Description to construct an overflow bypass to manage flows should the reservoir 2010-11 2011-12 be inadvertently overfilled. Previous construction practices required that Total reservoir overflows be directed to the nearest storm drainage system. Operating SDC's _ Bonds Grants Presently, the federal regulations do not allow chlorinated discharges to 250 surface waters. This project will evaluate all City reservoirs and develop 290 -- a plan to "replumb" any deficient overflow systems to meet safe drinking water and surface water requirements. Funded /Unfunded: Funded Estimated Date of Expenses Completion: 2011 Justification: Water Quality 115 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Water Operating SDC's _ Bonds Grants 40 250 - - 290 -- Resources Total $40 $250 $ $ $- $29 Expenses Design Proj Admin Construction 36 4 250' i 28 Expenses Total $a $2 $ $ $ $29 115 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Touchstone Pump Station Energy Efficiency Upgrade Project Description: In 2006-07 an energy audit was conducted on Touchstone Pump Station and it was determined that substantial energy savings of up to $14,000 per year was possible if two of the existing pumps were replaced with new pumps and premium efficiency motors. Some funding may be avail- able from the Energy Trust of Oregon for this project. Funded /Unfunded: Funded Estimated Date of Completion: Fall 2010 Justification: Sustainability, Electrical Savings 116 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Wates Operating SDC' 6 6 Bond Energy Trust of O Grants 30 3 Resources Total $8 $ $ $ $ sgil Expenses Design Ir Admin 10 1 — --- -- — 1 --- . 1 onstruction _ 79 7 Expenses Total $8 $ $1 $ $ $9 116 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Touchstone Reservoir / Pump Station Improvements Project Description: Stairs to park need to be upgraded to safety and ADA standards (current- ly deteriorating railroad ties that are uneven and slippery), realign access to main shut off valve to make it operable, and redesign pump station access by excavating and installing side door to remove confined space entry requirements. Generator availability addressed in separate request. Funded /Unfunded: Estimated Date of Completion: Justification: Funded 2010 Safety and Operability Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Water Operating 80 8 ......_..... ......... DC's _.. _ - ._--_. Bonds .....__ ._.. -- Grants Resources Total $8 $ $ $ $; $8 Expenses Design iProj. Admin Construction 72 72 I Expenses Total $8 $ $ $ $ $8 117 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Survey Total Station & Data Collector Project Description: The Survey Total Station is used to collect survey data, including dis- tances, directions and elevations. This information is used in creating construction plans, determining property boundaries and for construc- tion staking. The Station is 15 years old and outdated and needs to be replaced. Unfunded: Funded Estimated Date of 2010 Completion: Justification: Periodic Update Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total urfacewater Wastewater ater Operating 5 _ _... 5 1 1 Street Resources Total $2 $ $ $ $- $20 Expenses Design 2 .._ ..._.__. Proj. Admin Construction 1.11.1 11 111.1 1. 2 _ ........_ ..... ._ _..... Expenses Total $2 $ $ $ $ $2 118 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: PRV Stations Inspection and Rebuild Maintenance Program Project Description: Maintenance program by contracted service on a 5 -year plan for the test- Description ing and rebuilding of 24 distribution pressure reducing stations and pump Water control valves at pump stations. Best Management Practice calls for this _ 50 service every 5 years at a cost ranging from $35,000 to $50,000. Funded /Unfunded: Unfunded Estimated Date of $ Completion: 5 -Year Program Justification: Best Management Practice 119 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Tota! Water !Operating SDC's Bonds Grants _ 50 Resources Total $ $ $5 $ $5 Expenses Design Proj. Admin Construction _ .......... 5 ... .............. .... _........_ ...._._._. _ _..__.. .- — _.._..._. Expenses Total $ $ $ 119 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: South Shore Blvd. Water Reservoir Landscaping Rehab Project Description: City Code 34.10.520 and 530 requires all property owners to remove noxious vegetation and weeds over 10 inches in height. The western Description half of the site is covered by a large blackberry thicket and has been the 2012-13 2013-14 cause of some complaints. Crews have periodically cut back the thicket at the property margins but not in compliance with City Code. In addition, the eastern side of the site is heavily shaded and the existing walkway 7 is often a slip hazard due to repeated and heavy moss growth. The site landscaping should be evaluated and redesigned to meet code require- Grants ments and serve as an example of City stewardship. While the western Resources Total half of the site is slated for future reservoir growth, it could be considered $ $ for temporary location for other uses. Funded /Unfunded: Unfunded Estimated Date of Design Proj. Admin Construction Completion: 2013 Justification: Code Compliance, Beautification, Maintainability 120 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating ISDC's (Bonds --i 75 7 Grants Resources Total $ $ $ $7 $' $7 Expenses Design Proj. Admin Construction 5 7 5 7 Expenses Total $- $- $ $7 $ S7 120 Lake Oswego/Tigard Water Supply Expansion Overview Efforts to form a water supply partnership with the City of Tigard have been ongoing since 1995. In August, 2008, the councils of the two cities executed Intergovernmental Agreement (IGA) to work in good faith to plan, fund, design, construct and operated expanded water supply facilities currently owned by Lake Oswego. The Lake Oswego — Tigard Water Supply Partnership Division will be created in 2009 to execute the effort to meet each city's future water supply needs. The scope for the project includes design and construction of a new 38 million gallon per day (mgd) water diversion structure located on the Clackamas River, approximately 15,000 feet of new raw (untreated) water transmission piping connecting the diversion structure to the City's Water Treatment Plant (WTP), an expansion of the WTP from its current capacity of 16 mgd to 32 mgd, approximately 35.000 feet of new finished (treated) water piping connecting the WTP to the City's terminal reservoir located near Waluga Park. a new 1.2 mg water reservoir and a replacement of the City of Tigard's existing Bonita Road Pump Station. Under the terms of the IGA between the two cities, Lake Oswego is the managing agency responsible to ensure the expanded facilities are constructed and operational on or before July 1, 2016. 121 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Lake Oswego/Tigard Water Supply Extension Project Summary Lake Oswego/Tigard Water Supply Extension Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total LO/Tieard Water Supply Ext. Source Lake Oswego -Tigard Water Supply Ext. Other 1,488,000 6,500,000 6,000,000 25,000,000 24,000,000 62,988,000 Total 1,488,000 6,500,000 6,000,000 25,000,000 24,000,000 62,988,000 123 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lake Oswego/Tigard Water Supply Expansion Project Description: Plan, design, finance and construct an expansion of Lake Oswego's wa- ter supply system from its current capacity of 16 million gallons per day (mgd) to 34 mgd and complete by July 1, 2016. Funded /Unfunded: Funded Estimated Date of Completion: July 1, 2016 Justification: Contractual Agreement with the City of Tigard 124 Fiscal Year ($ in 000's) Revenue Source Description 2009 10 2010-11 2011-12 2012-13 2013-14 Total Operating S D C's _........_ .......... ... 700 700 - Bonds 35,000 40,00 75.000 Intergovt'1 2.260 2,260 800 5,320 Resources Total 1 $2,2601 $2,260 $1,500 $35,00 $40,000 $81,020 Expenses Design 1008 6,000 5,000! 12,008 Proj. Admin 480 50 1,000 5,000 41000' 10,98 Construction 20,0001 20 00 40,00 Expenses Total $1,488 $6,500 $6,000 $25,000—$24,000 $62,988 124 Surface Water Management Overview Surface Water System The 1987 revisions to the Federal Clean Water Act placed stringent water quality standards on the dis- charge of storm water runoff into streams, lakes, and rivers. The Surface Water Management (SWM) program was developed to address these water quality regulations and ongoing flooding problems throughout Lake Oswego. To comply with the requirements of the Clean Water Act and resolve existing drainage problems, the City developed a SWM Master Plan. The development of the SWM Master Plan was guided by a Policy Committee with representatives from the City Council, Natural Resources Advisory Board, Pathway Advisory Board, Lake Oswego Corporation, Clackamas County, and Oregon Department of Environmental Quality (DEQ). The SWM Master Plan identified operating and capital improvement pro- grams to address water quality and local flooding problems. The cost to implement the program were also identified. Several funding mechanisms were investigated to fund the implementation of the Master Plan. The method recommended by the Policy Committee and adopted by the City Council was to establish a util- ity user fee based upon impervious areas which prevent the infiltration of surface water runoff. This was deemed the most equitable way to allocate costs. In 1992, the City Council adopted a Surface Water Management Master Plan (SWMMP) and the Surface Water Management Utility user fee to fund the SWM program. Presently, the City is in the process of updating the SWMMP. The updated SWMMP, referred to as The Clean Streams Plan, will recognize the need for increased regulatory compliance under the City's National Pollution Discharge Elimination System (NPDES) permit and the Water Pollution Control Facilities (WPCF) permit. The Plan evaluates system capacity deficiencies and recommends capital improvement projects and programmatic compo- nents necessary to meet water quality compliance and manage the volume of runoff. Projects: This Capital Improvement Plan (CIP) includes projects founded upon recommendations identified in the SWMMP, staff recommendations and various needs identified by citizen contacts. Additional projects will be included as the CIP is implemented.For the upcoming fiscal year, a total of eight surface water projects are proposed for the CIP, including a stream restoration project in Springbrook Creek and storm system upgrade projects associated with street overlays. In addition, there are annual programs for small works, catch basin retrofits, outfall restoration and maintenance of previous stream rehabilitation projects. Work will also begin for projects which are scheduled for construction during the lowering of Oswego Lake in the winter of 2010. Funding Sources: The Surface Water Fund is an enterprise fund that provides funding for maintenance and capital con- struction needs of the City's surface water collection system. The Surface Water Fees are restricted to operations, maintenance, and improvement of the surface water system. Additionally, System Development Charges are recovered from new development projects, but this is a minor portion of the overall funding for this program. 125 (4 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Total 684,000 628,000 810,000 1,073,000 1,659,000 4,854,000 126 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surfacewater Projects Source Annual Maintenance -Past Stream Projects Surfacewater 25,000 25,000 25,000 25,000 25,000 125,000 Drainage Improv. in conjunction with Lake Surfacewater 26,000 183,000 209,000 Drawdown Small Works Drainage Improvements Surfacewater 71,000 71,000 71,000 71,000 71,000 355,000 Catch Basin Retrofit Surfacewater 71,000 71,000 71,000 71,000 71,000 355,000 Outfall Inventory and Restoration Surfacewater 71,000 71,000 71,000 71,000 71,000 355,000 Springbrook Creek Restoration -Reach 8 Surfacewater 73,000 73,000 Survey Total Station Surfacewater 5,000 5,000 Underground Injection Control (UIC) Unfunded 123,000 104,000 104,000 104,000 104,000 539,000 Evaluation, Permitting and Retrofits Rockinghorse Lane Drainage Imp. Unfunded 219,000 219,000 Ash Street Deep Culvert Replacement 72,000 72,000 Springbrook Creek Culvert Evaluation 31,000 221,000 252,000 Sediment Basin Evaluation and Retrofits 190,000 190,000 Stormwater Facility Water Quality Retrofits 57,000 105,000 105,000 267,000 D Ave Storm Drainage Infrastructure Imp 626,000 626,000 B Avenue Storm System Upgrade 1,212,000 1,212,000 Total 684,000 628,000 810,000 1,073,000 1,659,000 4,854,000 126 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 FY 2009/10 Funded Surfacewater Project Summary General Surfacewater SDC Surfacewater Projects Fund Fund Fund Total Small Works Drainage Improvements 71,000 71,000 Catch Basin Retrofits 71,000 71,000 Outfall Inventory and Restoration 71,000 71,000 Annual Maintenance for Past Projects 25,000 25,000 Springbrook Creek Restoration -Reach 8 73,000 73,000 Drainage Improvements with Lake Drawdown 26,000 26,000 Survey Total Station 5,000 5,000 Total Surfacewater Projects 342,000 342,000 127 DEFECTS IN ORIGINAL DOCUMENT City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Annual Maintenance for Past Stream Restoration Projects Project Over the past 15-20 years, the City has invested in many stream Description: restoration and outfall improvement projects. These projects sta- Revenue Source bilize soils, improve water quality, protect public infrastructure and 2009-10 private properties, remove invasive plant species and rehabilitate 2013-14 the associated natural resources. In order to protect the public Surface Water investment in these improvements the City needs to perform rou- 251 25, tine inspections and periodic maintenance of these projects. This 25 project will create the mechanism necessary to deliver essential services for the ongoing protection of these resources. Funded/Unfunded: Funded Estimated Date of Completion: Annual Justification: Sustainability, Maintaining an Investment 128 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water Operating 251 25, 25 25 25 125 SDC's Bonds !Grants Resources Total $2 $25 $25 $2 $25 $125 Expenses Design Pro. Admin 3 33 15 Construction 22 22 22 22 22 110 Expenses Total $2 : $2 $2 $2 $25 $125 128 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Drainage Improvements in Conjunction with Lake Drawdown Project The goal of this project is to repair deteriorated pipe outfalls onto Description: Oswego Lake. Because the outfalls are normally submerged, it is 2009-10 2010-11 2011-12 2012-13 2013-14 critical to construct these repairs in conjunction with the lake draw- Surface Water - _ down scheduled for the LOIS project. Funded/Unfunded: Funded Estimated Date of Completion: Spring 2011 Justification: Replacement of Deteriorated System 129 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water - _ Operating ISDC's (Bonds Grants 26 183 rt — 20 Resources Total $2 $183 $ $ $. $20 iExpenses Design 23 2 Proj. Admin Construction 16 1 167 Expenses Total $26 $183 $ $1 $. $20 129 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Small Works Drainage Improvements Project Description: This program encompasses minor storm drainage improvements includ- ing storm drain pipe throughout the City. Projects are typically less than $30,000 each and are usually constructed with larger projects such as street overlays, pathways, and wastewater improvements. Funded/Unfunded: Funded Estimated Date of Completion: Annual Justification: Asset Protection and Property Protection 130 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water pperating SDC's 71 _ 71 Bonds -- Grants Resources Total $71 $ $ $ $- $71 Expenses ,'Construction Design Proj. Admin � 6 57 8 8 6 6 81 a 5 8 6 4 3 28 Expenses Total $71 $71 $71 $71 $71 $3 130 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Catch Basin Retrofit Project Description: Many of the City's existing catch basins were built prior to the water quality standards which are now required. The goal of this project is to Revenue Source retrofit/replace these aging facilities with structures that include sumps 2009-10 2010-11 2011-12 to trap sediment and pollution control devices which capture oils and 2013-14 floatble debris, allowing removal through routine maintenance practices. Surface Water These projects are conducted in conjunction with scheduled street and/ 71 or other utility projects or as a stand alone project. Funded/Unfunded: Funded Estimated Date of �onds Grants Completion: Annual Justification: Water Quality, Facilities Upgrades 131 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water Operating DC's 71 71 �onds Grants Resources Total $71 $ $ $ $a $71 Expenses IDesign Proi. Admin a 6 6 84 6 6 3 Construction 57 57 57 57 5 28 Expenses Total $71 $71 $71 $71 $71! $35 131 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Outfall Inventory and Restoration Project The City is responsible for the maintenance of many storm drain - Description: age pipes which outfall to area streams, open spaces and natural resource areas. Oftentimes these outfalls are situated in areas that Description are difficult to access and overgrown with brush. Most of the out- 2010-11 2011-12 2012-13 falls were built with development and many are decades old. This Total project will inventory and assess the condition of storm drainage Operating outfall pipes. Completing the inventory and condition assessment 71 will allow the City to develop and prioritize a list of outfall repair/ 71 restoration projects. Funded/Unfunded: Funded Estimated Date of Completion: Annual Justification: Water Quality, Facility Repairs 21 132 Fiscal Year ($ in 000's) Revenue Source Description 12009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water Operating 71 71 71 71 71 35 DC's Bonds Grants Resources Total 1 $71 $71 $71 $71 $71' $35 Expenses Design 8 8 81 8 40 Proj. Admin 6; 5 6 & 6 3 Construction 5 57 571 57 57 285 Expenses Total $71 $71 $71 $71; $71 $35 132 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Springbrook Creek Restoration - Reach 8 Project Description: Reach 8 of Springbrook Creek begins at Upper Twin Fir Rd. and Revenue Source extends upstream to Rainbow Ter. Since the construction of the 2009-10 2010-11 2011-12 wastewater main along the main channel (1960's) this segment Surface Water -- - - - of stream has changed its course, severely eroded and down - 73 cut to the point that it is no longer connected to its floodplain. Downcutting has also exposed a segment of wastewater main. This project will realign the stream to its historic channel, recon- nect the floodplain, stabilize the channel, protect the wastewater 1 infrastructure and rehabilitate the habitat. Funded/Unfunded: Funded Estimated Date of 77 66 Completion: Summer 2010 Justification: Habitat Enhancement, Water Quality Improvement, Facility Pro- tection 133 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water -- - - - Operating SDC's iBonds 73 73 Resources Total 1 $73 $ $ $ $- $73 Expenses Design Proj. Admin Construction 77 66 - 6 Expenses Total $7 $ $ $ $, $7 133 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Underground Injection Control (UIC) Evaluation, Permitting & Fiscal Year ($ in 000's) Retrofits Project Federal regulations, administered through the Oregon DEQ, man - Description: dates that all storm water injected into subsurface disposal sys- Description tems (UIC's) be required to meet federal drinking water standards. 2010-11 2011-12 The City has inventoried 35 municipal UIC's, registered them with 2013-14 the DEQ and applied for a permit to operate them. The City must Surface Water now evaluate each UIC for compliance with federal requirements 123 and, either construct water quality treatment facilities upstream of 104, the UIC, or build conventional conveyance systems to replace and 104 eventually abandon the UIC's. Funded/Unfunded: Unfunded Estimated Date of Completion: Annual Justification: Regulatory Mandate 134 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water Operating DC's 123 104,- 104, 104 104 539 Bonds Grants Resources Total $12 $1 $1 $1 $104 $539 Expenses Design 10 23 23 23 23 195 Proj. Admin 20 6 44 onstruction 75 75 75 75i 300 Expenses Total $12 $1 $104 $104 $104 $539 134 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Rockinghorse Ln. Drainage Improvements Project The objective of this project is to rehabilitate an existing drainage Description: channel which conveys street and residential runoff and natural 2009-10 2010-11 2011-12 2012-13 2013-14 ground water seepage and stabilize the outfall. The existing chan- Surface Water nel is severely eroded and runs parallel to the edge of an active 219 _. slide area. This project will involve extending storm water convey- ance beyond the slide area, outfall energy dissipation and rehabili- -- -- -------------- tation of the existing open channel. Multi -jurisdictional regulatory Resources Total review and approval will be complicated and a critical step in the $21 $ $ $ $- successful design and construction of this project. Funded/Unfunded: Unfunded Estimated Date of 3 Completion: Summer 2010 Justification: Water Quality Improvement 135 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water Operating DC's ,Bonds 219 _. 21 Grants -- -- -------------- Resources Total $21 $ $ $ $- $21 Expenses Design 30 3 iProj. Admin 12 �1 onstruction 177 17 Expenses Total $219 $- $, $ $ $21 135 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name Project Description: Funded/Unfunded: Estimated Date of Completion: Justification: Ash St. Deep Culvert Replacement The existing corrugated metal pipe (CMP) was built to convey stream flows when the ravine was filled to construct Ash St. Over the years, the CMP has experienced severe corrosion and is in jeopardy of collapsing. Pipe replacement work will involve chan- nel stabilization within the natural resource, street closure during construction and easements to operate on private property. Unfunded Summer 2010 Deteriorated Facility MAPLE STREET I ❑eteriorated 15" - Storm Pipe reepons Tri . ...... CO2R02 - STREET reePons Treb. CO2RO3 -- - O� `\ / LAUREL J 1 ee Trr \uir_E�_.FLLWL.__ .f'1 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water Operating 7 SDC's Bonds Grants .__L..__. 7 _ ........ Resources Total $ $72 $ $ $ $7 Expenses Design 9 Proj. Admin 4 Construction 59 5 I Expenses Total $- $7 $ $ $ $7 `KR City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Springbrook Creek Culvert Evaluation Project Springbrook Creek is FEMA mapped floodplain with a resident Description: population of cutthroat trout. Many improvements have been made Description over the years including five large culvert replacements. The cul- Total verts were designed to convey 100 -year flood events and provide Operating DC's Bonds Grants passage for fish. Over the years, streambed aggradation has 221 caused materials to be deposited within these culverts, reducing Resources Total flow capacity and possibly blocking low flow passage. This project $ will evaluate the culverts for capacity and fish passage and make $221 $ $ recommendations towards cleaning, long-term maintenance and Exp Expenses channel stabilization. Funded/Unfunded: Unfunded Estimated Date of 2 1 20 Completion: Summer 2012 Justification: Flood Control, Habitat Improvement, Water Quality 137 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water Operating DC's Bonds Grants 31 221 25 Resources Total $ $31 $221 $ $ $25 Exp Expenses Design 9 Proj. Admin Construction _ 2 2 141 207 2 1 20 Expenses Total $ $31 $221' $ $ $25 137 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Sediment Basin Evaluation and Retrofits Project There are several constructed sediment basins located throughout Description: the City's surfacewater drainage system. These facilities often act 2013-14 Total as a last chance to trap sediments prior to discharging to a receiv- Operating ing water body. Many of these basins can be retrofitted to increase 190 water quality efficiencies and to improve access and maintenance functions. These projects will provide a mechanism to evaluate individual basins, recommend improvements and design and con- JrDC's sts— struct retrofits to the basins. Funded/Unfunded: Unfunded Estimated Date of Completion: Summer 2012 Justification: Water Quality, Maintenance Efficiency 138 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water Operating 190 190 JrDC's sts— Resources Total $ $ $19 $ V $19 Expenses Design' 2 Proj. Admin i 11 11 onstruction 156 15 Expenses Total $ $1 $ $ $19 138 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Storm Water Facility Water Quality Retrofits Project Many storm water detention facilities were constructed under Description: design standards that are much less stringent than today's. This project will inventory and evaluate publicly owned water quality Revenue Source facilities and develop designs for improved functional efficiency, 2009-10 2010-11 2011-12 improved water quality treatment and detention and access for 2013-14 maintenance. Funded/Unfunded: Unfunded Estimated Date of 10 105 267 Completion: Annual Justification: Water Quality, Maintenance Efficiency 139 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water Operating P 9 Bonds 5T 10 105 267 Grants Resources Total $ $ $5 $10 $105 $267 Expenses Design 50 13 1 76 Proj. Admin 7 6 1 Construction 86 86 172 Expenses Total $ $ $5 $10 $10 $267 139 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: D Ave. Storm Drainage Infrastructure Improvements Project A recent evaluation of the existing drainage system in First Addi- Description: tion Neighborhood (FAN), prompted by recurrent localized flood- 2009-10 2010-11 2011-12 2012-13 2013-14 ing events, makes recommendations for replacement of several Surface Water segments of pipe. The D Ave. system is considered a "backbone" 626 of the FAN drainage system. It conveys runoff from the top of the drainage basin to Tryon Creek, just upstream of Hwy. 43. Improve- - —_ ments to the system will redirect runoff from a severely eroded outfall to Tryon Creek and reduce the amount of flow which, over the years, has been directed to the B Ave. system. Funded/Unfunded: Unfunded Estimated Date of Resources Total Completion: Summer 2013 Justification: System Upgrades/Improvements, Water Quality Improvements 9t of vine # Com-` 140 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water 626 626 IOperating DC's - —_ Ponds rants Resources Total $ $ $ $62 $- $62 Expenses Design 77 7 Proj. Admin 36 3 onstruction 513 51 Expenses Total $, $62 $- $62 140 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: B Ave. Storm System Upgrade Project A recent evaluation of the existing drainage system in First Addi- Description: tion Neighborhood (FAN), prompted by recurrent localized flood- Description ing events, makes recommendations for replacement of several 2012-13 2013-14 segments of pipe. The B Ave. system conveys runoff from the top Surface Water of the 100 acre drainage basin and conveys it under Hwy. 43, the - railroad tracks and through the Foothills Rd. area to Tryon Creek. 1,21 This system has been pieced together over the past 100 years and I DC's experiences periodic flooding which is exacerbated by increased impervious areas resulting from ongoing infill and redevelopment. Funded/Unfunded: Unfunded Estimated Date of tt Completion: Summer 2014 Justification: Deficient System 141 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Surface Water ioperating - 1,212 1,21 I DC's — !Bonds tt Grants Resources Total $ $ $ $ $1,212 $1,21 Expenses Design -- _ 145 14 Proj. Admin 68 68 (Construction 999 999 Expenses Total $- $ $ $- $1,212 $1,212 141 Wastewater Overview Wastewater System: The City owns, operates and maintains a wastewater collection system consisting of approximately 200 miles of wastewater pipe ranging in diameter from 6 inches to 36 inches, 4,600 manholes, and 11 pump stations. Wastewater generated in Lake Oswego is treated at either the City of Portland's Tryon Creek Wastewater Treatment Plant (WWTP) or Clean Water Services' Durham Creek WWTP. The City pays Portland a percentage of the plant operation and maintenance costs based on the flow split between Lake Oswego and Portland. Currently, the City is paying 55 percent of the plant operation and mainte- nance costs. The City also pays 50 percent of the capital recovery costs in return for rights to 50 percent of the plant capacity. Major Projects: The major focus of the Capital Improvement Plan (CIP) will be the Lake Oswego Sewer Interceptor (LOIS) project and rehabilitation of failing, leaky pipelines to reduce inflow and infiltration (1/1) into the wastewater collection system. The $125 million (est.) LOIS project will construct a new interceptor line from the westerly end of Oswego Lake, all the way to the Tryon Creek WWTP. Additionally, this project (along with other 1/1 reduction efforts within the wastewater collection system) is a condition of the Mutual Agreement and Order the City has with the Oregon Department of Environmental Quality to address sanitary sewer overflows of the wastewater conveyance system to improve water quality and protection of public health. Developers are required to pay the cost of extending wastewater service to serve their new develop- ments. However, if a pipe is oversized to provide future capacity beyond that necessary to serve the new development, then the developer is entitled to be reimbursed from the additional cost of over siz- ing the collection system. Annual Rehabilitation Projects: The inflow and infiltration problem is significant in the larger drainage basins outside of LOIS replace- ment project. The rehabilitation of deteriorated sewer pipe identified by the Maintenance Department is another component of the CIP. This work involves the replacement or re -lining of existing pipe, and replacement or rehabilitation of leaking manholes. The benefits will include the continued service to existing homes and reduction in the inflow and infiltration into the wastewater system. Funding Sources: The Wastewater Fund is an enterprise fund used to account for all financial activity associated with the operation and maintenance of the City's wastewater utility system. This fund provides funding for the City's portion of the Tryon Creek Wastewater Treatment facility (owned and operated by the City of Portland) and operation and maintenance of the City's wastewater collection and conveyance system. The City's wastewater activities include construction, maintenance and the LOIS project. Additionally, System Development Charges are recovered from new development projects, but this is a minor portion of the overall funding for this program. 143 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Wastewater Projects WWTP Vactor Waste Facility Modifications Wastewater Annual Rehabilitation Wastewater Lily Bay View & Maple St Pump Sta. Wastewater Upgrades Marylhurst Pump Station Upgrades Wastewater Ridgewood Drive STEP System Removal Wastewater Survey Total Station Wastewater Atwater Lane Collection System Unfunded Extension Install 38 Backflow Devices Alley Way WW Imp. - 1st & 2nd Country Club Rd WW Imp. -Iron Mtn. - 10th Hazel Rd WW Imp -W. of Johnson Terr. Sixth St WW Imp- Evergreen & Ellis Alley Wy WW Imp -Kenwood, Lakewood, et. a I. 5th Street WW Imp: Evergreen & Lake Bay Lake Forest Cir. WW Imp. -Lake Forest Dr. Backyard WW Imp. - Oak & Conifer Lake Shore WW Imp -1045 Lake Shore Rd. Woodside Circle WW Improvements North Shore WW Imp. -1500 N Shore Rd State Street WW Imp. - North of McVey Total Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Source Wastewater 40,000 300,000 (LOIS) Lake Oswego Interceptor Sewer 860,000 1,000,000 1,000,000 1,000,000 1,000,000 450,000 400,000 250,000 5,000 155,000 95,000 314,000 550,000 Total 340,000 4,860,000 450,000 400,000 250,000 5,000 155,000 95,000 314,000 550,000 10,000 10,000 180,000 180,000 210,000 210,000 320,000 320,000 500,000 500,000 210,000 210,000 52,000 52,000 130,000 50,000 60,000 2,160,000 2,269,000 1,000,000 2,210,000 1,502,000 Funding 2009-10 2010-11 2011-12 2012-13 2013-14 LOIS Projects Source LO Interceptor Sewer Replacement Bonds 38,425,000 40,000,000 18,000,0002,000,000 130,000 50,000 60,000 9,141,000 Total 98,425,000 Total 38,425,000 40,000,000 18,000,000 2,000,000 98,425,000 Total Wastewater Projects 40,585,00042,269,000 19,000,0004,210,0001,502,000 107,566,000 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 FY 2009/10 Funded Wastewater Projects Summary Wastewater Projects WWTP Vactor Waste Facility Modifications Annual Wastewater Rehabilitation Lilly Bay, Bay View and Maple St. Pump Sta. Upgrades Marylhurst Pump Station Upgrades Ridgewood Drive STEP System Removal Survey Total Station LOIS Projects LO Interceptor Sewer Replacement General Wastewater SDC Fund Fund Fund Total 40,000 40,000 860,000 860,000 450,000 450,000 400,000 400,000 250,000 250,000 5,000 5,000 Total 2,005,000 2,005,000 Total Total Wastewater Projects General Wastewater SDC Fund Fund Fund Bonds Total 38,425,000 38,425,000 145 38,425,000 38,425,000 2,005,000 38,425,000 40,430,000 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Wastewater Treatment Plant (WWTP) Vactor Waste Facility Modi- Fiscal Year ($ in 000's) fications Project Description: As part of the Interceptor project, main lines leading to the intercep- 2010-11 2011-12 2012-13 2013-14 tor will be sumped to minimize potential solids buildup in the line. The Wastewater - - sumps must be emptied on a periodic basis generating greater volumes 40 of decant and biosolids than current wastewater operations do. The existing location that the City uses at the Tryon Creek WWTP was not Bonds designed for this purpose and must be modified in order to accept more waste. The alternative is to send the truck(s) to the Columbia Waste- water Treatment Plant in North Portland. In addition, the City does not have an adequate decant/solids handling facility for storm water vactor wastes, which are handled no differently than wastewater solids. If there is adequate space to combine both needs staff anticipates a cost savings $30 $ $ $ over constructing two separate facilities. Any changes must be approved Expenses by the City of Portland (WWTP owner) and will require Lake Oswego 36 Development Review and a Conditional Use Permit. Given needed ap- 3 34 provals it is anticipated the project will take 2 years and should be online 27 for the commissioning of the floating interceptor line in 2012. Funded/Unfunded: Unfunded Estimated Date of $40 Completion: Summer, 2011 Justification: Clean Water Act Compliance, Reduced Maintenance 146 Fiscal Year ($ in 000's) Revenue Source Description 72009-10 2010-11 2011-12 2012-13 2013-14 Total Wastewater - - Operating34 SDCs — 40 300 Bonds !Grants Resources Total $4 $30 $ $ $ $34 Expenses iDesign Proj. Admin4 !Construction 36 30 3 34 270: 27 Expenses Total $40 $300 $- $ $34 146 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Annual Wastewater Rehabilitation Project Description: This project calls for rehabilitation of line segments to eliminate roots, rehabilitation of manholes and replacement of incorrect manhole lids to Revenue Source reduce 1/1 in the wastewater system. Funded/Unfunded: Funded Estimated Date of Total Completion: Annually Justification: Reduce Overflows from Wastewater Collection System, MAO Agreement 1,000 with Oregon DEQ and City's Overflow Response Plan 147 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Wastewater Operating 860. 1.000! 1.000, 1000 1,000 4,86 DC'S Bonds - - Grants Resources Total $8601 $1,0001 $1,000 $1,000 $1,000, $4,860 1 Expenses IDesign - - - Proj. Admin 6 _ i C)d 10 100 100 46 onstruction 800 90a 900 900 900 4,40 Expenses Total $86 $1,000 $1,000 $1,000 $1,000 $4,8 147 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lily Bay View and Maple Street Lift Pump Station Upgrades Project Description: This project will increase the station's reliability, extend their life, and re- Revenue Source duce maintenance costs. The plan includes replacing existing old pumps 2009-10 2010-11 2011-12 2012-13 2013-14 with submersible pumps. Funded/Unfunded: Funded Estimated Date of 45 Completion: 2010 Justification: Recommended by the June 1999, Phase I Evaluation Report for the Expenses City's Wastewater Lift Station Rehabilitation Program/Sustainability Lily Bay 148 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Wastewater Operating SDC's Bonds .Grants 450 - — 45 Resources Total $4 $ $ $450 Expenses Design roi. Admin 4 q onstruction 405 40 i Expenses Total $45 $ $1— $ $ $4 148 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Marylhurst Pump Station Upgrades Project Description: This project will increase the station's reliability, extend its life, and re- duce maintenance costs. Earthquake protection measures and cathodic protection will be implemented. The upgrades will include converting the station to submersible pumps. Funded/Unfunded: Funded Estimated Date of Completion: 2010 Justification: October 2000, Phase II Evaluation Report for the City's Wastewater Lift Station Rehabilitation Program Z 149 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Wastewater Operating 400 j 40 SDC's Bonds Grants Resources Total $4 $ $ $40 Expenses Design Proj. Admin onstruction 50 40 310 g 4 31 !Expenses Total $400 $1 $ $40 149 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Ridgewood Rd. STEP System Removal Project Description: This project will remove six single house pump stations with a gravity sewer system. This requires approximately four new manholes and 400 Description feet of new mainline. This project would eliminate these six troublesome 2010-11 2011-12 aging stations from the City's regular pump station maintenance pro- Wastewater gram. In addition, it would free up crews to do other maintenance duties. 250: The neighborhood has inquired several times about removing the sta- tions. Funded/Unfunded: Fulnded Estimated Date of Completion: 2010 Justification: Reduce Overflow Risk From Aging Stations IRON ' J, /0 /,/ BETH MOUNTAIN !Y RYAN PARK NATURE RESERVE/ \R� r � G 150 Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Wastewater Operating 250: 250 SDC's Bonds Grants Resources Total 1 $250 $ $ $ $- $250 Expenses ;Design 25 25 lProj. Admin 25 25 onstruction 200 I 200 - Expenses Total $250 $- $- $ $1 $250 150 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Atwater Lane Collection System Extension Project Description: This project will extend the existing wastewater collection system from Atwater Lane to the west, then south, then westerly approximately 450 feet to serve future development within the Middle Tryon Creek basin. Funded/Unfunded: Unfunded Estimated Date of Completion: Summer 2010 Justification: WOODMONT PARK 151 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating S DC's (Bonds r..._. 155 155 (Grants Resources Total $15 $ $ $ $ $15 Expenses Design 'Prof. Admin Construction 3 144 3 14 Expenses Total $1 $- $ $ $ $15 151 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Install 38 Backflow Devices Project Description: This project would include installation of backflow devices in the lateral lines of homes that are affected by the high pressure cleaning of main lines. Some of these homes have incurred interior damage. Funded/Unfunded: Unfunded Estimated Date of Completion: Fall 2010 Justification: Reduce the Risk of Overflow into Homes 152 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating ISDC's --- Bolds !Grants 95 9 — - _ . Resources Total $ $9 $ S S $9 Expenses !Design Proj. Admin Construction 9( 90 I Expenses Total $ $91 $9 152 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Vicinity of First and Second Street Alley Way Wastewater Im- Fiscal Year ($ in 000's) provements Project Description: This project will rehabilitate approximately 1,140 ft. of 8 -inch sanitary Description sewer lines (via an "inversion liner") that have reached their end of life. Total The project will help ensure reliable wastewater services to those cus- Operating tomers within this vicinity and reduce inflow and infiltration (1/1) entering the system, as well as reducing operating and maintenance costs asso- ciated with the aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Sustainability, Continued Service awl it-., Z9,j/ 153 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 314 314 S DC's (Bonds j Grants Resources Total $ $31 $ $ $= $31 Expenses Design 25 25 Pros Admin 50i 50 Construction 23 239 Expenses Total $- $31 $ $ $ $31 153 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Country Club Rd. Wastewater Improvements - Iron Mtn. Blvd. To 10th St. Project Description: This project will replace approximately 1,220 ft. of 8 -inch sanitary sewer lines and 6 -inch service laterals that have reached their end of life. The project will help ensure reliable wastewater services to those customers - along Country Club Rd. and reduce inflow and infiltration (1/1) entering the Resources Total system, as well as reducing operating and maintenance costs associated with the aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Sustainability, Continued Service C COUNTRY CLUB ROAD AVENUE YOUNG NAK PRESBYTERIAN G CHURGH J W '`a c� CT LAKE _0 P� o GARDEN 90 2 R F GARDEN / rn 0 RITAGE 154 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 550 S DC's 'Bonds Grants 55 - Resources Total $ $55 $55 Expenses (Design 90 Proj. Admin—�— 55 onstruction 405 g 55 405 Expenses Total $ $5 $ $ $7L_ $550 154 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Hazel Rd. Wastewater Improvements - Vicinity West of Johnson Fiscal Year ($ in 000's) Ter. Project Description: This project will replace approximately 105 ft. of 8 -inch sanitary sewer line (via 'pipe bursting") that have reached its end of life. This project will _10 10 help ensure reliable wastewater services to those customers within this vicinity and reduce inflow and infiltration (1/1) entering the system, as well as reducing operating and maintenance costs associated with an aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Sustainability, Continued Service L LAKE SVVEGO HIGH HOOL l POOL �O SCHOOL DISTRICT 9Q ;.MINISTRATION OFFICE 155 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating _10 10 Bonds Grants Resources Total $ $1 $ $ $. $1 Expenses Design Proj Admen 1 1 Construction 7 Expenses Total $ $1 $ $ $ $1 155 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Sixth St. Wastewater Improvements Project Description: This project will replace approximately 300 ft. of 8 -inch sanitary sewer lines along Sixth St. within the vicinity of Evergreen and Ellis that have reached the end of their life. This project will help ensure reliable waste- water services and reduce inflow and infiltration (1/1) entering the system, as well as reducing operating and maintenance costs associated with an aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Sustainability, Continued Service I MM M- Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 180' 180 SDC's Bonds Grants Resources Total $ $ $ $1 $ $18 Expenses iDesign 20 2 Proj. Admin 5 Construction 15 15 Expenses Total $- $- $ $18 $ $18 M- City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Alley Way Wastewater Improvements - Vicinity of Kenwood, Lakewood, et. al. Project Description: This project will replace approximately 450 ft. of 8 -inch sanitary sewer line and 6 -inch service laterals that have reached its end of life. This project will help ensure reliable wastewater services to those custom- ers within the vicinity and reduce inflow and infiltration (1/1) entering the system, as well as reducing operating and maintenance costs associated with an aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Sustainability, Continued Service EASEMENT Lsk9'—d 98Y :WOOD CENTI THE ARTS ROq'p to I Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 210 210 ISDC'S !Bonds --._ Grants ......... E.._,. Resources Total $ $ $ $21 $- $21 Expenses Design Proj. Admin Construction 20_ 20 5 5 185 185 Expenses Total $ $ $21 $ $210 157 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Fifth St. Wastewater Improvements - Vicinity of Evergreen and Fiscal Year ($ in 000's) Lake Bay Project Description: This project will replace approximately 500 ft. of 8 -inch sanitary sewer Revenue Source lines along Fifth St. which have reached its end of life. This project will 2009-10 2010-11 2011-12 help ensure reliable wastewater services to those customers within the 2013-14 vicinity and reduce inflow and infiltration (1/1) entering the system, as well Aerating DC's Bonds - ( rants as reducing operating and maintenance costs associated with an aging 320 collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of $ $ $ Completion: 2013 Justification: Sustainability, Continued Service 1z RAILROAD CABANA LANE y y OSWE POTS Q M L a 158 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating DC's Bonds - ( rants 1 320 320 Resources Total $ $ $ $320 $- $32 Expenses (Design i 20 20 - i 29 truction 290 r Expenses Total $- $-. $ $32q $320 158 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lake Forest Creek Wastewater Improvements Project Description: This project will rehabilitate approximately 700 ft. of existing 8 -inch sanitary sewer lines that have reached their end of life. This project will help ensure reliable wastewater services to those customers within the vicinity and reduce inflow and infiltration (1/1) entering the system, as well as reducing operating and maintenance costs associated with an aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Sustainability, Continued Service 159 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total — Operating SDC's -Bonds iGrants _ - 5001, - - - — 50 -- Resources Total $ $ $ $50 $- $50 Expenses Design Proj. Admin Construction 70 7 42 42 ......_ Expenses Total $ $ $ $50 $- $50 159 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Vicinity of Oak and Conifer Backyard Wastewater Improvements Project Description: This project will replace approximately 450 ft. of existing 8 -inch sanitary sewer line within a public easement that has reached its end of life. The replacement will help ensure reliable wastewater services to those cus- tomers within this vicinity and reduce inflow and infiltration (1/1) entering the system, as well as reducing operating and maintenance costs asso- ciated with aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Sustainability, Continued Service Mill . MEMOMEN � •.�« -,rte ������ 160 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 210 21 S DC's Bonds - --- --- — - Grants Resources Total $ $ $ $ $21 $210 Expenses Design 201 2 Proj. Admin 5 _ onstruction 185 18 Expenses Total $1 $21 $210 160 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lake Shore Blvd. Wastewater Improvements Project Description: This project will rehabilitate approximately 1,555 ft. of 8 -inch sanitary sewer lines (via "pipe bursting") within a "backyard" easement that have reached its end of life. This project will help ensure reliable wastewater services to those customers within the vicinity of 1045 Lake Shore Blvd. and reduce inflow and infiltration (1/1) entering the system, as well as reducing operating and maintenance costs associated with an aging col- lection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Sustainability, Continued Service t 0 Moon ga Y Oswego Lake SOUTHISEW CLUB 02 N fly NT a PT. =1! Ak � 0 f � Rrp SOUTHMEw CLUB t1 �A r EASE NT `f -I Fiscal Year ($ in 000's) Revenue Source Description 1 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating - — 52 52 ISDC's I Bonds Grants Resources Total $ $ $ $ $52 $52 Expenses (Design 5 5 lProj. Admin 3 3 Construction � 44 44 Expenses Total $ $ $ $1 $52' $5 `f -I City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Woodside Circle Wastewater Improvements Project Description: This project will rehabilitate approximately 540 ft. of 8 -inch sanitary sew- er lines (via "pipe bursting") that have reached its end of life. This project will help ensure reliable wastewater services to those customers within the vicinity and reduce inflow and infiltration (1/1) entering the system, as well as reducing operating and maintenance costs associated with an aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Sustainability, Continued Service 162 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 r Total Operating !SDC's Bonds osoe 130 Grants Resources Total y WALUGA J $13 Expenses CRC CL�IIRCLE EASEME O JR. HIGH 1 j�—JJ 112 x SCHOOL a Expenses Total $1 $ $ $ $130 $13 'pOq 0 BRYANT PARK ASEM E INDIAN CREEK DRIVE V Li w 0 162 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating !SDC's Bonds 130 130 Grants Resources Total $ $ $ $ $13 $13 Expenses Design Prod. Admin Construction 1 1 112 11 Expenses Total $1 $ $ $ $130 $13 162 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: North Shore Rd. Wastewater Improvements Project Description: This project will rehabilitate approximately 215 ft, of existing 8 -inch sanitary sewer line (via an "inversion liner") that have reached its end of life in the vicinity of 1500 North Shore Rd. This project will help ensure reliable wastewater services to those customers within the vicinity and reduce inflow and infiltration (1/1) entering the system, as well as reduc- ing operating and maintenance costs associated with an aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Sustainability, Continued Service Oswego Lake Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDCs - 50 50 — ................. . Bonds Grants Resources Total $ $ $ $5 $- $50 Expenses ID_esign IProj. Admin Construction _ 5 3 42 3 42 Expenses Total $- $ $ $5 $- $50 163 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: State St. Wastewater Improvements Project Description: This project will rehabilitate approximately 170 ft. of existing 8 -inch sani- tary sewer line (via an "inversion liner") that has reached its end of life in the vicinity of McVey Rd. This project will help ensure reliable wastewater services to those customers within the vicinity and reduce inflow and infil- tration (1/1) entering the system, as well as reducing operating and main- tenance costs associated with an aging collection system infrastructure. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Sustainability, Continued Service � �� . ,,1111 ;• • �....�� . � iga riff 1611JR • • u{nn r {l1{{{{ {lt{llll 164 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Wastewater Operating SDC's 40 300; 340 Bonds Grants Resources Total $40 $300 $ $ $- $34 (Expenses Design 363 Pro). Admin 4 30, 3 Construction 2701 270 .. .. _ _...... Expenses Total $40 $300 $340 164 OF PP_ LOIS LAKE OSWEGO INTERCEPTOR SEWER loisnews.com Project Overview The Lake Oswego Interceptor Sewer (LOIS) is a large wastewater pipe that forms the backbone of the City's wastewater collection system. Roughly 75% of Lake Oswego households and busi- nesses are served by this line. The existing line consists of 20,000 feet of sewer pipe ranging from 12 to 36 -inches in diameter and was constructed in the early 1960's. Over 90% of this pipe lies within Oswego Lake, its bays, and canals with the remainder located onshore between Hwy 43 and Portland's Tryon Creek Wastewater Treatment Plant. Some in -water portions of the pipe are buried, but over half is supported above the bed of Oswego Lake on timber and steel piles. Since 2002 many different alternatives have been evaluated to correct existing LOIS deficiencies in an economical and reliable fashion. In August 2007, after many public hearings and community briefings on the replacement alternatives, the City Council recommended replacement of the LOIS system with a combination of pile supported pipe and a buoyant, gravity flow pipeline. The pipe would be constructed of polyethylene, is slightly buoyant in water, and would be held below the surface of the lake by steel tethers anchored to the bedrock under lake sediments. An additional "buoyancy pipe" would be attached to the main wastewater pipe to maintain the required grades necessary for gravity flow to the treatment plant. The existing LOIS system has two major problems. 1. It's too small — The LOIS system serves an area larger than originally envisioned. 2. In combination with an aging collection system throughout the City that allows too much rainwater into the sewer, during sustained, heavy rains the system backs up and flows out of manholes at various locations. These spills violate State and Federal law. 3. It's structurally at risk — The system's steel pile supports and hardware are corroding and are at risk of collapse. Analysis has shown the potential for numerous failures in the LOIS system during an earthquake. Such failures would allow millions of gallons of untreated wastewater to flow into the lake and would allow lake water to overwhelm the wastewater treatment plan. The LOIS Project is divided into six phases as follows: Phase Name Timeline Estimated Cost 1 Bryant/Kelok Force Main and Gravity Sewer Jan. -Sept. 2009 $ 1.5 million 2 Lake Full Apr. 2009 -Aug. 2010 $ 43 million 3 Lake Down Sept. 2009 -Jan. 2010 $ 46 million 4 Bryant and Foothills Pump Stations Aug. 2009 -Aug. 2010 $ 7 million 5 CIPP Main Canal, West Bay, Lakewood Bay Sept. 2010 -Sept. 2011 $ 6 million 6 Foothills Sewer Replacement Aug. 2011 -June 2012 $ 6 million 165 � City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 LOIS Project Summary Funding 2009-10 2010-11 2011-12 2012-13 2013-14 Total LOIS Project Source Lake Oswego Interceptor Bonds 38,425,000 40,000,000 18,000,000 2,000,000 98,425,000 Sewer Replacement Total 38,425,000 40,000,000 18,000,000 2,000,000 98,425,000 r ,� 166 DEFECTS IN ORIGINAL DOCUMENT City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lake Oswego Interceptor Sewer Replacement Project Description: Replace and renovate the existing interceptor sewer located in Oswego Lake and its canals and bays. Upland portions of the interceptor sewer located in the Foothills Road area of Lake Oswego will be renovated by cured -in-place plastic methods and elevated portions will be seismically hardened. Funded/Unfunded: Funded Estimated Date of Completion: October 31, 2012 Justification: Clean Water Act Compliance, Reduced Maintenance Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating DC's Bonds 38,42 40,000 18,000 2,00 98,42 Grants .. -_ __ - ---Y--- _ Resources Total 1 $38,42 $40,000 $18,000 $2,000 $. $98,425 Expenses Design 2,000' 1,000 500 .----- _...__..1.1..._..1.....1.. ..... ... 3,500 Proj. Admin 2,000 5,000 1,4001 5008,90 _..,,. Construction _.----.. 4, 1 161001 , 1, 500 1111 8602 i_ _.. Expenses Total $38,425 $40,000 $18,000 $2,000 $- $98,425 167 Facilities / Other Overview City Facilities include all buildings and structures that the City owns and manages. The Facilities section of the CIP lists capital improvement and capital maintenance projects that are anticipated over the next five years for these buildings. The list of key City buildings includes: • City Hall • Public Library • Adult Community Center • Main Fire Station • Westlake Fire Station • Jean Road Fire Station • South Shore Fire Station • West End Building • Indoor Tennis Center • Maintenance Services Vehicle Storage Building • Police Evidence Storage Building • Maintenance Services Building • Records Storage Facility • Luscher Farm House and Barn • Water Treatment Plant • Charles S. Brown Water Sports Center • Iron Worker's Cottage • Golf Course Clubhouse Several other City -owned buildings and structures are part of the Facilities CIP that are located on City parks and open space and other City properties. These include satellite buildings and rest - rooms at City parks, and residences that were purchased as part of open space property and for future expansion of other City facilities such at the Water Treatment Plant. This year is the first time a Facilities section has been included as part of the CIP. A 2008 assess- ment of ten (10) key City facilities indicated that numerous deficiencies exist with City buildings. Needs common to all or several of the buildings include minimizing water intrusion into buildings, upgrading structural components for seismic purposes, meeting American Disabilities Act (ADA) requirements, replacing building systems (electrical, mechanical, HVAC) that are reaching the end of their useful life, and addressing space deficiencies for buildings that are at or over capacity. The development of a Facilities Asset Management Plan is currently being considered. Such a plan will provide the basis for determining short and long term needs for City facilities, prioritizing and allocating constrained resources for meeting these needs, and developing new funding sources to address long term building upgrades and replacement needs. 171 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Facilities Projects Funding Source 2009-10 2010-11 2011-12 2012- 13 2013- Total 14 WEB Mechanical Upgrade Energy 269,000 269,000 Trust/ General ACC -Fitness Facilities Grant 56,000 56,000 Tennis Center - Facility Repairs Tennis 35,000 35,000 WTP Roof Replacement Water 100,000 100,000 Repair/Replace Maintenance Serv. Bldg. Unfunded 700,000 700,000 ACC - Roof 50,000 50,000 ACC - Bathroom Upgrades 53,000 53,000 WEB Elevator Modifications 80,000 80,000 Repair/Replace South Shore Fire Station 260,000 2,600,000 2,860,000 New Police Station and 911 Dispatch 940,000 9,400,000 10,340,000 Luscher Farmhouse and Barn 30,000 30,000 ACC - Woodwork 75,000 75,000 Eastside Park Maintenance Workshop 65,000 65,000 Worker's Cottage Rehabilitation 200,000 200,000 ACC - Oak/Acorn Room Flooring 45,000 45,000 Total 1,160,000 1,413,000 12,340,000 45,000 14,958,000 a . 172 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Facilities FY 2009/10 Funded Projects Funded Facilities Projects General Fund Grant Tennis Fund Water Fund TOTAL WEB Mechanical Upgrades 140,000 129,000 269,000 ACC Fitness Facilities 56,000 56,000 Tennis Center Facility Repairs 35,000 35,000 WTP Roof Repair 100,000 100,000 Total $140,000 $185,000 $35,000 $100,000 $460,000 173 DEFECTS IN ORIGINAL DOCUMENT City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: WEB Mechanical Upgrade Project Description: Install new water-cooled chiller with variable frequency drive and Revenue Source premium efficiency motors for chilled water and condenser water 2009-10 2010-11 2011-12 2012-13 2013-14 pumps. Install variable frequency drive and premium efficiency General Fund motor for cooling tower fans. Provide demand -based ventilation 139 control system for air handlers. Install condensing boiler. Cur- rently, the WEB is running on one chiller and it is designed to run on two. All other measures have an estimated energy payback of less than ten years. Funded/Unfunded: Funded Estimated Date of Grants Completion: 2010 Justification: System Upgrade/Meet Council Energy Reduction Goals 174 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total General Fund Pperating 139 139 SDC's Bonds Energy Trust Grants 129 12 Resources Total $268, $26 Expenses Design Proj. Admin 20 Construction 249 2 24 Expenses Total $26 $ $ $ $26 174 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Adult Community Center - Fitness Facilities Project Description: Remodel the Paladium and Hobby Rooms to accommodate facilities for expanded health and wellness programming as part of the Adult Community Center's new Brain Wellness initiative. Funded/Unfunded: Funded Estimated Date of 2010 Completion: Justification: Adult Community Center Patron Priority/PRAB and 50+ Advisory Board Goal 175 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating - - - - DC's --- - - Bonds OCF Endowment Grants 1 56 56 Resources Total $56 $ $ $ $ $56 Expenses (Design 5. 5 Proj. Admin _.-...... ........................ 6 Construction 4 __.- 45 Expenses Total $5 $ $ $ $- $56 175 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Indoor Tennis Center Facility Improvements Project Description: Resurface the parking lot, replace lobby and bathroom floor and fix- tures. Funded/Unfunded: Funded Estimated Date of 2010 Completion: Justification: Periodic Asset Maintenance NJ 176 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Tennis Operating 35 35 SDC's Bonds Grants Resources Total $3 $ $ $ $ $3 Expenses iDesign Proj. Admin 5 (Construction 30 3 Expenses Total $35, $3 176 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Water Treatment Plant Roof Replacement Project Description: The roof on the Water Treatment Plant is leaking and is in very poor Operating SDC's Bonds shape. In January 2008 the roof was patched to eliminate a leak, how- - ever it was discovered that the layers of the roofing material had been infiltrated and saturated by water. Inspection has determined that the ex- isting roofing material should be stripped off and new installed. Contin- Resources Total ued water infiltration could cause additional damage to the building walls and degrade/damage chemicals stored on the third floor of the building. Unfunded: Funded Estimated Date of Completion: 2010 Justification: Structural Reliability Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Water Operating SDC's Bonds 100 - - - 100 - —_ - iGrants Resources Total $100 5100 Expenses Design Proj. Admin Construction - 3 97 3 971 Expenses Total $10 $ $ $ s- $100 177 LM City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Repair/Replace Maintenance Services Building Project Description: Repair or replace the Maintenance Services Building.. Funded/Unfunded: Unfunded Estimated Date of Completion: 2010 Justification: City Council Goal Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total General Operating SDC'ting Bonds -__ Grants 700 moi_ - � 7 7 00 Resources Total $700 $ $ $ $ $70 Expenses Design 630 63 Proj. Admin Construction I 701 7 Expenses Total $70 $ $7 178 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: WEB Elevator Modifications Project Description: Rebuild the elevator to make it a high use passenger elevator. The elevator is currently a freight elevator and is not capable of handling high use loads on a consistent basis. Rebuilding the elevator will bring it up to current safety codes. Funded/Unfunded: Unfunded Estimated Date of Completion: 2010 Justification: Meet Current Needs of the Building Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total General Operating S DC's ;Bonds rants Resources Total $ $ $ $ $ $ Expenses !Design Proj. Admin _ 51 5 onstruction 75 7 Expenses Total 1 $� $8 $ $ $ $8 179 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Repair/Replace South Shore Fire Station Project Description: Repair or replace the South Shore Fire Station. Funded/Unfunded: Unfunded Estimated Date of 2012 Completion: Justification: City Council Goal Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating �SDC's Bonds Grants - Resources Total s4 $ $ $ $ g Expenses !Design Proj. Admin Construction 200 60 500 200 560 2,100 1 _..._..._ ___ 2,100 Expenses Total $ $26 $2,60 $ $ $2,86 180 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: New Police Station and 911 Dispatch Project Description: Build a new Police Station with 911 Dispatch. Funded/Unfunded: Unfunded Estimated Date of Completion: 2012 Justification: City Council Goal Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total perating DC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design 890 9,310 10,20 14 Proj. Admin 5 Construction Expenses Total $ $940 $9,40 $ $ $10,34 181 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Adult Community Center Roof Replacement Project Description: Replace roof at the Adult Community Center. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Periodic Asset Maintenance Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total _ .. perat ng DC's iBonds Grants Resources Total S $ $ $ S S Expenses (Design Proj. Admin (Construction 44 11 44 Expenses Total S $ S $ $50 182 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Adult Community Center Bathroom Upgrades Project Description: Modernize the existing Adult Community Center bathrooms to add new flooring, toilet stalls, and paint. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Periodic Asset Maintenance Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating S D C's Bonds _ Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin Construction 47 47 Expenses Total $ $ S $ $1 $53 183 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Luscher Farmhouse and Barn Project Description: Replace the farmhouse roof. Repaint the house, barn and caretaker dwelling. The roof is leaking a can't be repaired successfully. Painted surfaces on all buildings are pealing. Funded/Unfunded: Unfunded Estimated Date of Completion: 2011 Justification: Periodic Asset Maintenance 184 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's iBonds ;Grants Resources Total $ $ $ $ $ S Expenses Design Proj. Admin Construction 25 25 Expenses Total $ $3 $ $ $ $3 184 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Adult Community Center Woodwork Project Description: Refinish all wainscotting, doors, and moldings in the Adult Community Center. The existing finish is pealing and chipping Funded/Unfunded: Unfunded Estimated Date of Completion: 2012 Justification: Periodic Asset Maintenance 185 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating Bonds - brants Resources Total S $ $ $ $ $ Expenses Design Proj. Admin 5 5 Construction 70 70 Expenses Total $ 5 $7 $ $ $7 185 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Eastside Park Maintenance Workshop Project Description: This project provides funds to remodel the barn located on the Farr Park property into a workshop. The Parks Maintenance staff currently use either the Golf Course shop or the shop at the Maintenance yard. However, many projects can't be worked on at either of these sites. The space is either too small or the projects can't be left for long peri- ods of time. Funds will be used to replace the roof, insulate the build- ing, install shelving and workbench area. Funded/Unfunded: Unfunded Estimated Date of Completion: 2012 Justification: Facility Upgrade/Staff Efficiency 'R - Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's .Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin Construction 5 60 6 Expenses Total $ $ $6 $ $ $6 186 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Worker's Cottage Rehabilitation Project Description: The Worker's Cottage is located at 40 Wilbur St. This historic property provided housing for workers who were involved in the iron industry and represents part of the City's iron heritage. The house on the property is in disrepair and needs to be rehabilitated and stabilized to prevent fur- ther deterioration. The property is in the process of being nominated to the National Register of Historic Places. Funded/Unfunded: Unfunded Estimated Date of Completion: 2012 Justification: Implements Goals of the Historic Resources Advisory Board Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Aerating SDC's --- _ ,_.. 'Bonds iGrants Resources Total $ $ $ $ $ $ Expenses Design Proi. Admin Construction 25 175 2 17 Expenses Total $ $ $20 $ $ $20 187 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Adult Community Center - Oak/Acorn Room Flooring Project Description: Replace wood flooring in Oak and Acorn rooms. The existing flooring can no longer be refinished and needs replacing. Funded/Unfunded: Unfunded Estimated Date of Completion: 2013 Justification: Periodic Asset Maintenance Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating -- SDC's Bonds Grants Imo--+ Resources Total $ $ $ S $ Expenses Design Proj. Admin !Construction ---- ---- --_..._......_...-.._....... 42 ..... ... ...... _.. ........ _..... _.......... 4 Expenses Total $- $ $ $4 $- $4 188 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Other Projects Funding Source 2009-10 2010-11 2011-12 2012-13 2013-14 Total Plug -In Electric Vehicle Conversions Grant 73,000 73,000 Neighborhood Capital Improvements Unfunded 100,000 100,000 LG Village Center Improvements 2,000,000 2,000,000 2,000,000 2,000,000 8,000,000 LG Village Center Parking 1,000,000 1,000,000 Improvements Public Safety Systems Upgrade - Radio 300,000 320,000 1,500,000 2,120,000 Iron Heritage Trail 500,000 500,000 Total 173,000 2,000,000 2,800,000 2,320,000 4,500,000 11,793,000 EM City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 FY 2009/10 Funded Other Projects Summary General State, Fed, Other Projects Fund Other Total Plug-in Electric Vehicle Conversions 73,000 73,000 Total Other Projects 73,000 73,000 190 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Plug -In Electric Vehicle Conversions (5 vehicles) Project Description: Install City 240V charging stations at City Hall and Maintenance for elec- Revenue Source tric vehicles (one station per vehicle plus one at Maintenance: $1,000 2009-10 2010-11 2011-12 2012-13 2013-14 each); convert one or more Priuses to pug -ins ($12,000 per vehicle). Converting existing hybrids to pug -ins will boost gas mileage to 70-100 m.p.g. Standard electric vehicles (crash tested and drivable at high- way speeds) will be available in 2010, allowing the City to move toward greater sustainability in their fleet. Proposed project includes 5 vehicles but may be scaled back to do fewer vehicles and associated charging stations. Funded/Unfunded: Unfunded Estimated Date of 7 Completion: 2010 Justification: Sustainability 191 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating DC's Bonds Grants 7 7 Resources Total $7 $ $ $ $ $7 Expenses Design Prot. Admin ons truction 7 7 Expenses Total $7 $ $ $ $ $73 191 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Neighborhood Capital Improvements Project Description: This will fund projects identified by the City's neighborhoods. This includes projects from the City's eight adopted neighborhood plans, proj- ects identified by neighborhoods that have not yet been able to develop a neighborhood plan, and updates to neighborhood plan project lists that may be outdated. Projects fall into three general categories: Parks, Transportation, and Utilities. The largest share of projects are new path- ways and roadway/traffic calming improvements. Individual projects will be selected based on a set of ranked criteria and neighborhood priorities Unfunded: Unfunded Estimated Date of Completion: 2010 Justification: Implements Neighborhood Plans Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 100i SDC's Bonds !Grants 100 Resources Total $ ; $ $� $ Expenses Design Proj. Admin Construction 20 80 20 80 Expenses Total $106 $ $ $ $ $100 192 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lake Grove Village Center Improvements Project Description: The Lake Grove Village Center Plan includes a variety of proj- ects intended to improve pedestrian, bicycle, and vehicular access within the Village Center. The plan also includes im- provements to parks and public open spaces. This CIP project is intended to fund these projects. Individual projects will be selected based on a set of ranked criteria and the priorities listed in the Village Center Plan. Funded/Unfunded: Unfunded Estimated Date of Completion: 2014 Justification: Implements adopted Village Center Plan Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating 2,0001 2,000 2,000 2,000' 8,000 �SDC's `Bonds Grants - Resources Total $ $2,000 $2,0001 $2,000 $2,006 $8,00 Expenses !Design LProj. Construction � 200 2001 1,75I 1,75 2001 50 1,750 200 50 1,750 80 20 7,00 Expenses Total $ $2,000 $2,000 $2,000 $2,000 $8,00 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Lake Grove Village Center Parking Improvements Project Description: The Lake Grove Village Center Plan includes projects to provide public parking facilities in conjunction with roadway improvements. The parking improvements may be a stand alone project or a proj- ect developed jointly with a private developer. Funded/Unfunded: Unfunded Estimated Date of Completion: 2010 Justification: Esthetics and General Maintenance 194 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating iSDC's Bonds rants 1,000' 1,000 – – Resources Total $ $ $ $ $1,000 $1,00 Expenses Design Proj Admin Construction _._..._} ..... ................. — _.... 100 1 25 2 _...... .. _ ._ 87 87 Expenses Total $ $ $ $ $1,000 $1,00 194 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Public Safety Systems Upgrade: Radio Project Description: The 800 MHz public safety radio system infrastructure will 195 be at end of life by 2015 and an end user equipment will be Fiscal Year ($ in 000's) out of date and unusable starting in 2112. This project plans the phased replacement of end user radio equipment and the Revenue Source potential funding necessary to upgrade the infrastructure of the 2009-10 2010-11 2011-12 systems a part of stand along system (C800) or as a regional 2013-14 partner. Funded/Unfunded: Unfunded Estimated Date of Completion: 2015 Justification: Periodic Update 195 Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's Bonds Grants Resources Total $ $ $ $ $ $ Expenses Design 2C 2 Proj. Admin 2 2C 40 8 _ Construction 280 28C 1,460 2,02 Expenses Total S $ $300 $32 $1,500 $2,12 195 City of Lake Oswego Capital Improvement Plan FY 2009/10 - 2013/14 Project Name: Iron Heritage Trail Project Description: The Iron Heritage Trail would be a series of connected path- ways and interpretive stations that tell the story of Lake Os- Revenue Source wego's historic iron industry. The trail would connect the iron 2009-10 2010-11 2011-12 2012-13 furnace with other historic sites including the Worker's Cottage, the crucible, and the iron mines. The project would include trail improvements, parking improvements, and interpretative signage. Funded/Unfunded: Unfunded Estimated Date of $ $ Completion: 2012 Justification: Implements Goals of the Historic Resources Advisory Board .m Fiscal Year ($ in 000's) Revenue Source Description 2009-10 2010-11 2011-12 2012-13 2013-14 Total Operating SDC's-- Bonds Grants •, Resources Total $ $ $ $ $ $ Expenses Design Proj. Admin _ I' 100! 50 3 10 5 Construction 35 Expenses Total $ $ $500 $50 .m CITY OF LAKE OSWEGO COUNCIL REPORT TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Brant Williams Director of Economic and Capital Development gal SUBJECT: Revised Strategy for the West End Building and City Facilities DATE: June 10, 2009 ACTION Adopt the revised Strategy for the West End Building and Other City Facilities. INTRODUCTION / BACKGROUND At its June 2 meeting, City Council held a public hearing on the proposed Strategy for the West End Building and Other City Facilities. Based on feedback from the public hearing as well as comments and surveys from public outreach activities leading up the public hearing, City Council considered revisions to the April 21 draft Strategy. These revisions were discussed and informally agreed upon at the meeting. Believing its work was concluded, Council directed staff to incorporate the changes into the April 21 Strategy and to bring this document back to Council for final adoption on a consent agenda. The following is a summary of the significant changes to the April 21 Strategy document: Eliminate Guiding Principle #2 which states: Ensure to the extent possible broad public support of the Strategy with an emphasis on bringing the community together. • Allow more flexibility in siting a new City Hall and a new Library in locations other than just downtown. Instead of planning to sell the West End Building sometime in the future, the City will develop a financing strategy by July 1, 2010 so as to retain ownership of the property long term. The financing strategy can not rely on the use of General Fund revenue or reserves. Council Report May 27, 2009 Page 2 The Implementation Task to consider rezoning the West End property for higher density development was eliminated. Addressing City Hall deficiencies was moved from a long term priority to a medium term priority. • Providing new civic services in the Lake Grove area was moved from a short term priority to a medium term priority. ALTERNATIVES & FISCAL IMPACT The proposed Strategy itself does not have a financial impact. Depending on next steps for implementing the Strategy, financial implications will then be determined and considered by City Council. RECOMMENDATION Adopt the revised Strategy. ATTACHMENTS Exhibit A - Strategy for the West End Building and Other City Facilities — Final Draft Reviewed by: S ab y s been considered as part of this recommendation 1 )A Department Director na Finance Director na City Attor Alex D. MWyre City Manager EXHIBIT A Strategy for the West End Building and Property and Other City Facilities - Final Draft June 2, 2009 The following City Council Strategy includes four basic guiding principles and respective implementation tasks. These tasks are not intended to be exhaustive or all-inclusive. Guiding Principle #1 Overall, provide safe, adequate and sustainable public facilities that reflect the needs and quality of life of the community and are sound and lasting investments for Lake Oswego citizens. ✓ Address the underlying health and safety problems with City Hall — perform an updated financial analysis to determine the cost benefit to replace or repair the building ✓ Provide additional library services for the community ✓ Site, fund, design and build a separate Police/911/Municipal Court facility and a new South Shore Fire Station, and improve the Maintenance Services Facility ✓ Provide new civic services in the Lake Grove area that are consistent with the Lake Grove Village Plan ✓ Develop a strategy for siting and funding a future recreation center/swimming pool ✓ Develop a Facilities Asset Management Plan that will provide a long term strategy for preventative and capital maintenance of City facilities Guiding Principle #2 Forego, at this time, the idea of a City government -initiated community center at the West End Building. ✓ Maximize the use of the West End Building and property in the near-term. This includes leasing, if fiscally prudent, the vacant portions of the building. By July 1, 2010, develop a financing strategy that does not require using General Fund revenues or reserves to pay the debt service on the West End Building and property. ✓ Develop a concept plan for future redevelopment of the West End property and other underdeveloped properties in the Boones Ferry/Kruse Way area Guiding Principle #3 The Strategy must be financially feasible — one that will maintain the City's financial strength and stability with an eye toward the short term balanced with the long term ✓ Refinance the debt on the West End Building by July 15, 2009 ✓ For each facility included in this Strategy, explore all opportunities for financing including the use of LORA funds for projects in the redevelopment district, leasing and/or cost-sharing options through public/private partnerships, General Obligation bonds, endowment and other dedicated funds, the City's general funds, and possible capital campaign funds EXHIBIT A Guiding Principle #4 Given the complexity of City facility issues and needs, and their associated costs, develop an overall implementation plan that is long term in nature. This plan includes implementation tasks in the following priority.- Immediate riority. Immediate ✓ Refinance the West End Building by July 15, 2009 Short Term ✓ Site, fund, design and build a separate Police/911/Municipal Court facility and a new South Shore Fire Station, and improve the Maintenance Services Facility ✓ Maximize the use of the West End Building and property in the near-term. This includes leasing, if fiscally prudent, the vacant portions of the building. By July 1, 2010, develop a financing strategy that does not require using General Fund revenues or reserves to pay the debt service on the West End Building and property. ✓ Develop a concept plan for future redevelopment of the West End property and other underdeveloped properties in the Boones Ferry/Kruse Way area Medium Term ✓ Address the underlying health and safety problems with City Hall — perform an updated financial analysis to determine the cost benefit to replace or repair the building ✓ Provide additional library services for the community ✓ Provide new civic services in the Lake Grove area that are consistent with the Lake Grove Village Plan Long Term ✓ Develop a strategy for siting and funding a future recreation center/swimming pool Ongoing ✓ Develop a Facilities Asset Management Plan that will provide a long term strategy for preventative and capital maintenance of City facilities MICHAEL G. HOLMES 17887 Cardinal Drive Lake Oswego, OR 97034-6637 (503) 638-0767�� sr-afe� cou -tom b� 4--a b'+ Idl n c4ad -fie I q c.r'� . S `� 4�—:' Y? cT t.( ah 1 Q n p`. ,47L, yo L -f (-o �.1 nd+-q, b (P me ems, R� on %�Q%h �1 /mac bu+ (c1er <dcAv-e e- e- �E.sCf r'�J[ n ko Lo c--:1I-ICL ✓l. � % a � r 1 I �r-OVed urtc l �x�gnded ,on 1�s s e. (I', n o Lu rte r-sISE �y cru 1 d Lt f-ri qlz-- F>(-cfley-4�y -�� -0 1 ( - Y'o 'c j< +tLcc-t M.40 fe +-qx re ✓En u e R --Hie se ho®1 c�i s�,r- -c s r � oje s t r�Ql �y c � anc� �h� �©u ►� �- �t�d -the. � tJ1 tl1 r<=_.sf >e/c,-F"� RECEIVED JUN 16 2009 CITY OF LAKE OSIA'EGO