HomeMy WebLinkAboutAgenda Packet - 2009-02-10 Special2009 City Council
Jack Hoffman, Mayor
Donna Jordan, Council President
Roger Hennagin
Kristin Johnson
Mary Olson
Sally Moncrieff
Bill Tierney
CITY COUNCIL SPECIAL MEETING
AGENDA
Tuesday, February 10, 2009
6:30 p.m.
Council Chambers
City Hall
380 A Avenue
Also published on the internet at: ci.oswego.or.us
Contact: Robyn Christie, City Recorder
E -Mail: rchristie@ci.oswego.or.us
Phone: 503-675-3984
The meeting location is accessible to persons with disabilities. To request
accommodations, please contact Public Affairs at 503-635-0236, 48 hours before
the meeting.
1. CALL TO ORDER
2. ROLL CALL
3. STUDY SESSION
3.1 Background Presentation Facilities/West End Building
4. ADJOURNMENT
This meeting will be rebroadcast on channel 30:
Friday, 7:00 p.m. Sunday, 7:00 a.m.
Saturday, 3:00 p.m. Wednesday, 2:30 a.m.
CITY OF LAKE OSWEGO
COUNCIL REPORT
TO: Jack D. Hoffman, Mayor
Members of the City Council
Alex D. McIntyre, City Manager
FROM: Brant Williams, Director of Capital Projects
SUBJECT: City Council Study Session
Report on the West End Building Decision Process
DATE: February 5, 2009
ACTION
At its February 10 study session, City Council will begin its discussions of the West End
Building Decision Process. The purpose of this initial study session is to review the
information gathered this past year about the condition of key City facilities and
potential uses for the West End Building.
INTRODUCTION/BACKGROUND
The West End Building was originally purchased in 2006 as an opportunity for a future
community center for the City. A conceptual plan for a community center was
subsequently developed by a citizen steering committee. However, community concern
for both the purchase of the property and the community center resulted in ballot
measures about the property at the November 2007 and May 2008 elections. Following
these elections, City Council decided to take a broader look at possible options for the
property particularly how the property might be used to provide public services. The
goal was to determine future public uses for the property that could be supported by the
community. If none, the option of selling the property would then be considered.
In July, the Council approved a work plan for moving forward with this process. It was
titled the West End Building Decision Process. As part of this work plan, staff was
charged with developing information about the West End Building and other key City
facilities and services. A major component of the work plan was to make this
information available to the public and to provide for citizen input about options for
these buildings. Over the past six months, much of the information called for in the
work plan has been gathered and made available through a series of interim reports
and materials. These have been compiled into one document titled West End Building
Council Report
February 5, 2009
Page 2
Decision Process Report, Background Information which is included in the City Council
packet.
DISCUSSION
The West End Building Decision Process Report reviews all studies, materials and
public outreach that have taken place over the past six months. It also contains an
Alternatives Analysis of the West End Building and other key City facilities, including
City Hall, the Public Library, Maintenance Services Building, South Shore Fire Station
and the Adult Community Center. As part of the Analysis, each facility is reviewed with
respect to the following areas: Building Condition, Space Program Needs, Facility
Options and Forecasted Costs, and Public Opinion Research Results.
ALTERNATIVES & FISCAL IMPACT
The various options, including corresponding planning level cost information, are listed
in the Alternatives Analysis section of the Summary Report. This is followed by a
section on possible financing options.
RECOMMENDATION
This initial study session on the West End Building Decision Process is for information
and discussion purposes only. There is no staff recommendation at this time. However,
the Summary Report does provide a list of possible next steps.
ATTACHMENTS
The accompanying West End Building Decision Process Report contains information
that has been gathered over the past six months on the West End Building and other
key City facilities. The report includes the following:
Staff Summary Report
Exhibit A West End Building Decision Process Work Plan
Exhibit B City of Lake Oswego Municipal Facilities and Space Planning Analysis
by SERA Architects, Inc.
Exhibit C City of Lake Oswego Maintenance Services Department Facilities
Assessment by SOLARC Architecture and Engineering, Inc.
Exhibit D South Shore Boulevard Fire Station Feasibility Study by Group
Mackenzie
Exhibit E Summary Appraisal Report - West End Office Building + Excess Land by
Mueller and Company, Inc.
Council Report
February 5, 2009
Page 3
Exhibit F West End Property Zoning Options
Exhibit G Possible Options for City Facilities
Exhibit H Real Estate Analysis - City of Lake Oswego by CB Richard Ellis.
Exhibit I Lake Oswego West End Building Strategic Look by the Urban Land
Institute
Exhibit J Summary of City Policies on Public Facilities
Exhibit K Lake Oswego Community Conversation by Davis, Hibbitts & Midghall,
Inc.
Exhibit L 2008 City of Lake Oswego Facilities Assessment Research - Survey
Results by Davis, Hibbitts & Midghall, Inc.
Exhibit M They're Your Buildings! Join the Conversation booklet
Exhibit N They're Your Buildings! Join the Conversation mailer
Exhibit O Letter from the Downtown Business District Association Board, FAN -
Forest Hills Association Board, Evergreen Neighborhood Association
Board, and Lakewood Bay Neighborhood Association Board dated
January 27, 2009
Letter from the Lake Grove Business Association dated January 30, 2009
Exhibit P 2008 Parks and Recreation Activities at the West End Building
Exhibit Q West End Building Scenarios — Cost Analysis
Exhibit R List of City Properties
Map of LORA properties
Reviewed by:
The report will be available
online at www.ci.oswego.or.us/
calendar/CouncilMtgs/mtgs&
ags.htm or reviewed at the
City Recorders Office during
regular business hours.
i abili y s been considered as part of this recommendation.
Department Di ctor
Finance Director
City
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City M ger