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HomeMy WebLinkAboutAgenda Item - 2024-10-15 - Number 09.1 - City Council Third Quarter Goals Update 9.1 oti� E*P4_ COUNCIL REPORT v AN o OREGO� Subject: 2024 Council Goals Third Quarter Update Meeting Date: October 15, 2024 Staff Member: Martha Bennett, City Manager Report Date: October 8, 2024 Department: City Manager's Office Action Required Advisory Board/Commission Recommendation ❑X Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑ Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑X Consent Agenda Staff Recommendation: Accept the third quarter report for the 2024 City Council Goals and Initiatives. Recommended Language for Motion: Move to accept the third quarter goals report. Project/ Issue Relates To: 2024 Council Goals and Initiatives. Issue before Council (Highlight Policy Question): ❑X Council Goals/Priorities ❑Adopted Master Plan(s) ❑Not Applicable BACKGROUND In January, the City Council set policy goals and selected key initiatives for its work in 2024. Those goals and initiatives were adopted on February 20, 2024. The Council's goals and initiatives set the City's agenda for the year, and are the highest priority items for limited resources, including agenda time, staffing, and budget allocations. Staff reports to the Council quarterly on progress on the initiatives and goals. The first quarter report was adoption of the workplans, the second quarter goals update was approved at the July 16 meeting. This is the third quarter report for 2024. Respect. Excellence. Trust. Service. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY Page 2 DISCUSSION Some of the highlights of the last quarter include: • Staff are developing a gap analysis of the City's emergency management program to identify the next body of work to help the City itself get better prepared to respond to emergencies. • Over 400 people attended the annual emergency preparedness fair in September, and the reviews were very positive, offering suggestions for future improvements. • City staff applied for a Metro 2040 Planning and Development Grant to update the 2012 Foothills District Framework Plan, the first step in updating the Foothills urban renewal area and plan. • Council will discuss recommended adjustments to business license fees on October 15 to implement the Council goal to fully fund the Chamber contract. • The request for qualifications for the wastewater treatment plant will close on October 11, and staff will review, rank, and select finalists to submit full proposals in 2025. • Council appointed a task force to study the South Shore Fire Station. • Construction of a new pathway on Lanewood and Douglas Circle is 90% complete. Public engagement is underway on the second group of projects, which will be under construction in late 2025. The third group of projects is being determined by TAB at the October meeting. • Staff has been evaluating how to implement elements of the Urban and Community Forestry Plan, including completing a tree inventory on City-owned properties and rights of way. Council will hold a study session on the tree code on November 19. • Due to challenges in scheduling, the construction completion deadline for the LORAC is now set for February 3, 2025. • Oregon Parks and Recreation Department has approved the City's grant application for $1,000,000 toward Phase 2 of Rassekh Park. Phase 2 will complete the community park section of the park, including; playground, picnic shelter, maintenance storage facility, additional parking, storm water facilities and associated landscaping. The Parks and Recreation Department will present the match strategy for the grant (50%) in late 2024. Council has done significant work on several of the other initiatives, and that work is outlined more fully in the status report (Attachment 1). ATTACHMENTS 1. 2024 Third Quarter Goals Status Report 2. 2024 Council Goals and Initiatives 3. 2022 Council Agreements Respect. Excellence. Trust. ServiceAN 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO,OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 2024 COUNCIL GOALS AND INITIATIVES o``LA E� s� Third Quarter Report n October 15, 2024 CJ —� O OREGO� GOAL: Ensure a safe, secure, and prepared community COUNCIL INITIATIVES: PROGRESS TO DATE: Continue implementation of the In July, Megan, Chief Johnson, and Assistant Chief Artman process to increase preparedness of made a visit to Rogue Valley Manor, a retirement community Lake Oswego residents, especially located in Medford, OR to learn more about their emergency seniors and people with disabilities, preparedness efforts. We toured their facility and were able in the event of a disaster to get information and resources related to how they keep their community informed about emergency management, and how they coordinate evacuations. Also, during this visit, we were able to attend a workshop on community evacuations that was coordinated by City of Ashland Emergency Manager Kelly Burns, and have since coordinated with him to assist with a gap analysis of our emergency management program. On September 5, we hosted our annual emergency preparedness fair at City Hall. We estimated that over 400 people attended. In September we were informed that FEMA has approved Clackamas County's Multi-Jurisdictional Natural Hazards Mitigation Plan, including Lake Oswego's addendum.The approval period for this plan is from September 12, 2024 through September 11, 2029. This is important as having an approved hazard mitigation plan is one of the conditions for applying for and receiving certain FEMA mitigation grants. GOAL: Support business investment and job creation in Lake Oswego COUNCIL INITIATIVES: PROGRESS TO DATE: Break ground on the North Anchor Urban Development Partners will provide the LORA Board a Redevelopment project project update at the October 15th City Council meeting. The update will focus on the status of project financing, hotel development and a roadmap of anticipated milestones for the next 6-12 months. Respect. Excel'enTe. Trust. S.P'viT 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Update the Lake Grove Urban In September,the City applied for a $745k Metro 2040 Renewal Plan and begin work on a Planning and Development Grant to update the adopted plan to use urban renewal to support 2012 Foothills District Framework Plan. Through this plan the redevelopment of Foothills update, we intend to revisit the vision for the Foothills District to ensure it is consistent with current community goals and priorities. The process will emphasize public engagement, equity, sustainability, economic development, recreation, stewardship of natural resources, and housing needs. Upon adoption of the updated plan, the City will pursue adoption of a Foothills urban renewal area to help fund the infrastructure identified in the plan. Final grant awards will be announced in December, but we may know in October if the proposal is being advanced for further consideration. A study session for the Lake Grove Village Center Urban Renewal Plan to discuss increasing the maximum indebtedness, adding projects, and funding strategies will be scheduled in the near future. Implement the initiatives in the 2022 The Community Development (CD) Director held a Q3 Economic Development Strategy meeting with the Chamber in September to review progress in completing tasks in the Chamber's scope of work. The Chamber conducted its first biennial business community survey over the summer to inform the City's economic development strategy as well as the upcoming comprehensive review of the Development Code in 2025. The Chamber will present its annual report to the Council in December. The Assistant City Manager(ACM) continues to attend monthly Chamber meetings and the ACM and CD Director both attend new business meet and greets with the Chamber. Develop a funding strategy for a The business license fee is a viable funding option for the longer-term contract with the Chamber of Commerce contact. Chamber of Commerce to implement a portion of the 2022 Economic Staff will be outlining proposed adjustments to the business Development Strategy. Evaluate the license fee schedule in a study session on October 15th. After possibility of the business license fee integrating feedback from Council, business license fee as a funding option changes will be implemented through the annual Master Fees & Charges update. Respect. Excel'enTe. Trust. S.P'viT 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY GOAL: Foster a welcoming and inclusive community where all people have the opportunity to thrive and have equitable access to City services COUNCIL INITIATIVES: PROGRESS TO DATE: Continue efforts related to DEI, The Professional Development Program is currently in including: prioritize equity in the progress,featuring a joint training series focused on Diversity, delivery of city services; formalize a Equity, and Inclusion, Sustainability, and the Americans with translation and interpretation policy; Disabilities Act. This training aims to familiarize staff with the explore a partnership with LOSD to City Council's goals and initiatives. So far, we have delivered host an annual event welcoming new this training to the City Manager's Office, Finance residents to the city; and provide Department, Parks and Recreation staff, Maintenance crew, and Public Works staff. We will continue this program until all information on how to engage and City departments have participated. ways to access services and programs Additionally, we are developing a Language Access Plan in collaboration with Metro,the City of Salem, the City of Hillsboro, and the City of Woodburn. This proposed policy will guide staff in meeting the translation and interpretation needs of the City of Lake Oswego. We are currently identifying vital documents to ensure they are accessible to community members in their respective languages. The Lake Oswego School District has invited the City to present resources and information at their Back to School events. We have shared details about Parks and Recreation, Board and Commissions,the Arts Council, and various cultural events. We have also provided information on youth opportunities to the Welcoming and Belonging Department. Furthermore, the School District has requested assistance in planning a student-led Black History Month event, aimed at promoting educational opportunities for Lake Oswego students and their families. GOAL: Combat climate change and strengthen the community's resilience to climate impact COUNCIL INITIATIVES: PROGRESS TO DATE: Adopt a facilities policy and fleet The Sustainable Fleet Purchasing Policy is being implemented policy that integrates climate and through the City's new service desk platform. sustainability. Integrate climate goals Respect. Excel'enTe. Trust. S.P'viT 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY and issues into the capital The City Manager's Office Kincaid Intern and Sustainability improvement plan Program Manager developed a questionnaire tool to help integrate Sustainability and Climate Action Plan goals into the capital improvement plan,with input from Engineering and Parks staff. Sustainability staff will work with Engineering to implement the tool in this year's CIP update process. Staff expect to begin work on a sustainable buildings policy this winter. Develop strategies to increase clean The Sustainability Advisory Board has been discussing energy use and energy efficiency strategies for the City to improve outreach and decisions by residents and businesses communications about clean energy and energy efficiency. Staff and advisory board members continue to engage with members of the public on these topics at community events, including: • The Sustainability Program Manager shared information on clean energy home upgrades and available financial incentives at the Emergency Preparedness Fair. • The Sustainability Advisory Board tabled at the Farmer's Market on September 7, sharing information about electric landscaping equipment and financial incentives for switching to an electric vehicle and clean energy home upgrades. • Mayor Buck presented on the City's climate action work at the Lake Oswego Sustainability Network's Electric Home and EV Fair. In September,the City joined the ZERO Coalition as an Associate Member.The ZERO Coalition is a network of nonprofits, community-based organizations and local governments committed to advancing equitable building decarbonization in Oregon. Participating in the coalition enables the City to help advance statewide efforts that align with our SCAP goals and learn from the experience of other network members, including on strategies to effectively engage the community on clean energy adoption. Staff provided an update to the City Council on the EV Charging Strategy at the September 17 meeting. Lake Oswego was part of a cohort of cities in the Portland metro area, led by the City of Tualatin,that was awarded a federal Charging and Fueling Infrastructure grant to install publicly accessible EV charging infrastructure focused on addressing gaps in access for low-and moderate-income residents. Respect. Excellence. Trusrvo 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Adopt an updated Urban and Completed; the updated Urban and Community Forestry plan Community Forest Plan. Start the (UCFP) was adopted by the Council on June 18. process for targeted amendments to the Tree Code after adoption of the A study session is scheduled with the Council on November Plan 19 to define the general scope and process for Tree Code amendments,which will address several actions identified in the UCFP implementation plan. Staff is currently evaluating whether the city's Tree Fund can be used as a possible source of funding for certain actions identified in the UCFP implementation plan, such as a tree inventory. GOAL: Strengthen public trust in the City through continuous improvement, outstanding customer service, infrastructure investments, and fiscal stewardship COUNCIL INITIATIVES: PROGRESS TO DATE: Collaborate with the City of Portland The project team continues to procure a new partner while to make a financially and coordinating land acquisition, environmental permitting, and environmentally responsible long- project financing for the proposed Wastewater Treatment term investment in a wastewater Facility. Use and possession of the 3 parcels that the future treatment plant. facility will be sited on has been acquired. The Request for Qualifications was released on July 19 and the responses are due on October 11. Respondents will be shortlisted and invited to respond to a Request for Proposals to provide Design, Build, Operate, & Maintain services for a long-term contract.The corresponding contract is expected to be executed in the second half of 2025. Develop a strategy for an all-ages and Preliminary planning and early stakeholder communications all-activities community center on related to this goal were completed in Q2. This project is the west side of town that would currently paused, pending future action by the Lake Oswego include event and meeting spaces, School District about their long-term facility needs and plans. public services, and may include library services. Collaborate with LOSD and other stakeholders as part of this project. Respect. Excel'enTe. Trust. S.P'viT 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Begin a needs assessment and Council appointed a task force to study the South Shore Fire community engagement process to Station on October 1, 2024. Councilor Trudy Corrigan will rebuild the South Shore Fire Station. serve as a non-voting Council liaison to the Task Force. First of the six meetings will be held on October 24th, 2024 with the final meeting on February 20th, 2025. Conduct a long-term strategic review Completed as part of the budget committee meeting held of the City's finances, including May 2, 2024. revenues, expenditures, and capital funding. GOAL: Invest in Lake Oswego's high-quality parks, natural areas, and recreational amenities COUNCIL INITIATIVES: PROGRESS TO DATE: Guide delivery of the LORAC and Golf The LORAC and Golf course are progressing with anticipated Course and oversee the launch of completion the first week of February 2025. Critical operations of these facilities. professional positions have been recruited and the operation plans for both the LORAC and golf course are being developed. Adopt Parks Plan 2040. Parks Plan 2040 is being developed. Public engagement is being completed through a final survey and most of the documentation has begun to be drafted. System Development Charge methodology and prioritized Capital Improvement Plan will be presented to City Council late 2024 with final adoption in early 2025. Prioritize and adopt a funding The City was notified by Oregon Parks and Recreation strategy for partially funded parks Department that our grant application through the Local projects. Government Grant Program (LGGP) was approved, $1,000,000 toward Phase 2 of Rassekh Park. Phase 2 will complete the community park section of the park, including; playground, picnic shelter, maintenance storage facility, additional parking, storm water facilities and associated landscaping. The Parks and Recreation Department will present the match strategy for the grant (50%) in late 2024. Strategy for Phase 3; athletic field, lights, additional parking, storm water and associated landscaping is pending the updated Athletic Field Needs Assessment being conducted currently as appendix to Parks Plan 2040. Respect. Excel'enTe. Trust. corvi- 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY GOAL: Improve transportation connections, mobility and safety for all travelers and all types of trips in Lake Oswego COUNCIL INITIATIVES: PROGRESS TO DATE: Continue construction of sidewalks Construction of a new pathway on Lanewood and Douglas and pathways,focusing on safe Circle is 90% complete. Public engagement is underway on routes to schools. the 2nd Group of projects,which will be under construction in late 2025. The the3rd Group of projects is being determined by TAB at the October meeting. Adopt the "20 is plenty" speed Staff resources have delayed this effort, but the plan is to program for residential/local streets. present information to TAB in December GOAL: Conserve the community's character, sense of place, and quality of life by planning for change and growth COUNCIL INITIATIVES: PROGRESS TO DATE: Continue work on key housing Housing Production Strategy (HPS) initiatives, the housing production strategy, guiding the HACC/Metro The Planning Commission held a public hearing and project on Boones Ferry Road, and recommended approval of the HPS on September 23.The support for other non-profit led Council hearing to adopt the HPS is scheduled for November housing projects 5' Support for Non-profit led Housing Projects On September 16, the Development Review Commission held a public hearing and tentatively approved the Hacienda CDC land use application for the El Nido affordable housing project at the former Boones Ferry Road staging site. Respect. Excel'enTe. Trust. corvi- 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 2 21�, E0 2024 COUNCIL PREFERRED FUTURE, GOALS, AND INITIATIVES v Adopted on February 20, 2024 4REGoJ Our Preferred Future In 2040, Lake Oswego is a safe and welcoming community where people and families at all stages of life, backgrounds, and abilities thrive. Our incomparable quality of life is founded on outstanding municipal services; destination dining and shopping districts; innovative businesses; premier schools; varied housing options; our spectacular setting along Oswego Lake and the Willamette River; a deep connection to a beautiful and healthy natural environment; arts, cultural and educational opportunities; and exceptionally engaged people. Ensure a safe, secure, and prepared community • Continue implementation of the process to increase preparedness of Lake Oswego residents, especially seniors and people with disabilities, in the event of a disaster* Support business investment and job creation in Lake Oswego • Break ground on the North Anchor Redevelopment projects* • Update the Lake Grove Urban Renewal Plan and begin work on a plan to use urban renewal to support the redevelopment of Foothills * • Implement the initiatives in the 2022 Economic Development Strategy* • Develop a funding strategy for a longer-term contract with the Chamber of Commerce to implement a portion of the 2022 Economic Development Strategy. Evaluate the possibility of the business license fee as a funding option Foster a welcoming and inclusive community where all people have the opportunity to thrive and have equitable access to City services • Continue efforts related to DEI, including: prioritize equity in the delivery of city services; formalize a translation and interpretation policy; explore a partnership with LOSD to host an annual event welcoming new residents to the city; and provide information on how to engage and ways to access services and programs* Combat climate change and strengthen the community's resilience to climate impacts • Adopt a facilities policy and fleet policy that integrates climate and sustainability. Integrate climate goals and issues into the capital improvement plan Respect. Excellence. Trust. Service. • Develop strategies to increase clean energy use and energy efficiency decisions by residents and businesses • Adopt an updated Urban and Community Forest Plan. Begin implementation of any non-regulatory elements in the plan. Start the process for targeted amendments to the Tree Code after adoption of the Plan* Strengthen public trust in the City through continuous improvement, outstanding customer service, infrastructure investments, and fiscal stewardship • Collaborate with the City of Portland to make a financially and environmentally responsible long- term investment in a wastewater treatment plant* • Develop a strategy for an all-ages and all-activities community center on the west side of town that would include event and meeting spaces, public services, and may include library services. Collaborate with LOSD and other stakeholders as part of this project • Begin a needs assessment and community engagement process to rebuild the South Shore Fire Station • Conduct a long-term strategic review of the city's finances, including revenues, expenditures, and capital funding* Invest in Lake Oswego's high-quality parks, natural areas, and recreational amenities • Guide delivery of the LORAC and Golf Course and oversee the launch of operations of these facilities* • Adopt Parks Plan 2040* • Prioritize and adopt a funding strategy for partially funded parks projects Improve transportation connections, mobility and safety for all travelers and all types of trips in Lake Oswego • Continue construction of sidewalks and pathways, focusing on safe routes to schools* • Adopt the "20 is plenty" speed program for residential/local streets Conserve the community's character, sense of place, and quality of life by planning for change and growth • Continue work on key housing initiatives, the housing production strategy, guiding the HACC/Metro project on the Boones Ferry Road, and support for other non-profit led housing projects* *an asterisk indicates Council initiatives continuing from last year Respect. Excellence. Trust. Service. ATTACHMENT 3 N.A E COUNCIL AGREEMENTS January 21, 2022 P o OREGO� SHARED PRINCIPALS We share principals about the role of the Council in governance, including: • Council is uniquely responsible for the long-term vision and policy direction of the City • We are all here to make Lake Oswego a great community • Council time is valuable • We value transparency, open communication, and public engagement • A healthy Council invites dialog and deliberation about different points of view • We share the responsibility for careful stewardship of the City's resources • We value the diversity of political thought in our community and our active, engaged community COUNCIL MEETINGS • We focus on policy leadership by working together to address big picture questions • To make the most efficient use of time in Council meetings, we will: o Place the issues that are most important and urgent at the beginning of Council agendas o Place topics with public input as early on the agenda as possible o Strive to get our informational questions answered before meetings o Come to meetings prepared o Request a study session if more time is needed for discussion o Stay focused on the topic at hand • Council deliberation should be clear. To accomplish this, we will: o Separate inquiry from deliberation o Offer a motion before deliberation starts, make our motions straight forward o Rely on the City Attorney for procedural advice o Take a break after contested public hearings if needed • Council deliberation should be collegial. To accomplish this, we: o Work to find commonalities and build consensus o Focus on the issue not the person, organization, or jurisdiction o Avoid criticizing each other, City staff, or other people in public meetings o Address concerns about other people, including one another, privately o Avoid bringing election-related politics into Council meetings • We meet when needed but only when needed • We work to complete agendas in 4 hours. If pressing items remain, we schedule special meetings • In executive sessions, we rely on the City Attorney to keep us in the legal parameters of the topic COUNCIL COORDINATION • We understand that we will not all agree with every decision of the Council o Once a decision is made by the Council, we will represent and support the decision of the Council to outside groups, even if we were not in the Council majority o If a Councilor continues to be in opposition to a decision made by the Council, a member can ask the Mayor to add discussion to a future City Council meeting for further deliberation • We will provide regular reports from our liaison assignments during City Council officer reports We will seek Council input as needed when representing the City to outside groups • We will engage the full Council in a discussion about the City's position when we are representing the City on a project that could be controversial COMMUNICATIONS • Mayor and City Manager are responsible for coordinating responses to external communications requests and will keep Council informed, especially on urgent or controversial matters • We agree to keep each other informed if we speak or write to the media about a topic related to City business • Councilors can respond directly to comments or suggestions from people about policy issues. • Councilors should refer technical or operational issues to staff for a response • At times, the City Council may want issue a statement about an issue or event. Statements should be an expression of the Council values, policies, and commitment to the community o If the matter relates to City operations, directly or indirectly, City staff will work with Council to issue a statement through the City's established communication channels o If the matter is not related to the City or community, we will strive to develop a consensus of the Council on the need and objective of a statement, then determine the most fitting communication channels COUNCIL DIRECTION TO STAFF TO SUPPORT THESE AGREEMENTS • Provide regular updates on Council goals • Provide sufficient information to support the Council's work in setting policy direction and making good long-term decisions • Keep the Council informed about projects or programs that are controversial or likely to appear in the media • Collaborate with the Mayor to schedule study sessions on important policy and operational issues • Provide clear procedural advice, especially in public hearings and executive sessions 2