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HomeMy WebLinkAboutAgenda Packet - 2024-10-09AGENDA LIBRARY ADVISORY BOARD Wednesday, October 9, 2024 7:00 – 9:00 p.m. Library 706 Fourth Street, Lake Oswego, OR 97034 The Library closes at 7pm, please arrive prior to 7pm Staff Contact: Donna Harlan, 503-697-6583, dharlan@lakeoswego.city 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please email the staff contact at least 24 hours before the meeting. ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 Kent Watson, Chair ∙ Patricia Walls, Vice Chair ∙ Patrick Walsh ∙ Mark Pontarelli ∙ Lilisa Hall ∙ Joy Fabos ∙ Seth Pauley Melissa Kelly, Staff Liaison ∙ Anisha Oruganty, Youth Liaison ∙ Enid Rittman, Youth Liaison ∙ Trudy Corrigan, Council Liaison ∙ Liberty Planck, Alternate 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES September 11, 2024 4. CITY COUNCIL UPDATE Councilor Trudy Corrigan 5. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 6. DIRECTOR’S REPORT 6.1 Respond to Racism Art Project site collaboration update 6.2 Strategic Plan progress updates 6.3 Lake Oswego Reads 2025 7. NEW BUSINESS 7.1 Fundraising Page 2 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY 8. CHAIR’S REMARKS 9. YOUTH LIAISON REMARKS 10. FRIENDS OF THE LIBRARY REPORT 11. ADJOURNMENT Next Meeting: November 13, 2024 CITY OF LAKE OSWEGO September 11, 2024 Library Advisory Board Library 1 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Present: Kent Watson, Mark Pontarelli, Patrick Walsh, Lilisa Hall, Liberty Planck, Seth Pauley, Joy Fabos, Councilor Corrigan, Anisha Oruganty, Enid Rittman Staff Present: Melissa Kelly, Donna Harlan, Jane Kim Absent: Patricia Walls, Phil Wikelund, FOLOPL Liaison 1. Call to Order The Library Advisory Board (LAB) meeting was called to order by Chair Kent Watson at the Lake Oswego Public Library (LOPL) on Wednesday, September 11, at 7:06 pm. 2. Welcome and Introductions Watson welcomed new Youth Liaison, Enid Rittman. Introductions were made around the room. 3. Minutes Motion to approve was made by Pontarelli and seconded by Hall. The August 14, 2024 minutes were unanimously approved by LAB. 4. City Council Update – Councilor Corrigan Councilor Corrigan shared updates of City Council meetings from July 2024 to current. Highlights included presenting Distinguished Service Awards; contract approvals, hearings, and study sessions. Council submitted measures for the fall ballot; our new Municipal Court Judge was sworn in and the City Manager was authorized to sign an IGA with LOSD regarding school resource officer services. Additionally, Council adopted a public art masterplan; Councilor Corrigan also noted that Hall was appointed to the Library District Advisory Council (LDAC). 5. Public Comment - none 6. Lead Library Assistant for Outreach Services Presentation – Jane Kim Kim’s presentation focused on short and long-term goals related to her outreach position: • Get to know the community visible and invisible groups of people and how the landscape of the city affects the delivery of library services. • Continue with ongoing community demographic mapping. • Support and enhance current Outreach Committee staff. They are a dedicated group that has built strong relationships related to outreach. Kim desires to help them be advocates for the library with these existing relationships • Continue to identify and fill the gaps in our outreach with the rest of the Outreach Committee. • Kim is passionate about the co-design or co-partnership approach to understand and respond to what groups need from us. In other words, Kim wants to collaboratively design services in an effort to best meet needs and serve these groups better. • The big project to date is finalizing our list of needs for the Bookmobile! Kim, along with Kelly and the Bookmobile Committee are in process of procuring a Bookmobile to enhance library services. CITY OF LAKE OSWEGO September 11, 2024 Library Advisory Board Library 2 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us o Kelly confirmed the library plans to continue to use the Rover pop-up service model until the bookmobile is delivered in approximately 2026 7. Director’s Report - Melissa Kelly Respond to Racism Art Project Site Collaboration • History o After meeting with City leaders about the vision for an art project to acknowledge the city’s history with racism, to honor the people of color who have made Lake Oswego what it is today, and to aspire for further equity and inclusion for the future, the library was identified as the preferred site for this art project in May 2021. o Kelly had been involved in the conceptual and exploratory planning meetings, which has resulted in the proposal for a multi-part art installation to include: ▪ Side walk etchings ▪ Interpretive panels ▪ Possibility for additional phases in the future o In 2022 Respond to Racism (RtR) received an ARPA grant from the City, approved by the City Council for the first two project components. o In 2023, planning meetings continued. o In 2024, RtR is moving this art project forward. Library staff and ACLO staff are on the project team, along with Bruce Poinsette Jr, RtR Executive Director, and Project Manager Emilly Prado. o The RFP for this project includes direction to design the art that would allow it be moved or reinstalled in the future. • RFP/Art Selection Review Process tentative timeline o Currently project is under stakeholder review (involves project team, LAB and City Council). o October 2024 – City Council meeting study session to take place to inform and seek feedback and approval to move forward with RFP selection process. Kelly is also seeking LAB feedback and approval. Anticipated RPF launch listed as October 7, 2024. o November 10, 2024 – proposals are due. o November – December 2024 – Panel review, artist selection, funds distributed. o January – March 2025 – Design phase o April – June 2025 – Fabrication and installation o July 2025 – Artwork complete, public unveiling • Selection Process o The selection panel will be comprised of nominated stakeholders: 50% invited individuals and 50% who apply to serve on the panel; goal is for 51% BIPOC representation on panel, consisting of RtR representatives and city officials, local artists, community members, activists, and experts in public art, loca l history, social justice, and/or community engagement. CITY OF LAKE OSWEGO September 11, 2024 Library Advisory Board Library 3 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us o Panelists will undergo an orientation before primarily scoring eligible proposals to help narrow the list of applicants, after which the panel will then identify and present their recommendations to the RtR Executive Director and LOPL Director who will make the final selection. • Selection Criteria o Artistic expression o Art as social justice o Engagement with local history and communities o Vision alignment o Accessible and inclusive o Feasibility and longevity • Kelly will send more information related to the RFP to LAB. Firearms in public buildings: update • The Police Chief, City Attorney and District Attorney have concluded, confirmed and clarified the following: o Open carry possession of firearms is not lawful in public buildings; the only firearms legally permitted in public buildings are those held by a person with a concealed handgun license for the firearm (see ORS 166.370), which are to remain concealed. o Public libraries meet the ORS definition of public buildings. • The Library Code of Conduct policy as currently written states that “possessing a weapon without a permit, except as allowed by State law or Federal law” is prohibited. This policy statement is still accurate given our current clarifications. • Updated policy language will be presented to LAB for review and feedback in the future. • Kelly stated the library continues to collaborate with the Police Dept and City Attorney to revise the language to make the code of conduct even more clear. Library staff will continue to follow current procedure of notifying the police when a non -threatening firearm is seen in the library and ask that police come speak with the person. If it is a threatening situation, staff would follow active threat procedure which involves calling 911 and run, hide fight. Freedom to Read month events • LOPL celebrates Banned Books Week every year, and is extending the awareness about the harms of censorship and the importance of intellectual freedom into a full month of programming beginning with Banned Books Week (September 22-28). Activities will continue through October 19. • LOPL prefers the term “Freedom to Read Month” over “Banned Books Month” to emphasize the library’s proactive role in protecting intellectual freedom and fostering a vibrant reading culture. This approach reflects the library’s commitment to providing positive and empowering services, rather than reacting to the negative trend of book banning. • The library is partnering with the Lake Oswego chapter of the American Association of University Women (AAUW) in planning a community book discussion about All Boys CITY OF LAKE OSWEGO September 11, 2024 Library Advisory Board Library 4 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Aren’t Blue, by George M Johnson, to be held at the Oswego Heritage House on Saturday, October 19. • Other activities include a banned book magnet craft workshop, a tie -in at our monthly Trivia Night program and a panel discussion on October 13 , focused on the importance of preserving intellectual freedom for all. • Many public libraries offer similar programs. Visit https://bannedbooksweek.org/ to check out the programs other libraries are offering. Strategic Plan Progress Updates • Goal: To Serve People beyond the Building o Kim had shared updates related to this goal in the Outreach Services presentation, and we are starting the long timeline procurement process for the bookmobile. The bookmobile arrival is estimated to be in 2026. • Goal: To Create Space to Expand Services o Work is currently on hold regarding the 2024 City Council goal to “develop a strategy for an all-ages and all-activities community center on the west side of town that would include event and meeting spaces, public services and may include library services,” pending action by LOSD on their long-range facility plans. o School district community open house meetings are taking place this week. We may learn more at these meetings, and/or after they conclude. Public Alerts • September is national emergency preparedness month. Our goal is to get as many people signed up as possible. LAB members took home flyers on how to sign up for Clackamas County Public Alerts 8. Chair Remarks – Kent Watson Watson thanked all for attending the meeting as well as thanked Kelly for having Kim present this evening as he and LAB look forward to hearing more from Kim in the future. . 9. Youth Liaison Remarks – Anisha Oruganty and Enid Rittman • Rittman shared a quote from a 2005 Barak Obama speech that had her realize even more the importance of reading and reminded her of the importance of libraries all over the world because they bring books to the community. • Oruganty discussed her ideas regarding video tutorials from the August 2024 meeting in an effort to reach students and others who need support with online resources. Oruganty was excited to see the tutorials we have and has emailed with Kelly about having more tutorials available. She discussed collaborating with school librarians, asking for information to go out on social media and possibly a newsletter. She thought discussing this with her school ASB Directors would be a good resource as well. • Oruganty suggested in the library’s effort to expand outreach, the library could host workshops to connect with and assist English as a second language patrons in an effort to teach simple language skills. Oruganty suggested this could be a benefit to CITY OF LAKE OSWEGO September 11, 2024 Library Advisory Board Library 5 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us help eliminate language barriers and encourage people to connect and learn about other cultures. This sparked a brief discussion regarding existing resources and how we could find more to offer our community. • Watson thanked Oruganty and Rittman for their participation and encouraged them both to continue to discuss and share ideas. 10. Adjournment Motion to adjourn was made by Hall; seconded by Walsh. The meeting was adjourned at 8:11 pm. The next LAB meeting will be held October 9, 2024. Respectfully submitted, Donna Harlan Lake Oswego Fiscal Year to date ending June 2025 General Information Number of new borrowers/patrons added 320 1,050 Number of registered borrowers 24,844 24,844 Books and other print items Number of physical units owned 125,780 125,780 Number of physical units added 1,262 3,367 Audio Materials Number of physical units owned 16,175 16,175 Number of physical units added 121 276 Video Materials Number of physical units owned 19,244 19,244 Number of physical units added 62 294 Other library materials Number of physical units owned 1,028 1,028 Number of physical units added 0 2 Total items owned 162,227 162,227 Total items added 1,445 3,939 Magazine Issues Number of physical units owned 1,954 1,954 Number of physical units added 151 405 Holds Placed 13,907 42,816 Holds Filled 11,306 35,779 Holds Expired 13 73 Holds Expired on shelf 1,519 4,680 Circulation of library materials at all facilities for the fiscal year Library2Go & Advantage Circulation Combined 12,672 38,197 E-book Reader Circulation with material type of CHILD 6 18 E-book Reader Circulation with material type of YA 1 3 Adult Checkouts 16,979 55,742 Adult Renewals (via WorkFlows and PAC) 11,283 34,672 No Longer Used -- Adult Renewals (via Shoutbomb) 281 802 Adult Renewals (via TeleCirc) 78 240 September 2024 Lake Oswego Fiscal Year to date ending June 2025 September 2024 Adult Renewals (TOTAL) 11,642 35,714 YA Checkouts 1,031 3,736 YA Renewals (via WorkFlows and PAC) 873 2,942 No Longer Used -- YA Renewals (via Shoutbomb) 45 117 YA Renewals (via TeleCirc) 0 4 YA Renewals (TOTAL) 918 3,063 Child 1st-time circ excluding E-book Reader uses 12,360 40,442 YA 1st-time circ excluding E-book Reader uses 1,030 3,733 Number of Circulation of Electronic Materials 12,679 38,218 Child Checkouts 12,366 40,460 Child Renewals (via WorkFlows and PAC) 8,271 25,453 No Longer Used -- Child Renewals (via Shoutbomb) 360 1,061 Child Renewals (via TeleCirc) 2 27 Child Renewals (TOTAL) 8,633 26,541 Total 1st-time circulation 38,435 122,853 Total renewals 21,193 65,318 Total circ of Adult materials 28,621 91,456 Total circ of YA & Childrens materials 22,948 73,800 Total circ of YA materials 1,948 6,796 Total circ of Childrens materials 20,999 67,001 Total circ 64,247 203,471 Self-Check Circulation Self-check checkouts 25,527 84,473 % of physical item checkouts at self-checks 84.1%84.5% Check Ins items CHECKED IN via book drop or circ desk return 33,923 107,105 items CHECKED IN from "in transit" status 22,548 70,230 TOTAL items checked in 56,471 177,335 Lake Oswego Fiscal Year to date ending June 2025 September 2024 Items loaned to other libraries Items loaned to other libraries within resource-sharing network (LINCC)15,253 46,948 Interlibrary Loans - Items Loaned to All Other Libraries (OCLC)182 623 Total loans to other libraries 15,435 47,571 Items borrowed from other libraries Items borrowed from libraries within resource-sharing network (LINCC)14,956 46,811 Interlibrary Loans - Items Borrowed from All Other Libraries (OCLC)110 324 Total loans from other libraries 15,066 47,135 NET ILL using a shared catalog of automation system (LINCC) 297 137 Adult Services September 2024 Monthly Report In September, we began celebrating Latiné Heritage Month, Banned Books Week, and Freedom to Read Month. We also reached out to LO neighborhood associations, the ACC, aging-in-place services, the BOOKtique, and housing complexes to further promote our Home Delivery program, and we helped to bring the library out to the community with four outreach events. Here is a look back at the rest of our work in September: • The stairwell gallery featured stunning nature photographs by local artist Bob Erb. • On the second floor, we hosted an art show featuring gorgeous ceramics by local artist Ha Austin. • We enticed readers with eye-catching book displays on Strange & Unusual Reads and Latiné Heritage Month, National Dog Month, and Banned Books Week. • Began collaborating with the ACC on a Senior Scholars program series scheduled for 2025. • Together with staff from other library departments, we participated in four outreach events: o We tabled at the City’s Cultural Xchange, where we interacted with 428 visitors o We tabled at PSU’s Diverse Book Fair, where we interacted with 176 visitors o We brought Rover to Hunger Fighters twice where we checked out books, signed people up for library cards, and answered questions about the library. • Thanks to the generosity of the Friends of the Library, we hosted the following events in the library and/or virtually: o Our First Tuesday Music Concert featuring the Mariano de Orbegoso and Connie Bieberach Trio attracted 72 in-person attendees. o A Bookish Affair met virtually to discuss Lydia San Andres’s novel, Alliance with His Stolen Heiress. o We gave away 20 copies of the book, All Boys Aren’t Blue by George M. Johnson in preparation for our community book discussion of this title with the American Association of University of Women at the Oswego Heritage House on October 19. This is part of our event series for Freedom to Read Month. o A Genealogy Interest Group meeting at the ACC and online. o A fun wax seals craft in which participants learned artistic and historic techniques for sealing envelopes. o A Third Tuesday Author Talk featuring Roz Noonan, author of Puzzle Me a Murder. o Our monthly Poetry Group meeting. o Our monthly Trivia Night session. o A presentation by the talented muralist Hector Hernandez in honor of Latiné Heritage Month. o Our first World Cinema program at Lake Theater and Café, where we screened the Korean film Past Lives and had a discussion facilitated by Dr. Jungmin Kwon. The event was a great success with 30 people attending! o Building Bridges met virtually and in-person to discuss The Postcard by Anne Berest. Stats Reference & Readers’ Advisory Interactions: 1,586 Programs for Adults: 11 Adult Program Attendance: 231* Programs for All Ages: 5 All Ages Program Attendance – 687 *Does not include attendance for recorded events. Ha Austin Ceramics Show Bob Erb Photography Youth Services September 2024 Monthly Report Programming: September brings a real change in the rhythms of the children’s library. Storytimes are full, lunch time is quiet (for now), afterschool is a rush and classes are calling to schedule a visit. We are excited to bring baby Sign Language back into the rotation and to be promoting all of our world language (Mandarin, Spanish, Global and ASL) storytimes at outreach events and here in the library. Library staff met with members of Respond to Racism as well as the LOSD Belonging Coordinator about future collaboration. Equity, Diversity and Inclusion: This month’s Global Stories Project Readaloud was presented by Amara, who is from Catalonia, and speaks Catalan. She delightfully entertained the audience with the legend of St. George and the Dragon. One of the families in attendance was at the library for the very first time and was very excited about the prospect of many more visits over the years. Teen Advisory Board September is an exciting month for our TAB as they gather at their first meeting of the year (we had 20 teens in attendance), spend time with our teen volunteer leaders at an annual Snow Cone Social, and engage with each other at Teen book group. The group got exciting news from the TVCTV team; the PSA for the 2023 Summer Library Challenge had earned an award for excellence from the communications industry. You can bet their hoping to create yet another award-winning PSA this year. They are planning for more projects that will give back to the community this year, and look forward to some fun programs too like teen movies and cookie decorating events. Outreach In addition to our usual childcare visits, we had an opportunity to share the results of the Summer Library Challenge with residents in and about Lake Oswego with a full-page ad in the LO Review. This ad (paid for by the LO Review and Lake Oswego Ace Hardware) showcased all 24 of our Grand Prize Readers, along with their school and grade and a line or two about why they love the library. We are so thankful for all of our sponsors, including the Friends of LOPL and the State Library who help provide funding for the more than 1,700 prize books we gave away this summer. StoryWalk Our September StoryWalk, Milo + Niko, installed at Freepons Park survived a “vandal” attack, and was rescued by a fine member of LOPD who found all the pieces (in the bushes) and set it back up for us. We’ll be checking on it more regularly this month. Thankful patrons share these notes with us: Comments from our virtual guestbook: • Yes, love it’s a bilingual story book. awesome!! (Pei-Ru, age 39) • I enjoyed the art and the 2 languages (Pam, age 69) • On our Sunday walk to the park! We love the story walks! (Amelia, age 3) • So fun!! We even got to practice our Spanish (Charlotte, age 4) Stats Reader’s Advisory/reference – 675 (includes 1000BBK and New Parent Gift bags) Program attendance – 25/635 (includes storytime, special programs, and LEGO club) HIGHLIGHTS • As part of the ALA’s celebration of National Library Card Sign-up month, which highlights the importance of library resources for students and educators, the Circulation department raked in hundreds of new library card memberships during September’s “Don’t forget to leaf the Library with a library card” campaign! Staff encouraged community members to explore the library with their new library card, interact with displays, check out materials, talk to other library staff, (and get a free button). We exceeded our goal of 300 new library cards created during the month by 20! • The library’s Outreach team brought Rover to a number of locations, including Mary’s Woods, The City of Lake Oswego’s Cultural Xchange, and the Hunger Fighters of Oregon food pantry, where they met new families, many of which who inquired about resources and communicated in languages other than English. CIRCULATION SERVICES NOTABLE STATISTICS *LOPL was closed Monday, September 2, 2024 in observance of Labor Day **Indoor visitor number appears off. LOPL has one internal door propped open, which we think might be causing a difference in how the gates are counting patrons. Items checked in Items sorted by AMH Items renewed Items borrowed from outside the County Items loaned outside the County Items borrowed from LINCC libraries Items loaned to LINCC libraries Holds filled Held items not checked out Library cards issued to new members eCards issued Home Deliveries Carts shelved Average daily carts shelved Cultural Pass reservations Seed Library Checkouts Indoor Visitors Curbside Visitors Self-checkout 56,471 44,868 21,193 110 182 14,956 15,253 11,306 1,519 320 45 39 864 29 218 87 10,857* 12 84.1% Volunteer and Events September 2024 Report SEPTEMBER 2024 Volunteer Stats Total Volunteers Serving 264 Total Volunteer Hours 1412 • Communicated with Social Media Committee to plan daily posts/weekly focus to promote library events. Communicated updates as needed. • Represented LOPL with Strategic Communications Team at City level • Met with Lake Oswego Reads committee for Lake Oswego Reads 2025 • MLK Day planning day committee to coordinate event on January 19, 2025 • Coordinated Hospitality for September Events and programs at LOPL • Worked with Home Delivery Program Team to manage volunteers for over 100 patrons! • Coordinated volunteers for work throughout the Library • Worked with LO Reads committee to select Title for Lake Oswego Reads 2025! • Planned and implemented the first Volunteer Appreciation Celebration since 2019 Technical Services Department September 2024 Monthly Report In-Person Volunteer Recognition Returns to the Library Tech Services’ Gabrielle Hoffman (right) helps volunteer Lizzy Hendricks select a favorite book for a bookplate. Dave Arpin photo. For the first time since 2019, the Library was pleased to have the opportunity to show our appreciation for our many dedicated volunteers in person. On Sunday, September 29th, an after-hours reception was held in the Library to thank our volunteers for their service. At offsite Library volunteer recognition events in the past, the Technical Services Department provided several display tables full of new books from which volunteers could choose to have their service memorialized with a bookplate. The popular program took a significant effort from the Department and was one of the high points of every year. With the event occurring in the Library this year, volunteers were free to select any item of their choice from the main floor. Technical Services staff member Gabrielle Hoffman was on hand at the event to explain the program to volunteers and help them select books. The opportunity for volunteers to have a bookplate placed in a favorite item proved as popular as ever!