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HomeMy WebLinkAboutApproved Minutes - 2025-01-30 South Shore Fire Station Task Force Minutes January 30, 2025 Page 1 of 3 CITY OF LAKE OSWEGO South Shore Fire Station Task Force Minutes January 30, 2025 Approved Members Present: Chris Durkee, Aidan Shannon, Buzz Chandler, Carrie Love, Christian Manz, Dashel Hinrichs, Ellen Steel, Ginny Perelson, Jeff Gudman, Jon Harrell, Karen Sampson, Kianna Angelo, Liza Parker, Mignon Reynolds, Patrick Cechini, Councilor Trudy Corrigan, Lieutenant Jonathan Isbell Staff: Don Johnson, Kristine Artman, Amanda Creek, Quin Brunner, Shawn Cross, Madison Thesing, Scott Vachter, Ben Sanders, Nate Sigler, Ben Fox CALL TO ORDER Chair Chris Durkee called the meeting to order at 6:00 PM. APPROVAL OF MINUTES Chair Chris Durkee asked if anyone would like to move to approve the minutes from the previous meeting: ● Christian Manz flagged a typo and proposed a correction. ● Motion to approve the minutes as amended: Jeff Gudman ● Second: Christian Manz ● In favor: Chris Durkee, Aidan Shannon, Buzz Chandler, Carrie Love, Christian Manz, Dashel Hinrichs, Ellen Steel, Ginny Perelson, Jeff Gudman, Jon Harrell, Karen Sampson, Kianna Angelo, Liza Parker, Mignon Reynolds, Patrick Cechini ● Opposed: None ● Abstention: None ESTIMATED ANNUAL COST PER HOUSEHOLD Shawn Cross, Finance Director, presented the estimated annual cost per household for the bond. The key points included: ● He used a project cost range of $14.7 million to $18.4 million for his models, assuming an issuance costs of about 2% when bonds are sold. ● Approximately 7 months ago, bonds were sold at about 4%, and a conservative interest rate of 4.5% was projected for this bond. ● At 4.5%, annual debt service over 20 years would be between $1.1 million and $1.5 million. ● The annual amounts levied are expected to be between $1.2 million and $1.6 million at 4.5%. ● Given the current assessed value of $9.3 billion, the millage rate would range from 13 to 17 cents per $1,000 of assessed value. ● For an average home valued at $600,000, the annual cost would be between $80 and $100, with minor variations depending on when the bonds are sold (in 2025). South Shore Fire Station Task Force Minutes January 30, 2025 Page 2 of 3 COMMUNITY ENGAGEMENT STRATEGY OVERVIEW & ACTIVITIES Madison Thesing, Assistant to the City Manager, provided an overview of communications and engagement strategies before leading the group through two exercises. Key points included: Communications Plans 101 ● The communication plan should address: ○ Goals: Raising awareness, gaining support, and addressing old narratives. ○ Stakeholders & Audiences: Targeting individuals impacted by the project or who can champion the cause. ○ Key Messages: Concise, approachable, and accessible messages to communicate effectively. ○ Methods & Channels: The best platforms and channels to reach audiences. ○ Responsibilities & Timeline: Critical for sensitive topics to ensure proper timing and coordination. Current South Shore Fire Station Communication Goals ● Inform and educate the community on the conditions of the SSFS. ● Engage the community in the Task Force process and recommendations. ● Increase understanding of how the SSFS relates to city and community public safety goals. ● Build support for the SSFS Project. ● Inspire leadership in the community to advocate for the project. ● Ensure transparency with neighbors and stakeholders. ● Monitor community feedback to assess engagement. Stakeholders ● One of the key features of the communications plan is to have stakeholders identified. ● Stakeholders are individuals with a vested interest in the outcome of a project or organization or communication campaign. ○ Primary stakeholders: This includes homeowners, renters, property owners, City Council, Boards & Commissions, Neighborhood Associations, business owners, employers, employees, Chamber of Commerce, business associations, school district, community groups, civic organizations, advocacy groups, social service agencies, nonprofits, faith-based organizations, Municipal and County partner in neighboring communities, and local media outlets. ○ Secondary stakeholders: This includes Portland Metro organizations, potential relocations to Lake Oswego (resident or business), local tourism and travel to Oregon, state and federal elected officials representing Lake Oswego, statewide and regional business organizations, statewide social services agencies and nonprofits, including those serving targeted populations, regional, statewide, and national media outlets. ● There should be a focus on the middle of the bell curve individuals who can be moved over to support the project. Exercise 1 ● Who are the key stakeholders who may be interested in this project? ● Task Force members broke out into small groups and wrote down potential stakeholders on sticky notes. South Shore Fire Station Task Force Minutes January 30, 2025 Page 3 of 3 Communication Channels ● Communication channels are various methods or mediums used to transmit information. ● Who do we need to talk to and then how do they get their information? ● Communication channels include: ○ Print: HelloLO, Parks & Rec Activities Guide, direct project/service mailers & postcards, utility billing, press release LO review, LO Monthly Magazine ○ Digital: Social media, websites, e=newsletters, listservs, YouTube, video, utility billing, email, TVCTV, radio ○ Verbal: Presentations, meetings, open houses, individual interactions, phone calls, word of mouth ○ Organizations: Council, Boards & Commissions, Neighborhood Associations Chamber, LOSD, business districts, non-profit, faith community ○ Tangible: Signs, brochures, posters, swag Exercise 2 ● What are the communication channels that we might like to use for this project (city-owned and not city-owned)? ● Task Force members repeated the process, splitting into small groups and generating ideas on sticky notes. PREVIEW OF DRAFT RECOMMENDATION REPORT Quin Brunner presented the draft recommendation report that will be submitted to the City Council on March 4, 2025. The report includes: ● Eight key findings summarizing the questions answered by the Task Force. ● A recommendation that the City Council direct staff to continue the fact-finding process by contracting for professional services. ● An outline of what the next phase of this project would involve. Feedback deadline: Sunday, March 9th, unless extensive changes are required, in which case feedback should be submitted by Monday, March 3rd. PREVIEW OF NEXT MEETING & BEYOND Chair Durkee noted that the main topics of discussion for the next meeting are: • Meeting Topics: Review comments, finalize the report, and discuss feedback. • Celebration: A pizza party to celebrate progress. The next meeting is on February 20, 2025, from 6:00pm to 8:00pm at the Public Works building.