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HomeMy WebLinkAboutAgenda Item - 2025-07-01 - Number 07.2 - Approval of Meeting Minutes 7.2 0�� E s� COUNCIL REPORT r C.5 0 OREGO\-\ Subject: Approval of City Council Meeting Minutes Meeting Date: July 1, 2025 Staff Member: Kim Vermillion, Interim City Recorder Report Date: June 5, 2025 Department: City Manager's Office Action Required Advisory Board/Commission Recommendation ❑X Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑ Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑X Consent Agenda Staff Recommendation: Approve minutes as written. Recommended Language for Motion: Move to approve minutes as written. Project/ Issue Relates To: NA Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable ATTACHMENTS 1. April 15, 2025, Draft Regular Meeting Minutes 2. May 6, 2025, Draft Regular Meeting Minutes 3. May 20, 2025, Draft Regular Meeting Minutes Respect, Excellence. Trust. Service, 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 O CITY COUNCIL REGULAR MEETING MINUTES April 15, 2025 oREoo� 1. CALL TO ORDER Mayor Buck called the regular City Council meeting to order at 3:03 p.m. on Tuesday, April 15, 2025. The meeting was held both virtually via video conferencing and in-person in the Council Chamber at City Hall 380 A Avenue. 2. ROLL CALL Present: Mayor Buck, Councilors Wendland, Verdick, Corrigan, Afghan (via video conferencing), and Wendland. Councilor Rapf is excused. Staff Present: Martha Bennett, City Manager; Ellen Osoinach, City Attorney; Kari Linder, City Recorder; Madison Thesing, Deputy City Manager; Jessica Numanoglu, Community Development Director; Evan Fransted, Senior Planner; George Burke, Chief of Police; Clayton Simon, Captain; Erica Rooney, City Engineer I Public Works Director; Will Farley, Assistant City Engineer; Ivan Anderholm, Parks Director 3. PLEDGE OF ALLEGIANCE Mayor Buck led the Council in the Pledge of Allegiance. 4. PRESENTATIONS 4.1 Appreciation and Celebration of Laura Masterson. Mayor Buck formally recognized Ms. Masterson for her work as the Founder of 47th Avenue Farm, her contributions to the Luscher Farm Community Supported Agriculture (CSA) Program, and her legacy of sustainable agriculture, environmental stewardship, and community engagement in Lake Oswego. He also noted her service on the Oregon State Board of Agriculture and the Oregon Watershed Enhancement Board, where she brought a small-farm perspective to statewide agricultural and environmental policy. Ms. Masterson thanked City Staff for their integral role in the success of the CSA and acknowledged the Friends of Luscher Farm for their long-time support. Over the past 20 years, she was proud to have employed 250 people, grown more than 660,000 pounds of vegetables for the community, continued feeding people through COVID-19, ice storms, and the heat dome, and donated thousands of pounds of produce to the local food bank. She had put her heart and soul into the Luscher Farm CSA, and while sad to leave, she was glad to pass the opportunity on to the new farmers. City Council Regular Meeting Minutes Page 1 of 14 April 15, 2025 5. PUBLIC COMMENT Larry Kitchen, Commissioner, Lake Grove Water District, stated that although he had served on the District Board since 2013, he was speaking as a private individual. He provided a summary of his professional background and qualifications, the history and service area of the Lake Grove Water District, and the District's plan to switch its wholesale water provider from Portland to the City due to Portland's forecasted rate increase. Mayor Buck informed Mr. Kitchen his time had elapsed and suggested the conversation be taken offline so it could be discussed in more detail. Mr. Kitchen urged Council not to adopt Resolution 25-03, stating there were two errors in the presentation that overcalculated the rates to Lake Grove. He encouraged Council to retain the City's existing methodology and noted that adoption of the alternative proposal would result in an immediate 25 percent rate increase for the District's customers. The City was currently the District's most expensive supplier, and the proposed change would require the District to raise its rates accordingly. The District had been working to phase in increased costs gradually and avoid an immediate rate hike. 6. CONSENT AGENDA 6.1 Resolution 25-03, A Resolution of the City Council of the City of Lake Oswego Authorizing Adjustments to Water Rates for Wholesale Water Customers. 6.2 Resolution 25-17, A Resolution of the City Council of the City of Lake Oswego Updating the City's Financial Policies Sections 6 and 7 as Shown in Exhibits A and B. 6.3 Resolution 25-19, A Resolution of the City Council of the City of Lake Oswego Adjusting the Budget for the Biennium Commencing July 1, 2023, by Transferring Certain Appropriations. 6.4 Approval of Meeting Minutes. February 18, 2025, Draft Regular Meeting Minutes March 4, 2025, Draft Regular Meeting Minutes March 14, 2025, Draft Special Meeting Minutes March 18, 2025, Draft Regular Meeting Minutes END CONSENT Councilor Mboup moved to adopt the Consent Agenda. Councilor Corrigan seconded the motion. A voice vote was held, and the motion passed,with Mayor Buck and Councilors Wendland, Verdick, Corrigan, Afghan, Mboup voting `aye', (6-0). 7. ITEMS REMOVED FROM CONSENT AGENDA No items were removed from the Consent Agenda. City Council Regular Meeting Minutes Page 2 of 14 April 15, 2025 8. COUNCIL BUSINESS 8.1 Resolution 25-07, A Resolution of the City Council of the City of Lake Oswego Authorizing the Budget Committee to Form a Standing Subcommittee (Municipal Grants Subcommittee). Ms. Thesing said the resolution would create a Municipal Grants Subcommittee, which would be authorized to oversee the City's grant programs and develop a funding allocation structure. Adoption of the Resolution would allow a group of four, consisting of two Councilors and two Budget Committee members, to begin meeting. The group would not be allocating funds at this time but would work through the end of the fiscal year to establish a new structure. The subcommittee would return in the new fiscal year with a formal recommendation. The Resolution was consistent with best practices by granting authority to the subcommittee through Council action. Councilor Verdick moved to adopt Resolution 25-07. Councilor Mboup seconded the motion. A voice vote was held, and the motion passed, with Mayor Buck, Councilors Wendland, Verdick, Corrigan, Afghan, and Mboup voting `aye', (6-0). 8.2 2025 Legislative Session Update. Ms. Thesing provided an update on the legislative session, noting while some bills had died in committee, many of the bills the City was tracking remained active. Updates on housing transportation and general City operations were outlined in the Council Report and summarized as follows: • In housing, the City had provided testimony on several of the Governor's bills, and many of the requested amendments had been included. The City continued to monitor shot clock timeline bills and any provisions that could limit its ability to require frontage improvements. A technical fix had been secured to allow transfer of City-awarded funds to Habitat for Humanity. • In transportation, the legislative framework had been shared with Council. It had not yet been assigned a bill number and served as a starting point for concepts that might be included. Nothing had been finalized through negotiations. Many elements reflected the City's advocacy efforts, including diversification of revenues. Ms. Thesing and the Assistant City Engineer participated in the initial meetings with the League of Oregon Cities, and those meetings would continue as the bill was narrowed through further discussion. • In City operations, several bills aligned with existing City efforts, including extension of a fire- related grant, provisions related to drone use by law enforcement, and rebate programs for leaf blowers. While many bills were unexpected, they supported the City's broader goals. The striking bill, Senate Bill 916, remained active and had advanced to the House. The City would continue to monitor its progress. 9. PUBLIC HEARING City Council Regular Meeting Minutes Page 3 of 14 April 15, 2025 9.1 Ordinance 2959, An Ordinance of the City Council of the City of Lake Oswego Amending LOC Chapter 50 (Community Development Code) for the Purpose of Clarifying and Updating Various Provisions (2024); and Adopting Findings (LU 24-0029). Attorney Osoinach reviewed the hearing procedures and asked if any Councilor wished to declare a financial conflict of interest. None were heard. Mr. Fransted presented the Staff report via PowerPoint, noting the purpose of the proposed Code amendments was to correct errors, eliminate text redundancy, clarify text, implement minor policy changes intended to streamline the permit, and implement City goals and priorities consistent with the Comprehensive Plan. • The City received one public comment from the Fair Housing Council of Oregon, Exhibit G-1, which expressed concerns that the Planning Commission Staff report did not address the Statewide Planning Goal for Housing, Goal 10. The Commission found that Goal 10 was not applicable to the proposed code amendments because the amendments did not change allowed residential densities, uses, housing types, Comprehensive Plan Map or Zoning or zoning of any property and therefore did not affect Goal 10. • One of the seven policy items meant to address whether cottage cluster courtyards should be put into easements or tracts was removed from the Code updates after discussion with the Planning Commission, community developers, and other stakeholders because requiring a tract was found to be more restrictive and provided less flexibility. While there was concern that courtyards might not be treated as open space, the current Code allowed the City to enforce any encroachment and the Planning Commission, with Staff concurrence, chose to keep the existing approach. Mr. Fransted continued the presentation with a review of the six policy items included in the updates. He addressed questions that arose on the following issues as noted: • Item 2: Reconstruction of non-conforming commercial, industrial, and multifamily non- conforming structures. • The current Code did not allow for basic additions or alterations to a structure unless it was damaged by a natural disaster, meaning nonconforming commercial structures could not add an addition or remodel. The proposed change would allow for those additions and upgrades. The Code would now refer to buildings "damaged or destroyed by any means," which allowed for the property owner damaging or removing a portion of the structure as long as it did not exceed 50 percent. This would allow nonconforming sections to remain while upgrading the building, which was consistent with the City's original intent. • Item 3: Accessory structure setback reduction. • The proposed change would allow accessory structures up to 12 feet in height to qualify for reduced setbacks. Many accessory structures were prefabricated sheds commonly 12 feet tall. Under the current Code, if a structure exceeded 10 feet in height, it did not qualify for the five-foot side setback or three-foot rear setback and instead had to meet the full City Council Regular Meeting Minutes Page 4 of 14 April 15, 2025 setback required by the zone, which could range from 5 to 15 feet. The Code change would increase the allowed height. Height was measured from grade to the roof peak, either from the existing grade or, if the owner cut the grade, from the cut grade. • Item 6: Generators and variances. • The City received many variance requests from property owners who wished to locate generators closer to property lines. The requests were often from homes on the lake where houses were built to all setbacks and had no room left to place a generator. Under the current Code, such a request constituted a major variance with a public hearing even though the generator would be screened from the street and not impact surrounding properties. The proposed change would allow for a minor variance which was less restrictive but still required a permit and land use application. • Item 7: Definition of detached. During the previous year's Code amendments, Councilors discussed the definition of detached and asked that the definition be further refined in this year's amendments to reduce confusion. Staff sought the Council's feedback on two options for the definition presented as follows: • Option 1: Remove the definition of detached and add language to the accessory structure definition to require no structural connection to the primary structure, excluding breezeways, etc. • Mr. Fransted confirmed Option 1 would eliminate the definition of detached but still require a minimum, three-foot separation where needed to meet other standards, such as Fire Code or additional safety features. He responded to questions as follows: • Under the current Code, if there was no structural connection and the structure was considered detached, it could qualify for reduced rear yard setbacks and receive bonuses for maximum floor area and lot coverage. These dimensional standards differentiated between accessory structures, such as garages, and the primary structure. Whether that distinction remained necessary could be considered in the future. • The maximum size for a detached garage depended on height: 600 square feet if the height was 18 feet or less, and 800 square feet if over 18 feet. For attached structures, the garage floor area counted toward the maximum overall floor area for the lot. The total maximum floor area still applied to the entire lot, but accessory structures were subject to the 600 or 800 square foot limit. • Detached structures could qualify for different setbacks than attached ones. The bonus for maximum lot coverage was approximately 200 square feet; the floor area bonus was likely similar. These bonuses were intended to break up building massing by encouraging meaningful separation between structures, and to support the development of accessory structures. That community's intent to encourage accessory structures would remain in place. • The bonuses would remain in the Code, even without requiring the three-foot separation. If the distance between structures was less than three feet, firewalls would be required. Removing the three-foot minimum allowed greater flexibility for builders or property owners, especially on constrained sites. For example, it would City Council Regular Meeting Minutes Page 5 of 14 April 15, 2025 allow them to construct a covered walkway between eaves or to use the space more effectively, which the current Code prohibited by measuring the separation from eave to eave. • Eliminating the separation requirement allowed for greater site design flexibility without sacrificing safety, and it reflected a recognition that the three-foot space did not meaningfully separate massing. • Option 2 Clarify that "detached" applied to accessory structures and kept the three-foot standard in place. • When originally adopted, the existing three-foot separation standard was thought to provide meaningful separation, but Staff found that it did not. The Planning Commission also discussed revisiting this topic as part of a broader Code audit focused on identifying barriers to housing. A more in-depth analysis of the City's dimensional standards may be needed beyond just redefining "detached." • Accessory Dwelling Units (ADUs) could be considered accessory structures, depending on whether they were located within the primary dwelling. Most often, they were detached and therefore subject to the same 600- to 800-square-foot limitations as other accessory structures. That size constraint was often insufficient for the intended use, such as constructing an ADU above a garage. Because the garage floor area counted toward the total, many property owners ultimately attached the garage to the primary structure to avoid exceeding the maximum. ADUs were not eligible for the bonus provisions because they were limited to 800 square feet. Councilor Corrigan asked for more information regarding Code Maintenance Item 11 which clarified that Type II Tree Removal and Mitigation Standards were applicable to minor and major development permits, but tree protection standards were not. Mr. Fransted replied that the clarification arose from a Development Review Commission (DRC) tree appeal, which found that the current Code's reference to Tree Cutting Chapter 55 did not include tree protection standards. To codify that interpretation, the reference was revised to specifically cite the tree removal standards in Chapter 55.02, making it clear that tree protection did not apply. The crux of the change was that tree protection was not a development standard, though it still applied during construction. Councilor Corrigan sought to confirm tree protection standards still existed but not as a development standard. Director Numanoglu stated the Code now clarified that tree protection was not an applicable approval criterion for minor or major development permits. While tree protection could still be required as a condition of approval, it applied during the construction phase to any project requiring a permit, but it was not part of the land use review process. Mayor Buck asked for more information on how the wording of the ordinance was drafted in regard to Option 1 or 2 for Issue 7. Mr. Fransted replied that Staff found that either option met the Comprehensive Plan criteria. The Planning Commission's recommendation was Option 2. City Council Regular Meeting Minutes Page 6 of 14 April 15, 2025 Public Testimony: • Carole Ockert, Land Use Liaison, First Addition Neighborhood(FAN)/Forest Hills, presented testimony via PowerPoint in support of requiring that cottage cluster courtyards be placed in a separate tract, citing concerns regarding homeowner understanding, violation of home rule, the cottage cluster middle housing type itself, and alleging a privileged relationship between City Staff and developers. She recommended setting a minimum footprint of 850 square feet for cottage clusters to limit the number of units per lot and mitigate related impacts. She supported Option 2 for Policy Item 7, stating it removed confusion surrounding the term "detached" while continuing to incentivize innovative building plans. • Chris Durkee, Palisades Neighborhood Association, Neighborhood Chairs Committee, supported the position outlined by Ms. Ockert adding that allowing a developer to divide cottage cluster courtyards like a pie would create a sense of individual ownership, undermining the intended concept of a common courtyard. The City should establish that courtyards in a cottage cluster be owned in common as their own tract. Dividing the space would lead to unintended consequences related to maintenance, use, access, and other issues. • Stacy Houser, resident, First Addition shared concerns regarding construction debris and clear cutting related to the two FAN cottage cluster developments. The Council should work with the neighborhood, not builders, to identify solutions. The City should require a common courtyard held in a separate tract, establish a minimum footprint for cottages, and end the privileged relationship between Staff and builders. • Deborah Linke, resident, First Addition, asked City Council to enact the Code changes proposed by Carole Ockert that would improve cottage cluster development in Lake Oswego without waiting for State permission. The Council should require that cottage cluster courtyards be held in common ownership within a single tract, establish a minimum cottage footprint of 850 square feet, and adopt Option 2 from Policy Item 7. Mayor Buck acknowledged that getting into the Code could be challenging, noting it was difficult for the Council to respond meaningfully to amendments brought forward during a public hearing. Earlier outreach, such as an email or meeting request, would improve engagement. He added that while policy disagreements were understandable, denigrating City Staff was not appropriate and did not sit well with him. Staff responded to Councilor questions as noted: • The current Code had a maximum of 900 square feet for cottages in cottage clusters, which was consistent with State statute. • HB 2138, which was still under consideration, would remove that limitation and redefine cottage clusters, triplexes, and quadplexes to include both attached and detached units overriding the Council's 2024 decision requiring plexes to be attached. The same bill had previously included language to allow courtyards or amenities, though that provision appeared to be removed. The bill was still under consideration which was one reason Staff hesitated to recommended Code changes that may soon be preempted. • Minimum lot and home size requirements had traditionally been used as exclusionary zoning tools to limit development or restrict who could live in a neighborhood. HB 2138 included provisions prohibiting cities within an urban growth boundary from adopting regulations that City Council Regular Meeting Minutes Page 7 of 14 April 15, 2025 reduced residential density, including limits on units per acre, reductions in floor area or height, increases to minimum lot sizes or setbacks, or other restrictions on developable area. If Council wished to explore an 850-square-foot minimum, Staff could do so, but it could not be added and adopted that evening without proper notice. • Cottage clusters were currently required to include a common courtyard, which could be established either as an easement or a tract at the developer's discretion. In either case, the space was shared among the cottages through easement language. A tract could only be created for a cottage cluster through a middle housing land divisions and no middle housing land divisions for cottage clusters had yet been recorded or developed in the City, so the existing cottage cluster courtyards were located in easements. • Staff reiterated the City could not require a tract unless a middle housing land division was proposed. A land division would be recorded at the County as a plat. A tract could not be required unless they choose that option and developers so far had not been choosing that option. • The City did not require an HOA and Staff did not believe it could require one for either tracts or easements. Regardless of the designation, all property owners would be responsible for maintaining the common courtyard. Legally, the obligations for maintenance and governance were the same whether the space was a tract or an easement. From a Staff standpoint, enforcement would likely be easier with a tract because a tract provided clearer boundaries for property owners than an easement. Issues with easements had been more common in Planned Developments with larger lots, where sensitive lands or open space easements located in backyards were more prone to encroachments. However, on smaller cottage cluster sites, where shared spaces were more visible, enforcement would likely be easier although encroachments could occur in open space tracts as well, including within the City's own park system. • Mr. Fransted did not know why developers did not pursue middle housing land divisions. One cottage cluster had received approval, but the developer had not recorded or moved forward with it. The two developments in First Addition did not choose middle housing land division and were either planning to rent the units or condominimize them, which might be an easier process. Middle housing land division required a public process and a minor development application, which could be appealed and added additional steps. • Director Numanoglu clarified that an easement outlined terms such as access and maintenance requirements. Because the area was intended as a common courtyard, the easement needed to include provisions for access and maintenance. The legal setup in this specific case was unknown, but the arrangement would likely be similar to what is typically established for a tract. The easement needed to clearly identify the area as common space. • Attorney Osoinach stated that whether the space was designated as a tract or an easement, the effect was the same. A recorded easement could appear on a deed in several ways, but enforcement typically occurred through an agreement established by the developer. Prospective buyers would generally receive notice through mechanisms such as a homeowners' association, a recorded easement, or conditions of sale. Enforcement mechanisms would follow how the developer chose to place those requirements into the deed or sales documents. This structure provided more flexibility to the developer in managing the arrangement, rather than creating a direct right recorded on the deed for the purchaser. City Council Regular Meeting Minutes Page 8 of 14 April 15, 2025 • While recording something on a deed could evidence a legal right in a different way, it did not necessarily improve a buyer's ability to enforce that right. In a situation where a property owner encroached on a common area, such as failing to maintain landscaping, there were multiple pathways to enforcement. If the concern was an innocent buyer unaware of their rights, recording the easement would ensure notice. • Director Numanoglu suggested an easement might be preferred by developers because it was easier to establish and avoided the additional steps required to create a separate tract during platting. The choice may also have related to development flexibility, particularly around setbacks and the need to construct a firewall when creating a property line, which would not be required with an easement. • Staff confirmed the cottage cluster units had a maximum footprint of 900 square feet. The units in the FAN neighborhood were designed to be different sizes but averaged no more than 1,000 square feet. Councilor Wendland advocated for courtyards being held in a common tract and was in favor of setting up an 850 square foot minimum for cottage cluster units. The minimum was not meant to be exclusionary, but to fit the lifestyle and precedent of Lake Oswego. He was in favor of Option 2 for Issue 7. Councilor Mboup thanked Staff for their work and expressed concern about the accusations that Staff treated developers in a privileged manner. Debate should be civilized and a lack of trust in government led to chaos. Councilor Verdick said she leaned towards the idea of putting cottage cluster courtyards into a tract to give better definition. She also did not think an 850 square foot minimum was exclusionary because it may result in more main level living styles that would provide a needed type of housing for those who were aging or had a disability. She was in favor Option 2 for Issue 7. Councilor Afghan was in favor of Option 2 for Issue 7. He agreed that the City should examine the possibility of a minimum square footage requirement for cottage cluster units to maximize quality of life for those who bought the units. Following his conversations with the Planning Department and City Attorney, he understood that the end result of an easement and a tract were the same but to avoid conflicts between neighbors, he leaned towards the strategy of requiring the courtyards be in tracts. Councilor Wendland confirmed that regardless of how ownership was structured, the outcome for developers would be a somewhat prescribed process. He noted developers were valuable to the City because they invested in Lake Oswego, but they would take full advantage of what the Code allowed. For that reason, the City needed to ensure that appropriate parameters were in place to preserve the character of the Lake Oswego community while supporting both developers and neighborhoods so they could succeed and function well together. Councilor Verdick thanked Staff for their work to clean up the Code with regard to historic landmarks. She assured those who offered public testimony that City Councilors and City Staff were in contact with State representatives and did try to work to further the City's goals at the State level. City Council Regular Meeting Minutes Page 9 of 14 April 15, 2025 Mayor Buck moved to tentatively approve Ordinance 2959 including Option #2 for Policy Item 7, and directed Staff to return on May 6, 2025, with a final version of the Ordinance, including findings and conclusions for LU 24-0029. Councilor Mboup seconded the motion. A voice vote was held, and the motion passed,with Mayor Buck and Councilors Wendland, Verdick, Corrigan, Afghan, Mboup voting `aye', (6-0). Council took a recess from 5:01 p.m. to 5:12 p.m. 10. STUDY SESSIONS 10.1 Annual Police Department Report and Update. Chief Burke briefly reviewed areas the Police Department had focused on over the past year as follows: • The Department's online reporting went live a couple of weeks ago. Although it included a code component, it had not been widely publicized. The Department wanted the community to understand that if someone called for a police officer, a police officer would respond. Online reporting was introduced to provide convenience for those wishing to make a report. The system was already being used, and the City would continue sharing information about how to access it to make the process easier for residents. • A drone program had been instituted, and Staff expressed pride in the work accomplished. The drone had already been used, including during a recent search and rescue effort on the river. • The Department had entered into an agreement with TriMet to focus on providing resources to the Transit Police. Staff were still determining how best to allocate those resources given ongoing staffing challenges. • A position in the behavioral health unit with the help of a grant. A conditional job offer had been made, and the hiring process was moving forward. • The Department's organization was now in four divisions managed by three lieutenants, and communications operations were managed within LOCOM. • There were currently a few vacancies in the department, but candidates were in the hiring pipeline. Because training took approximately one year, new hires did not count toward staffing until they were fully trained and able to operate independently. Retention continued to present a challenge, and the department was exploring ways to encourage employees to remain with the City while also creating opportunities for officers to gain experience. One promotion was planned, and due to retention challenges, the department had initiated external recruitment for detective positions, which was not common practice. Captain Simon presented the Council Report via PowerPoint and provided information on the number of dispatch calls, police incidents, calls for service and traffic violations. The presentation City Council Regular Meeting Minutes Page 10 of 14 April 15, 2025 reviewed the 2024 Lake Oswego Statistical Transparency of Policing (STOP) Report, a required annual report to the State that collected certain demographic data for discretionary stops; provided in-depth information about how and when the Lake Oswego Police Department had used force over the past year. In 2023, the Department had modified its data collection to examine the difference between display of force and actual force that was used or pointed at someone. Chief Burke commented that Lake Oswego's Police Department tended to overreport its use of force because it separated out display as well as the actual application. Moving forward, displays of force would be identified as opportunities for de-escalation. When a weapon was displayed but not used, the Department viewed that as a successful outcome and intended to document those instances as they occurred. Captain Simon resumed the presentation, reviewing new data that reviewed the circumstances of incidents that required the display of force, the number and type of complaints received in 2024, and use of the Department's behavior Health Specialist. Chief Burke concluded the presentation with a review of overdose statistics. Though the reduction in non-fatal overdoses could be due to the naloxone programs, he was concerned that there were reduced reporting of overdoses due to the presence of naloxone in homes and the City which the City may not receive calls for service for. Mayor Buck asked how the City ensured the productivity of officers on patrol. Chief Burke responded there were many ways to measure officer productivity and the officer's daily work was fairly autonomous, though supervisors did meet with them regularly. The Department reviewed data such as calls for service, self-initiated activity, traffic stops, citations issued, reports written, and how long officers remained in specific locations. There were also important intangibles, such as community contacts that built trust but did not always appear as measurable activity. The Department aimed to shift the focus from simply driving through neighborhoods to driving in neighborhoods and opportunities to make community contact that built trust. Councilors Mboup and Afghan thanked the Police Department for their work. 10.2 "20 is Plenty" Speed Signing Overview and Implementation. Mr. Farley reviewed the Council Report via PowerPoint, reviewing the program's background and legal framework for speed limits, known effects of a 20 miles per hour speed limit, local data, and implementation measures and costs. The City's Transportation Advisory Board had suggested that the City consider marking residential arterials and neighborhood collectors with the lower limit, but the Board was undecided if the program would be worth the cost since it was difficult to measure success. The Council was asked for feedback on whether to sign both residential arterials and neighborhood collectors at the lower limit. Staff responded to questions from Councilors as follows: • A serious injury was defined as one requiring an ambulance and involving broken bones or incapacitation. A minor injury, while it might also result in an ambulance being called, did not involve incapacitation or loss of consciousness and was not expected to result in long-term health effects. City Council Regular Meeting Minutes Page 11 of 14 April 15, 2025 • Goodall was a neighborhood collector whose speed limit was 25. • The functional classification of those roadways had been established some time ago. Some had 11-foot travel lanes, resulting in a total roadway width of 22 feet. The typical design standard for a neighborhood collector included 12-foot travel lanes. In some cases, a bike lane could be incorporated, along with sidewalks and green space. The ultimate design goal was to provide approximately 60 feet of right-of-way. • City Manager Bennett clarified that the $145,000 needed to fund the program would come from the Street Fund. The street fund was limited and the City had millions of dollars in unfunded capital projects. It was ultimately a matter of Council priorities. • Captain Simon stated that the Department would approach enforcement as it did with other issues. Officers would be directed to be proactive where possible, consistent with the Department's current messaging. The same guidance would be given to the traffic unit, which typically responded to complaints. Where possible, officers would focus on educating the public and when education was not effective, enforcement would follow. Tools like the speed trailer would be used to gather data and share information with the community. In most enforcement contacts, the individuals involved lived in the area, making education especially important. Councilor Wendland said the TAB was hesitant to share an opinion because it did not know if it had the money to implement the program and some members did not think there would be a change in behavior based on the statistics presented. Mr. Farley agreed the data showed mixed results and the greatest benefit was shown in bringing down the speed of people driving more than 10 miles per hour over the speed limit. Councilors noted that roadway classifications based on traffic volume did not always reflect actual conditions or user experience. They agreed that reducing speed was important, especially for children and other pedestrians. They supported an education-based approach and believed the investment was worthwhile, as the City could not build pathways everywhere, but lowering speeds would help make streets safer and more accessible. Councilors expressed support for signing residential arterials and neighborhood collectors. Mayor Buck inquired about whether Oregon had a move over law since drivers on some roads, such as Iron Mountain, did not move for pedestrians. City Manager Bennett replied that there was a separated facility on Iron Mountain, so the driver did not have to move over but drivers did have to give three feet when passing a bicyclist or pedestrian. Mayor Buck asked if the blue "Neighborhood Traffic Only" signs would be converted. City Manager Bennett said that as the signs need to be replaced, the City should not replace them, but there needed to be discussion with the neighborhoods before action was taken. The signs were not very welcoming and had no regulatory force, while the 20 mph would have regulatory force. The City should focus on places where it could help people to be good neighbors and produce tangible results. The neighborhood traffic signs were meant to prevent drivers from cutting through neighborhoods, and the lower speed would accomplish the same since those who did cut through neighborhoods would find it inconvenient. City Council Regular Meeting Minutes Page 12 of 14 April 15, 2025 Director Rooney clarified that about 450 new signs, and she did not think she could guarantee those would be in place by the start of the school year because it would involve a lot of manpower and Staff effort. Staff needed to come up with a timeline that included education and outreach. City Manager Bennett added that perhaps the City could post the signs by neighborhood and general area, but Staff would need to discuss priority area and a communication plan. Director Rooney said the Staff would come up with a strategy and bring that back when the Ordinance was brought before Council in May. 11. INFORMATION FROM COUNCIL Councilor Verdick recognized the Library Advisory Board and noted that the youth members had been conducting a survey to gather feedback from high school and junior high students about their library and their needs. The survey had already received 350 to 400 responses. 12. REPORTS OF OFFICERS City Manager Bennett said that this afternoon the City had issued some park rules for the steps which had been emailed to Councilors and would go to the media later today. She reviewed the new rules, noting that some definitions had been added and the existing rule that used to apply to Sundeleaf to only apply to Sundeleaf and Headley. The rules would be posted on the website that night, followed by outreach to Lake Corporation, the State of Oregon, and other parties. The City would sign the park, and the signs should be up by the end of the week. Questions from Councilors regarding new rules and park closures were addressed by Staff as follows: • Director Anderholm clarified that the City brought in portable A-frames to cite that the areas were closed and reference the resolution or rule that allowed the City to do so, including the purpose and time. The ranger program and partners in the police department made everyone aware that the areas were closed for that purpose and for that time period. • City Manager Bennett said those who were going to swim were expected to have a swim buoy. The City was directing people back to the Marine Board to determine what kind of registration or permit they needed for boats or watercraft. • Director Anderholm said the signs would be larger than the temporary Marine Board sign. Now that the rules were adopted, the City would post a temporary sign with bullet points listing the rules for entering the park. The Department was ordering permanent signs and would adjust the text on the existing Marine Board sign so it would be consistent with other park rule signs. • City Manager Bennett said most of the feedback focused on the behavior of people fishing on the lake, which was more concerning than activity at the launch point. The City was working with the Marine Board, Fish and Wildlife, the Sheriff's Office, and Lake Corporation to address behavior on the lake, some of which could be regulated and some of which could not. The most common complaint was people fishing very close to, or underneath, someone's house. • City Manager Bennett said that if someone observed a trolling motor on the lake, they should call the non-emergency number. The City would send someone to Millennium Plaza Park to speak with the operator once they came out of the water, since they could not be approached City Council Regular Meeting Minutes Page 13 of 14 April 15, 2025 while on the lake. The City had not yet conducted outreach to people who were fishing but could ask them about the equipment they were using and why. During the trial, the conversation was about stand-up paddleboarding, swimming, and kayaking, not fishing. • Director Anderholm said that when discussing motorized equipment, the Marine Board did not define a trolling motor as a motor. Their definition referred specifically to an internal combustion motor. From a parks rule perspective, the issue was that about 28 feet from the top of the stairs, there was an interactive fountain that children were encouraged to use, and from a safety standpoint, the City did not want to allow the introduction of a motorized blade in that area, regardless of type. Trolling motors were designed for easy removal but easily removable and could be stored in a vehicle. • City Manager Bennett said that the City could not address concerns about motors and invasive species, but it could address motors in terms of access to the lake from the steps. • Attorney Osoinach said the definition of motorboat was taken directly from state law and included trolling motors, regardless of whether they were intact or operational.The City framed the issue as a motorboat being a boat plus a motor. The regulations were consistent with state law, which prohibited anyone from taking a boat and a trolling motor through the City's access point. Many members of the public were likely unaware of this so the City would focus on education. The City had not expanded on state law. A motorboat included a trolling motor when it was with a boat. State regulations were most concerned with motorized boats because motors could retain liquid and potentially convey invasive aquatic species. • City Manager Bennett said that allowable watercraft on the lake included kayaks, stand-up paddleboards, canoes, and Coast Guard-approved inflatables. All watercraft had to be 18 feet or less, require state permits, and be propelled only with an oar. The goal was to be objectively reasonable. Staff were working on an operational plan, which would include staffing and other components, and an informational campaign would also be needed, but this step needed to happen first under the resolution. When staff reports back in September, there would be an opportunity to share what worked over the summer. 13. ADJOURNMENT Mayor Buck adjourned the City Council meeting at 6:40 p.m. Respectfully submitted, Kim Vermillion, Interim City Recorder Approved by the City Council on July 1, 2025. Joseph M. Buck, Mayor City Council Regular Meeting Minutes Page 14 of 14 April 15, 2025 ATTACHMENT 2 ti,' O CITY COUNCIL REGULAR MEETING MINUTES m-- O May 6, 2025 1. CALL TO ORDER Mayor Buck called the regular City Council meeting to order at 5:33 p.m. on Tuesday, May 6, 2025. The meeting was held both virtually via video conferencing and in-person in the Council Chamber at City Hall 380 A Avenue. 2. ROLL CALL Present: Mayor Buck, Councilors Verdick, Corrigan, Rapf, Afghan, Mboup, and Wendland. Staff Present: Megan Phelan, Assistant City Manager; Ellen Osoinach, City Attorney; Kari Linder, City Recorder; Kim Vermillion, Administrative Assistant; Erica Rooney, City Engineer I Public Works Director; Joel Kuhnke, Assistant Public Works Director; Jason Hoye, Water Conservation Specialist; Brad Stevens, Assistant Finance Director; Megan, Charbonneau, Stormwater Quality Coordinator; Will Farley, Assistant City Engineer Others Present: Tony Vandenberg, Executive Director of Project Management for the Lake Oswego School District 3. PLEDGE OF ALLEGIANCE Mayor Buck led the Council in the Pledge of Allegiance. 4. PRESENTATIONS 4.1 If I Were Mayor Contest Winners. Mayor Buck provided background on the If I Were Mayor contest, sponsored by the Oregon Mayors Association, and invited Anna Ketrenos, an outgoing member of the Lake Oswego Youth Leadership Council, to join him in recognizing the 2025 Lake Oswego winners as follows: • Poster Category for Grades 4-5: 1st Place: Cara Miles; 2nd Place: Lauren Klose; 3rd Place: Tesla Campbell; Honorable Mention: Finley Arata. • Essay Category for Grades 6-8: 1st Place, Sophia Han; 2nd Place: Lena Campbell; 3rd Place: Alex Wu; Honorable Mention: Everest Gao (not present). • First place winners, Cara Miles and Sophia Han, were entered into the statewide contest, where Cara won 1st place in the Poster Category and Sophia placed 2nd in the Essay City Council Regular Meeting Minutes Page 1 of 9 May 6, 2025 ATTACHMENT 2 Category. Cara earned a trip to the Oregon Mayors Association summer conference this August in Baker City. The Council recessed from 5:56 p.m. to 6:00 p.m. 4.2 Annual Meals on Wheels Donation to the City. Judy Hathaway, Lake Oswego Meal Network Advisory Board, provided an overview of Meals on Wheels in Lake Oswego, introduced members of the Board, and presented City Council with a check for $28,454, making up the difference between what the program earned and the actual costs incurred by the City for the program. 4.3 Asian American, Native Hawaiian and Pacific Islander Heritage Month. Mayor Buck proclaimed May as Asian American, Native Hawaiian, and Pacific Island Heritage Month in Lake Oswego. The signed proclamation was available on the City's website and a citywide celebration would be held at Millennium Plaza Park on Sunday, May 18 from 12 to 3 pm. 4.4 National Drinking Water Week. Mayor Buck proclaimed that May 4 through 10 was National Drinking Water Week. The signed proclamation and more information about water plant tours and conservation methods was available on the City's website. 5. PUBLIC COMMENT • Josh Jaster stated his son, Carter, was recently hit by a car at the A Avenue/5th Street intersection while riding his bike. Carter suffered no injuries, but Mr. Jaster remained concerned about safety at the intersection, which locals tried to avoid using. Mayor Buck thanked Mr. Jaster for bringing the issue to the Council's attention, noting the Council was sorry the incident had happened, but everyone was glad Carter was safe. 6. CONSENT AGENDA 6.1 Ordinance 2959, An Ordinance of the City Council of the City of Lake Oswego Amending LOC Chapter 50 (Community Development Code) for the Purpose of Clarifying and Updating Various Provisions (2024); and Adopting Findings (LU 24-0029). 6.2 Resolution 25-21, A Resolution of the City Council of the City of Lake Oswego Authorizing the Mayor to Execute Amendment No. 3 to the Subrecipient Agreement 24-006 between the City and Clackamas County Human Services Department's Social Services Division for Fiscal Years 2023-2027. 6.3 Donation Agreement for a Planned Gift to the Lake Oswego Public Library. END CONSENT City Council Regular Meeting Minutes Page 2 of 9 May 6, 2025 ATTACHMENT 2 Councilor Mboup moved to adopt the Consent Agenda. Councilor Wendland seconded the motion. A voice vote was held, and the motion passed, with Mayor Buck and Councilors Verdick, Corrigan, Rapf, Afghan, Mboup, and Wendland voting `aye', (7-0). 7. ITEMS REMOVED FROM CONSENT AGENDA No items were removed from the Consent Agenda. 8. CONSENT Agenda — Councilor Only 8.1 Resolution 25-22, A Resolution of the City Councilors of the City of Lake Oswego Approving the Appointment of an Alternate to the Library Advisory Board. Councilor Afghan moved to adopt Resolution 25-22. Councilor Corrigan seconded the motion. A voice vote was held, and the motion passed, with Councilors Verdick, Corrigan, Rapf, Afghan, Mboup and Wendland, voting `aye', and the Mayor abstained (6-0-1). 9. COUNCIL BUSINESS 9.1 Smart Water Meter Project Update. Director Rooney provided a brief background of the project's timeline and introduced members of the project team, noting that the Public Works Department had led the effort but partnered with the Utility Billing Department. Mr. Kuhnke presented the Council report via PowerPoint, providing the definition of smart water meters, also known as automated meter infrastructure (AMI), the benefits of smart meters, background and status of the project, project costs, expectations and experiences. Mr. Hoye continued the presentation with a summary of how customers could find and use consumption usage on the City's website, and examples of customer conservation cases including usage trends and irrigation data. Mr. Kuhnke added that under the old system, data that was manually collected could take a week or more to reach the City, which meant water leaks would not be caught for two to three weeks. The new system allowed the City or homeowner to detect issues instantaneously, reducing water loss. Staff addressed key questions from Councilors as noted: • Though 21,000 had signed up for online/bill pay access, the City only had 12,500 water accounts • The system had just begun accepting e-checks for autopay and monthly payments. Questions about American Express were directed to the Assistant Finance Director. The system's portal does notify account holders when a stored card was about to expire. City Council Regular Meeting Minutes Page 3 of 9 May 6, 2025 ATTACHMENT 2 • The City could monitor system performance, including battery life, any tampering, antenna disconnection, etc. The rollout began in a clockwise direction to help track battery life, which was expected to last 20 years. In the future, the City planned to replace devices systematically in smaller zones rather than through another full-city deployment. • The average household used about 8 CCFs per month, with one CCF equal to 748 gallons. During summer, usage increased to 20 CCFs due to irrigation. Smaller households without irrigation used about 3 CCFs per month. • One of the biggest advantages to the new system was customer service. Under the old system, customers were only given the meter reading from the beginning and end of the month, with no detail in between. With the new system, the City had more information to help customers understand when water was used and where it went. • The City had a leak adjustment program that covered up to two months of excess use. Customers submitted an application and proof of repair, such as a receipt or invoice. The City compared the current year's usage to the prior year and split the difference. All excess consumption was marked down to the lowest tier, so most customers paid about 75 percent of the actual use. • The City had previously contracted with a company to do manual meter reading. That company was the only company in the area to do the work and served multiple cities. Councilors commented that they liked the new system, and that the old meters were not replaced out of a desire for the latest technology but because many of the water meters needed replaced. 10. PUBLIC HEARING 10.1 Resolution 25-20, A Resolution of the City Council of the City of Lake Oswego, Acting as the Lake Oswego Public Contracting Review Board Pursuant to ORS 279A.060, Adopting Findings and Approval for a Special Procurement for Professional Services, and Exempting the Contract from Competitive Solicitation in Order to Negotiate a Professional Services Contract with Brown and Caldwell, LLC. Attorney Osoinach reviewed the hearing procedures and asked if any Councilor wished to declare a financial conflict of interest. None were heard. Director Rooney introduced the topic and noted that special procurement for professional services was occasionally used when continuity with past work was essential. The stormwater permit was a long-standing program in which the City had participated as a co-permittee with other regional agencies, and now the same consultant needed to be used for efficiency and the reasons outlined in the Council report. Ms. Charbonneau presented the Council report via PowerPoint, providing an overview and background on the NPDES MS4 Phase I Permit Renewal, the specific type of stormwater permit held by Lake Oswego. The presentation reviewed key dates in the permit process and explained that the special procurement would allow the City to retain Brown and Caldwell, the firm that completed the previous application and already had the necessary templates and data. Brown and Caldwell were also working with the City's co-permittees under the Clackamas permit and with the Association of Clean Water Administrators. Using the same firm would provide continuity, City Council Regular Meeting Minutes Page 4 of 9 May 6, 2025 ATTACHMENT 2 allow for regional coordination, and result in substantial cost savings. Staff recommended Council approve Resolution 25-20. Mayor Buck opened the public hearing, confirmed there was no public testimony, and closed the public hearing. Councilor Wendland moved to adopt Resolution 25-20. Councilor Verdick seconded the motion. A voice vote was held, and the motion passed, with Mayor Buck and Councilors Verdick, Corrigan, Rapf, Afghan, Mboup, and Wendland voting `aye', (7-0). 11. STUDY SESSION 11.1 Transportation Advisory Board Priority Pathways Group 3. Director Rooney introduced the topic, noting it addressed one of Council's goals to develop and build more pathways throughout the city. While the Transportation Advisory Board (TAB) had previously served as the conduit through which the City prioritized pathway projects, in this round of projects, Staff sought Council's feedback on TAB's recommendation and Staff's alternative recommendations as well as direction on finalizing the Capital Improvement Plan (CIP) proposal ahead of the upcoming Budget Committee meeting on Thursday. Mr. Farley reviewed the Council report via PowerPoint, providing background information on the pathway program, details on several pathway projects, and TAB's latest prioritization recommendations. Staff supported TAB's recommendation for improvements on Goodall and Bryant, but had concerns regarding impact, jurisdiction, and benefit surrounding the projects on Atwater and O'Brien. Staff reviewed two alternative projects to pursue in lieu of those on Atwater and O'Brien as noted: • Alternative 1 would construct a pathway on Fernwood Drive between South Shore Boulevard or Green Tree and Tree Top Lane. The project would connect to the pathway planned for construction in the summer of 2025 on Tree Top and would provide a walkable route for many areas to reach Lake Ridge High School, which often had issues accommodating student parking. • Alternative 2 would construct a pathway in cooperation with Lake Oswego School District on McEwan Road between Kristi Way and 65th Avenue which would help connect many residents to River Grove Elementary. Staff sought Council's direction on whether to pursue TAB's recommendation to prioritize Atwater Road and O'Brien Street, or to focus on one of the two alternatives presented: Fernwood Drive, or a partnership with the Lake Oswego School District on the project along McEwan Road. Mr. Farley noted that the recommended improvements for three segments of Goodall Road, which he highlighted, would cost approximately $1.1 million, not the $2.1 million listed in the Council report. Mr. Vandenberg clarified that the School District estimated the total cost of the McEwan Road project was $1,000,000. The District had already committed approximately $150,000 for the City Council Regular Meeting Minutes Page 5 of 9 May 6, 2025 ATTACHMENT 2 design, site investigation and so forth. It planned an additional $200,000 contribution towards the project at this time. Anything beyond that contribution would require that he return to the School Board for final approval. • He noted his interest in the McEwan Road pathway stemmed from its connection to the recently completed River Grove Elementary School, which opened to students earlier this year. During the design and construction phases of the recently completed River Grove Elementary School, many nearby residents, parents, and students identified the pathway as a critical need for the school and surrounding community. The school served students from the Lake Oswego School District, the Cities of Lake Oswego and Rivergrove, and other areas. Pathway connectivity through the site had been determined during planning and was part of the project's approval. Improvements had already been made to the pathway in front of the school, including significant upgrades connecting it to Pilkington Road. A new design had been developed for a pathway extension to 65th Avenue along McEwan Road, which would complete the sidewalk along the entire frontage and provide a major improvement. Mr. Farley, Director Rooney, and Mr. Vandenberg responded to questions from Councilors as follows: • McEwan Road was classified as a local street, so it did not score as highly as neighborhood collectors, major collectors, or arterials. Its close proximity to the elementary school gave it the most points, as schools were the highest priority in the scoring criteria. The pathway would not complete a gap in the existing system; while Lakeview Boulevard had some sidewalk coverage, the side streets did not, though a pathway did connect to McEwan. The project was not included in the Transportation System Plan (TSP). Because TAB was charged with reviewing the 43 TSP projects, it had not originally considered McEwan. The project was only scored after it was raised during TAB discussions. • The cost estimated for McEwan reflected the fact that McEwan was relatively flat, but there were stormwater and tree impacts. Many of the easy projects identified in the TSP had been built. • The estimated total cost of the McEwan project was $1 million, but the District had not yet received a detailed estimate. The $1 million was probably a true estimate but it could be a bit more. • Staff had relayed concerns to TAB about Atwater Road being located within Clackamas County. Staff and TAB also discussed that O'Brien Street was a short segment in an area unlikely to serve many Lake Oswego residents and already had a stairway at the site. However, a few TAB members felt that since they had recommended the higher-cost projects of Goodall Road and Bryant Road, a smaller set of projects should also be brought forward. • TAB had not included the McEwan Road option in its previous recommendations because it was not listed in the Transportation System Plan (TSP), and TAB had focused on prioritizing projects from the 43 identified in the TSP. • The District's funds for the McEwan Road project would come from the 2021 bond program, which included a component for safety and security. Additional funding remained in the River Grove Elementary School project budget that had been set aside for a project of this nature. City Council Regular Meeting Minutes Page 6 of 9 May 6, 2025 ATTACHMENT 2 • The City took over maintenance responsibility of McEwan Road in 2012 to clarify responsibilities such as striping. The road had a complicated jurisdictional history involving transfers with Clackamas County, and annexations in the area had resulted in a checkerboard pattern. Some sections of the road had not been annexed, so coordination with the County was still required. The complexity was one reason the project had not been included in the TSP, though many residents had since requested its inclusion. Whether funding for a pathway could be justified when the jurisdiction was complex was a question for Council Mayor Buck commented that a pathway on McEwan Road was difficult politically, but the partnership with the School District made sense given that it served both unincorporated residents and Lake Oswego residents. The District was participating in the project, and the students attending the school came from both areas. The project served the broader community and aligned with the purpose of the bond. Without the District's partnership, it likely would not have been pursued. Councilor Wendland suggested that if the School District could provide half the funds for the McEwan project, he would be willing to support it because the City would be spending money on its citizens in partnership with the District. He agreed with Staff's recommendation against Atwater and O'Brien. Mr. Farley clarified that Staff had not reach out to the owners of the two properties impacted by the O'Brien project. Mayor Buck stated that the Goodall and McEwan projects provided safe pathways to school and would be used by children on a daily basis. He asked why people did not use Bryant. Mr. Farley replied that there was a retaining wall and two properties on the east side of Bryant and the City wanted to accommodate a full five-foot sidewalk to get pedestrian separation from traffic. It would be difficult to do on the east side due to property impacts. There was only one property on the west side, but the pathway would have to be cut into a hill, and a retaining wall might be needed. Councilor Corrigan asked if the pathway on McEwan could be justified by the number of properties expected to annex in the future. Director Rooney stated that, in her opinion, annexations along McEwan Road were unlikely to happen soon. The area lacked nearby sewer facilities, and properties were on septic systems with no expectation of being required to connect. While the City had annexed properties on the fringe of unincorporated areas elsewhere, nothing had changed along McEwan in the past 16 years, and no annexations were expected along that frontage in the near future. Mayor Buck asked whether the City had the budget this year to complete Goodall Road, Bryant Road, and McEwan Road as a set. Director Rooney responded the City would need to stagger the projects due to the overall cost. Staff sought Council's direction on prioritization so the projects could be incorporated into the CIP funding strategy. The first two years would be funded based on available resources, while the following four years would be based on projected revenue in the Street Fund. McEwan Road should likely be treated as a standalone project due to its unique implementation and construction challenges, whereas Goodall and Bryant could be combined under a single contract. The timing may need to be adjusted, but the priority order would guide the planning. City Council Regular Meeting Minutes Page 7 of 9 May 6, 2025 ATTACHMENT 2 Mayor Buck inquired whether the School Board could communicate with the City a firmer commitment in terms of what funds it would be able to commit to constructing a McEwan pathway. The overall estimate was rough, but the City should know the upper amount the Board would be able to put towards the project. Mr. Vandenberg said he would bring it forward to the Board and share the response with Staff. Councilor Verdick asked whether TAB had discussed the Fernwood Alternative. Mr. Farley responded the recommendation had been brought to TAB, but they were looking for lower cost projects that would align with the amount awarded to pathways in the last biennium. Councilor Verdick asked for Staff's perspective on the use of Fernwood and Bryant by kids. Mr. Farley replied that Fernwood provided a good connection to the future Treetop Lane and the Lake Oswego Recreation and Aquatic (LORAC). The sentiment on Bryant was that providing connectivity set the City up to provide connectivity to the shopping center and down to Lakeview where there was already a sidewalk to the west. Multiple Councilors expressed a preference for prioritizing the McEwan and Fernwood projects over Atwater and O'Brien since the former projects both provided a safe route to schools. Mayor Buck asked Councilors to discuss the prioritization of the Fernwood and Bryant projects. Councilors discussed the prioritization and current pathways along the route to the LORAC. Mr. Farley noted Lakeview Boulevard between South Shore Boulevard and Bryant Road was not on the list for school pathways. Bryant Road had been included because the scoring considered the entire segment from Boones Ferry Road to Childs Road. Providing connectivity from Royce Way to Jean Road placed it close to the school, which contributed to its high proximity score. The segment under consideration was proposed for construction because of the difficulty in navigating the hill in that area. Councilors agreed that the Bryant project should be prioritized over the Fernwood project. The Atwater project could be completed down the road. Director Rooney Director Rooney stated that Atwater Road tended to annex more frequently than other areas because the properties were large, and frontage improvements were required when they were redeveloped. On the east end, within the last four or five years, the City had secured some frontage improvements, including a segment of pathway and a stormwater facility. Progress then paused while the City awaited additional redevelopment. Continued improvements were more likely on Atwater than on McEwan Road due to ongoing redevelopment activity in that area. Mr. Farley commented that the City had a request to fill in a gap on Lakeview and Pilkington. There was possible development on that corner which may require frontage improvement, or it could be fit into another project. With a project like Bryant, the City would not leave a gap there. Director Rooney confirmed the Council's preferred prioritization was Goodall, Bryant, and McEwan. Mayor Buck asked how projects would be prioritized going forward now that the TAB had been disbanded. Mr. Farley said TAB had completed its goal of prioritizing 43 projects. Further prioritization would be brought before Council. City Council Regular Meeting Minutes Page 8 of 9 May 6, 2025 ATTACHMENT 2 12. INFORMATION FROM COUNCIL Councilor Afghan said the 50+ Advisory board had been sunset. In July, the new Community Resilience and Health Advisory Board would begin. He had received positive feedback on LORAC which provided many good things for residents in a beautiful building. Councilor Wendland noted that the Chamber's wine walk in Lake Grove was this Saturday. Councilor Verdick commented that LO Reads had wrapped up, and she had received many positive comments on this year's programming. Mayor Buck provided updates from regional discussions. At JPACT, the first phase of the 1-5 Rose Quarter Corridor project was moving forward. Construction would begin on transition and merging lanes to improve safety. Metro was conducting a community connector study in an effort to incorporate the program into the 2028 Regional Transportation Plan, which could potentially be adopted into the Lake Oswego Transportation Plan update. TriMet had expressed concerns about funding. Metro's Future Vision Commission and Library Task Force were also active. Lake Oswego Library Director Kelly had been selected to serve on the County's Library Task Force as the Urban City Library Director representative. Northwest Housing Alternatives hosted the 49th Annual Lake Run on Saturday, which was a well-attended event. 13. REPORTS OF OFFICERS Ms. Phelan thanked the Councilors who attended the ribbon cutting at LORAC and acknowledged that every available Parks and Recreation Staff member had been present. Significant resources had been dedicated to making the event a success. The recreation side of the facility, including the weight room, gym, and fitness room, was now open, as was the golf course. 14. ADJOURNMENT Mayor Buck adjourned the City Council meeting at 7:50 p.m. Respectfully submitted, Kim Vermillion, Interim City Recorder Approved by the City Council on July 1, 2025. Joseph M. Buck, Mayor City Council Regular Meeting Minutes Page 9 of 9 May 6, 2025 ATTACHMENT 3 t,AKE O O T4_ CITY COUNCIL REGULAR MEETING MINUTES V J O May 20, 2025 OREGO� 1. CALL TO ORDER Mayor Buck called the regular City Council meeting to order at 3:01 p.m. on Tuesday, May 20, 2025. The meeting was held both virtually via video conferencing and in-person in the Council Chamber at City Hall 380 A Avenue. 2. ROLL CALL Present: Mayor Buck, Councilors Rapf, Afghan (via video conferencing), Mboup, Wendland, and Verdick. Councilor Corrigan was excused. Staff Present: Martha Bennett, City Manager; Ellen Osoinach, City Attorney; Kari Linder, City Recorder; Paul Espe, Associate Planner; Kyra Haggart, Project Manager; Ivan Anderholm, PARKS Director; Madison Thesing, Deputy City Manager. Others Present: Matt Hastie, Senior Project Manager with MIG; Lauren Scott, Senior Project Associate with MIG; Jessa Miller, Planning Associate with MIG (via video conferencing) 3. PLEDGE OF ALLEGIANCE Mayor Buck led the Council in the Pledge of Allegiance. 4. PROCLAMATIONS 4.1 Pride Month. Mayor Buck proclaimed that June was Pride Month in Lake Oswego. LO For Love would host the second annual Pride Month Event on June 1 from 12 to 4 pm at Millenium Plaza Park. More information and the signed proclamation was available on the City's website. 4.1a Jewish American Heritage Month. Mayor Buck proclaimed that May was Jewish American Heritage Month in Lake Oswego. The signed proclamation was available on the City's website, which now included a dedicated page with more information about the month. 4.2 National Public Works Week. ATTACHMENT 3 Mayor Buck proclaimed that May 18 through 24 was National Public Works Week. The signed proclamation was available on the City's website. Community members were called upon to join in activities, events, and ceremonies honoring Lake Oswego's Public Works professionals. 4.3 Historic Preservation Month and Awards. Mayor Buck proclaimed that May was Historic Preservation Month in Lake Oswego and thanked community members who volunteered on the Historic Resources Advisory Board (HRAB) and other boards and commissions who contributed to the preservation of the city's historic and architectural past. Mr. Espe presented a report via PowerPoint, summarizing the background and intent of Historic Preservation Month, reviewing Lake Oswego's Historic Preservation and Historic Education grants, and providing information on new initiatives showcasing individual Lake Oswego historic properties via YouTube each week and projects to archive the City's written history. The presentation summarized the Jeannie McGuire Lifetime Achievement Award and introduced its 2025 recipient, Caroline Glad, who was being honored for her work with the Oswego Heritage Council to organize and catalog the City's extensive historical collection. Meg Matsushima, Chair, HRAB, presented Caroline Glad with the Jeannie McGuire Lifetime Achievement award. 5. PUBLIC COMMENT • Gail Toft-Vizzini, Board Member, Lake Oswego Preservation Society, provided information on a recently completed historic preservation project that digitized and transcribed four volumes of Oregon Iron and Steel Company meeting minutes, beginning with the original handwritten book from 1882. The books were currently on display at the Ironworkers Cottage and Museum. • Alexis Barton Castro, Executive Director, Tryon Creek Watershed Council, updated the City Council on a project that would either expand a merged watershed council or form a network model to cover currently unrepresented areas from Forest Park through OHSU, downtown Portland, and the Oregon Zoo, down to West Linn and Wilsonville. The group submitted a capital project request to the state legislature with support from the City of Lake Oswego, Portland City Councilor Oliva Clark, and the Mayors of West Linn and Wilsonville. • Jay Hamachek raised concerns about Park Plan 2040, saying it failed to address water enforcement on Oswego Lake. The City had not provided funding or a method for enforcing Oregon State Marine Board rules. There should be consistent enforcement of safety rules for all lake users. Lake Corp members and easement holders could be removed for violations, while visitors were not subject to the same rules. He also noted that minutes from the Park Board's March meeting had not yet been published. • Ben Adams asked the City to halt the commissioning of a second cell tower array being installed at Lakeridge High School, located approximately 100 feet from his historic home at Stafford Road and Overlook. He raised concerns about the lack of notice, potential safety risks, and the visual and structural impact on his 1881 residence and family and requested time to work with the City and School District to assess the project's impact. • Sarah Ellison, who served on the Parks Board but was speaking on her own behalf, encouraged the Council to adopt amendments to the Parks 2040 Plan previously ATTACHMENT 3 recommended by the Parks Board, including language reflecting public support for improved lake access. 6. CONSENT AGENDA 6.1 Approval of Meeting Minutes. March 31, 2025, Draft Special Meeting Minutes April 1, 2025, Draft Regular Meeting Minutes 6.2 Library's Strategic Plan Progress Report for 2024. END CONSENT Councilor Mboup moved to adopt the Consent Agenda. Councilor Wendland seconded the motion. A voice vote was held, and the motion passed, with Mayor Buck and Councilors Rapf, Afghan, Mboup, Wendland, and Verdick voting `aye', (6-0). 7. ITEMS REMOVED FROM CONSENT AGENDA No items were removed from the Consent Agenda. 8. COUNCIL BUSINESS 8.1 Resolution 25-24, A Resolution of the City Council of the City of Lake Oswego Adopting the Parks Plan 2040. Ms. Haggart introduced the project team and thanked City staff, the Community Advisory Committee (CAC), the Parks Board, and thousands of community members who contributed to Park Plan 2040. The Plan was a long-range, non-binding document that did not commit the City to implementing any specific projects. It included near-term actions, long-term planning suggestions, and tools to help adapt and prioritize in a way that ensured the City was moving in the right direction. Mr. Hastie presented the report via PowerPoint, reviewing the purpose and structure of Parks Plan 2040, the five components of the planning process, community engagement efforts, and Phase 1 of the project,which assessed the City's existing park system and planning context which took into account current and future demographics. Ms. Scott continued the presentation, reviewing the seven key goals, updated vision, and new strategic framework, as well as the comprehensive needs assessment that informed the system- wide and site-specific recommendations. The presentation also reviewed the capital improvement projects (CIP), associated cost estimates, project prioritization, and the implementation timeframe. Current funding sources likely would not cover all of the projects identified in the CIP, so the Plan outlined a funding toolbox that could be evaluated for fit and feasibility as needs and ATTACHMENT 3 priorities were addressed and projects moved forward. The Plan included information about the advantages, limitations, and current application of each funding strategy. Ms. Haggart stated she had failed to close the loop on a recommendation Mayor Buck made at the last meeting regarding one of the strategic recommendations for Hallmark, which was one of the implementation strategies listed. The strategy generally related to creating more community space on the west side of Lake Oswego, so Staff had drafted alternative language for the recommendation that was not included in the packet. The language would be reviewed when Council discussed other alternatives. There would be time to incorporate amended language into the Plan before it appeared on the June 3 Consent Agenda. Ms. Scott concluded the presentation, reviewing the 14 implementation strategies identified in the Plan alongside the projects in the CIP list and summarizing the Plan's development and the changes made since the public review draft was posted. Ms. Haggart reviewed next steps and stated that if Council tentatively adopted the resolution before it this evening, Staff would bring a final draft to the June 3 Consent Agenda for adoption. She summarized the suggested amendments brought forward by the Parks, Recreation, and Natural Resources Advisory Board, noting that Attachment 4 to the memo in Council's packet showed the language in underline and strikeout format. Staff sought Council direction on whether and how to include the suggested amendments in the draft. Mayor Buck stated that the Hallmark Street concept had evolved and that there were conversations about a potential partnership with the School District to create a gathering space on the west side. He preferred broader language about gathering spaces, which aligned with recommendations for more parks on the southwest side, where two planned housing projects would bring more children and increased need for facilities. Ms. Haggart stated that Farmers Market and event staff had advocated for including language around Hallmark because the current configuration made setup and takedown challenging. Improvements would support the continued success of the Market if that space were used going forward. She offered alternative phrasing to incorporate the Mayor's comments: • "Consider physical improvements to Hallmark Drive and/or creation of a plaza or other community gathering space on the west side of Lake Oswego for continued success of the Lake Grove Farmers Market and other Lake Grove community events. This may include coordinating with the City's Engineering Department to encourage implementation of the Hallmark Festival Street design project, TSP Project 152,which included bollards, street trees, or other elements to separate the sidewalk and the roadway, wheel stops, special paving, and special landscaping. In recent years, Parks and Recreation had begun hosting the Lake Grove Farmers Market on Hallmark Drive, which had increased the need for those improvements. Alternatively, a new and improved space for the Lake Grove Farmers Market could be undertaken in coordination with a broader project to develop a new indoor/outdoor community and recreation space on the west side of Lake Oswego." Mayor Buck noted that Council had set a goal this year to be more intentional about visitor services and attracting more people to Lake Oswego. While the Plan included good ideas for making programming more visible and accessible, Council also wanted to connect park facilities to efforts that would specifically draw people to the community. He noted the growing business ATTACHMENT 3 around sports tourism and asked how the City could take advantage of that to bring visitors from both nearby and farther away to enjoy local amenities. He wanted to see that focus reflected in the Plan. Ms. Haggart did not think the report used the term sports tourism, but that could be put in. Councilor Mboup asked how the City would work to ensure equitable parks access. Ms. Haggart replied that in September 2024, Staff presented Council with a map-heavy presentation outlining the process that informed project prioritization. The project team identified gap areas, or parts of the City where residents lacked nearby access to essential services such as sports facilities, playgrounds, nature, and trails. These areas had little or no walkable access compared to other neighborhoods and were used to help prioritize the long-range capital improvement project list. Councilor Mboup asked if the plan took into account climate change or potential disasters. Ms. Haggart stated that the Plan was designed with enough flexibility to allow for response to new and urgent needs and the existing organization did not need to be followed strictly and could be adjusted. For example, wildfire prevention might become the highest priority, requiring the City to adapt its entire system. The Plan included a few strategic recommendations on climate resilience, such as using fire-resistant and low-water plantings, addressing the wildland-urban interface, and managing those areas. While the Plan did not go into detail on these topics, it referenced work already being done by the City's natural areas team. The Natural Areas Habitat Management Plan, adopted a few years ago, included strategies for managing wild and urban spaces to prepare for threats like the Emerald Ash Borer. Mr. Hastie added that when Ms. Scott reviewed the system wide goals incorporated into the Plan, one goal focused on creating a sustainable and resilient system. The strategies and policies under that goal supported that focus and included many of the elements Ms. Haggart referenced. Councilor Wendland asked about Appendix G for the fields, which he did not see in the presentation or his packet. He asked if it was included elsewhere. Ms. Haggart replied that it was included as a hyperlink because the full appendices totaled 900 pages. Councilor Wendland said the Plan lacked a summary on where the City stood with its fields and where the opportunities or voids may be. A summary would indicate the City was incorporating the concerns of citizens who complained of limited or no available time on athletic fields. Ms. Haggart said Staff undertook the study in Appendix G to affirm what was already in the Capital Improvement Plan. It focused on athletic fields, not courts, and found that one new rectangular field would be needed in the next five years to meet demand, which affirmed the need for Rassekh. The study also included recommendations on scheduling and data sharing, and Staff continued to work with the school district to coordinate use. One recommendation was to offer earlier evening time slots to younger age groups. The study found it was unlikely Lake Oswego would need more than one new field within the 15-year planning period, so the two fields proposed for Luscher were removed from the system plan, though they remained in the Luscher Area Master Plan and could be revisited in a future update. Councilor Wendland inquired whether the projected field needs were based on current schedules or demand. Ms. Haggart replied that it was a combination. The City provided the consultant with all currently scheduled data and surveyed local organizations about unmet demand, such as turning away participants or needing more field space. The study also considered future School District projects and demographic projections. ATTACHMENT 3 Mayor Buck commented that he appreciated the stated desire to reinvigorate the partnership with the School district on field space since anything to better facilitate connecting families and kids with fields was great. The plan was very well done and representative of community values. He reiterated the desire to see an economic development piece since the Parks Department did such good work in bringing in and connecting businesses to the community and with the youth entrepreneurship program. There were many ways in which parks helped introduce small businesses to the Lake Oswego community that would not otherwise happen, and it was a huge benefit of the city's parks system. Mayor Buck stated that the Plan was being finalized as the Court was reaching its decision regarding Oswego Lake. The City had to resolve jurisdictional issues with various partners, and it did not seem like the right time to include the suggested amendments related to Oswego Lake. He proposed that none of the alternatives be included for several reasons. He noted that the community, the Parks Board, the CAC, and all who engaged in the process had done a great job. The result was a strong Plan and good feedback from Council, and he suggested they leave it at that. Councilor Afghan asked if food trucks were considered in the Plan at all. Ms. Haggart replied that she did not believe food trucks were considered. Councilors agreed the plan incorporated feedback from the community and was the product of a long process. The amendments proposed were not the product of the same process and were not necessary. Councilor Wendland asked Director Anderholm if he felt that the Plan was executable with current Staff resources. Director Anderholm said he did feel the City was adequately covered. The Plan highlighted that as substantial new facilities are added, additional funds would be needed to operate and maintain them. Unlike the 2025 Plan, which included many projects but little about the resources required to support them, this Plan aimed to clearly address that need. Councilor Wendland stated that he did not want to set high expectations. City Manager Bennett said the Plan was like all other Master Plans. It included a project list that, while beyond the City's current reach, was important for updating SDC charges and provided a sense of magnitude to guide future decisions and tradeoffs among capital needs. The Plan was a vision, an aspiration, and a roadmap. It was not binding and would not result in Code or force Council budget decisions. Council understood the tradeoffs within parks and other municipal services, and priorities would be adjusted with each budget. Mayor Buck noted that additions to the system meant maintaining both active parks and preserved areas. The City had been putting the same amount into the Habitat Benefit Area for some time, while costs had risen and demands had increased. As the system expanded, maintenance remained a key consideration. City Manager Bennett confirmed that Council had directed Staff to revise the language for Hallmark Street to more broadly reflect the desire for a plaza or outdoor event space on the west side. Council also asked to include a summary of the athletic field study findings in the Plan and to add general policy statements about the role of parks in economic development. ATTACHMENT 3 Mayor Buck moved to tentatively adopt Resolution 25-24, and direct Staff to prepare a final version of the Parks Plan 2040 as amended by Council-approved alternative for adoption on June 3, 2025. Councilor Wendland seconded the motion. A voice vote was held, and the motion passed, with Mayor Buck and Councilors Rapf, Afghan, Mboup, Wendland, and Verdick voting `aye', (6-0). Council took a recess from 4:33 p.m. to 4:42 p.m. 8.2 Legislative Update. Ms. Thesing provided a summary of the status of the legislative session, the state's recent financial forecast, and an update on bills the City was following, as follows: • The Governor's Middle Housing Bill and the Shot Clock Bill remained in the Ways and Means Committee. The City opposed both and opposed further changes to the housing process. The Mayor was conducting outreach to Representative Nguyen following a recent amendment. • Senate Bill 916, related to striking employees, was still active. The City opposed the bill. No hearing was scheduled, but it was expected to move to the House floor. • The public safety drone bill, which the City supported, was advancing to the House. • Recreational Immunity had passed. The City supported the bill and would continue to monitor developments. • The transportation package had not yet been assigned a bill number. Mayor Buck stated that the City had worked aggressively to protect livability while supporting statewide goals for climate resilience, housing production, and healthy communities. The City had long advocated for Lake Oswego-specific solutions when responding to state-level changes. However, state law limited the City's ability to act independently or preserve prior Code provisions. When state law changed, the City was required to comply. Given time constraints, Staff would not pursue changes likely to be overturned within months. He encouraged residents frustrated by neighborhood development to direct their concerns to state legislators, as Council was not responsible for enacting the laws in question. 9. PUBLIC HEARING 9.1 Resolution 25-23, A Resolution of the City Council of the City of Lake Oswego, Adopting the Standards and Procedures to be Used in Hiring a Municipal Judge. City Attorney Osoinach reviewed the hearing procedures and asked if Councilors wished to declare any financial conflicts of interest. None were heard. Ms. Phelan presented the Council Report, summarizing the process by which the City would select a new municipal judge to replace Judge Sierra Brown, who had resigned effective June 25, 2025, following her appointment to the Clackamas County Circuit Court. The draft Resolution and job description were identical to those adopted by Council on March 5, 2024. The process would begin with advertising the position, followed by review of applications, Council interviews, and final deliberations in executive session. The selection process would preserve candidate ATTACHMENT 3 confidentiality to the fullest extent permitted under Oregon's Public Meetings and Public Records Laws. Interim coverage would be provided by on-call municipal judges until a new appointment was made. Staff responded to Councilor questions as follows: • Ms. Phelan stated that the Municipal Court had begun the transition to electronic records. While some improvements had been made, it was not clear whether the transition would be complete before Judge Brown's departure. The Council could include questions about electronic systems in the interview process for candidates. She noted that some of the on-call pro tem judges supported the transition and was confident it would continue. • City Attorney Osoinach noted that the City Attorney's office was committed to ensuring complaints and other materials were filed electronically and were providing oversight during the transition as a key partner in the process. • Ms. Phelan clarified that advertising for the municipal judge position would begin in late June and close by the end of the month. An executive session was planned for the July 1 Council meeting, with interviews to follow in July. Background checks would begin in August, and she was optimistic the appointment could be made in September. Mayor Buck stated he and City Manager Bennett were coordinating schedules so that there would be ample time during an executive session to discuss candidates. Mayor Buck opened the public hearing, confirmed there was no public testimony, and closed the public hearing. Councilor Verdick moved to adopt Resolution 25-23. Councilor Rapf seconded the motion. A voice vote was held, and the motion passed, with Mayor Buck and Councilors Rapf, Afghan, Mboup, Wendland, and Verdick voting `aye', (6-0). 10. INFORMATION FROM COUNCIL Councilor Verdick had the honor of giving out the awards to the Arbor Day art contest participants. She congratulated the artists again and thanked those involved for their efforts. Councilor Mboup noted that Sunday's Asian American Pacific Islander Festival was a beautiful event that acknowledged all City Councilors and included an outstanding keynote speaker as well as remarks from Representative Nguyen. Mayor Buck provided updates from around the region, noting that the Joint Policy Advisory Committee on Transportation (JPACT) continued to discuss Regional Flexible Funds Allocation (RFFA) projects. Congressional reauthorization of the Surface Transportation Reauthorization Fund was still needed because this fund had been part of the Bipartisan Infrastructure Law, which was expiring. The reauthorization was necessary to preserve funding streams for ongoing transportation projects. JPACT supported maintaining current funding levels for both special programs and existing formula funds, with a continued policy focus on the safety of all users. Smaller projects submitted by cities through their Regional Transportation Options Plans (RTOP) are now under review. Lake Oswego had consistently submitted a project for Lakeview Boulevard in the industrial area, but funds were limited. ATTACHMENT 3 • Metro had begun its Future Vision project and continued work on the Community Connector Study. The study was unfunded but acknowledged the importance of community connector transportation types. • Metro was also beginning work on a regional Housing Production Strategy(HPS), as required by House Bill 2003. Following the City's own HPS, Metro would review strategies across all jurisdictions and identify regional actions to support housing development and access. The process was being guided by an implementation work group with representatives from all 18 cities in the region. 11. REPORTS OF OFFICERS Ms. Phelan provided information about the event on Wednesday, May 21, to mark the reopening of the Willamette Shore Trolley. The full line had reopened following completion of capital improvements on the long trestle, which had been closed for several years. The work was completed by TriMet. Trolley service would resume Memorial Day weekend and operate Fridays and Saturdays for the general public, with tickets available for purchase. Thursday evening at 5:30 p.m., the City would host a suicide prevention and mental health forum in partnership with Clackamas County. The event, held in City Hall, would include resource tables from the Police Department, Fire Department, Adult Community Center, and Clackamas County. Formal presentations would begin at 6:00 p.m. with Mayor Buck serving as emcee and speakers from the Adult Community Center and the National Alliance on Mental Illness. The event was part of Mental Health Awareness Month. 12. ADJOURNMENT Mayor Buck adjourned the City Council meeting at 5:06 p.m. Respectfully submitted, Kim Vermillion, Interim City Recorder Approved by the City Council on July 1, 2025. Joseph M. Buck, Mayor