Loading...
HomeMy WebLinkAboutAgenda Packet - 2025-07-09AGENDA LIBRARY ADVISORY BOARD Wednesday, July 9, 2025 7:00 – 9:00 p.m. Library 706 Fourth Street, Lake Oswego, OR 97034 The Library closes at 7pm, please arrive prior to 7pm Staff Contact: Donna Harlan, 503-697-6583, dharlan@lakeoswego.city 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please email the staff contact at least 24 hours before the meeting. ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 Patrick Walsh, Chair ∙ Lilisa Hall, Vice Chair ∙ Mark Pontarelli ∙ Patricia Walls ∙ Joy Fabos ∙ Seth Pauley ∙ Liberty Planck Melissa Kelly, Staff Liaison ∙ Anna Lee, Youth Liaison ∙ Jessie Pan, Youth Liaison ∙ Rachel Verdick, Council Liaison ∙ Jim Wolper, Alternate 1. CALL TO ORDER, WELCOME AND INTRODUCTIONS 2. APPROVAL OF MINUTES Minutes from June 11, 2025 3. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 4. DIRECTOR’S REPORT 4.1 Materials Collection Policy 4.2 Reconsideration form 4.3 Bookmobile update 4.4 Library Task Force update 5. OLD BUSINESS 5.1 Workgroup discussions/updates 5.2 Fieldtrip findings 6. NEW BUSINESS 7. DISTINGUISHED SERVICE AWARD PRESENTATION Page 2 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY 8. CHAIR REMARKS 9. YOUTH LIAISON REMARKS 10. FRIENDS OF THE LIBRARY REPORT 11. ADJOURNMENT Next meeting August 13, 2025 CITY OF LAKE OSWEGO June 11, 2025 Library Advisory Board Library 1 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Present: Patrick Walsh, Lilisa Hall, Pat Walls, Mark Pontarelli, Joy Fabos, Seth Pauley, Liberty Planck, Enid Rittman, Anisha Oruganty Staff Present: Melissa Kelly, Donna Harlan Absent: Kent Watson, Councilor Verdick 1. Call to Order The Library Advisory Board (LAB) meeting was called to order at the Lake Oswego Public Library (LOPL) on Wednesday, June 11, 2025 at 7:00 pm. 2. Minutes Motion to approve was made by Pauley and seconded by Pontarelli. The May 14, 2025 minutes and June 5, 2025 summary notes were unanimously approved by LAB. 3. Public Comment – None Resident Scott Wolff was in attendance, sitting in only. Introductions were made around the room. 4. Distinguished Service Awards Presentation Kelly presented Anisha Oruganty and Enid Rittman with Distinguished Service Awards, thanking them for their participation and contributions to LAB. Both were fantastic additions to LAB this year. LAB members also shared their gratitude for their participation. 5. Director’s Report Library Task Force update • Kelly has been appointed as the Urban Library Director representative to the Clackamas County 10-person committee. • The goals of this committee are to meet monthly and address i ssues within the Library District to present measurable and meaningful recommendations to the Board of County Commissioners by the end of the year. • Kelly shared the three areas they will be covering are service levels, funding related issues and governance related issues. Boards and Commissions update • Patrick Walsh and Seth Pauley have been reappointed to LAB. • One new alternate, Jim Wolper, has been appointed. • Our two new youth liaisons are, Anna Lee and Jessie Pan. • These appointments will be passed through the Council process at the next Council meeting and orientations will happen with new members joining us at the July meeting. Staff updates • Kelly announced the library has hired to fill three vacant positions at the library. Two of the three openings were posted as external recruitments, but we are excited to have internal candidates selected for these positions. o Jackie Spencer, an on-call librarian is our new Youth Librarian. o Lisa Brown, a staff member in Circulation is our new Lead Library Assistant for Outreach. CITY OF LAKE OSWEGO June 11, 2025 Library Advisory Board Library 2 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us o Rick Lyons, previously in our Technical Services department is our new Lead Library Assistant for Materials Movement. o Kelly mentioned that the library will be backfill both positions previously held by Lisa and Rick (Library Assistants in Circulation and Technical Services). • Kelly shared that LOPL also has two new on-call librarians starting, Gesse Stark-Smith in Youth Services and Skye Appleby in Adult Services. While they are hired by specific departments, they will be cross trained to cover all desks staff ed by librarians. • A Job description has been drafted for a Library Communications and Public Relations Coordinator. It is currently being reviewed by HR, then headed to the Union for their review and approval. W e are excited to have someone starting in this position in approximately September. Sherwood Library Board inquiry • Kelly talked about an invitation she received from Sherwood Public Library’s LAB via their director, to connect with them in person in some way to share knowledge and ideas. • Their full board typically meets the third Wednesday of every month from 6:30-8:30 pm. • Kelly and the Sherwood Public Library Director, suggested both groups could watch a webinar, about advocacy to get people to vote YES for libraries – and then get together with less than quorums to talk about it. • LAB overall was interested and asked Kelly questions regarding the Sherwood Library, as well as discussed ways in which they could connect with them and what the goals, in terms of getting together and meeting with them, would be. 6. Old Business Debrief of Noah Siegel visit • Kelly asked the group what they have determined are actionable items from the meeting with Noah Siegel. The group discussed the following: o Obtain public opinion research, toward the end of the year. This includes gathering and analyzing data about voting history, as well as polling to understand current public opinion. o Form focus groups based on the visioning process from 2023 so the City can develop the scope and messages that resonate with voters. o Form a public action committee that can take on fundraising and campaign management. o Build contact lists in order to mobilize supporters during a future campaign. • Kelly has requested clarification from the City Attorney so LAB understands what they, Library Staff and the City are allowed to do. It is understood that the Friends of the Lake Oswego Public Library are able to do anything as they are not public officials. • Discussion was held related to brainstorming ideas, next steps, timing and reaching a specific audience. o There is a need in the community and the library is part of the solution. o A high priority is encouraging youth involvement in this process. o Community pride and future thinking were also mentioned. CITY OF LAKE OSWEGO June 11, 2025 Library Advisory Board Library 3 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us o Fundraising, PACs and talking with community organizations , parent teacher groups, volunteers and library supporters to get them on board with a community driven effort. o All agree that this is a long-term project for LAB. Work group assignments and preparation • The work groups met for 10 minutes to come up with their goals and objectives. o Existing Library Group: ▪ Focus on new ideas and improvements while highlighting the need for new: outdoor spaces, creative outlets, flexible or diverse spaces. ▪ First meeting will be brainstorming. ▪ Second meeting will be prioritizing and the basic criteria of what would need to happen. ▪ Third meeting would involve creating a list of outside groups, young and old, who may be able to share their expertise, networks and also deliver content. o Future Library Group ▪ Focus on building the vision of what the library of the future looks like. ▪ First meeting is identifying what the value is that the library adds to the community and how do we compare or show that in relation to existing libraries. ▪ Second meeting is identifying our early advocates/groups and determining what meetings or groupings would look like with them; this includes breaking down the barriers, such as the misconception that libraries are just for books. ▪ Third meeting involves how to translate the excitement into action. • The group then discussed more ideas and observations that support the goals and objectives of the work group meetings. • Notes from the individual workgroups will be sent to Donna to keep in the existing LAB folders, for reference if needed in the future, and information presented by the work groups at each LAB meeting will be recorded and part of the meeting minutes. Library research fieldtrip logistics • Kelly provided the group with the current schedule. o Friday, June 27, meet at the library at 8:45 am to visit 4 libraries. o Vancouver Community Library, guided tour still to be confirmed. o Holgate Library for a guided tour. o Lunch at New Seasons in Happy Valley. o Happy Valley Library for a guided tour. o Milwaukie Ledding Library for a guided tour. o Arrive at LOPL by 4:45 pm. 7. Chair Remarks – Patrick Walsh • Walsh expressed to the group that they are inspiring in their thoughts and ideas. • He shared with LAB that he, Lilisa and Melissa met with the Co -Chairs of the Sustainability Advisory Board to begin making connections and Walsh will visit the SAB meeting in July. CITY OF LAKE OSWEGO June 11, 2025 Library Advisory Board Library 4 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us • Walsh hopes to continue building coalitions with other groups and boards, letting them know what we are working on and learning what they are working on as well. • One of the Co-Chairs of the Sustainability Advisory board is interested in sitting in on one of LAB’s future meetings. 8. Youth Liaison Remarks • Oruganty is working on the slideshow for her presentation to Council on July 1 and it should be done in the next few days and is interested in having LAB review and provide feedback. She is sad that her time on LAB is over and appreciate s everyone’s support. LAB was welcoming and supportive and made her feel comfortable. • Walsh will be meeting with Oruganty to work on the presentation to Council and will send the video to all to get feedback. • Rittman was unable to share remarks as she needed to leave the meeting early due to her final exam schedule. 9. Friends of the Library Report Kelly provided an update on the Friends in Watson’s absence. • The Friends volunteer lunch is scheduled for July 21. • The donations and memberships to Friends for the first 6 months of the year are encouraging. • A good discussion was held at the last meeting related to the Lake Oswego Reads program. • FOLOPL has at least 2 new people interested in joining them, for 2 open positions, and they will be voting for new members at their June 26 meetin g. 10. Adjournment Motion to adjourn was made by Hall, seconded by Fabos. The meeting was adjourned at 8:42 pm. The next LAB meeting will be held July 9, 2025. Respectfully submitted, Donna Harlan Lake Oswego Fiscal Year to date ending June 2025 General Information Number of new borrowers/patrons added 332 3,508 Number of registered borrowers 25,805 25,805 Books and other print items Number of physical units owned 123,587 123,587 Number of physical units added 849 11,199 Audio Materials Number of physical units owned 16,393 16,393 Number of physical units added 58 787 Video Materials Number of physical units owned 18,656 18,656 Number of physical units added 66 1,013 Other library materials Number of physical units owned 1,006 1,006 Number of physical units added 0 66 Total items owned 159,642 159,642 Total items added 973 13,065 Magazine Issues Number of physical units owned 1,946 1,946 Number of physical units added 129 1,540 Holds Placed 13,838 166,132 Holds Filled 11,121 136,996 Holds Expired 40 408 Holds Expired on shelf 1,642 18,597 Circulation of library materials at all facilities for the fiscal year Library2Go & Advantage Circulation Combined 14,898 167,087 E-book Reader Circulation with material type of CHILD 11 71 E-book Reader Circulation with material type of YA 2 14 Adult Checkouts 17,292 216,372 Adult Renewals (via WorkFlows and PAC) 10,365 135,208 No Longer Used - - Adult Renewals (via Shoutbomb) 329 3,772 Adult Renewals (via TeleCirc) 66 1,009 Adult Renewals (TOTAL) 10,760 139,989 June 2025 Lake Oswego Fiscal Year to date ending June 2025June 2025 YA Checkouts 1,302 12,058 YA Renewals (via WorkFlows and PAC) 663 8,811 No Longer Used - - YA Renewals (via Shoutbomb) 22 367 YA Renewals (via TeleCirc) 1 5 YA Renewals (TOTAL) 686 9,183 Child 1st-time circ excluding E-book Reader uses 13,524 146,147 YA 1st-time circ excluding E-book Reader uses 1,300 12,044 Number of Circulation of Electronic Materials 14,911 167,172 Child Checkouts 13,535 146,218 Child Renewals (via WorkFlows and PAC) 6,872 88,593 No Longer Used - - Child Renewals (via Shoutbomb) 414 4,920 Child Renewals (via TeleCirc) 2 59 Child Renewals (TOTAL) 7,288 93,572 Total 1st-time circulation 47,027 471,581 Total renewals 18,734 242,744 Total circ of Adult materials 28,052 356,361 Total circ of YA & Childrens materials 22,811 261,031 Total circ of YA materials 1,986 21,227 Total circ of Childrens materials 20,823 239,790 Total circ 65,772 784,550 Self-Check Circulation Self-check checkouts 27,233 314,426 % of physical item checkouts at self-checks 84.8% 83.9% Check Ins items CHECKED IN via book drop or circ desk return 31,129 396,953 items CHECKED IN from "in transit" status 22,999 280,025 TOTAL items checked in 54,128 676,978 Lake Oswego Fiscal Year to date ending June 2025June 2025 Items loaned to other libraries Items loaned to other libraries within resource-sharing network (LINCC)15,330 194,528 Interlibrary Loans - Items Loaned to All Other Libraries (OCLC)106 2,389 Total loans to other libraries 15,436 196,917 Items borrowed from other libraries Items borrowed from libraries within resource-sharing network (LINCC)14,489 179,413 Interlibrary Loans - Items Borrowed from All Other Libraries (OCLC)88 1,105 Total loans from other libraries 14,577 180,518 NET ILL using a shared catalog of automation system (LINCC) 841 15,115 Adult Services June 2025 Monthly Report In June, Adult Services celebrated Pride and Juneteenth, kicked off the Adult Summer Library Challenge, and hosted a slew of engaging events. We are thrilled that 535 adults signed up for the Adult Summer Library Challenge so far! Here’s a look back at our work in June:  The stairwell gallery featured unique paintings by beloved local artist Roger Long, who is celebrating his 90th birthday this year.  On the World Languages shelves, we displayed whimsical book art by artist Lilo Sermol.  We curated book displays for Pride Month, food and travel, and National Oceans Month.  We distributed 120 Tiny Art kits to library patrons and residents at senior living facilities in preparation for next month’s Tiny Art Show at the library.  We engaged in the following outreach activities: o Together with Circulation staff, we staffed a library booth at the festive Pride LO event where we interacted with 1,039 people and to the City’s Juneteenth Celebration where we interacted with 81 people. o Also along with Circulation, we brought Rover to Mary’s Woods, where we interacted with 23 residents. o We brought a Tech Help Clinic to Oswego Pointe Apartments, where we assisted 4 grateful patrons with their devices and issued library cards to new patrons.  Thanks to the generosity of the Friends of the Library, we hosted the following events in the library and/or virtually: o Our sixth Senior Scholar program with the ACC on Family Estrangement in Modern Families: Causes, Impact, and Paths to Healing with counselor and social worker Joan Laguzza. o Our First Tuesday Music Concert featuring Voxanova Trio. o A Bookish Affair met virtually to discuss I’ll Have What He’s Having by Adib Khorram. o A Book Art craft workshop with artist Lilo Sermol. o A Genealogy Interest Group meeting at the ACC and online. o A Third Tuesday Author Talk featuring romance fiction author Anita Kelly. o A World Cinema showing of the Italian film, L’lmmensità. o Building Bridges Book Group met to discuss the The Sleeping Car Porter by Suzette Mayr. o A Board Gaming event, as part of our Adult Summer Library Challenge. o The first in a series of Ukulele Classes at the Adult Community College, taught by Adult Services Librarian and musician Josh Macias. o A Tin Travel Game craft workshop, also part of our Adult Summer Library Challenge. Stats Reference & Readers’ Advisory Interactions: 1,805 Programs for Adults: 13 Adult Program Attendance: 268 Programs for All Ages: 3 All Ages Program Attendance: 1,143 Artist Lilo Sermol with her book art Stairwell Gallery Art by Roger Long A happy patron with his creation at our Book Art Craft Workshop Youth Services June 2025 Monthly Report A storytime break certainly doesn’t suggest that things slow down here in the Children’s Library. We offered Spanish, Mandarin and Sign Language storytimes to full crowds. As soon as school is out there is a huge increase in traffic all day long in the library, and lots of high energy. And...The Summer Library Challenge fills in wherever there might be breathing room. Families are excited to claim their free prize books (1,228 have done so thus far), start logging their reading, and answer scavenger hunt questions. At this point in the summer, we have 1,696 youth registered! Special thanks to the Friends of the library for helping to provide some of those free prize books and supporting our Camp LOPL summer programming at Rossman Park. A popular children’s band called Ants, Ants, Ants drew a crowd of 130 people, and Upcycled Crafts at Camp LOPL was attended by 65. 643 scavenger hunt answers have been registered, and 1,717 individuals have completed the additional challenges. In the month of June, 7,456 hours of reading have been logged. The June Global Stories Project Read-aloud featured Inna who shared her passion for Finland. She describes herself with these words: Endless world explorer, mother of two Finnish-American energy bundles, principal and teacher at the Portland Finnish school and also an active member of Forest Hills Multicultural Committee. “My passion is to build a bridge to Finland for the Finnish & of Finnish heritage families living here, and be the everyday ambassador of the Finnish culture to all I meet, as well as help to expose kids to different countries & cultures at Forest Hills.” Teen Advisory Board While the TAB is not actively meeting during the Summer, we still have plenty of interactions with members, and are constantly recruiting new members. Many Teens volunteer to help with our Summer Library Challenge and it gives us an opportunity to talk with them about what kinds of services they might like to see the library providing. We’ve been asking them about how increase our numbers of teen SLC participants. They have great ideas (maybe not quite plausible) about setting up a table outside of the frozen yogurt shop, or in the food court at Bridgeport Village. Keeping this concept in mind (going to where the teens are hanging out) our new librarian Jackie Spencer spent a morning at the P&R Teen Lounge where she chatted with participants and encouraged them all to sign up. They were quite happy to do so, and even visited the library later that afternoon. Bulletin Board The Summer Library Challenge theme of “Level Up” inspired us to create a passive competition between elementary schools using our bulletin board to get the ball rolling. Every Friday we update the number of students participating from each school (using rectangles to represent every 5 kids). The board has crawn great attention from both students and parents alike. With some families taking pictures that they are sending to their principal’s so that other families can be encouraged to register and “keep them in the lead.” Outreach During the first week of June, librarians Amy and Allison visited River Grove, Hallinan, Palisades and Westridge elementary schools to promote our Summer Library Challenge, connect with teachers and students, and spread the good word about everything that LOPL has to offer. In those four visits, they spoke with over 1,200 kids. We visited the other elementary schools at the end of May. Youth Librarians also represented the Library at the Lakewood Center Festival of the Arts, treating participants to a fun animation activity. The June StoryWalk, A Good Place by Lucy Cousins, is making West Waluga much more fun this month. Comments:  We read it with the whole family. My favorite part was when they found a good place to live. (Dash, age 8)  So much!!! I want to buy this book for all the little ones! (Ava, age 36) Stats Reader’s Advisory/Reference – 674 (includes 1000BBK and New Parent Gift bags) Program Attendance – 27/1945 (includes storytimes, special programs, outreach and LEGO club) HIGHLIGHTS  Summer was certainly in full swing, even by June, as we saw record numbers of new library card sign- ups and days where the team shelved 40 or more carts of returns!  In addition to our Outreach visits to senior living facilities this month, staff had a table at the community PrideLO event and saw over 1,000 people at the booth. Staff members were busy promoting LOPL, answering questions about the Summer Library Challenge, fulfilling book recommendations, raffling tote bags, and running various activities. Visitors to the booth were invited to leave a happy heart note- for someone special, their younger selves, or the world. Each of these hearts carried a message of kindness, hope, and joy and were brought back to the library to join our Pride book display.  We interviewed and hired two wonderful new employees in the Circulation department, Eva Perinelle, one of our previous Global Stories volunteers, and Stella Gatziolis, one of our TAB members! We are thrilled to have them both on the team.  In technology news, we officially turned off the Library’s security gates permanently on June 30. We anticipate only a 0.5% increase in missing items, which will result in a much smaller expense than maintaining costly gates, and will be adopting and enhancing measures to monitor the return of those items to the Library.  Our FootfallCam people counting system has been officially tested and we can confirm the 97%-99% accuracy that it promises. More information, including a report with additional metrics, is coming soon! CIRCULATION SERVICES NOTABLE STATISTICS *This number is based on FootfallCam people counter. *The Library was closed for Juneteenth on June 19, 2025. Items checked in Items sorted by AMH Items renewed Items borrowed from outside the County Items loaned outside the County Items borrowed from LINCC libraries Items loaned to LINCC libraries Holds filled Held items not checked out Library cards issued to new members eCards issued Home Deliveries Carts shelved Average daily carts shelved Cultural Pass reservations Seed Library Checkouts Indoor Visitors Curbside Visitors Self-checkout 54,128 42,767 18,734 88 106 14,489 15,330 11,121 1,642 332 58 33 926 31 199 181 15,831* 6 84.8% Technical Services Department June 2025 Monthly Report Congratulations, Rick Lyons! In June, Rick Lyons left Tech Services for his new position with the Library, as Lead Library Assistant for Materials Movement in the Circulation Department. After volunteering at the Library for several years, Rick started work in Technical Services in November of 2016, just in time for the Department to set up temporary shop in the so-called “Annex” building four blocks away, during the remodel of the Library workroom. Also at this time, the Library was in the process of RFID implementation—manually applying tags to every item in the collection. (See Rick maintaining a positive attitude while tagging DVDs in the above picture.) Rick’s biggest and most challenging project by far has been the packaging, cataloging, and maintenance of the Library of Things collection of non-traditional Library items: everything from board games to blood pressure monitors, metal detectors to ice cream machines and all kinds of other items that our Library had never circulated before. The collection has grown from 46 items at launch in September 2019, to over 400 items today—a sign of the collection’s success with our patrons. Technical Services is grateful for Rick’s years of excellent work, and wishes him well in his new responsibilities! Volunteer and Events June 2025 Report JUNE 2025 Volunteer Stats Total Volunteers Serving 160 Total Volunteer Hours 913 Met weekly with Social Media Committee to plan daily posts/weekly focus to promote library events. Communicated updates as needed. Represented LOPL with Strategic Communications Team at City level. Met with Lake Oswego Reads committee to begin reading for 2026. Coordinated volunteer program for Summer Library Challenge. Onboarded volunteers for NEW opportunities at the Library. Coordinated Home Delivery volunteers for all assisted living communities and other patrons who can’t come to the Library on a regular basis. Coordinated volunteers to make buttons for upcoming events—Including Pride LO & Juneteenth. Provided setup for all June 2025 Events. Worked to combine Seed Library and Backyard Habitat programs and recruited new volunteers to ensure long term success.