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HomeMy WebLinkAboutAgenda Packet - 2025-08-13AGENDA LIBRARY ADVISORY BOARD Wednesday, August 13, 2025 7:00 – 9:00 p.m. Library 706 Fourth Street, Lake Oswego, OR 97034 The Library closes at 7pm, please arrive prior to 7pm Staff Contact: Donna Harlan, 503-697-6583, dharlan@lakeoswego.city 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please email the staff contact at least 24 hours before the meeting. ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 Patrick Walsh, Chair ∙ Lilisa Hall, Vice Chair ∙ Mark Pontarelli ∙ Patricia Walls ∙ Joy Fabos ∙ Seth Pauley ∙ Liberty Planck Melissa Kelly, Staff Liaison ∙ Anna Lee, Youth Liaison ∙ Jessie Pan, Youth Liaison ∙ Rachel Verdick, Council Liaison ∙ Jim Wolper, Alternate 1. CALL TO ORDER 2. APPROVAL OF MINUTES July 9, 2025 3. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 4. CITY COUNCIL UPDATE Councilor Rachel Verdick 5. DIRECTOR’S REPORT Anya Woodhouse for Melissa Kelly 6. RESPOND TO RACISM ART PROJECT UPDATE Seth Pauley 7. OLD BUSINESS Workgroup discussions/updates Page 2 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY 8. NEW BUSINESS 9. CHAIR REMARKS 10. YOUTH LIAISON REMARKS 11. FRIENDS OF THE LIBRARY REPORT 12. ADJOURNMENT Next meeting September 10, 2025 CITY OF LAKE OSWEGO July 9, 2025 Library Advisory Board Library 1 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Present: Patrick Walsh, Lilisa Hall, Pat Walls, Mark Pontarelli, Joy Fabos, Seth Pauley, Liberty Planck, Anna Lee, Jessie Pan, Jim Wolper, Kent Watson, Councilor Verdick Staff Present: Melissa Kelly, Donna Harlan Absent: None 1. Call to Order The Library Advisory Board (LAB) meeting was called to order at the Lake Oswego Public Library (LOPL) on Wednesday, July 9, 2025 at 7:00 pm. Introductions were made around the room welcoming new members. 2. Minutes Motion to approve was made by Pauley and seconded by Walls. The June 11, 2025 minutes were unanimously approved by LAB. 3. Public Comment – None 4. City Council Update – Councilor Verdick • The LORAC pool is now open. • The City had awesome July 4th festivities and a great Juneteenth celebration. • City Council meetings have included Annexations and Executive Sessions. • The next City Council meeting will include an update for the South Shore fire station project. • We are in the process of recruiting for a new judge with interviews next week. • The biennial budget has been approved. • A community survey will be happening. • Verdick thanked the group for all they did in providing coaching and guidance to Anisha for her presentation to Council. She did a fantastic job. 5. Director’s Report Materials Collection Policy and Reconsideration form • Kelly reviewed the current LOPL Materials collection policy and Reconsideration form with LAB sharing changes to both documents and requesting LAB contribute any needed changes . LOPL wants to follow best practices to defend the freedom to read and reduce administrative burdens from the mass efforts to ban books. • The City Attorney’s office is also reviewing the updated policy and form before it is finalized. • Motion was made to approve policy changes, including changes made by LAB, by Pontarelli and seconded by Planck. Bookmobile update • The delivery of the Bookmobile has been delayed until September or October. Kelly shared with LAB that staff are currently preparing for the arrival of the Bookmobile, creating policies, intake forms and operational checklists as well as working to finalize soft launch routes. Plans for staff training and PR are currently in process and the parking lot is being prepared for the vehicle. CITY OF LAKE OSWEGO July 9, 2025 Library Advisory Board Library 2 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Library Task Force update • Kelly provided an update from her meetings with the Library Task Force that is happening at the County level. The Task Force received presentations about LINCC Library Services funding and capital contributions to libraries, basics of the IGA and allowed uses of district funds. Kelly provided updates and definitions as well as answered questions for LAB. • After having met twice with the Task Force, Kelly viewed the emerging goals of the Task Force as follows: o Providing equitable library services. o Addressing funding issues. o Enhancing public relations including outreach and education. • The Task Force also discussed funding-related topics including: o Considering modifications to the distribution formula. o Raising the district rate. o Clarifying the use of district funds for capital needs. o The group also had suggested the Library District might benefit from a Strategic Plan to assist in guiding the implementation of the recommendations that come out of this process. • LAB held a brief discussion regarding this information. State Librarian Update • Kelly updated LAB as to the status of State Library funding. o IMLS funding including LSTA grants are not in the current federal budget proposal. o We may not know until April 2026 about LSTA 26 grant funds to spend in FY 2027 . o It is still unclear how the July 8 Supreme Court ruling impacts the Rhode Island vs Trump preliminary injunction (this includes Oregon and other states). Other • Kelly will not be available to attend LAB on August 13, but Circulation Manager, Anya Woodhouse, will be attending in Kelly’s absence. • Kelly shared that the city is looking for applicants to be part of the Foothills District Advisory Task Force. • Kelly had previously sent an email to LAB related to a virtual event hosted by United for Libraries, July 29 – 31. 6. Old Business Workgroup discussions/updates Both workgroups will send their notes with their asks of LAB to Donna to be sent to the group. • Existing Library Workgroup – Meeting 1 was about brainstorming. Meeting 2 will be prioritization. Meeting 3 will identify groups we can reach out to in an effort to bring other parts of the community into this process. o The group came up with three areas to brainstorm with the idea that things can transition to a new space and create demand for a new space. ▪ Creative spaces – included suggestions of events with the robotics club and demo of 3D printers; LO ham radio club; “how to” podcast seminar, while tying in Library of things items. CITY OF LAKE OSWEGO July 9, 2025 Library Advisory Board Library 3 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us ▪ Outdoor spaces – could have Scouts build raised beds; host a seminar on how to make a raised bed with library receiving several; this idea could include projects for Eagle Scouts to get their hours and do landscaping projects; other suggestions included a library block party and a café experiment with a coffee cart and outdoor seating . ▪ Flexible spaces – we could find a place to put a few study pods, or pull back some of the collection to create more open space, possibly rotating it throughout the year. ▪ The group briefly discussed these ideas. • Future Library Workgroup – Meeting 1 was focused on identifying the value that the library adds to the community and how do we compare that in relation to existing libraries. Meeting 2 will be identifying our early advocates. Meeting 3 will focus on how to translate all of that into an action plan. o The focus today centered around how to emphasize that libraries are centers for learning and lifelong learning. To be a center of learning you have to evolve with how people are learning. ▪ Find ways to bring in data points about how learning has changed over time and how our library has not evolved. ▪ Tap into aspects of community pride. We pride ourselves as a city that’s innovative and cares about our education system, but does our library reflect that now and how could it better reflect that? ▪ Find ways to bring entrepreneurship and small businesses to the library to learn from each other and our community. ▪ Can we better partner with the schools as to what they need and what we can provide – shuttles, for example. ▪ How do we show that the space is limiting its growth, but it is also limiting the patrons and the staff? ▪ The group briefly discussed these ideas. Fieldtrip findings • Vancouver Community Library o The event space was designed to be usable when the library was closed. o The building had engaging space in the teen library including lighting, chairs and technology. It felt like a teen space that teens created. ▪ Downside was that the teen space didn’t have many windows like the rest of the building. o Creative classroom space looked like it had a number of different iterations over the years. o Large posters of youth in the community were displayed . o The dangling art clouds hanging from the ceiling was noted . o The building is a large industrial type space, yet it seemed cozy. o Workspaces on wheels were noticed as well as the infrastructure running under a false flooring allowing most of their spaces to be reconfigurable. Open ceilings with no wiring was mentioned. o Outside traffic noise wasn’t heard in the building. o This building was a favorite for the windows and the ability to reconfigure space . CITY OF LAKE OSWEGO July 9, 2025 Library Advisory Board Library 4 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us o This library did not have study rooms, only multiple larger meeting rooms. o The rooftop deck was a bit worn and there weren’t plants in the planters. • Holgate Library o Packed a lot into a small space. o Dedicated teen room, though small. o Mini café space. o Small play area for kids, that was separated from the rest of the library o They did a great job trying to meet almost everybody’s needs. o Bathrooms were noted as having private and multi stall area with a central handwashing station. o A family restroom with an adult changing table was available. o The library had a private lactation room. o The meeting room can be split in two. o They need a lot more storage to put everything away in their meeting room as well as their book carts and holds space. o Overall the space felt full. o The world language section was well organized. o The AV area with DVD’s and laptop checkout/dispensing machine had its own nook. o Multiple study rooms were all in use. • Happy Valley o The building had a large capacity meeting space that is used regularly and can be split. The space could be used outside of open library hours. o LAB enjoyed having the architects on the tour. o The architects suggested using an acoustics and a technology consultant. o The wood throughout the building was beautiful . They also had beams that looked like real wood but were actually acoustical pieces in the large meeting room. o LAB appreciated seeing how much Happy Valley and the architects were able to do when there wasn’t enough money to do what was desired. o The building had multiple study rooms. o The lobby had a nice open feel. o LAB members commented on the high contrast art and signage. • Ledding Library o Children’s space had a separation from the rest of the library and was soundproofed from the rest of the library. o Our tour guide shared great information about their process of achieving the new building. o This library was where the group heard “older libraries were built for the collection, not the community”. o The library was built as one level due to the cost of the elevator and the space it uses. • LAB discussed the fieldtrip in general conversation . 7. Distinguished Service Award Presentation to Kent Watson • Kelly presented Watson with his Distinguished Service Award for the time he has spent on LAB, including two years as LAB chair, and now continuing to engage with LAB as CITY OF LAKE OSWEGO July 9, 2025 Library Advisory Board Library 5 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us the Friends Liaison. Kelly expressed how grateful we are for Watson’s years of service on LAB. 8. Chair Remarks - None at this meeting. 9. Youth Liaison Remarks • Pan had to leave the meeting early. • Lee expressed that she is excited to be part of LAB. 10. Friends of the Library Report • Watson shared an update of all that the Friends have completed in this past fiscal year. • Created a new mission statement. • Completed new duties for all committees. • Revamped all membership levels. • Added the use of Square for credit cards. • Joined Lake Oswego Chamber of commerce. • Hosted a volunteer luncheon. • Distributed $55,000 to the library. • Increase volunteer help by 35 people. • Held two author events and sold books. • Sent out 655 fundraising letters. 11. Adjournment Motion to adjourn was made by Walls, seconded by Pauley. The meeting was adjourned at 9:17 pm. The next LAB meeting will be held August 13, 2025. Respectfully submitted, Donna Harlan Lake Oswego Fiscal Year to date ending June 2026 General Information Number of new borrowers/patrons added 298 298 Number of registered borrowers 26,104 26,104 Books and other print items Number of physical units owned 123,314 123,314 Number of physical units added 1,026 1,026 Audio Materials Number of physical units owned 16,350 16,350 Number of physical units added 81 81 Video Materials Number of physical units owned 18,502 18,502 Number of physical units added 81 81 Other library materials Number of physical units owned 1,008 1,008 Number of physical units added 1 1 Total items owned 159,174 159,174 Total items added 1,189 1,189 Magazine Issues Number of physical units owned 1,900 1,900 Number of physical units added 118 118 Holds Placed 14,175 14,175 Holds Filled 11,737 11,737 Holds Expired 29 29 Holds Expired on shelf 1,580 1,580 Circulation of library materials at all facilities for the fiscal year Library2Go & Advantage Circulation Combined 15,222 15,222 E-book Reader Circulation with material type of CHILD 4 4 E-book Reader Circulation with material type of YA 2 2 Number of Circulation of Electronic Materials 15,228 15,228 Adult Checkouts 18,913 18,913 Adult Renewals (via WorkFlows and PAC) 11,070 11,070 No Longer Used - - Adult Renewals (via Shoutbomb) 404 404 Adult Renewals (via TeleCirc) 93 93 Adult Renewals (TOTAL) 11,567 11,567 July 2025 Lake Oswego Fiscal Year to date ending June 2026July 2025 YA Checkouts 1,379 1,379 YA Renewals (via WorkFlows and PAC) 853 853 No Longer Used - - YA Renewals (via Shoutbomb) 25 25 YA Renewals (via TeleCirc) 0 0 YA Renewals (TOTAL) 878 878 Child 1st-time circ excluding E-book Reader uses 12,833 12,833 YA 1st-time circ excluding E-book Reader uses 1,377 1,377 Child Checkouts 12,837 12,837 Child Renewals (via WorkFlows and PAC) 8,083 8,083 No Longer Used - - Child Renewals (via Shoutbomb) 571 571 Child Renewals (via TeleCirc) 11 11 Child Renewals (TOTAL) 8,665 8,665 Total 1st-time circulation #REF!#REF! Total renewals 21,110 21,110 Total circ of Adult materials 30,480 30,480 Total circ of YA & Childrens materials 23,759 23,759 Total circ of YA materials 2,255 2,255 Total circ of Childrens materials 21,502 21,502 Total circ #REF!#REF! Self-Check Circulation Self-check checkouts 28,129 28,129 % of physical item checkouts at self-checks 84.9% 84.9% Check Ins items CHECKED IN via book drop or circ desk return 34,638 34,638 items CHECKED IN from "in transit" status 24,337 24,337 TOTAL items checked in 58,975 58,975 Lake Oswego Fiscal Year to date ending June 2026July 2025 Items loaned to other libraries Items loaned to other libraries within resource-sharing network (LINCC)16,679 16,679 Interlibrary Loans - Items Loaned to All Other Libraries (OCLC)274 274 Total loans to other libraries 16,953 16,953 Items borrowed from other libraries Items borrowed from libraries within resource-sharing network (LINCC)15,795 15,795 Interlibrary Loans - Items Borrowed from All Other Libraries (OCLC)111 111 Total loans from other libraries 15,906 15,906 NET ILL using a shared catalog of automation system (LINCC) 884 884 Adult Services July 2025 Monthly Report It’s hard to believe how quickly this summer is whizzing by! In July, Adult Services celebrated Disability Pride Month, hosted multiple art shows, and coordinated a full calendar of events. We are so excited that 615 adults have signed up for the Adult Summer Library Challenge so far, and we still have a month to go! Here’s a closer look back at our work in July:  Technology Librarian Carissa Barrett worked with Kimble Harless, our Network Administrator, to select and install a new camera that will improve the livestream experience for our main floor events. It has a higher quality picture, can zoom in and out, and can pan in all directions.  The stairwell gallery featured beautifully intricate artwork by local metal engraver and enamellist Tig Lichty. Lichty also displayed other artwork, including jewelry, on the World Languages shelves.  Also on the World Languages shelves, we displayed the delightful Tiny Art Show, featuring 42 contributions of mini masterpieces by community members.  We curated book displays for Disability Pride Month and Anti-Boredom Month.  Together with Circulation staff, we brought Rover to The Springs senior living facility, where we served 23 patrons.  Thanks to the generosity of the Friends of the Library, we hosted the following events: o Our First Tuesday Music Concert featuring Inna Kovtun. o Two Ancestry Answers sessions, in which volunteers and staff assisted patrons with their genealogy research. o Weekly popular Ukulele Classes at the ACC o A Genealogy Interest Group meeting at the ACC and online. o A popular Puzzle Palooza competition at City Hall, in which teams raced to finish a 500-piece puzzle in under an hour. o A Bookish Affair met virtually to discuss All the Haunted Places by Claire Kann. o A continuation of our Digital Dive series at the ACC with Librarian April Younglove: Why Does Fake Information Exist? Understanding the Motives Behind Misinformation. One patron commented that they had heard other presentations on misinformation, but this was the best one! o A presentation on the Six Pillars of Brain Health with Robin Bacon-Shone. o Our monthly Poetry Group meeting. o Our summer Trivia Night session. o Our stairwell gallery featured artist, Tig Lichty, presented on Ornamental turning and Guilloché Engraving. o We celebrated Disability Pride Month with a screening of the 2005 documentary Murderball about the U.S. quad rugby team composed of young paraplegic men. o Building Bridges Book Group met to discuss Rental House by Weike Wang. o A fun Puzzle Collage Craft in which participants used various mediums to collage the mini puzzles they received in their Adult Summer Library Challenge kits. o A World Cinema showing of the Hebrew film Here We Are. After the film, Dr. Anson Service led an engaging discussion of the film. Stats Reference & Readers’ Advisory Interactions: 1,810 Programs for Adults: 19 Adult Program Attendance: 330 Programs for All Ages: 1 All Ages Program Attendance: 33 Stairwell Gallery Art by Tig Lichty Patron responses to our Summer Library Challenge whiteboard prompt for July: “If you could visit any book setting in real life, where would you go?” Youth Services July 2025 Monthly Report At the height of the summer, families are excited to participate in Camp LOPL, attend storytimes, work at the ArtBar, build LEGO creations and generally “hang out” in the Children’s library. Summer Library Challenge numbers continue to grow with 1910 kids registered and over 1500 books given away (thanks to the State Library and the Friends of LOPL). In July, families “earned” a coupon from Oaks Park for a free skate session. By pushing out a notification of this prize to all of our participants we succeeded in fulfilling the wishes of some families for ongoing incentives throughout the summer. And many families who had not yet picked out their free book were given an even greater incentive to visit us. In July, 421 scavenger hunt answers had been registered, and 647 individuals had completed the additional challenges. 7,180 hours of reading were logged in July. This year’s command performance of enTaiko took place inside the Library on a very hot day, on the main floor, and echoed throughout. Everyone enjoyed the show. Teen Advisory Board: Teens continue to provide great service to our library patrons as they volunteer for Camp LOPL and the Summer Library Challenge. Many are excited about joining the Teen Advisory Board in the Fall. Bulletin Board Based on the suggestion of a very smart Palisades 3rd grader we converted participation numbers for the Summer Library Challenge to percentage of student body. And……Palisades is in the lead, with 55% of its student body participating. That kid is going to go far! Outreach Amy continues to visit Maryam’s Preschool on a monthly basis, and as we look forward to the Fall, we’ll be adding a few more childcare locations to our rotation. Jackie visited the Teen Lounge in hopes that she’d engage a few more teens, but unfortunately there were no teens there. It is always good though to spend time with program coordinators from Parks and Rec. The July StoryWalk, What happened to You by James Catchpole and illustrated by Karen George brought Disability Pride to the forefront this month in Iron Mountain Park. Comments:  Loved it so much! It was a happy story. As a special education teacher, it was a really nice thing to read with the kids I nanny (Laura, 32)  Thanks, from 5 of us visiting from TN! (Evan, 42) Stats Reader’s Advisory/reference – 528 (includes 1000BBK and New Parent Gift bags) Program attendance – 27 / 836 (includes storytime, special programs, outreach and LEGO club) HIGHLIGHTS  This past month has been one of exciting growth and achievement for the Circulation department! We are thrilled to welcome Eva Perinelle and Stella Gatziolis to our team, both of whom have quickly become invaluable assets to the team. We also announced the opening of a part-time Library Assistant II/PIC position, which should be filled in the fall and further strengthen our commitment to excellent service.  Thanks to the dedication of our entire staff, we've successfully shelved a whopping 1,017 carts during July! Our busiest day was Monday, July 7th, when we shelved 48 carts in one day! Our focus on quick shelving turn around helps us to ensure our collection remains accessible to patrons and doesn’t fill up all of our carts!  Looking ahead, we're actively developing a plan to upgrade our technology, aiming to streamline operations, prioritize security, and enhance user experience. This will include new self-checkout machines, upgraded RFID pads, and improvements to our current PCs. NOTABLE STATISTICS Items checked in Items sorted by AMH Items renewed Items borrowed from outside the County Items loaned outside the County Items borrowed from LINCC libraries Items loaned to LINCC libraries Holds filled Held items not checked out Library cards issued to new members eCards issued Home Deliveries Carts shelved Average daily carts shelved Cultural Pass reservations Seed Library Checkouts Indoor Visitors Curbside Visitors Self-checkout 58,975 46,579 21,110 111 274 15,795 16,679 11,737 1,580 298 49 62 1,017 33 186 163 15,360* 10 84.91% CIRCULATION SERVICES *This number is based on FootfallCam people counter. *The Library was closed for Independence Day on July 4, 2025. Staff created a “bumper” for the bird’s nest above the outdoor book return to keep the baby birds from landing on the shelves (and the patrons!) below. Technical Services Department July 2025 Monthly Report Judith Roberts On top of adjusting to major staffing changes this summer, brought about by retirement and promotion, the Technical Services department has felt a deep sadness over the loss of our processing volunteer Judith Roberts. Since June 2017, Judith helped out in Tech Services, spending several hours each week putting dust jacket covers on new books. Judith last worked with us on Thursday, May 15th. According to news reports, the following day, after missing a lunch meeting with a friend, her car was spotted several times along the Oregon coast. However, despite a police investigation and search efforts by her family and missing persons organizations, there has been no further information on her whereabouts. Judith’s connection with libraries in Clackamas County actually goes back further than her volunteer service—for many years Judith worked as one of the network catalogers at the LINCC central office, in the position now filled by Myron Mykyta, who was hired upon Judith’s retirement. We felt very pleased that Judith chose Lake Oswego Library for her volunteer service. We always looked forward to seeing Judith each Thursday afternoon, and she enjoyed getting to look over the new books—she would often stay late to finish covering every book we’d put aside for her, even when we insisted that she didn’t have to. We are so grateful that we had the opportunity to work with Judith, and all our sympathies go out to Judith’s family and friends. Volunteer and Events July 2025 Report July 2025 Volunteer Stats Total Volunteers Serving 165 Total Volunteer Hours 1106 Met weekly with Social Media Committee to plan daily posts/weekly focus to promote library events. Communicated updates as needed. Represented LOPL with Strategic Communications Team at City level. Met with Lake Oswego Reads committee 2026: We will have a winner in August! Coordinated volunteer program for Summer Library Challenge 2025. Onboarded volunteers for opportunities at the Library. Coordinated Home Delivery volunteers for all assisted living communities and other patrons who can’t come to the Library on a regular basis. Provided Setup for all July 2025 Events. Worked to combine Seed Library and Backyard Habitat programs and recruited new volunteers to ensure long term success. Hosted a celebratory gathering in our garden with President of the Friends and Board Directors.