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HomeMy WebLinkAboutAgenda Packet - 2025-09-10 REVISED AGENDA 1<cN O LIBRARY ADVISORY BOARD Wednesday, September 10, 2025 n 7:00—9:00 p.m. V 611.1 \ 1111F O Library OREGO� 706 Fourth Street, Lake Oswego, OR 97034 The Library closes at 7pm, please arrive prior to 7pm Staff Contact: Donna Harlan, 503-697-6583, dharlan@lakeoswego.city Virtual Access ADA Accommodation Requests Translation Services This meeting will be held in lakeoswego.city/accommodation Traduccion o interpretation person.To participate remotely, 503-635-0282; Relay 711 -IX T i please email the staff contact at Please allow four business days to g(11-4 least 24 hours before the meeting. process your request. 503-534-5738 Patrick Walsh,Chair• Lilisa Hall,Vice Chair• Mark Pontarelli • Patricia Walls•Joy Fabos• Seth Pauley• Liberty Planck Melissa Kelly,Staff Liaison •Anna Lee,Youth Liaison •Jessie Pan,Youth Liaison • Rachel Verdick,Council Liaison • Jim Wolper,Alternate 1. CALL TO ORDER 2. APPROVAL OF MINUTES August 13, 2025 3. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 4. CITY COUNCIL UPDATE Councilor Rachel Verdick 5. DIRECTOR'S REPORT 5.1 Future Library Design: Enduring Principles, Contemporary Processes and Emerging Possibilities Conference 5.2 Library District Task Force Recommendations update 5.3 Respond to Racism Art Project RFP update 5.4 Library Communications Position update 5.5 Overdue fines Respect. Excellence. Trust. Service. 503-697-6583 706 4TH STREET PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 6. OLD BUSINESS Workgroup discussions/updates 7. NEW BUSINESS Meeting with DEI Advisory Board representatives 8. CHAIR REMARKS 9. YOUTH LIAISON REMARKS 10. FRIENDS OF THE LIBRARY REMARKS 11. ADJOURNMENT Next meeting October 8, 2025 Respect. Excellence. Trust. Ser.ice. 503-697-6583 706 4TH STREET PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY CITY OF LAKE OSWEGO August 13, 2025 Library Advisory Board Library Present: Patrick Walsh, Lilisa Hall, Mark Pontarelli, Seth Pauley, Anna Lee, Jessie Pan, Jim Wolper, Kent Watson, Staff Present: Anya Woodhouse, Donna Harlan Absent: Pat Walls, Joy Fabos, Liberty Planck, Councilor Verdick, Melissa Kelly 1. Call to Order The Library Advisory Board (LAB) meeting was called to order at the Lake Oswego Public Library (LOPL) on Wednesday, August 13, 2025 at 7:00 pm. Lake Oswego resident, Alex Rich, was in attendance as an observer. Introductions were made around the room. 2. Minutes Motion to approve was made by Hall and seconded by Pontarelli. The July 9, 2025 minutes were unanimously approved by LAB. 3. Public Comment — None 4. Director's Report — Delivered by Anya Woodhouse Future Library Design Conference • Kelly attended an Executive Education program on the topic of Future Library Design: Enduring Principles, Contemporary Processes and Emerging Possibilities. She will be sharing information at the next LAB meeting. Bookmobile updates • The bookmobile is expected to arrive by mid-October. • Staff have created a pilot bookmobile route that will serve current partners and a few new locations beginning in late fall or winter. • The bookmobile has capacity built-in for more stops to be added over the coming months with a goal of 12 service hours per week. • Woodhouse shared staff will continue to work on the technology setup and operational workflow to offer holds pickups on the bookmobile. Communications and Public Relations Coordinator position • Woodhouse shared that we are recruiting for a full-time Communications and Public Relations Coordinator for the library. • The application period closes August 15 and as of today we have 227 applicants and interview panels have been assembled. • Kelly hopes to have someone selected in early September for a start date around October 1. Library Task Force • The Library Task Force held it's fourth meeting on August 7. • The agenda included evaluating, ranking and fine-tuning draft recommendations. • Woodhouse shared that task force members are gathering feedback from stakeholders on the draft recommendations, to finalize the recommendations that will be sent to the Library District Board before the end of the year. • The next task force meeting is scheduled for late September. Kelly will share more with LAB and gather feedback at our September meeting. — Respect. Excellence. Trust. Service 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us CITY OF LAKE OSWEGO August 13, 2025 Library Advisory Board Library 5. Respond to Racism Art Project • Pauley is one of the appointed community panel members who will be involved in deciding the artist/project that will be installed at the Library. • Pauley presented to LAB a description and timeline for the Respond to Racism art installation project. o The timeline for RFP submissions has been extended to August 31. o The budget is $31,000 will include all aspects of the project including installation. o Target date for installation is August 2026. • August 2025 to October 2025, panel review and artist selection will take place. • November 2025 to January 2026 is the design phase where the artist will take the initial proposed idea and will adjust based on-site specific criteria for application and installation. • February 2026 to July/August 2026 is the timeline for project completion and installation. o After Pauley's update, LAB had a brief discussion regarding the project. 6. Old Business Workgroup discussions/updates Existing library workgroup, Meeting 2: • Last month this group worked on brainstorming ideas to focus on the existing library space. • The group established a criteria for scoring and did some independent scoring to create a ranking for 15 ideas. Out of this, the group instead came up with three categories: o Outdoor spaces o Creative outlets o Flex resources • For the next meeting, the group will put together a schedule using the ranking within these categories and create a timeframe to pursue ideas with specific recommendations to see if they would have the desired impact. • These ideas will then be shared with Kelly (Library Staff and Volunteers), and Watson (Friends) to obtain their perspectives and considerations. • LAB members made suggestions and discussed ideas, suggesting questions to reflect on when coming up with the list of ideas. Future library workgroup, Meeting 2: • Last month this group talked about potential advocates for a new library. • This month the group worked on ranking the list of advocates and prioritizing groups in determining those that LAB could consider creating partnerships with. The top partnership suggestions were: o Parent Teacher Organizations o Teacher Associations o Lake Oswego Parks and Recreation Department o Friends of the Library o Lake Oswego Boards — Respect. Excellence. Trust. Service. 2 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us CITY OF LAKE OSWEGO August 13, 2025 Library Advisory Board Library o Youth Groups such as ASQ o Lake Oswego Rotary • LAB then discussed ideas on how to promote and present the idea of a new library and give people an idea of what a new library could be as well as how to get people invested in the idea. Walsh suggested starting at the smallest level, grass roots, and build from there. 7. New Business • Pauley has images of libraries he has visited and would like to have them added to an open-ended shared folder where LAB members could upload their own photos and view others. Harlan will talk with Kelly in an effort to create a central folder for all to upload more library photos. • Pontarelli commented on a new vendor at the Farmer's Market who is upcycling old books and will share that information with the group, to be share with the BOOKtique and Library Managers. 8. Chair Remarks • Walsh will be sharing the email he received for the United for Libraries virtual sessions. • Walsh mentioned the following sessions were great and may be of interested to LAB. o Fundraising. o Library Storytelling and how to market your stories. o Trustee and Board responsibilities. 9. Youth Liaison Remarks • Pan and Lee had no updates at this time. 10.Friends of the Library Report • Watson shared that the July meeting was at the home of Andrew Edwards where they socialized and discussed the accomplishments of the Friends from the last year. 11.Adjournment Motion to adjourn was made by Hall, seconded by Pontarelli. The meeting was adjourned at 8:09 pm. The next LAB meeting will be held September 10, 2025. Respectfully submitted, Donna Harlan — Respect. Excellence. Trust. Service 3 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Fiscal Year to date Lake Oswego August 2025 ending June 2026 General Information Number of new borrowers/patrons added 315 613 Number of registered borrowers 26,412 26,412 Books and other print items Number of physical units owned 122,513 122,513 Number of physical units added 866 1,892 Audio Materials _Number of physical units owned 16,089 16,089 Number of physical units added 19 100 Video Materials Number of physical units owned 18,048 18,048 Number of physical units added 62 143 rlibrary materials Number of physical units owned 1,002 1,002 Number of physical units added 0 1 Total items owned 157,652 157,652 Total items added 947 2,136 Magazine Issues _ Number of physical units owned 1,830 1,830 Number of physical units added 133 251 Holds Placed 13,953 28,128 Holds Filled 11,625 23,362 Holds Expired 31 60 Holds Expired on shelf 1,562 3,142 Circulation of library materials at all facilities for the fiscal year Library2Go&Advantage Circulation Combined 16,470 31,692 E-book Reader Circulation with material type of CHILD 0 4 E-book Reader Circulation with material type of YA 0 2 YA 1st-time circ excluding E-book Reader uses 1,141 2,518 Adult Checkouts 18,383 37,296 Adult Renewals (via WorkFlows and PAC) 10,948 22,018 No Longer Used - - Adult Renewals (via Shoutbomb) 421 825 Adult Renewals (via TeleCirc) 77 170 Adult Renewals (TOTAL) 11,446 23,013 Fiscal Year to date Lake Oswego August 2025 ending June 2026 YA Checkouts 1,141 2,520 YA Renewals (via WorkFlows and PAC) 1,024 1,877 No Longer Used - YA Renewals(via Shoutbomb) 17 42 YA Renewals (via TeleCirc) 0 0 YA Renewals(TOTAL) 1,041 1,919 Child 1st-time circ excluding E-book Reader uses 13,198 26,031 Number of Circulation of Electronic Materials 16,470 31,698 Child Checkouts 13,198 26,035 Child Renewals (via WorkFlows and PAC) 7,783 15,866 No Longer Used - Child Renewals(via Shoutbomb) 553 1,124 Child Renewals (via TeleCirc) 6 17 Child Renewals(TOTAL) 8,342 17,007 Total 1st-time circulation 49,192 97,543 Total renewals 20,829 41,939 Total circ of Adult materials 29,829 60,309 Total circ of YA&Childrens materials 23,722 47,481 Total circ of YA materials 2,182 4,437 Total circ of Childrens materials 21,540 43,042 Total circ 70,021 139,486 Self-Check Circulation Self-check checkouts 27,914 56,043 %of physical item checkouts at self-checks 85.3% 85.1% Check Ins items CHECKED IN via book drop or circ desk return 33,735 68,373 items CHECKED IN from "in transit" status 24,229 48,566 TOTAL items checked in 57,964 116,939 Fiscal Year to date Lake Oswego August 2025 ending June 2026 Items loaned to other libraries Items loaned to other libraries within resource-sharing network (LINCC) 16,065 32,744 Interlibrary Loans- Items Loaned to All Other Libraries (OCLC) 103 377 Total loans to other libraries 16,168 33,121 Items borrowed from other libraries Items borrowed from libraries within resource-sharing network (LINCC) 15,410 31,205 Interlibrary Loans- Items Borrowed from All Other Libraries (OCLC) 52 163 Total loans from other libraries 15,462 31,368 NET ILL using a shared catalog of automation system (LINCC) 655 1,539 Adult Services August 2025 Monthly Report In August, we wrapped up another successful Adult Summer Library Challenge (SLC) program! 633 adults signed up for the program and collectively logged 22,274 hours (equivalent to 928 days or 2.5 years) of reading! A big thank you to librarians Alicia and Shannon for organizing this program, to our Technology Librarian Carissa for managing the SLC software, and to our wonderful Friends of the Lake Oswego Public Library and other local sponsors for their generous support of the program. This week, three happy adults were notified that they won one of the three grand prizes: a yoga prize bag, a puzzle prize bag, and a game night prize bag. Here is a look back at the rest of our work in August: • The stairwell gallery featured The Earth Portrait Project by Cyndi Strid, an artist from White Salmon. This inspiring project is a collection of photographs of youth, adults, and elders from the Gorge community holding a globe that Strid painted. Accompanying each photo is a quote from these pictured individuals describing the activities they do or intend to do to care for the Earth and address climate change. • Librarians curated eye-catching book displays featuring graphic novels for adults, romance novels for Read a Romance Month, and cookbooks for picnics and BBQs to celebrate the last full month of summer. • Together with Circulation staff, we participated in the following outreach activities: o Brought the Rover van to National Night Out where we spread enthusiasm about the library and reading to 380 residents of all ages. o Brought Rover to Greenridge Estates senior living facility and assisted 8 patrons. We think that the attendance was low because the facility's Activities Director had recently left the facility and thus the event was not promoted to residents in advance. • Our library's Outreach Committee, which is composed of members from all library departments, has been hard at work preparing for our new bookmobile, which we hope will arrive in October! • Thanks to the generosity of the Friends of the Library, we hosted the following events: o Two well-attended Ancestry Answers sessions, in which volunteers and staff assisted patrons with their genealogy research. o Our last Ukulele Classes of the season at the ACC. The next ukulele session begins September 27 and will go through November 8. o A presentation on Electrify Our Community, a presentation inspired by the stairwell gallery exhibit, The Earth Portrait Project, and delivered by the Lake Oswego Sustainability Network and Electrify Oregon. o Our First Tuesday Music Concert featuring singer/songwriter Steve Hale. o The following Adult Summer Library Challenge-themed events: ■ Black Oregonians Outdoors presentation by Oregon Black Pioneers. ■ A Game Piece Jewelry Craft workshop, in which participants made unique necklaces out of Scrabble tiles. ■ Level Up: (Board) Gaming event in which community members came together for a fun evening of board games. ■ The Obscure Art of the Puzzle Montage presentation by artist Tim Klein, who mixes-and-matches puzzle pieces from different jigsaw puzzles to create unique works of art. ■ A fun Puzzle Swap in which 24 participants exchanged their complete puzzles from home with a new-to-them puzzle. o A Bookish Affair met virtually to discuss A Shore Thing by Joanna Lowell. o The Genealogy Interest Group met in person at the ACC and online. o A well-attended presentation on Solarize Lake Oswego, in which participants learned how solar panels and battery storage systems work, what options are available for their homes, and how they can take advantage of current financial incentives. This was presented in partnership with the City of Lake Oswego, Energy Trust Oregon, Solar Oregon, and the Lake Oswego Sustainability Network. o Our monthly Poetry Group meeting. o A World Cinema showing of the Turkish film Kedi, a charming documentary about how the street cats of Istanbul form unique bonds with the community members who care for them. 88 people attended this event! o Building Bridges Book Group met to discuss Lovely One by Ketanji Brown Jackson. Stats Reference & Readers' Advisory Interactions: 1,953 Programs for Adults: 19 Adult Program Attendance: 317* Programs for All Ages: 1 All-Ages Program Attendance: 380 Adult Summer Library Challenge Sign-ups: 633 *Does not include attendance for recorded events I love and am amazed at the diversity of the ecosystems on our planet. !li . - To Protect our Future,I am learning to engineer .- for "circular"product life-cycles so we can minimize - ` the waste we create on the planet. i``1, r':_i ;_.t _ i . Ili ._ T,l ..l .-r. Please Join Me!—Marileisi k .. V 'lio I' r_ # '� Iv h losaF ': g ' — . ) 6'lin l - , -,.!'i ;7o_r. ,.1,n2._i l0l+s I1 dY� - — i ILip i ` 1 r [4,jr.7:::,1./— a - i h 0.4f -ram WOO as .,P �" •..110C� �r• , i A -r_.+ .'vim _ -G FJ;rJ' ' .�t SQL ^, .� ; p j f F' t pV le 3, f r�''n ' r7 i �r %.- .� ix yMjy 3 ''':4+'1, - ; >Ti1•. x,.. x .ti 9•Y .\ „ 7 .' . .-'ii A sample from The Earth Portrait Project, on Steve Hale, our August First Tuesday Music artist display in the Stairwell Gallery in August • illiiir-What Is Solarize? i r- [. .; �-' _ Began lnX%In St PortlxMI a,„,,. - l ! Pre-vetted nantradars '4 „1.61± 1.,:.z' ,.i-;.*- salable incentives and tax coal,, : ���� I'� I i -t--... 1144441114...,j' 1 I NI, _ --- ____ _ 1 :_ Solarize Lake Oswego presentation Youth Services August 2025 Monthly Report We wrapped up our Camp LOPL programming with a festival in the Children's Library. The threat of rain brought 95 patrons indoors to make tie-dye, get their faces painted and best of all, to have a balloon twisted by "not your average"Joe Mishkin. The Friends of the Library were represented by two volunteers who got to see first-hand how much joy their grant funding brings to the families of LO. They handed out lollipops and encouraged membership in the Friends. It was a fun party and one more opportunity to demonstrate that it would be so nice to have a community programming room. W . r f 14, ..._ . . .. •. ..,,, , 4... .q.. , , ... , , ,. ....„ ,,i,„ „ __ ...,111 .' 11110 _ , qii!iri, ,, , ,. . , ,...,0,.., .:._ _1,..... � �� �. s till t. \� i'� 7. ., / + • \\:i 1 ---,. ...-;:t t,‘,;,. ,,'. 4,,,\L , $ 4,4- a I -411.• . 4 1 . _.._ , _ , 7._, . ..• .. __,,,....... _ -„, , , 1 _ _ ... .... Summer Library Challenge this year has been very successful. With a slightly lower number of initial registrants, our finisher numbers are up by 7%, driven perhaps by a number of factors: increased excitement about monthly incentives, anticipation of picking out a free book (our selection includes OBOB titles, popular graphic novels, and very attractive national geographic nonfiction for early readers.) and positive re- enforcement from youth librarians and SLC volunteers. In August, 255 scavenger hunt answers have been registered, and 368 individuals have completed the additional challenges. 7900 hours of reading were logged in August (more than July which makes sense given that some families wait until the end of the summer to enter all of their reading minutes.) August programming can be tricky. We nailed it with two family movies on Wednesday afternoons. Wild Robot and Moana 2 were perfect entertainment for families who were accustomed to coming to Camp LOPL at the park. Storytimes in August are full of school aged siblings who are finished with camp sessions, and eager to get back to their classrooms, brand new families, and visiting cousins. Our librarians make the best of it, engaging everyone with dialogic reading and opportunities for the older kids to demonstrate their knowledge of rhyming and narrative. And of course, the last two weeks of August are a confluence of vacations ending, summer camp ending, school on the horizon and this year, a mix of rainy or very hot days. The Library is a respite for all. And then there's LEGO club, still going strong. Teens/Tweens We are engaging this age group with passive programming in the teen area, changing up what we are doing each week to hopefully keep them coming back for more. We have more than 30 applicants for the Teen Advisory Board which will begin meeting again in September, and are launching a Junior TAB, that will function as more of a social club, and a way to capture the enthusiasm of middle schoolers who really want to give back to their "favorite place." Outreach Youth librarians, along with circulation staff, attended a new LOSD event that was a big success. Librarians met so many new families and signed them up for the Summer Library Challenge, gave away a lot of swag and made new friends. We've seen a large percentage of those new families in the library since then. It is so encouraging to know that the library is often one of the first stops for a family that has just moved to town. Our team was also represented at the Mercy Greenbrae Back-To-School event, where they interacted with families, discussed future programming opportunities, and learned of the imminent opening of a childcare center on the same grounds. Youth Librarians provided storytime for Maryam's Preschool, and the Vermont Hills Summer Camp. The August StoryWalk, Buffalo Wild is a reprise of our very first StoryWalk (Woodmont park, April 2021) by Deirdre Havrelock and illustrated by Azby Whitecalf, which celebrates the return of buffalo from the edge of extinction and honors the buffalo treaty.t R '� � .4; Comments: �` �� ` �d, • We enjoyed it! Nice choice of book with simple writing, beautiful , ' �, .:} illustrations, and interesting content for all ages to enjoy. (Jeff, 41) • This was a good story walk book pick. I liked it. (Diana, 7) ,r- * � • Loved it! (Amelia, 4) i� • Great! Thank you for doing these (Ranger Ben) t Stats Reader's Advisory/reference—635 (includes 1000BBK and New Parent Gift bags) Program attendance—22/608 (includes storytime, special programs, outreach and LEGO club) CIRCULATION SERVICES August 2025 HIGHLIGHTS • Along with the August heat, our circulation stats sored, following end of summer trends with many returned materials and new library cards. Our total circulation increased by 3% over this time last year, at 70,021! Our amazing staff has been busy this month, shelving 1,021 carts of library materials, including 52 carts on the busiest day. • Anisha Oruganty joined the shelving team here at the library and we look forward to her help in serving the community. • In coordination with library staff, Lars Jensen and his Eagle Scout team completed and installed the library's new mobile donation station for our ongoing partnership with Hunger Fighters (pictured below). joR _ , _ _ ._ , __. .......... .""....30#0.00"'Z."-i•--.- '_ Ar 1 Quo , e TAONOAY , . 4 _ :_:, _1 _, . 4 ,w.„ y / i �s Q — \ ac tiy a ` ` F r FHIOPY , ‘,_ „, , 000/440- j J4 , ,, rt , ) / r 110 "*imp:: t 1 - 1 0� l NOTABLE STATISTICS 57,964 Items checked in 46,331 Items sorted by AMH 20,829 Items renewed 52 Items borrowed from outside the County 103 Items loaned outside the County 15,410 Items borrowed from LINCC libraries 16,065 Items loaned to LINCC libraries 11,625 Holds filled 1,562 Held items not checked out 315 Library cards issued to new members 41 eCards issued 42 Home Deliveries 1,021 Carts shelved 33 Average daily carts shelved 225 Cultural Pass reservations 96 Seed Library Checkouts 15,126* Indoor Visitors 10 Curbside Visitors 85.31% Self-checkout *This number is based on FootfallCam people counter. Technical Services Department August 2025 Monthly Report 116,7 '•� l4 -i, . BDO C SALE 1 L. !1 •? ) Mil .11141 y-, 'fi r `�_ _ / _ 404, -.:'(ei-v , 1' 0 lNl: "1 .S . ,,,...1, -,c,"!,,- 1 ' 111 V .---- ' Sidewalk Book Sale: A Spontaneous Success Story! Librarians continually "weed" Library collections of little-used materials so that they can be replaced by more popular items. During July and August, several of these weeding projects were happening throughout the Library, and the amount of withdrawn materials was creating a backlog. The Friends of the Library make regular pick-ups of withdrawn books for sale at the Booktique,but our regular routines were becoming overwhelmed. On August 7th, the Technical Services Department set up tables in front of the Library and filled them with withdrawn books and other materials for patrons to shop—any amount they wished to donate was welcome! Patrons responded, and we kept re-filling the tables for the next three weeks. Not only did the sale help relieve our temporary space crunch, but it turns out shoppers were very generous: total book sales for the month of August were nearly $1,000, which, for perspective, is about enough money to fund the Baby Sign Language program for a year! Volunteer and Events August 2025 Report 44;4,. ! T jOkrEz, ,e1i" JJyy s.r 11 !;bb August 2025 Volunteer Stats Total Volunteers Serving 139 Total Volunteer Hours 1194 • Met weekly with Social Media Committee to plan daily posts/weekly focus to promote library events. Communicated updates as needed. • Represented LOPL with Strategic Communications Team at City level. • Met with Lake Oswego Reads committee 2026 & made final selection. • Coordinated volunteer program for Summer Library Challenge 2025. • Onboarded volunteers for opportunities at the Library. • Coordinated Home Delivery volunteers for all assisted living communities and other patrons who can't come to the Library on a regular basis. • Provided Setup for August 2025 Library events. • Worked to combine Seed Library and Backyard Habitat programs and recruited new volunteers to ensure long term success. • Coordinated with Outreach committee to ensure adequate volunteer staffing.