HomeMy WebLinkAboutApproved Minutes - 2025-08-13CITY OF LAKE OSWEGO August 13, 2025
Library Advisory Board Library
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503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Present: Patrick Walsh, Lilisa Hall, Mark Pontarelli, Seth Pauley, Anna Lee, Jessie Pan, Jim Wolper,
Kent Watson,
Staff Present: Anya Woodhouse, Donna Harlan
Absent: Pat Walls, Joy Fabos, Liberty Planck, Councilor Verdick, Melissa Kelly
1. Call to Order
The Library Advisory Board (LAB) meeting was called to order at the Lake Oswego Public
Library (LOPL) on Wednesday, August 13, 2025 at 7:00 pm. Lake Oswego resident, Alex Rich,
was in attendance as an observer. Introductions were made around the room.
2. Minutes
Motion to approve was made by Hall and seconded by Pontarelli. The July 9, 2025 minutes
were unanimously approved by LAB.
3. Public Comment – None
4. Director’s Report – Delivered by Anya Woodhouse
Future Library Design Conference
Kelly attended an Executive Education program on the topic of Future Library Design:
Enduring Principles, Contemporary Processes and Emerging Possibilities. She will be
sharing information at the next LAB meeting.
Bookmobile updates
The bookmobile is expected to arrive by mid-October.
Staff have created a pilot bookmobile route that will serve current partners and a few
new locations beginning in late fall or winter.
The bookmobile has capacity built-in for more stops to be added over the coming
months with a goal of 12 service hours per week.
Woodhouse shared staff will continue to work on the technology setup and operational
workflow to offer holds pickups on the bookmobile.
Communications and Public Relations Coordinator position
Woodhouse shared that we are recruiting for a full-time Communications and Public
Relations Coordinator for the library.
The application period closes August 15 and as of today we have 227 applicants and
interview panels have been assembled.
Kelly hopes to have someone selected in early September for a start date around
October 1.
Library Task Force
The Library Task Force held its fourth meeting on August 7.
The agenda included evaluating, ranking and fine-tuning draft recommendations.
Woodhouse shared that task force members are gathering feedback from stakeholders
on the draft recommendations, to finalize the recommendations that will be sent to the
Library District Board before the end of the year.
The next task force meeting is scheduled for late September. Kelly will share more with
LAB and gather feedback at our September meeting.
CITY OF LAKE OSWEGO August 13, 2025
Library Advisory Board Library
2
503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
5. Respond to Racism Art Project
Pauley is one of the appointed community panel members who will be involved in
deciding the artist/project that will be installed at the Library.
Pauley presented to LAB a description and timeline for the Respond to Racism art
installation project.
o The timeline for RFP submissions has been extended to August 31.
o The budget is $31,000 will include all aspects of the project including installation.
o Target date for installation is August 2026.
August 2025 to October 2025, panel review and artist selection will take
place.
November 2025 to January 2026 is the design phase where the artist will
take the initial proposed idea and will adjust based on-site specific criteria
for application and installation.
February 2026 to July/August 2026 is the timeline for project completion
and installation.
o After Pauley’s update, LAB had a brief discussion regarding the project.
6. Old Business
Workgroup discussions/updates
Existing library workgroup, Meeting 2:
Last month this group worked on brainstorming ideas to focus on the existing library
space.
The group established a criteria for scoring and did some independent scoring to
create a ranking for 15 ideas. Out of this, the group instead came up with three
categories:
o Outdoor spaces
o Creative outlets
o Flex resources
For the next meeting, the group will put together a schedule using the ranking within
these categories and create a timeframe to pursue ideas with specific
recommendations to see if they would have the desired impact.
These ideas will then be shared with Kelly (Library Staff and Volunteers), and Watson
(Friends) to obtain their perspectives and considerations.
LAB members made suggestions and discussed ideas, suggesting questions to reflect
on when coming up with the list of ideas.
Future library workgroup, Meeting 2:
o Last month this group talked about potential advocates for a new library.
o This month the group worked on ranking the list of advocates and prioritizing groups in
determining those that LAB could consider creating partnerships with. The top
partnership suggestions were:
o Neighborhood Associations
o Parent Teacher Organizations
o Teacher Associations
o Lake Oswego Parks and Recreation Department
o Friends of the Library
CITY OF LAKE OSWEGO August 13, 2025
Library Advisory Board Library
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503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
o Lake Oswego Boards
o Youth Groups such as ASQ
o Lake Oswego Rotary
LAB then discussed ideas on how to promote and present the idea of a new library
and give people an idea of what a new library could be as well as how to get people
invested in the idea. Walsh suggested starting at the smallest level, grass roots, and
build from there.
7. New Business
Pauley has images of libraries he has visited and would like to have them added to
an open-ended shared folder where LAB members could upload their own photos
and view others. Harlan will talk with Kelly in an effort to create a central folder for all
to upload more library photos.
Pontarelli commented on a new vendor at the Farmer’s Market who is upcycling old
books and will share that information with the group, to be share with the BOOKtique
and Library Managers.
8. Chair Remarks
Walsh will be sharing the email he received for the United for Libraries virtual
sessions.
Walsh mentioned the following sessions were great and may be of interested to LAB.
o Fundraising.
o Library Storytelling and how to market your stories.
o Trustee and Board responsibilities.
9. Youth Liaison Remarks
Pan and Lee had no updates at this time.
10. Friends of the Library Report
Watson shared that the July meeting was at the home of Andrew Edwards where
they socialized and discussed the accomplishments of the Friends from the last year.
11. Adjournment
Motion to adjourn was made by Hall, seconded by Pontarelli. The meeting was adjourned at
8:09 pm. The next LAB meeting will be held September 10, 2025.
Respectfully submitted,
Donna Harlan