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HomeMy WebLinkAboutApproved Minutes - 2025-07-10 MINUTES 1p F O COMMUNITY HEALTH & RESILIENCY ADVISORY BOARD MEETING 04 sty Thursday, July 10, 2025 n 5:30—7:00 p.m. V _ O Lake Oswego Adult Community Center,Trillium Room 505 "G" Avenue, Lake Oswego GREGG� Staff Contact: Pamela Montoya, pmontoya@ci.oswego.or.us Virtual Access ADA Accommodation Requests Translation Services This meeting will be held in lakeoswego.city/accommodation Traduccion o interpretation person.To participate remotely, 503-635-0282; Relay 711 i* T i please email the staff contact at Please allow four business days to €ors o least 24 hours before the meeting process your request. 503-534-5738 Linda Rountree, Co-Chair• Betty Holladay, Co-Chair• David Corey• Michelle DeBuhr• David Dorr •Steve Kaufman • Elisa Williams• Charlotte Cory•Anisha Oruganty•Ali Afghan, Council Liaison 1. CALL TO ORDER Board Co-Chair, Linda Rountree called the meeting to order at 5:31 p.m. 2. ROLL CALL& INTRODUCTIONS Present: Betty Holladay, Linda Rountree, David Corey, Michelle DeBuhr, David Dorr, Steven Kaufman, Elisa Williams, Charlotte Cory, Anisha Oruganty, Councilor Ali Afghan Staff: Megan Phelan, Maria Bigelow, Pam Montoya Guests: Yoko Kinoshita, David Westerdahl Roll call was held and board members and staff introduced themselves including answering brief questions sent to them prior to the meeting. 3. APPROVAL OF MINUTES/ORIENTATION Staff liaison, Pam Montoya reviewed the process of approving meeting minutes, attendance policy and responsibilities as a board member (see handout). 4. PUBLIC COMMENT No public comments made. The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing.A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. Respect. Excellence. Trust. Service. 503-635-3758 505 G AVENUE PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 5. CITY COUNCIL UPDATE Council Afghan spoke briefly about the transition from 50+Advisory Board to the Community Health & Resiliency Advisory Board (CHRAB). Councilor Afghan gave an update on the following topics; Cell Towers Outdoor Pickleball courts Disability Proclamation month Tennis center and Special Olympics Lake Oswego Fire Department (LOFD) South Shore Fire Station Oswego Lake access in case of emergencies 6. PHASE II PRELIMINARY CHARGE STATEMENT The board discussed the three phases of the proposed redefinition of the 50+ Advisory Board, the preliminary charge statement and timeline set out by city council (see attached). 7. WATER TREATMENT PLANT TOUR The board was asked if they are still interested in taking a tour of the Water Treatment plant in West Linn. Staff liaison, Pam Montoya will send out a survey with three possible dates to arrange for a tour later in the summer. 8. AUGUST MEETING Thursday, August 14, 2025 from 5:30-7pm The board was asked to consider a different date for the August meeting due to scheduling conflicts. The board unanimously agree to postpone the August meeting to Thursday, August 21, 2025 at 5:30pm. Mayor Buck will be invited to speak to the board at the August meeting. Respect. Excellence. Trust. Service. 503-635-3758 380 A AVENUE PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 3 9. ADJOURNMENT Steven Kaufman made a motion to adjourn the meeting at 7:53 p.m. David Dorr seconded the motion. Meeting adjourned. Next Meeting: August 21, 2025 ATTACHMENTS: None Council Report 9.1 Chapter 12 Administration Respectfully submitted, Pamela Montoya Administrative Assistant Lake Oswego Adult Community Center Respect. Excellence. Trust. Service. 503-635-3758 380 A AVENUE PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Community Health & Resiliency Advisory Board Orientation July 10, 2025 1. Get-to-know a. Who are your new member? How do they occupy their time?What are they passionate about?What motivated them to join this Board or Commission? 2. Government 101 a. Overview of Council-Manager style of government b. Introduction to City Departments c. Relationship of Boards and Commissions to City Council i. For Advisory Boards—emphasize Advisory nature ii. Brief description of the other Boards& Commissions d. Share City Council Goals 3. B/C-Specific Content a. Charge of the Board or Commission i. Share relevant code language and where to find it on website b. Share Advisory Board annual goals c. Introduction to current projects d. Charge to members—what are they on the B/C to do? i. For Advisory Boards: 1. Advise Council 2. Champion Council & Board Priorities 3. Function as a Community Conduit—bringing resident rumblings and perspectives to the attention of decision-makers e. Overview of affiliated department f. Overview of active community partners and/or relevant non-City bodies g. Tour of associated facilities 4. Meeting Structure a. Meeting dates,times, mode (in-person,virtual, alternating, hybrid), and, if applicable, location b. Introduction to public meeting law i. Quorum, public access, recordings, minutes c. Ethics (w/CAO when applicable) d. Board composition and function of members i. Chair,Vice Chair, Staff Liaison, Council Liaison,Youth Members, City Attorney (when present) 5. Norming-how to participate, adequately prepare, and add value as a board member a. Review materials b. Ask staff questions in advance c. Share ideas in meetings while keeping comments focused d. Attendance expectations 6. Communication&Contacts a. Share primary mode of information distribution (likely email) and confirm contact information on file b. Share staff contact details Proposed Charge Statement for the Community Health & Resiliency Advisory Board A. Advise the City Council on strategies to strengthen the community's ability to prepare for, withstand, and recover from emergencies B. Provide recommendations to the City Council on ways to foster community health and well-being through policies, programs, and partnerships that respect individual choices while providing support for social connectedness and equitable access to community resources C. Advise the City Council on effective approaches to inform and engage residents about emergency management and community health resources D. Provide recommendations for city events, policies, and programs that strengthen community resiliency and health —such as preparedness fairs, wellness initiatives, and opportunities that build neighborhood connections.