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Home My WebLink AboutAgenda Item - 2026-05-19 - Number 05.3 - Resolution 26-22, Approving IGA with Clackamas County for ACC 5.3 E 0 COUNCIL REPORT pi4.. V —� 0 OREGO� Subject: Resolution 26-22, Approving Amendment No. 5 to Subrecipient Agreement 24-006 for fiscal years 2024-2027 with Clackamas County Social Services Division. Meeting Date: May 19, 2026 Staff Member: Maria Bigelow, Manager Report Date: May 4, 2026 Department: Parks & Rec—Adult Community Center Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑X Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑X Consent Agenda Staff Recommendation: Adopt Resolution 26-22, authorizing the Mayor to sign Amendment No. 5 to Subrecipient Agreement 24-006 with Clackamas County Social Services Division. Recommended Language for Motion: Move to adopt Resolution 26-22. Project/ Issue Relates To: Funding Lake Oswego Adult Community Center social services. Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable BACKGROUND The City entered into Subrecipient Agreement 24-006 for fiscal years 2024-2027 with Clackamas County Social Services Division on September 5, 2023. The first amendment (Amendment 1), Resolution 24-21 was signed on May 7, 2024, providing $21,200 in funding for fiscal year 2023/2024. A second amendment (Amendment 2), Resolution 24-31 was signed on June 18, 2024 increasing the grant allotment to $161,920. The third amendment (Amendment 3), Resolution 25-21 approved on May 6, 2025, increased the grant by $25,856, for a total amount of $187,776 available for the 24/25 fiscal year. The fourth amendment (Amendment 4), Resolution Respect. Fv PI'en e Trust. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 25-38 approved on September 2, 2025 increased the grant by$151,420 available for the 25/26 fiscal year. Pursuant to that agreement, some of the human services the City offers through the Adult Community Center (ACC)—such as Meals on Wheels, respite,transportation and information assistance—are paid for by the City and then reimbursed at a set rate by Clackamas County with Federal and State funds. Clackamas County received additional funding for the purpose of providing human services. DISCUSSION The purpose of the fifth amendment (Amendment 5) is to increase the grant funds for the fiscal year of 2025/2026 by$7,440 for home delivered meals. Amendment 5 also increases the grant funds for fiscal year 2026/2027 by$149,085 by Clackamas County for reimbursable services provided by the ACC. FISCAL IMPACT The fifth amendment is our initial allotment for the fiscal year 26/27 and a slight addition of funds for the fiscal year 25/26. The ACC often provides more services than the County allots for reimbursement. The reimbursement is not dollar for dollar spent, but it helps cover the costs ACC incurs when providing services. RECOMMENATION Adopt Resolution 26-22. ATTACHMENTS 1. Resolution 26-22, with Exhibit A- Subrecipient Agreement Amendment 5 (FY24-FY27) Respect. Excellence. Trust. Service 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 RESOLUTION 26-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 5 TO THE SUBRECIPIENT AGREEMENT 24-006 BETWEEN THE CITY AND CLACKAMAS COUNTY HUMAN SERVICES DEPARTMENT'S SOCIAL SERVICES DIVISION FOR FISCAL YEARS 2023-2027. WHEREAS,there is a need to provide social services to the citizens in Lake Oswego; and WHEREAS, Clackamas County has the funding available to provide social services to citizens in Lake Oswego through the Older Americans Act; and WHEREAS,the City and Clackamas County have previously entered into intergovernmental agreements, Agreement 24-006 signed on September 5, 2023, for fiscal years 2023-2027 Amendment 1 (Resolution 24-21) signed on May 7, 2024, for fiscal year 2023-2024 and Amendment 2 (Resolution 24-31) signed on June 18, 2024, for fiscal year 2024-2025 whereby the City has provided social services; and Amendment 3 (Resolution 25-21) signed on May 6, 2025; and Amendment 4 (Resolution 25-38) signed on September 2, 2025; NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that: Section 1. The Mayor is authorized to execute on behalf of the City of Lake Oswego Amendment No. 5 to the Subrecipient Agreement 24-006 with Clackamas County Health, Housing and Human Services, Social Services Division for fiscal years 2023-2027, in the form attached as Exhibit A. Section 2. Effective Date. This Resolution shall take effect upon passage. Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego on the 19th day of May, 2026. AYES: NOES: ABSTAIN: EXCUSED: Joseph M. Buck, Mayor ATTEST: Laural Hawkins, City Recorder RESOLUTION 26-22 Page 1 of 2 APPROVED AS TO FORM: Erica Tatoian, City Attorney RESOLUTION 26-22 Page 2 of 2 ATTACHMENT 2 Subrecipient Amendment (FY24-FY27) Clackamas County, Department of Health, Housing and Human Services Subrecipient Agreement Number: 24-006 Board Order Number: Department/Division: H3S, Social Services Division Amendment No. 5 Subrecipient: City of Lake Oswego, acting by and Amendment Requested By: Tracy Garell through its Lake Oswego Adult Community Center Changes: ❑ Scope of Service ® Agreement Budget ❑ Agreement Time ( ) Other: Justification for Amendment: This Amendment#5 is entered into by and between the City of Lake Oswego ("SUBRECIPIENT") and Clackamas County("COUNTY")and shall become part of that federal subrecipient agreement("Agreement")entered into by and between the parties on 9/28/23. Amendment#5 revises the FY26 budget and adds the FY27 budget, resulting in an increase to the budget by an additional $156,525, for a total Agreement amount of$649,091. This Amendment#5 is effective upon signature. Except as amended hereby, all other terms and conditions of the Agreement remain in full force and effect. COUNTY has identified the changes with "bold/italic"font for easy reference. AMEND Section 4, Grant Funds: 4. Grant Funds. COUNTY's funding for this Agreement is a combination of Federal, State and Local dollars as specified below by title and Assistance Listing Number("ALN") number as appropriate. The maximum, not to exceed, grant amount COUNTY will pay for is $492,566. Payments will be made on a reimbursement basis in accordance with the rates set forth in Exhibit B, and the award is conditional upon compliance with the terms herein and disbursements will be made in accordance with the schedule and requirements contained in Exhibit D: Reimbursement Request. Failure to comply with the terms of this Agreement may result in withholding of payment. 4.1.Grant Funds: COUNTY's funding of$374,610 in grant funds for this Agreement is the Older Americans Act(ALN: 93.043, 93.044, 93.045, 93.052, 93.053) issued to COUNTY by the State of Oregon, Department of Human Services ("ODHS"), Adults and People with Disabilities ("APD"), Community Services & Solutions Unit("CSSU"). 4.2.Grant Funds: COUNTY's funding of$27,200 in grant funds for this Agreement is the Medical Assistance Program issued to COUNTY by ODHS, APD. 4.3.Grant Funds: COUNTY's funding of$33,000 for transportation services outlined in this agreement are from Statewide Transportation Funds ("STF")for Elderly and Disabled and Statewide Transportation Improvement Funds("STIF")for transportation services issued to COUNTY. 4.4.Other Funds: COUNTY's funding of$6,256 for Shelf Stable Meals outlined in this Agreement are state general funds, issued to COUNTY by the State of Oregon, City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 2 of 11 Department of Human Services ("ODHS"), Adults and People with Disabilities ("APD"), Community Services & Solutions Unit("CSSU"). 4.5.Grant Funds: COUNTY's funding of$29,000 in grant funds for this Agreement is from Federal Transportation Administration funds (Federal Statute: 49 USC 5310; ALN: 20.513) issued to COUNTY by TriMet. 4.6.Grant Funds: COUNTY's funding of$22,500 for transportation services outlined in this agreement is from Elderly and Disabled Transportation funds issued to COUNTY by Ride Connection. TO READ: 4. Grant Funds. COUNTY's funding for this Agreement is a combination of Federal, State and Local dollars as specified below by title and Assistance Listing Number("ALN") number as appropriate. The maximum, not to exceed, grant amount COUNTY will pay for is $649,091. Payments will be made on a reimbursement basis in accordance with the rates set forth in Exhibit B, and the award is conditional upon compliance with the terms herein and disbursements will be made in accordance with the schedule and requirements contained in Exhibit D: Reimbursement Request. Failure to comply with the terms of this Agreement may result in withholding of payment. 4.1.Grant Funds: COUNTY's funding of$492,035 in grant funds for this Agreement is the Older Americans Act(ALN: 93.043, 93.044, 93.045, 93.052, 93.053) issued to COUNTY by the State of Oregon, Department of Human Services ("ODHS"), Adults and People with Disabilities ("APD"), Community Services & Solutions Unit("CSSU"). 4.2.Grant Funds: COUNTY's funding of$40,800 in grant funds for this Agreement is the Medical Assistance Program (ALN: 93.778) issued to COUNTY by ODHS, APD. 4.3. Grant Funds: COUNTY's funding of$58,500 for transportation services outlined in this agreement are from Statewide Transportation Funds ("STF")for Elderly and Disabled and Statewide Transportation Improvement Funds("STIF")for transportation services issued to COUNTY. 4.4. Other Funds: COUNTY's funding of$6,256 for Shelf Stable Meals outlined in this Agreement are state general funds, issued to COUNTY by the State of Oregon, Department of Human Services ("ODHS"), Adults and People with Disabilities ("APD"), Community Services & Solutions Unit("CSSU"). 4.5. Grant Funds: COUNTY's funding of$29,000 in grant funds for this Agreement is from Federal Transportation Administration funds (Federal Statute: 49 USC 5310; ALN: 20.513) issued to COUNTY by TriMet. 4.6. Grant Funds: COUNTY's funding of$22,500 for transportation services outlined in this agreement is from Elderly and Disabled Transportation funds issued to COUNTY by Ride Connection. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 3 of 11 AMEND EXHIBIT B—SUBRECIPIENT Program Budget, to replace budget for fiscal year 2025-26 with the following and add the following additional budget for fiscal year 2026-27: LAKE OSWEGO ADULT COMMUNITY CENTER Revised, Fiscal Year 2026,7/1/2025-6/30/2026 Service Unit for AL Max.Total Required Reimb. Funding Type Funding Category Services Reporting& Number Award Match* Rate Reimbursement Case Management $ 42.00 1 hour Reassurance $ 21.00 1 contact Client Services OAA IIIB 93.044 $ 10,230 $ 1,137 Info&Assistance $ 21.00 1 contact Outreach(up to 6 per year) $ 50.00 1 activity OAA C1-Congregate Meals 93.045 $ 32,745 $ 3,638 OAA Meal Site Management $ 1.65 1 congregate meal Food Service $ 2.50 1 congregate meal OAA Meal Site Management $ 1.65 1 home delivered meal OAA C2-Home Delivered 93.045 $ 42,000 $ 4,667 Food Service 2.50 1 home delivered meal Nutrition Meals $ Services HDM Assessment $ 21.00 1 complete assessment NSIP-Congregate Meals 93.053 $ 5,565 NA Food Service $ 0.70 1 congregate meal NSIP-Home Delivered Meals 93.053 $ 7,440 NA Food Service $ 0.70 1 home delivered meal Health Evidence-Based Health& OAA IIID 93.043 $ 2,100 NA $ 52.50 1 class/session Promotion Wellness Programs Respite OAA IIIE 93.052 $ 12,180 $ 4,061 Family Caregiver Support $ 42.00 1 hour Program Respite STIF Formula—3.1&3.4 CC Rides within the TriMet Service NA $ 33,000 NA $ 10.00 1 one-way trip Transp. Specialized Services Area Services Non-Medical Rides for Medicaid Non-Medical Medicaid Rides NA $ 13,600 NA $ 34.00 lone-way trip Enrolled Clients Total Maximum Award $ 158,860 Federal Award Total: $ 112,260 *Source of OAA Match-Staff time City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 4 of 11 LAKE OSWEGO ADULT COMMUNITY CENTER Fiscal Year 2027, 7/1/2026-6/30/2027 Service Unit for AL Max.Total Required Reimb. Funding Type Funding Category Services Reporting& Number Award Match* Rate Reimbursement Case Management $ 42.00 1 hour Reassurance $ 21.00 1 contact Client Services OAA IIIB 93.044 $ 10,000 $ 1,111 Info&Assistance $ 21.00 1 contact Outreach(up to 6 per year) $ 50.00 1 activity OAA C1-Congregate Meals 93.045 $ 32,800 $ 3,644 OAA Meal Site Management $ 1.65 1 congregate meal Food Service $ 2.50 1 congregate meal OAA Meal Site Management $ 1.65 1 home delivered meal OAA C2-Home Delivered 93.045 $ 42,000 $ 4,667 Food Service Nutrition Meals $ 2.50 1 home delivered meal Services HDM Assessment $ 21.00 1 complete assessment NSIP-Congregate Meals 93.053 $ 5,565 NA Food Service $ 0.70 1 congregate meal NSIP-Home Delivered Meals 93.053 $ 7,440 NA Food Service $ 0.70 1 home delivered meal Health OAA IIID 93.043 $ NA Evidence-Based Health& $ 52.50 1 class/session Promotion Wellness Programs Respite OAA IIIE 93.052 $ 12,180 $ 4,061 Family Caregiver Support $ 42.00 1 hour Program Respite STIF Formula—3.1&3.4 CC Rides within the TriMet Service I NA $ 25,500 NA $ 10.00 1 one-way trip Transp. Specialized Services Area Services Non-Medical Rides for Medicaid Non-Medical Medicaid Rides NA $ 13,600 NA $ 34.00 1 one-way trip Enrolled Clients Total Maximum Award $ 149,085 Federal Award Total: $ 109,985 *Source of OAA Match-Staff time City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 5 of 11 REPLACE EXHIBIT H —1 with the following: 2 CFR 200.332(b) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego—Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Subaward Period of Performance, Start and End Date: 7/1/2023—6/30/2027 Subaward Budget Period, Start and End Date: 7/1/2023—6/30/2027 Amount of federal funds obligated for this ALN $40,210 by this action to SUBRECIPIENT: Total amount of all Federal funds obligated in this subaward: $521,035 Total amount of all Federal funds obligated to SUBRECIPIENT during fiscal year 2027: $109,985 Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.044 Title III, Part B Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 6 of 11 REPLACE EXHIBIT H —2 with the following: 2 CFR 200.332(b) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego—Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Subaward Period of Performance, Start and End 7/1/2023—6/30/2027 Date: Subaward Budget Period, Start and End Date: 7/1/2023—6/30/2027 Amount of federal funds obligated for this ALN $339,995 by this action to SUBRECIPIENT: Total amount of all Federal funds obligated in this subaward: $521,035 ' Total amount of all Federal funds obligated to $109,985 SUBRECIPIENT during fiscal year 2027: Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.045 Title III, Part C Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 7 of 11 REPLACE EXHIBIT H —3 with the following: 2 CFR 200.332(b) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego—Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Subaward Period of Performance, Start and End 7/1/2023—6/30/2027 Date: Subaward Budget Period, Start and End Date: 7/1/2023—6/30/2027 Amount of federal funds obligated for this ALN $58,490 by this action to SUBRECIPIENT: Total amount of all Federal funds obligated in this subaward: $521,035 ' Total amount of all Federal funds obligated to $109,985 SUBRECIPIENT during fiscal year 2027: Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.053 NSIP Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 8 of 11 REPLACE EXHIBIT H —4 with the following: 2 CFR 200.332(b) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego—Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Subaward Period of Performance, Start and End 7/1/2023—6/30/2027 Date: Subaward Budget Period, Start and End Date: 7/1/2023—6/30/2027 Amount of federal funds obligated for this ALN $5,200 by this action to SUBRECIPIENT: Total amount of all Federal funds obligated in this subaward: $521,035 ' Total amount of all Federal funds obligated to $109,985 SUBRECIPIENT during fiscal year 2027: Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.043 Title III, Part D Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 9 of 11 REPLACE EXHIBIT H —5 with the following: 2 CFR 200.332(b) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego—Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable ' Subaward Period of Performance, Start and End 7/1/2023—6/30/2027 Date: Subaward Budget Period, Start and End Date: 7/1/2023—6/30/2027 Amount of federal funds obligated for this ALN $48,140 by this action to SUBRECIPIENT: Total amount of all Federal funds obligated in $521,035 this subaward: Total amount of all Federal funds obligated to $109,985 SUBRECIPIENT during fiscal year 2027: Federal award project description: Older Americans Act Federal awarding agency: Administration for Community Living Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 93.052 Title III, Part E Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 10 of 11 ADD EXHIBIT H —6: 2 CFR 200.332(b) REQUIRED INFORMATION Federal award identification SUBRECIPIENT Name: City of Lake Oswego—Lake Oswego Adult Community Center SUBRECIPIENT Unique Entity Identifier: YJJFCP3HM9L6 Federal Award Identification Number(FAIN): Unavailable Federal award date: Unavailable Subaward Period of Performance, Start and End 7/1/2023—6/30/2027 Date: Subaward Budget Period, Start and End Date: 7/1/2023—6/30/2027 Amount of federal funds obligated for this ALN $29,000 by this action to SUBRECIPIENT: Total amount of all Federal funds obligated in $521,035 this subaward: Total amount of all Federal funds obligated to $109,985 SUBRECIPIENT during fiscal year 2027: Federal award project description: Enhanced Mobility of Seniors and Individuals with Disabilities Federal awarding agency: Federal Transit Administration Name of pass-through entity: Clackamas County Pass-through entity award identifying number NVWKAVB8JND6 to SUBRECIPIENT: Assistance Listing Number(ALN) &Title: 20.513 Section 5310 Program Is Award for Research and Development? No SUBRECIPIENT indirect cost rate on this N/A Agreement: City of Lake Oswego—Lake Oswego Adult Community Center Subrecipient Grant Agreement—24-006, Amendment#5 Page 11 of 11 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have caused this Amendment#5 to be executed by their duly authorized officers. CLACKAMAS COUNTY CITY OF LAKE OSWEGO By: By: Its: Its: Dated: Dated: Approved to Form: Appro d�s"__o Form: By: By: _ Assistant County Counsel rica Tatoian, City Attorney Dated: April 23, 2026 Dated: