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HomeMy WebLinkAboutAgenda Packet - 2026-05-18 AGENDA 4�. FO O JtG Sustainability Advisory Board i 18 May 2026 V -- O 6:30—8:30 pm Council Chambers, Lake Oswego City Hall 3rd Floor, 380 A Ave GREGGr' Staff Contact: Sara Stith, sstith@lakeoswego.city Virtual Access ADA Accommodation Requests Translation Services This meeting will be held remotely lakeoswego.city/accommodation Traduccion o interpretacion via Zoom.To participate remotely, 503-635-0282; Relay 711aai* li please email the staff contact at Please allow four business days to O 1 1 L L 1 least 24 hours before the meeting. process your request. 503-534-5738 Buzz Chandler, Co-Chair • Kara Orvieto, Co-Chair• Lisa Helfer • Isabela Hollingshead Mark Puhlman • Lisa Strader • Whitney Street • Calixto Hearn • Rohan Sekar 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES • March 16, 2026 Draft Minutes 4. PUBLIC COMMENT Public comments related to an item on the agenda will be held until after that agenda item. The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 5. PRESENTATION ON THERMAL ENERGY NETWORKS(TENS) (15 min, Presentation/Q&A) Lisa Adatto, Lake Oswego Sustainability Network(LOSN), to present and answer questions about the TENs concept. 6. CITY COUNCIL UPDATE (10 min, Information) 7. APRIL JOINT BOARDS MEETING RECAP (5 min, Information/Discussion) Feedback and closing thoughts on the Parks Board meeting to discuss the Tree Code amendments project. 8. BOARD&STAFF UPDATES (10 min, Information) • Staff updates: Sustainable Buildings Policy(SBP) interdepartmental working group and Regional Cities GPLE working group kickoffs; Sustainability Fair recap; Farmers Market tabling. • Foothills TAC update. Respect. Excellence. Trust. Service. 503-635-0291 380 A AVENUE PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 9. FUTURE CLIMATE COLLECTIVE PROPOSAL FOR COLLABORATION (15 min, Information/Discussion) Presentation and review of a proposal for local youth involvement and collaboration with the SAB through the Future Climate Collective (FCC).A copy of the proposal from Dominique Alepin (Johnson), Co-founder of FCC is attached to the agenda packet. 10. ADJOURNMENT Next Meeting: Monday,June 15, 6:30-8:30 pm Respect. Excellence. Trust. Service. 503-635-0291 380 A AVENUE PO Box 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY CITY OF LAKE OSWEGO �A� Sustainability Advisory Board v 0 Action Minutes Eo% March 16, 2026 DRAFT Call to Order/ Roll Call Co-chair Buzz Chandler called the March meeting of the Sustainability Advisory Board to order at 6:31pm, located at the Lake Oswego Maintenance Center, 17601 Pilkington Rd. Members Present: Buzz Chandler, Whitney Street, Lisa Helfer, Isabela Hollingshead, Kara Orvieto, Mark Puhlman, Lisa Strader, Calixto Hearn, Rohan Sekar (virtual) Members Excused/Absent: None Staff: Mayor Joe Buck (virtual), Sara Stith, Madison Thesing Public: Angelique Leonard (SAB Alternate), Mike Perham (SAB Alternate) Approval of Minutes Whitney Street made a motion to approve the February 2026 meeting minutes as written, Mark Puhlman seconded, minutes approved unanimously. Public Comment Kathleen Wiens, Betsy Wasko, and Jeff Wiens provided public comment related to gas-powered lawn equipment (GPLE) policy development. • Kathleen Wiens expressed support for the City's two-year goal related to GPLE. She shared that LOSN has offered resources and outreach support to City Council and noted that LOSN has relationships with landscapers who have already transitioned to electric equipment. • Betsy Wasko commented that several other cities have already implemented GPLE phaseout policies and suggested that Lake Oswego could learn from those experiences, including understanding what strategies have and have not worked in other jurisdictions. • Jeff Wiens referenced Portland's recent gas-powered leaf blower restrictions and encouraged the City to move forward with implementation efforts. Regular Business A. City Council Update Board liaison Mayor Joe Buck provided updates on recent Council activity, including his recent attendance at the National League of Cities youth conference in Washington, D.C. alongside members of the Youth Leadership Council. Discussion at the conference focused on rebuilding trust in government and collaboration opportunities among local governments. Other topics discussed included the following: City of Lake Oswego Sustainability Advisory Board Minutes Page 1 of 3 March 16, 2026 • City Council has appointed Lynn Peterson, interim City Manager, to serve as City Manager during the next six months. • Councilor Aaron Rapf has announced his resignation, his last meeting will be March 31. Council will announce the process for filling the vacancy for the remainder of the year in April. The two-year term will be on the November ballot. • The Boards and Commissions recruitment is underway. Board members were encouraged to reach out to their networks to share the opportunity. • Council recently updated the home occupation standards and code for home businesses, such as outdoor venue usages, outdoor fitness classes, and Swimply.The purpose of the project is to replace this requirement with new code language that distills the concepts of "residential character" and "peaceful enjoyment of the neighborhood" into measurable, objective standards that provide a clear path for approval and ongoing compliance for home occupations. B. Board &Staff Updates Sustainability Resource Fair Staff member Izzy Sigrist provided an update on planning efforts for the upcoming 5th annual Sustainability Resource Fair, scheduled for April 19th • Izzy stepped in to support coordination and planning for the event. • This year's event will include activities and programming from 1-4 pm in addition to informational booths. • Volunteers are needed for event setup, staffing the SAB table, and cleanup. • Board members discussed creating a volunteer sign-up sheet. • Members were encouraged to help promote the event and spread the word throughout the community. Work Plans Update Deputy City Manager, Madison Thesing, and Sustainability Program Manager, Sara Stith, shared an update on the two sustainability-related Council Goal work plans for GPLE and the Sustainable Buildings Policy (SBP). The discussion included the three pillars of GPLE policy implementation: education, incentives, and enforcement. Youth Member Updates Youth Board member Cal Hearn shared updates on a community clean up activity and continued Green Team outreach efforts with local restaurants to phase out single use plastics. Youth Board member Rohan Sekar shared that their HS Green Team won the Climathon $750 prize and discussed planning efforts related to a future climate-focused event. Foothills TAC Board member Kara Orvieto shared an update on the Foothills project community open house, noting that the meeting used a presentation and Q&A format. She noted that most attendees were residents from the Foothills and Old Town neighborhoods and that there were excitement and interest surrounding the project.The group plans to reconvene in April. Additionally, the Foothills project team is learning about the emerging thermal energy networks (TENs) concept. City of Lake Oswego Sustainability Advisory Board Minutes Page 2 of 3 March 16, 2026 Tree Code Board member Mark Puhlman provided an update on the Tree Code refinement discussions, including considerations related to invasive species, fire-wise landscaping, and the emerald ash borer (EAB). He noted ongoing conversations regarding hazardous tree determinations. Staff Updates Deputy City Manager, Madison Thesing, shared staff updates, including reminders regarding upcoming ethics training requirements and the Lake Oswego LO Reads program. Adjournment Co-Chair Buzz Chandler adjourned the meeting at 8:21 pm. Respectfully Submitted, Sara Stith Sustainability Program Manager City of Lake Oswego Sustainability Advisory Board Minutes Page 3 of 3 March 16, 2026 Program Proposal: Future Climate Collective — Lake Oswego Impact Program 1. Executive Summary The Future Climate Collective (FCC)proposes the launch of the Lake Oswego Impact Program, a strategic initiative designed to bridge the gap between city-level sustainability goals and youth engagement. By providing a structured mentorship and technical framework, this program empowers Lake Oswego students to execute high-impact,project-based climate solutions that directly advance the Sustainability Advisory Board's (SAB) mandated objectives. 2. Program Objective To foster a generation of climate-literate leaders in Lake Oswego by aligning student passion with professional expertise. This program ensures that youth-led initiatives are not just conceptual,but are mentored, technically sound, and successfully implemented to support the City's specific sustainability targets. 3. Proposed Delivery Model & Recruitment FCC provides a"turnkey" mentorship layer designed to integrate with existing youth leadership structures. • Target Recruitment: 10-20 students, sourced primarily from the Sustainability Advisory Board youth advisors, Youth Leadership Council (YLC) and supplemented by targeted recruitment from Lake Oswego teens. • Format: Bi-weekly intensive sessions (every other week). • Time Commitment: 1.5-2 hours per session. • Timeline: October through May(Active Delivery). To ensure the program is financially sustainable and budget-neutral for the City, the initiative will be funded through a Lake Oswego Community Grant, specifically targeting the Council Goals Grant category. By aligning the Future Climate Collective's projects with the City Council's annual sustainability and youth engagement goals, we can secure the necessary resources to cover technical mentorship and project materials. This funding model allows the Sustainability Advisory Board to leverage existing municipal grant structures to support high-impact youth leadership without impacting the Board's operating budget, effectively turning City-allocated community funds into tangible, student-led climate results. 4. Implementation Phases (The Student Journey) The program is student-led but professionally scaffolded by Undergraduate Climate Fellows (near-peer facilitators) and Climate Professional Mentors. Phase 1: Future Climate Foundations (Oct—Nov) Students engage in the FCC curriculum covering Adaptation, Mitigation, and Local Challenges. They identify which specific SAB Objective their cohort will target for the year. Phase 2: Ideation & Design (Dec—Jan) Students design 1-3 projects that align with their chosen SAB objective. Mentors serve as technical consultants to ensure feasibility, while Fellows assist in drafting formal project proposals. Phase 3: Implementation & Accountability (Feb—May) Students execute their projects, maintaining ownership over project management and community stakeholder engagement. Fellows provide project management coaching to keep teams on track. 5. SAB Integration & Reporting To ensure the program remains a valuable asset to the City, the following accountability measures are built-in: • Direct Objective Alignment: Every student project must explicitly support at least one established SAB Goal or Objective. This ensures youth energy is channeled into the City's highest-priority climate work. • Monthly Progress Reporting: Student leads will provide monthly updates to the SAB. These reports will detail project milestones, status, and measurable impacts, fostering a professional feedback loop between youth and City leadership. • Professional Oversight: Climate Professional Mentors ensure that all student work meets municipal standards for safety, feasibility, and compliance. 6. Stakeholder Expectations & Commitments To ensure success, the Future Climate Collective requests the following support from the Board: • Recruitment Partnership: Collaboration with SAB and YLC to identify motivated student leaders. • Meeting Space: Consistent access to a local meeting space (e.g., City Hall or a library branch) for the bi-weekly 2-hour sessions. • Reporting Slot: A recurring 5-10 minute agenda item during monthly SAB meetings for youth project updates. 7. FCC Deliverables • Expert Staffing: 1 Undergraduate Climate Fellow and 1 Climate Professional Mentor per cohort. • Accountability: Facilitation of the monthly reporting process and project documentation. • End-of-Year Showcase: A formal final presentation highlighting the year's project outcomes and data-driven results. 8. Organizational Track Record During the 2025-2026 cycle, FCC-supported student teams achieved: • Launch of student-led sustainable transport hubs and bike repair clinics. • Installation of pollinator corridors and water-wise demonstration gardens. • Development of peer-to-peer climate education campaigns. Next Steps: We look forward to discussing how the Future Climate Collective can serve as the "boots on the ground"to help Lake Oswego youth turn sustainability goals into lasting community impact.