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HomeMy WebLinkAbout5.13.2026 LAB PacketREVISED AGENDA LIBRARY ADVISORY BOARD Wednesday, May 13, 2026 7:00 – 9:00 p.m. Library 706 Fourth Street, Lake Oswego, OR 97034 The Library closes at 7pm, please arrive prior to 7pm Staff Contact: Donna Harlan, 503-697-6583, dharlan@lakeoswego.city 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please email the staff contact at least 24 hours before the meeting. ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 Patrick Walsh, Chair ∙ Seth Pauley, Vice Chair ∙ Mark Pontarelli ∙ Patricia Walls ∙ Joy Fabos ∙ Lilisa Hall ∙ Liberty Planck Melissa Kelly, Staff Liaison ∙ Anna Lee, Youth Liaison ∙ Jessie Pan, Youth Liaison ∙ Rachel Verdick, Council Liaison ∙ Jim Wolper, Alternate 1. CALL TO ORDER 2. APPROVAL OF MINUTES April 8, 2026 3. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 4. CITY COUNCIL UPDATE Councilor Rachel Verdick 5. DIRECTOR’S REPORT 5.1 LAB Meeting Forecast updates 5.2 Strategic Plan progress report for 2025 5.3 Strategic Plan survey for 2027-2029 5.4 Art Installation update 5.5 August 2026 LAB meeting date 6. OLD BUSINESS 6.1 Outdoor Spaces Page 2 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY 7. CHAIR REMARKS 7.1 July 4th Star-Spangled Parade 8. YOUTH LIAISON REMARKS 9. FRIENDS OF THE LIBRARY REMARKS 10. ADJOURNMENT Next meeting June 10, 2026 CITY OF LAKE OSWEGO April 8, 2026 Library Advisory Board Library 1 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Present: Patrick Walsh, Seth Pauley, Pat Walls, Mark Pontarelli, Lilisa Hall, Liberty Planck, Joy Fabos, Jessie Pan, Jim Wolper, Councilor Rachel Verdick Staff Present: Melissa Kelly, Donna Harlan Absent: Anna Lee 1. Call to Order The Library Advisory Board (LAB) meeting was called to order at the Lake Oswego Public Library (LOPL) on Wednesday, April 8, 2026, at 7:02 pm. 2. Minutes Motion to approve was made by Pauley and seconded by Pontarelli. The February 11, 2026, minutes were unanimously approved. 3. Public Comment – None 4. City Council Update – Councilor Verdick • The City Manager Pro Tem is doing a great job, talking to all departments and getting her feet under her in a short amount of time. • Tri-met shared an update with Council that they are merging a few bus lines and some timing changes, so definitely check bus schedules. • Council received an update from the Lake Oswego Police Department. Theft, burglaries and stolen vehicle calls are down, and recovery of stolen vehicles has increased. • Kelli Byrd presented the City’s 2025 ADA update report. The ADA coordinator received ten requests for accommodation and as a city we put in 62 new ADA curbs. • There are 2 more tour dates for the South Shore Fire Station. • Councilor Verdick and several Council members participated in the National League of Cities in March in Washington DC. It was a fantastic time and provided opportunities to spend time with our West Linn colleagues. 5. South Shore Fire Station Presentation • Assistant Fire Chief, Kristine Artman spoke with LAB about the LOFD organization, how big they are and what they do. • Chief Artman then shared with LAB about the South Shore Task Force and presented photos and descriptions of the existing station, its deficiencies and the reasons behind the bond measure. • Maps, coverage areas and estimated costs were also shared in this presentation . • LAB shared with Chief Artman their gratitude for the work LOFD is doing. • After the presentation, LAB asked multiple questions of Chief Artman and there was brief discussion. 6. Director’s Report – Melissa Kelly Maker Day Review • Kelly thanked LAB for all their contributions as the day was a huge success. CITY OF LAKE OSWEGO April 8, 2026 Library Advisory Board Library 2 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us o Kelly gave kudos to Anna, the Library Communications staff person, and her work on making professional materials for the day. o Kelly was also grateful to LAB for the inspiration and support they provided for Maker Day. o Stats, photos and timelapse videos of the library visitors, participants and Maker Day activity stations were shared. Harlan will email the timelapse videos and the “flip book” of the many stats from the day, also on the library website, with LAB via email after the meeting. o Library staff heard great stories from station participants, which Kelly shared with LAB. o Board members also shared their experiences and observations of the day. o The group discussed improvements that could be made and things that should be done differently related to set up, staffing and surveying. Overall, the day was a huge success and the library received great testimonials and responses from all who attended and those who participated in our data collection. Next Event: Outdoor Spaces • Kelly brought up the next potential event to start brainstorming. Ideas included: o Having an Eagle Scout build a raised bed o Have garden club volunteers or similar group maintain it and include programming around it o This idea ties into the Library’s Summer reading Challenge theme this year which is Read, Learn and Grow o The idea could work with the library’s seed library o Offer a container gardening program o Book displays throughout the library o Raffle off the bed (or beds) as a prize, maybe as part of the Summer Library Challenge • The discussion then turned to asking questions about placement, what that would look like, how long it would be there, what is the best time of year for this type of project, and do we have dedicated volunteers to take care of it. • Kelly stated that Library staff have requested a brief proposal that provides details. • LAB then discussed different ideas, who they could contact for the variety of ideas and material needs for this program and will brainstorm ways to bring this concept to life. • Fabos will work on a draft plan to share ideas and begin the process . Council Goals • Kelly reviewed the 2026 Council Goals and Initiatives with LAB and there were brief comments and remarks as she read through the list. • The review of the complete list of goals and initiatives was to provide LAB with an understanding of the many ways that the library works to support Council Goals even when it is not obviously library related. • Kelly pointed out the goals and initiatives that were directly related to the library. o Council is interested in having the next site for the library be in an urban renewal district and that one of the Council Initiatives is relevant to the library: “Initiate the process to adopt an update to the Lake Grove Urban Renewal Plan. Examine the geographic boundaries of the district as part of this update”. CITY OF LAKE OSWEGO April 8, 2026 Library Advisory Board Library 3 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us o Kelly was pleased to have the wording adopted in the Council Goal related to an expanded and modern library facility. • Next was a brief discussion of LAB’s workplan, next steps and what that involves. The workplan extending through 2027 has not been shared with the group yet as Kelly has been talking with the City Manager Pro Tem and will be updating the workplan. Bulletin Board and Library Program Policies • LAB was informed that the bulletin board policy and library programming policy were out of date. o The bulletin board policy has now been updated. o The library program policy has been updated. o If there is no feedback, these policies will be sent to legal council for final review. Respond to Racism Art Installation • Kelly was asked about progress on the art installation project to be installed in front of the library. o Expect more public information to be shared soon. o There will be several public engagement happenings this summer for paint by number activities and educational programming related to the project. ▪ One event is at the Lake Oswego Arts Festival. ▪ The Arts Council reserved Sundeleaf Plaza next to the Lake Theater for another engagement opportunity to be held when our July Pints from the Past program is at the Lake Theater. ▪ A third event is in the planning process discussing the Indigenous history related to Willamette Falls. o The group continues to work on finalizing the art project and how it will look and placement outside the library. o More information will be communicated in the coming months as to how the library was selected for the site, and the history of the project. It is expected that the installation and celebration will be in late August/September. Strategic Plan Survey • Currently the library is asking for feedback for the 2027-2029 strategic plan. • Kelly asked LAB to share the word so the community can submit survey responses, videos, emails or texts with their input. We are accepting information through mid- June. • Kelly plans to share the feedback received with the group before the library managers draft the 3-year plan. 7. Chair Remarks • Walsh expressed his gratitude for the awesome Maker Day event and was proud and appreciative of how everyone came together to support the idea, and make it happen. He saw it as a great partnership between LAB, library staff and the people who came to the library and participated – whether intentionally or who just stopped by the library. 8. Youth Liaison Remarks • Lee shared she was planning on attending the LO Reads event on Ikea on Thursday . CITY OF LAKE OSWEGO April 8, 2026 Library Advisory Board Library 4 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us • Lee also asked if the group would like to get together socially before the end of June and meet for ice cream. o The group thought this was a great idea and would be a great sendoff to those whose terms are ending at the end of June. 9. Friends of the Library Remarks • Walls updated LAB that there are currently 368 Friends members and they are working on a big effort to increase membership. • The BOOKtique had their best sales day ever on February 5 and achieved $1092 in sales that day. • The Friends received a grant of almost $2500 to help cover the fees for the second LO Reads speaker and 100 copies of his book to be shared with his program attendees. 10. Adjournment Motion to adjourn was made by Walls, seconded by Fabos. The meeting was adjourned at 9:03 pm. The next LAB meeting will be held on May 13, 2026. Respectfully submitted, Donna Harlan Lake Oswego Fiscal Year to date ending June 2026 General Information Number of new borrowers/patrons added 279 2,748 Number of registered borrowers 26,537 26,537 Books and other print items Number of physical units owned 121,552 121,552 Number of physical units added 1,064 9,883 Audio Materials Number of physical units owned 15,606 15,606 Number of physical units added 48 574 Video Materials Number of physical units owned 17,856 17,856 Number of physical units added 75 714 Other library materials Number of physical units owned 953 953 Number of physical units added 5 23 Total physical items owned 155,967 155,967 Total physical items added 1,192 11,194 Magazine Issues Number of physical units owned 1,775 1,775 Number of physical units added 127 1,208 Holds Placed 12,518 134,220 Holds Filled 10,203 110,028 Holds Expired 24 260 Holds Expired on shelf 1,511 15,500 Circulation of library materials at all facilities for the fiscal year Library2Go & Advantage Circulation Combined 15,946 155,826 E-book Reader Circulation with material type of CHILD 4 38 E-book Reader Circulation with material type of YA 1 10 Number of Circulation of Electronic Materials 15,951 155,874 Adult Checkouts 16,373 175,183 Adult Renewals (via WorkFlows and PAC)10,108 104,414 No Longer Used -- April 2026 Lake Oswego Fiscal Year to date ending June 2026April 2026 Adult Renewals (via Shoutbomb)417 4,271 Adult Renewals (via TeleCirc)48 698 Adult Renewals (TOTAL)10,573 109,383 YA Checkouts 778 9,008 YA Renewals (via WorkFlows and PAC)728 7,672 No Longer Used -- YA Renewals (via Shoutbomb)37 304 YA Renewals (via TeleCirc)0 1 YA Renewals (TOTAL)765 7,977 Child 1st-time circ excluding E-book Reader uses 10,002 112,515 YA 1st-time circ excluding E-book Reader uses 777 8,998 Child Checkouts 10,006 112,553 Child Renewals (via WorkFlows and PAC)6,292 70,473 No Longer Used -- Child Renewals (via Shoutbomb)757 5,597 Child Renewals (via TeleCirc)0 56 Child Renewals (TOTAL)7,049 76,126 Total 1st-time circulation 43,103 452,570 Total renewals 18,387 193,486 Total circ of Adult materials 26,946 284,566 Total circ of YA & Childrens materials 18,598 205,664 Total circ of YA materials 1,542 16,975 Total circ of Childrens materials 17,055 188,679 Total circ 61,494 646,094 Self-Check Circulation Self-check checkouts 22,878 250,699 % of physical item checkouts at self-checks 84.3%84.5% Check Ins items CHECKED IN via book drop or circ desk return 29,955 316,794 items CHECKED IN from "in transit" status 22,163 230,659 TOTAL items checked in 52,118 547,453 Lake Oswego Fiscal Year to date ending June 2026April 2026 Items loaned to other libraries Items loaned to other libraries within resource-sharing network (LINCC)16,121 161,387 Interlibrary Loans - Items Loaned to All Other Libraries (OCLC)248 2,155 Total loans to other libraries 16,369 163,542 Items borrowed from other libraries Items borrowed from libraries within resource-sharing network (LINCC)13,828 146,118 Interlibrary Loans - Items Borrowed from All Other Libraries (OCLC)118 990 Total loans from other libraries 13,946 147,108 NET ILL using a shared catalog of automation system (LINCC)2,293 15,269 Adult Services April 2026 Monthly Report Between the flurry of LO Reads events, bookmobile stops, our usual programming, and preparing for Summer Library Challenge, April was a whirlwind! Adult Services Librarians stayed positive, flexible, and helpful through it all, even when water was pouring through the roof into nine buckets at the Reference Desk! I am grateful for this team’s hard work and sense of humor. Here’s a closer look at our work in April: • The stairwell gallery featured beautiful oil paintings by Marie Lo of ancestral portraits and modern scenes. We also had an exhibit of stone sculptures by geologist Ian Madden on top of the World Language shelves as part of the LO Reads program. • We created book displays on Digging Up a Good Book, Oregon Authors, and Arbor Month and Earth Day. • For Poetry Month, we hosted our annual Call for Poetry, and 18 people submitted a total of 24 poems. The poems will soon be available on our website. • Together with Circulation staff, we brought the bookmobile to The Springs Senior Living, Hunger Fighters food pantry, the Adult Community Center, Mary’s Woods senior living facility, and the Sustainability Resource Fair at Rivergrove Elementary School. We served a total of 154 patrons at these stops! • Three Adult Services staff attended the Oregon Library Association/Pacific Northwest Library Association conference in Portland where we learned more about AI, Intellectual Freedom, the Oregon Talking Book and Braille Library, providing trauma informed care, planning in-service days for staff, and much more. • Adult Services Librarians coordinated and/or hosted the following LO Reads events: o Four discussions of Tilt by Emma Patee, including one during the Building Bridges book group, one at the Lakewood Center for the Arts. o A very well received presentation on the History of IKEA. o A Bookish Affair met virtually to discuss Deal with the Devil by Kit Rocha. o A presentation by geologist Ian Madden on Geology Rocks: Faults, Volcanoes, and Earthquakes in Oregon. o A Trivia Night with lots of LO Reads tie-ins. o A World Cinema Series screening of the Swedish film Force Majeure. • Thanks to the generosity of the Friends of the Library, we hosted the following events: o Two Ancestry Answers sessions, in which volunteers assisted patrons with their genealogy research. o Weekly Ukulele Classes at the ACC. o First Tuesday Music featuring Mark Hanson & Greta Pedersen, who performed a mix of jazz, Americana, and eclectic pop. o The Genealogy Interest Group met in-person at the ACC and online. o A monthly Poetry Group meeting. o The final installment in the Digital Dive series on Why Does Fake Information Exist? at the ACC. o Our monthly BYO Mystery Book Group. Stats Reference & Readers’ Advisory Interactions: 1,455 Programs for Adults: 46 Adult Program Attendance: 1,929* Programs for All Ages: 10 All-Ages Program Attendance: 294 * NOTE: The figures above include statistics for all LO Reads events in April for adults (many of which were planned and hosted by Nancy Niland), but they do not include the number of views of our recorded events. Painting by Marie Lo in the April Stairwell Gallery Exhibit Multiple leaks at the Reference Desk. We set up a temporary Reference Desk on a study table until the weather cleared. Youth Services April 2026 Monthly Report April is a celebration of so many things; Arbor Month, Poetry, LO Reads, Springtime and more. Our hardworking staff covered all those topics and more with displays, special events, art projects and most importantly books. The month offered so many opportunities to show off our great programs, and to talk about how we'd like to do more (when the time comes). I'm especially grateful to staff for being flexible, embracing outreach shifts and bringing their best selves to work every day, and for the high level of planning going on behind the scenes for Summer Library Challenge 2026. We were inspired by the theme of this year’s LO Reads book Tilt: a novel for our ArtBar, StoryWalk, LEGO programs and a special STEM exploration fair ArtBar April’s ArtBar honored the LO Reads selection Tilt, exploring the layers of the earth with a geology-themed torn paper collage. Our newest StoryWalk Thank You Earth by April Pulley Sayre was installed at West Waluga Park, celebrating the beauty of the natural world with stunning photos on each page. Build, Shake, Explore! Stem Stations We collaborated with the LOSD STEM department to explore the science of earthquakes through hands-on STEM fun. Kids built and tested block structures on shake tables to see what holds up when the ground starts moving, then dove into geology-themed crafts to learn more about how the Earth shifts and changes. It was a hands-on day of experimenting, building, and discovering how science shapes the world beneath our feet. And, just in case there really was an emergency, after we fired up Storytime with books about firefighters, we brought the stories to life when a real fire engine rolled up to the Library. Kids got an up-close look and connected what they learned with the people who serve our community every day. A big thank-you to our City partners for the collaboration. OUT AND ABOUT IN THE COMMUNITY Youth Librarians were out and about on the Bookmobile, visiting Mercy Greenbrae, the LORAC, Westlake Fire station and Westridge Elementary’s STEM Fair. TEENS & TWEENS Our April meeting of the Junior Teen Idea Club featured a craft made by gluing rolled up pages of a discarded Where’s Waldo book onto cardboard shapes. The Teen Advisory Board meeting included updates on our Mini Teen Space Renovation Project. The new table and a set of alphabetic shelf dividers have been installed, a new rug and chairs are on their way, and we have twinkle lights that will be hung soon. Two of our librarians were at the OLA/PNLA conference at the end of the month, and our teen librarian attended teen and tween themed sessions about Minecraft, D&D and SEL, and teen volunteer programs, among others. This month the Art Literacy Boards featured artwork by Forest Hills Elementary. We enjoyed lovely Korean Minhwa folk art fans (for the third time this year) and colorful Frida Kahlo self- portraits. In addition to these special events, we continue to provide high-quality storytimes for families in Mandarin, Spanish, Korean, English and Baby sign language. Lego club and Dance Lab are regular stops for many in our community. We’ve been sharing our great programming with families from throughout Clackamas County as they explore the LINCC trail and get their passports stamped. Making the most of our Story Pit space. Twice this month we were at capacity (or above) in our programming space. Fire Engine Storytime had over 100 people in attendance. It was very clearly “standing room only.” And a visit from two River Grove second grade classrooms on one morning filled the space as well. STATISTICS Reader’s Advisory/reference – 504 (includes 1000BBK and New Parent Gift bags) Program attendance – 33 / 1132 (includes storytime, special programs, outreach and LEGO club) Book return wall of the month HIGHLIGHTS • Outreach to the community continues to grow, and only 5 months into our soft launch of the bookmobile, our circulation of materials has already reached the same number as total outreach circulation for 2025! • Our seed checkouts also continued to rise, drawing folks into the library and to the bookmobile. This month we checked out 495 seed packets, not including grab -and-go packets available at the library! • Social media team member and Youth Services Librarian, Allison, shows us the value of checking out materials at the library (below). CIRCULATION SERVICES NOTABLE STATISTICS OUTREACH STATISTICS Total outreach circulation: 171 Total items checked out at outreach: 160 Library cards created at outreach with a home library of LO: 1 Library cards created at outreach with a home library of LO Bookmobile: 6 Total library cards created at outreach: 7 Total circulation Items checked in Items sorted by AMH Items renewed Items borrowed from outside the County Items loaned outside the County Items borrowed from LINCC libraries Items loaned to LINCC libraries Holds filled Held items not checked out Total library cards issued to new members eCards issued Home Deliveries Carts shelved Average daily carts shelved Cultural Pass reservations Seed Library Checkouts Indoor Visitors Curbside Visitors Self-checkout 61,494* 52,118 40,592 18,387 118 248 13,828 16,121 10,203 1,511 279 43 63 871 29 179 495 13,488 7 84.3% Technical Services Department April 2026 Monthly Report A New OBOB Season Begins Every April, the Oregon Association of School Libraries announces the list of titles for the year’s Oregon Battle of the Books, or ‘OBOB’; their statewide reading motivation and comprehension program for students in grades 3 through 12. Students form schoo l- based teams, and starting in September, compete in “battles” against teams from other schools by answering questions about the selected books. The Library supports Lake Oswego’s eager OBOB participants by providing additional copies of the selected titles—as many as 300 total books during the height of the OBOB season in the Fall. Pictured above is the first approximately 180-item strong order of this year’s titles. Tech Services has already processed them and they’re on prominent display at the Youth Services desk, ready for excited young readers. Volunteer & Special Events APRIL 2026 Report Total Volunteers Serving 134 Total Volunteer Hours 1003 April was a very busy month full of events, discussions and presentations. We featured 40 public and two private events. We received great feedback about our events and enjoyed fabulous collaborations with City departments, such as the Adult Community Center, Public Works, Water Treatment plant, Emergency Management and the LO Fire Department. We enjoyed new sponsorship with Lake Oswego Sustainability Network. The group put together a Resilience and Sustainability Home/School Tour on Saturday, April 25th which educated 65 attendees. Youth Services enhanced our month of events with some fun and creative events—LEGO Shake Club, Story Walk and a STEM station program. We met with multiple Lake Oswego Reads presenters to review tech needs and details for 40 presentations planned for the month of April. We also coordinated Portland Productions, TVCTV and LOSD for LO Reads Art Show on April 7th and LO Reads Author Event on April 26th at Lakeridge High School. These events are professionally filmed, edited and streamed on our Library YouTube channel. Began planning a Volunteer Engagement event for May 1st at the Library. The purpose of this event will be to offer updates on the library’s strategic plan, answers questions and create a band of informed volunteers who can advocate for our library vision. We worked with the City Emergency Preparedness Team to host a mini-prep fair before the Author Presentation on Sunday, April 26th. It was a huge success and hosted 160 attendees who learned to stop the bleed, emergency water distribution, caring for a pet in an emergency and more! LO Reads Events Attendance Oswego Heritage Council: Are you Ready for the BIG ONE? 80 Japanese Smart Cities 26 A Peek Behind the Curtain: Lakewood Center Backstage Tour 14 Librarian-Led Book Discussion 3 Lake Oswego Reads Art Show 100 LOARES Emergency Communications 13 Portland Bridge Tours 12 Emergency Water Distribution Demo 16 History of IKEA 40 Build, Shake, Explore! STEM Stations 54 AAUW Meeting and Presentation 30 LEGO Club: Surviving the Quake! 30 A Bookish Affair 5 The Before-Hours Teen Book Club 0 Mapping Your Resources Workshop 7 Geology Rocks: Faults, Volcanoes and Earthquakes 60 Supporting Fetal and Maternal Health 7 Portland Renaissance 25 Lakewood Center Private Book Discussion 50 CERT Basics with Deputy Fire Marshal 25 Portland Bridge Tour 12 Emergency Water Distribution Demo 16 Trivia Night with LO Reads 38 All the World’s a Stage 20 South Shore Fire Station Tours and Emergency Demos 150 Climate, Hazards, and Resilience Foundations 7 Play Video Games ----Cancel 0 Mapping Your Resources 7 Hot Dog Suits and Runaway Corgis 9 The Making of Pacific Northwest Disaster Guide 47 PrepLO: Working Together After Disaster 15 Shake at the Lake: Escape Room for Teens- Cancelled 0 Librarian-Led Book Discussion 4 Building Bridges Book Group 13 LOSN Sustainability and Resilience Tours 60 LEGO Club 31 Mini-Preparedness Fair 160 Author Presentation with Emma Pattee and Henry Miller 500 World Cinema with LO Reads 51