HomeMy WebLinkAboutAgenda Item - 2026-05-19 - Number 07.1 - Presentation - Proposed Library Site Selection and Site Reuse Decisions 1-E �Swf
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Proposed Processes for Library
Site Selection and Existing Site
Reuse Decisions
May 19 , 2026
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ProposedProjectPlan
Outcome CouncilDirectionon ProposecProjectPlan
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Phased Approach Fiscal Responsibility Sustainability Public Engagement
Two rack, three
phase public process Public investment Safe, accessible and Opportunities for
over the coming aligned with lifecycle sustainable- public participation
year, advancing value, risk reduction, environmentally, to shape the decision
decisions on a future long-term needs socially and making process
O�‘,p. � .\ Library site and reuse financially
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LAKE OSWEGO PUBLIC
LIBRARY SITE DECISION
Existing Site Future Site
June- July 2026
Criteria Criteria
Analysis August - December 2026 Analysis
Reuse Site Selection
Recommendation January - March 2027
Adopt Final Decision
Respect. Excellence. Trust. Service.
2022 Council goals around the need for an expanded library
presence to replace the failing building and include the space
Background and amenities to serve Lake Oswego's current and future
needs.
Library visioning and extensive community engagement
identified top
Counciland CommunityDirection priorities, including a recommendation to
2023 explore a location on the west side of the City. Council also
p Y
directed future planning toward one large library, noting the
ARM City cannot afford the long-term costs of maintaining two
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it locations.
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Facility assessment found significant and worsening seismic,
• " ` ,, � ' ' water intrusion, building system, and accessibility
. ,� ) - �- t 2024
rV` ,- deficiencies.These conditions constrain safe, reliable, and
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At4..iiitt. - h t , ' , rt ' tirrt . R.? R ,� - equitable service delivery and will continue to escalate over
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, ,.. tif : ;4i?�_ .1,_-- • �- 1' 4: c - time, limitingthelibrary's abilityto meet core community
4 .
d-- �' .a needs and expectations.Estimated costs to address current
- ► safety and maintenance needs are approximately $10
- ,J` • million.
Early Beginnings: 2025
Community Survey highlights top priorities: Multipurpose and
In 1974, local voters approved a bond to construct a 35,000 -square- meeting rooms, children and teen spaces, community space.
foot library. Due to site constraints, the facility was ultimately built 23% While maintenance can extend operations in the short term,
smaller. The disconnect between community need and physical capacity it does not resolve core building limitations or the constraints
is a decades-old challenge. of the site itself.A replacement strategy aligns public
2026 investment with lifecycle value, risk reduction, and lonOerm
community needs.
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• The current buildingis the end of its useful life .reaching :y4 V
• Ongoing repair is not a longterm fiscal strategy. ,-
• Communitydemand exceeds what the site and facilitycan _ - ,__
provide .
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• More than one Library is not financially sustainable . 116....__.... ,. . _ __ _ ,
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HELP SHAPE THE UBRARY'S STRATEGIC PLAN
WHAT SHOULD THE LIBRARY :.
CommunityAwarenessand Engagement FOCUS ON FOR THE NEXT
• Publicprocess the CityCouncil is for decision THREE YEARS?
using making
with variety of opportunities for public engagement. 1111 �� wKA, ,s KUM Vgif 0 Ill
Lake Oswego Public Library's Strategic Plan: Share Your Ideas
• Co transparent messaging about the need to replace 'uided by community input the Library is making meaningful progress on its 2024-2026
strategic Plan Building on feedback from the 2023 visioning process this work continues to
the I....i b ra r and ex i st i n site reuse shape current priorities and services As we plan for the next three years community
y g members are encouraged to provide feedback and ideas
• Take a Short Survey.
• Record a Video or Submit Text Feedback
• Support for a fiscally responsible library facility investment. . Email the Library
ter Your response will help the Lake Oswego Public Library continue meeting the
1,A 0 evolving needs of our community.
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a FutureSiteSelection
• Robust communications with the public to keep the
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community informed and invite participation in public „: ei,
hearings . 0
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engagement
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". mt.'• Top site and backup site areidentified that meet criteria . ini.' , '„,-; , -- -
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• In deeperpublic en a em nt to right size the scop j
of services and the cost of the project and to further • _ , : _:„
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develop site and building design . , .
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o ExistingSite - ► �• Recommend a community task force comprised of key ._-p :ti .� • •y► tip. . ti�,
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stakeholders , supported by an experienced facilitator. *. - . - - , -
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• Charged with developingreuse scenarios with !;--or. ,aligned !„,,. 4:-.t -
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criteria set by Council .
• WithCouncil feedback, the task fforce would make a finäT_!
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recommendation to Council on reuse of the site . ),,_
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EXISTING SITE Public process that balances fiscal
FUTURE SITE
responsibility, long-term ycommunity
-- needs and stakeholder
Criteria Criteria
recommendations.
• Regulatory Requirements • Scope and Suitability
• Community Task Force • Geographic Consideration
• Site Constraints and • Community Priorities
Opportunities • Stakeholder and Public Input
• Stakeholder and Public Input • Financial Feasibility
• Financial Feasibility DECISION • Evaluation Framework
• Evaluation Framework
January - March 2027
Future Site: Top Site and
June- July 2026 August - December 2026 Back-Up Site August - December 2026 June- July 2026
Existing Site: One Reuse
Recommendation
Analysis Analysis
• Site Reuse Scenarios als • Potential Sites Identified
• Community Task Force & Three Feasible Reuse Multiple Options • Public Input
Public Input Scenarios Identified For Reviewed; Two Options • Criteria Based
• Criteria Based Assessment Consideration Advanced Assessment
• Balanced Evaluation • Balanced Evaluation
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Respect. Excellence. Trust. Service.
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Criteria Phase Analysis Phase Decision Phase
• Task Force +
• Study Sessions . • Study Sessions
Facilitator
• Public Hearing • Public Hearing
• Future Sites Identified• Adopt Criteria • Two Sites for Future
• Study Sessions
• Appoint Community • Reuse Recommendatio
• Public Hearing
Task Force • Recommendations
Respect. Excellence. Trust. Service.
Project Team
City Council
Project Manager Subject Matter Experts
Contracted Services Project Support Team Resources
r r_Building Program
Consultant City Manager Planning
Capital Projects
Mentors
Task Force Facilitator Communications M Engineering
Owner's Rep Urban Renewal City Attorney
Architect Finance Sustainability
Contractor
Respect. Excellence. Trust. Service.
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