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HomeMy WebLinkAboutAgenda Item - 2026-06-02 - Number 07.3 - Contract for Multi-Site Landscape Maintenance Services 7.3 o�� E 0 COUNCIL REPORT li4 pi4.. V —� 0 OREGO� Subject: Award a Public Services Contract for Multiple Site Landscape Maintenance Services Meeting Date: Staff Member: June 2, 2026 Joel Kuhnke, Deputy Public Works Director Report Date: Department: May 20, 2026 Public Works Action Required Advisory Board/Commission Recommendation ❑ Motion ❑ Approval ❑ Public Hearing ❑ Denial ❑ Ordinance ❑ None Forwarded ❑ Resolution ❑X Not Applicable ❑ Information Only Comments: ❑ Council Direction ❑X Consent Agenda Staff Recommendation: Award a Professional Services Contract. Recommended Language for Motion: Move to authorize the City Manager to Sign a Professional Services Contract with Storm Landscape Services, LLC for the Annual and Renewable Maintenance of Multiple Sites Throughout the City in the Amount of$516,000 Annually. Project/ Issue Relates To: Annual landscape maintenance services for approximately 200 City sites. Issue before Council (Highlight Policy Question): ❑Council Goals/Priorities ❑Adopted Master Plan(s) ❑X Not Applicable ISSUE BEFORE COUNCIL City staff are presenting a contract renewal for multiple-site landscape maintenance services. Respect. Fv PI'en e Trust. 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Page 2 BACKGROUND Contract Overview The contract with Storm Landscape Services, LLC, provides annual landscape maintenance services for approximately 200 City sites. These sites totaling nearly 55 acres, include right-of-way areas, medians, City facilities, water reservoirs, pump stations, sewer pump stations, and stormwater facilities. The scope includes turf mowing and edging, weed control, pruning, ground cover maintenance, bulb and perennial care, mulch preparation and maintenance, litter and debris removal, leaf removal, paved and gravel surface cleaning, and special maintenance requirements at designated City facilities and corridors. The contractor is required to maintain sites in a weed-free and aesthetically pleasing condition, respond to identified deficiencies within 48 business hours, provide on-site management, use electric-powered equipment when available, and comply with the City's pesticide and sustainable landscape practices requirements. A request for proposals was advertised on April 17, 2026. The deadline for proposal submissions was May 1, 2026, at 10:00AM. Two proposals were received. The lowest qualifying bid received was from Storm Landscape Services, LLC. Scope of Work The contractor will provide landscape maintenance across a variety of City-owned and City- maintained sites, including highly visible business district areas, City entryways, boulevards, facilities, medians, planters, utility sites, and less visible infrastructure sites. The contract requires all sites to be well-maintained and aesthetically pleasing throughout the year. FISCAL IMPACT The contract term is May 18, 2026, through May 17, 2027, with up to four annual renewal options, for a fixed annual amount of$516,000, paid monthly at $43,000 per month. These costs are already in the approved budget. Funding for this service is provided by various utility funds, and the general fund for multiple city-owned facilities. RECOMMENDATION Authorize the City Manager to sign a public services contract with Storm Landscape Services, LLC, in the amount of$516,000 ATTACHMENTS 1. Multi-Site Landscape Maintenance Contract, Storm Landscape Services. Respect. Excellence. Trust. Service 503-635-0215 380 A AVENUE PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY ATTACHMENT 1 V �_ O CITY OF LAKE OSWEGO Standard Service Contract OR E G O/ Multiple Site Landscape Maintenance Contractor: Storm Landscape Services, LLC Date of May 18,2026 Contract: Mailing P.O. Box 429 Date of May 17,2027 Address: Donald,OR 97020 Completion: Option to Up to 4 Annual Terms Renew WITNESSETH: Contractor and the City of Lake Oswego,a municipal corporation, mutually covenant and agree to and with each other as follows: 1. SCOPE OF WORK AND CONTRACT DOCUMENTS. The Contractor shall perform the Project as outlined in this Contract. The contract documents shall consist of,and any conflicts shall be resolved in the following priority: A. This Contract; B. The City of Lake Oswego Standard Public Contract Provisions,which are attached and hereby incorporated by reference; C. The exhibit(s)to this Contract in the following order of priority: Exhibit A: Scope of Work Exhibit B: Contractor Proposal/Bid Exhibit C: Map of Landscape Sites This contract shall supersede any prior representation or contract,written or oral. 2. DURATION OF CONTRACT. This Contract shall become effective on the date this Contract has been signed by every party hereto. Contractor acknowledges that no work has been or will be performed for the project under this Contract until this Contract is fully executed and effective. Contractor shall complete performance of this contract on or before the Date of Completion stated above. This contract may be renewed annually at the option of the City,for 4 successive years, provided however that the original and renewal terms of the contract shall not exceed 5 years from the date of commencement of the contract. Any renewal shall be under the same original terms and provisions. Renewal shall be given in writing by the City not less than 30 days prior to the expiration of the original term or each renewal period. 3. PAYMENT. A. Amount and Manner of Payment. Contractor shall be compensated for all goods, materials,expenses, and services as a fixed annual fee in the amount of$516,000.00,subject to Taxpayer Identification Report/Date and Method of Payment below, and acceptance of work by Public Contracting Officer. Page 1—Contract Upon any renewal,the annual Contract Amount for the renewal term shall be adjusted by not more than the percentage increase of the West Region (West City Size B/C 2.5 million or less) Consumer Price Index of the US Dept.of Labor, Bureau of Labor Statistics, based upon the rate of change as stated from the last month reported to the same month of the preceding year. Payment shall be due to the Contractor, in accordance with the subsection "Date of Payment" below, upon the following: monthly,on a pro rata amount:$43,000.00,with an invoice being submitted by contractor within the first 30 days of the start of work and continuing each month thereafter until completion or termination. B. Taxpayer Identification Report/Date and Method of Payment. No payment shall be due to the Contractor until the Contractor has submitted to the City's Finance Department IRS Form W-9 Request for Taxpayer Identification and Certification (http://www.irs.gov/pub/irs-pdf/fw9.pdf). The City prefers to pay contractors by electronic fund transfer;the contractor may submit the EFT agreement (http://tinvurl.com/LO-EFT)to the City's Finance Department. Payment shall be tendered,when due within 30 days from the date of receipt of the invoice. 4. TIME IS OF THE ESSENCE. Contractor agrees that time is of the essence under this Contract. 5. TERMINATION. A. Parties' Right to Terminate for Convenience. This Contract may be terminated at any time by mutual written consent of the parties. B. City's Right to Terminate for Convenience. City may, at its sole discretion,terminate this Contract, in whole or in part, upon 10 days notice to Contractor. C. City's Right to Terminate for Cause. City may terminate this Contract, in whole or in part, immediately upon notice to Contractor, or at such later date as Public Contracting Officer may establish in such notice, upon the occurrence of any of the following events: (i) City fails to receive funding, or appropriations, limitations or other expenditure authority at levels sufficient to pay for Contractor's Work; (ii) Federal or state laws, regulations or guidelines are modified or interpreted in such a way that either the Work under this Contract is prohibited or City is prohibited from paying for such Work from the planned funding source; (iii) Contractor no longer holds any license or certificate that is required to perform the Work; or (iv) Contractor commits any material breach or default of any covenant, warranty, obligation or agreement under this Contract, fails to perform the Work under this Contract within the time specified herein or any extension thereof, or so fails to pursue the Work as to endanger Contractor's performance under this Contract in accordance with its terms, and such breach, default or failure is not cured within 5 business days after delivery of Public Contracting Officer's notice, or such longer period as Public Contracting Officer may specify in such notice. D. Contractor's Right to Terminate for Cause. Contractor may terminate this Contract upon 30 days' notice to Public Contracting Officer if City fails to pay Contractor pursuant to the terms of this Contract and City fails to cure within 30 business days after receipt of Contractor's notice, or such longer period of cure as Contractor may specify in such notice. E. Remedies. In the event of termination pursuant to subsections B, C(i), C(ii) or D, Page 2—Contract Contractor's sole remedy shall be a claim, per Paragraph 3.A,for: (1) unpaid invoiced completed work, and (2) as to work in progress that has not been invoiced, (i) hourly rates: the amount determined by multiplying the number of hours worked times the hourly rate; or(ii) unit price/fixed price:the sum designated for accomplishing the Work multiplied by the percentage of Work completed and accepted by Public Contracting Officer, less previous amounts paid and any claim(s)that City has against Contractor. If previous amounts paid to Contractor exceed the amount due to Contractor under this subsection, Contractor shall pay any excess to the City upon demand. In the event of termination pursuant to subsection C(iii) or C(iv), City shall have any remedy available to it in law or equity. If it is determined for any reason that Contractor was not in default under subsection C(iii) or C(iv),the rights and obligations of the parties shall be the same as if the Contract was terminated pursuant to subsection B. F. Contractor's Tender upon Termination. Upon receiving a notice of termination of this Contract, Contractor shall immediately cease all activities under this Contract, unless Public Contracting Officer expressly directs otherwise in such notice of termination. Upon termination of this Contract, Contractor shall deliver to Public Contracting Officer all documents, information, works-in-progress and other property that are or would be deliverables had the Contract been completed. Upon Public Contracting Officer's request, Contractor shall surrender to anyone Public Contracting Officer designates, all documents, research or objects or other tangible things needed to complete the Work. 6. INSURANCE. The Contractor will not perform any work under this contract until the City has received copies of applicable insurance policies or acceptable evidence that the insurance indicated as required in subsection D below is in force. A. Scope of Insurance. The Contractor shall obtain prior to the commencement of the Contract, and shall maintain in full force and effect for the term of this contract, at the Contractor's expense,the policies indicated below in subsection D for the protection of the Contractor. The Contractor shall not undertake any acts that shall affect the coverage afforded by the above policy. If the insurance policy is issued on a "claims made" basis,then the Contractor shall continue to obtain and maintain coverage for not less than three years following the completion of the contract. If no automobile liability insurance policy is required in subsection D, Contractor expressly acknowledges and agrees that City is not providing any automobile insurance to Contractor and that as to the City and any third parties, Contractor bears sole liability for claims, damages, injury(including death) and losses, arising out of or resulting from Contractor's operation of Contractor's automobile or any other automobile,whether or not such use is related to Contractor's work under this contract, and Contractor shall make no claim against the City for any claim, damage, injury, or loss resulting thereby. B. Coverage Amount. The policies shall be issued by a company authorized to do business in the State of Oregon, protecting the Contractor or subcontractor or anyone directly or indirectly employed by either of them against liability for the loss or damage of personal and bodily injury, contractual liability, death and property damage, and any other losses or damages above mentioned with limits not less than as stated in subsection D below or the limit of public liability contained in ORS 30.260 to 30.300 for any policy, whichever is greater. C. Certificate of Insurance/Additional Insured and Waiver of Subrogation Endorsement. The Contractor shall cause the insurance company to provide the City with: (i) a certificate of insurance Page 3—Contract and, (ii) if an additional insured endorsement is indicated as required in subsection D below, an endorsement thereto naming the City, its officers, agents, and employees as an additional insured for those policies indicated. The policies indicated below in Subsection D will be endorsed to provide a waiver of subrogation in favor of the City and all additional insureds. The Contractor shall provide the City written notice of cancellation or material modification (change in limits or coverages) of the insurance contract for not less than the following notice for the purposes stated: 30 days prior notice for reasons other than non-payment; 10 days prior notice for non-payment. The Contractor shall further cause a certificate of insurance to be issued not less than 5 days prior to any policy expiration date by the Contractor's insurance company or companies during the term of the Work, to assure that the required insurance is maintained. D. Insurance Policy Requirements. Required? Type of Insurance Minimum Coverage City named as Additional Insured/Waiver of Subrogation Yes Comprehensive general $2,000,000 per occurrence and $3,000,000 Yes or commercial general in the aggregate liability No Protection and $2 million per accident Yes Indemnity** US L&H** $2 million per person per accident ** Admiralty endorsement in lieu of P&I, and US L&H endorsement on worker comp. coverage for required amounts is permissible Yes Automobile liability $2,000,000 per accident-combined single Yes limit or$2,000,000 bodily injury and $1,000,000 property damage No Professional liability $2,000,000 per claim/aggregate No Yes Workers Compensation Statutory Coverage No Employer's Liability $1 million per person per accident Or [ ] Contractor Contractor warrants and represents No(if Initial if Exempt from contractor does not employ any persons initialed) Worker Comp Coverage that would require contractor to provide workers compensation insurance benefits. * The amounts may be achieved by a combination of base coverage and umbrella coverage. Page 4—Contract STORM LANDSCAPE SERVICES LLC CITY OF LAKE OSWEGO, an Oregon Municipal Corporation By: Name: Lynn Peterson, City Manager pro tern Title: Date: Public Contracting Officer Date: 380 A Avenue PO Box 369 Check one: Lake Oswego, OR 97034 Sole Proprietor Partnership Date Authorized by Council, if applicable: Corporation • X Limited Liability Company Limited Liability Partnership Other: APPROVED AS TO FORM: Domicile, if other than Oregon: ity Attorney Ver. 1703 Page 5—Contract CITY OF LAKE OSWEGO STANDARD PUBLIC CONTRACT PROVISIONS FOR PERSONAL SERVICE/SERVICE CONTRACT (3/26) The following City of Lake Oswego Standard Public Contract provisions PCO may require,Contractor shall include in any provisions are made a part of the Contract between City and permitted subcontract under this Contract a requirement that the Contractor by reference.Where the Lake Oswego Redevelopment subcontractor be bound by this Contract as if the subcontractor were Agency(LORA)is the contracting party,"City"shall refer to LORA. the Contractor.PCO's consent to any subcontract shall not relieve Contractor of any of its duties or obligations under this Contract. CHANGES This Contract,including all attachments and exhibits annexed This Contract is not assignable by the Contractor,either whole hereto,shall not be subject to modification or amendment except in or in part,unless Contractor has obtained the prior written consent writing,executed by both parties.This Contract and any substantive of the City. changes to the scope of work or changes to the contract costs will not be effective until approved in writing by the City's Public City and Contractor are the only parties to this Contract and Contracting Officer(PCO). are the only parties entitled to enforce its terms.Nothing in this Contract gives,is intended to give,or shall be construed to give or INDEPENDENT CONTRACTOR STATUS provide any enforceable benefit or right,whether directly,indirectly The Contractor agrees and certifies that: or otherwise,to third persons. A. The Contractor is engaged as an independent contractor as defined in ORS 670.600.Although the PCO reserves the right(i)to HOURS OF LABOR,PAY EQUITY determine(and modify)the delivery schedule for the Work to be For those employees of Contractor covered or subject to performed and(ii)to evaluate the quality of the completed Oregon employment laws,the Contractor shall pay employees for performance,City cannot and will not control the means or manner overtime work performed under the public contract in accordance of Contractor's performance,nor provide any tools or equipment for with ORS 653.010 to 653.261 and the Fair Labor Standards Act of the performance of the Work,except as provided elsewhere in this 1938(29 USC 201 et seq.). Contract.Contractor is responsible for determining the appropriate means and manner of performing the Work. If this Contract includes the performance of"services"as B. Contractor shall be responsible for all federal or state taxes defined in ORS 279A.010(1)(kk): applicable to compensation or payments paid to Contractor under A. Contractor shall not employ any person for more than 10 this Contract and,unless Contractor is subject to backup hours in any one day,or 40 hours in any one week,except in cases of withholding,City will not withhold from such compensation or necessity,emergency,or where the public policy absolutely requires payments any amount(s)to cover Contractor's federal or state tax it,and in such cases,except in cases of contracts for personal obligations. services as defined in ORS 279A.055,the laborer shall be paid at C. The Contractor will not,on account of any payments made least time and a half pay: (a)for all overtime in excess of eight hours under this contract,be eligible for any benefit from federal social a day or 40 hours in any one week when the workweek is five security,workers'compensation, unemployment insurance,or the consecutive days, Monday through Friday;or(b)for all overtime in Public Employee's Retirement System,except as a self-employed excess of 10 hours a day or 40 hours in any one week when the individual; workweek is four consecutive days,Monday through Friday;and(c) D. Contractor is not currently an employee of the federal for work performed on Saturday and on any legal holiday specified in government or the State of Oregon;and any applicable collective bargaining agreement or ORS E. The Contractor is not a contributing member of the Public 279B.020(1)(b)(B)to(G). Employee's Retirement System. B. Contractor shall comply with ORS 652.220(Prohibition of F. Contractor is not an"officer,""employee,"or"agent"of the discriminatory wage rates based on sex;employer not to City,as those terms are used in ORS 30.265. discriminate against employee who is a complainant). Compliance is a material element of this Contract. Failure to comply is a breach OTHER CONTRACTORS that entitles City to terminate the Contract for cause. The City may undertake or award other contracts for C. Contractor may not prohibit any of Contractor's employees additional or related work,and the Contractor shall fully cooperate from discussing the employee's rate of wage,salary,benefits,or with such other contractors and with any City employees concerned other compensation with another employee or another person,and with such additional or related work,and shall coordinate its may not retaliate against an employee who does so. performance under this contract with such additional or related work.The Contractor shall not commit or permit any act that will PAYMENT OF LABORERS interfere with the performance of work by any other contractor or Contractor shall: by City employees. A. Make payment promptly,as due,to all persons supplying to such Contractor labor or material for the prosecution of the work SUBCONTRACTORS AND ASSIGNMENT provided for in this Contract; Except as set forth in Contractor's proposal or otherwise in this B. Pay all contributions or amounts due the Industrial Accident Contract,no subcontract shall be made by the Contractor with any Fund by Contractor or subcontractors,if permitted,incurred in the other party for furnishing any of the work or services herein performance of this Contract; contracted without obtaining the prior written consent of the City, C. Not permit any lien or claim to be filed or prosecuted against which City may withhold without cause. In addition to any other City on account of any labor or material furnished;and Page 1—City of Lake Oswego Standard Public Contract Provisions (3/26) CITY OF LAKE OSWEGO STANDARD PUBLIC CONTRACT PROVISIONS FOR PERSONAL SERVICE/SERVICE CONTRACT (3/26) D. Pay to the Department of Revenue all sums withheld from ERRORS employees pursuant to ORS 316.167. The Contractor shall perform such additional work as may be necessary to correct Contractor's errors in the work required under If Contractor fails,neglects,or refuses to make prompt this contract without undue delays and without additional cost. payment of any claim for labor or services furnished to it by any person in connection with this Contract as such claim becomes due, REPRESENTATIONS AND COVENANTS City may pay such claim to the person furnishing the labor or A. Contractor's Representations.Contractor represents and services and charge the amount of the payment against funds due or covenants to City that: to become due Contractor by reason of such Contract. (1) Contractor has the power and authority to enter into and perform this Contract. The payment of a claim in this manner shall not relieve (2) This Contract,when executed and delivered,shall be a Contractor or the Contractor's surety,if any,from obligation with valid and binding obligation of Contractor enforceable in accordance respect to any unpaid claims. with its terms,and if Contractor is a partnership,corporation or other form of business entity,this contract was duly approved and PAYMENT FOR MEDICAL CARE AND executed pursuant to authority of the governing body or parties of WORKERS'COMPENSATION the Contractor. Contractor shall promptly,as due,make payment to any (3) Contractor is not in violation of any Oregon tax laws. person,copartnership,association,or corporation furnishing (4) Upon acceptance of each project,the Contractor warrants medical,surgical,and hospital care services or other needed care that it will carefully examine,as necessary,the site of the work and attention,incident to sickness or injury,to the employees of contemplated and any plans,specifications,and contract documents Contractor,of all sums that Contractor agrees to pay for the services pertaining to work,with the exception of unknown physical and all moneys and sums that Contractor collected or deducted from conditions at the work site,of an unusual nature,differing materially the wages of employees under any law,contract,or agreement for from those ordinarily encountered and generally recognized as the purpose of providing or paying for the services. inherent in work of the character provided herein. (5) Contractor shall,at all times during the term of this All subject employers working under this Contract are either Contract,be qualified,professionally competent,and duly licensed employers that will comply with ORS 656.017 or employers that are to perform the Work. exempt under ORS 656.126. (6) Contractor will accomplish the work using a standard of performance and care that is currently accepted by other contractors TAX COMPLIANCE WARRANTY engaged in similar work,under similar conditions and at the date the Contractor represents and warrants that Contractor has services are provided in the Portland metropolitan area(Standard of complied with the applicable tax laws of this state or a political Care). subdivision of this state,including but not limited to ORS 305.620 (7) Contractor's invoices shall describe all work performed and ORS chapters 316,317,and 318. Contractor covenants that with particularity,by whom it was performed,and shall itemize and Contractor will continue to comply with the tax laws of this state or a explain all expenses for which reimbursement is claimed.Contractor political subdivision of this state during the term of this Contract. shall send invoices to City's Project Manager. Failure by Contractor to comply with the applicable tax laws of this (8) Contractor's completion shall not extinguish or prejudice state or a political subdivision of this state before the execution of City's right to enforce this Contract with respect to any breach of this Contract or during the term of this Contract is a default for Contractor warranty or any default or defect in Contractor which City may terminate this Contract and seek damages and other performance(defect is defined herein as services that do not relief available under the terms of this Contract or under applicable conform to the Standard of Care(Section 6)in the performance of law. the Contract). (9) Contractor has no interest and shall not acquire any ANTI-DISCRIMINATION CLAUSE interest,direct or indirect,which would conflict in any manner or Contractor must comply with all applicable requirements of degree with the performance of Contractor's services,and in the federal and state civil rights law and rehabilitation statutes and shall performance of this Contract no person having any such interest not discriminate based on race,religion,color,sex,marital status, shall be employed. familial status,national origin,age,mental or physical disability, B. Cumulative.The representations and covenants set forth in sexual orientation,source of income,or political affiliation in this section are in addition to,and not in lieu of,any other programs,activities,services,benefits,or employment.Contractor representations and covenants provided. certifies that it has not discriminated and will not discriminate against a subcontractor in the awarding of a subcontract because the OWNERSHIP OF WORK subcontractor is a disadvantaged business enterprise,a minority- All work products of the Contractor,including background owned business,a women-owned business,a business that a data,documentation and staff work that is preliminary to final service-disabled veteran owns,or an emerging small business reports,which result from this contract are the exclusive property of enterprise certified under ORS 200.055. the City. If this Contract is terminated by either party or by default, the City following payment as required by the Contract,in addition to any other rights provided by this Contract,may require the Page 2—City of Lake Oswego Standard Public Contract Provisions (3/26) CITY OF LAKE OSWEGO STANDARD PUBLIC CONTRACT PROVISIONS FOR PERSONAL SERVICE/SERVICE CONTRACT (3/26) Contractor to transfer and deliver such partially completed reports of an act sustained in connection with the performance of this or other documentation that the Contractor has specifically contract or by conditions created thereby,or based upon violation of developed or specifically acquired for the performance of this any statute,ordinance or regulation. contract. Notwithstanding the preceding paragraph,if this Contract is The reports and all material contained in the reports for architectural,engineering,photogrammetric mapping, (graphics,photos,etc.)shall become the property of the City;the transportation planning,or land surveying or other related services, City may reproduce and distribute the reports,or any part thereof, in as those services are defined in ORS 279C.100,Contractor will not such form as the City desires.Any reuse of completed documents or have a duty to defend the City,and its officers,agents,and use of partially completed documents without written verification or employees,from,for,or against a claim for professional negligence concurrence by Contractor for the specific purpose intended will be relating to the professional services provided under this Contract, at the City's sole risk and without liability or legal exposure to except to the extent that Contractor's liability or fault is determined Contractor. by adjudication or alternative dispute resolution or otherwise resolved by settlement agreement,and not to exceed the ELECTRONIC CONTRACTING AND REPORTS;PHOTOCOPY, proportionate fault of Contractor. ELECTRONIC,OR PDF VERSION OF CONTRACT This contract and any amendments may be executed by a RECORDS party electronically by use of a digital signature issued by a city- Contractor shall have access to the books,documents,papers recognized certification authority(such as Symantec Digital ID), and records of the City as necessary for Contractor's performance of pursuant to the Oregon Uniform Electronic Transactions Act,ORS Ch. the work in the City's sole discretion.The Contractor shall not 84.001—84.063.Upon execution of this contract electronically,the disclose all or any part of such records to any other person,firm, party consents to conduct further communications and transactions corporation,association or other entity except as reasonably under this Contract by electronic means. necessary to carry out the Work,without the consent of the PCO. Unless otherwise stated in the Scope of Work or separately The Contractor agrees that the City and its authorized waived in writing,all final reports,including reports of phases of the representatives shall have access to the books,documents,papers project and of the entire project,shall be provided in both written and records of the Contractor which are directly pertinent to the and electronic format. Electronic format shall be in a format specific contract for the purpose of making audit,examination, coordinated with the PCO and shall be fully compatible with such excerpts and transcripts. software programs specified by the PCO,.e.g. Microsoft Word, Microsoft Excel,Microsoft PowerPoint, Microsoft Access, Microsoft Contractor shall maintain all fiscal records directly relating to Publisher,Adobe Creative Suite,Adobe PDF,or such other software this Contract in accordance with generally accepted accounting program as specified by the PCO. principles.In addition,Contractor shall maintain any other records pertinent to this Contract in such a manner as to clearly document A photocopy,electronically scanned(PDF),or electronic Contractor's performance.Contractor acknowledges and agrees that version of this Contract shall be deemed equivalent to an originally City's duly authorized representatives shall have access to such fiscal signed Contract for all purposes,including arbitration or litigation. records and other books,documents,papers,plans and writings of Contractor that are pertinent to this Contract to perform INDEMNITY AND HOLD HARMLESS examinations and audits and make excerpts and transcripts. The Contractor shall defend,indemnify,and hold the City,its Contractor shall retain and keep accessible all such fiscal records, officers,agents and employees,harmless against all liability,loss,or books,documents,papers,plans,and writings for a minimum of expenses,including reasonable attorney's fees,and against all three(3)years,or such longer period as may be required by claims,actions or judgments based upon or arising out of damage or applicable law,following final payment and termination of this injury(including death)to persons or property,but only to the Contract,or until the conclusion of any audit,controversy or proportionate extent caused by or resulting from any negligent or litigation arising out of or related to this Contract,whichever date is wrongful act,error,or omission(excepting professional services later. performed under this Contract)of an act sustained in connection with the performance of this contract or by conditions created PUBLICATION RIGHTS/RIGHTS IN DATA thereby,or based upon Contractor's violation of any statute, To the extent the Work Product consists of material capable of ordinance or regulation. publication,all publication rights in the product produced by the Contractor in connection with the work provided for under this With respect to professional services performed under this Contract,whether in preliminary draft or final form,shall be vested Contract,Contractor shall defend,indemnify,and hold the City,its in the City. officers,agents and employees,harmless against all liability,loss,or expenses,including reasonable attorney's fees,and against all The Contractor shall not publish any of the results of the work claims,actions or judgments based upon or arising out of damage or without the prior written permission of the City. injury(including death)to persons or property,but only to the proportionate extent caused by any negligent act,error,or omission Page 3—City of Lake Oswego Standard Public Contract Provisions (3/26) CITY OF LAKE OSWEGO STANDARD PUBLIC CONTRACT PROVISIONS FOR PERSONAL SERVICE/SERVICE CONTRACT (3/26) All original written material and other documentation, • Level 2:Within 15 days request for Level 2 dispute resolution, including background data,documentation,and staff work that is commence negotiation between the Contractor's management preliminary to final reports,originated and prepared for the City representative with unlimited authority to settle the dispute and the pursuant to this contract,shall become exclusively the property of City Manager.The City Manager's last offer shall be final unless the City.The ideas,concepts,know-how or techniques relating to either party requests Level 3 dispute resolution within 30 days from data processing development during the course of this contract by commencement of Level 2 negotiation,unless both parties agree to the Contractor or City personnel,or jointly by the Contractor and extend the time to initiate Level 3 Mediation. City personnel,can be used by either party in any way it may deem • Level 3:Mediation administered by the Arbitration Service of appropriate. Portland,Inc.(arbserve.com),in accordance with such procedures as the parties agree.The mediator shall be selected by the parties, Material already in the Contractor's possession,independently either upon mutual agreement within 15 days written notice by one developed by the Contractor outside the scope of this contract or party to the other requesting mediation,or if the parties are not able rightfully obtained by the Contractor from third parties,shall belong to agree upon a mediator within said period,then in accordance to the Contractor. However,the Contractor grants to the City a with the"Appointment of Sole Arbitrator"of the Arbitration Service nonexclusive,irrevocable and royalty-free license to use such of Portland,except that the person shall be a mediator,not an material to the extent such material is incorporated into the Work. arbitrator.If the parties are unable to resolve the dispute upon completion of mediation,the City Manager's last offer under Level 2 This Contract shall not preclude the Contractor from shall be final unless a Claim for arbitration is filed within 30 days of developing materials that are competitive,irrespective of their the completion of mediation, similarity to materials which might be delivered to the City pursuant • Level 4:Upon the filing of a Claim for Arbitration,Arbitration to this contract.The Contractor will not,however,use any written shall occur in accordance with the arbitration procedures of the materials developed under this contract in developing materials for Arbitration Service of Portland,Inc.(www.arbservice.com),or such others,except as provided in this section. other procedures as the parties agree.The decision of the arbitrator(s)shall be final and may be entered as a judgment in the CONFIDENTIALITY Clackamas County Circuit Court in accordance with Oregon law. No reports,information and/or data given to or prepared or The Parties shall equally share in the cost of the mediator/ assembled by the Contractor under this contract shall be made arbitrator(s);each Party shall be responsible for its own costs and available to any individual or organization by the Contractor without fees.The mediation/arbitration proceeding shall be held in the prior written approval of the City. Clackamas or Multnomah counties,as the mediator/arbitrator(s) shall select,unless the parties otherwise agree. COBID COMPLIANCE If Contractor,at the time of its solicitation response,was SEVERABILITY either certified by the Oregon Certification Office for Business The parties agree that if any term or provision of this contract Inclusion and Diversity(COBID)or submitted a COBID subcontractor is declared by a court of competent jurisdiction to be illegal or in utilization plan,Contractor shall maintain the certification or comply conflict with any law,the validity of the remaining terms and with the utilization plan.Contractor acknowledges and agrees that it provisions shall not be affected,and the rights and obligations of the would be difficult,if not impossible,to assess the actual damage to parties shall be construed and enforced as if the contract did not the City's Equity in Contracting Program by Contractor's failure to do contain the particular term or provision held to be invalid. so. In the event of Contractor's loss of COBID certification or failure The provisions of this Contract shall be construed in accordance with to comply with its utilization plan,Contractor agrees to pay City the the ordinances of the City of Lake Oswego,Oregon,and the laws of sum of$1,000 for each violation.Exceptions to the subcontractor the State of Oregon,without regard to conflict of laws principles.. utilization plan are for approved change orders,reductions in scope of work,failure of COBID firms to complete work or having breached COMPLIANCE WITH LAWS the subcontract,and substitution requests approved by City. The Contractor shall comply with all federal,state and local laws and ordinances,applicable to public contracts and all DISPUTE RESOLUTION/VENUE regulations and administrative rules established pursuant to those Any dispute or claim that arises out of or that relates to this laws,relating to Contractor's obligations and performance,and to Contract,or to the interpretation or breach thereof,or to the the work to be done under this Contract. existence,validity,or scope of this Contract or the arbitration Dispute Resolution procedure,shall be resolved as follows: WAIVER • Level 1:Within 15 days request for Level 1 dispute resolution, The failure of the City to enforce any provision of this contract commence negotiation between the Contractor's Project Manager shall not constitute a waiver by the City of that or any other and the City's Project Manager.The City's Project Manager's last provision. offer shall be final unless either party requests Level 2 dispute resolution within 15 days from commencement of Level 1 INTEGRATION negotiation,unless both parties agree to extend the time to initiate This Contract represents the entire and integrated agreement Level 2. between the Contractor and the City,and supersedes all prior negotiations,representations or agreements,either written or oral. Page 4—City of Lake Oswego Standard Public Contract Provisions (3/26) EXHIBIT A ATTACHMENT D SECTION 1: SCOPE OF WORK BACKGROUND Included in the scope of work is approximately 200 different sites, totaling nearly 55 acres. Sites include right-of-way areas, street medians, facilities, water pump stations and reservoirs, sewer pump stations and stormwater facilities. Maintenance tasks at each site will vary. The selected contractor is expected to fulfill all duties listed under the following scope of work. SPECIFICATIONS OF WORK It is the intent of these Specifications to describe grounds maintenance of various City of Lake Oswego properties in sufficient detail to make comparisons between proposals. All work performed by the Contractor shall conform to these specifications. Any detail or apparent omission from these specifications shall be regarded as meaning that the Work shall be performed in a good and workmanlike manner.As a result, work not specifically mentioned in the specifications, which is necessary to provide a complete task according to "trade standards", shall be included in the proposal and shall conform in strength, quality of materials, and workmanship to what is usually provided in the trade. Any work not conforming to these Specifications will be rejected, and it will be the responsibility of the proposer to conform to the requirements. 1.1 GENERAL REQUIREMENTS & SPECIFICATIONS Landscape maintenance covered under this project include a variety of sites in a variety of working conditions including water reservoirs; City facilities; public rights-of-way in street medians, sides of streets, City entryways, planters located in public rights-of-way. Some of these sites are highly visible locations in the City's business districts,at entryways to the City, along boulevards, and at City facilities; while others are less visible but no less important to maintain. It is expected that all sites are well maintained and aesthetically pleasing at all times of the year. Performance Expectations The Contractor is expected to maintain a weed-free,well maintained landscape at each site covered in this contract. Below is an example of the level of expected maintenance. If the level of maintenance falls below this expectation,the Contractor shall respond and resolve all deficiencies in performance of this contract within 48 business hours (Monday-Friday)following notification by the City.The City shall provide notification in writing to the on-site manager. If performance deficiencies are not resolved by the Contractor within 48 business hours to the City's satisfaction,the City shall have the option of hiring and paying for an outside contractor to perform the work. Costs of hiring an outside contractor shall be deducted from the Contractor's monthly payment. Remedial Action The Contractor shall immediately notify the City of any significant occurrence requiring remedy or repairs due to inappropriate fertilizer, herbicide, or other chemical applications. Remedial D-1 4902-8002-2676.2 action shall be treated as extra work and may result in an increase in cost to the Contractor. The City shall determine if remedial action is necessary and who shall perform the work. Property Damage • The Contractor shall immediately notify the City of any significant occurrence requiring remedy or repairs including but not limited to fertilizer/pesticide overspray and damage,damage to plant material or turf, etc. Remedial action shall be treated as extra work.The City shall determine if remedial action is necessary and who shall perform the work. Work Deficiencies Contractor shall respond and resolve all deficiencies in performance within 48 business hours (Monday-Friday)following notification by the City.The City shall provide notification in writing to Contractor's on-site manager. If performance deficiencies are not resolved by the Contractor within 48 business hours to the City's satisfaction,the City shall have the option of hiring and paying for an outside contractor to perform the work. Costs of hiring an outside contractor shall be deducted from the Contractor's monthly payment. .. • • 2,- ' IA '' ` "' - - Y'., c i� 44,1 -'..3. f (�yr, �-E ,,, . � h POORLY MAINTAINED EXPECTED PERFORMANCE On-site Management&Coordination with City The Contractor is expected to provide an on-site manager to oversee and direct work crews at all times throughout the duration of the contract.The on-site manager shall be present,at least, a portion of each day that crews are conducting work to ensure that tasks are being completed on schedule, and are meeting specifications.The on-site manager should be available for on-site meetings with the City's project manager whenever necessary. The on-site manager is to function as the City's contact for day to day aspects of the project and will be expected to coordinate work with the City,follow up on complaints, schedule seasonal tasks, supply monthly reports and records. Traffic Control The Contractor shall provide all traffic control devices and measures as may be required by City traffic control ordinances and the City approved traffic control plan. Contractor must also comply with the Oregon Occupational Health and Safety Act. D-2 4902-8002-2676.2 Maintenance Schedule Maintenance Schedule tables included in Section 2 show a list of tasks and frequencies for each site. The frequencies shown in the tables are to be done at uniform and equal intervals during the particular month. For example, months with 4 frequencies indicated a 7-day interval, months with 3 frequencies indicate a 10-day interval, and months showing 2 scheduled frequencies are done on a 15-day interval. Right to Add or Subtract Sites by Amendment The City reserves the right to modify by written Contract Amendment the Scope of Work by deleting sites. In such event,the Contract Amount to be paid thereafter shall be reduced by the stated Proposal cost amount for the site. The City may also add sites to the Scope of Work, and the parties shall mutually agree upon the added site's cost amount, in which event the Contract amount thereafter shall be increased for the added site. In the event the parties are not able to mutually agree,the matter shall be resolved per the Dispute Resolution process in the Standard Provisions of the Contract. The adjustment shall be equitable, using the cost amount for other similar sites in the Contract. Equipment The City awards the bid based on all electric equipment. The Contractor must exclusively use electric-powered equipment (includes all mowers, blowers,trimmers,weed eaters, and other tools that are available as an electric-powered alternative,with the exception of vehicles/service trucks. 1.2 CHEMICAL USE The City of Lake Oswego is a strong advocate of sustainable landscape practices, and as such, encourages the use of cultural practices over chemical applications to manage weeds and maintain healthy and attractive landscapes. It is expected that the successful proposer will also adhere to this ethic in maintaining all sites included in this project. Pesticide Use A. Herbicides (Prohibited &Allowed) Pre-Emergent Herbicides—The City does not allow the use of pre-emergent herbicides in any landscapes covered under this contract. In addition, no insecticide products are to be used. Spot Spraying—The City does allow spot spraying of weeds with the following herbicides: Glyphosate, or others, as approved by the City. B. Pesticide Application Certification All pesticide applications must be performed by a certified applicator, licensed in the State of Oregon. Prior to beginning work on this project,the Contractor is required to supply the City with Oregon Department of Agriculture Pesticide Applicators License numbers for all persons making applications.The City requires that 2 people on Contractor's work crew are fully licensed in pesticide application. When spray work is taking place in the City, a fully licensed applicator must be on-site. An apprentice may also be working on-site, but must be accompanied by the fully licensed individual. D-3 4902-8002-2676.2 Contractor must supply information about chemicals (glyphosate product and molluscicide product)that will be used on a regular basis throughout the term of the contract. This includes product labels, and safety data sheets (SDS)for each product. Any other products that contractor proposes to use must be approved by the City's project manager prior to application, and product information must be provided. C. Pesticide Application Records. The Contractor shall provide the Project Manager with a copy of a pesticide application record for all pesticide applications.The application record shall conform to requirements of ORS 634.146.The record shall include the name of the person or company making the application,the location of application site, date and time of application,the name of the person for whom the application is being made,the person and company supplying the pesticide,trade name and strength of the pesticide,the amount of concentration of the pesticide,the specific target to which the pesticide was applied, summary information of equipment and device used to make application,the names of the pesticides applicators actually making the application and their Oregon Department of Agriculture Pesticide Applicators License numbers,the area in square feet covered and the application ratio. The Contractor will provide to the City their monthly spray log by the 5th day of the following month. Copies of these records shall be submitted to the City's Project Manager.The Contractor is responsible for following all State and Federal pesticide laws occurring now or anytime in the future, an example being the PURS Registration and Reporting Law.The Contractor shall take all necessary measures to keep pesticides from entering any streams or the City's stormwater system. D. Spray Notification The Contractor will contact the Project Manager two (2) working days prior to using any pesticides that are beyond those authorized for regular use by the Contractor. Fertilizer A. Fertilizer Program Contractor shall submit a written copy of their fertilizer program for trees,ground cover, bulbs, perennials and shrubs to the City.The submittal shall include products to be used, application rates and tentative application dates. The submittal shall be delivered to City's Project Manager(in person or via email)within ten (10) days of execution date of contract. Fertilizer plan shall include safety data sheets for all products indicated for use in plan at time of submittal of plan. B. Fertilizer Cleanup Any fertilizer overthrown from target areas onto paved surfaces such as sidewalks, parking areas and the like shall be clean up immediately following the application.The Contractor shall take all necessary measures to keep pesticides from entering any streams or the City's stormwater system. D-4 4902-8002-2676.2 C. Turf Fertilizer See section 1.5 for specifications regarding fertilizer applications for irrigated and un-irrigated turf areas. D. Tree&Shrub Fertilizer All trees, shrubs and ground covers shall receive a fertilizer application of Nature Safe 8-5-5 at the rate recommended on the label. Fertilizer shall be applied between October 15 and October 30. E. Ground Cover Fertilizer Apply a balanced fertilizer Nature Safe 8-5-5 at the rate recommended on the label. Fertilizer shall be applied between October 15 and October 30. F. Bulb& Perennial Fertilizer Apply the balanced fertilizer Nature Safe 5-6-6 to all bulbs and perennials according to label directions in early March prior to the onset of flowers. Molluscicide If a molluscicide is applied to bulbs and perennials it must be an earth friendly product such as, Sluggo or other equal approved by the City prior to use. It will be distributed at one (1) teaspoon per one (1) square yard. The Contractor is responsible for properly reporting the application as outlined in Section 1.2. 1.3 MULCH Preparation & Maintenance Mulch applications will be made between October and March by a separate contractor as a separate project/contract.Contractor will be notified as to when mulching of contract sites will take place, and the City will provide a site schedule. Contractor will be responsible for preparing all sites for mulch application.This includes: A. Keying of edges:the perimeter of all mulched areas shall be keyed to adjacent surfaces such as curbs,sidewalks,asphalt paths, lawns and the like. Keying shall consist of digging three(3) inches below the finish grade of the perimeter surface and feather the back to existing grade mulch layer.The excavation formed shall then be back filled with mulch to the prescribed 3- inch thickness. B. Leaf/debris removal C. Weed removal D. Clearance pruning as needed E. Other tasks as instructed After initial application is complete selected contractor is expected to keep mulched areas looking fresh and dressed at all times. Mulch shall not pile up around the base of trees and shrubs. Contractor shall ensure that mulch is raked and feathered out from the base of all trees and shrubs. D-5 4902-8002-2676.2 An example of expected mulch maintenance is shown in the photo below: 1 4 1';r Y , 1.4 IRRIGATION A. No irrigation work is included in this contract.All irrigation maintenance and operations shall be provided by others. B. Contractor is required to notify the City if irrigation problems that are observed so that the system can be immediately serviced. C. Contractor is responsible for keeping all in-ground irrigation and utility box tops uncovered and free from debris and mulch.This is a very important task that Contractor must be vigilant to follow. 1.5 TURF AREAS Turf Mowing All turf shall be maintained at a height of not less than 2 inches or more than 3 inches. All turf areas shall be mowed on a 7-day interval between subsequent mowing during the period of March 1 through November 30. Specified cutting height limits shall govern mowing frequency during the period of December 1 through February 28. Clippings shall not be allowed to build up on top of grass. Clippings that do not readily filter into turf shall be removed. Mowing equipment shall be sharp and shall provide a clean clip. Grass blades and stem tissue shall not be shredded or bruised.The Contractor shall use equipment and mowing techniques that avoid turf damage.The Contractor shall be liable for all such damages and shall provide repairs to the satisfaction of the City. Part of mowing is appropriate cleanup. This includes blowing of hard surfaces around the turf that was mowed,to ensure they are clean and clear. Turf Edging All grass areas adjacent to curbs and paving shall be mechanically edged at least two times per year or as detailed in the enclosed schedules. Edging shall be done once during the first week of June and once during the second week of October,or as detailed in the enclosed schedules. D-6 4902-8002-2676.2 Fertilizing Turf A. Irrigated Turf Grass Areas—Shall be fertilized with slow releasing Nature Safe 10-2-8. Application rate shall be one (1) pound of actual nitrogen per thousand square feet of grass area. Application shall be made three (3)times per year as shown in enclosed Schedules. The Contractor shall notify the City in writing of pending fertilizer application seven (7) days prior to application.The Contractor shall also provide fertilizer manufacturer's Safety Data Sheet for product to be applied along with written notice. One application shall be made during the months of March,June, and October. B. Non-Irrigated Turf Areas—Shall be fertilized with slow releasing fertilizer Nature Safe 10- 2-8 at an annual rate of three (3) pounds of actual nitrogen per one thousand (1000) square feet. The application shall be made two (2)times per year. One (1)application in March and one (1) application in October. Contractor must be mindful of application times, as fertilizer application must be preceded by several days of rain for maximum effectiveness. If weather does not allow for successful application, Contractor must coordinate work with City's Project Manager. 1.6 TREE AND SHRUB CARE Pruning:Sidewalks &Walkways Prune all trees and shrubs to maintain minimum nine (9) feet vertical clearance from sidewalks and walkways to allow safe unrestricted passage by pedestrians at all times. Shrubs shall be maintained with a horizontal clearance of 12 inches behind edge of paving or curb line at all times. Top pruning shall be completed to ensure visibility is maintained and plant size remains manageable. All pruning shall conform to current National Arborist Association Pruning Standards, Class I and Class II. Any tree pruning shall be performed by a Certified ISA Arborist.The Contractor shall contact the Project Manager prior to any pruning to be done on trees. If Contractor, during course of regular work, identifies hazardous limbs or trees within the contract sites, they must notify the Project Manager of these problems so the City can address them immediately. Weed Control All mulched areas around trees and shrubs shall be maintained free from weeds. Manual control methods and spot spraying with approved herbicides may be used. Avoid frequent soil cultivation that destroys shallow roots and creates a weed problem. Tree&Shrub Fertilizer See Section 1.2 for specifications regarding fertilizer applications for trees and shrubs. 1.7 GROUND COVER Weed Control Ground cover areas shall be kept free from weeds using manual control methods only. Chemical controls are not allowed in ground covers. D-7 4902-8002-2676.2 Edging A. A cleared circle 18"to 24"wide shall be maintained at the base of trees to reduce competition by ground cover. B. Maintain the edge of ground covers to a point 8 inches behind curbing or other ground cover boundary at all times. All edging shall be done by mechanical means. No herbicides shall be used. C. Prune English Ivy to keep it from all vertical surfaces at all times. Keep all English Ivy a distance of 10 feet away from adjacent private property lines. Any new English Ivy on any site is considered a weed and should be removed. Ground Cover Fertilizer See Section 1.2 for specifications regarding fertilizer applications for ground covers. St.John's Wort All St.John's Wort plantings shall be mowed to an approximate height of three (3) inches during March. Any unsightly debris resulting from this operation shall be removed from the site. 1.8 BULBS AND PERENNIALS Weed Control Areas planted with bulbs and perennials shall not be treated with herbicides. Weed control on these areas shall be done by manual means. Care shall be taken not to damage or destroy bulbs and perennials planted in these areas. Pest Control See Section 1.2 for specifications regarding molluscicide applications for ground covers. Prunin Upon completion of bloom period cut back leaves only after yellowing occurs in bulbs and cut back perennials according to their individual needs. Ornamental Grasses—Pruning must occur following the winter months to avoid freeze damage, and shall occur in February with advance approval by the City. Bulbs, perennials, ornamental grasses, and groundcover do not need to be pruned 12' back from curb lines, like other plants are required to be. Before pruning any of these plants, Contractor must contact the project manager. Bulb & Perennial Fertilizer See Section 1.2 for specifications regarding fertilizer applications for bulbs and perennials. 1.9 WALKWAYS, PAVED AREAS AND PARKING LOTS Paved Surfaces All walkways, driveways, alleys, parking lots and other similar paved areas shall be mechanically swept or blown off. All debris must be removed and properly disposed of off-site D-8 4902-8002-2676.2 by the Contractor. Appropriate sweeping or blowing equipment shall be used. Blowers must not exceed 75 decibels. Rotary mowers may not be used for this task. The Contractor shall report any damages to pathway surfaces. Gravel Surfaces All gravel surfaced areas including parking, concourse and another gravel surface shall be kept weed free at all times. All litter, trash, organic and non-organic debris shall be removed. Organic debris, such as tree limbs,which are the result of storm events or dumped debris, must be removed by the Contractor. Fallen trees are the responsibility of the City. Curbs Adjacent to Landscaped Medians Debris build up in gutters, including all litter,trash,organic and non-organic debris,that is not picked up by City street sweepers must be removed by Contractor on a year-round basis.This work must be completed at minimum on a monthly basis. Weeds that grow along curb lines and gutters must be removed.Specific attention must be paid to areas that City street sweeper is unable to clean. Benches Debris build up in gutters, including all litter,trash, organic and non-organic debris, that is not picked up by City street sweepers must be removed by Contractor on a year-round basis. This work must be completed at minimum on a monthly basis. Weeds that grow along curb lines and gutters must be removed. Specific attention must be paid to the tips/ends of medians, where debris builds up quickly. Prohibited Practices The City of Lake Oswego prohibits blowing, raking,sweeping,or depositing yard debris onto City streets as per LOC 42.06.310 and LOC 34.02.035(20). Violators may be cited and fined. 1.10 LITTER PATROL, DEBRIS, LEAF REMOVAL Turf Areas A. All litter accumulating on turf areas shall be picked up either prior to mowing or in conjunction with mowing. Mower shredded paper and similar debris will not be tolerated. B. Leaves that fall in turf areas may be mulched and left in place unless accumulated leaf debris exceeds 1/2 inch of mulched material. Excess material shall be removed by Contractor. C. It is the Contractor's responsibility to remove and dispose of clippings or debris that are deposited on roadways and walkways within/adjacent to maintained landscaping that result from Contractor activities. D. The Contractor shall promptly repair any rut damage as a result of Contractor operations. Landscaped Areas The Contractor shall keep all shrub beds and mulched areas free from trash, litter and organic or inorganic debris. Organic debris and tree limbs as a result of storm events or dumped debris, must be removed by the Contractor. D-9 4902-8002-2676.2 Leaf Removal A. Fallen leaves shall be removed from all shrub beds, tree circles, driveways, and walkways according to the work schedule. B. City Hall grounds shall be kept free from fallen leaves at all times. 1.11 DEAD PLANTS Dead plants and those in a state of decline (trees, shrubs, ground cover) shall be brought to the City's attention. Contractor will replace dead and missing plants after obtaining City's agreement to pay for replacements. Replacements shall be considered extra (plant cost paid by City) unless loss is due to Contractor's negligence. Plant loss due to Contractor negligence shall be made good by the Contractor without charge to the City. 1.12 SPECIAL SITE REQUIREMENTS City Hall Service visits to be twice per week Monday and Thursday from approximately 6:00 AM to 8:00 AM. No noise before 7:00 AM. Service excludes the 3 raised planters along 'A'Avenue which are maintained by the City. Library A. Grounds work at the Library shall be restricted to the hours between 7:00 AM and one half(1/2) hour before the library opens for public use. Hours vary depending on the day of the week. B. Powered blower use is not permitted in the alley behind the building from the service entrance driveway to the book drop driveway. Use hand tools instead. C. Keep channel drains in parking lot and back entrance ramp(off of alley) clear of debris at all times. Trolley Barn The boundary for the Trolley Barn grounds is State Street on the west, 801 North State Street on the north,the railroad on the east side, and 415 State Street on the south side.The areas to maintain include all planters, vegetation, sidewalks, decks, pathways, stairways, access road off State Street, parking lot and gravel areas. The spur road bed(s) into the Trolley Barn are included for weed control. A. Vegetation growing on the concrete retaining wall along the sidewalk north of the Trolley Barn shall be pruned clear from the wall at all times. Iron Worker's Cottage Contractor is expected to maintain all hard surfaces at this site. This includes the front porch and back porch of the cottage, along with all pathways. Leaf, litter, and debris removal is expected for the entire site (soft and hard surfaces)at all times. D-10 4902-8002-2676.2 Maintenance Center There are four stormwater facilities on the Maintenance Center property that the contractor will be expected to monitor and keep all inlets and outlets clear. Contractor can expect to clear inlets and outlets approximately once each month. Trolley Station There is one stormwater facility on the Trolley Station property that the contractor will be expected to monitor and keep all inlets and outlets clear. Contractor can expect to clear inlets and outlets approximately once each month. Water Reservoir Properties A. Touchstone No. 2 Reservoir- Mowing shall be maintained at two heights.The general circular area approximately 200 feet in diameter and all areas below the westerly face of the reservoir shall be mowed at two (2) inches in height. All other grass areas at Touchstone 2 shall be maintained between three (3) inches and five (5) inches in height. B. Waluga Reservoirs—there is an overflow pond at this site. Outlet grate within the pond must remain clear of debris at all times so water can flow through if necessary. In addition, there is a stormwater facility(detention pond)that contractor must monitor to ensure all inlets and outlets remain clear. a. Blackberry, ivy, poison oak, and arum invasive species should be monitored and managed by the contractor. Leaf removal is only expected on hard surfaces within this site. Kruse Way Kruse Way is generally described as city rights-of-way on Kruse Way between Bangy Road & Boones Ferry Road. A. All shrubs shall be pruned to contain growth to 12 inches behind paving and curb lines at all times. The Cotoneaster on the northeast corner of Westlake Drive and Kruse shall be kept at a height of twenty inches at all times. B. All pathways shall be mechanically cleaned as shown in Schedule with the debris removed to a proper disposal site by the Contractor. Appropriate sweeping or blowing equipment shall be used. Rotary mowers may not be used for this task. C. Whenever any maintenance work is occurring on or near the bicycle path,or whenever equipment is present on the path, adequate "traffic type" warning signs shall be placed at least one hundred (100)feet down the path on each side of the activity or equipment. The Contractor shall also provide all traffic control devices and measures as may be required by City traffic control ordinances the City approved traffic control plan. Contractor must also comply with the Oregon Occupational Health and Safety Act. D. All grass areas within the right-of-way shall be maintained at a height of not less than four(4) inches and not more than six(6) inches. Mowing shall continue during period of seed head formation on all non-irrigated areas during periods of drought. Seed heads shall not be allowed to develop beyond the specified maximum six(6) inch height. Equipment used shall be a self-propelled rotary mower with front mount mowing deck. Mowing equipment shall be sharp and shall provide a clean even clip. The Contractor shall use D-11 4902-8002-2676.2 equipment and mowing techniques that avoid turf damage.The Contractor shall be liable for all such damage and shall provide repairs to the satisfaction of the City. Any fertilizer overthrown from target areas onto paved surfaces such as sidewalks, parking areas and the like shall be cleaned up immediately following the application. The Contractor shall take all necessary measures to keep fertilizer from getting into streams and the City's surface water system. The Contractor shall prune all Japanese Multi-Floral Rose in the medians twice per year, once in February and again in August.The roses shall be pruned so that all stems and foliage are contained 1 foot behind curb lines on a year around basis. UNDER NO CIRCUMSTANCES SHALL FOLIAGE BE ALLOWED TO GROW BEYOND THE BACK SIDE OF CURBING SURROUNDING THESE BED AREAS AT ANY TIME.This means that spot pruning may be required at other times of the year in addition to the scheduled February and August pruning. State Street/Highway 43 This area is defined as all medians along State Street within City of Lake Oswego. A. Contractor must provide routine curb line maintenance around all medians within the defined area. Maintenance activities include debris removal and weed removal from curb lines.This includes the areas along the sides of medians, and at the tips of medians. Cleaning must be completed once monthly, in addition to other assigned work. D-12 4902-8002-2676.2 STOR M LANDSCAPE SERVICES 4 � E O LANDSCAPE MANAGEMENT PROPOSAL FOR: o s� City of Lake Oswego 71011110 Multiple Site Lanuscape Maintenance RFP SUBMITTED TO: Kristine Ashton SUBMITTED BY: Randy Mihalko °R E G O\--\ DATE: 5/1/2026 iii, LETTER OF INTRODUCTION STORM Landscape Services, LLC Date: 5/1/2026 PO Box 429 Donald Oregon 97020 Tele: 503-470-2565 Email: info(cc�stormlandscape.com Oregon Landscape Contractor Board License # 9094 Oregon Department of Agriculture Pesticide Operators License # AG-L1050769CP0 Limited Liability S Corporation Ownership: Randall Mihalko 50% Shawn Tripp 50% Years in Business: 10 Number of total of employees: 98 Typical maintenance crew size: 4 to 6 Number of Irrigation Technicians: 3 Number of ISA Certified Arborists: 2 STORM Landscape Services is a local and privately owned limited liability corporation started in November of 2015 with three hub locations all within the state of Oregon; Wilsonville, Newberg, and Corvallis. We provide all aspects of landscape, irrigation, and arbor services for both commercial and residential customers. ATTACHMENT A EXHIBIT B ATTACHMENT A PROPOSAL COVER SHEET (Must be submitted with Proposal) CITY OF LAKE OSWEGO MULTIPLE SITE LANDSCAPE MAINTENANCE PROPOSAL COVER SHEET STORM Landscape Services LLC (Proposer's Business Name) will furnish services for Multiple Site Landscape Maintenance for the City of Lake Oswego in the lump sum amount of$ S516.000 (Total Annual Cost of Project) according to the terms stated in the Contract Documents, Scope of Work, Request for Proposals, and Proposal. All pricing information requested below must be provided in full. If the task is proposed at no cost, the proposer shall enter a zero for that task line item. The proposal shall provide accurate task costs for each site, subtotals, and Total Proposal Price, on an annual basis. Proposer acknowledges that the following proposal forms have been submitted in full, and that the price stated is all-inclusive(equipment, labor, materials, mobilization,traffic control,fuel, etc.). Failure to provide all requested items will result in rejection of the proposal. 0 ATTACHMENT B .'a(:(or.?;lnr Vnrt=, 1 18 59 T 51 60 20 46 11 j 16 74 T 64 63 o ` o N a E z d WATER PROPERTY SITES CC -o o c _ 0 „ Y Y TASK &SUBTOTAL COSTS A 0 o •` �cc 0 `> �° d . •` o •` o 0 d' w G! O A L O oz . - L L N Y RI In C CU CC" 5 C co O e O a O al w t _ Y ]C G N z d 4/1 5 1- CCI- O: I- N Spec It TASKS 1.5 Mowing Turf $ 3,000 $ 4,000 S 2,200 S 1,800 5 500 1,600 $ 3,600 1.5 Edging Turf $ 400 5 300 5 300 S 400 5 100 . 300 5 500 1.5 Fertilize Irrigated Turf $ 500 400 S 300 5 46 1.5 Fertilize Unirrigated Turf S 3001=111. 5 300 $ 400 Hand Weed/Spot Spray $ 1,200 $ 400 5 400 5 400 $ 300 $ 361 $ 1,600 S 1,300 S 1,000 $ 370 $ 400 $ 80 1.9,1.10 Litter&Bench Patrol/Debris Pick Up 5 200 5 100 S 100 5 100 $ 30 $ 100 $ 200 S 100 S 100 5 100 $ 100 $ - 1.9 Sweep/Blow Walks&Paving $ 200 $ 120 5 120 $ 30 $ 100 $ 1,250 5 1,000 5 400 5 120 5 500 5 80 1.7 Trim/Edge Ground Cover 5 - -5 - S - S 100 S 250 5 80 - 1.1 Leaf Removal 5 1,700 $ 2,000 $ 500 S 636 5 680 S 200 $ 2,166 S 2,166 5 2,456 800 $ 2,000 $ 80 1.2 Fertilize shrubs/trees S 400 5 214 S 200 S 700 5 30 5 200 5 200 S 200 200 5 450 S 16 1.2 Fertilize Ground Cover 5 300 $ 200 S 400 $ 30 $ 200 $ 40 1.3 Mukh Maintenance S 434 5 200 S 130 S 100 5 30 S 50 S 340 S 140 4111 $ 300 5 600 $ 40 1.6 Prune/Maintain Trees&Shrubs S 1,500 $ 2,000 S 359 S 800 $ 30 5 200 5 800 S 800 5 600 S 500 5 562 5 60 1.2 Fertilize Bulbs&Perennials Allik . S 200 $ 30 $ 50 1.2 Bulb&Perrennial Maintenance _ $ 400 5 30 5 50 1.7 Mow St.lobnswort S 400 5 180 1.12 Special Requirements S 200 5 2,000 5 4,000 Subtotal $ 9,834 $ 9,834 5 4,589 $ 6,556 $ 1,966 $ 1,311 $ 6,556 $ 6,556 S 6,556 S 4,590 S 13,112 $ 656 TOTAL ALL WATER PROPERTY SITES $ 72,116 0 ATTACHMENT B Mop Location Number 77 36 29 i 1 1 27 CITY FACILITIES o d N E c d TASK & SUBTOTAL COSTS ,• m `o a, i to a 1° t O .� c U 7 1= I- g o u Spec# TAsK,. 15 Mowing Turf 1 S 1,500 I� 1.5 Edging Turf S 600 15 Fertilize Irrigated Turf S 600 1.5 Fertilize Unirrigated Turf 1.1;1.6-1.9 Hand Weed/Spot Spray Landscape Beds S 2,000 S 2.000 S 400 S 800 S 4.812 S 100 1.9,1.10 Litter&Bench Patrol/Debris Pick Up S 1,000 S 300 S 100 S 200 S 200 S 80 1.9 Sweep/Blow Walks&Paving S 8,000 S 4,000 S 200 S 300 S 300 S 300 1.7 Trim/Edge Ground Cover S 3,000 S 900 S 200 S 200 S 500 S 100 1.10 Leaf Removal S 4,000 S 4,000 S 478 S 300 S 3.000 S 331 1.2 Fertilize shrubs/trees S 500 S 400 S 200 S 300 S 600 S 50 1.2 Fertilize Ground Cover S 500 S 400 S 200 S 178 S 200 S 20 1.3 Mukhing&Mulch Maintenance S 500 S 300 S 200 S 100 S 300 S 90 1.6 Prune/Maintain Trees&Shrubs S 3,600 S 2,600 S 500 S 200 S 1.800 S 200 1.2 Fertilize Bulbs&Perennials S 600 S 100 S 50 S 50 S 300 S 10 1.2,1.8 Bulb&Perrennial Maintenance S 500 S 200 S 50 S 50 S 100 S 10 1.7 Mow St.Johnswort I i iM=M I i 1 12 Special Requirements S 2,020 S :.-88 S "0C S 6L.: S 1,000 S 20 Subtotal $ 26,220 $ 19,688 $ 3,278 $ 3,278 $ 13,112 $ 1,311 TOTAL ALL FACILITIES SITES $ 66,887 0 ATTACHMENT B . . hlay location Number 72 3 KRUSE WAY cr TASK & SUBTOTAL COSTS 'm 3 d 32 Spec n- TASKS 1 5 Mowing Turf S 25.12S 1 5 Edging Turf S 6.400 15 Fertilize Irrigated Turf 15 Fertilize Unirrigated Turf S SOO nano vveeUJ)poc,pray ranascape 1 1,1 6-1 9 n a S 2.000 1.9,1.10 Utter&Bench Patrol/Debris Pick Up S 400 1 9 Sweep/Blow Walks& Paving S 1.100 1 7 Trim/Edge Ground Cover S 1.000 . 12 Leaf Removal S 4.000 1 2 Fertilize shrubs/trees ME Fertilize Ground Cover 1 3 Mulch Maintenance S 1.000 Prune/Maintain Trees& Shrubs 5 10.000 1 2 Fertilize Bulbs&Perennials Bulb& Perrennial Maintenance 1 7 Mow St.Johnswort S 900 112 Special Requirements S 3.000 TOTAL KRUSE WAY $ 55,728 0 ATTACHMENT B ,, 69 39 42 50 4 73 43 57 N LL iv x N i m m` . r 5. C as — _ • C 0 CITY BEAUTIFICATION SITES E d c - A % 3 ` m° TASK&SUBTOTAL COSTS v° .. c co r - 06 a m 1 46 - xco • E >o ,. — c a i T he 3 10 C 0 _ _ i C C < m I m m° m° _ _ a l 0 Spec p' TASKS 1.5 Mowing Turf '. 1 5 Edging Turf 1.5 Fertilize Irrigated Turf S __ 1.5 Fertilize Unirrigated Turf 1.1;1.6-1.9 Hand Weed/Spot Spray Landscape Beds S 3.412 S 1,867 S 60 S 591 S 2.000 S 22,262 S 1.600 S 107 S 1,880 S 300 S 1,600 1.9,1.10 Litter&Bench Patrol/Debris Pick Up S 200 S 30 S 40 S 20 S 10 S 3,000 S 10 S 10 S 50 S 10 S 400 1.9 Sweep/Blow Walks&Paving S 1.800 S 400 S 200 S 100 S 600 S 10,000 S 50 S 50 S 300 S 100 S 900 1.7 Trim/Edge Ground Cover S 400 S 60 S 60 S 100 S 3,000 S 200- S 800 1.10 leaf Removal S 2.240 S 3,000 S 100 S 150 S 2.000 S 10,000 S 1.000 S 60 S 1,000 S 396 S 1,600 11.2 Fertilize Shrubs/Trees S 400 S 60 5 S 20 S 50 S 1,200 S 50 S S 60 S 50 S 100 1.2 Fertilize Ground Cover S 60 S 5011111. Ara S 40 S 900 S 50- S 100 1.3 Mukhing&Mukh Maintenance 5 1.000 S 800 S 125 S 250 S 300 S 900 S 60 S 60 S 600 S 250 S 100 1.6 Prune/Maintain Trees&Shrubs 5 3.000 S 1,200 S 50 S 60 S 1.456 S 12,000 S 509 S 40 S 200 S 125 S 916 1.2 Fertilize Bulbs&Perennials S 200 S 100 S 10 S 20 S 800 S 100 S 40 S 20 1.2,1.8 Bulb&Perennial Maintenance S 400 S 300 S S 40 S 100 S :5 S 40 S 20 1.7 Mow St.John's Wort U61- 1.12 Special Requirements Subtotal $ 13,112 $ 7,867 S 655 $ 1,311 $ 6,556 $ 65,562 $ 3,279 $ 327 $ 4,590 $ 1,311 $ 6,556 TOTAL BEAUTIFICATION SITES P1 $ 111,126 0 ATTACHMENT B 53 6 41 45 33 28 35 66 47 24 44 v • a x m e V Y ` a e D E as Ti 2 1 s CITY BEAUTIFICATION SITES u c o c s t I o Y ti ge TASK&SUBTOTAL COSTS a —08 o a u a f0 M 45 g a ` ? _ ... O 3 h D 0 cod °' 8 r 8 V O w �i i. W W 2 S = Spec tr• 1.5 S 2,134 1.5 Edging Turf S 700 - : 40C IMF- 1.5 Fertilize Irrigated Turf IW S '5C 1.5 Fertilize Unirrigated Turf S 300 glIF IIIIIIIIP 1 1,1 6-1 9 Hand Weed/Spot Spray Landscape Beds S 500 S 32 S 250 S 120 S 150 S 200 S 150 S 220 S 600 S 1.500 S 100 1.9,1 10 Litter&Bench Patrol/Debris Pick Up S 200 S 30 S 150 S 50 S 50 S 100 S 20 S 50 S 125 S 4-42 S 50 1 9 Sweep/Blow Walks 8 Paving S 300 S 55 S 200 S 71 S 300 S 300 S 50 S 550 S 500 S 75 1.7 Trim/Edge Ground Cover S 400 - S 300 S 80 S 60 S 120 S 10 5 400 S 450 S 75 1 10 Leaf Removal S 2,400 S 60 S 600 S 60 S 750 S 400 S 100 S 150 S 800 S 890 S 150 1.2 Fertilize Shrubs/Trees S 700 S 50 S 200 S 40 S 76 S 120 S 40 S 150 S 120 S 250 S 50 1 2 Fertilize Ground Cover S 200 5 150 S 40 S 142 S 120 S 40 S 100 S 123 S 50 1.3 Mukh Maintenance S 400 S 50 5 200 S 450 S 550 S 600 S 100 S 150 5 1,100 S 1,200 S 360 1 6 Prune/Maintain Trees 8 Shrubs S 1,400 S 50 5 750 S 100 S 550 S 400 S 50 S 190 S 500 S 600 S 200 1.2 Fertilize Bulbs 8 Perennials S 100 5 150 S 50 S 100 S 118 S 35 S 200 S 89 S 156 S 85 1 2,1 8 Bulb 8 Perennial Maintenance S 100MEL 5 156 S 100 S 550 S 300 S 60 S 200 S 205 S --- - 116 1.7 Mow St.John's Wort Alas 1.1111MMI S 150 111111i 11. 11 11M_ 1 12 Special RequirementsMIIIM .M1 � MilliiIIMI_ Subtotal $ 9,834 5 327 5 6,556 $ 1,311 5 3,278 $ 3,278 $ 655 $ 1,310 5 4,589 5 6,556 5 1,311 TOTAL BEAUTIFICATION SITES P2 5 39,005 0 ATTACHMENT B 71 68 49 21 9 56 19 22 70 N ez C CO C - S E. CITY BEAUTIFICATION SITES d i s ... g S • iv • TASK&SUBTOTAL COSTS _ 3• s y e 0 3 I V • • 3 x O = _ o Y 3 3 i 9 i s C d N ' • C Spec a• TASKS G 1.5 Mowing Turf IIIII .- S 1.900 ,mill 1 5 Edging Turf MI" S 800 IIIIIM 1.5 Fertilize Irrigated Turf -OMNI.- S 200 1 5 Fertilize Unirrigated Turf Elir 1 1,1 6-1 9 Hand Weed/Spot Spray Landscape Beds S SC.,-C, S 200 S 50 S 300 S 800 S 200 S 1,400 S 2.100 S 1,250 S 351 S 2,100 1.9,1.10 Litter&Bench Patrol/Debris Pick Up 5 100 S 90 S 20 S 60 S 200 S 50 S 500 S 300 S 300 S 60 S 200 19 Sweep/Blow Walks&Paving 5 400 S 172 S 50 S 240 S 2,200 S 300 5 1,912 S 1.984 S 2,100 S 100 S 1,550 1.7 Trim/Edge Ground Cover ill 5 820 S 400 S 400 S 30 S 850 1 10 Leaf Removal S 800 S 400 S 5C S 600 S 2,200 S 150 S 800 S 2.100 S 1,700 S 30 S 1,100 1.2 Fertilize Shrubs/Trees S 200 S 50 5 _. , 180 S 400 S 900 S 320 S 320 S 200 S 980 1 2 Fertilize Ground Cover -IIIIMIllb- S 800 S 250 S 250 S 100 S 675 1.3 Mulch Maintenance S 1,300 S 300 S .- 5 1,050 S 2,000 S 611 S 3,000 S 300 S 2,512 S 20 S 890 16 Prune/Maintain Trees&Shrubs S 990 S 100 S 5C C 600 S 350 J. S 1,600 S 1,700 S 1,600 S 20 S 1,200 1.2 Fertilize Bulbs&Perennials oh Ji S 48 S 73 Id= S 180 S 180 S 180 S 100 1 2.1° Bulb&Perennial Maintenance -MIMI. SIf S 200 S 300 S 1,200 S 100 S 1,600 = S 100 1.7 Mow St.John's Wort ---au- -11111.1` SI Y.. S 900 5 400 S 1,400 112 Special Requirements ---=MIL ----MI. Ai Subtotal $ 4,590 $ 1,312 5 355 5 3,278 5 8,523 5 1,311 5 13,112 5 9,834 5 13,112 5 1,311 5 11,145 TOTAL BEAUTIFICATION SITES P3 5 67„.883 _ 0 ATTACHMENT B _ _ 65 26 30 55 10 __ m eo c a coo `o '° • a -c v ra a, `6 3 CITY BEAUTIFICATION SITES p�� J E L 3 TASK&SUBTOTAL COSTS - ... t°� Y c6 r • c C -o o g G in o a • co 0 c L a a A Y O = i . a. C a a E. O. tY re rn in Spec a• TASKS 15 Mowing Turf S 50:: S 600 S 90 1 5 Edging Turf S 60C S 200 S 20 15 Fertilize Irrigated Turf 5 79': ' 1.5 Fertilize Unirrigated Turf S 50 S 30 1.1;1.6-1.9 Hand Weed/Spot Spray landscape Beds S 50 5 400 5 450 S 123 S 600 S 400 S 1.717 S 130 S 900 5 30 S 1,200 S 116 1.9,1.10 litter&Bench Patrol/Debris Pick Up S 10 S 20 S 200 S 150 S 300 S 200 5 400 S 60 S 650 S 30 S 400 S 30 1.9 Sweep/Blow Walks&Paving S 50 S 350 S 38 S 450 S 900 S 100 S 800 S 119 S 1,900 S 47 S 400 S 20 1.7 Trim/Edge Ground Cover S 20 S 90 S 100 S - S 50 S 400 11.10 Leaf Removal S 50 S 125 S 100 S 308 S 300 S 366 S 2,000 S 153 5 850 S 40 S 100 S 80 L2 Fertilize Shrubs/Trees S 20 S 60 S S 308 S 300 S 10 S 500 S 100 S 850 S 40 S 300 S SO 1.2 Fertilize Ground Cover S 18 S 60 _ S 100 S 30 S 400 1-3 Mulching&Mulch Maintenance S 20 S 96 S 100 S 300 S 300 S IC S 650 S 100 S 706 S 30 S 400 S 60 1.6 Prune/Maintain Trees&Shrubs S 50 S 50 S 100 1 S 300 S 10 S 1.800 S 100 S 700 S 30 S 1,400 S 60 1.2 Fertilize Bulbs&Perennials S 20 S 40 S 100 S 178 S IC S 500 S 10 1.2,1.8 Bulb&Perennial Maintenance S 20 S 20 S 100 S 100 S 10 S 400 S 10 L7 Mow St.John's Wort K_ # _.4111 S 400 1.12 Special Requirements III MIMm Subtotal $ 328 $ 1,311 $ 3,278 S 1,c,3,-a 5 3,278 $ 1,966 $ 7,867 $ 1,312 $ 6,556 5 327 $ 5,900 $ 656 TOTAL BEAUTIFICATION SITES P4 5 35.072 0 ATTACHMENT B ._ .__: .. 76 3= 54 48 _ t~ CITY BEAUTIFICATION SITES _ 3 L E 9. u TASK &SUBTOTAL COSTS v+ °J c c y► H 0 il i al A A a % E c c 1 • ai . C t �v 4 • Ti. °' d Spec JJ• TASKS 1.5 Mowing Turf S 1,800 - miiii S 2,100 S 1,200 1.5 Edging Turf S 600 S 900 S 500 1.5 Fertilize Irrigated Turf 11111.1 S 800 V S 600 S 50C 1.5 Fertilize Unirrigated Turf 111.1=111 il 1.1;1.6-1.9 Hand Weed/Spot Spray Landscape Beds S 3,500 S 3,157 S 100 S 100 S 1,500 S 100 S 90 S 300 S 1,200 S 50 S 800 1.9,1.10 Litter&Bench Patrol/Debris Pick Up S 250 S 200 S 50 S 40 S 400 S 45 S 20 S 100 S 200 S 50 S 200 1 9 Sweep/Blow Walks&Paving S 900 5 2,700 S 300 S 300 S 1,000 S 150 S 50 S 10C S 1.500 S 50 S 800 1.7 Trim/Edge Ground Cover S 500 S 400 S 100 S 82 Mr- 1 10 Leaf Removal S 600 S 3,400 S 100 S 300 S 2,200 S 100 S 80 S '-- S. 2.000 S 180 S 1,000 1.2 Fertilize Shrubs/Trees S 300 S 600 S 66 S 250 S 400 S 20 S 21 S 'I I , 50C S 50 S 10C 1.2 Fertilize Ground Cover S 500 S 400 S 50 11111 Mill S 50 1.3 Mukh Maintenance S 2.605 S 400 S 800 S 200 S 300 S 100 S 600 S 10C S 2.80C S 400 S 900 1.6 Prune/Maintain Trees&Shrubs S 680 S 2,800 S 300 S 52 S 1.'05 S 100 S 150 S 300 S 323 S 200 S 156 1.2 Fertilize Bulbs 8 Perennials S 600 S 50 S 20 S 20 S 20 S 150 S 6 S 100 S 50 1.2,1.8 Bulb&Perennial Maintenance S 2,400 S 50 S 50 S 20 S 20 S 150 S 5 S 100 S 50 1.7 Mow St.John's Wort lib. afls. ifilkall=1 lilMir-- _ 1.12 Special Requirements _ 4,000 . 111111111m. allilli . millim_ , Iiiiii Subtotal $ 9,835 5 24,257 5 1,966 $ 1,312 $ 11,145 5 655 $ 1,311 $ 1,311 $ 8,523 5 1,312 $ 6,556 TOTAL BEAUTIFICATION SITES PS $ 68,183 IIIATTACHMENT C Attachment PWR rates or Apprenticeship rates since the most current publication of those rates.BOU 11. TAX COMPLIANCE Mat pie S to Landscape Maintenance Service publications can be reviewed electronicaly at Proposer has complied with the tax laws of the state of Oregon or a political subdivision of the hops://www.oregonsov/bof/employers/page/prevailing-wage-eates.aspa The applicable state of Oregon,including but not limited to ORS 305.620 and ORS chapters 316,317 and 318. PROPOSAL FORM preva l ing wages wit be those in effect on the date of publication of the RFP as described above, (To Be Submitted with Proposal) ®Yes ❑No and which rates are incorporated by reference in the RFP and any resulting contract.[IMPORTANT 1. ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA NOTE:PREVAIUNG WAGES APPLY TO CONTRACTS FOR PUBLIC WORKS'NOT JUSTCOHTNACfS 12 PROPOSERS SIGNATURE AND IDENTIFICATION FOR PUBLIC IMPROVEMENTS.UNDER BOUS RULES,A GOODS AND SERVICES CONTRACT IS A Addenda_through_received.(If addenda were saved completion of this line is REQUIRED.) 'PUBLIC WORK"IF IT INVOLVES CONSTR UCTION SERVICES,PAINTING,OR INSTALLATION OF I hereby certify that this Proposal is genuine and that I have not entered into collusion with any 2. PROPOSAL SECURITY S FIXTURES ON CITY PROPERTY AND THE AMOUNT OF THE WORK(GOODS AND SERVICES)IS OVER other vendors)or any other person(s). ❑Required ®Not Required SS0,000.) Pleaseprint or information type al requested below(except where signature nure required)a attach Proposal Security(if required)to this form: 6. CERTICATION OF NON-DtCRMINATION The undersigned agree,that the proposal security accompanying this proposal is left in escrow Name of Proprietor,Partnership.or with the Owner,that the amount thereof is the measure of Fqudated damages which the Owner Proposer certifies that 4 has not and will rot dscimnate,in violation of ORS 27SA.110(1),against D Signature of Proprietor.Partner,or Corporate willsustain as a newt of the failure of the undersigned to execute and delver the above-named a disadvantaged business enterprise,a minority-owned business,a woman-caned business,a Corporation Officer. Contract and performance and payment bond;and that if the under{redden huts in ether veteranowned business,or an emerging small business in awarding any subcontract renting to �y� executing the Contract or providing a performance and payment bond within ten(10)days after this RFP or any contract awarded under it(ORS 279R.110) thane STORM Landscape 54ervces LLC Signature (/'-�� forms are provided to him/her,then the proposal security may become the property of the Owner 7. CONSTRUCTION CONTRACTORS BOARD REGISTRATION(ORS 701.055) Street Address r..r.''..rw....ur s"m Name of Signatory Ra102e lei O at the Owner's colon;but if this proposal isnot accepted within ninety(90)days of the submission date,or it t he undersigned executes and timely delivers said Contract and 0 Required ®Not Required eormo..a.rah nc�. y3p,.p� performance and payment bond,the proposal security shall be returned. Mailing Addree Date Signed Proposers must be registered with the Construction Contractors Board prior to submitting 3. PERFORMANCE BOND proposals for emergency work,minor alterations,ordinary repair,or maintenance projects. City,State,and by Code If Corporation,Aeest•. El Required ®Not Required Construction Contractors Board Registration Number •As rap 2ws exau leaso The undersignedagrees,if awarded a Contract,to execute and deliver to the City, phone Number Secretary of Corporation within ten(10) Expiration Date days after the receipt of Notice of Intent to Award the Contract,a satisfactory performance and Employer ID Number 452931453 State of Incorporation x� payment bond in an amount equal to one hundred percent(100%)of the Contract Amount.In 8. LANDSCAPE CONTRACTORS BOARD LICENSE(ORS 671.560) addition,Certificate of Insurance for the coverages spedfied in the Proposal Document must be ®Required ❑Not Required submitted at the same time. Proposers must be licensed with the Landscape Contractors Board leer to submitting proposals 4. PAYMENT BOND for landscape contracting work. 0 Required ®Not Required Landscape Contractors License Number The undersigned agrees,if awarded a Contract,to execute and deliver to the City,within ten(10) Expiration Date days after the receipt of Notice of Intent to Award the Contract,a satisfactory payment bond in an amount equal to one hundred percent(100%)of the Contract Amount. 9. ASBESTOS ABATEM E NT ❑Required ®Not Required 5. PREVAIUNG WAGES Proposer possesses an asbestos abatement license pursuant to ORS 468A710. El Required ®Not Required The undersigned agrees,pursuant to ORS 279C.020 to 279C.870(The"Prevailing Wage Statute"), 10. STATE OF OREGON OFFICE Of MINORITY,WOMEN&EMERGING SMALL BUSINESS(OMWESB) that workers in each trade or occupation employed in the performance of any Contract awarded CERTIFICATION hereunder ether by the Prime Contractor or any subcontractor,or any other person doing or If your firm is currently certified by OMWESB in arty of these categories.please indicate that cortractirg to do the whole or any part of the work,shall be paid not las than the applicable certification. prevailing rate of wage for each trade or occupation as defined by the Director of the State of ❑Minority Business Enterprise(MBE) Oregon Bureau of Labor and Industries("BOU")in the applicable publication entitled Oefneios of 8 Women Business Enterprise(WBE) Covered Occupations fro Pubic Works Contracts in Oregon The prevailing wage rates for public Emerging Small Businas(EMI) works contracts in Oregon are contained in the following publications: The Prevailing Wage Rates for Public Works Projects in Oregon,the PWR Apprenticeship Rata,and any amendments to the C-3 C 1 E 2 02 a007 7676 7 4902.10 226762 49 4902 le002,26762 INSURANCE AND LICENSES ., Aco�za► CERTIFICATE OF LIABILITY INSURANCE Bare�, License# THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AHD CONFERS NO RIGHTS UPON TIE CERTFICATE MOLDER MS STATE OF OREGON CERTIFICATE DOES NOT AFFNMATNELY OR NEGATIVELY AMEND.EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCES 9094 LANDSCAPE CONTRACTORS BOARD BELOW M N S CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE ACONTRACT BETWEEN THE ISSUING SURERIS).AUTHORIZED REPRESENTATIVE OR PRODUCER.AND TIE CERTIFICATE HOLDER. IMPORTANT A the ce n,hcate bol0er n an ADDITIONAL INSURED.the POEMes)roust Mae ADOT ZONAL INSURED prorrstons or be endorsed. R SUBROGATION IS WANED subject to the tends and coottom of the policy.certain pol Les may'enure an endorsement A statement on m cae scertrb does not confer'rents to the cerSA�tel,older.,lyen Of such end0r,arnenns) M This certifies the business named hereon is licensed as provided by law as a -a▪rA' 't'.9'"°0"'eI • ."'63 ° I[ar, l"J 6J6a"s Landscape Contracting Business TC...0 Ucran1 ▪ as marternotnageartMeas OR 97 ...a. NUN vao AM.aNNcaroary 14184 STORM LANDSCAPE SERVICES LLC .>.aeo O.GAE 36t% S L Landscape DenniC Po6 es 0x SOB DBA: Dread Ot 97020 tMAW: COVERAGES CERTIFICATE NUMBER: 262)GUAUFEARC REVISION MMBER: MS W.LEMBELQO.N2BEEN=LEDTOTIEIQASDWA©AB0VEF0tTEPOLICYPEOOO All Phases Plus Backflow-Active SCOUTED NOTn SOISA ONG ANY R UIRESENT.TI MOt COMMON OF ANY 0.41ACT OR OIER DOCUMENT LS.CTTOfr T TO WHO,THE CERTIFICATE MAY BE WARD CR MAY PENPK THE NOANNCE AFFCRCED el ITC POKES 0E0:WEf rEIEN GOUBER TO ALLTI!TIME. EsO-LEaCRCA'O COrOTHoAO OF G./CH.DICED.IAIT0 WWI MAY NWE BEEN REDUCED BY PRO CLFtG ,"ro Y fFr.v.Ns..N�., ,99099 May 31,2026 Expiration Date: aAaNWae L�°Cd" 2s0W Signature of Licensee lac Era Ars"ems ZY916T 03011W6 03Cit2027 I.WD.WO , 1 El Irgc* U.c - .ex.cT,•Dow,,,..- a.aoD.oao a.W0.000 u'.T 1.030.003 WI ALPO =Ad• Y Y ZY9167 Oat,1036 O3.o van, wax.CO.WPM AUB.oA For74-7^ m 1014 Rev 04/19 x a 2'W0'0°° OREGON DEPARTMENT OF AGRICULTURE Printed 01/142026 A I�aSN . Y Y MST Oa01EW6 D10T1W) yO, a.W0.000 „�j F, o 635 CAPITOL ST NE.STE 100 Y. xl:9m,rf I Ire SALEM.OR 97301-2532 r C711/11 Y IC00Ta566 030,1GM 05.011WT •AaAPFOPRrrT ''� (S03)986-4550 POST IN A CONSPICUOUS PLACE 1„▪ .z. tNN F>dQP fA PefAN-GIMTN t I' Of.aaFl.0,0Nwr00111w 0..•MUG.WT e"MA.' ▪ OF Lo[n1001. MI.III..Rwe errrar. N • Near ISM.N CI 9lar«',Our SON AM Jf...m,a1 repum6,NEN,MAW MOM Olt naneeeseeo and me STORM LANDSCAPE SERVICES BUSINESS LOCATION OEM,. aw.a•ts27e•nnCe.are,arN N a il,a0pla'a Irs✓e0 Si rnen regd.c,r,IV anpaC or Aram 31,611111.1..11.1.16 106N V..01193119 arM cor,PRNO perm,.as mar,el,alr War.«or tlor,9aBon am prmary aria ron«TmpuN)NaoR sw•F BMA IN Rn6m tmrars Or OnINr, PO BOX 429 agree*am or sN Punned Mann.Ands.coverage Henley Pm ge.Nra many.ammo.uNr9.a.p canparNMN Doyens,30-day STORM LANDSCAPE SERVICES nos.o.c la:or apprds/0 days t>nnr.parnent orpr..r..erm. DONALD OR 97020 12431 AW TOOZE RD SHERWOOD OR 97140 CERTFICATE HOLDER CANCELLATION SHOULD ANY OF TIE ABOVE DESCRIBED POLICES°E CANCELLED BEFORE RE EXPIRATION GATE THEREOF.ND"IZ*ILL BEDn^eA®N CATEGORIES OF LICENSES ACCONNCE MTN ME POLICY PROW140041 Nn p®N N,Nn. LICENSE NUMBER DATE ISSUED DATE EXPIRES Ornamental&Turf-Herbicide AG-L1050769CP0 01/13/2026 12/31/2026 I c 1S115-2015ACORD C0RP0TATION.ANn9Ms reserved Commercial Pesticide Operator ACOPD 25 r1M1SNS) The ACORD rem and logo are'peered marks of ACORD 0 COMPANY ORGANIZATION CHART Randy Mihalko Shawn Tripp Owner,Manager Owner,Manager 503-891-2763 503-332-2568 Office!Shop Glenn Fritts Jay Jones Dan Thompson Account Manager Finance Controller Mechanic 971-406-5392 503-334-0120 503-314-3922 Lisa Estrada Ray Pardo Office Administrator Shop Assistant 503-470-2565 503-560-9945 Maintenance Arbor Enhancement Irrigation Department Department Department Department L Juan Martinez Jose Avila Edgar Vidrio Jeremy Zimmerman Manuel Alfaro Production Manager- Production Manager- Production Manager- Enhancement Portland Metro PGE Account Corvallis Arborist Climber Production Manager 503-943-9670 503-789-5416 541-908-6484 503-896-6468 971-237-0965 Roberto Gerardo German Garcia 1 Arnoldo Tinoco Pedro Polanco Victor Baltazar Jose Medina F Amos Martinez Crew Leader Crew Leader Crew Leader Crew Leader Arbor Crew Leader Crew Leader Irrigation Tech 503-891-1355 503-574-0727 971-772-4255 541-829-8155 971-715-9008 503-559-5927 971-275-6886 Jose Torres Jonathan Hernandez Francisco Ramirez Oscar Romero Delfino Villaraldo Benito Espinoza Crew Leader Crew Leader Crew Leader Crew Leader Crew Leader Irrigation Tech 971-344-6724 971-517-1634 971-228-9633 503-931-5154 503-789-3616 714-707-1681 Jose Zamora Alejandro Perez Antonio Zavala Victor Ramirez Juan Guzman Adrian Zamora Crew Leader Crew Leader Crew Leader Crew Leader Crew Leader Irrigation Tech 503-490-0996 971-804-8584 971-983-9162 541-220-9494 971-218-2764 503-980-8039 Genaro Reyes Victor Daniel Solis Jorge Gonzalez Pablo Vasquez Crew Leader Crew Leader Spray Tech Crew Leader 971-216-2137 503-568-9846 503.984.2330 971-772-8495 Omar Cabrera Reyes Cabellos Crew Leader Crew Leader 971-432-9768 503-545-8173 KEY PERSONNEL FOR CITY OF LO Rand" Mihalko Business Owner customer Service Contact • Randy has been mana ingg landscape businesses for the past 26 years. Before he formed STORM Landscape Services in 2015, Randy was the Portland Branch Manager at LandCare USA for 12 years. Randy has a Bachelors degree in Horticulture / Landscape Firm Management, a Commercial Pesticide Applicators license with the State of Oregon and a Landscape Contractor's License with the State of Oregon. Randy has been mana in the City of Lake Oswego's Multi-Site Landscape contract since June of 2000, previously for LandCare and now for STORM Landscape Services. Juan Martinez .-roauction Manager • Juan has been working in the landscape industry for the past 25 years. He has occupied the role of Production Manager for the past 20 years. In this role he supervises the daily operations, safety, training, and quality control for multiple crews. Juan has a Commercial Pesticide Applicators license with the State of Oregon. He has been involved with the City of Lake Oswego's Multi-Site Landscape contract for over 20 years, previously for LandCare USA and now for STORM Landscape Services. Alex vere2 L,rew eaae • Alex has been working in the landscape industry for the past 24 years. He has occupied the role of Crew Leader for the past 20 years. In this role lie supervises the crew and the service tasks required to ensure the specifications of the contract are met. Alex has a Commercial Pesticide Applicators license with the State of Oregon. He has been involved with the City of Lake Oswego's Multi-Site Landscape contract for 5 years. Jonathan Hernandez Crew Leader • Jonathan has been working in the landscape industry for the past 12 years. He has occupied the role of Crew Leader for the past 5 years. In this role he supervises the crew and the service tasks required to ensure the specifications of the contract are met. Alex has a Commercial Pesticide Applicators license with the State of Oregon. He has been involved with the City of Lake Oswego's Multi-Site Landscape contract for 5 years. KEY PERSONNEL FOR CITY OF LO ..._.. .. . '.rit.. ." V:.r-..--;,,• :" . :, 4.•.... ....eifr„,,,,,: .s.... de:".1„. „,,,,i.......- :Ix, - - I: 7-4,-� • • f' •� � • ' ..`. 7, , �� �ti ;� ' . yr � ^ _ - 1 , it • • •-�� • mo i�, 4. �/!` . , •• ';e .ia ... �� $ T .i - ter .�:. ��• ._--.r .. . 4,011.tt �- • air% 1 1'Z ! —`i Welcome To - �. .'a. . . . OS WEGO - y �= — .,.,r. �._ `ski .,••- i t 1 . 1......... 't .:::4-11111111.1.11164111 •'.2a'..- -•`'"-- .'... . _ _ ,_ . -.':4C.• _ ... • : -TT' - t. .. .....At.. .,„••::. .••• :....:4,..-.....:..•v.: . . . • i I C .� ..),P: :' a,t`t'Yf f'��ivri. ;,, . • .1 •• -�.�� i.• •tom. �. K ..... • tr a fir'• !. I/r "'^'f i� Zvi t v. ` From left to right; Randy, Alex, Jonathan, Juan 0 THE WHOLE CITY OF LO CREW • 1 a' • .`. ..,Y_ - �t1� .a 'S. r' e t t . -%ram - . 1 i� •.'S f ,•�. % - �:jL(• �• . 9.: �y� •�.•off '• • <a� • t• �.: �^ _ `. •'�S .• •.♦ rya v.�') / /� o•:e :r1 •1. M - '4 l.1_-_—Y' ' i _ST .r J , X••',� A�t�.. a- '' - -,.. t;,I, •'-few,. 1 . - • 3?�� �,.c :��_� 'jr'7�Iirip :Or a;. w r. %f,.....a. s-' - '� 1wi�u�/{.. •�urj•, i 4' _ ,-1y 0 • .�. 4 :i <a • - •• � • , '' \\ ,�r Welcome To • a � r } _� z __� - LAKE ih,.. tall. . Slicz 4.4 ' , , i,ill .--• ., \ . -.„. OSWEGO a�.r • lift • •41 -_. - .4114 3)' jit--...1 . . ' ` •( s . • -. r.a-b • PP . .�i..•M.. 4 +j From left to right: Crew 1 (Alex, Luis, Aurelio) Crew 2 (Jonathan, Jeronimo, Adrian), and Juan CREW #2 - TRUCK AND TRAILER I. _ imissiget;...kiir: . ./.714i t,7: i'.::. . ..„*.i4,,,$:' -•...,..4t.P,i0:7.:',.-,-,-;...,.. ...,.....ele",?--;•,7. --r..1-.,:7_."1.-1,::. •".-:;(11.11.11•1•11mma...!...m. ,,. ,,'.• _ ' ii 1 it f' . 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''AAV1. - li r . , . , . .. -,. -.....t., „.. . • _.. 0, _ ', 1 --", -."--'-:-.--7--- ....- •oll • r , ..„._- .• • _ /dr& 141111 - '411111. r --.... '`.. . - eilli .::_. . • ..Ci4;./:'''.. 7.• .\ .- .t .t..7"-Z 1.4relD0 0 , • .* • I C-/ --'-- ..-.. -•:- L+'-`-• ' / . .'I .. .. - _ .. Z. - ) ..1 - _ _, . , . 1 . _ i..,---.• 1-.. ..., - . . . . , TR SOm . . • Nor 2 .. _ .-:' 4----- -t". . LANDSCAPE SERVICES - - • - .'I -•_. _ _- . ,_ STORM • . ,, i' ..- tt ... AAAAA G••, "•• , _ -. . 4 ft . N• .. .-1.7.....,., L ..--.. i 1 1* — _, _ '\ i•-lt" ' . ..,- .4111.1114' 111----- 1111111111111111."'s— , -rel.,-.- -• : • #0 ,& ...... .‘" - z '... , . ...,...• ,L4- • a ,,,. .., -.:1•;',', .:.,7.--'77:".-- .. . . • . .,,•...:,,- ,.. _. .. , . . - _ _ ..._....._ ..._. ,., • • • . . 0 ELECTRIC EQUIPMENT ONLY • We use only electric powered equipment made by Greenworks. This includes all mowers up to 6o" diameter, blowers, and all handheld equipment. b.. PC A . 1 a �� �s .+ r 4 ii I lG / _� +� 4, /JJ1 wflY % Nap G a m mi i a u m v.�r :� øi'l II :i1' i \`�=gip sttlit SIMILAR WORK AND REFERENCES • Portland General Electric - Landscape Maintenance Account • We have been maintaining the landscape at 194 sites owned by PGE which includes substations and operations centers for the past 2 years. They just renewed out contract • Contact: Jamie Newport Landscape Supervisor 971 .284.0465 Jamie.Newport@pgn.com - - - � ,Jar , 111 it; - 114111Siimoiwp 444i, A« .'w 111:441b‘i' 111111116"111 "4"*Z - 11114"1511-111114 17' 31 H Z 0 SIMILAR WORK AND REFERENCES • Providence Hospitals • We manage the landscape for five hospitals for Providence Health Services: • Milwaukie Hospital Willamette Falls Hospital Newberg Hospital • Portland Hospital Saint Vincent Hospital • Contact: Tyler Andersen Director of Facilities 907-942-6075 tyler.andersen@providence.org , . I 77 7 • rr . _Atii,. ,....1 �■ i, • MINI■ ' ,,, f- • - - -,sci:,ty. • I: . .4-, .- , .:. .-•*ar f - _ . _ - . - -5 i --1R�--- R •;'�,Z,,� 'S 'Y.yam r�.` - AO�' - �•, f fir;. 0 SIMILAR WORK AND REFERENCES • The Allison Inn www.theallison.com • Five Diamond wine country resort located in Newberg. We have a 3 man crew here Monday through Friday to provide landscape management services. • Contact: Bill Madison Facility Director 503-580-0187 bill@theallison.com fir.-; 1; mir wimp 'ti ,�. , .� . .� - �'• r .Yy •�T.� ' -'� \II - I C,,;,NN l,i ik;'' ��q:�, i .r '} • "''' III♦� yy..a .i. 9- i r. 1 ter- • I+ �� o '.: .. 744 e -- -• , - „..-, ) '3' a . _ . _ , . oiv 'r... ` ^.♦`0• ...t ti '. - ,�• NSPnFlgbrpok-LRd 0 SIMILAR WORK AND REFERENCES • Mary's Woods www.maryswoods.org • Campus on Hwy 43 in Lake Oswego which includes Senior Living, Retail Shops, and the old Marylhurst Campus. We have a 7 man crew here Monday through Friday to provide landscape management services. • Contact: Kevin Haberman Director of Environmental Services 503-675-2019 khaberman@maryswoods.org e , z viz oaA.p_lplpi,,,. T'.1.'1•••••4.1C0'*.-.,-t 44_::n2....'.t_ ._, I ,,„4,.,.,2.:,.'_.,•,,•", ,,.',...,\,,.\.......„-4,.,!.". „3,..-,. .. _ -0 A .- mary's Woccrs- ti1 a• o1'r--.-.%n i• a \,' -.., Q G g _ ,.. ", .k ,,4-__-.,,,.,.,„-,.. 6. ,,,I A0,i, es dV,,,,. i 7 k�� £n t : „•r h-G - , The Vr I'-ge at\ �,�•44 E'In ormatron Center 1 4 ll .,, ,,,1,, I OM . I. . % i. y:;t• .0, ,., s ) Ai \0-e_, , mavzf, y 1 T' Al. �, ,�.� l �. ��/' - 4x 2050 x 1368 _ R ti -� �� `!"�' 0 SIMILAR WORK AND REFERENCES • City of Lake Oswego • We currently maintain the multi-site landscape beautification sites throughout the City of Lake Oswego. • Contact: Kristine Ashton City Beautification 503-462-2159 kashton@ci.Oswego.or.us em: l;, - 7 3i..- • •-... 4, , , . . , _ .i. lir • ••• .. n 4 0.40 ..?..il,c4404(.. , 74 , - 1 .: • , .. . 4-4.4 "P; . . 1I7' 0.. 4--. .- - .. ,„..„....., A"r -_• !. '11 Sl_` - r 'I t ` _, � �r 1.,,-......,,._ � ! f ....N.iebi,r. i• , 1 h fe ;ty.,n fir. a161K� •. .., ,_k.r,, :.. • .. ,i,_ 1Z1APPROACH TO WORK - MANAGEMENT STRUCTURE • Randy — Owner of the company and ultimate decision maker. Reports directly to Kristine. DOES NOT report to a corporate office or investors like the large firms. Randy will oversee and ensure that the scope of work outlined in the contract is being fulfilled and completed to the expectations. • Direction / Synergy — Randy meets with Juan, Alex and Jonathan every morning to discuss/direct the specific tasks to focus on for that week, discuss/resolve challenges, and promote a synergetic unity between the two city crews. • Manpower — Two crews each with three crew members, six total, dedicated solely to this contract. RANDY OWNER, CUSTOMER SERVICE JUAN PRODUCTION MANAGER CREW#1 CREW tt2 ALEX CREW LEADER JONATHAN CREW LEADER LUIS MEMBER ADRIAN MEMBER AURELIO MEMBER JERONIMO MEMBER 0 APPROACH TO WORK - CUSTOMER SERVICE • Communication — Kristine will contact Randy directly by cell phone call, text, or email. Randy will respond to Kristine the same day acknowledging the contact. If required, Randy will then relay the communication directly to the associated Crew Leader. Crew Leader will respond the same day or at the morning meeting to provide updates and photos. Randy will same day relay the response to Kristine along with supporting photos. • Deficiencies — Will be fixed within 24 hours of notification or realization. Photos will be emailed/texted to Kristine showing proof that the deficiencies have been remedied. • Customer / Contractor Meetings — Recommend monthly meetings between Randy and Kristine either by in person meeting or phone call to review the tasks completed during the previous months and the tasks that are scheduled for the upcoming month. These meetings will ensure that Randy and Kristine are both aligned and the contractual service requirements are being met. 0 APPROACH TO WORK - TASK APPROACH • Two crews, each with 3 crew members. Total of 6 full time field employees dedicated solely to the City of Lake Oswego's contract. Consistent weekly routine service schedule drives quality results. Crew 1 -- Alex/Luis/Aurelio Monday Tuesday Wednesday Thursday 77 City Hall-Lower Lot 10 Rae Pennington 53 Country Club Medians 77 City Hall-Lower Lot 1 Maintenance Building 11 Palisades Reservoir 54 Upland Gardens 25 State St Complex-South 2 Pilkington Complex 12 Stafford Circle 55 Prestwick Place 26 Middlecrest 3 River Run 13 Stafford Path 57 Country Club&Boones Ferry 2740 Wilbur 4 Bryant&Old Gate 14 South Shore Path 58 Kerr Pathway 37 Sunningdale Garden 5 Royce&Bryant 15 Weidman Court 61 Boones Ferry Complex 38 Sunningdale&Andrews 6 Dear Oak 16 South Shore Reservoir 66 Hampton Court 40 Third St Improvements 7 Bryant&Jean 17 Parrish 69 Bangy Road 42 Berwick Triangles 8 Schalit&Jean 19 McVey Ave Complex 70 Meadows Medians 43 Chandler&Iron Mt 9 Lakeview Rd Complex 21 Laurel Path 71 Kruse Oak Hilton 44 Iron Mt&Pine Valley 48 Upper Grove 22 Meadows Drive 74 Waluga Reservoir 45 Fairway&Iron Mt 49 Lake Grove Blvd 23 River Road 65 Melrose Pump Station 46 Well No 2 75 Jean Road 24 Hwy 43 Complex 47 Iron Mt Circle 50 Boca Ratan Bonnie Brae Crew 2 -- Jonathan/Adrian/Jeronimo Monday Tuesday Wednesday Thursday 77 City Hall-Upper Lot 36 Library 64 Touchstone 2 77 City Hall-Upper Lot 68 Kruse Way Entry 33 First Street 63 Touchstone Pump Station 56 Jr High&High School 69 Kruse Way 35 Fourth&C 62 Touchstone Reservoir 52 Pioneer Park 67 Westlake Medians 34 Third&C 60 McNary Reservoir 51 Knaus Reservoir 73 Carmen Complex 32 A Avenue Complex 59 Kerr Reservoir 39 Bayberry&Iron Mt 25 State St Complex-North 76 10th&C 20 McVey Booster Station 31 Trolley Barn 18 Aspen Reservoir 30 Oswego Point Dr 29 Trolley Station 28 Foothills Parking Lot 41 Evergreen Improvement 0 APPROACH TO WORK - SEASONAL WORK • Team Meetings % Y. . T f Monthly — Randy, Juan, Alex and Jonathan sit down for an extended meeting each month to review the seasonal tasks. The previous month will be reviewed by site to ensure all Y ;.'_° V • -- • T n4 the required tasks for that month were completed. Missed tasks will be identified and 0 47 completed within that week. The tasks for the upcoming month will be reviewed for - _ JA 5 •g_low preparation, planning and strategizing. r • Weeks, — Randy, Juan, Alex and Jonathan sit down and meet once per week to '-=—,... review/discuss the progress for each task for each site for that month to ensure nothing is missed. -„ • Leaf Collection • Leaf collection and removal is challenging, especially with electric blowers. During heavy 4 ' leaf drop we pull in additional leaf crews with large dump trucks with tow behind W '' n,. _ vacuums to assist the two crews. t ` -, _ la .. • Kruse Way Median Rose Pruning `' • Twice per year we close the center traffic lanes to prune the roses. Additional crews assist with this 3 day process. 0 APPROACH TO WORK — SAFETY • Hi-Visibility Vests - Each employee is required to wear one at all times. • Truck Strobe Lights - Each truck will be equipped with hi-visibility strobe lights and required to be used. • Traffic Cones - Each truck will be equipped with minimum of 10 each 24" tall with reflective tape • Work Signs - Signs are placed on the side of the street to alert drivers of workers • Arrow Light Board - Will be used IN ADDITION to high reflective work signs when closing lanes ; ,r',N - - • '1- , - ' ..f.,*:- . • .,.....iato - , . . - A if e iiP- - 1 e ,t . .ae; .. . _ • 1 II; vim- li . .. - ii : ,„ % - .4, „. , iv Iry ,: -4. ''V Tit , . .s,, ' —�, WDRKER� _ , eiti _ ! EAD w IIIKI! _ A It'. _ ',SI " \ I -a_ , , % - . • bi,� 130SS -API APPROACH TO WORK - SAFETY rmon roI • Lane closures are also used to 4 keep dangerous traffic away from p° ' vi..ao�ro scas our workers when necessary. 0. ° 25 -....,..„>:. / g O ID .. . ,.....:.. _, , , .....:._ „ ) ,A4 , . 4...,. , , . . .,,,..,.,. _ , , ) , , .-.....:,,,::::... -, , ,,,,,, ------‹: ..,:::,::.:7: -. e ' / \'' "cAtii 44,44,,,,,..., / 9_ / 9 b.,30 / , / , -'/...,.. u.aL M»u•ecw90WOr. Q/ / Legend -�^t calV r. Mid LWOW,M(K3 /(j / V ..'.N'Siqrs../fl COMM rKKn nmy w.. / / T H rw»: so3-a.mto con • zs-caws._.. nammo La»F[wcc[NG .y a Moo Oaks Or DAN PLAN NI0J80-2C ',IN..... *».rrwq THANK YOU FOR REVIEWING OUR PROPOSAL ! , -, iitr:.-ittfrt • ""'",:"<",:. itlii. -7.7'47.,,,A6„. ' ...v.- - '''74'. li. -.,..,....,. .t___ • .- - -. -..- •71:- dr}41- . 4,, •,;„1 or,..'.. j•D,rf...: op. . ' .9 ••._7: d.• .4- •- '. fn. •'• Or4ie--.".0'''' • * •• alps,.4 lit .. . - .•,. 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BOCA RATAN/BONNIEBRAE 69 O� 90 05 BROOK WEMBLEY PARK �PGv yGA FgG/FS G�� FPG FS F �NO$weS�RN RA�RpAD BptLF MOV�oP\N PINE VA �y WESTWARD HO ROAD PKE FORES LAKE BAY GpURj 404� �I N eLE�F _ 25- 51 . KNAUS RD RESERVOIR �' ROgD L i l VARp �� LA LAtA AMPHITHEATER BONITA 7 y`��+ c�'(REE D A GV' Q.O pRIVE y ° \RO\� PORTLAND&WESTERN RAILROAD OP1 m CHARLIE S.BROWN BOAT OAK RA E pJ PL�,N1fON °J� ��iG\ Bay NOR, CABANA LANE WATER SPORTS G J �� ` \,,P \A E Oe 4 5 CABAN{P �� OAK 52. PIONEER PARK ''` \/\�/\��, 7 4 G G 0 Q N ,A CABANA LANE III�ry IIIIII D{r����n IP °_� PAR DEVONSHIRE EDGEMONT ROAD , f Q� BAY F �J� SNORE ROAD ORTy IZ'I ❑� I CENTER N �J y -., GpL� HERITA a E ° o m0 R °J� g� �<9N °�P° ORS Q o VVV PARK R vi HARVEY WAY <Pa SH ° 53. COUNTRY CLUB MEDIANS LA G RD r- GFORD LANE �PQ- �y > R/�F q9O \y. G F `�a S w I t ° - - e �s�R A °'�s o y°P�HORFw �0 -w 25 54. UPLAND GARDENS Z a a PARTRI E o �y ❑ IRON BETH 9N d R w ° ( TRAILHEAD MOUNTAIN ROH RYAN Po °N ° °90 ` �� 55. P R E STW I C K PLACE T T �� JE �s a EAST COLLINS WAy PARK NATURE R ° v F V� w ALY&A TERRAC�w MBALL CT \ E p COLLINPS'AY > m PR N 9 PARKHILL STREET WALUG QP o o ° n G �s PARK D Y [if zW m < ° oP OF\J� ° ¢ RED RESERVE �,E 9qF S JANTZEN LEONgRO STREET 5 °PO LEONARD STREET LAKE OSWEGO > ; ISLAND - m 56. J R HIGH & HIGH SCHOOL c� ooy 2 m CEDAR WAY CIRCLE BROOKSIDB�D HUNT CLUB ° o z Q-OP 2SEW cr Z MA ROAD JE➢ a ` � E S OKE°R POyP PARK BLUFF PL DOUGLAS WAY x ' ? 47 �J�JPR° �OPO m DRIVE A Z o NORrH D GREE NO°p Q w T ` .5 JN<P\N PLO v ° 5 TER B N E FERRY VLLAGE PKE G57. COUNTRY CLUB &A �O°° �'' O ��p. TWIN PANTS SHAKESPEARE °PL EAST FOR THE AR ET ry/ O HOR m Lake �� 0 LAKEWOODLAKEWOODCy �' SHORE � o CHURCH m ce 58. 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N m �� 69. BAN GY ROAD D $ 119 CEDAR °t' � 70. MEADOWS MEDIANS z w U eOG WEST 0°J\- m GOURT U� �t�,Q NELSON RE BOULEVARD w ¢ J !` SUNSET DRI O ,� m CT STREET CEDAR STREET ���O GV a F LL ° 24, EOw p J O 1 O ? I I T a z 9wygQp�UJTIH�ygIH�p RR G\R GLENMORRIE o A G F RE STAT ON P p�° GREENWAY 71 KRUSE OAKS/H I LTO N w < r m o° 0 2 $ wy 212 TENN OUF�S � / � /� R/F o a y 2 A m A 3 P O F FDMAN Op SPRUCE STREET WELLS STREET(PVT) m O DR SCHAEFER P °M ° J ® P m z A° w SPRUCE STREET C � z �4 D � m NE S U J ISLAND ��pp 1 2 TP �G WALL F-STREET ° O rn WELLS STREET(PVT fy \ UO O�1E�'COURT P S G�°PF� 00 GQ- U j u P w PLACED A A m HALLINAN pPG� Up? N �y� Gp� 0 O 15 1�6 1 g m z WOODS '11 72. 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