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CONSENT AGENDA
■ The consent agenda allows the Council to consider items that require no discussion.
■ An item may only be discussed if it is pulled from the consent agenda.
■ The Council makes one motion covering all items included in the consent agenda.
5.1 Approval of Meeting Minutes
5.1.1 October 3, 2017, Meeting Minutes
Motion: Move to approve minutes as written.
5.2 Resolution 17-62, A Resolution of the City Council of the City of Lake Oswego Adjusting the
Compensation for Charter Officers
Motion: Move to adopt Resolution 17-62.
5.3 Iron Mountain Park Engineering and Construction Documents Contract Award
Motion: Move to authorize the City Manager to sign a contract for Iron Mountain Park — engineering and
construction documents to ESA Associates in an amount not to exceed $384,180.00.
AGENDA
CITY COUNCIL MEETING
U Ail O ** Agenda Revised on 12/1/17 to move item 5.4 from December 5, 2017
consent to Council Business as 8.4 6:30
GREGG� p.m.
Council Chambers, City Hall
Contact: Anne-Marie Simpson, City Recorder
Email: asimpson@lakeoswego.city
Phone: 503-534-4225
Also published on the internet at: www.lakeosweRo.city. The meeting location is accessible to persons
with disabilities.To request accommodations, please contact the City Manager's Office at 503-534-4225
48 hours before the meeting.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATION
4.1 Lake Oswego Reads 2018
5. CONSENT AGENDA—Full Council Approval
♦ The consent agenda allows the City Council to consider items that require no discussion.
♦ An item may only be discussed if it is pulled from the consent agenda.
♦ The City Council makes one motion covering all items included in the consent agenda.
Motion: Move to adopt the consent agenda.
5.1 Approval of Meeting Minutes
5.1.1 October 3, 2017, Regular Meeting Minutes
Motion: Move to approve minutes as written.
5.2 Resolution 17-62,A Resolution of the City Council of the City of Lake Oswego Adjusting the
Compensation for Charter Officers
Motion: Move to adopt Resolution 17-62.
5.3 Iron Mountain Park Engineering and Construction Documents Contract Award
503.635.0215 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 2
Motion: Move to authorize the City Manager to sign a contract for Iron Mountain
Park—engineering and construction documents to ESA Associates in an amount not
to exceed$384,180.00.
5.4 Resolution 17-69, A Resolution of the Lake Oswego City Council Authorizing Leasing Land at
Cooks Butte Park to the Clackamas 800 Radio Group for a Public Safety Emergency
Communications Radio Tower Moved to Council Business as 8.4
Motion: Move to adopt Resolution 17-69.
6. ITEMS REMOVED FROM THE CONSENT AGENDA
7. CITIZEN COMMENT(15 minutes)
The purpose of citizen comment is to allow citizens to present information or raise an issue
regarding items not on the agenda or regarding agenda items that do not include a public
hearing. A time limit of three minutes per individual shall apply.
7.1 Prior Citizen Comment Follow-Up
8. COUNCIL BUSINESS
8.1 Resolution 17-67,A Resolution of the Lake Oswego City Council Adopting an Operations
Manual Relating to an Intergovernmental Agreement Between Lake Oswego and Tigard for
Water Supply Facilities, Design, Construction, and Operation
Motion: Move to adopt Resolution 17-67.
8.2 Maintenance Center Budget Modification and Contract Amendment
Motion: Move to direct staff to modify the project budget from$13,632,000 to$14,532,000
and to authorize the City Manager to amend the existing contract with P&C Construction by
increasing the Guaranteed Maximum Price for construction from$10,631,287 to
$11,869,681 for the new Maintenance Center at 17601 Pilkington Road.
8.3 Resolution 17-65,A Resolution of the City Council of the City of Lake Oswego Amending
Resolutions 17-08 and 17-37 Regarding Transportation System Development Charge Rates
Motion: Move to adopt Resolution 17-65.
8.4 Resolution 17-69,A Resolution of the Lake Oswego City Council Authorizing Leasing Land at
Cooks Butte Park to the Clackamas 800 Radio Group for a Public Safety Emergency
Communications Radio Tower
Motion: Move to adopt Resolution 17-69.
9. PUBLIC HEARING
503.635-0215 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 3
9.1 Ordinance 2757, An Ordinance of the Lake Oswego City Council Amending the Zoning
Map to Change the Zone Designation for Northerly Portion of the Property at 1770
Ridgecrest(21E09BA00300); from R-10 to R-15, and Adopting Findings (LU 17-0024)
Ordinance 2767, An Ordinance of the Lake Oswego City Council Amending the Zoning and
Comprehensive Plan Maps to Change the Zone, Comprehensive Plan and Overlay District
Designations for the Tax Lot Located at the Southern Portion of 1774 Ridgecrest
(21E09BA00400); from R-15 to R-10, and Adopting Findings (LU 17-0024)
Motion: Move to approve LU 17-0024 and enact Ordinances 2757 and 2767, including
findings and conclusions.
Alternatively, if the Council makes changes to the proposal or has additional findings:
Motion: Move to tentatively approve LU 17-0024, and direct staff to return with proposed
findings and conclusions, together with final versions of Ordinances 2757 and 2767,for
adoption on January 2, 2018.
City Council Review is limited to the evidence in the record before the Planning
Commission. No new evidence may be presented at the hearing and no person may testify
unless that person appeared orally or in writing before the Planning Commission. No issue
may be raised that was not raised before the Planning Commission with sufficient
specificity to allow the Commission and the parties to respond.
Public Hearing Process:
1. Review of hearing procedure by David Powell, City Attorney
2. Staff Report by Paul Espe,Associate Planner
3. Testimony:the following time limits shall be observed, but may be changed by the
Council: 10 minutes for representatives of recognized neighborhood associations,
homeowner associations,government agencies, or other incorporated public
interest organizations; 5 minutes per individual
4. Questions of Staff
9.2 Road Legalization Proceedings Under ORS 223.935 for portions of Boones Ferry Road and
Lanewood Street at 16480 Boones Ferry Road (US Bank), 16444 Boones Ferry Road (Round
Table Pizza), 16463 Boones Ferry Road (Olson Memorial Clinic), and 15630 Boones Ferry
Road (Commercial Center at Boones Ferry and Lanewood).
Motion: Move to tentatively approve legalization of the areas described in Exhibits 1
through 4 of the Engineer's Report, and direct staff to prepare findings, conclusions and
orders legalizing each area,for adoption on December 19, 2017.
Public Hearing Process:
1. Review of hearing procedure by David Powell, City Attorney
2. Staff Report by David Powell
3. Testimony:the following time limits shall be observed, but may be changed by the
Council: 10 minutes for representatives of recognized neighborhood associations,
503.635-0215 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 4
homeowner associations, government agencies, or other incorporated public
interest organizations; 5 minutes per individual
4. Questions of Staff
9.3 Ordinance 2760, An Ordinance of the City of Lake Oswego Amending LOC 50.06.003.4.c.vi;
of Chapter 50 (Community Development Code)to Add an Exception to the Street
Connectivity Standard; and Adopting Findings (LU 17-0053)
Motion: Move to approve LU 17-0053 and enact Ordinance 2760.
1. Review of hearing procedure by David Powell, City Attorney
2. Staff Report by Debra Andreades, Senior Planner
3. Testimony: the following time limits shall be observed, but may be changed by the
Council: 10 minutes for representatives of recognized neighborhood associations,
homeowner associations, government agencies, or other incorporated public
interest organizations; 5 minutes per individual
4. Questions of Staff
9.4 Resolution 17-59,A Resolution of the City Council of the City of Lake Oswego Revising Fees
and Charges and Updating the Lake Oswego Master Fees and Charges Schedule
Motion: Move to adopt Resolution 17-59.
Public Hearing Process:
1. Review of hearing procedure by David Powell, City Attorney
2. Staff Report by Shawn Cross, Finance Director
3. Testimony:A time limit of three minutes per person for testimony shall be
observed.
4. Questions of Staff
9.5 Resolution 17-60,A Resolution of the City Council of the City of Lake Oswego Adjusting the
Budget for the Fiscal Year Commencing July 1, 2017 by Adopting a Supplemental Budget,
Approving Resources/Requirements, and Making Appropriations
Motion: Move to adopt Resolution 17-60.
Public Hearing Process:
1. Review of hearing procedure by David Powell, City Attorney
2. Staff Report by Shawn Cross, Finance Director
3. Testimony:the following time limits shall be observed, but may be changed by the
Council: 5 minutes for representatives of recognized neighborhood associations,
homeowner associations, government agencies, or other incorporated public
interest organizations; 3 minutes per individual
4. Questions of Staff
10. STUDY SESSIONS
10.1 City Involvement in Swimming Pool Funding and Operation
503.635-0215 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 5
10.2 Possible Merger of Planning Commission and Development Review Commission
11. INFORMATION FROM COUNCIL
12. REPORTS OF OFFICERS
13. ADJOURNMENT
503.635-0215 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.lakeoswego.city
Zone
Lake Oswego
READS
Good Morning, Midnight
When the world stops,listening,who do you become?
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LILY BROOKS - DALTON
5.1
D A E 44 COUNCIL REPORT
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TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Anne-Marie Simpson, City Recorder
City Manager's Office
SUBJECT: Approval of Meeting Minutes
DATE: November 29, 2017 MEETING DATE: December 5, 2017
SUGGESTED MOTION
Move to approve minutes as written.
ATTACHMENTS
1. October 3, 2017, Draft Regular Meeting Minutes
503.635-0215 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.lakeoswego.city
ATTACHMENT 1
O�`A E �
a„ s� CITY COUNCIL REGULAR MEETING
H MINUTES
V 11 0 October 3, 2017
OREGO.
1. CALL TO ORDER
Mayor Studebaker called the regular City Council meeting to order at 6:33 p.m. on October
3, 2017, in the City Council Chambers, 380 A Avenue.
2. ROLL CALL
Present: Mayor Studebaker and Councilors Gudman, LaMotte, Kohlhoff, Buck,
O'Neill, and Manz
Staff Present: Scott Lazenby, City Manager; David Powell, City Attorney; Anne-Marie
Simpson, City Recorder; Crystal Shum, Project Manager, Boones Ferry Road
Project; Erica Rooney, City Engineer; Tom Workman, Chief Surveyor; Scot
Siegel, Planning and Building Services Director; Stacy Bluhm, Project
Engineer, Boones Ferry Road Project
Others Present: Morgan Holen, Contract Arborist
3. PLEDGE OF ALLEGIANCE
Mayor Studebaker led the Council in the Pledge of Allegiance.
4. PROCLAMATIONS
4.1 Meals on Wheels
Proclamation
Mayor Studebaker proclaimed the month of October "Meals on Wheels" month.
4.2 Brian Doyle Day
Proclamation
Mayor Studebaker proclaimed November 6, 2017, to be "Brian Doyle Day" in Lake Oswego. He
highlighted Mr. Doyle's achievements as an author and valued community member, as described
City Council Regular Meeting Minutes Page 1 of 11
October 3, 2017
in the Proclamation. Citizens were invited to join Council members at a celebration to be held at
the Public Library on November 6.
5. CONSENT AGENDA
5.1 Approval of Meeting Minutes
5.1.1 September 5, 2017, Regular Meeting
Motion: Move to approve minutes as written.
Report and Attachment
5.2 Resolution 17-54, A Resolution of the Lake Oswego City Council Initiating Road
Legalization Proceedings Under ORS 223.935 for Portions of Boones Ferry Road
Motion: Move to adopt Resolution 17-54.
Report and Attachment
5.3 Ordinance 2756, An Ordinance Annexing to the City of Lake Oswego One Parcel
Consisting of 0.37 Acres at 18000 Pilkington Road; Declaring City of Lake Oswego
Zoning Pursuant to LOC 50.01.004.5(a-c); and Removing the Territory from Certain
Districts (AN 17-0008)
Motion: Move to enact Ordinance 2756.
Report and Exhibit
END CONSENT AGENDA
Councilor Manz moved to adopt the Consent Agenda. Councilor LaMotte seconded the
motion.
A voice vote was held, and the motion passed, with Mayor Studebaker and Councilors
Gudman, LaMotte, Kohlhoff, Buck, O'Neill, and Manz voting 'aye'. (7-0)
6. ITEMS REMOVED FROM THE CONSENT AGENDA
No items were removed from the Consent Agenda.
7. CITIZEN COMMENT
Mayor Studebaker reported that no eComments had been received for this meeting. No Citizen
Comment was offered.
7.1 Prior Citizen Comment Follow-Up
City Council Regular Meeting Minutes Page 2 of 11
October 3, 2017
No follow-up on prior Citizen Comment was presented.
8. COUNCIL BUSINESS
8.1 Resolution 17-55, A Resolution of the City Council of the City of Lake Oswego
Creating a Local Street Reconstruction Program
Report and Attachment
Mr. Lazenby provided background that had led to proposal of the Local Street Reconstruction
Program, outlined in the Council Report. Seeking to make the Local Improvement District (LID)
a more usable tool for property owners, this program will require no change to existing code.
However, it reduces the burden for property owners wishing to form a LID by having the City take
a more active role in the LID process once it has been initiated. Another key benefit to property
owners would be the City's match of the LID funding, dollar for dollar, from the Street Fund.
Owners would, however, still have ample opportunity to opt out of the LID, as discussed in the
Council Report. An important reason for the proposal, he noted, was that the Street Fund was
sufficient for preventive maintenance only on reconstruction of some arterials and collectors; the
funds would not allow for major reconstruction on local streets. This program would offer an
opportunity for property owners to move their local street project to a higher priority on the Street
Fund list. He indicated that this is proposed as a pilot program and explained how Staff would
analyze and promote it to eligible property owners. Concluding, he emphasized that the program
was limited to street reconstruction only; it should be noted that owners in older neighborhoods
might identify additional issues they would want to address.
In response to questions from Mayor Studebaker, Mr. Lazenby clarified that the program was
available only for reconstruction, as opposed to preventive maintenance, of local streets.
Additional improvements such as pathways might be included in a project, but they would be the
financial responsibility of the LID; matching funds from the City would not be available for those
improvements. He addressed additional questions from Councilors about the program, including
(1) the minimum number of property owners required to participate in a project; (2)
situations where there is a combination of City and County residents on a street; (3) potential for
annexing a road under the County's jurisdiction if the property owners wished to form such a LID;
and (4) plans for financing the program.
Councilor LaMotte suggested that in Council's upcoming discussion of comprehensive
annexation, consideration should be given to requiring annexation in order to qualify for a LID.
Councilor Gudman observed that any coordination with the County should not be contemplated
if it required outlay of County funds; as any road within Lake Oswego's urban services area would
ultimately become the City's responsibility, the County had absolutely no incentive to participate.
Councilor Manz noted that she would support the Resolution on a trial basis, but that Council
should be prepared to consider the issue of equity as the program moves forward.
Councilor Gudman moved to adopt Resolution 17-55. Councilor LaMotte seconded the
motion.
City Council Regular Meeting Minutes Page 3 of 11
October 3, 2017
A voice vote was held, and the motion passed, with Mayor Studebaker and Councilors
Gudman, LaMotte, Kohlhoff, Buck, O'Neill, and Manz voting 'aye'. (7-0)
8.2 Resolution 17-56, A Resolution of the City Council of the City of Lake Oswego
Exercising the Power of Eminent Domain with Relation to Property at 4225 Oakridge
Road
Report and Attachment
Mr. Lazenby provided background and updated the Council on negotiations for purchase of the
parcel at 4225 Oakridge Road, as detailed in the Council Report. The City has identified it as a
good location for public parking in Lake Grove. It also would be well suited as a staging area for
the Boones Ferry Road construction project. He emphasized that the City does not intend to
exercise eminent domain, and would only do so if necessary. He expressed optimism that a
satisfactory purchase and sale agreement could be negotiated with the property owners. The
eminent domain option would be implemented only with specific Council approval, he advised.
Councilor Buck announced that he would recuse himself from voting on the issue because of a
potential conflict of interest related to his and his family's ownership of businesses and properties
in close proximity to the parcel.
Mayor Studebaker moved to adopt Resolution 17-56. Councilor Gudman seconded the
motion.
A voice vote was held, and the motion passed, with Mayor Studebaker and Councilors
Gudman, LaMotte, Kohlhoff, O'Neill, and Manz voting 'aye'. Councilor Buck was recused.
(6-0)
9. PUBLIC HEARINGS
9.1 Ordinance 2758, A Special Ordinance of the City Council of the City of Lake Oswego
Vacating Portions of Right-of-Way on Boones Ferry Road, Kruse Way, and Kruse
Way Place
Report and Attachment
Following Mayor Studebaker's review of the Ordinance title, Mr. Powell outlined the hearing
procedure as outlined in the agenda. He asked if any City Council member wished to make any
declaration with relation to conflicts of interest as it applies to this application. No such
declarations were made.
Ms. Rooney introduced Mr. Workman, noting that he would be making future presentations to
Council regarding street vacations. She highlighted the background and process leading to the
street vacations proposed in Ordinance 2758, as described in the Council Report. No objections
or comments had been received in response to the public notice, she reported. Displaying a slide,
she discussed the three areas designated for vacation (Council Report, Attachment 1, Exhibits).
Enactment of the Ordinance would result in clean lines of right-of-way dedication and easements
City Council Regular Meeting Minutes Page 4 of 11
October 3, 2017
that align with current City infrastructure. Council was reminded that the vacations would have
no fiscal impact to the City; they are desired by both the City and the property owners; and the
result would be cleaner lines and ownership. Staff requested that Council enact Ordinance 2758,
she concluded.
Mayor Studebaker asked if anyone wished to testify regarding the Ordinance. No requests being
heard, he closed the hearing.
Councilor Manz moved to enact Ordinance 2758 to vacate portions of Boones Ferry Road,
Kruse Way, and Kruse Way Place. Councilor Gudman seconded the motion.
A voice vote was held, and the motion passed, with Mayor Studebaker and Councilors
Gudman, LaMotte, Kohlhoff, Buck, O'Neill, and Manz voting 'aye'. (7-0)
9.2 Ordinance 2753, An Ordinance of the City of Lake Oswego Amending Sections LOC
50.04.002, 50.05.007, and 50.07.003.13 of the Community Development Code for the
Purpose of Implementing the Boones Ferry Road Project (LU 17-0028).
Report and Exhibits
Mayor Studebaker introduced the public hearing on Ordinance 2753. Councilor Buck recused
himself from the discussion and vote because of his ownership of properties and businesses on
Boones Ferry Road. Mr. Powell read the Ordinance title. Noting that this was a legislative
decision before the Council, he outlined related compliance requirements. He reviewed the
hearing process, including time limits for testimony, as shown in the agenda. Next he asked if
any City Councilor other than Councilor Buck wished to make a declaration with relation to conflict
of interest; none was heard. Finally, he asked if any member of the audience wished to challenge
any City Council member's right to hear the application; no challenges were heard.
Staff Report
Mr. Siegel noted that he would present the report in the absence of Senior Planner Johanna
Hastay, who was in charge of this project. Before making the presentation he disclosed that he
had previously operated a business on Boones Ferry Road in the project area and that his wife
currently operates a business within the area at 16063 Boones Ferry Road. He reviewed the
steps he had taken to ensure that his participation would comply with regulatory requirements for
staff and explained that he would present a summary of the proposal. Any questions about the
properties in question, however, would be directed to Ms. Shum. He noted that Ms. Bluhm was
also available to respond to questions, as was the City's contract arborist, Ms. Holen.
Mr. Siegel stated that the Ordinance was proposed to implement the 2017 City Council Goal to
take steps to minimize impacts of the Boones Ferry Road Project on businesses and residents.
The project entails three coordinated processes, each with a distinct purpose: design, right-of-
way acquisition, and the land use planning process for implementing the Boones Ferry Road
improvements. This third process was the subject of the proposal now before Council. Displaying
a related slide, he highlighted key elements of the Boones Ferry Road planning process,
beginning in 1999 and leading to the proposed Ordinance 2753. Identified among the many
City Council Regular Meeting Minutes Page 5 of 11
October 3, 2017
complexities of the process was the determination that regulatory relief should be found for
commercial property owners who would be directly impacted by the road improvements. He also
reviewed the more recent efforts of Staff with the Boones Ferry Road Project Advisory Committee
(PAC), concluding in the Planning Commission recommendation that the Code amendments be
approved by Council.
Next he discussed the four distinct amendments being proposed, to: (1) Special Street Setback
(Council Report, Exhibit A, Attachment B, p 1), which he considered a maintenance or
"housekeeping" update to the Code; (2) Ministerial Permit Classification (Attachment B, p 5), to
provide certainty to property owners in choosing whether or not to replace parking lost through
the road improvements, including a streamlined review process if they chose to do so; (3)
Replacement Parking Code Waivers (Attachment B, p 2-3 and Attachment C,), providing the site
plans and the Code exceptions, or waivers, that are part of the Ordinance; he noted that an
additional recommendation from Staff would be to revise labeling of"Tree Removal Required" to
"Tree Removal May be Necessary", should Council approve the Ordinance; and (4) Lake Grove
Village Center (LGVC) parking and landscape exceptions (Attachment B, p 3-4 and Attachments
D.1 and D.2), recognizing the permanent impacts of lost on-site parking by removing the time limit
for making improvements under this portion of the Code; a related concern of the PAC was
addressed by capping the allowable reduction in landscaping area at 5%.
Key issues raised at the Planning Commission were twofold, Mr. Siegel reported: (1)Testimony
had been heard that Attachment D only identified properties that were directly losing parking
through the right-of-way acquisition; parking also could be displaced through secondary impacts,
such as the potential relocation of a propane tank on the Chevron property. (2) In accordance
with the original intent of the LGVC Plan, there was concern with finding the right balance of
private property impacts of the road and maintaining the treed character of the district.
In response to questions from Councilor LaMotte, Mr. Siegel confirmed that property owners
could choose whether or not they wished to replace parking spaces lost as a result of the road
project; if they opted not to do so and then did not meet the parking standard, they would be able
to maintain that non-conforming status, he explained; if choosing to replace lost parking, property
owners would bear the financial responsibility for carrying out the plans. However, he noted, if an
owner offered a better solution than the one proposed by the project team and it was found to be
substantially in compliance with the plans that may be approved as part of the Ordinance,
adjustments could be made to carry out that solution.
Mr. Siegel concluded with recommended text edits for the final version of the Ordinance, to (1)
Attachment C, where the labeling "Tree Removal Required" would be replaced with "Tree
Removal May be Necessary"; and to (2) the table that appears as Attachment D.1, which would
reflect updated area calculations on two properties. Additionally, Staff had determined that
language in the draft code (Attachment B, p 2 of 5) would be clearer and more inclusive of the
types of right-of-way acquisition being done with an edit: "(4) For lots that are the subject of right-
of-way purchase and/or condemnation by the City after [effective date of ordinance], for the
purpose of improvements to Boones Ferry Road the words "purchase and/or condemnation"
would be replaced with "acquisition". Similarly, an edit was recommended to Attachment B, p 4
of 5 under "Exception", where the words "purchased or condemned" would be replaced with
"acquired". Mr. Powell added that a third occurrence could be found on Page 3 of Attachment B
City Council Regular Meeting Minutes Page 6 of 11
October 3, 2017
under "c. Parking". Where it showed "For the portion of property purchased or condemned..."
Staff would replace"purchased or condemned"with "acquired", in the final ordinance, if approved
by Council.
Ms. Bluhm explained that when presenting offers of compensation and property appraisals to
owners, the team also had provided an engineer's estimate of the cost for constructing the parking
replacement plan. The compensation may or may not be used for that purpose, at the owner's
discretion. The site where Naomi's Lampshades is located is the only exception; she noted. As
the smaller building occupied by Casa del Polio must be removed, this parking restoration will be
done as part of the Boones Ferry project work and compensation will not be provided to that
property owner.
Testimony
Dienne Irwin, 4343 Sunset Drive, expressed concern about the large number of tree removals
called for under the proposed amendments, including some for significant native trees. She
pointed out conflicts with the LGVC Plan and with existing code that recognizes the importance
of the area's wooded character. Replacement of the large older trees with smaller species would
not provide the benefits of the existing tree canopy. She challenged the apparent philosophy that
trees must come down, rather than doing everything possible to save them. While recognizing
the need for parking solutions, she urged Council not to change the code, but to be creative and
save trees.
Michael Robinson, 1120 NW Couch Street, Portland 97209, spoke on behalf of Cain
Petroleum, owner of the Chevron station on Boones Ferry Road in the project area. After
reviewing background of the initial determination that parking spaces would be lost because of
the need to relocate a propane tank on the property, it now appeared that this would not be the
case. The Planning Commission had earlier recommended that language be added to
Attachment D.1 to allow the owner the advantages of parking replacement if spaces were lost
indirectly because of the tank. Since it now appeared that the relocation was not needed, this
language had been removed from Attachment D.1. He requested that the language
recommended by the Planning Commission be restored to Attachment D.1 as protection for the
property owner in the event there is a change that requires the propane tank to be moved, with
consequent loss of parking.
In responding to Mayor Studebaker's follow-up questions, Mr. Siegel advised that the table in
Attachment D.1 would be coming back to Council with revisions discussed earlier, with the final
ordinance. If Council were to support the amendment requested by Mr. Robinson, Staff would
add the annotation of two parking spaces potentially lost, with the footnote as recommended by
the Planning Commission.
Carolyn Krebs, 16925 Denney Court, and Mike Buck, 3155 Edgemont Road, introduced
themselves as co-chairs of the Boones Ferry Road PAC. Mr. Buck emphasized their commitment
to transparency about the meaning of the amendment relating to non-compliance; they
recognized the need to help make commercial properties whole in light of the roadway
improvements. They had worked with Staff to achieve a balance of trade-offs, but now they
wanted Council to hear their concern regarding tree groves as a part of the area's identity.
City Council Regular Meeting Minutes Page 7 of 11
October 3, 2017
Specifically, they were troubled by the tree removal recommendation by Ms. Holen in the parking
mitigation plan for the Jenike property (Attachment C, p 11 of 16). A second arborist's report,just
received on October 3, provided conflicting information about the health of the trees
recommended for removal in the initial report; it included the suggestion that some might be
retained. In light of this new information, the co-chairs asked Council to take it into consideration
both of the arborists' reports, allowing flexibility to engineer a revised plan that would
accommodate the needed parking but optimize tree retention and mitigation. Mr. Buck noted
that this request was applicable only to the Teka (Jenike) property. Ms. Krebs noted that their
request was for more consideration for tree preservation on this site, if possible, while still
mitigating the parking loss. She emphasized the need for a careful balance of tree loss with
parking mitigation, reiterating that both arborists' reports should be considered by Council.
Council members posed various questions about the Jenike property, including other approaches
to vehicle access to the property and the replacement parking plan. In ensuing discussion to
clarify their request, Ms. Krebs asked that consideration be given to retaining the trees as part of
the engineering decision, if it can be done safely, as suggested by the second arborist's report.
She advocated a larger discussion involving the property owner, the PAC, and Staff to preserve
the interests of all parties,which could produce a better outcome than removing all of the indicated
trees.
Mr. Powell discussed the intent of the code amendments as presented by Staff. He noted that
Mr. Siegel's proposal to modify the "Tree Removal Required" labeling in Attachment C was to
clarify that removal of a tree was not a condition of getting the code exception. Rather, the intent
was to put everyone on notice that a tree removal might happen. After further questions of
Planning staff, he observed that if the property owner decided to implement the proposed parking
replacement plan, the tree-cutting permit process would be followed. He reiterated that nothing
in the code amendments would require those trees to be removed.
Ms. Krebs proposed a change to text of the sixth bullet of Attachment C, p 11 of 16, which would
be acceptable to her and Mr. Buck: removal of the specific reference to the first arborist's report
so as to allow flexibility. This would entail deletion of the last two sentences of the bullet text. In
further discussion Mr. Lazenby indicated that Staff's intent was to retain as many trees as
possible. Mr. Powell noted that the findings could include clarification that approval of these
particular site plans did not mandate removal of trees, among other points.
Councilor Kohlhoff asked about the possibility of removing the Jenike property from the
attachments related to code waivers under the amendments. Mr. Powell indicated that this was
possible. However, he clarified that the code changes provide a credit against other code
requirements for owners who undertook the parking mitigation project. These code changes are
not required for them to mitigate; the code changes are necessary for them to receive a credit
because they had to mitigate, he stated.
Councilor LaMotte requested background on the driveway access to the Jenike property. Ms.
Bluhm indicated that the driveway would now be an approach to a signalized intersection; she
outlined related design considerations. After further responses from Ms. Bluhm and Ms. Shum
regarding the property owner's intent to mitigate lost parking and Staffs desire not to prescribe
removal of trees, Councilor LaMotte indicated that he supported the recommended changes,
City Council Regular Meeting Minutes Page 8 of 11
October 3, 2017
including (1) the co-chairs' suggestion to delete the specific reference to the arborist's report in
Attachment C, p 11 of 16, and (2) the restoration of provisions related to the Chevron station,
discussed earlier.
Councilor Kohlhoff asked about any possibility for an alignment that would be better for the trees
on the Jenike property and an adjacent property. Ms. Bluhm discussed several constraints
related to the street improvements and the proposed driveway alignment. The only way tree
removals in the driveway alignment could be avoided would be if no parking mitigation was done,
she noted; this did not seem to reflect the direction Staff had received for the project. Councilor
Kohlhoff asked questions about the location of the new signalized intersection, and Ms. Shum
and Ms. Bluhm provided background. Councilor Kohlhoff asked about any alternate location
for the intersection if Staff were now to be told that tree considerations mattered more. Ms. Shum
advised that if the currently-designated location was not to be used, the City would not be installing
an intersection at all.
Additional questions from Councilor LaMotte about the parking replacement plan for the Jenike
property were addressed by Ms.Shum and Ms. Blum.
Mayor Studebaker asked if there was any additional testimony on the matter. No requests were
heard, and he closed the public hearing.
Mayor Studebaker moved to approve LU 17-0028, adding the annotation with regard to the
propane tank and parking spaces on the Chevron property that Mr. Robinson suggested,
and changing the "Tree Removal Required" phrase on Attachment C to "Tree Removal
May be Necessary." Councilor Gudman seconded the motion.
Discussion followed, with Councilor Kohlhoff concurring with Ms. Irwin's testimony and with the
PAC about the significance of trees to Lake Grove. While recognizing the purpose of the
proposed amendments, she expressed her objection to the apparent priority given to parking
issues over tree preservation. She recommended to her Council colleagues that the addition of
public parking sites was more appropriate, as discussed earlier (Agenda Item 8.2). Noting her
concerns about protections that will likely not be provided by the Type II Tree Permit process, she
stated that this was a prime example of the need for considering trees in terms of the development
code. It was essential to balancing the trees and development, and she did not find this balance
in the amendments package. Therefore, she was inclined to vote "no" on the motion.
Mr. Powell identified several additional points that had been discussed earlier, asking Mayor
Studebaker if these were intended to be included in the motion. In subsequent discussion, Mayor
Studebaker confirmed that these were to be included: (1)The draft Code language (Exhibit
A, Attachment B to the Ordinance) would be edited to make it clear that acquisitions other
than by condemnation or purchase also applied, as recommended by Mr. Siegel. (2) The
table in Attachment D.1 would be updated to include the adjusted area calculations, also
as recommended by Mr. Siegel. (3) Bullet No. 6, Attachment C, p 11 of 16, would be
modified to state that tree removal 'may be necessary' rather than should be removed.'
After acknowledging that all of the changes would need to be made and brought back to Council,
Mayor Studebaker stated that his motion would instead be to tentatively approve this
City Council Regular Meeting Minutes Page 9 of 11
October 3, 2017
application as adjusted and direct Staff to bring it back with findings, conclusions, and an
amended ordinance implementing these changes on November 7th. Councilor Gudman
indicated that he seconded the motion as revised.
A voice vote was held, and the motion passed, with Mayor Studebaker and Councilors
Gudman, LaMotte, O'Neill, and Manz voting `aye'. Councilor Kohlhoff voted 'no'. Councilor
Buck was recused. (5-1)
Mr. Powell affirmed that this was a tentative decision of the City Council made final upon adoption
of findings and a final ordinance on November 71h at 6:30 p.m.
10. INFORMATION FROM COUNCIL
Councilor LaMotte reported that, in response to recent complaints about unsecured excavation
sites in the city, staff members had identified a City ordinance that required open excavation areas
to be fenced. He discussed the opportunity for staff and others to identify non-compliant sites in
the community and the process for resolving complaints.
Councilor Manz reported on her attendance at the League of Oregon Cities conference, which
she had found informative.
10.1 Proposed Clackamas County Coordinating Committee (C4) By-Laws Changes
Proposed By-Laws Changes
Councilor Gudman advised the Council that the Clackamas County Coordinating Committee
would be voting on adoption of proposed changes to their bylaws on October 5. The Committee
had asked that member cities endorse the proposal (Proposed By-Laws Changes). As indicated
by Council consensus, he confirmed that he would convey the support of the Lake Oswego City
Council.
Councilor Gudman also noted that he and other Council members would be volunteering with
Meals on Wheels during October. He provided an update from the September 29 PERS board
meeting, reporting that rates for the period 2019-2021 would likely be increasing five percentage
points, having a significant impact. It was anticipated that the rates would remain high for the
next 20 years. Finally, he reported that he had sent a letter to the mayors of West Linn, Tualatin,
and Lake Oswego recommending support for the three-party intergovernmental agreement for
Stafford.
11. REPORTS OF OFFICERS
No reports were made.
12. EXECUTIVE SESSION: Under authority of ORS 192.660 (2)(e) to conduct
deliberations with persons designated to negotiate real property transactions and
(2)(f) to consider records that are exempt by law from public inspection.
City Council Regular Meeting Minutes Page 10 of 11
October 3, 2017
Mr. Powell reviewed the statutory basis for entering executive session and outlined the
parameters.
The City Council met in executive session beginning at 8:54 p.m. and ending at 9:06 p.m.
The Council reconvened in open session at 9:06 p.m.
13. ADJOURNMENT
Mayor Studebaker adjourned the meeting at 9:08 p.m.
Respectfully submitted,
Anne-Marie Simpson, City Recorder
APPROVED BY THE CITY COUNCIL:
ON
Kent Studebaker, Mayor
City Council Regular Meeting Minutes Page 11 of 11
October 3, 2017
5.2
D 6 COUNCIL REPORT
TIO
r o
dR�dd�
TO: Kent Studebaker, Mayor
Members of the City Council
CC: Scott Lazenby, City Manager
David Powell, City Attorney
Judge Bruce Shepley, Municipal Court Judge
FROM: Megan Phelan, Assistant City Manager/ HR Director
SUBJECT: Charter Officer Compensation Adjustment
DATE: December 5, 2017
ACTION
Adopt Resolution 17-62, adjusting the compensation for the Charter Officer positions of City
Attorney and Municipal Court Judge.
SUGGESTED MOTION
Move to adopt Resolution 17-62.
BACKGROUND
The City of Lake Oswego has three Charter Officers: City Manager, City Attorney, and Municipal
Judge, whose salaries are reviewed and set annually each December.
DISCUSSION
In general, recommendations on employee compensation are based on three main factors:
market data, internal equity and employee performance. It is up to Council to review and weigh
these three factors when determining the appropriate compensation package for each of the
Charter Officers. City Manager Lazenby has a wage scale and reached the top step of the range
on August 1, 2017. City Attorney Powell and Municipal Court Judge Shepley have set
compensation amounts.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 2
CONCLUSIONS
It is the purview of the Mayor and members of City Council to set the annual salary of Charter
Officers. Consistent with other City staff, I recommend that Council provide a 2.1% COLA for the
City Attorney and Municipal Court Judge.
FISCAL IMPACT
If Council decides to make adjustments to compensation for any of the Charter Officers, the
fiscal impact is minimal.
RECOMMENDATION
Adopt Resolution 17-62.
ATTACHMENTS
1. Resolution 17-62
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
ATTACHMENT 1
RESOLUTION 17-62
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO ADJUSTING THE COMPENSATION
FOR CHARTER OFFICERS
WHEREAS,the City of Lake Oswego annually reviews and considered the salary rates of its Charter
Officers for possible adjustments and such adjustments, if any, are made effective January 1 of each
calendar year; and
WHEREAS, internal market data supports a wage increase for the Charter Officer positions of City
Attorney and Municipal Court Judge in order to stay competitive;
WHEREAS,the Charter Officer position of City Manager received a step increase in August 2017;
NOW THEREFORE, BE IT RESOLVED,that:
1.The Charter Officer positions of City Attorney and Municipal Court Judge are granted a cost of
living adjustment (COLA) increase of 2.1%effective January 1, 2018.
2. This resolution shall take effect upon passage.
Approved and adopted by the City Council of the City of Lake Oswego at a regular meeting held on the
5th day of December, 2017.
AYES:
NOES:
ABSTAIN:
EXCUSED:
Kent Studebaker, Mayor
ATTEST:
Anne-Marie Simpson, City Recorder
APPROVED AS TO FORM:
David Powell, City Attorney
5.3
D<0,-Pt E oc COUNCIL REPORT
r o
oReoo�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Ivan Anderholm, Director
Parks & Recreation Department
SUBJECT: Iron Mountain Park Engineering and Construction Documents Contract
DATE: December 2, 2017
SUGGESTED MOTION
Move to authorize the City Manager to sign a contract for Iron Mountain Park—engineering
and construction documents to ESA Associates in an amount not to exceed $384,180.00.
INTRODUCTION/BACKGROUND
The City of Lake Oswego Parks and Recreation Department recently completed the master
planning process for Iron Mountain Park. The master plan was developed with a parallel design
project for relocation and restoration of the existing stream in the park. These two projects will
continue in tandem throughout the design and construction process. Collaboration and
coordination with the environmental restoration team is critical to the success of these two
projects.
Iron Mountain Park was identified in Parks Plan 2025 as meeting the need for natural character
play areas, development of trails and pathways, identifying and integrating natural features,
management of the property portfolio, and connecting natural corridors under the goal of
"Filling Geographic Gaps". Within the goal of "Investing in Existing Parks and Facilities" this site
meets the strategies of development of sustainable facilities, enhancing and expanding
opportunities for exercise and sport, and protecting and preserving historic resources. Iron
Mountain Park can also "Provide Recreation Opportunities" by development of the master
plan, providing recreational programming to address essential services, and introduction of
new recreation features and amenities. The final goal, "Enhancing Stewardship, Maintenance,
and Operations", will be met at this site by restoring habitat, and conducting a public
information program.
Additionally, this unique site can provide the opportunity for dialogues about the relationship
between the rich history of the past industrial uses and the natural beauty and benefits of
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 2
natural areas. The Iron Mountain Park project requires a multi-objective design approach to
providing safe and comfortable access, a rich interactive experience, while maintaining habitat
and keeping the historical heritage evident.
DISCUSSION
The Parks and Recreation Department recently solicited proposals for a professional design
engineer consultant to lead the engineering and development of construction document
preparation for Iron Mountain Park. The goal is to provide design and engineering documents
for the primary features developed in the master plan. The consultant will also work with City
staff and a Technical Advisory Committee (TAC) to develop the final construction documents.
ESA, the design firm that prepared the Iron Mountain Park Master Plan, was the only
respondent. The Parks Planning staff requested and received a scope and fee from ESA for the
work as outlined in the Request for Proposal. Staff reviewed and negotiated with ESA and found
the attached scope and fee proposal reasonable. A Contract for the services has been prepared
by Staff and reviewed and approved by the Deputy City Attorney.
RECOMMENDATION
Authorize the City Manager to sign a contract for Iron Mountain Park—engineering and
construction documents to ESA Associates in an amount not to exceed $384,180.00.
ATTACHMENTS
1. Iron Mountain Pak— Engineering and Construction Documents Contract/Scope/ Fee
2. Iron Mountain Park— Engineering and Construction Documents Request for Proposal
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
ATTACHMENT 1
O�\A
s
�
O CITY OF LAKE OSWEGO
Standard Personal Service Contract
Iron Mountain Park
Contractor: ENVIRONMENTAL SCIENCE Date of December 6, 2017
ASSOCIATES,A CALIFORNIA Contract:
CORPORTATION, dba under
unregistered name of ESA
Associates
Mailing 819 SE Morrison Street Date of November 30, 2019
Address: Suite 310 Completion:
Portland, OR 97214
WITNESSETH:
Contractor and the City of Lake Oswego, a municipal corporation, mutually covenant and
agree to and with each other as follows:
1. SCOPE OF WORK AND CONTRACT DOCUMENTS. The Contractor shall perform the
Project as outlined in this Contract. The contract documents shall consist of, and any conflicts
shall be resolved in the following priority:
A. This Contract;
B. The City of Lake Oswego Standard Public Contract Provisions, which are attached
and hereby incorporated by reference;
C. The exhibit(s) to this Contract in the following order of priority:
Exhibit A—Contractor Proposal (Scope of Work, Payment Schedule)
This contract shall supersede any prior representation or contract, written or oral.
2. DURATION OF CONTRACT. This Contract shall become effective on the date this Contract
has been signed by every party hereto. Contractor acknowledges that no work has been or will
be performed for the project under this Contract until this Contract is fully executed and
effective. Contractor shall complete performance of this contract on or before the Date of
Completion stated above.
3. PAYMENT.
A. Amount of Payment. Contractor shall be compensated for all goods, materials,
expenses, and services as follows: at the hourly rate(s) as set forth on the attached Exhibit A, not
to exceed the sum of$384,180.
Page 1—Contract
B. Manner of Payment. Payment shall be due to the contractor, in accordance with
the subsection Date of Payment below, upon the following monthly, with an invoice being
submitted by contractor within the first 30 days of the start of Work and continuing each month
thereafter until completion or termination.
C. Taxpayer Identification Report/ Date and Method of Payment. No payment
shall be due to the Contractor until the Contractor has submitted to the City's Finance
Department IRS Form W-9 Request for Taxpayer Identification and Certification
(http://www.irs.gov/pub/irs-pdf/fw9.pdf). The City prefers to pay contractors by electronic fund
transfer; the contractor may submit the EFT agreement (http://tinvurl.com/LO-EFT)to the City's
Finance Department. Payment shall be tendered, when due within 30 days from the date of
receipt of the invoice.
4. TIME IS OF THE ESSENCE. Contractor agrees that time is of the essence under this
Contract.
5. TERMINATION.
A. Parties' Right to Terminate for Convenience. This Contract may be terminated
at any time by mutual written consent of the parties.
B. City's Right to Terminate for Convenience. City may, at its sole discretion,
terminate this Contract, in whole or in part, upon 10 days' notice to Contractor.
C. City's Right to Terminate for Cause. City may terminate this Contract, in whole
or in part, immediately upon notice to Contractor, or at such later date as Public Contracting
Officer may establish in such notice, upon the occurrence of any of the following events:
(i) City fails to receive funding, or appropriations, limitations or other
expenditure authority at levels sufficient to pay for Contractor's Work;
(ii) Federal or state laws, regulations or guidelines are modified or interpreted in
such a way that either the Work under this Contract is prohibited or City is prohibited from
paying for such Work from the planned funding source;
(iii) Contractor no longer holds any license or certificate that is required to
perform the Work; or
(iv) Contractor commits any material breach or default of any covenant,
warranty, obligation or agreement under this Contract, fails to perform the Work under this
Contract within the time specified herein or any extension thereof, or so fails to pursue the
Work as to endanger Contractor's performance under this Contract in accordance with its
terms, and such breach, default or failure is not cured within 5 business days after delivery of
Public Contracting Officer's notice, or such longer period as Public Contracting Officer may
specify in such notice.
D. Contractor's Right to Terminate for Cause. Contractor may terminate this
Contract upon 30 days' notice to Public Contracting Officer if City fails to pay Contractor
Page 2—Contract
pursuant to the terms of this Contract and City fails to cure within 30 business days after
receipt of Contractor's notice, or such longer period of cure as Contractor may specify in such
notice.
E. Remedies. In the event of termination pursuant to subsections B, C(i), C(ii) or D,
Contractor's sole remedy shall be a claim for the sum designated for accomplishing the Work
multiplied by the percentage of Work completed and accepted by Public Contracting Officer,
less previous amounts paid and any claim(s) which City has against Contractor. If previous
amounts paid to Contractor exceed the amount due to Contractor under this subsection,
Contractor shall pay any excess to the City upon demand.
In the event of termination pursuant to subsection C(iii) or C(iv), City shall have any
remedy available to it in law or equity. If it is determined for any reason that Contractor was
not in default under subsection C(iii) or C(iv), the rights and obligations of the parties shall be
the same as if the Contract was terminated pursuant to subsection B.
F. Contractor's Tender upon Termination. Upon receiving a notice of termination
of this Contract, Contractor shall immediately cease all activities under this Contract, unless
Public Contracting Officer expressly directs otherwise in such notice of termination.
Upon termination of this Contract, Contractor shall deliver to Public Contracting Officer
all documents, information, works-in-progress and other property that are or would be
deliverables had the Contract been completed. Upon Public Contracting Officer's request,
Contractor shall surrender to anyone Public Contracting Officer designates, all documents,
research or objects or other tangible things needed to complete the Work.
6. INSURANCE. The Contractor will not perform any work under this contract until the
City has received copies of applicable insurance policies or acceptable evidence that the
insurance indicated as required in subsection D below is in force.
A. Scope of Insurance. The Contractor shall obtain prior to the commencement of
the Contract, and shall maintain in full force and effect for the term of this contract, at the
Contractor's expense, the policies indicated below in subsection D for the protection of the
Contractor. The Contractor shall not undertake any acts that shall affect the coverage afforded
by the above policy. If the insurance policy is issued on a "claims made" basis, then the
Contractor shall continue to obtain and maintain coverage for not less than three years
following the completion of the contract.
If no automobile liability insurance policy is required in subsection D, Contractor
expressly acknowledges and agrees that City is not providing any automobile insurance to
Contractor and that as to the City and any third parties, Contractor bears sole liability for
claims, damages, injury (including death) and losses, arising out of or resulting from
Contractor's operation of Contractor's automobile or any other automobile, whether or not
such use is related to Contractor's work under this contract, and Contractor shall make no
claim against the City for any claim, damage, injury, or loss resulting thereby.
Page 3—Contract
B. Coverage Amount. The policies shall be issued by a company authorized to do
business in the State of Oregon, protecting the Contractor or subcontractor or anyone directly
or indirectly employed by either of them against liability for the loss or damage of personal and
bodily injury, contractual liability, death and property damage, and any other losses or
damages above mentioned with limits not less than as stated in subsection D below or the limit
of public liability contained in ORS 30.260 to 30.300 for any policy, whichever is greater.
C. Certificate of Insurance/Additional Insured and Waiver of Subrogation
Endorsement. The Contractor shall cause the insurance company to provide the City with: (i) a
certificate of insurance and, (ii) if an additional insured endorsement is indicated as required in
subsection D below, an endorsement thereto naming the City, its officers, agents, and
employees as an additional insured for those policies indicated. The policies will be endorsed
to provide a waiver of subrogation in favor of the City and all additional insureds. The
Contractor shall provide the City written notice of cancellation or material modification
(change in limits or coverages) of the insurance contract for not less than the following notice
for the purposes stated: 30 days prior notice for reasons other than non-payment; 10 days
prior notice for non-payment.
The Contractor shall further cause a certificate of insurance to be issued not less than 5 days
prior to any policy expiration date by the Contractor's insurance company or companies during
the term of the Work, to assure that the required insurance is maintained.
D. Insurance Policy Requirements.
Required? Type of Insurance Minimum Coverage City named as
Additional
Insured
Yes Comprehensive general $2,000,000 per occurrence and Yes
or commercial general $3,000,000 in the aggregate
liability
No Protection and $2 million per accident Yes
Indemnity
US L&H $2 million per person per accident
Yes Automobile liability $2,000,000 per accident-combined Yes
single limit or $2,000,000 bodily injury
and $1,000,000 property damage
Yes Professional liability $2,000,000 per claim/aggregate No
Yes Workers Compensation Statutory Coverage No
Employer's Liability $1 million per person per accident
Or
[ ] Contractor Contractor warrants and represents contractor
No(if Initial if Exempt from does not employ any persons that would require
initialed) Worker Comp Coverage contractor to provide workers compensation
insurance benefits.
Page 4—Contract
* The amounts may be achieved by a combination of base coverage and umbrella coverage.
ENVIRONMENTAL SCIENCE ASSOCIATES, A CITY OF LAKE OSWEGO, an Oregon Municipal
CALIFORNIAN CORPORATION, dba under the Corporation
unregistered name of ESA Associates
By:
Name: Scott Lazenby, City Manager
Title: Date:
Date: Public Contracting Officer
380 A Avenue
Check one: PO Box 369
Sole Proprietor Lake Oswego, OR 97034
Partnership
Corporation Date Authorized by Council, if applicable:
December 5, 2017.
Limited Liability Company
Limited Liability Partnership
Other: APPROVED AS TO FORM:
Domicile, if other than Oregon: Calif.
Evan P. Boone,
Deputy City Attorney
Ver. 1703
Page 5—Contract
CITY OF LAKE OSWEGO STANDARD PUBLIC CONTRACT PROVISIONS FOR PERSONAL SERVICE/SERVICE CONTRACT
(6/16)
The following City of Lake Oswego Standard Public Contract any permitted subcontract under this Contract a requirement that
provisions are made a part of the Contract between City and the subcontractor be bound by the following sections of this
Contractor by reference. Where the Lake Oswego Redevelopment Contract as if the subcontractor were the Contractor:
Agency(LORA)is the contracting party,"City"shall refer to LORA. Independent Contractor Status;Other Contractors;Hours of
Labor;Ownership of Work;Indemnity and Hold Harmless;
CHANGES Records;Attorney Fees;Compliance with Laws. PCO's consent to
This contract,including all attachments and exhibits any subcontract shall not relieve Contractor of any of its duties or
annexed hereto,shall not be subject to modification or amendment obligations under this Contract.
except in writing,executed by both parties. This contract and any This contract is not assignable by the Contractor,either
substantive changes to the scope of work or changes to the contract whole or in part,unless Contractor has obtained the prior written
costs will not be effective until approved in writing by the City's Public consent of the City.
Contracting Officer(PCO). City and Contractor are the only parties to this Contract
and are the only parties entitled to enforce its terms. Nothing in
INDEPENDENT CONTRACTOR STATUS this Contract gives,is intended to give,or shall be construed to
The Contractor agrees and certifies that: give or provide any enforceable benefit or right,whether directly,
A. The Contractor is engaged as an independent indirectly or otherwise,to third persons.
contractor.Although the PCO reserves the right(i)to determine
(and modify)the delivery schedule for the Work to be performed HOURS OF LABOR
and(ii)to evaluate the quality of the completed performance,City For those employees of Contractor covered or subject to
cannot and will not control the means or manner of Contractor's Oregon employment laws,the Contractor shall pay employees for
performance,nor provide any tools or equipment for the overtime work performed under the public contract in accordance
performance of the Work,except as provided elsewhere in this with ORS 653.010 to 653.261 and the Fair Labor Standards Act of
Contract. Contractor is responsible for determining the 1938(29 USC 201 et seq.).
appropriate means and manner of performing the Work.
B.Contractor shall be responsible for all federal or state ERRORS
taxes applicable to compensation or payments paid to Contractor The Contractor shall perform such additional work as
under this Contract and,unless Contractor is subject to backup may be necessary to correct Contractor's errors in the work
withholding,City will not withhold from such compensation or required under this contract without undue delays and without
payments any amount(s)to cover Contractor's federal or state tax additional cost.
obligations.
C. The Contractor will not,on account of any REPRESENTATIONS AND COVENANTS
payments made under this contract,be eligible for any benefit A. Contractor's Representations.Contractor represents and
from federal social security,workers'compensation, covenants to City that:
unemployment insurance,or the Public Employee's Retirement (1)Contractor has the power and authority to enter into
System,except as a self-employed individual; and perform this Contract,
D. Contractor is not currently an employee of the (2)This Contract,when executed and delivered,shall be
federal government or the State of Oregon;and a valid and binding obligation of Contractor enforceable in
E. The Contractor is not a contributing member accordance with its terms,and if Contractor is a partnership,
of the Public Employee's Retirement System. corporation or other form of business entity,this contract was
F. Contractor is not an"officer,""employee,"or duly approved and executed pursuant to authority of the
"agent"of the City,as those terms are used in ORS 30.265. governing body or parties of the Contractor,
(3)Contractor is not in violation of any Oregon tax laws.
OTHER CONTRACTORS (4)Upon acceptance of each project,the Contractor
The City may undertake or award other contracts for warrants that it will carefully examine,as necessary,the site of the
additional or related work,and the Contractor shall fully work contemplated and any plans,specifications,and contract
cooperate with such other contractors and with any City documents pertaining to work,with the exception of unknown
employees concerned with such additional or related work,and physical conditions at the work site,of an unusual nature,differing
shall coordinate its performance under this contract with such materially from those ordinarily encountered and generally
additional or related work. The Contractor shall not commit or recognized as inherent in work of the character provided herein..
permit any act that will interfere with the performance of work by (5)Contractor shall,at all times during the term of this
any other contractor or by City employees. Contract,be qualified,professionally competent,and duly
licensed to perform the Work.
SUBCONTRACTORS AND ASSIGNMENT (6)Contractor will accomplish the work using a standard
Except as set forth in Contractor's proposal or otherwise of performance and care that is currently accepted by other
in this Contract,no subcontract shall be made by the Contractor contractors engaged in similar work, under similar conditions
with any other party for furnishing any of the work or services and at the date the services are provided in the Portland
herein contracted without obtaining the prior written consent of metropolitan area(Standard of Care).
the City,which City may withhold without cause. In addition to (7)Contractor's invoices shall describe all work
any other provisions PCO may require,Contractor shall include in performed with particularity,by whom it was performed,and
Page 1—City of Lake Oswego Standard Public Contract Provisions(6/15)
CITY OF LAKE OSWEGO STANDARD PUBLIC CONTRACT PROVISIONS FOR PERSONAL SERVICE/SERVICE CONTRACT
(6/16)
shall itemize and explain all expenses for which reimbursement is INDEMNITY AND HOLD HARMLESS
claimed. Contractor shall send invoices to City's Project Manager. The Contractor shall defend,indemnify,and hold the
(8) Contractor's completion shall not extinguish or City,its officers,agents and employees,harmless against all
prejudice City's right to enforce this Contract with respect to any liability,loss,or expenses,including reasonable attorney's fees,
breach of Contractor warranty or any default or defect in Contractor and against all claims,actions or judgments based upon or arising
performance (defect is defined herein as services that do not out of damage or injury(including death)to persons or property,
conform to the Standard of Care (Section 6) in the performance but only to the proportionate extent caused by or resulting from
of the Contract). any act,error,or omission(excepting professional services
(9)Contractor has no present interest and shall not acquire performed under this Contract)of an act sustained in connection
any interest,direct or indirect,which would conflict in any manner or with the performance of this contract or by conditions created
degree with the performance of its Work, and that in the thereby,or based upon Contractor's violation of any statute,
performance of this contract no person having any such interest shall ordinance or regulation.
be employed. With respect to professional services performed under
(10) Contractor has no interest and shall not acquire any this Contract,Contractor shall defend,indemnify,and hold the
interest, direct or indirect, which would conflict in any manner or City,its officers,agents and employees,harmless against all
degree with the performance of contractor's services, and in the liability,loss,or expenses,including reasonable attorney's fees,
performance of this contract no person having any such interest shall and against all claims,actions or judgments based upon or arising
be employed. out of damage or injury(including death)to persons or property,
B. Cumulative. The representations and covenants set forth in but only to the proportionate extent caused by any negligent act,
this section are in addition to,and not in lieu of,any other error,or omission of an act sustained in connection with the
representations and covenants provided. performance of this contract or by conditions created thereby,or
based upon violation of any statute,ordinance or regulation.
OWNERSHIP OF WORK
All work products of the Contractor,including RECORDS
background data,documentation and staff work that is Contractor shall have access to the books,documents,
preliminary to final reports,which result from this contract are papers and records of the City as necessary for Contractor's
the exclusive property of the City. If this contract is terminated by performance of the work. The Contractor shall not disclose all or
either party or by default,the City following payment as required any part of such records to any other person,firm,corporation,
by the Contract,in addition to any other rights provided by this association or other entity except as reasonably necessary to carry
contract,may require the Contractor to transfer and deliver such out the Work,without the consent of the Public Contracting
partially completed reports or other documentation that the Officer.
Contractor has specifically developed or specifically acquired for The Contractor agrees that the City and its authorized
the performance of this contract. representatives shall have access to the books,documents,
The reports and all material contained in the reports papers and records of the Contractor which are directly pertinent
(graphics,photos,etc.)shall become the property of the City;the to the specific contract for the purpose of making audit,
City may reproduce and distribute the reports,or any part examination,excerpts and transcripts.
thereof,in such form as the City desires. Contractor shall maintain all fiscal records directly
relating to this Contract in accordance with generally accepted
ELECTRONIC CONTRACTING AND REPORTS accounting principles. In addition,Contractor shall maintain any
This contract and any amendments may be executed by other records pertinent to this Contract in such a manner as to
a party electronically by use of a digital signature issued by a city- clearly document Contractor's performance. Contractor
recognized certification authority(such as Symantec Digital ID), acknowledges and agrees that City's duly authorized
pursuant to the Oregon Uniform Electronic Transactions Act,ORS representatives shall have access to such fiscal records and other
Ch.84.001—84.063. Upon execution of this contract books,documents,papers,plans and writings of Contractor that
electronically,the party consents to conduct further are pertinent to this Contract to perform examinations and audits
communications and transactions under this Contract by and make excerpts and transcripts. Contractor shall retain and
electronic means. keep accessible all such fiscal records,books,documents,papers,
Unless otherwise stated in the Scope of Work or plans,and writings for a minimum of three(3)years,or such
separately waived in writing,all final reports,including reports of longer period as may be required by applicable law,following final
phases of the project and of the entire project,shall be provided payment and termination of this Contract,or until the conclusion
in both written and electronic format. Electronic format shall be of any audit,controversy or litigation arising out of or related to
in a format coordinated with the PCO and shall be fully this Contract,whichever date is later.
compatible with such software programs specified by the PCO,
.e.g.Microsoft Word,Microsoft Excel,Microsoft PowerPoint, PUBLICATION RIGHTS/RIGHTS IN DATA
Microsoft Access,Microsoft Publisher,Adobe Creative Suite, To the extent the Work Product consists of material
Adobe PDF,or such other software program as specified by the capable of publication,all publication rights in the product
PCO. produced by the Contractor in connection with the work provided
for under this contract,whether in preliminary draft or final form,
shall be vested in the City.
Page 2—City of Lake Oswego Standard Public Contract Provisions(6/15)
CITY OF LAKE OSWEGO STANDARD PUBLIC CONTRACT PROVISIONS FOR PERSONAL SERVICE/SERVICE CONTRACT
(6/16)
The Contractor shall not publish any of the results of the and ordinances of the City of Lake Oswego,Oregon.
work without the prior written permission of the City. The Contractor shall comply with all federal,state and
All original written material and other documentation, local laws and ordinances,applicable to public contracts relating
including background data,documentation,and staff work that is to Contractor's obligations and performance,and to the work to
preliminary to final reports,originated and prepared for the City be done under this contract.
pursuant to this contract,shall become exclusively the property of The Contractor shall comply with all applicable federal,
the City. The ideas,concepts,know-how or techniques relating to state,and local laws,rules,and regulations on nondiscrimination in
data processing development during the course of this contract by employment because of race,color,ancestry,national origin,religion,
the Contractor or City personnel,or jointly by the Contractor and sex,sexual orientation,gender identity,marital status,age,medical
City personnel,can be used by either party in any way it may condition,or disability.
deem appropriate.
Material already in the Contractor's possession, WAIVER
independently developed by the Contractor outside the scope of The failure of the City to enforce any provision of this
this contract or rightfully obtained by the Contractor from third contract shall not constitute a waiver by the City of that or any
parties,shall belong to the Contractor. However,the Contractor other provision.
grants to the City a nonexclusive,irrevocable and royalty-free
license to use such material to the extent such material is INTEGRATION
incorporated into the Work. This contract represents the entire and integrated
This contract shall not preclude the Contractor from agreement between the Contractor and the City,and supersedes
developing materials that are competitive,irrespective of their all prior negotiations,representations or agreements,either
similarity to materials which might be delivered to the City written or oral.
pursuant to this contract. The Contractor will not,however,use
any written materials developed under this contract in developing
materials for others,except as provided in this section.
CONFIDENTIALITY
No reports,information and/or data given to or prepared
or assembled by the Contractor under this contract shall be made
available to any individual or organization by the Contractor without
the prior written approval of the City.
MEDIATION/VENUE
In the event a dispute shall arise between the parties to
this contract,and prior to the commencement of any suit or
action,the parties agree to participate in mediation in accordance
with the mediation procedures of the Oregon Mediation Service,
or such other procedures as the parties agree. The parties agree
to share equally in the costs of the mediator. The mediator shall
be selected by the parties,either upon mutual agreement within
15 days written notice by one party to the other requesting
mediation,or if the parties are not able to agree upon a mediator
within said period,the mediator shall be chosen by the City
Manager from the list of mediators maintained by the Oregon
Mediation Service(http://omediate.org).
Any action or suits involving any question arising under
this contract must be brought in Clackamas County Circuit Court.
SEVERABILITY
The parties agree that if any term or provision of this
contract is declared by a court of competent jurisdiction to be
illegal or in conflict with any law,the validity of the remaining
terms and provisions shall not be affected,and the rights and
obligations of the parties shall be construed and enforced as if the
contract did not contain the particular term or provision held to
be invalid.
COMPLIANCE WITH LAWS
The provisions of this contract shall be construed in
accordance with the provisions of the laws of the State of Oregon
Page 3—City of Lake Oswego Standard Public Contract Provisions(6/15)
Iron Mountain Park Engineering and Construction Documents Fee Estimate
ESA PAE Grummet Apex Teragan Lancaster Geotechnics Statewide
Contr.Manager Proj.Manager Design Director Engineer OAQC PE EIT Environmental Landscape Permitting Permitting Admin Electrical Electrical Structural Structural Principal Staff Staff Principal Traffic Geotechnical Geotechnical Survey
RLA,PE RLA RLA PE Planner Designer Engineer Staff Engineer Staff Engineer Staff Engineer Staff Staff Hour Task
P.Agrimis S.Roelof M.O'Brien A.Zucker H.White C.French S.Hartung T.Fischer L.Hise-Fisher A.Minnehan T.Ross G.Parthemer R.Grummel H.Clough A.Reese T.Prager T.Mobley A.Mare Totals Subtotals
Task 1-Site Investigations
1.1 Project kickoff site meeting 4 6 4 4 4 4 2 2 2 2 34 $4,780.00
1.2 I Technical advisory committee 4 4 $512.00
1.3 IBackground research 4 2 2 6 12 26 $2,868.00
1.4 Site survey supplementation(Addl.topo needs ident.during design) 40 40 $6,000.00
1.5 Conduct Additional Soil Sampling 2 24 26 $2,500.00
$16,660.00
Task 2-Schematic Design
2.1 Review&coordination meetings 4 4 2 4 2 2 2 2 2 2 2 2 2 32 $4,544.00
2.2 Prepare&submit draft schematic design drawing 2 8 4 8 16 16 2 8 2 4 70 $8,124.00
2.3 Attend and facilitateTAC meeting#1 4 1 4 9 $1,040.00
2.4 Prepare responses to LOPR and TAC comments 2 4 6 $636.00
2.5 Prepare final SD,project description,general cost estimate 2 12 4 2 6 12 20 1 8 4 16 1 2 90 $10,398.00
$24,742.00
Task 3-Design Development
3.1 Review&coordination meetings 4 4 4 2 2 2 2 2 2 24 $3,214.00
3.2 Prepare DD drawings,spec.sections,preliminary cost estimate 4 40 8 8 24 60 60 2 24 1 2 233 $25,854.00
3.3 Prepare Soil Management Plan 4 2 16 44 66 $7,542.00
3.4 Attend and facilitate TAC meeting#2 4 1 4 9 $1,040.00
3.5 Prepare responses to LOPR and TAC comments 4 4 4 1 12 4 2 1 2 34 $4,182.00
$41,832.00
Task 4.60%Construction Documents
4.1 Project meetings 4 2 2 4 2 2 2 2 20 $2,628.00
4.2 Prepare 60%construction docs,specs,general cost estimate 4 32 8 8 30 60 72 2 24 1 2 4 247 $27,230.00
4.3 Attend and facilitateTAC meeting#3 4 1 4 9 $1,040.00
4.4 Respond to LOPR and TAC comments 4 4 4 4 2 12 4 2 36 $4,672.00
$35,570.00
Task 5.90%Construction Documents
5.1 Review&coordination meetings 4 4 2 4 2 2 2 2 22 $2,924.00
5.2 Prepare 90%construction docs,specs,cost estimate 8 48 8 8 32 60 80 2 16 1 2 2 267 $30,138.00
5.3 Prepare responses to LOPR and TAC comments 4 2 4 4 1 8 2 25 $3,212.00
$36,274.00
Task 6-Bid Set
6.1 Review&coordination meetings 4 2 2 2 2 12 $1,572.00
6.2 Prepare DRAFT Bid set and cost estimate 4 24 8 4 12 20 40 112 $13,016.00
6.3 Prepare FINAL bid set and cost estimate 2 24 4 2 10 12 30 1 4 4 93 $10,814.00
$25,402.00
Task 7-Building Permits
7.1 DEQ 1200-C Erosion and Sediment Control 1 4 4 24 8 41 $4,452.00
7.2 LO Commercial Building permit application package 1 4 2 4 12 24 47 $5,128.00
7.3 Sign Permit application package 1 2 14 8 25 $2,568.00
$12,148.00
Task 8-Bid Support
8.1 Provide bidding support 8 2 4 8 8 28 4 1 4 67 $7,370.00
$7,370.00
Task 9-State and Federal Permit Updates
9.1 Review and Coordination Meetings 8 8 8 24 $3,040.00
9.2 Joint Permit Applicattion(JPA)Revisioins 1 2 4 28 8 40 4 87 $8,804.00
9.3 Section 401 DEQ Water Quality Certification 2 16 24 2 32 2 78 $8,190.00
$20,034.00
Task 10-Construction
10.1 Attend pre-construction meeting 4 4 4 4 16 $1,752.00
10.2 Construction observation(RFIs,Submittals,ASI) 40 8 8 16 40 8 2 16 2 20 160 $17,820.00
$19,572.00
Task 11-Project Closeout
11.1 Deliver as-builts&CAD files 4 2 10 16 32 $3,278.00
$3,278.00
Task 12•Project Management and Administration
12.1 IProject coordination and invoicing 3 100 16 24 6 4 8 4 165 $21,660.00
$21,660.00
Task 13•Land Use:Conditional Use and Technical Reports
13.1 Arborist Report 30 30 $4,800.00
13.2 Geotechnical analysis and report 80 40 120 $16,800.00
13.3 Major Devel.-Comp Plan;Base Zone;CUP for Park Dev. 1 2 4 16 48 6 2 8 2 8 97 $12,592.00
13.4 Minor Development for Stream Realignment 2 2 12 6 2 1 4 29 $3,382.00
13.5 Minor Development-RP District Delineation+Figures 20 12 1 4 14 51 $6,257.00
13.6 Ministerial Dev.-Restoration Enh.and Passive Rec.+Figures 2 1 4 8 8 2 4 29 $3,530.00
13.7 Scaled Site Plan;Grading Plan;Utility Plan;Landscaping Plan 2 2 16 24 2 24 70 $7,490.00
13.8 Type II Tree Permit,Protection,Mitigation Plan 1 2 8 12 16 39 $4,132.00
13.9 Traffic/Parking Study(Traffic Impact Studay) 10 24 34 $4,880.00
13.10 Drainage Report&Stormwater management 2 10 60 72 $7,350.00
13.11 Floodplain Management Area(FEMA base flood elevation) 2 2 10 30 44 $4,900.00
13.12 RP District/Wetland Mitigation Plan 1 2 2 2 24 32 30 2 95 $10,242.00
13.13 Neighborhood Meeting 4 4 8 6 4 4 4 34 $5,206.00
$91,561.00
Labor Hours: 40 440 92 90 250 548 102 650 29 58 46 8 70 24 142 38 126 30 31 44 80 40 54 3032
Subtotal: $356,103.00
Billing Rates $200.00 $128.00 $148.00 $175.00 $130.00 $95.00 $122.00 $95.00 $185.00 $125.00 $98.00 $230.00 $130.00 $160.00 $90.00 $170.00 $90.00 $160.00 $200.00 $120.00 $160.00 $100.00 $150.00
Billable Labor Cost $8,000.00 $56,320.00 $13,616.00 $15,750.00 $32,500.00 $52,060.00 $12,444.00 $61,750.00 $5,365.00 $7,250.00 $4,508.00 $1,840.00 $9,100.00 $3,840.00 $12,780.00 $6,460.00 $11,340.00 $4,800.00 $6,200.00 $5,280.00 $12,800.00 $4,000.00 $8,100.00
Reimbursable Expenses Est.Expenses: $23,750.00
' Subconsultanf Markup(5%) $4,327.00
TOTAL MAXIMUM FEE: $384,180.00
ESA 11/7/2017
r �� 819 SE Morrison Street
Suite 310 www.esassoc.corn
I
Portland,OR 97214
503.274.2010 phone
503.274.2024 fax
memorandum
date November 6,2017
to Bruce Powers,Project Manager
Lake Oswego Parks and Recreation(LOPR)
CC Ivan Anderholm,Director
Lake Oswego Parks and Recreation
from Steve Roelof,Project Manager
Paul Agrimis,Project Director
subject Iron Mountain Park Construction Documentation Scope—November 6, 2017
The ESA project team appreciates the opportunity to continue working with LOPR on this exciting and multi-faceted project.
We have thoughtfully reviewed the project needs;reaching out to sub-consultants and preparing the following scope and
budget. Our team includes the following members and roles:
• ESA—Land Use Planning,Landscape Architecture,Civil Engineering,and Environmental Permitting
• Statewide Surveying-Survey
• Apex-Environmental Engineering
• Grummel Engineering-Structural
• Lancaster Engineering-Traffic Signage and Striping
• Geotechnics-Geotechical
• PAE—Mechanical,Electrical and Plumbing
• Teragan&Associates-Arborist
A site survey will provide topographic mapping for the area bounded by the street frontage(including to road centerline),
parking lot,and developed areas. Site utilities will be identified.A boundary survey along the Iron Mountain Boulevard
ROW will also be provided.
Elements included in Construction Documentation
We understand that the construction documents will be based on features presented in the Iron Mountain Park Concept
Master Plan figure(attached). The features included in this scope of design services are the following:
1. Paved parking lot for 20 cars(18 standard stalls and 2 ADA stalls)with one-way vehicular travel East to West
with one entry and one exit;vehicular drive aisle is standard asphalt paving,parking stalls are permeable paving
with wheel stops or curb;vehicular drive aisle designed for bus and fire truck turning radii connects to Iron
Mountain Boulevard.Parking lot entry signage,parking lot exit signage,and ADA parking stall signage are
included.Bus pull out and drive aisle will be load-rated asphalt,adjacent bus loading zone surfacing is standard
concrete.The parking lot design will include mountable curbs adjacent to the future parking expansion areas.
2. Low Impact Development stormwater facilities for treating runoff from impervious areas(bioswale,filter strip,
stormwater wetland,etc.)conforming to the 2016 Lake Oswego Stormwater Management Manual.
Iron Mountain Park Construction Documentation Scope—November 6,2017
3. Site development will require a complex grading plan to shape the park and the stream restoration in the midst of
stockpiled flood debris from the 1996 flood,comply with Flood Management Area cut and fill balancing
requirements,and to properly handle contaminated media.The flood debris includes a variety of soils,asphalt,
concrete,organic materials,and various debris. Testing in nine areas along the stream restoration alignment found
contamination in six locations: arsenic,lead,mercury;Total Petroleum Hydrocarbons;Benzo(a)anthracene,
Benzo(b)flouranthene,Dibenz(a,h)anthracene;Indeno(1,2,3-cd)pyrene were observed in soil samples.The
contaminated media can be safely managed on-site with clean fill caps sealing the contaminated media,but non-
contaminated soils will need to be exported in volumes equaling the clean fill caps to meet a cut and fill balance
for the site.Additional off-haul of clean material is anticipated to meet structural base requirements for the
parking lots and driveways and for the restroom and picnic shelter and meet the Flood Management Area
requirements.It is unclear if additional off-haul will be required for the Flood Management Area(to be clarified
in the land use permitting process). Off-haul of the clean material costs about a third of the tipping fee for
contaminated media.
The grading complexity will be amplified by management of the contaminated media.Additional testing will be
required to identify the extent and kinds of contamination.Best Management Practices may indicate differing
depths of soils caps for different materials,which Lake Oswego risk management staff will need to consider as
one of the variables of how materials are excavated,moved,and capped in some instances.There may need to be
interim stockpiling areas to hold contaminated materials during mass grading of the site.We understand that Lake
Oswego will provide a Risk Manager/Hazardous Waste Manager who will oversee that the proposed handling,
capping,and disposal of all hazardous materials is in accordance with all local,state,and federal health
requirements.
4. On-grade circulation includes an 8-10-foot wide,ADA accessible concrete pedestrian path that connects the entry
plaza and north boardwalk designed to accessibility standards. Compacted aggregate pedestrian paths(3 to 4 feet
in width)connect south boardwalk,picnic shelter,learning circle,picnic tables,trailhead,and bridge.A 10'-12'
wide asphalt multi-use path along the existing ROW and proposed parking lot will also be included meeting
LOPR standards.
5. Vendor-supplied structures
a. Picnic shelter will be approximately 20-foot by 20-foot pre-engineered structure from a local supplier. The
footings for the structure will need to be designed by our structural engineer based on the geotechnical
report(presumed to be spread footings).We understand that a vendor-supplied shelter can meet City of
Lake Oswego land use architectural and aesthetic requirements without undergoing custom design
modifications.This will be a deferred submittal during the Building Permit process.
b. Pedestrian bridge will be a 10-foot wide,clear span pre-engineered bridge from a local supplier.The bridge
must span the restored stream channel from top of south bank to top of north bank(approximately 40 feet)
and will be located within the Vegetated Corridor buffer;above the FEMA base flood elevation.The
bridge is understood to not be vehicle-rated per AASHTO,and we understand that a vendor-supplied
bridge can meet City of Lake Oswego land use architectural and aesthetic requirements without undergoing
custom design modifications. The structure must accommodate a GATOR or other small maintenance
vehicle. The abutments for the bridge will need to be designed by the structural engineer based on the
geotechnical report.This will be a deferred submittal during the Building Permit process.
c. Two stall restroom will be pre-engineered structure from a local supplier.The footings for the structure
will need to be designed by our structural engineer based on the geotechnical report(presumed to be spread
footings).The design for this element Includes selection and coordination with vendor,water,sewer,and
electrical service with support from our electrical and lighting subconsultant.We understand that a vendor-
supplied restroom can meet the City of Lake Oswego land use architectural and aesthetic requirements
without undergoing custom design modifications.Minimal if any modifications to standard finishes are
anticipated. This will be a deferred submittal during the Building Permit process.
2
Iron Mountain Park Construction Documentation Scope—November 6,2017
d. Kiosk will be a pre-engineered single-sided structure with mounting space for interpretive signage from a
local supplier.The design of graphic,artistic,and informational content associated with kiosk is not
included and will be installed by owner. The footings for the kiosk will need to be designed by our
structural engineer based on the geotechnical report(presumed to be spread footings).We understand that a
vendor-supplied kiosk can meet the City of Lake Oswego land use architectural and aesthetic requirements
without undergoing custom design modifications.This will be a deferred submittal during the Building
Permit process.
6. Boardwalk will total approximately 190 feet long and 8 feet wide and set on engineered pin-pile footings.The
decking will be pultruded fiberglass with an ADA compliant kick-rail.An approximately 16-linear-foot bench
will be included. The structure will be designed by ESA with structural design by the structural engineer based on
the geotechnical report.The boardwalk will need to meet the City of Lake Oswego land use architectural and
aesthetic requirements.
7. Nature play—nature play area will provide 1)an approximately 6-foot tall earthen mound that includes one slide,
access stair,placed boulders,and native meadow vegetation. 2)Logs will be assembled in a log-pile using
engineered footings and connections(designed by the structural engineer)integrated with an approximately 3-foot
tall earthen mound. 3) Sand play pit area will be provided adjacent to log pile with placed boulders and logs.Logs
will include engineered footings and connections.
8. Gathering spaces
a. Learning circle with compacted aggregate surfacing, seven log or stone benches with engineered footings.
b. Entry plaza with concrete pedestrian paving,concrete pedestrian walkways,and controlled pedestrian park
access point.
c. Trailhead with compacted aggregate surfacing and kiosk.
9. Planting
a. Open lawn areas are confined by concrete mowband when adjacent to native meadow areas,and by metal
edging when adjacent to compacted aggregate paved paths.
b. Native meadow areas including nature play area seeded with native seed mixes.
c. Trees and ornamental planting located at nature play area,entry plaza,and parking area including medians.
d. Native seed mixes at areas of construction and construction staging disturbance.
e. Stormwater treatment planting in stormwater facilities located between parking area and Iron Mountain
Boulevard.
f. Planting buffer with trees and ornamental planting meeting City of Lake Oswego land use requirements
between parking area and Iron Mountain Boulevard.
10. Site furnishings
a. Picnic tables(3)will be provided on compacted aggregate on pedestrian path spurs.These will be from a
local supplier with footings per standard LOPR details.
3
Iron Mountain Park Construction Documentation Scope—November 6,2017
b. Benches(3)will be provided along pedestrian paths and at the nature play area. along pedestrian paths and
at the nature play area(benches shown on north side of restored stream on master plan are not included in
this design). The benches will be from a local supplier with footings per standard LOPR details.
c. Bicycle racks for ten bicycles will be provided at the entry plaza.These will be from a local supplier with
footings per standard LOPR details.
d. An entry monument sign(1)will be provided at the parking lot vehicular entry. This monument sign will
be documented with a standard detail provided by LOPR.
e. A drinking fountain(1)will be provided at the restroom.This will be from a local supplier with footings
per standard LOPR details.
11. Fencing
a. Rough-sawn,2-rail wood fencing functioning as pedestrian separation barrier will be included along
southern edge of nature play area and along the western edge of parking area(totaling approximately 690
LF).
b. Rough-sawn,2-rail wood fencing functioning as pedestrian park access point control on the parking area
side of entry plaza,and the park interior side of entry plaza(totaling approximately 30 LF).
12. Lighting and electrical service(GFCI)will be included at the two stall restroom and at the picnic shelter.We
understand that parking lot lighting and pedestrian lighting are not required for this project.
13. Irrigation
a. Permanent irrigation will be provided at the open lawn area,for required parking lot plantings,limited
areas near restrooms and nature play area,and the stormwater treatment facility planting.This will be a
design-build effort with ESA providing a performance specification.
b. Temporary irrigation will be provided at all other planting areas as a design-build effort with ESA
providing a performance specification.
c. We assume that irrigation plans will not be required for land use or building permit review.
14. Utilities will include water,sewer,and electric service(restroom and picnic shelter).There will be a new 6"water
line between the existing fire hydrant and the 24"water main in Iron Mountain Boulevard,and one drinking
fountain at the restroom.
Assumptions
1. City of Lake Oswego will propose potential Technical Advisory Committee(TAC)members(5-7);ESA will confer
with LOPR on factors to consider for the TAC makeup.LOPR PM to facilitate all TAC meetings.
2. City of Lake Oswego will identify City staff who will serve as Risk Manager/Hazardous Waste Manger for
decisions on clean fill caps over contaminated media and related issues concerning design considerations.
3. Zoning will be updated by LOPR to change remaining R-zoned lots included in the park development site to be
zoned as PNA(Park and Natural Area).
4. Pedestrian bridge,picnic shelter restroom,and kiosk will be deferred submittals and assumed to meet City of Lake
Oswego land use requirements,and LOPR aesthetic and budgetary needs.
5. New water line connection needed from existing fire hydrant on project site to main line located in Iron Mountain
Boulevard.
4
Iron Mountain Park Construction Documentation Scope—November 6,2017
6. Design work under this scope and design work for the stream restoration conducted under a separate scope and
contract will be combined into one package for Land Use,Permitting,and Bidding. The construction will be jointly
observed as one project.ESA will invoice work done under each contract within each respective scope of work.
7. Infiltration facilities and low impact development BMP's are feasible at this site;to be confirmed by the
geotechnical report.
8. Two ESA staff members(project manager and land use lead)will be required to attend one Development Review
Commission Meeting.
9. The Construction Contractor will coordinate and provide all construction special inspections as required by local
and state building codes.
10. City of Lake Oswego will provide a construction manager for the project.
Exclusions
1. Cultural resource consultation.
2. 10 stall parking expansion,will be designed in future phase
3. Trails,trail connections,and benches north of proposed pedestrian bridge
4. Right of Way dedications
5. Entry monument sign design
6. City of Lake Oswego/LOPR CAD standards including wet signatures
7. Lot consolidation
8. Half street improvements including street lighting and stormwater treatment design
9. Parking lot electrical service and lighting
10. Park lighting except as noted in Elements section above
11. Permitting fees
12. Division 0 and Division 1 specifications.
Task 1 — Site Investigations
1.1 Project Kick Off and Site Meeting—ESA will attend and facilitate a team site visit(two hours on-site)with
key LOPR staff and designers from ESA,Apex,Grummel,Geotechnics,Lancaster Engineering,Teragan,
and PAE.The group will review the existing master plan in the field and visit key locations on the site.
Potential design issues will be identified.
Deliverables—Meeting notes.
1.2 Technical Advisory Committee—LOPR will select committee members.
Deliverables—none.
5
Iron Mountain Park Construction Documentation Scope—November 6,2017
1.3 Background Research—ESA will review existing background material collected during the master plan
process,during the land use pre-application,and verify all background information provided by LOPR.
1.4 Site Survey Supplementation—There will be a modest reserve for minor additional survey work for limited
issues arising during the design phase.
Deliverables—Boundary survey,and any additional topographic survey needed for questions arising during
design.
1.5 Additional Soil Sampling and Analysis—The ESA team(Apex)will conduct additional soil sampling around
the park facilities shown in the master plan to better understand the extent of contaminated media on-site.
Apex will monitor 20 additional test pits and send samples to a lab for analysis;prepare a brief report with
findings.
Deliverables—Soil analysis report.
Task 2— Schematic Design
2.1 Review and Coordination Meetings—The ESA Design team and LOPR staff will meet to review progress,
discuss constraints,update schedule,and communicate next steps. This task includes(3)progress and review
meetings(two hours)with LOPR staff at ESA offices.
Deliverables—Meeting notes.
2.2 Prepare and Submit Draft Schematic Design Drawing—ESA project team will draft a schematic design
drawing(B&W line drawing for basis of design work)depicting the layout of the parking area,pedestrian
circulation,and park amenities including a brief project description for LOPR staff review and comment.
Deliverables—Schematic design plan drawings,delivered as scalable 11"x17"PDF.
2.3 TAC Meeting#1—The ESA Design team will attend TAC review of technical design objectives(2-hour
meeting).
Deliverables—Meeting summary and comment log.
2.4 Prepare Responses to LOPR and TAC Comments—ESA project team will review LOPR staff and TAC
comments and provide written responses to each comment.Approximately 20 comments are anticipated.
Deliverables—Written responses in comment log(within 10 business days).
2.5 Prepare Final Schematic Design,Project Description,and General Cost Estimate—The project team will
prepare a final schematic design drawing that incorporates LOPR and TAC comments and general project
description.
Deliverables—Final schematic design plan drawings delivered as scalable 11"x17"PDF,project description,
construction cost estimate with contingency.
Task 3 —Design Development(30%)
3.1 Review and Coordination Meetings—ESA project team and LOPR will meet to review progress,discuss
constraints,update schedule,and communicate next steps. This task includes a two-hour design meeting,and
a progress and review meeting(two hours each).
Deliverables—Meeting notes(two).
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Iron Mountain Park Construction Documentation Scope—November 6,2017
3.2 Prepare Design Development Drawings,Specification Sections,Preliminary Cost Estimate—The ESA
team will develop a draft design development drawing set, submit a list of specification sections to be
developed during the construction documentation task,and prepare the preliminary cost estimate. We will
prepare cut and fill calculations to verify grading design balances cut and fill.
Deliverables—A design development drawing set(approximately 25 sheets)delivered as scalable 11"x17"
PDF,specification sections(table of contents),and preliminary construction cost estimate.
3.3 Prepare Soil Management Plan—The ESA team(Apex)will prepare a soil management plan for
contaminated media. The scope of the plan will cover the following topics:
1.0 INTRODUCTION
1.1 Purpose
1.2 Limitations
1.3 CMMP Use and Organization
2.0 BACKGROUND
2.1 Location and History
2.2 Geology
2.3 Regulatory Framework
2.4 Management Areas
3.0 HEALTH AND SAFETY PLANNING
4.0 CONTAMINATED SOIL MANAGEMENT
4.1 Handling and Final Disposition of Soil
4.2 Unanticipated Contamination
4.3 Characterization of Soil
5.0 REPORTING
6.0 REFERENCES
Deliverables—A draft and final report will be prepared.
3.4 TAC Meeting#2—The ESA Design team will attend TAC review of progress,constraints,and discuss
technical issues(two-hour meeting).
Deliverables—Meeting summary.
3.5 Respond to LOPR and TAC Comments—We will review the comment log and provide written responses.
ESA project team will review LOPR staff and TAC comments and provide written responses to each
comment.Approximately 50 comments are anticipated.
Deliverables—Written responses to each comment in comment log(within 10 business days).
Task 4—Construction Documents (60%)
4.1 Review and Coordination Meetings-Design team and LOPR will meet to review progress,discuss
constraints,update schedule,communicate next steps,and address concerns related to the construction
documentation effort. This task includes two progress and review meetings(each two hours)with LOPR
staff.
Deliverables—Meeting notes.
4.2 Prepare 60% Construction Documents,Specifications,and General Cost Estimate-ESA project team will
develop a 60%construction drawing set and specification table of contents.We will coordinate internally to
tie in park grading seamlessly with stream restoration grading,and work with Lake Oswego Public Works to
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Iron Mountain Park Construction Documentation Scope—November 6,2017
tie proposed grades on-site into proposed grades in the ROW.ESA will update the general estimate of
probable cost and effectively coordinate the work of our subconsultants.
Deliverables—60%construction drawing set(approximately 65 sheets(with subs),in scalable 22"x34"PDF
format),specification table of contents(.doc or.docx format),general estimate of probable construction cost.
4.3 TAC Meeting#3—The ESA Design team will meet with LOPR staff and TAC members to review progress,
discuss technical issues and constraints.This task includes one TAC meeting(two hours)following the 60%
construction documents submittal.
Deliverables—Meeting summary and comment log.
4.4 Respond to LOPR and TAC Comments—ESA will review the LOPR and TAC comments and provide
written responses to each comment. ESA will review with LOPR project manager and incorporate as
required into the subsequent 90%drawing set.Approximately 60 comments are anticipated with a 10
business day turnaround by LOPR.
Deliverables—Written responses to comments(within 10 business days),incorporation of comments into
90%drawing set.
Task 5 —Construction Documents (90%)
5.1 Review and Coordination Meetings—The ESA Design team and LOPR staff will meet to review progress,
discuss constraints,update schedule,and communicate next steps. This task includes one progress and review
meeting(two hours)with LOPR staff during 90%construction documentation.
Deliverables—Meetings notes.
5.2 Prepare 90% Construction Documents,Specification,and Cost Estimate—ESA will complete the final
construction drawings,specifications for permitting and bidding,and estimate of probable cost.
Deliverables—90%drawing package set(one set in scalable 11"x17"PDF,one set 22"x34"PDF,one set
printed on paper 22"x34"),specifications in CSI 2004 format(provided electronically in.doc or.docx),
estimate of probable construction cost(in.xls or.xlsx format).
5.3 Prepare Responses to LOPR Comments—ESA will review the LOPR comments and provide written
responses to each comment.ESA will review with LOPR project manager and incorporate as required into
the subsequent bid set.Approximately 40 comments are anticipated.
Deliverables—Written responses to comments,incorporation of comments into bid set.
Task 6—Bid Set
6.1 Review and Coordination Meetings—The ESA Design team and LOPR staff will meet(to review progress,
discuss constraints,update schedule,and communicate next steps. This task includes two progress and
review meetings(one hour each)with LOPR staff during bid set.
Deliverables—Meetings notes.
6.2 Prepare DRAFT Bid Set and Cost Estimate—ESA will complete the draft bid set construction drawings,
specifications for permitting and bidding,and estimate of probable cost.
Deliverables—DRAFT bid set drawing package,one set in scalable(11"x17"PDF),specifications(provided
electronically in.doc or.docx),estimate of probable construction cost(in.xls or.xlsx format).
6.3 Prepare FINAL Bid Set and Cost Estimate—ESA will complete the final bid set construction drawings,
specifications for permitting and bidding,and estimate of probable construction cost.
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Iron Mountain Park Construction Documentation Scope—November 6,2017
Deliverables—FINAL bid set package(one set in scalable 11"x17"PDF,one set 22"x34"PDF,one set
printed on paper 22"x34"),specifications(provided electronically in.doc or.docx),estimate of probable
construction cost(in.xls or.xlsx format).
Task 7—Building Permits
7.1 DEQ 1200-C Erosion and Sediment Control—ESA will prepare and submit a separate erosion and sediment
control plans and permit application to the Oregon Department of Environmental Quality(DEQ)at least 60
days prior to anticipated construction work.ESA staff will coordinate and address comments from DEQ
staff.
Deliverables— 1200c Plans and permit application.
7.2 Lake Oswego Commercial Building Permit Application Package—ESA will provide the 90%Construction
Document plan and specifications to the City's Building Department for review and approval(LOPR to
submit). This design package will include the design elements related to the public work permit,including
utilities connections,driveway aprons,and other Right-of-Way improvements.The design team will address
and re-submit design plans once more for the permit.ESA understands that no separate Right-of-way permit
submittal will be required.
Deliverables—A copy of the 90%design package,building permit application, stormwater report,structural
calculations,and revisions,as necessary.
7.3 Sign Permit Application Package—ESA will prepare a figure and permit application for the Park's entry
sign to the City for review and approval(LOPR to submit and the City will provide the design details and
dimensions of the proposed park sign for inclusion into this permit application).
Deliverables—Completed permit application and supporting figures
Task 8 —Bid Support
8.1 Provide Bidding Support—ESA will assist LOPR with the bid package by providing an updated set of bid
set construction drawings,specifications,(1)copy of the stamped geotechnical report,and project permit
approvals.We will assist LOPR with the development of the project bid form.
The updated set of bid set construction documents will contain all revisions to date,including permit and land
use revisions.We will provide limited assistance with the preparation of front-end bid book preparation,
supplemental general conditions,and other contract conditions as required(up to 16 hours).
The Consultant team will provide services during advertisement and bidding that include the following
activities:
• Attend pre-bid meeting(PM and Engineer)
• Review material substitution requests
• Provide responses to bidder questions and request for clarifications
• Prepare addendums related to the proposed design or permit requirements(two anticipated)
• Produce a bid result acceptance recommendation memorandum
• Update Construction documents with all addenda items and prepare a conformed Construction
Document set
Deliverables:
• Bid Set drawings in PDF format,(4)half size(11"x17")hard copies,and two(2)full-size(22"x34")
hard copies
• Technical specifications in.doc or.docx format
• Review responses for submittals and shop drawings in PDF, .doc or.docx format
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Iron Mountain Park Construction Documentation Scope—November 6,2017
• Responses to Requests for Information via email
• Responses to substitution requests via email
• Recommendations memo regarding bid results in PDF format
• Conformed construction document in PDF format,one half-size(11"xl7")hard copies,and one full-
size(22"x34")hard copies
Task 9 State and Federal Permit Updates
9.1 Review and Coordination Meetings—The ESA Design team and LOPR staff will meet to review permits
progress,constraints,update schedule,and communicate next steps. This task includes three progress and
review meetings with LOPR staff(two hours each)at ESA during bid set preparation.
9.2 Joint Permit Application (JPA)Revisions—ESA prepared a joint permit application(JPA)for proposed
stream realignment and wetland enhancement in the approximate 7-acre study area at Iron Mountain Park for
review by the Corps and DSL in the spring of 2017.The JPA included an approach to offset fill in Wetland A
due to stream realignment by incorporating wetland restoration into the project design. The Corps approved
the stream realignment and wetland restoration under a nationwide permit(NWP)2017-082 for stream
restoration and DSL approval is pending under permit#59962—FP.
This task includes preparing a revised JPA to include the additional impacts from park development:
boardwalk construction at the edge of the Hunt Club Pond(Wetland B),pedestrian bridge over the realigned
stream.ESA will submit the revised JPA to the Corps and DSL which will address the following:
• Updated purpose and need of the project;
• Updated cut/fill quantities in wetlands and streams due to park development;
• Description of additional construction methods and measures to minimize or avoid impacts to protected
resources;
• A brief summary of additional mitigation that references the mitigation plan described in Task 9.11 for
RP District/wetland mitigation.
• Updated permit figures/graphics per Corps/DSL requirements to show plan view and cross-sections of
proposed excavation and fill in wetlands and streams.
ESA will submit the revised JPA to the Corps and DSL and will answer minimal,clarifying questions from
the agencies. The scope includes up to six hours of project team and agency coordination to facilitate permit
approvals.This task also includes preparing an aquatic take permit and minor coordination(up to 4 hours)
with ODFW in the event that a variance to the in-water work window is needed.
Deliverables—Revised JPA and permit figures/graphics for submittal to DSL and the Corps to address new
impacts to wetlands/streams from park development.
Assumptions/Exclusions:
• Additional mitigation required by the Corps and DSL to offset wetland and stream impacts from park
development can be incorporated into the mitigation plan described in Task 9.2 for the City of Lake
Oswego.
• The scope assumes that the revised application will be considered complete by the Corps and DSL.
Requests for additional materials outside of the scope will be addressed through a contract
amendment.
• The Cultural Resource Assessment dated January 2017 is still valid and no additional Section 106
coordination will be required.
• The park development project is covered under a Corps Nationwide Permit.
• The scope excludes mitigation monitoring that will be required post-construction.
• The scope excludes additional soil testing and coordination with DEQ that might be required to
address existing contaminated media issues.
• Permit fees will be covered by LOPR.
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Iron Mountain Park Construction Documentation Scope—November 6,2017
9.3 Section 401 DEQ Water Quality Certification -An updated permit from the Corps is anticipated to require
water quality certification from DEQ for pollution generating impervious surfaces proposed as part of park
development.ESA will build from the stormwater management narrative described in Task 13.10 and prepare
a"Post-construction stormwater management plan"to submit to DEQ.The plan will include a description of
existing conditions,receiving waters,pollutants expected to be generated from the project,and treatment
methods to achieve state standards.
Deliverables—Post-construction stormwater management plan for submittal to DEQ.
Assumptions:
• Cost-effective,low-impact stormwater treatment can be accomplished on-site.
• The storm water management plan for DEQ can rely substantially on stormwater treatment facilities
proposed to meet city standards.
• Review fees are covered by others.
Task 10—Construction
10.1 Pre-Construction Meeting—ESA,Grummel Engineering,and PAE will attend a two-hour pre-construction
meeting.
Deliverables: Attendance list at the pre-construction meeting.
10.2 Construction Observation—The ESA project team will assist LOPR with general construction questions,
responses for RFIs,submittals,and approximately 16 weekly(2-hour)construction meetings with responses
to questions(total of 100 hours). The structural engineer and the electrical and lighting engineer
subconsultants will attend on a limited basis during the construction period(six meetings between the two
subconsultants totaling 24 hours).The environmental engineer will attend on a limited basis during
construction totaling 20 hours.
Deliverables—RFI responses, and submittal responses.
Task 11 —Project Closeout
11.1 Deliver As-Builts and CAD Files—Consultant shall coordinate with the Consultant team to verify,produce
and compile record drawings(as-built)assembled from contractor's red-lined set for all site features and
revise construction plans accordingly.This is anticipated to be a 20-hour effort with a clean and legible
submittal from the contractor.
Deliverables-Two hard copies,and one electronic copy(DWG&PDF)of as-built drawings on a portable
hard drive.
Task 12—Project Management and Administration
12.1 Project Coordination and Invoicing—ESA project manager will perform project coordination tasks
throughout the duration of the project.ESA will provide monthly invoices and track the project budget for 20
months.
Deliverables— Project coordination,invoicing,and budget tracking
Task 13 —Land use: Conditional Use and Technical Reports
13.1 Arborist Report-This task involves up to two(2)site visits by the arborist subconsultant to visually assess
the health and structural conditions of up to approximately 200 trees in the Iron Mountain Park site.The
arborist will prepare a report describing protection measures for trees to be retained in accordance with
Article 55.08 of the Lake Oswego Code.Refer to Task 13.8 for a description of the Type II tree permit
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Iron Mountain Park Construction Documentation Scope—November 6,2017
removal,protection plan,and mitigation plan.For the trees that need to be removed,this task includes tree
removal findings for the applicable criteria in Article 55.02 of the Lake Oswego Code.
Deliverables—Arborist Report.
Assumptions:
• Advanced tree assessment techniques such as climbing or testing for internal decay are not included.
• The assessment covers up to 210 trees.
• Preparation for and attendance of City or community meetings,hearings or appeals by the Arborist
are excluded,but could be added with an amended scope and fee.
13.2 Geotechnical Analysis and Report(Including Slope Analysis)—The ESA team(Geotechnics)will
conduct a geotechnical analysis and prepare a summary report.This work consists of the following:
1.Document Research and Review:We will review available project reports,historical documents,water
well logs,subsurface and geologic information and published maps to develop an understanding of the
anticipated soil,groundwater and geologic hazards at the site.
2. Site Reconnaissance:We will perform a site reconnaissance to observe the surface conditions of the site
and the surrounding areas.Potential geologic hazards,drainage conditions,exposed soil,and groundwater
conditions will be noted.We will coordinate clearance of existing site utilities via the required One-Call
Service.
3.Explore subsurface soil and groundwater conditions by: •Excavating five to seven test pits to depths of
8 to 15 feet.Test pits will be excavated with a track-or wheel-mounted excavator. Obtain samples at
representative intervals,observe groundwater conditions,and maintain detailed logs of the test pits.
Drilling four borings to depths of 10 to 20 feet below ground surface or refusal,using a trailer-mounted
drill rig.For each boring,obtain samples at representative intervals,observe groundwater conditions,
perform Standard Penetration Testing,and maintain detailed logs. Two borings will relate to bridge
abutments and two borings to pavement design.
4.Perform infiltration testing in three locations using the `open-pit falling head' method.
5.For boardwalk foundation investigations,perform explorations in 2 to 4 locations consisting of drive
probes and/or hand auger borings.
6.Perform laboratory tests on selected soil samples to evaluate pertinent engineering characteristics.The
laboratory program may include determination of natural moisture content,grain size distribution,
Atterberg Limits,and fines content testing of selected samples. Specific tests will depend on conditions
encountered.
7.Prepare a geotechnical report including descriptions of surface and subsurface conditions and a site plan
showing exploration locations and other pertinent features. Exploration logs and laboratory test results will
be included.This work will be supervised by an Oregon-registered geotechnical engineer who will apply
his professional seal to the report.The results of these evaluations and recommendations pertaining to the
following items will be presented:
• A summary of site topography,geology,and subsurface conditions
• Discussion of design alternatives with respect to geotechnical conditions
• Evaluation of site suitability for on-site infiltration of stormwater and provide unfactored infiltration
rates for design
• Pavement section design recommendations to include subgrade,drainage,base rock and asphalt or
concrete paving;permeable pavement or flatwork recommendations if required
• Foundation design recommendation for bridge abutments and boardwalk foundation elements
including foundation type,depth and width,bearing capacity,anticipated settlement,shoring,lateral
soil loading and resistance,and seismic loading parameter
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Iron Mountain Park Construction Documentation Scope—November 6,2017
• As needed,foundation design recommendations for other structures(shelter,restroom,play structures)
including foundation type,depth and width,bearing capacity,anticipated settlement, shoring,lateral
earth pressures,and estimated settlement for anticipated loads
• Earthwork recommendations including excavation,subgrade preparation,re-use of existing soils as
fill,cut and fill slope inclination,fill placement and compaction requirements,and constraints for wet-
weather construction.
Deliverables—Geotechnical Report in PDF format.
13.3 Major Development—Comprehensive Plan;Base Zone; Conditional Use Permit for Park—A
Conditional Use Permit(CUP)is required for the development of a major public facility,in this case the
development of Iron Mountain Park.The purpose of a CUP is to evaluate the proposed use to ensure
compatibility with surrounding uses and to ensure conformance with the purposes and requirements of the
district as well as other applicable criteria and standards of the City. ESA will prepare the Major
Development application,which will consist of the following pieces including:
• Narrative addressing applicable standards identified in the Pre-Application Conference notes
• Scaled survey map
• Scaled site plan
• Building elevations as vendor supplied images
• Slope analysis plan
• AASHTO sight distance plan
• Mitigation plan for RC/RP Districts
• Detailed grading,utility,lighting and landscaping/street tree plans.
ESA will prepare the narrative that addresses the applicable standards as well as a consistency analysis of
the Comprehensive Plan and the Lake Grove Neighborhood Plan.The narrative will draw from the various
technical studies that are discussed such as the Arborist Report,Geotechnical Report,Drainage Report,
Traffic and Parking Study and the RP District/Wetland Mitigation Plan. The Major Development package
will support the processing of the application through the public hearing process.
The application package will also include pieces necessary to process the application,such as the mailing
labels and proof of ownership of the property.A public hearing will be required for the Major
Development application.ESA will provide two sets of mailing labels including name and addresses of all
property owners within 300 feet of the site boundaries.The 300-foot radius will be expanded,if necessary,
to meet the City's requirement of noticing a minimum of 50 property owners.ESA will prepare a basic
map showing the required minimum radius and adjacent properties based on existing GIS data.
In addition,proof of ownership,such as a copy of the deed or title report is required.
Deliverables—Five collated application sets including items listed in the Pre-Application Conference
Notes,Reductions(8 V2 x 11)of oversized materials(i.e. 11 x 17 graphics or supporting documentation),
One proposed materials and colors board.
Assumvtions:
• Land use submittal fees will be covered by Lake Oswego.
• The City will provide a copy of the deed or title report for inclusion in the submittal.
• A Major Variance is not required for the project.For example,the location of the proposed parking
lot can be adjusted to avoid the need for a variance.
13.4 Minor Development for Stream Realignment-Proposed structures(pedestrian bridge and boardwalk),
proposed fill in the existing stream channel,and removing trees as part of stream realignment are classified
as Minor Development and will require a Development Permit.ESA will address the relevant construction
and development standards including LOC 50.05.010.4d,50.05.010.5b-c,and 50.05.010.6b-c. This task
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Iron Mountain Park Construction Documentation Scope—November 6,2017
also includes incorporating the approval criteria related to flood management areas described in more detail
in Task 13.12.
Deliverables—Narrative related to Minor Development Approval Criteria.
Assumptions:
• The narrative for the Minor Development will be incorporated into the Conditional Use permit to be
submitted as one application.
13.5 Minor Development—RP District Delineation+Figures-Formally designating on-site wetlands,the
unnamed stream,and protected woodlands in the Iron Mountain Park study area is classified as a Minor
Development per LOC 50.0 7.00 3.20.We understand this task will need to be accomplished prior to other
land use actions.ESA delineated the stream and two wetlands in the study area in August of 2015 and the
Department of State Lands(DSL)provided concurrence on the surveyed boundaries in December 2015.
Statewide Surveying professionally land surveyed the aquatic resource boundaries in 2015,and is currently
surveying trees,contours and utilities as part of the Stream Restoration final design contract.
To complete the RP District Approval process,ESA will provide a brief narrative addressing applicable
code sections;will work with Statewide Surveying to provide a stamped and signed survey map of the RP
District stream corridor/wetlands/woodland plus 30-foot buffers;and will address one set of revisions to
the survey map based on comments from the City's On-call Wetland Consultant.In addition to the DSL-
approved delineation map and report,two sets of mailing labels of 50 properties in the vicinity will be
provided as part of a complete application for RP District approval.LOPR will post the sign required to
notify neighbors of the proposal to formally designate the stream corridor/wetlands/woodland.After
Planning approves the RP District Delineation application,ESA will prepare a"Notice of Development
Restriction"and will work with Statewide Engineering to prepare a legal description and map of the RP
District for recording with Clackamas County.
Deliverables—Stamped and signed survey map showing minimum 2-foot contours,streams and wetlands,
utilities and access easements,the 30-foot riparian area(8.5"x11"and 11"x17")(5 copies).Two sets of
mailing labels of 50 properties in the vicinity."Notice of Development Restriction"form,legal description,
and map of the protected resources to be filed with the Clackamas County Clerk's office.
Assumptions:
• Survey of trees approximately 30 to 40 feet upslope of the base of the hill will be sufficient for the
RP Delineation process.If additional tree survey is required beyond the approximate 7-acre study
area,ESA can provide an amended scope and fee.
• Parks staff will post the neighborhood notice and mail the notification letters using the labels and
map provided by ESA.
• Formally designating sensitive resources does not require mapping or surveying on private lands.
• This task includes responding to two sets of comments from the City Planner related to map
requirements or other recording issues.Up to 4 hours of staff time are allotted to respond to
comments.
• This task assumes up to 2 hours of coordination time with City Planning via phone or email;no
meetings are anticipated for the RP Delineation approval process.
• Parks staff will be responsible for signing and notarizing the"Notice of Development Restriction"
form prepared by ESA.ESA will submit the signed,notarized form and approval legal description to
the Clackamas County Clerk's office.
• This task includes paying the Clerk's recordation fee of—$40.
13.6 Ministerial Development— Restoration Enhancement and Passive Recreation +Figures- Resource
enhancement and passive recreation facilities such as a pedestrian bridge in the RP District are classified as
Ministerial Development.This task includes addressing the purpose,methods and benefits of re-locating
the unnamed stream and improving riparian habitat on-site.Because a small amount of wetland(0.17 acre)
will be impacted as part of habitat restoration,this task will summarize the mitigation required to meet city
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Iron Mountain Park Construction Documentation Scope—November 6,2017
standards(see Task 13.6 RP/Wetland Mitigation Plan for more details).This task will build on the RP
Delineation and include figures that show the existing and proposed resource enhancements.
Deliverables—Narrative and figures related to Ministerial Development Approval Criteria.
Assumptions:
• The narrative for the Ministerial Development will be incorporated into the Conditional Use permit
to be submitted as one application.
13.7 Plans:Scaled Site Plan; Grading Plan; Utility Plan;Landscape Plan-As indicated in the City's Pre-
Application Conference Notes five(5)collated sets of plans,including a scaled site plan,grading plan,
utility plan,and landscape plan,will be submitted as part of the application package.While ESA is
preparing the construction drawings,the drawings needed to support the Major Development application
require a different format and in some instances different information.As such,ESA will revise the 60%
construction drawings as necessary to support the Major Development application.
Deliverables—Five(5)sets of scaled drawing for Major Development application
narrative and figures related to Ministerial Development Approval Criteria.
13.8 Type II Tree Permit,Protection,Mitigation Plan-This task will build on the Arborist Report described in
Task 13.1 and will include the preparation of a tree removal permit application,a tree protection plan and a
mitigation plan for the removal of trees that are not dead or hazard trees.The task will summarize the
findings of the Arborist Report to be incorporated into the Conditional Use Application.This task includes
preparing a tree protection plan in coordination with the arborist for the trees that will be retained.This
task also includes a mitigation plan for replacing trees proposed for removal and will specify the location,
type and number of native trees to be planted.Replacement trees will consist of native species and will be
either a minimum of 1.5 inches caliper deciduous tree or a 6-foot tall evergreen tree according to the
mitigation requirements in LOC 55.02.084.The tree replacement ratio is 1 to 1,unless the tree to be
removed is a significant tree,then the replacement ratio is 2 to 1.
Deliverables—Tree Removal Permit Application;Tree Protection Plan and Mitigation Plan.
Assumptions:
• Mitigation for tree removal can be located in the 30-foot riparian protection zone of the new stream
alignment.
• Mitigation is not required for trees less than 6 inches DBH.
• This task excludes preparing a Verification Permit of trees slated for removal and also excludes
marking trees in the field. These items can be added for an additional scope and fee.
13.9 Traffic and Parking Study Including Circulation, Connectivity,and AASHTO Conformance-Table
50.06.002-3 of the City's code does not include parking requirements for a park use.Absent a similar use
on which to base the parking requirements,a parking study is required.A parking study will be prepared
by Lancaster Engineering that will provide the average peak parking demand.In addition,a Traffic Study
will be prepared to determine the location and configuration of the vehicular access and circulation for the
parking lot.The Traffic Study will include a sight distance analysis to ensure that safe vehicular access and
egress will be provided.The analysis will take alternate modes of transportation into consideration,such as
bicycles and pedestrians.
Deliverables—Parking Study/Traffic Study,AASHTO sight distance plan.
13.10 Drainage Report and Storm water Management—Best Management Practices will be used to the extent
feasible to reduce post-development runoff rates,volumes,and pollutant loads to match pre-development
conditions. The design will ensure that stormwater management will avoid a net negative impact on nearby
streams,wetlands,groundwater,and other water bodies. The stormwater system will be designed to
comply with all local,state,and federal permit requirements.
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Iron Mountain Park Construction Documentation Scope—November 6,2017
ESA will prepare a Drainage and Stormwater Management Report(Drainage Report)for a Large Project
(impervious area greater than 3,000 square feet)that will quantify and describe all impervious surfaces on
the site,including the identification of Total Impervious Area(TIA)and Effective Impervious Areas(EIA),
for each proposed stormwater facility.The Drainage Report will document that stormwater management
facilities are designed to capture and treat 80 percent of the average annual runoff volume,based on local
rainfall frequency and intensity.In addition,the Report will document the flow rates and document that the
design will maintain post-development peak flow rates at their pre-development(c. 1850)levels for the
two-year,five-year,and ten-year,24-hour runoff events. The Drainage Report will demonstrate that the
capacity,type,location,feasibility and land area required of the proposed stormwater management system
and stormwater disposal facilities as well as any connection to off-site facilities can be provided.In
addition,the Drainage Report will contain an Operations and Maintenance Plan.
Deliverables—Three(3)copies of Drainage Report,response to(1)round of comments on final drainage
report.
13.11 Floodplain Management Area(FEMA base flood elevation)-The project team will delineate the
floodplain boundary for the base flood elevation(126 feet on NGVD-29)on the topographic survey for this
project. ESA anticipates some minor discrepancies between the floodplain boundary delineated by the
surveyor for the base flood elevation of 126 feet and FEMA's mapped floodplain boundaries(Zone AE and
Zone X). To support the land use application,ESA engineering staff will also prepare a figure that
overlays FEMA's mapped floodplain boundaries(Zone AE and Zone X)on a topographic map of the site
that includes the floodplain boundary delineated by the base flood elevation of 126 feet and provide a
narrative to clarify the discrepancies between the floodplain boundary.
ESA's water resources staff will coordinate with our park design staff to site park facilities in locations that
are at a minimum one foot above the base flood elevation. Since the project will include a relocation and
restoration of Iron Mountain Creek,a second figure will be prepared for the land use application to
illustrate the proposed[flood plain]boundary based on the base flood elevation of 126 feet. It is assumed
that this floodplain boundary will have the same or greater area. ESA's engineering staff will prepare a
memorandum that will be stamped by an engineer registered in the State of Oregon that includes
calculations that illustrate that the proposed site grading has a balanced cut and fill or a greater amount of
cut from the floodplain.
Deliverables—Base flood elevation contour labeled on the project's topographical survey that is stamped
and signed by a surveyor registered in the State of Oregon.A figure illustrating the 126 base flood
elevation contour along with FEMA's mapped floodplain boundaries.A figure illustrating the existing
floodplain boundary and the proposed floodplain boundary for the proposed park and stream restoration
work.Narrative to support the land use application A technical memorandum that describes and calculates
the earthwork in the floodplain that is signed by an engineer registered in the State of Oregon.
Assumvtions:
• A CLOMR and/or LOMR analysis will not be required.
• ESA staff will not be required to attend and/or testifying at the land use hearing
13.12 RP District/Wetland Mitigation Plan-ESA will prepare a mitigation plan for wetland impacts and
intrusion into the RP District due to park development that meets the requirements of LOC 50.05.010.4f-g.
ESA prepared a mitigation approach to address wetland impacts resulting from proposed stream
restoration. This approach was incorporated into the stream restoration design and has been approved by
the Corps under a nationwide permit(NWP)2017-082 for stream restoration and is pending approval from
the Department of State Lands(DSL)under permit#59962—FP.The Corps/DSL-approved mitigation
approach is based on a 1:1 wetland restoration ratio;however,the City of Lake Oswego requires a 2:1
replacement ratio. The mitigation plan for proposed park development will amend the existing mitigation
approach to meet the 2:1 ratio requirements and will address new impacts to wetlands/streams due to park
amenities such as a boardwalk,overlook,and pedestrian bridge. The plan will address mitigation goals,
objectives and performance criteria;measures taken to avoid and minimize impacts to protected resources;
16
Iron Mountain Park Construction Documentation Scope—November 6,2017
and will include a robust planting plan of native herbs,shrubs and trees for the benefit of wildlife habitat
and water quality.The mitigation plan will also include a maintenance and monitoring schedule for up to
three years.
Deliverables—RP District and Wetland Mitigation Plan.
Assumptions:
• Mitigation required for tree removal in the RP District can be counted towards the mitigation required
for RP District intrusion,i.e.tree removal impacts in the RP District will not be double-counted.
• Mitigation can be accomplished on-site.
• This scope excludes mitigation monitoring that will be required post-construction.
13.13 Neighborhood Meeting- The site is located in the Lake Grove Neighborhood Association and is abutted
by the following five neighborhood associations:Bryant,Country Club-North Shore District,Lake Forest,
Uplands and Waluga. Section 50.07.003.1.f of the City code requires that a neighborhood meeting be held
prior to submittal of the application package.The purpose of the meeting is to present the proposal to the
community and to receive community input regarding the proposal.If LOPR determines that modifications
to the plans are desired,or required,based on feedback from the Neighborhood Meeting,ESA will prepare
a fee amendment to perform these modifications.
The plans need to be sufficiently developed and technical information made available in order for the
meeting to be meaningful.ESA will prepare materials for the Neighborhood Meeting,including a
preliminary site plan and other materials prepared for the Conditional Use submittal.Technical information
will also be available,including one copy of each technical report to be used as a reference.
ESA will prepare the mailing labels and the notices of the Neighborhood Meeting for the Lake Grove
Neighborhood Association as well as the abutting neighborhood associations identified above.In addition,
the mailing list containing names and addresses of officers of the association as well as the owners and
residents will be provided to the City.
ESA will attend and facilitate the Neighborhood Meeting(two hours),which will occur no sooner than 20
days from the date of mailing the notice.ESA will prepare the notice with review by LOPR.ESA will
prepare the draft summary notes of the Neighborhood Meeting,which will be sent to the neighborhood
chair within 14 days of the date of the meeting. The final notes will include any comments that are
provided by the neighborhood chair.A copy of the summary notes will be submitted to the City along with
the application package.
Deliverables—Preliminary site plan poster will be prepared for the Neighborhood meeting;two illustrative
sections and one materials sheet will also be prepared.ESA will prepare mailing labels for the meeting and
draft and final meeting notes.
Assumptions:
• LOPR staff will mail the notices to the neighborhood groups and post the notifications at the study
area per LOC standards.
• ESA will provide the mailing labels and meeting materials including one copy of each technical
report as a reference for meeting attendees to review.
• LOPR will make final decisions regarding any potential design changes arising from input at the
Neighborhood Meeting.
-END-
17
ATTACHMENT 2
CITY OF LAKE OSWEGO
REQUEST FOR PROPOSALS
Iron Mountain Park—Engineering and Construction Documents
Deadline for Submission of Bid:
2:00 PM
September 5, 2017
0011111,
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°REG °
Project Manager
Bruce Powers, RLA, Project Manager
503-697-6575
bpowers@ci.oswego.or.us
City of Lake Oswego
Parks and Recreation Dept.
Parks Planning Division
1500 Greentree Rd.
Lake Oswego, Oregon 97034
l
Iron Mountain Park—Engineering and Construction Documents
CITY OF LAKE OSWEGO
NOTICE OF REQUEST FOR PROPOSALS
Iron Mountain Park — Engineering and Construction Documents
The City of Lake Oswego invites submission of Proposals to provide demonstrated engineering and
construction document experience in Parks and Recreation projects.
Deadline for Submission of Bid: 2:00 PM, September 5, 2017
Submissions received after this time will be considered non-responsive and will be returned without
review.
Obtain Request for Proposal:
1. Email. Submit a request for the RFP by email to bpowers@ci.oswego.or.us (email is not deemed
submitted until receipt is confirmed).
2. In Person. See the front desk at the Parks and Recreation Dept. at 1500 Greentree Road, Lake
Oswego, OR during regular business hours.
Submission of Proposal:
Delivery of Hard Copy of Proposal
One (1) original and three (3) copies of the proposal must be delivered to City, either by physical
delivery or by mail, and a PDF version of the proposal must be submitted by email.
Physical Delivery
Proposals must be received by the deadline for Submission of RFP stated above at the following
address:
Physical Address: 1500 Greentree Road
Lake Oswego. OR 97034
OR
Mail(Early Submission Deadline):
Proposals must be received and in the below PO Box by the time the City collects the mail from the
PO Box (at or shortly after 8 AM). Proposals not in the PO Box when the City collects the mail will be
deemed a late submission. It is the submitter's risk as to when the Post Office personnel will place
mailed proposals in the PO Box.
Mailing Address: P.O. Box 369
Lake Oswego, OR 97034
2
Iron Mountain Park—Engineering and Construction Documents
AND
Electronic Submission (E-Mail):
Submit proposal in PDF format to bpowers@ci.oswego.or.us and copy dbalogh@ci.oswego.or.us .
The submitter is urged to submit the electronic proposal at least 2 business hours prior to the
deadline. If a "reply confirmation" of receipt of RFP is not received by the submitter 1 business hour
prior to the deadline for submission, it is the submitter's responsibility to telephone the person
named above to assure receipt of proposal.
All communication and correspondence pertaining to this Request for Proposals should be
directed to City Project Manager Bruce Powers, RLA at 503-697-6575 or by e-mail at
bpowers@ci.oswego.or.us (email is not deemed submitted until receipt is confirmed). Copy all
email communication to dbalogh@ci.oswego.or.us
RFP Addenda:
The City may issue addenda to this RFP until up to 4 business days prior to the deadline for
submission of proposals. Proposers should confirm that they have provided their electronic email
contact information at the time of obtaining this Request for Proposal.
3
Iron Mountain Park—Engineering and Construction Documents
CITY OF LAKE OSWEGO
REQUEST FOR PROPOSALS
Iron Mountain Park — Engineering and Construction Documents
Section 1: Introduction
The City of Lake Oswego Parks and Recreation Department manages 628 acres of parks in and around
the City of Lake Oswego. The system is a diverse collection of properties ranging from 0.2 to 151
acres, developed community plazas, highly designed parks, natural areas and a farm. In 2012 the
department completed a community wide planning process to determine the system needs for the
next 15 years. Four main goals were established to guide the department:
1. Filling Geographic Gaps— Ensure that all residents have access to essential recreation
services.
2. Investing in Existing Parks and Natural Areas— Renovate existing parks and facilities; and
stabilize natural areas to preserve existing City assets.
3. Providing Recreation Options—Create unique and diverse recreation facilities, programs and
parks to serve a multi-generational community.
4. Enhancing Stewardship, Maintenance and Operations— Promote stewardship, conservation
and sustainability through park and natural area operations and management.
The City of Lake Oswego Parks and Recreation Department recently completed the master planning
process for Iron Mountain Park. The master plan was developed with a parallel design project for
relocation and restoration of the existing stream in the park. These two projects will continue in
tandem throughout the design and construction process. Collaboration and coordination with the
environmental restoration team is critical to the success of these two projects.
Iron Mountain Park was identified in Parks Plan 2025 as meeting the need for natural character play
areas, development of trails and pathways, identifying and integrating natural features, management
of the property portfolio, and connecting natural corridors under the goal of"Filling Geographic
Gaps". Within the goal of"Investing in Existing Parks and Facilities" this site meets the strategies of
development of sustainable facilities, enhancing and expanding opportunities for exercise and sport,
and protecting and preserving historic resources. Iron Mountain Park can also "Provide Recreation
Opportunities" by development of the master plan, providing recreational programming to address
essential services, and introduction of new recreation features and amenities. The final goal,
"Enhancing Stewardship, Maintenance, and Operations", will be met at this site by restoring habitat,
and conducting a public information program.
Additionally,this unique site can provide the opportunity for dialogues about the relationship
between the rich history of the past industrial uses and the natural beauty and benefits of natural
areas. The Iron Mountain Park project requires a multi-objective design approach to providing safe
and comfortable access, a rich interactive experience, while maintaining habitat and keeping the
historical heritage evident.
The intent of the Request for Proposals is to secure a professional design engineer consultant to lead
the engineering and development of construction document preparation for Iron Mountain Park. The
goal of the plan is to provide design and engineering documents for the primary features developed
4
Iron Mountain Park—Engineering and Construction Documents
in the master plan. The consultant will also work with City staff and a Technical Advisory Committee
(TAC) to develop the final construction documents.
Section 2: Plan Area
Current land use in the park includes open space/passive recreation and wildlife habitat (PNA — Park
and Natural Area Zoning). Construction staging for the Lake Oswego Interceptor Sewer Project had
been provided in the northwest portion of the lower, flatter area of the park. All property
surrounding the park is zoned residential. Adjacent land uses include an equestrian center with
stables (the Lake Oswego Hunt Club), and single-family residences located west of the Hunt Club and
north of the Iron Mountain ridgeline. The park is bordered to the south by Iron Mountain Boulevard.
Mining operations took place on the ridge from 1867 to 1894. Other land uses in the study area
include farming activity prior to the 1950s, and single-family residences from the 1940s-1950s to
2003-2010. Two of the three houses were removed from the study area between 2003 and 2004 and
the remaining house was removed in 2010.
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Iron Mountain Park Conceptual Plan
CITY OF LANE OSWEGO PARKS AND RECREATION I LAKE OSWEGO.OREGON
Iron Mountain Park Master Plan
5
Iron Mountain Park—Engineering and Construction Documents
Section 3: Scope of Services
A. The project must meet the primary priorities of the Lake Oswego Parks and Recreation
Department which are (in order of priority): Safety, Functionality, and Aesthetics.
B. The project and final product must follow established City guidelines, policies, procedures, and
practices, if applicable, from the following documents (available on the Lake Oswego
Website):
i. Parks Plan 2025, 2012
ii. Lake Oswego Open Space Plan, 2001
iii. Sustainability Action Plan for City Operations, 2014
iv. Historic Resource Protection Plan, 1989
v. Lake Oswego Urban & Community Forestry Plan, 2007
vi. Citizen Involvement Guidelines for Lake Oswego, 1990, rev. 2004
vii. Comprehensive Plan Part 1, 2013
viii. Transportation System Plan, 2014
ix. Parks and Recreation Facilities Survey Analysis, 2004
x. Iron Mountain Park Master Plan
C. The Consultant will work with Parks staff to develop a Technical Advisory Committee (TAC).
The purpose of the TAC is to provide technical assistance and recommendations to the team
and will comprise relevant City staff and citizens approved by Parks Staff. The consultant will
develop a project schedule that includes a minimum of four (4) TAC meetings. Parks staff will
provide a list of potential TAC members to the consultant.
D. Background information including park history, current restrictions, relevant zoning and code
information, and related planning efforts will be provided by staff. Every effort for
completeness will be made, but the Consultant will be responsible for verifying and
completing comprehensive background research.
E. The final engineering work and Iron Mountain Park Construction Documents will include the
following components:
1. Schematic Design Documents*
2. Design Development Documents*
3. Construction Documents*
4. Permitting
5. Bid Support
6. Construction Support
7. Project Management
8. Project Close-Out
*Schematic Design Documents, Design Development Documents, and Construction
Documents:
a. At 30% complete:
i. Submit for review a set of scalable half size (11"x17") plans in pdf format.
ii. Submit for review a general cost estimate.
iii. Attend review meetings to discuss any city comments.
b. At 60% complete, incorporating all city comments:
i. Submit for review a set of scalable half size (11"x17") plans in pdf format.
ii. Submit for review a table of contents for the specifications in Microsoft
Word (.doc or .docx) format.
6
Iron Mountain Park—Engineering and Construction Documents
iii. Submit for review a general cost estimate.
iv. Attend review meetings to discuss any city comments.
c. At 90% complete, incorporating all city comments:
i. Submit a set of scalable half size (11"x17") plans in pdf format for review.
ii. Submit for review specifications in Microsoft Word format (.doc or .docx)
iii. Submit for review a cost estimate based on unit price in Microsoft Excel
format (.xls or .xlsx).
iv. Attend review meetings to discuss any city comments.
d. Final construction ready plans, specifications, and cost estimate.
i. All documents shall be sealed with the stamp of the engineer, registered in
the State of Oregon, who is directly responsible for the project design.
ii. Plans
1. Submit one paper set of full size (22"x34")
2. Submit a set of scalable half size (11"x17") and a set of scalable
(22"x34") plans in pdf format.
iii. Specifications
1. Shall be completed using the current standard City of Lake Oswego
specifications and book layout.
2. Provide to the City, in Microsoft Word (.doc or .docx) format, an
electronic copy of all project technical specifications developed by
the consultant.
iv. Estimate
1. A final engineer's estimate shall be submitted in Microsoft Excel
format (.xls or .xlsx).
F. General Information:
1. Review and analyze existing relevant documents related to Iron Mountain Park. Work with
designated Parks staff to manage the project (designated Parks staff will guide the process
and be the decision-making representative for the City of Lake Oswego).
2. Prepare reports and summaries, provide materials, document copies, and documentation
for TAC meetings, staff meetings, planning commission meetings/correspondence, and
City Council meetings/correspondence.
3. Attend and facilitate meetings as described below:
a.) Four (4) Technical Advisory Committee (TAC) Meetings, to occur at the Parks and
Recreation office located in Lake Oswego.
b.) Planning Staff Meeting, (if required).
c.) City Council Meeting, (if required).
d.) Twelve (12) Parks staff meetings,to occur throughout the planning process. Staff
meetings will occur at the consultant's office with-in the Portland Metro area.
4. Compose and submit "tangible deliverables", including but not limited to; reports, meeting
notes, meeting materials, plans, and schedules. Reports will be submitted to the City in
both PDF and Word Document file formats. Outline and content of the reports will be
determined by the consultant and Parks staff.
5. Identify and document related code issues, limitations and constraints.
6. Compile and review existing documents, such as as-built drawings, master plans, reports,
studies, and development codes. These include but may not be limited to plans and
documents listed in the RFP.
7
Iron Mountain Park—Engineering and Construction Documents
7. Meet with representatives from the applicable governing agencies to identify local codes,
ordinances and standards that need to be addressed as part of the development
requirements for the project within the City of Lake Oswego.
8. Meet/ interface with City staff and TAC members to address individual concerns related to
the construction documentation effort.
9. Research and call out any existing easements, boundaries, environmental zones, wetlands,
etc. as they relate to the planning process.
10. Locate and call-out all existing utilities, structures, and improvements within the park
boundary.
The scope should be based on the primary elements specified in the Iron Mountain Master Plan,
including but not limited to:
• Paved parking lot for one bus and 20 cars
• Nature-based "free-play" area
• Restroom facility (pre-fab) selection, coordination and siting
• Lower park area entry plaza and path design
• Boardwalk design
• Soft surface connection(s) to existing Bridle Trail
• Picnic tables and benches (pre-fab) selection, coordination and siting
• Picnic shelter (pre-fab) selection, coordination and siting
• Gathering circle
• Fence design
• Trailhead and information kiosk design
• Pedestrian bridge (pre-fab) selection, coordination, siting, foundation design
• Water service design from ROW to site
• Bicycle rack (pre-fab) selection, coordination, and siting
• Planting design meeting City's stormwater, tree, and landscape code
• Irrigation system design
• ADA parking, access route, and wayfinding signage
• Lighting and electrical service to the park
Provide a detailed description of how you plan to address the following tasks and what deliverable(s)
will be associated with the task. Provide additional tasks you feel need to be added.
Task 1—Project Management and Administration
Explain your management style and methods, meeting process and documentation, number and
types of meetings, invoicing procedures, and project scheduling. Describe how you will work with the
Technical Advisory Committee (TAC). List the deliverables for this task.
Task 2—Schematic Design
Schematic design (SD) will be required to take the Master Plan from concept to schematic. Describe
the steps required to complete the process. List the deliverables for this task, including meetings and
reviews.
8
Iron Mountain Park—Engineering and Construction Documents
Task 3- Design Development
Once City staff has approved the schematic design, the selected consultant will move into design
development (DD). The City expects DD documents to be at a level of 30% complete. List all the steps
required to provide a 30% level of DD documents and the related deliverables, including specification
sections, preliminary cost estimate, meetings and reviews.
Task 4—Construction Documents
The construction document phase (CD) consists of preparing drawings, specifications (CSI format),
permitting requirements, preliminary cost estimates, and construction phasing. The City expects to
review documents at 60%, 90%, and 100% complete. List the steps required to provide each of these
review level document sets and related deliverables, including meetings and reviews.
Task 5—Permitting
Explain how you will assist the City in obtaining the required permits and approvals for this
construction project. List the permits and approvals required for a project of this type in the City of
Lake Oswego, including local, state, and federal regulations. List the expected deliverables associated
with the permitting process.
Task 6—Bid Support
Explain how you will assist the City in providing bidding support. List the deliverables associated with
this task.
Task 7—Construction
Explain how you will support the City during construction of the project. List the deliverables
associated with this task.
Task 8—Project Closeout
Explain your procedures for project closeout. List the deliverables for this task.
Task 9—Assumptions and Exclusions
Provide a detailed list of assumptions and exclusions related to the project as outlined above.
Task 10—Sheet List
Provide a list of plan sheet counts for related construction documentation.
Section 4. Compensation Principles
In accordance with ORS 279C.110(1), the initially-preferred Proposer will be notified to submit pricing
policies and proposal or other pricing information, including the number of hours proposed for the
service required, expenses, hourly rates and overhead within the time period stated by the Selection
Panel, or its representative. Thereafter the City and the initially selected Consultant shall mutually
discuss and refine the scope of services, and negotiate conditions, including but not limited to
compensation level and performance schedule, based on the scope of services. It an agreement is
not reached with the initially-preferred Proposer, the next preferred Proposer shall be contacted and
same process shall occur, until agreement is achieved with a Proposer and the City.
Proposers are advised that the following compensation principles are generally desired by the City:
9
Iron Mountain Park—Engineering and Construction Documents
A. Compensation
1. The City will compensate the selected Proposer(Consultant) for services provided under a
task-based actual cost contract, with a not-to-exceed cost ceiling.
B. Progress payments
1. Progress payments will be based on individual hours billed to individual tasks plus
allowable expenses. Should the total fees earned, based on individual hours billed to
individual tasks plus allowable expenses, at the completion of all deliverables, be less than
the not-to-exceed cost ceiling, only the total fee earned will be paid to the Consultant.
2. Progress payments will be based on the Consultant's actual effort to complete the services
pursuant to the approved personnel-loading chart which identifies all assigned personnel,
hourly rates, services and level of effort for both the Consultant and any subcontractors.
The hourly rates plus allowable expenses will include all direct and indirect costs and
profit. No additional compensation shall be paid.
C. Miscellaneous Costs
1. Normal and frequent office costs including information technology (including computer
time and CAD services and other related highly specialized services), photocopies, phones,
facsimiles, computer equipment, postage, parking, fringe benefits, payroll bonuses, autos
and other perks,telecommunications, delivery/courier services, general business and
professional liability insurance, advertising costs, leasing of office equipment, travel costs
within a 50-mile radius of both the City of Lake Oswego and the Consultant's project office,
and miscellaneous expenses of a minor nature shall be considered incidental costs to be
included in the hourly rates, and non-billable as separate expenses.
2. Direct expenses that are billable will be limited and will be specifically listed in the
Consultant's rate sheet, along with rates that will be paid without markup.
D. Subcontracting
1. Subcontractor's services shall be paid at cost plus an amount not to exceed five (5%)
percent.
2. Compensation for subcontractors shall be limited to the rates and restrictions as agreed to
by the City and the selected Consultant.
Section 5: Required Proposal Information
Each Consultant proposing to provide engineering and planning services for this project RFP is
required to respond to the following areas of information.
A. The name and location of the principal office of the Consultant and any specialty Sub-
Consultant(s). Contact information for the primary contact for this project including name,
role, address, phone number, email address for:
i. Notice of final rankings
ii. Notice of Intent to Award a Personal Service Contract
iii. Cancellation of the Planning Services procurement process
B. Provide an organizational chart that clearly describes the Proposer's key participants,their
role, and identifies their office location, including all sub-consultants.
C. Provide three (3) professional references for contracts completed or in progress within the last
five (5) years by the Proposer and all sub-consultants, that demonstrates experience with
10
Iron Mountain Park—Engineering and Construction Documents
similar projects. References must include the project name and location, client name, a brief
description of the scope and duration of the project, sub-consultants used, and total fees
received by the Proposer and each sub-consultant, as applicable. Provide the name of the
client contact with current address, telephone number, and a brief description of the
relationship the Proposer's key participant had with the referenced project(s).
D. Provide a detailed schedule highlighting key milestones and deliverables.
Section 6: Submittal Requirements
A. Responses to the RFP should be prepared providing clear, concise response to the
requirements of the RFP. Proposals should be limited to no more than thirty (30) standard
pages (8% x 11"), excluding cover letter, title page, table of contents, tabs and resumes.
Resumes should be one (1) page only. Note: One sheet of standard paper, double sided is
considered two standard pages.
Provide one (1) original and three (3) hard copies of the proposal, and electronic PDF version
(see Section 6.0 below for method of electronic submission of PDF version of proposal).
Proposals must be formatted, organized, and contain specific information as listed below:
B. The paper version of the proposal shall be bound with major proposal sections named and
tabbed for easy reference. The information requested shall be submitted in a clear and
concise manner and organized according to the general outline below.
Proposal Outline
Cover Letter— From the prime respondent written and signed by the individual
proposed as the Project Manager, and Consultant Representative who has the
authority to execute. Include email contact address for Notices under Subsection E
below and phone number of main contact person.
ii. Title Page— Include the subject of the RFP,the responding firm, the contact person's
name, address,telephone number, email address and date of response.
iii. Table of Contents—Organized by section titles and referenced to the information
requested in the RFP.
iv. Proposal—Including any suggested changes to the Scope of Service
v. Comments on Form of Contract
vi. Resumes
vii. References
C. See Deadline for Receipt of Proposal and Location for Receipt of Proposal on page one (1) of
this RFP. For mailed or physically delivered version of the proposal, submit one (1) original and
three (3) hard copies of the proposal sealed in an opaque envelope, clearly marked as follows:
"Proposal: Iron Mountain Park— Engineering and Construction Documents". The electronic
PDF version of the proposal shall be submitted to bpowers@ci.oswego.or.us no later than the
date and time specified on page one (1) of this RFP. Copy dbalogh@ci.oswego.or.us .
D. Amend or Withdraw of Proposals. A proposer may amend or withdraw proposals any time
prior to the time and date set for submission of proposals.
E. Notice
1. The City shall provide electronic notification of the following actions to proposing firms
being considered at the time the action is taken:
Notice of final rankings
ii. Notice of intent to Award a Personal Services Contract
11
Iron Mountain Park—Engineering and Construction Documents
iii. Cancellation of the Planning Services procurement process
2. Proposers should not assume that any action has been taken unless they receive specific
notification from the City. The City will attempt to notify all proposers of any changes to
the schedule herein. If any proposer has reason to doubt if the City has received the
proposal or addenda to proposal, it is the responsibility of the firm/ proposer to notify the
City to ensure that proposal or addenda to proposal are received. Contact Bruce Powers,
RLA, Project Manager as specified on Page 1 of this RFP.
Section 7: Selection Procedures
1. General Procedures and Proposal Schedule
Following submission of a written proposal, the City will select the top three (3) firms for an
interview (see RFP Evaluation Criteria).
The general schedule follows: (subject to change as needed to review and evaluate proposals):
• RFP Open for Proposals—August 7, 2017
• Deadline to Issue RFP Clarifications or Changes —August 21, 2017
• Deadline to Receive Proposals—September 5, 2017 (2:00 PM)
• Announce Ranking of Proposing Firms—September 13, 2017
• Schedule Top Three Firms for Interview—September 18, 2017
• Conduct Interviews— September 21, 2017
• Determine Final Ranking of Top Three Firms—October 4, 2017
• Notify Top Three Firms of Final Rankings—October 5, 2017
• Issue Notice of Intent to Award Contract—October 9, 2017
• Award of Contract—October 16, 2017
• Issue Notice to Proceed —October 23, 2017
2. RFP Evaluation Criteria
Proposals will be evaluated according to the following RFP Criteria. Proposals with top scores
(top 3) will be selected for an interview with the selection committee. The proposals will be
reviewed and scored by the Project Manager and other selected staff (selection committee),
based on the following evaluation criteria:
• Clarity and completeness of proposal — maximum 30 points
• Project understanding and approach — maximum 30 points
12
Iron Mountain Park—Engineering and Construction Documents
• Demonstrated experience of proposer with similar projects — maximum 25 points
• References— maximum 15 points
3. Interviews
Interviews are an opportunity to present your proposal and communicate to the Selection
Committee how your firm's approach, experience, philosophy, and individual team members
will make this project successful. This is also an opportunity to communicate how you will
administer and manage the project. In addition to presenting qualifications, experience, and
the proposer's approach to the project, the interviewees will be expected to respond to
questions from the panel regarding the firm's proposal as well as additional questions related
to other pertinent matters related to the RFP. Sixty minutes will be allowed for the interview
(forty minutes for proposer's presentation and twenty minutes for Q&A). The Selection
Committee members will score each presentation on a maximum of 100 points.
Once interviews are completed,the Selection Committee will add the numerical scores of
written proposals and of the interview together, from the interviewed proposers.
4. Compensation and Refinement of Scope of Services Negotiation
Unless the City elects to reject all proposals for whatever reason following evaluation of
proposals,the Selection Panel shall notify the initially-preferred Consultant to submit within
the period established by the Selection Panel: (1) the Consultant's rates for expenses and
hourly rates and overhead; and (2) the Consultant's pricing policies and other pricing
information. The Consultant is advised that time is of the essence in completing this portion
of the selection of a Consultant for the Project; the Selection Panel shall notify the initially-
preferred Consultant of dates/times for discussion of the compensation level and refinement
of scope of services.
The initially-preferred Consultant shall discuss with the Selection Panel, or its representative,
the scope of services for the project and the conditions of the project related to compensation
level and performance schedule, based on the scope of services, and any requested
modifications to the form of Contract. The method of discussion may be by telephonic means
or in person, as directed by the Selection Panel. It shall be within the sole determination of
the City whether the compensation level is reasonable and fair to the City.
If the Selection Panel and the initially-preferred Consultant are unable to agree on the
compensation level and refinement of the scope of services, Contact terms, and any other
conditions relating to the Consultant's performance, within the time period established by the
Selection Panel, the Selection Panel may either extend the deadline if the Selection Panel
determines it would be in the best interest of the City to do so, or may terminate discussion
with the initially-preferred Consultant. Upon termination of discussions, either according to
the initial schedule by the Selection Panel or as extended, the Selection Panel shall notify the
initially-preferred Consultant that consideration of the Consultant for the Project is
terminated. The Selection Panel shall then notify the next preferred Consultant of dates/
times for discussion of the compensation level and refinement of scope of services, and each
shall proceed as provided above until either agreement is reached or consideration of the next
preferred Consultant is terminated, and so forth until agreement is reached with a Proposer or
all Proposers have been considered.
13
Iron Mountain Park—Engineering and Construction Documents
Notice of Intent to Award the contract shall be issued to each Proposer, and any protest of
either the designation of the initial top three proposers, or of the three interviewed proposers
the designation of the highest ranking proposer must be submitted as provided in Lake
Oswego Public Contract Rules OAR 137-48-0240.
Section 8: Administrative Information
1. Applicable Laws and Regulations—Public Disclosure of Proposals
Any information provided to the City pursuant to this RFP is subject to public disclosure
pursuant to Oregon's public records laws (ORS 192.410 to 192.505); all submissions shall not
be subject to release until selection of the successful Consultant. The general requirement for
public disclosure is subject to a number of exemptions. Each page containing information
deemed by the respondent as necessary to remain exempt from public disclosure after RFP's
have been evaluated (e.g. pages containing trade secret, economic development information,
etc.) should be plainly marked.
The firm should separate and mark all information that the firm believes is exempt from public
disclosure.
Marked pages of"confidential information" should be placed in a group separate from the
remainder of the proposal. The fact that a firm marks and segregates certain information as
exempt from disclosure does not mean that the information is necessarily exempt. The City
will make an independent determination regarding exemptions applicable to information that
has been properly marked and segregated. Information that has not been properly marked
and segregated shall be disclosed in response to a public records request without City review
for "confidential information".
2. Requests for Clarification or Changes to RFP
All substantive questions and requests for clarification or changes to the RFP shall be made in
writing, via email or in person and directed to the person listed below:
Bruce Powers, RLA, Project Manager
City of Lake Oswego
1500 Greentree Road
Lake Oswego, OR 97034
503-697-6575
bpowers@ci.oswego.or.us
No email shall be deemed to be received by the City unless confirmation of receipt is received
by the sender.
3. Addenda
A. General Information
Pre-Proposal Interpretation of Contract Documents—The City reserves the right to make
changes to the RFP. Firms may request or suggest any change to the RFP by submitting a
written request. The request shall specify the provision of the RFP in question and contain
14
Iron Mountain Park—Engineering and Construction Documents
explanation for the requested change. The request must be submitted ten (10) days prior
to the date of the receipt of proposals.
B. Notice of Addenda
Changes to the RFP will be made by written addendum, which will be issued not less than
seven (7) days prior to the date/time set for receipt of proposals. Notice of addenda will be
published on the City's Bid Management System at http://ww.ci.oswego.or.us/bids/only.
Proposers should check this website until closing; i.e. at least once weekly until the week
of closing and daily the week of closing.
4. Protests
A. Applicable Laws and Procedures
Proposer who chooses to object or protest must deliver a written protest to the following
person:
Ivan Anderholm, CPRE, Parks and Recreation Director
City of Lake Oswego
1500 Greentree Road
Lake Oswego, OR 97034
A protest is delivered when it is actually received by the aforementioned addressee.
A protest shall be deemed to include only the documents timely delivered pursuant to this
section. It must clearly state all of the grounds for the protest and must include all
arguments and evidence in support of the protest. Testimonial evidence may be submitted
by affidavit. The City may investigate as it deems appropriate in reviewing the protest and
will issue a written response to the protest. The City will decline to review a late protest.
5. Incurring Costs
The City is not liable for any cost incurred by proposer prior to issuance of a Personal Services
Contract or purchase order. All prospective proposers who respond to this RFP do so solely at
the respondent's cost and expense.
6. Form of Contract
Proposing firms are advised to carefully review the Form of Contract, which is part of this RFP
and attached as "Attachment A— Form of Contract". Any comments, questions, concerns, or
objections to the terms of the Form of Contract must be stated in the proposer's response to
the RFP as noted in Section 5 Submittal requirements.
Prequalification Applications: None Required.
Proposal Security Required: None Required.
Public Contract Rules:
Except as modified by the terms of his Request for Proposal, the terms and procedures of the
Lake Oswego Public Contract Rules (LOPCRs) shall apply. A copy of the LOPCR may be obtained by
15
Iron Mountain Park—Engineering and Construction Documents
contacting the Project Manager or at the Lake Oswego City Attorney's office website,
www.ci.oswego.or.us/cityatty/Resources/"Lake Oswego Public Contract Index"
Cancellation / Rejection of Proposals.
The City may cancel this Request for Proposal or reject any or all proposals, in accordance with ORS
2796.100
Attachments:
Attachment "A" — Form of Contract
16
Iron Mountain Park—Engineering and Construction Documents
Attachment 'A'
Form of Contract
17
Iron Mountain Park—Engineering and Construction Documents
LAKE OSWEGO
CITY COUNCIL MEETING
wow CITIZEN COMMENT
\ EGOir4
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Date: - Subject:
Name: �� � " . ; '.--
Address: ;
City/State/Zip: . 1 •
Phone: .,.: '
Are you part of an Organized Presentation? Yes No
If yes, list speakers in order of presentation:
You will be called to the microphone at the appropriate time.
Submit this form to the City Recorder before or at the meeting
( F 41, LAKE OSWEGO
��. CITY COUNCIL MEETING
V Alm
CITIZEN COMMENT
OREGON
Date: 1 15 Subject: 1:)c,C' l 17-7
Name: s-ic
Address: t u g 49.5 Ci- pi'-,
City/State/Zip: 2 c s v i'<-G r>
Phone: b —3 I - - 1 R L
Are you part of an Organized Presentation? Yes_ No
If yes, list speakers in order of presentation:
You will be called to the microphone at the appropriate time.
Submit this form to the City Recorder before or at the meeting
• F O LAKE OSWEGO
CITY COUNCIL MEETING
AlO
CITIZEN COMMENT
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Date: 'LI Subject: a0(..; r
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Name: t k h ,r)
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City/State/Zip: L- a ', dwr: 'r-o, 0 ? 0
Phone:
Are you part of an Organized Presentation? Yes_ No
If yes, list speakers in order of presentation:
You will be called to the microphone at the appropriate time.
Submit this form to the City Recorder before or at the meeting
' LAKE OSWEGO
CITY COUNCIL MEETING
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CITIZEN COMMENT
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Date: 12/ 51/? Subject: c. . ;,ei
Name: 1 L/.' � �t "4- i
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Address: S:7 7 T
City/State/Zip: teS
Phone: 5/23
Are you part of an Organized Presentation? Yes No X
If yes, list speakers in order of presentation:
You will be called to the microphone at the appropriate time.
Submit this form to the City Recorder before or at the meeting
LA
CITY COUNCILKE MEOSWEGO
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CITIZEN COMMENT OW/�'/��
GREGov" -Plaift NIV�(
Date: / ' 5 Subject: 1j2C
Name: N✓4 l a v1C1
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City/State/Zip: L O 970
Phone: .CO 6
Are you part of an Organized Presentation? Yes_ No
If yes, list speakers in order of presentation:
You will be called to the microphone at the appropriate time.
Submit this form to the City Recorder before or at the meeting
AGENDA ITEM NUMBER !� _
DATE op-p u � C/� toe m3()
OLUKE OSWf
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LAKE OSWEGO CITY COUNCIL
REQUEST TO SPEAK NEUTRALLY ON
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Are You Part of an Organized Presentation? ❑ No ❑Yes
If Yes, List Speakers In Order of Presentation.
The Mayor will call you to the microphone at the appropriate time.
•
SUBMIT TO CITY RECORDER
8.1
-kik,1 COUNCIL REPORT
42,
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OREOO�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Kari Duncan
Water Treatment Plant Manager
SUBJECT: Resolution 17-67: Lake Oswego-Tigard Water Partnership Operations Plan.
DATE: November 17, 2017 MEETING DATE: December 5, 2017
ACTION/SUGGESTED MOTION
Adopt Resolution 17-67, a resolution of the Lake Oswego City Council adopting an Operations
Plan for the Lake Oswego-Tigard Water Partnership.
INTRODUCTION/BACKGROUND
On August 6, 2008, the cities of Lake Oswego and Tigard entered into an Intergovernmental
Agreement ("Agreement") creating the Lake Oswego-Tigard Water Partnership ("Partnership").
Among other obligations created by the Agreement, Article XII, Paragraph 12.1 stipulates in
part "Not later than 180 days from the date of substantial completion of the Initial Expansion',
the Parties shall adopt an Operations Manual for the Supply Facilities2,...".
Substantial completion of the Supply Facilities was achieved on May 24, 2017.
DISCUSSION
Pursuant to the Article XII, Paragraph 12.2, an Operations Committee was formed and tasked
with development of the Operations Manual ("Plan"). A final draft of the Plan was presented to
the Oversight Committee ("OVC") at its October 18, 2017 meeting. An executive summary of
the Plan was shared with the OVC along with a recommendation from the Operations
Committee that the OVC endorse the Plan and forward the Plan to each respective city council
with a "do pass" recommendation for adoption.The OVC concurred with Operations
Committee staff resulting in the request before the Council.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeosweao.citv
Page 2
RECOMMENDATION
Adopt Resolution 17-67, a resolution of the Lake Oswego City Council adopting an Operations
Plan for the Lake Oswego-Tigard Water Partnership.
ATTACHMENTS
1. Resolution 17-67, with Exhibit A, Lake Oswego-Tigard Water Partnership Operations
Plan.
1 The IGA defines Initial Expansion as"The design, permitting and construction of new and expanded Supply
Facilities...to provide 32 million gallons per day capacity by 2016 with the capability to further expand up to 38
million gallons per day...when it appears the water demands of the parties will exceed 32 mgd."
2 The IGA defines Supply Facilities as"The facilities utilized by the Parties [ ] consisting of Water
Treatment Plant Facilities,Transmission Facilities,Water Storage Facilities, and other facilities necessary for the
treatment and conveyance of potable water to the Parties."
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
ATTACHMENT 1
RESOLUTION 17-67
A RESOLUTION OF THE LAKE OSWEGO CITY COUNCIL ADOPTING AN OPERATIONS MANUAL RELATING TO
AN INTERGOVERNMENTAL AGREEMENT BETWEEN LAKE OSWEGO AND TIGARD FOR WATER SUPPLY
FACILITIES, DESIGN, CONSTRUCTION,AND OPERATION.
WHEREAS, on August 6, 2008, the cities of Lake Oswego and Tigard ("Parties") executed an
Intergovernmental Agreement Regarding Water Supply Facilities, Design, Construction, and
Operation ("Agreement"); and
WHEREAS, the Parties have completed construction of an expanded water supply system
("Supply Facilities") to supply drinking water to the two cities and their respective retail and
wholesale customers; and
WHEREAS, the Agreement requires the Parties to jointly develop and adopt an Operations
Manual ("Plan") for the Supply Facilities; and
WHEREAS, an Oversight Committee, created by the Agreement, has reviewed the proposed
Plan and recommends it be adopted by the Parties.
NOW,THEREFORE, IT IS RESOLVED by the Lake Oswego City Council that:
Section 1. The Operations Plan, in the form attached hereto as Exhibit'A,' is hereby adopted.
Section 2. Effective Date. This Resolution shall take effect upon passage.
Considered and adopted at the regular meeting of the City Council of the City of Lake Oswego on the 5th
day of December, 2017.
AYES:
NOES:
EXCUSED:
ABSTAIN:
Kent Studebaker, Mayor
ATTEST:
Anne-Marie Simpson, City Recorder
APPROVED AS TO FORM:
David Powell, City Attorney
Resolution 17-67
EXHIBIT A TO RESOLUTION 17-67
0 Lake Oswego • Tigard
Water Partnership
sharing water•connecting communities
Lake Oswego-Tigard Water Partnership
Operations Plan
Table of Contents
(11/29/2017)
I. INTRODUCTION
II. PURPOSE OF MANUAL
III. DEFINITIONS
IV. SUPPLY FACILITIES
A. River Intake Pump Station (RIPS)
B. Raw Water Pipeline (RWP)
C. Water Treatment Plant (WTP)
D. Finished Water Pipeline (FWP)
E. Waluga Reservoir No. 1 (WR1)
F. Waluga Reservoir No. 2 (WR2)
G. Bonita Pump Station (BPS)
H. Aquifer Storage/Recovery (ASR)
I. Appurtenances
J. West Linn/LO/Tigard Emergency Intertie Pump Station
V. LAND AND EASEMENTS—See Appendix B
VI. SUPPLY FACILITIES OPERATIONS
A. Managing Agency
a. Authorities
b. Communications
c. Interruptions to Service
d. Supply to Tigard
e. Emergency supply
f. Supply to/from Others
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Lake Oswego-Tigard Supply Facilities Operations Manual
FINAL DRAFT- 11/29/2017
g. Water Quality
h. Energy Efficiency
i. Hours of Operations
j. Curtailment
VII. INSPECTION AND MAINTENANCE
A. Objectives
a. Extended life cycle
b. Safety
c. Reliability
d. Performance
VIII. SPECIFICATIONS AND STANDARDS
IX. RECORDS AND REPORTING
X. TECHNOLOGY
XI. PURCHASING PROCEDURES
XII. PERSON ELL POLICIES
XIII. APPENDICES
A. Intergovernmental Agreement Regarding Water Supply Facilities, Design,
Construction, and Operation.
a. Amendment No. 1
b. Amendment No. 2
c. Amendment No. 3
d. Amendment No. 4
B. Lands and Easements.
C. Supply Facilities Map.
D. WR1/WR2 —Valve positions for modes of operation.
E. Master list of wholesale and emergency supply agreements.
F. PGE/Enernoc Agreement.
G. PGE Alternate Service Agreements.
a.WTP
b. RIPS
H. West Linn/Lake Oswego/Tigard Emergency Intertie Agreement.
2
Lake Oswego-Tigard Supply Facilities Operations Manual
FINAL DRAFT- 11/29/2017
I. Communications Plan
a. Internal
b. External
J. WES Industrial Discharge Permit
K. DEQ 200J Backwash Water NPDES Discharge Permit
L. Hazardous Materials Management Plan
3
Lake Oswego-Tigard Supply Facilities Operations Manual
FINAL DRAFT-11/29/2017
I. INTRODUCTION
This Operations Manual has been prepared and adopted to meet the requirements of Article XII
of the Intergovernmental Agreement Regarding Water Supply Facilities, Design, Construction,
and Operation.1
II. PURPOSE OF MANUAL
This Operations Manual establishes standards and protocols for the supply of water from the
Supply Facilities to the retail and wholesale customers of the Party's to the Agreement in
addition to generally accepted utility operations best management practices for all aspects of
the Supply Facilities.
OPERATIONS COMMITTEE
City of Lake Oswego: Primary: Kari Duncan
Water Treatment Plant Manager
Secondary: Kevin Batridge
Assistant Water Treatment Plant Manager
City of Tigard: Primary: John Goodrich
Public Works Manager
Secondary: Aaron Beattie
Water Operations Supervisor
III. DEFINITIONS
1.1 Definitions
As used in this Operations Plan, the following terms when capitalized shall have the
following meanings:
1.1.1 Agreement — the document also known as "Intergovernmental Agreement
Between Lake Oswego and Tigard Regarding Water Supply Facilities, Design,
Construction, And Operation" and any amendments thereto.
1.1.2 Capacity — capability from the various components of the Supply Facilities to
produce or deliver water; measured in cubic feet per second (cfs), gallons, gallons
per day (gpd), gallons per minute (gpm), million gallons per day (mgd), or other
comparable measurement and available based on current operating conditions
consistent with generally accepted engineering and operating practices.
1.1.3 Curtailment Plan — A written plan developed for curtailment of water service in
accordance with OAR Chapter 690 Division 86 rules. Lake Oswego's Curtailment
Plan was adopted through Ordinance 2517.
1 See Appendix A.
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Lake Oswego-Tigard Supply Facilities Operations Manual
FINAL DRAFT-11/29/2017
1.1.4 Demand — the amount of water used or projected to be used by a Party and
imposed on the Supply Facilities to serve a Party's Retail Customers, its existing
Wholesale Customers and ultimate service area measured in cubic feet per second
(cfs), gallons, gallons per day (gpd), gallons per minute, (gpm), million gallons per
day (mgd), or other appropriate measurement.
1.1.5 Existing Wholesale Customers — for Lake Oswego these are Lake Grove Water
District, River Grove Water District, Skylands Water Company, Glenmorrie Water
Cooperative, and Alto Park Water District. For Tigard, these are the cities of King
City and Durham and the Tigard Water District.
1.1.6 Fiscal Year—the time period as defined under ORS 294.311(17). July 1—June 30.
1.1.7 Planning Forecast — the document submitted by the Parties in accordance with
Article 8.2 of the Agreement which shows the Demands of each Party to be
imposed on the Supply Facilities and the Capacity owned or leased by each Party
in such facilities.
1.1.8 Summer Period—June 1 through October 31.
1.1.9 Supply Facilities — the facilities utilized by the Parties consisting of Water
Treatment Plant Facilities, Transmission Facilities, Water Storage Facilities, and
other facilities necessary for treatment and conveyance of potable water to the
Parties. A map of the Supply Facility components is provided in Appendix C.
1.1.10 Surface Water Rights — those water rights held by Lake Oswego registered with
the State of Oregon Water Resources Department, which allow for diversion of
water for use at the Water Treatment Plant Facilities.
1.1.11 Winter Period— November 1 through May 31.
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Lake Oswego-Tigard Supply Facilities Operations Manual
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IV. SUPPLY FACILITIES DESCRIPTION
A. RIVER INTAKE PUMP STATION (RIPS)
Physical address: 105 E. Clackamas Blvd., Gladstone, OR 97027.
Lat: 45°, 22', 39.80" N; Long: 122°, 35', 31.77" W.
General facility description:
Reinforced concrete construction with access-bridge rated for 120,000 Ib crane support (see
Crane Load detail below). Pump arrangement: 4 vertical turbine pumps with variable frequency
drives (space provided for future 5t" pump/VFD); 480v, 3 phase, 60 Hertz. Electrical service
includes 13kV primary service (Jennings Lodge sub-station) and fully redundant 13kV secondary
service (Abernethy-Clackamas Heights sub-station).
Current nominal capacity—32 mgd; Current firm capacity @ rated head —28.5 mgd (19,800
gpm)
Future nominal capacity—38 mgd; Future firm capacity @ rated head —38 mgd (26,400 gpm)
Reference Documents:
Work Order#204—Construction record drawings and specifications.
Agreement for Alternate Electrical Service (see Appendix G).
Pump Removal SOP (template name: RIPS-T05-L02-PumpRemoval.doc).
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6
Lake Oswego-Tigard Supply Facilities Operations Manual
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B. RAW WATER PIPELINE (RWP)
RIPS to Meldrum Bar Park
7,668 feet of 48-inch diameter, double lap welded steel pipe. 0.25" wall thickness,
polyurethane coating, cement mortar lined. Working pressure: 100 psi; working pressure with
surge allowance: 150 psi.
Meldrum Bar Park to Mary S. Youn� Park
3,930 feet of 36-inch diameter, butt welded steel pipe. 0.625" wall thickness, polyurethane
lining and coating. Working pressure: 150 psi; working pressure with surge allowance: 225 psi.
Mary S. Youn� Park to WTP
1,488 feet of 46-inch diameter, double lap welded steel pipe. 0.25" wall thickness,
polyurethane coating and cement mortar lining. Working pressure: 100 psi; working pressure
with surge allowance: 150 psi.
Reference Documents: ~
Work Order#205 —Construction record drawings and specifications. '
Also see Section 8 "Appurtenances".
C. WATER TREATMENT PLANT (WTP) ,
Physical address: 4260 Kenthorpe Way, West Linn, Oregon 97068.
Lat: 45°, 23', 08.64" N; Long: 122°, 37', 55.75" W.
General facility description:
Conventional water treatment facility with ballasted sedimentation, ozone, high rate granular
activated carbon filtration and 2 million gallon buried clearwell. Pump arrangement: S vertical
turbine pumps: 2 constant speed, 3 with variable frequency drives (space provided for future
6th pump with RVSS). 2 vertical turbine backwash pumps with variable frequency drives. All
pumps 480v, 3 phase, 60 Hertz. Electrical service includes 12.47kV primary service (Sullivan-
Robinwood sub-station) and fully redundant 12.47kV secondary service (Oswego-Marylhurst
sub-station).
Current nominal capacity—39 mgd; firm capacity @ rated head —31.4 mgd (21,800 gpm)
Future nominal capacity—47 mgd; firm capacity @ rated head —39 mgd (27,250 gpm)
Reference Documents:
Work Order#206—Construction record drawings and specifications.
Agreement for Alternate Electrical Service (see Appendix G).
WL/LO/Tigard emergency intertie Agreement (see Appendix H).
WES Industrial Discharge Permit (see Appendix J).
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Lake Oswego-Tigard Supply Facilities Operations Manual
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DEQ 200J Backwash Water NPDES Discharge Permit. (see Appendix K)
Hazardous Materials Information System (HMIS)/Hazardous Materials Management
Plan (HMMP). (see Appendix L)
OMS Connect Electronic Operations and Maintenance Manual for the Lake Oswego
Tigard Water Partnership.
INFOR Configured Assets Asset Management Database for the Lake Oswego Tigard
Water Partnership.
HACH WIMS, Water Information Management System, Water Quality Database.
D. FINISHED WATER PIPELINE (FWP)
WTP to Laurel St. @ Erickson St.
12,877 feet of 48-inch diameter, double lap welded steel pipe. 0.25" wall thickness,
polyurethane coating, cement mortar lined. Working pressure: 145 psi; working pressure with
surge allowance: 225 psi.
Laurel St. @ Erickson St. to Iron Mtn. Blvd. @ Mulli�an St.
13,308 feet of 42-inch diameter, double lap welded steel pipe. 0.25" wall thickness,
polyurethane lining and cement mortar lined. Working pressure: 150 psi; working pressure with
surge allowance: 225 psi.
Iron Mtn. Blvd. @ Mulli�an St. to Quarry Rd. @ Dou�las Way.
11,154 feet of 36-inch diameter, double lap welded steel pipe. 0.25" wall thickness,
polyurethane coating and cement mortar lining. Working pressure: 133 psi; working pressure
with surge allowance: 200 psi.
Quarry Rd. @ Douglas Way to Walu�a Reservoir#1.
1,285 feet of 24-inch diameter, pressure class 150, ductile iron water main with joint restraint.
Asphaltic exterior coating with polyethylene encasement, double thick cement mortar lining
with asphaltic seal coat. Working pressure: 150 psi; working pressure with surge allowance: 250
psi.
Walu�a Reservoir#1 to Bonita Road Pump Station
626 feet of 30-inch and 1,832 feet of 24-inch diameter, pressure class 150, ductile iron water
main with joint restraint. Asphaltic exterior coating with polyethylene encasement, double thick
cement mortar lining with asphaltic seal coat. Working pressure: 150 psi; working pressure with
surge allowance: 250 psi.
Reference Documents:
Work Order#207—Construction record drawings and specifications.
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E. DISTRIBUTION STORAGE (WR1 &WR2)
Physical address: 4800 Carman Drive, Lake Oswego, OR 97035.
Lat: 45°, 24', 50.32" N; Long: 122°, 43', 30.73" W.
General facility description:
Waluga #1 - Circular, pre-stressed wire wrapped and post tensioned reinforced concrete
reservoir constructed in 1981. The reservoir is approximately 192-feet in diameter and
approximately 20-feet deep from floor to the overflow. Capacity when full is 4 MG.
Waluga #2 - Circular, pre-stressed wire wrapped and post tensioned reinforced concrete
reservoir constructed in 2014. The reservoir is approximately 131-feet in diameter and
approximately 34-feet deep from floor to the overflow. Capacity when full is 3.5 MG.
Reference Documents:
Work Order#208—Construction record drawings and specifications.
Reservoir isolation SOP (see Appendix D).
.� �
F. BONITA PUMP STATION (BPS)
Physical address: 14344 SW Milton Ct., Tigard, Oregon 97223
Lat: 45°, 24', 58.11" N; Long: 122°, 45', 1.45W.
General facility description:
Reinforced concrete and cement masonry unit construction. Dual pressure zone pumping
capability as follows:
Pressure Zone (PZ) 470—VTP 10, 20, 30, and 40: Vertical turbine diffusion vane pumps
with variable frequency drives; rated capacity of 2,550 gpm @ 235 feet of dynamic head. 250
HP, 480v, 3 phase, 60 Hertz.
Pressure Zone (PZ) 410—VTP 60, and 50 (future): Vertical turbine diffusion vane pumps
with variable frequency drives; rated capacity of 3,130 gpm @ 180 feet of dynamic head. 200
HP, 480v, 3 phase, 60 Hertz.
Electrical supply— Primary supply from PGE. Alternate supply: Diesel engine generator—800kW
with 2,200 gallon sub-base tank and automatic transfer switch. Generator is sized to run
heating and cooling equipment and to operate two PZ 470 and one PZ 410 VTP's.
Reference Documents:
Work Order#209—Construction record drawings and specifications.
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7. AQUIFER STORAGE RECOVERY (ASR) SYSTEM
The City of Tigard ("Tigard") developed an ASR program beginning in 2002 with the ASR-1 well
system located in the 410 Pressure Zone ("PZ"), and adding increased capacity in ASR-2 well
system, located in the 470 PZ in 2006. Tigard has operated the program for 13 years to provide
supplemental peak water supply. Tigard has partially developed a third ASR well system in the
550 PZ, scheduled for completion before 2020.
The ASR well systems design concept is using excess winter finished water supply to inject into
ground water aquifers ("Aquifer") for short-term storage ("Storage"). Stored water
("Recovery") is pumped from the aquifer into the distribution system to provide supplemental
water for peak day demand. Water quality and aquifer level monitoring are required under the
limited license agreement with Oregon Water Resources Department (OWRD).
Under normal operations, the system is cycled from recovery to storage through injection, and
then recovery again. However, with the new water treatment plant expansion and water
supply system upgrades constructed under the auspices of the Lake Oswego-Tigard water
partnership, ASR is taking on a different role as an emergency supplemental water supply
system. Emergency supply would be necessary to supplement loss of capacity due to
diminished plant capacity or river intake diversions (conditional water rights use).
Tigard also has perfected groundwater rights within the aquifer that allow up to 1,634 gpm
duty recovery or about 2.35 mgd. These are in conjunction with ASR stored water. Based on
this, Tigard has the ability to pump a minimum of 1,634 gpm in "native" ground water. Tigard
has one well located in the 410 PZ built in 1948, and capable of about 400 gpm or 0.6 mgd.
Tigard does not have any other "dedicated" well water only pump units.
ASR-1 System Specifications:
Single ASR well pump and injection system, with maintenance chlorination using 12.5%
commercial product hypochlorite in 40-gallon transportable container and single pulse pump.
• Injection rate (using small booster pump) is 600 gpm
• Storage capability of about 100 million gallons; 143 million gallons achieved in 2004
� Recovery rate (using well turbine pump) is 1,000 gpm or about 1.4 mgd
� Requires water quality sampling prior to "start-up" —Tigard may begin routine
monitoring to enable faster emergency response time.
• Emergency Power provided by on site system.
ASR-2 System Specifications:
Single ASR well pump and injection system, with maintenance chlorination using on site
hypochlorite generator (salt system) in batch container and dual pulse pump.
• Injection rate is 600 to 1,200 gpm.
• Storage capability of about 200 million gallons; 201 million gallons achieved in 2012.
• Recovery rate (using well turbine pump) is 1,400 gpm or about 2 mgd.
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• Requires water quality sampling prior to "start-up" —Tigard may begin routine
monitoring to enable faster emergency response time.
• Emergency Power provided by on site system.
ASR-3 System Specifications:
• Single ASR well drilled and tested.
• Pump tests indicated recovery response at about 1,400 gpm.
• Similar building and equipment as constructed at ASR-2 well system.
• Project completion scheduled in 2020.
• Emergency Power included in design parameters.
2016 ASR Groundwater Capacity:
ASR-1: 1,000 gpm — 1.4 mgd.
\
ASR-2: 1,400 gpm — 2.0 mgd.
Well 2: 400 gpm - 0.6 mgd.
TOTAL:2,800 gpm—4.0 mgd.
. �
8. APPURTENANCES
o Impressed current cathodic protection system — (see eOM template https://lo-
oms.ci.oswego.or.us/#6864906.)
o Combination air vacuum/air release valves (see e0M template https://lo-
oms.ci.oswego.or.us/#7006001.)
o Drain assemblies (see e0M template https://lo-oms.ci.oswego.or.us/#7006001.)
o Seismic safety valve (WR2) (see eOM template https://lo-
oms.ci.oswego.or.us/#5226608.)
9. OTHER ASSETS
o Emergency intertie pump station
V— LAND AND EASEMENTS: See Appendix B.
VI —SUPPLY FACILITIES OPERATIONS
A. Managing Agency
The Supply Facilities described herein and graphically depicted in Appendix C, shall be
operated by the City of Lake Oswego for the exclusive benefit of the citizens of Lake Oswego
and Tigard and their respective wholesale customers.
In the performance of its duties established in this Operations Manual, the Managing
Agency shall adopt and implement best utility practices to assure economy of operation,
longevity of life-cycle performance and mitigation of supply shortfall risks.
a. Authority of Managing Agency -To achieve its water supply objectives, the Managing
Agency shall have the authority to:
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1. Temporarily interrupt normal supply service for the purposes of inspection,
maintenance, repair or replacement of the Supply Facilities.
2. Enter into contracts for services relating to the operation, inspection,
maintenance, repair or replacement of the Supply Facilities.
3. Supply surplus water to existing wholesale customers.
4. Supply emergency water to others if available.
5. Create, modify or adjust treatment techniques or processes as necessary for
compliance with all relevant drinking water regulations and standards.
6. Create, modify or adjust supply operations as necessary for compliance with the
following federal and state regulatory documents:
i. Biological Opinion, NWR -2012-1675,July 18, 2013; titled "Endangered
Species Act Biological and Conference Opinion and Magnuson-Stevens
Fishery Conservation and Management Act Essential Fish Habitat
Consultation for the Lake Oswego-Tigard Water Supply Project, Willamette
River (HUC 170900120104), Gladstone, Clackamas County, Oregon (Corps
No.: NWP-2012-105."
ii. Final Order in the Matter of Lake Oswego Water Use Permits 5-32410 and 5-
37839, Oregon Water Resources Department, April 20, 2011.
7. The annual effective dates during which diversions at the River Intake Pump
Station may be reduced to achieve compliance with the above regulations are as
fol lows:
i. Biological Opinion - First Period: August 21 through September 15;
Second Period: September 15 through September 30.
ii. Final Order - First Period: the day after the first Monday in September
through June 30; Second Period: July 1 through the first Monday in
September.
b. Communications -The Managing Agency has developed communications and
reporting protocols for a variety of anticipated conditions or events including:
1. Normal operating conditions.
2. Non-normal operating conditions.
3. Emergency operating conditions.
The communications and reporting plan is incorporated as Appendix I to this Plan.
c. Interruptions to Service— Minimize frequency and duration of interruptions in supply
through vigilance and sustained preventative maintenance efforts. Interruptions to
supply service may occur for a variety of reasons including:
1. Planned inspections, maintenance or repairs.
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2. Corrective or emergency inspections and repairs.
3. Regulatory restrictions or constraints.
4. Emergency supply to others.
5. Acts of God.
At a minimum, the following agencies must be notified of planned or unplanned
supply interruptions:
• Tualatin Valley Fire & Rescue.
• Cities of Tigard, West Linn and Lake Oswego (Public Works Departments).
• Lake Oswego Fire Department.
• Lake Oswego Communications (LOCOM).
In the event of an interruption to water supply service, the Managing Agency will
implement the appropriate communication protocol. Unless the interruption to
supply service results from an unanticipated event or act or an emergency, the
Managing Agency shall provide not less than 72-hours advance notice of the
interruption to affected parties. The notice will include the following details:
1. Cause for the service interruption.
2. Anticipated duration of the interruption.
3. Estimated date/time for resumption of water service.
4. Special instructions to affected parties to facilitate the interruption and later
resumption of service.
d. Supply to Tigard—The Managing Agency shall operate the Supply Facilities in a
manner that provides for a continuous supply of potable water to the City of Tigard
via the Waluga Reservoir complex and Tigard's Bonita Road Pump Station. The total
storage volume of Waluga Reservoir No. 2 is 3.5 million gallons (MG) of which 1.8 MG
is allocated for the exclusive use of Tigard. Refer to Appendix D for valve positions for
the following modes of reservoir operations:
1. WR1/WR2 in service— Normal operating mode.
2. WR1 in service/WR2 out of service.
3. WR1 out of service/WR2 in service.
4. Emergency supply from Tigard —WR1/WR2 in service.
e. Emergency Supply—The City of Lake Oswego maintains intersystem connections
with other water suppliers. Supply of water to or receipt of water from others on an
emergency basis is subject to availability and the terms of the emergency supply
agreements.
f. Non-emergency Supply to/From Others—The City of Lake Oswego has entered into
wholesale water supply agreements with the following agencies:
1. Rivergrove Water District (RGWD).
2. Lake Grove Water District (LGWD).
3. Skylands Water Company (SWC).
4. Glenmorrie Water Cooperative (GWC).
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5. Alto Park Water District (City of Portland).
Rivergrove, Skylands, and Glenmorrie are groundwater systems of limited quantity
and quality. Lake Oswego and Portland supply Lake Grove water on a wholesale basis,
with each supplying about 50% of Lake Groves annual supply volume. Supply of water
to the above agencies is subject to availability of surplus treated water capacity.
Due to hydraulic constraints or limited supply capacity, RGWD, SWC, GWC, and City
of Portland have not historically supplied water to Lake Oswego. Appendix E, is a
tabulation of information concerning each of the above agencies and their respective
agreements for receiving surplus water from the Lake Oswego distribution system.
This document should be reviewed annually and updated as necessary.
PGE/ ENERNOC Demand Response Pro�ram —The City of Lake Oswego participates in
the PGE/ENERNOC demand response program. This is a voluntary program where
large power users are asked to curtail their use during several (2-3) peak demand
events in the summer and winter. Prior notification is given and if sufficient storage
is available the Partnership can elect to participate in the program by shutting down
or cutting back pumping at the RIPS, WTP and Bonita Pump Station. The City would
be paid per Kwh for the amount of power use curtailed during each event and can
make up the difference in use before and after the event. Refer to Appendix F for the
terms and duration of the Enernoc Agreement.
g. Water Quality—The Partnership owns a state-of-the-art water treatment facility
capable of treating and delivering up to 32 million gallons per day (mgd) of drinking
water to Lake Oswego and Tigard residents. In Table 1 below, minimum water quality
standards are listed along with partnership goals.
In the event treated water quality does not satisfy LOTWP goals at the locations
specified in table 1, notification will be made to each partner explaining the
circumstances along with a plan for correction of the excursion including required
modification of operations and/or additional resources. Where no standard of goal is
given, the EPA and State Regulatory limits are the goal.
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TABLE 1 Water Quality Goals
Water Quality Units EPA/OHA LOTWP Note
Parameter Standard Treatment Goal
Total/fecal coliform #/100 mL 0% positive
leaving WTP
Turbidity CFE NTU < 0.3 95% of < 0.1 95% of the Follow OHA
(Combined Filter time, Always < time, Always < Optimization
Effluent) 1.0 0.3 Goals
Turbidity IFE NTU <0.3 for 15 <0.2 for 15
(Individual Filter minute minute intervals
Effluent) intervals
Turbidity Settled NTU None < 2.0 95% of the
time
C12 mg/L >0.2 at entry > 0.5, target As agreed upon
point, < 4.0 0.8-2.0 by Operations
Com m ittee
Pathogen 4-log 4-log
Removal/Inactivation
Viruses
Giardia 3-log 3-log
Cryptosporidium 2-log 2-log
Disinfection by- Ug/L LRAA 80 LRAA< 60
product
Trihalomethanes
Haloacetic Acids ug/L LRAA 60 LRAA < 40
Bromate ug/L 10 10
Synthetic Organic ug/L Varies < MCL
Chemicals
Volatile Organic ug/L Varies < MCL
Chemicals
Inorganic Chemicals ug/L Varies < MCL
Unreg (AL, B, Mn,Ag, mg/L Varies < Secondary
V, Zn) MCL 0.2
pH Secondary 7.8 target, Based on lead
MCL 6—8.5 allowed range and copper
of 7.2-8.5 optimization
Alkalinity mg/L CaCO3 18-30
Algal Toxins Unregulated Follow Increase Ozone
State/EPA Dose if Toxin is
guidance for detected in
Algal Toxins source water
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ENERGY EFFICIENCY
Wherever possible the operations team will run the facilities in the most energy efficient
manner. This may involve running for the longest possible hours at the lowest flow rates,
taking advantage of off peak pumping hours, and maintaining equipment so that it performs
optimally. The Partnership operations should strive to run the facilities for optimum energy
efficiency within reasonable staffing parameters.
ASR INJECTION
Tigard shall operate its ASR system in a manner that will allow for emergency supply in the
event of a water curtailment requirement or trigger...lf Tigard uses ASR water to mitigate for a
curtailment event, then LO will share the cost of this water.
�
HOURS OF OPERATION �
The RIPS, WTP and Bonita Pump station shall be operated in a manner which meets daily water
demands and Storage requirements of both Tigard and Lake Oswego in a manner agreed upon
by all members of the Operations Committee. Operating hours and staff schedules will be in
conformance with the Lake Oswego Municipal Employees Association and/or all other
employee contracts in effect.
A planned change in operating hours of RIPS, WTP or Bonita Pump Station must be noticed and
agreed upon verbally by members of the Operations Committee one week in advance of the
change unless an emergency or an ENERNOC demand response event. In the event of an
ENERNOC demand response event, notification may be less than one week but participation in
the event must still be mutually agreed upon by members of the Operations Committee.
CURTAILMENT
In accordance with Article XII, paragraph 12.3 of the Partnership Agreement, the partners, (Lake
Oswego and Tigard) agree to share in temporal reductions in diversions due to low river flow
conditions. Additionally, pending conditions of approval expected to be issued in conjunction
with the issuance of water right permit extensions as well as each partners "Water
Management and Conservation Plan" will address this issue.
The Partners also agree to apply the same curtailment conditions and strategies to current
wholesale customers as the partners apply to their respective retail customer base.
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In practice, Tigard intends to use its ASR (Aquifer Storage and Recovery) capacity to mitigate
any extended flow reductions from the LOT supply system to avoid the triggering of its level
one curtailment condition.
Depending on the size and duration of the diversion reduction,Tigard may be able to increase
its ASR use to mitigate similar impacts in Lake Oswego and avoid triggering their level one
curtailment conditions.
In the above mentioned scenario where Tigard's additional ASR use benefits Lake Oswego,
Tigard's additional costs will be calculated and submitted as a future credit to normal LOT
operational expenses.
VII. INSPECTION AND MAINTENANCE
A. Objectives
a. Extended life cycle
b. Safety
c. Reliability
d. Performance
Staff in charge of inspection and maintenance of the Partnership facilities should track and
follow a preventative maintenance work management plan using a Computer Maintenance
Management System (CMMS). All Assets provided as part of the Lake Oswego Tigard Water
Partnership facilities project include preventative maintenance work schedules established in
an Equipment Record Form. Work orders have been developed by WTP staff and will generate
automatically when a piece of equipment is due for service. Readings and rounds lists are also
developed that contain specific inspection requirements for facilities and equipment.
IX. SPECIFICATIONS AND STANDARDS
Planning, design, construction and operation of drinking water facilities is subject to a variety of
federal, state and local codes, regulations and standards. It should be the responsibility of the
Managing Agency to assess the applicability of such codes, regulations and standards when
making planning, design, construction or operating decisions. Design and construction for new
water system facilities shall comply with the following:
• Oregon Standard Specifications for Construction — 2018 or current edition; and
• City of Lake Oswego General Conditions and Special Provisions for Construction;
and
• City of Lake Oswego Engineering Design Standards; and
• Oregon Administrative Rules Chapter 333, Division 061 "Public Water Systems".
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In the event of conflict between these regulations, codes and standards, the most stringent will
apply.
X. RECORDS AND REPORTING
The managing agency shall maintain comprehensive treatment, water quality and maintenance
records. Local, State and Federal regulatory reporting is listed in Table 2.. If the Managing
agency fails to monitor in a timely manner and/or submit a report on time this must be brought
immediately to the attention of the Operations committee and Partner agencies. Appropriate
corrective action should be determined and followed by the managing agency.
Table 2 Reports �
Report Due Date Frequency Receiving Agency
Monthly Water Quality 10'h of each Month Monthly Oregon DHS
Report
Bromine/Bromate 10'h of each Month Monthly Oregon DHS
Gladstone Sewer Last Day of each gi-Monthly City of Gladstone
Discharge Report Month
WES Industrial Discharge Last Day of each Monthly Water Environment Services
Report Month and City of West Linn
Disinfection Byproducts Jan. Apr.
Report TTHM's and Quarterly OR-DHS
HAA5's (4) July, Oct.
Consumer Confidence July 1 Annually Water Customers/Oregon
Reports DHS
Annual Water Use Report December 31 Annually Oregon WRD
Nitrate, Arsenic, VOC's December 31 Annually Oregon- DHS
NPDES #200-J Discharge January 15 Annually Oregon DEQ
Monitoring Report
SOC's 2019/2021/2024 Every 3 Years � Oregon-DHS
2 Cons. Qtrs.
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Lead and Copper 2020/2023 June — Every Three Oregon-DHS
Sept. Years
Asbestos 2020 Every 9 Years OR-DHS
Inorganic Chemicals 2022 Every 9 Years Oregon-DHS
Radiological 2022 Every 9 Years Oregon-DHS
LT 2 Cryptosporidium 10t" of each Month Monthly Oct Oregon DHS
2016-Sept 2018
UCMR 4 2018-2020 2018-2020 US EPA (CDX System)
Future Reports As released
. � �
XI. TECHNOLOGY
The Partnership recognizes the critical importance of security and appropriate use of
technology in the operation of the water supply facilities. The Partnership and managing
agency should follow all EPA and OHA guidelines and requirements for cybersecurity in the
design, management and operation of the water control system (SCADA).
For business technology systems, the Water Treatment Plant and supply facilities will use and
follow the Information Technology policy and procedures of the Managing Agency.
.
XII. PURCHASING PROCEDURES:
Partnership staff will follow the Managing Agency Finance Policy and Procedures and the State
of Oregon Public Procurement Requirements.
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XIII. PERSONELL POLICIES
All staff and managers that operate and maintain Partnership facilities will follow the
Personnel Policies and Contract of the Managing Agency in full.
The City of Lake Oswego Personnel Policy Manual: htt : lo-
webl.ci.oswe�o.or.us/private/HR/CityofLakeOswe�oPersonnelPolicies.htm
The Lake Oswego Municipal Employee Agreement Contract:
http://www.ci.oswe�o.or.us/hr/labor-a�reements .
a. TRAINING AND DEVELOPMENT:
The Partnership recognizes the importance of training and professional
development for all employees. Continuing education related to certifications and
licenses required for the position will be supported. Participation in professional
organizations and professional development may be approved by the Manager as
long as it does not place an undue burden on staff ability to perform their work.
Partnership employees will follow The City of Lake Oswego Personnel Policy No. 3-5
"Courses, Classes, Seminars" and the LOMEA Article 24 "Training."
_
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APPENDIX A
INTERGOVERNMENTAL AGREEMENT
Il\`TERGUVFR�MEN'�'AL AC'xREEMENT R�GA.RU�G WA'1"FR SUFPLI'
FACIL�T3ES,�ESIGN,C�3N5TRUCTI�N,AND CIPERATIDI�
DATEB , '�!-�(i[5� �1' _._,2��8
J
BETVI'E�N
THE CFTI'QF�AKE QSWEGD
. AND
TAE CITY OF TIGA.RD
C:lbocusnent�an�5ertingslgr�crlf,ncal 5ctting�lTemqerurp Inter►set]�i1rslCnniex�t.[:)t�t]��nk1I2U�2WYXlt 8?U34.doc
TABLE OF GON1�El�TS
Pa�e
RECIT'A L5 ...........................................................................................................„,. 1
ART1CLIsI De�initinns.....................•---•-•�----.......,....................................................3
A�tT�C'L� II �Tvarranties and representatic�ns afthc�arties..................................... ] i
AIt'€'iCi,E II� 119anagczx7ent........................................................................................ 12
ARTICI.E IV 5r�ster�� �wnership............................................................................... !9
ART'�CLE V Prnperty; Creation af Tenancv in Coii��tion........................................?i
AR�I'It:L�Vl D�sign and Constructian of Supply Fa�i�ities.....................................?4
AR�'ICI.�F VIl Dperation and Mana�ement �
..--��---•--•-...........................,...........---��--....�8
ARTICL� V�I] Supp�y I=acilities..................................................................................3?
AR'l'3Ci,E 1� Expansic�n Rights�tt�d Requirements...................................................3[i
��R7']C.�,L X �.,easing....,...........,...................................................,,..........................�4�]
AR'l'IC:I.r�I Sales ta Q�hers.....................................................................................��
AR'TICLE�I1 Dperati�ns �9anual..............................................................................��
AR1'�CLE X�I1 Vkfichdra��ai.1'ermination c+fMembership, Salc��Ass�ts anc�
i]issolutian..........................................................................................46
ARTICL��tV J]ispute Resvlutian..............................................................................51
ARTICLE XV Completian af Initial �xpanszor��fthe Suppty Faci2ities...................S3
ART�CL�XVI Narices..................................................................•---,..........................Sa
ARTICLE XV11 Generul Prv�risians..............................................................................55
i
(`:VJocumcals and 5rtti��slgrrrrll.oral5sttin�,slf'rmpnrsry latcmel FiteslCnntrnt.[�utEc�nk11213$2VrY7C11R�n34,duc
L1ST�F EXH�BJTS
�xhibit 1 E�istit�g Rea] Property, Supply I�acilitv Comportents and Valuation
�xlti�it 2 5ervi�e Areas
Exhibit 3 Map o�Sup�ly Faeiticies
Exhibit 4 Surfac�Wa#er Rights
• �act�ibit 5 Supp�y I�acilities Capital lir►pra�etnent Program �to 1ae adap��d by
Cc��nci3s7
�xhibit 6 Determi�aativn of Tigard Suy-ln
Exl�it�it 7 Allncation of 5ystern Impt-n�emeni Costs to thc.Parlies
ii
C'1l3ncumenls and 5etfin�.slgrcerli.ncal Settingsl'E'cmporae�•]rttrrnet hileslt:nartecn.CSutlankl}2i7RlWYx1i83U39.cine
This Intergovernmental Agreement Regard�ng VL�ater 5�app�y Facilities, Desi��,
Gi�ns�ructic�n. Aiid a�erati�n zs dated , 24a8 (the "Agrcement''). by
and b�iw�en the Gity of Lake �lswego {"Lake Qswe�o"}, an C)regaz� mu�nicipal
corpnratinn anci th� City ��Tigard {"Tigard"}, an DregQn municipal Gnrporatiar�. Lake
Uswego and Tigard may also be referred t.a individually herein as a "Party'° and
cn�leetivelv as t}�e"Parties.''
RECI�ALS
WHEREAS, fhe City c�f'Tigard operates a municipal water supply uii�iiv �snder
C�RS ??5, r��ith transmissiot�, storage and distribution faciliries to c�eliver�ota�ile water �v
C'ustonrers wiihin lhe area nf the Cities of Tigaa'd, Kin�,C'ity, Uurh�n, a��d the rernainder
n�the Tigard�Vater Distr��t;
WNER�AS, tlze C:ity ❑f Lake Oswega nperates a muisicipal water suppl5� i3tility
titsder UHS 225. w�aiGl� treats and distxibutes patahie water to Reta�t Ciiste7mers and sells
�vaier at ��hnIesale to the I.a.ke Gro��e Water Uistrict, the River C1•ave Water Uisirict.
5kylands 1�'ater Company, Cle�unc�rrie Cooperati��e Asso�'sation and A�ta Park Water
visirict tthc`'Existin�W�alesale Gnstonners"};
WHCRI:AS, L.akc Qswego t�as existzn� water intaE:e anc� water trcatrnent
facilities. transmissic�n, stox•a�e fa�iiities [h�reinafter "Supply Facalitics') together �viih
disiribiitic�n farilities ar�d��-ater rights;
WH�REAS. thc Supply Facilities requit•e capiiaE imprnvements t[� �•�pair and
re}�lace existing assets an[�to�ar�struct new improvements,alI at a signtficant�ost;
WHER�AS. Tigard desires to aequue an aw�nership interest in the Suppiy
Facilities tr7 ����tain a permanent source c�f raw water and treatm�nt fxci�ities fot' pox�ble
Pa�e 1 —I.ake C)swego-Tigard lJl�aler 5�pply Agrcemeni
C;IT]neumrnt�:utid�cnin�.elgrrrrlLnexISeriin�,<ITempcnary Inl�met HileslCanrerzt.C7ut1ank11?i38wW1'7L11R3U3�,dnc
watsr and also taeeds ta make �apital impravements for storage and tra�asmissio�i
facilities; and
WHf:RF:AS, the Parti�s�oint3y funded a study by Caralla En�ineers known �s the
Lake dswe�o and Ti��z'r� Joii�t W'ater Supp3y System Analysis dated .Iuly, �Q�7 ("�'araElrr
Repnn'']; and
WW:R�:AS, the ParEies agree fhat, based upnn the Carnlla R�pnrt, there are
si�,>nifscaiit henefits �y jointiy taking action ta perFe�t existi�g water rights, Gonstruct.
�•�pair, replace, expand and ntherwise impm►�e the Sti�ppIy Facilities infrasii�cture
necessar� t� sii�pl�� that water ta the Parties and to i•ea�ize or mitigate p�tcntial
�nvirnnsx�ental impacis and hene�is: an�
VLTHEREAS, priar ta ihe execu#ion af this Agrecme��t, the Par[ies worked in a
coila�orati�e, open. and participative manner to seiect �s� operating framewurk ��at t�est
s�rves the needs Qf the Ysrt'ses, and this A�reenaent i3�cor�st�i•ates those precepEs;
WHER�AS, :he Parties agrec t�tat creaticr�n of this Intergavexnmental A�,treement
a=ad in�estrncnt by the I�arties shali pra�ide the Partses with stabil�ry and local c��ntrc�]
over tl�e sourc� of supply, hui�d avvnership equity in the Ckackamas Ri<<er System.
provide fi�r fleaibility in the u�e and a]]acatian of water, provide fnr flexibiiity for
�nanagement of watcr res�urces fQr enhanced cosls and operatinn e#�iciency. �reate
c�ppartt�nities ta shart and trade staf�resvurces, expertisc and teci3ltialogicai �apabili#ics,
and bein�fu11y ad�iscd.
NCJW, 'I`k1ER�FURE. in �nr�sideration c�f 1he mutua� ca�enants and agr�esnems
cnntained hereir�,the Parties agree as follows:
Pa�;e� --Lake Ds�G�egv-Ti�ard Watcr Supp�}°Agreetneiat
C IChcinnrn4s nnd tic.ttingslgrerrll.�xal Ser[in�lTemperury lntrr��e�1�iEcslC.irr�tcnt,ths�look1123)S�LVYkII K3i3:i9.dc�c
ARTI�LE I
nEFrrr�Trv:vs
l.l De�initinns
As used in this Agreemcnt, the f��Ilowing tcrms when capitaiiaed shall have Chc
i'ollr�r�fing mear�ings:
3.1.1 Agreemerat--this Agreemeni
�.1.2 .8r�nk Depreciarion Lrfe -- the yea�s used to depreciate an asset iyz
aceordance witlz Crenerally Accepted Accaunling Principles.
1.1.3 C'aparity — capabil'xty 4�rnm th� �arious campanents of the St�pPIY
Facilitics ta prvducc or ��li�er water; measured �n �ut�s� feet per seennd
{cfs}, �;allons, galinns per day {gpd}, gal3nns per minute {gpm}, mtillic»i
gaFlans per day (mgd}, or other comparabte measuremcnt and a�aila6te
ba.sed nt� �utrent nperating conditions consistent with generally acc�pted
enginccri►�g and aperating pxactic�s.
1.1.� Citv of I.ake Ostivega — an �regan Municipal Carporation in {'lacka.ri�as,
MuItr�omah, and Was�ingtan Caunties. dregon.
I.I.S Citu af Trgard—an Qregvr� municipal ca�oraTior� in Was3aington Gauniy,
Oregon,
I.�.6 Clackrxnprxs River I�atake Punip Stutiorr—an cxisting stru�t�re r,oxnprised t7f
a reir�far�cd Goncrete buildir�g and ajl equipment at�d materials contained
therc:in or ar�y futur� expansion, �nadif��ation nr repEac�ment the��eof that
allaw� �vater Ea be withdrawn frpm th� Clackamas Ri�er aitid pumped
through the raw water transmission lir�e tc� the Water Tr�atment Alant
Facilities. `fhe Cia�ckamas l�iver lntake Pump Statian aw,ner�hip and its
Page 3—L.ake 4swe�o-'l'igard Water Supply Agreaa2ent
['lI7flcumr.nts aiu!Settingslgrerril.nral Settir►�51',esnprnsry]n�emet FiIrslCpnsenl.Dutlnvkll7.D8�W1'x1183039,da�
agreed va�uc arc more fully� describe� in Exhihit ] which, exhihit may� h�
u�adated and r��ised �y resolutiQn of Ehe PaKies.
1.1.7 C i.srtrzilirrera� 1'lQ� -� A written plan de�elnped For curtail�nent ai� water
scrvice in accardance with DAR Ghapter 690 Divisian 86 t�tles.
1.1.$ Deh�rrnd—the a�t�ount t�f watcr used ar projected tn tse t�sed by a Part�and
imposed nn the Su�pty Fa�ilities tn serve a Party's Retail Custome�•s it�
Existing W�anlesale Custc�mers a1�d ultimate ser�=ice ar+ea measure� in cfs,
gallaitis, gpd, gpm, mgci, nr oth�r ap�ropriale measuret�}ent. T7�c t�asis fc�r
determining ❑emand may �e waived ar madified by thc Parties due to
unusual circumstances such as a fire,emergenctir, etc.
i.3.9 Depreciated k�pdacement C.�vs1 Yalue —the vaiue r.alculated in the curre27t
year hy multipl}�ing the ari�ina� �ast nf the asset times the index in the
Engine��in� News Aecard Cnnstructicrn Gast index �.D-City Average,
1913-10� as published in the Er�gineering News Rccnrd f«r t�e year c�f
e�aluatian. Tl�e praducis shall be divided by �ngineeriz�g News Recc7rd
C".anstructia�z Cvst Xndex ��-City Average. 1�313=1 a� as published in the
Engineerin� News Record €or the �+eax piaced in service. T11e resul� shall
ther� be depr�ciated from the year placed it� servic� ta the year of
cvaluatian using the Bnok Depreciation I.ife. Tt�e fvrrraula� is expressed
as follnws:
DRL'=�CC*ENR� 1 ENR°}�`[t-[Y�-Y�'}IB�i,})
W}�ere:
DRC�I]epre�iated Replacement Gost Value.
Pa�e 4--Lak�.Qswega-Tigard Water Supply A�r�ement
C•It7oeiimrnts and S�tti�igslgrc�.KlLocal Sritm�rslTemFr�xnr}intcrnet kilrslCnnteni.CluSlnnk1121]BTWYX1183ti39.d�c
CC=Canstructian cast.
�NR°= E��gineering News Re�ord C'anshvcti4n Cns# Index f�r the
year of cvaivation.
ENR°_ �ngineering News Recard Cc�t�struction Cos1 iitidex for the
year placed ir�ser�ice.
Ye=Year nfe�aIuation.
Y"=Yca�r placed in ser►�ice.
BDL=I3nak De�recia#ira�s Life.
],i.l� Exis�iit� �tolesale Custamers — the Ilake Gr��ve L�Vater District, River
Gra�e Water District, Skylands Water Cnmpany, Crlemm�rrie Cc,o�erati�e
Association, and �,kt�+ Parfc Wat�r Distri�t whQ are served at���hblesale by
Laice�swego as if they were a Retail C;ustnmcr of LU ui�der the terms ai�d
candilians of thzs A�reement. The �ities of 1Cing City and Durham and
the Tigard ��ater District are cnntractually served by 'I'igard a��d fr�r
�u�poses of' this Agree3nent shall Ue defined as existing whnlcsale
�ustamers. 'I�� parties recQgni7e that the stai�s af these entities are �
contra�tua� and may change over time as dete�tnir�ed by the affected F'arty
to this a�reemctai attd the existing wholesale custUmer.
1.I.l 1 Fr�ra! Year--the time periad as derned u�tder�R5?9�.3�1(17).
1.].]Z Lncrr[ Gnt���•�arraeixt Ini�est�snt Pnod (LGIy� �- The Qrcgnri State
Treasurer's Lacal Govcrnment Investment Ponl, suhject to regulainry
o�ersight by the Oregon Se�rctary af �tatc ar�� adiliir��stered by thc
Qregon Statc Treasury.
�'age 5—Lake Uswego-Tigard Water Sup}�ly Agreement
['.1Dncumrnts�nd Sa�Stia�,.clgreerlLaal SettingslTemporary[s�icmrt PitrslCantrnt.(hrtlonk11�1)�2W'Ya'13831339.dnc
i.1.13 llfunic:i�a1 Boizd �ttdex — The �'ate as pubiished by ihc State af Qregnn
Treasun� Department er�titled "Dregon �o��d Inciex — Oregon A Rated 20
Year' for the first date a�.er t}ae beginniii� �f the �scaZ year. 5heuld said
rate cease td be published, then the Parties sha�l determitie anot}�er
cor�sparahte index, The date used for detcntiinatinn nf t��e ratc: n�ay be
rnadified by the Parties in the e�ent af unusual market circumstances
(su�h as dectaration of war by the United 5tates).
�.I.14 PTarrtrii�g Fnrecast--#he dacumetat suhmittec� bF tHe �'arties in accprdatzee
with Article 8.�which s�sows the Dernands o�'�ach Party ta be imposed an
the Su�ply racilities and the Capacity avvried or leased by each Pariy in
such facilities.
1.1.�5 Pr•njer-t -- Th� design, permitti�g and consiruciic�n vf new aztd �xpanded
Supply Facilities, as �enerajly dessribed in the City of Lake C3swege� and
Tigard Vl�ater Service Area ]air�t Watcr 4uppiy System Ana�ysis dated
liily,�Op7 b} Caroila Engineers ["Carolln Re�orC"}ta provide 3? tnillion
�allans per day capa�ity by �fl l G {tlae i�aitia� Expansion) wi#h the
capability to furthcr expand up to 38 miIlian gallans (�.an�term
�,xpansiazz} per d�y when it appears tY�e water demantis of the Parties wilf
exceed 32 ingd. At thc completivta nf lnitia] Expansinn, the La[�e Qs�vego
allocatinn shall be t$ millian gal lons per day and the Tiga�rd allocation
shall be 14 mil�ion gallans�►e�day.
i.1,]G Prr�pertt�--Prvperty shalf be}�arcels of rcal prop�rty owr�ed in fee simplc,
hy easement or �ther interesf a►+ar, under or upor� whi�h the supp�y
Page 6—I,ake�swego-Tigard Water Si+ppiy Agreement
C 1Fh�r.umri�ts and SestingslgrrerlLacal Scttin651"fem{�rnvr,y lnternet Fe}eslCnnte�n.�luticxokl1ZI782WYX11�3U39.dar
Facilirics are vr will be Iocated as part of tHe Initiaf Expansion or Lang
Term Expar�sicrr�. Pmperty currcntly held by Lalce Qswega will remai» in
the name af La�:e ❑swega untii completion c�f the lnitial Expansion. lJntil
completion pf the Inifia] Expansian, Tigard shaIl ha�e an eq�i�table intcrest
as if it were a vendee �nder a land sale contra�t. Additiona! properties
a�quired �.s part nf the lnitia3 Ex�ansinn nr tlie Long Terrn Expansian sha12
be acx�uir�d as ten�r�ts in cot�imo�� in prnportion ta the Parties' altncalinn
nf capacify.
1.1.17 Re�arl C.'u.stomers — A user wit�sin the Party's se�vice area baundax•y tn
which users may bc added �rc,n� time tn time by anneYatinn, extra-
territorial exiersaian of service, merger andlar consalidatic�n ar by
int�r�av�r+imental a�reen�ent amnng the F'arties pursuan�tn []RS �9(]. 11
munir.i�al corgnratian ar other entity, wl�ich purch�ses water for resaie,
shai] nvt he considered a Retail Custamer.
l.l.1 S �fiervice .�rea — The exisiing and future service area fnr eac�� Party as
'sdenti£ied in ihe Carallo Report, as set #'orth an �xhi�it 2, and as may be
nnndified by the Parties ar pUtsuant to 5eciinz� 17.$,3 t�f this�4grc�ment.
].1.]9 Sum►r�er Perivd—]une 1 thrnu�h []ct�her 31.
].].?U �4u��p1�� �'acilities — the facilitie� utilized by the Parties iden�itied in the
Car�k�n Repnrt ct�nsi�tir�g of Water Treatment Plant Faciiities,
Trar�smissi�r� �acilities, Water Storage �'acilities, �d nther facilitics
necessary far treatment and canveyance of potah�e water tn tl�e P�nies. A
map nf the SUpp�y Faciliry camponents is �Srovided in Ex��bit 3, wi�ich
i'age 7—Lgke Uswega-Tigard Water Supply A�reement
C'�ik�cumrnts und Scttu�si�teriLncal Settirsgsl7'cmpvtery Ztrtcmcl FileslContcnt,[7ullvok112682WY7C11�3[134.doc
exhibit inay be updated and rs�iaed by resolution of the Parties. Thc map
is fnr illustrati�e pt�tposes on�y and shali not be cvnsidered a fegal
descriptior�af the S�pply Facilities
1.1.2 I .Surface Y�'rrler Ri�}rts—t�ose v�fater rights heId by Lake Uswega registex•et�
with the State ❑f Qregan Water Resow'ces Department, whic�� allc��v far
ditersion oi' water �nr use at the Water Treatrnent Plant I�acilities. "l�zc
5urface Water Ri�hts are mvre S'ufly described it� I:xhibii�, w��ich exl�ihit
may he updated at�d re�ised 6y r�svlution of the Parties.
i.1.22 T�•ansnaissinn Firci[iries — t�xe raw water transrnission iine can�tiectin� the
Clackamas Ri�cr Intake Pi�jJ S��iQT1 to the Water Trea�ment Plant
Nacilities and t�e fir�ish�d water transnsissi�n line cnnnectin� the Water
Treatment Piar�t �a�iiities to La�ce Dswega's Waluga Reservoir as
identi�ed in the �aroliv '�ep�rt. 'The Transmissian Facilities, rswnership
a�ad their agreed ���.tue arc more ti�lly described in Exl�ibit 1 which.exhibit
s�a�} �ae updated and revised Uy resajuti4ia oT the Pa�t�es.
1.].�3 Wuter r���ttner:� �ranr Fa���rttt�� — ��� }�umpin� stati�ns and tr�atment
piant, which treat raw water and pradu�e pntable water finr con�eyance by
the �"raxrsm�ssion FaGilities. Th� Watex 'I'reatme��t Alar�t ��aciliiies,
owners�aip, and their agreed ta�ue are mor� ful�y described xt� �xhi6it ],
which exhibit shall b� updated and rerised by resofutian ot'the Parties
within 30 days after the execu�ian af this Agreem�t7t, lollnwing
campl�tinn af an updated appraisal_
Yage 8—Lakc Uswig�-Tigard Watcr�'upply A�•eement
C lllc+rume�sts and 3�4tingalgrcerl�.ocal 5etti��lTem�x+rmry Iniemel FileslCordent.Chitluc�kll�]]�XVvYJt11$3U3�.dnc
�.�.24 Wa�er• Storage Facili�ies— ihe exis#ing WaIuga Reservoir which receives
pnta�+lc water from t3ie Water 'I'reatment Plant Faciliiies as c�nveyed
thrau� t�te �'ii�islaed V►,ratcr Transm'tssion Facili#ies a�d �ny f�ture
eatpansian, tnndi�icatien or replacement thereof. T�c Vlrater Stc+rage
�'acilities, ownership, and tkeir agreed �a�ue are mnre ft�l]}f �escribed �n
�xhibit 1, which exhibit shal] be update.c! and revised �y resolution of the
Parties.
I.t.?5 T3rinter Perind--Not+ember I thraug� May 31.
�.� I�yterpretation
ln ri�is Agreement, unless a clear cnntrary intention appears: ta} refere�ace to any
persan inciudes sush persan's successnrs and assigr�s hut, if applicab�e, onl�� if
such successors and assigrts are pezmitted by t�Zis Agreement, and i�eference to �
persatt in a particular capacity ex�ludes su�h p�rsars iii �s�1y other capa�ity: (6)
reference to any �ender inciudes eac}� ot€�er ge�zder; (c) refer•ence to any
a�reement (includin� this Agreement}, dncutncr�t or instrument mcans such
agreement, dvcument or instrumeni as amended ar modi�ed a��d in cffect from
time to tirt�e in aGcardance widi the terms thereof and, if app�i�ahle, the tenr�s
hereof•. (d} reference to any Article, 5ecti�n, Schedu�e c�r �xhi�it meat�s suGh
Ai'�iCI�, 5ectian, Schedule vr Exl�ibit tv this A�xeement, and referenc�s in any
Article, Section, 5chedule, Exhibit nr definitian tc� ans� c�ause means si��h �la�se
af such Article, Sectian, 5chedule, �xhibit [?r definition; (�} "}�ereunds;r,''
`'hereof;' "hereto," "herein," and words nf sirni]ar im�art are referenccs tn this
Agreemer�t as a wh�}e and nat to ar�y particular Se�iian nr other provisinn hereaf;
Page 4—Lalce Dswegn-Tigard Wat�r 5upply Agreemer�t
C ll7ncuments and SettinbslgrecrN.octtl3ettingsl7ern�asary lntcmrt FileslCornent.rhrlJaokll?1.782WY?(1tA3039,dnc
{� relative to the dete�ninatioi� af at�y period af time, '`frn3n" means "from and
}11C�11�1F1�►�" c:x0" mear�s "i{7 �]Ut @7�C�LlC�Tllg'r AFl� �`t}31'O11��7" T11C�S `��]I'[711�}l 'h�l(�
including"; {�)"inc�i�diilg�' (and with correiative meaiiing "i�ticlude"� rnea��s
in�Iuding Fvithaut timiting the genera.lity of any description pre�edir�g such term;
(h} reference t� any law (including staiutes and ordinances] means such �aw as
amended, mndi�i�d, codi�ed or reenacied, in whole or ir� par#, and in e£fect fi•nm
time ta time, inc}uding rules and regulations �romufgated here�an�er; and (i)
"vvil�"and "shail"are mandatory ierms.
Pagc lQ—Lake Oswcga-Tigard Water Supply Agreement
C:ll�cxumcrtts and SetdngslgnxrlLncal�ettin�,vlTemparaty Intcrnct FiirsSCnnlcm.Uuttook112f7821YYkL183039.si�
ARTTCLE I�
WARRANTTES ANI}REPRESENTAT�QNS �F THE PART�ES
�.] Warranties af'the Pariies
The Pariies heretn warrant and represent that they h��e t}�e [egal authority rn enter
i nta thi s Agreem cnt.
?.2 A�nrnval of the Governi��a Bvdies
The Parcies ta this Agreement here�y �ertify t��at t�ey have undertaken the
necessary purtic procedures ta apprc��e and auttiof-i�e tile si�nataries ta tl�is
Agreement ta act nn behalfoi'the Paxty executing this Agreement.
2.3 C7k�ligt�tinn of Go�d_Faith a��d Fair Dealing
The PaztieS eac}� c��enant to deal fairly ai�d in goad taith with the nthcr to fulfi{1
the ca�enants and r�cqui�•ements of this Agreement. 7'igard has an existin� water
supply cc�ntract with the Gity o�' Pr�rtland that expires a� .�ul,y ],�OIG unless
extersde�3. Costs af' water will increas� aft.er July 1, 241C�, hc�ause F'a��tland is
�xpected to em�ark on a large-s�ale capital impm�ement program and the rate tn
�►�hn}esalc cttstnmcrs will increase to account for this capital constructian. Aiso,
che itming as�d mc:tl�od c3F wit�tdrawa} after July I,2�16 wi�1 Ica��Tagat•d with less
�lexi6iIity in extric�ting itself firom the l'nrtland cantraci, I�ar thes� r�asons,
ha�ing the initia! expansian projeri �omplete by Ju]y ], ?4�5 is of paramouni
'tmpnrtance tv '1�i�ard. I.ake Oswe�a z�e�cagni7.es Tigard's circumstances and
agrees it will undertake its ksest efforts ir� gaad faith ta mc�t tllis sc�edu�e fcsr �he
in�tial �xpar�sivn prnjcct.
Pagc 1� —Lake Dswegt�-']'igard Wat�r SuppIy Agreerr�ent
C':117rxumcriLa nhd Sell�ng+igrecrlLaeul Setlingsl'fempc�sary lntcrnet FilcslCunlctst.Ck�tiqaklt�T)R2WY�{1183f�3y dnr
ARTICLE TI�
MANAGEMENT
3_I Mana.�g A�encv
Lake C7swego s]�all �e the Managing Ager�cy tn mana�e the op�ratio3i.
maintenance, repaiz' a��d replacentent of the existing Supply Facilities and to
mana�e the planning, d�sign and construction of it�te l�aitial Y�xpansion of the
Praject. l,ake �swegn s3�alt be the co�kiracting agency with c�nsultants and
cnntraGtors, and the named party an permits reqvired frc�m 1vcaI, state, and federal
regu�atory a�encies. Lake Uswegn shall 3iave !�e ps�wer to a) appro�e �aniracts
and change �rders subj�ct lo its purchasin�rules, b� take such actions reasan�bly
necessary during an em�rgcr�ey and c} ather such powex•s as may he granted hy
the f'arties f:runn rime ta ti�ne. �,a.�e �swego shall 6e responsible for conductin�
thc [iay-#o-day busincss af�'airs inc�udiia�: paymer�i crf invcsices_ s��cou�ntittg.
bud�eting, operatic»n and mainte��ance of the Supp�y Facilities, plxnning, prc�ject
rtZana�ement, maintaining records, and other such duties as r�quired. Ti�*ard shal]
pay its share nfcasts in ac�ord with tF�e terms and canditians a�this A�reernent.
3.2 Technicai Ct�mmittee
H:ach Pa��ty sha]! appnint iwQ technical repres�ntati�es tn meet at iratervais deGmcd
appropriate f�r ca,n��nunicatian and �c�nrdination, and to f�eep the Prc�jtct t;xi
schedulc. The Te�linical Corinn�ittee shall revi�w ali methods af contrac�in�.
requests far p3•opnsais, cnrttracts, va�ue cngineering, designs, pezxnit appi�cations
and �osts. The Technical C�r_�zminee r�il] endeavor iii �t�od faith ta mak�
recc7rrssr�ettdatians ta tl�e Msusagin� Age�tcy nr ���ersight Committee a.� thc
�Te�hnfcal Cammittee deems apprupriate or where required I�y this A�,�•ecment, lf
Pa�e 1�—Lake dswego-Ti�ard Water�'upply Agreement
C:1�){1C1i111C31L"ftlla.�iClllfl�,{1�4C71�,UCc71 SL'ttlR�'S�I�CiS1E}PfBIj'IlflE11lC1 F1IC�ICnntcnt.[}utlnnk1�2t3821A+YXll83fl39.dur
the `�'echrlical Corr�mittee canriat agree o17 a rectrn�mcsidatinn �rtd ts ai irl7passe,
the tttarier will be referred to t�te ��crsigYsl Committee. T]ae TechniGal
Gonimictee must re�iew and recommea�d ta the Qversight Cainmittee any
pr�posai by Lake�sweg�tn retaiza an s�utside praject mar�ager.
�.3 Dversigl�t C�mn�ittee
La�e Uswego and 'I'igard shal] each appaini two persnns !c� the O�ersight
Committee. The members sha�l serve at f:he pieasurc ❑f the appni�ting Cauncil.
The Comtitittee sl�ali meet as deerned necessary by tfte Mana�in� Agency ❑r
Technical Cammittee tc� keep the Proje�t on scl�edule, but in �n event less o�ften
than �uarterly. 'The O�Iersi�ht Cammitt�e shall rcvie►�� ar�d the individual
membea•s pf the cutnmittee shall present to their resperti�e Co�ncils prape�sed
prajccts as �denti�ed in the Carallo Report or nther pro}�aseci prnjects artd related
sllatters and budgets�r fun�in�requests, 7'he D�ersight Cnmrniitce w�ill endea�or
i� �ood faith t� make recnmmendatians ta the Managi:lg Agency ar ta t�e Ci�ty
C`aunrils as tl�e Dve�-sight C:ommittee deerns appropriate ar where required by this
Agreement. If the ��ersight Cammittee cannot a�ree by majority, then the tie
vote shal� be deemed a no vote so th�t na recommendation is made, The
respective City Coux�cils will ther� conssder ar�d vate an t�e�naiter. The Dversi�ht
C'ommittee must r�view and apprave ar�y prr�p�ssal ta retain an auiside praject
mana�,er. l�iot�ing hereis� shaii be deerned a waiver af a Party's righl tn sub�nit
th�se matters to Dispute Resolution under A.rEic�e X�V, The Mana�ing Agency
shall be responsible ta staFf and assist the []�ersi�;ht Cott�tnittee tv comply wit1�
pu61i�meetings law and no�ice requiremer�ts as necessary.
�'age i 3—I.ake Uswego�Tigard V+'ater 5upply Agreezncnt
C 1Pna untrnts and 5etqngslgreerll.acai Sc�tin�alTcmpo�sry Tntemct Pi1rslCdntent.C►utlank112U&2 WYx11 S31i39,dnc
3.4 svdr�etin�attd t�ccountin�
The Manag-ing Agenry shall prepare a budget specif c io the�apital and operating
��eeds nf the Supply Facilities far each Fiscal Year. The hudgef snal� include an
esiimate vf direct and iF�direct costs af �ersonnel frc�m either Pasty who are
anticipated ta pmvide services as part of the ultimately approved hud�et. A draft
k�udget shal] be pre�ared and distributed ta the Techn�cat Cammittee by Mar�h ]y'
for Gonui�ent. A dra#� bu�get sl�aFl be�repared and distri�auted �y the Maziaging
Ag��nc_y to the aversig}it Cor�nmit�ee hy April3tith. The fi�ial budget must recei�e
a�sprc�va� by�ach Party by]une 30`h, Ff any Party uses a bie�az�ial hudget�yc1eT the
dates abn�e shal! remain the sarne f�r the appFicable �udget �reparatian ycar and
Chat Party sha1Z update the l�udget amvunts anticipated for the nff year i'nr the
�enetit�f the other Party's budget prncess.
Each Party's prnpartinnate share afthe expenses nf c�peratian and mnii�tenas��e nf
ihe Supplv F�cilities, lncltldirsg re5erves fpr repai�' �nd rCplacemeilfs, perrriittin�,
desi�n and canstna�tiQn and oti�er expenses as may E�e incurred, shal] he
es�imated, an� �et f�rth in the a.tsnual budgEt, and the amount estizx►ated shall be
rec�i�unended to be include� as vperatin�, exp�enses, in each Yarty's indi�idua]
ad�rpted budgei. If the hudget includes ac�uroulatic�n af funds designated far a
particular purpose[�r fufure use, such amrounts sha�1 l�e accttmulaied in a restricti.d
❑r earmarked t'ursd, ']'he Managing Agency shall maintain an independent hud�et
cantroi proccdure and pro�idc budget repnrts �i ]east qu�rterly tn e��h nf tlie
Parties nc�t later than 3D da}rs after the end af ea�h guarter. This repnn shal! show
Page !4—La�:e Usv��ego-Ti�ard Water Supply Agrs;cttieni
C•1[7ckumcnts and Scltin�l�rer�+LocalSe�tm�lTemparary lutcrnrt�ile�it'rmcnt.�]utlnnk112llSZWY'�l]S3C�34,dac
expendit�res and receipts by �udget item for each transaciioz� through the last
warking day of the precedin�quarler.
3.5 Assct Maita cment nro n•am
Vl+iqhin one year following subsiai�tial completian of th,e Initial Cxpansian, ihe
Managing Agency st�all create a ti�orau�h in�eirtory a1� nf the assets assn�iated
with the Supp�y Facititi�s, inclUding physz�al faciIities and reai estat+e haldir�gs.
The in�er�tary shall des�ribe the current c�nditions of these St�pgly Facilities,
their currer�t vatue (replacexnent cast less depreeiation}, arxd repairs and
replacements that may be necessary. The inventory sha�l incl��de a schedu�e f'ar
repairs and replacemeni, The Technica] Cvmmittce may propase palicies ta tlie
dr+arsight C;ammittee that guide, schedu�e and fund thc rcpair and replaccmenf af'
the assel.s and suggest amendmer�ts ta the SUpply Facilities Capita] ir�praverr�ent
Arngram. The d�ersight Committee shall then forward the draft inventory, any
proposed �olicies axrd amendments tv the Su}�ply Facilities Capital Irnprovement
Pragram to the Gauncii af each Party for its appraval. 'Che p�'O�T�]'!1 aT1C} �)q�lG3C5
shall be based on prudent utility pra.ctices and industry standards. Annuaily, the
snve3�tory s3�alf be reviewed for additinns and detetians.
3,G Cnunci! Decisians
Apprnval b�the CaunGils of each Party is required far:
3.6.] Any sale, transfer, icase, exchange, ar ather dispnsilion of any F'rp�scrty
over, ur�der,�r upan Suppiy Pa�9�ities are located;
3.b,� �r�hy to any m�rtgage, p�edge, encumhrance nr refinance of th� Property
or Supply Faci2ities;
Page 15 --T.,ake Dswe��-Tigard Water Supply Agreement
C:II3ecumer�ls and 5ctiingslgrecrl[.r�cel Settingsl"1'empntary lnternat FileslContcm.�utloakliZI782WYX11Ti3[134.dnc
3.6.3 Appro�al of any budget;
3.6.4 Appra�al of any nnnemergency expendii�xre �y the Managin� Agency thaf
lias nat pre�io�tsty been appraved artd budgeled and that exceeds th�
Mana�in� A�ency's a�thority Under its purchasing r�afes io make thc
exper�diture without the appm�al af its Cnuncil, ur a capitsil impro�enient
prvject not ]isled an the Supply Fa�ilities Capital Itnpro�ement i'mgram,.
If a �apital in�pravement projeci has bee�� budgcied and is part ai' the
�pply �acilities CapitaI �znpravemet�t Program, t�e Managing Agcncy
�
shall be authorized tn cvr�#ract far all wnrk necessarily related to deliver a
complete and �'unctic�ning prfaj�ct;
3.6.5 Appra�al of�y decision ta burden tl�e Praperty ar Supply I'acilities with
additional casczne��ts. ]icenses, t�r ot�tier encumbrances ar t� use the
�rnperiy for non-water related purposes.
�.G.6 Apprc�r+e1 nf az�y deci5ian io change the us� or t�e aperation nf th�
i'rnperty c�r Supply I�acilities ia�yond adc�pted operational prntn�ols;
3.6.7 Appxovai of tPte Initial Expansion or Lot�g T�rm Expansiot�;
3.g.$ Apprc��af of amendment�f the A�*reement to allaw a new Party to j�in;
3.�.4 Apprc�val of modi�icat�an, alteraticm or dissalutiori of this Agreement_
3.h.1(l Appraval of a Supply Facilities Capita� Lm�rovement Pro��ram and
amendntients. When adopted, it will became Exhibit 5 anc� rnade part nf
this Agreement.
3.7 Use nf�mployees
Qa�e i G�-Lakc�swcgv-Tigard Water Su�pty Agxcez�erii
C lUocurnents und$ettingslgrecrll.ocel SettingslTcmprs�ry 1r+trrnet T�;iss1C'r�tent[tutiaskl12I3$2WY3Sll83�)39.dix:
Ta rhe exteiit that any Party uses its owrt emp�oyees in the perfQrmance af its
duries under this Agreement, tt�at entity shall be responsible for comp]yit� with
a[l applicahle state and federal laws arid for ati empintnne�lt related benefits a��d
ded�actians, workers' com�ensation premiums and pensian contri�iutions.
Decisidns reg�ardinb employees s�ta�l be the sole i•espansi�si�ity of the Parlv who
emp�oys him ar her,
3.8 Audit, Rec�rd�cepin�; A�cess io Re�ards
The Managing Agency shall cause an annua] audit to be canducted pursuant t�the
requireis3ents �f DRS �f�7.425, 297.455, �97.4�5 and ?Q7.4fid, The Managing
Ager�cy shal] maintain its books and recar�s in s�c1� mant�er that t�te 5upply
Facilities and expenditures related tltereto are separately slated and capaiale of
re�iew with�ut being cambir�ed ur mixed with the t�onsi�ppjy fa�ilitv ass�ts.
The Managin�r Agen�y shall maintain all �scal recarcis rc�ating to tl�e Snpply
Faci3tties and Prvj�ct in a�cardan�e with generaliy accepted acca�ntin�
principles. Ln addition, the Managing Ageiycy shall maintain any �tl�er recards
�ertinent t� the 5upply Facilities and Frojeci in suah a n�aitn�r as ta �.leariy
do�ument the Managing A�ency's perfarman�e hereunder. AlZ such fisca}
records. bnoks, �vcu�nents, papers, pl�ns, and writings sf�all 6e ret�ine� by the
M�n�ging Agency and kept a�cessi�le as required by iaw.
The Managi»g A�ency agrees that t1�e o#her Party and its �uthorizcd
representati�es shall ha�e access t� all huaks, dncument,�, papers ar�d reccrrds of
tlic Manag'sng A�stacy which are direGtly relaled io the Sup�iy l�acilities anci
Pag� 17—Lake dswego-Tigard Water 5t�ppiy Agre�ement
C.li7ncumenisand Setlin�,KlgrccelLoealSrttm�sl'I'r.m�nrary Intcmrt FilatilConlcni.{lminnk1121)S2WY7C1183i139 dac
F�je�t far the purpase of rna�cing arcy audit, examii�atinx�, co�ies, excerpts and
trans�ripts.
Page k 8--Lake�sw�:ga-['igaar� �ater Supply Agreement
C lt3ncumcn4s and 5ettingsl�-rccrlLacai Seriin�rl"E'cmpnrar�lnirrnc��'ifeslC;Br�tettt.[)utlonk112pSZWYX1383[139.doc
ART'I CLE IV
S'�.TST�M bWN�RSHIP;ALLC3CATxaN�F CAPAC�TY
�.l �stem Dwnership
Upon execution �� tlzis Agreement, Tsgard s�iali pay �'wa Million twenty fi�e
T'�iausand, Three Ht�.nc3xesi Six1y-�zte Dallars (�2,025,361.U4) ar such a�maunt
based an tlaE valuation analysis set fart�i in Exhibits � and 6 tn Lake aswega,
which �ke dswega agre�s to d.edicate as working �agztal t� tf�e Praj�ct. �tlpnn
paymcm, Tz�ard shaI1 be granted �y this Agr$ement an equitaUle interest in tt�e
Sug�ly Facilities as if it were a vendee undsr a land sale contra�t. Title s��aIl
Uansfer upor�campietion afth�Initial Expansioi�of the�xisting Supply Facilities.
The Parties s�all each then own undivided int�rest� in the 5ugply Facilities and
Prgperty. S�c�h ownership shall be a percentag� own�rship in th� Supply
Faci�iries carnpanent as s�? fai#h in the�xi3ibits in ti�is A�•cement. At the time oi'
execution of �his Agreen�ent, the �xistin� assets shall be valued as shown an
Exl�i�it 1 and the cvntributin�paxtrier shall receive a cred�t far t�e asset va�u�. Ii
the cuxrent appraisats o�the �ss�ts are not avaitable at the timc of executi[�n of
�his Agreem�nt, the Counnils slxall appra�e am�dmenis to th� �xhibits to refIect
upda#ed vaiva#ian infnrmatian whe� receivec� ared Tigard s�al� pay the diF�er�r�ce
i� Lake C}swego as pro�ided abov�. If the Tnitial Expan�iQn is nnt constreicted,
Lake Qsw�go sha11 refund the amaunt of Tigard's payment to Lake Os�+ega plus
interest a� tile LGIP rate within 3Q days af the decision to�andan the Pmject and
Tigard shall ha�� nn furt�aer own�rship or equitatsie inte��st i�z the Lake �swe�a
Sup�ly Faoilities ar�d Praperty. Tigard will �xecu#e a�ny dacur��ent required by
P�ge 2 9—Lakc�swego-Tigard VL�ater Suppiy Agr�mcnt
C:IQanimenls arod 5r�lingslcarnikll,otai 5ctiin�slTcmporsry]ntcmel�slesrC'onlen�.0udouk18WL4MC�VViLCj-COZ'iGA r+w4 drrk
�laeklinr.cfac
Lake Dswego to eon�ey an� i�teresc Tigard may ha�e in Lake ❑sw�go Supply
Facilities and Praperty.
Ti�ard's gu�rchase�f its percentage share nf the S�pp�y Fa�ility assets shalt �e by
�apit.al contrbcttion, mut�ally approved in kind cantributians or paynlent of
desi�n, per.Y:itting �nzd constructivn casts for tF�� system expansian so t�sat upnn
carnpletior� af the Inifiiai �xpansian, Tigaxd's c�ntribution shatl equa� its
perceniage awnership as sl�owi� in Ex�zibi# 7. Lake �swego°s percerctage as
sho�tm z�� Exhibif 7 is�ased vn its contributed assets, �tnancial cantributian to thc
lnitia] Expan�z��, mutualfy approved in kznd cantributians az�d �ther mutua�l}�
a�d factors.
4.� AIIr1CkT]_�t8[�_QW33Gt5�71'p �
At t.�e conipkecinn of the InitiaF Expansian, tlze Pariies' pe�entag� flwne�ship
shall he altvcated as set farth �n Exhibit7, gttached li�reto ar�d tncorpaxateci hy
reference,
4,3 � _Altacation,nfCa�aacitv
At t]�e cnmpletian of the Init�aE E�.pansion, Tigard's atlncatian af Capacity shall
b� Z 4 miilian gallons aF water per day, and I.�ke Qswe�4's alIoeatinn of Capacity
sh�il be 18 rnill�on gailars per day.
Page�4—�,akc�sw�ga-Tigard�Nat�r�upply Agr�eme�,t
C:�Dntumenls�nd Sotlings�srolklLuc�!Sestsn�al�empnrary 3nicrsu��ilcslCenlesx.4ultaokl$WL�IMCVY1La-CDT I�A�na!drap
vlacktinc.doc
ARTI CLE V
PROPERTY; CREATI�N OF TENANCY IN CDM�aN
5.1 Ct�$I1Q17 Q�L'DiT}Tri011 OW�l��Slll
Title to ar easement rigYxts tn aIl prop�rties over, un�er or up�x� which Su�pZy
�acilities are or shal� he ]ncated [Praperty} shali retnaits in the �name at I.akc
Oswe�v until the comp�ef.ian of tlie Initial F�pansian. Ti�ard shali have azy
equitable interest as if it were a vendee under a land sale eantract. Within 9� days
fnlfawing cora�pletioa of fhe Tnitiaf Expansinn, Lake Dswogd wilf, by VI�az•ra�yty
Deed, c�r��ev ta Tigard an undi�ided prnpnrtior�ate interest as tenant in car��m�n
in t13e Prnperty as set forth on Exhihit 7, attach�d hereta �.nd incorparated hy
reference. Ti�e Parties agree the Praper�y owned by Lake Dswegn as of the date
nf this Agreemcnt shall be �a�ued in 2��$ daflars. Frop�rty acquired af�.er tlic
c�ate v�this Agr�ement sha�l he ��quired prnpurtional to the Parties' respective
�Ikn�atie�ns of Capac�ty, a��ording tu the purchase price paid. L'tosii�� casts �'nr
the Lake Qswcga transfer to Tigard shall be shared equally.
5.2 Uwnership InterestlUse
5.?.1 Title ta the Pmperty heid in the name nf Lake Ostiveg� until transfer shal�
be lacld in part for the �se and benefit vf Tigard ta ��� exteni uf'I'igard's
interesi as s�t fartt� in this Agreement. Lake Qswego water rights shalf nut
be tran3ferred under xny ofF the real property trar�sfers. Upon transfer,titl�
to the Propeny shai� �e held in the name af each nf the F'arties in their
respecti�c undividet� interest. Tiie Parties agrce thai except as prn�ided
herein, the Prop�rty is dedi�atecf for water sUpply pttrpnses. The Partics
int�.�a that th�ir relationship, with r�spect ta the Praperty, be a tenancy in
Pagc 21 --�.ake Oswegn-Tigard Wat�r Supply Agreem�t
C 11]n�uments and Ses�ing�lgrecrli,ocal SeningalTempnrary lnlrrnct FileqlCantcnt.ihqJpnkll?L382WY!C118ii139.de�r
cammon. A Tenancy ii3 C�mmon Agreement shal] he executed a�3d
recorded at the�ime af tra�ssfer.
5.?.� �'he Parties' respnnsib�lity �'ar a13 nnainienance, insurance and rther ]and
cosis. shatI bc:
5.2�_] Untii completion of the �nitial Expansinn and transfer of an undivided
interest t�s Tigard, the existing 5ttpply Facilities s�ZaIt be �tsed by La�Ce
❑sw}�go at its sole risk and cast ta ac�ommodate u-�ter supp)y uses.
5.2.2.2 Foil�w�t�g trans�er, Lake �swegn and Tigard shall b� �'espo�isib�e for a11
casts related ta '�te Property in �roportion to their respecti�e inter�sts as
set fart� �n Exhil�it 7. 5uch cosls shall be included in the month3��
inv�ic�es under Section 7.1.4.
5.a Cn�ei�ant
The Parties declare that tlye Property is ancf s�ail he heici,canveyed, hy}snthecated,
encu�nb�red. Iex��ed, re�ted, accupied ar�d improved subject t� th� limitations,
restrictio�zs, cvvenants and co»diti�s�s set f�rth in this Agreement, a1l nf which are
dzclaxed ta be in fi�rt�erance of a plari est�blished far#he purpose o�'�anstructir�g
anci �perating the Supply Facilities. A]I such limitatians, restrictinns, ca�enants
an� cattiditions are ii�tendcd in nin �rith ihe Property, and tt� inure to #hc �aenefit nf
and he binding upon afl partics ha�in� ❑r acyuiring any right, ti1Ie, intcr�st nr
estate tl�erein, Qther incidentaI use5 shali iae Iin�ited or restriGted to the extent
th�y con�lict with wat�r suppfY purpases.
5.4 Partiti n
�ollnwii�g trans!'er�nd so long as this A�recment is in �ffect, na Pa�ty shall seek
�'age 2?—Lake Uswe��-Tigard Water Supply Agr�ement
['.L[?ncumcntsand Sctf}n�lgrccrlLnc��l5rtti,i�sl7emErnrary biferneS FiI�slCanlrnt.Dutiuek1t2D8i1VYX1183�39.doc
or obtain thraugh ar�y legal proceedir�gs a jUdi�ial partition ❑f the i?rvperty or sa�e
of the ProperYy in lieU nf partition, «�ithnui the prior ��ritten cansent of ihe ather
Partv.
Yage�3 —La�� dswega-Ti�ard Watex 5upply�A�;t�eemeixt
C''113acamen�s and�ettin�larrerll.ocal Settingsl'Fempnsary]nternet Fi1eslContcot,()utlrvk11Zi7�2WY�iI83�134.dcx:
ARTZGLE VI
DES�GN AND C��STRUGTI[]N [�F SUPgLY FAC�I�iTIES
�.1 Prelimin Piannit� anci i7esi n
Ti�ard and I.akr C]swego, l�y this A�x-eement, com�nit#o dcsign and c�nstruct the
Initial �:xpai�sion, wi�ich shali incIude initially Water Treatm�ni Plant, Ctacka�m�s
River Intake Piimp 5tation ai�d Transmissinil Facilzties �vitk� a design capaciiy� of
3� mgd as generally described it� the plan prepared hy Gamlici Engincers
t"Carolto"} date� ]t�ly. 2�[7�, and to achie�re comp}etian l�y TE�iy ], ?ti 1�,
immediatelv camrne�nce:
6.1.1 Partici�satic�n in necessary j�int pianning sessians for th� Su�ply �acilities;
�.i? �anfibutsan ci�'th�ir proportianate share 4f' costs af preliminar}� desip�,
preli�ninary en�incc��in�, permittin�,BnC� �t�1e1'�eC5 as riCCeSSBry an�i as se�
forth ar� Exhibit 7, attached heretc+ and i�icarp�x•ated by referex�ce. The
5upply Facili#ies sl�a]1 acGairtmodate suhsequent expansinn t�p ta 38 mgd
(Lxang Term �:sp�iision�, 7'l�e �eneral cvnfiguratian map c�f'thr Yrnperty
attached to the Agxeement as Exhibii 3 sl�all a�lnw the Parties to expand
the treatment plant in the fut�trc. Lal:e Oswe�ta shali retain � pr�ject team
for permitti��g, desigr�, and cc�nstructinn rnaiza�ement of tlz� lniiia]
�x�ansion of the Supply Facilities.
b,? Ptrmit�Appli�atinns
1_ak.e dsw�go, as t�ae M�:naging Agency, s�alI be the Iead agenry i�z negntiatin�
required pets��its for canstruction af the Supply Fa�iliti�s.
6.�.1 irake C�swcgo shall bc r�spc�naible tu abtain a3I ��thrr pertnit:s suclti $s:
1'agc 24—Lake L�swegv-Tigard lh�ater Suppiy Agreemeni
c'.�ih+cu�ncras grxi SettingslgreerlT.ncxl Scttingsl'�'emps�rary in[emet Pi]eslContent.(7�t3onk13"ci]S?WYXII$3U3�i.Jvc
C.2,2,� �BCtk01'� �Q4 Pei'mits un[�er thc C�ean Water Act thx•pu�iz the I]ivisian nf
5tate Lands and the Carps of Engi�neers;
G.2.].2 An}� pern�it necessary fram the �regai� Divisian vf State L��ds ft�r use of
su�n�erged or submersib�e Iands far intake and xransmission, if that is in
addition ta the 4�4 Fermit;
5.2.1_s Anti pertnit witl� the Water Resnurces Department regarding permit
extcnsion, amer�dment af a Water Ma�agea3aent and Cozxservati�n �'�a�a, ar
applicatior� of water to ber�c�icial use in the Service Areas identified in tl�e
Garol2a Re�art;
6.'?,1.�Any permit necessary from the Dregoii Department of Fish c� VViidliie,the
L'nited States Department of �ish & Vyild3ife nr the Natin��l lviarine
Fishexies Service through cor�sultation;and
fi.?.I.� Any�iher permit reqEiired �ar th�prc�ject.
G.�.y ��ake (7swego shall be responsib�e #'or ohtainit�g iic�essary iand
de�elopment permits. The Pa��ties agree that itnpravements imp�sed by�
the land use per�xaitting hody shall be a Praject cost. Additianal amenities
not rcquircd hy the la��d usc permittira� body sha]! �e paid f�r at the snl�
expense o� the party requesting them. Lake D�wegn, in its �a�•opriet�ry
cap�city, fui�the�• a�rees to, in gnad fait�, ��sist and suppo�t Ti�a�•d in its
eff[�rts ro secure the issuance of a!1 permits fo�•p�mpin� �d tr�nsmissic�n
facilities frorn �o�ations within the Lake Dswega C:ity �imits and tv enabie
Tzgard to pro�ide water t,'rom Zi�e Su�piy Fa�ilkti�s to Tigard us�t's. Ti�e
Parties acknowledge, hawe�er, ihat this Agreement caa�nat bind Lake
Pa�e 2S—Lake Dswe�a-Ti�ard Water 5up�ly Agrccment
C IIkuumcat��nd 5etting,.ylsrccrll.ocal 5ettingsl'f'em�'ary]nterncl FileslCfls�trnt.Ouil�ok112I782WYiC11F?(i34,doc
aswega wi�h relation to acts ar decisiazas nccurring in its reg�al�to3y
authority, inc�uding, wit��aUt timitatinn. the cxercise of its r�gulator�
avt�nrity to issue permits.
G.3 Cnnstruotipn
6.3.i Prajec� Atona�emr�zt. D�ring consiructiort, Lake [7swcgo wifl, a.s
Mana�ing A�,ency,convene the Teclinical Cominit�ee ai l�ast 6i-wcek}y tn
review p��oj�cr sched«les an� performance. progress nayment requests.
change nrders an� pzsnch list items. Tigard may attend al] cQntractaa• anr�
�onsuItan#mcetings.
6.3.2 Pro��ess Pay�n�esals. Pra�ress payments, during d�sign and C�17S'Ct71CfIC1I],
shall F�e billed mniithly by Lake Oswego accc�rding to the �rnpnrtionate
allocatinn nf system imprnvement c�sis for individuai compan�nts nf the
Su�}�ly Facilities as �et farth on Exhihit 7. Far a cc�nstructinn �antr�tct or
contract tt�at �naterially inc�udes Gans#�ruction within it� scap� r�at is
i�ncludec! ii� the Supply Facilities Capital ]mpr�vement Prn�ram arad
appmved i�udge:,tl�e Managin� A�enoy may Award suGh a�reements after
�Zi�ing priar natice io each Coui�cil of tl�e Praject En�irteer's estimate.
Contracts nat within the fore�oing description or where thc bid ��r
propt}sed price exceeds the Enginacx''s estimate by 1 Q°ln tr�ay nc�t p��occed
unl�ss each Caunci� has approv�d. ��Vithin 3fl d�ys of in�aice from f.ake
Dswegci; 'l�igard shal] remit the amaui�t due, unlcss dis�ut�d. Any
disputed am��unt s�aki b� resnlved in acrvrdartce with the Uis�ut�
Resolution Prace�ures af Arkicle ]4 helow. Hawever, rsntwithstandi���the
Page 2fi—La�:e [}swegc�-Ti�ard Watec Su�spiy A�reemenl
t`.1lhx unsc»t�and Settin�slgrccrll,i�cal Sr.rimg,sll'empurar}•lntrmet f'slwlCimtcnl.Qatlookl3�I��t2WY7t11 K3D39.d�c
fnregoing, duriz�g constructian no d'zspute between the i'arties shal] cause
cessafian nr delay af��ark 6y the contractor. If#he cantractor threatens to
sus}�eizd ar terminate ��nrk because af a disp�te a�er nnnpaymcnt, the
Pariies herefo agree to make such payFnents to Lake C}swego 1a resa]^ve
cn�tractar issues and sl�ali express[}r i�esen�e a!� rights re�aa•dir�g the
111Timate ���qCdtl�tl of costs or nb]igations paic� ta the �nr�tractor «hich
shall b�resalr•ed by dispute resolutian.
6.3.3 Pust Canslr�clinn, Follvwing construction, t�te Te�hnica] C�rtamittce
sha11 nneet as r�eeded to review and reco�nmend to the governing �odi�s an
matters relatcd to«�arranty ar nther cnntract perfnrmance issues.
�'age 27—La.lce t}swc��-Ti�ard Water Supply A�reement
C''Vh�cumrnts arui Settir�gslgrscrli.ncal5ettingsirctnporwrc[stternel F�]e;lCoritent.0ut[ovklili382W�'Xl183v39.dsx
ART�CI,� V17
DPERAT�QN AND N�ANAGEMEN7'
7.I Supplv Facilities
7.I.1 Manage►�nrxt. Lake Clswego shai� ha�c respnnsibility as Managin�
Ager�cy t� maizage, operate, repair and replace the Supply Facilities t�i�til
su�h time as the Parties a�ree at�erw'rse. 'I"he Managing �1gen�y may
perform wark with its avvrx ivrGes and chaxge the nther Party fiherefnre ar
by c�rntxa�t with annt�ier party. Additiana! wqrk ar charges outside the
appm�ed �udge#shall rec�uire unanimo�s consent of tt��Parties.
7.Z.? C]peratia�a orrd Mairareraarr�e Cusls. Th� �osis of operation and
t�7aintcnan�e shall be alIocated beiween the Parties according ta water
delivered frnm th� waier treatment p�azat to each i'arty"s cnnne�ti�m poinf
t« thcir distribution systems measur�d in hundred cubic feet (ccf) im�c7sed
an the Supp[y �acilities multipli�d by the operatianx azid maintertiatyce
expense ratc in �Icc� 7'he methoti far �aicuiating the rate ar�d water use
determination of payment shall he agreed tn hy the t:auncils based an tltie
i�udget and anticipated water use cnnsiderin� the pre��ivus 1? months'
water usc.
�'nr Fhe �rst year when Tigard draws watcr, the Pariics wii] not ha�e priar
usage data fram Tigard's use af t�e Sup�lyr �acil'sties. Therefare. the
Parties agree that an estimated cost per ccf shal! be determined k�ased upnn
t�e b�d�et and applied to aIl Tig�rd valu��es wsth irivnice pn a m�nthly
basis. At the en� of the frst year. actual unit costs wil! be calcuiated and
rc:corsc�ied as s�t fnrth iri 7.7.4,
Page 28—i.aEte Qswego-Tigard Water Supply Agreetxient
C lUr�c.vmems arrd Seu�n�lglrsrll.ucal SrTtingsl;emjmrury]nkmei FileKlC'nntenl.[7u1}cwk11'�T782WY7C183U3Y.d�x
7.1.3 Renci��ul, Repuir urrd Replcrcerire��t C'osts, "I�e Partics shal� hudget far
re�:ewa�, rcpair and replacement costs as prn�ided in S�ctioz� 3.�. The
Parties �hall make tf�ose payments as required i'nr renewals, rcpair ai7d
replacem�nt propartional to that �'arty's ownership interest in the 5upply
Faeility�ampanent.
7.F.�t 23il�ii:�g a�d Arry�ment. �'.a�h Party s�at] rerei�e an invriicc monthly from
ihe Managing Agency representing one-twelfth of#he al�r�cat�d aperatians
and maintenance budget amount far that �arty. The in�ai�e may also
inclUdc required paytr►eti#s fnr renewal, repair, a��d replacement rander
Sectian 7.1.3 ar thc Mana�zr�g Agency may sen� a separate invaice.
Paymet�t is due to the Managing Agency within 3Q days nf receipt of't1�e
ir�voi�e. Un Mar�}� 1�` of e.�.ch year, the Managin� Agency wil! send an
invaice calculaiing actual water usa�e as campared tc� esiimated
a�ne�alized exp�t�ditures in lhe budget and re�onci�e tltem, The��esp�ctive
Parties will pay (or receivc credii for atrerpayment toward i}�e next
i��v�ice} based upon i�Sis reconciliation. As saon as reasos�ahly possible
after.ii.ule 3�`h of each year, t}�e Managing A�ency ws�i cor�duct a simi]ar
reconci�iation arid the Parties will p�y or recei�e rredit for overpay-�nent ais
appropriat�an the ncxt in�oice i» the ncw�s�a1 yeaz-,
7.2 I?rap�rty,Man____ a�ez�a�nt.
The Yarties a�ree that the property o�er. under, vr upon which thc Supply
��acilities are canstrttcted shall be operaicd anci �nana�ed as f'oilaws:
Page 69—I,a�ce[}swe�o-Tigard VVater 5uppiy Agrecment
t':ll]nrumcritsund Seriin�lgsr�ll_ncel Settin�ll"cm�nrsry lrrYcrix-I 3�ileslC'uritrnt,r:7ut1ank1�Z1]82WY;{1SH3U3�.dar
7.2_] IJr.�lres af the �l�faaragr��g Agencv, The Managing Agency s15a11 �ta�e rhe
responsibi�iiy a.t�d autharity tn per#'�rm the fol4nwing fian�tians and may
maice decisions u�ith respect to such n�atters as to the Property unless
atherwise pra�ided in this A�re�ment,
7.?.1.1 [7peration, Mar�terzrrnc•e. heperr�, urrd Replt�cernertt. Ta cnntract fo�-
maintenance, repair and cleaning �f the Prnperty pvrsuant tp an
appra�ed hudge�, cnntract, ❑r other appraval af the Pa�ties as may he
required 6y thc terfns�fthe Agreement.
7.2.1.2 I�strra�ar.e. 'Fv o�tain os renew a policy ❑T prapez�ty insurance insurin�
the Property against lass c�r damage�y fre and other hazards covcred by
a starEdard policy vf firc insvrance���ith extended cnverag� endarsements
written far the �il replacement value of the Praperty. The �arties shal�
alsa ahtain �s�' renew a policy ar�oli�i�s af�ublic liahility an� property
�amage insuran�e with a single limit c�t'nai 3ess than ��,UOU,[]��. The
pnlicies shall name the Parlies as c�-insureds.
7.2.1.3 ,4ssesrrr�e�t,r. To �ollect and depasit the assessinents and other �hazges
due frnm the Panies intn an ac�c�u}�t estabiished far t1�e PrQp�:rty; to mail
written notiGe tn any Party who is moro than 3U days delinqusnt in
payment af any ass�sstner�ts or charges: and ta tnail wririen r�oiice ta the
i'arties i'nr additional assessmet'tts w�cne�er it appcars that the funds nn
han�shall bc i�suffi�ient to ca�er fut�are expenses.
7.2.1.4 Pay�ncnt pf.F:x�estses. To pay when due the ex�enses ❑f fhe Pmpert��,
and ai{ otlaer ex�enses nr payments dUly aut�ori7ed by lhe Parties,
Page 3[)--I,ake Oswcgo-Tigard Water Supply Agreement
C 1TSnc��mrntc;snd Stttingalgce�[_vr.at SctlingslTcmyorary Iatemef Fi�eslC:antetrt,Clutlonk112U82WYY�183l�39 if��
7.2.].� Rccords. To tnaii3tain camplele and accurate records of all receipts an[fi
�xpenditures for the Parties,
7.2.].6 Rerr�rburseiner�r r�� F�.x�eMses_ l.Ti�less appro�ed in wriking by t�e
a�ersight Carnmi�tee, r�a Parnr s��all be cotnp�nsated f�+r services related
tn nanb�d�;eted n�atkers where c:antingency or c�ther fua�ds in rhe
apprn�ed bvdget arc a�+ai�ahle. Uth�r�r�ise, appro��a] �+y each t`ouncil is
requized. Howe�fer, a Paz�y shall be reimhursed far aut-of-pocket
ex�erises.
7.�.I.7 Pay�nent rl,f Cn,srs. Amoiints o��ed hy each I'arty fc�r expenses r��a#ed tv
the Prapexty shall be i:�vaiced as prc�vided in Sectian 7.1.�.
Page 3� —f.ake Clswcgo-Tigard Watcx Supply Agreement
L':�3lrkuments�nd Settmgs!grrcrll.oeal Settingsi7'emp�nary[rncmei FileslCnntent.(h�UvnkV2U$3WY7C11 ti3{339.dae
ART�CLE VZII
SllPPLI' FACIL�TIES
S.1 Use of Su�tilv l�acilities
The Parties shall each vse the 5upply Peciiilies in a manner cansistent witl�
prudent �vater utility pra�tices and to minimize interference witi� each nt�ser's use
nF its respective s�are nf Capacity to rneet its demands. I'rudent practiccs shall
include a mulua� oomna�lrnent to coilservativn at�d use af water withn�t waste
iri�plemented in each Party's Waier Mana;ertient and Gnnser�ation P�an. W��en
the tnitial Fxpansicr� is �ompleted and the Parties aare using the 5up�ly i�acilities,
the Parties aniicipate thai i��s#anc�s af t�veruse of Capaci#y�Sy a 1'arty will F�e rare
and ti�e Parlies shatl reso��e suc�i i3�stances �n a case�by-case basis. If a Y�rw
mernber is added ar if a third party is supplied 6y the Sup�1y Fa�ilities so that
additional demands ar capacity are �laced thex•eca�, then, un�ess caused by�ystern
operati�n �c3nditians nQt�aused by ihe o�erusing pariy, any use of 1 U°/o ar greater
�� eithcr Party (ar third party user) than its shaxe of CApacity far tw❑ ct�rtsecuti�e
years ar three nut af f ve years sha]f be ove��tse. The n�erusiag Aarty (or t}�ird
party user) shali catnpensa�e the ot�er pai7y at a lease rate as may be fairly �d
equitably agreed upan by the parties, In lieu ❑f' the a�ove 1ea,�e raEe ar in
combznat':nn with it, the F'arties may a�eree tc� cc�ns�•�ct the Long �i'erm Expar�sion
af'tf�e Projer.t ar redu�e demand so that a�eruse sha�] Geas�ta�accur.
8.2 M�tuai Forecast Submittal
In nrdcr in make timely, re�sanabie and prudent judgments cvncerning meetin�,
respc.rtive demands far capacity, the nced t� {easc capacity, the ahslity tn lease
capaeity, and the terms arad canditior�s of any such I.eas�:, fh� Parties shaif eaclz
Page 32—Lake�swcga-Ti�ard Water Supply Agreement
C;u)ocumcnts and ScttsngslgreerlLoeal 5rttin�lTempnrary lntcmet FilrslC'onten[.Ou$nokli?p82WYX1iR3�139.d�x�
submit ta the ather commencing February 1, 2D1G and �e�ruary ] af each fifth
y�ear thereafter, a 1�-year plannin� farecast, The p1a��nir�g forecast sha32 se� fnrth
th� respecti�e �r�ject�d water demands, �apac'sty ta serve t�at demar�d, and
idenfify an�'d��cien�ies in capacity by year 1�or the 1 Q-year period. Demand shall
inc�ude any sale of water fxam �apacity agreeci#o ar reasona6f}°anticipated wid�in
the t�n-year time frame. The capacity requirerx�ent for the Su�piy FRC3J1tIC5 S}72��
�crosist of the average of fi�e consecuti�e days containing the hi,�hest avcragc
peak da�� demands [mgd) impased by the l'art�es, for the suntimer period of May
l S ia �ctober 3l. The Parties shal] a�ree on an ap�ropriat� caurse af action as
the}� deem reasonab�y a�ailable aszd pnaderrt, under the t'vrecasted circumsta��ces,
inciudsng, but iaai limited to, leasii�� capacity fram ane ta the other, hnth within
and withaut the ritne�Frame c�f such planning forecasts.
S.� Surface 1'�ater Rights
5urfacr V►fate�r Ri�hts shall remain in t�e i�ame of Lakc �]swega. By executi�n nf
this Agreerncnt, I.ake �swego agrees to ho�ri th�se permits or �crti��at�s fnr tl�e
bene�t of'1'igard and Lake Qswego ta the extent of the ri�his of e�zch u�de�•this
Agreement. De��elopn�er�t r,utd be�7e�icia� use by the Parties of��ater authorir.ed in
#he Surface Wai�r Rights of L,ake Oswego, bvt Unde�elo�ed as of ihe date nf this
.A.gre�ment, sha�k acorue ta the beneftt af ail Parties. tc} the �xtent af#heir riglits
under thi�A�reernent,without re�ard to ownership.
8.� Watc ea � la t I��c:ikities
Exce}�t during a curtailment event for any reasan, each Par�y shall ha�e ar obtain
Capaeity in the Water'�'reaiment Plant Facilities,to serve the Demand ofthe Par�ty
Pa�e 33--Lake(7swego-Tigard Wafier Supply Agreetnent
C.IIJncumes�taand Settiiib�slgrsrrlLncal ScK[In�s17'cmpnrary]n�smet Filr�lC'onten�Clutlovk132t]R2WY}C11R3039.doc
�urir�g lhe 5ummer Perio� artid th� Wiiiter Peri�d�ap to the ��espective ailacatic�ns.
7"he Capacity reqUirement for Water Treatment P]ant Facilitaes shall cansist nFthe
a�erage of the f�c (5] c�nsecuti�e days cc�titaining the pcak day dczi�a��d (mgd]
imp�sed on the Supp�y Facilities by the ParEy far each Summer Period and W�nier
P�rind. Capaeity in the Water Treatment Plant Faci�iiies may he abtained by
�urchase of exr�ss existing Capacity, cap$city ex�aansion of thc Water Trealtnent
Plant Facilities andlor leasing af Capacity fr�m anather Party.
8.5 Tra�smission 5ys�em
The Parties agree to maximice the use of the �xisting '�'ransmission Systern i'or
the benefit af the Parties laefQre�attstruciion nf new transrnission �aci�ities.
'Fhc Parties havc a��-eed ��n canneciiasi paints for deii�ery nf water from the
TratismFssi��n System as set forth in Exl�ibit 3,which exl�ibit may be updated and
re�ised by resoi►�tian of ea�h Party's Council. Tn r�7c cxies�t U�.at a Party needs
additional Capacity in tite'T'rar�smissi�►r� 5ystcm�. the �'arties agree to se11 �r l�:ase
available C�apacity in the Trans�nissinn System �Sripr ta constnictinn c�f new
tra:ismission i'a�ilitics. When expa�sivn o�t1�e'i'ransnnissivn System is reyu'rred,
the Parties sha3t follc»�the pracedures as set t'art7ti in Article 9.
8.6 F'inished Water�tara e
The Parti�s agree ta construct shared storage facilitie.s �vhere efficient anc�
ecc�nomic for 6�th Parties. Notwitl�standing this pro�ision, each Party shai�
canstruct and aperaic separat� adequa�e �nished w�ter storage within its
{�lStTibUi]OI1 sysiem tc� meet their respecti�e operatir7g and en�es��ency conditions
as set fdr� in thc Uperatians Manual as required under Artic�e i?. To th� extent
Page 34--I.ake Uswegt�-Tigard Waler Supply Agreement
C:IL�ncumcnts aru!SettinpslE,secal�.ocal 5rtlingsl"I'rmparary insrm�t FileslCnntettt,quttonkll�E}li2WY1{1183V.�9.da�
that a �arty cannot ci❑ sp, it may malce a request ta th� othcr �'arty for
sUpplem�ntal sto��age. if the Party prn�iding supplemental stora�,e agrees fa
prc�vide such sic�ra��, then the Paxty i�eceivin�; such supplemental stnra�;e shal!
�ampensate the other Party as ntutualiy agreed.
Pnge 35--Lake C7swcgo�I'i�ard Water Supp]y Agreer�e��t
C''IClncuments and�tti�gsigrc�7lI.sicul ScttingslTsmpnrnry intemrt FiirslComc�a,fhetic+nk112I]$2WY?Cll$3U39.doc
AR T�CLE I�
�PANSIQN RIGHTS AND REQ,L3IREN��NTS
9.1 ��az�sit�n R�quire�nents
The Yarties a�ree that use of thc Supply �acilities by the Parti�s shnutd �e
a.ccamplished frst by utiiizir�g fihe Capac,i�y in the �upply �acilities to serve Ghe
�yeeds of t}�e Parties. 7'tte Supply Facilities shauld }�e �xpand�d anl}� after the
1'arties arc projectc� ta he using all Capacity. within a reasnnable �iaz��tiing
hcrizan ar at such other times as the Parties deem app��opriatc. In determinir��the
appro}�riate time to begin �xpansion nf thc 5upply �`acilities. the Parties sZtall
censider the tirne required to pravide f�rr en�ironrr�entai re�iews, desigiz. penr�its
and cnnstru�tion. Therefore, the Aarties agree t� lease Capa�iiy to anc�ih�r Party
as pravided for in Artacle f 0 to reasana6ly and prudentiti� defer ca�rita!
im}�rov�m�nt�and ws�s thereaf.
9.� New Surtace Water_�Zights and Expa�sion
Tl�e Parlies a�ree t�►at findin� opportu��fties tn acquire new water ri�hts {surface
nr gro��nd) may he of great signi4icance t�, their fottg rknge nee�is. This tnay
�r�clude ihe purchase ��f existin� Surface ar Gro�n� L�Vater Rights ar applicatinn
for pennits for surface, graund or stared water rights. '�'�ae Par�ies agree that r�s�w
snurces shall be acquired jointly in pr�portinn ta the I'arty's ow�ersl�ip interest in
the 5uppla� Facilities. If a F'arty elects nat ta pariicipate in the acquisiti�n of'
addit.ional water,the otHer Ps�rty may procecd individually,
9,3 E:cQans�on Rig�ts in ihe Supply f'acilities
"r�e Parties shall use reas�aia6le and prudcnt utslity s�tandarcis in de€erminirl� as tn
w�e�� and to whar sixe the Su�sply E;a�ilities shoufd bc cxpanded. �uch
Fage 36—�.a�Ce Uswego-Tigard Water Suppty Agreement
[.'1XkxumrntyHnd�eriin�.gl;rcrrlLucal Settingsl'fcmpe+�ury Inirrnet FiIcs1C'nrtrnl.[7�ltlnnkl]?1)R2WY?[1183U39.dUc
de�ern�ination shall take into �ansideratior� the Derr�a�ad requesied by tl�e Parties,
the Capacity af the Water Supply Facilities,prud�nt utiiity plar�nin� standards a�ad
ttie a��ailable Surface ��ater Rights, anci 7'ransmissinr� Sysietn nwti�t� ar capable
of being Ieased c►r expanded by thc Parties. Based c7r� the Plar�nir�g Forecast of
�ection 8.2, a Party s�all provide w�ririen nQtice to ihe other Pariy of its desix�e lc�
expand the 5upply�acilities. T�e Parties sha11 place the prp�nsed praject on the
Capital Impra�ement 1'ro�,ram. The intent vf the Pa�ti�s is to piace the prapased
praject on the CIP for a �eri�d of five years. ln the third year af the CTP, the
Parties sha11 each c�ecide w�etk►er ta accepi or reject panicipatic�n in the
expar�si�7n. P�dotice by a Party to participate in an e�pansia�i shal� �in writin� and
specii'y the percent pariicipation in t�e expansivn. �ac� Party shall ha�e the rigk�r
tc� partieipate in �he expansinn in at ieast d�e sarne percentage Ie�el as the Party's
percent ownership in the Supply Facilities at the time af the proposed expazisi�n.
A party may proceed individually if t>>e ather elects nat ta participate �c� lr�ng �s
the nnn-participating ParF:y is held 3�arni2ess frc�ns finaz�cial Qbiigatian.
�J.3.1 Long lerm kx�crn.siora of Water T�•eatrnent I'lrrrtl, Notv��iihstanding 5��tion
�.3 c�n expansion af ilie Supplv Facilsties, the Pari�es re�agnice that Lake
Oswcgo has or wiIl cantribute to desi�r� and constructioix af Si�ppiv �ac�l�ty
components to achieve capaaity of up tfl 38 mgd, 1�'eititet• I'arty �rc�pases
such Lan�; Term Expansion of the Treatment F1unt. Lake Dswego wi?!
determine if it wishes to participate as�d thG amount �#' Cap�city it desires,
►�•hi�h may he the en#ire expansion amnunt. Lake Dswego wfli noti�yf Tigard
of its dccision. W�11C�i �IlAII 13E CQi7C�U5EVE. Depe�ding upan La[ce �swe�o`s
Pa�e 37—Lake [7swe�a-Tigard Water Su}�pjy A�reen��r�t
C':lf5ocumen�s and 5etliiig.algrrerli.ocu]FeairsgsiTempnrery lrrtrrnce Filesl('oment.Uu[1ouk11?1782WY]CIS83f139.dnc
decision, tl�e parties wil! then ��egatiate a �mject A�reement far the Long
Term Expansion,which sha�l speCify,amang ather thrngs,
a, whether aIi or any partinn of the expanded capacity as sold ta
Tigard;or
b. whether l.ake Qswege builda the expanded capa�ity with its funds
and leases the �apaciry tn Tigaxd Upon such tarms and can�itions as the
Parties agt�ee;ar
c. whether Tigard huilds the expanded capacity witk� its funds subject
ta Lake Qswega's Qptian to buy hack a!1 ar part of tt�e expanded capacity
upon t�ree y�rs' writter� nntice at rhe depreciated replacement cvst of the
cxpansion plus inierest at the Municipal Bnnd lndex frr�rr3 the date of
5llE]5��IkL18I C[]I11�7IP.�3dni 3IId
d. Such nther mutually agreeable terms inciuding adjustrr�er�t af
awners�i� interests in other Supply Facility campnner�#s in match
treatcr�e�at plant capacity alla�ations af the Parties.
9.4 Otkser Assets
There may arise other ir�pzovements which do not dire�tly in and af themselv�s.
provide fvr expansion af the 5�pply Faci�ities. In such �ircumstances,the Parties
shall mutt�ally �etermine rhe appropriate financial parEicipativn by each of the
Parties. Th�y shatl consider the purpose £ar the constructinn af the asset and the
her�efits tn be recei�ed by egch nf the Parties frorn the assc# in determining the
financial participation requirernent of each. A party rnay proceed ind9�idualiy if
the other elects nat ta participa#e sv lang as the non�parcicipating Party is held
1'age 38--Lake�swega-Tigard Water Supply Agreement
C:lilocumrn�and SdGngelgicrill.mcal SaningsLTcmgorery Ieteme!FileslComtrnt.Quuaakll,�D82WYXL183U34.dac
harmless fram financial nhligation.
4.5 I3onita Itoad Pum� Siation
Tigard's Ro3iila Raad Pump 5tatinn is c.�r���ill be capable of pr�vidin�water frnm
T'igard to Lake Dswe�n if necessary, T�e Parti:.s acitnaw�edge this is benefi�isl
ta Lake Oswe�o in those ci�cumstances, but the frequency is diff cult to predict.
If this Pwrsp Siatinn is used far the beasefit of Lake �swe�o as the Parl.ies agree,
I�ake Osr�eg� shall pay Tigard's�osts ic� supply water, including Tig�j'd's costs tn
purc�ase water frnn� other e�tities, as if it were a short-term lease. Tigard wili
invoice Lake Uswe�o ni� a xnimthly basis in such circumsiances.
Pa�e 39—I,ake(�swc�;o-'�'igard Waier Suppl}�Ag�eement
C'II]�cununss and 3c�ltin��;recr�L�ul SettmgslTem{�rary 3ntcmet PilrslCcnlcnt.Oullankll31782WYX1183tl39.dve
ARTICLE�
LE,ASING
i D.l I_e�c75lri�
As �Sm�ided for in Article S, t�te Pariies shall lease to the nther �a}sacity in the
5urface Water Rights and 5upply Fa�iiities ta thc exient availaF�ic according to
the p�anr�in�f'or�cast.
10.? Pu�sc
The purpose �f this Articic is to acic�aawledgc the righfs v#'the Pariies to lease
frnna each nther the unused partian of their res�ecti�+e 14 mgd an�� ]8 rngd
nllocations of the tatai 32 mgd Capacity �f Initial �xpansinn in 4se cn�structec�,�o
estab�ish the �pn�itinns under whi�h such l�asin�znay ncc�ir and tn ackric�w��.dge
th� ri�t ta ]ease �u�tuxe cap�citv fram ea�h other based on future expansion nf the
�upply �'acitities d�pending upon conditions and circum�rtances ther� a�zd there
existing azisi when fiiture shares of ca�acities are known. `T'��is s�ctinn is nat
intended to liniit tlae Parties from othcrwisc agreein�or� Ieasing�f supply capacity
to each other. If the 5�sppfy Facilities are expxnded to 38 mg�, these lcase
pravisians shall apply to the secand increanen#af capital impr���ment.
10.3 Ri_ig�t tn f,easg
[,ake Oswego shai3 have tha ri�ht ta lease ta Tigard and Tigard tn lease fram L�k�
�swego such un�ased capacity 4�' its 18 ingd as may he de�:ernn�ned b�� Lake
�swega to �e reasonably available arsd prudent ta be ]eased to Ti�arti pursuant tti
sccticr�� 8.� or as they ntiay otherwise agree. Tigard sha�l have the rtght ta leas�tp
Lake Dswc�o and Lak� Dswego tc� ]case fram Ti�eard the unused capacity portian
��f its t4 mgd catpa�ity as may k�e de#ermined �y'I�igard ta fx�reaso�ia��y availablc
Page�40--Lake 4sw�gv-Tigard Water Supply A�reement
L':lFkxumcntsand 5criingslgreerlLucs�l3ruingal'fem�nsnr}Intemci T'�feslC�nten�.Du�Icwki�2U82WYX1l83[i39.dnc
atad prudent ta he leased ta Lake Dswego pursuanl ta section 8.? or as they tnay
otherwise agree.
]0.4 Tcrn�
The tcrm of any lease far SuppIy�;s�ilities shalI be far a mininium of one (1}year
and a maximum e�f ten []0) years and up�n su�h c�nditinr�s �'or renewal as the
Pariies defiermine. A �ease sha�1 E�e a short-term mca.qure that al3rnvs#he Parties to
defer expansion or new G�nstruction af Suppiy F�cility comp❑ne�ts and to
provide Parties with a �ear-term stablo planning hariznn. Th� I'ariies d❑ rznt
intend ta ha�e�erpetuai renewal ��.nns.
]0.5 Lease Pa�merlts
The lease pa►�ment far S�ap�ly Faci�ifics sha]I F�e det�rmir�ed by �tilicing the
De�reriated Re�+lacement Cost Value nf the asset anac�rtited nver the r+emais�ing
�3c�ok Depreciation Life of the asset at an interest rat� equa] to the Munici�l
F3ond 1F�dcx rate �rlus 24� 8asis Points at th�: year oT the ]eas� payment ��r a
r-os�parable itadex. The lease payment shall be �xed fnr lease terms ❑f ti�c� (5)
years nr less. For lease terms af greater thau� fi�e (5} �ears, the lcase p�a}nneni
shall be recalculaEed e�ery��e{5�years ir�acc:ordance with t�is Sect�on 30,4.
1�.5 E3�'ective Date c�f Leases
The effectivc date �or leases set farilt in tl�is Articfe tp shail �e c3n Apri} f,
follow°ing the ttdaptinn nFthis Agreement and every April 1, thereafter.
I�.7 Gunai�ment of�.easin� Ca,pacitv
'ifie Parties agr��that a conditian ❑f any leas� shaIl be that t1�e iessee Party sha11
he provided C:apacity to tha same extcnt that Capacity is availahIe tcf serve t}te
Pa�e 41 —Lake t)�ve�a-'I'�gard Water Su�p�y A�r�ement
C;11)neumrnis artd 5cttin�,slgrcccll.ucal Satin�ys�,7'em�rortuy]nternct FiiqlCcrrHrnt,(]uilnvkl121)R2W4'kl1$3U39.doc
iessor Party's Demand. Cuz�tailment of Capaczty resu�ting from reciuced
a�aiiahili�y c�f water far all new water supplies de�stopcd after the eff'ecti�e date
n�'lhis A�reement shall he shttred equally anioiag the pa�ties.
�age 42--�,ake�sw��n-Ti�ard V4'ater Suppiy Agreement
C 1L7oeuments und�ettin�.rlye€rlLocal SeitingslTem�a�ary Internet FileslC�mtent.Uudnuk112D82WY?[1]S3a39.doc
AItTICLE XI
SALES TQ �TT�ERS
Except for the Existit� WhaIesale Customers, existing mutua� aid agreemer�t, or
extension of service to service areas identi�ed in the Caroltn Repart� neither Party rnay
cantra�t for the sa�e cir use of the Supply� �'acilities to an}� ather et�tity or person who 'ss
i�oi a Retail Custo�ner of any Party «+ithout the ap�praval of the oi��er Party and
cosnpliance with the terms of this Agreement. Any revenues dcrived frarn the salc nt'
��at�r to anather entity sha�i he paid ta the Ma�1a�;zttig Agency. Nct praceeds frc�m such
sales shalx t�e credited ha�k t� the Parties based nn a methad as mutually a��•eed. Net
praceeds shail be tl�ose proceeds remaining afler expenses, renewals and replacements
a►�d contingencies are paid.
P��;e 43—La�Ce Oswe�o-Tigard Water Suppiy Agr�ement
C'lllnei�ment�und Sefsing5lgmerU.nrel 5cttingsl'1'emporary[nter�ct PilesiConte�.(?uSlonk1121782WYX11 A3439.dix
AT�TICLE�I
❑PERATIQNS MANUAL
i?.f �erations Maizual
Not later than ]8d days from thc date of Subslan#ial Complctinn of the Initial
�xna��siott,the Farties sliall adopt an �peratinns Manual fnr the 5u�ply Faeilsties,
which shali it�clude, �u# nat be ]imited tn, agreed pratocals and methadnlc�gy to
pm�ide For water quality,treatn�ent standards and prntocols,and far the equitah�c,
effective and efticient aperation nf the Supply Faci�'tties in accardance with
generafly accepied utility practices regardi�� the operati�n, rnanagemen�. capi#al
improvements, and expansinn �f all aspects aT F��e Supply �a�ilities. The
Operatinns MaiaUal may be updated as required. The Dperaiivns MaxtuaI sha11
also pravide for an C.lperatians Cc�mmitiec ["[]perations L'ommittee"),which sl�all
corisi.�t.of or�e designee of cach af t�e Parties, as set farih in 5ectic�n I2.� be}ow.
Nc�i mnre than 3i� days af�er substantial compl�txQi1 c�f thc Initia� E�pansian each
Party shall a�paint��ne person to devetQp thc C�perativns Ma»ual.
12.2 a�rerations Cammittee
�ach Party shal] flnpc�int at Zeast anc p�rson technically knowledgeabte in uiility
system aperatipns ar engix�eerii�g to thr �peratians Cammittee. A Party may
altnw other attendees, but in no e�ent siiall a Party ha�e mote than ane vnte in
ma�ing a recc�mmendat�an t�the ❑►+ersighi C'❑mmittee creatcd under Sectian �.3.
The Dperatians Committee shai] repori ta the[�versight Cammittee not less nfren
than quarterly. 'Tt�c Parties may chnose te} designate the TccHnica� Con�mit�ee as
the OperatEons Commiriee.
i�.3 Curtailmer�t
Pag�44—l�ake Dswega-Tigard Water Supply Agrcement
C'�13ncument and Scltingslgrcerll,ocaf Setter+pslTesnpnrary�ntcrnrs File,slCamrnt(7iu3nak117[]gZ�yyX13R3D3Q.dnc:
The Opsrations Man�zai shal� reference each Party°'s Water Managenxer�t and
Conser►ratioii Plan. The Parties agree that if an emergency or water s�tariage
requires restrictian px►flic deli�erable suppty nf r�ew Capacity develaped a�.er fhe
e�€ective date �f this�lgreement , the reducti�n in a�aiiable water shall be shared
equally amdng the ParEics.
,
Pa��4S--Lake�3wego-Ti�ard Water Supp�y A�reement
fi:lUncumcnt�and Settir�g�IgreerlLnsnl Scttin�;lTempnrary[ntcmet FileslCorrtenl.[]utlnok112[]$2LTdYX1183U39 dac
�xT�cr�� xrzz
WITHDRAWAL, '�'ERVIINATIQN QF MEMBERSHIP, SALE �F
ASSETS ANI] DISS�LIJTI(31V
13.] Complete ar Partial Termiaatinn af Irsterest
Any Yarty may eie�t ta terminate all nr part nf sts participation in this AgreemenT
and withdraw i:rom tfse Supply Facilities as designaied [fufl ar partial} by gi�i�ig
►vritten notice af its desire tn termirsate ta the r�mainir�g Patty{ies}, and �at'sng a
datc for terminatian whiGh shA]1 be not less than twn {2) years from t�e dafe cif
noti�e. Th� remaining Party r�ceiving naiice ❑f tez�minatin� shall ha�e the first
a�titiiti ta purchase ihe termixsating interest. If Tigard terminatcs ir� whole qr �itti
part, tht purchase price shail nof inc�vde any�alue ior water as thase water ri,ghts
remain��ith �ake Dswego. If Tigard cofn�pleteiy termirsates fram this Agrcernent,
it shall not recei�e wat�r uniess Lake Qswega agrees in writing. If Tigard
�aurtiaZly terminates, its �4 mgd capacity shat] be adjusted tn reflecf its retained,
proportionate interest. The Parties sha41 tixeet for th� purpnse af establishing the
price £or the terminated interesi. The m�eting shail �e hc�d within 9� days
fo�lawing receipt af nvtice af termination.
Nnticc to the selling Party nf the Qther Party's intent to buy a11 ar a portiat� af the
ter��3inaiin� interes# sha]] be gi�en no later than three �3} manths after receipt of
thc writtGn nntice of the Party's dcsirc ta tcrminate. I�' the ��emainxn� Paxty
purchases ]ess t�iarl tHc ful� portiQn of the tenninating inierest. the Panies alsc�
agree that any ur�pur���as�d interest may be sflld ta anather locaI gnvernmcni par�y
sn �cin� as that oth�r IQ�aI gQ�ernment party b�c�yrnes subject to all terms at�d
�nnditivns of this AgreemetZt, The ter�ni�ating Par[y shall use bes! effnrts in find
Pa�e 4�—i.ake�swego-'1'igard Wacer 5upply Agreement
C.�t7t,cunsents nnd SettingslgrxcrlE.nes3 Settingsl f emporary inten�et FiIsslCnntenS.�utlnak112b82W`Calf 83439.dac
anather �aca� g�vernmel�t parti�s:r to buy the remainirig�npurchased ir�teresi or !o
assign flr lease capac�ty so as not ta un�uly burden the reznaini�lg party. Co��sent
hy tl�e rcmaining Party far anofher �oca! ga�en�ment party ta pL2rchase, taice
assi�unent ar iease the Supply Facilities ta this Agreement shal! na� Y�e
unreasonahly wi#hheId. Any ass�grament or lease of an unpurchased intcrest tq
another 1oGa] �ot+ernment sha31 nat relieve the Part�+fram its obli�alinns under this
A�rec��ent. Negatiatians pf the terms of sa]e, assi�nment or fease tn another
incal go�ernmen# Party shall include the non-terminating Party as to tlzase terms
���Zicli c#iroct�y im�a�t its �rperativn�.l and �inan�ial interest.
13.2 Sale ofAssets
A �'arty rnay nFfer to se�? ta the nther Party its ownersh'r� interest in an identifed
port":oai csf �lie Supp}y Faci3ities (e.g., a percent af tk�e ?ransmission System}.
l�'r�tice c�f thc proposed sate shall be gi�er� to the other Pa��ty by the #�ariy wishii�,�
to sell. Such notice sha[1 specify the materiat terms and �c�nditi�ns ❑T thc sale.
The terrns and coizd�tinns af Section 13.1 shall apply. The Party rzxay aIsa assign
ar leasG tl�e unpur��lased interest to anothc�r Ioc�l gnvernment Party. Cansent tn
such assi�rtment ar lcase sha�l t�ot be unreasanably withheld nr relic�e the Party
fram its c�bligatians un�er rhis Agrecment.
i3.3 Valuat'on oflntexesi
The �'arties shall meet to agree upQn a pric�within 9tl days vf tftc receipt c�f nc,iice
under Sectians ]3.1 or 13.2. The price sha]1 be fx�d hy cieterminin� tl�e
terminatinglseiling Party's interest in t�e subject assets usir�g the Deprcciated
Repiacement Cost Value. Nnthiag her�in shall prevet�i thc Parties frc�m agre�ing
Page�7—l.ake C]swegn-l-'sgard Water Supply A�eement
C li}nrumcrns nr1z3 5elii�i�.�lgrrnll.�xaJ 5eningsl7emporary lntcrnet FiIcslCvntent.flutkrukill1382WY�1183Da9 dnc
upnn a price through negntiatior� ��d ui�animous cansent. Sales, assi�nments c�r
leases to third parties are nn#suhject ta thc�ai�ation�armula of this Sectior�.
13.4 a e t
The paymen! price for the sul�ject interest sha1S be paici it� full on t�►c datc of
ter�z�inatian set fot'th in the natice df intent to terminatelseIl ar award of arhitxatian
or court. Ti�terest shall �ommence tn accnie fratn the date af agrec�nent arbitratian
�r judgment at the Lacal Govcrnment �nvcstment Foal rate. If a P�r�y� fails tn pay
the purchase pricr in full at the �a#e of termination, tY�en t}tie terrninatinglse�ling
Party shaf] ha�e the ri�ht to sell t�r transfer or assigr� the subject interest to any
�ther government entity as pra►rided in 5ection 13.1 tar 13.2.
13.5 De#ault and For Cause Termination
The failurc af a Party to pertorm an� duty �mpvsed upan it by this Ag�•c�me�it
shail cons�ita.�te a defautt. The non-defaulting Party sha}1 ha�e the ri�iat tt� gi�e the
defa�lting PaKy a written notice af default, whi�h shali describe thc default in
reasonable detail and state the da#e bv which the defauli must Yse cured, which
date shall be at least 6D days after receipt of'the nati�e of default, except in thc
case nf a failure ta advance funds, ir� which case thc dat� sha3� be 30 days a�.er
receipt af tkze r�otice uf default,
13.5.� ppportunrt�+to L'ure. lf within the applicai�le periud d�scribed in Secfian 13.5
the defaulting Party cures the de!'ault, or if the failure is one (other than th�
f'ailure ta make paymen#s} that cannat in good fa�th be carrectsd within stfch
period and the deFaultir�g Party Uegins t� correct ti�e �efavlt withiri ihe
appli�able perind arrd Gontinues correcti�e efforts with reas�nahie diligence
Pa�e 48—I.ake Uswega-Tigard Water Sup�ly Agreement
C'lI]c•eumrms and Setlingslgreetll,aca!SeHing,��7'empatary Intrmea Fi1eslContcnt,�utlonklF�1)82WYX1183�134.dre
until a cure is �ffected, the no#ice of defaulf shali he inoperativc, and the
defaulting Paxty sha�l lose na rights under this Agreement. li; within the
specired period,the de�'au]tit�g Farty does n�t cure the defau�t or Uegin to cure
t}ie defauit as pravidcd above, the r�on-defavlting Parties at the expiratinn nf
the appjicabie period shall ha�e thc rights specified in Section 13,5.2.
I3.S.? Rights �Tpan Default. If the defaulting Parry has not curcd the default as
prU�ided in Sectian 13.5.1, ii shall haVe iio voting ri�l'its �tn�er this
Agreemen# ut�ti] the default has heen cured. In additian, the non-
defaulting Party nnay pursu�any other remedy a�ailable at 1aw or in equaty
agafnst the defau�tir�g Pariy, ineludi�ig but �nt limite.� tc�, a�� acfion fc�r
dama�es, cnsis of a6tainit�g substitute water nr nther perfarmance.
f 3.fi Uissolution of�the A_�reemerit
'I'his Agreetttent may be dissoi�ed by rnutual agreement. Llpvn disso3u�ion, the
Parties shall agree an a DissQlutian Plan and sc}�edu�c tn wind down and dissolv�
the business af�'airs. Llnless modi�ed by the Disso�ution Plan, t�s� dissolutian
shall be effective only after all debts and abiigaticrns are paid or prnvisian for
payment is made. Each Party s�,all assurne a share af the debts and obli�atians ir�
pra�partinn to thcir owrsership in the 5�apply Facifities un�ess the instrurnv�nt ar
t�•ansa�tinn that �reated the debt or n6figat4on speci�ed atherwise. Th� Par#ies
sha�l exe�ute thase documents r�ecessary tn �est prnpartinnat,� owr�ership af the
Suppiy Facilitfes and Property in each �arty and execute a post dissalutiott water
suppiy agreement ar�d a rx�anager�a�nt agre�meni for ihc Supply Facilities and
Property. Nnthin� laerein sha�i pre�e�� a F'arty frnm ac�epting �ash or other
Y�ge�9--Lake 4]swe�;c�-Tigar�Water Supp�y Agreement
i'IIM�ument.s and SettingslgreerlLacal 5cttingslTem�+orary Itrtamet FileslCrntent.Cipunnk'+12i38ZWY]i1183439.duc
consideratio:i ii� lieu of continued praportionate ownersl�'rp in the Supply�'aciliiies
and Property. Tlte cost af d'rssolutian shall lae treated as an operation and
maintenancc expense.
]3.7 Past Initial Ex ansia�i Water far Ti ard.
After substax�liak completic�n o�fhe Lnitia� Expansian, if Lake Qswego e�e�ts ta
rerminate �his A,�reemenl, nr if the Parties x�tutualiy ag�ee io dissoi�� t�ris
Agrecstient, Lakc Uswe�p agrees to provide 'I'igard with treated water suffcicnt
to suppiy 14 million galions per day so that Tigard is always assured �f havin�
st���ient source to supply its capa�itv share and usage a�the Supply FaciIities. lf
'i"igard is a]Iocated additic�nal capacity in the Supply Faci�ities by the Long Term
Expansion, the pra�isior�s o�'this sectian sha11 a�ply to that inerement a€water.
Negotiation af a mute�ally agreeabie water supp]y agreement sha11 he a conditio»
precedent i.o any terminatian nf this A�reement by Lake Us��egn nr T]issoli:tic�n
Plan.
13.8 ilnreasanab3e Witl�[aoldin�of Consent:
L]r�reasc3nable w�ithh�ldin� of coitisent shall be those reasons ather than tinancia]
Cqri3k�@I"dt}UI�S, a�ailabi�ity af altcrnate water s�urces, water usage characteristics,
wat�r service territary, water demand forecasis,tcehnical ar operatinnal cxpertise.
i�istnry as a recogniced iacal �o�emmcnt water service provider, owr�cxship.
�ontrnl ar aperatinn by or€or a pri�ate entity or person, and ottrer rel�vani matl�rs
cnnsidered in reasona�ie and pruderit utiiity management.
Page 5i�—Lake Uswegn-'�'i�ard Water Supply Agreement
[`Illncuments urxd Sett�ngslgrnerlL.�eai 5eiting,slTeni�urar}•lntemet File�lCantent.11u11nok112L�R2W'Y�11$3039.�fe�c
AR.TXCLE �IV
��sPUTE �,Esv�.uTzo�v
1�4.1 ��s4utc Resolution
The Pariies hereby agree thaf resolvti4n af any disputes sha3l follow the steps as
$et farth 1]] S�Ct3�ri t�1.2. However, r�othir�g sha11 preveiit the disputiisg parti�s
(Disputing Parties) fro�aa waiving any of the steps by mutuat �nnsent.
1�.� Disputc Rest�ivtian Steps
Step �ne: (Negatiate�n}
The City Manager ❑r other persons designaEsd by ea�l� nf the I3isputing Parties
shall negotiaEe an behalf af the Party they represent and attempt 1a resalve the
issue. If the dispute is resr�l�ved ai this step, there sha11 be a wmitten detcrminatian
nf such resolution, signed by each City A�[anage�• or�ther designated persorzs and
rati�ecl by the gove��ning hadie5, w}�ich shal� t�e binc3ing upon t�se I]fspvting
Pariies.
5t�p Twn: {Mediatian)
Tf the �ispute cannnt bc resalved within thirty [3fl} days at Step ane, the
Disputing Parties s�ai] submit the matter tv nan-hinding rnedia�ion The
Dispc�ting Parties shall attempt ta agrce nn a mediatvr. �f thcy �annnt a�,r�e, the
Disputing Parties shall request a list af fi�e {5} mediators f7om �n entity ar firm
}�rflr id�ng mediation ser�ices. 7'he disputing Parties shall mutual�y agr�e an a
mediatnr fr�rn the iist pravi�ed. Any cUmmnn costs nf inediation shall �c �orne
equally by the ❑isputin� Parties, tf the issue is resal�ed at Ehis step, a written
determinatinn nf such r�salulinn s�al] t>e signed by each Ciiy Manager ar other
Pa�,e S 1 —l.,aice asivega-Tigard Water Supply Agreement
C:1I]aeumsnts and Sctrin�lgreerlLvca]SettingY�Tempurary Int�mct FileslCoriimt.+A+t�onkllaDB�Vr'1'}(1183(�34.dnc
designated persans, and rati�ed by the go�erning [�adies, which sha11 �e binding
on the Disputin�Pariies.
Step Three(Arbitratian}
After exhaustinr� af the preceding processes, all c�isputes or c:�sims arisin; ❑ut af
this AgreeFner►t shail �e sr�hmirted tn binding ar�itratian und�r th+e rules and
processes nf CJ. 5. Arbitration and Mediation af P�rtland, (�regon nr similar
inutua�l}� agreeci pracess. Each Disputin� Party sha�l select an arbitratar and thc
two shall ap�oi�nt a third arbitrat�r. All costs of ar�iitration shall be barne equally.
T13c Ur�gon Rules nf Ci�il Procedure relating to disG���ry ar�d the (3regar�
��+idex�ce cr�de shal! apply. The decisiata of the parxcl �haZ] be �inding. Nothing
�serein shAli prevent thc Disputing Parties frarrs selecting a singie arhitrator by
agreement.
1�.3 I..e�a�Fees
Each Disputing Party shall bear its own legal and expert witness fees at a11 sta�es
«f praceeciiri�s, inc�uding any ap}�eals.
Page 5�--I.,ake [3swe�o-:�'igard I�Vatea�Supply Ag�•een�ent
C:1lk�cumenta assd SettingalgrecrLl.ocul+citinl;.ti+Tcm�+ry'istternci FiieslCvm�mS.Uutlavklk�US2WY7L118303�I dnc
ARTICLE�CV
C�DMPI.ETIDN OF �1VITIAL EXPANSI�N ❑F THE SUPPLY
FACILTTIES
15.1 UIodific.ation ta A�'eement
Within three years after campletion of the Initial Expansian, the ❑v�rsight
Committee shall undertake a review of all agreements and opera#ions an[! 10
c�nsider the n�ed far any madiftcatian ta the terrrzs and candiiions rf this
Agreetnent. At tha re�ommendati�n of th� D�rers��ht Camrtaittee, the Cnur��ils
�or the Parties may cottsider:
i S.l.l Madi�catian ta thc existin�Agreement[s};
i S.I.� ReplaGement�f existir�g A�reement(s)with a new Agreeme��t:
15.1.3 Creatic�n a�'a S�pply Agen�y undex�RS Chapter t 9a.
Pa�e 53--Lake Dswegc�-'I'igard 1�Vater S�apply Agreemcm
C'11)ocument.�and Sct;in��tgrccrlI�ncal fictSin�al'f'emporsry[nternef Fi1rslCnnkcnt.Dutlnok'sI�Ti,Y2WYX11�3i139.d�x
ARTI CLE�VI
ND'�'ICES
Any notice here�t� requ'sred or pennitted to �e gi�en shaJ] be given in writing at�d
effe�ti�e when actua�ly recei�e� l�y hand delivery or by the tTnited States mail, first class
�ostaga prepaid, addressed to the Parties as set forth beZow. The Pa��:ies shall r�otiFy ti�e
Managing A�ency c�f �ny change oT address or title for receipt of t�otices �nder il�is
Agreement.
1LAKE �SWEGQ: The City nf Lake Qswega
Attention: Ci#y Manager
38�A Avenue
PA. Box 359
Lake Qswego,DR 97�34
TI.GARI� Cit}�of Ti�ard
Attentian: City Manager
l 3]25 SW �-IaFi Bl�d.
Ti�,ard, QR 97�23
Page S4�L,ak�Ds��ega-Tigard Water 5up�1y Ag�'eemeni
C.1[7ncumenis and 5criingslgreerl3,oca1 Settin�slTcmparary[ntemet FileslCantenl.Outiank1I2I7g21VY7{1�83U39.doc
AR'I`I CLE XVII
GENERAL PRaVISIUNS
]7.1 In�trumetti:s nf�'urther Assuranee
Frnm time in titne,at t�e request of a Party,each 1'arty shaTl,without further
ca�isiderstion, exe�ute and deti�er such further insLruments, a»d shall take such
further�ction as rr�ay he reasanahly reguired ta �taity e�t'ectuat�the purpnses of
this Agreernent.
17.� Entire A c�ment
This A�n-eement embadies the entire a�:'eement arsd understand�ng between the
Parties heretv with respeet tn the Supply Facilities and supersedes a]f pre�ious
agreements a.r�c� vndersiandings relating to the 5u�ply Facxlities exGept �s
pri�vided her�in. The Pariies agr��t�at tlte existing Agr�ement fnr Watex 5ervice
effective Zuly ], 1983 shall terminate as nf thc datc lnitiai �xpansinn is
snE�stantially�onnplete.
]7,3 .Assi nmcnt Sale ar Transfer
Nn Party shall ha�e the rig�tt to seIi, transfer or assign its interest in this
Agrecment {c�r any pnrtian thereaf} ar asset�s}, withnut the pric�r written ca��sent
of the other i�� accordane� with requirements of fhis Agreemcr�t. Nn Party mav
se�l, transfer, assi�n its intcrest ar sell water to an exi�ting wholesale custnrner in
t�e other Party's ser�sc� area as set fortn on Exl�i�it � with�ut the priar written
consent Ufthe other F'arty in accardance with the requirements of tl�is A�r�ement.
I 7.4 Sev�ral�i]i�
In case any ane or mare nf tiie }�ra�isians caniained in this A�reement shafl he
invalid, iilegxi. rar unenforccable 'sn any respect, the validity, �egality and
Page 55—L�ke Dswegn-Tigard Water Supply Agr�ement
L'1Ik�citrrunSs and Sdting.�lgiecrll.ncal3etting517'empvrary�ntenst Fi1c51Cnntcrn.�3utloukl}2D8ZVv'Y?f1183434.dac
enforceabi�ity of the remainiiig protrisions coritained t�erein shall nnt in any way
be affectcd ar impasred therchy.
17.5 Cou�temarts
This Agreerr�ent may be exacuted ita ar�y nvmher of �ounter}�arts anci 6y the
i'arties or separale cauntetparts, any ane of which shalt canstitute an Agreement
i�ctween and art�ong the Parfies.
]7.G Headin�s
1'he Eltticie, sectinn and subsection �eadings cantained in this A,�rcemen# are fnr
reference ptr�pases a���y and shall nat in any way aff`e�3: ihe meaning or
inte�pretation ofthis A�re�rnent.
�7.7 Farce Ma�eure
Na Party shall be cansidered in default in tl�e gerfc�i�rnarce of its obli�atiorzs under
this A.breem�nt ta the extetzt that the p�rfnrm�nce af any such ��biigation is
pre�ented or de�ayed hy any Gause. existin�Z or in the future, w�ich is h�yond the
reasanable contral af the affected Party, including, but not limited tn. Acts c�f
God, carthyuake, ia�aar disput�s, eir•il eammotian, war events beyo�id the
reasonable control nf the Parti�s, 4uch as regulatc►ry restriclions or requirements,
penr�it isse�an�e, and the like. In th� event a Party claims that perfarmance nf'its
obligations was prevented or delayed by any su�h cause,that Party s�all prarnptly
notify the ot�er Patties of that fact and of the circumstan�e pre�entin�or deiaying
perfarmance. 5uch F'arty so claiming a ca;ise ar delayed per�orma��ce shall
endea�nr to the extent reasnnablc tn remo�e tl�e vbsta�ies whic� precluc3Q
perfarmarrce.
Pa�;e Sb—l�.ake Uswegc��7'igatd Wate1�Su�p�y Agreem�nt
C.II]ociuncnlsand�tttitf�lgrcerli.acaV ScttingaL'Cemporsry inlemrtFikeslC:mstern.[�itaoklt�DSZWy?('�k83[]39.Jnc
l7,$ Consolidativn. Mer�er, Arui�xation
17.8.� Change of organi�ation is defned as the consolidation vr merger of a
Partv with another city u��der DRS 222.d]4 e1 seq.
17.8.� Any new entity created by change of organir,a.tian involvin�a Party tc� this
Agreement shall rec}uire prior consent of the other Party as tn the
siic�essnr or survi�ing entity's entitlement to be �z+ nwner ��'tl�.e �t�pply
Facilities, �ased or� the enlity's legal, finan�ial and te��sr�ical abilitv ta
assume the ariginal ParEy's abligations ur��er this A��recmen�. S�ach
cunsent sitali nat be unreasonably wit�ihe�d. If the surviving or su�cessor
entity is appraved, the ari�ina! Paityll'arlies' ohli�ations and ri�hts
here�nder shalI be biziding upa�n and inure ta the ber►eiii af the se�i-��i�ing
nr successar entit}+,and that entity shall he subject to all ohiigations nf this
Agrecmcnt.
17.8.3 Annexatian af ar provisian of service to an area beyoiid that area
identi�ed fnr ea�h party in the Carallo Repart, a��d any t�rans�'er nf �
Party's territ�ry ta a Water Authority �'orme� hy ane nr more citics, water
districts, ar bath, shall requi�e the prior cnnsent nf the nther Party, w!}ich
sha11 nat�e urvreasanabiy withheld considering capacity and demands a��d
of�er sv�tem f'actnrs. Annexatians Qr service ta identif ed areas shal€ n�t
reyvir�cpnsent.
17,9 �u�vival at'�9ver�ants
Any pr�vision of this Agrecment wt�ich, by its terms has ar may ha�e a{�plicatinn
after the expiratian or earlier terminatinn nf this Agreement, includir�g a�l
Page S7—I.ake Qswego-Tigard Water Supply Agreement
C'1pnci�rnenis and SetiingslgseerlLoral 9ettir�F,s1I'empnrury intem�t 1�s1r91Cnnlcnl fhrtloak112ll$ZWYXIi R303V.cioe
covenac3#s, a�-een�ents, and warranties. shalZ �e deenne� to the eYte:�t af s�ch
appiicatian tg survive tk�e�xpiratinn or ter�nir�ativr� of this agreeme�xt.
]7.1� I��demnztv
To thc exlent pennittcd by the Constitution at�d �aws nf C]regon, each Party agrees
ta defr:nd, indemnify and hald harmless the atl�er �•om and a�ains# any ai�d aIl
actua] or a1�e�ed olaims, damages, ex�enses, costs, fees, includin�Y�ut n�t iir��ted
to attarney, account, paralegal, expert and escraw fees, fines, envirnnm�ntal casts
andlor penalty ��ollectively "casts"}, wh�ch rr►ay be impflsed Upon, claimed
against, or incurred ❑r suffered hy the Party, tzniess and ta the exteni ii r�'as
resuiting fram an individual �arty'S i1B�,TII�TBriCE C]P I�l'1�ITilI iri15C017E}UCt.
17.I 1 No'l'hird Part�Seneficiaries
The ParEics]�eret� are the anly Pari:ies tc�this Agxeement and the onfy persnns c�r
�ntities entitled ta enFor�e its temis.
IN WiTNESS WHEREQF t�e �'arties ha�e dated and si�ned�his Agree�nent.
CTTY t7F LAKE DSWECQ CITY UF TIGARI]
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Ma or Mayor
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tlZl� �[ al�- �1c�i� t��� �` �' r X� ' i[i
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A�ttast
Cit Recarder Ci�y Recarder
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�ity Attarney �, , �ity ttarney
Pa�;e 58—�.ake Dswego-Tigard Water Suppiy Agreement
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"� " LAKE �SWEGO SERVICE AREA
0 Rfi 9
JOiNT WATER SUPPLY SYSTENi ANALYSIS
LO70'n'�''�'� CiTY�� LE1KE OSWEG� AND TIGARD WATER SERVtCE AREA
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ExhibYt_4�,
C�ty of Lake Oswego Wafer Rights Summary
Permitec Appl�cttt�nn/Permit# :1utl�orized Authorized Amount Amonnt P�hority Sae�rcc �
amount place of deti�eloped/certlIIcate# uii�i�����loped Date water
(cfs/m d) use cfsJm d cfslm d i
City of 543 36 5153 24 1 Q 50/32.32 City of Lake 25l16,1b/G78332 25/1 b.15 3/]411467 Clacicamas
T.�;ke Oswego and Ftiver
�swego � City of
Ti ard'
City of 550819/53�839 9l5.81 City of 0 9/5.81 7/5/1973 Clnckamas
Lakc Tualatui and River
, Oscvego 1'igard
Water
District''
Notes: 1.7'he City af f ake Oswego is cunrently see.king extcnsions of time to fi�l ly use all water autlZorizecl ursder per�nit Nos.532410,
537839 and 54324G. Proposed Fin�sl(l��lct:s{pF�)a�provin�thc City's request�rc pend3ng ae Water Reso�srces DepartFx�ent
{1�VlZ1)1 in 5rilei��. Yt i�cxPccFed pmtes�s �4i11 l�c fil��c3 un :ilr !'r-o-s�,i�cc ti,t•v;En� i�5�:c.c� forpublic comit�ei�t.
2.Tlie i:ity�3i3S SUl]1ll1LlCl�lt5 1Vi1LeC Illafl�lb'{;i11LI1!i4ilt�io115�1'4"ZiIUiS �]I�ll LU tiVRL)�{ncl ��v ptiblic comments on the ��lati were filyd
during the 30-day publi�coznment period. An approved V�'MCP is rec�uir�before the Cily can access any portion af
undeveloped water noted above.
�Permit Anundment T-83S8 amended Pennits S32410 and S37839 to inciude ltyye City of Tigard as aupioriud places of use.
z Pcrntit S37$39�vas granted to t}►e City of I.atce Os�vego for tlie Esenefit of the Cities of Tualatin and the Tigard Water District.
Exh�hit S
Snpply F�crtit►es Capif�}Tmpra�emen�Progrsn�
(Ta be ac�ded fallowing adapho�by eacls �au�ci�}
. �xHrsj-� s
DETERMINATION OF TIGARD BUY-IN
IVct Tignrd
Origiaai Cnst Rcproductioo Allocadon Tigsird SGarc
��ssa 7's�.� 11ap Tax Lot Ctarkatnas Co.Dced Coec Y.
CI��eR,inr:is Iti��c� ln�akrSePumpStation $ I,9i1,733 S 1,832,4SA 8.00°YQ �^ -
[.larkamns Hivcr[ntakr Laad 2 2k.2DCA t5U(1f Bk t73,PgS06-9D2 5 8 f4138 S
ComputcrSystetN5oft�rare 5 Z14,222 5 70.97$ 19/3$ 5 2G,150
rinisbc�l Water Trnnsa�ission S 2,1 I i,ll! 5 5,354,358 OAU'!o 5 -
Genernl P1ant 5 Gl,506 5 f 5,274 19178 5 S,G27
Ra�r WatcrTransmisslon 5 612,137 S 2,415,IS7 }4138 S 889.795
11':�lug� Rescrvoir S i,281,427 5 I J40.�55 D.00% S -
Wctuga itestrvair:l.and
Rcszr►�oir Prupercy 2 1 E 87 AD 43 i UO Qoc 72-0G4!�F S $.4 I G 5 21,340 i4138 b 7,862
Woluga Res#I• 2 1L-47AD (�U7U0 �oc 7G-3G977 nlu S 3Z9,843 14l38 S 121,520
48Q0 Csrmen D�' 2 IE 07AD U0900 Onc 92-0634G1 n!n S 2]7,34G I-0/38 5 87,4A7
vocoiYt Pnrccf• 2 IE 07AA 01004 Uoc 92-063dG1* n/a 5 253.485 l�i138 S 93,389
�Valcr Trertmcnf Plunt S 9.'13 i,Q05 S i 1,489,Q95 �.Ofl°la S -
1Veter Trcetiacnt Plnn[Luud
426b Kentfiorpe Wny-pncce) l* 2 1 E:241tD Q030U f3k eaS6,Pg.5S{ S 83.797 5 595,491 l4138 S 219,391
42fi0 Kenlhorpe Wny-purcel2' 2 1 E ZA9D 00401 Doc 79-35298 �do 5 60l.G7U ]�138 5 221,GG8
xxxx �{aF�leeon Dr' 2 1E 24DD 012�U Qoc 84-l02U4 nia S i32,G52 ldl38 5 48,872
�245 ME+pletan Dr' 2 1 E 24BD 01404 poc 84-t3210 nlu 5 258,91G 14138 5 45,390
4305 Mnpietor�Dr• 2 1 E 248D 0I300 Qac 95-33RZ9 n!a 8 30G,3�G l4138 S 112,8G4
4313 Mapletan Ih" �lE 24BD 41500 Dvc 8�1-13210 nla 5 258,91G l4/38 5 93.390
Totnk �I�tit��rr�r,-I!}51�yr� S 1G,1�15,943 S 26,143.384 S ',0?5.3r,r
•ti:+¢�v-eP.�cn�.:��n^'i��.tRc.:p:r,Pnt�r•-a-��a,Nr++r�:n�i�nrr`rr�•.m�m_ln��a�crU��.C.�� n'r�ec,..,__�� e.d�:�k.�e�ederodaripmtenx
7iprd ad LO xi8 eml b coqdNe aa rpdrd�+�i d1aM��IY�.s�!�ew3�e Ndrb�saed�x noeaul m Wic apee�em hdorc�urdrirj.�br 8mi 6ryie caal
�11peo�iae 1:hwad wa 1�a�d afN�i{i apoc±q aYocattd M 7i�anf.
Na " Ca�s'aidria ocafa�kn hi�►iR teu a�asirion
F_)CHIB�T_T.�
ALLI]CAT��PV �F 5Y5TE1lA If1�PRflVElVIEN'T Ct]STS TQ THE PARTIES
Cnst nt' L$ke Us►rega Ti arcf
Im�rvWement A�iQcetia� AIlncut�rsn
�I13 x{�4��i�* lo�o� S�IE#'C��� �°/n� �itBTC�$}
l
�1's3li•r 7�rr?irnerlt P}:�nf
-Existing P]ant nla 100.00°In nla OA4°/o � -
-32 mgd Fac�sian � 39,434,4(l� �fi5 � 4,428,754 141I6 �34,SOi,25�
-38 mgd Expan&it�a 1'sla l[3(3°/0** n1a 4.Qa°/v $ -
Ra►►Wnter Intake And $ ��4�0� �.4138 � 2,804,210 i�13$ � 1,53�,789
Pump Sto�tion
Raw Water
'Trat�smission Mui� � 23.924,ORD 24138 $ iS,l(17,36$ 1�k138 $ 8,8I2,633
Ffnished WAker
7'r�snsmissian M�in
-Rcachcs 7-14 $ 38,22�,f]40 24l3$ $ �4,13$,947 1413$ � t�#,481,Q53
Reaches l]-1� $ I7,02f1,4�Q 8122 $ 6,189,fY91 1�122 $ 10,83p,9d9
Storage(NIG) � �,O1fl,�D0 1.Q12.5 5 1,&44,��a 1.512.5 � 2;4�6,DQ0
Bflnita Ra�d Pumping
StaEiUn $ 1,7�(],[]DO Q.[}Cl°Jo $ -- iD0.40°/fl $ 1,7Q0��4
I'�}tal C'osts � �'_8.-�t7,L�C�l7 �?.��°'o 'e za'"'.:GG `"".�}"; �- 73,9fi7,63�t
•-Petgeci rnsts an prexnln!in POp6 dollurs.Acn�tl�ox�cr�13 de�md on�rvjes!si�rF ond enmplet�n dates.
••,Scew�d[6 a�d}expan9ian is c�mendy afsi�ned w Lakr Ds�rego. Cnntract gruvides Cor po[eirtfal vnollaca[ion hy ay�rcemrnt.
F1R5'1� A��ENDMr�TT "['� INTERGC)�"FRN��EhTAL
A(i�t�:FME1��T RF�CGARDING 'VI'ATCj� 5C?I'PI_.I' FA�'I�,�TIES,
DESI[�R, C=UNSTRLIC'I'IQ�, AhD OPERATI�N
T��[5 F1F�fiT AM�i�iD�'vIER'T t�� Jnt�r�a���nuneiltal .Ar,rEen�ent Re�ardir�� ��atGr
�upply Fa�ilities> I}esi��n, Constru�tian, and C��eration (Tirst Amei�d�ncnt} is cffccti���
t���s ���1 day c�f :.r.��-r.•�._,, ?Cl(]8, hy and het��eet7 th� C,ity oi�La�:e Dswe��c� (L4�3ce
Uswe;o}, an Ure��Un m«F�i�i��a1 corp��raiic�n, iand the City «f Ti��arc� (Ti����rc]J. an C)re�f�rai
n���iiicipal c��rp��ratio��.
Recita ls
GVHEREAS, or} r'1�i�ttst G, ?[}{}�, the F'arties ex.ecutec� t�le Inter�;n��rnil�entai
A��-eeinez�t R�+�ar�iizl�Water� S�i}3[���`liaCilitics, Desi���, C�onstni�tion, and C�peratir�i-�
{�.��reement}; ���cl
WIIEI:F:AS, t�ic A4:;ree�nei7t cantained r.�arious exh.ibits s�,ttin� forth c�.irrent �issets
an�values tlicr�c�� as�ve12 as ideniificatiat� nf assets t« he coilstr�icled az�d const�-ticti«ri
��st estirnatEs; and
Vv'HERF.AS, t17c A�rcc�netlt��rovides that �rnin ti.mc t� ti���e the exl�ibits r���tild be
re��is�d based u�at� f�arthe7� e�aluatian and studies and s�ecilically thaC the �aluatio�z of
CXI51.I11,� assets would bc ��anducted: and
V�THEREAS, the valuatioi� o f cert�.iri asseis �ias occurred �t1Zd the Parties a�r�e t��at
certai�� e�Izibits shnuld be �nended t❑ r�fl�ct tl�is i�pciated valuatian and als� t��at so��3e
e�istin� assets sl�ni�ld he deleted fi-om the exhihits; and
Vv'HEREAS, based upon the revised exhihits, the PartiGs further a�ree to ameizd
thw ar�ount of tl�e ii�itial pay�r��nt t❑ be made by Ti�ard to Lake Oswe�o ta acquit��
ativnership in tl�e e�istin4 sup�ly facilit�es reflectinj tl�e i��dated valiiatic�rz informatian.
and l�ein� f��ll�� advisec�,
NQW. THL-i�L4=C]RE, THE PARTIES AGREE TQ EXECLJTE T�-�IS FII�S-I
P�UIENI7MENT A5 �flLL�WS:
Sectior7 I. Amei7dn�e��t o1�Exliibits 1. 6 a�d 7. The Parii.es a�-e�ta ad«}�t
Exhil�its I, 6, az�d 7, att�ched hereta and incaiporated by refe��ence_ T��e 4�ssets se� fc�rtl�
ir�tl�ese Exhib�ts are tl�c assets sub_jeet ta tl�e�LgrcezneFit. The Parties a�ree ttlat tl�e
Mapletan Drive pr���er�ies (21E?4BD ��ax Lats 012U�, U13C10, DI4dU, and []1�UO}
(Ma��l�ton Properti�s) are i�oC included as assets si��jcct to this ��reem�r�t, but sl�a�l �c
added i�� the future ii�i7y permitt�t7g author�ty rc:quires iinpravemct7ts ai-dedications of�
any kiz�d �n the Mapleton Praperiies as a canditian af appro��al af.�raject ir�z�rnr�'4ments
to ihe Wat�r Treat���eizt Plaiit Facilitics �r if tlie Mapletoz� Prope�-t�es s�xould other-wise
be�omc neCessary to he titilized as part af the Prajcct. Tf the Maplet��7� Pro�erties are
addecl, apprai�a�s wi�I i�c ��erCorn�ed ai�d ihc exlii�aits Shall E�e z�lodi�ed �zs necessary tQ
include tl�e Ma��letai� Prn��ertics at the ap�raiscd ��al��c_ L]pon tlic additi�an ot�t�e
Pa�c:- 1 1�IR�7'�111�I�h'F)Mi�.N7 -l'[.]1�'I'LI�GUVF_��NMI:NT�-LL A(:�F��r:1�I�.N'I'kLGAFtnI1vG vd.A'�'�R
SCJPPL�' FAC"ILI'fl1�5,DESIGh,C:Ui�STRiJ�'TID:�' A?V� O�'ER�TTC_)N
Mapletvn Properties, Tigard shall pay Lake Oswego a sum �gualing the per�entage af th�
appraised �a1ue of those praperties that equals Tigard's percentage of ownership of those
properties as state� in the ariginal Exhibit 7 ta this A�reement. Additian of'ot�i�r assets
and �aivation thereof may be made�y subsequent a�reem�nt of the Parties and
amendment of applicable exhibits.
Sectian 2, Sectian �.I, Svstem_�wn�rshit�. Ti�e I'arties agree tl�at Sectian 4.1,
Syst�m Dwnership, shall be a�nende� ta read as foIInws:
"4,1 Systerr� flwnershi�
�n vr before .Tune 30, 24�9, Tigard shall pay ta Lake Oswe�a the
p�cipal amount of Twa Millian Eight Hundred Twe��ty Thousand, Fi�e
Hundred rffty-Se�en Dallars {$2,82D,S57.��}, to�ether with interest �n
the principal asnvunt at th�rate Lake �swego would l�a�e received if said
principal was in�ested in the Lt�cal Ga�ernment In�estment Pool from the
date �f this F�irst Artaendment to the date of payment. Lake ❑swego agre�s
t� riedi�ate the amaw�t paid as working capital to the 1'roject. Upon
payment, Tigar•d shal� k�e �xar�ted by ti�as Agreement azl equ�ta�le anterest
in the 5uppty Facilities as if it were a vendee under a land sale cani�ract.
Title shal] transfer upon �amp�etian of#he Initial Expansian ofthe existing
Supply Facilities. The Parties shall each theiz vwn undi��ided interests in
the Sup�ly Facili#ies and Praperty. Such o�wnership shaIl be a percentage
ownership in the Supply Facilities companent as set forth in the exhibits in
this A�reerz�ent. The existing assei:� sl�all he �alued as shown on Ex�ibit �
and the cantributin�, partner shall receive a credit for ihe asset vaiu�. If
the Initial �xpansian is nat construcied, Lake aswe�a shal3 refu�d t�e
ar,�a�nt�fTi�arc�'s paymei�t tfl Lak�nswego pl�zs interest at the LGIP raie
within 3D days af the decisian to abandon th� Praject and Tigard s�.all
ha�e no fi�rther awnership vr equftab�e interest in the Lake �swego
Supply Facilities artd Prflperty. Tigard will execute an}� document
requared i�y La�Ce �sw�ga ta can�ey any interest Tigard may ha�e in Lakc
❑swego Supply I'acilities and Praperty.
Tigard's pur�hase af its percentage share nf#he S��ply �aci�ity assets
shall�e by �apital contributian,mutuatly approved in kind cflntributions
or payment of desa�n, permitting and cor�s�ctio� costs for the system
expansian s❑ that upan completion of't�ie Initial Expansion, Ti�ard's
cantribu�ion shall equaI its percentage ownership as shawn in Exhibit 7.
Lake Dswego's perc�ntage as shown in Exhi�it 7 is based on its
cantz-ibuted assets, fnan�iai cvni�ibutian to the Initaaf Expansion mutually
app�-a�ed in kint� c�ntriUutions and vther mutuall�� agreed fa��ors."
Section 3. Section �.1, Creatzo� of Comrnon 4wnershit�. The Parties a�;ree that
Sectinn 5.1, Creatian af Comr�on Qwnership, should be amended as Foi�ows:
Pa�e-2 FIRST AMENI]MENT'Tn €N'€'ERGQVERNMENTAL AG�tE�:M�NT REGARDING WATER
y SUPPLY F�.CiLiTIES, DESIGN,C�NS�'RUCTIaN AN13�P�RATTdN
�.1 Greatian vf Camrnon �wnershi
Title to ar easernents ri�hts ta all praperties over, und�r or upon wt�ich
Supp�i� Facilities are or shall be located (Praperty) shall remain in the
name of Lake �swe�o untzl tne conclusian a#�the Initial Lxpansi�n.
Tigard sha�I ha�ve an equitable inl:erest as if it were a vend�e under a land
sale �antract. Witl�in 9U days follc�win� substaz�tiai cornpletian ofthe
Initial �apansinn, Lake �swego will, by Warranty n��a, convey ta 7�igard
an undi�i���propartionate interesF as tenant in comman in the Prnperty as
set forth an Exhibit b, attached hereto and inGarparated b}• reference. The
Pa.ri:ies a�ree the Propez-ty a�rned by Lake Qswe�a as of t�3e date af this
Agreement shall be valued in?ODS dollars. Pro�erty acquired a�ter the
date o�'this Agreement shalI k�e dcquired praportional to ❑wnership
accnrding ta t��e pu�•chase price paid. �losing cc�sts for [he Lake C)swegc�
transfer ta Ti�ard shaII be shared equal�y.,'
Sectzan 4. Entire Agreement. In all other resp�cts, the Agreement dated
Au�ust G, ���$, is in #'ull #'orce a�d�ffec� �xcept as may be spccifically amended by this
First Amendment.
TN Vv ITNESS WHEREnF tY�e Parties have dated and si�ned this Agreer�ent.
CITY �F LAKE 4SW��� CI'I'Y�F TI�ARD
� ��
.1:� �:f` f���.�' ,, r
.� � �.� � f�.�.
�,
' Mayor Mayar
��- v�(�- 4� ��. %r .�G"c'�
n�t�� n�t�a
, � �
Attest ��� Attest ���a�.� � , :� �
City Recorder City Recorc�er
f�- �G�- �g ,�-c . � �{�',,�'�
Dated �� Dat�d �
, ��� r .
� �� ` -.__J �� _ .f � �" .�_ ��, 1 �
.,. � • c_-:�:- �`��.,t'��'-� `��.c.�-,__'_�
City Attarney ! ---� City Attvrney �f
Page-3 FIRST AMENDMENT Tp INTERGQVERNiVIENTAL AGi�EEM�NT REGARDING WAT�R
5L)PPLY�ACILTTIES, ❑ESIGIV,CON51"I��1CT]QN AND �PERATfnN ..
1 lncnr�n s•apply��4�kv'. weye: In��� �3locax¢e!1
2 R�+�we e- 1n[axe .no ¢_...caeefll
3 ux. o er TreneR.eoaen
6 Xe�e�r Ti•aacAan* �lan�� [�nri
5 wo�=rreer.a�ne. Plen�.� 3crv�r-vreh k eq�t{minnr Inec wlleeesedl
6 F-.ninned Tran++m�on�o� wo �. lnnc alio�a[.cdf
i NeJi��n K . ..ai�:� IRcw¢^�n t [iopeicyl
$Halu�¢:.eeexr�_x. Servic[ui��a 6R�:i�an�ae In[�_ el_[ic-ee.e�3�
9 e�ria e Y�ny i ¢n {�»c a11��ar�U:
1i]�:um�a�[�t 9Ye[nv�'J..fr...�x.�
i<<,.n�nai r1��.�
Ex�ibit 1
Existing Real Property,Supply Facillty Cnmponents and Val��atian
C����n[Y�nr J0�'r.AyywnedE��aiatien 5'k
■sa 2W9�iR CCI `J:M1L Au µsl200tl ENR CCI 'r 3F�
Ju+y
Ropu151tiqn I1�qu�sp'ron flriamal 2Wfl TodayAcquis{=lon Ilsefu[I�le pep�eClalipn
R��oGAl�On �seeDescri l:on Dlllf Amn��' ENfECC� CCI Rrt.pun: �in etx Rm�qn! Val�nToaev
Wale�7rvHlmenl pIaIH Lan9 1 1�' �H.362
.� .P�oM Sllo fif3C7�96f1 � 63,�5' S 6�6,676 . La J S - 5 GOE,G7G
Sd6701i1 S E3,797 f 808,G76 5 - L 6a5,675
I
Raw[ry'atPr Tr��I'•R'.ssi-�i :�f-5 B 302
3 RiW Wsiri"la�sni.ysion 6f3[l:'.9::7 S 59013' S 3,889,673 1C0 5 5.576,5[i$ 5 2 J72.tl90
„ PlplPnre Ease�e.+i, &(30f993] Z 22,C+GJ � 1e;,9F}g SG� 5 5E,537 5 Atl[3G
5�6T0W 5 612,17� E 4,Y}�_bqn S t�i73,12� S 2,660,521[
�
U�'.lf�Clfll�l�Si��/,�lR
r R�wrw4�fopeiTy 645i958G 5 - 3,x3i fl,362 S - Land 5 • E •
•P:al�ga Rl.servnll 313tl11583 5 1.l51.47?. . ..<[k3t fl,362 y 2,635,340 td0 Z 85B.g3-`.• E 1 975,5�5
SuhTWal • L 1,28T,427 S 2.6]5,340 S 630.655 S 1,474,505
-r.ra�r.zr;ya}einv�Sul�w_�,
1❑ sCA7R Sv=m L1F{7raae Gf3Q1599' 3 98�.722 �,fi3@ A.3fi2 S 3:2,.'�.`.d 2G S 265.E71 S 6G.663
t❑ Sr.yu'a Cr�t.vare.lp3rada c'13CF:995 5 33,5�C..... . v,�5° 8,362 S dE,x37 2C 5 20.605 t 25.<29
Silh TOG� L 2td.22P 5 35B,7B7 S 29s,476 5 72,711
- ��F'lai��
1- �LrCrte: ��ii:1a� 5 i7,9[1� �.N:S 83fi2 S 37,IG6 pii $ 37.166 S -
� V�hEGee F..:g7193y3 5 24,9G0 4,295 9362 $ d6,?$E ?li F dB7yEi S -
1i Vahf':�'s 5�7,1;1?S3 .5 20.SOJ o�''Y H36' S 29.292 "eG q 12.731 5 �5.3fi1
Su6ToTa[ S 61,y00 S lt2,4l2 5 98.622 S 75,561
i�-�:1[��li•i�iti Jui�:T:�[:!!i::i'i:�n�[�n:•�w�::��i,.�ii:�tl+uslmen�per pamcl oy a�n¢ndmenlf
7 I_?r W;.n:ga 4ee�''1�:i]] 1975 i - 5. +3.`•='S=IS L-an:1 S • 5 1.359.585
! ti�p[:a.•=r.�r TL 900&t�C ty5� S 3:3,OCa E :Z:�tiin Lar:rl S • 5 1,H2ti,titG
] v�;r,erl�arce1:6o6acofT43��� 20C3 f - E 34Z,�?' L�m.1 5 - S 34x49�
1 � :iFOKfn:hofPPWay'TL3C7 ^.Ll:E S - F .^.,3e3,;HF. L-n�� 5 - 5 23A5,79E
7 I 'f.'iF•�'ropert}•:P_JL`1 1=•': S - ,. 267.9�5 i..nn 5 - 5 25"Z,H:S
q :�.•.-1.wplala.:.W.7�42G� .3Bfi.". 5 85.6P] �5392.�EF� I znn S - [336?.v66i
; � :.1-0:i1JaPlzlo.--Cs�6�A3C9 :� 5 1AC,0�] IS3'S.3411 I�rrA 3 - ($378,346�
a M1'39_3Aanlxle�-ir:Li�F6 �9P.« 5 114,IXFa �53�c,34.1 I,antl $ - ($37P..346 i
1 j Soudfo:.R'.'.a:++-i.ike-3L�:�:+ .1;.Sd <_ 115.OA i51i6.]•:�i Lznd 5 - [$1d4.0i5'�
Iciaci._:�ias k�ver ir,�akP R n�;r.�n S�a��n.�
i:laciomasRl'rcrin�akc�nC 7+u•'19oT ' �C:4-`••� 1a7A 20[],]7ii Land S - S 2GG,00�
I i[n:ct�rr 5�3��1E55 E :2':9FX1 T.255 8.3G2 � 9�3.780 67 5 522.R57 5 281.323
P�mFs 8 eaJlomo7t n�3f1��5�+5 5 5`v,dS� ti� 8,3G2 � 37A,90d -� 5 32B,53G S 7S,]�3
?iplr.�anC VallCl� v�3��1�'�!'S 5 2�1,3:1:1 '.F'-' 8.3ii2 5 133,�3 7 S tl7,U76 5 46,887
F.lac[ri.=ai.13C.�iVR� :�7[1�'1w5 5 �0.�55 l;5� 8,362 5 Ed.982 ti� 5 65,30i S 7,fi75
Scir,rnlc U�au� tsNO : 13',001] E 5?a �a62 5 161,53�1 -� 5 78,�89 S A�,35ES
Punps 7480 7 oO,OW 3,23: G.362 $ 19".:,370 90 S 72.3�1 $ 70.995
P�:mpsNa.a 2[1J2 E s5:,933 E 5_+c'. 8.362 3 1`3-�.750 R7 S 29St3 S 567,235
Int��:c Fish xiovnu 20"Z g '.,35Z,EPu E,S�& 8,3B$ 5 1.729.9£C ' S 516.806 5 1.210.536
Pipinp anc Valves 193G Z 10p00 ?,23� A.7�':' S 7�,833 C+"- 5 12.055 $ 13.777
L=M�mce�z�e iiVAC 192] F 21,000 3,2.:Y S.7G2 5 5d,24$ a� S 3T_976 5 18.275
. . .... .. .. ... .... .
L';a lc�'�ea�me��=I,n�
53��4ofY 6+�:1+138A S 155,955 1.26'v 8,3�2 5 1,027,1f7? 6C S 687,805 $ 359,Sfl7
crele a��e 6u�kl.nps K:y�:+�8�9 3 d79,739 1,269 G,362 $ 3,F61,212 FC : 2,055,788 S 1,10E t2d
�unrs Ei.'.3'd:1'a63 5 4,79� ',J6.9 B.352 5 27.GSG dL 5 26.9BC S 6✓]
dAecharvca'�wdiom.nt F�'T;f1769 5 ih,93'I 9,7y7 8,3ii2 5 829,615 SC f 809,Q5� S 20.7i5
�iFing 3rr�valvea 613�'.�13E9 5 151,y95 �,769 8.3G2 5 1.266 a6� 6L S E23,972 S 6dZ,SE'd
FleC.roaF.�BC.HVP.0 �.'S=!�=F9 L 191,095 1.267 B3G2 S 1.266.iE� 4C S �.232.869 $ ]1,P1T
Fia�rMeyia.a?d V.7erernin= &7�.�1�69 i,2c9 3,3E2 5 • 4C 5 � S •
Chem�caiAdJl�vn 6�d7113E� 1,269 8,362 S - 4C 5 - S •
Clear Well 6f3i]l1959 1,2u'9 9.342 5 • 6� 5 - S -
Sofi�s�r.aq;erin{�f-acili5eo 5f3711969 1,7s3° 8.362 5 - 6[ $ - S -
enier.r,aaeouo G3�!tHE9 5 11,9'a3 l�° 83fi7 5 79,077 2C S 79.�27 5 -
�np�ne.!n-� a'37/1969 1.265 0 3G2 5 - 6L S - 5 -
F�'pansion 19@0 S 87,231 3,23'. 9,3G� 5 2�7,231 EC $ Yti.YOd S 110,527
Sire}vora 196�1 5 `:7,�OC F+.97� B,3d2 5 72C,375 5C� S 72d.OSi S 50G,113
E,rp��ivn ��5� 5 313,7:da 3,237 9,3G. 5 96C,803 uC $ 601,77d 5 655,d°5
Sew���1M17A,'Core 27GC 5 4�B,AqF. 5,221 B,38$ 5 870,060 GC� F 89,361 $ 58�},719
�vp:vision 1960 S E:�,391 3,33� B,3b2 5 2�3,:7� 6C� � 706,14G 5 1iS,02d
� Pyn�;i 3'•n�.q���+?^rl +.999 8 5G7,ga9 5,p55 8,362 5 706,9g5 dG � 75�,722 S 50.3,2F7
� Exxln;nnn :9&0 S 5',E7$ �,�3' 9 357 $ 175,3C9 5C� .� 01,625 $ 93,519
�ctl�anl�a: 2�O1 S :W1,T7E 5,3»"! B,3&� 5 845,i99 40 .� 7d7,41❑ $ E97,269
I %va-^.sl�•n '9G0 5 35�,3� 3.23? 8,362 8 9�d,563 5G S A71,{$3 `y h93,100
enGm:� •9fi0 5 178.559 3.23�� P.352 5 d62,2$d 5G a 2i5,733 5 24G,551
clncl-�cai 1999 5 G5,267 S,L3E 93�Z S 91,d�7 4G 5 26,571 5 7C,85G
I _lecl-ica�8lii•xr�:nPn�ai�n- 2001 S 56B,5G-0 5,3-t� 5,382 S '49,Sd0 au $ 131,159 f 818,3]d
I cr.pa�eio� 198C 5 63,£23 3,237 8,3a"3 S 2z6,795 5� y 101,171 y 175,62d
Flllna 8 5ltid�Jfi�M1�'ofK 2{IOl 5 4�R,98E v,34� 9,363 S $d9.587 eG �y 98,177 y 853,d05
� Sair.rniHYpecnNrfle�ayr.rm �1998 S 282793 5.57C B,3B2 5 3q9,dd$ Su 5 99,851 $ 2fl5,58d
I �e salraga!?eec5yetem. 17eB 5 1,CO�t5tS 5,97[:� 8,362 5 :pt2.'23 a0 5 753,591 S 7.G5s1,5C2
. =I`�ZSlarapNFeW Sya�.^m :998 5 2�B,3a7 S,5�C A,3fi2 5 3M1B,F79 4� 5 8M1,17� y 252,50�
N..mSonaglred5y8[�n� ;998 5 5228UG 5,E2C� B,3E2 5 �38p55 40 S 1Ad,f1� E i53,8a1
GexrWel�SafSe :996 5 �07�3 S.Gi2 A,3ti2 S t59,585 � S d7,87� y 111709
Sciiea onvafi•ii�p Lagponc 19�9 5 1,CS.�,5�8 5.C5E B,352 S 1,4gb 7'S4 �� f 336,785 .y •.15fr,972
Fr.;k.nsion 1950 S 45,68d 3,23� H,3S2 S t;7,9G7 S�7 5 55,064 y G2,9S3
Engine��n0 t99B S 371 Afi6 5,82C� 9,362 5 43y,93] F.0 S 73,3$3 S 3S5,fi16
Ervd�neenng +999 5 t2C,L'DO 5.G5"s 6,362 5 165,5s1 EJ S 2a,ad2 y 140,7TL'
t�gineer.ng 200p 5 '1�5,658 G,G' 8,362 S 17p,�62 Fn S e2,699 S 1d7,5d�
Er�i�Penng ............ ... '-.70� 5..... 337,C'�� 5,3:3 e,7G'L 5 637.577 �i� S 51,067 S 386,6s5
5 9 731.�05 `a 1:7'u,B9e
F�nisner.vt�aie:i-��:.nissiary
24LChFInI5lwytVaser0.lalr. Cv3G:989 5 dY3456 �"ev"� 8,362 5 :.���.e�e -c� 5 1,2i6,725 $ 1.sJa7,0&d
iVTP T13nSm1951�n M�fn 3f3LY'983 5 9�E16 i 2S5 B 3E� $ 2a0.B2L• - 7 5 1�9,523 5 171,30G
Nor1n Sho�c-��on N•t��i,�.e:lne, ErCl�97C� 5 5�S_2{2 �381 P.362 5 3,$3d,2d� � S .'.225.�1d a 2.�05.233
L�FPor�J:.-I'o'•MI:'..2a Inr.F.�•ivlm :iTC.«�55 • G 395 4'•�J.`. H,J57 5 :146,9y5 5�`J S 2fi3,847 5 993,15f
��a[ha.ilcProle�ne:i_y`:LI+� �riY_:G:1c 5 "5.C67 �._.. 9,3Se S 853.391 a� 5 130.67(s S 522,7t3
Su6To}a] 5 24,325,904 L 16,066,A95 5 73,921,757 S 95,969,557
Calculafed Tolsi Current
AraqufE?i3^��� $0°$Sd!S!H P9PI.o.4�arlgn Va1p�
TUiALA55ET5 S 2B,S7d,997 S 45.93S.P40 L 'l6,5Sfi,8Dd d 41,W1,iSQ
�x�i�i�r _s_
C}ETERMiNA"ffUN ❑�71GARD eUY-1N
\rl I's�!aril
f 1ri�;in:i!['��s� Eir��rndi�rtir,n :111irc.qtiun '1'i�ard Sfrirc
:�csci i:�e\i:i�� f�at l.u! ('if�claa�nsis('��. flcc�l Cosi %
f I:iri�oiis�;,�fii�t�r liii:iicr Sr l'tiin�i Statin�ti � 1.yI 1.7;; S !_li;�.•I�•1 Il.c]St9� �; -
{'}:�ilt�int�3s Itir•rr1nS:�fcr! ::n�l* ??1' ?I}['�l l�S]�ll fik 173.['�9[]il-4ii� � lll,ljil 5 '_I�fi.RYUI� l.i!:R f q5,7!�y
; �,ui�i��[rrti�tilem'tiuf'I��:�rr S '_Ii.�» 4� "y.iil I13K S 7��.{rll
f irtii�licel 11;ilrr i riii+niistiiun S '.I t 1.71! `: �,Idil._'?? i}.ili)"o � -
r��nr�:ii I'lai�l � ��}_;{}fl 1i kS.�h! I•1 ;R $ �.73i
I�a�i L1 afrr [rauy���istiiu�i � !;i�.1;7 5 ?�ffl.;�I !d':$ �; t)UC>,5f1!i
11:�ta�a k�ese•���oir 5 1.2Rl.•!77 5� I�](�I➢.I�l(y I].!]i}"R � -
11'afn�a itc4rrrnir:I.ui�d
lt4senuir I'r�r��crt}' � 1 T !17 r1i7 [}i I[�Il i.]n�7?-UC:•4 f�1 �t�a $ ±-i2.-19 f S a•'.:R � 12fi.!R I
11�SILlS!:IIZCSt7}� 7 il?47�111 [1117i}fl fkic75-36477 +s':+ i 1.3�5).785 1•t!1R C Sf}[�.�7p0
18C1p C'arm�n fh` ? E k_[Y7A17 flU�lc}0 fhir 4?-4G�iG I � ?'i.,t](1 S 9 i z.±C��J I•11;8 5 ;3(a.dg2
V:�c�zntE'anrf" 21F[17Af] 11111I1�} !?nc92-(1{i�1C,1` `� ;?z,;t}�1 $ gl;,;[19 I�i�?R 5 33(+.�1R2
11':iter 1"rr�tmrn!l'E:snt � �1.731.{][15 S I 1.7{51,8�)•S II.EItI"f� � -
11';siCr f re:ftnErti!1'i�iu�I.and
{?bU lie•tiilu>i{��tl.n -E��u�rk i" ? I i,��11iJ Ul1+SIU IZl�[i38.I'e�S I �L'�i � _'.;-!i,-e}ii I•1 �K � !IC��,5f1�
,�7{]{��LL'il=Il{lijll'`L':i�'-I1:IfL'L`I?" ? II�.?�1iii} {�!]•IS}I I)nc7�1_�7?.1h r��;3 G ?F�7.gl� 1:1!;R $ 9h.R�7
���9;�}�Is�raa�-Ar�' �}ii�41i17 R�-2-0(� �1n.r:�3y-;{)BI)(1 ?' R;,RAA �-- --:ii��;�F,f ]='�/3R (�14-f1:7uR�
�4:ifYS�f�{3��t��z-Fl�-" �-1-ks-�1lil) 113:i1�[� f1y��5-:3��1L�# �-- �'-y�};41tlLl � ;JSi�A-� It��:iF! +S}:3�J::3�i�}
1:4-15�4.�falatr�n ilr" 2�-��#if) A-1-�141{1 {?ne-$�1�3-�1� '� ----13 h:R[l[I $��ti�-}4 }-'{-�� �.�q��q}
�kxx--�lapletofi-L7r` 77��7AR„-�1 {��.�{}[1 UEu£3�J-]3�l{} � . -- ---l-iG;i]Bt) ��T�1,L#1�+ �-4f:�t� [3-�4,911}
In�:i4ti ' i��s'{FrFr, l'�3f90 � �7,[l3;_?�t; S �I.if�9.?(:k 5 Z.8Zi1,558
-\'-.:�.•!.•+.�.. -n..i•�Fn�1Iic5¢�'�npc�lin 1�ehi5cJnn iq SPP�Y•Y]I r��nducied�n fu�aprah��.ill�Rey•ie¢ec Il.l�.��•��� ryrilril•.I!R�.�idx�ii•n 1'ab.irc�.i r=rrrls�:rr snd.en iirrea�iius�r:l u�is�ir3 4�,r+rri twrr.ii �---
.5���.,�:.�-��-�.:��,.;i.i mn�lnl�i8�ned rin�n�r hjl��.�inl�n�I'ie�+d
:.i!n,q-....l�::i�.i�L-es�imhWes escal7i�on kn�litik kss dpl•�ee�eunn
E�CHIglT �7'
ALL��ATIQN �F SYS�'EM IMPRDVEMENT CD5T5 TQ THE PAT�TIES
Cos#nf La�ce Dswe o Ti�;ard
Irrtprt�vemeni �lncation Allncatio�
(in 2pU6 �} * (%) Sh�re{�} (°/+�} Shar� (�}
Water Treatrr�ent Plant
- �3C15L1i3� ���at�t Il�a 1��.��% I7�� �.��]n�; � -
- 32 rri�d Expansian 9� �9,43f�,[3D�7 211�i $ 4,928,75�1 1411fi � 3�,7Q1,25[i
- 38 m�d Fxparisinn nla I[lU`%� ** iv'a �.flfl% $ -
Raw Water Intake and � ,�,44U,U00 ?4i38 � Z,$a4,2�t] ��13$ � 1,G35,78{J
Pump Stafion
l�aw Water � �3,920,DOQ 24138 � 15,Z�7,3b8 1�138 $ B.�IZ,G33
Transmissioa Main
Finislie� Water
Transmissin�Main
-I�eaches7-10 � 3$,?2U,�Ofl 2�138 $ ?A�,�f38,947 1413$ $ 14,0$1,053
-�eaches 11-i2 � 17,020,UUU $1?2 .i 5,l$9,[191 1412? $ IU.8�3U,9U�
Stvrage (MG) $ 4,014,�00 1.a12.5 � 1,FiQ4,[)4{} i.512.5 $ �,4UG,ObO
Sooita Rnad Pumpin;
5tation $ ],700,0�0 0.00%, � - l U�.Ob°/� � 1.700,UU0
Tntal Casts � 12�,74�,U�� 42.�4°/� � S�1.77?,3f�G 57.�6% � 73.�67,634
'-�'rnj:c[cnsts ar�pres.n[eJ in 3UUG�ialVars.0.ctua]cast will depcnd�n prn.ject start ard�amp3elion dates.
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SECOND AMENDMENT TO INTERGOVERNMENTAL AGREEMENT
REGARDING WATER SUPPLY FACILITIES, DESIGN, CONSTRUCTION, AND
OPERATION
THIS SECOND AMENDMENT to Intergovernmental Agreement Regarding Water
5�pply Faciiities, Desi n, Constructian, and Dperatian �Second Amendment� i5 effectiv�
this 14�- day of 010, by and between the City of Lake �sw�g� tLake
Oswego), an Oregon municipal corporation, and the City of Tigard (Tigard), an Oregon
municipal corporation.
Recitals
WHEREAS, on August 6, 2008, the Parties executed the Intergovernmental
Agreement Regarding Water Supply Facilities, Design, Construction, and Operation
(Agreement); and
WHEREAS, the Agreement provides for the inclusion of a Supply Facilities Capital
Improvement Program (SFCIP) and incorporates exhibits identifying assets to be
constructed and construction cost estimates; and
WHEREAS, the Agreement provides that the Council of each Party shall approve
a Supply Facilities Capital Improvement Program ("SFCIP"), which will become Exhibit 5
to the Agreement; and
WHEREAS, the Agreement provides that from time to time exhibits may be
revised based upon further evaluation and studies; and
WHEREAS, further evaluation and studies have occurred and the Parties agree
that certain exhibits should be amended and new exhibits added to reflect this updated
information;
NOW, THEREFORE, THE PARTIES AGREE TO EXECUTE THIS SECOND AMENDMENT
AS FOLLOWS:
Section 1. Addition of Exhibit 5; Revision of Exhibits 3, and 7. Attached Exhibit
5, the Supply Facilities Capital Improvement Program, is hereby added to the
Agreement. Exhibits 3 (Map of Supply Facilities) and 7 (Allocation of System
Improvement Costs to the Parties) of the Agreement are hereby revised to read as set
forth in attached Exhibits 3 and 7.
Section 2. Mapleton Properties. The Parties agree that the Mapleton Drive
properties (21E24BD Tax Lots 01200, 01300, 01400, and 01500) (Mapleton Properties)
are not included as assets subject to the Agreement, but shall be added in the future if
any permitting authority requires improvements or dedications of any kind on the
Mapleton Properties as a condition of approval of Project improvements to the Water
Page - 1 SECOND AMENDMENT TO INTERGOVERNMENTAL AGREEMENT
REGARDING WATER SUPPLY FACILITIES, DESIGN, CONSTRUCTION AND
OPERATION
Treatment Plant Facilities or if the Mapleton Properties should otherwise become
necessary to be utilized as part of the Project. If the Mapleton Properties are added,
appraisals will be performed and the exhibits shall be modified as necessary to include
the Mapleton Properties at the appraised value. Upon the addition of the Mapleton
Properties, Tigard shall pay Lake Oswego a sum equaling the percentage of the
appraised value of those properties that equals Tigard's percentage of System
Improvement Costs for the water treatment plant as shown in the revised Exhibit 7
attached hereto. Addition of other assets and valuation thereof may be made by
subsequent agreement of the Parties and amendment of applicable exhibits.
Section 3. Entire A�reement. In all other respects, the Agreement dated August
6, 2008 as subsequently amended by the First Amendment is in full force and effect
except as specifically amended by this Second Amendment.
IN WITNESS WHEREOF the Parties have dated and signed this Agreement.
CITY OF LAKE OSWEGO CITY OF TIGARD ��
� �
Mayor Mayar f ��� �
❑ �r, � ��
❑ated _ � Dated �� _` � `,Q(
5 ���•, ��.�
Attest �`
City ecor�er City Recorder
�� �� 1p
Dated Dated
City Attarney City Attorney
Page - 2 SECOND AMENDMENT TO INTERGOVERNMENTAL AGREEMENT
REGARDING WATER SUPPLY FACILITIES, DESIGN, CONSTRUCTION AND
OPERATION
Treatment Plant Facilities or if the Mapleton Properties should otherwise become
necessary to be utilized as part of the Project. If the Mapleton Properties are added,
appraisals will be performed and the exhibits shall be modified as necessary to include
the Mapleton Properties at the appraised value. Upon the addition of the Mapleton
Properties,Tigard shall pay Lake Oswego a sum equaling the percentage of the
appraised value of those properties that equals Tigard's percentage of System
Improvement Costs for the water treatment plant as shown in the revised Exhibit 7
attached hereto. Addition of other assets and valuation thereof may be made by
subsequent agreement of the Parties and amendment of applicable exhibits.
Section 3. Entire A�reement. In all other respects, the Agreement dated August
6, 2008 as subsequently amended by the First Amendment is in full force and effect
except as specifically amended by this Second Amendment.
IN WITNESS WHEREOF the Parties have dated and signed this Agreement.
CITY OF LAKE OSWEGO CSTY OF TIGARI]
� � �
� . �
Mayor r,, May�r
�� �/ .,_.
5 � �..,-., �;>J , ":��.� 1 l,
❑ated y,a ,�], Dated ^
r .���
T � r
� AEtest=, r.E l l li � r s,t �` ���. �� li t �[_;.;�.
�� Cit e order C�1 City Recarder � t
� d-� • 1�'�-1 � ��C� 1 �
Dated Qated
� �
City Attorney City Attorn�y
Page - 2 SECOND AMENDMENT TO INTERGOVERNMENTAL AGREEMENT
REGARDING WATER SUPPLY FACILITIES, DESIGN, CONSTRUCTION AND
OPERATION
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i • . •
LAKE OSWEGO/TIGARD WATER PARTNERSHIP
EXHIBIT 5 to IGA
SUPPLY FACILITIES CAPITAL IMPROVEMENT PROGRAM
Summary
Project Name: Lake Oswego/Tigard Water Supply Expansion
Project Description: Plan, fund, and construct improvements to Lake Oswego's and Tigard's
water systems,including an expansion of Lake Oswego's�uater supply system
from its current capacity of 16 million gallons per dap(mgd) to 32 mgd, and
infrastructure required to provide additional flow to Tiga�d's water system.
Funded /Unfunded: Funded
Estimated�ate of
Completion: July 1,2016
Justification: Intergovernmental Agreement
The total projected revenues and expenses for the next five fiscal years are presented in Table 1.
.� �� .. � � � - -� .
Fiscal Year(�in 000's)
Revenue Source����2� Description 2011-12 2012-13 2013-14 2014-15 2015-16 Total
(LO) Operating 0 0 2,800 3,000 1,239 7,039
(LO) SDC's 45D 550 550 550 550 2,650
(LO) Bonds 4,615 16,825 39,388 28,919 0 89,747
(LO) subtotal 5,065 17,375 42,738 32,469 1,789 99,436
(Tigard) IntergovPl 5,835 20,015 49,232 37,401 2,061 114,544
Resources Total 10,900 37,390 91,970 69,870 3,850 213,980
Expenses�31
f}esign 5,140 6,390 4,500 790 0 16,820
Proj.Admin. 5,760 6,280 6,390 6,360 1,420 26,210
Const�uction 0 24,720 81,080 62,720 2,430 170,950
Expenses Total 10,900 37,390 91,970 69,870 3,850 213,960
Nofes:
��1 Lake Oswego share of cosfs= 0,4647
�2f Tigard share of costs= 0.5353
Tofa1= 1.0000
�3J Expenses are based on Class 3 construction estimates w'dh accuracy of-20%to+30%.
��LQ Q5W�0•TI��!'[� � . �
� Water Partr�ership �
;h��n,�waiN:�ron��crhnpr�rr,n�u•urh•s 7
Exhibit 5-Supply Facilities Capital Improvement Program
Program Overview
The scope fox the project includes design and construction of the following infrastructure:
■ A new 38-mgd river intake pump station (RIPS) located on the Clackamas River in Gladstone.
Initial capacity is 32 mgd but sizing will allow later expansion to the ultimate capacity of 38 mgd.
■ Approximately 14,000 feet of new raw(untreated)water transmission piping (RWP) connecting
the RIPS structure to the Lake Oswego Water Treatment Plant(WTP).
■ Expansion of the WTP from its current capacity of 16 mgd to 32 mgd,with provision for future
expansion to 38 mgd.
■ Appro�mately 35,000 feet of new firushed (treated) water piping (FWP) connecting the WTP to
Lake Oswego's ternunal reservoir located near Waluga Park.
■ A new 3.5-inillion gallon (MG) water reservoir at Waluga Park.
■ Replacement of Tigard's e�sting Bonita Pump Station (BPS) with capacity of 14 to 20 mgd.
The benefits of the IGA and the water supply improvement project include the following:
■ Tigard's ownership in its water supply and decreased reliance on water supplied by Pordand
■ Joint financing of the project by Lake Oswego and Tigard
■ Increases in pipe size for raw water and treated water transmission
■ Increased water treatment plant capacity
■ Increased treated water storage capacity
■ Increased pumping capacity for Tigard's water distribution system
■ Increased water transmission capacity to Tigard storage facilities
Table 2 provides a more detailed breakdown of costs by year,by project,and by Sponsor.
Project Funding Source
Lake Oswego: The Water Fund is an enterprise fund used to account for all financial activity
associated with the opeYation and maintenance of the city's water utility system. Water utility
improvement projects are supported by water fees,which are restricted to purposes related to
construction,repair,and operation of the water system. Additionally, system development charges
are recovered from new development projects,but this is a minor portion of the ovetall funding for
this program.
Tigard: The Water Fund is the prunary opeYating fund and accounts for all costs associated with
the water system,including ongoing maintenance. The Water Fund is an enterprise fund which
xegularly transfers revenues to the Water CIP Fund which accounts for various capital improvement
projects,including the Lake Oswego/Tigard Water Partnership. Tigard also assesses system
development charges which are allocated to appropriate capital improvements. Tigard has
intergovernmental agreements with the cities of King City and Durham and with the Tigard Water
District.
Funding Status: Funded
� Lake�swegv •Tigdrd �
Water Partr�erx#�ip .
�:i�r��,i;�.•.:rr: ,�h�nfcn,u�rUnrrnv"+rWs P
Lake�swego•Trgard
Table 2. CIP Cost Breakdown and Allocations �' Water Partnership
•ies
sca�m�e toioliou resf�mi to�tl2o=3 mfslml�
w.a..w ra�e �atr.o.a.�o iprd ��a+.a h� ta►.aw�eo r�..a t,r a++.�e ha�+
rea�► Tour � Tenh rwr
N.�7x suate ecdrx 53'sax µ.�rs s�.s�x ewrnc �3:sa% mnz s�snc
P�agram Adminlrtration
Prq;ram�1.�napema+l.Pe.mlllin(,CI.1 $i n;0.0o!', $:p5y.(tq $=.;GE,]OO j5,d70,000 52.542,000 ' S2,926,000 $3�70,Oo0 � $1.566,000 $1,B04,000 $7.6d0,000 �� $2,156,000 �, $2.4H4,000 jd,e6u,uvu 45.156;Uon $T,aB6.�p(1
_. " . ' ._ "' '"__ ._"'_"__'__ '.�__`f_ __ — __' _ _—.. ._ ... _ ..._._._..._
5ponsor,Land,OthefServires 57-if1,00O $35E,00� $412,OCq $2,360�000 $1,097,000 � $1,263,OW $2,390,OD0 '� $1,111,000 $1,279,000 $1,640,000 I $7fi2,000 I $878,000 $1,750,OW 5613,CC0 5931UM
" _ . _ " — _ ... _ _ '" _ . _ _ ___— '__. —
DROIERTOTAL 55,19D.000 $7.dS2.000 $2,778.b00 $],fl30,000 $3.6}9.ppp 54,177.U00 $"s.i&7.Cu�l S�.6i/.o6u 53.u93,000 >atu0.4i� $3,'vie.ouV S3,3E7.000 in,s�i,'uu S1.9ti9.O1111 $3,021.000
HIPS
DesignandEnglneering $830,000 5386,000 � S44<,000 $550,000 $256,000 $294,000 5130,OOD I $5pppp I S]n�mn � � .�
l'onstNctlan ' ' � 55.7]0,000 $7.681.090-+_$3.089.000 $9.�W.a00 $4.601.000 $5.399.t100
PFD1ECTiOTu 5g30.00D 53B6,a00 54M.000 $550.000 5756.000 529<.000 ii."vWpuw $z.9ai.noo-- -53.159.000—'-29.700.Oa0 $a.601.000 55,299.00D
�f1NY
Dezlgn and Engineering J`JSO.U00 S4GL000 1 5509,000 $860,000 � $409,oDD Sa]�,(�pU
Construc[lon Se,iII6,6U0 $2.900.000 $3,340,000 51s,Siu,Ulti 55,i]5,00() � 57,232,000
pRO1ERTaTAI J' :. - -�----- ���------
57.190,09P S3,Y11,000 36Q9,a00 S1a,79p,p00 , 56.687,000 57.703.n00
VVIY
DezlgnandEnglneering $1,:10,000 S59O,CY� 45qp,p0(� 53.o9o0D[1 � SLd13o00 S7b3?00o 52.920.W0 51357_000 51,563.000 52.260_000 ' SLO60.000 31_x2o,0o[1
Constructlon $3a,7L30,OD�] I 516,125.� S1E,575,0�
PROJECTTOTAL $t,?70000 5590,000 S68D,Od1 S3.OM1O.ODO S1.�i3,006 S1.�P.000 52.920,000 51�57000 55.563.000 S369ED000 517.16i3OoD SL'.795,a00
Fiivr
OeslgnandEngineering $1.030.000 SA79,000 5551.Oo0 SI.830,000 SR:q,OW S7A�.OM 51.020,000-�Sa�a,000 SSa60'lo
Constructlon $�.?30,000 $2.760.OUD 53.120,!�!0 $16,990,000 I $8,825,OOo I $10.165.000
PROIERTOTAL �f,03U,000 Se71,EO0 SS51.000 57.770�Yw >3,biu,uw 3n,�so.800 520.9k0.G00 57.299.00�6 SS7�17.000
1'vR
DeslgnandEnglneering _ 5'�.a'O S�:.cUo i�S.o00 5�80,000 5223.00V `.2570v0 51J0.000 S60,OCO S�D,000
Cons[fuctlon $6,SW,000 $3,D21,000 $3,479,000 $590,000 $274 D00 $316,0�0
PROIERTOTAL $90.000 '' $4-+.Mo ' S46.000 $AaD,Oao $213,OOD $25�.000 56.630000 $3,081,000 $3,5a9,o00 5590.00o I $2�4,000 ' 5316.Ooo
��
DeslgnandEnglneering $a0,aoo , 519,Od] •,21,000 563D,000 S20J.OPD 5230.va! $320,000 � $149,000 5171.OW
Co�scruc[lon •- -- �. . 53.a7e,P]c--.-51.408,000 I 51.622.000
PROIERTOTAL idO.Gia� $5'v,iw 521.VJo 5430,000 52�,`.190 $230.b]D $3150,m0 $1,557,a0a $1,�93om
Pezlgn and Englnearing
Cons[ruC[lon $t7p,ppp $125.OW $745,ODD $360,000 I $167.OD0 5143,000
P401ERTOTAL i�i� ' i9F3.aw Si4s.udo 5350.000 5167.000 5}93.000
FYTotals $5,19o.U00 $�G32,000 $2r»5,�0 $10�07A,000 $�,657,OW $5,363,000 $10,900.000 $5,067.000 $Sf93,000 S)7,390,D00 $1],379,000 $20.01],000 591,970,000 $0]�739,000 $09,]31,000
+or 2
Water pa ego•Tigard
Lake Os
Table 2. (cont'd) CIP Cost Breakdown and Allocations �' rtnership
��aLNi+ 70I 1� M16/24t7 Tot�k
F�ttendld Pro(�ram
Touh u�� �� isai �aw� T�� Tabh Vbpw�o Tlnrd Tp�l la![lOSWl60 Ti6ard
�s.afc sa.s�s �s.■yfc si.snc eu.47x sasax ��:�r'�.�DQ'7t a6.47% 53.53%
Pro6�am Adminls[ration
ro6ram ManagemmS,Permltting,CM 5•1,(.A OM 3:.l5G,000 5:.4S+.C!%0 5150.000 ' S7o,000 �� 560.000 $?'l.33(i.M` jF:..:LV,QY3 . .. �SJ[.i�_OEY
pansor,Land,OtherServlces �l,%[V,1Ad � $799,000 ' $921,000 51,270,OOo $590,000 $680,000 $850,000 � $395,000 $455,000 $12,750,000 � 55,925,Q00 j $6,825,000
VROIERTOTAL 56.360.000 S].955.�JOD $3A05.000 51,920.00D $660,OOa ^ S?60.000 5850,000 $395.000 ' $155,0(AJ „^„^w^„^ ' j[i,d�l.VOU
Ai�i —__ . _i_ . I
6esignandEn6lneering --j3.i9U.ui� $70I,OOD- -. $808.OW'�
onstructlon 515,670,000 I 57,252.000 58,368,a00
PROIERTOTAL $17.1Y0.000 S1.9E1.000 $9.f9G.000
R'v5r'r
esignandEn eerin 53i6,titi0 � SSA4,000 �_5166,000 —� —I
6�� 6 $2,170,000 � $994.000 $1.146,000
' —_"_' "_ _ '__ �
co�:c.��no� Ss.zoo.000 � Sz.ais,000 � Sz�sa.000 -- -- --�-- ---- �--� --- —
_______ ______'_i__ ,'___' _ 524,950.000 $11,594.000 ! $13,356,000
__'"__._'—_""__!_' '"_______ _"_——_'—___... "
ROIERTOTAL 55.510.000 52.560,000 57.950,000 527,090.000 S12.SB6.000 $16,502.000
UIfP
Oesl n and En Ineerl� $190.00D $8B4O00 5102,000 --�-----'—�------'
6 6 �_ —_ $9_700_000 _"�""_ $4.SDB.000 ___55.19Z000
Construction $3G.700.000 516,125,Ooo � $18;575.000 """"- � -�
.._—_"'--'_____'—_"„'_"__'.'___ ' _ .>ey,aw,uw____ - 532.Z50.000""_` "_$37,150�OW
PNOJERTOTAL 53A.B9u000 . S36,Z330aD StB,6l�.ODO 579.100000 $35.75S.9CC 5-0234$,000
R:':
___—_.—... _._ ___._____.__._ '__________—_—_-- _____—
6eslHnandEn6ineerin6 $270,000 $125.000 $1a5.000 -""54`150.000'-- ' $1.5'<3.GW ------ $2.22�w
Lons[rucHon $16.990.000'-I b8.82S000"" --S1A;tcsonn G�,a)n�rv_n �_,:q,,,,.�. �. ��^^^„- ---j66,[9B,6UU $21,511,000 _�_ $24,779,000
4qOlERTOTAL $19.260,000 SB 950,000 $10,310,000 $2.370.000 $1.101,000 � $1`69,000 $50.440.000 $23 aaUppp $7l,ppp,ppp
W'n
OeslgnnndEnRlneerinH " —� $700.OW 5325.u00— �-'----�is.Gu7-'—
Cons[ruc[lon "-"S%.�.UOU `I 53,295,000 $3'795,000
pROIERTOTAL $7.790.000 "- 53.620.000 $9.1]O.000'_ '
6"r5 _�
DeslHn and En6lneerin6 ;�n� .='.^�7^ �3;."""M. $e1U.otio � »/b.Iloo 5934.000
[onstruc[lon 53,470,000 51,613,000 $1,857,ODD Sa,s6o,6a(i 53,�21,OD0 I 53,679,000
-=r=-.�T__ -�-----�-----
AROIERTOTAL 53.a9o,o00 Sd.62a.000 ' SI.BfiB.OW -- 57.310.000 $3�97a00 S1.9f3.C�M
5:,..vw
-_ '_ _—." .--'—___—
Deslgn and Englneering Sp Sp Sq
.. .__—- __ '_-_ '—___. ..__'_—. —'__—' ., — "�__—'_ —_' _'__ _""' _ —_.
Cons[ructlon $360,000 $167,000 $193,000 $60,000 $28,000 $32,Ooo 51.�50,000 SC88.00D 5562.ODU
— '. _—_'_ — ____— �_ — _--_ _-- _—'—____ __ ""'___. ' "____ _
PROIERTOTAL $3fi0000 5167 $193000 560,000 574000 S320DD " 51050 $q$80D0 $563.000
FYTotals $69,6]0,000 $32,A6'!A� $97r�3,000 $9,650,000 $1,7l9,000 $2A61W0 $l50,000 $395A� $C55,000 Sj3Q.QQQ.�QQ Sl�)�QQ��QQD S1Z3��Q��QQO
zor2
Exhibit 5-Supply Facilities Capital Improvement Program
Program Area Descriptions
The water supply improvements include upgrades ox replacement of the existing faciliries. These
existing facilities and the proposed improvements are described in the following sections.
Existing Facilities
The e�sting water supply facilities either will be upgraded oY Yeplaced,as listed in Table 3.
.. �� : �.
Facility Expandedlreplacsd Justification
• Insufficient capacity for future water demands
RIPS Repla�ed . Seismic vulnerability
• Electrical equipment is old and worn and does not meet current standards
• Insufficient capacity for future water demands
�WP RspEaced�existing letf in , Condition of existing pipeline unknown
. pla�eJ . Seismic vulnerability
• Insufficient capacity for future water demands
• Electrical equipment is old and worn and does not meet current standards
WTP EKpanded . Finished water clear well is undersized to meet regulatory finished water quality standards
• Existing direct filtration process requires significant operator aflention
• Chlorine dosing requirements may lead to increased disinfection byproducts formation
FWP Replaced Insufficient capacity for future water demands
Expanded(new reservoir . Insufficient storage capacity for curr,ent and future conditions
WR installed adjacent to � Occasional issues with insufficient water pressure in the nearby neighborhood
existing)
BP5 Replaced Insufficient capacity for future water demands
Proposed Facilities
The proposed water supply facilities include a new RIPS,new raw and finished water pipelines,
expansion of the Lake Oswego WTP, a new WR,and a new BPS.
� Lake aswegv•Tigard : �
Water Partnership •
slirori��.5-7!c: !a�inG[fulprumn�u�v,1.r•y .3
�xhibit 5-5upply Facilities Gapffal�mprovement pragram
RIPS
A replacement RIPS will be constructed on the Clackamas River in the City of Gladstone,as shown
in Figure 1. The replacement facility will pump water from the Clackamas River to water treatrnent
facilities for subsequent distribution to users. It will have an initial capacity of 32 mgd and will be
expandable to 38 mgd to supply future water demands.
The new RIPS will be located adjacent to the existing intake structuxe and pump station,at the
bottom of the Clackamas River Basin,at appxoximately river mile 0.8. The existing RIPS will likely
be removed or abandoned.
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Figure 1. Proposed Location of New River Intake Pump Station
l.,.ake Qswega •Tiga rd : .
� Water Partnership . ,
shnr���4�tt!Y: c1].1�iEti'[q1�C�111PA��n���5 4
Exhibit 5-Supply Facilities Capital Improvement Program
Raw Water Pipeline
Appro�tnately 14,000 feet of new RWP will convey water from the RIPS to the Lake Oswego
WTP,located in West Linn. The new 42-inch-diameter RWP will be installed parallel to the e�:isting
27-inch-diameter RWP and will have a capacity of 38 mgd, as compared to 16 mgd fox the existing
RWP. The proposed alignment for the new RWP is shown in Figuxe 2.
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Figure2. ProposedRWPAlignmenf
� L�ke Oswego•r�a�� : •
Water Partnership •
,nn���.vw�:�rr r��nner�in�7rnnrn•un�r4•. S
Exhibit 5-Supply Facilities Capital Improvement Program
Lake Oswego WTP
The pxogram includes provisions to upgYade and expand the e�sring Lake Oswego WTT'. The
capacity of the WTP will be increased from 16 to 32 mgd,with provisions fox an ultimate expansion
to 38 mgd consistent with the ma�mum water rights expected to be available from this source. The
timing of the ultimate expansion to 38 mgd is not certain but may occux as early as 2015.
The existing W'1�,built in 1968,has undexgone numerous upgrades to impxove its performance.
The State of Oxegon has designated the WTP as a direct filtration plant. The WTP includes a
pump-based,Yapid-mi.x system,thxee contact basins,suz rapid sand, dual media gravity filters,a c1eaY
well, four sludge decanting and dewatering lagoons,and associated chemical feed systems (alum,
poly-alumuzum chloride,powdered activated caxbon,poly-electrolytes,hydrated lime,carbon
dioxide,and sodium hypochlorite).
The recommended plan to expand and upgrade the Lake Oswego WTP will be to reconfigure the
plant to conventional filtration with pre-ozonation followed by biologically active granular media
filtration. Other modifications include a new,larger clear well and finished water pump station,
mechanical pYocesses to treat process waste streams and residual solids, upgxades to chemical feed
system, and miscellaneous improvements to e�usting buildings and site landscaping. The preluninary
layout for the WTP expansion is shown in Figure 3. This layout will be revised subsequent to
further discussions with WTP neighbors and the City of West Linn.
� Lake�swego�Tigard .
Water Partnersh�p .
Shnrm�«r.?c•.l�mn£[fa�pwmniu�,:IK�! s
Exhibit 5-Supply Facilities Capital Improvement Program
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Figure 3. Proposed WTP Expansion
� Lake Oswego•Tigard �
Water�artnersl��p .
;rii�r�n.;wr;!.�-..winr•e�++u[+�rnm�n��,es 7
Exhibit 5-Supply Facilities Capital Improvement Program
Finished Water Pipeline
A new FWI'will convey treated water from the Lake Oswego WTP in West Linn to the WRs in
Lake Oswego. An optional FWI'may be constructed fxom WRs to the BPS in Tigaxd depending on
sponsor preference of design criteria. The pipeline will be sized to convey a maximum flow of
38 mgd and will consist of a combination of new]arger pipelines to carry all flow and of existing
pipelines coupled with new parallel pipelines. The proposed pipeline diameters Yange from 18 to
48 inches along the preferred aligruuent. Parallel pipeline diameters depends on xesults from
modeling efforts,condition assessment of the e�sting lines,and design criteria. All pipeline
alignments are anticipated to be within public rights-of-way or within easements. The pxeferred
aligrunent is shown in Figures 4, 5,and 6.
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� ��ce oswe90•.Tigard •
Water Partr�ership •
shnr+�k;w•r�Nr trnmr�ra�qn�m:r�unirK, 8
Exhibit 5-Supply Facilities Capital Improvement Program
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,� ��C@ 05W@�0•TI��1'I� : �
Water Partner5#�ip - •
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Exhibit 5-Supply Facilities Capital Improvement Program
Waluga Reservoir
As the WTP and water supply system capacity are expanded to serve demands forecast for Lake
Oswego and Tigard,an incYease in WR storage capacity of approximately 3.5 MG will be required.
A new WR will be constructed alongside the existing tank to meet these additional water storage
needs and will function along with the existing WR. The WR tanks will also supply the BPS through
the FWP.
The proposed location of tl�e new WR is on Lake Oswego-owned land and will be northwest of the
existing WR,as shown in Figure 7.
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Lake Oswegv�Tigard : �
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Exhibit 5-Supply Facilities Capital Improvement Program
BPS
The program includes provisions to design and consttuct a new BPS as part of the overall water
system upgrades and expansion. The new BPS will deliver water from the FWP into the City of
Tigard water system's 410 foot-elevation pressuxe zone. The pxoposed mechanical layout for the
new BPS is pxovided in Figure 8.
As the WTP and water supply system are expanded,peak BPS water supply xates will need to
increase to approximately 14 to 20 mgd to serve demands forecast for the City of Tigard. The
configuration, capacity,locarion, and age of the existing BPS are such that it will be replaced with a
new facility. The e�sting BPS installation likely will be removed or abandoned. Alternatively, the
existing facility could be retained in xeserve to provide a measure of redundancy for the new BPS.
The new BPS will also likely incorporate provisions for emergency water supply interconnections
supporting pumped and/or gravity flow between the Lake Oswego and Tigard t�vater systems,with
potential emergency supply linkages for other area water systems.
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lake Qswego•Tigard �
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EXHIBIT 7
ALLOCATION OF SYSTEM IMPROVEMENT COSTS TO THE PARTIES
Cost of Lake Oswego Tigard
Improvements Allocation(%) Share($) Allocation(%) Share($)
4
Project Costs
Water Treatment Plant
-Existing Plant n/a 100% n/a 0% $ -
-32 mgd Expansion $ 74,929,000 44.70% $ 33,493,263 55.30% $ 41,435,737
-38 mgd Expansion n/a 100%** n/a 0.00% $ -
River Intake and Pump Station $ 16,392,000 24/38 $ 10,352,842 14/38 $ 6,039,158
Raw Water Pipeline $ 25,660,000 24/38 $ 16,206,316 14/38 $ 9,453,684
Finished Water Pipeline $ 43,631,975
-WTP to Laurel/Erickson $ 16,468,628 24/38 $ 10,401,238 14/38 $ 6,067,389
-Laurel/Erickson to Evergreen/Iron Mt.Blvd. $ 17,054,965 16/30 $ 9,095,981 14/30 $ 7,958,983
-Iron Mt. Blvd to Hunt Club $ 5,720,193 0% $ - 100% $ 5,720,193
-Hunt Club to Waluga Reservoir $ 6,276,621 0% $ - 100% $ 6,276,621
-Waluga Reservoir to Bonita PS $ 2,273,593 0% $ - 100% $ 2,273,593
Waluga Reservoir $ 7,378,000 2/3.5 $ 4,216,000 1.5/3.5 $ 3,162,000
Bonita Road Pumping Station $ 6,920,000 0% $ - 100% $ 6,920,000
Sub-TotalsF � $ 179,073,000 46.47% $ 83,215,223 53.53% $ 95,857,777
Program Costs
Program Mgmt,Permitting,Const Mgmt $ 27,350,000 46.47% $ 12,709,545 53.53% $ 14,640,455
Sponsor Labor,Legal,ROW,Permits,Testing,Admin $ 12,754,000 46.47% $ 5,926,784 53.53% $ 6,827,216
SCADA System Services $ 1,000,000 46.47% $ 464,700 53.53% $ 535,300
Utility Relocation and Charges $ 2,000,000 46.47% $ 929,400 53.53% $ 1,070,600
Construction Contingency $ 8,034,000 46.47% $ 3,733,400 53.53% $ 4,300,600
Sub-Totals $ 51,138,000 46.47% $ 23,763,829 53.53% $ 27,374,171
Tota!Co5t5 $ 230,211,000 46.47% $ 106,979,000 53.53% $ 123,232,000
-Project costs include design and construction and are presented in 2013 dollars(assumed mid-point of construction)assuming 3.5%annual escalation from 2010 estimate.
" -Second(6mgd)expansion is currently assigned to Lake Oswego. Contract provides for potential reallocation by agreement.
•"-Sub-Totals for Allocations(%)and Shares($)are calculated using unescalated project costs without design.
THIRD AMENDMENT TO INTERG�VERNMENTAL AGREEMENT
REGARDING WAT�R SUPPLY FACILiTIES, DESIGN, CONSTRUC7iON, AND
OPERATION
THIS THIRD AMENDMENTto intergo�ernmental Agreement Regarding Water Supply Facilities,
Design, Construction and Operation {�"hird Amendment) is effective this 19th day af
Deceml�er 2013, by and beCween the City of Lake Oswega (Lake Dswego) an Oregon municipal
corporation, and the City of Tigar� (Tigard), an Dregon municipal corporaCion. Lake Oswego and
Tigard may also be referred to individually herein as a "Party" and collectively as "Parties."
Recitals
WHEREAS, on August 6, 2008 th� Parties executec! an Intergo�ernmental Agreement
Itegarding Water Supply Facilities, Design, Construction an�# Operatian {Agreement); and
WHERAS, since the executian o�the originaf Agreement, the scope of the Project under the
Agreement has changed from beginn�ng witi� an "lnitiai Ex�ansion" of Supply Facilities to pravide
Capacity of 32 milfion gallons of water per day(mgd}, ta instead encam�ass the full contempiatecf
"Lang Term Expansion," with a Capacity of 38 mgd; an�!
WFEEREAS, the Parties ha�e canclucfed that it is in the best interest of both to adjust the
allocation af Ca�acity from the expanded water supply facilities ta transfer 4 mgd af Capacity from
Lake Oswego to Tigard, resulting in zD mgd being allocated to take Oswega and 18 mgd being
aflocated ta Tigard; and
WHEREAS, the shift in allocation, plus the addition af Mapletan Dri�e properties as assets
under the Agreernent and correction of original "�uy-in" calculatlons, necessitates a payment�rom
the City o�Tigard to the City of Lake Oswego based on new casts share applied to costs paid by Laice
Oswego an the 4mgd to date and the additiona! "buy-in" amount for the Mapleton Drive properties;
and
WHEREAS, Exhibit 6 to the Agreement outlining Tgard's buy-in costs, and Exhibit 7 fo the
Agre�ment setting forth an allocation of systern Em�ro�erraen�c�sts to th� parties, require
adjustments reflectin�the changes described in these r�citals; and
WHEREAS, the Parties desire to expedite the timeframe for reviewing the Agreement to
consider whether changes are necessary or desirable ta reflect the transition from an agreement
regarding construction to an agreemer�t regardfng long term operations;
NOW, THEREFORE, THE PARTIfS AGREE TO THIS THIRD AMENDMENT'AS FOLLOWS:
Section 1. Updatin�Fteferences and Eliminatin� Inconsistencies. The Agreement is amended ta refer
to a sir�gle Expansian ha�ing 38 rrtgd Capacity, in place of all re#erences to ar� initial �xpansion or a
Lang 7erm Expansion.
Sectian 2. Allacatian of Ca acit . �he Agreement is amended to adjust any staterr�ent$ of allocations
of Capacity to state an albcatian of 20 mgd ta La�Ce Oswego and 18 mgd ta Tigard. Specifically, and
without limiting the foregoing, Seetion 4.3 of the Agreement is amer�ded ta read as fiolfows:
4.3 Allocation of Ca acit
At the campletion af the Expansian, Tigard's allocation of Capacity shall be 18 million gallor�s
of water per day, and Lake Qswega's allocation shalf be 20 million galions per day.
Sectian 3. Payment. Within 60 days faifowing the execution of this Third Amendment, Tigard shall
pay�ake Oswego the sum of Five Million One Hundred Thirty One Thousand 1`hree Hundred Ninety
Dallars ���,131,39Q), co�sisting of$1,272,846 as an additional "buy-in" amount that results from
adding the Mapletan Praperties to the Agreement assets and cor�-ecting original buy-in calcuiations,
plus�3,858,544 ta reimburse Lake Oswego#or casts paicf to datQ by reason of the 4 mgd of Capacity
that is transferred ta Tigard pursuant ta Sectian � of this Third Amendment.
5ection 4. SaleS ta Qthers. Article XI of the Agreement is amended to read as follows:
Article X! Sales to Others
!n acEd�tian to the Existing Whalesafe Custamers, Retai! Custamers of any Party, existing mutual
aid agreements, or extension of service to service areas identified in fhe Carollo Report, �ither
Party may contract for the sale ar use of water within that Party's allocation of Capacity ta any
ather person, provided that the contract is on a surp�us ba5is. Any additianal sale af water
cantracts that are not on a surplus basis, or any other con�racts for sale or use af the Supply
Facifities, shall require the approval of the other Party and campliance with the terms of this
Agreem�nt. Any rev�nues derived from the safe of water tQ another entity shall be paid t� the
Managing Agency. Net proceeds from such sales si�all be credited back ta the Parties based on
a methad as mutuafly agreed. NQt proceeds shall be thosE proceeds rernaining after expenses,
renewals and replacements and con�ingencies are paid.
Section 5. Modifications to Gavernance and Mana�ement 5tructure, Section �.5.1 of the Agreement is
amended to read as fallows:
15.1 Modification to A reement
Within one year aft�r approval of this amendment, the Oversight Committee shall undertaEce a
re�iew af ail agreements ta date ta consider any madifications ta the Cerms and conditions of this
Agreement that may be necessary or desirable, including any rr�odifications needed ta transition from
an agreement regarding construction to an agreemenfi regarding long#errn operations. Matters that
may be considered include, but are nat limited ta, changes in ownership, water rights limitations,
conditions af appro�a! and legal settlements, governance and mar�agement structure. At the
recommendatian of t�e Oversight Cammittee, the Councils for the parties may consider:
�.5.1.1 Madification of the existing Agre�ment(s);
15.1.2 Replacement of existing Agreement(s) with a new Agreement:
15.1.3 Creation of a Supply Agency under QR5 Chapter 190.
Section 6. Revision of Exhibits. Exhibit 6 (Determination of Tigard Buy-In) and Exhibit 7 (Allocation of
System Improvement Costs to the Parties) are re�ised to read as set forth in attached Exhibits 6 and 7.
Section 7. Entire A�reement. Except a specifically amen�ed by this 7hird Arnendment, the Agreement
dated August 6, 2008 as su�sequently amended by the first Amendment and the Seeond Amendment
remains in fu[I force and effect.
IN WITf�E55 WHEREQF tl�e Parties have dated and signed this Agreement
City af Lafce Oswego City of Tigard
L� �t�,� l� � � I � , � � f� . y'
� /�3 �.
Mayor Dated �J Mayor Dated
ATTES�: ATTEST:
-,
�b� �Ji l l !3 , r;z ,�,�; ��z� �_='�_�1<<. ���:�
� � �� . . �
City Recorder at d City Recorder � Dated
APPROVED AS TD F�RM: APPRQVED AS T� FORM:
2 � ��.'�C-'t''`;z -
t �Ig lj .� r:�liUl:���3
�
City Attarney � Dated City Attorney Dated
ExHisiT_s_
AMENDED AND CORRECTED TIGARD BUY-IN
Net
Tigard
Original Cost Reprnduction ���ocation/, Tigard Share
:�sset 'Tax�INp Tax Lot Clackamas Co.peed Cost
Clackamas River Intake&Pump Station S 1,911,733 � 1,R32,454 QO0°o � -
Clack�mac Ri��er Intake I.and^ 2 2E 20l A I 5001 Bk 173.Pg 900-902 $ ]0,450 � 26Q,OOU 14.�38 $ 95,759
ComputerSystemlSofhvarc $ 214,222 $ 12,311 14i38 $ 26,6a1
Finished Vb'ater Transmission $ 2.3]1,71] $ i,d40,227 0.f70°o $ -
General Plant � 61,500 g 1�,561 14/33 $ 5,733
Ra�v W'ater Transmission 5 612.137 S 2,460.�21 la'33 $ 906,508
�Valuga Rescrvoir £ 1,2R1,427 S 1.960,196 0,00°0 $ -
Subtotal $ 1,034,G7]
�Valuga Reservair:Land
Reservofr Vroperry �kE U7 AD 03100 boc 7?-i76414 nia $35�1,$OR 1413R $ 130,603
WalugaRes#I�` '_]E07AQ 60700 Doc76-36977 na $1,4G7,?87 14.'3R $ 513,d74
45p0 Carmen Dr' 2 lE 07AD 009D0 Doc 92-063461 f, 323300 $945353 14,''38 $ 34$?83
Vacant Parcel" 2 lE 07.4D OID00 Doc 42-OG3461 $ 3Z3,3U0 $945,353 14i38 $ 348,283
��'ater'I'reatment Plant $ 9.731,005 � 1],7pq,R94 Q00°o $ -
�Vatcr Treatmcnt Plant Land
42bt1 Kenthorpe R`ay-parccl I* 2 1 E?4[3D (f63D0 13k G86,Pg 581 n,'a $2,42�,47R ]4136 $ 893,597
4260KemhorpeWay-p�rcel2* 21C24BU 00401 Doc79-3�?d� n.�a $27L�75 14/3R $ IOQ2U1
Subtotal �23_9 456
4245 Mapleton D�:'(RMV] 2 1E 248D 0120D poc 89-10200 S 85,000 $ 509,554 18/38 $241,368
4305 Mapleton Dr.*(RMV) 2 lE 24BD 01300 Doc 95-33429 $ 190,000 $ 504,459 18/38 $238,954
4315 hfapleton Dr.'(RMV} 2 lE 24BD 01400 Ooc 89-13210 $ 116,000 $ 544,459 18/38 3238,954
xxx� Mapletonnr.*(RMV] 21�24f30 O15D0 Doe89-13'L]U $ -
Tntals "Icss�00G-10819(1 $ 16,971,785 � 31,fi14,589 Subtotal $719,276
"heI repruducimn cnst fnr�hese propenies are ba5ed an an appraisol ronducted by Integra Realty Resources(July 2008j
Totai s a,093,aoa
Correcsed Tieard
Buy-i n
Mapleton Propert}l'utal— 571�,27G
Other WTP propern tota]- �2,339,45(
All nun-prnperty totals= �i.034,G71
Total Tigard Allacation— $4 D93,404
PriorPaidbvTigard— i>>.S�c����i
SalanceDue= �1,272,846
EXH161T 7
ALLOCATION OF SYSTEM IMPROVEMENT COSTS TO THE PARTIES
Cost ot Lake Oswega Tigard
Improvements Allocation(%) Share($) Allocation(°�6) Share($)
Project Costs*
Water Treatment Plant
38 mgd Expansion $ 74,966,399 37.16% $ 27,857,514 62.84% $ 47,108,885
River Intake Pumping Station $ 12,932,668 20/38 $ 6,$06,667 18/38 $ 6,126,001
Raw Water Pipeline $ 24,540,330 20/38 $ 12,915,963 18/38 $ 11,624,367
Finished Water Pipeline $ 5Z,856,778
-WTP to South Side of Oswego Lake $ 25,583,609 20/38 $ 13,465,057 18/38 $ 12,118,552
-5outh Side ot Oswego Lake to North Side of Oswego Lake $ 9,732,139 12/30 $ 3,892,856 18/30 $ 5,839,283
North Side of Oswego Lake to Waluga Reser�oir $ 13,465,442 0% $ 500,400** 100% $ 12,96fi,442
-Waluga Reservoirto Bonita Pumping Station $ 4,074,588 0% $ - 100°� $ 4,074,588
Waluga Reservoir $ 8,329,497 1.7/3.5 $ 4,p45,756 1.8/3.5 $ 4,2$3,741
Bonita Pumping Station $ 8,273,9D1 0% $ - 1D0%n $ &,273,901
Sub-Totals $ i81,900,000 38.20% $ 69,483,813 61.80% $ 112,415,760
Program Costs
Program Management,Permitting,Construction Management $ 34,696,785 38.20% $ 13,Z54,172 61.80% $ 21,44�,613
Sponsor/5taff Cost(wages,transfers,materials&services,testingy $ 33,257,Q00 38.2Q% $ 5,054,174 61.$0% $ 8,192,826
SCADASystem5ervices $ 1,861,b84 38.20% $ 711,163 61.80% $ 1,150,521
Legal,Land Use/ROW and�ther Professional Services $ 9,644,000 38.20% $ 3,684,008 61.80% $ 5,959,992
Construction Contingency $ 8,437,QD0 38.20% $ 3,Z22,934 61.80% $ 5,214,066
5ub-Totals $ 67,896,000 38.20% $ 25,936,000 61.80% $ 41,960,000
Total Costs $ 249,796,ODD 38.20% $ 95,419,800 61.80% $ 154,375,800
-Project casts include design,consiruc[ion,and mitigation contfngen[y and are presented In 2014 dollars(assumed mid-point of tonstructlan].
-Lake Oswego's half of wst tu upsite this reach of FWP to 36-mch so that exist�ng 18-inch can he retired;otherwlse,LO pays 0%o�new pipe in this reach.
FOURTH AMENDMENT TO 1NTERGOVERNMENTAL AGREEMENT
REGARDING WATER SUPPLY FACIL[TIES, DESIGN, CONSTRUCTION, AND
OPERATlON
TH15 FOURTH AMENDMENT to lntergovernmental Agreement Regarding Water Suppiy
Facilitie5, DeSign, ConStruction and Operation (Fourth Amendmentj is effecti�e this 25�h day of
October, 2Q16, k�y and between the City of Lake Oswego (Lake Oswego� an Oregon municipal
corporation, and the City of Tigard �Tigard), an Oregon municipal corporation. Lake 05wego and
Tigard may afso be referred to individually herein as a "Party" and collectively as "Parties."
Recitals
WHEREAS, on August 6, 20Q8 the Parties executed an Intergovernmental Agreement
Regarding Water Supply Facilitie5, DeSign, ConStruction and Operation (Agreement); and
WHEREAS, since the execution of the original Agreement, the PartieS have identified the need
for an additional capital project to replace a roof on an existing water 5torage reservoir ("WR1"); and
WHEREAS, the Parties ha�e concluded that it is in the best intere5ts of both to 5hare in the cost
to replace the roof and to jointly fund the ongoing operating and maintenance co5t of WR1; and
WHEREAS, Exhibit 7 to the Agreement setting forth an allocation of system improvement costs
to the parties require5 adjustment reflectingthe changes de5cribed in these recitals;
NOW, THEREFORE, THE PARTIES AGREE TO TMIS FOURTH AMENDMENT AS FOLLOWS:
Section 1. ReviSion of Exhibits. Exhibit 7 (Allocation of System lmprovement CostS to the PartieS) i5
revi5ed to read a5 set forth in attached Exhibit 7.
Section 2. Entire A�reement. Except a specifically amended k�y this Fourth Amendment, the
Agreement dated August 6, 20Q8 as subsequentiy amended by the First Amendment, Second
Amendment, and Third Amendment remain5 in full force and effect.
SiGNATURE LINES TO FOLLOW
Fourth Amendment to IGA—Lake Oswego-Tigard Water Partnership
l � � c: �; c_ '
IN WITNESS WHERE�F the Parties have dated and sigr�ed this Agreement
City of Lake Oswego City of Tigard
ni
� ' �� !U/7�+7�1lo I ���'�� :�.4�� �:,
Mayor Dated Mayor Dated
ATTEST: ATTEST:
^ 5 4 y-'�
V v__• �r,ll�. r �
�v ��g �� ,i) � �'` . L� I����f�
City Recorder Dated City Recorder Dated
APPROVED AS T RM: APPftOVED AS TO FORM:
�
t
��
� ' � �;)--�a .-1� 0 '�,S !C,
City Attorney Dated Attorney Dated
Fourth Amendment to IGA—Lake Oswego-Tigard Water partnership
2 � �' :� �ae
EXHIB[T 7
ALLOCATION OF SYSTEM IMPROVEMENT COSTS TO TFiE PARTfES
Lake Oswego Tigard
tost of
Impra�ements Allocation{%) Share{$) Alfacation(%) Share($]
Pra}ect Costs*
Water Treatment Plant
-38 mgd Expansipn $74,96fi,399 37.16% $27,857,514 62.$4% $47,108,885
Ri�er Intake Pump Station $12,932,668 20/38 $6,$05,b67 18/38 $6,125,0a1
Raw Water Pipeline $24,540,330 20/38 $12,915,963 18/3$ $11,624,367
Finished Water Pipeline $52,856,778
-WTP to 5outh Side of Oswego Lake $25,583,609 20/38 $13,465,OS7 18/38 $12,118,552
-South Side of Oswega Lake tp Narth 5ide of Oswego Lake $9,732,139 12/30 $3,832,$56 1$/30 $5,839,Z83
-North Side of Oswego Lake to Waluga fieservoir** $13,466,442 0% $500,000 100% $12,966,442
-Waluga Reser�oir to Bonita Pumping Station $4,074,588 0% - 100% $4,074,588
Waluga Reservoir#2 $$,329,497 1.7/3S $4,045,756 1.8/3.5 $4,2$3,741
Bonita Pumping Station $8,273,901 0% 100°� $8,273,9D1
Waluga Reservoir#1-Roof Replacement $Z,903,000 50% $1,451,500 50% $1,451,5�Q
Sub-Tatals $184,802,573 38.209G $70,935,313 51.80% $113,$67,260
Program Casts
Program Management,Permitting,Construction Management $34,696,7$5 38.20% $13,254,172 61.80% $21,442,613
Sponsor/Staff Cost{wages,transfers,materials&services,testing] $13,257,000 38.20% $5,064,174 61.80% $$,192,8Z6
SCADA System Ser�ices $1,861,684 3$.20% $711,163 61.$0% $1,150,521
Legat,Land Use/ROW and Other Professional Seroices $9,644,OOD 38.20% $3,684,D08 61.80% $5,959,992
Canstructian Contingency $8,437,000 38.20% $3,�2Z,934 51.80% $5,214,066
5ub-Totals $67,89fi,469 38.2096 $25,936,451 61.80% $41,960,018
Total Costs $252,699,042 38.2096 $96,871,764 61.8096 $1.55,827,278
* -Project costs indude design,canstructian,and mitigation contingency ar�d are presented in 2014 dollars(assumed mid-point of eonstruction).
** -Lake Oswego's ha[f of cost to upsize this reach of FWP to 35-inch so that existing 18-inch can be retired;otherwise, LO pays 0%of new p€pe in this reach.
Amendment 4 to Intergovernmental Agreeme�t
APPENDIX B
LANDS AND EASEMENTS
'�����i�< '�,�`i,"-�`z'{J[���.' .-•�� .���°�Iis�9T"'fi`,�,'�' �� �!�l��dat7 4 - �G��Y11��, . . :¢_-._.f, ... I�C�^i:�_ C�����fi���'�41'/_e7 �!K'_55�3�' �'L�.'�{'-�.�5 �rC`]"—C�D111��fF'R��i .. . .
. ._. .. . .. . . _. �� . . . , . . . - . . . . . _�
� 4�60 Kenti�orpe Way Permanent Easement City of Lake Oswego Portland General Electric 7/20/2016 $ - 21E24BD0030Q Z016-048417
� �. _ _ _ _ __ _._�___-__ . . _ . . . _ _ _ _.__._..._._.
__.. .._ _.. .
4Z60 Kenthorpe Way Permanent Easement City of Lake Qswego Portland General Electric 7/20J2016 $ 73.00 21E24B1?00300 2016-048417
_ -----_. . _ --- _ . . _ _. . ----.__—_ . _ ._._�____._�
�df :4435 Mapfeton Dr.,West Linn Perrnanent Easement City of�alce Oswego City a�West Linn 7/18/2016 $ - 21E24BD01501 2016-070202
_-. . . ._.. - _._.__ --
_...-�-------- --•
�df �Mapleton Drive and Kenthorpe Way,We.Permanent Easement City of Lake Oswego City of West Linn 7/18/2016 $ - 2016-070201
_�_ _ ---. _- -____.
__ __ - - --------------
�df 1719 Maple 5t. Temporary Construction Easement Julia A. Defacour,Trustee City of Lake Oswego 3/14/2016 $ 2,400.00 21�10�B05000 2015-D06128
-- -__ _ _ . __. _ . -----
_. _.
�df j639 Maple 5treet Temparary Construction Easement Kurt E. Rohde City af Lake Oswego 3/14/20�6 $ 400.00 21E10DB05100 2014-D6598�
_. _ -- - _
�df ;3 South 5tate 5treet, La[ce dswego Temparary Canstructian Easement TRC Oswego Village, LLC City of Lake Oswega 12/21/2415 $ 48,619.30 2�E10AA04100
pdf i3 South State Street, Lake Oswego Permanent Easement TRC Oswego Village, LLC City of Lake[3swega 12/21/Z015 $ 259,947.18 Z1E10AA0410Q 2013-070130
_ _ . __.
�df '4468 Kentharpe Way,West Linn License(Encroachment) Cjty af Lake Oswegn Thamas GrifFith and Larie Griffith S/Z4/Z015 $ 83.00 Z1Ez�4BpOQ�00 2fl15-057072
�f I3.9660 Mctoug�lin 81�d., Gladstone Amendment to Easement Jolyn of Gladstone C€ty of Lake Oswego 7/9/2015 � 34,�pp.00 �2E19QD02�00 2015-044771
�df i197Z0 Old Rl�et Rd., Gladstane /�rrrendrt3enf to EasemenY Mike Ra[Is, LLC City nf Lak�Oswego 7/9/2015 $ z0,000.00 �Z�190D02711,Q3001 2Q15-044772
� ',197z0�Id River Rd, Gladstone /�mendment to Easement Mike Rafls LLC City of l.ake Oswega 7/9/�015 $ 8,500.QQ 22E19DD02711,03001 �Ox5-044772
�df ;A435 Mapleton Dr., West Linn Permanent Easement Lise[otte Scheu City of�alce Oswego 5/�.3/z035 $ - 21E24BDQ1501 2015-027989
pdf I4435 Mapleton Dr., West Linn Permanent Easement Liselatte Scheu City af Lake Oswego 5/13/2015 $ 1,OOQ.00 21E24BDQ2501 2015-027988 replaced by Za16-0�
_ . _ . � . _
�df �4435 Mapleton Dr.,West Linn License (Encraachment) City of Lake Oswego Liselotte Scheu 5/13/2015 $ - 21E24BD01501 2015-027990
� �McVey A�e., Lake Oswego Mid-Ceritury/Bay Roc Apartments City of Lake Oswego 5/11/2615 $ - 21�10DA00300 2015-D270ZZ
_
__ ---- - ---- -
� ;McVey A�e., Lake Oswego Temporary Construction Easement Mid-Century/Bay Roc Apartrnents CiYy o�Lake Oswega 5/5/2015 $ 919.00 21E10�AOb30fl 2015-0�6087
_ _ ._._....._ __.
�df EMcVey A�e., Lake Oswego Perrnanent Easement Mid-Century f Bay Rot Apartments City of Lake pswego 5/5/ZQ15 $ 7,981.DD ��.E10DAD0300 2015-026086
�_ � . _ __ _ - _ . .____ _._
�df 657 McVey Settlement Agreement M�d-Century/Bay Roc Apartments City of Lake Oswego 4/13/2015 $ 10,000.00 �IE�QDA003fl0
-- - - -
�df I,Mary 5.Young Park Permanent Easement 5tate of aregon, Park and Rec City of Lake Oswego 3/17/Z015 � (104.00) ;
_ . _.. -----__ ._ . - -- -- .
�df '5033 Foothiils Road Temporary Construction Easement Oswego E.ender,I.LC City of Lake Oswego 2/19/2015 $ 739.OD �1E1l8BOD400 63b 2015-008554 �
_ ___ ._ .. _---- _..._---_.- ---
� ��5033 FoaYlzills Road Permanent Easement Oswego Lender, LLC City of Lake flswego 2/19/2015 $ 12,261.00 21E1�BBOD400 1174 2015-fl08553
_ _ _ .. _. .. . ..._ _ __.._ . _._.- -- - ------ �
_ _ .�_ . . _. _ .. . . __ .�. ---
�dfi 5033 Favthills Rvad Permanent Easement Oswego Lender, �LC City of Lake Oswego 2/19/2015 $ 156.00 21E11BB00400 1i74 2015-008553
. ._ _ ----..._ _ .--- . .
�df I I�ort�5tate Street, Lake Oswego Permanent Easement TRC Lakewood 6ay Plaza LLC City of Lake Oswegv 2f 18/2015 $ 82,159A0 21E10AA03$00 17.-049£l86
_ ._.._
__ -- __ _ . . - �--- �--------
�df ;3 Soutf�State Street, Lake Oswego Permanent Easement TRC Oswego Vi[lage, L�C City ofi Lalce Oswego 2/1$/2Q15 $ 163,46fi.Q� z1E1QAA041fl0 Z013-07Q130
_ _. -- -- ----
�df 13 South State Street, La[ce aswego Temporary Construction �asement TRC Qs�+vego Vi[iage, LLC City of L.a[�e Oswego 2/18/Z015 $ 57,234A0 21E10AA04100
L _ _ _..
- - - -
df North State Street, LaEce Oswego 3'emporary Constructian Easement TRC Lakewood Bay Plaza Ll.0 City of Lake Oswego 2/18/2D15 $ 1�,04L�0 21E10AP,03800
. . _
�df j719 Maple Sfi. Perrnanent�asement Juf ia A. Delacour,Trusiee City of�ake Oswego 2/5/2025 $ 161.OD 21E10DB05[l00 3874 2015-006127
_ _ - _ _ . _ . _ _ --. _�___.. _..- -
_.. _
�df ;719 Maple S�. Permanent Easement Julia A. Delacour,Trustee City of Lake Oswego 2/5/2015 $ 51,139.00 21E10DS0500D 3874 2015-DOfi1Z7
_ _ -- ------- -
a�df 1719 Maple St. Temporary Constructian Easement Julia A. Delacour,7'rustee City of Lake Oswego 2J5/2Q15 $ 14,fi61.QQ 21E1pDB05040 6199 2Q15-D06128
_ _... _ _ _ __ _ . _ _ ... . __------------
�df ;5600 5W Bonita Rd,Tigard Permanent EasemenY PACA Properties LLC City of Lake Oswego 1/30/Z015 $ 8,716.00 Z51�.ZAD011a0 Z45Z �015-006745
.. __. . .. . _ ._ _ _ .
�df �6600 SW Bonita Rd,Tigard Temparary Construc�ion Easement PACA Properties LI.0 City of Lake Oswego 1/30/2015 $ 22,084.00 25112Al�O110D 3457 2015-006706
_ ---.. _. ---- --� -. . __.__._ .
� ;6600 SW Bonita Rd,�figard Permanent Easement PACA Properties LLC Ciky of Lake Oswego 1/30/2015 $ - 2S112AD01�Q0 2015-406706,a05705
. __ _. _ __. _ ----
�df j6600 SW Bani�a Rd,'�igard Permanent Easem�nt PACA Properties LLC City of Lake Oswego 1/30/2015 $ 71.00 2S112AD011D0 2D15-OQ6705
. - -
� 660D SW Bonita Rd,Tigard Temporary Construction Easement PACA Properties LLC City af La�Ce Oswego 1/30/2015 $ 81.00 2S112AD01100 2015-0a6706
� �Banita Road Permanent Easement National Safety Campany City of Tigard 1/20f 2015 $ 61A0 2S112ACQQ20fl 100 �D15-OQ3631
__ _. _ _ _ _ � - ------._.,___---
�d€ Bonita Road Permanent Easement National Safety Company City of Tigard 1/20/�p15 $ 1,000.00 25112AC0020p 1QQ Za15-003631
_ _ . . _ . , ... __... ..,..__.. . ,_
�df f 755 Maple 5t Temporary Construction �aserrient Miguef and Ca[leen Martinez City of Lake Oswego �/8/Z015 $ �.,900.�0 21E1Q176D4900 677 Z015-000964
. __ _.. _.._... __.... _ - �
�df 2725 Iron Mouniain Blvd Permanent Easement Lake�swego Hunt, Inc. City of�ake aswego f/8/2015 � 73.Q0 21EOSAQ00400 83Q2 Z015-000965
- ._..._._ - -- --
�df �NW corner of Lot 206,Lake View Vil�as, P Quitclaim Deed City of Lake Oswego Lake Oswego Fiunt, Inc 1/8/2015 $ 63.00 2015-000966
. _ . _ .._.__.__
�df Bonita Road near RR crassing Permanent Easement Empire Batteries,lnc. City of Tigard 1/5/2015 $ 550.Q0 2S112ACO2600 100 2015-000316
:. __. _------_.__. _. ....
�df I Bonita Road near RR crossing Permanent Easement Empire Batteries, fnc. City of Tigard 1/5/2015 $ 76.OD 2S112ACO2600 100 2015-00336
- - --- __ ---
�df ;639 Maple Street Temporary Construction Easement Kurt E.Rande City of Lake Oswego 12/23/2014 $ 1,600.OQ 21�10D605100 1560 2014-06598].
_ . _. __ .... -- ----
�df I639 Maple Street Temparary Construction Easement Kurt E. Rohde Gty of Lake Oswego 12/23/2014 $ 73.60 23E10DB05100 �014-065981
-- _ . _.. _ _ . . . .. _ _ . _ __.___-- _ _.... _. ------ - ---�---
Qdf Banita Road between l-5 and Bangy Roac Temporary Construction Easement SharfF Family LLC City of Lake Oswego 12/15/Z014 $ Z,000.00 21Ea7BC05401 1495 �014-064133
_. .__. _.,_... _ _. . _ - _. -- __.__
�df ;Bonita Road l�etween l-5 and Bangy RaacTernporary Construction Easement Sharff Family LLC City af Lake Oswego 1Z/15/z0�4 $ 73.Q0 ziE07BC05401 2014-064I33
_. ... _. _ _--- -�_-_ _ ._. - . . _ _..
,_ - —• - ._ __
�d€ ,Meldrurn Bar Park Temporary Cons�ruction Easement City of Gladstone City af Lake Oswego 8/5/2014 $ 14,877.00 22E19DB025D0,22E19C00700, 22E1�2014-046050
_ , . _ . .. _.. _ _ _ __ __ _...___ . ..
�df j4390 Daug�as Way Temporary Canstruction Easement Holly Yoder City of l.ak2 Oswego 3/6/2014 $ 103.00 21EO8BC10900 180D 2006-D48873
. _.. . - - - - - _ . _ _.__ .. _ .. . . _ . _ -�-�---.._ ....... _ _. _......._ . _..._..____
--- . .. _ . . _ . ._..... _ . --
�df 4344 Mapleton �r Amendment to Easement Marilyn McComb City af La[ce Oswego 3/6/2014 $ 63.00 21E246D01801 2014-01��85
. -- ----- --,. _ . . . . - - - _ . - - . ,.-- -
pdf j�390 Qouglas Way Temporary Construction Easement Holly Yoder City of Lake Oswego 1/30/2014 $ 17,826.00 21E(}8BC10900 18pp Z01Q.-010284
---- --•---._. _ _ _ _ _ _ _.. �
�df ;439�Douglas Way Temporary Construction Easement Hofly Yoder City of Lake Oswego 1/30/2014 $ - 21E088C169fl0 18QQ 2D06-048873
� .____�..� ---_�_ _...___ __ _._ _. ..._._� �______� ____ _
--� _ . -- --
- _._ �__ _ .__�. �----- -----�- __.___..� ___._--- - -
-. ___� _ ___. ._..------
� �4344 Mapleton Dr Amendment to Easement Marilyn McComb City of Lake Oswego 1/30/2Q14 $ 4 000.00 21E24Bp01.801 2014-0�.0285
--- - __ _ - --� _ _ _ ._. _ _.. __. ._. ._ . .
. __-.-..-�----- . . .. _. . __..._._.._ . _ _. _. .
_ .. - __._ .
�df �Mary 5.Young Park PErmanent Easement State of Oregon, Park and Rec City of La[ce Oswego 1/23/2014 $ 172.00
_ ._._�____ . _.__. _ . ---._.._ ._.._.__
. _
�df �Mary 5.Young Park Permanent Easement State of Oregon, Park ancf Rec City of Lake Qswego 1/2�/z014
_ .. . - -- --- . ... . __
- -
.. . _
.. _
�df ;Mary 5.Young Park State of Oregon, Parlc and Rec City of Lake�swega �./�3/Z014 $ 342.Oa z1EZ4AC001�Q and 21E24ACOp200 Z014-003127 20�.4-0�3128 2014
_ . _. . . . ., _._. .. .
_ �. .. _ _. _
� �Mary S.Young Park Temporary Construction Easement StaYe of Oregon, Park and Fiec City of Lake Oswega 12/�.6/Z013 $ 36,330.00 z1E24-0020D
. _ _ - -- ..._ g ' _ .
� !`Mary S.Young Park Permanent Easement State of Ore on Park and Rec City af Lalce Oswego 12/9/2�13 $ 684.00 Z1E24ACOQ140 and 21E24AC00200
� �Mary S.Young Park Permanent Easement State of Oregon, Park and Rec City of La�Ce Oswego 12/9/2013 $ 23,990.00 21E24AC0[}100 and 21EZqAC0020D
_- � - -
�df iMeldrum Bar Park Permanent Easement City of Gladstane City of Lake Oswego 11/15/2013 $ � �1.3.00 �2E19C 30fl-800 and 22E19Q 200-5QI2013-4773z7
�df jMeldrum Bar Park �"emporary Construction Easement City of Gladstone City of Lake Oswego 1�./15/2013 $ 103.D0 22E19C00200, 22E19C00300,&22E1�2013-0773z6
___ _ __ _ _ . . _. _
�df ;610 Cabana Lane 'Permanent�asement James and Beverfy Fulwiler City of Lake Oswego 11/1/2Q13 $ 78.Qd 2013-074819
-
�df I Meldrum Bar Park Permanent�asement City of Gladstone City of Lake Oswego 10/15/2013 $ 89,375.a0 22E19C 300-840 and z2E19D 2DD-507 2013-p77327
� ,'Meldrum Bar Park Temporary Canstruction Easement City af Gladstane City afi La�e Oswega 10/15/2013 $ 52,725.Ofl 22E19COOZ�O,2zE14C00300, &22E1�2013-p77325
- - . .
� �6�0 Cabana Lane permanent Ea�ement James and Be�erly Fulwiler City o�F Lake Oswego 10/8/2013 � 21,000.00 21E10AB096D0 201�,-012554
df Ma leton Drive and Kenthor e Wa We:
_. __ _ _� .
� p p y, Permanent Easement City of Lalce Osweg;o City of West Linn 8/15/2013 $ 113.00 2013-059106
_._ . _
�df ,19650 McLoughlin Blvd, Gladstone Permanent Easement lolyn of Gladstone City of Lake Dswego 7/29/ZQ�3 $ 83.00 22�1.9DD02400 2013-05297Z
- -. {.. . _ -
_. . . - _ .. - .____ _ _ .
� 19660 Mcloughlin Bl�d,Gladstone Permanent Easement Jolyn of Giacistone _ City of Lake Qswego 7/Z9/�0l3 $ 11,500.OD Z2E19pD02400 Z013-052971
pdf j 19720 Old River Road, Gladstone Permanent Easement Mike Ralls, LLC Ci�y of l,ake Oswego 7/z9/2D13 $ 17,0�0,00 22E19DD02'700,03007. 2013-05Z970
--- --- - . _._ _
�df E19720 Old Ri�er Road,Gladstone Permanent Easem2nt Mike Ralls, LLC City of Lake Oswego 7/�9/2013 $ 78.00 22E19D�02700,03�Q1 2013-05Z970
_ ... . _.._ . .__.
pdf '19660 McLoUghlin Blvd, Gfadstar�e Permanent Easement Jolyn af Gladstone City o€Lake Oswego 7/29/2013 $ 1,200.0� 22E19D�0�40a 2C113-05Z971
- -- -. _. . ._._...---- --
�df �Mapletan Drive and Kenihnrpe Way,We.Permanent Easement Ci#y of Lake Oswego City of West Linn 7/26/2013 $ 98.00 2013-05Z487
-- ----. __ . __-------- . ..
�df �3.5777 Boones Ferry Road Temporary Construction Easement l.ake Oswego School I]istrict City of Lake Oswego 6/21/2013 $ 1,727.D0 21EO8BC13400&147000 Z013-043146
_ -- -----._ _ _ _
----�---- -�
�df ;909 Lake Frant Road Permanent Easement Real Vafue Homes�LC City of Lake Oswego fi/21/2013 � 750.00 21E10DS00900 Z013-043145
- _ . : -- �- --
� - -- -- � -
� �909 Lake Front Road Permar.ent Fasen�ent Real Value Hvmes LLC Ci�y of Lake Oswego 6/Z1/Z013 $ 78.00 2013-043145
_ _ _ . __ __ .. ----. _ __ ... . . _ . _ ____
_.... � . - - _
- --- _ .__ ___
� 15777 Boones Ferry Road T2rripnrary Construction Easement Lake Oswego School District City af Lake Oswego 6/�1/2013 $ 83.00 Z1E08BC13400&147000 2013-043146
._ .. ---
---- --� --
�df i Mapleton Drive and Kenthorpe Way,West Linn City of Lake Oswego City o€Lake Oswego 6/19/2013 $ - 2013-04Z575
_ . ... . _ _.
_ _ -----� --
�df Mapleton Drive and iCenthorpe Way,West Linn City af Lake Oswego City of Lake aswega 6/19/2013 $ 53.00 2013-042576
_. . _ _ _ _ . .... _ - .._ _ _ _
_ ---__ -�-�- ----
� rSE Arm of Oswego Lake �erman?nt E.�semerst Lake Oswego Corporation City of Lake Oswego 5J2/2a13 $ 1,OOOAO 21E10q0�.00,OQ200, 00300 Z013-030243
_ _ _,, . _ _ _ ---�--
-�-
�df 5ti�and Cat�ana Lane Licens�(Encroachment) Union Pacific RR City of Lake Oswego 4/3/Z013 $ 10,000.00
�df �6etween Railroad and Har�ard Avenues, Temporary Construction Easement City of Gladstone Ci�y of Lake Oswego 1�/7/2012 $ 68A0 Z2E20CA15000 2012-Q$0697 �
_ _ _ _ ... ._ . ---
_ . _ .__ ..... _ _ _.... .._ ...
_ __ _ __.._..._. .... .. ._ . _ __ .r__�__.__,_
� 'Between Railroad ancE Harvard Avenues, Ternporary Canstruction Easement City of Glacfstane City of Lake Qswego 12/7/Z012 $ 500,00 22E20CA1500Q 2012-Q$Q697
_ ... . _._ _
._._.. . _ ....__�.___._._.
� �15777 Boones Ferry Raad Perrrfanent Easement Lake Oswego School District Lake Oswego Schoaf District 12/7/2012 $ z3,373.00 21E08BC13400, �.A700 2012-080698
_ _.._.. ._ _ ... - __
----- _.. ----�----._.
� Willamette River Crossir�g Permanent�asement Oregon�ept. of State�ands City of Lake Oswego 11/9/2012 $ 133.00 201Z-074a58
_. . _ �.. �
--- -
�df i5Q0 Ridgeway Dri�e Perrnanent Ea�emenf �Craig P.and Kristy M. Neubo City of Lake Oswega 9/13/201Z � 15 000.00 21E10AC09600 Z412-059174
... .. _.. . -- �
- __ --- -----. __
..
� �608 Cabana Lane Permanent Easernent Margot B. Oewart Trust City of Lake Oswego 9/7/2012 $ 10,000.00 21E�OA809500 2012-057873
_. -- _ _ �__._.�__.. --.. __.___ ---
df 939 Lake Front Road �Permaner��Easemen* leffrey and Marcy Anhaltzer Cifiy of Lake Oswego 8/�.0/2012 $ 78.00 ��.E10DB01200 2012-051338
_ _ _ _ _ , _ _. ._ ._.. _ . _ -__.. ..._
�
� '939 La�Ce Front Road Permanent Easement Jeffi�rey and March AnY�altzer City of Lake�swego 8/10/2012 $ 2 SSO.QD 21E10D801200 2012-051338
- ---- -- ___�_. . --
�df ;919 Lake Front Road Permarsent Ea�ement G. Lang Bates City of Lake Oswego 7/17/2012 $ �.S,OOO.QO 21ElODB01000 2Q12-04A�594
_.. _. . .. _ _ _
� 919 l.ake Front Raad :Permanent�asement G. Lang Bates Gty of l.ake Oswego 7/17/2012 $ 78.00 21E10dB0�.Ofl0 201Z-044594
� i931 Lake�ront Rd Permanent Easemen" Ec��vard L. Dewitt and Dorotf�y T. Dewitt City of Lake Oswego 6/23/2012 $ 4,300.OD 21�10DB 1000, �10Q 1200
__ --. ..
_ _ _ . _- -
�df ;445 North 5hore Road Permanent Easement Anita M. McGill City of Lake Oswego 5/31/2012 $ 4,35Q.00 21E1QAC00800 �012-034D11 T�� ---_ �4
�df �445 North Shore Road Perrr.anent E„serrtent Anita M. McGill CiYy of Lake Dswego 5/31/Z012 $ 77.00 21E10ACOQ800 Z012-Q34011
. _ . _. ..- ---. .__. -- - �--- --
_...
�df ;440 North S�are Road Permanent Easement Anne M. Kleinheinz City of Lafce Oswego 5/�3/�01Z $ 500.OQ 21E10ACO2600 2012-032255
_ .... .. .. - -------- - _ __ �.._._.____._ . .�_.-- -
� I440 Narth Shore Road Permanern Easement Anne M. Kleinheinz City of Lake�swego 5/�.3/2012 $ 7Z.a0 Z1E10ACO2600 2012-032255
�df Various for Right-af-Way Acquisition 5ervices
__ -• ------. -- - •
.. . - - -- . ._.
_. .__. . ..
pdf � - -- -�--
,931 Lake Front Rd Edward L. pewitt and Dorothy T. Dewitt City of Lake Oswega
APPENDIX C
SUPPLY FACILITIES MAP
�6���JLTIV�1����-f CC�. �
�------------------------------------------------------------------------------------------------------------------------------- �
� _ '.'��".`; C�1.
(z�� � �
Bo,�,r,�
PU,�P WAtUGR , 43 Lake CJswego • Tigard
Srarranr � R�s�RvolR 2 �y�° • BR� � •
� � Water Partnership
� �8 ,
� ' �:�� f �'C . •t_ �i,�7��� .� ,
1 - 80� fwT.^.RR`� !N�n Mnuf�ra�+�Pr,R�, hl�c�r,u,�P�.a Cr-,�P.4n�,i� � � .' t�C?'�l:..
� �'g`�y�
J��
����Q 1��NM0 GEORGf
40GER5
� p � f'r,�
. a � ��ti�'st�i
o U4eti�a �E"��'�� h
� � /
�% LAllRELSF /�ZENMORRrF
w
; UREENW�" �
�� � • .
� GCt"�Mi�RRrc � , '
PaRK
�_��,!1r �r�;�'i��:� � 1
► �
I�
1_ � � L,91C£OSl+YE'GO J'� _
� � 43 Wi�r�R T��arM�nrr 30 � - � �
� v G
Ptanrr 4 �'r
CEi?���?ISLAND PARH �
r� ; ���l � - . � ' {�
u � t s't:� I �_af`t�;',, o
[_.� ' '�.s_ 99E
r 1� �\
�� �, Ctacr�a�ras
- � ��" R1VER JNTAKE
� L
;; � Q CLACKAMAS RIVER �NTAKE (38 MGD) ��� 9�
r� �
- ��
�� � � RAIN �UNTREATED) INATER PiPELINE (3�rr � 48" DIA) '
(_��_a��u�:;:.;
43 �;:H
Q WATER TREATMENT PLANT t38 MGD) �� ' �7�f�'
��-`,
Q FINISHED �TREATED) VIIATER PIPEL�NE (24" - 48" DIA) _ �
� WALUGA RESERVOIR 2 (3,5 MG} ,
,�
� BONITA PUMP STATION (2� MGD) � . _ _ .
APPENDIX D
WR1/WR2 MODES OF OPERATION
CONFIDENTIAL- NOT FOR PUBLIC DISCLOSURE
APPENDIX E
OTHER SUPPLY AGREEMENTS
�
[N'I'ERGQVERN:YIENTAL AGREEMEnTS PQR I
WHOLE5AE.E WA'�'EA SUPPLI"
I ' � __; i ' I ! I ' If
�� ' �� � Rale Ad�ustmen[ Current Cootract �� j
ConFrnc[Supplier � Sn ] Sanrre Conlruct Parchaser Date Cantrac[Eaecuted � I Dura[ion of Contrad� � Terminatian Provisions I Pravisions Sn 1 Terms Pri¢eletf i Interfie LorationslMe[er Sizes i Emer enc�Contatls Storage Eacili[ies Used Pum in FaciliYies Used
i �
1 ' r f ' JII Pt.'A'incared snutli of terminus of 3Rt1�ave.�I 1 Q W St4 Avenei Aeoom GOp'�nd Vdater�, `�,alu a 7'audistone!�1&NZ Farest�
i I Mary Leung,A'16'm� Y
-� --
I g , , I ]ntake;WTP{Hioli Sertice PS};
Ciry of Perpehiai: 5•year ' Writlen nv[ice m either and Arrowood flr_Pt_'$'locatcd at � I Porsland,Oli 9720A 503- Highlands#]&[�2;McNary#1&#Z; Wa[uga;T�uchstone;Kea Road;
I Portland'Arrawood East intitial tenn, par[y hy 1136 aRer u�itial � Surplus scipply tu max_7U $1.37(Non-Yeak}, intersection of Hidalgo and Bofi��_(Sce i 823-755 L mary.]eungi�Upor[landoregon.gov; Swnmit McNary
I�West(Stephenson High stibsequent 5-year term. LSfective 6'30 of 60-day wntten not�ce of : cannections at Yt.'A'+emergency , $2.99(Yeal;);$9D.S4 water aUas�gs_l�3)_ 6".lRetcrs at 6otli li ;Danny AIIison-Water Operations Mg'.,503-
Ciry af Lake Oswego p Clackamas River Zone) L'��E 985 periods, same year. � rate adjustment requtred, supply only to Pt 'fi'. I monthly meter cliarge, . Incations_ Portland otivns meters, I 823-1567;
;
------- --.._ __ - -- _ _. �---- -- - - � - __-
Mary�Lcung,IVigmt.Analyst,PorlIand Water
IB«reati �
InYe[tie is 1pcatCd behind tlte Park Plare 1120 SW 5th Avtiuie,Room 6Uff
i �
Condqrmnmms spprtrx�rnatety 5p6 ieet�c'est Podl3nd,OIZ 9T�OA 503- ;WaIuga;Tottchstone lt 1&H2;Forest 3ntake;Wl'P{High Service PS);
Written notice to either oF29th Ave,Alto Park Wat�r Distnct 823-7551 mary.laung ri.portlandoregon.gov;
PerpetuaL 5-year party afier initial tenn. assibned arfginu!water St�pply contract to i I bmmp Allison-Water Operations iYlgr„503- � Highlands Nl�9cNary f�l&t�2 Waluga;To�tchsrone;Kerr Road
in4itial term, One year nutice by City. �1.34(Non-Peak), Ciry of Portland on tvfarch 1,191�_ G"Meter I �,623-1567;
Ciry of Portiand!Asto subseqiient 5-year 64 day natice by 6�}-day written notice of Surplus supply oniy.14,�R0 cf $2.92{Peak};�d5_27 II i compound meter wil3�4"bypa5s LO nwns , I danny.allison�pottlazidoregon.gov
Cit�•of Lake Dswego 1 Clackamas River _ Park_ 41k�l1971_ periads. purchaser. :rate adjustmeat re uired, minimum pnrchase/cnonth. monthl meter charge.� � meter, ' __ i
— �---.. . . ._. .- � ---- -- � - , - �-- -----� -- - - - , i
I � � --� ------------
I ➢3,Ezell General Manager- 1766I
Aani�al water use repon reqc�ired for Ciry � Pilkingto�Rp�d Lake Oswegu,
reside�its served by Dfstrict. Interties�SGV OR 97b35 Waluga;Soiailiside Iniake;WTP(High Service PS�
� Ciry of 1'J�iiten not�ce to eilher : 65@i Avelh4cEwzui Rd.and Centen;�ood St.at 503,535.6041;dj r,crivergravrwater.com;3im
� Rivergrave.ltivergrove ' � parly Uy 1l30. Effectiva M�endme�it ofternis hy �1.21(Nan-Peal:), I DismcVCiry boundary. 8"Metars owned b� , l�eilpn,('�45A}_District Engineer
Cily of I.a�e Osrvego , � Clackarnas River 'Vater Disliicl 2/8,"1984 Perpetual 6'30 oCsame yeaz. mutua]consent only. i Emergency supply onl;: $2.61(Peak}. Disirict. 503?�5_9010
� I - - -- . . -----— - — -- --- - _ - --
I . I I —
i i __ � I
� Writren nouce ofraie I j Cnnnection pointr�cipply at Be¢gis Reservoir. Dick Decliame-Supt.5o3,G3b_4424(H); Southsidc;Palisades iF E&�2;Bergis; i IntaS:e;4V'fP(I ligh 5ervice PS);
� adjitstment required. Pumps controllcd from Skyla3ids reservoir 503.310.]245(M); FO Box Ciry View � hlcVe��;Souihsit2e;Palisades
• I ! �ffecFive upon reciept of S]24(Nan-Peak), ; leve3. Dual 4"�4ctcrs. O�vncrship o#'mcters G94 Lal:c Oswego,pR I
'Lal:e Oswego Clackamas River� 5k�y�lands Water Cnmpany 4/51I960 Peipema] none nutice by purchaser. none _ $2.66(Peal:) � not specified in Agrccmcnt�,_470.�4 _
_--- ----.. _- _- --_. . _ i_�` `.._` Bi-d'u�ectianalinteriieaiTigard's[3oniFand.-�i� - - - — � I, - -
Perpehial: 10 yr. 4Vritlrn noticc Uy cithcr � PS [6-iczcli supply ta Tigazd110-anch suppl}
I � � Waluga In[ake;�VTP(High Service PS)
[ntitial term. 5 yr. ! party by 713f�of ycar 90-day writtea natice of i Surplias supply_ Minimum annual I 50,87(IVomPeak), So LO from Tigard 410'service level. l6" I Jot�n Goodrich PW 503.71826�9(w);
Ciry of Lakc Os�sego � Clackamas River � Ci3y of Tigard 7/il1483 Pariods thcreafter. � prior to eECective daic, rate adjustment required.' purchnse of�75,�00_ �a _ $0.9Z(Peak), I Meter to Tigard-]0"Meter to LO. 503,913.6340(m) �
- -- --- — - i - "I� Kepayment at curcent ,-' - - -
8J2211988_Amended � Written noticr by eit�er I rate cliarged iF�-city I � Hydrauiic cvnstraints don'4 al]ow Tualatin �
I Waluga;Southside lntake;WTP(Higl�Service VS)
� paymznt provisfon on Perpehial:One year party C�vo yexrs prior to custotners. ($2.l l lccf-'i i 5upply{o L0. Inte�tie at SW G�th and Andrew C]e�er,V:'�ter Division tilanager
Ciry of Lake Oswego 1 Clackamas River �f Ciry of Tualatin f e6n�ary I5,2000 terms(SIl-7l31)_ effecrive date_ _ � nla F'mer ency suppSy only. 3/1112) McE�van Rd, ]0"Metcr w!6"bvpass, 'S03.59I_3�95;adegner@ci.tuaIatin.ar.us
I , i , i �
� � �
� I Written nouee of rate Supplfed from Sergis system tizrou�,h one- bick Deehaine Supt_503,636A424(H); Southside,Palisades#1Cisy I Intake;'',TP(High Service PS);
' � Written natice 6y 1/30. ' adjustment required. way in[ersyslem connecu0n aF�d 6-fnch ,SU3.310.12A5{M); 3'O Box �jew;$ergis ' Souihs9de;Palisades;AlcVey
I Glenmorrie Water I Efl'ective 6/30 of same Effective up�oi�reciept of $1.24(Mon-Peak), h�rbine me[er located��ear Cherry Lana and� 694 Lake Oswego,4R
City of Lake Oswego Clackamas River Cooperali�e 218/1984 PerperiaaL � _year notice by�pi�nchaser. Surplus suppiy only�__$z.65(Peakj, , Chapin Way_ 97434
I ._ — i _ �. - —r-- _ . _ , � -- � :
_�._
Terminasion fas i '
Convehience:Not less
than 6 monrhs prior ro i
� end of 2 year renn, ��
�'erminanon for Cause , Waluga;Touchstone#I iatal:e;WTP(Higii Ser ice PS};
Perpeuial: Two year (instifficient water 'I Supplied fram Toachstone system ttvou�h$-i 'H[Land Water,Contractor for O&M,50�- Waluga
inirial tenn. supply):G montI�s in inch intersystem connection a!Carmen i i 554-8333;Genera]Mnnager_Siias Olsan.
Su6sequant two yeae advance of terminatinn 6�-day written notice of $0.8�(Von-Peal:), Drive/davis Lane intersection.50%of anntial I Distrfct Enb�ineer.Bnice Goldson-(5a3)d&1� �
Cig•of Lake Oswego Clackamas Riaer; Lake Gro�e 1�'ater Disirict ; 7125lL475 tenns. date, rate adjustment required, Surpli�s suppty only.__ �4.85(Peak}. LGWD demand supplied�y LO. �8822; i
- , -- ,-- - - , - __ _ t-r--- � _
-�- ------- �- - �� � --- - � � Hlnergency SvPAIY-muhlal consent --��—� -
IWsipen notice to eil�rer af exec.Officer,Non-emergency Bi-directionel iritarrie, Supply to L�via O.0 I I
parly 3fr months in �wks by n�unial conseut of exec, 49D'service level, Supply to West Linn via lI Matt Kaatz: PW"503.349.6573(m}; WTP Clearwell Intake;�.TP(Fligh Servfcc PS)
Ctry�f West LinnlSoutG ' advance of Lenninalion as necessary and mutuailyi OtTicer;Non-emergency �2 wks LO W"�P and Wesl Linn i�itercie PS 3ocaied ' S03.742.8415(w};
City of Lake Ostvego Gackatnas Riee� � Fprk Water 8pa��d i �2/3J2D03 � Perpelual_ daie. agreed �equires 36-day nptice to�Vest Linn,�' $0,73 nn Dld River RJ.S.ot�Kenil�orpe. ; I nticaata-�?rvestlinnoregon.gov . �_�_�
� - �-�--�_-- ------� -- _- } _ - _ _ -:---- - ' - -fi ----- - ._ T- '�. - _ -- -
COP supply:
�0.68.rcc#;Lf�supply: i
City of Lal:e Writlen natice of iate I 52.1 Ilcef,City pays � �Ialuga;Toacl�stone#l Irt�ake;1�TP(High Service PS];
Oswegc�rHlac�;liawk I i2 month advance noticn adjustment reyuired. LGWD supply to LO for Blackhawk! District on Bi-monthly �eiiher siepply iacurs transgo[i fee of 5Q,03/ccf. Waiuga
City of Portland via l Subdivision{l4 6'21l89;Amended , by either parry prior to I I Effective upon reciept aC � Subdivision IlimubU S"and?" I basis for water passuig Interconnect ofF��'aluga F]r.wesi af Hartford
LGN'D Bull Run connectio�s) I � Sr7189 pe etual tennina�ion. � notice 6 urchaser. I combn uirhine meter. � throi� meter, I PI. 8"Meter i
Last U�daced 12/27120]6
APPENDIX F
PGE/Enernoc AGREEMENT
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Customer:
Name: C17Y OF LAKE OSW�GO
Master Agreernent#: U0129453.0 Address: 380 A AVE
Effective Date: 12I112016
City, 5tate,Zip: Lake Qswego, OR 97034-303fi
Phone: (503)635-0393
Email: kduncan@ci.oswego.or.us
This Master Agreement(this"Master Agreement"), made by and between the pra�ider identified above("Provider°)and ti�e cuskamer
identified abo�e("Customer"), is subject to and go�emed by Provider's terms and canditions aftached hereto("Terms and Conditions").
Prouider and Customer are referred to herein collecti�ely as fhe"Parties"and each individuaily as a"Parly"to this Master Agreement.
The term of this Masier Agreement shall commence on the efFecti�e date set forth above("Effective Date")and continue until
terminated in accordance with the Terms and Gondi#ions("Term").
Provider will issue order form(s) (each an "Order Form°) setting forth the sa�utions to be provided ka Cusiorner(the"Solukions"), the fees
for khe 5olutians, and any other terms applicable to the Solutions. The initial Order Form Q-OOp05615(the"Initial Qrder Form") is
attached hereto. Each subsequent Order Form entered into between the Parties will reference this Master Agreement and wi11 be
aftached hereto.
Special Terms Applicable to the lnitial Order Forrrt;
1. Term.The term of the Order Form shall commence on ti�e Order�ffective Date anci continue until the Order Expiration Date
("Order Term"). Notwithstanding the foregaing, if Customer is enrolled in a demand response program with a Program Periad
(as defined in t�e applicable Program Rule Attachment attached to the Order Form)that would otherwise extend beyond the
Order Term,then the Order Term with respect to such demand response program shall be extended until the end of such
Program Period.
2. Solutions.
a. Demand Respansa Solutions.The Parties understand that fhe"Anficipated Capacity"value identified on the�rder
Form and on the Site Agreement attached thereto is solely the Parties'�est estimate af performance and does nat
represent Customer's Accepted Capacity(as defined in#he applicable Program Rule A#tachment attached to the
Order Form}.
3. Payments.
a. Demand Respanse Salutions Payments. In connection witf�#he demand response Solutions at the site addresses
agreed to by the Parties in signed Site Agreements(s) attached to the Order Form, Provider shall pay Customer as
set forth tn the applicable Program Rule Attachmenk attached to the Order Form. Unless otherwise indicated on the
applicabfe Program Rule Attachment attached to the Order Form, any reference to"%"shaEl mean (i)for the capacity
paymenf rafe identified on the�rder Form ("Capacity Payment Rate"), percent of the price obtained by Provider for
the applicable demand response program and/Qr product, and(ii}for the er�ergy paymenf rate identified on the Order
Form ("Enargy Payment Rate"), percent of the energy payments available to Pro�ider.
By signing below, each Party accepts and agrees to be bound by this Master Agreement as af the Effective Date.
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Pro�ider Customer Ciry of Lake Oswego ' �"�
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Signature: � .�' Signature: � � `� � i �---�...
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Name: Name: Kari Duncan
Title: �� Title: Water Treatment Plant Mana er
Approved as to form:
�igitally signed 6y Evan 800ne
DN�cmEva�Boone,o=C1[y of Lake
Oswego,o�=CAO.
' � '- - - - ' �- - " emafl-e600ne@�i.oswego.or.us,r-US
�ate�,201 fi.l nJ�17:19�12-�Y'�o'
Evan P. Boone,Deputy City Attorney
�E��ERNoc
Terms and Conditions
1.MaStei'Agreement These Tertns and Conditions govern and are{ncorporated inio the Master 1p,Non-Paymenl. in the event that Customer fafls to make any paymenl to Provider for
Agreemeni made hy and between ihe Provider and Gustamer ideniifisd on the Master Agreement, undisputed amounts by the date such payment is due, Pravider may (i} immediately suspend
Unless otherwise defined heretn,capitallzed terms in these 7erms and Cvnditions shal!have the Gustotner's access 10 the Solutions and all related services untfl payment is recefved Gy Provider if
meanings given to them in the Masier Agreement. Provider will p�ovide Customer with ihe payment is past-due by more than ten{10)business days;(ii)oBset unpaid amounis due against
Solutions in accardance with the Master Agreament. any clemand response payments to Gustorner;andlor{'�ii)terminate the Mastar Agreemant or the
1.Use and Access Llcense.For the duration of ihe Term,Provider grants to Custarner a limited, applicable prder Form it Customer's non-payment coNinues for more than ihirty (30) days
revocable,nan-lransterrable{except as set forlh hereinJ and non-exclusive�igM to use and access following date of written notice of non-paymeni from Provider. Such remedies are in additlon to
{including through ramote means}tha So;u4ipns salely for Customer's internal busfness operatEons any legal or equitahle remedies available ko Provider.
and subJect to khe terms of the Master Agreernent. W�thaui ifmiifng the tarms of the Master 11,Custqmer's Support Requirements,
Agreemeni, Customer agrees not to decomplie, disassemble, reverse engineer or ozhernrise a.Customer Data. Customer agrees to provide or cause to he provided to Provider such
attemp!10 perceive tf�e source code relatiny to ihe Solutions or any we�-based portal relating contact, billing and energy usage data, and TacRily informafion as is reqc�ired by Provider to
thereto or assign,sublicense,sell,reseq,lease or oihenuEse 4ransfer,convey,pr pladge as security support the SoEutions("Customer E]ata°}.Customer(}represents that it has the right ta pfovide
or encumher,any right in the Sofutions. Excepi as expressly permifted herein, Costamer agrees Customer Data to Provider and will prouide Customer Data to Provider in compliance with
ihat it shall nnt raCeive any right,title or interest in,or any Ifcense ar righi to use ar access,the applirable legal requirernents; (ii)authorizes provfder to use,copy,siore, modiTy and display
Solutions or any patent, copyright, trade secret, trademark or other intelfedua) properly rights Customer Data for Customer's beneft and as expressly set forth in Section 4 0!these TerrY15
therein hy irT�plication or oiherwise, and Conditiuns, and (iii) authorizes Provider to access Customar �ala to provide quality
3.Coniidentla�[ty. assurance,pertorm software malntenance,and deliver cusEomer service and technical supporl,
a.Nondisclasure fo 7hrrd Parties.In pertorming i1s oBligations ussder the Master Agreemem, during the Term and for ihiRy (30} days follawing expiration or ierminaiion of the Master
each Par1y may reCeive non-public information of the otfner Party("Confidential Infnrmation"), Agfeement,Provider will preserve and maintaln Customer Oata.thereafter,Provider wfll have
Each Party, on behalf of itself and its employees, contractors and agenis (collectively, no obligation to preserve or retum any Customer 6ata.
"Representati�es"}, agrees not m, except as set forih in Section 3(d) or as reqwred hy h.Demand Response. lf Gusiomer is enmlled in a demand response progrem, Gustomer
appiicable iaw qr regulation,use or distlose Canfdential Enformation dunng or aftes the Term fepfesents and warranls i1 has the fntent and abilRy to generate andlor reduce eledncal
wAhout the prior written consent of the other Pafty,To prolect Coniidanlisl Information, each demand to achfeve Accepted CagaCity(as defin2d in the appliCa�ie P�agram Ruie Attachment
Party agrees ta,(i)limit dissemination of Gonfideniial Information to on4y those Representatives attached to the applicable Order Form)when notifisd by Rrovider dunng demand response
having a"need ko knovJ';(ii)advise each Representative who recei�es Confideniiat Iniqrmation events. If Customer is enroiled fn a demand response program u[ilizing on-site electric
of!he confidenital nature of such information; and (iii}have apprapriate agreements, po{icies generatfon, Customer further represents and waf�ants that(i) it holds all appiicable federal,
andlor procecfures in place wilh such Representasives sufficient to enahle compliance with the staie, and local(icenses andlor permits thaf are requfred for lne proper paRicipation in such
confidentiality obligaiions conlained herein. demand response program; and (ii) when responding to a demand response event, i1 will
h.Use ot Confidential lnformation. Customer acknowledges that provider may receive comply with,and be responsiple for any v{otation of,tedaral,siate,and local regulations.
Confidential Informatian of Customer fram the applicahle i�depertdent syStemlgrid operaior, 1 Z.Provider Limitation.Cusiomer agrees not to contract with any other pravider of the SoWtions
utility andlor supplfer,lhrough daSa coklected through the Solutions or othenuise,whfch may he during the 7erm.
used of disclosed by Provider as necessary for the gertormance of the Master Agreement, T3.Payments to Utilities or Other 5uppEiers.In no eve�t shall Provider ar ifs affilfates,dfrectors,
4.Aggregate Data Co{lectian antl llsage. Customer acknowiedges and agrees lhat Provlder employees and agenis(coliecftvely,the`Indemnified Periies°}be responslb3e ar liable for paymenl
may:(i�collect, process and aggregate any dala used with,stored fn,or related to ihe 5olutians, of any utility hlll ot Customer or any amount Custamer may owe to any utflfty or oiher supplfer.7o
Inc€uding,wiihout Simitation,end-user energy usage and demand data,and create aggregate data the fullest exient permiHed Gy law,Customer shaiS defend and indemnify,at its own expense,any
records {"Aggregate Dala") by removfng any personaily idenlifiabfe'�ntorma4ion ("Pil") from lhe Ehfrd party clalm against tf�e fndemnified Parties, lhat arise due to any allegation that the
underlying daia: (ii) use such Aggregate data to improve tS�e Soiutions, develop new solulions, Indemnilied Parlies are responsifo3e for payment oT any utiihty h411 of Customer or a pottion thereof,
unders4and acival energy usage and demand Srends and general industry trends, develop white or any other amounts due by CusSomer to any utility or oSher supplier. kn cannectlon with the
papers,reports,or s4atabases summariaing 1he foregoing,and generaiiy Sor any legitimate purpose Toregoing+ndemnifecation obligations, Customer shall pay reasonable legal teas as incurred and
related to Provider's 6usiness, and (iif}share Aggregate �ata with thiYri perties or publish any such damages or casts as are fir�aily awarded agafnst Provider os agreed to in settlement for su�h
reports,whfte papers,or other summaries hased oh Aggregate Qa1a. claim.
5.IndemniTicalion.Provider agrees to defend as�d indemnffy(subject to the terms of this Seciion), 14.Mfscallaneaus.Customer may not assign any of its rights or delegate any of its pertarmance
at its own expense, any third parly ciaim against Gusiomer, ifs parent corporatEon, affiliates, o6ligations hereunder withoui the prior written consent of Provider, exaepl t3ta1 Cusiomer may
directors,emplayees and ager3ls Yhat arise due to any(i)bodily injury,deaih or damage to tangilale assign ihe Master Agreement to iis successar or any entity acquirfng alf ar substantialty atl oT ihe
persanal properiy ko the extent causeu by the neglfgent acis or omissions of Prqvider or its asse3s oi Customer by providing Provider wRh umtien nolica promptty fallowing the acquisition
employees in the performance of the Master Agreemenl,and(ii)a claim lhat the Sotutions(or any date.7he Master Agreemeni, kncluding eny addenda, exhiGits and aStachmenls, constitutes the
software, hardware, or olher wmponant thereof} or any other goods, software or Solutions entire agreement iaetween Provider antl Cuslomer w�th respect to Provider's provfsion oF the
provide6 by Provider hereunder(so long as the foregoing have no1 been altered or modified by a SoEutions ideniified on an Order Form,and may aniy he arnended in writing signed by each oT the
parly other than Provider}or the use thereof by Customer iniringes upon any copyright,traderrtark, Parlies,Ii any of its provisions sfsail be heid invalid or uneniorceable,the Master Agreement shalf
trade secret or propriatary right of any third party. Provider will pay reasonahle legaf fees as be construed as if not containing those provisions and ti�e righSs and obligations of ihe Pailies
incurred and such damages or costs as are tinally awarded agalnsl Customer or agreed to in hereto sha!!be construed anB enfarced accordingly.The Master Agreement shall be binding upon
settlement far such claim grovided ihat Customer gives Provider(i}prompt written notice of any the Parties together with thair successors and permitted assigns.�ach Party shall be responsibEe
such claim or threatened clafm;(fi)sole control of the defenSe,negoliatians and seitlement of such for its Representatives'compliance with the Master Ayreement.
claim; and (iii} full r,apperafion in any defense or setllement of the claim. The faregoing 75,�axes, Fees, cosls, and expenses descri6ed in the Master Agreement dfl not include any
indemnificat#on ohligations shail not apply to the extent Shat any such claims or tfamages result sales, use, personal property, duty, levy, or simi9ar governance cttarge, vaiue added or
from goods, software or Solutions provided by a party other than Provider, or�re the iault ot or goodlservices taxes, Pro�ider may include applicable laxes as separete items on Customer's
causetl by ihe sa3e acls or omissions of Customer, invoiCa,and Customer shall be responsible to pay andlor refmburse Provider for alk taxes(othar
6.Llmktatlon on LlaUility. Except for Greaches of conf�denliality and daims irnolving lhe than laxes based on Provider's income}, unless Customer ha5 provided adequaie evidence of
indemnificalion obligakions contained herein,Provid�r's Ilabflity hereunder fs limfied to direct actual exempSion upon exewtian of the Master Agreemen[: If wfthholding of taxes Is reqwred hy any
darnages as the so4e and exdusive remedy,and tolat damages under the Ma5ter Agreement shall governrtzent, Customar sha31 remf[ such iaxes an accordance with applicable law, gra55 up the
not exceed $100,000.00. In no event shall either Party, its officers, tlireotors, partners, applicable payment amounts so that Provider receives i�e full amount oi fees invoiced, and
shaseholders, emptoyees or affiliates, or any cantractor or subcontractor or its emp�oyees or provide P�avider with applicable avidence of wdhholding.
aKliates, he liable to the other Party for special, indirect, exemplary, punitiue, incidenial or 15.7ermination, Either PaAy may terminate(i)the Master Agreement ar the applicable Order
consequeniial damages of any nature whalsoever conneci�d wi[h or resu�fing from the SoSutfons Form in the event nf 1he oSher Pariy's maSerial hreach, provided that the breaching PaAy faf4s to
or from performance or nan-perfoanance of obligations under the Master Agreemeni, inciuding cur� the specific breach wfthan thiriy (30J days following date oi writlen natice irom the non-
without limh4ation,damages or claims in the natu�e of lost revenue,income or profits,loss of use, breaching Party sgecifying ihe purported breach; (ii)the Masier Agreemeni or any Order Form
or cost of capitat, inesgeciive of whether such ciamages are reasonably toreseeahte and immediaiely upon the instituttan by or against the other party of insolvency, receivership or
irrespecfive of wElether such claims are based upop negfigenCe,stritt liabiiity contrec[,operetion of bankrup[cy proceedings or any o:her proceedings for the sedfement at the oiher Party's debSs,or
law or oihenvise. (iii}the Master Agfeement!or convenience by giving the other AaRy siuty{60)days prior writSen
7.Warranly Limilations. iF THE S4W710tJ5 B�CQME OR ARE LfKEl.Y TQ 9ECOME THE notice,provided,however,that neAher Party may termfnate the Master Agreemeni so lang a5 any
SUBJEC7 OF ANY THIR� PARTY INTELLEGTUAL PROPERTY INFRiNGEMENT GLAIM OR Order Form Shereunder remains in effect. In additinn, if Cusiomer is enrolled in a demand
ACTiDN, PRQVIpER fVIAY, AT PROVIDER'S SOLE OP710N, EITHER: (I) REPLAG� SUCfl response program,either Party may terminate the portivn a�the Qrder Form applicable to suoh
SOLU310NS WITH AN EqUALLY SLIITABLE SqLUTIqN FREE OF INFRINGEMENT; (II) program(iv}if such program fs mater�ally altered,suspended or ended;or(v)in atoordante with
�/IO�IFY OR OBTAIN A L.ICENS� FOR THE SOLUTIONS 50 THAT THEY NO LONG�R the terms set forth in the app!lca6le Prdgram Rule ABachmeM attached to the Order Form.
INFRINGE ON ANY RIGI-!TS', QR(ll4)AF7ER PROVI�ER t-IAS D�MONSTRATED ITS Gd4Q 17.NptlCes.Any noiices required or permitted to be gfven hereunder by eiiher Party to the oiher
FACfH EFFOR7S 70 ACHIEVE THE FOREGQING WITMOUT SUGCE55, TERMINATE 7HE Par1y shall be given in writing by�(i)personal delivery;(ii)bonded courier or nationally recognized
MASTER AGREEMENT. EXCEPT AS PROViDEC] HEREIN, 7HE SOL�ITIDNS {AND ANY overnight deliv8ry Cqmpany,or(iiiJ elecfronic mai1.ii noiice is gfven hy personal dellvery,bonded
SOFT�IVAR�, NARDWARE, OR Q7HER COMPONENT �HEREOF} ARE PRdVIaED AS IS courier or nafionally recognized overnight delivery company,such notiee sha�f be addressed to the
WITHOUT ANY WARRANTY OF ANY KIfVp. ALL WARRANTIES, WI-3ETHER E7(PRESB OR Parlies as follows(ar to such olher addre5se5 as the ParSies may request in wrifing by notice given
lMPLIE6,INCLU[]ING BUT NOT LIMiT�O TO ALL WARRAN71�5 DF MERC�IANTABILITY ANp pur5uant tothis Sedian)�,to Provider at EnerNOC,Inc.,Attn:Legal Deparlmeni,One Marina Park
FITNESS FOR A PAR71CUiAR PURPOS�,ARE EXPR�SSLY pISCLAIMED TO THE FLILLEST Drive,Suite 400,9oslon,fJIA 62210,and lo Customer at the Cusiomer address indicated on the
EXTENT P@RMIS5161 E UNDER APPI.ICABZE LAW. Master Agreemeqi. If nollce is sent by electronic mail, such notice sha$I be sent ta Provfder at
8,Choite ot Law.The Master Agreement shall he govemed hy and consirued and enfnrced in conhactmanagement{c�enerrsoc.com;andlor to Customer at the email address,if any,indica2ed on
accordance wi[h the laws of the State oi Dregon,wiihout giving eRect to rhoice of law rules. the Masler Rgreement.
4,�ata Enablemenf. If required by Prov3der for Customer's use and access to 1he SoWtfons, 19, lnsurance,Providef shall maintain 1he foilowing insurance:(i) Commercial General L�ahifity
Customer shall, wifhin twelve {12) days Sollowfng execution by the Parties o� ihe Afaster Insurance wiih limits of $1,fl00,000 per occurrence and $2,000,0�0 aggregate; {ii) Auiomobile
Agreement or an Order Farm,as appt6cable,provide Provider with reasonable access to pertarm a Liabillly Inswance with fimits ai$3,O0O,O6U per nccurrence combtned single limit;and(iil}Workers'
da{a enablement for the Salutions,inGuding the insSallat{an of an EnerNOC sfte server ihat allows Compensgfion and Empioyers' LiabilEty lnsurance with limi[s o€ na! 6ess thars $500,000, All
for Internet-based power metenng, data cof4ection, near rea!-time data wmmunication, and insurance carriers musl have an AM Bes!rating otA-Vil!or petier,Customer shall be listed as a
Internet-based reporting and anaiylics.Customer agrees 10 collaborate with Prouider in a timeiy certificate holder and additional insured on the Cammercia4 General Liability policy.Customer shall
manner in enahling data for the Solutions and in iesting, enahling and maintaining the installed be naiified in writing at least thirty(34}days prior to cancellalion of any insurance policy.
EnerNOC site sarver,the Salutions and any other compnnents oi the EneriJOC system.
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Customer:
Master Agreement#: 00129053.❑ Name: CITY OF LAKE OSWEGO
Order Form#: Q-00005615 DR Payment Contact: Kari Duncan
Order Effective Date: 12/1/2016 (503)635-0393
Order Expiration Date: 1'f130/2021 kduncan@ci.oswego.or.us
Prepared By: �ric Bakken flR Payment Address: 380 A AV�, Lake Oswego, OR 97034-
3036
eric.bakken@enernoc.com
Generated On*: 9121I2016
*After thirty(30�days,Pro�ider may change the pricing below unless this
Order Form has been fully executed.
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PGE �nergy Par#ner 5 2,200 $34.021kW Year $.1251kWh
*The program rule attachment(s}applicable to the detnand response program(s)identified above is attached hereto.
The product specifications sheet appiicable to the Solutions is available at http:/lwww.enernoc.comlproduct-dacuments. Any �alues
idenfified above as "estimated" will be agreed to by fhe parties in a signed Statement of Work for any professional service 5olutions
and/or a signed Site Agreement for any ofher Soluiions, which shall reference this Order Form and be attached hereto as sequential
exhibits.
Program Rule Attachrnent
PGE Energy Part�er
'E. Program Description. I'ortland General Elec#ric's ("PGE") Energy Parfner Program (ihe "Pragram") enables par#icipants to
receive payments for being available and reducing electricity consump#ion during peak usage periods.
2. Program Rules. The terms herein will reflect the Program terms and conditions which may be amended from time#a time by PGE,
khe current terms of which are summarizeci in the table below:
The Program wi{I run for a three (3) month period from July � through September 30 {"Sumrrier
Period") ancf for a lhree {3) month period from December 1 through the last day of February ("
Winter Period",wit�the Summer Period, each a°Program Periad").
Program Availability p��and response e�ents during #he Summer Period and Winter Period ("Program Events"} may
be called duri�g non-holiday weekdays from (i) 12:00 p.m. to 10:�� p,m. Pacific Time far khe
Surnmer Period, and (ii) 6:00 a.m. to 11:00 a.m. Pacifc Time and 4:00 p.m. to 9:p0 p,rrt. Pacific
Time for the Winfer Period (the"Program Hours").
In addition to Program �vents, PGE reserves the right to call voluntary demand response events
autside of a Program Period{"Vofun#ary Events"}dunng Program Hours in tl�e rrtonths of Octaber,
Voluntary Events �pv�mber, March, April, May and June. Custamer shall use commercialiy reasonabfe efforts to
respond to Voluntary E�ents. Customers performance during VolunEary �vents will not impaet
Capacity Payments {as cfefined below}, but will be included in Customers Energy Paymen#s (as
defined be�ow .
Event rrigger Program Events msy be called at PGE's discre#ion and typical�y coincide with peak dema�d an
the electrsc rid.
Advanced Noti�cation Customers are expected to be able to respond within ten (1�} minutes of being notified af a
Pro rarn Event.
Maximum of forty (40) Program Event hours within a Pragram Period, with Program Event
duratioR ranging from a minimurn vf one{1) hour ta a tnaximum of five(5) hours.
EventFrequency&Duration Maximum of one (1) Program Event par day, pro�ided that Program E�ents may not be called for
more than two (2} canseculi�e days during a Program Period or for more than ten (10) Program
Events er month within a Pro ram Period.
3. Customer Capacity.
a. Accepted Capacity. "Accepted Capacity" shail represen# the best estimate af Customer's expected curtailment based on
analysis of consumption data and pre-enrollment #esting. Customer agrees that Ehe Accepted Capacity may be adjustec3 by
Provider in #he future to reflect actual perFormance, changes in facilily operations, Program rules, regulations andlor other
rel�vant informa#ion.
b. Delivered Gapacify."Delivered Capacity" shail 5e defined as the average difference be#ween the measurecE energy demand
(in kW}and baseline energy usage o�er each demand response event.
4. Payments.
a. Payments to Gustomer.
i. Capacity Payments. For each calendar mQnth of a Program Period, Pro�ider will pay to Gustomer a capacity paymant
{"Capacity Payment") equal to the product of a Capacity Payment Rate and either {a) the hourly weighted average of
Custamer's �eli�ered Capacity far each Program E�er�t during such month; or(b) if there are no Program E�ents during
such monih, the hourly weighted a�erage of Customer's Deliver�d Capaciiy for each Program Errent during the month
prior to such manth; ar (c) if there are no Program Events during such manth and such month is the firsE month of the
Program Period, Customer's Accepted Capacity for such month. Pr4�ider may, a# its sole discrefion, increase the
Gapacity Paymeni to Customer for any caiendar month of a F'rogram Period.
ii. Energy Payments. In months when one (1) or mare derrrand respans�events are called, Pravidr�r will pay#o Customer
an Energy Payment in cannection with Cus#omer responding to a demand response event when notif�ed by Pravider.
The"Energy PaymenY' shall be equal to the product of Customer's Defi�ered Capacify for a demand response event and
eifher{a}an Energy Payment Rate if such demand vesponse event is a Pragram E�ent; or (b) the Voluntary E�ent Rate
(as defined below} if such d�mand response event is a Voluntary Event. Ths "Valuntary Event Rate" for a Voluntary
Event shall be the rate emailed to Customer by Pravider priar ta such Voluntary Event.
iii. Payment Cap. Deli�ered Capacity is capped a# 115% of Accepted Capacity for each demand response e�ent. Provider
may, at its discretion, adjust such 115°/fl cap an �elivered Capacity far any por#ion of a particular Program Period on a
case by case basis as canditions warrant
iv. Underperformance. In no event shafE Customer be penalized for uncferperforrrtance by being required to return rrEoney
to Provider. I# Customer underperforms, adjustments will be made to future payments so that totai payrrter�ts made to
Customer far the Program Period will reflect DeEi�ered Capacity for such Program Period.
b. Paymenf Timing. Pro►+ider shall make all Payments associated with Custome�s participation in Pragram Events and
Voluntary Events to Custamer on a c�uarterly basis, and such payments shall be made within forty-five (45) days of Provider's
receipt of totaa quarterly payment fram PGE.
5. MiscelEaneous.
a. Terminafion. Provider may terminate ihe �rder Form with respect ta the Prvgram descri�ed in this Program Rule Attachmenl
upon tF�irty(30)days written notic�to Customer.
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Customer:
Order Form#: Q-00005615 Name: CITY OF LAK� OSWEGO
Site Agreement Effecti�e 17ate: 12/1/2016 Address: 380 A AVE
City,State,Zip: Lake�swegn, OR 97Q68
This Site Agreemenk (this"5ite AgreemenY'), made by and between Pravider and Custorrzer, is incarporated by reference inta the order
farm referenced a6ove.
• „ - . . �- � - ,. - .. . � . -� .�.
15505 QUARRY Road Demand Response + PGE Energy Partner 10�
Lake Dswe o,OR 97035
4264 KENTHORPE WAY Demand Response PGE Energy Pariner 1,500
West Linn,OR 97tl6&
31 Kerr Pkwy pemand Response PGE Energy Aariaer 50
Lake Oswe o,QR 97035
145 E Clacicamas Blvd Demand Response PGE Energy Partner 500
Gladstone,OR 97027
AF BUCKBRUSH AN�TCHSTONE Demand Response PGE Energy Partner 54
Lake Oswe o,OR 97035
By signing below, each party accepts and agrees to be bound by this Site Agreement as of the date frst set forth abo�e.
Provider Customer City of L ke Oswe
Signature �—''? Signature � �s
_ ` /� .-� ' .-2�-�----.___. _
� � ,� Name
Kari Duncan
��T�� Title
�.'U��(� �'1� � Water Treatment Plant Manager
o - •
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. _ . . _ _ _ _ .
. _ . _ _ . ,,
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Customer:
Name: CITY OF LAKE OSWEGO
Master Agreement#: 00129053.0 Address: 380 A AVE
Effective Date: 12/1/2016
City,State,Zip: Lake Oswego, OR 97034-3036
Phone: (503)635-0393
Email: kduncan@ci.oswego.or.us
This Master Agreement(this"Master AgreemenY'), made by and between the provider identified above ("Provider")and the customer
identified above("Customer"), is subject to and governed by Provider's terms and conditions available at
http://www.enernoc.com/terms-and-conditions-1.1-US.pdf("Terms and Conditions"),which are hereby incorporated by reference.
Provider and Customer are referred to herein collectively as the"Parties"and each individually as a"Party"to this Master Agreement.
The term of this Master Agreement shall commence on the effective date set forth above("Effective Date")and continue until
terminated in accordance with the Terms and Conditions ("Term").
Provider will issue order form(s)(each an "Order Form")setting forth the solutions to be provided to Customer(the"Solutions"),the fees
for the Solutions, and any other terms applicable to the Solutions.The initial Order Form Q-00005615 (the"Initial Order Form") is
attached hereto. Each subsequent Order Form entered into between the Parties will reference this Master Agreement and will be
attached hereto.
Special Terms Applicable to the Initial Order Form:
1. Term.The term of the Order Form shall commence on the Order Effective Date and continue until the Order Expiration Date
("Order Term"). Notwithstanding the foregoing, if Customer is enrolled in a demand response program with a Program Period
(as defined in the applicable Program Rule Attachment attached to the Order Form)that would otherwise extend beyond the
Order Term,then the Order Term with respect to such demand response program shall be extended until the end of such
Program Period.
2. Solutions
a. Demand Response Solutions. The Parties understand that the"Anticipated Capacity"value identified on the Order
Form and on the Site Agreement attached thereto is solely the Parties' best estimate of performance and does not
represent Customer's Accepted Capacity(as defined in the applicable Program Rule Attachment attached to the
Order Form).
3. Payments.
a. Demand Response Solutions Payments. In connection with the demand response Solutions at the site addresses
agreed to by the Parties in signed Site Agreements(s)attached to the Order Form, Provider shall pay Customer as
set forth in the applicable Program Rule Attachment attached to the Order Form. Unless otherwise indicated on the
applicable Program Rule Attachment attached to the Order Form, any reference to"%"shall mean (i)for the capacity
payment rate identified on the Order Form ("Capacity Payment Rate"), percent of the price obtained by Provider for
the applicable demand response program and/or product, and (ii)for the energy payment rate identified on the Order
Form ("Energy Payment Rate"), percent of the energy payments available to Provider.
By signing below, each Party accepts and agrees to be bound by this Master Agreement as of the Effective Date.
Provider Customer
Signature: Signature:
Name: Name:
Title: Title:
APPENDIX G
PGE ALTERNATE SERVICE AGREEMENTS
RIVER INTAKE PUMP STATION AND WATER TREATMENT PLANT
R�so�uTioN 1�-oz
A RESOLUTION OF 7HE LAK� OSWEGO CITY COUNC�L APPROVI�VG AN AGREEMENT FOR
AL7ERNATE SERVICE BETW�EN PORTLAND GENERAI. ELECTRIC COMPANY, i'FfE CI�Y OF LAICE
OSWEGO AND TH� CtTY OF TIGARD RELATiNG 70 CONSTRUCTIDN OF A WATER TREATMENT
PLANT, AND AIiTHORIZING THE CITY MAIVAGER TO SIGN THE AGREEMENT.
WHEREAS, on August 5, 20D8, the Lake Oswego and Tigard (the "cities"� executed an
Intergovernmental Agreement Regarding Water 5upply Facilities, besign, Construction, arid
Operatior� ("Agreement"); ar�d
WHER�AS, the cities have determined that it is in the best interests of both that the design and
construction of certain Wat�r Supply Facilities include a back-u� sau�ce of electrical power for
pfanned and emergency interruptions af primary electrical power ti�at may occur over the
operating life of such facilities; and
WHEREAS, thrau�h analysis of altemati�es for providing a back-up source of electrical power,
the cities ha�e deterrr�ined that entering into an agreement for alternatQ electrfcal service
("Agreement") with Port�and General El�ctric ("PGE") best mee#s the cities' objective of
pro�iding a reliable supply of water to their citizens for public health, fire suppression,
sanitation and economic development; and
WHEREAS, the Agreement commits PGE to pro�icfing the cities on-demand access to a secon�
source af e�ectrical power from its electrical supply system in perpetuity, in exchange for a one-
time lump sum payment of$538,698;
IT IS RESOLVED #�y the Lafce Oswego Cifiy Council that:
Section 1. The City Manager is authorized to sign the Agreerr�ent substantially in the form
attachecf hereto as Exhibit 'A'.
Sec#ion 2. 7his Resolution shall �e eff�cti�e upon its ad�pti�n by the City Council.
ConSiclered and enacted at the regular meeting of the �ake Oswega City Council on ti�e 2pT" day
4f January 20, 2015.
Resolution 15-DZ
Page 1 of 2
AYES: Mayor 5tudebaker, Bowerman, Suck, Gudman, GuStafsor�, Manz, 0'kVeill
NOES: None
EXCUSED: IVone
ABSTAIf�: None
���ti
Kent Studebaker, Mayar
ATTEST: • � ,. ,
���
Catherine Schneider, City Recorder
APPROVED AS TO FORM:
� � �
-�-��'� � -�_���L-��
;
Da�id Powell, City Attarney
Resolution 15-02
Page Z of 2
Exhiait A
C[TY OF LAK� oSW�GD;CIIY �F 71GARD
AND
PORTLAND GEf�ERA�ELEC7RIC COMPANY
AGREEMEI�T�OR ALT�RNATE SERVICE
{Water�freatment Plant in West Linn)
2fl14
1 � ' ', �:.r-� .��:rn.=.;�� �1'� �t - Alt � rn � te 5ervice Agreement
Exhibit A
This Agreement fiar Alt�rna#e Electric 5ervice ("Agreernent") is between the City of Lake Oswego, an
Oregon rrtunicipal corporation; the City of Tigard, an Oregon municipal corporatior�; 6oth hereinafter
referred to as "Cusfiomer" and PO#�TIAND GENERAL�LECTRIC ("PG�"), an Oregon carporation. PGE
and Customer are �ereinafter sometimes referred to indi�idual[y as "Party" and colfecti�ely as the
"Parties",
The Parties agree as folIows:
1. Term of A�r�ement
This Agre�ment shafl comme�ce on the date af exec�tion and remain in effect for as long as
Custorrier requires aitemate electric service at the facatior� described below, or until Customer
provides written nofice to PGE in accordance with �aragraph �Oa} �erein, whichever is earlier.
�. Conditions ofSer�ice
PGE reserves the right to test, operate, and rrzainta'sn the €'GE equipment invol�ed. Custort-�er wil�
be nQtifi�d, +n writing or by using an�th�r mutually agreeai�le methad of cammunications, in
advanCe, to the extent praeticable, [f the alternate service will be Una�ailable far more than 24
(�o�rs. This Agreement does not pravide'for increases in PGE's aliernate s�rvic� capaCity a�d
service rrtay, t�erefare, be interrupted if actual kVA dem�nd, by Customer, on the aiternate ser�ice
faci�ft�es exeeeds the cantracted maximum kVA derrEartd.
3. �ocatian to be 5erved and Point of Delivery
a) Ti�e a[temate electric service capacity, agreed ta f�e�ein, sha!! be availabfe for use at
Cus�arner's premises facated a�:
4�6Q Kenthorpe Way, UVest Linn, OR 97068.
b) The paint ofi delivery o�the a�ternate electric ser�ice is s�ecifically described as:
Terrrtina�Cion Iugs for tl�e 750 kcmil AL XLP cabie canfiained within the EEISERGcornpfi�nt (section
400 of the 2012 E�ectric Utility 5e�vice Equipment Requ9rements Committee standards manual), 1S
fcV-rated, �evenue metering cabinet located at La�Ce Ostrdego/Tigard Water Partnership Water
Treatment Plant ��250 KentF�orpe Way, West Linn, �R 97068). See Exhibit 1,
�006977.Q�1/179Z95/2]2 � 11"r t^�T3•���;t�c:�, 'I �� - A I t e r r, a t� S e r v i c e A g r e e m e n t
• Exhibit A
4. ?ayment
a. Contracted Demand:
Customer agrees to pay PGE a ane-time lurrsp-sum payrr�ent of$530,G98. Subject ta tRmely
receipt vf the ane-time Iump-sum payment ta PG� and followin�corrtp(etion af car�structian of
the r�ecessary facilities, PGE agrees to provide 4,000 kVA of alternate service capacity pursuant
to the terms and cQnditions ofthis Agreement.
�. ��mand in Excess of Contracted Amount:
When the alternate service is utilized, Custamer's monthly billing will consist of: i) the standard
kW anc� kVAR demand charges an either the preferrecf ar alternate service, whichever is th�
greater; ii) the sum total kWh charge for both services; and, iii) in the e�ent tF�at Customer
imposes a kVA demand on the alt�r�ate service facilities in excess o�the above-iisted,
Cus�amer will pay FGE an additianaf rnonthly amount for that month and the succeeding 11
manths. The additianal r�onthEy ama�r�t, diseussed in (iii} abave, will k�e de�Cermined by
multiplying the excess kVA demand by t�e then-c�rrent tariff sum of transmission and
distribution dem�nd charges and the applicable facilities capac+ty charges. For informational
purposes only, currently, the sum of these monthly charges is $4.75 per kVA for a Schecfule S5
primary vpltage cu5tomer at 4,OOQ kVA, however, t�his rate is subject ta chang�. Should a
condition of kVA demand occur,which exceecfs the maximum icVA cantracted for under this
Agreerrzent, CuStarr��r shall either madify operatians to prevent excess kVA dernand or exec�te
a supplementa!Agreement with PGE forthe additianal amount ofalternate service required. It
is urtderstoQd and agreed that tf�e cost of accommodating additional alternate serv'sce for
Custorr�er will be based on the costs af PGE in effect at that time. Customer wilf aisa be bilfed
ac`�uaf cost af any damage to PGE's alternate service facilities causecf by Custorner's alte�'nate
service demand in excess af the cantracted amount.
5. Advanced Notic�far Usfn�Altemate Facilities
Either PGE ar Custamer may arran�e far service to be provided througF� the alternate service
faci[ities. Customer must gain �riar aAprova�for rron-emerge�rcy usage by pro�iding written notice
to PGE five {5J days in advance afthe desired s�vitch. Natice ta PGE shall be pravided ta Andrew
Schafer, Key Custamer MaRager (5D3-464-2583).
E005977.01I/279295f2�3 � ' '�ter � ..=�!,�c�lti�l ,4i-Altern � te 5ervice Agreement
Exhibit A
5. Indernnification
Custamer shail,to the fuiiest extent perrrritted by law, protect, defend, inderrEnify and holcf
Marmless PGE and its affiliates and their respective employees, directors, a�d agents
{"indemnitees")fram and against any fosses, costs, claims, penaities, fines, liens, demands,
Itabilities, legai actior�s,judgn�ents, and expenses of e�ery kind (inclUding, wit�tout �imitation,
reasanabie attorney fees, inc[uding at triaE and on appeal) asse�ted or imposed against any
I��emnitees by any ti�ird party (inc�uding, without lirni�ation, employees of Cu�tomer ar PGEJ ancf
arising out of the negligent ar wrongful acts or omissians of Customer or any subcontractor af or
consultant to Custamer or any flf t�eir respective empEoyees, directors or agents arising out of or in
any way related to the performartc�or nonperformance of�f�is Agreerrient �"lndemnified Losses"},
except to the e�ent such lndemnified �osses are causecf bythe sale negfigence ar willful
miscondutt of the lndesr►nitees. Customer warrants to PGE that its indemnity ob�igatian wiil be
supparted by liability insurance to be furnished by it, ar self-insurance approved �y PGE for these
p�rpasEs; provicfed that reco�ery under or in respect of this indemnity shalf not be limited to the
proceeds af any insurance.
7. Giscfairner of Conseq�rential Dama�es
EXCEPT TO THE EXTER[T R�QUIRED BY LAW, PG�SHALL N07 g� LIABI.E TQ CUS70M�R FOR ANY
LOST�R PR�SPECTIVE P�OFITS OR ANY OT�HER SPECfA�, FUNITIVE, EXEMP[ARY, CONSEQUEN7IAL,
IlVCID�IV�"Al.QR lND1R�CT L�SSES 0� (7AMAGES (IN TORT, CON�RACT OR OT�EERWlS�) UiVD�R OR
I�I RESPECT�F THIS AGREEMENT.
$. Successors and Assigns
C�stomer may assign this Agreement to a third party or a successor in interest as lang as a� in PGE's
reasonable judgrr�ent such third party`s arsuccessor's cr�ditwort�iness and a6ifityto perfarm
Customer'S�bligatians under t�is Agreernent are ai feast as good as that of Customer; and b) �E�e
assigr�ee or successor agrees to 6e bounci 6y all the terrrts of conditions of this Agreemen�.
9. Canceilatian of Previous A�reements
Any �nd all former agreerrsents between Customer and PGE for the alternate electric service
cavered by this Agreement are hereby canceied and termina�ed.
[�06977.011/179295/2]4 � V�.'.,t_� ��t: ::,t.:nt "! ��i-A l t e r n a t e S e r v � � e R g r e e rn e n t
� Exhibit A
10. �ermination of This A�reement
a) �his Agreement may be terminated by C�stomer upon 30 days' written natiee�n �GE.The
subsequent a�ailabi�ity of alternate e�ec.�tric s�rvice is su�jectfo aEl changes in applicable tarifiFs,
including tJtility Rules and Regufations and afl lawful orders ofth� Public Uti[ity Cammiss€c�n of
Oreg��.
b} Sho�fd the payment for alternate service be on a mon�H3fy ba�is, upan terminatior� Customer
will payto PGEthe amaur�t that PGE's depreciated investment in such alternate ser�ice
�aci[ities exceeds the curr�nt va#ue of the facilities to PGE.
c) I�the Customer �ras r�-�ade a ��mp-s�m prepaym�r��to PGE farthe alternate ser�rice facilities,
upon terrrrinatia� PGE wif! pay-ro �he C�stomer an arrto�nt�qual to the current�aEue ta �GE far
sasd faciiities. Th�s amount wil[ not exceec�the undepreciated amount o�said facil�ties at the
time af such �ermi�tation.
d) In the event that t�se Custamer taiis to prevent excess kVA demand and re�uses td tirr�efy
exeeute a su�p[emental agreement with PGE tor the adcti��ona[ arr�o�ant of alternate service
required �ay i�, upon written notice to Customer, �G� mayterminate thisAgreeme�t and
Customer shall be respansible �For all o�rtstanding amour�t5 awed to PGE inciudingtf�e payment
under s�ction 10b), to the extenC applica6le.
[NT�fVTIO�IAL BREAK
SIG�VATtJRE PAGE 30 ��LLOW
[006977.011/179295/�]5 � � � t�- ;-:.�� _r�e;,�t ''(:r�_-Al � ernaie Service Agreetnent
Exhibit A
CUS`COf1flER_ ClTY OF LAKE OSWEGO LAKE QSW�GD-Approvaf as tQ Farrn
�f-•...��.....��`��w_.w �~f�-� � �
�Sigr�ature, Titie) (Initials, aa�e�
(Qate�
CUST�MER: C]TY OF 7fGA#�R TIGARD-R�proval as to Form
(Sigr�atur�, Title) (Initials, [7ate�
(Date)
COM#�ANY: PU�TLRNQ G�f�ERAL EL�CTRIC COMPANY
(Sig�aturs,�itle)
(C]a�e}
PGE- €�ates and Reg�latary Affair� PG�-Legal Review
�CJ �vC � f`C
(Signature,Title) (Initials, [�ate}
(Date�
6 � ` � -�.e, -ii'et��T�.;.nt ,�iG �� -Aiterr� ate 5ervice Agreemerst
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�3 kV PG�5ervice to Lake
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P�E Metering Cabinet Oswego/Tiga�'d Water E
i EUaERC�01 Compl�anE �'artnership TreaYment Pl�nt f
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! -� -- Approxirnate Lvcations and ��
� � Ruantities of PGE Equipment �
' By: Ken Spencer, PE � �T'
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CfTY Q� LAKE a51N�G0; CIiY O�TlGARD
AND
�QR�LAN� GEN�RAL ELECTRIC C�MPANY
AGRE�MENT FDR ALT�RNATE SERVICE
{Ri�er intake Pump 5tation in Gladstone}
2�14
This Agreement f�r AlCernate Electric Ser�ice {"Rgreer►��nt"� is betwe�n th� City af�ake dswegQ, an
❑regan municipal corporatian;the City of Tigard, an aregon municipal cor{�vration; �oth hereinafter
referr�d to as "C�stomer" and pORTLAND GENERAL E�ECTRIC �"PGE"�, an ❑regan carporatian.
hereinafter tF�e "Parties".
The parties agree as fa�faws:
�. Term o$A�reement
7his Agreement shali cvmmence on the date of execution and remain in effect for as lang as#he
Custarr�er requires alterr�ate electric ser�ice at the Eocation �iescribed beiow ar unti! Custorrter
provides written notice tv PGE in accardance with paragra�h �Da} herein�whichever is earlier.
�. C�nditions of Ser�ice
PG� r�serves th� right ta test, o�erate. and maintain#he P�� ec�ui�arr�ent in�alved. The Customer
wiEl be notified in writing or hy using another mutuafly agreea�le method o�cammuniCations in
��VdClC�r ta the extent practieable, if the alternate service wil! be una�aikable far mare th�n Z4
haurs.This Agreement does nat prQ�ide f�f increases in PGE's alternat�servic�capacity and may
therefnre be interrupted if actual kVA dernand by the Customer an th� a�ternate ser�ice fac+�ities
exceeds the �ontracted maximum kVA demand.
3. �acati�n t� Eae Served and P�int���elivery
a} N❑ later than five business days after recei�t of payment from Customer pursuant ta sectian
4�a) af this Agreement, PGF shall install and main#ain for the Custamer's emergency use,
sufficient alternate electric service capa�ity as contracted by the Custamer at Custamer's
premises R�cated at:
1�5 �. CEackamas BEvd, G�adstone, �regon 97�27
by The pair�t o'F�lelir�ery of alternate electri�servi�e is specificalfy de��rihed as:
Terminatian lugs for#�AL 7CLP ca6�e Ga�tainet!within the �lJSERG��m}�liant �section 4�D of
the��12 Electri� lJtility Service Equipment Requirements Committ�� standards manua4} �S kV-
rated re�enue metering�abinet and located at Lake Oswe�o�Tigard Wa#�r Partnership Ri�er
fntake P�mp 5tatio� �1Q5 E. C[ackarrtas Blvd.� Gladstone, ❑R 970���. See Exhibit 1.
Z � R i v e r I n t a k e P u m p i n g 5 t a t i a n - A i t S v c A � r e e m e n t
4. Pavment
a. Cantractecf ❑emand:
Customer agrees to pay PGE a one-time lump-surn payment of two-hundred-seventy-three-
thousand one hundred sixty-eight dol�ars, ���73,158y no �ater thar� 5e tember 3a 2�14_
Subject to receipt of the vne-time lump-surr� pay�e�t, #�GE will provide 1,QQ� kVA of
alternat� servi�e capacity uncfer this Agreement.
h. �ernand in Excess af Cantracted Amaunt:
When the alte��a#e service is utifized,the Customer's mor�thly billirtg wifl cansist af the
standard kW and kVAR demand c�arge�an either t�e prefer�e� or alternate service,
whiche►►er i5 the g�-eater; the sum totai kWh charg�for �oth ser�ices and, in t�e e�ent that
tt�e Custom��-impases a kVA demand on tf�e alternate service facilities i� excess af the
ahove-listed, the Customer will pay PG� a� additinnal monthly amount far tE�at manth and
th�succeeding 11 months. This amount will be determined by multi�lying the �xcess EcVA
demand hy th�c�rrent tariff s�m of#ransmissian and distrihuti�n derr�ar�d charges and the
ap�licable faciCitiQs capa�ity charges. Currently the sum of these monthEy charges is$4.92
per kVA for a Schedule 85 setondary valtage custarner at I,��UkVA. Should a canditi�n vf
kVA demand whic� exceeds the maximurn kVA contracted far under this Agreement occ�r,
the Customer shall either madify operati�n ta prevent excess kVA r�emand ar execute a
suppfernental Agreement with PGE for the additiona! amount af alternate ser�ice required.
It is understaod and agreed that the cost of additior�al alte�nate service wilf be base[i on the
co5ts af PGE ir� effect at that tirrie.Th� Customer wif I be hil�ed actual cast of any damage to
PGE's al#ernate facifities�a�sec! �y the Custflmer's alternate service d�m�ncf in ex�ess Qf
the contrac-ted amvunt.
5. Ad�anced Notiee for Usin Alternate Facifities
Either PGE ❑r the Customer may aTrange fvr service to he pro�ided t�rough the alternate facifities.
The Cus�amer must gain priar appra�al t�r non-emergency usage by pra�iding written n�tice ta
PGE fve (5� days in ad�ance of tF�e desired 5witch. Notice ta PGE shali be pra�fded to TifFany
Delgado. Key Cust�mer Manager�5�3-464-8535�.
6. Indemnificati4n
Customer shail,to t�e fullest extent �ermitted hy faw, pr�tect, defend, indemni'Fy and haEci
harmless, PGE and its affEliates and their respecti�e employees, directors, and agents
3 � Ri � er Intake Fumpinp 5tation -- Alt 5u � Agreement
("Indemnitee5'J fram ar�d aga�nst any losses, CQ5t5. claims, penalties, fines, liens, cferr�ands,
iiahilities, legal aGtions,judgm�nts, anci expenses of e�ery kind {inclucfing, without iimitation,
reasonable attvrney fees, including at trial and an appealj assertec� nr imposed against any
Indemnitees �y any third �arty �including, with�ut limitation, emplaye�s of Customer ar�GE� and
arising out af the negEigent or wrongful ac�s ar amissians af Custam�r or any subcontracfiar of vr
cansultant to Customer or any af their respecti�e ernp�oyees, directars or agents arisir�g aut of or 9n
any way reEated to the perFormance ❑r nonperFr�rmance af this Agreement �"In�emnified Losses"j,
except to the exterrt such Indemnified Lasses are caused hy the sole negli�ence or willfuf
miscandu�t af the Indemni#ees. Cus#orrter warrants to pG�that its indemnity obligation will be
supported �y liability insuran�e t� be furnished by it, vr 5e1f-insurance appro�ed �y PGE for these
purpases; provided that recouery ur�der ar in respect of t�tis ind�mnity shall r�at#ae iirrEited t�the
proce�ds of any insuran�e.
7. Discfaimer af Consequential pama�es
E7[CEPTTD THE E7CTENT R�QUfRE❑ $Y [AW, PGE SHALL NDT BE LIABLE T� CUST�MER FDl�ANY
L05T�R PR�SPECTEVE PR�F175 QR ANY OTHER SPECIAE., PUNfTIVE, ExEMPLARY, CONSEqIJENTIAL,
INCIDENTAL�R IN�ERECT LDSSES Q� [JAMAGES�IN T�RT, CONTRAC7 OR a7HEFtWlSE} UfVD�R �R
IN RESPECT�F TH15 AGREENlEEVT.
8. Suecessor5 and Assi�ns
The Custamer may assign this Agreement ta a third party or a successor in interEst as lang as a� fn
PGE's reasonaE�le�udgment such third part}�s�r su�cess�r's creditworthiness and aE�ility to
perForm Customer's obligations under this Agreerr�ent are at lea5t a5 gaad a5 that of Customer; and
bj the assignee or successar agrees to be �ound by all the terms and condition5 of this Agreement.
9. �ancellation of Pre�iaus A�reerr�ents
Any a�d all former agreements between �he Customer and PGE far alternate e�ectric ser►�ice
�avered hy this Agreement ar� hereby ca�celed and terminated.
1�. TerminatiQn af This A�reemer�t
a� This Agreement rr�ay be terminated i�y t�e Customer upon 30�ays' written n�tice to PGE. The
avaiiability of alternate ejectric ser�ice is subject to ala chan�es in applicabfe tariffs, i�cl�ding
tJtilEty Rules and Regu�ations a�d aIl lawful vrder of the Put�l�c Utility Commissian af Oregan.
4 � R � ver Intake Purri �air� � 5tatioi� — Alt Svc Agreement
b} Should the payment far afternate service be Qn a monthfy ba$is, upon xerminativn Cust�mer
wili pay tv PGE the amQunt that PG�'s depr�ciated investment in suCh aiternate se►vice
facilities ex�eeds tF�e current ualue a�f th�facilities ta PGE.
�} �f tt�e Customer�as made a iump-sum pre�ayment ta PGE for the alternate ser�ice fa�iiities,
upv� terrrtinatian PG�wifl pay to th�Customer an amvunt equal to the current�alue to PG�for
5aid facilities.This amaunt will not exceed the initial in�estment in said fatilities minus
depre�iatian accrued at the time of such terminatian.
d� In the e�ent t�at#he Customer faiEs to �re��nt excess kVA d�marid and refuses t� execute a
supplemental agreement with PGE for the additional amnur�t nf alternate ser�ice requirect,
upan written natic�to Cus#orrter, PGE may t�rmir�ate this Agreement, and Custnrrter shalE be
respor�sible for afl outstanding amaunts ❑weci to PGE including the applicat�le payment under
sectivn 1�b�.
il� WITIVESS WHERE�F, th� under5igned parties ha�e executed�his Agreemer�t this . day Qf
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C�MPANY: PQRTLAND G�NEf�AL ELEC�RIC COM�ANY ��y •r,� �� �5��
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13 kV PGE Ser�ice ta�ake
Dswegall"igard Water
Rartnership Ri�er Intake
Pian#
Approxirna#e Lqcations and
Quantities of PGE Equipment
EX.hI�]lt � By: Ken 5pencer, PE
503.849.7�07
APPENDIX H
WEST LINN/LAKE OSWEGO/TIGARD EMERGENCY INTERTIE AGREEMENT
AMENQE{]AN�RES�ATE�
INTERG�1lERNMENTAi COQP��ATEVE AGREEIIREfVT
F�R WATEa SYSTEM II�7ER31E
BE�WEElV T�E
50UTF! F�RE(WATER B�ARD,THE Ci7'Y QF LAlCE�SWEGD,THE CITY OF TfGAKD
ANQ THE Ci7Y C?F W�ST LtNN
This Agreeme�t is made and entered inta py and between the Sauth Fvrk Water Board, an
intergovernmental entity created pursuant to ❑R5 Chapter 29a, ser�ing as a water supp�y agency ar�d
jointly owned �nd ❑perated by the Cities of ❑regfln City and West �inr1, hereinafter referred to as
"Soard;' a�d the City�f Lake Osweg�,an�regon E-nunicipal corporatian, hereinafter referred�a as"Lake
�swego" and the City Qf W�st Linn, an ❑regon municipal corpara#ion, hereinaf[er referred to as "West
Linn," and the Gty af Tiga�d, an �regan Municipa! CarpQration, i�ereinafter referred t❑ as "Tigard," a!i
hereina�ter collectively referred#o as the"Parties."
Ft ECiTALS
The Parties agcee u�on the foliawing recitals:
1.. 7�e Baard, West Linn an� Lake�swega entered inta an intergovernmerstal caoperative
agreement in �984 ta provide fflrthe construction,aperativn ar�d mair�tenan�e af an emergency
water system intertie betweer►tk�e water supply system ❑f the 6oard and West li�n and#he
water suppfy systern a�F Lake �swega.
2. �he faciiities as descrifoed in tF�e �984 agreemen�, whic� are lacated nearthe irr#ersection of�!d
R'sver Road and Kentho�'pe Way in West Linn,were constructed and the intertie �ecame
❑perable ir�tf�at same year.
3. The intertie has been utilized periodically since 1984 during emergenc�es and scFreduled shut-
downs to pro�ide water suppiy between the Baar�i,West Li��and Rake�swego.
4. A�ter the�anstruction Qf the intertie,West Linn, Lake Osweg�and the Soarri�aintly fur+ded, and
West Linn �nnstructed, a pump statian on�Id Ri�er Road near its intersecti�n with Kentharpe
Way ta pro�ide fQr automatic and unattended operation af tne intertie.
5. The intertie, pufnp station and ap�urtenant facilities pro�ide 6en�fit ta a11 af the Parties to this
agreement.
5. Lake pswegQ and Tigard entered inta ari interga�ernrnental caaperative agreement that
conveys an awnership i�terest in the existing water suppky faciEEties that supply emergen�y
water to West Linn and Board, and pra�ides for cQnstrueti4n of�ew water supply fa�il4ties
inciudsng an expan�led water treatment plant and raw and finished water pipelines to su�ply
Lake�sweg�and Tigard's lang term water needs.
7. The changes ir�vwnership and anticipated'Facilities expansion cailed for in the
intergo�ernmental agreernent between Lake Dswega and Tigard necessitate amending the
existi�g water system intertie agreemQnt and adding Tigard ta ihe agreerr�ent.
1
S, i��e Parties d�sire that Lhis agreement supersede and re�lace the 20�3 agreement.
9, �Y�e Parties atknowiedge t�at they ha�e the au#hority to exetute this c�operati�e
intergo�ernmental agreement pursuant to th�terms af iheir respe�ti�e municipal charters ar�d
pursuant to�R5�9C1.030 etseq.
N�W TH�REF�RE, in consideration ❑f the ms�tual co�enants and agreements eontained her�in, st is
agreed �y and between the Parttes heretn as fQfl�w;
1. "Water Su I Facilities" De'Fined.As used her�+n,tne#erm"water supply facilities" mea�s river
intake, raw and firsished pump+ng facilities, water treatrnent facilities, water stQrage faciiities,
and al�Qt�er ir�'Frastructure usec# in�onjunction with the appropr�ation,treatrr�ent,storage or
transmissian of the Parties'water.
�. "Err�ergen�y Canditiar�" �ef�ned_An "errrergenry condition" is an accurrence�reated�y a failure
of a �arty's water sup�ly�acilities,or the�ccurrence of aR everrt that jeQpardizes a Party's water
quality,wherehy insufficier�t supply of water ta the Party's c�stamers cauld threaten the healt�
ar safety of thase custorners.5uch failure in�ludes failure or interruptian in the aperation Qf
ri�er intakes, raw and finisf�ed water�umping facilities,water treatment facilities, raw and
f'snished water pipelines, reservoirs,and a�purtena�t faci�ities. "�merg�ncy conditian"does r�vt
include a situation that in�olves the lass af water press�re or dimi�utian in water volume in a
water di�tributian systerrs during periods af high derr�and if the system remains in a normat
operatianal mode ar a reduction in a�aila�fe water resulting from regulat�ry acti�n by a state or
#ederal agency.
3, Use af Water lntertie.
a. �mergency Canditians. Use of the water intertie during an emergen�y condi#ian may!�e
accompl'sshed �y the mutual cansent of the Exe�uti�e�ffi�er of eaeh Party or the
�xecuti�e Officer's designee.
h. fUon-Emergency�'arrditior�s tess Thon Twa Weeks.�emporary use of the in#ertie far a
peri�d less than two weelcs during scf�eduled masntenance ar�d regai�may be
accomplished �y the mutua=cansent of the �xe�utive�f�icer af each Party or the
Executive Officer's designee.
c. I�an-Em�rgency Conditions Greater Than Tu�o Weeks, Pro4ange� �se of the intertie for
rr-tare than twa weeks during scheduled rra;ntenanc�and re��ir rr:�st f��appr�ved�y
the Executi�e O�fiice�af each Party.
4. LacatiQr�and Qescription af Water Svstem Intertie,The water systern intertie ant! pump statio�
facility 9s located at�0225�!d Ri�er Rvad. 5upply ta the p�m�s#atian from Lake�swega�
Tigard is from a conne�-tian to Lake Oswego's fin'sshed water iransmissi�n main. 'fhe pipeline
eonnectian between zafce Os�vego's finished water transrnsssfon main and the intertie purrtp
sta#iQr� is underthe ex�lusi�e owr�ership and corstro!vf West Linn. The purnp statian and
related va€ves and cantroi systems allow ti�e intertie ta be�sed an a eantint�aus ar►d
automati�ally controRled basis in t�oth directio�s�f sup�iy, s.e. Baard�West�inn to Lake
dswego/Tigard and Lake�swego/�igard to West Linn�Board.T�e pump statian+ncludes flow,
p�-essure control, metering and teiemetry facilities,and a car�nectian far providing ernergerrcy
power supply.The pump stativn, alang with the facifities and app�rtenar�ces associated w�th it,
Z
and any modifications t�ereta,cans#itute the water system ir�tertie that is the subject af tF�is
agr�ement.
5. 7it3e ta Intertie Fa�ilities.Titie to the water system intertie fa�ifities as descrihed a3�a�e in
Paragra�h 4 and t�e abltgati�n ta insure them sha!!be in the name of West Linn.Ti#le to the
property Qr�upied by the intertie pusnp statia�wiii be in the name of West Linn.
5. Method of Water 5vpply Throu�h Inte�#ie.5upply to �ake Oswego and Tigard fram the Board
and West Linn wifl be by gra�ity through the pipi�g, metering,fiow and pressure�ontral
facilities associated wit�t�e intertie purnp station.5upply to West Linrs and the 8oard from �ake
Oswego and Tigard will be ac�ompiished by pumping from Lake�swego's water system t�raugh
the intertie p�smp station into West Linn's system, Instrumes�tation,cantro!and#elemetry
systems in tE�e statian are under the primary control af West�snr�. Lake Osweg❑ has installed
additional instrumentatians,tontral and teferrsetr�+systerr�s#hat pro�dide far pump station stat�s
indica#ion and additianai cor�tra�functiQns, West�inn will prepare and update as necessary an
❑p�rating plan faf the intertie pum�statian and appurtenant faciiities and prnvide cQpies of
same ta the Baard, Lake�swego and Tigard.
7, 4uantity flf 1Nater to iae Su Ipp ied. Upon agreer�ent�etweer►the Parties ta make use of the
intertie purs�ant to Paragrap��af#his Agreernent,the Party sup�{ying water shall endeavorto
supply the am�unt of water requested 6y the ather Party,and take all reasanable actions
nec�ssary tn accomplish the same,so lo�g as su�h a�tior�s are nat detrimer+tal to the operation
❑f the supp#ying Party's awn water system. Pravided that Lake dswego's supply facilities are
expanded t❑ a treatr-ne�t�apacity af 38 million galla�s per day�mgdy, Lake Dswego anc!Tigard
can pravicfe West Linn and eaard with up ta 4 mgd thr�ugh at least 2041.
8. Cast of Wate�ta be Supq�ied.The Parties ag�ee to pay for all water provided through the
intertie at a rate that is tk��greater of:
a. The rate being paid by West Linn ta Sauth Fork far whalesale water;or
b. 7he�ast to Lake Oswega and Tigard to produte an�deliver water ta the inlet side of the
in#ertie pump station,which in the first year of a�eration af the expandeti treatment
pianr is estimated to be$0.95 per��a cuhic feet.
The�ol�me of water deli�ered si�all be meas�red by the meter fnsta�led at the intertie pusnp
station.The Parties ha�e the right at any time ta re�iew rates far water supplied and make such
a�justrrsents ta the cost af water pravided, as they t�eem necessary and �y mutual agreerrsent af
a�i Parties. I�r the event ii is necessary for the Party sup�iying water thraugh the intertie to
af�tain additianal water from a water pr��ider that is not a party ta this agreerr�ent,the water
rate charged ta the Party rece's�ing water under this agreernent s�al! be the wa#er rate�harged
to the supplying Party by the nors-party water pravider.The Parties further agree that�+vater
Utili�ed for periodic testing and exercising of the fiacilities wili be furr�ished between#he Parties
withaut�ost. In ac�dition to the rate Gharged#or water, the Parties by mutual agreement res�rve
the right to irr�pQse wheeling charges.
3
9. ❑qeratior� and Maintenanre Costs. �ake Oswego and Tigard agree ta su�►piythe water used t�
exer�:ise the intertie pump�at a rate of apprQximately 5DQ gallvns per minute for one hour each
week at�o cast to West Linro ar the Bflard. The Parties agree tha�West Linn, as the ❑wner of
t�e intertie fa�ilities, is respansiE�le for al[other cQsts of the nnrmal day-ta-day operatian and
maintenance af the facilities.
10. �e airs Renewa�s Re €acements U radir� and Modifications. T�e Parties agree that West
Lir�n, as the owner of the intertie facilit�es,will be responsible f�r sG�ed uling, �nntracting for and
implementing any repairs, re�ewals,replacerr+ents, upgrading and modifications that may 6e
required in the future to mair�ta4n or increase the function of the facilities.
a. Cost of�te airs. West Linn shali be responsi�Ole far the cos#of a�l �epairs, ex�ept th�t
�ake dswego and Tsgard agree t4 pay 5�%of the cost of any repairs necessary t4 thase
facifities that benefit Lake QSwega and Tigard.l"hase faciE�ties are defined as the piping,
val�es,�aults,meterin�, instrumentatian and contral systerns, and appurtenant facilities
that are used t❑ prov'sde waterto Lake Oswegfl and Tigarci from West�inn an�i the
Boar�.
t�. Cost of Capital Ernqro�e_rnents. The cost of any capital improvements 4r impra�ements
that increase tt►e function af the faci�'sties wil9 be shared in ar�equita�le manner, based
upfln ihe tsenefit to be derive�fram each Party from each particular period_
1�. A�cess to WaterSyst�rn Intertte �acilit�es. 7he Parties and their employees shail have a�cess ta
ti�e water system intertie faci�'sties.
1�. A�reement N�t ta Resell Water without Cansent. Except for existing whalesa�e eustomers�r
mutual aid agreements,the Parties agree that they wil� nat reseii water suppli�d ��der the
terms af t�is agreer�-�ent withQut prior written consent Qf ail Parties.
13. 5u ersedes Prior A reement. �he Parties agree that this agreemenf su�ersedes anrf repla�es
the prior agreement executed in�ctoher{Lalce�swego), �fo�Qmf�er{8aard) and Qecerriber
{West Li�n}, ?DD3.
�4. Amendment Pro�isions. The terms of this agreernent may 6e amended by r�utua! agreement of
the Parti�s.Any ar�endments shall be in writing, shail refer sperificalEy ta this agreement,and
shall�a executed by the Parties.
7.5. Termi�ation af A reem�nt.�his agreement shaf!remain in perpetuity ur�tii such tir-ne as it is
terminated by the mutuai written cor�sent Qf all Rarties. Tersswir�ation of this agreemer�t s�all nat
affe�t owners�ip status a##he water system intertie�acilities hereinabove des�rihed.
15. Written Natices. All writter�natsces required under this agreement shall he sent to:
5outh Fvrk Water Soard: General Manager
5outi� Fvrk Water gaartf
15962 5. Hunter A�enue
�Tegon City,�regon 97L145
4
City af�ake flswego: City Manager
City of Lake Oswega
P.Q. Box 359
�ake�swega, Oregvn 97034
City vf Tigard City Manager
13125 5W Ha[i 61vd
�igard, aregQn 97223
City of West Linn: City Manager
City af West�inn
2�5a0 Salamo Raad
West Linr�,�regan 97068
17, Disqute FCesatution_ If a dispute arises between the Parties r�garding this Agreernent,t�e
PartiQs shall a�tempt tfl resol�e the �isputQ through the following steps:
5tep Dne(Negatiatian}
The Exe�utive Dfficer or other persons designated by each ❑f the dispUting Parties wiif negotiate
on behal#af the entity they represent.�I�e nat�re o€tF�e dispute s�all be red�ce�to writing and
shall be preser�ted ta each Execut��e ❑fficer, who shall then meet and attempt t❑ resal�e th�
issue. !f the dispute is resofvec� at this step,tnere shall be a written determination af su�h
resol�ti4n, signed by eac�t Execut�ve�fficer and ratified by their res}�ective Board ar Counci�,
wHich shall ther�be �inding Upon the Parties.
5tep Twa{Mediation}
!f the dispute cannot be resolved wit�in thirty{3�j days at 5tep ane,the parties s€�all suhmit the
matter t4 nan-binding mediatian.The Parties shali attempt to agree on a mediator. If they
eannot agree,the Parties sFralf request a list of fi�e (5y mediators from the Presidir�g Judge af the
Ciackamas Caunty Circuit Caurt.The Parties wii!atternpt to mutualfy agree�n a mediator from
the list provided, �ut if they canr�o#agree,ti�e mediator wil!�e selected hy the Fresiding ludge
of Clackamas Caiinty Circu"st Caurt. The cost af the mediatar sha11 be bome e�uaiiy hetween the
P�rties, bsat each Party shalf ❑therwise �e responsi�le for its own ensts and fees. !f#he issue is
resRl�ed a#t�is step,a written determination of such resafution sha1� be signed �y each
Executive�f#�icer and ratified hy their res�ective 8oarci or Council.
5tep Three [Ar6itration)
If the Parties are unsuccessful at 5teps Or�e and Two,the dispute shall he resaf�ed by fainding
arbitratian proceedings pursuant to OftS Chapter 36, 7he Parties shalf fo�law the same prvicess
as �n Step Twa for the sele�tion of tfie a��itratar. �1pvn �reach af this agreemenE,the
nQndefauEting Parties shalf be entit�ed to all iegal or equita��e remediQs availabie,inciuding
injunetive re�ief,declaratary judgment,specific perfarman�e and terminatir�n. Ea�h party shalf
6e respansihle far its own attorney fees and �osts.
5
IN WlTNE55 WHEREOF�the Parties ha�e set their hands and affixed their seais as of the dafie and
year hereinat�ove written.
6oard has a�ted in t�his matter pursuant to Resolution Na. � adapted an the a.�'"
day of N���'r'"��',�013,or by any ather a�ceptable means.
Lalce Oswego has acted in tFris matter pursuant t❑ Resolutian No.�"� adopted an the���
day af��� ,�[3�.3,ar�y any�ther acceptable means.
West Li�n has a�ted in t#�is matter pursuant t❑ Resalutior�No. � adapted an the r��
day af �oY�"�''-r 2D13,or'by any other ac�eptable mea�s.
Tigard has a�ted in this matter pursuant ta Resfllutian No. '-'� t � adapte�on the � �
day ot �"�-t������ �4�3, ar 6y any other acceptahle mear�s.
, . _���, ;,.�
South Fork Water Board,
by and th�augh its offir�ls APPROVE¢�5fT� F�R G:
, � �� A,;•
By: _�- ��.F�'/' By: ,/- .� I-e..c
Dou e�ley+'Vice ClSair Chri rea�,Attarney
City af�alce Dswego, APPR�VED AS�0 FQ
�y and thraugh its❑ i ials J .
6y: `-,� �I. � •zc�--, �Y�
Kent 5tudet�a er, Mayor �avid Poweli,City Attorney
Attest:
Catherine S�hneid ,- ty Recorder
City of West Linn, APPROVEE]A5 TE7 FDRM
hy and#hrough its nfficia�s ��1 ��
! ��, � � ��.� f �
�. L �G=,�],t,•` ,1 �
�:—����-y-e.:�t gY- '�...._ I�...i_•��Y�..V:
�--_ ----. �:-
Ja�n�Kovas�i;Nidy�r- ��lle�:an Thornta�,As$istan[City a_tvr�,ey
r � 1
� �
Attest: 1l I�- '
I{athy Mallusky, ity Recarder
City oi Tiga rd APPROVEQ AS�0 FDRM
by an hra g 't icials . � '
a�y: By: �� L,
Jahn L.C�ok, Mayfl� amis,Atta ey
AitE5t}^.�. �r'�i.� L L /�1 � _ u+�,[.• .
Cathy I�"heatley,_�ity Recorder �
s
APPENDIX I
COMMUNICATIONS PLAN
� QS,�Eca,�,r��
� Lake Oswego Tigard Water Partnership
�
� y � a
g���� Internal Communications Protocol
fi�PA RSN��
This internal communications protocol is designed to ensure effective, clear communication
between the City of Tigard and City of Lake Oswego and, establish a positive working
relationship between the two parties. This protocol creates a set of ground rules for sharing
and receiving information between both parties.
1 Key Personnel and Responsibilities
Operations Committee Members:
City of Lake Oswego: Primary: Kari Duncan
Secondary: Kevin Batridge
City of Tigard: Primary: John Goodrich
Secondary: Aaron Beattie
Oversight Committee Members (as of fa112017):
City of Lake Oswego: Mayor Kent Studebaker
Councilor Jackie Manz (current Chair)
City of Tigard: Mayor John Cook
Councilor Jason Snider
Responsibility/ Point Name Title
of Contact (POC)
City of Lake Oswego (Managing Agency)
Primary Kari Duncan Water Treatment Plant (WTP) Manager
Secondary Kevin Batridge Assistant Water Treatment Plant Manager
Tertiary WTP Operator Acting Operator Acting in Capacity if WTP Manager
in Capacity (AIC) and Asst. WTP Manager are out
WTP Operations Staff WTP Operators and Staff
Erica Rooney City Engineer
Joel Kuhnke Water Distribution Superintendent
Kevin McCaleb Water Conservation Specialist
Anthony Hooper Public Works Director
Page 1
Appendix I.a. LOTWP Communications Plan Internal.docx
Katy Kerklaan Citizen Information Specialist
Scott Lazenby City Manager
Megan Phelan Assistant City Manager
City of Tigard
Primary John Goodrich Utility Manager
Secondary Aaron Beattie Water Operations Supervisor
Tertiary Brian Rager Public Works Director
Kay Landsiedel Sr. Water Technician
Jennifer Joe Water Quality Specialist
Marissa Grass Public Information Officer
Marty Wine City Manager
Eric Zimmerman Assistant City Manager
2 Normal operating conditions
2.1 There is an ongoing commitment to communicate consistently and clearly between the
parties, even if there is nothing to report.
2.2 The parties will establish a core email distribution group (in Microsoft Outlook) consisting
of the Operations Committee members, WTP staff, primary, secondary and tertiary POCs,
Water Conservation Specialist and Water Quality Specialist.
2.3 The parties will establish a comprehensive contact list (including phone numbers and
emails) of all Operations Committee members, WTP staff and Tigard water staff.
2.4 For the long-term wellbeing of the partnership, both party's primary, secondary or
tertiary POCs will share ongoing information and updates on issues via email, phone or
monthly meetings to the Operations Committee members and email distribution group.
2.5 There is a commitment by the Operations Committee and both parties to meet on a
minimum of a monthly basis to discuss issues of concern, update on water quality and
water conservation efforts, and plan upcoming outreach activities. The Managing Agency
is responsible for establishing and holding these meetings. The Operations Committee
members will attend, along with other staff such as WTP staff, Water Quality,
Conservation and Distribution staff from each City depending on agenda topics.
2.6 Oversight Committee meetings will be held quarterly. At least one representative from
each City from the Operations Committee will attend and convene these meetings. Prior
to the meeting, relevant reports or memos will be prepared and reviewed by the primary
POCs from the Operations Committee.
Page 2
Appendix I.a. LOTWP Communications Plan Internal.docx
3 Non-normal operating conditions
Several events or circumstances that are considered "non-normal" will require notification and
communication to the other party in a timely manner. Some of these conditions or events
include:
• PGE Energy Demand Response agreement curtailments/shut-downs/response events
(refer to VI SUPPLY FACILITIES OPERATION section A. f. and Appendix F) in the
Operations Plan)
• Planned or anticipated changes in water quality
• Implementation of water curtailment plan, voluntary or involuntary restrictions
• Planned interruptions to service as a result of:
o Planned inspections, maintenance or repairs
o Corrective inspections and repairs
o Regulatory restrictions or constraints
o Emergency supply to others
The communication approach will be handled in the following manner:
1. Relevant party POC notifies all Operations Committee members, and WTP staff
via email or phone call, not less than 72-hours in advance of event. Notification
will include the following information:
a. The nature of the situation and cause
b. What has been discovered/requested
c. Actions that need to be taken and special instructions to affected parties
-why, when and how
d. Expected duration of event
2. Affected parties respond to notification via email or phone call (initiate closed-
loop communication to verify notice has been received).
3. Both parties convene a conference call or face-to-face meeting if necessary, to
mutually agree on next steps and required actions. This includes determining if
an emergency response plan needs to be activated, an advisory or external
announcement needs to be issued and if a higher level of communication is
required.
1. Both parties POCs to implement required actions and additional notifications to
required regulatory agencies including Lake Oswego Fire Department, Tualatin
Valley Fire Department, and wholesale customers if impacted.
4. Each party notifies their relevant department staff.
5. Relevant party point of contact briefs Oversight Committee, Councils, City
Managers if necessary.
6. Relevant party to update Operations Committee every 4 hours or as determined
at the initial meeting.
7. Relevant party to notify Operations Committee, Oversight Committee, Councils,
City Managers when the event or scenario has concluded, and normal operations
have resumed.
Page 3
Appendix I.a. LOTWP Communications Plan Internal.docx
4 Emergency operating conditions
Emergency scenarios or operating conditions may include:
• Unplanned interruption to supply service
• Positive detections resulting in microbial contamination
• Main break/loss of pressure
• Natural disasters
• Vandalism
• Intentional contamination
• High turbidity
• Emergency supply to others
• Regulatory restrictions or constraints
• Emergency inspections or repairs
The communication approach will be handled in the following manner:
2. Relevant party POC (primary or secondary POC) notifies Operations Committee
representatives, the on call Operator for Tigard and Lake Oswego and City
Engineer/Public Works Directors via email or phone call, as soon as possible
within normal utility operational parameters. Notification will include the
following information:
a. The nature of the situation and cause
b. What has been discovered/requested
c. Actions that need to be taken and special instructions to affected parties
-why, when and how
d. Expected duration of event
3. Affected parties respond to notification via email or phone call within 1 hour
(initiate closed-loop communication to verify notice has been received).
4. Both parties convene a conference call or face-to-face meeting if necessary, to
mutually agree on next steps and required actions. This includes determining if
an emergency response plan needs to be activated, an advisory or external
public service announcement needs to be issued and if a higher level of
communication is required.
5. Both parties POCs to implement required actions and additional notifications to
required regulatory agencies including Lake Oswego Fire Department, Tualatin
Valley Fire Department, Oregon Health Authority, Clackamas County Public
Health and Washington County Public Health or others depending on the
Emergency.
6. Each party notifies their relevant department staff.
7. Relevant party point of contact briefs Oversight Committee, Councils, City
Managers.
8. Relevant party to update Operations Committee every 4 hours or as determined
at the initial incident briefing.
Page 4
Appendix I.a. LOTWP Communications Plan Internal.docx
9. Relevant party to notify Operations Committee, Oversight Committee, Councils,
City Managers when the event or scenario has concluded, and normal operations
have resumed.
Page 5
Appendix I.a. LOTWP Communications Plan Internal.docx
��aSr�i E G o•�'i�9
� � G
.
f
� Communications Plan
9� S��
��PAR����
Introduction/Bacl<ground
The Lake Oswego Tigard Water Partnership's$254 million construction project is now complete, and
work is transitioning into ongoing operation and maintenance of the new facilities.
With this transition comes a change in communications efforts and outreach. Naturally,there will be
less emphasis on project related messages and building awareness for the change in water source etc.,
However,there is a critical role both internal and external communications play in the effective
operation of the partnership. Ongoing communication needs will still continue and coordinated
messaging on key topics that are relevant to both cities and their customers will need to be developed
as the operations committee begins to manage the joint assets.
Communications
Purpose and approach
The purpose of this Communications Plan is to ensure effective and clear communication between
member cities and the public regarding the Partnership's role as a water provider. This plan serves as a
guide for establishing and maintaining effective communications channels, both internally and
externally.
This plan is intended to be a critical component of the Partnership's overarching Operations Plan.
Objectives
The main communication objectives are to:
• Collaborate and support the development of coordinated messaging between the two cities on
partnership matters
• Promote and inform clear, consistent and coordinated messages
• Maintain a dialogue to ensure no surprises—both internally and externally
• Communicate accurate, consistent, timely and understandable information
• Develop a clear internal communications protocol between the two cities
• Implement effective two-way communication
• Promote partnership services and facilities that provide value to customers
• Communicate the benefits the new infrastructure provides to customers in terms of improved
water quality, seismic resiliency and enhanced service delivery
• Provide a framework for consistency and synergy between the two cities communications
• Communicate effectively with partners and the public in order to protect public health
• Increase public awareness of the partnership's role and service
• Minimize public confusion with who is who's water provider
• Provide the necessary communication support to allow for the successful implementation of this
plan
Page 1
Appendix I.b. LOTWP Communications Plan External.docx
Key Audience and Stal<eholders
• Customers/ratepayers/public/businesses
• Schools/parks/hospitals/emergency services
• City staff—including utility billing, operations, public works, engineering, public affairs,fire,
police
• Elected officials in member cities
• Oversight Committee members
• Special interest groups
• Media
• Local, state,federal regulatory agencies
• Local and regional water providers
Messaging
The partner cities will collaborate and develop coordinated and consistent messaging on:
• Partnership (shared)facilities
• Water treatment
• Water source and supply
• Conservation efforts
• Water curtailment management
o Voluntary
o Involuntary
o ASRs
� Consumer Confidence Reports (Water Quality Reports)
• Water Audits
• Water Quality Sampling
• Partnership website
� Emergency preparedness
• Campaigns and community events
o National Drinking Water Week- May
o Infrastructure Week- May
o Emergency Preparedness Month -September
o Imagine a Day Without Water—September/October
• Outreach and events
• Crisis/emergency communications
Toolkit of materials/initiatives/modes of delivery:
Below is a list of ongoing communications tools and outreach efforts which have been used to serve the
partnership since its inception. Some of these tools are specific to Tigard or Lake Oswego, others are
under the partnership umbrella. At this stage, this Communications Plan does not propose to eliminate
any of them. However, as the partnership and member cities begin to transition into full-time operation
mode and more is known about the role of the water quality and conservation programs now under the
partnership umbrella, an assessment of the perceived effectiveness of these communication tools
Page 2
Appendix I.b. LOTWP Communications Plan External.docx
should be conducted.There may be opportunities to combine efforts, make improvements, eliminate
redundancies and create efficiencies or add new efforts (e.g. school-based outreach program).
- Partnership website—lotigardwater.org
- Cities websites (water/water conservation pages)
- Videos
- General outreach brochures,flyers and posters
- Social media
o Facebook(Partnership's account will not be actively maintained after fall 2017)
o Twitter (Partnership's account will not be actively maintained after fall 2017)
o Youtube Channel
o Nextdoor(through partner cities)
- Newsletters
o Tigard:
■ Know H20
■ Cityscape
o Lake Oswego:
■ Water Conservation Quarterly
■ Hello LO
■ Council Digest
■ LoDown
- Oversight Committee meetings
- Consumer Confidence Reports (Water Quality Reports)
- Bill inserts
- Water Treatment Plant/Facility Tours
- Water Audits (Kevin)
- Direct outreach: community events, fairs,festivals,farmers' markets
- Community group or industry presentations
- Other resources:
o Regional Water Providers Consortium—emergency management, conservation
o Clackamas River Water Providers—watershed information, water source
o American Waterworks Association—national resources
Page 3
Appendix I.b. LOTWP Communications Plan External.docx
APPENDIX J
WATER ENVIRONMENT SERVICES (WES) INDUSTRIAL DISCHARGE PERMIT
Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
Industrial Wastewater Discharge Permit - Section 1
1. Applicant Business Name City of Lake Oswego Water Treatment Plant
Permit No. 02T-020-W
2. Address of Premises Discharging Wastewater: Initial � Renewal ❑
Street 4260 Kenthorpe Wav SIU ❑ Non-SIU �
City West Linn State OR Zip 97068 SIC No. 4941
EPA Category N/A
3. Assessor's Map and Tax Lot Number: 21 E 24 BD
Billing Responsibility
4. Mailing Address (if different from above): City West Linn or District ❑
Street PO Box 369 Treatment Plant Tri-Citv WPCP
City Lake Osweqo State OR Zip 97034
5. Persons to be Contacted About This Permit:
(Primary) Name Scott Lazenby Title Lake Oswego City Manager Phone 503-635-0215
(Alternate) Name Kari Duncan Title Plant Manager Phone 503-635-0393
6. Method Used to Compute Industrial Monthly Sewer Service Charges:
❑ Metered Water Consumption ❑ Wastewater Strength
❑ Volume of Wastewater Discharge � Other West Linn
7. Authorization and Fees:
The above named applicant is hereby authorized to discharge wastewater to the public sewer subject to said applicanYs
compliance with the DistricYs Rules and Regulations, appropriate City Ordinance's, any applicable provisions of Federal or State
law or regulation, and in accordance with the discharge limitations, monitoring requirements, and other conditions set forth
herein, including the payment of all fees and charges as set forth below.
Annual Permit Fee $ 1,500.00
This permit is granted in accordance with the application filed on December 2, 2013 in the office of the Clackamas County
Water Environment Services, and in conformity with plans, specifications, and other data submitted in support of the above
application, all of which are filed with and considered as part of this permit:
8. Effective Date June 1, 2014 Expiration Date Mav 31, 2019
9. DistricYs Representative
Signature Date
For questions on any matter related to this permit,please contact:
Ed Gilmore, Source Contro/Specialist
503-557-2834
edq(�co.cla ckamas.or.us
For questions on any business related matter inc/uding billing,p/ease contact:
Liz Garcia,Business Services Manager
503-742-4563
LGarcia(a)co.clackamas.or.us
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Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
Industrial Wastewater Discharge Permit - Section 2a
Business Name Lake Osweqo Water Treatment Plant Permit No. 02T-020-W
10. Wastewater Discharge Limitations
The Industrial User shall comply with the discharge limitations and sampling requirements specified below
by the effective date of this permit.
1. Below is a listing of local discharge limits derived from the DistricYs Rules & Regulations and include
limits for daily maximums. The limit for every pollutant is applicable at the Point of Compliance as
shown on the sampling location map in Section 2c.
Local Limit
Parameter (mg/L) Sample Type
Average Flow ------ Pump hours
pH 5.5- 11.5 S.U. Grab
Total Suspended Solids N/A Grab
2. Until this permit expires or is modified or revoked, the permittee is authorized to construct, modify, or
operate a wastewater collection and disposal system and discharge to the DistricYs sewerage system
adequately treated wastewaters only from the authorized point established in Section 2c and only in
conformance with all the requirements, limitations, and conditions set forth in this permit.
3. NOTES:
a) The permittee shall comply with all other applicable regulations and standards contained in the
DistricYs Rules & Regulations. This permit does not relieve the permittee from responsibility for
compliance with any other applicable federal, state, local law, rule, standard, ordinance, order,
judgment, or decree.
b) Should analysis reveal the presence of pollutants other than those listed on Section 4a in quantities
greater than 0.10 mg/L, the permittee shall analyze for those pollutants. The permittee is
responsible for continuous compliance with all of the limits listed in 10.1.
c) No discharge of potentially toxic or harmful materials other than those listed above is permitted
unless specifically approved by the District.
d) The permittee shall have or construct monitoring facilities approved by the Tri-City Service District
to be used for the monitoring of wastewater discharges.
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Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
Industrial Wastewater Discharge Permit - Section 2c
Business Name Lake Osweqo Water Treatment Plant Permit No. 02T-020-W
10. Wastewater Discharge Limitations(continued)
TN
Administration
Building
POINT OF COMPLIANCE
Ozone Ozone Mechanical
Generation Dewatering
Wash Building
Water
Equalizatio
n Filtration Solids
Chemical Handling
Building Tank
Lagoons
�2)
Gravity
Thickener
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Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
Industrial Wastewater Discharge Permit - Section 3
Business Name Lake Oswepo Water Treatment Plant Permit No. 02T-020-W
11. Special Conditions
1. If required by the District, all process wastewater shall receive pretreatment before discharge to the public
sewer system in order to meet local and federal discharge standards.
2. The permittee shall establish and comply with written standards, operating instructions, and employee training
to ensure the proper and safe handling of all chemicals used on the premises and the proper operation of
pollution control equipment. Such documentation shall be made available to the District upon request.
3. The permittee shall operate and maintain all pollution control facilities. A log detailing all maintenance,
including preventive maintenance, performed on the pollution control and monitoring equipment shall be kept
and made available to the District upon request.
4. The permittee shall provide monitoring of all industrial wastewater discharged to the public sewer using a
sampling device and closed sample container used for this purpose. Sampled effluent shall be collected and
analyzed in accordance with this permit and 40 CFR 136.
5. Any other environmental control permits issued to the permittee shall be made available to the District upon
request and included by reference as part of this permit.
6. If the permittee experiences an accidental spill or an upset as defined in Section 14(U), the permittee shall:
a) Immediately take action to stop, contain and clean up the unauthorized discharge, and correct the
problem.
b) Immediately call the Source Control Coordinator at 503-742-4615 and the Tri-City Treatment Plant at
503-577-2803. In the event the Source Control Coordinator cannot be reached, the permittee shall
notify the Water Environment Services Office at 503-353-4567.
c) Within five (5)days, submit a detailed written report to the District describing the breakdown, the actual
quantity and quality of resultant waste discharges, the corrective action taken, the steps taken to
prevent a recurrence, and any other pertinent information.
7. Compliance with (6) above shall not relieve the permittee of responsibility for maintaining continuous
compliance with the conditions of this permit or for the resulting liability for its failure to comply.
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Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
Industrial Wastewater Discharge Permit - Section 4a
B Business Name Lake Osweqo Water Treatment P/ant Permit No. 02T-020-W
12. Reporting Requirements
1) The Periodic Compliance Report(Continuous Requirements):
Samples to be taken from the Point of Compliance prior to discharge into the sanitary sewer.
Pollutant or Reporting
Parameter Sample Type Frequency Requirements
Flow Meter Monthly Report due by the last
day of the following
month
pH Meter Monthly "
Total Suspended Solids Grab Monthly "
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Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
Industrial Wastewater Discharge Permit - Section 4b
Business Name Lake Osweqo Water Treatment Plant Permit No. 02T-020-W
12. Reporting Requirements
2) The Periodic Compliance Report shall consist of the following:
a) A signed District Discharge Certification Report Form or form approved by the District.
b) Copies of all laboratory results, including the analytical methods used, the date sampled, the
date analyzed, and a copy of the Chain-of-Custody Form.
c) Meter readings (pump cycles).
d) Calculations of total monthly flow and daily flow averages.
3) If the permittee monitors any pollutant more frequently than required by this permit at the Point of Compliance,
the results of such monitoring shall be submitted to the District. Monitoring reports shall be signed and sworn
to by a principal executive officer or his/her designee.
4) The permittee shall notify the District 30 days prior to any planned changes to these wastewater discharges,
including, but not limited to, addition or deletion of wastestreams contributory to any sampling point, long-term
changes in the relative flow of the component wastestreams, or a change in process or materials that may
cause a change in the category of the industry.
5) All reports shall be submitted to the following:
Source Control
Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
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Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
Industrial Wastewater Discharge Permit - Section 5
Business Name Lake Osweqo Water Treatment Plant Permit No. 02T-020-W
13. Standard Conditions:
A. General. The Industrial User shall comply with all the general prohibitive discharge standards contained in Section 3 of the
DistricYs Rules and Regulations.
B. Right of Entry. The Industrial User shall allow the District or its representatives, exhibiting proper credentials and
identification,to enter upon the premises of the User, at all reasonable hours,for the purposes of inspection, sampling, or
records inspection and copying. The right of entry is to the Industrial User's entire premises and includes, but is not limited
to, access to those portions of the premises that contain facilities for sampling , measuring, treating, transporting or
otherwise handling wastes,for storing records, reports or documents relating to pretreatment, sampling, and discharging
wastes.
C. Records Retention. The Industrial User shall retain and preserve for no less than three(3)years, any records, books,
documents, memoranda, reports, correspondence and any all summaries thereof, relating to monitoring, sampling and
chemical analysis made by or in behalf of the user in connection with its discharge.
This period of retention shall be extended during the course of any unresolved litigation regarding the Industrial User or the
District or when requested by DEQ or the EPA.
D. Confidential Information. Except for data determined to be confidential under Section 4.9 of the District's Rules and
Regulations, all reports required by this permit shall be available for public inspection at the office of Water Environment
Services of Clackamas County. Under no circumstances can wastewater effluent data be claimed or held to be confidential
information.
E. Recording of Results. For each measurement or sample taken pursuant to the requirements of this permit,the user shall
record the following information:
• The exact place, date, and time of sampling;
• The name of the person who collected the sample;
• The type of sample(s)collected;
• The dates the analyses were performed;
• The person(s)who performed the analysis;
• The analytical techniques or methods used;
• The results of all required analysis;
• The quality assurance and quality control laboratory procedures followed.
All sampling and analytical methods used to meet the monitoring requirements specified in this permit shall, unless
otherwise approved in writing by the District within, conform to the Guidelines Establishing Test Procedures for the Analysis
of Pollutants as specified in 40 CFR, Part 136.
F. Resampling Requirement. If the results of the permittee's wastewater analysis indicate that a violation has occurred, the
permittee must notify the District within 24 hours of becoming aware of the noncompliance. The permittee must also repeat
the sampling and submit the analysis to the District within 30 days after becoming aware of the violation.
G. Dilution. No Industrial User shall increase the use of potable or process water or, in any way, attempt to dilute a discharge
as a partial or complete substitute for adequate treatment to achieve compliance with the limitations contained in this
permit.
H. Proper disposal of Pretreatment Sludges and Spent Chemicals. The disposal of sludges and spent chemicals
generated shall be done in accordance with Section 405 of the Clean Water Act and Subtitles C and D of the Resource
Conservation and Recovery Act.
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Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
Industrial Wastewater Discharge Permit - Section 5
Business Name Lake Oswepo Water Treatment Plant Permit No. 02T-020-W
I. Imposition of Civil Penalties. In accordance with Section 4.10 of the District's Rules and Regulations, the District may
impose civil penalties including, but not limited to fines, damages, modification or revocation of permit and/or cessation of
services when any Industrial User(1)fails to factually report the wastewater constituents or characteristics; (2) refuses
reasonable access to the user's premises by representatives of the District for the purpose inspection or monitoring; and (3)
violates any condition or provision of its permit, with DistricYs Rules and Regulations Ordinance, any rule adopted pursuant
hereto, or any final judicial order entered with respect thereto.
J. Certification and Signatory Requirements. In accordance with 40 CFR 403.12(I), all reports required by this permit shall
be signed and certified by a principal executive officer of the industrial user or his designee. If the responsible corporate
official changes, the District is to be notified as required in 40 CFR 403.12 (I)(4).
K. Permit Modifications. The District reserves the right to amend this permit in order to assure compliance with applicable
laws and regulations. This permit may be modified with 30 days prior written notification, in whole or in part for causes
including, but not limited to: (1) preventing violation(s)of the DistricYs NPDES permit; (2)incorporating new or revised
federal, state or local pretreatment standards or requirements; (3)upon receiving information indicating the permitted
discharge poses a threat to the DistricYs collection and treatment system, POTW personnel, receiving waters and sludge;
(4)correcting typographical or other errors in the permit; and (5)any significant change in volume of a permitted discharge.
L. Permit Revocation. An industrial wastewater permit may be revoked at any time for the following reasons:
• Violation of any terms or conditions of this permit or the DistricYs Rules and Regulations;
• Failure to notify the District of significant changes to the wastewater prior to the changed discharge;
• Falsifying self-monitoring reports;
. Tampering with monitoring equipment
• Refusing to allow the District timely access to the facility premises and records;
• Failure to meet effluent limitations;
• Failure to pay fines;
• Failure to pay user charges;
• Failure to meet compliance schedules;
• Failure to provide advance notice of the transfer of a permitted facility.
M. Limitation on Permit Transfer. Wastewater discharge permits are issued to a specific user for a specific operation and
are not assignable to another user or transferable to any other location without the prior written approval of the District and
provision of a copy of the existing permit to the new owner or operator. Sale of a user shall obligate the purchaser to seek
prior written approval of the District for continued discharge to the sewerage system.
N. Property Rights. The issuance of this permit does not convey any property rights in either real or personal property, or
any exclusive privileges, nor does it authorize any invasion of personal rights, nor any infringement of Federal, State or local
regulations.
O. Accidental Spill Prevention Plan (ASPP). Each Discharger shall provide protection from the accidental discharge of
prohibited substances or other substances regulated by the DistricYs Rules and Regulations. Where necessary,facilities to
prevent accidental discharge of such substances shall be provided and maintained by the Discharger, at the Discharger's
own cost and expense. Detailed plans showing such facilities and operating procedures to provide this protection shall be
submitted to the District for review and shall be approved by the District for review. In accordance with 40 CFR
403.8(f)(2)(v), dischargers are to be evaluated every two years by the District as to the need for an Accidental Spill
Prevention Plan (ASPP).
P. Liability. The District, its officers, agents or employees shall not sustain any liability due to the issuance of this permit or
the construction or maintenance of facilities resulting from this permit.
Q. Severability. The provisions of this permit are severable, and if any provisions of this permit or the application of any
provision of this permit to any circumstances is held invalid,the application of such provision to other circumstances and the
remainder of this permit shall not be affected.
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Tri-City Service District
15941 S. Agnes, Bldg. B
Oregon City, OR 97045
Industrial Wastewater Discharge Permit-Section 5
Business Name Lake Osweqo Water Treatment Plant Permit No. 02T-020-W
R. Bypass or Diversion. The diversion or bypass(the intentional diversion of wastestreams)from any portion of a permittee's
treatment facility to maintain compliance with the terms and conditions of this permit is prohibited except"... if the bypass is
unavoidable to prevent loss of life, personal injury or severe property damage and there are no feasible alternatives" (40
CFR 403.17).
The permittee shall immediately notify the District in writing of each such diversion or bypass, in accordance with the
procedure specified in Section 4.10.6 of the Rules and Regulations.
S. Notification of Slug Load. If the permittee is unable to comply with all conditions of this permit due to a breakdown of
equipment or facilities, an accident caused by human error or negligence, or any other causes such as an act of nature,the
permittee shall follow the procedures outlined in the Special Conditions Section of this permit.
T. Continuous Compliance. Compliance with (S)above shall not relieve the permittee from responsibility to maintain
continuous compliance with the conditions of this permit or the resulting liability for its failure to comply.
U. Upset. The DistricYs Rules and Regulations defines an upset as an exceptional incident in which an industrial user
unintentionally and temporarily is in a state of noncompliance with the District's Ordinance, due to factors beyond the
reasonable control of the industrial user and excluding noncompliance to the extent caused by operational error, improperly
designed or inadequate treatment facilities, lack of preventative maintenance or careless or improper operation thereof.
An upset will constitute an affirmative defense to an action brought for noncompliance with applicable pretreatment
standards(if the conditions stated in the Federal Regulations 40 CFR 403.16(c)and in the District's Rules and Regulations
are met.
V. Hazardous Waste Notification. The industrial user shall notify the District,the POTW,the EPA Regional Waste
Management Division Director, and State hazardous waste authorities in writing of any discharge into the POTW of a
substance,which, if otherwise disposed of,would be a hazardous waste under 40 CFR Part 261. Such notification must
include the name of the hazardous waste as set forth in 40 CFR Part 261,the EPA hazardous waste number and the type
of discharge(continuous, batch, or other). If the industrial user discharges more than 100 kilograms of such waste per
calendar month to the POTW,the notification shall also contain the following information to the extent such information is
known and readily available to the industrial user: an identification of the hazardous constituents contained in the wastes;
an estimation of the mass and concentration of such constituents in the wastestream discharged during that calendar
month; and an estimation of the mass of constituents in the wastestream expected to be discharged during the following 12
months.
W. Toxics Reopening. If a toxic effluent standard or prohibition (including any schedule of compliance specified in such
effluent standard or prohibition)is established under Section 307(a)of the Federal Clean Water Act(PL95-217, as
amended)for toxic pollutants present in the permittee's discharge, and such standard or prohibition is more stringent than
limits upon these pollutants in this permit, this permit shall be revised or modified in accordance with the toxic effluent
standard or prohibition, and the permittee shall be so notified.
X. Duty to Reapply. If the permittee wishes to continue an activity regulated by this permit after the expiration date of this
permit,the permittee must submit an application for a new permit at least 90 days before the expiration date of this permit.
Y. Representative Sampling. Samples and measurements taken as required herein shall be representative of the volume
and nature of the monitored discharge. All samples shall be taken at the monitoring points specified in this permit and,
unless otherwise specified, before the effluent joins or is diluted by any other wastestream, body of water or substance. All
equipment used for sampling and analysis must be routinely calibrated, inspected and maintained to ensure its accuracy.
Monitoring points shall not be changed without notification to and the approval of the District.
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APPENDIX K
DEQ200J BACKWASH WATER NPDES PERMIT
�
Pemai�Nuznber: 20Q-7
Expiration Date: 713I/2002
, Page: 1 of 10
GENERAL PERNIIT
NATIONAL POLLUTANT DISCHARGE ELTMrNATTON SYSTEM
WASTE DISCHARGE PERNIIT
Department of Environmen�al Quality -�-��-�---� ' ��
.�. -_
811 S.W, Si�cth Avenue ����l 2�����,�
�ortlarad, OR 97204 �� �,,, f 2
Telephone: (503} 229-5279 Y�' `� �
Yssued pursuant to ORS 468BA50 and The Federal Ciean Water Act
�
ISSCIIED T0: Issued 12/13/97
File No. 48480 Cl ackamas County �OURCES C�VERED BY THIS PERMIT:
OR003028-7 �
Lake oswego, City af HYD�o ConE• Discharge or land application of filter backwash,
4260 SW Kenthorpe Way 22=-WILL 23 D settling basin, an.d reservoir cleaning water which
west Linn, oR 97068 have been adequately treated prio� to discharge.
5ite �oc. Lake oswego WTP, 4260 1Kent�orpe Wy. , Flushing of raw water intalces after sto� events
west Linn, Oregon and spring ninoff are also allowed.
8 ��-�f�� -
ichael T. L lyn,A ministrator Date -
Water Quality Division
PERMITTED ACT�TIE�
Until this permit expires or is modified ar revoked, the permittee is authorizec€to discharge to waters of tke
State ox Iand apply adequately tr�ated waste waters only frorn the authorized discharge point or points
es�ablished in Sched�zle A and anly in conformance with all the requ�rements, limitations, and conditions
set forth in the attached scheduies as follows: -
Pa�e
Schedule A -Waste Discharge Limitations 2
Schedule B -Maniforing and Reportang Requirements 3
Schedule C - Corr�pliance Conditions and Schedule -
Schedule D - Special Conditions 4
Schedule� - General Conditions 5-10
Unless author'rzed 6y anotiier NPDES or WPCF pezmit, all other direct and indirect�ischarges to waters of
the State aze prohibited.
� F Permit Nuznber: 200-J
Page: 2 0� 10
� �CHEDULE A
1. Was#e Discharge Linnitatxons not to be Exceeded by Facilities Covered by this General Permit:
Parameters Limitations -Daily Ma�cimum
5ett�eable Solids Shall not exceed 0.1 mUl
pH Shall be within the range 6.0 - 9.Q S.U.
2. iVlinir�aum Dilution Requirenr�ent: In assigning this permit, the Department will ensure that the
receiving strearn flow provides a 30:I minimum dilution ratio with the effluent during periods of
discharge. Facilities that do not meet this criteria will not be eligible for this permit.
r
3. Tennperature Manageznent Plan: Facilities that discharge to water quality Iimited stzeazns and meet
the dilutian requirements above will be deemed to satisfy the requirement of developzng and .
implenr�enting a surface watez management plan.
4. Mi�ing Zone:Notrvithstanding the ef#luent limitations estab�ished by this permzt except as provided in
OAR 340-45-080,no wastes shall be discharged and no activities shall be conducted which urill viala�e �
Water Quality Standards as adopted in OAR Chapter 340 Division 41 except in the following defined
zrzzxing zone:
The a�lowable mixing zone shall not extend downstream beyand a distance of 30 feet from
the point of d'zscharge and shall not exceed one-half the width of the receiving stream.
5. La�.d Application: The perzr�.ittee can land apply�iiter backwash, settling basin, and reservozr cleaning
wastewatez pravided written appzoval zs obtained frozn the Departmen�and tl�e foliowing conditzons are �
rriet:
i) No sur�ace runoff or discharge to suz�ace waters froz�r�t�e Iand application site is allowed;
ii} Wastewatez must not be laz�.d applied at rates which exceed the hydraulic or organic loading
capacity af the soil; and
iii) The application af wastewater rriust not resuIt in odors or other nuisance condztians.
6. Prior to discharge to waters of the State, alF f lter backwash water shall pass th�ough a settling pond or
o�her approved treatment system and meet the effluent limitatio�� in condition 1 above.
7. Prior to discharge to waters of�l�.e State, atl reservoir clea.nung water (on and off-site) shall pass through
an approved treatrr�ent system and meet the effluent lisnitations in condition I above. Zf super-chlar�nated
water {i.e. chlorine concentrations above 4 mg/l) is used for cleaning reservoirs or for water main
disinfection and flushing, the water must be dechlorinated prior to discharge. Dechlorination must be
suffzciently effective to rede�c� total residual chlorine concentrations to 0.1 mg/l. Alternatively, the
permit�ee can use non-dischar�e ogtions snc��as dischar e ta sanitary se�ver or land applicatian.
3(7 -;�� �,�r� ,,,�,�;�U�U� d,,��R 1���, .�,,. ��z �`'�� �
S. Upon approval by the Department, the permittee may dischar�e water from the ciearwell and contact
basins if there are contaminants detected. Depending on the circumstances, the Department may
require that minimum dzlution requirements b�met and/or the discharge be dechlorinated to gzevent
impacts on the receiving stream.
Pe�nit Number: 2Q0-.T
Page: 3 of 10
SCHEDULE B
MINIMUM_MC�NITQR�NCT AND RE��RTING REQUIREMENTS
1. Monitaring Rec�uirements
A. Discharge to surface waters:
�t�z��o�-�`ar�x�tc� �S�na:zz�:���eq���e� Ty:g�ca���ple�`
Effluent Flow(mgd) l/month Record**
�ettleable Sotids 2lmonth ` Grab
TotaI Residual Chlorzne 2/rz�.onth Grab
{mgll)***
pH 2lmonth Crrab
B. Land applicatian: .
��et�a�Pa�.�r ��:i�zurfl�`�u��t� T�rp���������-��`
Effluent Flaw(rr�gd) l/month Record**
C. Reservoir cleaning activzties ttaat result in discharge to surface waters:
�:��rr�c��Pa�ie��r �:i��ur�.F��t��c� �'�p��€��5�m�1� .
Effluent Flow(mgd) per event Estimate
Settleable Solids per event Grab
Total Residual Chlorine (mg/l) per event Gzab
pH per event Grab
* The samples shall be collected at the ov�rflo�v of the settIing pond or other trea�nent device during a
f lter backwash cycle. Tf the f lters are backwashed at a frequency less than 2/manth, the data$hall be
callecfed durin.g the time backwash occurs. If the settling pond does not overflow duzing the
backwas�i cycle but is draizzed or pumped after settling has ocetizred,the data shall be collected during
the draining or pumping. �
** Flow should be rec�rded on a per event basis and only the monthly averag� of these events should be
reported in the annual tabulation.
*** MonitQring for total residual chlorine is to be conducted only if chlarinated water is used for
backwashing. -
2. Re�ortin�,,.Rec�uirements
Monitoring data shail be recorded each moni�h. An annual tabnlation of the dafa shali be subzz�itted to
the appropriate DEQ Regional Office by ]anuary 15 of each year. In addition, any violation of permit
conditions shall be reported within five (5) days of discovery aZong wath a.n explanation and correction
plan. -
Permit Nurn6er: 200-J
Page: 4 of 10
SCHEDULE D
Sl'ECIA CONDITIONS
1. Solzds, sludges, c�irt, sand, silt and bacterial slime removed from the fzlters, set�ling basins, and
reservoirs shall be �isposed of in a rz�azzrzez fihat will prevent discharge to public waters a.zid nuisance
conditions.
2. The Department may revoke a general permit as it applies to any person and require such person ta
apply for and obtain an in.dividuai NPDES permit if:
4
a. The permitted source or acfzvzty is a szgni�caz�t contzib�tar of pollution or causes envizazimental
problems;
b. The�errnittee zs not in compliance with the terms and conditions of this general permit; or
c. Conditions or standards have changed so that the saurce or activity no longer qualzfies for a
general permit.
3. Any permittee not wishing to be covered or limzted by �tais general permit may ma.ke application for
an individual NPDES permit in accozdance with the procedures in OAR 340-45-030.
Pez�z�it Number: 2Q0-J
Page: 5 of 10
� SCHEDULE F
NPDES GENER.AL CONDITZON�
I. DutZ!_to Comnlv
The permittee must comply witt� all conditions of tl�is permit. Any permit nancompliance canstitutes a violatian of
Oregon Revised Statutes (0125) 4b8B.025 and is grounds for enforcement actian; for permit termination, suspension,
or modification; or for demal of a permzt renewal application.
2. Penalties fnr Water Pollution and Permit Condition Vialations
Oregon Law (ORS 458.140) allows the Director to impose civii penalties up to $10,00(} pez day for violation of a
terzrz, condition, or requirement of a permit.
Under ORS 46$.943, unlawful wa#er gollutioz�, if cozrunitted by a person with criminal negligence, is punishable 6y a
fine of up to $25,000 vz by imprisonment far not more than one year, or by botfi. Each day on which a violation
occurs or cozztinues is a separately punishable offense. '
Under ORS 468.946, a person who lrnawingfy discharges, places or causes to be placed any waste into the waters of
the state oz in a location where che waste is litce�y to escape mto the waters of the state, is subject to a Class B felony
punishab[e by a fine not to exceed$200,000 and up ta 10 years in prison.
3. D�to Mitieate
The pez�ittee shall take alI reasozzabie steps to minimize pr prevent any discharge or sludge use or disposal in
vialatian of this pern�i[wk�ich has a reasonable tikelihood of ad�ersely affecting human health or the environment. In
addition, upon request of the Departm�nt, the permittee shall corzect any adverse unpact on the environment or
human heaItti resuIting frorzi n.oncompIiance with this pernut, including such accelerated ar additional monitoring as
necessary to detez�mine the nature and impact of the noncomplymg disc�arge.
4. Dury to Rea��iv
Tf the pernuttee wishes to continue an activity regulated by this pezzz�it after the exp iration date of this permit, the
� perznittee must apply for and have the pernut renewed. T�ie application shall be submitted at least 180 days befare
the exp�ration date of tt�s permit.
The Director rnay grant pernussion to submit an application less than 180 days in advance hui no later than the permit �
exgi_ration date.
5. Permit Actions
This perrnit�ay be modified, suspended, revoked and reissued, or terznizsated far cause including, but not limited to,
the foilowing:
a. VioIation of any ternz, condition, or rec�uirement of this permit, a ruie, ar a statute;
b. Ob€aaning this permit hy misrepresentauon or failure to disclose fuliy alI materzal facts; or
c. A change in any condrtzon ihat requizes either a temporary or permanent reduction or elimiziatzon of the
authorized disc�arge.
'Chs filing af a request by the permittee for a permit modi�'zcation or a notification o�pIar�ned changes or anticipated
nancompliance, does not stay any permit condition.
6. Toxic Pollutants
The permittee shall comply wzth any applicable effluent standards or prahibitions established under Section 307{a} of
the Clean Watez Act for toxicgo Iltitants withi.n the tirne provided in the regulations that establish those standards or
prohibitions, even if the permit has not yee been modifzed to incpzporate the requirement.
7. Prop�Rig ts —
The issuance of ttiis pezmit c3aes no[cor�vey any progerty rights of any sort, oz azry exclusive privi�ege.
8. Per�nit References
Except for effluent standards ar prohibitions established under Section 307(a) of the Clean Water Act for toxic
pollutants an�d standazds for sewage sludge use ar disposal established under Secuon 405{d) of[he Clean Water Act,
aIl rs,�es and statutes referred to in this permit are those in effect on the date this permit is zssued.
1. Pr�ger Ooeration and Main[�nanc�
Perzz�ait Number: 200-J
Page: 6 of IO
The perrnzttee shal� at all times properly operate and maintain all facilities and systems of treatment and control (and
related appurtenances) which are installed or used by [tsepe rmittee to achieve coznpliance with the conditions of this
permit. Proper.operation. and rnaintenance also �zzc3udes adequate laboratary controls, and appropriate quality
assurance procedures. This provision reqvires the operation of back-up or auxiliary facilities or szzruIar systems
wk�ich are �nstalIed by a per�ruttee anly when the operation is necessary to achieve compliance wich the conditions of
the permit.
2. Dutv to Halt or Reduce Activitv
Far induscrial or cornmercial faciIities, upon reduction, loss, or failure of t�e [reatment faciiity, the pernuttee shall, to
[he extent necessary to main.tain compliance wi[h its pernut, control praduction or all discharges oz both us�til the
facility is restored or an alternati�e method of treatment is provrded. 'I`h�s requirement ap lies, for example, when
the pc�irr�ary source of power of the treatment facility fails or is reduced or lost It sh� not be a defense for a
permmee in an enforcernent actian that it�vould hav�been necessary to halt or reduce the perrnitted activity in ordec
to mamtain compliance with the conditions of this permit.
3. Bvnass of Treatment Faci�ities
� r
a. Defuutions �
(1) "Bypass" means intentional diversion af waste streams from azzy portion of the treatzrzent faciliry.
The term "bypass" does not include nanuse of singular or m�iltipie units oz processes of a treatment
' works when the nonuse is insignifican[to the qualiry and/ar quantity of the effluent pzoducecf by the
treatment works. The term bypass" does not apply if the diversion does not cause effltient
limiea,tzans to be exceeded, provided the diversion is to allow essential maintezaance to assure
efficient ogeration.
(2) "Severe property damage" mcans substaz�tial physical damage to pro�erry, dazn.age to the treatment
facilities ar treatment pracesses wfiich causes them to become maperable, or substantial and
permanent loss of n.atuzal resources which can reasonably be expected tp occur in the absence of a
bygass. Severe properiy damage does not mean ecanonuc loss caused by delays in production.
b. Prohibition of bypass.
{1) Bypass is prohibited unless:
(a} Sypass was necess�to prevent 1pss of life, personal injury, or severe pzo�erty damage;
(b) There were no feasi le alfernatives to the bypass, such as the use of aux�iiary treatment
�aci�ities, zetention of untzeated wastes, or mamtenance dnring normal periods of
_ equipment downtune. This eondition is not satisfie� if adequate backup equigrc�ent should
have been installed izz tha exercise af zeasonable engineering�udgment to Qrevent a bypass
w�ich occurred during normal periods of equiprnent downtime or preventat�ve
maint�n.azzce; and -
(c) The permit#ee submitted notices and requests as required under Generai Condition B.3.c.
(2} The Director �ay a�prove an uaticigated bypass, after cansideri�ng its adverse effects and any
al.teznatives to bypassmg, when the D�rector determines that it will meet the [hree conditians listed
above in Genera.i Condition B.3.b.(1).
c. Notice and rec�uest for bypass.
(1) AnticigaCed bypass. If thepe rmittee knaws in advance of the need for a bypass, it shail submit
prior wntten notice, if possiO[e at least ten days before the date of the bxpass.
(2) Unanticipated bypass. The per�itt�e shall subzs�zt notzce of an unanticipated bypass as required in
Generai CondiEion D.S.
4. �
a. Definition. "Upset" mearis an exceptional incident in which there is unintentional a.zzd temporary
noncompliance vc�ith teciinology based permit effluent Iimitations because of factors beyond the reasonable
conErol of the permittee. A,n u set does not inciude noncompliance so the extent caused by operation error,
unpzoperly designed treatment�acilities, inadequate�reatment faciiities, lack of preventative mauitenance, or
careless ar unproper operation. �
b. E�fect of an upset. An upset consti�utes an af�miati�e defense to an action brought for noncompliance wit�
such technolopy based permit effluent lirnitations if the requirements of General Condition B.4�.c are met.
No determinauon made during admi�isuative re�iew of ciauns that noncompliance was caused by upset, and
befpre an acuon for noncompliance, is final administrauve action subject to�udicial review.
c. CondiEions necessary for a demonstration of upset. A pezmittee wno wishes to estabIish �he affirmative
defense of upset shall demonstraee, througli properly srgned, contemporaneous operating logs, or ather
rele�ant evidence that:
(1} An�ugset accurred and ti�at the pernuttee can identify the causes(s) of the upset;
{2) The pern�tted facility was at the time being properly operated;
{3} The permittee submitted notice of the upset as requ�red m General Condition D.S, hereof{24-haur
no#ice); and
(4) '1'kae pernuttee compiied with any remedial measures required under General Condition A3 hereof.
Pezznit Number: 200-,T
Page: 7 of 10
� d. Burden of prvof. In. any enforcement proceeding the permittee seeic�z�g to estabIish rhe occurrence of an�
upset has t�e burden of praof.
5. �eatment of Sin�le Operational Event
Paz purposes of this permit, A Single Operationa[ Event which leads to simultaneous violations of more [han one
pollutant parameter shalI be treated as a single �iolation. A single operatzozzal event is an exceptional isicident wnich
causes simultaz�eous, unintentional, unknowing (not the result of a knowing act or omission), temporary
noncompliance with more than one Clean Water Act effluent dischazge pollutant parameser. A single operatinnal
event does noE include Clean Water Act violations involving discharge without a NPDES permit or noncompixance to
the extent caused by irzzproper�y designed or izaadequate ueatment facilities. Each day af a single operatianal event is
a violation.
6. Overflows from Wastewater C��veyance Systems and Associated Pum� Stations
a. Defuutions
(1) "Overflow" rneans d3e diversion and discharge of waste strearns from any portzon of the wastewater
con�eyance system inciudizxg pump staiions, through a designed ovez-�low device pr structure, other
than discharges to the wastewater uea�ment faciliry.
{2) "Severe pzaperry damage" means substantial physical damage to groperty, damage to the
conveyance system or pump station which causes them to become inopezable, or substantiaE and
permanent lass of nacural resources �whicE�can reasanably be e�pected to occur in the absence of an
ovezflow.
{3) "�.Fncontrolled overtlow" means the diversion of waste streams o[her than th.rougl� a designed
overflow device or structure, fflr example to overflowing manholes or o�erflowi�g izito residences,
commeresal estabIishments, or indusuies[hat may be connected to a conveyance system.
b. Prvhibition of ovez:F�ows. Overflows are prohibited unless:
(1) Overflows were unavoicfable to prevent an uncontrolled overflow, loss of Zife, personal injury, ar
severe property damage;
(2} Theze were no feasible aiternatives to the aver�ows, s�ch as the use of auxiliary puznping or
conveyance systems, or maximization of canveyance systern starage; and
(3} T'k�.e overflows are the result of an upset as defined in General Condation B.4, and meeting alI
require�ents of this condition.
c. Uncontrolled overflows are proY�ibited where wastewater is likely to escape ar be carried into [he waters of
the State by any zneans.
d. Reparting required. Unless otherwise specified in writing by the Depa�-tment, ali overflows and
uncontrolle� overflows must be reported prally to the Departmen[ within 24 hours from the time the �
permittee hecam.es awaze of the overflow. Reporting procedures are descrzbed in more detail in, General
Condi�ian D.S.
7. Public [�otifcation of Efflt��riY Vi21��39n or Overflow �
If effiuent limitatians specified in this pernr�it are exceeded or an overflaw occurs, upon request by the Department,
the perFnittee shall take snch steps as are necessary to ale�t the public about the extenc and nature of ttze d�scharge.
5uch steps may iizciude, but aze not liu�ited to, posting of the river at access points and other places, news releases,
and paid announcements on radio and television.
&. Removed SuI,�,Stanees
Solids, sludges, �iIter backwash, or other poliutants remo�ed in the course of treatment or conuoI of wastewaters
shall be disposed of in such a manner as to prevent any pqilutant from such materiais from entering public waters,
causing nuisazice conditions, ar creating a public health hazard.
SEC'I70N C. MONTTORING AND RECORDS
1. 'v
_ Sampling and measurements taken as requued herein shall be representative of the volume and nature of the
monatored discharge. All sampies shall be taken at the monitaring points sgecified in [his permit azid shalI be takeu,
• uniess otherwise specified, befare the effluent joins or is dijuted by any other waste stream, body of water, or
substance. Monitoring points shall not be changed without notification to and ttze approval of tl�e Director. �
2. Flow Measurements
Ap�ropriate flow measurement de�ices and methods cansistent vvith accepted scientzfic practices shall be selected and
used to ensure the accuracy and reiiabiliry af ineasurements of the volume of monitored dischazges. The devices
shall be instafled, caiibratefl and maintained to insure t�at the accuracy of the measurements is consistent wirii the
accepted capabiliry of that type of de�ice. De�ices selected shall be cap able of ineasuring flows with a maximum
deviation of less t�an ± 10 percent from true cfischarge rates throughout tlle range of expected discharge volurnes.
Permit Number: 2Q0-,T
Page: $ of I Q
' 3. Monitoring Procedures
Monitoririg must be conducted according ta test procedures appraved under 40 C�R Fazt 136, unless other test
procedures have been specified�n this perrnit.
4. Penalties of Tarrsoering
The Clean Water Act provides tt�at any person who falsifies, tampers with, ar lazowingly renders inaccurate, any
monitorirsg device or method req�ired �a be maintained under this �ernut shall, upon conviction, be punished by a
fine of not more tl�an $10,000 per violatian, or by irnprisnnrnent or not more than [wo years, or by both. If a
conviction of a person is for a vzolat�on committed after a first conviction of such person, punis�ent is a fine not
mare than$20,DQ0 pez day of violation, or by imprisonment of not more than four years or both.
5. ���ti�,�of Ma�itoring�tesults
Monitoring resuits shail be summarized each month on a Discharge Monitoring Report forn� ap�raved by the
Department. 'I'he reports shaEl be submitted manttzly and are to be mailed, delivered or otherwise transm,itted by t��� �
15t�day of the following month unless specifically approved otherwise in Schedule 6 of this permiE.
Y
6. Additional Monitorin�bv the P�m73ttee �
If the permittee monutors any.palIutant more fzequenkly tt�an requized by this permit, using test�rocedares agproved
undez 40 CFR 136 or as specifed in this pernut, the results of this momtoring shall be zrxcludecf m[he calculation asid
reporting of the data subzzritted in tbe Dischazge Monitoring Report. Such increased frequency shall also be
indicated. Far apa llutant parameter that may be sampled more than once �er day (e.g., TotaI Chlorine ResiduaI),
only the average daily vaIue shaiF be recarded unless otherwise specified in ttus permit.
7, v
Caiculations for ali lunitations which require a�eraging of ineasurements shall titilize an arithmetic mean, except for
bacteria which shall be averaged as speci�ed in this permit.
8. Retention of Records
Except far records af monitoring information required by this permit related to the permittee's sewa e sludge use and
disposai acuvities, wk�ick snall be retained far a peziod of at least five years (or langer as req�ire�by 40 CFR gart
503}, the pernuttee shall retain records of al� monitoring information, including aIl calzbracion and maintenarace
records af all original stzip chart recordings for continuvus monitoring instrumentation, copies of al1 reports required
by tt�is pernut, and records of aiI data used to camp7ete the applica[ion for this permit, for a period of at least 3 years
from the date of rhe sample, rneasuzezz�ent, report or application. This period may be extended by request of the �
Director at any time.
9. Records Contents
Records of monitoring information shall include:
a. The date, exact lace, tazne and metfiods of sampIing or measurements;
b. Ttze individual(s�who performed[he sampling or rzzeasuzem�ents;
c. 'I'he date(s) anal ses werepe rformed;
d. 'The individual(s�who performed the anaiy ses; �
e. Tlze analytical[echniques or methods used; and
f. "The results of sueh analyses.
�Q. �pection and Entry
� '1'he permittee shail allow the Director, or an authorized representati�e upon the presentation of credentials to:
a. Enter upon the permittee's premises where a regnlated facility or activzry is focated or conducted, or where
records must be kep[under the conditions of this permit;
b. Have access to and copy, at reaspnable times, any records that must be kept under t�ie conditions of this
permit;
c. Insgect at reasonable times any faci3ities, equipment (incIuding monitoring and control equiprnent),
practices, or vperatiori.s regulated or required undez ttzis permit, and
d. 5ample or monitor at reasonable times, f�r the purpase of assuring permit campliance ar as otherwise
authorized by state law, any s►�bscances or parameters at any location.
�E,�, D. REPORTING REQiJIREMENTS
1. 1
The permittee shall comply with Oregan Administrative Rules (QAR) 340, Dzvision 52, "Review of Plans and
Spec�fications". Excepc wheze exempted under OAR 340-52, no construction, installation, or modifzcation involvi.ng
disposal systems, treatment worlcs, sewerage syscems, or common sewers shall be comrnenced until [he plans and
spec�fscations are submitted to and approved by the Department. The perzz�zttee shail give natice to the Department as
soon as possible of a.zry plaznned physical aitematians or addit�ons to the permitted faciI�iry.
Permit Number: 20Q-7
Page: 4 of 10
2. Anticigated Noncamnliance
The permit[ee shaIl give advance notxce to the D�rector of any planned changes in the permitted faciliry or activity
3 whiTransfe sy result in noncompliance with permiE requirements.
This permit may be transferred Eo a new permittee provided the transferee acquires a property interest in the
peranztted activity and agrees in writing to fully comply with all the terms and conditions af the permi[ and the rules
of tt�e Cammission. Na permit shall be transferred to a third party without prior written appraval frorri the Director.
The permittee shall nocify the 17epartment when a transfer of praperry intezest takes place.
4. ��liasice Scheclule
Reports of cornpiiance or nancornpliance wzth, or any progress reports on interim and fmal requirem,ents contained in
any compliance schedule of this permit shall be submitted no Iater than 14 days folIowing each scheduie date. Any
reports of noncompIiance shall include the cause of noncompl'rance, any remed�al actions taken, and the prababiliry of
meeting the next scheduled requirements.
5. Twen�l-�Q�r_�o�r_R�portin� + •
The permittee shalI report a�y nonco;ngliance which may endanger health or the en.visonment. Any infoz�zz�ation shall
be pravided orally (by telephone} witfun 24 hours, unless otherwise specified in this permit, from the time the
pez�mtttee becomes aware oP the circuznstances. During normal busi.ness howrs, the Department's Regionat office
shall be called. Outside of nozmal bvsiness hours, [he De�artment shall be cantacted at 1-500-452-0311 {Oregon
Emergency Response System}.
A written submissiozz sha11 also be provided witt�in 5 days of the tune the pemuttee becames aware of the
circumstances. If the permittee is establishing an affirmative defense of upset or bypass ta any offense under ORS
468.922 to 468.946, and in which case if the originai re�ztizzg�noEice was oral, deiivezed written notice must be
made to the Dspartment or other agency with regulatory �urisd;ction within 4 {four) caIendar days. The written
submission shail contain:
a. A desczzptzon of the noncompliance and its cause;
b. TYte period of noncompIiance, ancluding exact dates and times;
c. The estimated tizne noncomplrance is expected to continue if it has not been corrected;
d. 5teps taken or planned to reduce, el�n�nate, and prevent reaccurrence of the noncompliance; and
e. Pubhc notification steps taken, pursuant to General Conditian_B.7.
The follawing shali be inc�uded as information which must be reported within 24 hours under this paragraph:
a. Any unanucipated bypass wiaich exceeds any effluent Sim�tation in this permit. �
b. Any ugset which exceeds any effluent limitat'son ui this permit.
c. Violation of maxunum daily discharge lunitation for any of che po�lutants listed by [he Director in tYr,is
permit.
The Department may waive the wrzr[en report on a case-by-case basis if the oral report has been received within 24
hours.
b. Other Noncotn�liance
The pemuttee sha1l report all instances of noncompliance not reported under General Candition D.4 or D.S, at the
time monitoruig reports are submitted. The reports shall conta�:
a. A descnptian of the noncompliance and zts cause;
b. Ti�e period of noncampliance, uicluding exact�ates and times;
c, The estimated time noncazzzpizance is expecied to continue if it has not been corrected; and
d. Steps taicen oz planned[o reduce, eliminate, and prevent reoccurrence-of the noncompliance.
7. �.}l,itv to Pravide Inforrnation
'fhe permittee shail furnish to khe Deparczz�ent, within a reasonable tune, any information whici�the Department may
request to determine coanp liance with tiiis permi�. The permittee shall also furnish to the DepaFtment, ugon reqtiest,
copies of records required to be kept by this germit.
Other Information: When the perinittee becomes aware that it failed ta submit any relevant facts in a permit
application, oc submitted incorrect information in a permit application or any report to tiie Department, zt shaIl
promptiy submit such fac[s or info�nation.
$. 3ignatory R���lt�.r�e__�_�
All a plications, reports or information submitted to the Department shall be signed and certified in accordance with
40 C�R 122.22.
9. Falsificatian of Re�
Permit Nuzn�er: 2pp_�
: - Page: I 0 of 1 Q
'' Under ORS 46$.953, any person who Imvwingty makes arry false statement, representation, or certification in any
_j record or other document submitted or required to be maintained under this perr�it, �ncluding monitoring re orts or
reports of campliance ar nancornpliar�ce, is subject to a Class C felony punishable by a fine not ta exceed $�p4,Qpp
per violation and up to 5 years in pnson.
10. - [Applzcable to Publiciy Owned Treatment Worizs (PO'TW) only]
T'�e permittee must provide adequate notice to the Department of the following:
a. Any new introcfuctzon of pollutants into the POTW from an indirect discharger whzch would be subjec[ to
section 30I or 305 of the Clean Water Act if it were dizectly discharging those poIlutants and;
b. Any subscantial change in the volume or character of pollutants being introduced into tfie PQTW by a source
introducing gol3utants into the PQTW at the time of issuance of the gemut.
c. For the parposes of th�s paragraph, adequate np[ice shall include infarmation on (i) the qualiry and quantiry
of effiuent mtroduced into the POTW, and (ii) any anticipated i�npact of tE�e change on tf�e quantzty or
quafiry vf effIuent to be discharged from the POTW.
11 Chan�es to 17ischarges of Toxic Pollutant - [Applicable to existing manufacturing, commercial, zriining, and
silvicultural dischargers only]
e
The permittee anust notify the Depar[ment as soon as tk�ey know or have reason[o believe of the following: �
a, 'I'�at any activity has occurired or w�l occur which would result in the discharge, on a routine or frequ�ent
basis, of any to�c pollutant wiuch is not limited in the permit, if that dischazge wi�l exceed the higlzest of the
foilawing "notification levels:
(1) One hundzed rnicrograms per liter(10(} µg/I}; �
(2) '�wo hundred micro rams per liter (20Q µg/l) for aczolein and acryionitriie; �ive hsmdred
micrograms per liter�SOQ µ�1I} for 2,4-dinitraphenol and for 2-methyl�,6-dinitrophenol; and one
milIigram per I�tez(1 mgll} for antimony; �
(3) Fzve (5} times rhe maximum concentratzon va�ue zeported foz tt�at pollutant in the pernut application
in accordance with 40 CFR 122.21(g)(7); or
(4) 'fhe Ievel established by the Department iz�accordance with 40 CFR 122.Q�4{�}.
b. Tliat any activity has occurred or will occur wkuch would result in any discharge, on a non-routine or
infrequent basis, of a toxic pollutant which is not limited in the pernut, �f t[iat discharge will exceed the
hi est of the following "notification levels":
(1� Frve hundred rnicrograms per liter (SOQ µgll};
(Z) One milIigram ger Iiter(1 mg/l) for antimony;
(3) Ten (10) times the maximum concentzatzon value zeported for that poliutant in ttze gern�it
application m accordance with 40 CFR 122.21{g}(7); or
(4) "I'he leveE established by the Department in accordazzce with 40 CFR 122.44(fl. -
SECTION E. DEFIN1TrONS
1. BOD rzzeans five-day biochemical oxygen demand.
2. TSS means total suspended solzds.
3. rng/l meaz�s mil�igrams per Iiter.
4, k�means�lograms.
5. m /d means cub�c meters per day.
b. MGD zneans million gallons ger day.
7. Co�nposite sample means a sample formed by collecting and mixing discrete samQies taken periodicaEIy and based on
time or flow.
8. FC means fecal coliform bacteria.
9. Technology based pemnit effiuent limitations means technoiogy-based treatrnent rec�uirements as defined in. 40 CFR
125.3, and concentration and mass load effiuent ]imitations that aze based on zziuumum design criteria specified in
OAR 34Q-4I.
10. CBOD means fzve day carbonaceous biochemical axygen demand.
11. Grah sample means an indi�idual discrete sample collected over a period of time not ta exceed 15 minutes.
12. Quarter means 7anuary thzough March, April through 7une, July througt►September, or October throug[�December.
13. Month means calendar�nonth. -
14. Week means a cafendar week of Sunday through Saturday.
15� Totai residuat chlorine means coml�ined chloc�ine forms pii�s free residual chlorine.
16. '�e term "bacteria" includes but is not limited to fecal colifozm bactezia, total coiifozm bacteria, and E. coIi bacteria.
17. POTW means a pnblicly owned treatment works
APPENDIX L
LAKE OSWEGO TIGARD WATER TREATMENT PLANT HAZARDOUS MATERIALS MANAGEMENT PLAN
Lake �swego •Tigard
� VIlater Partnership ����"
sharing water•connecting eommunrtres —
Lake Oswego - Tigard Water Treatment Plant
Hazardous Materials Management Plan
Draft Rev 2.0 � July 2013
Confidential
This document was
prepared solely for use by
public safety fi�st
responders and plant
operations staff.
Disclosure of the
Revision Schedule
information contained in
,. . �. . this plan or use of this plan
1 3/11/2013 LOWTP comments A.Peters J.Grounds J.Grounds fOY'p2lY'pOS2S Olh2Y thQl2
addressed those intended, should be
2 7/12/2013 TVF&R's fire safety/code
consultanYs comments Q.Deng A.Peters J.Grounds Cl'VOlGl2C�CIlZCl�th8 Clly Of
addressed Lake Oswego and Tigard
3
4 accept no liability or
responsibility for use of
this document by persons
Plan Holder List other than public safety
, _ officials and plant
operations staff.
This Plan was reviewed by , of TVF&R and satisfies all
applicable regulations, including compliance with applicable state regulations governing the
handling of hazardous materials.
This page left intentionally blank
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page i
TABLE OF CONTENTS
1.0 INTRODUCTION............................................................................................................. 1
2.0 FACILITY DESCRIPTION ................................................................................................. 1
3.0 HAZARDOUS MATERIALS INVENTORY............................................................................. 2
4.0 HAZARDOUS MATERIALS OPERATION PLAN .................................................................... 4
4.1 Separation, Secondary Containment, and Waste Disposal ............................................. 4
4.2 Chemical Deliveries .................................................................................................... 5
4.3 Chemical Storage Areas.............................................................................................. 6
4.4 Chemical Piping ......................................................................................................... 6
4.5 Specific Considerations for LOX and Ozone.................................................................. 6
5.0 HAZARDOUS MATERIALS EMERGENCY RESPONSE PLAN................................................... 8
6.0 RECORDKEEPING ..........................................................................................................10
Appendices
Appendix A Facility Description...........................................................................................A-1
Figure 1 Location and Vicinity Map.................................................................................A-2
Figure2 Site Plan..........................................................................................................A-3
Figure 3 Chemical Building Plan .....................................................................................A-4
Figure 4 Mechanical Dewatering Building Plan ................................................................A-5
Appendix B Hazardous Materials Inventory Statement......................................................... B-1
Table 1 Hazardous Materials Inventory Statement Summary Report................................. B-1
Table 2 Hazardous Materials Inventory Statement Inventory Report ................................ B-2
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page 1
1.0 Introduction
The primary purpose of this Hazardous Materials Management Plan (HMMP) is to provide
informauon to interested regulatory agencies concerning the storage, handling and emergency
response procedures foY chemicals used in the Lake Oswego-Tigard Water Treatment Plant (LOT
WTP). Secondly, this is for the benefit of the plant staff for operation and management purposes.
The basis of this HMMP can be found in Appendix H of the 2012 Oregon FiYe Code or
International Fire Code (Appendix C). The HMMP includes the following elements:
• Facility Description
• Hazardous Materials Inventory
• Hazardous Materials Operation Plan
• Emergency Response Plan
• Facility Description, Facility Map and Chemical Storage Area Plan (Appendix A)
• Hazardous Materials Inventory Statement (HMIS) Summary and Inventory Report
(Appendix B)
• Hazardous Materials Management Plan (HMMP) and Hazardous Materials Inventory
Statement (HMIS) Instructions (Appendix C)
2.0 Facility Description
The Lake Oswego-Tigard Water Supply Partnership (Partnership) was formerl�� endorsed in August
2008, to develop a reliable potable water supply which will serve both communities for decades. The
e�sting treatment facility has been owned and operated by the City of Lake Oswego for more than
40 years. The facility is located at 4260 S.W. Kenthorpe Way in West Linn, Oregon (Figure 1). As
part of the proposed water supply system by the Partnership, the existing WTP will be expanded to
an ultimate capacity of 38 mgd. This capacity is expected to be available to both Lake Oswego and
Tiga�d in 2015. Proposed operations at the facility will include ballasted flocculation, clarification,
ozonation, filtration, and residuals/solids treatment and disposal.
In general, the facility includes an Administration/Operations building with a water chemistry
laboratory; flocculation basins, sedimentation basins, ozone contact/generator units, and filtration
units; sludge treatment lagoons; wash water equalization basin; gravity thickeners; mechanical
dewatering building; chemical storage tanks; chemical feed facilities; hazardous materials storage
areas; an above-ground double-walled diesel fuel storage tank and a standby generator facility.
General layout of the facility is shown on Figure 2. Access to the facility is restricted to authorized
employees at all times, and visitors must be escorted by employees.
Hazardous materials used generally include liquid oxygen, ozone, diesel fuel, sodium hypochlorite,
alum, polymer, calcium thiosulfate, and caustic soda. Hazardous wastes that will likely be generated
at LOT WTP include waste solvent, mixed waste oil, and waste paint thinneY. NOTE: This draft
HMMP only includes hazardous materials that are known to be used in the processes.
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Water Partnership � lVl1lI�H,.
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page 2
Information on the hazardous wastes will be completed as part of the final HMMP
following construction.
3.0 Hazardous Materials Inventory
The hazardous materials identified at the LOT WTP are summarized in Table 1. Locations where
these hazardous materials aYe stored are included in figures in Appendix A. Detailed Hazardous
Material Inventory Statement (HMIS) Summary and Inventory Reports are included in Appendix B.
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page 3
Table 1. Summary of Hazardous Materials, Lake Oswego &Tigard Water Treatment Plant
Storage Chemical CAS # Fire Code Maximum
Location Hazard Class Quantity
Calcium Thiosulfate 10124-41-1 Corrosive 825 al
Li uid Alum 10043-01-3 CoYrosive 12,200 a1
Secondary Coagulant
(Aluminum Chlorohydrate 1327-41-9 Corrosive 6,100 gal
or Polyaluminum
Chloride)
Corrosive
Sodium Hyrpochlorite 7681-52-9 12,200 gal
Chemical O�dizin (1)
Building Corrosive
Caustic Soda 1310-73-2 12,200 gal
Water Reactive (1)
2501b (dry);
Ballasted Floc Polymer Proprietary Corrosive 400 gal
(solution)
1501b (dry);
Filter Aid/Thickener
Pol mer Proprietary Corrosive 200 gal
Y
(solution)
Chemical
Ozone
Building (Ozone Highly Toxic;
Generator 10028-15-6 Oxidizin 1,1201bs/day
(Generated On-Site) g
Room)
Ozone Ozone 10028-15-6 �g�Y Toxic; 1,1201bs/day
Contactor Area Oxidizin
Mechanical 2501b (dry);
Mechanical Dewatering
Dewatering Pol mer Proprietary Corrosive 400 gal
�
Building (solution)
LOX Storage Liquid Oxygen 7782-44-7 Cryogenic 12,000 gal
Area Oxidizin
Combustible
Generator Area Diesel fuel #2 68476-34-6 Liquid (Class II, 800 gal
Carcinogen)
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4.0 Hazardous Materials Operation Plan
4.1 Separation, Secondary Containment, and Waste Disposal
The hazardous material storage areas at the LOT WTP will be separated depending on their
compatibilities and reactivity. And secondary containment will be provided for these materials to
further mitigate the risk of potential spill or contaminarion. Table 2 summarizes the operational
measures to minimize any potential emergency.
Further considerations are given to the various chemicals used in the plant treatment processes. The
chemical operation plan is detailed in the following sections.
Table 2. Separation, Secondary Containment, Monitoring and Waste Disposal
Stora e Chemical Secondary Monitoring Monitoring Waste
g Containment Frequency Disposal
Location
Calcium
Thiosulfate Licensed
Calcium Containment Visual Inspection 3X Daily Waste
Thiosulfate Area Hauler
Visual Inspection; 3X Daily;
Liquid Alum West Side Low Level Alarm Continuous Licensed
Containment Waste
Area Visual Inspection; 3X Daily; Hauler
Secondary Low Level Alarm Continuous
Coagulant
Chemical Visual Inspection; 3X Daily;
Building Sodium East Side Low Level Alarm Continuous Licensed
Hypochlorite Containment Waste
Area Visual Inspection; 3X Daily; Hauler
Caustic Soda Low Level Alarm Continuous
Visual Inspection; 3X Daily;
Ballasted Floc Low Level Alarm Continuous
Polymer Polymer Licensed
Containment Waste
Filter Area Visual Inspection; 3X Daily; Hauler
Aid/Thickener Low Level Alarm Continuous
Polymer
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Table 2. Separation, Secondary Containment, Monitoring and Waste Disposal (Continued)
Secondary Monitoring Waste
Storage Chemical Containment Monitoring Frequency Disposal
Location
N/A VisualInspection;
Pressure/
(Fully Temperature/Flow 3X Daily;
Ozone ' Rate/Ambient Air N/A
Generator Ozone Contained Continuous
Room Specialized Ozone
Reactor) Concentration
Sensors
N�A VisualInspection;
Ambient Air
(Sealed Reactor 3X Daily; �
Ozone with Off-Gas Ozone Continuous N A
Contactor Ozone Concentrarion
Destruct
System) Sensors
Pol mer Visual Ins ection• 3X Daily; �censed
Mechanical Mechanical Y p ' Waste
Dewatering Dewatering Containment Low Level Alarm Conrinuous Hauler
Building Polymer
Double-wall Visual Inspection; 3X Daily; N�A
LOX Liquid Oxygen Tank Leak Detection Continuous
Storage Area
Double-wall Visual Inspection; 3X Daily; Waste
GeneYator Diesel fuel #2 Tank Leak Detection Continuous Hauler
Area
4.2 Chemical Deliveries
The Chemical Building is located near the center of the plant site, within the secure area and a
contained perimeter. Chemicals are delivered via tank trucks to permanent chemical storage tanks
within the Chemical Building. The chemical fill station is located directl�T adjacent to the Chemical
Building in a covered area enclosed on two sides. This allows easy drive-thYu access for delivery
trucks, providing protection from environmental elements such as wind and rain and facilitates
containment in the unlikely event of a spill. Chemical delivery truck drivers are well trained and
follow strict industry standards to ensure safe and effective transfer of chemicals. The fill station will
receive bulk deliveries for the following chemicals: caustic soda, sodium hypochloYite, liquid alum,
and a secondary coagulant such as aluminum chlorohydrate or polyaluminum chloride. Tank level
indicators,located at the fill station, monitor the tank filling operations.
The tank filling area is divided into two sub-areas: one with filling connections foY acids, including
the alum and secondary coagulant; and one with filling connections for bases, including the caustic
soda and sodium hypochlorite. In the event of a spill, drains located in each tank filling sub-area will
convey spilled chemical into the appYopYiate containment sump within the chemical building. These
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page 6
spilled chemicals will be collected and disposed of off-site by licensed waste hauler. NOTE.• The
licensed waste facility and hauler will be determined following construction. This
methodology for containment exceeds common safery practices for chemical fill stations and further
mitigates the Yisk of a spill causing harm on oY around the plant site.
The LOX Storage Area and Generator Area are located by the drive way between Finished Water
Pump Station and Ballasted Flocculation Area. LOX and diesel will be delivered by the professional
suppliers and will be handled with care.
4.3 Chemical Storage Areas
Inside the Chemical Building, chemical storage tanks, separated into acid and base categories
depending on their relative pH and reactivity, are placed in large containment areas which further
mitigate the risk of a potential spill. These containment areas are designed to hold the contents of
one full tank and 20 minutes of flow from the fire suppression sprinkleYs, while maintaining a
minimum of 6 inches of freeboard. Within each containment area, a sump with a chemical resistant
pump allows chemical spills to be pumped out of the containment sump and into a tanker truck for
safe transport to the appropriate disposal faciliry. Chemical feed pumping faciliries as well as
ancillaYy equipment related to chemical feed are also located in this same containment area
mitigating the risk of minor leaks associated with the pumps or pump piping connections.
4.4 Chemical Piping
Buried chemical piping outside the containment areas is double contained within both the primary
chemical feed pipe and an additional pipe sleeve. Double contained chemical pipes are sloped
appropriately to ensure any leaks in the pipe are ultimately contained in sumps at either end of the
piping. In the event that the primary chemical feed pipe develops a leak, the leaked chemical would
flow by gravity into a containment sump where sensors would trigger an alarm to plant staff
indicating the issue. From there, plant staff can shut down the feed pump and isolate the section of
leaking pipe to further diagnose and resolve the problem.
Redundant chemical piping for key chemical systems and their associated dosing points ensures the
WTP can remain online in the event of a chemical pipe failure
4.5 Specific Considerations for LOX and Ozone
The ozone treatment process at the WTP consists of several highly specialized, sophisticated pieces
of equipment. Each piece of equipment features control and monitoring equipment, designed to
provide a safe and secure operating environment. The system can automatically detect issues and
initiate immediate shut down, isolating each element of the process as needed. The key elements of
the ozone system are:
• Liquid oxygen (LOX) Tank
• LOX vaporizers
• Ozone generators
• Ozone dissolution and injection equipment
• Ozone contactor
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• Ozone destruct units
LOX. At the WTP, LOX will be pYesent on the site as the primary constituent foY making ozone.
The LOX tank features double wall construction utilizing specially formulated high-nickel stainless
steel. The annulaY space between double walls is insulated and under vacuum to isolate the outside
of the tank from the cold temperatures inside the tank. This allows the outside of the tank to be safe
to touch without the Yisk of frostbite.
The LOX tank features redundant safery valves to prevent over-pressurization during filling and
redundant shut-off valves, including an emergency shut-off valve separate from any� control
inteYlocks, to isolate the tank.
The LOX tank is located cent�ally on the site, safe within the secure perimeter. The location of the
tank includes adequate distance fYom other structures and sufficient ventilation to prevent
accumulation of oxygen in the unlikely event of a leak. The WTP is a non-smoking facility. Warning
signs around the tank indicate the risk of combustion in the immediate area. Because liquid oxygen
quickly vaporizes, dilutes and dissipates in the atmosphere, the increased risk of combustion rapidly
decreases at short distances away from the tank itself and is minimal beyond the secure perimeter.
LOX is conveyed via foam-glass insulated seamless stainless steel piping to the LOX vapoYizers
where it is converted to gaseous oxygen. The careful design of the LOX conveyance system and use
of specific pipe mateYials and fit�ings mitigates the risk of a LOX or gaseous oxygen leak. However,
in the unlikely event of a leak additional safety systems are pYovided to safely isolate and shutdown
the LOX system. Small leaks in the LOX tank or LOX piping aYe easily detectible since escaping
LOX will cause moisture in the area to freeze causing noticeable frost in the area of concern. More
significant leaks are immediately detected via the increased speed of pressure loss from the tank. In
this case the system can quickly be shut down while a more thoYough inspection, diagnoses the
problem and remediation can be undertaken.
The gaseous oxygen conveyance piping is similar to the LOX piping, heavy wall seamless stainless
steel with thoroughly tested, coYrosion resistant (passivated) welded joints. No connections are
allowed between the vaporizers and the ozone generation room to mitigate the risk of leaks in this
piping.
Ozone Generators. Using fully-contained specialized reactors, gaseous oxygen is converted to
ozone within the ozone generators. These generators are located in the ozone generation room, part
of the Chemical Building. The ozone generation process is monitored by numerous sensors
including pressure, temperature, flow rate, and ozone concentration. Any deviation from standard
operating parameters will trigger an immediate shutdown of the ozone generator. Temperatures in
the ozone generators are kept cool by a continuous cooling water stream which maintains a
temperature approximately between 60°F and 120°F.
Inside the Ozone Generation Room, redundant ambient sensors detect elevated levels of oxygen or
ozone and trigger alarms, shutting down the systems in the event of an abnormal detection. The
ozone is conveyed via stainless steel piping to the ozone dissolution and injection equipment in the
Ballasted Floc�Ozone gallery. Similar oxygen and ozone sensors in this gallery can trigger alarms and
shutdown ozone systems if needed. Both areas feature additional ventilation systems that can rapidly
bring outside air in, diluting and venting ozone or o�ygen gas harmlessl�T to the atmosphere. These
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page 8
ventilation systems are triggered automatically by the sensors but can also be manually initiated via
emergency stop buttons located near the building exits at each location.
Ozone is readily identifiable by smell and can be detected by people at levels well below the human
health and safety standard. Operations staff are trained to be alert and aware of increased levels of
ozone in the gallery or generator areas and can manually initiate the emergency stop p�ocedures if
needed.
Ozone Contactor. The ozone is dissolved in the water stream and allowed time to Yeact with the
process water stream inside of the Ozone Contactor. The Ozone Contactor is sealed to prevent gas
from escaping. It is also kept under constant vacuum pressure to actively draw out any ozone gas
present in the headspace between the water surface and the sealed lid of the contactor. The vacuum
pressure is provided by the Ozone Destruct Unit blowers which employ a thermal catalytic reaction
using magnesium clioxide to ensure the complete conversion of ozone back to oxygen before it is
vented harmlessly to the atmosphere through vents in the chemical building roo£ Monitoring
equipment on the Ozone Destruct Unit e�aust ensures all ozone is destroyed before leaving the
building. Any reading above acceptable set points immediately shuts down the ozone system.
5.0 Hazardous Materials Emergency Response Plan
This Hazardous Materials Emergency Response Plan (HMERP) is developed foY hazardous
materials spill or emergency and part of the HMMP. There is a stand-alone ERP for the entire water
system. The HMERP provides the proceduYes foY LOT WTP employees to follow in the event of an
emergency and reporting requirements for hazardous materials release. The facility will be operated
and maintained to minimize the Yisk of hazardous materials spills, fires/explosions, and other
emergencies.
The Emergency Coordinator and Alternate Emergency Coordinator for the LOT WTP are:
Emergenc� Coordinator Alternate Emergencv Coordinator
KaYi Duncan Kevin Batridge
Day: (503) 635-0394 Day: (503) 635-0394
Night: (503) 701-2978 Night: (503) 869-2792
The Emergency Coordinator (or Alternate EmeYgency Coordinator) is responsible for the following:
During an Emergency Related to Hazardous Materials
• Coorclinating all emergency response actions at the facility;
• Being familiar with the facility operations and having full access to the facility;
• Being available on a 24-houY basis;
• Identifying the character, exact source, quantiry, and area extent of any released hazardous
mateYials;
• Assessing possible hazards to human health or the environment that may result from the
emergency. This assessment shall consider both direct and indirect effects (e.g., the effects of
��" Lake Qswego •Tigard �
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page 9
any hazardous, irritating, or asphyxiating gases that are generated, the effects of any
hazardous surface water Yun-off or chemical agents used to control fire, etc.);
• Notifying Tualatin Valley Fire & Rescue ('I'VF&R) — the designated hazardous materials
responder for assistance.
• Notifying the appropriate local authorities (e.g., "911") to request assistance (unless "911"
had been previously called by another employee), and being available to assist in deciding
whether local communities should be evacuated;
• Shutting down the gas and water supply or other utilities, or delegating another employee to
do so during emergency situations;
• Notifying appropYiate LOT WTP personnel outside the facility and otheY agency personnel
of the emergency;
• Monitoring for leaks, pressure build-up, gas generation or ruptures in valves, pipes, or other
equipment shut down in response to the incident;
• Taking all reasonable measures necessary to minimize the potential for fires, explosions, and
releases from occurring,recurring, or spreading to other areas at the facility;
• Activating internal facility communication systems to notify facility employees; and
requesting evacuation (as appropriate);
• Accounting for all employees following a facility evacuation;
Following an Emergency
Before faciliry operations are resumed in areas of the facility affected by the incident, the Emergency
Coordinator (or Alternate Emergency Coordinator) is responsible for the following:
• Conducting re-entry inspections following facility evacuations and requesting assistance from
TVF&R in making these inspections, as needed;
• Providing for proper storage and disposal of recovered waste, contaminated soil or surface
water, or any other material that results from an explosion, fire, or release at the facility;
• Ensuring that no material that is incompatible with the released material is transferred,
stoYed, or disposed of in areas of the facility affected by the incident until cleanup
procedures are completed;
• Ensuring that all emergency equipment is cleaned, fit for its intended use, Yestocked, and
available for use;
• Informing TVF&R that the facility is in compliance with the requirements above regarding
proper storage and disposal of recovered waste, and that no material that is incompatible
with the released material was transferred, stored, or disposed of in areas of the facility
affected by the incident until the cleanup procedures were completed.
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page 10
Non Emergency Responsibilities
• Contacting emergency service providers for the purpose of pre-emergency coordination, and
modifying this Management Plan with any arrangements agreed to by local response agencies
to coordinate emergency services;
• Ensuring the testing, maintenance, and inspections of emergency response equipment at the
facility, and replacement of equipment following the use or malfuncrion of any equipment;
• Contacting the licensed waste hauler to remove routinely-generated hazardous wastes from
the site. The pickups shall be made at least ever�T 90 days to comply with Local, State,
Federal hazardous waste regulations;
• Posting evacuarion maps at several locations at the LOT WTP. If the evacuation route or
reassembly aYea are changed, new maps shall be immediately posted;
• Maintaining copies of records, permits, inspection records, employee training records, and
chemical inventoYy records pertaining to the facility.
6.0 Recordkeeping
The Emergency Coordinator (or Alternate Emergency Coordinator) is responsible for maintenance
of the following records:
• Records of inspection of hazardous materials/waste storage areas. Weekly inspections are
conducted for areas where hazardous wastes are stored.
• Maintenance of a copy of this management plan (including the Emergency Response Plan) at
the facility.
• Reportable/recordable accidental releases of hazardous materials (including wastes)
• Copies of Underground Storage Tank Unauthorized Release/Contamination Site Report
submitted to the County, and reports submitted to the OR/EPA for hazardous waste
releases if underground storage tank is installed at the facility in the futuYe.
��" Lake Qswego •Tigard �
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page A-1
� • • • �
� - • •
1. Business Name: Lake Oswego-Tigard Water Treatment Plant Phone:�503) 635-0394
Address: 4260 SW Kenthor�e Wa�,West Linn, Oregon 97068
2. Person Responsible for the Business
Name Tide Phone
Kari Duncan Plant Manager �503) 635-0394
3. Emergency Contacts:
Name Title Mobile Number Work NumbeY
Kari Duncan Plant Mana�er (503) 701-2978 (503) 635-0394
Kevin BatYid�e Assistant Plant Mana�er �503) 869-2792 (503) 635-0235
4. Person Responsible for the Application/Principal Contact:
Name Title Phone
Kevin BatYidge Assistant Plant Mana�er (503) 635-0235
5. Principal Business Activity:
O�eYations at this water treatment facilitv include ballasted flocculation, clarification,
ozonation, filtration, and sludge treatment and dis�osal for the�ur�oses of�roviding
potable water.
6. Number of Employees: 8-12
7. Number of Shifts: 2
a. Number of Employees per Shift
3-4
8. Hours of Operation: 18-24 hours dail`�
9. Facility Location Map and Site Plan: See attached Figure 1 and Figure 2
10. Chemical Storage Area Plan: See attached Figure 3 and Figure 4
�, Lake Oswego •Tigard
Water Partnership (� ��Hw
sharing wctter•connectin9 cammunrtres WiE
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Location and Vicinity Map Figure 1
a� 4260 SW Kenthorpe Way
aLL PPR��E� �a�E West Linn, Oregon
A B C D E F G H I J K L M N O P
A B C D E F � G H I J K � L M N O P
KEY PLAN
KENTHORPE WAY
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.. .-_ ... . ., _____ -_ _,_—.� . ____. n c
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�� / I � �\ � PunnasTnTioN GENERAL SHEET NOTES
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INFILTRATION BASIN I eUILDING L—_— �� ` 1. CONTRUCTION DISTURBANCE LIMIT MAY NOT ENCROACH
S [ ^��"-' � \ SIGNIFICANTTREES.SEEEROSIONCONTROL�RAWINGSFOR g
li ��'�i I , TREE PROTECTION FENCE DETAILS.
� STAFF � ___I
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8e Q MWHo Lake Oswego - Tigard Water Treatment Plant �
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Site Plan Figure 2
Q� 4260 SW Kenthorpe Way
aLL �rR��Eo o�rE West Linn, Oregon
A B C D E F G H I J K L M N O P
A B C D E F G H I J K L M N O P
10 10
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�' Q MWHo Lake Oswego - Tigard Water Treatment Plant ,
��
a� Chemical Building Fi ure 3
:� 9
a� Overall Plan
¢LL A B C D E F G H I J K L M N O P
A B C D E F G H I J K L M N O P
KEY PLAN
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MDP 18 MIX 01 I
PIPE SUPPORT �
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A �aa�vMER FEEo
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�' Q MWHm Lake Oswego - Tigard Water Treatment Plant �
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a� Mechanical Dewatering Building Figure 4
:�
a� Lower Level Plan
¢LL A B C D E F G H I J K L M N O P
Hazardous Materials Management Plan-DRAFT Rev 1.0 Page B-1
� • • •
, • • •
Table 1. Hazardous Materials Inventory Statement (HMIS) Summary Report (for each
control area and Group H occupancy)
H-3 (Chemical Buildin )
HAZARD IBC/IFC MAXIMUM
IBC/IFC CLASS INVENTORY AMOUNT ALLOWABLE QUANTITY
HAZARD CLASS Solid Liquid
(Abbrev lb) al Gas a1) Solid lb) L,i uid a1) Gas al)
Corrosive COR 400 44,125 5,000 500
O�dizer OX1 12,200 4,000
Water Reactive WR1 12,200 No Limit
1,120
O�dizin Gas OXG lb/day*
1,120
Hi hlv Toxic HTOX lb/day*
Control Area 2 (Mechanical Dewaterin Buildin )
HAZARD IBC/IFC 1VIAXIMUM
IBC/IFC CLASS INVENTORY AMOUNT ALLOWABLE QUANTITY
HAZARD CLASS Solid Liquid
(Abbrev) (lb) ( al) Gas al) Solid (lb) L.i uid al) Gas ral)
Corrosive COR 250 400 5,000 500
H-3 (Ozone Contactor Room)
HAZARD IBC/IFC MAXIMUM
IBC/IFC CLASS INVENTORY AMOUNT ALLOWABLE QUANTITY
HAZARD CLASS Solid Liquid
(Abbrev) (lb) ( al) Gas al) Solid (lb) L.i uid al) Gas al)
1,120
Oxidizin Gas OXG lb/day*
1,120
Hi hly Toxic HTOX lb/day*
�, Lake Oswego •Tigard
� Water Partnership (� ��Hw
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Hazardous Materials Management Plan-DRAFT Rev 1.0 Page B-2
Table 1. Hazardous Materials Inventory Statement (HMIS) Summary Report (for each
control area and Group H occupancy) - Continued
H-3 (Li uid Oxy en Stora e Area)
HAZARD INVENTORY IBC/IFC MAXIMUM ALLOWABLE
IBC/IFC HAZARD CLASS AMOUNT QUANTITY
CLASS Solid Liquid Gas
AbbYev) (lb ( al) ( al Solid (lb) L.i uid al) Gas ( al
C �o enic Oxidizin Cr=o-0X 12,000 45
H-2 (Generator Area)
HAZARD INVENTORY IBC/IFC MAXIMUM ALLOWABLE
IBC/IFC HAZARD CLASS AMOUNT QUANTITY
CLASS Solid Liquid Gas
(AbbYev) (lb) ( al) ( al) Solid (lb) L.iquid al) Gas ( al)
Combusrible Liquid C2 800 120
Notes
*Ozone is generated on-site.
��= Lake Qswego •Tigard
Water Partnership � ���"��
sharing warer•mnnectin9 rommunrties
Hazardous Materials Management Plan-DRAFT Rev 1.0 Page B-3
Table 2. Hazardous Materials Inventory Statement (HMIS) Inventory Report
ContaineY Haz Haz StoYed Stored Closed
Product Name Number Location Class Class
>55 gal 1 2 (lbs) (gal) (gas)
Calcium 10124- H-3
Thiosulfate 41-1 (Chemical Yes COR 825
Buildin )
10043- H-3
Alum 01-3 (Chemical Yes COR 12,200
Buildin )
Secondary�
Coagulant
(Aluminum 1327-41- H-3
Chlorohydrate � (Chemical Yes COR 6,100
or Building)
Polyaluminum
Chloride)
Sodium 7681-52- H-3
Hypochloritie � (Chemical Yes COR OX1 12,200
Buildin
1310-73- H-3
Causric Soda 2 (Chemical Yes COR WR1 12,200
Buildin )
Ballasted Floc Propriet H-3
Polymer ary (Chemical Yes COR 250 400
Buildin )
Filter Aid/ H-3
Thickener TBD (Chemical Yes COR 150 200
Polymer Buildin )
10028- H-3 HTO 1,120
Ozone 15-6 (Chemical Yes X OXG lb/da *
Buildin ) v
H-3 (Ozone
Ozone 10028- Contactor Yes HTO OXG 1,120
15-7 Room) X lb/day*
Mechanical
Dewatering TI3D Control Area yes COR 250 400
Polymer 2 (MDB)
H-3 (Liquid
7782-44- Cryo-
Liquid O�ygen � Oxygen Yes �X 12,000
Area)
68476- H-2
Diesel fuel#2 34-6 (Generator Yes C2 800
Area�
Notes
*Ozone is generated on-site.
�, Lake Oswego •Tigard
� Water Partnership (� ��Hw
sharing wctter•connectin9 cammunrtres WiE
Hazardous Materials Management Plan-DRAFT Rev 1.0 Page B-4
Table 3. Hazardous Materials Inventory Statement (HMIS) Inventory Report (NOTE.•
Other Potential hazardous chemicals to be determined following construction)
Container Haz Haz Stored Stored Closed
Product Name Number Location Class Class
>55 gal 1 z �lbs) (�al) (gas)
Hydraulic Oil 64742- TBD
54-7
Waste Solvent Mixture TBD
Waste Oil M�ture TBD
Paint Thinner 64742- Administration
89-8 Buildin
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Water Partnership � ���"��
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� • • � •
� • • � � � • • ' •
APPENDIX H
HAZARDOUS NiATERI�ALS MANAGEMENT PLAN �HMIUIP)
AND HAZARD�US MATERIALS INVENTQRY STATEMENT {HM�S)
INSTRUCTIONS
The provisiotas contaifaed iia this appertdix ure�tot maridatary rcraless speciftcally referelaced in the adoptilcg ot•di�raface.
SECTION H1U1 SECTION H102
HMMP HM[S
H101.1 Part A (See Example�'ormat in�'igure 1). H1021 Inventory statement contents.
1. Fill out items and sign the declaration. 1. HMIS Sumzna�•y Repo�•t(see Example Format in Figure
2. Par!A of this section is required to be updated and sub- �}'
mitted annually,or within 30 dlys of a p�ocess ar man- 1.1, Complete a s�mmary report foz• each control
lgemen[c�ange, area and Group H occupancy.
H101.2 Part B—General �'acility DescriptionlSite Plan 1.2. The storage summary report includes the HMIS
(See Exa�nple�'ormat in�'igure 2}. Inventory Report amoun[s in starage, use-
1. Provide a site pIan on 8'/2 by 11 inch (215 mm by 279 closecl and use-open conditions.
m�n) paper, showing the locations of all buildings, 1.3. Provide separate summary reports for storage,
struciures, outdoox'chemical conu•ol or sCoragc and�se use-closed and usa-opcn conditions.
�reas, parking lots, internal roads, storm and sanitary 1,4. IBCl1FC Hazard Class.
sewers, wells and adjacent property uses. Indicate the
app�'oximate scale, narthern direction and date the 1,S. Invcntary Amount. [So�id (lb), Liquid (ga]),
drawing was completed. Gas(cu fE,gal o��lbs)].
Hx0�.3 Part C—Facility Storage Map—Confidential Ynfor- 1.6. IBCIIFC Maximum Allowable Quantity per
mation(See Example Format in Figure 3}. control arca (MAQ}. (If applicable, double
MAQ fox� s�x�inkler protection and/or storage in
1. Provide a floor plan of each buildirig identified on the eabinets. �or wholesale and reEail sales occu-
site plan as containing hazardous materials on 51/2 inch pa�eies, go to Tables 5003.11.1 and 57043.4.1
hy 11-inch(215 mm by 279 mm)paper,identifying the af the Interrt�tianal Fire Code far MAQs.).
narthern direction, and showing the location of each
storage and use area. 2. HMIS In�entory Report(see Example Formlt in Fig�ire
5}.
2. Identify storage and as� areas, including hazard waste
storage areas. 2.1. Complete an i�vento�y�eport by listing prod-
ucts by location.
3. Show the faIlowing; 2,2. Product Name.
3.1. Accesses to each storage anci use area. 2_3. Cornponents. (For mixtures spccify perecnt-
3.2. Location of emergency cquipment, ages of rnajar components if availab3e.)
3.3. Lacation where lilison wall axaeet emergency 2.4. Ghennical At�st�•ack Service (CAS) Number.
responders. (For mixtures list CAS Numbers of major
3.4. Facility evacuation meeting point iacations. components if available.)
3,5. The general gurpose of other areas withi�l the 2•5• Lacation. (Identify the contz�ol a�•ea o�•,if it is a
huilding. Graup H occupancy, provide the classifica-
tion,such as H-2,H-3,etc.)
3.6. Locatian of all aboveground and underground 2,6, Cantainer wilh a capacity af greater than SS
tanks ta include sumps, vaults, below-gz•ade gallons (208 L). (�f px•oduct container, vessel
treatment systems,piping,etc. or tank could exceed 55 gallons, i�idicate yes
3.7. Show hazard classes in each area. in eolumn.)
3.8. Show locations of all Group H occupaneies, 2.7. Hazat'd Classi�cakion. (I.ist applicable classi-
control areas, and extez•iar sto�a�e and use fications for each product.)
areas. 2,8. Sto��ed. {Amaunt o�product in storage condi-
� 3.9. Show emergency exits. tions.)
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APPENDIX H
2.9. Closed.(Amount of product in use-clased sys-
tems.)
2.10. Open. {A�iount of producC in use-apen sys-
tems.)
Faciiities which ha�e px�epared,filed and submitted a Ticr
7Y Tnventory Report required by the U.S.Envi�onznental Pro-
tection �-lgency (USEPA) or required by a state which has
sccured USEPA approvai for a sirnilar form shall be deemed
to have complied wikh this sectian.
SECT[ON H103
EMERGENCY PLAN
1.Einergency Notification. (See Exampie Format in Figu�e
b.)
2.Where OSHA or state rcgulations requue a facility to have
eilher an Emergency Action Plan {EAP} or an Emergeney
Response Plan (ERP), the EAP or ERP shalI bc included as
part of the HMMP.
SECTION H104
REFERENCED STANDARDS
EPA 40 CFR Emergency Planning and
Fart 355-2008 Notification H101.4
ICC IBC---�--12 International Building Cade HIO2.I
TCC I�'C-12 International Fire Code H J 01.4,
� H102.1
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APPEN�IX ii
FIGUR�i
HAZARDOfJS MATEREALS MANAGEMENT PLAN
S�CTION I:FACILITY DESCRIPTIO[�I
1. Business Nar�e: Phone:
Add ress;
2. Person Responsible for the Business
Name: Title: Phone:
3. Emergency Contacts:
Name: Title: Hort�e Nurr�ber: Work Numl�er:
; 4. Person Responsible for the A�plication/Principal Contaet:
� Name: Tif[e: Phon�:
5. Principal Business Activity:
6. Number of Emp[oyees:
7. Number of Shifts:
a. NumE�er of �mployees per Shift:
8. Haurs of Operation:
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APP�NDIX H
FICURE 2
WAZARDOUS MATERIALS MANAGEMENT PLA�V SECYION 1: FACILI7Y D�SCREp710N
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APPENDIX H
�ICrURE 3
HAZAHI70US MA7EE�lALS MANAG�M�N'�PLAN S�.C7[ON I:FACII,[TY D�SCRIPTION PART C—FACILITY MAP
Business Name Date
Address Page of
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APPEN�IX Fi
FIGURE a
S�CTION II—HAZARDQUS MATERIALS INVENTORY STATEMENT(HMIS)HMIS SUMMARY REPDRT$(Storagek Condit7ons)`
IBC/IFC HAZARD CLASS HAZAR�CLA55 INVENTORY AMOUNT IBCIIFC MAXIMUM ALLQWABI.�QUAN717Yd
{Abbrev) Solid(lb) Liquid(gal) Gas(cu(t,gal,Ib) Sa1id(Ibj Liquid(gal) Gas(ou it,gal 16)
Combustible C2 5 �2�
Liquid
C3A 330
C3I3 6 13,200
Combustibie Fiber Loose/Baled
Gyogenics,Flammable C3•yo-�'lam 45
Cryogenic,Oxidizing C��yo-OX 45
Flammable Gas FI.G
(Gaseous) 150 1,000
(Liquefieti) • 3fl
Plammable Liquid F1A 34
F1B&F1C 5 120
Combination(1A, 1B,1C) 5 120
Flanimable Solid FI.S 125
Org�nic Feroxide OPU Q
OPl 5
OP2 50
OP3 125
O�'� NL,
OPS �il,
Oxidizer OX4 0
OX3 1�
OX2 25�
o�� �,00a
a. Complete a summary report for each concrol area tu►d Group H occupancy.
b. 5torage=storage-r use-closed-r use-open systems.
c. Separate reports are required for use-closed and use-open systems.
d.Include increases for sprinklefrs or sEorage in cabinets,if applicable.
{This is an example;add additional liazard classes as needed.)
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APP�N�IX H
FICaURE 5
SECTIDN[I—HAZARDOUS MATERIALS INVENTORY STATEMENT(HM15)HMIS INV�N70RY R�pdRT
(Sort Producfs Rlphahetica!!y by I.ocafron of Product and fhen Alphabefically by Product Name)
Haz Haz FEaz
Producf Name a Container Stored Stored Stored Closed Closed CEosed Open Open
(Components)` CAS Numher Location �55 ga!° Cliss Cl2ss CI3ss ��bs) (gal) (gas)" (hls) (gal) gasd (Ibs) (gal)
AC�r'YY,�N� ��86� Control FLG UR2 150
(Acetylene gas) A��ea i
BLACK AEROSOL
SPRAY PAINT Maxtuz•e Cant�'ol A-L3 24
(Mixtux'c) Aiea 1
GASOLI3�r,
UNLEADED 80Qb-61-9
(Gasoline-Mixture)
Methyl-t-Butyl-Ether 15% 1634-d4-4 Cont3•ol �.�� 5
laiisopropyl Ether-7% 108-20-3 Area 1
�thanol-11% 54-T7-5
Toluene-I2% 108-88-3
Xylene-1 l% ]330-20-7
MOTOR OIL-lOW�Q
(HydrotreaEed Heavy 64742-54-7 Control C3B 3
Paraffinic Disdllate-85%; Mixture Area 1
Additi�es-20%)
DIESEL 68476-3�4-6 Control
(Diese]-99-100%; Yes C2 225
Additives) Propriefary Area 2
TRANSMI$SIQN FLUI�
(Qil-Solvent-Neutrai; 64742-65-0 �onh•ol �3B 3
Performance Additi�es} Area 2
OXYGEN,GAS 7782_44-7 H-3 OXG S,a00
(Oxygen)
a. Tdcniify the control area or,if it is a Group H occupancy,provide the classit`icalion,s�ch as H-2,H-3,ete.
b.If the product container,vessel or tank could exceed S5 gallons,indicate yes in the column.
c. Specify pereentages o€main components if available.
d. In cubic feet,gallons or pounds.
(Tliis is an example;add additional hazard classes as needed.}
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8.2
a�tiA .��s CnUNCl1 REP�RT
� , �,1
�� � n
V ❑
°REGar�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Anthony Hooper, Public Works Director
Public Works Department
SUBJECT: Modify the Budget for the New Maintenance Center (Operations Center) and
Amend the Guaranteed Maximum Price for Construction with P&C Construction
DATE: November 27, 2017 MEETING DATE: December 5, 2017
ACTION
Provide direction to staff to modify the project budget from $13,632,000 to $14,532,000 and
authorize the City Manager to amend the existing contract with P&C Construction by increasing
the Guaranteed Maximum Price for construction from $10,631,287 to $11,869,681 for the new
Maintenance Center at 17601 Pilkington Road.
INTRODUCTION/BACKGROUN D
After 17 months of construction, the maintenance center project is nearly finished. The project
is 95% complete with some landscaping work and site related fixes to be wrapped up by the
end of the year. After compiling all the costs, a $1,238,394 amendment needs to be made to
the Guaranteed Maximum Price (GMP) agreement with P & C Construction. This amendment
will put the project over budget by $900,000.
The amendment is mostly due to unexpected costs to prepare the site for paving and
construction. The largest costs went to excavating giant boulders, weather delays, and
installing additional utilities to ensure proper drainage throughout the site. The table below is
an excerpt from Attachment 3 (full itemized list of the amendment), which outlines the costs.
Summary of Amendment Items Costs
Unexpected costs for site work (excavated rock, weather delays, utilities, etc.) $845,680
Added scope for buildings (owner initiated items such as adding electric outlets) $238,634
Miscellaneous (work on fuel island, decant area, and renting property) $40,080
Updated bond, fee, and insurance due to the GMP amendment $64,000
Contingency (would likely be used for site work) $50,000
Total $1,238,394
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 2
DISCUSSION
Construction Manager/General Contractor (CM/GC) process is different from the traditional
design-bid-build process because it is revolves around a team-oriented approach. In particular,
there is an "open-book" agreement when it comes to costs and P&C Construction is fully
reimbursed for the actual costs of the subcontractors. P&C Construction receives a fee of
2.75% of construction costs, which equates to $310,000, for overseeing and coordinating the
subcontractors. This fee goes towards covering overhead and whatever is left over goes to
profit. The subcontractors are being paid for the additional work based on the unit prices
stated in their contract, which was based on the lowest bid award method, and reasonable
weather delay costs.
Did you value engineer the project and reduce scope from the original design?
Yes, we value engineered out $2.4 million from the first draft of the project design in January
2016, so as to get to the budget of$13.6 million. We were unable to cut any further without
impacting the building/site quality or significantly reducing the square footage of the building.
What was the history on the project cost?
The Maintenance Center project was originally estimated to cost $18 million in 2010 as based
on a master plan study for the site. The $18 million would equate to $20.3 million when
adjusted for inflation to the actual construction start date of July 2016. In addition, this cost
would likely be much more when fully designed since the 2010 version of the Maintenance
Center did not include Parks Maintenance in the project scope. Parks Maintenance accounts
for about one-third of the space in the new Maintenance Center.
Did you have a construction contingency within the Guaranteed Maximum Price (GMP)?
Yes, when the GMP was set in July 2016, the construction contingency was $680,000. The
subcontractor bids were obtained after the GMP was set and the bids were substantially higher
than expected. The General Contractor re-bid some of the highest items as a way to try and
lower some costs, and this method did defray some costs. After the dust settled, the
subcontractor bids left a remaining $242,000 contingency. Subcontractors for specialized
trades, especially electrical and metal fabrication, are in very high demand in the present
market, which drove up cost for these services.
At the current time, there is about $90,000 left in construction contingency and this amount is
needed in this fund because the project is not fully completed. If there is any money left in the
construction contingency with the GMP at the end of the project, then it will be released from
the City's internal set-aside for Project costs.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 3
Why is there an amendment if there is a "guaranteed" maximum price with P&C
Construction?
It is important to note that the term "guarantee" does not mean that the General Contractor
will never exceed the maximum price that was set in July 2016. Rather, this term implies that
the GMP amount is based on the conditions and assumptions at the time the GMP was
contractually set. The contractor is allowed to increase compensation beyond the GMP when
there is a change of expected conditions: the scope of the work has changed as driven largely
by the unforeseen circumstances to complete necessary site work and the need of to install the
code-required utilities that function properly. See Attachment 4 for more GMP information.
The project is almost completed, why wasn't the Council asked to amend the budget and the
GMP earlier?
There are pros and cons to the CM/GC process. The open book and open communication
method of CM/GC allowed the City to have a lot of flexibility during construction so as to add
scope quickly and easily, but this flexibility does cause some significant administrative
challenges. As issues came up with buildings and the site, the team (architect, general
contractor, and City staff) brainstormed solutions and then a cost estimate for that issue would
be developed. The subcontractor was then asked to do the work. There would then be a
lengthy review process that takes months to approve while the general contractor collects the
necessary backup that is needed to pass an audit. There are a lot of pluses and minuses to this
process and this creates a bit of a moving target as contingencies and allowances are approved.
If we would have come to Council earlier, it would have been more of an estimate. The design
is changing up to the point when the work is being completed. The process if very fluid and
there isn't much tangible design or costs prior to the execution of the work. As shown in
Attachment 1, there were a total of 84 items that caused the need for the amendment. The
pro to the CM/GC process is that construction can move very quickly since we are problem-
solving and acting in real time. The con is that it becomes very difficult to guess where the
budget will land until the costs actually come in. In the meantime, the project team put forth a
significant effort to monitor and review the costs and to make sure that each added cost was
absolutely necessary.
If the GMP is going up by$1.2 million than why is the budget only going up by$900,000?
There was an Owner Contingency of around $500,000 at the start of the project. There is
$300,000 available as of now to be used towards defraying the added construction costs.
What is the GMP of a comparable project?
The City of Hillsboro just completed their Public Works facility with a total GMP of$19,345,927.
Hillsboro's project includes approximately 64,000 sq. ft. of building and covered space as
compared to the 47,000 sq. ft. of space for the Maintenance Center. Hillsboro's project is
approximately 36% larger in sq. ft. while the GMP is 63% more (or$7,476,000 more) than the
revised GMP ofthe Maintenance Center project.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 4
ALTERNATIVES & FISCAL IMPACT
The $900,000 budget increase will be paid through savings as a result of position vacancies and
minimizing spending in the Public Works Support Services Fund (Fund 670). A small amount of
the gap will be funded by an Energy Trust of Oregon grant for$46,111 for installation of solar
panels.
RECOMMENDATION
Provide direction to staff to modify the Maintenance Center project budget to $14,532,000 and
authorize the City Manager to amend the existing contract with P&C Construction by increasing
the Guaranteed Maximum Price for construction to $11,869,681, as well as authorize the City
Manager to amend the Contract Time to January 31, 2018.
ATTACH M ENTS
1. Existing Contract with P&C Construction
2. GMP Amendment
3. Overview and Itemized List of the GMP Amendment
4. What is a GMP?
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Attachment 1
APPENDIX A
CITY OF LAKE OSWEGO PUBLIC WORKS DEPARTMEN"C
NEW OPERATIONS CENTER
CM/GC CONTRACT ��������
(Const�uction Manager/Gencral Contractor) SEP 2 � 2015
`CHE CON"I'RACT IS BETWEEN: �&G �ONSI�RUCTlOi�9
OWNF.12:
City of Lake Oswego
Attn: Public Works Division �
i705 Jean Road
Lake Oswego, OR 9703.5
And
CONSTRUCTION MANAGER/
GENERAL CONTRACTOR
(referred to in the Standard General
Conditions For Public Improvement
Contracts as Contractor and referred to
herein as "the CM/GC"):
P & C Co�shvction Company
2133 NW York Street
Portland, OI2 97210
The Project is: City of L�ake Oswe;o Public Works Department New Operations Center
The Architect/ Engineering Firm:
LRS Architects
720 NW Davis Street, Suite 300
Portland, OR 97209
Tl�e Owner's Authorized Kepresentative is:
DAY CPM
12745 SW Beaverdam Rd. Ste. #120
Beaverton, OR 97005
7'he Owner's Target GMP Ranae is: $ 9.00 M
CM/GC CONTRACT
TABLE OF CONTENTS
AIdTIC!E PAGE
1 DetiniYions �' �
2 Contract Documents �'' �
3 Work of Thc Contract p 4
4 Relationship and Role of the Pa�ties P l�
5 Date oPCommencement; Substantial and Final Completion p. 1 1
6 Fees, Contract Sum and GMP � �-�
7 Changes in Uzc Work �' ��
$ Cost� of the Work (To Be 12eimbm�sed) P- ���
9 Costs Excluded From Cost of Work (Not To Be Reimbursed) p. 23
10 Discounts, Rebates and Relimds P �'
1 1 Subcontracts and othcr Contracts P �4
12 Accountina Records �' ��
13 Progress Paymcnts E� �8
14 Final Payment �' ��
I S Termination or Suspension 1� -��
16 Representations aud Warranties }� 3�
17 Miscellaneous �' '�
Exhibit A State of Orcgon General Conditions Moc�ified p. 33
Exhibit B Fonn of GMP Amendmeut p. 34
Exhibit C Cost t2�r Ge�eral Conclit�ons Work l�� ��
The CDwner and CM/GC agree as set forth below:
' ARTICLE 1
DEFINITIONS
Except as expressiy detined or modified below or elsewhere in this agreement ("CM/GC.
ConCracf'), all capitalized tcrms shall have the meanin�s set fort7i in Section A of Part IV of the
State of Oregon Standard General Conditions for Public Improvement Contracts, January l,
2012, attached as Exhibit A hereto (the "General Conditions"). The tenns below are expressly
defined as tbllows:
l.l Affiliate. Aftiliate shall mean any subsidiary of CM/GC, and any other entity in which
CM/GC has a financial interest or which has a tinancial interest in CM/GC (includina
without limitation parent cotnpanies, related businesses under the same holding company,
or any other business controlled by, under common conTrol with, or which controls
CM/GC).
1.2 Allowances. Allowances shall mean the allowance amounts shown in the GMP
Supporting Documents, together with such further allowances as �nay be developed by
the paities as thc Project�n'ogresses.
1.3 Amendment. Amendment shall uiean a written modification of the Contract (including
without limitltion any agreed chanae to the GMP), identifled as an Ainendment, and
execuYed by CM/GC and , the Owner.
].4 Business llays. Business Days shall mean every day except Slturday, Sunday, and tegal
liolidays reco�nized (or employees of the City of Lake Oswego, OR.
1.5 Change Order. Change Order shall mean a written moditication under Section D.1 of
thc General Conditions, identified as a Change Order and executed by the Owner's
Aut7iorized Representative, CM/GC, where applicable, and, where required, approved in
writingby the owner. �
1.6 CM/GC Field Work. CM/GC Field Work shall mean customary portions oi'the Worl<
of a minor nature and not feasibly part of tlie subcontracted work due to: exclusions by
the Subcontractor noC resolved Cllrough the process described in Article 1 133,
undeveloped design owing to deviations in Work perfonncd or materills delivered by
Subcontractois or suppliers that do not represent defective or nonconfbrnting work, a
breach or failure to perform by the Subconh•lctor or supplier, co�nplexity of
coordinaCio�1 of the Work, and oCher siuiilar reasons typically providing cause for"pick-
up" or GC Work �mder indusuy sta��dards; provided, howcver, that (i) the CM/GC has
reasonably detennined that doing such poition of the Work itself is in the best interests
of Owner, (ii) such Work is identitied as CM/GC Field Work in
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Lake Oswego New Operations Center CM/GC Contract
motttl�ly billings and (iii) CM/GC receives prior approval ol�Owner's Authorized
Rcpresentative as to Yhe scope of each CM/GC Field Work.
l.7 CM Services. CM Services shall have tl�e ineaning aiven in Article 3.3 below.
1.8 Construction Doeuments. Const�'ucYion Documents sl��ll have tl�c mcaning given in tlic
City of Lake Oswego Professional Scrvices AarecmenT with the Architect/ Enginecr for
this Project: Drawings and Specitications setting forth in detail the quality ]evcls of
material and systems and otl�er requirements for the const��uction of the Work, Sho�
Drawings, Product Data, Samples, and other similar submittals.
1.9 Construction Phase. The Coi�struction Phase shall n�ean the period commencing on the
Owner's executlon of a GMP Amendn�ent or Early Work Anlend�nent, toaether witli the
earlier of(i) issuance by Owner of a Notice to Proceed with 1ny on-site construciion or
(ii) execution of a subconCract or issuance of a pw�chase order for materials or equipment
required for the Work.
1.10 Construction Phase Services. ConsYruction Phase Services shall inean all of the Work
other than t'he Preconstruction Phase Se�vices.
1.1 I Contract Doeuments. Contract Documents shallliave the meaning giveu in Section A
of the General Couditians, as supplcuzented by Aiticle 2.1 below.
1.12 Design Development Documents. Desian Development Documents shall havc thc
meaning aiven in the City of Lake Oswego Professional Services Agreement with the
Architect/ Enginecr for this Project.
1.13 Enrly Work. Early Work shall mean Const�uction Phase Services authorized by
Amendment that the parties agree sliould be performed in advance of esYablishment of the
GMP. Pennissible Early Work shall be limited to: carly procuremcnt of materials and
supplies; early release of bid or proposal packages for site development ancl related
activities; and any other advance work related to critical components of Yhe Project for
which perfonnance prior to establishment of the GMP will matcrially atfect tihe critical
path schedule ofthe Project.
1.14 Early Work Amendment. Early Work Amendment shall mcan an Amendmeni to thc
ConTract executed by and beTween tl�e parties Eo authorize Ear1y Work.
I.15 Cost for General Conditions Work. Cost fbr General Conditions Work or GC Work
shall mean that sum identificd in Article 8.8 and/or Exhibit C.
1.16 General Conditions Work. General Conciitions Work ("GC WorIC') shall mean (i) tl�2t
poition of the Work required to support cot�struction operaYions that is not incltiided
within overhead or general expense but' is called out as GC Work in Exhibit C, and
(ii) any oYher speci6c cate�ories of Work ap�noved in writing by tl�e Owner's Authorired
Represcntative �is forming a part of the GC Worl:.
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Lake Oswego New Operations Center CM/GC Contract
1.17 Guaranteed Masimum Price(GMP). GMP shall mean the Guarailteed Maximum
Price of'the Contiact, as stated in dollars within the GMP Amendment, as dctennined in
accordance with Article 6, and as it may be adjusted from time to ti�z�e pursuant to the
provisions of thc Contract.
L18 GMP Amendment. GMP Amendinent shall mean an Atnendinent to the Conh�act,
issucd in tlie form of Exl�ibit B and executed by and between the parties, to estab]isli tlie
GMP and identify ihe GMP Supporting Documents far Constiuction Phase Services.
1.19 GMP Supporting Documents. GMP Supporting DocutnenYs shall mean the documents
referenced in thc GMP Ametldment as Yhe basis for establishina the GMP. The GMP
Su�porting Documents shall expressly identify the Plans and Speci'fications, asswnptions,
qualifications, exclusions, conditions, allowances, unit prices, and alternates that form the
basis for the GMP.
1.20 Preconstruction Phase. The Preconstruction Phase shall mean the period commencing
on the date of this CM/GC Contract and endina upon commencement of the Construction
Phase; provided that ii�the Owner and CM/GC agree, the Construction Phase may
co�ilmence before thc Preconstruction Phase is completed, in which case boCh phases
shall proceed concurrently, subject to the terms and conditions of the ContracE
Docwnents.
1.21 Preconstruction Phase Services. Preconsu-uction Phase Seivices shall mean all
scivices described in A�licle 3.1, and any similar seivices described in the Request for
1'roposals, including such siinilar seivices as are descriUed in the CM/GC's RFP proposal
to the extent they are accepted by Owner, but excluding any Early Work. Early Work
sliall be considered paiK of Consh�uction Phase Scivices.
1.22 Schematic Design Documents. Schematic Design Documents shall have the meaning
aiven in the City of Lake Oswego Professional Services AgreemenL with the Architect/
Engineer for this Project: drawin�s and other documents, such as a siSe plan and
preliminary buildind �lans, sections, and elevations, models, perspective sketches, or
di�ital modcling.
1.23 Scope Change. Scope Change shall mean only (i) changed site conditions not reasonably
inferable from information available to CM/GC at the time of execution oi'the GMP
Amendment, and (ii) significant Work modificaYions (includino additions, subst'itutions,
and deletions), application of Allowances, and se;lection of alternates, all as approved by
the Owi�er under the Contract beyond that identified or inferable fi�om the GMP
Supporting Documents (but in the clse of Allowance items, the GMP will increase only
if the cost to Owner of the Allowance items exceeds the tot21 amount of the Allowances).
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Lake Oswego New Operations Center CM/6C Contract
ARTICLE 2
CONTRACT DOCUMENTS
2.1 Contract Documents. For valuable consideration as stated below, Owner and the
CM/GC agree to the tenns of the contract that are set forth in the Contract Docwnents.
For purposes oi'this Project, the Conh�act Docuincnt identitied 1s "Public linprovement
Contract" in the General Conditions shall mcan this CM/GC ConYract. The CM/GC
ConCract shall include all exhibits att�ched hereto, which by this reference are
incorporated herein.
2.2 Effective Date. The Contract (hereafter the "Contract") shall become effective on Ylie
first daYe on which every party has signed this CM/GC Contract and Owner has receivcd
all necessa�y ap�n'ovals.
2.3 The Contract; Order of Precedence. This CM/GC Contract, together with tire other
Contract Documents, fonn The entire aareement between the partics. Excel�t as cxpressly
otheiwise provided herein, Yhe order of�recedence of the Cont'ract Documents is
cstablished in Section A3 of the City's General Conditions t2�r Public Improvement
Projects, if there are inconsistent or contlicting terms among the Contract Documcnts.
ARTICLE 3
WORK OF THE CONTRACT
3.1 Preconstruction Phase Services. The CM/GC agrees to provide all of the
PreconsYruction Phasc Services typical of a CM/GC contractor, indudina without
limitation che seivices described below, on an ongoing basis in support of, and in
conformance with, the time tiamcs described in Yhe Request tbr Proposals (Appendix D).
Connnencement of the Construction Phase shatl not excuse CM/GC lirom completion of
the Preconstruction Phase Services, if such seivices have not been Yully performed at
commencement of the Construction Phase. Preconstruction Phase Services shall indude
CM Services perlormed durin;the Preconsiruction Phase.
3.1.1 The CM/GC shall provide a prelimina�y evaluation of thc Owner's progrlm and budgct
requirements, each in terms of the oCher.
3.1.2 Ti�e CMIGC s11a11 �rovide the following seivices relating to design and preconstruct�ion
tasks:
(a) The CM/GC sl�all consult with, advise, assist, and provide recom�iiendations to
the Owner. Owner's Authorized Representative, and the Architect / Engineer
("desian team") on all aspecYs of thc plannin� and design of Yhe Work.
(b) The C�M/GC sltall jointly schedule and attend regular mcetings with tl�e Architect
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Lake Oswego New Operations Center CM/6C Contract
/ Engineer and Owner's Authorized Representative. The CM/GC shall consult
wiYh the Owner and Architect/Engineer and Owner's Authorized Representative
regarding site use and iinprovements, and the selection of inaterials, building
systems and equipment.
(c) "The CM/GC shall provide recou7mendations on construction feasibiliYy; actions
desianed Yo miniinize adverse effects of labor or inaterial shoitages; time
requirements for��rocurement, installation and construction completion; and
factors related to constiuction cost including estiinates of alternative designs or
materials, preliminary budgets and possible economies.
(d) The CM/GC shall review in-progress design documents, including the documents
generally described in the industry as Schematic Development Documcnts,
Design Devclopment Documents, and Constivction Documents and provide input
and advicc on construcrion feasibiliYy, altemaYive materials, and availability.
CM/GC sliall review thesc completed Scheinatic Developinent Docwnents,
Design Develo}�ment Documents, and Construction Documents and timely
suggest modifications to improve completeness and clarity.
3.1.3 The CM/GC shall provide the following services related to the Project schedule:
(a) The CM/GC shall prepare, and periodically update, a prelitninary Project schedule
for the Architect/ Engineer's and Owner's Authorized RepresentaYive's review
and the Owner's Authorized Representative's approval.
(b) "I'he CM/GC slzall coordinate and integrate the prelitninary Project sclzedulc witli
the services and activities of the Owner, Architect/ Engineer, and CM/GC. As
design procecds, CM/GC shall update the prcliminary Project schedule to
indicaYe E�roposed activity sequenees and durations, milestone dates for receipt
1nd approval of pertinent infornzation, submittal of a GMP proposal, preparaYion
and processing of shop drawings and samples, deliveiy of materials or
equipment requiring long-lead time procurement, and Owner's occupancy
recluirements showing portions of the Project having occupancy priority,
provided that the date(s) of Substantial Completion sha11 not be modified without
Owner's prior wriTten approval. If preliminary Project schedule updates indicate
that previously 1pproved schedules may not be met, ihe CM/GC shall make
appropriate recommendations to the Owner's Authorired Representative and
ArchitecY/ Enaineer.
3.1.4 The CM/UC shall make recommei�dations to Architect/ Engineer and Owner's
Authorized Representative regarding the phased issuance of Plans and
Specifications to f'acilitate phased consttvction of the Work, if such phased
construction is appropriate for the Project, taking into consideration such factors as
economics, tiine of perfbrmance, availability of labor and inaterials, and provisions
Yor tetnporary facilities.
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Lake Oswego New Operations Center CM/GC Contract
3.1.5 Tlle CM/GC shall provide the followi�g seivices relaring to cost estimating:
(a) 1'he CM/GC shall prepare, for the i'eview of the Architect / Engincer and Owner's
Authorized Rcpresentative and approval of Yhe Owner, a preliminary cost estunatc
utilizing area, volume or siinilar conceptuail estimating t�cclmiqucs.
(b) When Schematic Design Documents have been prepared by the Arcliitect/
Engineer and approved by the Owner, the CM/GC sha]] prepare for the review
ol'the Architect/Engineer and Owner's Authorized Representative and
approval of the Owner, a more detailed estimate with supporting data. During
the preparation of the Desian Development Documents, the CM/GC shall update
and refine this estimate at appropriate inteivals agreed to by the Owner,
Ardtitect/ En�inecr and Owner s A�rthorized Representative and CM/GC.
(c) When Design Dcvelopment Documents have been prepared by the Architect/
Engineer and approved by the Owner, the CM/GC shall prepare a detailed
esrimaYe with support'ing data for review by the Architect/ Engineer and
Owner's Authorized Representative and approva] by the Owner. Dw ing the
preparation of the Consh'uction Documents, the CM/GC sh�ill update and retine
this estimatc �rt appropriate intervals agreed To by the Owner, .'�rchit�ect/
f:ngineer and Owner's Authorized Representative�nd CM/GC.
(d) [f any estimate submitted to the Owner exceeds previously approved estimates or
thc Owner's budget. thc CM/GC shall make appropriatc recomviendations Co the
Architect/ En�inecr and Owners Auihorized Representative.
(e) CM/GC shall notify the Owner anci the design team imtvediaYely if a�y
construction cost estimaYe appears to be exceedina the constiuction budget.
(fl The CM/GC othetwise shall work with the Architect/ En�ineer and Owner
to develop a GMP within the Taraet GMP I2ange and within Owner's
schedule.
3.1.6 The CM/UC shall pertorm the following services relating to Subcontractas and
suppliers:
(a) The CM/GC shall seek to develop Subcontractor and supplier interest in Ehe
Project, consistent witl� the needs of thc CM/GC in the Coustruction Pliase
Work and consistent with applicable legal requirements, and sllall furnish to tlic
Owner's Authorized Representative and ArchilecY/ Engineer for their
intornz�tion a list of possible Subcontractors and suppiiers, including suppliers
who may furnish maTerials or equipnzent fabricated to � special desi�;n, fi'om
wliom competirive bids, quotes, or proposals (collectively, "Offers") will be
requested for each principal portion of the Work. Submission of such list is for
infonnation �nd discussion purposes only aad not for prequaliticatio�z. The
receipt of such list shall not require the Owner, Owi�cr's /�uthori'r.ed
6
Lake Oswego New Operations Center CM/GC Contract
Represeniative or Architect/ Engineer to investigate t(ie qualificaYions of
proposed Subcontractors and suppliers, nor shall it waive the right of the Owner
or Arcliitect/ Enaineer later Yo object to or reject any proposed Subconu�actor,
suppliei•, or inethod of procurement.
(b) Tlie CM/GC sh111 provide input to t9ie Owner�nd the design team regarding
cun-ent construction tnarket bidding climate, status of key subcontract markets,
and othcr loc�l economic conditions. C�M/GC shall detennine the tiivision of
work to facilitate bidding and award of trade contracts, consideiing such factors
as bidding climate, iinprovin; or aecelerating construction com�leYion,
minitnizing trade jurisdictional disputes, and related issues. CM/GC shall advise
Owner on subcontracting opportunities for minority/women/ESB tirms.
3.1.7 'l he CM/GC shall recommend to the Owner's Authorized Representative and Architect/
Eugineer �i sct�edule for procurement of lonb lead time items which will constltuYe part
of tlie Work as required t'o ineet the Project schedule, wliich sl�ail be procured by the
CM/GC upon exccution of either a GMP Amendment or Early Work Amendment
covering such procurement, and approval of such schedule by the Owner's Authorized
Repres�ntltive. The CM/GC shall expedite the delivery of lon�lead time items.
3.1.8 'I�lie CM/GC shall work with the Owner in identifying critical elements of the Work that
may require special }�rocurement processes, such as prequalificatioiz ofofferors or
alternative contractin� meUiods.
3.L9 The CM/GC shall Work with the Owner and the design team to inaxi�nizc cost-effective
encrgy efticiency in thc Project, including without liinitation providing estimating 1nd
value engineering support to the Owner"s analysis ancl application 'for energy related
incentive pro�rams oi�fcred by local utilitics.
3.L 10 The CM/GC shal l work wiih the Owner and the design tea�n to facilitate incor�oration
of' works of art from the Project�s I.5% for Art program into the design and
construction of the building. Owner's cost of Yhe art objects is not' included in the Cost
of the Work or the GMP, but CM/GC's costs relatir�g to facilitating clianges to �
acconnnodate the handlin� and insiallation of the art are parl of the Cost of ihe Work
anci aire included in the GMP.
3.2 Construction Phase Scrvices.
3.2.1 Upon execution of an Early Work Amendment or GMP Amendment, the CM/GC shall
provide Construc;tion Phase Se�vices as provideci in the Contraet Docwlients, includi�g
wiUlout limitation providing and paying for all inaterials,tools, equiprnent, labor and
professional and non-professional setvices, and performing all other acts and supplying
all other things nccessary to fully and properly perForm and complete the Work, as
required by the Contract Documents, to fumish to Owner a cotnplete, fully functional
Project, capable of being legally occupied and fully used for its intended puiposes upon
completion of tl�e Contract (or, as to an Early Work Amenelment, to furnish such Work as
7
Lake Oswego New Operations Center CM/GC Contract
is dcscribed in tl�e Early Work Amend�nent). Constiuction I'hase Seiviccs shall incl�idc
CM Services peri��rmed durin�the Conshuction Phase.
3.2.2 NotwiYhstanding any other references to Construction Ph�tse Services in this CM/GC
' Coniract, the Contract shall include Preconstruction Phase Services only �ml�ss (i) the
parties execute a GMP Amendmcnt or(ii) the parties execute an Garly Work
Amcndment, detined below.
3.2.3 The parties may execuYc one or»zore Early Work Amendinents idevtifying specitic
ConsTruction Phase Seivices that must be performed in adv�nce of esCablishment of thc;
GMP, wiiliout exceeding a not-to-exceed budget, a mlximwn not-to-exceed pricc, or a
fixed price ("Ear1y Work Price") t'o be stated in such Amendment, with such Amendment
including all necessaiy State of Oregon approvals where required. If thc Early Work
Price is a noc-to-exceed budget, then CM/GC shall be obli�ated co perform the Early
Work only to the extent that the Cost o1'Work therefor, together with the CM/GC Fee,
does not exceed ihe Early Work Price; however if CM/CG perionns Early Work with a
maximwn not-to-exceed price or fixed price, and incurs cost in excess of that maximwn
not-to-exceed price or t7xed price, respectively, the CM/GC shall co�nplete the Early
Work and pay such excess cost without reimbursement. If one or more Early Work
Amendments are executed, thc CM/GC shall diliaently conYinue Yo work toward
development of a GMP Amendment acceptable to Owner, which shall incoiporate the
Early Work Atnendmcnts. If Owner Chereafter temZinates the Conh act prior to execution
of a GMP AmendmenT, the provisions of Section J.5 of the Ciry of L.ake Oswego Gcneral
Conditions for Public Improvement ProjecTs shall apply_
3.2.4 Prior to commencement of Yhe Const�uction Phase, and in any event not later than mutual
execution of the GMP Amendi��ent, CM/GC sh�ll provide to Owner a full perfoni�ance
bond, payment sccurity bond, and public works bond, as required by Section G of thc
Ge�eral Conditions in the amount of the GMP. If an Early Work Atnendmeut is
executed, CM/GC shall provide such bond in the �mount of tl�e Early Work Price under
the Et�rly Work Amendmcnt. CM/GC shall provide to Owner additional or replaccmcnt
bonds at the time of execution of any subsequeni Early Work Amendment or GMP
Amendment, in each c�se prior to execution of the Amendment and the supplying oPaily
labor or materials for the prosecution of the Work covered by thc Amendment, and in
each case in a sufficient amount so that the total bonded sum equals or exceeds Yhe total
Early Work Price or the GMP, as the case may be. In the event of a Scope Chauge that
incrcases The GMP, CM/GC shall provide to Owner an addition�l or supplcmental bond
in the amount of such increase prior to�erfoiniance of thc additional Work.
3.3 Construction Management (CM) Services. Throughout the PreconstrucYion Phase and
Consu�uction Phase of the Project, the CM/GC shall provide CM Services, gencrally
consisting of coordinatino and mana;ing the buildin� process as an inde�endent
contractor, in cooperation with the Owt�er, Owner's Authorized Re�resentative, Architect
/ En�inecr and other designaCed Project consult�nts (the "Construction Principals"). CM
Seivices shall inclucie, but are not limited to:
8
Lake Oswego New Operations Center CM/GC Contract
3.3.1 Proviciing all Preconstruction Phase Services described above;
3.3.2 Developing and delivering schedules, preparing conshuction estimates, periorming
construcYability review, lnalyzing alternitive designs, studying labor conditions,
coordii��Yina and communicating the activities of the Construction Principals throughout
thc Construction Phase to all Gonstruction Principals;
3.33 Continuously monitoring the Project schcdtile and recommending �djushnents to eusure
completion oi'the Project in the most expeditious manner possible;
3.3.4 Working with thc Owner. Owner's Authorized Representative, and the Arehitect/
Bnaineer to analyze tl�e dcsign, participaTe in decisions reaarding const'rucYion
materials, methods, syste�ns, phasing, and costs, and sug�est inodifications to achieve
the�oals of providing the Owner with the l�i�hest quality Project within the budget,
GMP and schedule;
3.3.5 Providing Value Ens�ineering ("VE") services onaoing throuah the Project. CM/GC sl�all
develop cost proposals, in the fonn of additions to or deductions from the GMP,
indudins detailcd docwnentation to support such adjustments and shall submit such
proposals to Owner for its approval. CM/GC shall actively parCicipate in a formal VE
study anticipated to be held at the end of the Design Developtnent phase. CM/GC
acknowledges that V E services are incended to improve the value received by Owner
with respeci to cosi� reduction or life cycle of the Project;
33.6 Holding and conducting periodic meetings with thc Owner and the Architect/
Ln�inecr to cooi'clinate, update and ensure proaress of the Work;
3.3.7 Submittin� monthly written reprnrt(s) to the Owner's Authorized Representative. Each
rcpoil shall include, buc shall not be limited to, Project updates including (i) actual cosis
and progress for thc repoirting period as compared to the estimate ofl costs;
(ii) ex��la�lations of sianificant variations; (iii) work completed; (iv) work in pro;ress;
(v) clianges in the work; and (vi) oTher information as deterniined to be a��prop�7ate by the
Owner. Oral or written updates shall be provided to the Owner as deemed appropi'iate by
the CM/GC or as requcsted by the Owner;
3.3.8 Maintaining a daily loa containing a record of weather, Subcontractors working on the
site, number of workers, Work accomplished, problems encountered, safety violations
and incidents of personal injury and property damage, and other similar relevant data as
the Owner may reasonably require. The log shall be available to the Owner and Architect
/ Enaineer on request;
339 Developing and implemenTing a sysYem of cost control for the Work acceptable to
Owner's Authorired Representative, including reaular inoniYoring of actual costs for
acCivities in progress �nd estimaYes for uncompleted tasks and proposed changes. Tlie
CM/GC shall identify variances between actual and estimated costs and report the
9
Lake Oswego New Operations Center CM/GC Contract �
variances Yo the Owner and Architect/Engineer at regular intervals;
3.3.IU Cooperating with any and all consultants hired by Owner;
33.11 At Owner's request, cooperating and perfonning warranty and inspection Work lor ilie
Project throuah the ex}�irltion date of the applicable warranty period;
3.3.12 Assisting Owner wit)� start-up of the Project. Sucl� starl-up n�tty occw'iu phases duc to
phased occupancy;
3.313 Inco�poi�arin� co�nmissioning and inspection agents' activities ii�to the Project schedule
and coordinatin� Subcontractors required to participate in the commissioning and
inspection process;
3.314 Perfonz�in� all other obligations and providing all other services set foitl� in the Contract
Documents, and performing a11 other acts and supplying all other things necessaiy to
fully and properly �erfonn and complete the Work as required by the Contract.
ARTICLE 4
RELATIONSHIP AND ROLES OF THE PARTIES
4.1 Iudependent Contractor. The C�M/GC is an independeni contractor ancl not an officer,
employee, or aaent of Owner as those terms tue useci in ORS 30.265.
4.2 Performance of Work. The CM/CG covenants wit11 Owner to cooperate wich the
Architect/Enbincer and Owner's Autl�orized Representative and utilize the CM/GC's �
professional skill, efforts and judpmcnt in Purthering Yhe intcrests of Owner; to iurnish
efficicnt business aciminisri'ation and supervision; to furnish at all ti�nes an adequate
supply of workers and materials; a�d Co perform the Work in confomiance with t}ic
terms and conditions oi'the Contract Documents and in an expcditious and economical
mat�ner consisteut with the interests of Owner.
4.3 Project Team. Owner has a separate contract with the Architect/ Enaineer related to
t�he ProjecY. BoYI� the CM/GC and Yhe Architeet/ Engineer shall be given direction by
Owncr Yhrough Owner's Authorized Representative. The CM/GC 1�rces to support
Owncr's efi'orfs to create a eoll�borative and coopeiative rclationslti}� amona tlte
CM/<iC, Architect/ Gngineer. other Project consultants, and Owner's Authorized
Representative.
4.4 Forms and Procedures. The Owner has developed or m�y develop proccdures and
forms for tl�e adminisYration and trackiug of the Contract. The CM/GC agrees to abidc by
tllosc}�rocedures and use those forms.
4.5 CM/GC's Project Staf£ The CM/GC's Project stat3'shall consist of the following
m i � i m u ut personnel positions:
4.5.1 Pro,ject Mauager and Assistant Project Manager/Pro,ject Ennineer: Brian Shoemaker
10
Lake Oswego New Operations Center CM/GC Contract
shall be the CM/CiC's Project Manager �nd Parker Verhaeehe shall be CM/GC's
Assistant Project Manager/Project Engineer and one or both will supeivise and
coordinate all Construciion Phase and Preconsuuction Phase Seivices of CM/GC and
p<uticiplte in all ineetings throughout the ProjecC temz unless otherwise directed by
Owner. CM/GC represents that eacl� ofthe Project Manager and AasisTanY Project
Manager have authority to execute Chan�e Orders and Contract Amendments on behalP
of CM1GC.
45.2 Job Superintendent: If Constiuction Phase Setvices are requested and accepted hy
Owner, [3rad Lsler shall be the CM/GC's on-site job superintendent throughout the
Projcct term.
4.6 Key Persons. The CM/GC's personnel identifled in Article 4.5, and any other personnel
identitied by naine in CM/GC's Proposal, shall be considerec� Key Persons and sliall not
` bc replaced during the Project without the written permission of Owner, which shall not
be urneasonably witltheld. If the CM/GC intends to substitute personnel (and tl�e
replaced anci replacina personnel remain under tlie employ of The CM/GC), a request
must be �iven to Owner at least 30 Days (or such shorter period as pemiitted by Owner)
prior to the intended time of substitution. When replacements have been approved by
Owner, and if tlie timinb of a replacement is within the control of the CM/GC, the
CM/GC shall provide a transition period of at least 10 Business Days during which the
ori�inal and replacement personnel shall be working on the Project concurrently. Once a
replacement for any of these staff inembers is authorized, further replacement shall not
occur without the written permission of Owner.
ARTICLE _5
UATE OF COMMENCEMENT; SUBSTANTIAL AND FINAL COMPLE'I'ION
5.1 Notice to Proceed. If Conshuction Phase Seivices are added to the Contract as set fo�tih
in Article 3.2, then a notice to proceed will be issued by Owner to bebin the desianated or
full Constaictioi� Phase Services ("Notice to Proceed"). It is anticipated Yhat the Notice to
Proceed will be issucd on or about A�ril 2016. A sepaiate Notice to Proceed shall be
issued f'or any and eveiy Early Work Amendment.
5.2 Completion of I'roject The CM/GC shall achicve Substaniial Completion of the entire
Work not laicr than: 'I'o Be Determined and shall achieve Final Completion not later than
30 c ilend ir days ifter establishment of the Substantial Comt�letion date.
5.3 Time is of the Essence. All time limits stated in the Contract Documents are of the
essence.
_5.4 'time Extensions. Notwithst'andina provisions for Contr-act time ext'eilsions in Section
D? of the General Conditions, Owner and CM/GC agree that timely completion of the
Work is essential to tlie success of the Project, and fl�at approval for timc extension sllall
be aranted only as a 11st resort. CM/GC aarees to make every effort to recover "lost"
11
Lake Oswego New Operations Center CM/GC Contract
time.
SS Liquidated Damages. The CM/GC acknowledges that the Owner will sustain
damages as 1 result of the CM/GC's failure to substantially complete the Project in
accordance with fhe Contract Documents. These damaoes may include, but are not
limited to delays in completion, use of t�he Project, and costs associzited wit�h Contract
administration and use of temporary facilitics. The CM/GC and the Owner
acknowledae that Yhe actual amount of damages would be difTlcult to deYerminc
accurately and agree that thaY the followin� liquidated damages iigure represenis a
reasonable estimate of such damaaes and is not a penalty:
5.51 Liquidated Damages shall be:
5.5.1.1 Substantial Completion: $1,500 for each day that Substantial Caupletion
exceeds the required date of Substantiai Completion.
5.5.1.2 Final Completion: $I,500 for each day that Final Completion exceeds thc
required date of Final Completion.
5.5.2 Tl�e GM/GC agrees Co pay to the Owner Ehe liquidated damage sums set forth above fbr
each day of delay or any tracYion thereof and further agrees that Owner may deduci such
sums front payments the Owner ocheiwise owes Yo CM/GC wider the Contract. If sucli
deduction does not result in paymenT to Owner of the assessed liquidtited damages it� iull,
CM/CiC shall promptly p�iy any and all rernaining sums due to the Owner upon demand.
ARTICLE 6
FEES, CONTRACT SUM AND GMP
6.1 Fees; Contract Sum; GMP. Owner shall pay CM/GC Yhe Prcconstruction Fce described
in Article 6.2. In addition, for cach Early Work Amendment executed by CM/GC 1nd
Owncr, Owner shall pay CM/GC, as paytilent for the Early Wrnk, an �mount equal to tlie
sum of tl�e CM/GC Fee attributable to The Early Work, and thc actual cosY of all Early
Work completed and accepted by Owner, but not exceedinb the E�rly Work Price.
If a GMP Amendment is executed, Owner shall pay CM/GC, as payment fi�r the Work,
the `ConCract Swn" whicl� sl�all equal the sum ofthe Preconstructioi� Fee, the CM/GC
Fee, thc sictual cost of the Work ineluding any Early Worl<, but uot cxceedin� tl�e GMP.
The GMP shall be detennined in accordance with the fonnull set forth below and as
described in Ai-t�icle 6.3. The "Cost of tl�e Work" is defined in Article 8. Cosi:s in exc�ss
of thc GMP shall be paid by Uie CM/GC without reimbursei��ent by Owner. Changes to
the GMP sl�all only be authorized by Amencln�ent or Change Order that iucludes any
necessaiy City of Lakc Oswe�o approvals.
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Lake Oswego New Operations Center CM/GC Contract
Preconstruction Fee + CM/GC Fee* + Estimated Cost of the Work(Est COW)=GMPx^
C'ost Reimbursement 4.60"/� of Est COW Includes CM/GC's Contingency and the
$39,700 Maximum Pcr RFP Responsc Cost for GC Work
* C'M/GC' Fee is the composite oP Fee/Pe�formance&Payment Bond/Liability Lisurance
°`"` Formula assumes no Early Work is perfonned. �
6.2 Preconstruction Fee. The Preconstiuction Fee shall bc payable to CM/GC on the basis
provided in the CM/GC's Rate Schedule (Exhibit D), up to a maximum sum of�39,70Q
which shall cover consY�uctability review,value engineering, cost esrimaring,
devetopment of GMP, and all other Preconstruction Phase Seivices, as described in
Article 3. If CM/GC's fees for provision of Preconstruction Phase Seivices excced the
maximum PreconstrucYion Fee, CM/GC shall pay such additional cost without
reimbursement. CM/GC shall not be entitled to any CM/GC Fee upon tl�e
Preconstruction Fee. Owuer shall pay the Preconsu�etion Fee on a cost-reimbursement
basis with each application for paynlent durina the Preconsu-uction Phase. If the total
actual PreconsYrucCion Fee is less than the maximunl Preconstruction Fee used for iniTial
calculation oi'the GMP as provided above, the GMP shall be reduced by the difference;
provided that Owncr may direct instead that any unapplied portion of Yhe maximum
Preconsh�uction Fee be applied to Conshuction Phase Setvices, in which case the GMP
shall not bc reduced by tlie poition so applied.
Exccpt to the extent thc parties may expressly agree to the contrary in the GMP
Amendment, no Preconstruction Fee or other fee, compensation or reimbursement shall
be payable to CM/GC with respect to Preconstruction Se�vices perfonned atter execution
of thc GMP Amendmcnt.
6.3 Establishment of CM/GC Fee; Adjustments to CM/GC Fee.
6.3.1 The "CM/GC Fee shall be a percentage of the cost of the work to be identitied in the
GMP Amendment, and shall be calculated as 4.60% of the Estimated Cost of tl�e Work at
tl�e Yime of est�blishment of the GMP. In making such calculation, the Estin�aTed Cost of
the Work shall exclude the Preconsh�uction Fee, the CM/GC Fee itself, Perfotmance and
Payment Bond, Public Works Bond, Liability Insurance premium, and any other cost or
charge wl�ich tl�is CM/GC Contract states is noT to be included in calculating Yhe CM/GC
Fee, Uut shall include Allowances, selected alteinates, Cost for General Contractor Work,
and reasonable CM/GC contingencies as designated in the GMP Suppoirting Documents.
The CM/GC Fee is inclusive of profif, overhead, li�bility insurance, performance and
payment bond and 111 other indirect or non-reimbursablc costs. Owner shall pay the
CM/GC Fee ratably based upon the Cost of the Work with each application for payment
during the Construction Phase. In the case of Early Work, the CM/CG Fee shall be tlie
above percentaae n�ultiplied by the actual Cost of the Early Work, until sucl� time as �t
GMP A�nendmcnt is executed, at wliich tinte such CM/GC Fee payments shall be
crcditcd against the CM/GC Fee fixed therein.
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Lake Oswego New Operations Center CM/GC Contract
6.3.2 Notwithstanding any provision of Section D.1.3 of the Gencra] Conditions to the
conh�ry, and unless the parties a�ree ii2 writing to the contrary, any Ai��endment or
Change Order that increases or decreascs the GMP shall adjust the CM/GC Fee then in
effect by tlie multiplying the percentaae sliown in Article 6.3.1 by the change in the
Estimated Cost of the Work reflected in such approved Amendment or Change Order. In
addition, if the Contract is terminated for any reason prior to full completion of Ehe Work
(including, withouT limitat�ion, ternzination during or following�erformance oi�ETrly
Work), the CM/GC Fee shall be limitcd to the total CM/GC Fce multiplied by ilie
percentaae of Work completed and accepted at the time of'termination. The CM/GC Fee
shall not be subject to adjustment for any other reason, including, without limitatioii,
schedule extensions or adjustments, schedule reductions, Project delays, unanticipated
costs, or unioreseen conditions.
6.4 Deteimination of GMP.
6.4.1 CM/GC shall deliver to Owner a proposed GMP and GMP Supporting Documents at a
tinze designated by Owner during the Preconst�uction Phase. Ir 1ny actu�il subcontract
Offers are avaitable at the rime the GMP is being established, CM/GC shall usc ihose
subcoutract Offers in establishing the GMP.
6.4.2 As the Plans and Specifications may not be developed to the stage of'biddable design
documents at Yhe time t'he GMP proposa] is prepared, Elte CM/GC shall provide in the
GMP for further development oPthe Plans and Spccifications by the Architect/ Engineer
that is consistent with the Contract Documents and reasonably inferable therefrom. Such
Iwther devclopment does not include suclt things as changes in scopc, systems, kinds and
quality of materials, finishes or equipinent, all oi'which, if rcquirec9, sliail be incotporated
by Change Orcier or An7endment wiYh a corresponcling GMP adjustment.
6.4.3 The CM/GC sh�ll include with its GMP proposal a written statemcnt of its basis (the
"GMP Supporting Docuinents"), which shall include:
(a) A list of the Plans and Specifications, including all addenda thereto and die
condiYions of the Contract, which were used in preparation of the GMP proposal.
(b) A list of allowances and a statement of their basis.
(e) A lisY of the clarifications and assum}�tions made by the CM/GC in the
preparation of the GMP proposal to supplement the information cont'ained in the Plans
and Specifications.
(d) The proposed GMP, incluciinb a statement of the estitl��jted cost organized by
trade categories, allowances, contingency, and other items and the associated fees thai
comprise the GMP.
(e) The Dates of Subst�ntial and Final Completion upon wl�ich tl�e proposed GMP is
bascd, and 1 schedule of'ihe ConsU�uction Documents issuancc datcs upon which tllc
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Lake Oswego New Operations Center CM/6C Contract
datcs of Substantill and Final Completion are based.
6.4A The CM/GC shall meet with the Owner and Architect/ En�ineer to review the GMP
proposal and the written stateinent of its basis. If the Owner or Architect/ Engineer
discovers any inconsistencies orinaccuraciesin the information presented, they shall
pron�ptiy notify the CM/GC, wllo shall make appropriate adjustments to the GMP
proposal, its basis or both.
6.4.5 Prior to the Owner's acceptance of the CM/GC's GMP proposal and issuance of a Notice
to Proce;ed, the CM/GC shall not incur any cost to be reimbursed as part of the Cost of
the Work, except as specifically provided in an Early Work Amendinent.
6.4.6 The Owner sh111 authoi ize and cause the Architect/Eno�neer to revise the Plans and
S�ecitications to tlic exCent necessary to reflecY the agreed-upon assumptions and
claiificaYions contained in the GMP Amendment. Such revised Plans and Specilications
shall bc fumished to the CM/GC in accordance with schedules agreed to by the Owner,
Architect/ Engineer and CM/GC. The CM/GC shall proinptly notif'y the Architect/
Enginecr and Owner if sucll revised Plans and Specifications are uzconsistent witli the
agreed-upon assumptions and clarifications.
6.4.7 "['he GMP shall include in the Estimated Cost of the Work only tliose taxes whicl� are
enacted at thc Cime the GMP is established.
6.4.8 The Estimated Cost oi'the Work shall include the CM/GC's GMP contingency, a swn
cstablished by the CM/GC for the CM/GC's use, with owner representative review
and approval, to cover additional development of Plans and Specifications and
unlnticiplted costs and unforeseen conditions which are properly reimbursable as
Cost of Yhe Work but which are not the basis for a Cliange Order. (See General
Conditions section D.1.1 for cloud based management of the GMP Contingency
tracking mechanism to be managed by CM/GC.)
6.49 "rhe CM/GC shall work with the Architect/ Engineer and Owner tio identify and confirm
a�mponents and systems not specitically shown but required for a complete, iully
functional Project. Owner will direct the Architect/ Engineer to complete the final
ConsU'uction Docwnents in accordance with the Project scope a�reed upon by 111 parties
at the time the GMP is established.
6.4.10 Notwithstanding thc lcvel of detail represented in the GMP Supportin� Documcnis, thc
CM/GC shall represent and wan'ant, at Che time th�t it submits the GMP, that clle G VIP
includcs the entire cost of sitl components and systems required for a complete, fully
functional facility.
6.4.11 In developin�the <iMP, the CM/GC shall include and ideniify such contingencies within
the GMP as may be necessary to pay for unanticipated costs and unforeseen conditions
tl�at are required for a complete, fully functional facility.
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Lake Oswego New Operations Center CM/GC Contract
6.5 Failure to Furnish an Acceptable GMP. If the CM/GC does not funiish a CiMP
accepYable to Owner within Owner's Target GMP Range, or if Owner dete�mines at any
tiinc in iYs sole discretion that the parties may fail to reach a timely agreement on a GMP
acceptab]e to Owner, Owner may tenninate this Contract without liability, and Ylie
CM/GC shall not receive additional compensation beyond the Preconstiuction Fec under
the Contract and sums due under any Early Work Amendment. Termination under diis
provision shall procecd under Section J.5 of the Genera] Conditions as a termination for
Owner's conveniencc. CM/GC further agrees that Owner shall not be liablc tbr any
damages whether actual, consequential or otherwise for tcrmination of tlie Couh act w�der
this provision.
6.6 Aceeptance of GMP. Upon accepiance of the GMP by Owner, the parties shall exccutc
a GMP Amendment.
6.7 Owner Savings. If the sum of the Preconstruction Fee, plus the CM/GC Fce, plus the
actual and iinal Cost of the Work (the Contr�act Sum as detined in Article 6.1), is less
than the GMP, thc savings shatl accrue to the Owner.
6.8 Allowance Work.
6.8.1 CM/GC shal] not perfoim any Allowance Work withouY prior execution by Owner o1's�
Change Order approvin� tl�e Specifications for the Allowance Worl< and the pricc
tl�ereof.
6.8.2 Owner shall be entitled to apply any Allowance line items that arc not been lully
expended to other line item Allowances that have been fully expended, wiYhout any
resulting increasc in the GMP.
6.8.3 IPthe tota] Cost of the Allowance Work exceeds the total Allowances within the GMP,
CM/GC shal] not perform any Ailowance Work in excess of such amount until cither (i)
tlte parties agree tliat the �dditional Allowance woi•k will be performed within tl�c tl�en-
currenC GMP or (ii) a GVIP Amendment is executed to incrcase tlie GMP by tl�e excess
cosl of the Allowance work.
6.8.4 Thc Contract Sum sh�ll not include any A11owa�ce items not' identified in the GMP
Amendment or the GMP Suppoitin� Docwnents unCil such allowanec item is rcduced to a
fixed price by Change Order or Amendment.
6.8.5 If at the Final Compietion of the Project, any portion of tlie Allowance funds remains
unexpendcd, the GMP sliall be reduced by a corresponding amount via a Change Orcier
or Amendment.
6.9 Reallocating Projected Cost Underruns after Bid (Offer) Buyout. As soon as possiblc
aiter tlie awarding ol'the Work to Yhe primary SubconYractors, CM/GC shall review
proj�ctcd costs and provide the Owner with a buy-out status report showinb any projectcd
cost underruns, reconciling accepted Offers and other reasonably anticipated costs, to the
16
Lake Oswego New Operations Center CM/GC Contract
cost estimate used by CM/GC to establish the GMP. CM/GC sh�ill include with its report
any imderlyina docurnentation requested by Owner used to develop or support such
report. CM/GC shall also consider the reduced risk associated with known
subconCractina costs, and the impact that reciuced risk I�as on the amount of the CM/GC"s
Contingency. The parties shall negotiate in good faiYh to execute a Change Order
transferrin� an appropriate portion of any projected cost underruns to an Owner-
controllcd coniingency fund to be held within the GMP to pay for additional costs arising
from (a) any Owner-directed or approved change to the Work, (b) schedule changes that
would otheiwise entitle CM/GC to an increase in the GMP, (c) Allowance items after
exl�austion of all Allowances, (d) selection by Owner of more expensive alteinates ilian
tliose used for calculation of the GMP, (e) Owner selection of substitutions that increase
the Cost of the Work, or (t) any other costs which otheiwise would entitle CM/GC to an
incrcasc in the GMP. Any transfer of projected cost underruns fi•om CM/GC's
contingency to the Owner-controlled contingency fund will not affect CM/GC's
oblig�tion to {urnish Owner with a complete, fully functional facility within the GMP
without use of the tunds trai2sferred to the Owner-controiled contingency fund unless
such funds are relcased by Owner for the puiposes set forth in (a) tln�ough (fl of this
Article 6.9. Any transfer of lunds to the Owner-controlled contingency fund will not
reduce the CM/GC Fee, nor will any subsequent release and use of fimds fi-om the
Owner-controllecl contingency fund for the puiposes set forth ii1 (ti) through (t) of Tliis
Articic 6.9 increase the CM/GC Fce. �
ARTICLE 7
CHANGES IN THE WORK
7.1 Price Adjustments. Adjushnents to the Estimated Cost of ihe Work required by changes
in the Work shall be determined by 1ny of the methods listed in Section D of the Generai
Conditions, unless the adjustment is based upon fixed pricing or unit pricing:
7.1.1 'I'he overhead and profit markup for the CM/GC shall be limited to the CM/<iC Fee
adjusTment, if any, permitted uncier Article 63.2 ofthis CM/GC Contract;
7.1.2 The increase or decrease in the Estimated Cost of t(ie Work, other than for subcontract
work, shall be calculated pursuant to Articles 8 and 9 of this CM/GC Contract, instead of
being based on CM/GC's Direct Costs as defined in the General Conditions; and
7.1.3 In calculatina adjustments to subconh'acts, unless the p�rties agree othcitivise, the change
shafl bc limited to the Subcontractor's Direct Costs plus the supptemental mark-up
provided in Section D of Clie Geueral Conditions, and shatl not be madified by Articles
8 �nd 9 of tliis CM/GC Contract.
7.2 Adjustments to GMP. Adjusunents to the GMP after execution of the GMP
Amendment may be made only (i) in the event of Scope Changes or (ii) as otheiwise
expressly provided in tliis CM/GC Contract, and then only in accorciance wiYh the
t�>llowin� procedurc:
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Lake Oswego New Operations Center CM/GC COntract
7.2.1 CM/GC shall review subsequent iterations of the Plans and Specifications as they are
preptired to deYerniine whether, in the opinion of CM/GC, tliey iesult in a Scope Chanoe
so that it can be determined ii'an adjustment to the GMP is warranted.
7?.2 Changes to the GMP shall be initiaYed by wriCten norice by one party to the oYher ("GMP
Cl�ange Rcquest"). CM/GC shall deliver any such GMP Change Request to Architect/
Engineer and Owner's ,�uthorized Representative promptly after becoming aware of
any Scope Change if, in CM/GC's opinion, it constitutes gromids for adjustment of the
GMP. Any GMP Change Request shal] include a proposal as to the appropriate GMP
adjushncnt with respcct to the Sco��e Change at issue.
7.2.3 CM/GC shall submit its GMP Change Requests as soon as possible, and CM/GC shall not
be entitled to claim a GMP increase unless CM/GC submiEted a CiMP Changc Request to
Owner's Authorizccl I2epresentative and to ArchiYect/ Engineer within thc c�riicr of(�) 30
Days afier CM/GC has received the information constituYing the basis for tl�e claim, or (b)
as to Work uot yet bid or proposed, prior to submission of solicitations for such Work
and as to Work already solicited,prior to commencement of thc portion of the Work for
which CM/GC inYeuds io claim a Scope Chanae; and in any event, prior to CM/GCs
signino of a Change Order for the Scope Change.
7.2.4 Owner may, at any time, submit a GMP Change Request requesting a reduction of the
GMP, which sliall include Owner's blsis for such request, which �nay include, lor
examplc, reciuction oPthe CM/GC's Contina�°ency after furTher development of the Plans
and Specifications thaT fornl the basis for the origina] GMP Amendment, and/or
unused Allowances.
7.2.5 CM/GC shal] work with Architect/ Engineer to reconcile all differences in its GMP
Change Requesi with Architect/Engineer within seven (7) calendar days fi�om the date
of submission of the GMP Change Request. "Reconciled" means that the CM/GC t�nd
ArchiTect/ Engineer have verified that Yheir assumptions about the various categorics arc
the same, and that they have identified the reason for differences in the GMP Giange
RequesY and Yhe Arcl�itect/Engineer's position. CM/GC shall submii the Reconciled
GMP Change Request to Owner, which submission shall be a condition to any CM/GC
claim for a GMP increase.
7.2.6 If the Reconciled GMP Changc Request is not acceptable to Owner, CM/GC a�rees to
work witli the Owner and the Architect/ En�;ineer To provide a GMP Change Request
tl�at is acceptablc to Owucr.
7.2.7 CM/GC agrees to makc all recorcis, calculations, drawings and similar items relating to
GMP Change Request available to Owner and to allow Architeci/ Engii�eer and Owner
access and opportunity to view such documents at CM/GC's officcs. Upon Owner's
rcasonable noYice, CM/GC shall deliver two copies of such documents ro Owner's
RepresenYative and Arcliitcct/ Engineer at any regular meetin�or at tlie Site.
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Lake Oswego New Operations Center CM/GC Contract
7.2.8 GMP increases, if any, shall no[exceed the increased Cost of the Work arising from d�e
Scope Chan;;e (whether based on agreed fixed pricing, or the estimated Cost of the Work
increase based o� cost-reimbursable pricing), reconciled in accordance with the aUove
provisions, as arisino ti�om the incidentjustitying the GMP increase, plus or minus thc
CM/GC Fec applicable to such change in the Cost of the Work.
7.29 Except as provided in i'his Article 7.2, adjustinents to the GMP shall be recouciled in
accordance with Section D of'the General Conditions.
73 Execution by Owner. Architect/ Engineer and the Owner's Authorized 2epresentativc
have no authority to execute Change Orders or Amendments on behalf of Owner, and
only duly auYhorized personnel of Owner may do so.
ARTICLE 8
COST OF THE WORK
(To Be Reimbursed)
81 Cost of the Work. The term "Cost of the Work" shall inean Yhe following costs. The
Cost of th�; Work sliall include only those iteins necessarily and reasonably incurred by
CM/GC in tl�e proper perfonnance of the Work and specifically identified in this
Article 8, aud only to the extent Ulat they are directly related to the Project.
8.2 Labor Costs.
8.2.t Wages of construciian workers directly employed by the CM/GC to perfornl the
construction ot'tlle Work at the site.
8.3 Subcontract Costs.
8.3.1 CM/GC's actual payment to Subcontractors pursuant to CM/GC's conh-act with such
Subcontractor for the Work on the Project. No amount paid by or payable to any such
Subcontractor other tltan the fixed or cost reimburseinent price of its subcontract shall be
included in the Cost of the Work, unless otherwise approved in writing by Owner.
8.4 Costs of Materials and Equipment Incorporated in the Work or Stored On Site.
8.4.1 Costs, including transportation, of materials and equipment incoiporatad or to be
incorporated in t'he complcted Work.
8.4.2 Costs of materials in excess af those actually installed, but required to provide reasonable
al(owtince Yor wasYe and for spoilage. Unused excess materials, if any, shall be delivered
to Owner at the completion ol'the Worl< or, at Ownei's option, shall Ue sold by the
CM/GC. Airy sale shall be cominercially reason�ble and CM/GC shall provide
aocount'in� (or such a sale within fifteen (15) days of the transaction. Net amounts
realized, if any, f'rom sucll sales shall be credited to Owner as a deduction ti-om the Cost
of thc Work.
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Lake Oswego New Operations Center CM/GC Contract
8.5 Costs of Miscellaneous Equipment and Other Items; Equipment Rental Charges.
8.5.1 Costs, including trans�ortation, installaYion, maintenanee, disinantlina and re�uoval, of
materials, supplies, temporary facilities, machinery, equipment, and hand tools not
customarily owned by the conshuction workers, whieh are provided by tl�e CM/GC at the
site and fully consumed in Yhe perfonnance of the Work, and cost less salvagc value on
such items if not fully consumed, whether sold to others or retained by tlie CM/GC;
provicied that Owner �it Owner's opTion may require thaT CM/GC deliver to Owner(at no
charge) at the end of the Project any of such itenls procured for tliis Project. Cost far
items previously used by the CM/GC shall ntean fair�narket value. CM/GC sl�all charge
no additional administrative or other mark-up for purchased items. The CM/GC shall
document all small tools purchased for t91e Project via invoices in monthly billing, tmci
sl�all document� the disposition of siliall tools whicll have an individual }�rice that excceds
$100_ A copy of such disposition log shall accompany thc payment 1pplicat'ion wlienever
these items are included in the application. ln no case shall a tools cumulative billin�, to
thc project exceed 50% of fair n�arkeC purcliase pricc of the same new tool.
8.5.2 Rental charges for te�nporary faciliYies, macl�inery, equipment, and hand tools not
cusYomarily owned by the construction workers, which are provided by the CM/GC at thc
site, whether rented from the CM/GC or others, and costs of t��ansportation, installat�ion,
minor repairs and replacements, dismantling and removal Chereo£ R�ites and quantitics of
equipnlcnt rented shall be accordina to indushy stand�rds, sl�all nor excecd l00% of the
rental raYes published from t'ime to titne in the Rental Rate Blue Book f'or Construct'ion
Equipment, prepared by Machinery Information Division of Primedia lnformation
IncorporaYcd in effect at the time of rental, shall not exceed acquisition costs, and tbr
individual iteins exceeding $100, will be subjecY t�o Owner's prior approvaL CM/GC shall
deliver to Owner a list of published rates firom tiine to time 1t Owner's request. For all
items rented or ]eased, the CM/GC shall charge Owner only the renta] charge incurred by
CM/GC with no �dditional administrative or other mark-up. CM/GC shall make eftorts
and use its best skills and judgment to procure equipment in the most expeditious and
economical manner consistent with Yl�e interest of the Owner. Efforts sl�all include, but
not bc limited to, providin�Owner with a rent/buy analysis so t1�aY Owner�nay elect lor
CM/GC Yo procure the item in lieu of rental if the Pacility at issue is expected to be rented
for six months or longer. Such rent/buy analysis shall include, wlierc available, a Icising
ratc conunensurate with t7ic expected term of rcntal of thc fijcility at issue.
8.5.3 Costs oi'removal o{'debris fioui the site.
A.6 Other Costs.
8.fi.1 Deductible for builders alUrisk insurance as required by Section G of'the City of Lake
Oswego General Conditions for Public Improvement Projects.
8.6.2 Sales, use or similar excise taxes imposed by a governmental authority which are dircctly
related Yo the Work and for whicl� tl�c C�M/GC is liable.
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Lal<e Oswego New Operations Center CM/GC Contract
8.6.3 Fccs and assessments tbr ihe building perulit and for other pernlits, licenses and
ins�ections for which the CM/GC is reyuired by the Contract Document's to pay.
8.6.4 CM/GC deposits lost for causes other than the CM/GCs fault or negligence.
8.6.5 Other costs incurred in the performance of the Work if and to the extent 1pproved in
advancc in wriLing by Owncr.
8.7 Costs to Prevent Damage or Injury in Emergencies. The Cost of tl�e Work shall also
indude costs whicU are incun ed by the CM/GC in taking action to prevcnt threatened
damage, injury ar loss in case of an emergency affecting the safety of persons and
propcily.
8.8 Cost For Ceneraf Conditions Work. CM/GC shall be paid a suin of'$42,221 per month
lor tjll services as statcd in Exhibit C as payment for the GC Work, including all labor,
materials, and direct and indirect costs thereof. To the extent any Genera] CondiYions
Work is (isted in Exhibit C and also otheiwise described above in this Article 8,
CM/GC�s compensation for the same is included in the Cost for GC Work and shall not
otherwise be diarged as Cost of the Work. The Cost lor General Conditions Work, Icss
5`% retainage thereon, shall be paid in equal installments monthly over thc number of
months of the schcduled Conshuction Phase, commencing wit�h the first pro�ress billing
alter comme;ncement of tl�e schedulcd ConsttucYion Phase.
ARTiCLE 9
COSCS EXCLUDED FROM COST OF WORK
(Not To Be Reimbursed)
9.1 Costs Excluded from Cost of Work. The following shall not be included in the Cost
of the Work:
9.1.1 Sal�ries and other compensation of the CM/GC's personnel siationed at the CM/GC's
prir,cipal office or oflices other tlzan the site office except as allowed under Arficles 8.2.2
and 8.2.3.
9.1.2 Expenses of tlie CM/GC's principal office and offices other Yhan the site ofFice.
9.1.3 Any overhead and �eneral expenses, except as may be expressly included in Article 8.
9.1.4 CM/GC's capital expenses, including interest on the CMlGC's capital employed for the
Work.
9.1.5 Rental cost of mac;hinery and equipment, except as provided in Article 8.5.2
9.1.6 Any cosC associated with tl�e Projecc not specifically and expressly described i� Aiticle 8.
9.1.7 Costs due to the fault or negli�ence of the CM/GC, Subcontractors, suppliers, anyone
21
Lake Oswego New Operations Center CM/GC Contract
directly or indirectly employed by any of thei�i, or Por whose acts any of thcm may bc
liablc;.
9.1.8 The cost of con�ection of any repair work, nonconforming or defective work, or
warranty work.
9.1.9 Merit, safety, or other incentive payments, Uonuses or awards, or any c;xpenses in
connection therewitlt, except as provided in Article 8.
9.110 Fines and penalties.
91.11 Except' for F,arly Work, the cosC of Preconst�uction Phase Services.
9.1.12 The Cost� of the Work for GC Work in excess of the Proposeci Cost for General Conditions
Work.
91.13 Any costs in excess of thc GMP.
9.1.14 Preii�iuins 'Por Subconh'actor bonds unless authori-r.ed by Owner
ARTICLE 10
DISCOUNTS, REBATES AND REFUNDS
10.] Discounts, Rebates and Refunds. Cash discounts obtained on paymcnts made by the
CM/GC shall accrue to Owner. Trade discounts, rebates, refunds and net amounts
received from sales of suiplus materials and equipment shall accrue to Owner, and thc
CM/GC shall make provisions so that they can be secured.
10.2 Amounts Credited to Owner. AmounCs wliich acciue to Owner in accordance with the
provisions of Ait'icle 10.1 shall bc credited t�o Owner as a deduction from Yhe Cost of tlie
Worl:.
ARTICLE ll
SUBCONTRACTS AND OTHER CONTRAC'I'S
11.1 Geueral Subeontracting Requirements.
I 1.1.1 Otl�er than Work performed pursuant to Artides I L4 or I I.5 of tlzis CM/GC Contract,
CM/GC shall subcontract flie Work to Subcontractors other tlian the CM/GC and its
Afflliates.
I 1.1.2 The CM/GC shall comply with Oregon Administrative Rules ("OAK") 137-046-0200.
and 137-046-0210in all respects for the soticitation of Minority, Women and Emerging
Small Business Enterprises. Compliance sl�all include pass-through requiremeuts for
Subcontractor demonstratious of�ood faith efforts far all subcontraci Ot ter packages, for
which set goals shall not be utilized.
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Lake Oswego New Operations Center CM/GC Contract
11.L3 The CM/GC sha(1 report to Owner on the results of the �ood faith ef�l�oits of complia�ce
required in Aiticle I 1.1.2 followina award of all subeontracts. The CM/GC shall also
submit quaiterly reports to Owi�er listing Work conh-acted to date with Minority, Women
and Emergina Small Business Enterprises.
1 IZ CM/UC's Obligations under Subcontracts.
11.2.1 No use of a Subcontractor or sup�lier shall relieve the CM/GC of any of its obli�ations oi
Iiabilitics under tlie Conh�act. Except as may expressly otheiwise be provided in the
Contraci, the CM/GC sltall be fully responsible and liable for the acts or omissions of all
Subcontractors and suppiiers including persons directly or indirectly employed by them.
The CM/GC shall have sole responsibility for managing and coordinating the operations
of its Subcontraciors and suppliers, including the settlement of disputes witli or between
ilte CM/GC and a�ry such Subcontractor or supplier.
1l.2.2 'I'he CM/UC shal] include in each subcontract and require each Subcontractor to include
in any lower tier subcontract, all provisions necessary to make all of the provisions of the
Contract Documcnts, including the General Gonditions, fully effective as applied to
SuUcontractors. CM/GC shall indenmify Owner for any additional cost based on a
subcontractor claim which results from the failure of CM/GC to incoiporate the
�rovisions of this CM/GC Contract in each subconri�act. The CM/GC shall provide all
necess�iy Plans, Specilications, and instructions Yo its suppliers and Subconhactors to
enable them to properly perti�nn theii work.
11.23 Retainage from Subcontractors. Except with the Owncr's prior approval, payments to
Subconiractors shall be subject to retainage of no more than 5%. Tlie Owner and the
CM1GC shall agree upon a mutually acceptable procedure for review and approval of
payments and retainaae for Subcontractors.
11.3 Subcontractor Selection.
113.1 Unless otherwise piovided under Yhis Article I I, the selection of all Subcontractors and
sup�liers sllall be made by competit�ive Offers in a inanner that will not encourage
favoritis�n or substantially diminish competition. While not subject to the competitive
procurement requirements of ORS Chapter 279C, the pirocess shall conform to the
followina procedures, in �eneral compliance with the open and competitive natw•e of
public pracurcment, Cakiiia inYo account industry subcontracting practices.
11.3Z CM/GC shalf submit to Owner's AuYhorized Representativa its proposed procurement
documents for review and comment before they are issued for solicitation. CM/GC slzall
consider and respond to all Owner comments regarding any proposed Offer packages. As
Ofters are received, CM/GC shall submit to the Owner an Offer comparison in � mutually
agreeable f��nn together with any specific back-up documentation requested by Owner.
The competitive process used to award subconh-acts by the CM/GC may he monitored by
the Owi�cr's A�ithorized Representative; �v�ovidecl thtrt such monitoring sllall noY excuse
23
Lake Oswego New Operations Center CM/GC Contract
CM/GC Prom compliance with the subcontracting requirements of tl�is CM/GC Contract.
CM/GC shall cooperaYe in all respects with Owner's mouitoring. '1'he Owner's
Authori-r.ed Representative shall be ldvised in advance of and be given the opportunity to
be present at Offer openings, and CM/GC shall provide hiin or her with � summary or
abstract of a11 Offers in form acceptable to the Owner's Authorized Representative, and
copies of parYicular Offers if requested,prior to CM/GC's selection of Offerors. Prior to
opening Offers, the CM/GC agrees to disclose in writing to Owner any financial interest
it has in any such Subcontractor, supplier or other contrlcting party whenever such
Subcontractor, supplier or contracting parry intends to coinpcte on any Project work,
directly or indirectly, including whether such paity is ai� Affiliaie of CM/GC.
11.3.3 The following minimmn requirements apply to the SubcontracY solicitation process:
(a) Solicitations will be adveirtised at least 10 Days prior to openino in the Daily
,lournal of Com�nerce and at least one other newspaper specifically tar�eted to
reacli the Minority, Women and Enzerging Small Business audience. CM/GC also
aarees Co advertise in Yhe Lake Oswego Review, in order to allow for local
participation in the solicit�tion process. The solicitation shall also be posted on
the City's public contractino solicit�tion webpage.
(b) Unlcss specific other prior arrangement has been made witl� Owncr, all Otfcrs
will be writt�en, and submitted to a specific location at a specitic time or in
accordance with the elecYronic solicitation insriuction_ CM/GC shall time-stan7p
all Off�ers as reeeived. Subconh�actors must be qualil'ied to perl'orm the Work for
this Project by being appropriately reaistered with the State of Oregon
Construction Contractors Board.
(c) I£fewer than tl�ree(3) Offers 1re submitted in response to any solicitation
(inclusive of any Offer submitted by CM/GC), prior written approval by Owner
shall be required to acccpt an Offer.
(d) CM/GC inay develop and implement a prequalification process for particular
solicit'ations, f'ollowed by selection of successful �ffers among thosc Offerors That
CM/GC deYennines meet the prequaliticatioi� standards, with Owner's prior
written approval of such prequalitication process.
(e) CM/GC shall comply, and reyuire Subcontractor compliance with, State of
Orc�on Bureau oi'Labor& Industries prevailing wa�e rates as specified in the
RFP.
(� Owner may at its sole discretion, require CM/GC to re-solicit for Offers based on
the same or moclif9ed documents.
(g) CM/GC shall review all Offers and shall work with Offerors to clarify Offers,
reduce exclusions, verify scope and qulntitics, and seck to mii�imire work
subsequently awarded via tlie Change Ordcr process.
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Lake Oswego New Operations Center CM/6C Contract
(!i) 'ihc CM/C',C wil( document any and all discussions, questions and �nswers,
modifications and responses to from any Otferor and ensure that the same arc
dish�ibuted to all Offerors, and Owner sha11 be entitled to inspect sucli
docuinentation on request.
(i) CM/GC shall determine the lowest Offer for each solicitation that meets
CM/GC's reasonable perforntance standards for the components of the Work at
issue; provided Yhat if CM/GC detennines it is unable to execute � suital�le
subcontract witli such Offeror, CM/GC may, with Owner's prior approval,
execute a subcontract with the second-lowest Otfcror pursuant to Article 1 I 3.4
below.
11.3.4 Under special circumstances and only with prior written authorization by Owner, Work
� may be subcontracted on other than a Iow price basis, including withotrt limiYation,
through coinpctitive negotiation. As a condit�ion to its authorization, Owner may
require CM/GC's agrecment to establish and implemenC qualification and performai�ce
a�iteria for Offerors, including a scoring system within requests for proposals.
Examples include: where Yhere are single fabricators of materials; special packagina
requirements fbr Subcontr-actor work; design-build work or, where an alternative
contracting method can be demonstiated to clearly benefit Owner.
ll.3.5 CM/GC shall notify Owner in writing in advance before award of any proposed
Subcontract, whicli notice shall include suminaries in a form acceptable to Owner o1'all
Offers received ior tlic Subcontract at issue. Owner reseives the right to disapprove any
proposed SubconYractors, suppliers and Subcontract or supply contract awards, based on
legal standards of responsibility. Owner shall not unreasonably disapprove any proposed
Subcontractor or supplier and increased costs due to Owner's disapproval shall be causc
Cor �n increase in ilte GMI'.
113.6 CM/GC's subcontracting records that are not in the possession of the Owner shall not
be considered public records; provided, however, that Owner and other agencies of
Yhe StaYe s11all retain the right to audit and monitor the subcontracting process in
order to protect the Owner's interests.
11.4 CM/GC Field Work.
11.4.1 The CM/GC or its Affiliate may provide CM/GC Field Work required to complete thc
Project wiYh its own forces, witl�out the necessity oPsubcontracting such work.
I L4.2 F,xcept as provided in Article ] 1.4.1, any other portion of the Work proposed to be
�erfornied by CM/CiC or any AffiliaYe, includin� without limitation provision of any
inaTerials, equipinent, or supplies, shall be subject to the provisions of Article 1 1.5.
11.5 Subcontracting by CM/GC.
11.5.1 Except to the extent otherwise approved in advance in writin�, by Owner's Authorized
25
Lake Oswego New Operations Center CM/GC Contract
RepresentaYive, the CM/GC or its Affiliates may submit an Offer in accord�ncc with
Articic l I.3 to do Work with its own forces, provided at least 50% oFthe labor by such
work unit is performed by employees of the CM/GC or such Ai'filiate.
11.5.2 For those items for which the CM/GC or any of its subsidiaries inCends to submit an
OFfer, such intent must be publicly announced with the solicitaCion for OPfers required by
ArCicle 11.3.1, and Owner notified in wriring. A11 OfFers for this work shall bc delivered
to Owner and publicly opened by Owner at an announced tiine, datc, and place.
11.6 Protests. CM/GC, acting as an independent contractor, shall include in the compctitivc
proccss Yo award all subconu�acts, a protest process for Subcontractors and suppiien thai
are competing Offerors, which process shall be subject to approval by Owncr. CM/GC
shall be solely responsible for resolving the procurement protcsts of Subcontractors and
suppliers. CM/GC shail indenmify, defend, protect and hold harmless Owner from and
aoainst any such procurement protests and resulting claiins or litig�itioa CM/CiC shall
act as an indcpendent contractor, and not an agent of Owner, in connection with any
procurenient protesY. The provisions of this Article I 1 are solely i�or the bencl�it of
Owner, and do not grant any riahts or remedies (includii�o third �arty beneiiciary rights)
to any Otteror or other protesfer, in connection with any pcocure�nent protest or cl�im.
ARTTCLE 12
ACCOUNTING RECORDS
12.1 Accounting; Audit Access. The CM/GC shall keep full and detailed accounts �nd
exercise such controls as may be neeessaiy for proper financial management wider thc
Contiact; the accounYing and control systems shall be satisfactoiy to Owner. Owner and
Owner's representatives, and auditors, shal] be afforded reasonable and regular access to
the CM/GC's records, books, correspondence, insh�uctions, drawings, rcceipts,
subconh�acts, purchase orders, vouchers, memoranda and other data relating to tlic
Contract, and the CM/GC shall preserve tliese for a period of tliree years after i9nal
payment, or for such longer period as may be required by law.
12.2 Periodic and Final Audits. Owner may, at its discretion, perform periodic audits of the
Cost of the Work and any other rei�nbursable costs associated with the Projcct. Owner
intends to conduct a tinal audit of reimbursable costs prior to the Contract closeout. "Chc
GM/GC sliall cooperate fully with Owner in the performance oF such audits. Disputes
over audit findings or eonclusions shall be subjecT to Yhe process set foith in Atticle I/+.4.
ARTICLE 13
PROGRESS PAYMENTS
131 Integration with the City of Lake Oswego General Conditions for Public It��provement
Project�s. The requirements of this Article 13 and Article 14 are in addit�ion to, and not in
licu of, the i'equirements of Section E of the Ciry of Lake Oswego Genera] Conditions for
Public Improvement Projects. In tlie event oPcontlict betwcen tlie provisions of Arlicles
13 and 14 and Section E, the provision more favorable to Owner shall control. Without
26
Lake Oswego New Operations Center CM/GC Contract
limitation, the provisions of Articles 133 and 13.4 shall control over the corresponding
provisions of Section E.2.5 of the General Conditions.
13.2 Progress Payments. Based upon applications for payment subtnitted pursuant to
Section E of the City of Lake Oswego General CondiYions {or Public Improvemcnt
Projects, Owner sUall make progress payments on account of Yhe Preconshuction Fec,
CosY of the Work, and associated CM/GC Fee, less 5% retainage, to the CM/GC as
provided below and elsewhere in the Contract Documents. A progress payment shali
not be considered acceptance or approval of any Work or waiver of 2ny defects
tlierein.
13.3 Percentage of Completion. Applications for paymenc shall show the percentage of
completion of each portion of the Work as of the end of the period covercd by the
application for payment. The percenta�e oi'completion shall be the lesser of(i) thc
percentaae of that portion of the Work which has actually been compLet�ed; or (ii) the
percentage obtained by dividing (1) the expense that has acYually been incurred by the
CM/GC on account of that portion of The Work for which the CM/GC htu made or
intends to make actual payment prior to the next application for payment by (b) Che
share of the GMP allocated to that portion of the Work in ilie Schedule of Values.
13.a Catculation of Payment. Subject to other provisions of the ContracT Documents, the
amount of each progress payment shall bc computed as iollows:
(a) Take that}�ortion of the GMP properly allocable to completed Work as
determined by inultiplying the percentage of completion of each portion oi�the
Work under the Schedule of Values by the share of the GMP allocated to that
portion of the Work in the Schedule of Valucs. Pending tina] detennination of
cost to the Owner of changes in the Work, amounts not in dispute shall be
included;
(b) Add that portion of the GMP properly allocable to materials and equipment
delivered and suitably stored and otherwise in compliance with Section E23 of
the General Conditions;
(c) Adcl the CM/CiC's Fee. The porlion of the CM/GC's Fee payable stiall be an �
amount' thaT bears the satne rat'io to CM/GC Fee as sum ot thc amounis in the two
}�receding Clauses bears to tl�e estimaEed probable CosY of the Work described in
Article 6.1.2, but in no event causing total CM/GC Fee payments to exceed tlzc
total CM/GC Fee;
(d) Subh�act tlie aggregate of previous payments mlde by and retained by the Owner;
(e) Subtract the shortfall, if any, indicated by the documentation required to
substanYiate prior applications for payment, or resultinb from erirors subsequently
discovered by the Owner in such documentation;
27
Lake Oswego New Operations Center CM/GC Contract
(f) Subtract any amounts t�>r which the Owners Authorized Represcntative has
withheld or denied payment as provided in the Contract Documents; and
(��) Subtract 5% rctainage on the entire progress payment.
13.i Paymei�t Uisputes . If O�vi�er's Authorized RepresenYaTive declines to approve any duly
submitted paynlent request by CM/GC, tlze CM/GC shall be entitled to demand a review by The
Owner's Project Mana��er or designee of the disputed ainount. Such demand shall be madc by thc
CM/GC within 30 Days after the CM/GC's receipt of a copy of the rejection of'the application for
paymei�Y; failure Yo dem�id �ciditional review within this 30-Day period shall result in the
subsianiiated amount ieported by Owner's lccountants becoining binding on the CM/GC. In lddition,
If Owner perfonns a subsequcnt audit of the Cost of the Work and determines any item therein to
have been unsubstantiated or that CM/UC was otherwise overpaid, CM/GC shall Iiave 30 Days after
dcliveiy oi'request for rcimbursemcnt by Owner to demand additional review by Owner's highesc
contracYing authoi ity; failure to make such demand within this 30 Day period shall result in the
requested reimbursement becoming unconditionally due and payable by CM/UC. If CM/GC timely
submits a protesC to Yhe Owi�er's Project Manager or designee,�CM/GC's Claiin sha11 be su6jecY to tlie
claims review process in Section D.3 oi'the General Conditions. Pending a final resolution, Owner
shall pay thc CM/GC the amount of the application for payment approved by the Owner's Authorizcd
Representativc.
I 3.6 Ef�fect of Payment. Neiiher approval of an application for payment, a progress paymeni,
rclease ofretain�gc, tinal ��ayment, or partial or entire use or occupancy of the Project by the Owner
sllafl constiYut'e accepYance.
ARTICLE 14
FINAL PAYMENT
14.1 Final Paymeot Accounting. CM/GC shall submit to Owner a final detailed accounting
of�the Cost of Chc Work together with CM/GC's final application for payment.
14.2 Calculation of Fin1I Pnyment. The amount of the final payment shall be calculated as
follows:
14.2.1 Take the sum of the CM/GC Fee, plus the Preconst�uction Fee, ��lus the actual Cost of t9�c
Work substantiated by the GM/GC's final accounting. Said sum sha11 not exceed the
GMP.
14.2.2 Subh�act a�nounts, if'any, for which the Owner's Authorized Representative witllholds, in
whole or in ptu-t, approval of payii�ent.
14.2.3 Subtract the aggrcgate of previous payments made by Owner to CM/GC. If the aggregatc
of'previous payments made by Owner exceeds the ainount due the CM/GC, the CM/GC
shall rcimburse tlze difference to Owner within 30 Days with interest at the rate
appficable To Owner payments under Che City of Lake Oswego General CondiCions for
Public Improvcincnt Projects.
14.3 Final Pay�nent Review. Owner or its accountants will review and repor[in writing oi�
28
Lake Oswego New Operations Center CM/GC Contract
the CM/GC's final accounting within 30 Days after delivery of�the final accounting by the
CM/GC. Based upon such Cost of the Work as Owner or Owncr's acco�mtants report to
be substantiated by the CM/GC's final accounting, and provideci the other cot�ditions of
tl�e Co��tracT have been met, the Owner's Authorized Representative will, within ]0 Days
after receipt oi'the written report of Owner's accountanYs, either issue to Owner an
approval of CM/GC's final application for paymenY with a copy to the CM/GC or notify
the CM/GC and Owner it� writing of the Owner's Authorized RepresentaYive's reasons Por
withholding approval of any part of the application for payment, which disapproval shall
include Owi�er's Authorized Representative's estimate of the amount that is due Yhc
CM/GC under the application for payment�.
14.4 Fina1 Plyment Dispute. If Owner's accountants report the Cost of thc Work as
substanTiated by tlle CM/GC's final accounting to be less Yhan claimed by Yl�e CM/GC, tl�c
CM/GC shall be entitled to demand a review by thc Owner's Project Mana�er of tlie
disputed amount Such demand shall be made by the CM/GC within 30 Days after thc
CM/GC's receipt of a copy of the rejection of the appiication for p��yment; failure to
demand additional review within this 30-Day period shall result in the substantiated
amount repoited by Owner's accountants becoming bindinb on the CM/GC. In adciition,
If Owner periorms a subsequent audit of the Cost of the Work and determines any item
therein eo have Ueen unsubstantiated or that CM/GC was otherwise over}�aicl, CM/GC
sh111 have 30 Days atter delivery of request For reimbursement by Owner to demand
additional review by Owner's Project Manager; failure to make such demand within this
30 Day period shall result in the requested reimbursement becoming uncondiYionally due
and payable by CM/GC. If CM/GC timely submits a protest to the Owner's Project
Manager or desi�nee, CM/GC's Claim shall be subject to the claims review process in
Section D.3 of the General Conditions. Pending a final resolution, Owner shall pay thc
CM/GC the amount of the application for payment approved by the Ownei's Authorized
Representative.
14.5 Effect of Payment. Neither approval of an applicaYion for rclease of retaina�e and tinal
payment, or partial or entire use or occupancy of the Projcct by tl�e Owner sliall constitute
aecepCance of work not eonfom7ing to the Contract Documents, or waiver of the right to
assert overpayment.
ARTICLE 15
TF,RMINATION OR SUSPENSION
I5.1 Ownec's Right to Tenninate Prior to Execution of GMP Amendment Prior to
cxecution by both parties of t'he GMP Aiuendment, the Owncr mny tei'minatc the
Contract at any time without cause. Upon such termination, thc amount to be paid to the
CM1GC shall not exc�ed the Preconsti'uction Fee payable to the date of termi�ation,
together with amounts payable for Early Work if an Early Work Amendment has been
cxecuted. If Owner Yerminates for convenience during the Preconstruction Phase, Owner
sh211 bL entitled to copies of, and shall have the right t�o use, 111 work product o1'CM/GC
and its Subcontractors performed to the date of termination, and CM/GC shall dcliver
copics of the same to Owner on request.
29
Lake Oswego New Operations Center CM/GC Contract
15.2 Owner's Termination for Convenience after GMP Amendment. After the GMP
Amendment is executed by both parties, the Contract may bc terminated by Owner
without��enalty fbr convenience pursuant Yo SecYion .i.5 of the General Conditions in
which casc CM/GC sliall be entitled to payment of the amount stated in Article I5.1,
together with the actual Cost of the Work completed, plus the CM/GC's Fee prorated
bascd on Yhe actual Cosi of the Work completed prior to the date of teimination, but in
any event not in excess of the GMP.
1_5.3 Owner's Termination for Cause. In the event of tennination of this Agreement by
Owner foi cause pursuant to Section J.4 of the<ieneral Conditions, the ainount, i{� any,
Yo be paid to the CM/GC after application of the General Conditions and Owner's
rights at law shall not cxceed the amount the CM/CiC would be entiYled to receive
under Article 15.2.
15.4 CM/GC Termination for Cause. CM/GC acknowled�es that disputes regarding
paymenYs and Change Orclers may occur as part of tl�e GM/GC proeess, and that Owner's
declining to pay disputed amounts shall not be�rounds for suspension of the Work or
termination for cause by CM/GC. If CM/GC terminates the ConYract ti�r Owner's
maYerial.breach, Ule �mount to be paid to CM/GC shall not exeeed The amount CM/GC
would have bcen entiticd to receive under Article 13 �bove through tennination and
de�nobilization Go�n fhc Project, with the CM/GC Fee prorated based on the actu2l Cost
of thc Work through the date of termination.
15.5 Assignment of Subcontracts. Each subcontract and supply contract tor 1ny portion of
the Work is hereby inevocably assi�ned by the CM/GC to the Owner, provided that sucli
assigmnent is effective oniy after tennination of the Conh�act by the Owner, and only for
ihose subconYracts and supply cotttracts which the Owner accepts by notifying the
Subconti'actor/supplier and CM/GG in writing. For those subcontracts and supply
contracts accepted by Owner, if the Work has been suspended for more than 30 Days, Ylie
SubcantracYor's/s�ipplier's compensation shall be equitably adjusted for increases in cost
resulting from the suspension. CM/GC shall include a provision in each subcontract �jnd
supply agrecmenY whereby the Subcontractor/supplier acknowledges Ownei's ri�hts
under tlzis Ailicle I5.5. With respect to nny subconh�acts/supply contracts that are not
acccpted by Ownei', the provisions of Section J.6.1 of the General Conditions sl�all a��ply.
ARTICLE 16
RF,PRESENTATIONS, WARRANTIES AND CERTIFICATIONS
16.1 Representations and Warranties. CM/GC represents and warrints io Owner as of the
effective date of the Contract:
161.I it is qualificd to do business as a licensed general contractor under the I1ws of the State of
Oregon, and has all requisite corporate power and coiporate authority to carry on its
business as now bcing conducted;
16.1.2 it has full coiporate power and coiporate authority to enter into and perform the Contract
�nd to consummate the transactions contemplated l�ereby; CM/GC has duly and validly
executecl and delivered this CM/GC Contract to Owner and that the Contract constitutes
30
Lake Oswego New Operations Center CM/GC Contract
the legal, vatid and binciing obligation of CM/GC, enforceable a�ainst CM/GC in
accordance with its terms, except as enforceability may be limited or affected by
applicable bankru�tcy, insolvency, reoraanization, moratorium or otlier similar laws
affecting creditors' right's generally and by general principles of equity (reglydless of
whet9ier enforceability is considered in a proceedinb in equity or at law);
16.1.3 CM/GC's execution and delivery of Yhis CM/GC Contract and the consunnnition of the
transactions contemplated hereby will noY conflict with or result in a material breach of
any terms oi provisions o'f, or constitute a inaterial default under, (i) CM/GCs Ai�Cicles of
Incoiporation or Bylaws; (ii) any note, bond, mortgage, indenYure, license, lease, conh�act,
commitment, agreement or other insuument or obiigation to which CM/GC is a party or
by whicl7 CM/GC u�ay be bounci; or (iii) any statuYe, order, writ, injunction, dccree, rulc
or regulation applicable to CM/GC;
16.1.4 no material consent, approval, auYhorizarion, declaration or otl�cr order of, or registratioi�
or tilin� wiYh, any courC or reaulatory auTl�ority or any third �erson is required lor the
valid cxecution, delivery and performance oPthc Contract by CM/GC or its
consummation of the transactions'contemplated hereby;
16.1.5 there is iio action, ptoceeding, suiti, investigtttion or inquiry pendin� that questions the
validity of the Conh�aci or that would prevent or hinder the consunmi�tion of the
transactions contemplated hereby; amd
16.1.6 the CM/GC's Project Manager and Assistant Project Manager idcnti6ed in,4rticic 4 are
duly appointed representatives and each has the authority to bind the CM/GC to airy and
all duties, obligations and liabilities under the Contract Documents and any Amcndments
thereto.
16.2 Tas Compliance CertiTication. The individual signing on behalf of CM/GC liereby certifies
and swears under penalty of peijuiy that s/he is authorized to act on behalf of CMiGC, she/he has
authority and knowledge regardin;; CM/GC's payinent of taxes. and to Uie best ol�lier/his
knowled�e, CM/GC is not in violation of any Oregon tax laws. For purposes of this certificaYion,
"Oregon tax laws" are those tax laws listed in ORS 305.380(4), namcly ORS Cl�apters �18, 314,
316, 317, 3I8, 320, 321 and 323 and Sections 10 to 20, Chapter 533, Oregon I,aws 1981, 1s
amended by Cliaptcr I6, Oregon Laws 1982 (first special session); the elderly rental assistancc
proaram und�r ORS 310.630 Yo 310.706; and any local taxes administered by tlze Ore�ou
Departmenl ol�Revenue under ORS 305.620.
ART[CLE 17
MISCELLANEOUS
17.1 Headings. The hcadings used in this CM/UC Contract are solely lor convenience of
refercnce, arc not part of the Contract and are nat to be considered in construing or
intetpretinb the Coi�tract.
17.2 Merger. The Contract Documents constitute the entire conh�aci between thc parties. No
waiver, consent, inoditication or change of terms of the Co�trac[sh<ill bind eiiher party
unless in wriTing ancl signed by both parties. Such waiver, conscnt, modification or
change, if made, sha11 be effective only in the specific insYaizcc and for the spccitic
31
Lake Oswego New Operations Center CM/GC Contract
purpose �iven. '1'hcre are no understandings, agreements, or representations, oral or
written, ivoY specificd l�erein regarding the Conriact. CM/GC, by signature of its
representative, hereby acknowledges that it has read the Contract, understands it anc9
tt�rces to be bouncl by its Yerms and conditions.
17.3 Exemptiou from Competitive Bidding. The pait'ies acknowledge that the Gontract has
bcen awarded under an exemption fi�om competitive bidding requirements pursuani to ORS
279C.i35, as <mthorized by thc City of Lake Oswego City Council.
THIS CM/GC CONTRAC"C is exccuted in lour original copies of which one is to be delivered
to the CM/GC, and the remainder to Owner.
CM/GC:
.. � r' r. ,^— . _.
Name of Finn: �'' _ r f�-= ' C...-""
Addiess: < � "� �- d'tI, ',� '�' �.�_t&� �l > 7- �. � �..1 <>�' �J "-.r-:. J J L.F� �
.-, r,` C',..;� ::�,..
CM/GC's Fcdcral "I'ax I.D. #: `,-= � i . --• .� �-'
.. , �
C�i�'s�trucfion,Contractor's Board Reaistration No.:.`�`' ti:� /
�
, ; �,, . i , �... . - . _, +` . -,) ' i
` - —i-� .. � i s _.�_.____._...._, v. . - , . .. ,
.
' �. � �,. . . � . ...,_.....- ,, �..� , �- . _. , :...,
'�-- ` ...� . � ... -
Si�i�ature of Authorired Representative of CM/GC
Citle �,' ;� '��_ '+?,_;�..:.r �' ---
�ac� f � j<-j, <—
OWNER:
CITY OF LAKE OSWEGO
-_---� , :
�/ ? 4�
�'"'.�9'f9� `�C.��C�/!.,,�
Signt�ture of City of Lake Oswe�o Representative
Title %'�T,Y� �../��/I//aG'/=2
Date n`. 'i-! f _
32
Lake Oswego New Operations Center CM/GC Contract
EXffiBIT A
STATE OF OREGON STANDARD
GENERAL CONDITIONS FOR PUBLIC IMPROVEMENT CON7'RACCS
January 1, 2012 Modified
ADONTED BY CITY OF LAKE OSWEGO FOR USE ON THF. PUBLIC WORKS
DEPARTMENT NEW OPERATIONS CENTER
33
�
�-- f l)�-�`Y
" �;17C��� :a
F `-� �— C-� �e�
; � �l�li�p
Tlie Owner and CM/GC hereby amend the Conu•act as sei fortl�helow. Capitalized ternxs used �
but �iot deflned herein shal! have the meanings�iven in the Contract Documents. Except as �
amended hercby, tlae Contract remains in ful] force and effect.
�
1. GMP. The parties agree that the GMP for the Project is $'� �3 Z�� c.onsisiing
of thc Preconsh�uction Fee,tl�e Estimated Cost nf the Work and the Na/GC Fee (siated ns
a tixed dollar lump sum amount),as follows:
Preconstruction Fee: ��� ��
Estimated Cost of Work (Est.COV1�: $�2-S�8r�
CM/GC Fee/Liab. Insurance%P&P Bond ( �
( �{-, �.p(� % of Est. COW): ���AS, 7 C��
GIVIP (Total of above categories): $�3� ?��
For pu�poses ofdetennining t]zc GMi',the Estimated t'ost of ihe Work includes the CM/GC's
Contingency, the Cost For GC Wak, nnd the costs of all components and systems required fi�r ti
complete, fully f'unctional facility.
2. Busis of GMP. The GMP is based on the GMP Supporting Documenu attached as
Attachments A-F ( 11 pages) including the A]Iowances, assumpiions, cxclusions,unit priccs,
and xlternates designated tl2ereiri. GMP Estimate=7 Pages/Construction Schedule=4 Pages
3. Plsns and Specifications, The Plans and Specifications foa ihe Project are as lisicd i❑
the GM� Supporting Documents. CM/GC shall perfo�rn Constiuction Phasc Scrvices in
accordance with ihe Plans and Speeifications and the other Contract Documents.
4. Substantisl Complekion Date.Notwithstandiag any provision in the GMP Supporting
Documents to the conh-tuy,the required date for Substantial Canpletion is: (Selert one qJ'tlie
}b/lorrin�(in.se�•7 new dctte if differervt Scohs7antinl Cartplction dafc•hu,s heen ugreed upon): �Lr
durr.rrarerl;ndveCnnh�r�ct% 8/31 �p)7,J
5. Tax Compliance Certification.The individual signing on belialf'of CM/GC hereby
ce�tifies and swears under panalty of perjury ihat s/he is autho�ized to act on behalf'of CM/GC,
s/he has nuthority and knowledge regarding CM/GC's payment of taxes, and to thc hest of
her/his knowledge, CM/UC is not in violation of any Oregon tax ]aws. For puiposcs of fhis
certifict�tion, "Oregnn tax laws" are those tax laws listed in ORS 305.380(4), nemely ORS
Chapters I 18,314, 31 G, 317, 3]A, 320, 321 and 323 and Sections 10 io 20, Chapter 533, Ore�?an
Laws 1981, as amended by Chapter 16, Ore�;nn Laws 1982 (iirst spccial session); thc elderly
rcnlal assistance progr�m under ORS 310.630 to 3]0.706; xnd �my local taxes adminislercd by
Utc Oregon Departmcnt of Rcvenue under ORS 305.G20.
TH[S AMF,NDMENT is executed in four oiiginal copies oCwhich onc is to b�delivered to the:
C'M/CiC, and ihe remainder to Owner.
34
CM/GC:
Name o{�Pinn:�a C ��l�c U�11� �C�c,l��
Adflress:2133 Nl,! `r�.,�k 57�ZL�' (t��T I�JN� C�� ���L��
�y �
CM/GC's Federal Tax I.D.#: �3"� �� ! ���
Cons t �ti n Co ti, tor's Board Registration No.: �C� � l /
Signature of Authori-r.ed Represeotative of CM/CC --� n
Title`ST�;t`J� 1� . ��`'O U61£�-y,� Date! 7 � �.�
U 1 C� 6'G1�) Q�,�-"T
owrv�:a:
Approved as to form:
CITY Oh' LAKE OSWBGh a,,,,,,g.,,,,,.,,�M
S�O�� DigltallysignedbyScoCtLazenby �'.« ,j��:��_�'����`,�m•���`�o:=�d:"���
DN:rn=ScottLazenby, ��Rm��" z'���� �
Si��ntttut'e ol�Cil of Lake Osweg.��. ?!?� swego.or.us, Evan P.Boone,Deputy City Attorney
dY�d `r�- � r-US,o=CityofLake
T�e��� n�u�oq� � Daic
' Date:2016.07.19 15:11:53-07'00'
Attr�chmeni A Plans, Spacifications, Supplementary Conditions of the Contract, on whicli tl�e
Guaranteed Maximum Price is based, pages_ihrough_dated
50%Construction Documents dated 5/26/16 and Design Development Project Manual
dated 4/14/16 with supplemental information.
Attacluncnt B .�lllowancc items,pages 3 through 3 dAted 6/27/2016
Reference GMP document page 3. �
Att�chment C Asswnptions and clarifications made in preparing the Guarantecd Meximum
Price, p2gcs?ihrough 2 , dated 6/27/2016
Reference GMP document page 2.
Attachment D Completion schedule, pnges 1 [hrouoh 4 ,d�ted 7/11/2016
Separate Project Schedule dated 7/11/16
Attachment 8 Altein�ie prices, pages N/A through N�A , dnled N/A
. Alternates are being addressed in Bid Package 2 with 100%CD documents
Atteichment F Unit pric:es, pages N A through N/A, daud N/A
Unit Prices are being addressed in Bid Package 2 with 100Y CD documents
35
EXHIBIT B
CITY OF LAKF, OSWEGO
L>MP AMENDMENT TO CONTRACT
TF�1S AMENDMF,NT dS BE1'WEEN:
OWNF,R:
City of L:�kc Oswego
Public Works Department
5705 Jean Road �
Lake Oswego, OR 97035
And
'I'BU
C'ONSTRUC'i'ION MANAGGR/
GENERAL CONTRACTOR
(referred to in the Standard General
Conditions For Public Improvement
Contracts as Contractor and referred to
herein as "the CM/GC"):
The Project is: City of Lake Oswego Public Works Division New Operations Center
Date of Original CM/GC Contract
Date of this Amendment:
3�4
EXHIBIT C
COST FOR GENERAL CONDITIONS WORK
The table below states the categories of specific Genera] Conditions Work costs that support the Cost
for General Conditions Work that will be payable under the Contract. The total Cost for General
Conditions Work shown below, based on the categories of General Conditions Work bclow, shall be
the i�ot to exceed amount that will be payable to CMlGC for General Conditions Work rcgardless of
the tinal ProjecY cost or the actual consri-uction period requi��d to completc the Project. Ail items of
Gcueral Couditions Work listed by Owner in the Yable below will be compensated either in a lump
sum, tixecl a»lount, or a not to exceed amount on a cost reimbursement basis. A�y item of Work tliat
n�ight customarily be considered Yo be General Conditions Work by CM/GC but wl�ich Owner has
not fisted in the Yablc below may be compensated on a cost reimbursement basis if it is described as
Cost of the Work in Article 8.
B.1 Project Manager 6.28 Office Security
B.2 Project Engineer 6.29 Sustainability Coordinator/Supervisor
B.3 Superintendent 630 Clerical/Secretarial
B.4 Field Supervision B31 Project Coordination
B.5 Field Coordination B.32 Estimating and Cost Engineering
B.6 General Foreman B.33 Overtime for CM/GC Onsite Supervisory Staff
B.7 Quality Control B.34 Field Engineer
6.8 Safety Coordinator/Supervisor B.35 Delivery Services
B.9 Trade Coordination B.36 Project Foreman
B.10 Office Equipment 6.37 Fork Lift for Loading/Unloading of misc. materials
B.11 Printing/Reproduction B.38 Loading& Unloading of miscellaneous materials
B.12 Phones/Phone lines 6.39Jobsite Clean-up (excludes Final Cleanup)
B.13 Fuel/Maintenance 6.40 Office Supplies
B.14 Substance Abuse Testing 6.410ffice Clean-up
B.15 Construction Signage B.42 Temporary Toilets/Sinks
B.16 Progress Photo (Monthly) 8.43 First Aid Supplies
B.17 Temporary Office 6.441T Equipment
B.18 Postage/Delivery B.45 Material Handling
B.19 Internet service B.46 Staging Area Maintenance
B.20 Vehicles B.47 Safety barrier/Safety warnings/Safety Handrails
B.21 Submittal Review &Approval 6.48 All cost for Sustainable Construction Practices,
B.22 Courier Delivery Services 6.49 Temp.water include distribution & utility charges
B.23 Drop Boxes & Disposal Fees B.50 Drinking Water
B.24 Office Furniture 8.515ma11 Tools
B.25 Drafting and Detailing B.52 Maintenance & Monitoring of Erosion Control
B.26 Site Security B.53 Travel/Mileage/Subsistence
6.27 Cloud based Management of GMP per B.54 Cloud based Management of Closeout Duties per
Section D.1.1 of General Conditions Section K.2 and K.5 of General Conditions
36
DRAFT Exhibit D
Construtfion
P&C LABOR RATES*
for
Lake Oswego Operations Center Project
Rates Effective 7/01/15 thru 6/30/16)
Project Executive $115/hr
Resource Manager $105/hr
Senior Project Manager $95/hr
Chief Estimator $95/hr
Project Manager $85lhr
Project Engineer $70/hr
Safety Director $70/hr
Administrative Support $55/hr.
Straight Time & Double
Time a Half Time
Project Superintendent $90/hr $116/hr $147/hr
P&C Foreman $77/hr $101/hr $128/hr
P&C Tradesperson $71/hr $96/hr $119/hr
"NOTE: All L abor Rates are for P&C pe�sonne!only and include al!taxes, burdens, and associated
markups. However, any subsistence for out of town work, trave!costs, mileage reimbursement,
tools and equipment, and/or costs for vehicles utilized by personnel listed above are N07 included in
hourly rates.
P&C Labor Rates 2015-16 Page 1 of 1 Issue Date: 7101115
'I'he Owner and CM/GC heE�eby a�end tt�e Contz•act �ts set forth he�ow. Capit�ill"!,(:C{ f.�i717S LlSL'CI
�ut nat detined herein shall have the z��eanin�s ;iven in tlie Contract Docun3�nts. Except as
<i�nended laercby, tl�e Gontract reinains in �ul] �orcc and ef'#ect.
1. GM�. The pa�-�ies �i�r�e that ilae GMP �or the Pi-aject is � , cc�nsisEiri�
c�f thc Prccanstruction Fee, t�le Estin�ated Cost of th� Work and the CIv�/GC Fee (siated as
a iixed doil�e lun�:p su�� ainount), as �ollows:
Preco�struction Fee: $
Est�mated Cost of Wor4� {Est. C�W): $
CM/GC Fee/Lia}a. Insvrance/P&P Bond
( % of Est. COW): `6
GMP (Total of abovc cate�ories): `�
For puiposes c�f�determining tl;e GMf', the Estin�.atec� Cost ofthe Wc�rk i��cltide:s the CM/GC's
Contingency, tk�c Cost fo�� GC Work, and tiie costs of�ali co��apozlei�t5 <u�d syste�ns rcc�uireci t��r a
cc�mplete, #'ully t��nctic�n�l faci�ity_
2. Basis of GMP. "I'he GMP is based on the GMP Supportin� Documents attached as
Attrtchillents A-F ( pa�es) znc�udin.g tl�e Allowances, �ssumptions, ex�lusions, ut�ii prices,
and altet-nates desigitateci tl�c:�-ein.
3. Plans �nd Specifications. The Plans and Speci�xcat4ons �a��ilie Project are as listcd ir�
the GMP Su�porting DocuEnents. CM/GC shall perform Consti-uction Ph��sc Scz-vices in
acco3•dance wiil� tl�.e Plans and Speciticatioras anc�the other Contract Docui�ients.
4. Substar�tial Compietion Date. Norivithstandinb a�y pravision in the GMP Support�ng
Dc�cu3nents to the contra�y, the required date for S�bstantial Completion is: �Sc�lc:ct o�rc oJ�tlrc
f(J��CIYI'll'1� r11t,5'L'3'I T1C.'1b'LlUTC 1�C�lJ�GYCJTt Sll�1.S�ClP7rlLl1 �'C)17'!J"JlGrl()71 C�ClIL' �7[!.S' l�c:c�l� u}�'c,�cc!1tJ�orr): Ilrc�
cicrle.stutc�d rrr tlrc� Co�itract/ , ?l11_.]
5. Tax Coar�pliance Certification.The individual signin� an �chalf of CM/GC l�ercby
c�rtities and swe:ars unc�er penalty of pei ju��y that s/he is authorizeci to �tcE on behalf a��CM/GC,
s/he l��ls autkac>r•ity and knowledge re�ardin� CM/GC"s payi�e�lt of taxes, and to thc best ai'
her/l�is knowled�e, CM/GC is noi in violation of�any Oreg�n tax l�tws. For pu�poses of�ihis
cc�-tificatic�n, "Orebon tax laws" are ihose tax laws listec� in ORS 3i)5.380{4), �iamcly C)RS
Cht�pters [ [8, 314, 3 E 6, 317, 318, 320, 321 and 323 ancj Sections I() tc� ?Q CE�aa�ter 533, Ore�on
[s�ws 1981, as ��me�3ded by Chapter 1G, Orebon Laws 1982 (f�rst speci�jl s�ssior�); tl�c clderly
rc��t�il assistancc p�•ogra�ra ��nc{er ORS 310.630 to 31{).70G; aa�d ��ny loczl t�xcs cjcia��iniste�•ed by
tllc C3�•e�on De:p�rtt-��cnt oi�Revenue undei- C�RS 3{)S.G2{).
THIS AMENDVIENT is executeci in tt�ur c�rigin�tl copies ofwl�ich c��1c is tc� lac; del�vcrcd tc� thc
C"M/GC, aaxd the: a-c:��7<iinde�'to Owne�-.
34
CM/GC:
Name of�Firi��:
Add�•ess:
CM/GC's Fecferal Tax I.D. #:
Constiucticm C<�ntractor's Board Re.bistration No.:
Signaturc c�f�Autho��izecf Re�rese��tative ot�CM/GC
Titdc Date
owN�.R:
cET� o� ���c� os�v�Go
Si�nature of City of Lake: Oswe�o Rei�i-esentati�c
Titic Datc;
Attacl�n�ent A Plans, S�ecitications, Sup��leanc:ntaiy Coi�c{itiorzs ofthe CoEltract, oi� which tE�e
Guara�tteec� Maxi�num Pi•ice is based, p�t�c;s ihrau�h dated
flttachment B Alfowancc itcm5, pag�s througl� c�atecf
Alf�Cht�ZenE C Assu�nptic�ns and c1aE-ifica�inns made in pr-epa�-in� the Guarantecd Maxi3nu�1-�
Price, ��a�cs �l-�rough , d�tcci
Att�Ecllil�ent I� Cto�nE}le€io�l schu{ule, pa�es th�-ou�;11 , d�ted
Attach�nc�11 �. Altcrnale �r�ces, �a�cs ti�rough , dated
Attacl�ment F Unit pa'ices, p��es throu�l� , dateci
3�
Attachment 3: Overview and Itemized list of the GMP Amendment
Overview of Amendment Costs costs
Projected Revisions $122,440
Contingency for Remaining Work $50,000
Completed Work $1,065,954
Total $1,238,394
Summary of Cost Types costs
Unexpected Costs for Site Work (excavated rock, weather delays, utilities, etc.) $845,680
Added Scope for Buildings (owner initiated) $238,634
Miscellaneous (work on fuel island, decant area, property rental, etc.) $40,080
Updated Bond, Fee, and Insurance for Higher GMP $64,000
Contingency (would likely be used for site work) $50,000
Total $1,238,394
Itemized List (Color Coded to the Above Summary Table)
# Projected Revisions Cost Date
1 Updated Bond, Fee, Insurance to match GMP Amendment $64,000 Dec. 2017
2 Anticipated costs for repairing the roof of the fuel island with sheet metal. $6,440 Dec. 2017
3 Anticipated costs to add vegetation to the stormwater swale behind decant to prevent the area from
holdin water. $9,000 Dec. 2017
4 Anticipated added costs to pave on Saturdays totake advantage of good weather in November. $4,000 Nov. 2017
5 Anticipated costs to add 23 new bollards at fuel island in lieu ofjersey barriers. $9,000 Nov. 2017
6 Anticipated costs to grade the fuel island, add catch basins,and add a oil-water separator. $30,000 Nov. 2017
Total $122,440
Contingency for Remaining Work $50,000
# Completed Work Cost Date
7 Excavated rock beyond scope for the installation of site lighting. $4,519 Nov. 2017
8 Built and installed steel railing on the roof for fall protection for staff. $4,353 Nov. 2017
9 Designed an overlay duct work for HVAC control software for Facilities staff. $996 Nov. 2017
10 Fabricated and installed steel parts in Motor Pool to allow the crane to be installed. $5,426 Nov. 2017
11 Decommissioned HVAC unit on old demolished building. $1,453 Oct. 2017
12 Excavated an area in preparation for installing a new bioswale behind the decant structure to treat
water runoff from the roof. $1,885 Oct. 2017
13 Purchased and installed a oil and grease pump for Motor Pool. $982 Oct. 2017
14 Swapped out sensor faucets for manual faucets in the conference room and break room to wash
dishes and fill coffee pots. $1,503 Oct. 2017
15 Added kick down doorstops and push plates on various doors. $676 Oct. 2017
16 Added white board to Conference Room A $517 Oct. 2017
�� Raised radiant heaters in the Motor Pool to allow for the crane to meet clearance requirements. $1,701 Oct. 2017
18 Installed a waste oil transfer pump to avoid having staff lift oil barrels above their heads. $1,971 Oct. 2017
19 Moved and reinstalled conduit to accommodate the installation of the crane rails in Motor Pool. $16,326 Oct. 2017
20 Purchased and installed door hardware upgrades so that they would work with door controls. $12,251 Oct. 2017
21 Excavated and removed rock beyond scope for storm lateral at the NW corner of the main building. $661 Sep. 2017
22 Added water connection to the lube rack and connected air dryers for Motor Pool. $3,793 Sep. 2017
Attachment 1: Overview and Itemized list of the GMP Amendment
# Completed Work (Continued) Cost Date
23 Painted exposed concrete in some targeted walls in the storage area and Motor Pool. $3,300 Sep. 2017
24 Removed combination locks on lockers and ordered additional shelving for the lockers. $852 Sep. 2017
25 Added a cellular dialer for the fire alarm system. $3,884 Sep. 2017
26 Added door stops to rooms with chair rails to prevent the door from damaging the wooden rails. $2,061 Sep. 2017
27 Modified electrical for the weld shop and installed electrical for door and gate control hardware. $3,976 Sep. 2017
28 Excavated beyond scope for the flag pole install,fuel pump grading, site grading, and pond grading. $4,069 Sep. 2017
29 Relocated lighting fixtures in the main building to allow for easier access to HVAC hardware. $3,308 Aug. 2017
30 Added platforms for ice machines in the break room and the parks maintenance storage area. $500 Aug. 2017
31 Relocated the radiant heater from the water storage area to the sign shop storage area to avoid
rubber parts from being damaged. $1,509 Aug. 2017
32 Added 30 signs to establish fire lanes. $8,660 Aug. 2017
Added electrical raceways throughout the site to connect power to the access controls to gates so as
33 to change from manual gates to electrically operated gates. $7,153 Aug. 2017
34 Added a fire extinguisher cabinet to the main building. $150 Aug. 2017
35 Upgraded to a solid surface counter tops in restrooms $6,475 July 2017
Added metal flashing above the doors and underneath windows in the storage area to make it look
36 finished. $3,074 July 2017
37 Added some data drops throughout the main building and added a patch panel to the telecom rack. $1,650 July 2017
Upgraded plywood from "C" quality to"B" quality so that the exposed plywood in the storage areas
38 and motor pool look better. $1,797 July 2017
39 Added HDMI cable for TVs and for the projector in the parks training area so that it runs off of a PC. $7,807 July 2017
40 Purchased and installed a lube oil system for motor pool. $14,693 July 2017
41 Added fabric under the top soil at the detention pond. $520 July 2017
42 Revised wall layout in the break room and training room area to allow for the partition to meet
clearance requirements. $4,890 July 2017
43 Added drainage and plumbing for ice machines. $1,955 July 2017
44 Added drywall in the sign shop and electrician's office to create better insulation. $1,869 June 2017
45 Added concrete, survey work, and metal fabrication for the Generator slab and screen wall (to hide
$42,217 June 2017
the generator).
46 Added clips to the seismic joint on the roof and added framing to the parapet on the roofs for both
buildings. $2,997 June 2017
47 Revised landscaping and irrigation submittal to right-size the irrigation system. -$10,493 June 2017
48 Added a main breaker to the electrical panel in the Motor Pool/vehicle storage building to provide a
service disconnect. $981 June 2017
49 Finished the concrete floors with a 400-grit finish in the office area of the main building. $21,591 June 2017
50 Added scupper downspouts to the main building to allow for better water drainage off the roof. $1,589 June 2017
51 Added 14 electrical receptacles and 32 cat-6 cables for 7,000 feet of cable to allow for each computer
$35,973 June 2017
to be connected to the TV to show ma s,schematics,webinars,and more.
52 Upsized floor drain to boot wash off area and relocated hose bib. $2,195 May 2017
53 Added flashing and sheet metal to the end of the canopy in the northwest corner of the main
buildin to avoid water leaks. $14,964 May 2017
54 Received a credit for downgrading from power window shades to manually operated window shades. _$650 April 2017
55 Added an emergency electrical shutoff switch at the fuel stations. $4,240 April 2017
56 Received a credit for glasswork on doors by going with solid doors on a lot of offices. -$1,511 April 2017
57 Upgraded oil water separator for stormwater system. $2,204 arch 2017
58 Added curb,sidewalk, and catch basins to entrance way on Pilkington per City inspector requirement. $86,639 arch 2017
59 Removed and disposed of contaminated soil at the old decant pit. $11,162 Jan. 2017
Attachment 1: Overview and Itemized List of the GMP Amendment
# Completed Work (Continued) Cost Date
60 Moved from double shelfs to single shelfs for the coat rack in the wet clothes rooms. -$667 Jan. 2017
Installation of equipment connections for solar water system and added variety of electrical work
61 $31,913 Jan. 2017
(GFCI receptacles, breaker upgrades,dedicated circuits for restrooms,etc.).
62 Removed old and defunct utilities that existed on site. $7,241 Jan. 2017
63 Added coil cords to cord reels in the overhead doors in the storage areas, motor pool, and vehicle sto $600 Jan. 2017
64 Excavated and removed massive boulders, completed additional site work, and incurred costs due
weather delays caused by snow events. $395,000 Jan. 2017
65 Removed rock beyond scope for the footings of the main building. $9,332 Jan. 2017
66 Added plumbing and electrical for drinking fountain with bottle filler in Motor Pool. $4,567 Jan. 2017
6� Added conduits for art and pathway lighting, added a fiber internet line to Pilkington and Willow, $41,000 Jan. 2017
added radon rock, and a few related items.
68 Upsized and added water piping to feed the restrooms and respite room that are near the main
$955 Jan. 2017
entrance.
69 Upgraded the main entrance door to an ADA compliant door with push buttons. $5,926 Jan. 2017
70 Upgrade water pipe from schedule 40 to schedule 80. $578 Jan. 2017
�� Added a ball valve to both buildings to allow for domestic water to be shut off and isolate water
between buildin s. $800 Jan. 2017
72 Added a CATV connection and added two post racks for the equipment cabinet. $2,966 Jan. 2017
73 Excavated 30 boulders beyond scope in October. $24,736 Nov. 2016
74 Realigned sanitary sewer and added cleanouts . $2,031 Nov. 2016
75 Changed stormwater system to add nine cleanouts throughout the site. $43,315 Nov. 2016
76 City required installing a 8"fire service line, adding an additional fire hydrant, and upsizing vault with
added electrical/fire alarm to vault. $65,524 Nov. 2016
�� Excavated rock beyond scope for electrical subcontractor to trench a conduit to connect power to th $2,500
transformer on Willow Rd. Nov. 2016
78 Increased the height of the decant wall by 4 feet to allow for additional capacity and prevent
splashing onto neighboring property. $11,812 Nov. 2016
79 Hauled off some contaminated soil impacted by diesel fuel. $1,717 Nov. 2016
80 Rented parking lot on Pilkington for 8 months to house equipment and material during construction. $8,000 Oct. 2016
81 Added concrete for the slab work of the decant facility and additional excavation. $4,227 Oct. 2016
82 Relocated manholes near decant facility to allow for easier maintenance and better flow of sewage. $26,562 Aug. 2016
83 Purchased and delivered of eco blocks for stockpiles. $8,148 Aug. 2016
84 Excavated rock beyond scope for the utility work for the decant facility. $9,908 Aug. 2016
Total $1,065,954
Attachment 4: What is a GMP?
Background on the Guaranteed Maximum Price (GMP)
On September 15, 2015, the Council authorized the City Manager to execute a contract with
P&C Construction for Construction Management and General Contractor Services (CM/GC).
The executed contract was fully complete except for one blank space for the GMP for
construction. In the CM/GC process, the GMP is negotiated after the design phase. The
amended contract included the two pages that contain the GMP amendment.
What is a GMP?
The CM/GC method of contracting allows the City to provide cost containment through a GMP
to be negotiated after design and prior to construction. The GMP allows for a greater certainty
of costs than in the traditional design-bid-build method by establishing lump sums prior to
construction and establishing an overall cost ceiling for the CM/GC to deliver the entire scope
of the construction project. The GMP ultimately shifts risk from the City to the Contractor.
With a GMP, only the City can cause a change order by adding something to the project, and
change orders will come from a contingency that will be part of the Guaranteed Maximum
Price. A change in the GMP can also be caused by unforeseen circumstances. If there is
contingency left in the GMP, then savings is returned to the City.
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8.3
o�tiA ��o�,� C�UNC[L REPnRT
� '� � �` '��
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QR��O�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Erica Rooney, PE Director
Engineering Department
SUBJECT: Resolution 17-65, Amending Resolutions 17-08 and 17-37 Regarding
Transportation System Development Charge Rates
DATE: November 27, 2017 MEETING DATE: December 5, 2017
SUGGESTED MOTION
Move to adopt Resolution 17-65
DISCUSSION
Resolution 17-65 is the culmination of the City's effort to update and revise the Transportation
System Development Charges (TSDCs). The synopsis of associated resolutions is as follows:
Resolution 17-07 02-07-2017 Adopted new methodology for determining rates
Resolution 17-08 02-07-2017 Adopted new rate table, at the maximum defensible level
Resolution 17-37 06-20-2017 Amendments to delay implementation date of
Resolutions 17-07 and 17-08
Resolution 17-65 12-OS-2017 Amendment to set the rates at 30°0 of maximum
defensible level and to implement 01-01-18.
FISCAL IMPACT
The approved budget for Capital expenditures in FY 17/18 and FY 18/19 will be significantly
reduced by reducing the TSDCs to 30% of the original amount from February, which is when the
budget was developed. TSDC-funded projects, such as new signals and bike/pedestrian
facilities will be deferred to later dates to account for the lower projected revenue.
Adjustments to the CIP document will be made at the next update.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswe�o.city
Page 2
Projects which have already been started, including a new signal at Jean & Bryant, and the first
package of bike/pedestrian improvements will proceed.
RECOMMENDATION
Adopt Resolution 17-65
ATTACHMENT
1. Resolution 17-65, with Attachment D— Rate Table
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
ATTACHMENT 1
RESOLUTION 17-65
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO AMENDING RESOLUTIONS
17-08 AND 17-37 REGARDING TRANSPORTATION SYSTEM DEVELOPMENT CHARGE RATES
WHEREAS, on February 7,2017 the City Council adopted Resolution 17-07 approving an updated
transportation System Development Charge (SDC) methodology and an updated SDC-eligible
project list, both effective July 1, 2017; and
WHEREAS, also on February 7, 2017, the City Council adopted Resolution 17-08 approving an
updated transportation SDC rate table, effective July 1, 2017, with certain subsequent phase-in
dates for Single-Family Detached Housing SDCs; and
WHEREAS, on June 20, 2017 the City Council adopted Resolution 17-37 amending Resolutions 17-
07 and 17-08 to change the effective dates of the methodology and the rates to January 1, 2018;
and
WHEREAS, on July 18, 2017 the City Council directed an adjustment of 30% of the starting rate
amounts adopted in Resolution 17-08, and to implement the rates concurrently with the January 1,
2018 effective date of the 2018 Master Fees and Charges Resolution .
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that:
Section 1. Pursuant to Resolution 17-37, the effective date for the methodology and the rates
adopted by Resolution 17-37 is January 1, 2018.
Section 2. Resolutions 17-08 and 17-37 are further amended to change the Transportation SDC
rates to begin at 30%of the rates set forth in Resolution 17-08, except for the single family rate (ITE
Code 210), and that the single family rates are to be phased in over three years, as shown in
Attachment D.
Section 2. Effective Date. This Resolution shall take effect January 1, 2018.
Adopted at the regular meeting of the City Council of the City of Lake Oswego on the 5th day of
December, 2017.
AYES:
NOES:
EXCUSED:
ABSTAIN:
Resolution 17-65
Page 1 of 2
Kent Studebaker, Mayor
ATTEST:
Anne-Marie Simpson, City Recorder
APPROVED AS TO FORM:
David Powell, City Attorney
Resolution 17-65
Page 2 of 2
Attachment D
Attachment D
Transportation System Development Charges Rate Tables
.. �. �
.. �
. . �
110 General Light Industrial 1,000 SFGFA 5.26 100% 5.26 8.70 $8,225 $2,467
130 Industrial Park 1,000 SFGFA 5.34 100% 5.34 8.82 8,341 2,502
140 Manufacturing 1,000 SFGFA 3.03 100% 3.03 5.01 4,734 1,420
151 Mini-Warehouse 1,000 SFGFA 2.37 100% 2.37 3.92 3,707 1,112
160 Data Center 1,000 SFGFA 0.99 100% 0.99 1.64 1,547 464
210 Single-Family Detached
Housing Dwelling unit 9.45 100% 9.45 15.62 14,760 -
210 Phase-in:Year 2018 Dwelling unit - - - - 14,760 8,760
230 Phase-in:Year 2019
(before escalation) Dwelling unit - - - - 14,760 11,760
210 Phase-in:Year 2020
(before escalation) Dwelling unit - - - - 14,760 14,760
220 Apartment Dwelling unit 6.50 100% 6.50 10.74 10,156 3,047
230 Residential
Condominium/Townhouse Dwelling unit 5.65 100% 5.65 9.34 8,830 2,649
240 Mobile Home Park ODU 4.90 100% 4.90 8.10 7,658 2,297
254 Assisted Living Bed 2.56 100% 2.56 4.24 4,004 1,201
310 Hotel Room 7.86 100% 7.86 12.98 12,274 3,682
320 Motel Room 5.63 100% 5.63 9.31 8,796 2,639
411 City Park Acre 6.13 100% 6.13 10.14 9,582 2,875
417 Regional Park Acre 4.99 100% 4.99 8.25 7,799 2,340
430 Golf Course Acre 5.27 100% 5.27 8.71 8,236 2,471
492 Health/Fitness Club 1,000 SFGFA 3032 100% 30.32 50.12 47,374 14,212
495 Recreational Community
Center 1,000 SFGFA 27.40 100% 27.40 45.29 42,810 12,843
520 Elementary School 1,000 SFGFA 12.07 59% 7.12 11.78 11,131 3,339
522 Middle School/Junior High
School 1,000 SFGFA 10.78 59% 6.36 10.52 9,941 2,982
530 High School 1,000 SFGFA 10.09 59% 5.95 9.84 9,299 2,790
540 Junior/Community College 1,000 SFGFA 21.41 100% 21.41 35.39 33,456 10,037
560 Church 1,000 SFGFA 13.22 100% 13.22 21.85 20,657 6,197
565 Day Care Center 1,000 SFGFA 54.62 33% 18.02 29.79 28,162 8,449
590 Library 1,000 SFGFA 50.46 100% 50.46 83.41 78,843 23,653
610 Hospital 1,000 SFGFA 12.17 100% 12.17 20.12 19,014 5,704
620 Nursing Home 1,000 SFGFA 7.21 100% 7.21 11.92 11,268 3,380
710 General Office Building 1,000 SFGFA 8.38 100% 8.38 13.85 13,093 3,928
720 Medical-DentalOffice
Building 1,000 SFGFA 27.31 100% 27.31 45.14 42,667 12,800
731 State Motor Vehicles
Department 1,000 SFGFA 120.90 100% 120.90 199.84 188,895 56,668
732 United States Post Office 1,000 SFGFA 88.35 100% 88.35 146.04 138,039 41,412
750 Office Park 1,000 SFGFA 8.50 100% 8.50 14.05 13,280 3,984
760 Research and
Development Center 1,000 SFGFA 6.22 100% 6.22 10.29 9,723 2,917
770 Business Park 1,000 SFGFA 9.44 100% 9.44 15.60 14,742 4,423
812 Building Materials and
Lumber Store 1,000 SFGFA 43.13 100% 43.13 71.29 67,384 20,215
Page 6 2018 Master Fees and Charges-Attachments
Attachment D
Transportation System Development Charges Rate Tables
�. �. �
�. �
. � �
813 Free-Standing Discount
Superstore 1,000 SFGFA 53.42 72% 38.46 63.58 60,094 18,028
814 Variety Store 1,000 SFGFA 64.03 48% 30.57 50.54 47,769 14,331
815 Free-Standing Discount
Store 1,000 SFGFA 59.09 48% 28.22 46.64 44,084 13,225
816 Hardware/Paint Store 1,000 SFGFA 58.23 45% 25.91 42.83 40,487 12,146
817 Nursery(Garden Center) 1,000 SFGFA 82.86 100% 82.86 136.96 129,459 38,838
820 Shopping Center 1,000 SFGLA 41.24 50% 20.68 34.18 32,310 9,693
826 Specialty Retail Center 1,000 SFGLA 40.58 100% 40.58 67.08 63,405 19,021
841 Automobile Sales 1,000 SFGFA 29.27 100% 29.27 48.37 45,725 13,717
843 Automobile Parts Sales 1,000 SFGFA 61.91 44% 27.24 45.03 42,561 12,768
848 Tire Store 1,000 SFGFA 24.87 69% 17.08 28.23 26,682 8,005
850 Supermarket 1,000 SFGFA 122.18 39% 4734 78.25 73,969 22,191
851 Convenience Market
(Open 24 Hours) 1,000 SFGFA 758.79 33% 246.81 407.95 385,610 115,683
857 Discount Club 1,000 SFGFA 42.35 100% 42.35 69.99 66,161 19,848
862 Home Improvement
Superstore 1,000 SFGFA 38.03 44% 16.73 27.66 26,145 7,844
880 Pharmacy/Drugstore
without Drive-Through 1,000 SFGFA 90.06 42% 38.13 63.02 59,567 17,870
881 Pharmacy/Drugstore with
Drive-Through 1,000 SFGFA 96.91 38% 36.83 60.87 57,537 17,261
890 Furniture Store 1,000 SFGFA 4.98 37% 1.83 3.02 2,855 856
912 Drive-in Bank 1,000 SFGFA 122.71 27% 33.54 55.44 52,404 15,721
931 Quality Restaurant 1,000 SFGFA 88.04 43% 37.42 61.85 58,460 17,538
932 High-Turnover(Sit-Down)
Restaurant 1,000 SFGFA 132.28 40% 52.58 86.91 82,153 24,646
934 Fast-Food Restaurant with
Drive-Through 1,000 SFGFA 535.05 41% 219.07 362.11 342,281 102,684
937 Coffee/Donut Shop with
Drive-Through 1,000 SFGFA 818.58 41% 335.16 554.00 523,661 157,098
938 Coffee/Donut Kiosk 1,000 SFGFA 1,800.00 17% 306.00 505.80 478,096 143,429
944 Gasoline/Service Station VFP 168.56 35% 59.00 97.52 92,176 27,653
945 Gasoline/Service Station
with Convenience Market VFP 162.78 13% 20.80 34.38 32,498 9,749
946 Gasoline/Service Station
with Car Wash VFP 152.84 24% 36.51 6035 57,046 17,114
Source:ITE Trip Generation Manual,9th Edition,compiled by FCS GROUP
ZPerson trips calculated with 1.65 person trips per average daily vehicle trip.
3The 30%factor for the approved SDC Rate per Unit applies to all codes except ITE Code 210 for the phased-in Single-Family Detached Housing.
Abbreviations:
SFGFA-square feet of gross floor area
ODU-occupied dwelling unit
VFP-vehicle fueling position
2018 Master Fees and Charges-Attachments Page 7
Formerly 5.4, now 8.4
a�tiA .��s CnUNCIL REP�RT
� , �,1
�� � n
V ❑
°REGar�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Leslie Taylor, Communications Manager
Police Department
SUBJECT: Cooks Butte Lease Agreement for Clackamas County Emergency Radio
Communications System
DATE: November 22, 2017 MEETING DATE: December 5, 2017
ACTION
Adopt Resolution 17-69, authorizing the City Manager to execute a Lease Agreement between
the City of Lake Oswego and Clackamas 800 Radio Group for property located in Cooks Butte
Park.
INTRODUCTION/BACKGROUND
The City of Lake Oswego is a partner in the Clackamas 800 Radio Group (C800). C800 was
formed in the late 1990s to replace a patchwork of dated and non-compatible radio systems
serving the public safety agencies in the county. The City of Lake Oswego joined the group by
intergovernmental agreement in 2001. C800 currently serves all public safety agencies in
Clackamas County. The current emergency communications radio system is at its end of life, is
prone to failure and needs to be replaced with modern standards based digital technology. In
May of 2016 Clackamas County voters approved a general obligation bond in the amount of
$58,704,000 to replace the current county wide emergency communications system with a
digital system.
DISCUSSION
The C800 emergency communications system is upgrading from an 800 MHz trunked analog to
a digital standards based system. A digital system provides many additional capabilities for
service but the radio signal performance is less than the existing analog system. In addition
C800 intends to improve coverage inside building/structures within the City and adjacent areas
surrounding the City. The system is used locally by the City of Lake Oswego Police Department,
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 2
Fire Department, Public Works and the dispatch center (LOCOM-Lake Oswego
Communications), along with Lake Corporation and the Willamette Shore Trolley.
The current analog system relies on tower locations in Tigard, Pete's Mountain, and View Acres
in the Milwaukie area to provide adequate analog radio coverage for the City of Lake Oswego.
C800 is proposing to inter-set new facilities between its existing facilities to accommodate for
the needs of the new digital system. For the Lake Oswego area to attain adequate and
improved coverage on the digital system, C800 will need additional communications tower
site(s) in the immediate Lake Oswego area.
The C800 design engineers identified two potential sites in the Lake Oswego area that fit the
overall system need: the Cooks Butte Park site, and a potential site near the intersection of
Bergis Road and Upper Cherry Lane, identified as the Skylands site. Each site has advantages
and disadvantages. The Cooks Butte site offers better coverage for first responders specifically
in the City of Lake Oswego. The Cooks Butte site offers better screening for adjoining
properties since it would be situated in a heavy forest canopy, uphill from most property
owners and valley views.
The Skylands site offers improved coverage for some areas inside and outside the City of Lake
Oswego, north to the City of Milwaukie and parts of the Willamette River. However, the site
offers reduced coverage on the west side of Lake Oswego due to the shadow created by Cooks
Butte. The Skyland site offers less screening for adjoining properties since it is situated in a
smaller clump of trees, and is downhill from several property owners and in the valley view of
other property owners.
Staff believes the Cooks Butte site offers more advantages than the Skylands site including
better coverage in the City of Lake Oswego, better screening, and City oversight of design and
planning.
Approving the lease is the first step in the process. The C800 Group will need to apply for and
obtain a Conditional Use Permit for the facility, which requires a public hearing before the
Development Review Commission.
FISCAL IMPACT
The City as a member of C800, who was the recipient of the general obligation bond approved
in May of 2016 by Clackamas County voters, will not expend any additional funds for the
construction of the site. As a member of the C800 radio group the City will charge a nominal
lease amount to insure oversight and long term control over the property.
RECOMMENDATION
To approve the City Manager signing a lease with C800 for the Cooks Butte site allowing C800
to proceed with a land use application.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 3
ATTACH M ENTS
Attachment 1: Resolution 17-69, with Exhibit 1, Lease Agreement
Attachment 2: C800 Photos from Cooks Butte site
Attachment 3: Photo Sim Cooks Butte
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
ATTACHMENT 1
RESOLUTION 17-69
A RESOLUTION OF THE LAKE OSWEGO CITY COUNCIL AUTHORIZING LEASING LAND AT COOKS
BUTTE PARK TO THE CLACKAMAS 800 RADIO GROUP FOR A PUBLIC SAFETY EMERGENCY
COMMUNICATIONS RADIO TOWER
WHEREAS the current public safety radio system is obsolete and must be upgraded to a digital
system; and
WHEREAS there are no communications tower sites within the City of Lake Oswego that provide
adequate coverage with the new system; and
WHEREAS the voters in Clackamas County approved bond funding for building a new system; and
WHEREAS it is necessary to lease land to the Clackamas 800 Radio Group (C800) to construct and
maintain a public safety emergency communications site to support emergency services in and
around the City of Lake Oswego.
IT IS RESOLVED by the Lake Oswego City Council that:
Section 1. The City Manager is authorized to sign the lease with Clackamas 800 Radio Group,
substantially in the form attached as Exhibit 1, for a radio communications site.
Section 2. This Resolution shall be effective immediately upon its adoption by the City Council.
Adopted at the meeting of the Lake Oswego City Council held on the 5th day of December, 2017.
AYES:
NOES:
EXCUSED:
ABSTAI N:
Kent Studebaker, Mayor
ATTEST:
Anne-Marie Simpson, City Recorder
APPROVED AS TO FORM:
David Powell
City Attorney
EXHIBIT 1
CL,ACI�,AMAS
8�� l��1D10 COMMUNICATIONS FACILITY SITE LEASE
GROUp GROUND SPACE
THIS Lease agreement ("Lease") is entered into this da5�of 2017, by and between
City of Lake Oswego, an Oregon municipal corporation (Lessor), and Clackamas 800 Radio Group
("C800"), an intergovernmental entity foYmed pursuant to ORS chapteY 190, Milwaukie, OYegon
(Lessee) [collectively, "the Parties"].
WHEREAS,Lessor is the owner of certain real property located in Clackamas County,State
of Oregon, described on attached Exhibit A and known as Cook's Butte Park ("the Property"); and
WHEREAS, Lessee desires to Lease an approximate Two Thousand Five Hundred (2500)
square-foot portion of the Property ("Ground Space") for placement of the Lessee's equipment
shelter,generator,propane tank, and communications tower, and the Ground Space,which is more
paYticulaYly shown and described on Exhibit "B" attached hereto, will be leased for the purpose of
erecting, constYucting, installing and operating thereon: an equipment shelteY; communications
tower for antennas and microwave dish(es); an emergency power generator and propane tank;
fencing; and certain associated equipment and facilities (collectively, "the Site" or "the
Communication Facility"); and
WHEREAS, Lessee has agreed that Lessor may place certain communications devices on
Lessee's Communications Facility without charge; and
WHEREAS, Lessor desires to Lease thc Uround Spacc to Lessee upon the terms and
conditions hereinafter set forth;
NOW,THEREFORE,in consideration of the mutual promises contained herein,the Parties
agree as follows:
1. Leased Rights: Lessor does hereby Lease to Lessee the GYound Space, inclucling the aiY space
above the Ground Space, togetheY with a nonexclusive easement for the Yight-of-way�of ingress
and cgress to and from thc Ground Space (the Easement). The nonexclusive easement for the
right-of-way of ingress and egress to and from the Ground space has not been defined or located
at this time. Lessor and Lessee shall both review and mutually agree in writing to the location of
said nonexclusive easement prior to its use, constYuction, location or otherwise.
2. Authoritv: Lessor covenants and warrants that Lessor has title to the Property and that Lessor
has the right and authority to enter into this Lease.
3. Land and Water Conservation Funds: Lessee has investigated and confirmed to its satisfaction
that the Ground Space and the anticipated access easement area are outside the portion of the
Property acquired by Lessor with funds from a Land and Water Conservation Fund federal grant
administered thYough the State of Oregon, and that the Ground Space and easement area are
not subject to regulations, requirements oY restrictions associated with that grant. Lessee is not
EXHIBIT 1
Page 1 of 15
EXHIBIT 1
relying upon any representations or warranries from Lessor relating to the applicability of the
gYant or Yelated regulations,Yequirements or restricrions, and LessoY shall not be responsible to
Lessee for the consequences of any such applicability.
4. Permitted Use: Lessee may use the Ground Space for the transmission and reception of
governmental public safery communications signals onl�� and the installation, construction,
maintenance, operation, repair, replacement and upgrade of its governmental public safery
communications fixtures and related equipment, cables, accessories and improvements
described on—Exhibit B (collectively,the"Communication Facility"),as well as the right to test,
survey and review title on the Property, as it relates to the Ground Space, at Lessee's sole cost
and expense. There shall be no modifications, changes, or additions to the Communications
Facility without the advance written approval of Lessor,in Lessor's sole discretion.
�. Apt�rovals Lessor agrees that Lessee's ability to use the Site is contingent upon the suitability
of the Site for Lessee's Permitted Use, and Lessee's ability to obtain and maintain all
governmental licenses, permits, approvals oY other relief Yequired of or deemed necessary or
appropriate by Lessee, and at Lessee's sole expense, for its use of the Ground Space,inclucling
without limitation applications for zoning variances, zoning ordinances, amendments, special
use permits, and construction permits (collectively, the "Government Approvals"). Lessor
authorizes Lessee, at Lessee's sole cost and expense, to prepare, execute and file all requiYed
applications to obtain Governmental Approvals for Lessee's permitted use under this Lease.
Nothing in this Lease shall be constYued as binding the Ciry of Lake Oswego in its regulatory
capacity to issue or approve any Governmental Approvals. In addition, Lessee, at Lessee's sole
cost and expense, shall have the right to initiate the ordering and/or scheduling of necessary
ut11it1es.
5.1 Lessee, at Lessee's sole cost and expense,has the right to obtain a title report or
commitment for a leasehold title policy from a tide insurance company of its
choice and to have the Property surveyed by a surveyor of Lessee's choice. In
the event Lessee determines, in its sole discretion, due to the title repoYt results
or survey results, that the condition of the Ground Space is unsatisfactory,
Lessee will have the right to terminate this Agreement upon notice to Lessor.
5.2 Upon obtaining Lessor's advance approval,Lessee may also perform and obtain,
at Lessee's sole cost and e�pense, soil borings, percolarion tests, engineering
procedures, environmental investigation or other tests or reports on, over, and
under the Ground Space, necessary to determine if the Lessee's use of the
Ground Space will be compatible with Lessee's engineering specifications,
system, design, operations or Governmental Approvals.
6. Interference: Lessee shall not have priority over or interfere with existing uses on the Property�.
Lessor shall have no obligation to guaYantee, warrant or in any other way prevent inteYference
with Lessee's proposed use of the Site from the use(s) existing on the Property,including without
limitation members of the public using Cooks Butte Park. Lessee's use of the Ground Space
shall not in any wav interfere with any other use or uses of the Properta.
6.1 WheYe there are existing Yadio frequency user(s) on the Properry,the LessoY will provide
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Lessee with a list of all e�sting radio frequency user(s) on the Property to allow Lessee
to evaluate the potential for interference. Lessee warrants that its use of the Ground
Space will not interfere with e�sting Yadio frequency user(s) on the Property so
disclosed by Lessor,as long as the existing radio frequency user(s) operate and continue
to operate within their respective frequencies and in accordance with all applicable laws
and regulations.
G2 Lessor will not grant, after the date of this Agreement,a lease,license or any other right
to any thiYd party for the use of the PYopeYty otheY than paYk oY outdooY recreation use,
if such use may in any way adversely affect or interfe�e with the Communication Facility,
the operations of Lessee or the rights of Lessee under this Agreement without Lessee's
prior written approval, which approval shall not be unreasonably denied. Lessor will
notify Lessee in writing prior to granting any third party the right to install and operate
communications equipment on the Properry.
63 Lessor will not use, nor will Lessor permit its employees, Lessees, licensees,invitees or
agents to use, any portion of the Property in any way which interferes with the
Communication Facility, the operations of Lessee or the rights of Lessee under this
AgYeement. Lessor will cause such interfeYence to cease within twenry-four (24) houYs
after receipt of notice of interference from Lessee. In the event any such interference
does not cease within the aforemenrioned cure period then the parties acknowledge that
Lessee will suffer irreparable injury,and therefore,Lessee will have the right,in addition
to any other rights that it may have at law or in equiry, for Lessor's breach of this
Agreement, to elect to enjoin such interference or to te�minate this Agreement upon
notice to Lessor.Notwithstanding the foregoing,the Lessor shall not be responsible for
the acts of inembers of the public using Cooks Butte Park.
7. Lease Term: The primary term of this Lease shall commence on the date Lessee executes this
Lease and, unless earlier terminated according to the teYms herein, shall terminate on the tenth
(10`") anniversary of such date,provided that extensions to the term of the Lease may be granted
as heYeinafter set foYth.
8. Termination: Lessee may terminate the lease, or any renewal thereof, at any time following
ninety (90) days' written notice to LessoY. Upon termination by Lessee, Lessee shall not be
entitled to any refund of fees previously paid. Lessor may te�minate the Lease after providing
ninety (90) days' written notice to Lessee prior to the expiration of the initial ten-year term or
subsequent five-year terms, as applicable.
9. Lease RenewaL• By mutual agYeement, the Parties may renew the Lease for four (4) addirional
five (5)year terms. Each additional five-year term will automatically commence at the expiration
of the current term unless one parry gives the other sixty (60) days'written notice of its intention
not to renew. Lease terms may be re-negotiated by the Parries at any rime prior to the 60-day
notice period.
10. Consideration:
101 Lease Fees: For the initial ten-year term, Lessee shall pay Lessor one dollar (�1.00 per
year, in advance, commencing on the date the required permit(s) for the Lessee's
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proposed facilities are issued, prorated to �anuary 1s` of the following year. The
anniversary date theYeafter foY all fee payments shall be January 15t of each year.
10.2 Adjusted Fees: The Lease Fee shall not be increased over the term of this agreement.
103 Damages to the Land: Lessee shall repair or pay to Lessor the cost of Yepair for any
damage done to the land and improvements of LessoY by Lessee or by another as a
result of Lessee's use, construction, repair, or maintenance activities.
10.4 l.ate Pa�ments: If Lessee fails to make any payment due under this section 9 when due,
the Lessee shall be in default. If such event of default remains uncu�ed for thirty (30)
days, Lessor may revoke this Lease pursuant to paragraph 7 of this Agreement. The
amount in default shall bear interest at the rate of five percent (5%) per annum unril
paid.
11. Use,Access, Urilities, and Access:
11.1 Use: Lessee shall use and occupy the Ground Space only foY the construction and
operation of the Communications Faciliry described in this Lease, and activities
incidental thereto, including, without limitation, maintenance, repair or removal of and
additions or alterations to the Communications Facilit5�, subject to the limitations set
forth in this Lease. Lessee shall not use these facilities foY any purpose other than
governmental public safety communications.
112 Utilities: l,essee is responsible for all uttlit�- costs associated «�ith, or to th� degree
increased by, use of the Site. If new electrical poweY is needed foY operation of the
Communication Facility,Lessor will fully cooperate with any utility company requesting
access to,or an easement over,under and across,the Property,in order to provide service
to the Lessee, however said access shall be subject to the review, consent and prior
written agreement of the Lessor
113 Access: At all times throughout the Lease TeYm, and at no additional charge to Lessee,
Lessee and its employees,agents,and subcontracto�s,shall have pedest�ian and vehicular
access to and over the Ground Space to the Site, for the installation, maintenance and
operarion of the Communicarion Faciliry and any utilities serving the Site.
12. Ownershi� of Communications Facilit�: The Communications Facility and any alterations or
additions thereto which may be constructed by Lessee on the Site shall be owned by Lessee and
shall be removed by Lessee upon termination of this Lease. If Lessee fails to remove the
Communications Facility within thirty (30) days after the termination of this Lease,Lessor shall
give Lessee tihirty (30) days written notice to remove the Communications Facilit��. At the end
of the thirty (30) day notice period, if Lessee has still failed to remove the Communications
Faciliry and any buildings, improvements, and appurtenances thereto, the Lessor may remove
the same Lessee shall be liable to Lessor for a11 costs of removal,including any and alllegal costs
and fees incurred by Lessor in effecting such removal.
13.Repair and Maintenance:During the term of this Lease,Lessee shall,at its own cost and expense,
keep and maintain the Site, Ground Space, and Communications Facilit��, along with any
impYovements which may be eYected on the Ground Space or Site and all appurtenances thereto,
in good order and repair and shall allow no nuisances to e�st oY be maintained. Lessor shall
not be obligated to make an�� repairs, replacements, or renewals of any kind, nature or
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description whatsoever to the Ground Space or Site of the Communicarions Facility or any
appurtenances thereto.
14. Lessor's Use of the Communication Facilitv: Lessee hereby agrees to permit Lessor to install,
operate and maintain certain equipment on Lessee's Communication Facility and within the
Ground Space,as long as Lessor's proposed equipment installation does not interfeYe oY conflict
with Lessee's use of the Communication Facilit��and the Ground Space at the time of Lessor's
desired installation. Such equipment installation shall be subject to Lessee's approval, which
approval shall not be unreasonably withheld, conditioned, or delayed. Said equipment shall be
up to, but no larger than, twelve (12) feet of vertical space on the tower structure; and up to,
but no larger than, thiYty (30) square feet of space on the ground within the Ground
Space. Lessee agrees to reserve a minimum of twelve (12) feet of tower space at least one
hundred (100) feet above ground level for Lessor's use. Lessor agrees that if and when Lessor
deteYmines it would like to use the Communication Faciliry as per this paragraph, it will be
required to submit a no cost site applicarion to Lessee, and will cooperate with, and�or pay fo�,
any required Government imposed collocation fees, testing, analysis and/or reviews. If
modification work is required for the toweY to support the Lessor's additional tower equipment,
or if any other engineering or Governmental Approval is required (including,but not limited to,
FAA approval of increased height), Lessor will be responsible for any� such costs. Lessor shall
also be solely Yesponsible for all otheY costs associated with the installation, operation,
maintenance and Yepair of Lessor's equipment installation on the Communicarion Faciliry and
within the Ground Space, including,without limitation, utility service charges. Lessor will not
be required to pay Lessee rent with respect to Lessor's equipment installation.
15. N�tices: llll notices, requests, demands or other communications provided for or permitted
or required by this Lease sha11 be deemed given and received upon the earlier of actual delivery
in writing to the following addYess or three (3) days after such shall be deposited in the United
States Mail, postage paid by registered or cerrified mail, return receipt requested, addressed as
follows:
LESSOR: Ciry of Lake Oswego
Attn: City Manager
P.O. Box 369
Lake Oswego, OR 97034
LESSEE: Clackamas 800 Radio Group
11300 SE Fuller Rd
Milwaukie, Oregon 97022
Attn: Manager
16. Dama�e and DestYuction: If the whole of the Site or the Communications Facility or such
portion thereof as will make the Site or the Communications Facility unsuitable for Lessee's
business is damaged or destroyed by events not caused by Lessee, this Lease shall terminate at
the option of the Lessee, or,if the Lease is not teYminated, the fees of the Yemaining portion of
the Ground Space shall be equitably�educed by mutual agreement of the Parties.
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17. Condemnation: lt the whole of the Ground Space or Site or such portion thereof as will make
the Ground Space or Site unsuitable for Lessee's business is condemned for any public use or
purpose by any legally constituted authority, at Lessee's option this Lease shall terminate as of
the time when possession is taken by such public authorit��, and the fees of the Ground Space
shall be abated; or,if the Lease is not terminated, then the fees on the remai.uixig portion of the
GYound Space shall be equitably reduced by mutual agreement of the parties hereto. Lessor shall
be entitled to all compensation paid for condemnation of all or any part of the Ground Space
excluding the compensation paid foY all or any portion of the Communications Facility.
18. Lessee's Right to Cure: Lessor's Remedies: If Lessee defaults on any of Lessee's obligations
under this l.ease,Lessor shall, before exercising any right oY Yemedy provided heYein or by law,
give Lessee thirty (30) days' written notice of the claimed default. If the claimed default relates
to a matter other than payment,Lessee may request from Lessor a reasonable period of time to
cure the default, which, due to its natuYe, cannot reasonably be cured within thirty (30) days.
Provided Lessee is diligen�ly working to cure the default, Lessor shall grant Lessee's reasonable
request. If, at the expiration of the applicable period, a cure has not been effected, Lessor may
exercise any available right or remedy,including termination of this Lease.
19. Lessor's Ri�ht to Cure: Lessec's Remedies: If Lessor defaults on any of Lessor's obligations
under this Lease, Lessee shall, before exercising any right or remedy provided herein or by law,
give Lessor thirty� (30) days'written notice of the default. Lessor may request from Lessee a
reasonable period of time to cure the default, which, due to its nature, cannot reasonably be
cured within thirty (30) days. Provided Lessor is diligently working to cure the default, Lessee
shall grant Lessor's reasonable request. If, at the expiration of the applicable period, a cuYe has
not been effected, Lessee may accomplish the performance with Yespect to which Lessor is in
default, and recover from Lessor all sums, costs and expenses reasonably incurred by Lessee in
connection therewith.
20. Restrictive Covenants: During the term of the Lease, Lessor shall not use the Property in any
manner that would adversely affect the operation of the Communications Facility, or use the
Ground Space or erect or place thereon any structure,vegetation oY other condition that would
obstruct the transmission of Yadio frequencies to or from the Communications Faciliry or
othenvise interfeYe with operation of the Communications Faciliry or use of the Site. Nothing
contained in this paragraph shall relieve Lessee of its obligations in paragraph 5 above, nor
impose any additional obligation upon Lessor. Lessee shall have the right to enjoin any other
use of the Site, other than public use of Cook's Butte Park, that inteYferes with the operation of
the Communications Facility or use of the Site.Lessor agrees that Lessee may,at its own expense,
control or remove natural vegetative growth on the Site except that Lessee may not remove
timber except with written consent of Lessor. Lessee shall be liable for all damages, whether to
the land or improvements of LessoY or any other, which may be caused by erosion cYeated by
the removal of any vegetation. l.essor and l.essee agYee that as long as T.essor's use of the
Property does not interfere with Lessee's permitted use of the Ground Space, there are no
further restrictions on Lessor's use of the Property.
21. Condirion of the Pro�ertv; Environmental Liabilitv: Lessee acknowledges that Lessee has
investigated, or has had the opportunity to investigate, the condition and all other material
aspects of the Propert��, and, except as specificall�� stated in this Lease, Lessee it not relyin�on,
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nor has Lessee been influcnced by, any statement or representation of Lessor or any agent or
representative of Lessor regarding the Properry. Lessee acknowledges that it is leasing the
Ground Space "AS IS, WHERE IS"in its current condition,without any representation or
warranty of any kind or nature by Lessor, except as may be expressly stated in this Lease.
Lessor and Lessee agree that each will be Yesponsible for compliance with any and all
environmental and industrial hygiene laws, including any regulations,guidelines, standards, or
policies of any governmental authorities regulating or imposing standards of liability or
standards of conduct with regard to any environmental or industrial hygiene condition or other
matters as may now or at any time hereafter be in effect, that are now or were related to that
party's activity conducted in or on the Property.
21.1 Lessor and Lessee agree to hold harmless and indemnify the other from, and to assume
all duties, responsibiliries and liabiliries at the sole cost and expense of the indemnifying
part5�for,payment of penalties, sanctions, forfeitures,losses, costs or damages, and for
responding to any action,notice, claim, order, summons, citarion, directive,litigation,
invesrigarion or proceeding which is related to (i) the indemnifying party's failure to
comply with any environmental or industrial hygiene law,including without limitation
any regulations,guidelines, standards or policies of any governmental authorities
regulating or imposing standards of liability or standards of conduct with regard to any
environmental or industrial hygiene conditions or matters as may now or hereafter be in
effect, or (ii) any environmental or industrial hygiene conditions that arise out of or aYe in
any way related to the condition of the Property and activities conducted by the party
thereon, unless the environmental conditions aYe caused by the other paYty.
21.2 The indemnifications of this Section 19 specifically include reasonable costs, expenses
and fees incurred in connection with any investigation of Property conditions or any
clean-up, remediarion, removal or restoration work required by any governmental
authority. The provisions of this Section 19 will survive the expiration oY termination of
this Agreement.
21.3 In the event Lessee becomes aware of any hazaYdous materials on the Ground Space, or
any environmental or industrial hygiene condirion or matter relating to the Ground
Space that,in Lessee's sole determination, renders the condition of the Ground Space
unsuitable for Lessee's use, oY if Lessee believes that the leasing oY continued leasing of
the Ground Space would expose Lessee to undue Yisks of goveYnment action,
intervention or third-part�T liability, Lessee will have the right,in addition to any other
rights it may have at law or in equity, to terminate the Agreement upon notice to Lessor.
Lessee will be entitled to reimbursement for any prepaid Rent on a prorate basis.
22.Hazardous Materials: Lessor acknowledges and hereby agrees that Lessee may conduct the
business of operaring a communications site, and thus will use batte�ies as power backup, diesel
or propane fuel to power its generator, and equipment which may contain or be considered to
be a hazardous material. Lessee shall not cause or permit any hazardous material to be brought
upon, kept o� used in oY about the Site or the Property by Lessee, its agents, employees,
contractors or invitees without the prior written consent of Lessor, which consent shall not be
unreasonably withheld as long as Lessee demonstrates to Lessor's reasonable satisfaction that
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such hazardous material is necessary or us�ful to the Lessee's conducring governmental public
safery communications and will be used kept, and stored in a manner that complies with all
laws regulating any such hazardous material. As used in this paragraph, the term "hazardous
material" means any hazardous or toxic substance, material, or waste, including but not
limited to, those substances, materials, and wastes listed in the United States DepaYtment of
Transportation HazaYdous Materials Table (49 CFR 172.101) oY by the United States
Environmental Protection Agency as a hazardous substance (40 CFR Part 302)and amendments
thereto,petroleum products, oY such other substances, materials, and wastes that aYe oY become
regulated undeY applicable local, state oY federallaw.
23. Liens: Each party hereto shall keep the Ground Space free from liens aYising out of the woYk
performed, common mateYials furnished oY obligations incurred by such parties, and shall
indemnify, hold harmless and defend the other party from any liens and encumbrances arising
out of work performed or materials furnished by or at the direction of the party requesting the
same.
24. Indemnitv: Within the applicable limitarions of the Oregon Tort Claims Act, Lessee shall
indemnify and hold harmless Lessor, its officers, directors, employees, agents, affiliates and
subsidiaries, from and against any and all claims arising from Lessee's use of the Ground Space,
Site,the Communications Facility,the easement,the Property,or the conduct of its business
or from any activity�, work or thing done, permitted or suffered by Lessee in or about the
Ground Space,Site or the Property�,and shall further indemnify and hold harmless Lessor from
and against any and all claims arising from any breach or default by Lessee in the performance
of its obligations hereunder and from and against any and all costs and expenses and liabilities,
including, but not limited to, attorney's fees and litigation costs, incurYed in connection with
such claim.
With the exception of claims arising from the acts or omissions of inembers of the public in
Cooks Butte Park,within the applicable limitarions of the Oregon Tort Claims Act Lessor shall
indemnify and hold harmless Lessee, its officers, directors, employees, agents, affiliates and
subsidiaYies from and against any and all claims arising from LessoY's use of the PropeYty oY
the conduct of its business or from any activity,work, or thing done, permitted or suffered by
Lessor in or about the Property and shall further indemnify and hold Lessee harmless from
and against any and all claims arising from any breach or default by Lessor in the performance
of its obligations hereunder and from and against any and all costs, expenses and liabilities,
including,but not limited to, attorney fees and litigation costs,incurred in connection with such
claim.
25. Assignments and Subletrin� Lessee may not assign or sub-lease this agreement. Lessor shall
have the Yight to assign this Lease and all of its respecrive Yights and duries hereunder without
restriction. Norice of such assignment by Lessor shall be given in writing to Lessee.
26. Holcling Over: If Lessee remains in possession of all oY any part of the Site afteY the expirarion
of the term hereof with the express consent of the Lessor, such tenancy shall be from month to
month only,and not a renewal hereof or an extension for any further term.In such case, any fee
or other monetary sums due hereunder shall be paid on the fifth (5th) of each month in an
amount of one twelfth (1�12) of the fee described in Section 9 of this Lease AgYeement, and
such month-to-month tenancy shall be subject to ever�r otheY term, covenant and agreement
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contained herein.
27. Insurance: Lessee shall provide and maintain liabilit�� and properry damage coverage with
minimum coverage amounts of $2 million for injury to one person, and $3 million in the
aggregate pre-occurrence;and$1 million in the aggregate for damage to properry. Such coverage
shall cover all Yisks arising directly or indiYectly out of Lessee's activities on or any condition of
the Ground Space, Site and Communication Faciliry, and shall provide for Lessor to be named
as an additional insuYed. Lessee shall pYovide the Lessor with a Certificate of Insurance.
The parties agree that insurance requirements shall be reviewed periodically and maintained at
levels acceptable to Lessor.
In connection with the above, Lessee shall maintain in force during the performance of this
Lease agreement, at its expense,Workers Compensation Insurance as required by Oregon law.
28. Taxes and Assessments: Lessor shall be responsible for payment of all ad valorem taxes levied
upon the lands,improvements and other property of Lessor. Lessee shall be responsible foY and
rimely pay all taxes levied upon Lessee's leasehold improvements (including Lessee's equipment
and tower) on the Ground Space. Lessor shall provide Lessee with copies of all assessment
notices on or including the Ground Space immediately upon receipt, but in no event later than
thirty (30) days after receipt by Lessor. If Lessor fails to provide such notice within such time
frame, Lessor shall be responsible for all increases in taxes for the year covered by the
assessment. Lessee shall have the right to contest, in good faith, the validiry or the amount of
any tax or assessment levied against the Ground Space by such appellate oY other pYoceedings
as may be appropriate in the jurisdiction, and may defer payment of such obligations,pay same
under protest, or take such other steps as Lessee may deem appropriate. This right shall include
the ability to institute any legal, regulatory or informal action in the name of Lessor, Lessee, or
both,with respect to the valuation of the Ground Space.Lessor shall cooperate in the institution
and prosecution of any such proceedings and will execute any documents required therefore.
The expense of any such proceedings, including but not limited to attorney fees, shall be borne
by Lessee and any refunds oY Yebates secuYed as a Yesult of Lessee's action shall belong to Lessee.
29. Fntire Agreement: This Lease constitutes the entire agreement between the parties hereto and
cannot be varied except by the wYitten agreement of the parries hereto.
30. Time: Time is of the essence of this Lease.
31. Governing Law: This Lease and all rights and liabilities of the parties hereunder shall be
construed and governed by the laws of the State of Oregon. Venue shall be in the Circuit Court
of Clackamas County.
32. Successors in Interest. This Lease shall be binding upon and shall inure to the benefit of the
successors and assigns of the parties heYeto.
[Signatures on Following Page]
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IN WITNESS WHEREOT, the parties hereto have executed this Lease as of the date of execution
by the last party to sign this Lease.
LESSOR: LESSEE:
City of Lake Oswego, an Oregon municipal Clackamas 800 Radio Group
corporation 11300 SE Fuller Rd
PO Box 369 Milwaukie, OR 97222
Lake Oswego, Oregon 97034
By: By:
Scott Lazenby, City Manager
Name:
Date:
Tirle:
Date:
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EXHIBIT 1
EXHIBIT "A"
DESCRIPTION OF PROPERTY
Parcel I—Pro�ertv Descri�tion
A tract of land situated in Section 16,Township 2 South, Range 1 East, of the Willamette Meridian,
and being more particularly described as follows:
Beginning at the Southwest corner of said Section 16 and running thence North 294.36 feet along the
westerly line of said Section 16 to an iron pipe, said iron pipe being the true point of beginning; thence
continuing North along said section line, 1670.95 feet to an iron pipe; thence leaving said section line
South 89°53'15" East, 1220.00 feet to an iron pipe; thence South 12°33'East, 576.39 feet to an iron
pipe; thence South 13°15'West, 239.00 feet to iron rod; thence North 86°24' East, 191.07 feet to an
iron rod; thence South 13°15'West, 242.01 feet to an iron pipe; thence South 13°16'West, 461.54 feet
to an iron pipe; thence South 81°25'30"West, 156.23 feet to an iron pipe; thence South 81°07'30"
West, 1182.69 feet to the true point of beginning, all in Clackamas Counry, Oregon. Distances and
bearings based on survey by Andrew J. Paris, dated December 11, 1974.
EXCEPTING THEREFROM that poruon described as Parcel II below.
FURTHER EXCEPTING THERFROM an easement aYea for ingress and egress to and from the
property described as Parcel II below; and for installing, maintaining and repairing underground urility
service to serve Parcel II, said easement aYea described as:
Beginning at the Southwest coYner of said Section 16 and running thence noYtherly on the westerly
section line of said Section 16, 1965.31 feet to an iron pipe; thence leaving said section line South
89°53'15" East, 732.31 feet to an iron rod and the true point of beginning; thence South 89°53'15"
East, 52.10 feet to an iron rod, said rod being a point on a curve to the left, said curve having a radius
of 275 feet and being on the easterly right of way line of Palisades Crest Drive; thence Southerly along
said curve a distance of 20.76 feet to an iron rod, the long chord of which bears South 20°28'38"West
20.75 feet; thence South 71°18'30" East, 171.48 feet; thence South 26°45'30" East, 171.52 feet; thence
South 19°32'30" East, 249.40 feet; thence North 67°53'35"West, 33.46 feet; thence South 1°00'00"
West, 71.25 feet; thence North 19°32'30"West, 293.59 feet; thence North 26°45'30" West, 147.88 feet;
thence North 71°18'30"West, 193.16 feet to a point on a curve to the right, said curve having a radius
of 325 feet; thence Northerly along said curve a distance of 54.86 feet to the true point of beginning
along chord of which bears North 10°53'45" East 13230 feet. All in Clackamas County, Oregon.
Distances and bearings based on survey by Andrew J. Paris, dated December 11, 1974.
Parcel II —Reserved Land
A tract of land situated in Section 16,Township 2 South, Range 1 East, of the Willamette Meridian,
and being more particularly described as follows:
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EXHIBIT 1
Beginning at the Southwest corner of said Section 16 and running thence Northerly along the westerly
line of said Section 16, 294.36 feet to an iron pipe; thence North 81°07'30" East, 1112.08 feet to an
iron pin, said iron pin being the true point of beginning, running thence North 01°47' East 538.67 feet;
thence North 19°40'West, 155.75 feet; thence North 01°00' East, 367.89 feet; thence South 67°53'35"
East, 301.03 feet; thence South 13°15'West, 239.00 feet; thence North 86°24'East, 191.07 feet; thence
South 13°15'West, 242.01 feet; thence South 13°16'West, 461.54 feet; thence South 81°25'30"West,
156.23 feet; thence South 81°07'30" West, 70.61 feet to the true point of beginning. All in Clackamas
County, Oregon. Distances and bearings based on survey by Andrew J. Paris, dated DecembeY 11,
1974.
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EXHIBIT 1
Page 12 of 15
EXHIBIT 1
EXHIBIT "B"
DESCRIPTION OF GROUND SPACE
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ATTACHMENT 2
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PROPOSED 18a'AGL �
3 SI�ED LATTICE TOWER WITH � �'il
`•� - PROPOSED ANTENNAS 8�
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nrorFs:
? ' t [ � ii i --o � r=i : e t .'- -.; 1.PM1GC TO VERIFY PAINTING REQUIREMENTS WITH JURIS�ICTI�N?RIOR Td ORDERING
<'C E N T E R L I N�E SUPPORT STRUCTURES,ATTACHMENTS,ANTENNAS,ANO OTHERAPPURTENANCES.
2.V15UAL INiPACTS WILL 8E AFFECTEa 6Y LOCATIDN ANa VI5IBILITY OF 0B5ERVER,
THIS DOCLIMENT IS FOR PLRNI4ING AND INF�RMATIDN PURPDSES ONLYAN�15 CONCEPTLJAL.
THIS IS 50LELY THE PHOT�GRAPHER'S INTERPRETATION OF THE PROPOSED�EVELOPMENT.
ATTACHMENT 3
Page 1 of 4
ATTACHMENT 3
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a�tiA .��s CnUNCIL REP�RT
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°REGar�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Paul Espe, Associate Planner
SUBJECT: Public Hearing for a Comprehensive Plan Map and Zoning Map Amendment for
Property and Right-of-Way Located at 1770 and 1774 Ridgecrest Drive in the
Uplands Neighborhood (Ordinances 2757 and 2767, LU 17-0024)
DATE: November 20, 2017 DATE OF MEETING: December 5, 2017
ACTION
Comprehensive Plan
The City of Lake Oswego is proposing Zoning and
Comprehensive Plan map amendments for 1770 and
h',ry
1774 Ridgecrest to correct mapping errors and achieve ����St
consistency with the current Comprehensive Plan
designation for these properties: �
• Amend the Zoning Map designation on the front R-10
portion of 1770 Ridgecrest from R-10 to R-15, to
maintain consistency with the Comprehensive Plan R-15
Designation of R-15 applied to the entire parcel.
• Amend the Comprehensive Plan Map and Zoning n
Map designations on the rear portion of 1774 ����"'
Ridgecrest (Tax Lot 400, Map 21E09BA) from R-15 to °k
R-10, to maintain consistency with the Zoning Map
and Comprehensive Plan Designation of R-10 on the
front of 1774 Ridgecrest (Tax Lot 2700). The map will also be amended to extend the
Uplands R-10 Overlay District over the entire parcel. The Planning Commission has
recommended approval of the Ordinances; see the Commission's Findings, Conclusion
and Order, attached as Exhibit 6-1.
SUGGESTED MOTION
Move to approve LU 17-0024, adopting the Findings, Conclusion and Order in Exhibit B-1, and
enact Ordinances 2757 and 27671.
1 The ordinance number was originally assigned 2758 in error; the new number is 2767.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 2
Alternatively, if the Council makes changes to the proposal or has additional findings: Move to
tentatively approve the land use case file, and direct staff to return with proposed findings and
conclusions, together with a final version of this ordinance for adoption on January 2, 2018.
INTRODUCTION/BACKGROUND
One of the Planning Commission goals is to implement the recommendations of the 2015 Audit
of the Comprehensive Plan (Plan) and Community Development Code (CDC), including revisions
to the Comprehensive Plan Map and Zoning Map to remove conflicts between the two maps. At
the Commission's joint meeting with the City Council on January 11, 2016, the Council directed
the Commission and staff to proceed with this work, and this goal was reaffirmed in 2017. LU
17-0024 is the third of five map correction packages that the Commission has reviewed in 2017.
The draft ordinances with attachments are contained in Exhibits A-1.1 and A-1.2. The Planning
Commission Findings, supplemental memo and Staff Report are attached as Exhibits B-1 and D-
1.
DISCUSSION
The Planning Commission held public hearings and considered this application at their meetings
on September 25, 2017 and October 23, 2017. Findings were adopted on November 13, 2017.
At its public hearing on November 13, the Planning Commission recommended that the Council
amend the Comprehensive Plan Map and Zoning Map designations ��prchrn�Wevlan
(Exhibit B-1) for 1770 and 1774 Ridgecrest Drive.The Commission
received testimony from the owner of 1770 Ridgecrest Drive and the
Uplands Neighborhood Association in opposition to this application. The
R-�o
discussion regarding 1770 Ridgecrest Drive is summarized below.
R.15
There are two zones on 1770 Ridgecrest Drive, the front portion is zoned R.15
R-10 and the majority of the rear (or lower) portion of the lot is zoned R-
15 (see Zoning Map). The Comprehensive Plan designation for the entire
R:d�re n�has a[omp vlan d�siEnxlon ol
property is R-15 (See Comprehensive Plan Map� ��OV�). RT15a�OliliFilitt�esl�asa�plllleslenalbn
of R-10 end R�SS.
In Exhibit G-1, the owner asserted that the Comprehensive Plan
2oning Ma p
Designation is similarly split between R-10 and R-15. Staff notes that only �s
the zoning is split on the property. The Planning Commission also found
that the current Comprehensive Plan designation of R-15 is also °' �-10 lyR�;
consistent with the 1978 Comprehensive Plan map. On this map, the - ---���� l
�� �� Y R-15 R-15 �'
entire property was found to be designated D-6 which corresponds to
R-15 on the 2014 Comprehensive Plan Map.
The property owner asserts that the lower portion of the property should
4110�nd Il]4 Rid�ccrestl��ve split:oninr
be zoned from R-15 to R-10 because of the asserted similarities with the �'�����on�ofF•10andR•I5.
property to the West (1774 Ridgecrest Drive). The property owner's
concern that the property is being downzoned and development potential is being lost is based
on the assumption that all of 1770 Ridgecrest Drive is zoned R-10 and can thus be divided. Staff
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 3
analyzed the possibility of partitioning the property under two separate R-10 development
scenarios in the Staff Memo dated October 11, 2017 (Exhibit D-2) and found that future
development of this property would be extremely difficult.The owner did not disagree with the
difficulties identified in partitioning the property.
The purpose of this application (and all other proposed map corrections) is to achieve
consistency of these properties with their Comprehensive Plan designations. The Planning
Commission found that, as a planning principle and per Oregon law, zoning should be
consistent with the Comprehensive Plan Map designation. Staff also relies on the 2014
Comprehensive Plan Map (adopted March 18, 2014 by Ord. 2640) that shows the entire
property at 1774 Ridgecrest Drive designated R-15.
The Planning Commission determined that:
• Rezoning the lower portion of the property to R-10 would be outside the scope of this
application and the notice given for this hearing,
• 70 percent of this parcel is already zoned R-15 and; therefore, would not result in a loss
of development potential.
• Rezoning the lower portion to R-10 would be inconsistent with the Comprehensive Plan
Map Designation of R-15.
Further, this proceeding is not the appropriate proceeding to seek a change to the
Comprehensive Plan Map designation of the property or to rezone the lower portion to R-10.
CONCLUSION
As discussed in Exhibit D-1, the proposed map amendments are in compliance with applicable
City Comprehensive Plan policies and Special District plans, state laws, and Statewide Planning
Goals.
ALTERNATIVES & FISCAL IMPACT
The proposed map amendments would have a neutral or positive fiscal impact by allowing for
more efficient interpretation of the Comprehensive Plan and Zoning Maps.
RECOMMENDATION
Based on the information presented in this report, staff recommends that the Council approve
LU 17-0024, and enact Ordinances 2757 and 2767.
EXHIBITS
A. Draft Ordinance
A-1 Ordinance 2757, dated 09/13/17
Attachment 1: City Council Findings and Conclusions
Attachment 2: Proposed Comprehensive Plan Map and Zoning Map
Amendment, 09/13/17
A-2.1 Ordinance 2767*, dated 11/20/17 (supersedes Exhibit A-2)
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 4
Attachment 1: City Council Findings and Conclusions
Please note that Attachment 1 for this Ordinance is the same as
Ordinance 2757 above.
Attachment 2: Proposed Comprehensive Plan Map and Zoning Map
Amendment, 11/20/17 (supersedes version dated 08/11/17)
*Please note that the ordinance number was originally assigned 2758 in error
and the new number is 2767.
B. Findin�s, Conclusion and Order
B-1 Planning Commission Findings, Conclusion and Order
C. Minutes
C-1 Planning Commission Minutes 09/25/17
C-2 Planning Commission Minutes 10/23/17
D. Staff Reports
D-1 Planning Commission Staff Report, 09/14/17
D-2 Planning Commission Staff Memo, 10/11/17
E. Graphics/Plans
E-1 Comprehensive Plan Map, 06/19/17
E-2 Zoning Map, 06/19/17
E-3 Map—Topography of 1770 and 1774 Ridgecrest Drive, 09/29/17
F. Written Materials
F-1 2013 Comprehensive Plan, Housing Needs Analysis, Table 20 (June 26, 2012;
updated March 19, 2013)
F-2 Letter to Marie Sorensen, 09/20/17 (distributed at prior meeting, attached here
per Commission request)
G. Letters
G-1 Letter from Timothy V. Ramis with Jordan Ramis, PC, on behalf of Marie
Sorensen, l0/23/17
BACKGROUND MATERIAL AND REFERENCES
The Staff report, exhibits and notices can be found by visiting the land use case webpages for
LU 17-0024.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 5
Use the link below to visit the City's "Project" page. In the "Search" box enter the land use case
number then press "Submit":
http://www.ci.oswe�o.or.us/p rojects
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
DRAFT 09/13/17 EXHIBIT A-1
ORDINANCE 2757 LU 17-0�24
AN ORDINANCE OF THE LAKE OSWEGO CITY COUNCIL AMENDING THE ZONING MAP TO
CHANGE THE ZONE DESIGNATION FOR NORTHERLY PORTION OF THE PROPERTY AT 1770
RIDGECREST (21E09BA00300); FROM R-10 TO R-15,AND ADOPTING FINDINGS (LU 17-
0024).
WHEREAS, a notice of public hearing for consideration of this Ordinance was duly given in a
manner required by law; and,
WHEREAS, a public hearing was held before the Planning Commission on September 25,
2017; and before the Lake Oswego City Council on November 7, 2017, to review the
proposed amendments; and
WHEREAS, the Planning Commission did deliberate, adopt findings of fact and conclusions
and recommend that Ordinance 2757 be approved by the City Council of the City of Lake
Oswego.
The City of Lake Oswego ordains as follows:
Section 1. The City Council hereby adopts the Findings and Conclusions (LU 17-0024) in
Attachment 1.
Section 2. The Zoning Map is amended to change the zone designation for the northerly
portion of the property at 1770 Ridgecrest, (21E09BA00300) from R-10 to R-15 as shown on
Attachment 2.
Section 3. Effective Date of this Ordinance: Pursuant to Lake Oswego City Charter Section
35.6., this ordinance shall be effective on the 30t" day after its enactment.
Read by title only and enacted at the regular meeting of the City Council of the City of Lake
Oswego held on day of , 2017.
AYES:
NOES:
ABSTAIN:
EXCUSED:
Kent Studebaker, Mayor
Dated
Ordinance 2757, LU 17-0024
(21E096A00300) EXHIBIT A-1/PAGE 1 OF 2
DRAFT 09/13/17
ATTEST:
Anne-Marie Simpson, City Recorder
APPROVED AS TO FORM:
David Powell, City Attorney
Ordinance 2757, LU 17-0024
(21E096A00300) EXHIBIT A-1/PAGE 2 OF 2
ATTACH M ENT 1
LU 17-0024
(Ordinances 2757 and 2767)
1 BEFORE THE CITY COUNCIL
2 OF THE CITY OF LAKE OSWEGO
3 A REQUEST FOR AMENDMENTS TO THE LU 17-0024
ZONING MAP AND COMPREHENSIVE PLAN MAP CITY OF LAKE OSWEGO
4 TO CORRECT ERRORS AND MAKE THE ZONING
MAP CONSISTENT WITH THE COMPREHENSIVE FINDINGS & CONCLUSIONS
5 PLAN MAP.
6
NATURE OF APPLICATION
7
Amendments to the Comprehensive Plan Map and Zoning map for 1770 and 1774 Ridgecrest
8
Drive (LU 17-0024, Ordinances 2757 and 2767) and a portion of the public right-of-way to
9
correct mapping errors and to make the Zoning Map consistent with the Comprehensive Plan
10
Map.
11
12 NATURE OF PROCEEDINGS
13 This matter came before the Lake Oswego City Council on the recommendation of the
14 Planning Commission for a quasi-judicial amendment to the Comprehensive Plan Map and
15 Zoning Map to correct a conflict between the Zoning Map and Comprehensive Plan map.
16 HEARINGS
1� The Planning Commission held a public hearing and considered this application at its
18 meeting on September 25, 2017, October 23, 2017 and November 13, 2017, where the
19 Commission adopted its Findings, Conclusions and Order recommending approval of LU 17-
20 0024.
21 The City Council held a public hearing and considered the Planning Commission's
22 recommendation on December 5, 2017.
23 CRITERIA AND STANDARDS
24 A. Citv of Lake Oswe�o Community Development Code-Procedure (LOC Chapter 50)
25 LOC 50.07.003.1.b Burden of Proof
LOC 50.07.003.7 Appeals
26 LOC 50.07.003.15 Major Development (excluding subsection d.ii)
LOC 50.07.003.5 Conditions of Approval
LOC 50.07.003.3 Notice of Public Hearing
Page 1 of 2— FINDINGS & CONCLUSIONS
(LU 17-0024) ATTACHMENT 1/PAGE 1 OF 2
1 LOC 50.07.003.4 Hearings before a Hearings Body
LOC 50.07.003.16.a Legislative Decision Defined (Quasi-judicial Comp. Plan and Zone Map
2 Amendments to be processed via Major Developments Procedures)
LOC 50.07.003.16.c Required Notice to DLCD
3 LOC 50.07.003.16.d Planning Commission Recommendation Required
4 LOC 50.07.003.16.e City Council Review and Decision
5 B. City of Lake Oswe�o Comprehensive Plan Policies
6 Land Use planning
Policies D-1 and D-5 Land Use Administration
� Policy E-2(a)(b)(i)(ii A-G) Comprehensive Plan Amendments
8 Community Culture (Civic Engagement)
Policy 1, 2, 4 and 5 Citizen Involvement
9
Complete Neighborhoods and Housing
10 Goals 1-5
11 Policy A-1c Housing Location and Quality
Policy A-2 Density
12
Connected Community
13 Policy C-6 Efficiency
14 C. Metro Urban Growth Mana�ement Function Plan
15 Title 1: Housing [MC 3.07.12.E
16 Title 5: Regional Transportation Functional Plan [3.08.510.A]
17 E. Transportation Plannin� Rule (Chapter 660, Division 12)
OAR 660-12-060(1)
18
FINDINGS AND REASONS
19
As support for its decision, the City Council incorporates the Planning Commission Staff
20
Report dated September 13, 2017, The Planning Commission Staff Memo dated October 11,
21
2017, and the Council Report dated November 22, 2017, with all exhibits, together with the
22
Findings, Conclusions & Order of the Planning Commission.
23
CONCLUSION
24
The City Council concludes that LU 17-0024, as recommended by the Planning
25
Commission, complies with all applicable criteria and should be approved. The Council also
26
concludes that proposed Ordinances 2757 and 2758, which implements LU 17-0024, should be
enacted.
Page 2 of 2— FINDINGS & CONCLUSIONS
(LU 17-0024) ATTACHMENT 1/PAGE 2 OF 2
ATTACHMENT 2
Ordinance 2757
LU 17-0024
Comprehensive Plan and Zoning Map Changes
The following amendment shall be made to the Lake Oswego Zoning Map, for the referenced
property: 1770 Ridgecrest Drive (21E09BA00300).
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LU 17-0024 Comprehensive Plan/Zone Map Amendments
September 13, 2017 ATTACHMENT 2/PAGE 1 OF 1
DRAFT 11/20/17 EXHIBIT A-2.1
ORDINANCE 2767 LU 17-0�24
AN ORDINANCE OF THE LAKE OSWEGO CITY COUNCIL AMENDING THE ZONING AND
COMPREHENSIVE PLAN MAPS TO CHANGE THE ZONE, COMPREHENSIVE PLAN AND
OVERLAY DISTRICT DESIGNATIONS FOR THE TAX LOT LOCATED AT THE SOUTHERN
PORTION OF 1774 RIDGECREST(21E09BA00400); FROM R-15 to R-10,AND ADOPTING
FINDINGS (LU 17-0024).
WHEREAS, a notice of public hearing for consideration of this Ordinance was duly given in a
manner required by law; and,
WHEREAS, a public hearing was held before the Planning Commission on September 25,
2017; and before the Lake Oswego City Council on November 7, 2017, to review the
proposed amendments; and
WHEREAS, the Planning Commission did deliberate, adopt findings of fact and conclusions
and recommend that Ordinance 2767 be approved by the City Council of the City of Lake
Oswego.
The City of Lake Oswego ordains as follows:
Section 1. The City Council hereby adopts the Findings and Conclusions (LU 17-0024) in
Attachment 1.
Section 2. The Zoning and Comprehensive Plan Maps are amended to change the Zone and
Comprehensive Plan designations for the property at the southern portion of 1774
Ridgecrest, (21E096A00400) from R-15 to R-10 as shown on Attachment 2 and the Uplands
R-10 Overlay District is extended to TL 400, Map 21E09BA.
Section 3. Effective Date of this Ordinance: Pursuant to Lake Oswego City Charter Section
35.6., this ordinance shall be effective on the 30t" day after its enactment.
Read by title only and enacted at the regular meeting of the City Council of the City of Lake
Oswego held on day of , 2017.
AYES:
NOES:
ABSTAIN:
EXCUSED:
Kent Studebaker, Mayor
Dated
Ordinance 2767, LU17-0024
(21E096A00400) EXHIBIT A-2.1/PAGE 1 OF 2
DRAFT 11/20/17
ATTEST:
Anne-Marie Simpson, City Recorder
APPROVED AS TO FORM:
David Powell, City Attorney
Ordinance 2767, LU17-0024
(21E096A00400) EXHIBIT A-2.1/PAGE 2 OF 2
ATTACHMENT 1
Please refer to Ordinance 2757
for this attachment.
ATTACHMENT 2
Ordinance 2767
LU 17-0024
Comprehensive Plan Map and Zoning Map Changes
The following amendment shall be made to the Lake Oswego Comprehensive Plan Map and
Zoning Map, for the referenced property: Southerly portion of 1774 Ridgecrest Drive
(21E09BA00400). The Uplands R-10 Overlay District will also be designated on the southerly
portion of the lot (Tax Lot 400).
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LU 17-0024 Comprehensive Plan/Zone Map Amendments
November 20, 2017 ATTACHMENT 2/PAGE 1 OF 1
APPROVED 11/13/17 EXHIBIT B-1
LU 17-0024
i BEFORE THE PLANNING COMMISSION
2 OF THE
3 CITY OF LAKE OSWEGO
4
5
6 A REQUEST FOR ZONING MAP ) LU 17-0024 — 1926
� AMENDMENTS TO CORRECT MAPPING ) (CITY OF LAKE OSWEGO)
8 ERRORS AND TO MAKE THE ZONING MAP ) FINDINGS, CONCLUSIONS & ORDER
9 CONSISTENT WITH THE COMPREHENSIVE) 1770 Ridgecrest and 1774 Ridgecrest
io PLAN MAP. )
��
i2 NATURE OF APPLICATION
13
i4 Amendments to the Zoning Map for 1770 Ridgecrest and 1774 Ridgecrest to correct
is mapping errors and to make the Zoning Map consistent with the Comprehensive Plan
i6 Map.
i� • Amend the Zoning designation on the front portion of 1770 Ridgecrest from R-10
ig to R-15, to maintain consistency with the Comprehensive Plan designation of R-
i9 15 applied to the entire parcel.
20 • Amend the Comprehensive Plan designation and Zoning Map on the rear
2i portion of 1774 Ridgecrest (Tax Lot 400, Map 21 E09BA) from R-15 to R-10, to
22 maintain consistency with the Zoning Map and Comprehensive Plan
23 designation of R-10 on the front of 1774 Ridgecrest (Tax Lot 2700). The map
24 will also be amended to extend the Uplands R-10 Overlay District over Tax Lot
2s 400.
26
2� HEARINGS
2g
29 The Planning Commission held a public hearing and considered this application at its
3o meeting on September 25, 2017 and October 23, 2017.
31
32 The Commission received testimony from the owner of 1770 Ridgecrest and the
33 Uplands Neighborhood Association in opposition to this application.
34
35 CRITERIA AND STANDARDS
36
3� A. Citv of Lake Oswego Communitv Development Code-Procedure (LOC Chapter 50)
3g LOC 50.07.003.1.b Burden of Proof
39 LOC 50.07.003.7 Appeals
4o LOC 50.07.003.15 Major Development (excluding subsection d.ii).
4i LOC 50.07.003.5 Conditions of Approval
42 LOC 50.07.003.3 Notice of Public Hearing
43 LOC 50.07.003.4 Hearings before a Hearings Body
44 LOC 50.07.003.16.a Legislative Decision Defined (Quasi-judicial Comp. Plan and
45 Zone Map Amendments to be processed via Major
46 Developments Procedures)
LU 17-0024-1926 EXHIBIT B-1/PAGE 1 of 4
APPROVED 11/13/17
i LOC 50.07.003.16.c Required Notice to DLCD
2 LOC 50.07.003.16.d Planning Commission Recommendation Required
3 LOC 50.07.003.16.e City Council Review and Decision
4
s B. City of Lake Osweqo Comprehensive Plan Policies
6 Land Use Planning
� Policies D-1 and D-5 Land Use Administration
g Policy E-2(a)(b)(i)(ii D-G) Comprehensive Plan Amendments
9 Community Culture (Civic Engagement)
io Policy 1, 2, 4 and 5 Citizen Involvement
i i Complete Neighborhoods and Housing
i2 Goals 1-5
i3 Policy A-1 c Housing Location and Quality
i4 Policy A-2 Density
is Connected Community
i6 Policy C-6 Efficiency
��
i8 C. Metro Urban Growth Management Functional Plan
i9 Title 1: Housing [MC 3.07.120.E]
2o Title 5: Regional Transportation Functional Plan [3.08.510.A]
21
22 D. Transportation Planning Rule (Chapter 660, Division 12)
23 OAR 660-12-0060(1)
24
2s CONCLUSION
26
2� The Planning Commission concludes that LU 17-0024 is in compliance with all
28 applicable criteria.
29
3o FINDINGS AND REASONS
31
32 The Planning Commission incorporates the staff report, dated September 13, 2017, and
33 the supplemental memo dated October 11, 2017 on LU 17-0024 (with all exhibits
34 attached thereto) as support for its decision, supplemented by the further findings and
3s conclusions set forth herein. In the event of any inconsistency between the
36 supplementary matter herein and the staff report and supplemental memo, the matter
3� herein controls. To the extent they are consistent with the approval granted herein, the
38 Commission adopts by reference its oral deliberations on this matter.
39
40 1770 Ridqecrest Drive
41
42 1. There are two zones on the property: R-10 (upper portion) and R-15 (lower
43 portion). See map next page.
44
45
LU 17-0024-1926 EXHIBIT B-1/PAGE 2 of 4
APPROVED 11/13/17
i The owner asserts (Exhibit G-1) that the Comprehensive Zoning Map
2 Plan Map designation on the property is similarly split _
� �
3 between R-10 and R-15. (The owner's letter incorrectly - _
4 refers to "split zone" when also referring to the ``}'�:�� ' �
� �'>��:'�-_
s Comprehensive Plan Map designations.) Staff and the � � -- - -�
6 property owner both agree that the digital copy of the 1978 �' � � �-i�� �
� Comprehensive Plan Map does not show the map R.�a� . � , �����y
8 designations clearly. Staff examined the hard copy of the . }
9 1978 Comprehensive Plan Map and finds that it clearly -- - �
io designates the entire property as "D-6," which corresponds �•�5� R-ts
w
i i to "R-15" on the Comprehensive Plan Map. The owner did
i2 not examine the hard copy of the 1978 Comprehensive
i3 Plan Map. The Commission finds that the staff
i4 observation of the hard copy of the 1978 Comprehensive
is Plan Map to be more persuasive.
lfi 1770end•2774iiidg��¢est•have•spfit•zoning.
i� Further, and more importantly to the pending application, d�signa#ia�s•af•R-�fl�a�d•R-15.�
ig the 2014 Comprehensive Plan Map (adopted March 18, Staff Report Pg.3
i9 2014, by Ord. 2640) shows that the entire property is
2o designated R-15. (See Comprehensive Plan map below).
21
22 The Commission finds that the current Comprehensive Comnrehensive Plan Man
23 Plan Map designation for the entire property is R-15.
,
24 .,.ti
2s The purpose of the pending application for map correction
26 for this property is to bring consistency of zoning to the
2� property's Comprehensive Plan designation. The R-10¶
28 Commission finds that generally as a planning principle and ti�
29 per Oregon law, zoning should be consistent with the R-15¶
3o Comprehensive Plan Map designation.
31 R-15
32 2. Abutting Comprehensive Plan Map and Zoning
33 Designations �
34 -
3s The owner submits that the lower ortion of the ro ert 1370i�idgecres#•has•a•Comp•Plan•designa#ion•of•
P P � y R-15•and•1774fiidgecrest•has•a•split•designation•
36 should be zoned from R-15 to R-10 because of asserted of•R-10•and•R-15.� Staff Reoort Pe. 3
3� similarities with property to the west. (Exhibit G-1).
38
39 The Commission notes that when discussing "downzoning" and loss of development
4o potential, the owner assumes that all of 1770 Ridgecrest Drive is zoned R-10 and thus
4i the property can be divided. Staff analyzed the possibility of partitioning the property in
42 its Staff Memo dated October 11, 2017. The owner did not rebut the difficulties
43 identified in partitioning the property. The Commisson finds that the rezone of the upper
44 portion of the property to R-15 does not restrict use of the property.
45
46 The Commission finds that (1) rezoning the lower portion of the property to R-10 would
4� be outside the scope of the application, and the notice given for the hearing, (2) 70
48 percent of the parcel is already zoned R-15, and thus there is no loss of development
LU 17-0024-1926 EXHIBIT B-1/PAGE 3 of 4
APPROVED 11/13/17
i potential of the entire property, and (3) rezoning the lower portion to R-10 would be
2 inconsistent with the Comprehensive Plan Map designation of R-15.
3
4 The Commission finds that this proceeding is not the appropriate proceeding to seek a
s change to the Comprehensive Map designation of the property, or to rezone the lower
6 portion of the property to R-10.
�
8 ORDER
9
io IT IS ORDERED BY THE PLANNING COMMISSION of the City of Lake Oswego that:
��
i2 1. The Planning Commission recommends that:
i3 a. Proposed Ord. 2757, with Attachment 2, dated 9/13/17 (LU 17-0024) be
i4 approved by the City Council.
is
i6 I CERTIFY THAT THIS ORDER was presented to and APPROVED by the Planning
i� Commission of the City of Lake Oswego.
i8
i9
2o DATED this 13t" day of November 2017.
21
22
23
24 Robert Heape
2s Robert Heape, Chair
26 Planning Commission
2�
28
29
3o ATTEST:
31
32 PRELIMINARY DECISION — October 23, 2017
33
34 AYES: Baker, Brockman, Sweers
3s NOES: Arthur, Ward
36 ABSTAIN: None
3� EXCUSED: Heape
38
39 ADOPTION OF FINDINGS AND ORDER — November 13, 2017
40
4i AYES: Baker, Brockman, Heape, Sweers
42 NOES: Arthur, Ward
43 ABSTAIN: None
44 EXCUSED: None
LU 17-0024-1926 EXHIBIT B-1/PAGE 4 of 4
APPROVED: 10/23/2017 EXHIBIT C-1
LU 17-0024
���� � ��
�_ CITY OF LAKE OSWEGO
� � � � Planning Commission Minutes
;� , �..;
`� September 25, 2017
°�����
1. CALL TO ORDER
Chair Heape called the meeting to order at 6:30 p.m. in the Council Chamber of City Hall, 380
A Avenue, Lake Oswego, Oregon.
2. ROLL CALL
Members present were Chair Robert Heape, Vice Chair Bill Ward and Commissioners Randy
Arthur, Skip Baker and Nicholas Sweers. Commissioner Ed Brockman was excused.
Staff present were Scot Siegel, Planning and Building Services Director; Paul Espe, Associate
Planner; Leslie Hamilton, Senior Planner; Evan Boone, Deputy City Attorney; and Iris
McCaleb, Administrative Assistant.
4. CITIZEN COMMENT (T,4KEN our oF SEQVENCE)
Carole Ockert, 910 Cumberland Road, Lake Oswego, 97034, Chair of the F' dition
Neighbors-Forest Hills Neighborhood Association, invited the Co ' ion to their general
meeting scheduled for October 3, 2017, at the Adult Co ity Center.
6. MINUTES (TAKEN OUT OF SEQUENC
6.1 Auqust 28, 2017
Commis ' aker moved to approve the Minutes of Aupust 28, 2017 as adjusted.
issioner Sweers seconded the motion and it passed 5:0.
7. PUBLIC HEARINGS
7.1 Comprehensive Plan Map and Zoninq Map Amendments— 1770 and 1774 Ridpecrest Drive
SLU 17-0024).
The Commission considered the following request from the City of Lake Oswego:
For 1770 Ridgecrest Drive: proposal for a Zoning Map Amendment for the front portion of the
property from R-10 to R-15, to match the R-15 zoning on the rear portion of the property, and to
be consistent with the Comprehensive Plan Map designation of R-15 over the entire property.
For 1774 Ridgecrest Drive: proposal for an amendment to the Zoning and Comprehensive Plan
Map designation for the rear portion of the property from R-15 to R-10, to match the R-10 Zoning
Map and Comprehensive Plan Map Designation on the front portion of the property. The Uplands
R-10 Overlay District would also be designated on the rear parcel.
Staff coordinator was Paul Espe, Associate Planner.
City of Lake Oswego Planning Commission
Minutes of September 25, 2017 EXHIBIT C-1/Page 1 of 5
APPROVED: 10/23/2017
Chair Heape opened the hearing. Mr. Boone outlined the applicable criteria and procedures.
At time of declarations no conflicts of interest were reported. No one challenged any
Commissioner's right to consider the application.
Staff Report
Mr. Espe presented the staff report. He reported that he had a telephone conversation with
the owner of 1770 Ridgecrest who expressed opposition to the proposed changes and desires
to have the R-10 zoning remain. Mr. Espe explained that on September 20 he sent a letter to
the property owner to further explain the justification for changing the remainder of the
property to R-15. He shared an image of the 1978 Comprehensive Plan Map showing the
subject properties and described the Comprehensive Plan designations and associated
densities specified at that time and noted how they corresponded with densities today. He
advised that the proposed R-15 zoning for 1770 Ridgecrest would be consistent with the
Comprehensive Plan Map and zoning designations of properties to the east. The proposed
zoning of R-10 for 1774 Ridgecrest would be consistent with historic and current
Comprehensive Plan Map and zoning designations of properties to the west.
Mr. Espe shared a table that summarized the 1978 Comprehensive Plan Designations of D-6
and D-5 from 1978 in comparison to the current Comprehensive Plan designations of R-15
and R-10, respectively, for those addresses. He described the final proposed Comprehensive
Plan Map and Zoning Map designations:
• 1770 Ridgecrest would be designated R-15 over the entire property consistent with the
Comprehensive Plan Map.
• 1774 Ridgecrest would be designated R-10 and with the Uplands Design Overlay over
the entire property consistent with the Comprehensive Plan Map designation of R-10
over the majority of the property.
Mr. Espe concluded with the staff recommendation that the Planning Commission provide a
recommendation of approval to the City Council.
Questions of Staff
At the request of Commissioner Arthur, Mr. Espe indicated that he would include in the record
a copy of the letter he sent to the property owner (Exhibit F-2).
Chair Heape opined it seemed odd that 1774 would get two different designations for zoning,
was it historically two lots? Mr. Espe responded that based on his research the two properties
were annexed in 1967 and the 1978 Comprehensive Plan map showed two different
designations for the property. Mr. Boone added that the south portion of 1774 was a separate
tax lot but not a legal lot of record, it was developed as one lot, the City considered it one lot,
and the current Comprehensive Plan Map showed it as one lot; he advised that the zoning
should conform with the Comprehensive Plan. He noted that it was not a Condition of
Approval that tax lot 400 actually be consolidated, though the City recommends that the
property owner do so for other reasons.
Public Testimony
Opponent
Melinda (Sorensen) Stuart, 2813 Harborview Drive, Giq Harbor, WA 98335 and Marie
Sorensen, 1770 Ridqecrest Drive, Lake Osweqo, 97034. Ms. Stuart stated she was testifying
on behalf of her mother, Marie who was 86 years old, and noted she had not yet seen the
letter from the City as she had been out of town until the night before. Mr. Boone clarified Ms.
City of Lake Oswego Planning Commission
Minutes of September 25, 2017 EXHIBIT C-1/Page 2 of 5
APPROVED: 10/23/2017
Stuart would be deemed an agent for Ms. Sorensen. She stated that they were opposed to
the rezone as they saw it as a denigration of the value of Ms. Sorensen's asset, 1770
Ridgecrest Drive. She pointed out that the front portion of the property was designated R-10
and the rear portion R-15 and that the lot next door, 1774, had exactly the same; the front was
R-10 and the back R-15. She indicated that for 1774 the City was proposing to change both
the Comprehensive Plan and the zoning to make it all R-10, but for Ms. Sorensen's the zoning
would change but not the Comprehensive Plan Map designation. She stated that she didn't
see that as equitable, if one was allowed to change from R-15 to R-10 the other should be as
well as they both had dual designations.
Ms. Stuart referred to the staff report, dated September 13, and noted today's date of
September 25, and that it was a very short amount of time for review. She opined there were
inconsistencies in the staff report: on page 7-8 under Policy E., 2, it stated by doing this it
didn't increase allowable density for 1770, but on page 9, the report stated the change could
possibly result in an additional development unit for 1774. She noted that if they were both R-
10 they both could be subdivided; if one was R-15 it was excluded from that possibility, which
was a detriment to Ms. Sorensen's asset. She pointed out that everything to the east of 1770
were much larger with an R-15 designation and that 1770 was much more comparable to
everything to the west in size and scope of property.
Ms. Stuart referred to the public hearing notice which stated failure to raise issues at the
hearing precluded appeal to the Council or the Oregon Land Use Board. She requested that
the hearing be continued so they could make sure they had every issue addressed before the
Commission made a recommendation. She stated that they needed to seek legal counsel to
make sure Ms. Sorensen's assets were being protected.
Chair Heape asked staff to comment how rezoning would affect the ability to partition in the
future. Mr. Espe responded that the rezoning of 1700 to R-15 would reduce the possibility of
an additional lot; however, there were other factors on that property that would preclude
someone's ability to divide due to the 2:1 slope that was present on the property. He noted
that both properties had a 2:1 slope near the single-family dwellings and that it would be
extremely difficult for either of the lots to redevelop. In response Ms. Stuart referred to page
10 of the staff report, and noted that rezoning 1774 "from R-15 to R-10 on the southerly portion
of the property could possibly result in one additional developable lot. However, this property
also has a slope of approximately 70 percent, and is designated as a slide area."
Mr. Espe reiterated that in addition to the parcel size for 1774, other factors of steep slopes
and the presence of an unstable soils overlay reduced significantly the possibility of having
another lot on the parcel. Ms. Stuart responded that it reduced but did not exclude and Ms.
Sorensen would like to have the same possibility availed to her with the R-10 zoning; she
could explore that later if there came a point when she wanted to divide.
Vice Chair Ward asked for confirmation that the Comprehensive Plan map showed the whole
parcel of 1770 as R-15, to which Mr. Espe responded yes. Chair Heape asked if R-15
basically reflected the history of what it was, to which Mr. Espe responded yes based on his
research. Chair Heape opined that it was more about correcting the zoning to be consistent
rather than changing it. Mr. Siegel noted that the hearing was on 1770 and 1774, and that
they have some similarities but also some differences; 1774 had a split designation of D-5 (R-
10) and D-6 (R-15) in 1978 while 1770 was all designated D-6 (R-15) only.
In response to a question from Chair Heape about how long Ms. Sorensen had lived there and
if they were aware of the split zoning designation, Ms. Stuart responded that her parents built
City of Lake Oswego Planning Commission
Minutes of September 25, 2017 EXHIBIT C-1/Page 3 of 5
APPROVED: 10/23/2017
the house and had lived there for 60 years. They did not realize there was no potential to
subdivide and they were not aware it was two different zones until they received the letter.
In response to a question from Commissioner Arthur if they were asking for more time to seek
legal representation, Ms. Stuart responded yes, they would like to meet with someone who
was a professional to give them proper advice.
Neither for Nor Against
None.
Proponent
Audrev Mattison, 2929 Glen Eaqles Road, Lake Osweqo, 97034, stated she was a proponent
of both properties being zoned R-10. She stated she predated 1978 in the Uplands
Neighborhood. She stated that in 1964 the Comprehensive Plan thought the city would be
55,000 people, and currently the city was at 30,000. She said she was not concerned about
the R-15 designation from 1978; there were a lot of things growing at that time. She indicated
the basis of her support of both properties being designated R-10 was that they were about
the same size in area, though with different configurations and she didn't think that precluded
them from being considered. She opined the zoning line between R-10 and R-15 on 1770
seemed arbitrary; she pointed out that properties uphill of 1770 had 30,000 square feet and
these two had 22,500 and 24,500 square feet. She noted that the properties to the east of
1770 were 40,000 and 60,000 square feet and were not representative of 1770. She stated
that that was the basis for her support of R-10 for both properties. She advised that she had
walked the properties and was familiar with them.
Chair Heape asked for clarification as Ms. Mattison said she was a proponent for the zoning
changes, but said she was a proponent of both properties being zoned R-10. Ms. Mattison
clarified that she was a proponent of R-10 for both making her in support of 1774 being R-10
and in opposition of 1770 being zoned R-15. She added that something of this significance
should have a continuance and that a survey would be helpful. Chair Heape asked what she
would want to see from a survey? Ms. Mattison responded, more information about
topography; on the ground it was more evident that the lots sloped and it was difficult to
discern where the bottom of both properties was. Chair Heape responded that a survey would
not necessarily provide information about topography; a topographical map would provide that
information. Mr. Siegel added that the City had contour maps available online and staff could
enter maps with topography for both properties into the record.
Mr. Siegel noted that the City, as the applicant, would be happy to keep the record open to
allow for more testimony to be provided to the Commission.
Rebuttal
None.
Questions of Applicant
None.
City of Lake Oswego Planning Commission
Minutes of September 25, 2017 EXHIBIT C-1/Page 4 of 5
APPROVED: 10/23/2017
Deliberations
Chair Heape opened deliberations. Vice Chair Ward asked if the Commission decided to
allow this entire parcel to be zoned R-10, how would it affect the relationship with the
Comprehensive Plan? Mr. Espe responded that the Comprehensive Plan would have to be
amended to be consistent with the R-10 Zoning Map designation. Mr. Siegel added that the
Commission could deny this application and include in its recommendation to the City Council
that the City initiate a Comprehensive Plan Map amendment and zone change to apply that R-
10 zoning. If Council were to accept that recommendation, they would then direct staff to
initiate that process.
Mr. Boone stated the Commission needed to decide the format of the continuation, oral and
written or written only, and the date to which the hearing was continued; after that, discussion
of process could follow. The Commissioners agreed that oral and written testimony made
sense. Mr. Boone clarified that any person could testify and staff could provide additional
information. The hearing would be continued as if the Commission had taken a recess.
Commissioners agreed with staff's suggestion to continue for 28 days, to October 23.
Commissioner Baker moved to continue the hearing for LU 17-0024 for additional oral and
written testimony to October 23 at 6:30 pm. Commissioner Sweers seconded the motion. The
motion passed 5:0. The hearing was continued to October 23 at 6:30 pm.
7.2 Com rehensive Plan Ma and Zonin Ma Amendments—2311 Iron Mountain Blvd. LU -
0050
The Commission considered a request from the City for an amendment to the Co prehensive
Plan Map and Zoning Map from residential single-family "R-15" (15,000 sq. ft. rea per unit) to
Park and Natural Area (PNA)for this tax lot within Iron Mountain Park. Th' change would
achieve consistency with the Comprehensive Plan Map and Zoning Ma designations surrounding
this property that were already zoned PNA.
Staff coordinator was Paul Espe, Associate Planner.
Chair Heape opened the hearing. Mr. Boone stated fo e record there were no members of the
public in the room so he did not read aloud the appl' able criteria and procedures as the
information was provided for members of the pu c present at the hearing. He added that if
anyone showed up to provide testimony he Id review the applicable criteria and procedures at
that time. At time of declarations no confl' s of interest were reported. No one challenged any
Commissioner's right to consider the lication.
Staff Report
Mr. Espe explained that th ity was proposing a Zoning and Comprehensive Plan map
amendment for 2311 Iro ountain Blvd. and abutting right-of-way from R-15 (Single Family)
to PNA (Park and N ral Area). He showed a map of the proposed Comprehensive Plan
Map and Zoning p designation and noted the surrounding Iron Mountain Park had a Zoning
Map and Com ehensive Plan Map designation of PNA; this remaining parcel was proposed
to have a P n Map and Zoning Map designation that was consistent with the surrounding park
parcels taff found that the PNA zone conserved and enhanced natural areas, implemented
Stat ide Planning Goal 8 "Recreational Needs", and established a master plan process for
p planning and development.
City of Lake Oswego Planning Commission
Minutes of September 25, 2017 EXHIBIT C-1/Page 5 of 5
APPROVED: 11/13/2017 EXHIBIT C-2
LU 17-0024
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October 23, 2017
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5
1. CALL TO ORDER
Vice Chair Ward called the meeting to order at 6:30 p.m. in the Council Chamber of City Hall,
380 A Avenue, Lake Oswego, Oregon.
2. ROLL CALL
Members present were Vice Chair Bill Ward, and Commissioners Randy Arthur, Skip Baker,
Ed Brockman, and Nicholas Sweers. Chair Heape was excused. Council Liaison Theresa
Kohlhoff was also present.
Staff present were Scot Siegel, Planning and Building Services Director, Debra Andreades,
Senior Planner; Paul Espe, Associate Planner; Evan Boone, Deputy City Attorney; Iris
McCaleb, Administrative Assistant; and Erica Rooney, City Engineer. Also in attendance:
James Brown, City of Portland, BES; and Eric Eisemann, EZ Land Use Planning Services,
LLC.
3. COUNCIL UPDATE
Councilor Kohlhoff gave the Council Update. In response to a question from Commissio r
Sweers as to whether the Council had talked about the recent County tax increase, uncilor
Kohlhoff responded no. Regarding the pool, was there any discussion about loc ' n?
Councilor Kohlhoff reported a group of users had completed a study; there a hree
possibilities being considered, including the Junior High, the Rassekh pr erty, and the Golf
Course. Councilor Kohlhoff shared information about funding options
4. CITIZEN COMMENT
None
5. COMMISSION FOR CITIZEN INVOLVEMENT
Vice Chair Ward reported on the October , 2017, Mayor and Neighborhood Chairs' meeting.
The Mayor provided an update on the rth Anchor Project, which will include retail,
restaurants, and a boutique hotel. hird and B a four-story building is being planned, with
ground floor retail, offices, and event center/meeting room on the fourth floor. The Springs
at Kruse, a senior living ce r with 200 units, is now getting started in Lake Grove. The
LOTWP is almost all c plete. The Mercantile Village redevelopment is still under discussion.
He noted that neig orhood Chairs also shared reports. Prep LO is currently working to
develop a plan addressing medical issues, such as first aid and injuries that would occur in
the event o catastrophe; they are proposing the new Lakeridge High School could serve as
an eme ency field hospital. Some concerns around stormwater management were raised,
fro pen ditches to stormwater planters. The school bus barn may be moved from Lake
ove to the Southwest Employment Area. Planning for Woodmont Park is almost done.
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-2/Page 1 of 7
APPROVED: 11/13/2017
6. MINUTES
6.1 Commissioner Arthur proposed an amendment related to the Council Update, a ' anguage
regarding having other Boards and Commissions taking time off in late st. Commissioner
Baker moved to a rove the Minutes of Se tember 11 2017 ended. Commissioner
Sweers seconded the motion and it passed 5:0.
6.2 Vice Chair Ward, on page 6 of 7 a ' ' ems, noted regarding three options for accessory
structures, setbacks and ' , e was unclear what the three options were. Commissioner Arthur
proposed an am ent adding language to clarify that it was the three options described in the
staff re . ommissioner Baker moved to approve the Minutes of September 25, 2017, as
nded. Commissioner Sweers seconded the motion and it passed 5:0.
7. PUBLIC HEARINGS
7.1 Comprehensive Plan Map and Zoninq Map Amendments - 1770 and 1774 Ridqecrest Drive
SLU 17-0024). THIS HEARING IS CONTINUED FROM SEPTEMBER 25, 2017.
For 1770 Ridgecrest Drive: The City is proposing a Zoning Map Amendment for the front
portion of the property from R-10 to R-15, to match the R-15 zoning on the rear portion of the
property and to be consistent with the Comprehensive Plan Map designation of R-15 over the
entire property.
For 1774 Ridgecrest Drive: The City is proposing to change the Zoning and Comprehensive
Plan Map designation for the rear portion of the property from R-15 to R-10, to match the R-10
Zoning Map and Comprehensive Plan Map Designation on the front portion of the property.
The Uplands R-10 Overlay District will also be designated on the rear parcel.
Staff coordinator is Paul Espe, Associate Planner.
Vice Chair Ward opened the hearing. Mr. Boone outlined the applicable criteria and
procedures. At time of declarations no conflicts of interest were reported. No one challenged
any Commissioner's right to consider the application.
Staff Report
Mr. Espe provided the staff report. The Planning Commission continued the hearing from
September 25, 2017; no additional written testimony has been received. In response to a
request from the Uplands NA during the initial hearing, a topographic map showing the
existing properties has been included as Exhibit E-3. Mr. Espe shared a slide of and described
the topographic map.
Mr. Espe noted the staff recommendations.
Alternative Recommendations — 1770 Ridqecrest:
• Recommend approval of the Zoning Map change on the front portion from R-10 to R-15, to
maintain consistency with the historic and current Comprehensive Plan Map designation of
R-15 over the entire property (as originally proposed); or
• Recommend denial of the proposed Zoning Map amendment from R-10 to R-15 (allowing
the current split zoning designation to remain). The property owner may then initiate a new
application to amend the Comprehensive Plan Map and Zoning Map to R-10 for the entire
property.
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-2/Page 2 of 7
APPROVED: 11/13/2017
Recommendation — 1774 Ridqecrest:
• Recommend approval of the Comprehensive Plan Map and Zoning Map designation of the
rear portion of 1774 Ridgecrest (Tax Lot 400) from R-15 to R-10, and extend the Uplands
R-10 Overlay District, to maintain consistency with the Comprehensive Plan Map and
Zoning Map designations on the front parcel (Tax Lot 2700).
Mr. Espe showed and described an Existing Condition topography map, with lots and
dimensions, building footprints, zoning, Comprehensive Plan map designation, and
topography. Regarding 1770 Ridgecrest: The property is approximately 24,310 square feet in
size. 7,144 square feet (or 30%) is zoned R-10 and 17,166 square feet (or 70 %) is zoned R-
15. The entire property is designated R-15 on the Comprehensive Plan Map. The slope is
between 50 and 60%, with most of the slope measured across the property at 60%, with a
small level area at the front of the parcel where the single-family dwelling is located.
Mr. Espe then showed another topography map with slide hazard areas, and noted that
approximately 80% of 1770 Ridgecrest is mapped as a slide area (shown in red). He added
that the 2013 DOGAMI (Oregon Department of Geology and Mineral Industries) Hazard Risk
Study (map included in staff inemo dated October 11, 2017) indicates that nearly all of the rear
portion of 1770 Ridgecrest is in a "High Susceptibility" area, where the majority of 1774
Ridgecrest is in the "Medium Susceptibility" area.
He described two likely development scenarios to determine if 1770 Ridgecrest could be
partitioned, even if the entire site were zoned R-10. Two possible scenarios for partition under
the R-10 zone, and key development standards for a partition, were considered in the
analysis: 1. Side by side partition; and 2. Partition creating a flag lot, which Mr. Espe showed
on a site plan and described to the Commission, further detailed in the staff memo. Mr. Espe
concluded that a side-by-side partition would not meet the R-10 lot width requirement, it is also
unlikely stormwater can be managed from new impervious surfaces, the location of the
dwelling would be pushed into the 50% slope area, which would likely exceed the maximum
slope disturbance of 70%. The side yard setback requirement for a building greater than 18
feet would also result in a very narrow building footprint. Mr. Espe concluded that a side-by-
side partition does not appear to be feasible. Regarding a flag lot partition, while it would meet
the R-10 dimensional standards, the flag lot driveway would have a slope between 50 and 60
percent and would not comply with the maximum grade outlined in the Hillside Protection of
20%. Mr. Espe Concluded that it was unlikely that the flag lot could be developed because the
buildable area would be on steep slopes (50-60%) where 70% of the area is required to be
undisturbed, and it is unlikely stormwater could be managed from new impervious surfaces.
Mr. Espe showed a map with the Comprehensive Plan designations, and emphasized that the
proposed zoning of each parcel is based on the applicable Comprehensive Plan Map
designation, R-10 or R-15:
• 1770 Ridgecrest: This site has a Comprehensive Plan Map designation of R-15. The
proposal is to designate the entirety of the zoning on the property R-15.
• 1774 Ridgecrest: This property has a split Comprehensive Plan Map and Zoning Map
designation of R-10 and R-15; the majority of this property has a Comprehensive Plan Map
designation of R-10. The proposal is to amend the entirety of the property to
Comprehensive Plan Map and Zoning Map designation of R-10.
Questions of Staff
Vice Chair Ward opined that it is difficult in that we are considering two separate parcels in a
single land use review. Commissioner Sweers noted that for 1774 the back end of the existing
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-2/Page 3 of 7
APPROVED: 11/13/2017
home is not on a slope, but that the back of 1770 appears to be on the slope. He asked if the
house was on stilts. Mr. Espe did not know and suggested asking the property owner.
Commissioner Brockman observed that properties to the east of 1770 also have an R-15
Comprehensive Plan map designation, and the parcels to the west of 1774 also have an R-10
Comprehensive Plan map designation, making this the boundary, which Mr. Espe confirmed
was correct.
Public Testimony
Proponent
None.
Opponent
Joseph Schaefer, Land Use Planner, Jordan Ramis PC, 2 Centerpointe, 6th Floor, Lake
Osweqo, OR 97035, with and on behalf of Marie Sorensen. Mr. Schaefer noted his comments
were related to Policy D-5— Review and update the Comprehensive Plan periodically to
ensure it: a. Ramis current and responsive to community needs, and b. Contains reliable
information. He stated he watched the video of the last hearing where Mr. Espe acknowledged
the history of some of the older zoning maps in this area was spotty, which is not unusual;
today we have maps with greater precision. We are asking the Commission to use some
common sense about where to draw the line between R-10 and R-15. He stated he looked at
the six lots immediately to the west of Ms. Sorenson's property, which are zoned, R-10 and
have an average street frontage of 110 feet and lot size of .64 acres. The six lots zoned R-15
immediately to the east of Ms. Sorenson's property have an average street frontage of 189
feet and lot size of 1.26 acres. He added that Ms. Sorenson's property is .63 acres and has a
street frontage of 111 feet (measured off the tax map). Looking at this information, the
Sorenson lot clearly fits neatly with its neighbors to the west— same size and same street
frontage. He opined it is clearly different in size and shape to the properties to the east. He
concluded that common sense suggest is should be R-10 like the properties it matches to the
west.
Mr. Schaefer that addressed the staff memo regarding challenges to partition the property,
which was accurate, but he added, the analysis does not consider that no street dedication
could be required, there is no demonstrated need to make it any wider. Ridgecrest is a dead-
end, with 6 or 8 more houses to the east. Perhaps the golf club could redevelop someday but
in the foreseeable future there would be no need to widen that street. The staff inemo did
acknowledge the possibility of variances. He added that a lot line adjustment could be used,
as one possibility, or perhaps there would be code change in the future. He asked Ms.
Sorenson to explain about her deck, and she stated there is a deck on stilts off the back of the
house as there is a steep slope. Mr. Schaeffer added that they would also be submitting a
letter into the record that evening.
Commissioner Brockman opined that as far as there being changes related to density in the
future...that might happen. He added that one unique thing about this street is the view. He
opined that a builder might pay more for a larger lot with one house here and that two smaller
lots would be less valuable than one with a fantastic view. He added that in his opinion R-15
zoning would not hurt the value much. Mr. Schaeffer responded that there are not any
development plans on the horizon. Ms. Sorenson added that we would like to keep the
opportunity open and zoning it R-10 would give future owners the option.
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-2/Page 4 of 7
APPROVED: 11/13/2017
Commissioner Baker asked for clarification, do they want to change the zoning so it no longer
complies with the Comp Plan? Ms. Sorenson responded we would like to rezone to R-10
rather than R-15. Mr. Schaeffer added that we would like for the whole property to be zoned
entirely R-10. Commissioner Baker further asked if they would be submitting a new application
for a zone change to which Mr. Schaeffer responded they were not planning to and would like
this process to continue, with the Commission to make a recommendation to the Council to
change the zoning to R-10.
Mr. Boone clarified that this application sought to change the zoning to R-15, which is what the
Planning Commission is being asked to make a recommendation regarding. He added that the
application was noticed as a change to R-15 and that staff has not completed an analysis to
justify rezoning the property to R-10. He noted the two options recommended by staff:
• Recommend approval of the Zoning Map change on the front portion from R-10 to R-15, to
maintain consistency with the historic and current Comprehensive Plan Map designation of
R-15 over the entire property (as originally proposed); or
• Recommend denial of the proposed Zoning Map amendment from R-10 to R-15 (allowing
the current split zoning designation to remain). The property owner may then initiate a new
application to amend the Comprehensive Plan Map and Zoning Map to R-10 for the entire
property.
Mr. Boone stated that this Commission does not have the authority to change it to the R-10
designation. Mr. Schaeffer opined in response that it would be relatively simple matter to make
an adjustment; they could re-notice and continue the hearing until next month. Mr. Boone
reiterated it was the City's application and the Commission can make a recommendation on
the application only, it cannot change the application. He added, if the City Council decides not
to pursue the application as recommended by the Planning Commission, the property owner
could file an application to rezone to R-10. Mr. Schaeffer responded, procedural details aside,
we would urge the Commission to recommend the entire property be zoned R-10. Vice Chair
Ward responded the Commission could accept the staff report recommendation with regard to
the Sorenson property or deny it; this Commission cannot recommend the change you are
suggesting.
Commissioner Brockman asked staff if the Planning Commission put off the decision another
month, would that change anything about the notice? No, Mr. Boone responded, putting off the
application another month would not change the application. Mr. Siegel added that if the
Commission was inclined to move in the direction requested by the property owner, they could
recommend denial on the rezone to R-15 for this property; Council would then see the
recommendation and decide to concur or not. Once Council had made a decision, the property
owner could come forward with an application to rezone, depending on the Council's decision.
Mr. Boone added, regardless of this application and the outcome, the property owner could
apply for a Comprehensive Plan map and zoning map amendment at any time. Mr. Schaeffer
responded that in his mind the City can make a decision to make an adjustment, re-notice, and
add a third option as discussed here. He opined as the applicant, the City would have that
option. Vice Chair Ward responded that the application in front of the Commission tonight is
about rezoning the Sorenson property to R-15. We need to either accept or deny staff's
recommendation.
Mr. Schaeffer submitted written testimony for the City's/applicant's and Commission's review.
Neither for Nor Against
None.
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-2/Page 5 of 7
APPROVED: 11/13/2017
Rebuttal
None.
Questions of Applicant
Commissioner Sweers asked staff for clarification about this area having a huge mudslide
potential based on the slope, which Mr. Espe confirmed was correct. It is designated as a slide
area, it has a significant slope, and the Hazard Risk Study indicated it is a "High Susceptibility"
area. Commissioner Brockman opined there are a lot of areas designated with potential slide
risk, which means they have to be verified on the ground and could be developable based on
the on-site analysis. Mr. Espe responded yes, that could be the case and a geotechnical study
would be required. However, one also has to look at the Hillside Protection Standards
independent of the geotechnical report; he added staff is not sure it makes sense to have an
R-10 zone and encourage the division of a lot that might have a slide potential. Vice Chair
Ward opined that the development potential is not really part of what is being considered as
part of the zone change, to which Mr. Espe agreed, the justification is the Comprehensive Plan
map designation of R-15. He added that the review of development potential was to address
peripheral issues raised.
Deliberations
The applicant waived their right to additional time to submit a final written argument. Vice Chair
Ward opened deliberations.
Commissioner Arthur moved to recommend to Citv Council proposed amendments to the
Comprehensive Plan and Zoninq Maps for 1770 and 1774 Ridqecrest Drive (LU 17-0024): 1)
For 1770 Ridqecrest Drive recommend denial of the proposed Zoninq Map amendment from
R-10 to R-15 (allowinq the current split zoninq desiqnation to remain); and 2) For 1774
Ridgecrest Drive, recommend approval to chanqe the Zoninq and Comprehensive Plan Map
desiqnation for the rear portion of the propertv from R-15 to R-10, to match the R-10 Zoning
Map and Comprehensive Plan Map Desiqnation on the front portion of the propertv. The
Uplands R-10 Overlav District will also be designated on the rear parcel. Vice Chair Ward
seconded the motion. The motion failed 2:3.
Commissioner Brockman opined retaining the zoning as R-10 for 1770 would not hurt
anything. Commissioner Baker opined he would go along with staff's original recommendation
to make the zoning comply with the Comprehensive Plan map. Commissioner Arthur opined
that it would not be an insurmountable burden to amend the Comprehensive Plan map, if the
owner wanted to pursue it later, to designate the entire lot as R-10; and that it would be
challenging to redevelop this property in any event, whatever the designation. Commissioner
Brockman added that no matter which way we go, the property owner would have to go for a
zone change regardless of the Commission's recommendation.
Commissioner Brockman moved to recommend to Citv Council proposed amendments to the
Comprehensive Plan and Zoninq Maps for 1770 and 1774 Ridqecrest Drive (LU 17-0024): 1)
For 1770 Ridgecrest Drive a Zoninq Map Amendment for the front portion of the propertv from
R-10 to R-15, to match the R-15 zoninq on the rear portion of the propertv and to be consistent
with the Comprehensive Plan Map desiqnation of R-15 over the entire propertv; and 2) For
1774 Ridqecrest Drive, recommend approval to chanqe the Zoninq and Comprehensive Plan
Map desiqnation for the rear portion of the propertv from R-15 to R-10, to match the R-10
Zoninq Map and Comprehensive Plan Map Desiqnation on the front portion of the propertv.
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-2/Page 6 of 7
APPROVED: 11/13/2017
The Uplands R-10 Overlav District will also be desiqnated on the rear parcel; and returninq
with Findinqs, Conclusion and Order on November 13, 2017. Commissioner Sweers
seconded the motion. The motion passed 3:2.
7.2 Community Development Code Amendments - Street Connectivitv Standard (LU 17-0053).
THIS HEARING WAS CONTINUED FROM OCTOBER 9, 2017. A request from the City of
Lake Oswego for a text amendment to the Community Development Code to add an excep ' n
to the Street Connectivity Standard [LOC 50.06.003.4], that provides an alternative for
complying with Metro Code Section 3.08.110.
Staff coordinator is Debra Andreades, Senior Planner.
Vice Chair Ward opened the hearing. Mr. Boone outlined the applicable criteria nd
procedures. No conflicts of interest were reported. No one challenged any Co missioner's
right to consider the application.
Staff Report
Ms. Andreades provided the staff report. She stated that the Public earing was continued
from October 9th. The proposed amendment would allow a new e eption to the Street
Connectivity Standard in the City's Code. The purpose of the St dard is to address
community-wide access as well as regional transportation nee s. Therefore, the proposed
amendment has to meet the intent of Metro's Code - a regio al standard. She noted that City
staff inet with Metro in July to discuss an approach for co leting the street system in varying
degrees. In some circumstances it is possible that an e ergency and pedestrian access,
rather than a full street connection, could be approve ith this approach. She reminded the
Commission that the new exception proposed with is Code amendment must meet the
criteria for exceptions in Metro's Code. The most ' portant of those criteria is whether or not
the standard could still be achieved region-wide uch that allowing an additional exception in
the Lake Oswego Code would not set a prece ent as being applicable in other jurisdictions,
thereby reducing the ability to meet the sta ard region-wide. Metro staff determined that Lake
Oswego does have some unique physica haracteristics not found in other jurisdictions;
therefore it would be feasible to have a additional amendment to the Lake Oswego Code's
standard.
Ms. Andreades stated that the pr osed amendment, included in Attachment 2, is for a limited
access street rather than a full reet. This would be in a local street situation, where there
would be minimum public be fit of a street connection; not where a street would connect to
an arterial or someplace w re it is clear a connection is needed. In addition, the exception
could only be applied wh e it wouldn't preclude development of adjacent property. The
exception would requir a case-by-case review and could apply in some situations. She
referred to Exhibit F- , the letter from Metro granting the request for the exception from Metro
Code. She noted a ` imited access streeY' is proposed to have a minimum width of 16 feet as
proposed in the endment and have removable bollards for emergency vehicle access,
subject to appr al by the City Engineer.
Questions of Staff
Vice Ch ir Ward shared an example of Bryant Ct. and asked whether this is already permitted
under ertain circumstances in Lake Oswego? Ms. Andreades stated she was not familiar with
the xample and opined that it may be a private street. Mr. Siegel added that it is possible the
C' may have approved as an alternative to having a cul-de-sac. Vice Chair Ward continued
at he did not have a problem with this type of street and referenced the letter from Metro
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-2/Page 7 of 7
EXHIBIT D-1
STAFF REPORT LU 17-0024
CITY OF LAKE OSWEGO
PLANNING AND BUILDING SERVICES DEPARTMENT
APPLICANT PROPERTY OWNERS
City of Lake Oswego 1770 Ridgecrest: Marie Sorensen
1774 Ridgecrest: Bill & Priscilla McClaughry
ADDRESS TAX MAP TAX LOT Sq• ft• ORDINANCES FILE NO
1770 Ridgecrest 21E09BA 00300 24,310 2757 LU 17-0024
1774 Ridgecrest 21E04CD 02700 13,085 2758
21E09BA 00400 8,960
NEIGHBORHOOD ASSOCIATIONS STAFF
Uplands Paul Espe, Associate Planner
COMPREHENSIVE PLAN DESIGNATION ZONING DESIGNATION
1770 Ridgecrest R-15 R-10 Front- R-15 Rear
1774 Ridgecrest R-10 Front (Uplands R-10 R-10 Front (Uplands R-10 Overlay District) - R-15
Overlay District) - R-15 Rear Rear
DATE OF REPORT PLANNING COMMISSION HEARING DATE
September 13, 2017 September 25, 2017
I. APPLICANT'S REQUEST
The City of Lake Oswego is proposing a Zoning and Comprehensive Plan map amendment for
1770 and 1774 Ridgecrest to correct mapping errors on these properties:
• Amend the zoning designation on the front portion of 1770 Ridgecrest from R-10 to R-15,
to maintain consistency with the Comprehensive Plan Designation of R-15 applied to the
entire parcel.
• Amend the Comprehensive Plan Designation and Zoning Map on the rear portion of
1774 Ridgecrest (Tax Lot 400, Map 21E096A) from R-15 to R-10, to maintain consistency
with the Zoning Map and Comprehensive Plan Designation of R-10 on the front of 1774
Ridgecrest (Tax Lot 2700). The map will also be amended to extend the Uplands R-10
Overlay District over Tax Lot 400.
These corrections, as detailed in Attachment 2 of the ordinances, are initially reviewed by the
Planning Commission, which will make a recommendation to City Council after a public hearing,
using the quasi-judicial major development land use review process.
Planning Commission Public Hearing EXHIBIT D-1/Page 1 of 15 LU 17-0024
September 25, 2017
II. APPLICABLE REGULATIONS
A. Citv of Lake Oswe�o Communitv Development Code-Procedure (LOC Chapter 50)
LOC 50.07.003.1.b Burden of Proof
LOC 50.07.003.7 Appeals
LOC 50.07.003.15 Major Development (excluding subsection d.ii).
LOC 50.07.003.5 Conditions of Approval
LOC 50.07.003.3 Notice of Public Hearing
LOC 50.07.003.4 Hearings before a Hearings Body
LOC 50.07.003.16.a Legislative Decision Defined (Quasi-judicial Comp. Plan and Zone Map
Amendments to be processed via Major Developments Procedures)
LOC 50.07.003.16.c Required Notice to DLCD
LOC 50.07.003.16.d Planning Commission Recommendation Required
LOC 50.07.003.16.e City Council Review and Decision
B. City of Lake Oswe�o Comprehensive Plan Policies
Land Use planning
Policies D-1 and D-5 Land Use Administration
Policy E-2(a)(b)(i)(ii D-G) Comprehensive Plan Amendments
Community Culture (Civic Engagement)
Policy 1, 2, 4 and 5 Citizen Involvement
Complete Neighborhoods and Housing
Goals 1-5
Policy A-1c Housing Location and Quality
Policy A-2 Density
Connected Community
Policy C-6 Efficiency
C. Metro Code
Urban Growth Mana�ement Functional Plan Title 1: Housing [MC 3.07.120.E]
Regional Transportation Functional Plan Title 5: Amendment of Comprehensive Plans [3.08.510.A]
D. Transportation Plannin� Rule (Chapter 660, Division 12)
OAR 660-12-0060(1)
Planning Commission Public Hearing EXHIBIT D-1/Page 2 of 15 LU 17-0024
September 25, 2017
III. BACKGROUND INFORMATION
One of the Planning Commission goals identified in 2016 was to implement the
recommendations of the 2015 Audit of the Comprehensive Plan (Plan) and Community
Development Code (CDC), including revisions to the Comprehensive Plan Map and Zoning Map to
remove conflicts between the two maps. At the Commission's joint meeting with the City Council
on January 11, 2016, the Council directed the Commission and staff to proceed with this work.
The Lake Oswego Comprehensive Plan, most recently updated in 2014, guides land use and
development in the city pursuant to State Planning laws and the community's vision. The
Comprehensive Plan Map designates how land can be used and developed over time in
accordance with the Comprehensive Plan goals and policies. It assigns land use categories and
planned densities to all land within the city's urban services boundary, including land that is
unincorporated and would join the city upon annexation.
The Zoning Map implements the Comprehensive Plan Map's land use designations, and when
coupled with the Community Development Code identifies the permitted uses and development
standards for each zone. Although some cities use a very general Comprehensive Plan Map with
broad land use categories such as 'commercial', 'industrial', 'low-density residential' and 'high-
density residential', Lake Oswego's Plan Map is much more specific; i.e., instead of'Low Density
Residential', it assigns land as R-15, R-10 and R-7.5, representing a range of low density
designations. In this manner, the Zoning and Plan Map designations are intended to be
consistent, and zoning should be concurrent with the Plan.
The map corrections identified during the 2015 Audit were divided into two categories; map changes
that could be made through the City's legislative process, and those that would be reviewed through
the quasi-judicial land use process similar to a development application. This application is for quasi-
judicial map amendments.
DISCUSSION
Zoning amendments are proposed for two properties, 1770 Ridgecrest Drive and 1774 Ridgecrest
Drive.
• The zoning at the front portion of 1770 Ridgecrest will be amended from R-10 to R-15,
to maintain consistency with the Comprehensive Plan Designation of R-15 over the
entire property.
• For 1774 Ridgecrest, the Comprehensive Plan and Zoning designation is split between R-
10 and R-15. This property is also made up of two tax lots. The front of the property (Tax
Lot 2700, Map 21E04CD), has a Comprehensive Plan and zoning designation of R-10. Tax
Lot 2700 also has an Uplands R-10 Overlay District designation. The rear of the property
(TL 400, 21E09BA), has a Comprehensive Plan and Zoning Designation of R-15. The
Comprehensive Plan and Zoning designation of the rear tax lot (TL 400) will be amended
from R-15 to R-10 to be consistent with the larger portion of the property that is currently
zoned R-10. The Uplands R-10 Overlay district will also be designated on TL 400.
Although 1774 Ridgecrest is comprised of two Tax Lots 2700 and 00400, it has been
commonly owned since 1971, when Tax Lot 400 was created from a larger parcel. The
County has determined that the area of Tax Lot 400 was not legally partitioned in 1971
because it did not meet minimum street frontage requirements of the R-8.5 zoning at that
Planning Commission Public Hearing EXHIBIT D-1/Page 3 of 15 LU 17-0024
September 25, 2017
time. Tax Lot 2700 was legally created as "Lot 1 of the Upland Crest Plat 681." Thus, Tax
lot 400 is not considered a separate, legal lot of record. A consolidation of the areas of
Tax Lots 400 and 2700 would result in a legal lot of record of the combined areas, which
comprise 1774 Ridgecrest. Staff has recommended to the new owner that the two areas
be consolidated into a single parcel, so that the area of Tax Lot 400 is part of a single legal
of record. (Until consolidated, it would not be a legal lot of record, and no development
permit may issue involving the area of Tax Lot 400.)
The R-15 zone is a low density residential zoning designation consisting of single-family homes on
larger lots with densities ranging from two to three dwelling units per acre, with a minimum lot
size of 15,000 square feet. The R-10 zoning designation is also considered low density with a
range of three to four dwelling units per acre and a minimum lot size of 10,000 square feet. The
proposed amendments are illustrated graphically below and on the next page.
Comprehensive Plan Zoning Map
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1770 Ridgecrest has a Comp Plan designation of 1770 and 1774 Ridgecrest have split zoning
R-15 and 1774 Ridgecrest has a split designation �signations of R-10 and R-15.
of R-10 and R-15.
Planning Commission Public Hearing EXHIBIT D-1/Page 4 of 15 LU 17-0024
September 25, 2017
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If approved, the proposed zone change would result in 1770 Ridgecrest having a Comprehensive
Plan and Zoning designation of R-15 and 1774 Ridgecrest Drive would have a Comprehensive Plan
and Zoning designation of R-10 and Uplands R-10 Overlay District. At its July 11, 2016 work
session, the Planning Commission agreed that staff should move forward with this public hearing.
Staff Recommendation:
• Amend the zoning designation of R-10 on the front portion of 1770 Ridgecrest from R-10 to
R-15, to maintain consistency with the Comprehensive Plan Designation of R-15 over the
entire property.
• Amend the Zoning Map and Comprehensive Plan Designation of the rear portion of 1774
Ridgecrest (Tax Lot 400)from R-15 to R-10, and add the Uplands R-10 Overlay District to
maintain consistency with the Zoning Map and Comprehensive Plan Map designation of R-
10/ Uplands R-10 Overlay District on the front of the parcel (Tax Lot 2700).
Planning Commission Public Hearing EXHIBIT D-1/Page S of 15 LU 17-0024
September 25, 2017
IV. NOTICE OF APPLICATION
A. Newspaper Notice
A public notice of the proposed Zoning Map and Comprehensive Plan Map
amendment and Planning Commission public hearing was published in the Lake
Oswego Review.
B. Measure 56 Notice
A "Measure 56" Notice per ORS 227.186 was sent to the affected properties.
C. Posted Notice. Posted Notice of the proposed Zoning Map and Comprehensive Plan
Map amendment and Planning Commission public hearing was placed on the
properties on September 7, 2017.
D. Nei�hborhood Association Notice. Notice of the proposed Zoning Map and
Comprehensive Plan Map amendment and Planning Commission public hearing was
mailed to the Uplands Neighborhood Association (subject neighborhood association)
and the Lake Grove, North Shore Country Club District, Forest Highlands, and Mountain
Park (adjacent neighborhood associations) on September 7, 2017.
E. DLCD and Metro Notice
Pursuant to LOC 50.07.016, the City provided notice of the proposed Zoning Map
and Comprehensive Plan Map Amendment to the Oregon Department of Land
Conservation and Development (DLCD) and Metro.
(Note: Amended notices 6-E were mailed on Sept. 14 to include the extension of
the Uplands R-10 Overlay District on the rear portion 1774 Ridgecrest).
V. COMPLIANCE WITH APPROVAL CRITERIA
A. CITY OF LAKE OSWEGO COMMUNITY DEVELOPMENT CODE—CRITERIA FOR APPROVAL
1. Classification of Amendment Procedure. The proposed amendment is a "quasi-judicial
decision" under LOC 50.07.003.16; it is not a "legislative decision" under the same code
section because the proposal applies to "a single lot".1 No development is proposed for
the site in conjunction with the map changes. While the request is processed as a major
development (LOC 50.07.003.16.a.ii), it is not itself a "development".
2. Identification of Criteria ("Maior Development" Standards Not Applicable). Although this
request follows the review procedure of a major development under LOC 50.07.003.15,
the "major development" criteria2 are not applicable to the rezone. The applicable
1 "A'Legislative Decision' is an amendment to the policies, procedures, standards,criteria or Map designations of
the Comprehensive Plan,and this Community Development Code, unless such amendment applies to a small
number of identified properties only or is required to effect a particular development permit application." (LOC
50.07.003.16.) "An amendment to the policies, procedures, standards,criteria or Map designations of the
Comprehensive Plan,or this Community Development Code which is not a 'legislative decision'as defined in
subsection (1)of this section shall be considered "quasi-judicial"and shall be processed as a major
development." (LOC 50.07.003.16.)
z Section 50.07.003.15 Review Criteria for Major Developments.
A major development shall comply with:
1. Any applicable regulatory policies of the Lake Oswego Comprehensive Plan;
Planning Commission Public Hearing EXHIBIT D-1/Page 6 of 15 LU 17-0024
September 25, 2017
criteria for a rezone are contained in the "Land Use Planning" chapter of the
Comprehensive Plan.
3. Goals and Policies (Lake Oswe�o, METRO, and LCDC) Applicable. An amendment of the
Comprehensive Plan Map and Zoning Map must comply with the rezone criteria set forth
in the Lake Oswego Comprehensive PIan3, the Oregon Transportation Planning Rule, and
Metro code.
The criteria are listed in Applicable Regulations, page two above, and are addressed in
Sections B-D, below.
B. CITY OF LAKE OSWEGO COMPREHENSIVE PLAN
Staff has identified the following Comprehensive Plan Policies applicable to this proposal.
Following each policy or group of policies is a response:
Land Use Plannin�- Land Use Administration
Land Use Administration Policies D-1 and D-5
Comprehensive Plan Amendments: Policy E-2(a)(b)(i)(ii D-G)
Policv D-1: Coordinate the development and amendment of City plans and actions
related to land use with other affected agencies, including county, state, Metro,federal
agency, and special districts.
Policv D-5: Review and update the Comprehensive Plan periodically to ensure it:
a. Remains current and responsive to community needs
b. Contains reliable information and provides dependable policy direction;and,
c. Conforms to applicable state law, administrative rules and Metro requirements; and,
Finding: As identified in Part IV of the staff report, required public hearing notification was
provided to Clackamas County, DLCD, and Metro consistent with this policy. Pursuant to
Policy D-5, the proposed ordinances are based on a review of the Comprehensive Plan and
Zoning Maps to correct Zoning Map designation errors.
Conclusion: The proposal is consistent with Policies D-1 and D-5.
Policy E-2: Maintain residential neighborhoods at existing zone and plan density designations
except where...
2. The requirements of the zone in which it is located;
3. The Development Standards applicable to major developments;
4. Any additional statutory or Lake Oswego Code provisions which may be applicable to the specific Major
development application,such as the variance provisions,the Streets and Sidewalks Ordinance(LOC
Chapter 42),the Tree Cutting Ordinance(LOC Chapter 55),the Solar Access Ordinance(LOC Chapter 57),
and the Historic Ordinance(LOC Chapter 58);and
5. Any conditions of approval imposed as part of an approved ODPS or prior development permit affecting the
subject property.
3 Amendments of Comprehensive Plan and Zoning Maps for a single or small number of identified parcels are not
"legislative decisions" per LOC 50.07.003.16.Therefore the "Legislative Decision Criteria" under LOC
50.07.003.16 are not applicable.
Planning Commission Public Hearing EXHIBIT D-1/Page 7 of 15 LU 17-0024
September 25, 2017
Finding: The proposed amendment does not increase allowable density. See below, for
findings relating to maintaining existing density.
(D) A proposed plan/map density change shall address the effect of the
change on overall land supply and shall comply with the Metro Housing
Rule(OAR 666-07-000J;
Finding: The purpose of the Metropolitan Housing Rule (MHR) is to ensure the
opportunity for an adequate number of needed housing units and the efficient use of
land within the Metropolitan Portland (Metro) urban growth boundary. The MHR
requires that Lake Oswego provide the opportunity for at least 50 percent of new
residential units to be attached single family housing or multiple family housing and
for an overall density of ten or more dwelling units per net buildable acre [OAR 660-
07-035(3)]. By zoning land to accommodate the required mix and density of housing,
the City allows a range of needed housing types while providing certainty in the
development process.
The Complete Neighborhoods and Housing section of the City's Comprehensive plan
discusses Metro's twenty year population and employment forecast for the Portland
Metro area in 2012 and is based on expected land supply and demand. The forecast
was then distributed among the local jurisdictions in the region.
The 2035 forecast outlined in the Comprehensive Plan is within the range that the
city used in the Housing Needs analysis for the Comprehensive plan update, which
directs the location of future population and job growth within the Urban Services
Boundary.
The current request is to:
• Amend the zoning designation of R-10 on the front portion of 1770 Ridgecrest
from R-10 to R-15, to maintain consistency with its Comprehensive Plan
Designation of R-15.
• Amend the Zoning Map and Comprehensive Plan designation of the rear portion
of 1774 Ridgecrest from R-15 to R-10, to maintain consistency with the
Comprehensive Plan Designation of R-10 over the front of 1774 Ridgecrest.
The primary purpose of the R-10 zone is to provide lands for single-family detached
residential development with densities ranging from three to four dwelling units per
gross acre. The R-15 zone also provides lands for single family detached residential
development, but at a lower density of two to three dwelling units per acre.
1770 Ridgecrest
The northerly (or front) portion of 1770 Ridgecrest is zoned R-10 and is occupied by a
single family dwelling. The remainder of the property is zoned R-15. The entire
property has a Comprehensive Plan designation of R-15. Changing the zone on the
northerly portion of the lot from R-10 to R-15 to conform with the lot's underlying
Comprehensive Plan designation, would not result in the potential loss of any lots and
the northerly portion should be changed to R-15 to be consistent with the Plan. The
property has a slope of approximately 70 percent and the development standards
required by the code in this area would limit the development potential of this
property.
Planning Commission Public Hearing EXHIBIT D-1/Page 8 of 15 LU 17-0024
September 25, 2017
In regards to the MHR requirement of 10 DU/acre [OAR 660-07-035(3): "an overall
density of ten or more dwelling units per net buildable acre"], the 2013 housing needs
analysis found that the City met the 10 DU/acre requirement. See Exhibit F-1, pgs. 26
and 31. Since this finding was based upon the Comprehensive Plan's map designation
for the Urban Service Boundary (not the zoning designations), changing the zone
designation to conform to the Comprehensive Plan map designation of R-15 would have
no effect on City's compliance with the 10 DU/acre determination found for the 2013
Comprehensive Plan. This criterion is met.
1774 Ridgecrest
The northerly portion of 1774 Ridgecrest has a Comprehensive Plan and Zoning
Designation of R-10, and the Uplands R-10 Overlay District, and the southerly portion
of the property has a Comprehensive Plan and Zoning designation of R-15.
Changing the Comprehensive Plan and Zone designation from R-15 to R-10 on the
southerly portion of the property, could possibly result in one additional development
lot. However, this property also has a slope of approximately 70 percent, and is
designated as a slide area. Staff finds that based on these constraints and applicable
development regulations, no additional development lots could be created by changing
the Plan and zone designations for this property to R-10. Therefore, this change would
have no effect on City's compliance with the 10 DU/acre determination found for the
2013 Comprehensive Plan. This criterion is met.
(EJ The applicant shall demonstrate a public need for the proposed
plan/map density change and that the proposed change will best meet
the need when compared to alternatives.
Finding:The City's Housing Needs Analysis, June 26, 2012 (updated March 19, 2013),
Table 20, categorizes the housing needs into three Land Use Classifications:
• Low Density (large lot single family dwelling in R-7.5, R-10, and R-15 zones)
• Medium Density (small lot single family dwelling in R-3*, R-5, and R-6 zones)
• High Density (multi-family dwellings in R-0, R-2, R-2.5, GC, NC/R-0, OC/R-3, EC, HC,
CR&D, EC/R-0, and OC zones)
[*The Comprehensive Plan, Vol. 1, pg. 95 has different land use classifications for
Medium and High Density residential zones:
• Low Density: R-15, R-10, R-7.5
• Medium Density: R-6, R-5, R-DD
• High Density: R-3, R-2, R-0, R-W
The Housing Needs Analysis is used to support the Housing Policies and Comprehensive
Plan Map designations in the Comprehensive Plan.
Under Policy E, "public need" means the public's need for housing within one of the
above three Land Use Classification categories. The Housing Needs Analysis was used
to support the Comprehensive Plan Map designations, showing that the designations
complied with the needed housing requirements.
"This report provides an evaluation of Lake Oswego's 20-year housing needs to
inform the update of the City's Comprehensive Plan. Specifically, it provides the
Planning Commission Public Hearing EXHIBIT D-1/Page 9 of 15 LU 17-0024
September 25, 2017
technical background to assist the City and community in developing policies that
will implement the community's vision for 2035 while complying with state housing
goals and requirements. This report was originally drafted during winter/spring
2011 and was updated in June 2012 primarily to reflect most recent Census
information and 2012 median family income levels. The report was updated again
in March 2013 to reflect consistency with the Metro adopted 2035 forecast. The
Housing Needs Analysis will be adopted by reference when the Comprehensive Plan
is adopted by ordinance in 2013, and serve as a factual basis for goals and
policies."
Needed Housing Analysis, pg. 5
(http://www.ci.oswe�o.or.us/sites/default/files/fileattachments/plannin�/web
pa�e/11839/housin� needs analysis updated march 19 2013.pdf?t=1497400
284023)
Rezoning 1770 Ridgecrest to conform to the Comprehensive Plan map designation
better meets the public need to ensure that the Comprehensive Plan is implemented
and therefore complies with the needed housing requirements.
Amending the Comprehensive Plan and Zoning Map for 1774 Ridgecrest from R-15 to
R-10 could create the opportunity for one additional development unit. However, the
presence of steep slopes and unstable soils on this property reduces the possibility an
additional unit. Low Density (R-10 and R-15) housing is also counted and considered
"needed housing." The City has met the Low Density housing needs per the Needed
Housing Analysis and the 2013 Comprehensive Plan map's low density R-10 and R-15
designations. Conformance of a parcel's zoning with its Comprehensive Plan map
designation and amending the Comprehensive Plan from R-15 to R-10 on a portion of
this parcel. will have no effect on the public.
(F) The applicant shall demonstrate that the proposed density is appropriate for
the location given public facilities, natural resources and hazards, road or transit
access and proximity to commercial areas and employment concentrations;and,
Finding:The proposed rezone of the north portion of 1770 Ridgecrest from R-10 to R-
15 and the rezone of south portion of 1774 Ridgecrest from R-15 to R-10 would not
result in the opportunity for reduction or increase of development units. Both of these
parcels are encumbered by steep slopes and are located in slide areas, resulting in no
net change to the development density of the area.
The proposed map changes would result in the existing capacity of the public facilities
being maintained at their current levels. Future redevelopment on these properties
will be required to comply with the applicable development standards in the
Community Development Code and other regulations applicable to new development
or redevelopment. This standard is met.
(GJ The applicant shall demonstrate that development allowed by the proposed
zone/map residential density change will be compatible with the surrounding
neighborhood, or can be made compatible pursuant to development review of
an individual application pursuant to the criteria contained in the Community
Development Code.
Planning Commission Public Hearing EXHIBIT D-1/Page 10 of 15 LU 17-0024
September 25, 2017
Finding:The proposed Plan and Zoning Map changes are consistent with the
surrounding zoning designations of R-10 and R-15 for this area and the proposed map
changes result in a residential density that is more compatible with the Comprehensive
Plan designations for each parcel.
The parcels are located on either side of a line that divides the R-10 and R-15
Comprehensive Plan designations. Parcels designated R-15 are located to the east and
parcels designated R-10 are located to the west. Changing the zoning from R-10 to R-
15 on 1770 Ridgecrest Drive would maintain consistency with the existing
Comprehensive Plan designation of parcels designated R-15 east of this line and
changing the Comprehensive Plan and Zoning designation for the southerly portion of
1774 Ridgecrest Drive would be consistent with the zoning designation of the parcels
west of 1774 Ridgecrest.
The proposed zone change would result in uniform zoning and Comprehensive Plan
Designations that are compatible with the low density zoning in this area.
Community Culture—Civic En�a�ement
Policies 1, 2, 4 and 5.
Policy 1: Provide opportunities for citizen participation in preparing and revising local
land use plans and ordinances.
Policv 2: Provide citizen involvement opportunities that are appropriate to the scale of a
given planning effort. Large area plans, affecting a large portion of community residents
and groups require citizen involvement opportunities of a broader scope than that
required for more limited land use decisions.
Policy 4: Encourage citizens to participate through their neighborhood without excluding
participation as individuals or through other groups.
Policy 5:Seek citizen input through service organizations, interest groups and individuals,
as well as through neighborhood organizations.
Findings: The CDC, which implements the Comprehensive Plan, contains requirements for
a citizen involvement program that clearly defines the procedures by which the general
public will be notified in the on-going land use planning process and enables citizens to
comprehend the issues and become involved in decision making. All required notifications
for input as specified in the Code were provided during this process, including noticing to
all property owners, recognized neighborhood associations and business organizations,
and public hearings will be held before the Planning Commission and City Council. Through
this outreach the City hosted a meeting with and received input from members of the
Uplands Neighborhood Association. Therefore, the process followed for these
amendments is in compliance with the above cited Comprehensive Plan policies. This
criterion is met.
Planning Commission Public Hearing EXHIBIT D-1/Page 11 of 15 LU 17-0024
September 25, 2017
Complete Nei�hborhoods and Housin�
Goals 1-5 Policies A-1c Policy A-2
Housing Goals
1. Provide the opportunity for a variety of housing types in locations and environments
to meet the needs and preferences of current and future households
2. Provide opportunities for housing at price and rent levels commensurate with the
needs of current and anticipated residents.
3. Preserve and enhance the character of existing neighborhoods
4. Provide opportunity for needed housing while using land and public facilities as
efficiently as possible and facilitating greater walking, biking and transit use.
5. Foster distinct and vibrant neighborhood mixed use villages to serve the daily needs
of nearby residents.
Housing Policies
Policy A-1c: When reviewing requests for residential zone changes, in addition to
applying the criteria outlined in the Land Use Planning Policies the following locational
criteria apply:
a. Low Density Residential
Density Classification Minimum Spuare Feet of Area per Unit
R-15 15,000 sq.ft.
R-10 10,000 sq.ft.
R-7.5 7,500 sq.ft.
Low density is intended for areas:
i. Where the predominate land use is low density housing;
ii. Where transportation routes are primarily collectors and local streets;
iii. Where public services are adequate but development constraints may
exist; and
iv. Where less intense residential development can better adapt to the
development opportunities and constraints posed by natural resources
and hazards.
Finding: The R-10 and R-15 zone allows a lower density in an area where the
surrounding land uses are designated low density and where development constraints
are present. Abutting properties are developed as low density residential. The
properties are located on a local street and public services are available. No sensitive
lands are designated on these properties, however steep slopes and slide areas make
low-intensity development most appropriate.This criterion is met.
1. Policy A-2: Develop and maintain regulations and standards that ensure residential
densities are appropriately related to site conditions including slopes,potential
hazards, natural features, and the capacity of public services.
Finding: Each of the two properties are developed with single family residences and
are connected to public services. The presence of these single family residential uses
demonstrate that low density, single family residential (R-10 and R-15) uses could
Planning Commission Public Hearing EXHIBIT D-1/Page 12 of 15 LU 17-0024
September 25, 2017
occur on these properties and are appropriate to site conditions, e.g., potential
hazards, natural features, and are within the capacity of public services. This criterion
is met.
Connected Communitv
Efficiencv C-6
Goal C- Efficiency
1. Policy C-6:Require applicants for zone change requests and conditional use
permits to determine the resulting extent of impacts to the transportation system
and provide mitigation deemed appropriate by the City to maintain transportation
efficiency.
Finding: The proposed zoning map amendment results in no net change in potential
development density of the two parcels. Therefore, any impact on the transportation
system would be neutral. This criterion is met.
C. METRO CODE
Metro Urban Growth Management Functional Plan
Title 1:Housing Capacity�MC 3.07.120.E].
E. A city or county may reduce the minimum zoned capacity of a single lot or parcel so
long as the reduction has a negligible effect on the city's or county's overall
minimum zoned residential capacity.
The Metro Urban Growth Management Functional Plan was approved November 21, 1996 by the
Metro Council, and became effective February 19, 1997. The purpose of the plan is to implement
the Regional Urban Growth Goals and Objectives (RUGGO), including the 2040 Growth Concept.
The following findings address compliance with relevant Titles of the Functional Plan.
Finding: Changing the zoning of these two properties (and the Comprehensive Plan designation
on the southerly portion of one of them) would result in no net loss of development units. The
residential dwelling capacity and projected housing demand for 2010-2035 (Table 20) found in the
City of Lake Oswego Housing Needs Analysis states that the overall minimum zoned residential
capacity for all zones is 5,063 units. A recent zone change (LU 17-0009—LU 17-0014) resulted in
the potential net loss of three lots, reducing the residential capacity from 5063 units to 5060 units.
The proposed zone change would not result in any additional reductions of the residential
capacity. This criterion is met.
Metro Regional Transportation Functional Plan
Title 5:Amendment of Comprehensive Plans [MC 3.08.510.A]
A. When a city or county proposes to amend its comprehensive plan or its components, it
shall consider the strategies in subsection 3.08.220A as part of the analysis required by
OAR 660-012-0060.
Finding: This standard outlines Transportation System Management strategies and access
management improvements, transit, bicycle and pedestrian system improvements, traffic
calming and other land use strategies outlined in OAR 660-012-0035(2). This would include
Planning Commission Public Hearing EXHIBIT D-1/Page 13 of 15 LU 17-0024
September 25, 2017
connectivity improvements to provide parallel arterials, collectors and local streets that include
pedestrian and bicycle facilities. This standard is applicable when there is an amendment of"the
Comprehensive Plan or its components." While a Comprehensive Plan amendment is being
proposed at the southerly portion of 1774 Ridgecrest, it will not result in the net loss or gain of
the opportunity for a development unit. This change will allow the parcel to be consistent with
the Comprehensive Plan designation of R-10 over the entirety of the parcel. This standard is met.
Further, staff notes that the proposed rezone of these two parcels brings the zoning into
conformance with their primary Comprehensive Plan designations. Thus, there is no need to
reconsider transportation strategies that were based upon the Comprehensive Plan designations
that were originally intended for these parcels. Finally, the proposed rezone would result in no
net increase or decrease of development units resulting in no impact to these transportation
systems.
D. TRANSPORTATION PLANNING RULE-OAR 66012-0060)
The Transportation Planning Rule implements Statewide Planning Goa112 (Transportation)to
provide and encourage a safe, convenient and economic transportation system. If an
amendment to a land use regulation (including a zoning mapJ would significantly affect an
existing or planned transportation facility, then the City must(either find that the land uses will
be consistent with the planned function, capacity and performance of the transportation
facilityJ or put in place measures(to improve the transportation facility], unless the
amendment is allowed under section (3J�inadequate facilities but amendment does no
additional harm], (9J(rezoning consistent with comprehensive plan and Transportation System
Plan (TSP)J, or(10J(map amendment affecting only land entirely within a multimodal mixed-use
area(MMA), and other requirementsJ of this rule.
Finding: This standard is met for any one of the following reasons: (1) no change in potential
numbers of vehicles using a transportation facility (2) will not "significantly affect" a
transportation facility; (3) is automatically consistent with the maximum planned function,
capacity and performance of the transportation facility; and (4) the rezoning of these parcels to
R-10 and R-15 is consistent with the surrounding Comprehensive Plan designations of R-15 and R-
10 for each of these parcels and only changes the Comprehensive Plan map on a small portion of
1774 Ridgecrest Drive, and is therefore also consistent with the TSP.
Other Considerations
The proposed Comprehensive Plan and Zoning Map Amendments do not result in any existing
land use or development becoming non-conforming. The subject properties are currently
occupied by single family dwellings, a use that is permitted in the R-10 and R-15 zones.
VI. RECOMMENDATION
Based on the information presented in this report, staff recommends approval of the proposed
Comprehensive Plan and Zoning Map changes.
Planning Commission Public Hearing EXHIBIT D-1/Page 14 of 15 LU 17-0024
September 25, 2017
EXHIBITS
This staff report and all exhibits referenced below are part of the record and can be found by
visiting the land use webpage for the case file. A link is provided at the end of this report.
A. Draft Ordinance
A-1 Draft Ordinance 2757 (dated 09/13/17)
Attachment 1: City Council Findings and Conclusions [Not yet available]
Attachment 2: Proposed Zoning Map Amendments (dated 09/13/17)
A-2 Draft Ordinance 2758 (dated 09/13/17)
Attachment 1: City Council Findings and Conclusions [Not yet available]
Attachment 2: Proposed Zoning and Comprehensive Plan Map Amendments
(dated 08/11/17)
B. Findin�s, Conclusions and Order [No current exhibits; reserved for hearing use]
C. Minutes [No current exhibits; reserved for hearing use]
D. Staff Reports [No current exhibits; reserved for hearing use]
E. Graphics/Plans
E-1 Comprehensive Plan Map, 06/19/17
E-2 Zoning Map, 06/19/17
F. Written Materials
F-1 2013 Comprehensive Plan, Housing Needs Analysis, Table 20 (June 26, 2012;
updated March 19, 2013)
G. Letters [No current exhibits; reserved for hearing use]
Staff reports, exhibits and notices can be found by visiting the land use case webpages for
LU 17-0024.
Use the link below to visit the City's "Project" page. In the "Search" box enter the land use case
number then press "Submit":
http://www.ci.oswe�o.or.us/p rojects
Planning Commission Public Hearing EXHIBIT D-1/Page 15 of 15 LU 17-0024
September 25, 2017
�LA F o�� MEIvt�RAN DUN4
''- �`, EXHIBIT D-2
�
� � � a ,' LU 17-0024
;
`REGQ��
TO: Planning Commission
FROM: Paul Espe, Associate Planner
SUBJECT: Comprehensive Plan Map and Zoning Map Amendments for
1770 and 1774 Ridgecrest Drive (LU 17-0024)
DATE: October 11, 2017 MEETING DATE: October 23, 2016
BACKGROUND
On September 25, 2017, the Planning Commission held the initial evidentiary public hearing on
this application for amendments to the Comprehensive Plan map and Zoning Map to achieve
consistency between the two maps. A continuance of the public hearing was requested as part
of the public testimony and in accordance with the quasi-judicial public hearing procedure (LOC
50.07.003.4.a.xi; ORS 197.763), the applicant (City) agreed to the continuance; the Commission
continued the public hearing to October 23 for additional written and oral testimony.
The Uplands Neighborhood Association requested a topography map of the properties to
determine the slope of each property; a topography map of these properties is included in the
analysis and Exhibit E-3.
1770 Rid�ecrest: Testimony from the property owner's representative was in opposition to the
proposed Zoning Map amendment on the front of the parcel from R-10 to R-15 because the
owner believes the property is dividable and the R-15 designation would have a negative
impact on property value. A representative of the Uplands Neighborhood Association also was
opposed to the R-15 Zoning Map amendment to the front portion of the property.
1774 Rid�ecrest: The Uplands Neighborhood Association representative testified in favor of the
proposed amendment of the Comprehensive Plan Map of the rear portion of the site from R-15
to R-10, and amendment of Zoning Map of the rear portion of the site from R-15 to R-10, and
extension of the Uplands R-10 Overlay District. There was no other testimony.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
LU 17-0024 EXHIBIT D-2/PAGE 1 OF 9
Page 2
ACTION
At the continued public hearing receive additional oral and written testimony, review all
evidence and argument submitted, and deliberate and recommend to the City Council on the
proposed amendments to the Comprehensive Plan and Zoning Maps.
Alternative Recommendations- 1770 Rid�ecrest
• Recommend approval of the Zoning Map change on the front portion from R-10 to R-15, to
maintain consistency with the historic and current Comprehensive Plan Map designation of
R-15 over the entire property; or,
• Recommend denial of the proposed Zoning Map amendment from R-10 to R-15 (allowing
the current split zoning designation to remain). The property owner may then initiate a
new application to amend the Comprehensive Plan Map and Zoning Map to R-10 for the
entire property.
Recommendation- 1774 Rid�ecrest
• Recommend approval of the Comprehensive Plan Map and Zoning Map designation of the
rear portion of 1774 Ridgecrest (Tax Lot 400) from R-15 to R-10, and extend the Uplands R-
10 Overlay District, to maintain consistency with the Comprehensive Plan Map and Zoning
Map designations on the front parcel (Tax Lot 2700).
DISCUSSION
1. Development Potential of 1770 Ridgecrest Under R-10 Zone
Existin� Condition
The property is approximately 24,310 square feet in
size. 7,144 square feet (or 30%) is zoned R-10 and R�a aSLV@(�b L.c7I(E:
[�,pLllltfY�'.�LIf:
17,166 square feet (or 70 %) is zoned R-15. The entire
�
property is designated R-15 on the Comprehensive � I4S� ;',^JE'.��t: ��,�:�;
Plan Map. It is 106 feet wide along the Ridgecrest � R-lo �<xiriiry��:,,!�
Drive right of way and narrows down to a width of 75
feet from the rear of the existing dwelling to the R-15 �
ss% p
south property line. The property has an average Slope 75n �'
slope of 60%with a small level building area at the
front where the dwelling is located and the majority Slape
i�o�,
(19,640 square feet, 80%) is designated as a Slide h•:1�����,«���:
Area (shown in red). The 2013 Dogami Hazard Risk ��'��,
Study (see map on the next page) indicates that
i.�,�,
nearly all of the rear portion of 1770 Ridgecrest is in a
"High Susceptibility" area, where the majority of 1774 Ridgecrest is in the "Medium
503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
LU 17-0024 EXHIBIT D-2/PAGE 2 OF 9
Page 3
Susceptibility" area. The right of way for
Ridgecrest Drive is 20 feet wide and any future >2013 Dogami F��'��Q9�'t���5tudy
� Country
land partition for properties on the south side of �l j �--.i+�i__.
Ridgecrest Drive would require a dedication of 15 � � -
feet to provide adequate right of way. p
�
Testimony Q
The comments in opposition are concerned that a �
rezoning to R-15, instead of R-10, will result in the
loss of development potential on the site.
I ran
Analysis �viountain ���
Staff finds that the proposed amendment will not P�r� h'°'""`
Hlgh
reduce development potential.
First, the two commenters assume that all of 1770 Ridgecrest Drive is zoned R-10 and thus the
entire site can be divided. That assumption is in error: 70 % of the parcel is zoned R-15.
Second, staff has examined two likely development scenarios to determine if 1770 Ridgecrest
Drive could be partitioned, even if the entire site were zoned R-10. Two possible scenarios for
partition under the R-10 zone, and key development standards for a partition, are considered in
the analysis: 1. Side by side partition; and, 2. Partition creating a flag lot.
Scenario 1:Side by Side Lot Partition
This scenario examines a design that incorporates a partition to create two lots next to each
other. See, for example, a side-by-side partition in
the map below. l��� Front Building Line
���r�St=�-__ (Front Setback+ ROW)
Dimensional Standards �,
__. w�a�n R-ia=6s Ft.
The dimensional standards are set forth in Table � a,sh /-� -__,
50.04.001-1. � 85�. ���°���___- -
� d `° ountry��. _ -
n n "
Minimum Lot Area = "� �=
t+ N
The R-10 minimum lot area is 10,000 sq. ft. The - 3'.Sft 3'.Sf �
westerly parcel (Parcel 1) would be 10,300 square -- � A p
feet and the easterly parcel (Parcel 2) would be p � U
n a
�^ �
14,010 square feet. � _
Side Yard Setback -
Iron - -
The R-10 zone requirement for interior side yard Mountain ��r�
��::.
setbacks are 10 feet for buildings less than 18 feet �eQu�redR-1oPark �_
setbacks result in a
in height, and 15 feet for buildings greater than 18 buildingfootprintthat
is 175 feet wide for
feet in height. For Parcels 1 and 2, the distance eachlot. IfOfl
503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
LU 17-0024 EXHIBIT D-2/PAGE 3 OF 9
Page 4
between side lot lines in the buildable portion of the lot is 37.5 ft. A 10 foot setback, for a
residence less than 18 ft. high, would result in a building footprint that is 17.5 feet wide; a 15
foot side yard setback, for a residence, greater than 18 ft. high, would result in a building
footprint that is 12.5 feet1 wide.
Condition to Miti�ate Street Impact
In addition to dimensional constraints, there would be site-specific development constraints
following mitigation of the impact of the partition to the transportation system, per LOC
50.07.003.5.a.iii. In the creation of an additional lot, given the existing substandard width of
Ridgecrest right-of-way, a dedication of 15 feet would be necessary to mitigate the impacts of
the additional lot on the street system.
Location of Buildable Area
Taken together with the 25 foot front yard setback, that would extend the front building line (in
red) 40 feet from the existing property line. The front yard setback line would thus be located
close to the top of bank of a slope that exceeds 50%. The future dwellings on Parcels 1 and 2
would need to extend into a slope that exceeds 50%.
Hillside Development Standard
Development on lots that are in areas identified as "Slide Area," "Slide Hazard," or where the
undisturbed slopes in excess of 12% must meet the Hillside Standard (LOC 50.06.006.2). LOC
50.06.006(2)(d)iii prohibits development where landslides have actually occurred or where field
investigation confirms the existence of a severe landslide hazard. Exceptions can be allowed if
a licensed geotechnical engineer, registered civil engineer experienced in soils engineering
certifies that the methods of rendering a known hazard site safe for construction are feasible
for a given site.
LOC 50.06.006(2)(vi) states that land with undisturbed slopes of greater than 50% shall be
developed only where density transfer is not feasible. The code requires that:
1. At least 70% of the site (area with undisturbed slopes greater than 50%) will remain free of
structures or impervious surfaces;
2. Emergency access can be provided;
3. Design and construction of the project will not cause erosion or land slippage; and
4. Grading, stripping of vegetation and changes in terrain are the minimum necessary to
construct the development.
1 For a building that extends 100 feet from the building line,the change in elevation from the front of the building
footprint(elev.480 ft.)to the rear(elev.440 ft.)would have an elevation change of approximately 35-40 feet.This
would likely result in a building that is greater than 18 feet in height and would require side setbacks of 15 feet
instead of 10 feet.
503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
LU 17-0024 EXHIBIT D-2/PAGE 4 OF 9
Page 5
Stormwater Mana�ement
As required by LOC 50.06.006.3 and LOC 38.25.120, a partition would also need to show the
feasibility of managing the stormwater discharge from new impervious surfaces through either
infiltration, if possible, or off-site disposal.
To determine whether stormwater management itself would constrain development, a
stormwater management analysis is required, and neither the owner nor the City has made
such an analysis for a conceptual partition. Suffice it to say, however, construction of
stormwater management on a 50% slope would be difficult. Construction of stormwater
management facilities that infiltrate stormwater on steep slopes, particularly in areas
susceptible to landslide, is discouraged. Discharge of stormwater below the site to off-site
stormwater facilities are not available for a future partition on this site: Iron Mountain Park is
directly below the site. It is highly unlikely that a partition would be able to meet the
Stormwater Management standards.
Conclusion
A side-by-side partition would not meet the R-10 lot width requirement, it is unlikely
stormwater can be managed from new impervious surfaces, the location of the dwelling would
be pushed into the 50% slope area, which requires 70% undisturbed slope, and the side yard
setback requirement would result in a very narrow residence. A side-by-side partition does not
appear to be feasible.
Scenario 2: Flag Lot Partition
This scenario examines a partition that includes a flag lot. The lot is 106 feet at the front and
narrows down to 75 feet in the middle. [The 20 foot wide flag access shown on the map could
be located on either the east or west side.]
�dg�; �swego La k�:
Dimensional Standards �r�'�t Cour�try Clur�
Lot Area � •-.$6 dr
—S a'� t- wega Lak�—
The R-10 minimum lot area is 10,000 sq. ft. In � h. ,�
,�7 � -_ .nuri[ry�ft�b.
determining the lot area of a flag lot, the access ��eil
easement or flagpole area is excluded. LOC �
ssrt. - �
50.07.007.2.d.iii. The non-flag lot is assumed to have ,o,�o p
10,000 square foot (Parcel 1), and the flag lot would gul3dingllne Sq�'T U
have approximately 11 538 square feet (Parcel 2). '�f`. - `°`at`°°°ffr°nt
i property Eine after the
Parce!2 15 ft.dedica[ian
Lot Width
I r�r� ii,sas sa.ft.
The R-10 minimum lot width is 65 ft. Lot width for �,�aunta��-� [Ex�tiuding
F��!"k accessl
flag lots is measured by a line connecting two points
on opposite side yard property lines that will result in
Irflil
a line parallel to the front yard. Parcel 1 would have
503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
LU 17-0024 EXHIBIT D-2/PAGE 5 OF 9
Page 6
a frontage width of 86 feet, narrowing down to a width of 55 feet. Parcel 2 would have a width
of 75 feet.
Side Yard Setback
See code requirements in Scenario #1 discussion, above. For Parcel 1, for a dwelling less than
18 ft. in height, the width of a dwelling could be up to 35 ft.; for a dwelling that is above 18 ft. in
height, the width of a dwelling could be up to 45 ft.
Condition to Miti�ate Street Impact
Same as discussed for Scenario#1. The front building line is shown in red.
Location of Buildable Area
The design shown on the map depicts the location of the future parcels relative to the site's
topography. The front half of Parcel 1 has level topography where the single family dwelling is
located, with a steep slope at the rear. Because a flag lot is behind the non-flag lot, the
buildable area is located behind the non-flag lot; all of Parcel 2 is severely limited by an average
slope of approximately 60%.
Hillside Development Standard
Same as discussed for Scenario#1.
Stormwater Mana�ement
Same as discussed for Scenario#1.
On-site Circulation — Driveway: The maximum grade of a driveway serving one single-family
structure shall be 20%. If the grade exceeds 15%, then the residence must be provided with
alternative methods for fire suppression, i.e., providing sprinklers. LOC 50.06.003.2.b.iii(1). The
slope of the driveway for this flag lot would likely exceed 50 %.
Fla� Lot Access
The standard for driveway width [LOC 50.06.003(1)(d)] is 12 feet minimum.
Conclusion:
A flag lot partition would meet the R-10 dimensional standards, however the flag lot driveway
would not comply with the maximum 20%grade (60%), it is unlikely that the flag lot could be
developed because the buildable area would be on steep slopes (60%) where 70% of the area is
required to be undisturbed, and it is unlikely stormwater can be managed from new impervious
surfaces.
503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
LU 17-0024 EXHIBIT D-2/PAGE 6 OF 9
Page 7
2. Not Equitable to Change 1774 Ridgecrest to R-10, but not also 1770 Ridgecrest
The Commission received testimony from the 1770 Ridgecrest's property owner's
representative that it is not equitable for the City to change the zoning of 1774 Ridgecrest Drive
to R-10 and change the zoning designation of 1770 Ridgecrest Drive to R-15; she stated that the
two properties should be treated the same since they are zoned R-10 at the top and R-15 at the
bottom.
Staff Comment: The proposed zoning of each parcel is based on the applicable Comprehensive
Plan Map designation, R-10 or R-15. Both zones are "Low Density Residential" and are intended
for areas where:
. Predominate land use is low density housing
. Transportation routes are primarily collectors and local streets
. Public services are adequate but development constraints may exist; and,
. Less intense residential development can better adapt to the development
opportunities and constraints posed by natural resources and hazards.
Policy A.1(c), Complete Neighborhoods & Housing, Lake Oswego Comprehensive Plan, pg. 95.
The Zoning Map implements the Comprehensive Plan Map's land use designations. This
application proposes zoning to conform to the property's Comprehensive Plan Designation over
the entire or majority of the property:
1770 Rid�ecrest: This site has a Comprehensive Plan Map designation of R-15. This application
proposes to designate the entirety of the zoning on the property R-15.
1774 Rid�ecrest: This property has a split Comprehensive Plan Map and Zoning Map
designation of R-10 and R-15 --the majority of this property has a Comprehensive Plan Map
designation of R-10. The application proposes to amend the entirety of the property to
Comprehensive Plan Map designation R-10, and have the entirety of the Zoning Map
designation for the property be R-10.
3. Inconsistent Statement of Development Potential
The Commission received testimony from 1770 Ridgecrest property owner's representative
that the finding under Policy E-2 in the staff report was inconsistent: The rezone of 1770
Ridgecrest Drive would not result in the potential loss of development units and that the rezone
of 1774 Ridgecrest Drive would result in one additional development unit.
Staff Comment The testimony from the owners representative is made without considering all
of the text within this finding. Under Policy E-2, staff found that the proposed change regarding
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LU 17-0024 EXHIBIT D-2/PAGE 7 OF 9
Page 8
1774 Ridgecrest from R-15 to R-10 could possibly result in one additional development unit. In
this paragraph, Staff further states:
"However, this property also has a slope of approximately 70 °0 2 and is designated as a
slide area."
Under this finding, and based on these steep slope constraints and applicable development
regulations, staff then concludes that no additional development lots could be created by
changing the balance of the Comprehensive Plan Map and Zoning Map designations for this
property to R-10, and that there would be no effect on the 2013 Comprehensive Plan density
calculations to comply with Metro's 10 dwelling units/acre requirement.
4. Size of Properties
The Commission received testimony from 1770 Ridgecrest's property owner's representative
that the platted size of properties to the east of 1770 Ridgecrest Drive are much larger and the
R-15 designation is appropriate for these lots. She maintains that 1770 Ridgecrest Drive has
greater similarity in size to properties to the west and should be designated in the
Comprehensive Plan Map and Zoning Map to be R-10.
The Commission also received testimony from the Uplands Neighborhood Association that both
lots should be zoned R-10 (and presumably Comprehensive Plan Map designation of R-10),
even though they are configured differently, since the lot sizes are within 1,500- 1,600 square
feet of each other.The Uplands Neighborhood Association maintains that the line between the
R-10 and R-15 Comprehensive Plan Map designation is arbitrary in light of the fact that the
property to the east of 1770 Ridgecrest Drive is greater than 30,000 square feet and thus is
much larger.
Staff Comment: Staff relied on present and historic Comprehensive Plan designations when
proposing consistency in Comprehensive Plan map and Zoning map amendments.
CONCLUSION
In this application to conform the Comprehensive Plan Map and Zoning Map designations, staff
relied on the historic and current Comprehensive Plan designations when recommending
amendments for these lots. Further, specifically for 1770 Ridgecrest (and similarly for 1774
Ridgecrest), a further partition of the respective property would not conform with dimensional
(1770 Ridgecrest) or development (1770 and 1774 Ridgecrest) standards, and any partition plan
would have significant practical development challenges.
2 With further analysis of the City's topography maps,the slope was found to be 50-60%.
503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
LU 17-0024 EXHIBIT D-2/PAGE 8 OF 9
Page 9
RECOMMENDATION
Review new evidence provided by the property owner and supplemental information provided
by staff. Absent substantial new evidence from that existing at the time of this memorandum,
staff recommends to the Commission, for its recommendation to the City Council, as follows:
• 1770 Rid�ecrest Drive: Approve the zoning map amendment on the front portion from R-10
to R-15, to maintain consistency with the historic and current Comprehensive Plan
Designation of R-15 over the entire property.
• 1774 Rid�ecrest Drive: Approve the amendment of the Comprehensive Plan Map and
Zoning Map designation of the rear portion of 1774 Ridgecrest Drive (Tax Lot 400) from R-
15 to R-10, and extend the Uplands R-10 Overlay District, to maintain consistency with the
Comprehensive Plan and Zoning Map designations on the front (and majority) of the parcel.
EXHIBITS
Exhibit E-3: Map—Topography of 1770 and 1774 Ridgecrest Drive, 09/29/17
Exhibit F-2: Letter to Marie Sorensen, 09/20/17 (distributed at prior meeting, attached here
per Commission request)
503.675.3984 380 A Avenue PO Box 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
LU 17-0024 EXHIBIT D-2/PAGE 9 OF 9
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This product is for informational purposes only and may not have been prepared for or be suitable for legal,
0 50.0 Feet engineering,or surveying purposes. Users of this information should review,or consWt,the primary data and
� information sources to ascertain the usability of the information.This map represents the best data available at the
time of publication.While reasonable effort has been made to insure the accuracy of[he information shown on this
page,the City of Lake Oswego assumes no responsibiliry,or liability,for any errors,omissions or use of this
9/29/2017 information.
March 19, 2013 Update
Table 20. Residential Dwelling Capacity and Projected Housing Demand, Lake Oswego USB, 2010 to 2035
Dwelling Unit Capacity and Demand Potential Land Need in by
Potential Net Buildable Land Area in Acres Forecast Year 2035
� - .
• � .
. -
. - �
� . . . . .
. . . � � � - .
.
Low Density
(primarily large
lot SFD in R-7.5, 69.2 502.7 - - 571.9 1,646 783 863 272.1 299.8
R-10, R-15
zones)
Medium
Density
(primarily small 5.5 30.6 104.3 - 140.4 1,017 456 561 62.9 77.5
lot SFD in R-3,
R-5 zones)
High Density
(primarily MF in
R0, R-2, R-2.5, 2.6 5.6 22.8 80.9 111.9 2,400 2,321 79 108.2 3.7
GC, NC/RO,
OC/R3, EC, HC,
CR&D, EC/RO,
OC zones)
Total 77.3 538.9 127.1 80.9 824.2 5,063 3,560 1,503 443.3 380.9
Updated 03/19/13
Comprehensive Plan Housing Needs Analysis EXHIBIT F-1/PAGE 1 OF 1
��c�'A � �s� PLANNING AND BLIILDING SERVICES
�� P ' � '��
I,t� J � �
�R�Gar�
September 20, 2017
Marie Sorensen
1770 Ridgecrest Drive
Lake Oswego, OR 97034-2710
Dear Ms. Sorensen,
I am writing to follow up on our recent conversations and explain the City's recommendation
for changing the zoning on the front portion of your property at 1770 Ridgecrest Drive from R-
10 to R-15.
The proposed zone change follows the City Council's and Planning Commission's direction to
review the Comprehensive Plan and Zoning Maps for consistency with one another, and to
remove conflicts between the two documents. Along with properties elsewhere in the city,
1770 and 1774 Ridgecrest Drive were identified as having zoning that is inconsistent with the
Comprehensive Plan.
Your property at 1770 Ridgecrest Drive has a Comprehensive Plan designation of R-15 (15,000
sq. ft. minimum lot size) over the entire property and a zoning designation of R-15 over
approximately 75 % of the property. A portion (approximately 25 %) at the front of your
property is designated R-10 (10,000 sq. ft. minimum lot size). The zoning for 1774 Ridgecrest is
proposed to change to R-10 to be consistent with the R-10 Comprehensive Plan designation
over most of that property.
The 1978 Comprehensive Plan assigned minimum lot size and density requirements to these
properties that are similar to the current Comprehensive Plan designations, as listed in the
table below:
Address 1978 Plan Current Plan Density(1978 Plan) Min Lot Size
Designation Designation
1770 Ridgecrest D-6 R-15 0-2.4 units per acre 15,000
1774 Ridgecrest D-5 R-10 2.9-4.4 units per acre 10,000
Your property cannot be developed at the R-10 density today because so much of it is already
zoned R-15. The R-15 designation is consistent with other properties to the east of your
property as the R-10 designation for 1774 Ridgecrest is consistent with properties to the west.
Moreover, the steep slopes and the unstable soils overlay limit the ability to create another
developable lot on either property.
LU 17-0024 EXHIBIT F-2/PAGE 1 OF 2
�ei 5�3.635.0290 38d A A�enue PO Box 369 Lake �swego, OR 9�034 www.ci.oswego.or.�s
Page 2 of 2
The City's Comprehensive Plan establishes land use policy pursuant to State planning laws and
the community's vision. The Community Development Code and Zoning Map implement the
Comprehensive Plan by regulating how land can be used and developed in accordance with the
Plan's goals and policies. The Zoning and Plan Map designations are intended to be consistent,
or at least not in conflict with one another; "zoned" residential densities should not exceed
"planned" densities.
Hopefully, this provides a little more explanation on the city's approach to this project. If you
have any questions, please do not hesitate to contact me at 503-697-6577.
Sincerely,
Paul Espe,
Associate Planner
pespe@ci.oswe�o.or.us 503-697-6577
Bob Ervin, Chair, Uplands Neighborhood
2240 Prestwick Rd.
Lake Oswego, OR 97034
LU 17-0024 EXHIBIT F-2/PAGE 2 OF 2
� 0
l_alce Qswego Vancouver Bend I
� � � ' T�va Csnterpoi�te flr.,6th�loor �499 5E Tech Center pi.,#380 3fi0 SW Bor,d 5t.,S;�ite 510 ''
ti x Lake Oswego,OR 97035 Uancpuver,VdA 98683 Sencl,OR 97702
5D3-598-�G70 3fi0-567-39Q� 541-547-2979 '
www.}ordanramis.cam ,
October 23, 2017
Lake Oswego Planning Commission
380 A Avenue 3rd Floor
Lake Oswego, OR 97034
Re: LU17-0024
Dear Planning Commissioners:
Thank you fior accepting written testimony for the proposed downzoning of the property at 1770
Ridgecrest Drive, which is owned by our client, Marie 5orensen. The property is currently split-zoned,
with R-10 on the north portion and R-15 on the south, and Mr. Espe kindly pro�ided us with a copy of
the 1978 Comprehensi�e Plan map which is the basis af the current zoning.
The city-wide map is of large scale, and hand colored with magic markers. At least in the electronic
�ersion pro�ided, we are unable to readily distinguish between the zones on this property.
Ms. Sarensen always understofld it to be R-10. We ur�derstand the chal{enges faced by G15 staff when
con�erting historic hand-drawn sketches into modern maps of great precision, and ha�e observ�d
Mr. Espe's testimony that the zoning history is "spotty° regarding the south portion of the Sorensen
prope�ty. The split zoning may well be an erroneous drafting assumption and the praperty could just as
easily have been mapped as all R-10, which would be consistent with the zoning of each similarly
shaped lot to the west.
The R-15 lots to th� east are a�l two or three#imes wider than Ms. Sorer�sen's, and most are deeper as
well. Howe�er the R-10 lots to the west are about as wide as the Sorensen property, and have similar
depth. We request R-10 zoning for the entire Sorensen property to match the neighboring lots to the
west, and to preserve fhe future de�elopment potential. This i5 consistent with testimony from the
Uplands Neighborhood Associatian which is based on the clear proposition that groups of adjacent lots
of roughly equal size should have the same zoning.
In response, the staff comment (from the October 11, 2017 merno) does not challenge that proposition,
b�t rather explains that stafF relied only on current and historic designatians to reach its
recommendation of R-15 zaning for#he entire proper�y. This recommendation suffers from the same
uncertainty of historic mapping, and omits consideration of the esser�tial point that atfjacent iots of
roughly equal size should ha�e the same zoning.
The proposed downzone will restrict the residential use of the property, anci thereby reduce its fair
market value. The September 13, 2017 staff report is clear that this application is soiely for�he purpose
of"map corrections identified thro�gh the 2015 Audit°. The downzone is not for the purposes af
restricting a p�blic nuisance, protecting public health and safety, compliance with federal law, restricting
adult uses, or industrial zoning. As a result, the downzone will trigger the cornpensation requirement of
ORS 195.305(1).
LU 17-0024 EXHIBIT G-1/PAGE 1 OF 3 2829563_24DRF/f0/23/2017
i
)o�AN �Is ��
wironNt�a wr ��w
October 23, 2017
Page 2
The simPlest path forward is to designate the entire Sorensen property R-10, and we look forward to
receipt of your recommendation that the City Council fol[ow the lead o�the Uplands Neighborhood
Association and take that action.
Thank you for considering this request.
Sincereay,
JORDAN RAMIS PC
��I' '
Timothy V. Ramis
Admitfed in Oregon
tim.ramis@jordanramis.cam
OR Direct Dial (503} 598-5573
cc: Marie Sorensen
LU 17-0024 EXHIBIT G-1/PAGE 2 OF 3 4�59-003722829563_21DRF/i0/23/2D17
R10 Lots Immediately to the West
Lot Street Fronta e Acres
4CD 270Q+9BA 400 105 .51
4CD 2600 105 .41
4CD 2504 105 .53
4CD 2440 116 .71
4CD 2300 95 .87
4CC 7000 133 .85
Average 110 Feet .64 Acres
Sorensen Lot
. 63 Acres
Street Frontage 111 Feet
Six R15 Lots Immedia#ely to �he East
Lot Street Fronta e Acres
9BA 204 195 1 .46
9BA 100 157 1 .31
9AB 600 156 1 .33
9AB 500 225 1 .45
9AB 300 2D0 .86
9AB 200 200 1 .20
Average 1 S9 Feet 1 .26 Acres
LU 17-0024 EXHIBIT G-1/PAGE 3 OF 3
PLANNING AND
, B U I L D I N G S E R V I C E S
�
�
�
City Council Public
' ' ' Hearin
g
Comprehensive Plan and Zoning Map
Corrections — LU 17-0024
December 5 , 2017
Existin Com rehensive Plan Ma
g p p
Desi nation
g
1770 & 1774 Ridgecrest Drive
Comprehensive Plan
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CITIZEN COMMENT
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Date: `,�P�. �7 � Subject: � � S�
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Submit this form to the City Recorder before or at the meeting
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�REGO� CITIZEN COMMENT
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Submit this form to the City Recorder before or at the meeting
ncsNn.a rrs�a;vUhrser. � ; L�n, I'1'002�-�
DATE � S i �� �-� _ �
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SUBMIT TO CITY RECORDEP.
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o�tiA ��o�,� C�UhJCfL REP�RT
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TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Crystal Shum, PE - Boones Ferry Road Project Manager
SUBJECT: CITY ENGINEER'S REPORT
Road Legalization Proceedings (ORS 223.935— .950)
Portions of Boones Ferry Road and Lanewood Street (including sidewalk and
related improvements) adjacent to:
16480 Boones Ferry Road (US Bank)
16444 Boones Ferry Road (Round Table Pizza)
16463 Boones Ferry Road (Olson Memorial Clinic)
15630 Boones Ferry Road (Commercial Center at BFR and Lanewood)
DATE: October 26, 2017 MEETING DATE: December 5, 2017
ACTION
Conduct a combined public hearing on legalization of portions of Boones Ferry Road (including
sidewalk and related improvements) adjacent to the US Bank, Round Table Pizza, and Olson
Memorial Clinic properties, and a separate public hearing for the portions of Boones Ferry Road
and Lanewood Streets (also including sidewalk and related improvements) adjacent to the
Commercial Center property, followed by deliberations and tentative decisions whether to
enter orders legalizing each of the four areas. Direct staff to prepare findings, conclusions and
orders finalizing each decision, for adoption on December 19, 2017.
INTRODUCTION
Under state law (ORS 223.935 to 223.950), if it determines it is in the public interest to do so, a
city council may adopt an order"legalizing" a city road under any of the following
circumstances:
(1) If, through omission or defect, doubt exists as to the legal establishment or evidence of
establishment of a public road.
(2) If the location of the road cannot be accurately determined due to:
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswe�o.city
Page 2
(a) Numerous alterations of the road;
(b)A defective survey of the road or adjacent property; or
(c) Loss or destruction of the original survey of the road.
(3) If the road as traveled and used for 10 years or more does not conform to the location
of a road described in the city records.
In the course of obtaining property interests for the Boones Ferry Road Project, staff discovered
that right-of-way dedication records cannot be located for four small portions of what has been
developed and used continuously as the Boones Ferry Road and Lanewood rights-of-way for
decades. As detailed in this report, each of these portions qualifies for legalization under either
subsection (1) or (3) of the above statute. Under state law, a city council legalization order is
conclusive proof that the road exists as described in the order. Any conflicting records are
deemed void. ORS 223.950(3).
Surveys are attached depicting and describing the four areas to be legalized--each shown with
diagonal lines and labeled "Prescriptive Right-of Way Area" on the depictions, and designated
as "Parcel 1 (Prescriptive Right-of-Way)" on the legal descriptions:
• Exhibit 1 - 16480 Boones Ferry Road (US Bank)
• Exhibit 2 - 16444 Boones Ferry Road (Roundtable Pizza)
• Exhibit 3 - 16463 Boones Ferry Road (Olson Memorial Clinic)
• Exhibit 4 - 15630 Boones Ferry Road (Commercial Center at BFR and Lanewood)
Formal notices of the December 5, 2017, public hearing were mailed to the owners of land
abutting the areas to be legalized (Exhibits 5- 10). Representatives of owners of each
abutting property with a proposed legalization area along the property frontage have also
received earlier informal notice of the public hearing date through telephone conversations
and email messages. Property owners and other interested parties will have the opportunity
to testify at the public hearings, as well as to submit written materials before or during the
hearings.
US BANK, ROUND TABLE PIZZA, AND OLSON MEMORIAL CLINIC PROPERTIES
The old property lines for 16480, 16444, and 16463 Boones Ferry Road (referred to here for
convenience as the "US Bank," "Round Table" and "Clinic" properties, respectively) still show of
record as extending out toward the middle of what has been the traveled portion of Boones
Ferry Road for many years.
Exhibit 11 is a portion of the Assessor's tax map as it existed when properties in the area were
annexed to Lake Oswego in 1983, and used as an exhibit for the annexation. This tax map
includes lines marked "Old R/W" (meaning "old right-of-way') forming a sharp, dog-leg angle in
the southerly right-of-way for Boones Ferry Road north of the US Bank (Tax Lot 2600) and
Round Table (Tax Lot 2800) properties. The tax map also shows a straight line designated "New
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 3
R/W" which appears to depict the northerly boundary of the two properties, and which
corresponds with the southerly boundary of the actual Boones Ferry Road improvements
(including sidewalk) as they have existed for many years.
The Clinic Property on the north side of Boones Ferry is depicted as Tax Lot 200 on that map.
Here the "Old R/W" line shows a sharp angle in the northerly right-of-way for Boones Ferry
Road, and the "New R/W" shows the straight alignment that corresponds with the road and
sidewalk improvements as they have existed for many years.
For clarity, green dashed lines have been added highlighting the "old right-of-way" lines on
Exhibit 11, and red dashed lines have been added highlighting the "new right-of-way" lines.
The "New R/W" lines reflect a 1968 survey that was done in connection with a road
improvement project performed by Clackamas County and the Oregon Department of
Transportation before the area was annexed to Lake Oswego, and reflected the actual Boones
Ferry alignment in place of the obviously incorrect dog-legged, angled "old" right-of-way lines.
However, unlike other areas where such corrections were made, no deeds or other documents
executed by the then-property owners appear in the deed records dedicating as right-of-way
the area between the "old" and "new" right of way lines north of the US Bank and Round Table
properties, or the very small triangle south of the "new" right-of way line and north of the "old"
right-of-way line at the southwest corner of the Clinic property. As a result, the County deed
records make it appear as though the boundaries of the US Bank, Round Table, and Clinic
properties extend into current Boones Ferry Road in these three areas. These areas are
proposed for legalization, and are shown on the surveys attached as Exhibits 1, 2, and 3.
County staff have searched and can find no unrecorded dedication documents for these areas.
A search of City records was also unsuccessful. It remains unknown whether documents were
executed at some point and have been lost, or whether no transfer documents were ever
executed. As discussed below, the current Boones Ferry alignment existed long before the
1969 County-ODOT improvement project. Any property transfers could have occurred decades
ago. It is doubtful whether the Boones Ferry Road improvements have ever followed the "old"
angled right-of-way alignment shown on Exhibit 11.
The current County tax map (Exhibit 12) shows the property lines for these three properties as
not encroaching into the actual Boones Ferry alignment; instead they are consistent with the
"New R/W lines" shown on Exhibit 11. Nevertheless, these property/right-of-way lines are
inconsistent with the County deed records as discussed above. (The current tax map continues
to show the angled area of"old" right-of-way that extends north of the "new" r/w line and the
current alignment as the property boundaries, likely because there has never been an
ordinance vacating that portion of the old right-of-way.)
The Boones Ferry Road improvements (including sidewalks) fronting on each of these three
properties are in the same location today as they have been for many years, and have been
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 4
used continuously for pedestrian and automobile travel, as well as other right-of-way uses such
as utilities.
For the US Bank property, the right-of-way improvements as they exist today are shown on
Exhibit 13 with the back of the sidewalk in the same location as the southerly boundary of the
area to be legalized as shown on Exhibit 1. Road viewer photos show the right-of-way
improvements in the same location in 2002 (Exhibits 14 and 15) as well as 2007 (Exhibit 16).
Similarly, for the Round Table Property, the current right-of-way improvements as shown on
Exhibit 17 have the back of the sidewalk in the same location as the southerly boundary of the
area to be legalized as shown on Exhibit 2. The right-of-way improvements are in the same
location in 2002 (Exhibits 18, 19 and 20) and 2016 (Exhibit 21). In addition, the documents
submitted to the City in 1997 for approval of an exterior modification of the Round Table
building (DR 3-97) show boundary lines and right-of-way improvements (including sidewalk)
that existed at the time consistent with the existing right-of-way improvements. (Exhibits 22, 23
and 24).
The current right-of-way improvements abutting the Clinic property (Exhibit 25) include and
extend north three feet beyond the location of the improvements shown in 2002 photos
(Exhibits 26, 27, 28 and 29). The area proposed to be legalized as shown in Exhibit 3, includes
the location of the improvements to the back of the sidewalk as shown in the 2002 photos, and
not the extra three feet resulting from the more recent expansion. This is because legalization
orders are limited to roads within the city, and to date the expanded sidewalk area has not
been annexed.
For all three properties, the current Boones Ferry Road alignment has existed for decades,
going back much earlier than 2002. Attached are aerial photos from 1936 (Exhibit 30), 1956
(Exhibit 31), 1973 (Exhibit 32), 1987 (Exhibit 33), and 2016 (Exhibit 34), all of which show a
straight road alignment abutting the three properties. It can be seen that, at least since 1973,
the road has included four lanes and adjacent sidewalks in their current locations. These have
been used continuously from that time to date for automobile and pedestrian travel as well
related right-of-way uses including utilities.
From the foregoing, it is clear that the areas abutting the US Bank, Round Table and Clinic
Properties, and that are described in Exhibits 1, 2 and 3, meet the requirements of subsection
(1) of ORS 223.935, which authorizes legalization "If, through omission or defect, doubt exists
as to the legal establishment or evidence of establishment of a public road." Through an
omission to obtain or record dedication documents, or a defect in the acquisition process, the
County deed records still indicate that the right-of-way/property lines follow the dog-leg
boundaries showing properties as extending into the right-of-way improvements within the
actual Boones Ferry Road alignment. This creates doubt as to whether correct right-of-way
boundaries corresponding to the actual improvements have been established legally.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
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These areas also meet the requirements of subsection (3) of ORS 223.935, which separately
authorizes legalization "If the road as traveled and used for 10 years or more does not conform
to the location of a road described in the city records." As discussed, the existence and use of
right-of-way improvements in the current location and alignment has continued for well in
excess of 10 years. However, the current alignment does not conform to city records in that the
city has no records establishing dedication of the legalization areas. In addition, the current
alignment is inconsistent with title reports in the city's possession for each of the three
properties, which disclose no dedication conveyances.
It serves the public interest to legalize these three areas in order to resolve any doubt or
inconsistencies as to the legal boundaries of what has long been used as an important public
transportation facility.
COMMERCIAL CENTER PROPERTY
The Commercial Center property at Boones Ferry and Lanewood (15630 Boones Ferry Road)
also has discrepancies between the right-of-way lines according to County deed records, and
the Boones Ferry/Lanewood right-of-way improvements, including the sidewalk, within an area
that was required to be dedicated as right-of-way when the commercial center was developed.
In 1978, a previous property owner applied for city development review approval to construct
the currently-existing building for a commercial center on the property (City File No. DR 22-78).
In a June 16, 1978 Memorandum (Exhibit 35) the Assistant City Engineer advised the City's
Design Review Board (DRB), the predecessor to the current Development Review Commission,
that an additional 10-feet-wide strip should be dedicated along Boones Ferry Road to
accommodate street widening, and to include a five-foot meandering sidewalk. The Assistant
Engineer also advised that a five-foot strip should be dedicated along the Lanewood frontage,
and that a five-foot sidewalk should be installed along that property line.
The September 28, 1978 Staff Report for DR 22-78 listed the staff recommendations for
conditions of approval, including dedication of ten feet of additional right-of-way along Boones
Ferry Road and an additional five feet along Lanewood Street (Exhibit 36). The report noted
that the final plans submitted by the applicant for approval included these dedications, among
other items. The report asked the DRB to stress a different recommended item labeled as
condition "F" (related to widening Lanewood Street through a half-street improvement) that
had not been included in the submittal. The formal staff recommendation was "Approval,
subject to condition 'F' above, and to placement of the monument sign to provide adequate
vision clearance." It was not necessary to call out the other conditions, including the right-of-
way dedications, in the quoted statement because, as mentioned, those items had been
included in the applicant's submittal, which was recommended for approval.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 6
The DRB approval and findings for DR 22-78 are reflected in the DRB minutes for October 4,
1978 (Exhibit 37).1 The DRB approved DR 22-78 (which, again, per the staff report included the
right-of-way dedication) together with additional conditions, including condition "F."
The site plan that was approved as part of the submittal to the DRB in DR 22-78 shows the
"Future Property Line" reflecting the ten-foot and five-foot right of way dedications required
along Boones Ferry and Lanewood, respectively (Exhibit 39). Also, the approved plans for the
project in City Building Department records, attached as Exhibit 40, note the "existing" right-of-
way and designate as "Future RW" or "New RW" the same 10-foot and 5-foot right-of-way
expansion areas along Boones Ferry and Lanewood. It also shows as "New Sidewalk" the
sidewalk that was to be installed along Boones Ferry and Lanewood. The right-of-way
expansion areas shown on both sets of plans are consistent with the area currently proposed
for legalization in Exhibit 4. The depiction of new sidewalks on the Building Department
approved plan is consistent with where new sidewalks were constructed following the
approval, and where the sidewalks have existed continuously to this day. The easterly edge of
the sidewalk along Boones Ferry, and the northern edge of the sidewalk along Lanewood, are
consistent with the easterly and northern boundaries of the right-of-way expansion areas
shown on the approved plans and of the area to be legalized as shown in Exhibit 4. In addition,
utility structures that support two poles adjacent to the Boones Ferry travel lanes cross over
the sidewalk within the expansion area.
Despite the DRB approval of the submittal in DR 22-78 requiring dedication of the expanded
right-of-way areas along Boones Ferry and Lanewood, no corresponding dedication documents
have been recorded in the County deed records, as evidenced by title reports recently obtained
by the City. Further, no corresponding dedication documents can be found in other City
records. In addition, the tax maps of the area show right-of-way boundaries that do not include
the required dedication areas. It appears that either the applicant did not finalize the required
dedications, or any dedication documents were lost or misplaced without being recorded.
Exhibit 41, a 1973 aerial photo, shows the previous sidewalk immediately adjacent to the
Boones Ferry travel lanes, and no sidewalk adjacent to Lanewood. Exhibit 42, a 1987 aerial
photo, shows the sidewalks installed as required after development of the commercial center in
their current locations along Boones Ferry and Lanewood. The sidewalks can also be seen in
the subsequent aerial photos from 1998 (Exhibit 43), 2008 (Exhibit 44), and continue to exist in
the same locations today as shown in Exhibit 45. Street views of the sidewalks can be seen in
2002 (Exhibits 46, 47, 48 and 49), 2007 (Exhibit 50), and as they exist today (Exhibit 51). These
sidewalks have been used by the public continuously from the time of their installation up to
and including the present.
1 It appears that,at that time,the DRB's findings and approvals were documented only through the DRB minutes,
rather than a separate document. This is evidenced by a 1983 findings conclusions and order in modification
proceedings(which by then were done through a separate document)that refer to the October 5, 1978 final
approval in DR 22-78 by citing only the staff report and DRB minutes. Exhibit 38, page 2, lines 5—8.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 7
Legalization of the area shown in Exhibit 4 is warranted under ORS 223.935(1) because through
"omission or defect,"—the failure to submit the required dedication documents, or a failure to
record and retain any such documents that may have been submitted—doubt exists as to the
legal establishment of the Boones Ferry and Lanewood rights-of-way, including the sidewalk
improvements.
Legalization is also authorized by ORS 223.935(3) because the road right-of-way improvements,
i.e. the sidewalks, as traveled and used for more than 10 years, do not conform to the records
of the Boones Ferry and Lanewood rights-of-way as evidenced by title reports obtained by the
city, or by the tax map of the area, or any other city records.
As with the other legalization areas, it is in the public interest to legalize the area shown in
Exhibit 4 in order to resolve doubt or inconsistencies as to the legal boundaries of city
transportation facilities.
RECOMMENDED MOTION FOLLOWING PUBLIC HEARINGS
Move to tentatively approve legalization of the areas described in Exhibits 1 through 4, and
direct staff to prepare findings, conclusions and orders legalizing each area, for adoption
on December 19, 2017.
EXHIBIT LIST
1. Survey 16480
2. Survey 16444
3. Survey 16463
4. Survey 15630
5. Notice (Hyde/Bitar) 16444 and 16480 BFR
6. Notice (TS Two LLC) 15630 BFR
7. Notice (Banette Properties) 16444 BFR
S. Notice (MKTM LLC) 16480 BFR
9. Notice (Nepom et al) 15630 BFR
10. Notice (Foggia) 16463
11. Previous Tax Map (1982)
12. Current Tax Map
13. Street View(2016) (US Bank)
14. Street View(2002)
15. Street View(2002)
16. Street View(2007)
17. Street View(2016) (Round Table)
18. Street View(2002)
19. Street View(2002)
20. Street View(2002)
21. Street View(2015)
22. DR 3-97 Pages (Round Table plans)
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 8
23. DR 3-97 Pages (Round Table Site Plan)
24. DR 3-97 Pages(Round Table Site Plan)
25. Street View(2016) (Madrona)
26. Street View(2002)
27. Street View(2002)
28. Street View(2002)
29. Street View(2002)
30. Aerial View BFR (1936)
31. Aerial View BFR (1956)
32. Aerial View BFR (1973) (Round Table, US Bank, Madrona)
33. Aerial View BFR (1987) (Round Table, US Bank, Madrona)
34. Aerial View BFR (2016) (Round Table, US Bank, Madrona)
35. June 16, 1978 Assistant City Engineer Memorandum (DR 22-78)
36. September 28, 1978 Staff Report (DR 22-78)
37. October 4, 1978 DRB Meeting Minutes (DR 22-78)
38. January 17, 1983 Findings, Conclusion &Order(DR 22-78)
39. Site Plan (DR 22-78)
40. Building Department Plans (May 1979)
41. Aerial View(1973) 15630 BFR
42. Aerial View(1987) 15630 BFR
43. Aerial View(1998) 15630 BFR
44. Aerial View(2008) 15630 BFR
45. Aerial View(2016) 15630 BFR
46. Street View (2002) 15630 BFR
47. Street View(2002) 15630 BFR/Corner of Lanewood
48. Street View (2002) 15630 BFR/Approach Lanewood/BFR
49. Street View (2002) Lanewood
50. Street View (2007) 15630 BFR/ Lanewood
51. Street View (2016) 15630 BFR
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
EXHIBIT 1
Boones Ferry Rd Lake Oswego Work Order No.: 183
(Oakridge Rd/Reese Rd-Madrona Street) File No.: 052
August 7,2017 � Assessors Map:2 1 B 07DD
Parcel 1 Tax Lot No.: 02600
PARCEL 1 (PRESCRIPTIVE RIGHT-0E-WAY�
A parcel of land lying in the Southeast quarter of Section 7, Township 2 Sauth, Range 1
East of the Willamette Me�•idian, Clackamas County, Oregon, and being a portion of that
tract of land conveyed to 7ay F. & Joyce P. Hyde, Trustees of tl2e Hyda Living Trust
created under Restated Trust Agreement dated March 15,2007 by Limited Warranty Deed
recorded March 19, 2007 in Document No. 2007-023174, Clacicamas County Official
Records, said parcel also being a11 that portion fying Northwesterly of the line delineated
by follawing the below noted stations and offsets, Southeasterly of the centerline of
Boones Ferry Road,as said centerline is described below.
BOON�S FERRY ROAD CEN`Z'�RLZNE
A road centerline situated in the Southeast one-qu��er of Section 7, and in the Southwest
one-quarter of Section 8, and the Northwest one-quarter of Section 8, all within Tawnship
2 South,Range 1 East of the Willamette Meridian in the City of Lake Oswego, Clackamas
County,Oregon,being more particularly described as follows:
Beginning at Boones Ferry Road Centerline �tation 10+-00 per Record of Survey number
2013-083 as recorded in fhe Clackamas County Survey Records.Thence from said point of
beginning Noi�th�7°36'13"East,a distance of 167.89 feet to Station 11+67.89 at a point of '
curvatur�; Thenc� along the arc of a 5729.58 foot radius curve to the right, through a ',
central angle of 03°06'00" (the long chord bears North 49�09'13" East, 309.96 feet) �
310.00 feet to Station 14+77.89 at a point of#angency; Thence North SO°42'13" East,
637.07 feet to Station 21+14.95 at a point of curvature;Thence along the arc of a 5729.58
foot radius curve to the 1eft, through a cenh'al angle of 02�36'00" (the long chord bears
Noz�h 49�24'13"East,259.98 feet}260.00 feet to Station 23+74.96 at a point of tangency;
Thence North 48�05'13" East, 85.00 feet to Station 24+59.95 at a point of curvature;
Thence along the a�•c of a 1145.91 foot radius c�u•ve to the right,through a central angle of
10°31'00" (the long choz•d bears Noz•th 53�21'43"Easfi, 210.04 feet) 23 0.33 feet to Statio� ,
26+'70.29 at a point of tangenc�; Thence North 58°37'13" East, 768.60 feet to Station
34+38,88 at a point of curvat�re; Thence along the arc of a 716,20 foot radius curve to the
le�C, tln•ough a central angle of 15°25'30" (the long chord bears No�•th 50°54'28" East,
192.23 feet) 192.51 feet to Station 36+31.70 at a paint of tangency; Thence North
43°11'43"East, 516.51 feet to Station 41+48.21 at a point of c�uvature; Thence along the
arc of a 95493 foot radius cu�ve to the left,through a central angle of 12°42'30"{the long i
chord bears North 36°50'28"�ast, 2ll.37 feet) 211.81 feet to Station 43+60.02 at a poin�
of tangancy; Thence North 30°29'13" East, 279.39 feet to Station 46+39.41 at a poini of
P:10DOT10008087W1Surveyl�ocumenYsl_EXHII3ITS LEGALSID008087W-V-FX52PRW.doc
EXHIBIT 1
Page 1 of 3
curvature; Thence along the arc of a 716.20 foot radius curve to tl�e left,through a central
angle of 18°22'30"(the long chard bears North 21°17'S8"East,228.71 feet)229.69 f��t to
� Stafion 48+69.1.0 at a point of tangency; Thence North 12°06'43" �ast 511.40 feet to
Station 53+80.49 at a poinT of curvature; Thence along ihe a�•c of a 1432.39 foot radius
curve to the right, tl�•ough a central angle of ll°20'33" (the long chord bears North
17°45'59" East, 283.10 feet) 283.56 feet to Station 56+64.05 at a point of coinpound
curvature; Thence along the arc of a 38I9.72 foot radius curve to the right, th1•ough a
central angle of 07°34'ST' (the long chord bears North 27�14'44" East, 505.13) 505.50
feet to Station 61-�69.55 a� a point of tangency; Thence North 31°02'12" East 104.47 feet
to Station 62+74.03 at the point of terinination.
Centerline stationing and Basis of Bearings are determined by holding a station of
10+00.00 at a 3/�"iron pipe at the Cent�rline of Boones Ferry Road as per survey number
2013-083,Clackamas County Survey Records.
Offset Distances Soufheasterly of
,Station to Station Boones Ferry Road CenterIine
17+09.00 to 18+55.�0 29.89 feet along a straight line to 29.94 feet
Excepting therefrona,all that portion of said parcel lying within the existing right-of way
of Boones Fei�ry Road.
The parcel of land to which this desc�•iption applies contains 2,404 square feet, more or
less.
REGISTERE�
PRQFESSIONAL
�AND SEJR EYOR
OREGON
JULY 15, 20D3
TOD V. KEL50
50701
EXPIRES: 6/30/2019
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EXHIBIT 1
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FILE NO.: U52 BOONES FERRY RD' SIJBMITTAL DATE: OBI0712077 WHPacific
TAX t�OT: 02fi00 (Oakridge Rd/Reese Rd-Madrona St) REviseo DaTe: �„�„�,�,�,�
TAX MAP: 2 1 E Q7DD REVISED DATE: °°"'
ADDRESS:16480 BOONES FERRY RD LAKE 03WEG0 WORK ORDER NO.983 REVISED DATE: pWG: �eaa7-v-exszaw.owc
EXHIBIT 1
Page 3 of 3
EXHIBIT 2
Boones Ferry Rd Lalce Oswego Work Order No.: 183
(Oakridge Rd/Reese Rd-Madrona Street) File No.: O51
August 7, 2017 Assessors Map. 2 1 E 07DD
Parcel 1 Tax Lot No.: 02800
PARCEL 1 (�RESCRI�TJVE RIGHT-OF-WAY�
A parcel of land lying in the Southeast quarter of Section 7, Township 2 South, Range 1
East of the Willamette Meridian, Clackamas County, Oregon, and being a po��tion of that
hact of land conveyed to Wiiliam �'ran�c Bitar & Associates, LLC, an Oregon limi�ed
liability company by Statutoiy Bargain and Sale Deed recorded April 18, 2014 in
Document No. 2014-017840, Clackamas County Official Records, said parcel also beii�g
ail that portion lying Northwesterly of the line delineated by following the below noted
stations and offsets, Southeasterly ot� the centerline of Boones Feiz�y Road, as said
c�nterlin�is described below.
BOONES �ERRY ROAD CENTERLINE
A road centerline situated in the Southeast one-quarter of Section 7, and in the Southwest
one-quaz•ter of Sectzon 8, and the Noz-thwest one-quartez• of Section 8, all witixizz Townshap
2 South,Range 1 East of the Willamette Meridian in the City of Lake Oswego, Clackamas
County, Oregon,being more pa�-ticulaily described as follows;
Begi_nning at Boones Ferry Road Centerline Station 10�-00 per Record of Survey number
20l 3-083 as xecolded in the Clacicamas County S�rvey Records. Thence fram said point of
beginning North 47°36'13"East, a distance of 167.89 feet to Station 11+67.89 at a point of
curvat�re; Thence along the arc of a 5729.58 foot radius curve to th� right, through a
central angle of 03°06'00" (the long chord bears North 49°09'13" �ast, 309.96 feet)
310.00 feet to Station 1�}+77,89 at a point o:f ta�gency; Thence Noz-th 50°42'13" East,
637.07 feet to Station 21+14.96 at a point of curvature; Thence along the arc of a 5729.58
foot radius cuive to the left, through a cenh•al angle of 02°36'00" (the long chord bea�•s
North A�9°24'13"East, 259.98 feet}260.00 feet to Station 23+7�.96 at a poinf of tangency;
Thence Noa�th 48°06'13" East, 85.00 feet to Statior� 24-�-59.95 at a point of curvature;
Thence along the a��c o�a 1.145.91 foot xadius curve to the right,tluough a centz�al angle of
10°31'00" (the long chord bears North 53°21'43"East, 210.04 feet) 210.33 feet to Station
26+70.29 at a point of tangency; Thenc� North 58°37'13" East, 768,60 feet to Station
34-+-38.88 at a point of curvat�ue; Thence along the arc of a 716.20 foot radius curve to the
lef�, through a centrai angle of 15°25'3Q" (the long chord bears North 50°54'28" East,
192.23 feet} 192.81 fee� to Station 36+31.70 at a point of tangency; Thence North
43°11'43" East, 516.5I feet to Station 41+48.21 at a point of curvature; Thence along the
are of a 95�.93 foot z�adius cuxve.ta the le£t,through a cerztxal an,gle o�]2°42'30" (the lozzg
chord bears North 36°50'28"East, 211.37 feet} 211.81 feet to Station 43-�-60.02 at a point
of tangency; Thence North 30°29'13" East, 27939 feet to Station 46+39.4I at a point of
P:iODOT10008�87W1Survey\Doearr�entsl EXItIt31'1'S LEGAL.S10008087W-V-EXSIPRW.doc �
EXHIBIT 2
Page 1 of 3
c�ivature; Thence along the azc o�a 71.6.20 foot radius curve to the left, th��ough a central
ar�gle ofi 18°22'30"(the long cho�•d bears North 21°17'S8"East,228.7I feet)229.69 feet to
Station 48�-69.10 at a point of tarzgency; Thence North 12°06'43" East 511.40 feet to
Station 53-�-80.49 at a point of curvature; Thence along the arc of a 1432.39 foot radius
curve to the right, through a central angle of 11°20'33" (the long chord bears North
17°46'S9" East, 283.10 feet) 283.56 feet to Station 56+64.05 at a point af compound
curvat�•e; Thence along the arc of a 3819.72 foot radius curve #o the right, through a
central angle af 07°3A'S7" (the lo�g chord bears North 27°14'44" East, 505.13) 505.50
feet to Statzon 61+69,55 at a point of tangency; Thence Noi-th 31°02'12"East 104.47 feet
to Statian 62+74.03 at the point of ter�nination.
Centerline stationing and Basis of Bearings are determined by holding a station of
10-E-00,00 at a 3/4"iron pipe at th�e Centerline of Boones Ferry Road as per survey nurnbei•
2013-083, CIacicamas County Survey Records.
Offset Distances Southeasterly of
Statia�n to Station Boones Ferry Road Centerline
18+q�2.00 to 20-�02.00 30.45 feet along a straight line to 30.30 feet
E�cepting therefrom, all that portion of said parcel lying within the existing right-of-way
of Boones Fetry Road.
The parcel of 1and to which this description applies contains 2,8'10 square feet, moz�e or
less.
�2EGISTERED
PROFESSIONAL
�AND SURVEYOR
�
��___---
REGCUN
JULY 75, 2003
TOD V. KELSO
507Q1
EXPIRES: 6/30/2019
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EXHIBIT 2
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�, , PR�SCRIPTIVE RiGHT-d�-WAY
�� �' AREA� 2,870 5Q. FT. �
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] INCH — 30 FT. � PRESCRIPTfVE R�GHT—OF—WAY (PARCEL 1) 2,870 SQ. FT. f
FII.E NQ.: 051 BOONES FERRY R� SUBMITfAL DATE: 8I7/2017 WHPac�fic
�.vc�o�r: o2sno (Oakridge Rd 1 Reese Rd-Madrana 5t) R�visE�Qare ,�„� ,�
�srm�
TAX MAP: 2 1 E 07DD R�VIS�Q RATE: P��Fm„T�"'s°"'
ADDRESS:'16444 BOONES F�RRY RD LAKE OSW�GO WORK OR�ER NO.983 REVIS�D�ATE: DWG: �oa��v-�cS�rRw.nw
EXHIBIT 2
Page 3 of 3
EXHIBIT 3
Boones F�rry Rd Lake Oswego Worlc Order Na.: 183
(Oakridge Rd/IZeese Rd-Madrona St) File No.: 048
Septen��ex 26,2017 Assessors Map:2 1 E 07DD
Parcel 1 T�Lat No.: 0200
PARCEL 1 (PRESCRIPTIVE RIGHT-OF-W�1Y�
A parcel of 1and lying in the Southeast quai�ter of Section 7, Township 2 South, Range 1
East of the Willamette Meridian, Clackamas Courity, Oregon, and being a poz-tion of that
tract of land conveyed to Foggia, Dauglass & �alzx�ex, LI.,C, an Oregon limited Iiability
company by Bargain and Sale Deeds recorded March 2, 2016 in Dacuments Numbered
2016-01461b, 2016-Oi4617 and 2016-014618, Clacicamas Co�nty Offcial Records, said
parcel also being all that poition lying�outheasterly of the line delineated by fallowing the
below noted stations and offsets,Northwesterly of the centerline of Boones Ferry Road, as
said centerline is described below.
BOONES FERRY ROAD CENTERLINE
A road centerline situated in the Sautheast one-quarter of Section 7, and in the Southwest
one-quarter of Section 8, and the Northwest ane-quartex of Section 8, ail wifhin Township
2 South, Range 1 East of the Willamette Meridian in the City of Lake Oswego, Clackamas
County, Oregon,being more particularly d�scribed as follows:
Beginning at Booz�es k'er�y Road Centerline Station 10+00 per Record of Survey number
2013-083 as recorded in the Clackamas County Survey Records, Thence from sazd point of
beginning North 47°36'13"�ast, a distance of 167.89 feet to Station 11+67.89 at a point of
curvature; Thence along the arc o� a 5729.58 foot radius curve to the right, through a
central angle of 03°Qb'00" (the long chord bears No��th 49°09'13" East, 309.96 feet}
310.00 feet to Station 14+77,89 at a point of tangency; 'I'k�ence North 50°�2'13" East,
637.07 feet to Station 21+14.96 at a point of curvature; Thence along the arc of a 5729.58
foot zadius curve to the Ieft, through a c�ntral angle of 02°36'00" (the long chorcl bears
North 49�24'13" East,259.98 feet)260.00 feet to Station 23-F-74.96 at a point of tang�ncy;
Thence Noi-�h 48°06'13" East, 85.00 feet to S�ation 24�-59.95 at a point of c�uvatiue; �
Thence along the arc of a l I45.91 foot radius c�u•ve to the right,through a centzal az�gie of
10°31'00"{the long chord bears North 53°21'43" East, 210.04 feet) 210.33 feet to �tation
26�-70,29 at a point of tangency; Thence No:rth 58°37'13" East, 768.60 feet to Station `
34+38.88 at a point of curvat�ire; Thence along the arc of a 716.20 foot radius curve to the
left, through a central angle of 15°25'30" (the long chord bears North 50°54'28" Easf,
192.23 feet) 192.81 feet to Station 36+31.70 at a point of tangency; Thence North �
43°11'43" East, 516.51 feet to Station 41-{-48.21 at a point of curvatuse; Thence along the
arc of a 954.93 foot radius curve�to the left,througl�a central angle,o�l2°�42'30" (the Iong
chord bea�•s North 36°50'2$"East; 21137 feet) 211.81 feet to Station 43-i-60.02 at a point
of tangency; Thence Noxtkz 30°29'13" East, 279.39 fe��to Station 46+39.41 at a point of
P:10DOT10008087W1SurveylDocumentsl EXHIBITS LEGALS100080S7W-V-EX48PRW.doc
EXHIBIT 3
Page 1 of 3
curvahue; Thenae along the arc of a 716.20 foot radius cuive to the ieft, through a central
angle of l$°22'30"(the�ong chord bears North 21°17'S8"East, 228.71 feet)229.69 feet to
Station 48+b9.10 at a point of tangency; Thence North 12°06'43" East S 11.40 feet to
Station 53+80.49 at a point of curvatur�; Thence along the arc of a 1432.39 foot zadius
curve to the right, through a cent�•al angle of 11°20'33" (the long chord bears North
17°4b'59" East, 283.10 feet) 283.56 feet to Station Sf+64.05 at a point of compound
curvature; Thence along the arc o� a 3$19.72 foot radius curve to the right, t�rough a
central angle of 07°34'S7" (the long chord bears North 27°14'44" East, 505.13) SO5.50
feet to Station 61+69.55 at a point of tangency; Thence North 31°02'I2"East 10�.A�7 feet
to Station 62+74.03 at the point of termination.
Centerline stationing and Basis o� Bearings are determined by holding a station of
10-f-00.00 at a 3/4" iron pipe at the Centerline of Boones Ferry Road as per suivey number
2013-083, Clacicamas Co�nty Su�vey Records.
Offset Distances Northwesterly of
Statian to Station Boones Fer�ry Road Centerline
16+27.0a to 16+96.00 30.75 feet parallel with the centerline
Excepting fherefrom, all that portion of said parcel lying within the existing right-of-way
of Boones Ferry Road.
The parcel of land to which this description applies contains 358 square feet,more or less,
REGISTEREQ
PROFESSIONAL
LANp SURVEYOR ,�, ,
/
oREcoN
JULY 15, 2003
TOD V. K�LSO
50701
EXPfRES: 6/30/2019
P:10DOT10008087W15urveylDocumentsl_�XHIBITS LEGALS10008087W-V-�X48PRW.doc
EXHIBIT 3
Page 2 of 3
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1 INCH = 34 FT. � PRESCRIFTIVE RIGH7 0�' WAY (f'ARG��. 1) 358 SQ. fT.
PAGE 3 OF 3
F1L�NO,: 048 BOONES FERRY RD SUBMiT7AL DA7E: 09126f2017 wHPac�f�c
TAX LOT: 002ao (Oakridge Rd/Reese Rd-Madrona St) REViSED DATE: „�s,y�„�,��,��,
TAX MAP: 21 E 07�p REVISED�ATE: "���°F��°ns
ADDRESS:16463 BOONES FERRY RD LAK�OSWEGO WORK ORDER NQ.'f 83 REVESED DATE: DWG: ���-uncaePaw.ow
EXHIBIT 3
Page 3 of 3
EXHIBIT 4
Boones Ferry Rd Lake Oswego Worl�Order No.: 183
{Oalcrzdge Rd/Reese Rd—Madz•ona St) File No.; 017 �
5eptember 15,2017 Assesso�•s Map:2 1 E 08BD
Parcel 1 Tax Lot No.: 030Q0
PARC�L 1 (PRESCRIPTrVE RrGHT-OF-WAY�
A parcei of land lying in the Northwest quarter of Section 8, Township 2 �outh, Range 1
East of the Willamette Meridian, Clackamas County, Oregon, and being a portion of that
tract of land conveyed to David R. Nepom and Lean Nepom, as tenants zn com�on by
Bargain and Sale Deed recorded March 17, 2003 in Document No. 2003-032306 and
Marleo, Inc., an Oxegoz� Corporation and Nepfam LLC, an Oregon Limited Liability
Company by General Warranty Deed reeorded June 30, 1998 in Document 98-058924,
Clackamas County Official Records, said parcel also being all that portion lying
Northwesterly of the line delineated by follawing the nated below stations a�d offsets,
Southeasterly of the centerline of Boones �'e�z•y Road, and all that portion lying Southerly
of the line delineated by �ollowzng the noted below stations and offsets, Northerly of the
centerline of Lanewood�treet,inclusive, as said centerlines are desc�•ibed below.
BOONES FER1zY ROAD CENTERLINE
A road centerline situated in the Southeast one-quartez• c�f Section 7, and in the Southwest
one-quarter of Section 8, and the Northwest one-quarter of Sectiori 8, all wi�in Township
2 South, Range 1 East of th�Willamette Meridian in the City o�Lalce Oswego, Clackamas
County,Oregon,being moi•e partic�larly described as follows:
Beginning at Boones Ferry Road Centerline Station 10+00 pex Record of Sur�ey number
2013-083 as recorded in the Clackamas County Survey Records. Thence from said point of
beginnirig North 47°36'13"East, a distance of 1b7.89 feet to Station 11-�67,89 at a poznt of
curvature; Thence along the are of a 5729.58 foot i•adius curve to the right, through a
central angle of Q3°06'0�" (the �o�g choxd bears Noz�th �9°09'13" East, 309.96 feet)
31 Q.00 feet to Station 14+77.89 at a point of�tangency; Thence North 50°42'13" �ast,
637.07 foet to Sfation 21+14.96 at a point of curvature; Thence along the are of a 5'729.58
foot radius curve to the 1eft, through a central angle of 02°36'00" (the long chorcl bea�•s
North 49°24'13"�ast,259.98 feet)260.00 feet to Sta#ion 23+74.96 at a point of tangency; ' �
Thence North 48°06'13" East, 55.00 feet ta Station 24�-59.95 at a point of curvature; €
Thence along the arc of a 1145.91 foot radius curve to the right,through a central angle of [
10°31'QO"(the long ck�oxd beaxs North 53°21'�3" East,210.04 feet) 21033 feet to Station
26+70.29 at a point of tangency; Thenae North 58°37'13" East, 768.60 feet to Station
3�-[38,88 at a point of curvature; Thence along the arc of a 716.20 foot radius curve to the
left, thraugh a central a�gIe of 15°25'30" (the long chord bears North 50°54'28" East,
192.23 feet) 192.81 feet to Station 36-�-31,70 at a point of tangency; Thence North
43°11'43" East, 516.51 feet to Station 41-f-48.21 at a point o�cu:rvature;'Thence along the '
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EXHIBIT 4
Page 1 of 4
arc of a 954.93 foot radius curve to the left,through a central angle of 12°42'30" (the Iong
chord bears North 36°50'28"East, 2�].37 fee�) 211.81 feet to �tation 43+60.02 at a point
of tangency; Thence North 30°29'13" East, 279.39 feet to Stafiion 46-�39.41 at a point of
curvature; Thence along the arc of a 7f 6.20 foot radius curve to tha left,thx•ough a centxal
angle o�18°22'30" (the long chord bears Noi�th 21°17'S8"East,228.71 feet)229.69 fe�t to
Station 48+69.10 at a point of tangency; Thence North 12°06'43" East 511.40 feet to
Station 53+80.49 at a poinf of curvatu�•e; Thence along the arc of a 1432.39 foot radius
curve to ti�e right, thi•ough a cenhal angle of 11°20'33" (the long chord bea�•s North
17°46'59" East, 283.10 feet) 283.56 feet to Station 56+64,05 at a point of compound
cuz•vatuxe; "�'hence along the arc of a 3819.72 foot radius cuive ta the a•ight, tluough a
central�angle of 07°34'S7" (the Iong chord bears Noi-�h 27°14'44" East, 505.13) 505.50
feet to Station 51+69.55 at a point of tangency; The�ce Noz�th 31°02'12" East 104.47 feet
to Station 62+74.03 at the point of termination.
Centez�line stationzng and Basis of Bearings are determined by holding a station of
10-�00.00 at a 3/4"iron pipe at the Centerline of Boones �'e�ry Road as per survey number
2013-083, Clackamas Co�nty Survey Records.
LANEWOOD STREET CENT�RL�TN�
� A road centerline situated in the Northwest one-quarter of Section 8, Tovvnship 2 South,
Range 1 East of the Willam�tte Mez•idzan zn the City o�La1ce Oswego, Clackamas County,
Oregon,being more�ai-�icularly described as follows:
Beginning at Boones Ferry Road Centerline Station 46+09.72, at a 2.55 foot offset to the
left, thence South 89°40'17" East, a distance of 365.57 feet to Station 3�-65.67 and the
tei�ninus o�this d�scription, all per Record of Survey number 2013-Q83 as recorded in�he
Ciackamas Counfy Suivey Records.
Offset Distances Norfheasterly of
Station to�tation Lanewood Street Centerline
�
0+65.00 to 0-{-73.'17 4I.62 feet along a straight line tn 37.12 f�et
0+73.77 to 0+81.86 37.12 feet to a� arc with a radius of 25.00 feet,
concave Northeasterly, with a central angle of
30°07'S0", a long chord that beais �outh 38°12'51"
East,a chord distance of 13.0�feet, and an a�•c length
of 13.15 feet to 26.95 feet
0+81..86 to 0+87,80 26.95 feet to an arc with a radius of 10.00 feet,
concave Northerly,with a central angl�of 36°23'3J.",
a long ch.ozd that bears South 71°28'31"East,a chord
distance of 6.25 feet, and an arc length of 635 feet to
25.00�eet
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EXHIBIT4 �
Page 2 of 4
0+87.80 to 1+92.72 25.00 feet parallel wit1�the centerline
Of�set Distances Southeasterly of
Station to Station Baones Ferry Road Centerline
46-�76.62 to 46+83.85 �43.61 feet to an arc with a radius of 10.00 feet,
concave Easterly, with a central angle of 50°04'S2",
a long chord that bears North Ol°53'30"East, a chord
distance af$.47 feet, and an arc length of 8.74 feet to
40.00 feet
47+09.33 to 47f82.93 40.00 feet to an arc with a radius of 75b.2� feet,
concave Westerly, with a central angie of 16°O1'28",
a long chord that bears Nort� 18°55'12"East,a chord
distance of 210.80 feet, and an axc length of 211.49
feet to 40.Oa feet
Excepting therefrorn, all that poi�tion of said parcel lying within the exis�ing right-of-way
of Boones Fei7y Road and Lanewood Sh�eet.
The parcel of land to which this description applies contains 2,952 square feet.
REGISTER�D
PROFE$SiflNAL
L.AND SURVEYOR
��
OREGON
JULY 35, 2003
To� v. �E�so
5Q701
EXPIRES; 6/30/2019
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EXHIBIT 4
Page 3 of 4
49+00 �
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/ CH=S71'28'31"�
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i'i �.n`�� ;�`� c' �L=8.74'
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s " ri z N� A=50'a4'S2��
t� Q G �' � PARCEL 1 CH=N01°53'30"E
� � PRESCRIPTIVE RIGHT OF WAY 8 47�
� 0 ssa, AREA 2,952 SQ. FT.
._�._.___._.__.------_.�.._.__.�
a`� � FILE NUMBER: 17
�` � OWNER; DAVID R. I�EPOM, LEAH NEPOM, MARLE�
? � oQ INC., AN OREGON CORPORATIQN ANQ N�PFAM L.LC,
,s C`� �'` AN OREGON LIMITED LIABILITY CdMPANY
� ApDR�SS; 15630 BOON�S FERRY ROAD
�' DEED DOC. N0. 2003-0323�6
�'� _� AO 999' DEEa D�C: N0. 98—�58324
pC. �.�" OQ ¢p��� 48-h 83.85
�� 36 ,.p� A�6+76,62 N
rx39 Q� � o+73J7 0�
,,� �7 0-F81.8fi �o
' � +87.80 �-
�
6 y�
y� ,�� B � N
>
'r a STA: 46+09.72 � � d
'`� 0+00 ='� pFF: -2.55' LT � �' ��+00 2+00
o�
X in¢6 S89'40'17"E 365.67'
D�`o o' xl� � rn o 00
+ �20 N� LANEWOOD STREET N
0
��. .___ .._..---.--�____. ___ _.__. ._--------- -- ---, _.�.�_____
��.. � __.__ _�... __. ..____.___.___._
SCALE �
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� ---� L.,J �
��--i �
( FEET ) ' LEGEND
1 INCH = 40 FT. � PRESCRIPTIVE RIGHT-OF-WAY (PARCEL 1) 2,952 SQ, �T,
PAGE 4 OF 4
F�LE NO.: 017 BOONES FERRY RD sUBMITfAL DATE: 09I1512D17 y�Kpacific
�,4x�o�: os000 �Oakridge Rd/Reese Rd-Madror�a St) ��ISED DATE: v��9a�a,,,,,�
TAX hAAP: 21�08BD REVISED DATE: „.„„;,�,�Fm,;��a°"�
ADDRESS; 15630 BOONES�ERRY RD LAKE OSWEGO WORK ORD�Ft NO.183 REVISE.D DATE: �WG:��07 V-IX17PRW.�WG
EXHIBIT 4
Page 4 of 4
EXHIBIT 5
o��A � �s� NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL
� /�
V , � o ROAD LEGALIZATION PROCEEDINGS
(ORS 223.935 TO 223.950)
�REG�� PORTION OF BOONES FERRY ROAD ABUTTING PROPERTY
AT 16444 and 16480 BOONES FERRY ROAD
TO: Joyce P. Hyde, Trustee
17949 Kelok Road
Lake Oswego, Oregon 97034
Joyce P. Hyde, Trustee
% Kim Chompson
5510 SW Menefee Drive
Portland, Oregon 97239
William Frank Bitar& Associates, LLC
9828 E. Burnside, Ste. 200
Portland, Oregon 97216
Notice: This is to notify you, as owners of property at 16444 and 16480 Boones Ferry Road, Lake
Oswego, Oregon, that the Lake Oswego City Council will conduct a public hearing at the following
date, time and location to consider ordering the legalization of portions of Boones Ferry Road
(including sidewalk and other related improvements) abutting your property:
Hearing Date, Time, and Location:
Tuesday, December 5, 2017; 6:30 p.m.
City Council Chamber
Lake Oswego City Hall
380 A Avenue
Lake Oswego, OR 97034
Description of Legalization Area: The areas to be considered for legalization are depicted with
diagonal lines and labeled "prescriptive right-of-way" on the attached Exhibits B and D, and are
described on the attached Exhibits A and C.
Effect of Legalization Order: If the City Council enters a legalization order following the hearing, the
order will be deemed conclusive proof that the road exists as described in the order. Any records
showing the location of the road that conflict with the location as described in the order will be void.
Staff Contacts:
Inquiries regarding the proposed legalization may be directed to:
Crystal M. Shum, P.E., Project Manager
E-Mail: cshum(c�lakeosweqo.city
Phone: (503) 697-7420
EXHIBIT 5
Page 1 of 8
EXHIBIT 5
For information about the public hearing contact:
Anne-Marie Simpson, City Recorder
E-Mail: asimpson(a�lakeosweqo.city
Phone: (503) 534-4225
City Engineer's Report: The City Engineer's Report concerning the proposed legalization is
available for inspection at the Engineering Department, Third Floor, Lake Oswego City Hall. A copy
may be obtained by contacting Project Manager Crystal Shum (above).
How to Comment, Testify or Submit Information:
You, or any other interested person, may appear and testify at the public hearing, or may
submit written material, controverting any matter presented to the City Council or otherwise
commenting on the proposed road legalization
Bring, mail or email written comments to:
Anne-Marie Simpson, City Recorder Phone: (503) 534-4225
Third Floor, City Hall Fax: (503) 697-6594
380 A Avenue E-mail: asimpson(a�lakeosweqo.city
Post Office Box 369
Lake Oswego, Oregon 97034
You may also attend the hearing and may:
• Testify at the hearing, and/or
• Submit written testimony to the Council as follows:
By 5 p.m. on December 5, 2017, bring or mail written testimony to:
Anne-Marie Simpson, City Recorder
Third Floor, City Hall
380 A Avenue
Post Office Box 369
Lake Oswego, Oregon 97034
E-mail: asimpson(a�lakeosweqo.city
Staff will distribute the written testimony to the Council prior to the public hearing.
OR
Bring the written testimony to the public hearing for distribution to the Council. (It is
recommended that 10 copies of the written testimony be available to distribute to each of
the councilors, the mayor, and staff.)
For more information about the hearing procedures, contact staff.
cc: Garrett H Stephenson
Schwabe Williamson &Wyatt
1211 SW 5th Ave Ste 1900
Portland OR 97204
NOTICE MAILING DATE: NOVEMBER 9, 2017.
EXHIBIT 5
Page 2 of 8
EXHIBiT "A"
Boones Ferry Rd Lalce Oswego Work Order No.: 183
(Oakridge Rd/Reese Rd-Madrona Street) File No.: O51
August 7, 2017 Assessors Map. 2 1 E 07DD
Parcel 1 Tax Lot No.: 02800
PARCEL 1 (�RESCRI�TJVE RIGHT-OF-WAY�
A parcel of land lying in the Southeast quarter of Section 7, Township 2 South, Range 1
East of the Willamette Meridian, Clackamas County, Oregon, and being a po��tion of that
hact of land conveyed to Wiiliam �'ran�c Bitar & Associates, LLC, an Oregon limi�ed
liability company by Statutoiy Bargain and Sale Deed recorded April 18, 2014 in
Document No. 2014-017840, Clackamas County Official Records, said parcel also beii�g
ail that portion lying Northwesterly of the line delineated by following the below noted
stations and offsets, Southeasterly ot� the centerline of Boones Feiz�y Road, as said
c�nterlin�is described below.
BOONES �ERRY ROAD CENTERLINE
A road centerline situated in the Southeast one-quarter of Section 7, and in the Southwest
one-quaz•ter of Sectzon 8, and the Noz-thwest one-quartez• of Section 8, all witixizz Townshap
2 South,Range 1 East of the Willamette Meridian in the City of Lake Oswego, Clackamas
County, Oregon,being more pa�-ticulaily described as follows;
Begi_nning at Boones Ferry Road Centerline Station 10�-00 per Record of Survey number
20l 3-083 as xecolded in the Clacicamas County S�rvey Records. Thence fram said point of
beginning North 47°36'13"East, a distance of 167.89 feet to Station 11+67.89 at a point of
curvat�re; Thence along the arc of a 5729.58 foot radius curve to th� right, through a
central angle of 03°06'00" (the long chord bears North 49°09'13" �ast, 309.96 feet)
310.00 feet to Station 1�}+77,89 at a point o:f ta�gency; Thence Noz-th 50°42'13" East,
637.07 feet to Station 21+14.96 at a point of curvature; Thence along the arc of a 5729.58
foot radius cuive to the left, through a cenh•al angle of 02°36'00" (the long chord bea�•s
North A�9°24'13"East, 259.98 feet}260.00 feet to Station 23+7�.96 at a poinf of tangency;
Thence Noa�th 48°06'13" East, 85.00 feet to Statior� 24-�-59.95 at a point of curvature;
Thence along the a��c o�a 1.145.91 foot xadius curve to the right,tluough a centz�al angle of
10°31'00" (the long chord bears North 53°21'43"East, 210.04 feet) 210.33 feet to Station
26+70.29 at a point of tangency; Thenc� North 58°37'13" East, 768,60 feet to Station
34-+-38.88 at a point of curvat�ue; Thence along the arc of a 716.20 foot radius curve to the
lef�, through a centrai angle of 15°25'3Q" (the long chord bears North 50°54'28" East,
192.23 feet} 192.81 fee� to Station 36+31.70 at a point of tangency; Thence North
43°11'43" East, 516.5I feet to Station 41+48.21 at a point of curvature; Thence along the
are of a 95�.93 foot z�adius cuxve.ta the le£t,through a cerztxal an,gle o�]2°42'30" (the lozzg
chord bears North 36°50'28"East, 211.37 feet} 211.81 feet to Station 43-�-60.02 at a point
of tangency; Thence North 30°29'13" East, 27939 feet to Station 46+39.4I at a point of
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EXHIBIT 5
Page 3 of 8
c�ivature; Thence along the azc o�a 71.6.20 foot radius curve to the left, th��ough a central
ar�gle ofi 18°22'30"(the long cho�•d bears North 21°17'S8"East,228.7I feet)229.69 feet to
Station 48�-69.10 at a point of tarzgency; Thence North 12°06'43" East 511.40 feet to
Station 53-�-80.49 at a point of curvature; Thence along the arc of a 1432.39 foot radius
curve to the right, through a central angle of 11°20'33" (the long chord bears North
17°46'S9" East, 283.10 feet) 283.56 feet to Station 56+64.05 at a point af compound
curvat�•e; Thence along the arc of a 3819.72 foot radius curve #o the right, through a
central angle af 07°3A'S7" (the lo�g chord bears North 27°14'44" East, 505.13) 505.50
feet to Statzon 61+69,55 at a point of tangency; Thence Noi-th 31°02'12"East 104.47 feet
to Statian 62+74.03 at the point of ter�nination.
Centerline stationing and Basis of Bearings are determined by holding a station of
10-E-00,00 at a 3/4"iron pipe at th�e Centerline of Boones Ferry Road as per survey nurnbei•
2013-083, CIacicamas County Survey Records.
Offset Distances Southeasterly of
Statia�n to Station Boones Ferry Road Centerline
18+q�2.00 to 20-�02.00 30.45 feet along a straight line to 30.30 feet
E�cepting therefrom, all that portion of said parcel lying within the existing right-of-way
of Boones Fetry Road.
The parcel of 1and to which this description applies contains 2,8'10 square feet, moz�e or
less.
�2EGISTERED
PROFESSIONAL
�AND SURVEYOR
�
��___---
REGCUN
JULY 75, 2003
TOD V. KELSO
507Q1
EXPIRES: 6/30/2019
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C
EXHIBIT 5
Page 4 of 8
� �
EXNIBIT "B"
E
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;
� �
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� kOO
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EXISTING `�o
RiGHT—OF--WAY �`�O- .
LINE
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EXISTING
BACK OF WALK
PARCEL 1
�, , PR�SCRIPTIVE RiGHT-d�-WAY
�� �' AREA� 2,870 5Q. FT. �
`�� �"
'�s�
,�x ' .
�?p ��`NER; YVfLLIqM �1LE NU�yB�R• 51
� '�N oREGd `�ANK 81TqR�
ADDRfSS: N64l44T�p LiqB1L��SSOClA
DEL�D p pc 0(3NES F�R C�MpAN y' LLC,
N0. 20]4�017840RQAD
SCAL� �I
30 0 15 30 �
LEGEND
( FEET )
] INCH — 30 FT. � PRESCRIPTfVE R�GHT—OF—WAY (PARCEL 1) 2,870 SQ. FT. f
FII.E NQ.: 051 BOONES FERRY R� SUBMITfAL DATE: 8I7/2017 WHPac�fic
�.vc�o�r: o2sno (Oakridge Rd 1 Reese Rd-Madrana 5t) R�visE�Qare ,�„� ,�
�srm�
TAX MAP: 2 1 E 07DD R�VIS�Q RATE: P��Fm„T�"'s°"'
ADDRESS:'16444 BOONES F�RRY RD LAKE OSW�GO WORK OR�ER NO.983 REVIS�D�ATE: DWG: �oa��v-�cS�rRw.nw
EXHIBIT 5
Page 5 of 8
EXHIBIT"C"
Boones k'exxy Rd Lake 4swego Wox�Ordex No.: 183
(Oakridge Rd/Reese Rd-Madrona Street) File No.: 052
Augus�7,2017' Assessors Map:2 1 E 07DD
Parcel 1 `�'ax Lot No.: 02600
PARCEL I (PRE�CRIPTIVE RIGHTmmOF-WAY�
A parcel of land lying in the So�theast quarter of Section 7, Township 2 South, Range 1
East o�the Willamette Meridian, Clackamas County, Oregon, and being a pozEion of that
tract of land conveyed to Jay F. & Joyce P. Hyde, Trustees of the Hyde Living Trust
created under Restated Trust Agreement dated March i5,2007 by Limited Warranty Deed
recorded March 19, 2007 in Document No. 2007-023174, Clacicamas County Official
Records, said parcel also being a11 that portion lying Northwest�rly of the line delin�ated
by �ollawing the below noted stations and o�fsets, Southeasterly o� the cezztez•line o�
Boones Ferry Road, as said centerline is described below.
BOONE�FERRY ROAD CENTERLINE
A road centerline situated in the Southeast one-quai�ter of Section 7, and in the Southwest
one-quarter of Section 8, and the Northwest one-quarter of Section 8, all within Township
2 South,Range 1 East af the Willamet�e Meridian in the City of Lake Oswego, Clackamas
County,Oregon,being more particularly described as follows:
Beginning at Boones Ferry Road Centerline �tation i0+00 per Record of Survey number
2013-083 as recorded in the Clackamas County Survey Records.Thence fiom said point af
beginning Norti�47°36'13"East, a distance of 167.89 feet to Station 11+67.89 at a point of
curvature; Thence along the arc of a 5729.58 foot radius curve to the right, through a
central angle of 03°06'00" (the long chard bears North 49°09'13" East, 309.9b feet) �
310.00 feet to Station 14+77.89 at a point of tangency; Thence North 50°42'13" East,
637.07 feot to Station 21+14.96 at a point of c�rrvature; Thence along the arc of a 5729.58
foot radius curve to the left, through a cenh'al angle of 02°36'00" (the long chord bears
North 49°24'13"East, 259.98 feet) 260.�0 feet to �tation 23+74.96 at a point of tangency;
Thence North 48°05'13" East, 55.00 feet to Station 24+59.95 at a point of curvature;
Thence along the at•c of a 1145.91 foot radius cu�ve to the right,through a central angle of
].0°31'00" (the long chozd bears Noz•th S3°21'�3" Easl;210.0� feet) 2J 0.33 feet to Sfatzo� �
26-�-70.29 at a point of tangency; T�ence North 58°3'7'13" East, 768.60 feet to Station
34-�38,88 at a point af c�zrvature; Thence along�he arc of a 716,20 foot radius curve to the
left, �luaugh a central angle of 15°25'30" (the long chord bears North SO°54'28" East,
192.23 feet) 192.81 feet to Station 36+31.70 at a point of tangency; Thence North
43°11'43"East, 516.51 feet to Station 41+48.21 at a point of curvature; T1�ence along the
arc of a 95493 foot radius cu�ve to the left,th�•ough a central angle of 12°42'30"{the long �
chord bears North 36°50'28"�ast, 211.37 feet) 2ll.81 feet to Station 43+60.02 at a point
of tangency; Thence North 30°29'13" East, 279.39 f�et to Statiar► 46�39.41 at a point of
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EXHIBIT 5
Page 6 of 8
curvattue; Thence along the arc of a 716.20 foot zadius curve to t1�e left, thraugh a central
angle of i8°22'30"(the long chord bears North 21°17'S8"�ast, 228.7I feet)229.69 feet to
� Station 48+&9.10 at a point of tangency; Tk�ence North 12°06'43" East Sll.�O feet to
Station 53+80.49 at a poznt of curvature; Thence along the a��c of a 1432.39 foot radius
cur�e to the right, tlu•ough a central angle of li°20'33" (th� lang choz�d bea��s Noz�th
17°46'59" East, 283.10 feet) 283.56 feet to Station 56�64.05 at a point of co�npound
curvatute; Thence along the arc of a 3819.72 foot radius curve to the right, thi•ough a
central angle of 07°34'S7" (the long chord beaz•s North 27°14'44" East, 505.13} 505.50
feet ta Station 61+69.55 at a point a�tangency; Thence North 31°02'12" East 104.47 fee#
to Station 62+74.03 at the point of ter�nination.
Centerizne stationing and Basis of Bearings are determined by holding a station of
10+00.00 at a 3/4" iron pipe at the Centerline of Boones Fe�y Road as per survey number
2013-083, Clackamas County��xvey Records.
�ffset Distances SoutheasterIy of
Station to Station Boones Ferry Road Centerline
J.7+Q9.00 to I8+55.00 29.89 feet along a straight line to 2994 feet
Excepting therefrox�a, aIl that portion of said parcel lying within the existing right-of-way
of Boones k'ef�ry Road.
The parcel of land to which this description applies contains 2,404 square feet, more or
less.
REGISTERED
PROFESSIONAL
�AND SUR EYOR
OREGON
�ULY 15, 2003
TOD V. KEL50
5070�
EXPIRES: 6/30/2019
�
i
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EXHIBIT 5
Page 7 of 8
�XHIBIT"D"
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'�` �o�ti� PARCEL 1
���� � PRESCRIPTIVE RIGFiT-aF-WAY
��� xp0 AREA 2,404 SQ. FT. �
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1 INCH = 3� FT. � PRESCRIPTIVE RlGHT—OF—WAY (f'ARG�I. 1) 2,404 SQ. FT. �
FILE NO.: 052 BOONES FERRY RD � susMirra,�dnr�: oaro7�2o�7 WHPacific
TAX LOT: 02fi00 (Oakridge Rd!Reese Rd-Madrona St) REVISE➢DATE: „��.,�„�,A,�,�
TAX MAP: 2 1 E Q7DD REVISED DATE: '-°�4�Fu=°'��,s
ADDRESS:16480 BOONES��.RF2Y RD LAKE 034VEG0 WORK DRDER N0.183 REVISED DATE: RWG: �eoa�-v-�szrtw.owc
EXHIBIT 5
Page 8 of 8
EXHIBIT 6
o��A � �s� NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL
� /�
V , � o ROAD LEGALIZATION PROCEEDINGS
(ORS 223.935 TO 223.950)
°RE�o� PORTIONS OF BOONES FERRY ROAD AND LANEWOOD
STREET ABUTTING PROPERTY AT 15560 BOONES FERRY
ROAD
TO: TS Two, LLC
PO Box 5125
Eugene, Oregon 97405
10260 SW Greenburg Road, Ste 1180
Portland, OR 97223
Notice: This is to notify you, as owner of property at 15560 Boones Ferry Road, Lake Oswego,
Oregon, that the Lake Oswego City Council will conduct a public hearing at the following date, time
and location to consider ordering the legalization of portions of Boones Ferry Road and Lanewood
Street (including sidewalk and other related improvements) abutting your property (Note that the area
proposed to be legalized is along the frontage of 15630 Boones Ferry Road, not the frontage of
your property. However, you are receiving this notice because the area touches the boundary
line of your property):
Hearing Date, Time, and Location:
Tuesday, December 5, 2017; 6:30 p.m.
City Council Chamber
Lake Oswego City Hall
380 A Avenue
Lake Oswego, OR 97034
Description of Legalization Area: The area to be considered for legalization is depicted with
diagonal lines and labeled "prescriptive right-of-way" on the attached Exhibit B, and is described on
the attached Exhibit A.
Effect of Legalization Order: If the City Council enters a legalization order following the hearing, the
order will be deemed conclusive proof that the road exists as described in the order. Any records
showing the location of the road that conflict with the location as described in the order will be void.
Staff Contacts:
Inquiries regarding the proposed legalization may be directed to:
Crystal M. Shum, P.E., Project Manager
E-Mail: cshum(c�lakeosweqo.city
Phone: (503) 697-7420
For information about the public hearing contact:
Anne-Marie Simpson, City Recorder
E-Mail: asimpson(a�lakeoswego.city
Phone: (503) 534-4225
EXHIBIT 6
Page 1 of 6
City Engineer's Report: The City Engineer's Report concerning the proposed legalization is
available for inspection at the Engineering Department, Third Floor, Lake Oswego City Hall. A copy
may be obtained by contacting Project Manager Crystal Shum (above).
How to Comment, Testify or Submit Information:
You, or any other interested person, may appear and testify at the public hearing, or may
submit written material, controverting any matter presented to the City Council or otherwise
commenting on the proposed road legalization
Bring, mail or email written comments to:
Anne-Marie Simpson, City Recorder Phone: (503) 534-4225
Third Floor, City Hall Fax: (503) 697-6594
380 A Avenue E-mail: asimpson(a�lakeosweqo.city
Post Office Box 369
Lake Oswego, Oregon 97034
You may also attend the hearing and may:
• Testify at the hearing, and/or
• Submit written testimony to the Council as follows:
By 5 p.m. on December 5, 2017, bring or mail written testimony to:
Anne-Marie Simpson, City Recorder
Third Floor, City Hall
380 A Avenue
Post Office Box 369
Lake Oswego, Oregon 97034
E-mail: asimpson(a�lakeoswego.city
Staff will distribute the written testimony to the Council prior to the public hearing.
OR
Bring the written testimony to the public hearing for distribution to the Council. (It is
recommended that 10 copies of the written testimony be available to distribute to each of
the councilors, the mayor, and staff.)
For more information about the hearing procedures, contact staff.
NOTICE MAILING DATE: NOVEMBER 9, 2017.
EXHIBIT 6
Page 2 of 6
EXHIBI7' "A" •
Boones Fez�ry Rd Lake Oswego Wo�•1�Order No.: 183
(Oalcridge Rd/Reese Rd—Mad�•ona St) File No.; 017
September 15,201'7 Assessois Map:2 1 E 08BD
Parcei 1 Tax Lot No.: 03000
PARCEL 1 (PRESCRIPTIVE RIGHT-Ok'-WAY�
A paz�cel of land lyzng in the Northwest quart�r of Section 8, Township 2 �outh, Range 1
East of the Willamette Meridian, Clackamas County, Oregon, ar�d being a po�-tion of that
tract of land conveyed to Davzd R. Nepom and Leah Nepom, as tenants in common by
Bargain and Sale Deed recorded March 17, 2003 i� Documenf No. 2003-032306 and �
Marleo, Inc., an Oregon Corporation and Nepfam LLC, an Oregon Limited Liability
Company by General Watranty De�d reeorded June 30, 1998 in Document 98-05&924,
Clackamas County Of�cial Records, said parcel also being all that portion lying
Noz•tk�w.esterly of the Iine delineated by follawing #he noted below stations and offsets,
Southeasterly of the centerline of Baones Fe�1•y Road, and all that portion lying Southerly
of the line delzneated by �ollowing tk�e z�oted below stations ar�d offsets, Noi�therly of the
centerline of Lanewood Stre�t,inclusive,as said centerlines are descz•ibed belovt�.
BOONES FERRY ROAD CENTERLINE
A road centerline situated in the Southeast one-quartez• c�f�ection 7, and in fhe So�thwest
one-quarter of Section 8, and the Northwest one-quarter of Sectiori 8, a11 within Township
2 South,Range 1 East of the Willamette Meridian in the City o�Lalce �swego, Clackamas ',
County,Oregon,being more particularly described as follows: I
Beginning at Boones Ferry Road Centerline Station 10+00 per Record of Sur�ey number
2013-083 as recorded in the Clackamas County S�arvey Records. Thenee from said point of
beginning North 47°36'13"East, a distarice of 1b7.89 feet to Station I 1+67.89 at a point of
cuz•vature; Thenc� along th� arc of a 5729,58 foot radius curve to the right, through a
central angle of 03°Ob'00" (the long chord bears Noi�h �9°09'13" East, 309.96 feet)
3I0.00 feet to Station 14-�77.89 at a point of tangency; Thence North 50°42'13" East,
637.07 feet to Station 21+14.96 at a point of cuzvature; Thence along the arc of a 5729.58
foot radius curve to the left, through a central angle of 02°36'00" (the Iong chord bea�s
North�9°2�'13"East,259.98 feet)260.OQ feet to Station 23+74,96 at a point of tangency; ' ;
Thence North 48°06'13" East, 85.00 fee# to Station 24+59.95 at a point of curvature; !
Thence along the arc of a 114S.91 �oot xadius curve to the xight,through a central angle of j
10°31'00" (the Iong chord bears North 53°21'43" East,210.04 feet) 21033 feet to Statian
26-�-70.29 at a point of tangency; Thenee North 58°3T13" East, 768.60 feet to Station
34-�38.88 at a point of curvature; Thence along the arc of a 7I6.20 foot radius curve to the
Ieft, through a ce�t�•al a�gle of 1S°25'30" (the long chord bears North 50°54'28" East,
192.23 fee�) 192.81 feet to Station 36-�-31,70 at a point of tangency; Thence North
�3°11'43"East, 516.51 feet to Station 41+48.21 at a point of curvature;'Thence along the �
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I
Page 1 of 4
EXHIBIT 6
Page 3 of 6
arc of a 954.93 foot radius curve to the left,through a central angle of 72°42'30"(t�e long
chaxd bears North 35°50'28"East, 211.37 fee�) 211.8� feet to �tation 43+60.02 at a point
of tangency; Thence North 30°29'13" East, 279.39 feet to Station 46+39.41 at a point of
c�rvatur�; Thence along the arc of a 7f 6.20 foot radius curve to the Ieft, througli a central
angle of 18°22'30"(the long chord bears Noi�th 21°17'S8"East,228.71 feet)229,69 f�et�o
Station 48-�69.10 at a point of tangency; Th�nce North 12°06'�3" �ast 511.�40 feet to
Station 53+80.49 at a point of curvature; Thence aIong the arc of a 1432.39 foot radius
curve to the right, tYu•ough a cent�al angle of 11°20'33" {�he long chord beaz•s Noxth
17°46'S9" East, 283.10 feet) 283.56 feet to Station 56+64.05 at a point of compound
curvature; Thence along the arc of a 3819.72 foot radius cuive ta the righ�, th��ough a
central'angle of 07°39'S7" (the Iang chord bears Noi-�h 27°14'44" East, 505.13) 505.50
feet to Station 61+69.55 at a point of tangency; Thence North 31°02'12" East 104.4'1 feet
to Station 62+74.03 at tk�e point of termination.
Cente�•Iine stationing and Basis of B�arings are determined by holding a station of
�0+00.00 at a 3/4"iron pipe at the Centerline of Boones Fe�ry Road as per survey number
2013-083, Clackamas County Survey Records.
LANEWOOD STREET CENT�RLINE
V A road centerline situated in the Northwest one-quarter of Section 8, Township 2 South,
Range 1 East of the Willam�tte Meridzan. zn the City o�Lalce Qswego, Clackamas County,
Oregon,being more pai�ticularly described as follows:
Beginning at Boones Ferry Road Centerline Station 46+09.72, at a 2.55 foot offset to the
left, thenae 5outh 89°40'17" �ast, a distance of 365.57 feet fo Statzon 3-�-65.67 a�zd the
#ei�ninus of this d�scription, all per Record of Survey number 2013-083 as recorded in the
Clackamas Counfy Suivey Records.
Offset Distances Norfheasterly of ,
Station to Station Lanewood Street Centerline '
0-�-b5,00 to 0�-73.'17 41.62�eet along a straight line to 37.12 feet I
0 i-73.77 to 0+81.85 37.12 feet to an arc with a radius of 25.00 feet,
concave Northeasterly, with a central angle of
30°07'50", a long c�Zoxd that beaz�s South 38°12'S1"
East,a chord distance of 13.00 feet, and an arc length
of 13.15 feet to 26.95 feet
0+81.8b to 0+87.80 26.95 feet to an arc with a radius of 10.00 feet,
coz�cave Northerly,with a central angle of 36°23'31",
a long chord that bears South 71°28'3 Y'East, a chord
distance of 6.25 feet, and an arc length of 6.35 feet to
25.00 feet
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Page 2 of 4
EXHIBIT 6 n
Page 4 of 6
p+87.80 to 1+92.72 25.00 feet paraflel wit1�the centerline
Ofifset Distances Southeasterly of
Station to Station Soones Ferry Road Centerline
46+76.62 to 46-�-83.85 43.61 feet to an a�•c with a radius of 10.00 feet,
concave Easterly, witk� a central angle of 50°04'S2",
a long chord that bears North 01°53'3Q"East,a chord
distance af 8.47 feet, and an arc length of 8.7A feet to
40.00 feet
47+09.33 to 47+82.93 40.00 feet to an arc with a radius of 756.20 feet,
concave Westerly, v,�th a central angle of lfi°O1'28",
a long chord that bears No��th 1$°55'12"East, a chord
distance of 210.80 feet, ar�d an arc length of 211.49
feet to 40.Oa feet
Exce�ting thez-efroxn, all that portion of said parcel lying within the existing right-of-way
of Boones Fei7y Road and Lanewood Sheet.
The parcel of land to which this description applies contains 2,952 square feet.
REGISTERE�
PROFESSIONA�
L.AND SURVEYOR
��
��
OREGON
JULY 15, 20R3
TOD V. KELSO
50701
EXPIRES; E/30/2019
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Page 3 of 4
EXHIBIT 6
Page 5 of 6
EXHIBIT "B"
49+00 �
w '
�
'�T �8�'&8.1 p z �9�2 4�'`&5.0
r4.zo�
40.00' O R=10.OD'
L=6.35'
� �=36'23'31"
/ CH=S71'28'39"E
EXISTING 6.2�'
RIGHT—OF—WAY
L1NE R=25.00'
o -�8- L=93.15'
_.__..__._._.-------___---__.__._..�_._.._._____._�,
� o , : .'-�, 0=3Q'07'50��
� d- � �N,� CH=S38°12'51"E
o� � � /�, ��0 13.�0'
� � o � „ ir z „
�� � '�u, a �r `� R-10.00'
;; � :�:� �� � Co�=8.74°
� „ �
x " �� z N 0=5�°04'52°
F� Q�� � PARCEL 1 CH—N01°53'30°E
�S � PRESCRIPTIVE RIGHT OF WAY S���
_ � O 5sp� AREA 2,952 SQ. FT.
_------_.----__�._.___.�
�'� � FILE NUMBER: 17
�` � OWNER; DAVID R. NEPOM, LEAH NEP01�, MAR�EQ
? � o� INC., AN OREGON CORf'0(2A71QN ANQ N�PFAM LL.C,
�� C�� �'` AN OREGON LIMITED LIABILITY COMPANY �
� ApDR�SS; 15630 BOON�S FERRY ROAD
�' DEED �OC. N0. 20D3-032306
�'�. _'� AO 999' �EE� D�C: N0. 98—�58924
�% Q p �0' 46-h83.85
�p�' ¢ ` O �,��6S p� A�6+76,82 N
��3 � � 0+73.77 �
,,� `9�7 0+81.8fi ,a o
" C -F 87.80 �
-; �� 6��
.y":. ,^ B N N .
��'z o`��' STA: 46+09.72 � � d '
` 0+00 �"� OFF: -2.55' 1.7 � �' �i�-00 2+00 ',
o� '
��x �A6x,r A �o S89'40'17°E 365.67' o
} �2° N� LANEWOOD STREET N
0
��..... _.____.._�___. _._ _.__. ....._--.--.________ ___ ____
��____---- -. -- .
SCAL� �
40 0 2`� �
( FEET ) � L�GEND
1 INCH = �40 FT. � PRESCRIPTIVE RIGHT-OF-WAY (PARC�L 1) 2,952 SQ. FT.
PAGE 4 OF 4
FILE NO.: 097 BOONES FERRY RD SUBM1TfAL DATE: 09I15l2017 WHPac�f c
rAx�.or: a3000 (Oakridge Rd/Reese Rd-.Madro�a St} R�v[sea�aTE: a,��„��,�a�,,,,�
TAX NlAP: 21 E 08BD REVISED[JA7E: „�,„,�xm„����s
P,DDRESS:45630 BOONES FERRY RD LAK�QSWEGO WORK QRDER NO,183 REVISED DATE: DWG:�o8�-v-�t�Paw.ow�
EXHIBIT 6
Page 6 of 6
EXHIBIT 7
o��A � �s� NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL
� /�
V , � o ROAD LEGALIZATION PROCEEDINGS
(ORS 223.935 TO 223.950)
°RE�o� PORTION OF BOONES FERRY ROAD ABUTTING PROPERTY
AT 16354 BOONES FERRY ROAD
TO: Banette Properties, LLC
9828 E. Burnside, Ste. 200
Portland, Oregon 97216
Notice: This is to notify you, as owner of property at 16354 Boones Ferry Road, Lake Oswego,
Oregon, that the Lake Oswego City Council will conduct a public hearing at the following date, time
and location to consider ordering the legalization of a portion of Boones Ferry Road (including
sidewalk and other related improvements) abutting your property (Note that the area proposed to be
legalized is along the frontage of 16444 Boones Ferry Road, not the frontage of your property.
However, you are receiving this notice because the area touches the boundary line of your
property):
Hearing Date, Time, and Location:
Tuesday, December 5, 2017; 6:30 p.m.
City Council Chamber
Lake Oswego City Hall
380 A Avenue
Lake Oswego, OR 97034
Description of Legalization Area: The area to be considered for legalization is depicted with
diagonal lines and labeled "prescriptive right-of-way" on the attached Exhibit B, and is described on
the attached Exhibit A.
Effect of Legalization Order: If the City Council enters a legalization order following the hearing, the
order will be deemed conclusive proof that the road exists as described in the order. Any records
showing the location of the road that conflict with the location as described in the order will be void.
Staff Contacts:
Inquiries regarding the proposed legalization may be directed to:
Crystal M. Shum, P.E., Project Manager
E-Mail: cshum(c�lakeosweqo.city
Phone: (503) 697-7420
For information about the public hearing contact:
Anne-Marie Simpson, City Recorder
E-Mail: asimpson(a�lakeosweqo.citv
Phone: (503) 534-4225
City Engineer's Report: The City Engineer's Report concerning the proposed legalization is
available for inspection at the Engineering Department, Third Floor, Lake Oswego City Hall. A copy
may be obtained by contacting Project Manager Crystal Shum (above).
EXHIBIT 7
Page 1 of 5
How to Comment, Testify or Submit Information:
You, or any other interested person, may appear and testify at the public hearing, or may
submit written material, controverting any matter presented to the City Council or otherwise
commenting on the proposed road legalization
Bring, mail or email written comments to:
Anne-Marie Simpson, City Recorder Phone: (503) 534-4225
Third Floor, City Hall Fax: (503) 697-6594
380 A Avenue E-mail: asimpson(a�lakeosweqo.citv
Post Office Box 369
Lake Oswego, Oregon 97034
You may also attend the hearing and may:
• Testify at the hearing, and/or
• Submit written testimony to the Council as follows:
By 5 p.m. on December 5, 2017, bring or mail written testimony to:
Anne-Marie Simpson, City Recorder
Third Floor, City Hall
380 A Avenue
Post Office Box 369
Lake Oswego, Oregon 97034
E-mail: asimpson(a�lakeoswego.city
Staff will distribute the written testimony to the Council prior to the public hearing.
OR
Bring the written testimony to the public hearing for distribution to the Council. (It is
recommended that 10 copies of the written testimony be available to distribute to each of
the councilors, the mayor, and staff.)
For more information about the hearing procedures, contact staff.
NOTICE MAILING DATE: NOVEMBER 9, 2017.
EXHIBIT 7
Page 2 of 5
EXHIBiT "A"
Boones Ferry Rd Lalce Oswego Work Order No.: 183
(Oakridge Rd/Reese Rd-Madrona Street) File No.: O51
August 7, 2017 Assessors Map. 2 1 E 07DD
Parcel 1 Tax Lot No.: 02800
PARCEL 1 (�RESCRI�TJVE RIGHT-OF-WAY�
A parcel of land lying in the Southeast quarter of Section 7, Township 2 South, Range 1
East of the Willamette Meridian, Clackamas County, Oregon, and being a po��tion of that
hact of land conveyed to Wiiliam �'ran�c Bitar & Associates, LLC, an Oregon limi�ed
liability company by Statutoiy Bargain and Sale Deed recorded April 18, 2014 in
Document No. 2014-017840, Clackamas County Official Records, said parcel also beii�g
ail that portion lying Northwesterly of the line delineated by following the below noted
stations and offsets, Southeasterly ot� the centerline of Boones Feiz�y Road, as said
c�nterlin�is described below.
BOONES �ERRY ROAD CENTERLINE
A road centerline situated in the Southeast one-quarter of Section 7, and in the Southwest
one-quaz•ter of Sectzon 8, and the Noz-thwest one-quartez• of Section 8, all witixizz Townshap
2 South,Range 1 East of the Willamette Meridian in the City of Lake Oswego, Clackamas
County, Oregon,being more pa�-ticulaily described as follows;
Begi_nning at Boones Ferry Road Centerline Station 10�-00 per Record of Survey number
20l 3-083 as xecolded in the Clacicamas County S�rvey Records. Thence fram said point of
beginning North 47°36'13"East, a distance of 167.89 feet to Station 11+67.89 at a point of
curvat�re; Thence along the arc of a 5729.58 foot radius curve to th� right, through a
central angle of 03°06'00" (the long chord bears North 49°09'13" �ast, 309.96 feet)
310.00 feet to Station 1�}+77,89 at a point o:f ta�gency; Thence Noz-th 50°42'13" East,
637.07 feet to Station 21+14.96 at a point of curvature; Thence along the arc of a 5729.58
foot radius cuive to the left, through a cenh•al angle of 02°36'00" (the long chord bea�•s
North A�9°24'13"East, 259.98 feet}260.00 feet to Station 23+7�.96 at a poinf of tangency;
Thence Noa�th 48°06'13" East, 85.00 feet to Statior� 24-�-59.95 at a point of curvature;
Thence along the a��c o�a 1.145.91 foot xadius curve to the right,tluough a centz�al angle of
10°31'00" (the long chord bears North 53°21'43"East, 210.04 feet) 210.33 feet to Station
26+70.29 at a point of tangency; Thenc� North 58°37'13" East, 768,60 feet to Station
34-+-38.88 at a point of curvat�ue; Thence along the arc of a 716.20 foot radius curve to the
lef�, through a centrai angle of 15°25'3Q" (the long chord bears North 50°54'28" East,
192.23 feet} 192.81 fee� to Station 36+31.70 at a point of tangency; Thence North
43°11'43" East, 516.5I feet to Station 41+48.21 at a point of curvature; Thence along the
are of a 95�.93 foot z�adius cuxve.ta the le£t,through a cerztxal an,gle o�]2°42'30" (the lozzg
chord bears North 36°50'28"East, 211.37 feet} 211.81 feet to Station 43-�-60.02 at a point
of tangency; Thence North 30°29'13" East, 27939 feet to Station 46+39.4I at a point of
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EXHIBIT 7
Page 3 of 5
c�ivature; Thence along the azc o�a 71.6.20 foot radius curve to the left, th��ough a central
ar�gle ofi 18°22'30"(the long cho�•d bears North 21°17'S8"East,228.7I feet)229.69 feet to
Station 48�-69.10 at a point of tarzgency; Thence North 12°06'43" East 511.40 feet to
Station 53-�-80.49 at a point of curvature; Thence along the arc of a 1432.39 foot radius
curve to the right, through a central angle of 11°20'33" (the long chord bears North
17°46'S9" East, 283.10 feet) 283.56 feet to Station 56+64.05 at a point af compound
curvat�•e; Thence along the arc of a 3819.72 foot radius curve #o the right, through a
central angle af 07°3A'S7" (the lo�g chord bears North 27°14'44" East, 505.13) 505.50
feet to Statzon 61+69,55 at a point of tangency; Thence Noi-th 31°02'12"East 104.47 feet
to Statian 62+74.03 at the point of ter�nination.
Centerline stationing and Basis of Bearings are determined by holding a station of
10-E-00,00 at a 3/4"iron pipe at th�e Centerline of Boones Ferry Road as per survey nurnbei•
2013-083, CIacicamas County Survey Records.
Offset Distances Southeasterly of
Statia�n to Station Boones Ferry Road Centerline
18+q�2.00 to 20-�02.00 30.45 feet along a straight line to 30.30 feet
E�cepting therefrom, all that portion of said parcel lying within the existing right-of-way
of Boones Fetry Road.
The parcel of 1and to which this description applies contains 2,8'10 square feet, moz�e or
less.
�2EGISTERED
PROFESSIONAL
�AND SURVEYOR
�
��___---
REGCUN
JULY 75, 2003
TOD V. KELSO
507Q1
EXPIRES: 6/30/2019
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Page 2 of 3 `
C
EXHIBIT 7
Page 4 of 5
� �
EXNIBIT "B"
E
4 3
k ?
;
� �
� �
� �
� ��"
� kOO
�,o
EXISTING `�o
RiGHT—OF--WAY �`�O- .
LINE
�
OP� �� ��"o
�
��� �� ��
� 6��.
�� �
�.�' �°����
O�� ��"q� �
�
EXISTING
BACK OF WALK
PARCEL 1
�, , PR�SCRIPTIVE RiGHT-d�-WAY
�� �' AREA� 2,870 5Q. FT. �
`�� �"
'�s�
,�x ' .
�?p ��`NER; YVfLLIqM �1LE NU�yB�R• 51
� '�N oREGd `�ANK 81TqR�
ADDRfSS: N64l44T�p LiqB1L��SSOClA
DEL�D p pc 0(3NES F�R C�MpAN y' LLC,
N0. 20]4�017840RQAD
SCAL� �I
30 0 15 30 �
LEGEND
( FEET )
] INCH — 30 FT. � PRESCRIPTfVE R�GHT—OF—WAY (PARCEL 1) 2,870 SQ. FT. f
FII.E NQ.: 051 BOONES FERRY R� SUBMITfAL DATE: 8I7/2017 WHPac�fic
�.vc�o�r: o2sno (Oakridge Rd 1 Reese Rd-Madrana 5t) R�visE�Qare ,�„� ,�
�srm�
TAX MAP: 2 1 E 07DD R�VIS�Q RATE: P��Fm„T�"'s°"'
ADDRESS:'16444 BOONES F�RRY RD LAKE OSW�GO WORK OR�ER NO.983 REVIS�D�ATE: DWG: �oa��v-�cS�rRw.nw
EXHIBIT 7
Page 5 of 5
EXHIBIT 8
o�tA � �s� NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL
� /�
V , � o ROAD LEGALIZATION PROCEEDINGS
(ORS 223.935 TO 223.950)
°RE�o� PORTION OF BOONES FERRY ROAD ABUTTING PROPERTY
AT 16552 BOONES FERRY ROAD
TO: MKTM, LLC
18691 SW Stafford Road
Lake Oswego, Oregon 97034
Notice: This is to notify you, as owner of property at 16552 Boones Ferry Road, Lake Oswego,
Oregon, that the Lake Oswego City Council will conduct a public hearing at the following date, time
and location to consider ordering the legalization of a portion of Boones Ferry Road (including
sidewalk and other related improvements) abutting your property (Note that the area proposed to be
legalized is along the frontage of 16480 Boones Ferry Road, not the frontage of your property.
However, you are receiving this notice because the area touches the boundary line of your
property):
Hearing Date, Time, and Location:
Tuesday, December 5, 2017; 6:30 p.m.
City Council Chamber
Lake Oswego City Hall
380 A Avenue
Lake Oswego, OR 97034
Description of Legalization Area: The area to be considered for legalization is depicted with
diagonal lines and labeled "prescriptive right-of-way" on the attached Exhibit A, and is described on
the attached Exhibit B.
Effect of Legalization Order: If the City Council enters a legalization order following the hearing, the
order will be deemed conclusive proof that the road exists as described in the order. Any records
showing the location of the road that conflict with the location as described in the order will be void.
Staff Contacts:
Inquiries regarding the proposed legalization may be directed to:
Crystal M. Shum, P.E., Project Manager
E-Mail: cshum(c�lakeosweqo.city
Phone: (503) 697-7420
For information about the public hearing contact:
Anne-Marie Simpson, City Recorder
E-Mail: asimpson(a�lakeosweqo.citv
Phone: (503) 534-4225
City Engineer's Report: The City Engineer's Report concerning the proposed legalization is
available for inspection at the Engineering Department, Third Floor, Lake Oswego City Hall. A copy
may be obtained by contacting Project Manager Crystal Shum (above).
EXHIBIT 8
Page 1 of 5
How to Comment, Testify or Submit Information:
You, or any other interested person, may appear and testify at the public hearing, or may
submit written material, controverting any matter presented to the City Council or otherwise
commenting on the proposed road legalization
Bring, mail or email written comments to:
Anne-Marie Simpson, City Recorder Phone: (503) 534-4225
Third Floor, City Hall Fax: (503) 697-6594
380 A Avenue E-mail: asimpson(a�lakeosweqo.citv
Post Office Box 369
Lake Oswego, Oregon 97034
You may also attend the hearing and may:
• Testify at the hearing, and/or
• Submit written testimony to the Council as follows:
By 5 p.m. on December 5, 2017, bring or mail written testimony to:
Anne-Marie Simpson, City Recorder
Third Floor, City Hall
380 A Avenue
Post Office Box 369
Lake Oswego, Oregon 97034
E-mail: asimpson(a�lakeoswego.city
Staff will distribute the written testimony to the Council prior to the public hearing.
OR
Bring the written testimony to the public hearing for distribution to the Council. (It is
recommended that 10 copies of the written testimony be available to distribute to each of
the councilors, the mayor, and staff.)
For more information about the hearing procedures, contact staff.
NOTICE MAILING DATE: NOVEMBER 9, 2017.
EXHIBIT 8
Page 2 of 5
EXHIBIT "A"
Boones k'exxy Rd Lake 4swego Wox�Ordex No.: 183
(Oakridge Rd/Reese Rd-Madrona Street) File No.: 052
Augus�7,2017' Assessors Map:2 1 E 07DD
Parcel 1 `�'ax Lot No.: 02600
PARCEL I (PRE�CRIPTIVE RIGHTmmOF-WAY�
A parcel of land lying in the So�theast quarter of Section 7, Township 2 South, Range 1
East o�the Willamette Meridian, Clackamas County, Oregon, and being a pozEion of that
tract of land conveyed to Jay F. & Joyce P. Hyde, Trustees of the Hyde Living Trust
created under Restated Trust Agreement dated March i5,2007 by Limited Warranty Deed
recorded March 19, 2007 in Document No. 2007-023174, Clacicamas County Official
Records, said parcel also being a11 that portion lying Northwest�rly of the line delin�ated
by �ollawing the below noted stations and o�fsets, Southeasterly o� the cezztez•line o�
Boones Ferry Road, as said centerline is described below.
BOONE�FERRY ROAD CENTERLINE
A road centerline situated in the Southeast one-quai�ter of Section 7, and in the Southwest
one-quarter of Section 8, and the Northwest one-quarter of Section 8, all within Township
2 South,Range 1 East af the Willamet�e Meridian in the City of Lake Oswego, Clackamas
County,Oregon,being more particularly described as follows:
Beginning at Boones Ferry Road Centerline �tation i0+00 per Record of Survey number
2013-083 as recorded in the Clackamas County Survey Records.Thence fiom said point af
beginning Norti�47°36'13"East, a distance of 167.89 feet to Station 11+67.89 at a point of
curvature; Thence along the arc of a 5729.58 foot radius curve to the right, through a
central angle of 03°06'00" (the long chard bears North 49°09'13" East, 309.9b feet) �
310.00 feet to Station 14+77.89 at a point of tangency; Thence North 50°42'13" East,
637.07 feot to Station 21+14.96 at a point of c�rrvature; Thence along the arc of a 5729.58
foot radius curve to the left, through a cenh'al angle of 02°36'00" (the long chord bears
North 49°24'13"East, 259.98 feet) 260.�0 feet to �tation 23+74.96 at a point of tangency;
Thence North 48°05'13" East, 55.00 feet to Station 24+59.95 at a point of curvature;
Thence along the at•c of a 1145.91 foot radius cu�ve to the right,through a central angle of
].0°31'00" (the long chozd bears Noz•th S3°21'�3" Easl;210.0� feet) 2J 0.33 feet to Sfatzo� �
26-�-70.29 at a point of tangency; T�ence North 58°3'7'13" East, 768.60 feet to Station
34-�38,88 at a point af c�zrvature; Thence along�he arc of a 716,20 foot radius curve to the
left, �luaugh a central angle of 15°25'30" (the long chord bears North SO°54'28" East,
192.23 feet) 192.81 feet to Station 36+31.70 at a point of tangency; Thence North
43°11'43"East, 516.51 feet to Station 41+48.21 at a point of curvature; T1�ence along the
arc of a 95493 foot radius cu�ve to the left,th�•ough a central angle of 12°42'30"{the long �
chord bears North 36°50'28"�ast, 211.37 feet) 2ll.81 feet to Station 43+60.02 at a point
of tangency; Thence North 30°29'13" East, 279.39 f�et to Statiar► 46�39.41 at a point of
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EXHIBIT 8
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curvattue; Thence along the arc of a 716.20 foot zadius curve to t1�e left, thraugh a central
angle of i8°22'30"(the long chord bears North 21°17'S8"�ast, 228.7I feet)229.69 feet to
� Station 48+&9.10 at a point of tangency; Tk�ence North 12°06'43" East Sll.�O feet to
Station 53+80.49 at a poznt of curvature; Thence along the a��c of a 1432.39 foot radius
cur�e to the right, tlu•ough a central angle of li°20'33" (th� lang choz�d bea��s Noz�th
17°46'59" East, 283.10 feet) 283.56 feet to Station 56�64.05 at a point of co�npound
curvatute; Thence along the arc of a 3819.72 foot radius curve to the right, thi•ough a
central angle of 07°34'S7" (the long chord beaz•s North 27°14'44" East, 505.13} 505.50
feet ta Station 61+69.55 at a point a�tangency; Thence North 31°02'12" East 104.47 fee#
to Station 62+74.03 at the point of ter�nination.
Centerizne stationing and Basis of Bearings are determined by holding a station of
10+00.00 at a 3/4" iron pipe at the Centerline of Boones Fe�y Road as per survey number
2013-083, Clackamas County��xvey Records.
�ffset Distances SoutheasterIy of
Station to Station Boones Ferry Road Centerline
J.7+Q9.00 to I8+55.00 29.89 feet along a straight line to 2994 feet
Excepting therefrox�a, aIl that portion of said parcel lying within the existing right-of-way
of Boones k'ef�ry Road.
The parcel of land to which this description applies contains 2,404 square feet, more or
less.
REGISTERED
PROFESSIONAL
�AND SUR EYOR
OREGON
�ULY 15, 2003
TOD V. KEL50
5070�
EXPIRES: 6/30/2019
�
i
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I
Page 2 of 3 ;
EXHIBIT 8
Page 4 of 5
EXHIBIT '�B"
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,�'` LINE
u'
,�� ���o'� � EXfSTING
�°� BAC�C OF WA�.K
:�` .y�.
'�` �o�ti� PARCEL 1
���� � PRESCRIPTIVE RIGFiT-aF-WAY
��� xp0 AREA 2,404 SQ. FT. �
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F,.,f � 'Xo� �`�� �WNER; JAy�.F1tE NUMBER.
52
���'" .o ADDf�fSS: � JOyC�
• HYD ;
{�-�, o DEED DOC8N0,�0�07_�fRRY R�DEES
;�'` 23174
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30 0 15 30 �
LEG�ND
( FEET }
1 INCH = 3� FT. � PRESCRIPTIVE RlGHT—OF—WAY (f'ARG�I. 1) 2,404 SQ. FT. �
FILE NO.: 052 BOONES FERRY RD � susMirra,�dnr�: oaro7�2o�7 WHPacific
TAX LOT: 02fi00 (Oakridge Rd!Reese Rd-Madrona St) REVISE➢DATE: „��.,�„�,A,�,�
TAX MAP: 2 1 E Q7DD REVISED DATE: '-°�4�Fu=°'��,s
ADDRESS:16480 BOONES��.RF2Y RD LAKE 034VEG0 WORK DRDER N0.183 REVISED DATE: RWG: �eoa�-v-�szrtw.owc
EXHIBIT 8
Page 5 of 5
EXHIBIT 9
o�tA � �s� NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL
� /�
V , � o ROAD LEGALIZATION PROCEEDINGS
(ORS 223.935 TO 223.950)
°RE�o� PORTIONS OF BOONES FERRY ROAD AND LANEWOOD
STREET ABUTTING PROPERTY AT 15630 BOONES FERRY
ROAD
TO: David R. Nepom
Leah Nepom
Lynn D. Nepom
Marleo, Inc.
Nepfam, LLC
3718 SW Condor Avenue, Ste. 100
Portland, Oregon 97201
Notice: This is to notify you, as owner of property at 15630 Boones Ferry Road, Lake Oswego,
Oregon, that the Lake Oswego City Council will conduct a public hearing at the following date, time
and location to consider ordering the legalization of portions of Boones Ferry Road and Lanewood
Street (including sidewalk and other related improvements) abutting your property:
Hearing Date, Time, and Location:
Tuesday, December 5, 2017; 6:30 p.m.
City Council Chamber
Lake Oswego City Hall
380 A Avenue
Lake Oswego, OR 97034
Description of Legalization Area: The area to be considered for legalization is depicted with
diagonal lines and labeled "prescriptive right-of-way" on the attached Exhibit B, and is described on
the attached Exhibit A.
Effect of Legalization Order: If the City Council enters a legalization order following the hearing, the
order will be deemed conclusive proof that the road exists as described in the order. Any records
showing the location of the road that conflict with the location as described in the order will be void.
Staff Contacts:
Inquiries regarding the proposed legalization may be directed to:
Crystal M. Shum, P.E., Project Manager
E-Mail: cshum(a�lakeosweqo.city
Phone: (503) 697-7420
For information about the public hearing contact:
Anne-Marie Simpson, City Recorder
E-Mail: asimpson(a�lakeosweqo.citv
Phone: (503) 534-4225
EXHIBIT 9
Page 1 of 6
City Engineer's Report: The City Engineer's Report concerning the proposed legalization is
available for inspection at the Engineering Department, Third Floor, Lake Oswego City Hall. A copy
may be obtained by contacting Project Manager Crystal Shum (above).
How to Comment, Testify or Submit Information:
You, or any other interested person, may appear and testify at the public hearing, or may
submit written material, controverting any matter presented to the City Council or otherwise
commenting on the proposed road legalization
Bring, mail or email written comments to:
Anne-Marie Simpson, City Recorder Phone: (503) 534-4225
Third Floor, City Hall Fax: (503) 697-6594
380 A Avenue E-mail: asimpson(c�lakeoswego.city
Post Office Box 369
Lake Oswego, Oregon 97034
You may also attend the hearing and may:
• Testify at the hearing, and/or
• Submit written testimony to the Council as follows:
By 5 p.m. on December 5, 2017, bring or mail written testimony to:
Anne-Marie Simpson, City Recorder
Third Floor, City Hall
380 A Avenue
Post Office Box 369
Lake Oswego, Oregon 97034
E-mail: asimpson(a�lakeosweqo.citv
Staff will distribute the written testimony to the Council prior to the public hearing.
OR
Bring the written testimony to the public hearing for distribution to the Council. (It is
recommended that 10 copies of the written testimony be available to distribute to each of
the councilors, the mayor, and staff.)
For more information about the hearing procedures, contact staff.
NOTICE MAILING DATE: NOVEMBER 9, 2017.
EXHIBIT 9
Page 2 of 6
EXHIBI7' "A" �
Boones Ferry Rd Lake Oswego Worl�Order No.: 183
{Oalcrzdge Rd/Reese Rd—Madz•ona St) File No.; 017 �
5eptember 15,2017 Assesso�•s Map:2 1 E 08BD
Parcel 1 Tax Lot No.: 030Q0
PARC�L 1 (PRESCRIPTrVE RrGHT-OF-WAY�
A parcei of land lying in the Northwest quarter of Section 8, Township 2 �outh, Range 1
East of the Willamette Meridian, Clackamas County, Oregon, and being a portion of that
tract of land conveyed to David R. Nepom and Lean Nepom, as tenants zn com�on by
Bargain and Sale Deed recorded March 17, 2003 in Document No. 2003-032306 and
Marleo, Inc., an Oxegoz� Corporation and Nepfam LLC, an Oregon Limited Liability
Company by General Warranty Deed reeorded June 30, 1998 in Document 98-058924,
Clackamas County Official Records, said parcel also being all that portion lying
Northwesterly of the line delineated by follawing the nated below stations a�d offsets,
Southeasterly of the centerline of Boones �'e�z•y Road, and all that portion lying Southerly
of the line delineated by �ollowzng the noted below stations and offsets, Northerly of the
centerline of Lanewood�treet,inclusive, as said centerlines are desc�•ibed below.
BOONES FER1zY ROAD CENTERLINE
A road centerline situated in the Southeast one-quartez• c�f Section 7, and in the Southwest
one-quarter of Section 8, and the Northwest one-quarter of Sectiori 8, all wi�in Township
2 South, Range 1 East of th�Willamette Meridian in the City o�Lalce Oswego, Clackamas
County,Oregon,being moi•e partic�larly described as follows:
Beginning at Boones Ferry Road Centerline Station 10+00 pex Record of Sur�ey number
2013-083 as recorded in the Clackamas County Survey Records. Thence from said point of
beginnirig North 47°36'13"East, a distance of 1b7.89 feet to Station 11-�67,89 at a poznt of
curvature; Thence along the are of a 5729.58 foot i•adius curve to the right, through a
central angle of Q3°06'0�" (the �o�g choxd bears Noz�th �9°09'13" East, 309.96 feet)
31 Q.00 feet to Station 14+77.89 at a point of�tangency; Thence North 50°42'13" �ast,
637.07 foet to Sfation 21+14.96 at a point of curvature; Thence along the are of a 5'729.58
foot radius curve to the 1eft, through a central angle of 02°36'00" (the long chorcl bea�•s
North 49°24'13"�ast,259.98 feet)260.00 feet to Sta#ion 23+74.96 at a point of tangency; ' �
Thence North 48°06'13" East, 55.00 feet ta Station 24�-59.95 at a point of curvature; €
Thence along the arc of a 1145.91 foot radius curve to the right,through a central angle of [
10°31'QO"(the long ck�oxd beaxs North 53°21'�3" East,210.04 feet) 21033 feet to Station
26+70.29 at a point of tangency; Thenae North 58°37'13" East, 768.60 feet to Station
3�-[38,88 at a point of curvature; Thence along the arc of a 716.20 foot radius curve to the
left, thraugh a central a�gIe of 15°25'30" (the long chord bears North 50°54'28" East,
192.23 feet) 192.81 feet to Station 36-�-31,70 at a point of tangency; Thence North
43°11'43" East, 516.51 feet to Station 41-f-48.21 at a point o�cu:rvature;'Thence along the '
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EXHIBIT 9
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arc of a 954.93 foot radius curve to the left,through a central angle of 12°42'30" (the Iong
chord bears North 36°50'28"East, 2�].37 fee�) 211.81 feet to �tation 43+60.02 at a point
of tangency; Thence North 30°29'13" East, 279.39 feet to Stafiion 46-�39.41 at a point of
curvature; Thence along the arc of a 7f 6.20 foot radius curve to tha left,thx•ough a centxal
angle o�18°22'30" (the long chord bears Noi�th 21°17'S8"East,228.71 feet)229.69 fe�t to
Station 48+69.10 at a point of tangency; Thence North 12°06'43" East 511.40 feet to
Station 53+80.49 at a poinf of curvatu�•e; Thence along the arc of a 1432.39 foot radius
curve to ti�e right, thi•ough a cenhal angle of 11°20'33" (the long chord bea�•s North
17°46'59" East, 283.10 feet) 283.56 feet to Station 56+64,05 at a point of compound
cuz•vatuxe; "�'hence along the arc of a 3819.72 foot radius cuive ta the a•ight, tluough a
central�angle of 07°34'S7" (the Iong chord bears Noi-�h 27°14'44" East, 505.13) 505.50
feet to Station 51+69.55 at a point of tangency; The�ce Noz�th 31°02'12" East 104.47 feet
to Station 62+74.03 at the point of termination.
Centez�line stationzng and Basis of Bearings are determined by holding a station of
10-�00.00 at a 3/4"iron pipe at the Centerline of Boones �'e�ry Road as per survey number
2013-083, Clackamas Co�nty Survey Records.
LANEWOOD STREET CENT�RL�TN�
� A road centerline situated in the Northwest one-quarter of Section 8, Tovvnship 2 South,
Range 1 East of the Willam�tte Mez•idzan zn the City o�La1ce Oswego, Clackamas County,
Oregon,being more�ai-�icularly described as follows:
Beginning at Boones Ferry Road Centerline Station 46+09.72, at a 2.55 foot offset to the
left, thence South 89°40'17" East, a distance of 365.57 feet to Station 3�-65.67 and the
tei�ninus o�this d�scription, all per Record of Survey number 2013-Q83 as recorded in�he
Ciackamas Counfy Suivey Records.
Offset Distances Norfheasterly of
Station to�tation Lanewood Street Centerline
�
0+65.00 to 0-{-73.'17 4I.62 feet along a straight line tn 37.12 f�et
0+73.77 to 0+81.86 37.12 feet to a� arc with a radius of 25.00 feet,
concave Northeasterly, with a central angle of
30°07'S0", a long chord that beais �outh 38°12'51"
East,a chord distance of 13.0�feet, and an a�•c length
of 13.15 feet to 26.95 feet
0+81..86 to 0+87,80 26.95 feet to an arc with a radius of 10.00 feet,
concave Northerly,with a central angl�of 36°23'3J.",
a long ch.ozd that bears South 71°28'31"East,a chord
distance of 6.25 feet, and an arc length of 635 feet to
25.00�eet
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EXHIBIT 9 �
Page 4 of 6
0+87.80 to 1+92.72 25.00 feet parallel wit1�the centerline
Of�set Distances Southeasterly of
Station to Station Baones Ferry Road Centerline
46-�76.62 to 46+83.85 �43.61 feet to an arc with a radius of 10.00 feet,
concave Easterly, with a central angle of 50°04'S2",
a long chord that bears North Ol°53'30"East, a chord
distance af$.47 feet, and an arc length of 8.74 feet to
40.00 feet
47+09.33 to 47f82.93 40.00 feet to an arc with a radius of 75b.2� feet,
concave Westerly, with a central angie of 16°O1'28",
a long chord that bears Nort� 18°55'12"East,a chord
distance of 210.80 feet, and an axc length of 211.49
feet to 40.Oa feet
Excepting therefrorn, all that poi�tion of said parcel lying within the exis�ing right-of-way
of Boones Fei7y Road and Lanewood Sh�eet.
The parcel of land to which this description applies contains 2,952 square feet.
REGISTER�D
PROFE$SiflNAL
L.AND SURVEYOR
��
OREGON
JULY 35, 2003
To� v. �E�so
5Q701
EXPIRES; 6/30/2019
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Page 3 of 4
EXHIBIT 9
Page 5 of 6
EXHIBIT "B"
49+00 �
w '
�
-�r' 48�.6g.1p S 4902, 4��85�
��.00' O�=10.OD'
L=&.35'
� Q=36'23'31"
/ CH=S71'28'31"�
EXISTING 6.25'
R1GHT—OF--WAY
LINE R=25.00'
o O L=13.15
� ; ,cu 0 30°�7'S0"
-._.._..._.__,.....___..._.---._..__._.__�_�_,._...i,
+ o .
� � � v��-N� CH=S38'12'51"E
o� � � r�, �;� � 13.Q0
�, � d � „ �� z o
�� � ``',� �'z `� R-10.00'
i'i �.n`�� ;�`� c' �L=8.74'
� ii w ^
s " ri z N� A=50'a4'S2��
t� Q G �' � PARCEL 1 CH=N01°53'30"E
� � PRESCRIPTIVE RIGHT OF WAY 8 47�
� 0 ssa, AREA 2,952 SQ. FT.
._�._.___._.__.------_.�.._.__.�
a`� � FILE NUMBER: 17
�` � OWNER; DAVID R. I�EPOM, LEAH NEPOM, MARLE�
? � oQ INC., AN OREGON CORPORATIQN ANQ N�PFAM L.LC,
,s C`� �'` AN OREGON LIMITED LIABILITY CdMPANY
� ApDR�SS; 15630 BOON�S FERRY ROAD
�' DEED DOC. N0. 2003-0323�6
�'� _� AO 999' DEEa D�C: N0. 98—�58324
pC. �.�" OQ ¢p��� 48-h 83.85
�� 36 ,.p� A�6+76,62 N
rx39 Q� � o+73J7 0�
,,� �7 0-F81.8fi �o
' � +87.80 �-
�
6 y�
y� ,�� B � N
>
'r a STA: 46+09.72 � � d
'`� 0+00 ='� pFF: -2.55' LT � �' ��+00 2+00
o�
X in¢6 S89'40'17"E 365.67'
D�`o o' xl� � rn o 00
+ �20 N� LANEWOOD STREET N
0
��. .___ .._..---.--�____. ___ _.__. ._--------- -- ---, _.�.�_____
��.. � __.__ _�... __. ..____.___.___._
SCALE �
�o o Zo 4a
� ---� L.,J �
��--i �
( FEET ) ' LEGEND
1 INCH = 40 FT. � PRESCRIPTIVE RIGHT-OF-WAY (PARCEL 1) 2,952 SQ, �T,
PAGE 4 OF 4
F�LE NO.: 017 BOONES FERRY RD sUBMITfAL DATE: 09I1512D17 y�Kpacific
�,4x�o�: os000 �Oakridge Rd/Reese Rd-Madror�a St) ��ISED DATE: v��9a�a,,,,,�
TAX hAAP: 21�08BD REVISED DATE: „.„„;,�,�Fm,;��a°"�
ADDRESS; 15630 BOONES�ERRY RD LAKE OSWEGO WORK ORD�Ft NO.183 REVISE.D DATE: �WG:��07 V-IX17PRW.�WG
EXHIBIT 9
Page 6 of 6
EXHIBIT 10
o�tA � �s� NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL
� /�
V , � o ROAD LEGALIZATION PROCEEDINGS
(ORS 223.935 TO 223.950)
°RE�o� PORTION OF BOONES FERRY ROAD ABUTTING PROPERTY
AT 16463 BOONES FERRY ROAD
TO: Foggia, Douglass & Palmer LLC
PO Box 2068
Lake Oswego, Oregon 97035
Notice: This is to notify you, as owner of property at 16463 Boones Ferry Road, Lake Oswego,
Oregon, that the Lake Oswego City Council will conduct a public hearing at the following date, time
and location to consider ordering the legalization of a portion of Boones Ferry Road (including
sidewalk and other related improvements) abutting your property:
Hearing Date, Time, and Location:
Tuesday, December 5, 2017; 6:30 p.m.
City Council Chamber
Lake Oswego City Hall
380 A Avenue
Lake Oswego, OR 97034
Description of Legalization Area: The area to be considered for legalization is depicted with
diagonal lines and labeled "prescriptive right-of-way" on the attached Exhibit B, and is described on
the attached Exhibit A.
Effect of Legalization Order: If the City Council enters a legalization order following the hearing, the
order will be deemed conclusive proof that the road exists as described in the order. Any records
showing the location of the road that conflict with the location as described in the order will be void.
Staff Contacts:
Inquiries regarding the proposed legalization may be directed to:
Crystal M. Shum, P.E., Project Manager
E-Mail: cshum(c�lakeosweqo.city
Phone: (503) 697-7420
For information about the public hearing contact:
Anne-Marie Simpson, City Recorder
E-Mail: asimpson(a�lakeoswego.city
Phone: (503) 534-4225
City Engineer's Report: The City Engineer's Report concerning the proposed legalization is
available for inspection at the Engineering Department, Third Floor, Lake Oswego City Hall. A copy
may be obtained by contacting Project Manager Crystal Shum (above).
EXHIBIT 10
Page 1 of 5
How to Comment, Testify or Submit Information:
You, or any other interested person, may appear and testify at the public hearing, or may
submit written material, controverting any matter presented to the City Council or otherwise
commenting on the proposed road legalization
Bring, mail or email written comments to:
Anne-Marie Simpson, City Recorder Phone: (503) 534-4225
Third Floor, City Hall Fax: (503) 697-6594
380 A Avenue E-mail: asimpson(a�lakeosweqo.citv
Post Office Box 369
Lake Oswego, Oregon 97034
You may also attend the hearing and may:
• Testify at the hearing, and/or
• Submit written testimony to the Council as follows:
By 5 p.m. on December 5, 2017, bring or mail written testimony to:
Anne-Marie Simpson, City Recorder
Third Floor, City Hall
380 A Avenue
Post Office Box 369
Lake Oswego, Oregon 97034
E-mail: asimpson(a�lakeosweqo.city
Staff will distribute the written testimony to the Council prior to the public hearing.
OR
Bring the written testimony to the public hearing for distribution to the Council. (It is
recommended that 10 copies of the written testimony be available to distribute to each of
the councilors, the mayor, and staff.)
For more information about the hearing procedures, contact staff.
cc: E Michael Connors
Hathaway Larson LLP
1331 NW Lovejoy St., Ste. 950
Portland OR 97209
NOTICE MAILING DATE: NOVEMBER 9, 2017.
EXHIBIT 10
Page 2 of 5
EXHBlT "A"
Boones F�rry Rd Lake Oswego Worlc Order Na.: 183
(Oakridge Rd/IZeese Rd-Madrona St) File No.: 048
Septen��ex 26,2017 Assessors Map:2 1 E 07DD
Parcel 1 T�Lat No.: 0200
PARCEL 1 (PRESCRIPTIVE RIGHT-OF-W�1Y�
A parcel of 1and lying in the Southeast quai�ter of Section 7, Township 2 South, Range 1
East of the Willamette Meridian, Clackamas Courity, Oregon, and being a poz-tion of that
tract of land conveyed to Foggia, Dauglass & �alzx�ex, LI.,C, an Oregon limited Iiability
company by Bargain and Sale Deeds recorded March 2, 2016 in Dacuments Numbered
2016-01461b, 2016-Oi4617 and 2016-014618, Clacicamas Co�nty Offcial Records, said
parcel also being all that poition lying�outheasterly of the line delineated by fallowing the
below noted stations and offsets,Northwesterly of the centerline of Boones Ferry Road, as
said centerline is described below.
BOONES FERRY ROAD CENTERLINE
A road centerline situated in the Sautheast one-quarter of Section 7, and in the Southwest
one-quarter of Section 8, and the Northwest ane-quartex of Section 8, ail wifhin Township
2 South, Range 1 East of the Willamette Meridian in the City of Lake Oswego, Clackamas
County, Oregon,being more particularly d�scribed as follows:
Beginning at Booz�es k'er�y Road Centerline Station 10+00 per Record of Survey number
2013-083 as recorded in the Clackamas County Survey Records, Thence from sazd point of
beginning North 47°36'13"�ast, a distance of 167.89 feet to Station 11+67.89 at a point of
curvature; Thence along the arc o� a 5729.58 foot radius curve to the right, through a
central angle of 03°Qb'00" (the long chord bears No��th 49°09'13" East, 309.96 feet}
310.00 feet to Station 14+77,89 at a point of tangency; 'I'k�ence North 50°�2'13" East,
637.07 feet to Station 21+14.96 at a point of curvature; Thence along the arc of a 5729.58
foot zadius curve to the Ieft, through a c�ntral angle of 02°36'00" (the long chorcl bears
North 49�24'13" East,259.98 feet)260.00 feet to Station 23-F-74.96 at a point of tang�ncy;
Thence Noi-�h 48°06'13" East, 85.00 feet to S�ation 24�-59.95 at a point of c�uvatiue; �
Thence along the arc of a l I45.91 foot radius c�u•ve to the right,through a centzal az�gie of
10°31'00"{the long chord bears North 53°21'43" East, 210.04 feet) 210.33 feet to �tation
26�-70,29 at a point of tangency; Thence No:rth 58°37'13" East, 768.60 feet to Station `
34+38.88 at a point of curvat�ire; Thence along the arc of a 716.20 foot radius curve to the
left, through a central angle of 15°25'30" (the long chord bears North 50°54'28" Easf,
192.23 feet) 192.81 feet to Station 36+31.70 at a point of tangency; Thence North �
43°11'43" East, 516.51 feet to Station 41-{-48.21 at a point of curvatuse; Thence along the
arc of a 954.93 foot radius curve�to the left,througl�a central angle,o�l2°�42'30" (the Iong
chord bea�•s North 36°50'2$"East; 21137 feet) 211.81 feet to Station 43-i-60.02 at a point
of tangency; Thence Noxtkz 30°29'13" East, 279.39 fe��to Station 46+39.41 at a point of
P:10DOT10008087W1SurveylDocumentsl EXHIBITS LEGALS100080S7W-V-EX48PRW.doc
Page 1 of 3
EXHIBIT 10
Page 3 of 5
curvahue; Thenae along the arc of a 716.20 foot radius cuive to the ieft, through a central
angle of l$°22'30"(the�ong chord bears North 21°17'S8"East, 228.71 feet)229.69 feet to
Station 48+b9.10 at a point of tangency; Thence North 12°06'43" East S 11.40 feet to
Station 53+80.49 at a point of curvatur�; Thence along the arc of a 1432.39 foot zadius
curve to the right, through a cent�•al angle of 11°20'33" (the long chord bears North
17°4b'59" East, 283.10 feet) 283.56 feet to Station Sf+64.05 at a point of compound
curvature; Thence along the arc o� a 3$19.72 foot radius curve to the right, t�rough a
central angle of 07°34'S7" (the long chord bears North 27°14'44" East, 505.13) SO5.50
feet to Station 61+69.55 at a point of tangency; Thence North 31°02'I2"East 10�.A�7 feet
to Station 62+74.03 at the point of termination.
Centerline stationing and Basis o� Bearings are determined by holding a station of
10-f-00.00 at a 3/4" iron pipe at the Centerline of Boones Ferry Road as per suivey number
2013-083, Clacicamas Co�nty Su�vey Records.
Offset Distances Northwesterly of
Statian to Station Boones Fer�ry Road Centerline
16+27.0a to 16+96.00 30.75 feet parallel with the centerline
Excepting fherefrom, all that portion of said parcel lying within the existing right-of-way
of Boones Ferry Road.
The parcel of land to which this description applies contains 358 square feet,more or less,
REGISTEREQ
PROFESSIONAL
LANp SURVEYOR ,�, ,
/
oREcoN
JULY 15, 2003
TOD V. K�LSO
50701
EXPfRES: 6/30/2019
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EXHIBIT 10
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EXHIBIT "B"
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PAGE 3 OF 3
F1L�NO,: 048 BOONES FERRY RD SUBMiT7AL DA7E: 09126f2017 wHPac�f�c
TAX LOT: 002ao (Oakridge Rd/Reese Rd-Madrona St) REViSED DATE: „�s,y�„�,��,��,
TAX MAP: 21 E 07�p REVISED�ATE: "���°F��°ns
ADDRESS:16463 BOONES FERRY RD LAK�OSWEGO WORK ORDER NQ.'f 83 REVESED DATE: DWG: ���-uncaePaw.ow
EXHIBIT 10
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�`� � � :?�z. �.+. ��� Y�+�. �r�.��
� IIC. . �. � .x�+' . '^ r
�' R.�,..' ��.��W
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:?-T?r1 ���6 - „�ly� r'+�� � +•t ��,�{,�� "�'�. ' �
�f� ��.�'+r��� `-�{"a`Tz !:-ti.
��Rr�� �-� �::'"._ '�, .� '" �' :� �. �
� .�y� . � • ''r;' s: ��1' �#' �:•;' . .�.T� _4�„
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� ' ,��' .� ''�� � :t' � .l �� ri ��,� .� � -.d�
'., .�". .Y'�..� ' ,y� - "- ���- '�,� .f,�:• �,� x* -
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,�"'`'�;'"�,- -..� �,;.�..a.� '�. .;:�' ���`-�:_, - 4. ._ ..
EXHIBIT 34
Page 1 of 1
EXHIBIT 35
;, ,�
, .... ..
� �-.:
� �yr
�,�rioiuntnari
u
�', .--�
�
June 16, l97$ ,
�
';I.'Oe ; DI.SIGN R�VTra�,a BOARD
rnOM: �lT CX ARSwNTIs'Vy rISSTSTAtd'1 C7TY I;NGINC�R.
SUI�.T'GCT; LANrWGOD COMTf�RCIAT., C�NTER
TAX. LOT 3000 - TA.� �fAP 2 lE SBD
i _
Secacr &,..�'��:' - . i
Both L7i:i1iL•ies �ze a.i� ihe site. . ' .
5lr.ecL•s+
A1on�; 13oones r'exr� Road a�ar,;.tianal 10 f��t wide sL•rxn inusC bc c�e�icateci
�or i:lze sl:��et widening and ti;h�� left turn pocicet, rleande�:i�ity � �ilu�;
sadewallc wi11 have to be cle:;�g�e� t,,z�� the futura sl-reet ta;itJt�nan� zn
mind.
In Lanewaad Sl•reet addif.i.onal � foot taida st'zip must bc.i. declicaL`ec7 to
achi�ve 50' �:ight-or-��ay, i�ith a 2� faot radius at tt�e cor;��r,. t.anewnnd
Stxe@� must 1�c- oii.dened to ha��e tI�e curb lb` �rotr the sL-rect, centelline,
c;.l�i::lt wi.l1 rer�ui�l� �1ec�i.on. Fi�re �ooC sidev�allt w:il.l, be iequ9.t:�c1 aTona �
tlie p1o��ert•y 1iiY�,
12rive�oa s
� The: dr3vew�y ;i.t7 I,�lzewood Si�zeet is racce�table,
The ciriveway in Loones �erry Rnad should be �liscou�:aw�d in uc��y�;�anc�
w�,tla the Cil-y policy re�,urdin� this stretc;l oI I3ooties I�ezly I�c��d. (Ir��o-
�ver, corislc]e�:in6 the limitec nu.�,ber of vehicl.es which tail]. u�� the �xit,
cornbinin� a.f Lhis d.rivcc�r�y wi;.�h tiic �3dj�,cenL exi.r norL•h of L•]�ie �it�� m�y
b� cotts:idered, if the d�veloper tioes vi;ec�� th� second access oi ruajt�r
imparlatice,
Laticl--- sc����..._.�rt�'
Shot,*n .lanclsc���,Lt7f; cloes nuL L•�i.l�e i:z considera�i,on i:t7c dedS.cciCion a1,on�
the L-soo sL•rcel•s� 7:L• should G�mpris� 15% oi' L•17r ul.timaL� �nr�=,a nf the
proj�ct.
�mploYmettt n1 �t1 1iny��i neer
A reg4.s�erec� en�iateer, will linve to �arep�re � anns{:xuctioit draw:i,ri� r�� the s3.�e
�
�ncJ sL-ar,n�'dra�,rii to st7lce t17e am�iotifc�mc�nts, to �upply cotlsLruclian :�ns�ect�ic�n
and tn �7re�y�re c��ti;C:i.er� as-�buil.t plans, �
�.
^ __, . ,
� � _ _
,.
�
�
,�..
EXHIBIT 35
Page 1 of 2
EXHIBIT 35
,
�� � � � � .,
, �.,-a.
�
Pa�;e - 2 - �
Dr a----�'-tl-a-�+��'-e
The c].osest 41v�i1�ble stozm drain is in I3aon.es rerry Itorac] near the cux�b,
��Lang the o�pos:i.t•e side of �h� streel. Consi,derin thc
arl:erial and t}�e number of ul;iliL•i�s in Boones F�xr�y itras�d,�p�n��,uding£athe
mrain Celephone c�t't,�,e, it• is z��ammen�l�d Lt��� Lhe �resi.�t� anr]' l:f�t� t;tsnEract�
in�; a� �t•i� st;orm dr<�:tn ��iLl�in �ub19.a ra:�;1�L•Aof:-way be 1ia.ncJl,c,rc1 l�,y* Ll�e Gity.
uncler ti�e aclvanced depasiC meLho�3. 7"1�e site is taa large �c� 1��; clxain�d
'�o t}�e sC�reet gul:ter�
.}, : a� Q�s�..�
- _ �L�x ��s�Nrry
. AA;ecn Assisl•ant: CiL•y f'rig�,��eer
_ ,
� ?;rF� ,
� ,
,� ` '
EXHIBIT 35
Page 2 of 2
EXHIBIT 36
�Y � � .�., ----
�
�
�� STAFF s��PGFtT
�' September ��, 1978
�
" DR F!LE DFt 22-78
AP�LICANT James J. Praggastis, deedho�der.
� LOCATION Northeast� carner of l.3newoad �nd BU�n�s �'�rry Rcr�d, �`
5� � LEGAL DE5CRIPTION Tax lot 3Q00, Map 2 1E 86D. °
i ��,
r APPLIGANT'S REQUEST Appr�val of a finai design review applic�tiion to �il�w
� the construc�ion of a retail/offfce compiax.
IvARRATIV� 1"he preliminary approva1 for t�`is project was grants�c! by L•he
pesigr� R�view Doard an June 21 , 1978, subject to the f�llowing ec�rtdit'ions:
7 . 7he appl ican� should attempt to ce�ri4ine i:he access �n �r�one� F'e�'r'y Road
wi�h that of tha adjacent prop�rty to the nariy;�
2, Provisian should be made for scr�ening of trash disposal Facilities.
Adclitionally; fihe staff made the folio���ing sugg�stions ;
� a. That finish grading and storm sewa�s be designed to drai�� �torm water
to Boones Ferry Road.
b. Provisian far handi�apped access a��� :oarking, to be so desi�r�ated.
� c. Five �eeC of� additional right-of-��a}� alor�g l.anewood Stre�;��
d, Teri f��t �f 7dc�itional rigrit-of-+va}�� alorig Bnon�s Fcrry KU�r�,
� �. Exit only tl�rough the shared drive���ay, so posted.
�' f. Widening af Lyncwaad Sireet; with a curb 16 fee't fram centerlin�
; (!�alf�street improvement) .
� 7he finai pl�ns shr�w all of those iter�s e�cept Item F. We would lik� to see
that requEr�ment s�ressed in rhe Board':� decision.
�
� Thc� final pl�ns submif:lcd meet code rzquireme�nts and steafP �•�commc�nc.9atior�s,
� �vith the ex��prian of tl��; iteni ii7erllioned abc�v�.
� �ECOMMENDA�"IpN A}�proval , subj�ct ta ccanditinn "F" �bnv�, and to placement of
� the manument sign tra provide adequate vision clearance:.
�:
� �XNI�ITS
"'A" -� 7ax map of eh� sit� and vlcini�y
a��r� _ 5i ke plan, land,ctip� plai�t (Prel i�inary)
"C�� - �tevatioiis (pr�l iminary}
°'�,� �- Pub 1 i c Works s k�Ff reporl o� Jur�e 16, ' 197�
���"�� _ rinal lands��p� �lan
��k�'' � �ina1 silr; ��1�r7
',H" - �inal elev�Lions �r
� �,�I� N �1'�
.�.��.....
�;
EXHIBIT 36
Page 1 of 1
EXHIBIT 37
�
'�,�g �,.,� , • .
�
,��SOGN gKvi��r �aaRa i��e�-r�r�c -z-� a��aeer �, 1918
; •
�
�, (f sufficie�L area is cl'EaCe.c! I�y movi�g Che buildieig, ��he 5igns sh�3i hc
removed from the wails and repiaced by a monumerit sic7n,
M,o�,Fon passed unan'rmously.
=i:ndings of FaeC
'. f�rnject Fras fa�nd to be ir� compliance �viCh LOC 50.8gD, 5�:cli�tns (I}
k�rough (6), fir�al design review reduirements,
Z. 1f revised material resu6reiitti�.d to staff found to be in agre�menk with
findings, t€ten prc�ceed.
3• 7he materia�5 and design HiPre fouttd Cb l�a an improvcd cortdiripn .over
�srel(nllnary design reui�w,
�s�: 22_78 (:Janres !. P�-�ggastis) - A req�esk 6y James J, Pragj�stis/lr7n
kcunC�itt Investment Co. for a final desigr. review of e retail/of�iCe complex
;� be tc�nstrucCed oi� property frontin9 on Boones Ferry Rc�ad at the cor�reY of
'�anewood and $oones Ferry Road (Tax t.o� 30ti� of Tax F1ap 2 lE Sgll).
y
` ?'�t �at'nun3 read �:he staff 1'eE;urt a� SeptEmber 2&, i978, ,ancl presenCed the.
i �xhibits. SCafP recommend�, approval; suoj�ct t�s candieEon "F" {'41id�ning
# �` Lanewoo� StreLt, �rit�� a curb 16 fee� fram cehteriine, half�str'eet .
, t>�^�rovem��it), and to pl�cement of the mon�dm�nt sign to provid� �d�:qu�te
.:ision clearance.
'*aKing Yhe prc:S�.nCatinh f�r the ReineY F'rofzssional C�ui lclin,y vrer+. l�ian,
Sasakl and Sid S{s�iYhers. Discuss'Iorf of combined dr-iveway and 5YYucture.
r�atiegraph c�f Le�vis arid Cl�rk StatP 9anlc submitted as �xhl�it "i",
�8-:a ni.xt door. neighbor, Ted 8rbwn, spoke. y
�zofy Fioward; genere! contraGtor� 5pake.
':7e motlon for apnrotfa2 of [}R �2-78 was n�acle 6y bave I'ugh� .and secanded by
�c� Stark. SuE�ject to the fallowing cpndiL•ionsc
;. Autant�tic sprink3ers to 6e irtstalled far. I<andst�hc nraintena�rce,
�, Individual tenaht siyns will be alldw�� iri the wiitdows; but nat bn tfi�
'bu i Irllnc�,
3, Lanew�acf Street to i�e in�pt�ove�i to Ib feet frflm centerllne, with stia�rdard
cur6 and guttet-.
4.. :.�i rlevla 1 k to �e cvns tructc�d �long Lan�waod; �rom E3�y�i�es Ferry �o th� '
rlrlvt�way.
,F ,
;.. . ,.,,.
� �����'r�`'
_ -Gw �� �
EXHIBIT 37
Page 1 of 2
EXHIBIT 37
�
r� � ��
. ., :_
UES16N R�VI�W 89Akp MEETfNG -3- Qctober 4, 1�78
$. The proposed sign L•o 6e Iight�d.
€ 6. Parking aesas to be l'ied Cagether as intiicatad by Cl�e slcetch i�i red'on
� �x.fi�k�it �i�ir � . , . .. - .. _ . .
1 . . � � � . � - .
� �. The applicant is encour�yed to warl<'with the ac�,jacenk pi•qpe�^Ly. pwner to
dev�lop �o�i7r use of 3nler��r circuiation, wi�h the prcrposQu jnir�t exie
tp Bnones Ferry �ioa�f blackr;.:i and uscd for parking ��t leasL;temporari.ly}.
� Motion passed.unanimously.
�
� Findings of FacC .
� �. . Praject was found Co be in comniiance with L�7L 50:5�0, SacC�ons. (�)
ChrcSuqh (&)� fin71 desic��� review. recTui�°ements,.
�
�
5 2. beiete landscape imntediaLely i:ehind building for fire exiL.
�
�
Qua i 1. W i 11 I! Con�'pr�5 i n i ums ,- PaC darrium passed o�i Co the So�rd sevc:i•a 1 chanyes
�-eqvested hy Che d,:vcloper, �skinz� whetf�er ehe staff could appi�pvc� any of
}hem admlii.istratiyi,ly. The suygester3 c}��nges and khe Bo&r-d'S re5poh5es wete
as follawsr
�. A ch�li�z. i� Cre�x typ;es fr�Et� s�r'eading to i�inre cnlumriar for so�ne pf the
traes. ni.ar the clriv��ways,. ihe �oard commendecl t�e anplicant fnr th�
type ancl sizc �f trees cho�en fnr thi: sil'G, :;ayinr� LYtaL Lli�: 5r.t�le c�f
Chose laryc tre�s is needcd in such a larrye pf-oject, IC wx�:. yuc}gesCed
that pro�er caYe �hd prilnirlc� duriny growth wauld be preferat�i� to
changing EYPes.
�. Replacc:menL o� some oF the.lowcr cohci-et� retalnfng wal 1s w�l'17 rc�cle
rip-rap, Thc Boerd F�IL a ne�cl to view skeE�hes oP thE propc�sed chanqes
,hecause �f the mayrtitu�Je and coinplexity of the grading ah Che sit�:
Clev�:r:lon sketch�s were suggesfed tc� relate C�e proposaf xo surroundfn�
grides, parkiitg, slructure.s, etc. >
3. 5u6sti�:ution c�f wr�ad car�or�;; for the turf�r•ooFe.d coifcrc;tc sCructures
apprDved. The Doard ask�c! PoY Ful! plans. �nd �Icvaticirr5 beFor� a�y sueh
change�
�uggesti�r�. by Kirl� IJEeland t'h�t ef�e �rojec3: be hreught b�ck und�:r unflnishec!
�u,sthess: '
�Iscusyloii on Noonqs F'ei�ry Raad report �nd s�at���,
�iscussiari QC 5tatus o� 5ir�n Code, ftay.iGw nf thange's tr� date:.'
EXHIBIT 37
Page 2 of 2
EXHIBIT 38
� -
� ' ' . „� .
� F1EFOkiE T�i� bL"VELq.P2�ENT 'i2EVT�C�7 p011]tT)
j o�" mxE
� ���Y' UF �AK� OS4+1�C:.0
;,: A 12:4UE�'P FO� hP�leoVAL Ok' A ) 13R 22-78(�'�iomas C'hcrw. ��5see;
MOD�k'TC�lTIOAI TC Ti�� oEtIGIi�TAL ) Gar x.nvesk:tltes�'w Co.r Le�sox)
;� D�VE7�U�MT�;'�T'T' PERMI7.' T� AL�'�OF'o )
A S�COI�TD �R.OU�?A S"tGN FOR k� ) FZNTJINGS, :(:ClNCLCI5I1�N5 & 012��Ft .
�� �;T�.?L OFF�C�. COMP1,'E7{. }
�
NA'T'LiR}: OF' API�LTC�'PTON
3 . . w._ �-
- �iiY1C--' appl�?can'� �i.s .s_eqtiesting appxoval af a i�iodafic�l;acsn tq �'1'r�: � .
�
p�'ig�.raa1 develapE�tent permit to allaw a- 5econcl grounc3 sign yt tY!.e
3
�ei�a9.1/n'E£ice anmplex lcedtec3 at th� nor�heast c�rr��'i af F,anewcod arid
��k
H��ne$ F'er�y RDad (�'ax T.,ot �000, Tax Nla� 2 lE A}3T]).
��
E�.G,�T',r13G
i� ---. _ _
A Yieara.ng vn this .reques� was h�lc3 on, l�ecesn'b�r 20, ].982. I�pp�aYan�es
�� :
w.ere inade aiicl e�tha.t�its entssed a5 in�ica�ed in �Yxe nlanix�o5 of t;��
�.a
mee�ing and ir� the atafi rEport of Decem?asr 1D, 198�. The rvques�
l�
was a��prUWed subject tci tYte Cond�.tictz ttiat fui`theC si:ynac�e xequests
3.ds
on �k�i.� si�e Y�e brot�gta.t kiack to tl��� Bo��d Wa.ti� � sigt� pl.�n �or the
�a. _
entire site foz 8oa„rd xeview.
18
CF2Z'.i'�12Z�, AISD �TP.NI7ARDS
i9 —� . -
L,tiG 4� 300 -� 49.335 Majox �]�,veLopni�nt
20 e�:�c.edear.�
Chapt�x �7 Si:�ns
2l �y�pli.cable Develo�meu�. Standard 73�1il�ling 1�esi,G•:
�Z
COI�TC�C7510NS
2 3 �.,�
�h� b�v�lc�pmpnt �.evieh' ]3aard ennaluaes that k'his p�aj�ci; m�et�, �J.1
��
criteria �nd s�anrl�rds �or de�elopmen� �o i:h�; extent that a�pYoval.
�� _
ean bP g�aizted. . �
26 -
par�� 1 (bFY 2,2�7II�
a �
EXHIBIT 38
Page 1 of 3
EXHIBIT 38
., < -
_ �
., ,
� '� ,
= k`Si`,�:I1TGg ,�ND I;�AS4N6
� Preaiminary c�e5igsl revi�w a
ppYoval hf DR 22-7� wag o��arited nn June
Z1, 1978 with cot�ditions (Exhibit �-SEaff Re�ort ��ihbd Jun� 2n. J.�7El,
? Exhi,]aSt C - Manutes of June :;CJ
. 1978). E'inal ap�Yr�v91 wds gr�n���1 h',Y
G �he Boar.c� o:n Octobar
4, f97t3 with conditior<s (Exh�,}��� p - Staff
� �a
Pepor� o� Septemher.ZB,: 1978. �xhiba.t �, -• Minutes rJ� octo�er g,
� 1973�, Condition '#2 nf final design revietv a r
a; PP-ot'lal of rhE, proj�et :
� stipulated tl�at "Ti�dividual �en���: signs wi]„1 be a�lawed in windr�ivs
��j but nc�t on fhe btri.�.dzn
g�'� an M�y 16, 1979 rhe P�aard apprcivec� the
1� �p,plica4t!s re
ques�. to medaf�+ this c�nr?i�ion tci al�i�w �z{1 si�;�ns �a.r
.i� ea��h buszness with eanc�itions (��hibat F
- StafF 12e£�c5rt a� t!lay ].�;
�� .1975: Exhi,bit G - R7znutes of t•1ay .16, .L979j.,
x"� �3�e i��ndsCa e P1a.n
1� (�xhibi� H) subm�}+sd tc+ arid 'apper�ve8 bY tl�u Eloarr3
i5 i11us��atas an 8' � ��
x 5. 7 grouiid sigr, lts�;ated 'at .the sout"heasY_ corEler
��' , nf �h� site. 'C�is is �he onZy roun�
� yigh lc�cat�d at �he so�tYieast
l° rorsier o� t-1�� sit�:: �his is t}ie nrii
Y �raund sia,i s�jSpY.nved by the
`� Poard and a17.owed on the s3�e.
-a
"" y �uerm�,E, fot a wa11 sign fox I�lph� �id�o (a r�t.i7. �iusine�� J,oc�l��d
`'� r�,n t:�e ;ite.) was� approved on M� 1J. 1� � � � �
-,y ,
Y . 82 iahic'}t is in c�m�yxianr,e with
��e Gcsdes, Dz� �he s�m� day; a ground s3gr1 ior A1ph� Viden K�as
" arzadvcrt�ntY.Y approv�a by 8ta�t. sinc� th�t t%me, * �•
he ..aEY ha5
" exahangec3 sev�tal 3.ett�r5 wa.th the ap��l.icar�.t requesti:ny fh�. xemaval
?�
o� t3i� qruill�ci si,gn ancl in�iicating �he Gptions ava�.,��b�,e �� t��
��
�pplican� (�;���fba,t S� K� �nd L) as a ;,'-ecpnd _gz��wnd gign c�,u1.r7 n�t b�
`�' , alloWed v:iLho�#t i��difica�ion tti
'che Develapme7t; Revz�w ;�ppL-�va:� u;hich
:a�� �,pecifical�,j�> se� the J.imits ft3w the aite si�ns.
� tb� �2�7.8) -
EXHIBIT 38
Page 2 of 3
EXHIBIT 38
_ � , ; I �.
� �
� F�t. the DE�c�mk�e� 20:. I.9E32 Dev�Io men�
� Revzew Board hearingr ii; was
� foUh� tYrat twr3
a g�'ouhd sign� are allnwed on the sitc! under the Szgn
� Code. Th� Boaxd, believed tl�a� sinc� a second
� �raund sign �cr khe
site is allowed by Code a��c; t}aat a �ermit h.ad been lssued LoY the
� 5z5�o �p�7r�va1 ot tli� requ�sh shoulcT be
� granted."x'Flr,a C�ylyowir3g
�xh.ibits WerP � pa�� o� th� recorcl:_
1 A Ta7: P4ap
� B �taff Report cl�tec� �Turxe �0, 19i8
C dNihuk�s of sune 21: 1978", DRB
g � Staff Report of SEptE�al�e� 28, I978
�. l�7inu�.es c� OCEober 4. 19%8. DRE�
�� F S�aff� Report o£ M�� 7.9, 1979
G I�lir�tztes of P3�,y 16, ,y979, C52�73
rI �a �ar���sca�e Pl�i� ,
z Sig❑ petail o�; Orzgin�3. Grouzid Sign
i'a `� �+����'r Ea �'Ytnmas Choc� dat�d JURi�± 3U, 19f3� .
K �.e�ter to Russel R, xdiehaus t3a�E,c`! Ju:�y 7.0, �w`32.
23 ��i i�ett.�r. £o ihc�m�s Chriw da�ed oafic�ber ]2
i'f �,��{,{;er fr�m Russell Niehttus datcc3 �7u1 � J•96�.
J.� � L��t�eY frc�ra'Rur:sell. I�iehaus ��at�cZ Nov�mhar1,1�2. -
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EXHIBIT 38
Page 3 of 3
EXHIBIT 39
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MEMORANDUM
TO: David Powell
City Attorney
FOM: Clark Balfour, Doug Kincaid
Special Counsel
DATE: December 5, 2017
SUBJECT: Response to Nepom Memo re: Boones Ferry Legalization
This memo addresses legalization of the City right of way at 15630 SW Boones Ferry Road ("Nepom
Property"). Interest holder David Nepom, on behalf of the Nepom Family Interests ("Nepom") claims
that the sidewalk and undeveloped strip of land between the sidewalk and the roadway("parking strip")
are not subject to the legalization procedures because(1) he and his family were bonafide purchasers
for value; (2) a sidewalk is not part of the "road" within the meaning of ORS 223.935; and (3)the
property does not meet the "condition precedent"to a legalization proceeding under ORS 223.935.
Nepom submitted a memo entitled "IN THE MATTER OF LAKE OSWEGO'S CLAIM TO 'ROAD
LEGALIZATION PROCEEDINGS"'which summarizes his arguments. Each of Nepom's arguments are
addressed below.
I. Good Faith Purchaser
Nepom argues that the City is barred from making a claim to the property because the Nepom
family"purchased the property, in good faith,without notice of the City's claim, and based on the stated
square footage of the property."1 Nepom asserts that the City cannot utilize the right-of-way without
acquiring the land by condemnation and paying just compensation. Nepom's bona fide purchaser
argument is misplaced for several reasons.
First,there is no bona fide purchaser exception to a proceeding under ORS 223.935.There is simply
no support, in case law or statutes,for Nepom's assertion that the City cannot legalize a right of way
belonging to property of a good faith purchaser. No cases establish such a defense under ORS 223.935
or the analogous statute, ORS 368.201,which governs legalization of roads by counties. A good faith
purchaser exception to ORS 223.935 would be illogical and render the statute meaningless—a city road
is subject to legalization proceedings where "through omission or defect, doubt exists as to the legal
establishment of a public road."The statute is intended to apply where,through acts or omissions of the
government or other persons,the government's right of way was not adequately recorded or
documented. A purchaser in this scenario would likely be without record notice of the public road. If the
City had no recourse against purchasers where the right of way was not recorded properly,the statute
would serve no purpose.
' Nepom's argument relies on ORS 90.640.That statute does not exist—there is no statute by this number and
Chapter 90 concerns residential landlord and tenant relations.Presumably,he is attempting to reference ORS 93.640
which is Oregon's recording statute.
PAGE 1 -MEMORANDUM
Even if ORS 223.935 and ORS 93.640 could conceivably apply to the situation, ORS 174.020(2)
provides that"When a general and particular provision are inconsistent, the latter is paramount to the
former so that a particular intent controls a general intent that is inconsistent with the particular
intent." Here,the ORS 93.640 is a statute of general application establishing recording priority for all
property interests. ORS 223.935 is a specific statute governing a City's property interest in omissions or
defects in the establishment of roads.
Second, Nepom is not bona fide purchaser. In our view, a purchaser of real property is presumed to
have constructive notice of the condition of the 1978 Development Approval (Exhibit 35) of the City's
records. The record shows that the sidewalk and parking strip be dedicated to the city as a right-of-way.
Nepom cannot claim to be a good faith purchaser without notice because he had record notice of the
development permit and all conditions therein.
Alternatively, Nepom had inquiry notice of the City's interest in the land.A purchaser is charged
with inquiry notice of a claim to property when the circumstances are such that,with reasonable
observation and intelligence, he should have had notice of that interest at the time of purchase.
Whether or not defendants made inquiry, they are charged with notice of every fact that a reasonable
inquiry would have disclosed. Vandehey Dev. Co. v. Suarez, 108 Or. App. 154, 157, 814 P.2d 1094, 1096
(1991). For example, in Klamath Falls Assembly of God v. State Highway Comm'n, 255 Or 211,465 P2d
697 (1970), a deed to the Highway Commission of a 60-foot strip along an existing street for"highway
purposes" without any express access limitation along the 60-foot strip was enough to put the abutting
property owner on inquiry notice of the commission's unrecorded resolution to acquire the access
rights. Here,the sidewalk in question is part of a contiguous sidewalk along a public right of way. A
reasonable purchaser would have been on notice of the possibility that this was a public right of way
and had a duty to make a reasonable inquiry.
The current proceeding is based upon the legalization procedures of ORS 223.935. This statutory
procedure stands on its own and would be available to the City by virtue of the actual location of the
improvements with or without the history of Development Approval for the property. The City or its
representatives have not conceded any independent enforcement remedy under the Development
Approval if legalization was not pursued by the City. Although legalization of the road may obviate the
need to pursue an enforcement remedy under the Development Approval, by proceeding with
legalization procedures,the City does not waive any claims.
II. Definition of Road
a. Dictionary Definition
Nepom also claims that the parking strip and sidewalk are not part of the "road" within the meaning
of ORS 223.935. In support of this argument, Nepom cites the "World Book Dictionary,Volume 2."
Oregon courts, however, predominantly use Webster's Third New International Dictionary to discern the
plain meaning for statutes enacted from 1961 to the present. See Dearborn v. Real Estate Agency, 334
Or 493, 502 n 6 (2002), overruled in part, 337 Or 309 (2004); Potter v. Schlesser Co., 335 Or 209, 213
(2003); Robinson v. Lamb's Wilsonville Thriftway, 332 Or 453,458(2001); State v.Ausmus, 336 Or 493,
504 (2004);State ex rel. Dep't of Human Servs. v. Rardin, 338 Or 399,407 (2005); L.H. Morris Elec., Inc. v.
Hyundai SemiconductorAm., Inc., 203 Or App 54, 68, 125 P3d 1 (2005); Li v. State, 338 Or 376, 386
(2005). Webster's Third New International Dictionary defines "road" as "an open way or public passage
for vehicles, persons, and animals."A sidewalk is certainly a public passage for persons.
PAGE 2 —MEMORANDUM
b. Analo�ous Statutory Definition
Next, Nepom cites ORS 368.201 for the proposition that a "road" is only intended to mean the
portion of the right of way for use by vehicles. ORS 368.201-368.216 provides a process for County road
legalization that is virtually identical to ORS 223.935. Although definitions from that chapter are not
binding, ORS 368.001(6) is consistent with the ordinary meaning of the term "road" and supports the
conclusion that a "road" includes the sidewalk.The statute, on its face, clearly incorporates more than
just the roadway travelled by vehicles—a sidewalk is a "way that"provides ingress to or egress from
property by...other means." Nepom seemingly ignores the phrase "or other means" which includes ways
for pedestrian traffic such as a sidewalk.
Contrary to the express language of the statute, Nepom assumes that a roadway must provide
ingress or egress to his property.The statute, however, simply says "ingress to or egress from property."
Like the portion of the road used for vehicle traffic,the sidewalk is a means of leaving or accessing
property along the right of way.The fact that "there are no pathways from the sidewalk onto [his]
property" or that"two driveways provide ingress and egress to [his] property" is irrelevant and has no
basis in the actual language of the statute.The general purpose of roadways and sidewalks are to
provide access to and from properties along that right of way. Regardless of whether Mr. Nepom wants
to leave his property to go somewhere else in a car or on foot, he must do so by way of Boones Ferry
Road.
Even if the sidewalk is not a means of ingress or egress, sidewalks are still part of the "entire right of
way." Where there is a "way that provides ingress to or egress from property by means of vehicles or
other means or that provides travel between places by means of vehicles",the road includes the "entire
right of way." In other words, the "entire right of way" includes all space in the same right of way as a
"way that provides ingress to or egress from property by means of vehicles or other means or that
provides travel between places by means of vehicles." Boones Ferry Road is a way "that provides travel
between places by means of vehicles" and the adjoining sidewalk and parking strip are parts of the
"entire right of way."
c. Case Law and Other Precedents
Nepom argues that Heiple v. City of E. Portland, 13 Or. 97, 103 (1885) does not support the
proposition that the ordinary meaning of"road" incorporates a sidewalk is supported by case law.See
Heiple v. City of E. Portland, 13 Or. 97, 103 (1885)("The word 'road' is uniformly taken as a public
highway, and such is the common and legal acceptation of the word 'road.' [...] It is therefore
synonymous with highway. A street commonly refers to a public highway in a village or city, and
ordinarily includes a sidewalk and roadway.).The definition of"road" set forth in Heiple is consistent
with case law from other jurisdictions and with the preeminent treatise on municipal law, McQuillin's
Law of Municipal Corporations.See Albee v. Town of Yarrow Point, 74 Wash. 2d 453,458 (1968)(the fact
that the current use of the street end is limited to foot traffic is of no particular significance for a street
used only by pedestrians is nevertheless a public street within the legal meaning of that term."); 10A
McQuillin Mun. Corp. § 30:3 (3d ed.)("Streets do not include roads,yet roads do include streets. The
streets and other ways of the city or town are generally regarded as a part of the general highways of
the state.The word "street" is a generic term, and includes all urban ways which can be, and are,
generally used for the ordinary purposes of travel, even where such travel is confined to pedestrians
PAGE 3 -MEMORANDUM
alone. Street, in a legal sense, usually includes all parts of the way-the roadway, the gutters and the
sidewalks.That is,the word 'street,' in its general sense, includes sidewalk areas...").z
At issue in Heiple was whether the City of Portland had appropriated a strip of land in front of the
plaintiff's land as a street or whether the plaintiff had dedicated such land to the City, and whether
certain legislative acts put the right of way within the jurisdiction of the City.The court determined that
the statutory meaning of"roads," "highways" and "streets" were the same, except each term referred
to whether jurisdiction belonged to the city, county or state.The court stated that a "road" is a public
highway and a "street" is a public highway in a village or city, and "ordinarily includes the sidewalk and
roadway."This statement is, in fact, not dicta.The case concerned a 30 by 322 foot strip of land on
which the City had opened a public sidewalk. Whether a sidewalk was part of a road, highway or street
was central to determining whether the City had properly exercised jurisdiction over the strip. The
sidewalk was part of the "street," which is instructive for our purposes, although in answering the issue
of the case, the court held that the legislative act had not conferred jurisdiction over the street on the
City.
Additionally, Heiple was decided in 1885, shortly after the legislature enacted Oregon's original road
legalization statute. ORS 368.201 has been revised and renumbered multiple times throughout the years
to clarify ambiguities, but the statute has remained conceptually the same since its enactment in 1859.
See Shotgun Creek Ranch, LLC v. Crook Cty., 219 Or. App. 375, 382 (2008). On June 4, 1859,the first
Oregon Legislative Assembly approved "An Act to Legalize Certain Roads."That act provided:
Whereas;doubts exist as to the legality of roads in many parts of this
State, on account of such roads not being surveyed, or of some
imperfections of the county commissioners'court, therefore
Section 1:Be it enacted by the Legislative Assembly of the State of
Oregon, That all Territorial,State, and county roads that have been laid
out, surveyed or not surveyed, by order of the board of county
commissioners, or act of the Legislature, and have not been altered or
vacated by act of the Legislative Assembly, or by order of the boards of
county commissioners, shall be, and the same are hearby declared legal
roads.
�See also Central Life Assur. Soc. of the U.S. v. City of Des Moines, 185 Iowa 573, 171 N.W. 31 (1919); Warren v.
Henly, 31 Iowa 31, 1871 WL 653 (1871);Robinson v. City ofLansing,486 Mich. 1,782 N.W2d 171 (2010)
("highway"is specifically defined to include sidewalks);Hindin v. Samuel, 158 Pa. Super. 539,45 A.2d 370,372
(1946);Jones v. Ciry ofMineola,203 S.W.2d 1020(Tex. Civ.App.Texarkana 1947),writ refused,(Oct. 15, 1947);
Ciry ofMobile v. Harker,204 Ala.26, 85 So.425 (1920); Ciry Council ofMontgomery v. Foster, 133 Ala. 587,32
So. 610(1902); City of Hartselle v. Kilpatrick, 52 Ala.App. 314,292 So.2d 121 (Civ.App. 1974);Marini v.
Graham,67 Cal. 130,7 P.442(1885);Bertolozzi v. Progressive Concrete Co.,95 Cal.App.2d 332,212 P.2d 910
(lst Dist. 1949);Board ofPublic Works of City of�Denver v. Hayden, 13 Colo.App. 36,56 P.201 (1899); City of
Bloomington v. Bay,42 Ill. 503, 1867 WL 4966(1867);House-Wives League v. City oflndianapolis,204 Ind. 685,
185 N.E. S ll (1933); Gribben v. Ciry of Franklin, 175 Ind. 500,94 N.E. 757(1911); Taber v. Grafmiller, 109 Ind.
206,9 N.E.721 (1887); Town Com'rs of Centreville v. County Com'rs of Queen Anne's County, 199 Md. 652, 87
A.2d 599(1952);Knapp, Stout&Co. Company v. St. Louis Transfer Ry. Co, 126 Mo.26,28 S.W. 627(1894);
Levine v..Iale Corp.,413 S.W.2d 564(Mo. Ct. App. 1967);Headley v. Hammond Bldg.,97 Mont.243,33 P.2d 574,
93 A.L.R. 794(1934);People v. Lieberman,32 Misa 2d 741,228 N.Y.S.2d 878 (Spec. Sess. 1961);Nikiel v. City of
Buffalo,7 Misc. 2d 667, 165 N.Y.S.2d 592 (Sup 1957); Ciry of Corpus Christi v. Missouri Imp. Co.,350 S.W.2d
901 (Tex. Civ.App. San Antonio 1961),writ refused n.r.e.,(Feb. 21, 1962); City of�San Antonio v. Wildenstein,49
Tex. Civ. App. 514,519, 109 S.W. 231 (1908).
PAGE 4-MEMORANDUM
Sec. 2.And be it further enacted, That any imperfect or informal records
of the roads in the county commissioners'court, shall be overlooked, and
such imperfections or informality shall not destroy or impair the validity
of said roads.
Sec. 3.As many persons are refusing to perform labor on roads, owing to
the doubted legality, and as the said labor is needed very much at the
present time, and to prevent litigation, this act shall take effect from the
time of its passage.
Nepom asserts that the term "road" is limited to the portion of the right of way on which vehicles travel.
Given that the first automobile did not arrive in Oregon until 1899 and Henry Ford did not develop the
Model A until 1903,the legislature could not have intended this meaning. Rather,the legislature must
have intended for "road"to include the entire right of way dedicated to public use which includes
pedestrians.
Instead, Nepom argues that we should look to the distinction between roads and sidewalks in ORS
811.505.The vehicle code does not speak to jurisdiction and the extent of public ownership of the road.
These statutes have separate definitions -road, shoulder, sidewalk, etc.-to fix the rules of road usage.
There are several problems with this example. First,the statute does not have anything to do with
city roads—a person only commits the specified offense when "emerging from an alley, building, private
road or driveway in a business or residence district." In contrast, ORS 223.935 concerns "establishment
of a public road." Second,the statute does not draw any distinction between a sidewalk and a road. If
one assumes that a sidewalk is merely a subpart of a road which has been designated for use by
pedestrians,the statute has the same meaning. Finally,the subject matter of Chapter 811 is "Rules of
the Road for Drivers" pertaining to "Duties to Pedestrians and Bicycles." Because the chapter only
applies to drivers of cars, applicability to vehicles is presupposed. For example, if the term "road"was
used in this section one would assume that the vehicle was not driving on the sidewalk.
The same arguments apply to Nepom's reliance on State v.Jones, 286 Or.App. 562 (2017),which
concerns the defendant's various criminal traffic violations under ORS Chapter 811 and 813 while
operating a vehicle under the influence of intoxicants.The primary issue on appeal was whether the
portion of the mini mart parking lot from which the defendant emerged at the time of the violation was
a "driveway" within the meaning of ORS 811.505.The court's analysis consisted on looking up the
definition of"driveway" in Webster's Third New International Dictionary and confirming that under that
definition and all other dictionary definition,the term "driveway" encompasses the portion of the
parking lot from which the defendant emerged.This case includes does not discuss the term "road."The
term "road" is not part of the statute at issue nor did the prosecution ever assert that the defendant
operated did anything other than stop illegally on a sidewalk. It is difficult to understand how this
criminal case could possibly relate to ORS 223.935.
III. Adequate Basis for Le�alization
Nepom's final argument is that the property does not meet the "condition precedent"to a
legalization proceeding under ORS 223.935.The basis for legalization in this instance is twofold. ORS
223.935(1) states that a city governing body may initiate proceedings to legalize a city road if"through
omission or defect, doubt exists as to the legal establishment or evidence of establishment of a public
PAGE 5 —MEMORANDUM
road."As evidenced by Nepom's nine-page memo,the legal establishment of a public road is squarely at
issue in this case.The Development Approval required that the former property owner dedicate the
sidewalk and parking strip as a right of way for Boones Ferry Road.There was a failure by that
predecessor to actually execute the dedication. Failure to establish the legal basis for the right of way
was either an omission by the City or a defect in the former landowner's fulfillment of the development
permit. Second, ORS 223.935(3) states that a city governing body may initiate proceedings to legalize a
city road if"the road as traveled and used for 10 years or more does not conform to the location of a
road described in the city records."The sidewalk and parking strip have been traveled and used for
more than ten years.The mere fact that Nepom disputes the legal boundary of the road is sufficient
basis for the legalization proceeding and the City could take this action regardless of the Development
Approval facts.
We believe the City is correct in using this statutory remedy to legalize this area as part of the right
of way.
PAGE 6—MEMORANDUM
IN THE MATTER OF LAKE OSWEGO'S CLAIM
TO "ROAD LEGALIZATION PROCEEDINGS"
Property address: 15630 SW Boones Ferry Road, Lake Oswego
The Nepom family purchased the properiy at 15630 SW Boones Ferry Road in 1998.
The Nepom family has been paying property tases, and our predecessors in interest have been paying
property tases, on this property based on the County assessor's evaluation that the property consisted of
38,700 square feet of land. The Nepom family had no notice,prior to this claim being first made after
the City indicated it would take the property for widening of Boones Ferry, that the City claimed any
portion of the land, and the Nepom family relied upon the written recards in existence when they
purchased the property.
Lake Oswego staff has now brought this proceeding to the City Council, claiming that a
portion of the property, consisting of the parking strip and the sidewalk, should be taken(without
compensation), claiming that the City has a right to the property under "Road Legalization
Proceedings." The City staff now is basically stating that they are enritled to claim 2,482 square feet of
land that the Nepoms purchased, as property which they can take without compensation(about 6.4%of
the land the Nepoms purchased,based on the assessor's squaze footage records).
This property is in a different situation than the other 3 properties for which a Road
Legalization Proceeding is being sought - the other 3 properties apparenfly have a portion of their
properties within the traveled portion of Boones Ferry Road. The Nepom property does not have any
portion of the land owned by the Nepoms (the lot as described in the plat maps/deed records)in the
traueled portion of Boones Ferry Road.
The Nepom property was purchased by David and Lynn Nepom (husband and wife),
Leah Nepom(David's mother, now an 89 year old widow), and Nepfam, LLC (an LLC managed by
Page 1 - In the Matter of Lake Oswego's claim to "Road Legalization Proceedings"
Property address: 15630 SW Boones Ferry Road, Lake Oswego
David Nepom,with 1us children as the owners), and a family corporation,Marleo, Inc. Marleo,Inc.
sold its interest in the property to Nepfam, LLC. For purposes of this discussion, the owners are herein
referred to as the Nepom family.
The City now contends that it has a"prescriptive right of way" over a portion of the
Nepom parcel, consisting of portions of the parking strip and portions of the sidewalk at the edges of
the property. Inirially city staff claimed that its right to this portion of the property was due to a
mistake made in 1978, when the City apparently requested the developer of the property(appazently
several owners previous to the current ownership);however,the City acknowledges it never followed
through with such a dedication, and did not record any documents in the record claiming its right to
such portions of the property, and the City is barred from making such a claim against the current
owners, since the Nepom family purchased the property, in good faith, without notice of the City's
claim, and based on the stated square footage of the property.
It is our understanding the City is not claiming, in this proceeding, that it has rights
based on the 1978 discussions about having a portion of the land transfened by the property developer
to the City; the City is precluded from making that claim at this point due to Oregon's recording statute,
ORS 90.640, which provides that a good faith purchaser(such as the Nepom family) who acquires a
property without norice of the City's claims (where the City's claims are not recarded) takes the
property free of the previous unrecorded claim, and such previous claim is "void" as against the
subsequent purchaser.
It is patently unfair for the City to now claim it owns property which was purchased by
the Nepoms nearly 20 years ago; it seems particularly unfair to try to take an 89 year old widow's
property without compensation,where no notice of the City's claim to the property was given when the
property was purchased, and the City and County haue been receiving taxes based upon the property
Page 2 - In the Matter of Lake Oswego's claim to "Road Legalization Proceedings"
Property address: 15630 SW Boones Ferry Road, Lake Oswego
consisting of the square footage now being claimed by the City.
It is not disputed that the City could take the disputed area(portions of the parking strip
and sidewalk within the parcel owned by the Nepom family)by condemnarion;however, a
condemnationn proceeding requires the City to pay for the property taken. The City wants this portion
of the Nepom property but wants to take it without providing for compensation to the Nepom family,
even though the Nepom family, in good faith,paid far this property when they purchased the property.
The Statutory Claim
City staff now wants the Council to "legalize"a portion of Boones Ferry Road--but with
regard to the Nepom property,they are not claiming anything within the actual roadway- they are
claiming portions of the parking strip and sidewalk-- no part of Nepom property is within the area of
the road traveled by cars.
The statute for legalization states as follows:
A city governing body may initiate proceedings to legalize a city road within
the city under ORS 223.935 (Basis far legalizarion of road)to 223.950 (Order
under road legalization proceeding) if any of the following conditions exist:
(1) If, through omission or defect, doubt exists as to the legal establishment
or evidence of establishment of a public road.
(2) If the location of the road cannot be accurately determined due to:
(a)Numerous alterafions of the road;
(b)A defective survey of the road or adjacent property; or
(c)Loss or destruction of the original survey of the road.
(3) If the road as traveled and used far 10 years or more does not conform to
the loca6on of a road described in the city records. [1989 c375 §1] (ORS
223.935)
It is important to recognize that the statute only pernuts a legalization of a "city road" --
it does not permit legalization of a "city right of way." The City's engineer's report, as to the Nepom
Page 3 - In the Matter of Lake Oswego's claim to "Road Legalization Proceedings"
Property address: 15630 SW Boones Ferry Road, Lake Oswego
property(described in said report as "Commercial Center Property") clearly documents that there are
discrepancies "between the right of way lines according to County deed records and the Boones
Fexry/Lanewood right of way improvements." (Page 5, report; emphasis added). The statute far
legalization does not state that the City may legalize the "right of way" -- it refers exclusively to "road."
The first(primary) dictionary definition of"road"is the same definirion most people
think of when referring to a "road" -the actual portion of the sh-eet where cars trauel:
Road,n., "1. Ahighway; a path for vehicles" (The Grosset Webster
Dictionary)
Road,n. "1. a way made for traueling between places, esp. distance
places by automobile, horeback, etc; highway(New Warld Dictionary of the
American Language,both the First and Second College Edirion).
Road,n. "1. a highway between places; way made for automobiles or
teams to travel on" ('The World Book dicrionary, Uolume 2).
Clearly, in ordinary usage, the "road" is the area where the cars go. The sidewalk is not,
in ordinary language,thought to be part of the "road", and in no circumstances in ordinary English is a
parking strip (the area between the sidewalk and the roadwag filled with plants in this case) in any way
a road. The parking strip is not used as any sort of path for any sort of travel between places, and the
sidewalk is not a path for vehicles and is not and cannot be used by automobiles or other motor
vehicles.
City staff claim a right to the sidewalk and parking strip to legalize the "legal boundaries
of the city transportation faciliries (Engineer's report,page 7); however, the legalization statute does not
give the City the right to legalize "transportation facilities'; the right to legalizarion is limited to the
portions of a property with the "road" --not "within the right of way" and not "within the City's
transportation facilities".
The City legalization statutes (ORS 223.935)were apparenfly copied from the County
Page 4 - In the Matter of Lake Oswego's claim to "Road Legalization Proceedings"
Property address: 15630 SW Boones Ferry Road, Lake Oswego
road legalization statutes,but apparenfly failed to include the "definitions" statute, ORS 368.001. The
relevant defuution within ORS 368.001,where "Road" is defined is ORS 368.001 (6):
(6)"Road° means the entire right of way of any public or private way
that provides ingress to or egress from property by means of vehicles or
other means or that provides travel between places by means of vehicles.
"Road" includes,but is not limited to:
(a) Ways described as streets,highways, tUroughways or alleys;
(b) Road related structures that are in the right of way such as tunnels,
culverts or similar structures; and
(c) Structures that provide for continuity of the right of way such as
bridges.
It is clear from this definition of "Road" that what is intended is the portion of the right
of way for use by vehicles. There are several portions of this statute which deserve closer inspection:
Part of the statute refers to the portion of the right of way that "provides ingess ar
egress from property by means of vehicles or other means"; the other part refers to a right of way that
"provides travel between places by means of vehicles."
Looking at the first part of this definition, the parking strip does not provide ingress or
egress in any way. The sidewalk in this case also does not provide ingress or egress from the properiy
except m the driveway areas. While a claim might be made under the statute that the driveways might
be considered part of the "road" definition,the City Engineer's report in no way limits the City's claim
for legalization to the driveways. In the case of the Nepom property, the sidewalk is not the means of
ingress and egress to the property-- there are no pathways from the sidewalk onto the properiy. Only
the two driveways (one on Lanewood, one on Boones Ferry)provide ingress and egress to the property.
The City Engineer has not identified the boundaries of the driveways and is not claiming that the
driveways,by themselves, are subject to any legalization proceeding. The parking ship on the Nepom
Page 5 - in the Matter of Lake Oswego's claim to "Road Legalization Proceedings"
Property address: 15630 SW Boones Ferry Road, Lake Oswego
property is fully landscaped -- it is not a means of ingress or egress at all. (Parking is not permitted
adjoining the property- either on Boones Ferry Road or on Lanewood Street).
The second part of the definirion makes clear that it is limited to "travel between places
by means of vehicles." The sidewalk is not an area where vehicles are allowed; the part of the street
where vehicles travel is clearly what was intended to be covered by the definirion. This does not
include the parking strip nor the sidewalk.
When the definirion statute refers to the °right of way" it is limited to shuctures such as
tunnels, culverts, or similar structures; there are no tunnels, culvers or similar structures in the "right of
way" are claimed by the City for the Nepom property.
The definition of"road" for purposes of the legalizarion statute, should not be
"redefined" with a broad "right of way" definition as argued by the City's attorneys; the term "road" is
limited to the "public highway" and, as commonly used and understood, is the area used by vehicles in
this modern age (and in the age when the relevant statute was enacted). 'The City's outside counsel has
cited Heiple v City ofE. Portland, 13 OR 97, 103 (1885) for the proposition that a road includes the
sidewalk and roadway. This case does NOT support that argument; that case distinguishes between the
term 'Yoad" and "street". "The word 'road'is uniformly taken as a public highway, and such is the
common and legal acceptafion of the word "road"*** It is therefor synonymous with highway." The
court then distinquished the term "street'; the Heiple case distinguished between a street and a road,
and decided that the area in question was a road, and not a street(and that the City could not enforce its
rights against the property owner in that case). The dicta in Heiple that a street may include a sidewalk
is not relevant, nor even relevant, to whether the term "road" in ORS 223.935 includes anything other
than the portion of the road used for vehicular traffic.
Oregon statute provides other disrinctions between roads and sidewalks; for instance the
Page 6 - In the Matter of Lake Oswego's ciaim to "Road Legalizafion Proceedings"
Property address: 15630 SW Boones Ferry Road, Lake Oswego
vehicle code differentiates between the sidewalk and roadway in ORS 811.505:
A person commits the offense of failure to stop when emerging from an alley,
driveway or building if the person is operating a vehicle that is emerging from
an alley,building,private road or driveway in a business or residence district
and the person does not stop the vehicle as follows:
(a)If there is a sidewalk or sidewalk area, the person must stop the vehicle
before driving onto the sidewalk or sidewalk area.
(b)If there is no sidewalk or sidewalk area,the person must stop at the point
nearest the roadway to be entered where the driver has a view of approaching
traffic.
There is a cleaz disrinction between the sidewalk and tl�e road recognized by the sttute.
Similarly, In State v. Jones, 286 Or App 562 (2017), the court reviewed the definition of
"driveway" (in a case determining if a parking lot was a driveway); the court examined the meaning of
"driveway" and after reviewing mulripie dictionaries, deternuned it was the "private road"between the
"public thoroughfare" ar street and private property. In the court's analysis, the issue was vehicular
traffic; it was vehicular traffic between the private property and the street that made the area a "private
road."
It is common sense, and common usage, that a road is where vehicles travel; a road is
not anywhere people traverse. (Tl�e "legalizaYion statute" does not permit the City to claim a "pathway"
or"sidewalk" or any other term which encompasses a walkway where vehicles do not travel -- the
statute limits such a claim to a "road" and, in particular, does not use the term the City uses to describe
the disputed area,the "right of way.")
It also needs to be noted, that with regard to the Nepom property, that none of the
property within the plat falls within an area which meets the conditions precedent before the City can
proceed with its legalization process. No one contends that the location of Boones Ferry Road is in
doubt ;there have not been"numberous alterrations, a defective survey, or loss or destrucrion of the
Page 7 - In the Matter of Lake Oswego's claim to "Road Legalization Proceedings"
Property address: 15630 SW Boones Ferry Road, Lake Oswego
original survey" (per the requirements of ORS 223.935) which puts any portion of Boones Ferry Road
on the Nepom property. The City's engineer even describes the "disputed area" as the "Prescriprive
Right of Way" (see E�ibits, Engineer's report); the matter before the Council is not to establish a
"prescriptive right of way" -- it is limited to a legalization process under ORS 223.935. The fact that
the City staffreport describes the disputed land as land subject to a"prescriprive right of way" and the
fact that the staff report claims a right to the "right of way" (not the "road") documents that the Ciry
staff is making a claim on a different basis than presented the issue before the City Council: the City
Council proceeding is limited to a "legalization proceeding"under ORS 223.935, which is limited to
land documented as privately owned by the plat records but actually lying with the "road." The City's
staff reports and constant reference that they want "the right of way" legalized is an attempt to stretch
this proceeding beyond that which is permitted under the legalization statute(ORS 223.935). The City
staff report is in actuality making a claim to a"right of way" instead of a claun to establish the location
of the existing road. Boones Ferry Road(and Lanewood street) in fact conform to the location of the
road as described in the City records; it is only the parking strip and sidewalk(not the road)that
(partially) fa11 outside of the land owned by the City. (The undersigned [David Nepom] when he
owned a house in Portland, is confident that said prior home's legal lot included all or a portion of the
sidewalk, and other properties he has dealt with have included, in the legal boundaries, some or all of
the sidewalk(and the undersigned has seen surveyer's markers in sidewalks)). There is nothing
inherently wrong with a sidewalk either being on private property or being within a streeYs right of
way. The mere fact that in this instance some of the pazking strip and some of the sidewalk is on
private property does not give the City the right to take that private property without compensation,by,
in this instance, claiming that the landscaped parking strip is part of the road and by claiming that the
sidewalk is part of the road.
Page 8 - In the Matter of Lake Oswego's clann to "Road Legalization Proceedings"
Property address: 15630 SW Boones Ferry Road, Lake Oswego
CONCLUSION
For the foregoing reasons, the City should not adopt any "legalization proceedings" as to
the Nepom property; the claimed property is in actuality private property,not part of the "road", and not
part of any of the portion of the road used by vehicles, and if the City desires to widen Boones Ferry
Road, the City has the power of condemnation, the only difference being that the City, in
condemnarion, is required to compensate the property owner for the property taken.
The City cannot Order that the road exists beyond the location of the road; there is no
basis, in law or fact, to find that the road includes the parking strip and sidewalk areas.
It is unfair and inequitable for the City to now ciaim ownership of the property,when the
property was purchased based on the plat of the property, and City records establishing the square
footage of the property purchased, and where the property owners have been paying property taxes for
decades on the square footage now claimed by the City.
Dated November 4,2017.
�
Respectfully�mmitted
� �
, „ �
�
�r2� r z �
v -'wr r"":_
]Savid Ne�Zom, individually and on behalf of Lynn Nepom,
Leah Nepc�m, and Nepfam, LLC.
3718 SW CondorAve., Suite 100
Portland, OR 97239
503-223-1137
Page 9 - In the Matter of Lake Oswego's claim to "Road Legalization Proceedings"
Property address: 15630 SW Boones Feny Road, Lake Oswego
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9.3
a�tiA .��s CnUNCIL REPnRT
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V ❑
°REGar�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Debra Andreades, Senior Planner
Planning Department
SUBJECT: LU 17-0053 (Ordinance 2760) Public Hearing on amendment to the Community
Development Code to add a new exception to the Street Connectivity Standard
DATE: November 20, 2017 DATE OF HEARING: December 5, 2017
ACTION
Conduct a public hearing on the amendment recommended by the Planning Commission to add
a new exception to LOC Section 50.06.003.4.c.vi, the Street Connectivity Standard.
SUGGESTED MOTION
Move to approve LU 17-0053 and enact Ordinance 2760.
INTRODUCTION/BACKGROUN D
During the summer of 2016, the City Council directed staff and the Planning Commission to
evaluate the Local Street Connectivity standard in LOC 50.06.003.4. This came about when the
public benefit of requiring a street connection was raised to the City Council during an appeal
hearing for a Minor Partition (LU 15-0040; AP 16-02) on a large undeveloped parcel. In this
case, Sienna Drive had been stubbed to the site boundary in a prior subdivision approval with
the intent of extending it to serve adjacent developable parcels in the future. Under the
Conditioning Authority of the Community Development Code [LOC 50.07.003.5], the City
required dedication of a right-of-way connection through the site but because only one new lot
was created the developer was not required to construct the street at that time.
Although both the Development Review Commission and City Council found that the code
required the connection, the Council expressed an interest in having the ability to exempt
developments from the standard where the public benefit of a connection is limited to a small
number of properties, or the area's transportation needs would best be served by allowing a
multi-use path in-lieu of a street connection. The Planning Commission discussed the issue in a
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 2
series of four work sessions during 2017 and after a public hearing on October 23, 2017
approved the amendment before you.
As discussed in the Planning Commission work sessions, the purpose of the Street Connectivity
standard is to plan for the orderly provision of streets, in conformance with the Comprehensive
Plan and the Transportation System Plan. These two documents must be consistent with the
regional standards in Metro's Urban Growth Management Functional Plan, which requires local
governments to maintain street connectivity standards. The standard is a planning tool
intended to promote public safety and better connections for multimodal transportation when
a development plan allows for future street connection(s). Off-site and on-site street
improvements may or may not be required at the time of development, subject to the
Conditioning Authority [LOC 50.07.003.5].
It was noted during the work sessions that consistency with neighborhood association
recommendations and/or minimizing constraints on development opportunity are not purposes of
the Connectivity Standard. Furthermore, any new exception to the standard would have to
comply with Metro's code, as noted above. Therefore, the proposed amendment is consistent
with Metro's Code for creating an additional exemption to the Street Connectivity standard.
DISCUSSION
On July 19, 2017, city staff inet with Metro staff to discuss this option and determine Metro's
position on the City's proposal. Metro staff acknowledged that the physical nature of Lake
Oswego (i.e. topography and natural resource constraints) can present challenges to
development of an interconnected street network. Metro staff also acknowledged the mostly
built-out nature of Lake Oswego, and the fact that the city's transportation system does not
have many connections to neighboring communities due to topographic constraints.
Metro staff suggested one approach would be to allow an opportunity for completing the street
system in varying degrees (e.g., a pedestrian access way which also provides for emergency
vehicle access could be planned in lieu of a full public street, in some circumstances). Metro
staff was supportive of the City proposing an exception to address the above constraints,
provided the intent of the connectivity standard (public safety, multimodal transportation) is
met. The City sent a letter to Metro with a formal request outlining how the exception criteria of
Metro Code, Section 3.08.630 was met (Exhibit F-1). Metro considered the precedent setting
potential of the change and found that the City met the criteria for a new exception (Exhibit F-2).
The proposed amendment in Attachment 2 is limited to local street plans and would allow a
"limited access street" in lieu of a full street connection, provided it meets the purpose of LOC
50.06.003.4 and does not preclude development of adjacent property or compromise safety. If
an exception is granted under this section, the street plan would consist of a 16 foot-wide
driveable surface and contain removable bollards (for emergency vehicles) subject to approval
by the City Engineer. The surface would provide for pedestrians and bike travel.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 3
Staff notes that the Street Connectivity standard allows for other specific exceptions to
providing a street connection due to extreme topography or the presence of Sensitive Lands,
which may not be applicable to a typical site. Therefore, the proposed amendment allows
another avenue for an exception when a development applicant requests an exception and the
criteria are met.
ALTERNATIVES & FISCAL IMPACT
The proposed amendment has no immediate fiscal impact. Over the long-term it may result in
less street pavement for the City to maintain.
RECOMMENDATION
Approve LU 17-0053 and enact Ordinance 2760.
EXHIBITS
A. Draft Ordinances
A-1 Draft Ordinance 2760, dated 09/27/17
Attachment 1—City Council Findings and Conclusions, 11/20/17
Attachment 2— Proposed Amendment to the Community Development Code, 09/26/17
B. Findin�s, Conclusion and Order
B-1 Planning Commission Findings, Conclusions and Order, 11/13/17
(Please note the Ordinance and Attachments referenced in the Findings are not
included. Refer to Ordinance 2760 and Attachments above(Exhibit A-1]J
C. Minutes
C-1 Planning Commission Minutes, 10/23/17
D. Staff Reports
D-1 Planning Commission Staff Report, 9/27/17
E. Graphics/Plans
None
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
Page 4
F. Written Materials
F-1 Letter to Metro from Scot Siegel, Director of Planning and Building Services,
08/08/17
F-2 Letter from Martha Bennett, Chief Operating Officer, Metro, 09/19/17
G. Letters
G-1 E-Mail from Scott Bullard with Forest Highlands Neighborhood Association, 09/06/17
BACKGROUND MATERIAL AND REFERENCES
Staff reports and background materials that were prepared for this proposal (including Planning
Commission work sessions) can be found by visiting the project webpage for LU 17-0053.
Use the following link to visit the City's "Project" page. In the "Search" box enter LU 17-0053
then press "Submit": http://www.ci.oswe�o.or.us/proiects
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.lakeoswego.city
DRAFT 09/27/17 EXHIBIT A-�
LU 17-0053
ORDINANCE 2760
AN ORDINANCE OF THE CITY OF LAKE OSWEGO AMENDING LOC 50.06.003.4.c.vi; OF CHAPTER 50
(COMMUNITY DEVELOPMENT CODE) TO ADD AN EXCEPTION TO THE STREET CONNECTIVITY
STANDARD;AND ADOPTING FINDINGS(LU 17-0053).
WHEREAS, notice of the public hearing for consideration of this Ordinance was duly given in the
manner required by law; and
WHEREAS, a public hearing before the Planning Commission was held on October 9, 2017, at
which the staff report, testimony, and evidence were received and considered; and
WHEREAS, the Planning Commission has recommended that LU 17-0053 be approved by the
City Council; and
WHEREAS, a public hearing on LU 17-0053 was held before the Lake Oswego City Council on
December 5, 2017, at which the staff report, testimony, and evidence were received and
considered; and
WHEREAS, the Council finds that the Community Development Code should be amended to add
a new exception to the Street Connectivity Standard; and
The City of Lake Oswego ordains as follows:
Section 1. The City Council adopts the Findings and Conclusions (LU 17-0053), attached as
Attachment 1.
Section 2. The Lake Oswego Code is amended by adding the new text shown in double
underlined type and deleting text shown in �*��',^+"�^��^" type as shown in Attachment 2.
Section 3. Severabilitv. The provisions of this ordinance are severable. If any portion of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance.
Section 6. Effective date. As provided by Section 35.C.ofthe Lake Oswego Charter,this ordinance
shall take effect on the 30th day following enactment.
Enacted at the meeting of the Lake Oswego City Council of the City of Lake Oswego held on the
5th day of December, 2017.
Ordinance 2760 EXHIBIT A-1/PAGE 1 OF 2
DRAFT 09/27/17
AYES:
NOES:
ABSENT:
ABSTAIN:
EXCUSED:
Kent Studebaker, Mayor
Dated:
ATTEST:
Anne-Marie Simpson, City Recorder
APPROVED AS TO FORM:
David Powell
City Attorney
Ordinance 2760 EXHIBIT A-1/PAGE 2 OF 2
DRAFT 11/20/17 ATTACHMENT 1
LU 17-0053
1 (Ordinance 2760)
BEFORE THE CITY COUNCIL
2 OF THE CITY OF LAKE OSWEGO
3 A REQUEST TO AMEND LOC 50.06.003.4.c.vi LU 17-0053
TO ADD AN EXCEPTION TO THE STREET CITY OF LAKE OSWEGO
4 CONNECTIVITY STANDARD
FINDINGS & CONCLUSIONS
5
6 NATURE OF APPLICATION
7 An amendment to the Community Development Code (LU17-0053, Ordinance 2760)to add a
8 new exception to the Street Connectivity Standard.
9 NATURE OF PROCEEDINGS
10 This matter has come before the City Council on recommendation of the Planning Commission
11 after the City Council directed staff and the Planning Commission to evaluate the Local Street
12 Connectivity standard in LOC 50.06.003.4 to allow a new exemption from the standard where
13 the public benefit of a connection is limited to a small number of properties.
14 HEARINGS
15 The Planning Commission held a public hearing and considered this application at its meeting
16 on October 23, 2017, and adopted its Findings, Conclusions and Order on November 13, 2017,
1� recommending approval of LU 17-0053.
18
19 The City Council held a public hearing and considered the Planning Commission's
20 recommendation on December 5, 2017.
21
22 CRITERIA AND STANDARDS
23 A. Transportation Plannin� Rule (Chapter 660, Division 12)
24
B. Re�ional Transportation Functional Plan-Metro Code
25
26 Title 1: Transportation System Design, Street System Design, Metro Code,
Section 3.08.110
Attachment 1 (Ordinance 2760) Attachment 2/Page 1 of 2
FINDINGS & CONCLUSIONS (LU 17-0053)
DRAFT 11/20/17
1 Title 6: Exception from Compliance, Metro Code Section 3.08.630
2 C. City of Lake Oswe�o Comprehensive Plan
3 Land Use Planning
4
Policies A-2.a, B-10.b and d
5
6 Community Culture
7 Citizen Involvement Section, Policy 1
8
Connected Community
9
Policies: Safety A-1, A-8; Transportation Choices 6-3; Efficiency C-7;
10
11 Accessibility D-4, D-5; Connectivity E-1, E-2; Livability F-1;
12 Sustainability G-1
13
D. Citv of Lake Oswe�o Communitv Development Code
14
15 LOC 50.07.003.3.c. Published Notice for Legislative Hearing
LOC 50.07.003.16a Legislative Decisions Defined
16 LOC 50.07.003.16b Criteria for Legislative Decision
LOC 50.07.003.16c Required Notice to DLCD
17 LOC 50.07.003.16.d.iii Planning Commission Recommendation Required
18 LOC 50.07.003.16.e City Council Review and Decision
19 FINDINGS AND REASONS
20 As support for its decision, the City Council incorporates the Planning Commission staff report
21 dated September 27, 2017, and the Council Report dated November 20, 2017, with all exhibits,
22 together with the Findings, Conclusions & Order of the Planning Commission.
23 CONCLUSION
The City Council concludes that LU 17-0053, as recommended by the Planning Commission,
24
complies with all applicable criteria and should be approved. The Council also concludes that
25
proposed Ordinance 2760, which implements LU 17-0053, should be enacted.
26
Attachment 1 (Ordinance 2760) Attachment 2/Page 2 of 2
FINDINGS & CONCLUSIONS (LU 17-0053)
ATTACHMENT 2
LU 17-0053
PROPOSED CHANGES: SflOWll dS �+����text for deletions, and
underline text for new language. (Changes begin on page 3.)
50.06.003 CIRCULATION AND CONNECTIVITY
/////
4. STREET CONNECTIVITY
/////
c. Standards for Approval of Development Which Requires the Construction of a Street
i. Local and neighborhood collector streets, access lanes, and residential accessways shall be
designed to connect to the existing transportation system to meet the requirements of this
standard as determined by the reviewing authority.
ii. Local and neighborhood collector street design shall provide for full street connections between
through streets with spacing of no more than 530 ft., measured between the center of the
intersection of two through streets that provide for vehicle traffic movement in generally the
same direction ("through street pairs")with the cross street. This requirement shall be applied
to all through street pairs which surround the site. If the nearest boundary of the site (or
boundaries extended to the street) is more than 100 ft. from the intersection of a through street
nearest to the site and the cross street, the provisions of this standard shall be met, except
when the provisions of subsection 4.c.vi of this section are met. See Figure 50.06.003-A: Street
Connectivity.
DRAFT 09/26/17
LU 17-0053 ATTACHMENT 2/PAGE 1 OF 4
Figure 50.06.003-A: Street Connectivity
Streets F��seb�e
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iii. Streets shall be designed to connect to all existing or approved stub streets which
abut the development site.
iv. Cul-de-sacs and permanent closed-end streets shall be prohibited except where (a)
the requirements of this standard for street and residential accessway spacing are met and
(b) construction of a through street is found to be impracticable. When cul-de-sacs or
closed-end streets are allowed under subsection 4.c.vi of this section, they shall be limited
to 200 ft. and shall serve no more than 25 dwellings, except where the reviewing authority
has determined that this standard is impracticable due to the criteria listed in subsection
4.c.vi of this section.
v. Access lanes may be used to serve up to eight dwellings. They shall be designed to
provide connections between properties that develop through the partition process.
vi. The reviewing authority may allow an exception to the review standards of
subsections 4.c.i through 4.c.v of this section based on findings that the modification is the
minimum necessary to address the constraint and the application of the standards is
impracticable due to the following:
DRAFT 09/26/17
LU 17-0053 ATTACHMENT 2/PAGE 2 OF 4
(1) Extreme topography(over 15% slope) in the longitudinal direction of a projected
automobile route;
(2) The presence of Sensitive Lands as described in LOC 50.05.010, or LOC
50.05.011, Flood Management Area, or other lands protected by City ordinances,
where regulations discourage construction of or prescribe different standards for
street facilities, unless the nearest through street pairs (see Figure 50.06.003-A:
Street Connectivity) surrounding the subject site are more than one-quarter mile
apart. The reviewing authority may determine that connectivity is not required under
this circumstance, if a benefiUcost analysis shows that the traffic impacts from
development are low and do not provide reasonable justification for the estimated
costs of a full or limited access street connection;
(3) The presence of freeways, existing development patterns on abutting property
which preclude the logical connection of streets or arterial access restrictions;
(4) Where requiring a particular location of a road would result in violation of other
City standards, or state or county laws or standards, or a traffic safety issue that
cannot be resolved; or
(5) Where requiring streets (full or limited access) or accessways would violate
provisions of leases, easements, covenants, restrictions or other agreements existing
as of May 1, 1995, which preclude required street or accessway connections.
(6) Where there is minimal public benefit of improved vehicular access and
circulation, a limited access street connection (in lieu of a full street connection) may
be approved provided it does not preclude development of adjacent property and is
consistent with the purpose and intent in LOC 50.06.003.4.b. For determininq public
benefit, the travel needs of existinq, proposed and potential future development and
emerqency vehicle access needs shall be considered. Limited access streets shall
conform to the spacinq standards in LOC 50.06.003.4.c.vii.
LiMiTe�AccesssrReeT:This amendment adds an exception for a limited access connection,
and specifies the approval criteria.
vii. If the reviewing authority allows an exception to subsection 4.c.ii of this section for full
street connections, it shall require residential accessway connections on public easements
or rights-of-way so that spacing between bicycle and pedestrian connections shall be no
more than 330 ft. measured from the centerline of the nearest bicycle and pedestrian
connection intersection with the cross street.
/////
e. Standards for Construction
i. Standards for construction of full street and limited access street connections shall be
those included in LOC Chapter 42. Where emerqencv vehicle access is required on
DRAFT 09/26/17
LU 17-0053 ATTACHMENT 2/PAGE 3 OF 4
limited access streets, the limited access street shall be 16 feet in width, contain
removable bollards where it adioins other streets, and consist of a drivinq surface that
accommodates emerqency vehicle apparatus as approved by the City Enqineer.
ii. Standards for construction of access lanes shall be those included in LOC
50.06.003.1.d, Standards for Access Lanes.
iii. Standards for construction of residential accessways shall be those included in LOC
50.06.003.3.c.
iv. Where a temporary street-end is created, it shall be stubbed to the property line with
posted notification identifying it as temporary and planned for future extension.
DRAFT 09/26/17
LU 17-0053 ATTACHMENT 2/PAGE 4 OF 4
APPROVED 11/13/17 EXHIBIT B-1
LU 17-0053
i BEFORE THE PLANNING COMMISSION
2 OF THE
3 CITY OF LAKE OSWEGO
4
5 A REQUEST TO AMEND THE COMMUNITY ) LU 17-0053 - 1929
6 DEVELOPMENT CODE TO ADD AN EXCEPTION TO THE ) (CITY OF LAKE OSWEGO)
7 STREET CONNECTIVITY STANDARD ) FINDINGS, CONCLUSIONS& ORDER
8
9 NATURE OF APPLICATION
10 A request from the City of Lake Oswego for amendments to the Community Development Code (Code)
11 to amend the Street Connectivity standard, LOC 50.06.003.4. The purpose of the amendment is to allow
12 an additional exception to the Street Connectivity standard that provides an alternative for complying
13 with Metro Code Section 3.08.110, Street System Design, per Metro Code Section 3.08.630(Exception
14 from Compliance).
15 HEARINGS
16 The Planning Commission held a public hearing and considered this application at its meetings of
17 October 9 and October 23, 2017. On October 9, the hearing was opened and immediately continued to
18 October 23 due the late hour.
19
20 CRITERIA AND STANDARDS
21 A. Transportation Plannin� Rule (Chapter 660, Division 12)
22
23 B. Re�ional Transportation Functional Plan-Metro Code
24
25 Title 1:Transportation System Design, Street System Design, Metro Code
26 Section 3.08.110
27 Title 6: Exception from Compliance, Metro Code Section 3.08.630
28
29 C. Citv of Lake Oswe�o Comprehensive Plan
30
31 Land Use Planning
32 Policies A-2.a, B-10.b and d
33 Community Culture
34 Citizen Involvement Section, Policy 1
35 Connected Community
36 Policies: Safety A-1,A-8;Transportation Choices B-3; Efficiency C-7; Accessibility D-4, D-5;
37 Connectivity E-1, E-2; Livability F-1; Sustainability G-1
38
39 D. Citv of Lake Oswe�o Communitv Development Code
40
41 LOC 50.07.003.3.c. Published Notice for Legislative Hearing
42 LOC 50.07.003.16a Legislative Decisions Defined
43 LOC 50.07.003.16b Criteria for Legislative Decision
44 LOC 50.07.003.16c Required Notice to DLCD
45 LOC 50.07.003.16.d.iii Planning Commission Recommendation Required
46 LOC 50.07.003.16.e City Council Review and Decision
LU 17-0053-1929 EXHIBIT B-1/PAGE 1 OF 2
APPROVED 11/13/17
�
2 CONCLUSION
3
4 The Planning Commission concludes that the recommended Code amendments in Attachment 2 (dated
5 09/26/17) of proposed Ordinance 2760 are in compliance with all applicable criteria, and are consistent
6 with Metro Code Section 3.08.110.
7
8 FINDINGS AND REASONS
9
10 The Planning Commission incorporates the staff report dated September 27, 2017 (with all exhibits
11 attached thereto) as support for its decision.To the extent they are consistent with the approval
12 granted herein,the Commission adopts by reference its oral deliberations on this matter.
13
14 ORDER
15
16 IT IS ORDERED BY THE PLANNING COMMISSION of the City of Lake Oswego that:
17
18 The Commission recommends that the City Council adopt Attachment 2 to proposed Ordinance 2760.
19
20 I CERTIFY THAT THIS ORDER was presented to and APPROVED by the Planning Commission of the City of
21 Lake Oswego.
22
23
24 DATED this 13t" day of November, 2017.
25
26
27
28 Bill Ward
29 Bill Ward, Vice Chair
30 Planning Commission
31
32
33 ATTEST:
34
35 PRELIMINARY DECISION - October 23, 2017
36
37 AYES: Arthur, Baker, Brockman, Sweers, Ward
38 NOES: None
39 ABSTAIN: None
40 EXCUSED: Heape
41
42 ADOPTION OF FINDINGS AND ORDER - November 13, 2017
43
44 AYES: Arthur, Baker, Brockman, Sweers, Ward
45 NOES: None
46 ABSTAIN: None
47 EXCUSED: Heape
LU 17-0053-1929 EXHIBIT B-1/PAGE 2 OF 2
EXHIBIT C-1
APPROVED: 11/13/2017 LU 17-0053
��,� �� �
� ,� �'��_ CITY OF LAKE OSWEGO
� � , �
,� � � Planning Commission Minutes
October 23, 2017
°���a�
5
1. CALL TO ORDER
Vice Chair Ward called the meeting to order at 6:30 p.m. in the Council Chamber of City Hall,
380 A Avenue, Lake Oswego, Oregon.
2. ROLL CALL
Members present were Vice Chair Bill Ward, and Commissioners Randy Arthur, Skip Baker,
Ed Brockman, and Nicholas Sweers. Chair Heape was excused. Council Liaison Theresa
Kohlhoff was also present.
Staff present were Scot Siegel, Planning and Building Services Director, Debra Andreades,
Senior Planner; Paul Espe, Associate Planner; Evan Boone, Deputy City Attorney; Iris
McCaleb, Administrative Assistant; and Erica Rooney, City Engineer. Also in attendance:
James Brown, City of Portland, BES; and Eric Eisemann, EZ Land Use Planning Services,
LLC.
3. COUNCIL UPDATE
Councilor Kohlhoff gave the Council Update. In response to a question from Commissioner
Sweers as to whether the Council had talked about the recent County tax increase, Co cilor
Kohlhoff responded no. Regarding the pool, was there any discussion about locatio .
Councilor Kohlhoff reported a group of users had completed a study; there are ee
possibilities being considered, including the Junior High, the Rassekh prop , and the Golf
Course. Councilor Kohlhoff shared information about funding options.
4. CITIZEN COMMENT
None
5. COMMISSION FOR CITIZEN INVOLVEMENT
Vice Chair Ward reported on the October 2 , 017, Mayor and Neighborhood Chairs' meeting.
The Mayor provided an update on the h Anchor Project, which will include retail,
restaurants, and a boutique hotel. hird and B a four-story building is being planned, with
ground floor retail, offices, and event center/meeting room on the fourth floor. The Springs
at Kruse, a senior living ce with 200 units, is now getting started in Lake Grove. The
LOTWP is almost all co lete. The Mercantile Village redevelopment is still under discussion.
He noted that neigh rhood Chairs also shared reports. Prep LO is currently working to
develop a plan f addressing medical issues, such as first aid and injuries that would occur in
the event of catastrophe; they are proposing the new Lakeridge High School could serve as
an eme ncy field hospital. Some concerns around stormwater management were raised,
fro pen ditches to stormwater planters. The school bus barn may be moved from Lake
ove to the Southwest Employment Area. Planning for Woodmont Park is almost done.
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-1/Page 1 of 3
APPROVED: 11/13/2017
7.2 Communitv Development Code Amendments - Street Connectivitv Standard (LU 17-0053).
THIS HEARING WAS CONTINUED FROM OCTOBER 9, 2017. A request from the City of
Lake Oswego for a text amendment to the Community Development Code to add an exception
to the Street Connectivity Standard [LOC 50.06.003.4], that provides an alternative for
complying with Metro Code Section 3.08.110.
Staff coordinator is Debra Andreades, Senior Planner.
Vice Chair Ward opened the hearing. Mr. Boone outlined the applicable criteria and
procedures. No conflicts of interest were reported. No one challenged any Commissioner's
right to consider the application.
Staff Report
Ms. Andreades provided the staff report. She stated that the Public Hearing was continued
from October 9th. The proposed amendment would allow a new exception to the Street
Connectivity Standard in the City's Code. The purpose of the Standard is to address
community-wide access as well as regional transportation needs. Therefore, the proposed
amendment has to meet the intent of Metro's Code - a regional standard. She noted that City
staff inet with Metro in July to discuss an approach for completing the street system in varying
degrees. In some circumstances it is possible that an emergency and pedestrian access,
rather than a full street connection, could be approved with this approach. She reminded the
Commission that the new exception proposed with this Code amendment must meet the
criteria for exceptions in Metro's Code. The most important of those criteria is whether or not
the standard could still be achieved region-wide such that allowing an additional exception in
the Lake Oswego Code would not set a precedent as being applicable in other jurisdictions,
thereby reducing the ability to meet the standard region-wide. Metro staff determined that Lake
Oswego does have some unique physical characteristics not found in other jurisdictions;
therefore it would be feasible to have an additional amendment to the Lake Oswego Code's
standard.
Ms. Andreades stated that the proposed amendment, included in Attachment 2, is for a limited
access street rather than a full street. This would be in a local street situation, where there
would be minimum public benefit of a street connection; not where a street would connect to
an arterial or someplace where it is clear a connection is needed. In addition, the exception
could only be applied where it wouldn't preclude development of adjacent property. The
exception would require a case-by-case review and could apply in some situations. She
referred to Exhibit F-2, the letter from Metro granting the request for the exception from Metro
Code. She noted a "limited access streeY' is proposed to have a minimum width of 16 feet as
proposed in the amendment and have removable bollards for emergency vehicle access,
subject to approval by the City Engineer.
Questions of Staff
Vice Chair Ward shared an example of Bryant Ct. and asked whether this is already permitted
under certain circumstances in Lake Oswego? Ms. Andreades stated she was not familiar with
the example and opined that it may be a private street. Mr. Siegel added that it is possible the
City may have approved as an alternative to having a cul-de-sac. Vice Chair Ward continued
that he did not have a problem with this type of street and referenced the letter from Metro
granting the exception if adopted as written. Mr. Siegel clarified that emergency access would
only be required based on Fire Department recommendation. He reminded the Commission of
past Planning Commission and Development Review Commission discussions desiring
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-1/Page 2 of 3
APPROVED: 11/13/2017
flexibility. In response to a clarifying question, staff confirmed that the standard would be a
minimum of 16 feet right-of-way width with at least 12 feet of pavement. In response to a
question from Commissioner Baker as to whether the City Engineer would have clear and
objective reasons so a developer would know the requirements at the outset, or whether it
would be more discretionary, Ms. Andreades responded it would be more discretionary. But,
on the other hand, it cannot preclude meeting the regional standards so if it was determined
the connection was needed then the Exception would not be allowed. But if the Exception
were allowed then the standards to be met would be clear and objective. Mr. Boone added an
applicant can comply clear and objectively; if not they would seek an Exception for which the
standards need not be clear and objective. Such tests as minimal public benefit is not
necessarily clear and objective but it is not subjective, it is based on evidence related to the
criteria. Mr. Siegel read aloud the Purpose of the Street Connectivity Standard, which set the
policy objectives for the Standard and would serve as the review criteria for the Exception.
Vice Chair Ward suggested situations when this would apply, such as DRC review of a
subdivision, to which Mr. Siegel added that the applicant would have to make the request for
an exception and reviewing body would then apply the standard. Staff and the Commission
further discussed the decision related to the Atherton Heights case, which led to this proposed
amendment as an additional tool to provide flexibility.
Public Testimony
Proponent
None.
Opponent
None.
Neither for Nor Against
None.
Rebuttal
None.
Questions of Applicant
None.
Deliberations
The applicant waived their right to additional time to submit a final written argument. Vice Chair
Ward opened deliberations.
Commissioner Brockman moved to accept as written the proposed Community Development
Code Amendments - Street Connectivity Standard (LU 17-0053) and to recommend to City
Council to adopt Ordinance 2760 (includinq the attachments), returninq with Findinqs,
Conclusion and Order on November 13, 2017. Commissioner Baker seconded the motion.
The motion passed 5:0.
City of Lake Oswego Planning Commission
Minutes of October 23, 2017 EXHIBIT C-1/Page 3 of 3
EXHIBIT D-1
LU 17-0053
STAFF REPORT
CITY OF LAKE OSWEGO
PLANNING AND BUILDING SERVICES DEPARTMENT
APPLICANT FILE NO.
City of Lake Oswego LU 17-0053
LOCATI O N STAF F
Citywide Debra Andreades, Senior Planner
DATE OF REPORT PLANNING COMMISSION HEARING DATE
September 27, 2017 October 9, 2017
I. APPLICANT'S REQUEST
The City of Lake Oswego proposes a text amendment to the Lake Oswego Community
Development Code (CDC) to amend the Street Connectivity standard, LOC 50.06.003.4. The
purpose of the amendment is to allow an additional exception to the Street Connectivity standard
that provides an alternative for complying with Metro Code Section 3.08.110, Street System
Design, per Metro Code Section 3.08.630 (Exception from Compliance).
Ordinance 2760, which would enact this change is attached as Exhibit A-1.
II. APPLICABLE REGULATIONS
A. Transportation Plannin� Rule (Chapter 660, Division 12)
B. Re�ional Transportation Functional Plan-Metro Code
Title 1: Transportation System Design, Street System Design, Metro Code
Section 3.08.110
Title 6: Exception from Compliance, Metro Code Section 3.08.630
C. Citv of Lake Oswe�o Comprehensive Plan
Land Use Planning
Policies A-2.a, B-10.b and d
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 1 of 12
Community Culture
Citizen Involvement Section, Policy 1
Connected Community
Policies: Safety A-1, A-8; Transportation Choices B-3; Efficiency C-7;
Accessibility D-4, D-5; Connectivity E-1, E-2; Livability F-1; Sustainability
G-1
D. Citv of Lake Oswe�o Communitv Development Code
LOC 50.07.003.3.c. Published Notice for Legislative Hearing
LOC 50.07.003.16a Legislative Decisions Defined
LOC 50.07.003.16b Criteria for Legislative Decision
LOC 50.07.003.16c Required Notice to DLCD
LOC 50.07.003.16.d.iii Planning Commission Recommendation Required
LOC 50.07.003.16.e City Council Review and Decision
I I I. INTRODUCTION/BACKGROUND
The purpose of the Street Connectivity standard, LOC 50.06.003.4, is to plan for the orderly
provision of streets, in conformance with the Comprehensive Plan and Transportation System
Plan, and consistent with regional standards in Metro's Regional Transportation Functional Plan
(Title 1: Transportation System Design, Street System Design, Metro Code Section 3.08.110.E and
F). The standard addresses community-wide and regional transportation needs, in addition to
local access, and is intended to promote public safety and support efficient multimodal
transportation when a development plan allows for future street connection(s), LOC
50.06.003.4.b. Consistency with neighborhood association recommendations and minimizing
constraints on development opportunity are not purposes of the Street Connectivity standard.
The Street Connectivity Standard is a planning tool that concerns itself with the following
questions: If development is going to occur on a site, is there a need for development to occur on
the site in such a manner as to preserve areas for possible future development of streets (future
connectivity plan)? Or, if a street is proposed or required for the development, where should the
street be located on the site? The Street Connectivity Standard does not itself require
construction of streets (See LOC 50.06.003.4.c and d). Off-site and on-site street improvements
may or may not be required at the time of development, per the Conditioning Authority of the
Community Development Code [LOC 50.07.003.5.a.iii], when necessary to alleviate a need for
public services or facilities, e.g., streets, created or contributed to by the proposed development.
A new exception to the standard would have to comply with Metro's code. On July 19, 2017, city
staff inet with Metro staff to discuss adding an additional exception to the City's code. Metro staff
acknowledged that the physical nature of Lake Oswego (i.e. topography and natural resource
constraints) can present challenges. Metro staff also acknowledged the mostly built-out nature of
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 2 of 12
Lake Oswego, and the fact that the city's transportation system does not have the opportunity for
many future connections to neighboring communities due to topographic constraints.
Metro staff suggested that one approach would be to allow opportunity for completing the street
system in varying degrees (e.g., a pedestrian access way which also provides for emergency vehicle
access could be planned in lieu of a full public street, in some circumstances). Staff proposes to
add a sixth exception to LOC 50.06.003.4.c.vi. This amendment would preserve connectivity for, or
direct the location of a "limited access street" in lieu of a full street connection. This would be
allowed in certain situations where there is minimal public benefit of a full street connection, but a
"limited access street" is proposed or required to alleviate a need for public services or facilities,
e.g., streets, created or contributed to by the proposed development. A "limited access street"
may include a minimum width of 16 feet as proposed in the amendment and removable bollards,
subject to approval by the City Engineer.
Although the right of way dedication may still be required by the Conditioning Authority to
alleviate the impacts of development, the City can determine through the Street Connectivity
Standard what character the access takes per the exception criteria of Metro's code section
3.08.630, which is discussed below.
Public Involvement
The Planning Commission (Commission) has conducted four work sessions (January 23, April 24,
June 12, and July 24, 2017) on the proposed amendment. Staff issued a Public Review Draft
August 21, 2017 with opportunity to comment, to identify any questions or concerns from the
public prior to the Commission holding a public hearing. One comment was received (Exhibit G-1).
IV. NOTICE OF APPLICATION
This application is being processed as a legislative land use proposal [LOC 50.07.003.16.a]. A legislative
decision is an amendment to the Policies, Procedures and Standards criteria applicable to a large
number of parcels. It is generally a policy decision which is up to the discretion of the City Council (with
the recommendation from the Planning Commission), but shall:
■ Comply with any applicable State law;
■ Comply with any applicable Statewide Planning Goal1 or administrative rule adopted
pursuant to ORS chapter 197; and,
■ In the case of a legislative amendment to the CDC, comply with any applicable provision of
the Lake Oswego Comprehensive Plan.
The Planning Commission will conduct a public hearing on the proposed legislative text
amendment and make a recommendation to the City Council.
' The Statewide Planning Goals are not applicable to amendments to land use regulations following the
adoption and acknowledgement of the Lake Oswego Comprehensive Plan.
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 3 of 12
A. Newspaper Notice
Public notice of the proposed amendment and Planning Commission public hearing
were published in the Lake Oswego Review on September 28, 2017.
B. Public Notice to Surroundin�Area
The City has provided public notice to neighborhood associations, and to government
agencies. Adequate opportunity to comment on this application has been provided
consistent with the requirements of LOC 50.07.003.3.d. As of the date of this report,
one written comment was received in support of the amendment (Exhibit G-1).
C. DLCD Notice
Pursuant to LOC 50.07.003.16.c and ORS 197.610, staff provided required notice of
the proposed CDC amendment to the Oregon Department of Land Conservation
and Development (DLCD).
D. Metro Notice
Pursuant to Metro Code 3.07.820, staff provided notice of the proposed CDC
amendment to Metro on September 1, 2017, not less than 35 days prior to the
hearing date.
V. COMPLIANCE WITH APPROVAL CRITERIA
Legislative amendments to the CDC shall comply with the following criteria
A. Any Applicable State Law
None are applicable to this amendment.
B. Administrative rules adopted pursuant to ORS Chapter 197
Transportation Planning Rule (OAR Div. 660-012)
The City of Lake Oswego is required to comply with the State's Transportation Planning
Rule (TPR)(OAR 660-012). It is adopted as an administrative rule pursuant to ORS
197.040. See OAR 660-012-0000 statutory authority statement.
Findin�s
The purpose of the Transportation Planning Rule is to provide and encourage a safe,
convenient and economic transportation system; to coordinate a land use and
transportation system that supports a pattern of travel and land use in urban areas that
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 4 of 12
will avoid air pollution, and traffic and livability problems; ensure a mix of transportation
facilities and services to ensure economic, sustainable and environmentally sound
accessibility for all Oregonians; and to ensure coordination among levels of government
and transit providers [OAR 660-012-0000(1)].
The City's Transportation System Plan (TSP), updated in 2014, complies with the
Transportation Planning Rule. The CDC implements the policies of the Connected
Community Chapter of the City's Comprehensive Plan, which are the same policies
found in the TSP (See Comprehensive Plan, page. 115). The proposed amendment for
an additional exception to the Street Connectivity Standard in the CDC does not affect
compliance with the TPR because right of way dedication may still be required for a
limited access street to ensure that the street connection can be made for pedestrian
access, continuing to ensure that the transportation system is coordinated with land use
[OAR 660-012-0020(2)(b) and OAR 660-012-0045].
The proposed amendment is limited to local street plans. Where it is applied, it requires
a finding that planning for a full public street would have "minimal public benefit of
improved vehicular access and circulation." The amendment continues: "A limited
access street connection (in lieu of a full street connection) mav be approved provided
"it does not areclude develoament of adiacent aroaertv and is consistent with the
puraose and intent of fStreet Connectivitvl LOC 50.06.003.4.b." For determinin� public
benefit. "the travel needs of existin�. aroaosed and potential future development and
emer�encv vehicle access needs shall be considered." Therefore, the amendment will
not change the functional classification or have a significant adverse effect on a
transportation facility and OAR 660-012-0060 is met.
Conclusion: The amendment is consistent with the Transportation Planning Rule.
B. Regional Transportation Functional Plan-Metro Code
Title 1: Transportation System Design, Street System Design, Metro Code
Section 3.08.110
The City must comply with the Metro Regional Transportation Functional Plan,
which requires local governments to maintain street connectivity standards that
are consistent with Metro Code Section 3.08.110.E. The Street Connectivity
Standard in the CDC is consistent with Metro's code. A situation such as that
described in the proposed amendment is not listed as being an option for
compliance. Therefore, for additional exceptions to the Connectivity Standard,
the City must address the criteria for exceptions in Metro Code:
Title 6: Exception from Compliance, Metro Code Section 3.08.630
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 5 of 12
3.08.630 Exception from Compliance
A. . . .The C00 [Metro Chief Operating Officer] may grant an exception if:
1. It is not possible to achieve the requirement due to topographic or other
physical constraints or an existing development pattern;
2. This exception and likely similar exceptions will not render the objective of
the requirement unachievable region-wide;
3. The exception will not reduce the ability of another city or county to comply
with the requirement; and
4. The city or county has adopted other measures more appropriate for the
city or county to achieve the intended result of the requirement.
Findin�s
As discussed above, the City is proposing an amendment to the Street Connectivity
Standard to add an additional exception. This exception must meet the criteria for
an exception in Metro's code and be approved by Metro's Chief Operating Officer.
The first criterion is already provided for in the City's code in LOC 50.06.00.4, with
exceptions for extreme topography, the presence of Sensitive Lands or existing
development patterns which prevent a street connection from being made.
In evaluating compliance with the second criterion, Metro considers the precedent-
setting potential of the change: is this applicable to multiple jurisdictions within
Metro? The unique characteristics of Lake Oswego-topography and sensitive lands,
minimizes connections to neighboring communities. Natural resource protection
requirements constrain many lots in addition to those that are adjacent to Oswego
Lake, which serves as a drainage basin for adjacent sloped properties. In addition,
the City is wedged between the Willamette River on the east, Tryon Creek Nature
Area on the northeast, steep slopes of the Mountain Park neighborhood on the
northwest, the Tualatin River basin on the south and I-5 on the west. Other
jurisdictions in the region (with the possible exception of West Linn) do not have
this unique combination of challenges that would cause the standard to be
unachievable region-wide.
As discussed above, the City's location surrounded by hills and natural resources is
unique and would not reduce the ability of another city or county to comply with
the requirement, meeting the third criterion.
With regard to the fourth criterion, the proposal is for the City to ensure
completeness of the street system in varying degrees by planning for or, where
necessary to alleviate the impact of development, approving connections that are
less than a full street connection in some circumstances. A pedestrian access way
constructed of a durable surface, can provide emergency vehicle access as well as
pedestrian access, but not access to other traffic. This new exception would not
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 6 of 12
take precedence over the other exceptions already in the code. It would have its
own discretionary criteria (proposed code language found in Attachment 2), with
dimensions subject to review and approval by the City Engineer under LOC Chapter
42. In consultation with the City Engineer and the Fire Marshal, if a "limited street
connection" was proposed or required to alleviate the impacts of the development,
it would have to have a drivable surface of asphalt or concrete (or engineered
pavers that can withstand 65,000 pounds for fire access) and be no less than 16 feet
in width. Removable bollards would be placed at the edge of such access way to
restrict vehicle traffic but allow Fire access if needed.
This will allow a case-by-case review of exceptions based on the intended function
of the street/access way, while complying with the requirement to plan for street
connectivity.
The City received a letter from Metro (Exhibit F-2), granting the request for allowing
an additional exception to the CDC, as proposed.
C. City of Lake Oswe�o Comprehensive Plan
Staff finds that the following Comprehensive Plan Policies are applicable to this
proposal:
Land Use Planning Chapter Policies
Development (Community Development Code)
A-2.a: Ensure that land use regulations have sufficient flexibility to allow developers
and the City to propose measures to:
a. Adapt development to unique and difficult site conditions...
Response: As discussed above, the proposed CDC amendment is an exception
based on the unique characteristics of Lake Oswego that permit a developer to
demonstrate that additional flexibility in the standards is warranted to adapt to
unique site conditions. This policy is met.
Development Review
B-10: Maintain land use regulations and development standards that
require new residential subdivisions and developments of four or
more units to address all of the following design criteria:
b. Provision of a street system which provides efficient connection to
higher order streets and major activity centers; ****
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 7 of 12
d. Development of a safe and convenient pedestrian and bicycle
circulation system;
Response: The proposed amendment to the Street Connectivity Standard is limited
to local street planning. It will not result in out of direction travel for pedestrian
and bicyclists. The proposed amendment does not affect traffic safety for these
modes of transportation.
Community Culture Chapter Policies
Civic Engagement Policy 1
1: Provide citizen involvement opportunities appropriate to the scale of a given
planning effort, and ensure those affected by a Plan have opportunities to
participate in the planning process.
Response: The proposal consists of one amendment to one of the standards of the
CDC. As discussed above, citizen involvement opportunities have included four
work sessions with the Planning Commission and issuance of a Public Review Draft
with an opportunity to comment in written form and at the Planning Commission
hearing. This policy is met.
Connected Community
Safety
A-1: Designate, implement, and maintain routes for walking and biking
that support safe movements from residential areas to, through and along
schools, parks, transit, employment centers, town centers, neighborhood
villages, and commercial corners and neighborhood commons.
Response: The amendment to the Street Connectivity standard allows for
planning of a "limited street connection" on a site, or where a "limited street
connection" is proposed or required, to alleviate the impact created or
contributed to by the proposed development. The amendment directs the
location of the "limited street connection". This has the effect of planning
for, or where required to alleviate the impact of development, providing safe
pedestrian connectivity and emergency vehicle access, as an alternative to
planning for a full vehicular connection if analysis finds that it is not
warranted. This policy is met.
A-8: Identify, implement, and maintain a network of Emergency Response Streets
to facilitate prompt emergency response.
Response: The proposal is consistent with this policy, which is similar to Connected
Community Policy A-1, above.
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 8 of 12
Transportation Choices
B-3: Require development, redevelopment, and public transportation improvement
projects to provide facilities that accommodate pedestrian, bicycle, and transit
use, particularly in areas with identified gaps in the transportation system and
in all employment centers, town centers, neighborhood villages, commercial
corners, and neighborhood commons.
Response: As discussed above, the proposed amendment to the Street
Connectivity standard does not remove the requirement to plan for pedestrian and
bicycle access, particularly in areas with identified gaps in the transportation
system. This policy is met.
Efficiency
C-7: Require development applicants to provide facilities for the movement of
people to and from the site by walking, bicycling, automobiles and transit.
Response: As discussed above, the proposed exception to the Street Connectivity
Standard requires an analysis on a case by case basis. At the very least it may not
allow an exception to planning for a pedestrian/bicycle connection and, depending
on the circumstances, may require planning for a connection for vehicular
connections. This policy is met.
Accessibility
D-4: Provide accessibility for walking and biking, transit and vehicle connections
within and among the employment centers, town centers, neighborhood villages,
schools, parks, commercial corners and neighborhood commons so residents can
access their daily needs.
Response: The proposal is consistent with this policy, which is similar to Connected
Community Policy C-7, above.
D-5: Develop a coordinated transportation system that is barrier free (accessible)
and serves the needs of people and businesses.
Response: The proposal is consistent with this policy, which is similar to Connected
Community Policies C-7 and D-4, above.
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 9 of 12
Connectivity
E-1:Acquire right of way, where appropriate, through development for planned and
required transportation facilities during the development review process.
Response: This policy does not directly relate to the proposed amendment. As
discussed above, the Street Connectivity Standard is a planning tool, it does not
require the construction of any right-of-way, whether as a full street or a lesser
degree of public access. The Street Connectivity Standard requires that minimum
sized or otherwise applicable lots plan for the possible future connectivity. It is the
Conditioning Authority, LOC 50.07.003.5.a.iii, that requires dedications when
necessary to alleviate the impacts of development and that code section is not
affected by this amendment. This policy is not applicable.
E-2: Expand neighborhood and local connections to provide convenient circulation
between neighborhoods.
Response: As discussed above, even if planning for a full street connection is not
required, the exception may still require planning for pedestrian and emergency
access to be provided to ensure future convenient circulation between
neighborhoods. This policy is met.
Livability
F-1: Develop and maintain flexible design criteria and construction methods to local
and neighborhood collector streets that are responsive to neighborhood character
and planned land uses.
Response: The proposed amendment to the Street Connectivity standard creates
additional flexibility for meeting the standard by allowing planning for, or a location
when a street is proposed or required by the Conditioning Authority that is less than a
full street connection. This policy is met.
Sustainability
G-1: Develop and maintain trip reduction strategies developed regionally, including
employment, tourist, and recreational trip reduction programs to reduce pollution
and improve the health of the citizens.
Response: The proposed amendment supports a trip reduction strategy by
planning for and providing locational requirements for a future pedestrian and
bicycle connection where a full street connection is not warranted, or providing
locational requirements for the siting of a pedestrian and bicycle connection when
proposed or required to alleviate the impacts of development. This policy is met.
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 10 of 12
D. Lake Oswe�o Community Development Code Procedural Requirements
LOC 50.07.003.3.c. Published Notice for Legislative Hearing
LOC 50.07.003.16a Legislative Decisions Defined
LOC 50.07.003.16b Criteria for Legislative Decision
LOC 50.07.003.16c Required Notice to DLCD
LOC 50.07.003.16.d.iii Planning Commission Recommendation Required
LOC 50.07.003.16.e City Council Review and Decision
Response:
The Community Development Code 50.07.003.16.a defines "legislative decisions" to
include amendments to the CDC and to Comprehensive Plan policies. Public
hearings by the Planning Commission for recommendations to the City Council for
"legislative decisions" are required to have at least 10 days prior published notice,
per LOC 50.07.003.16.d.iii and 50.07.003.3.c. Notice is defined as being published
in a newspaper of general circulation in the City of Lake Oswego at least ten days in
advance of the hearing, and mailed at least ten days in advance to the Commission
for Citizen Involvement and to all recognized neighborhood associations. The
notice shall include:
i. The time, date, and place of the public hearing;
ii. A brief description of the proposed legislative amendment; and
iii. A phone number for obtaining additional information.
Notice of the public hearing was posted at City Hall, the Adult Community Center,
and the Library on September 21, 2017. The hearing notice was published in the
Lake Oswego Review newspaper on September 28, 2017. Legislative notice was
mailed per LOC requirements on September 14, 2017.
Conclusion:The City notified DLCD and Metro of the proposed action 35 days
before the initial evidentiary hearings. These criteria are met. The CDC procedural
requirements, including public notice requirements for the public hearing, are met.
VI. CONCLUSION / RECOMMENDATION
Staff recommends that the Commission make a recommendation to City Council to adopt
Ordinance 2760 (including the attachments) to the City Council.
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 11 of 12
EXHIBITS
A. Draft Ordinances
A-1 Draft Ordinance 2760, dated 09/27/17
Attachment 1—Reserved for City Council Findings (not includedJ
Attachment 2— Proposed Amendment to the Community Development Code, 09/26/17
B. Findin�s, Conclusion and Order (no current exhibits)
C. Minutes (no current exhibits)
D. Staff Reports (no current exhibits)
E. Graphics/Plans (no current exhibits)
F. Written Materials
F-1 Letter to Metro from Scot Siegel, Lake Oswego Planning Director, 08/08/17
F-2 Letter from Martha Bennett, Chief Operating Officer, Metro, 09/19/17
G. Letters and E-Mails
G-1 E-Mail from Scott Bullard with Forest Highlands Neighborhood Association, 09/06/17
BACKGROUND MATERIAL AND REFERENCES
Staff reports and public meeting materials that were prepared for these code amendments can be
found by visiting the project web page for LU 17-0053. Use the link below to visit the City's "Project"
page. In the "Search" box enter LU 17-0053 then press "Submit":
http://www.ci.oswe�o.or.us/p rojects
Planning Commission Public Hearing
October 9,2017
LU 17-0053 EXHIBIT D-1/Page 12 of 12
�'ct'A -� �,y� PLANNING AND BU [LDING SERVECES
+�� � � ''�
t`v J � ; EXHIBIT F-1
V
� LU 17-0053
°R��o�'
August 8, 2017
Martha Bennett
Metro Chief Operating Officer
600 NE Grand Ave.
Portland, OR 97232
Dear Ms. Bennett,
The Lake Oswego Planning Commission is considering whether to add an exception to the City's
development code for situations where compliance with the Street Connectivity Standard
(adopted in compliance with Metro Code Section 3.08.110) is not practical due to the physical
characteristics and mostly built-out nature of the city. This letter is a formal request for an
exception to Metro Code allowing the city to adopt a new exception criterion into its code.
On July 19t", City staff inet with Metro staff, Tom Kloster and Daniel Kaempf, to discuss
challenges the City has had in planning for local street connections. Your staff acknowledged
the topographic constraints that result in minimal connections to neighboring communities via
the city's transportation network, and in concept supported the City's purposed alternative
exception criteria, provided the intent of the connectivity standard is met. Please accept this
letter as the City of Lake Oswego's formal request for an exception, outlining, below, how the
exception criteria of Metro Code Section 3.08.630 are met.
3.08.630 Exception from Compliance
The COO [Metro Chief Operating Officer] may grant an exception if:
1. It is not possible to achieve the requirement due to topographic or other physical
constraints or an existing development pattern;
City response: These constraints are already provided for in the City's code, LOC
50.06.003.4, as follows:
vi. The reviewing authority may allow an exception to the review standards of subsections 4.c.i
through 4.c.v of this section based on findings that the modification is the minimum necessary to
address the constraint and the application of the standards is impracticable due to the following:
(1) Extreme topography(over 15% slope) in the longitudinal direction of a projected
automobile route;
LU 17-0053 EXHIBIT F-1/PAGE 1 OF 3
Tel 5a3.535.D29� 38� A A�enve PD Bax 369 Lake Dswega, OR 97D34 www.ci.aswega.or.us
Page2of3
(2) The presence of Sensitive Lands as described in LOC 50.05.010, or LOC 50.05.011,
Flood Management Area, or other lands protected by City ordinances, where regulations
discourage construction of or prescribe different standards for street facilities, unless the
nearest through street pairs (see Figure 50.06.003-A: Street Connectivity) surrounding the
subject site are more than one-quarter mile apart. The reviewing authority may determine that
connectivity is not required under this circumstance, if a benefit/cost analysis shows that the
traffic impacts from development are low and do not provide reasonable justification for the
estimated costs of a full street connection;
(3) The presence of freeways, existing development patterns on abutting property which
preclude the logical connection of streets or arterial access restrictions;
(4) Where requiring a particular location of a road would result in violation of other City
standards, or state or county laws or standards, or a traffic safety issue that cannot be
resolved; or
(5) Where requiring streets or accessways would violate provisions of leases, easements,
covenants, restrictions or other agreements existing as of May 1, 1995, which preclude
required street or accessway connections.
2. This exception and likely similar exceptions will not render the objective of the
requirement unachievable region-wide;
City response: The unique characteristics of Lake Oswego are topography and sensitive
lands. The hilly nature of the community minimizes connections to neighboring
communities. Many streets developed fifty or more years ago would not be built today
based on slope and environmental standards. Natural resource protection requirements
constrain many lots in addition to those that are adjacent to Oswego Lake, which serves
as a drainage basin for adjacent sloped properties. Other challenges are presented by
the fact that the city is wedged between the Willamette River on the east, Tryon Creek
Nature Area on the northeast, the steep slopes of the Mountain Park neighborhood on
the northwest, the Tualatin River basin on the south and 1-5 on the west. Other
jurisdictions, with perhaps the exception of West Linn, do not have this unique
combination of factors that would warrant a similar exception, setting a precedent that
would render the objective of the standard unachievable region-wide; and in the limited
area where Lake Oswego and West Linn abut one another, there is no opportunity for
local street connectivity between the two due to slope and existing development
patterns.
3. The exception will not reduce the ability of another city or county to comply with the
requirement; and
LU 17-0053 EXHIBIT F-1/PAGE 2 OF 3
Page 3 of 3
City response:As noted above, the City's location bounded by hills and natural resources
is unique and would not reduce the ability of another city or county to comply with the
requirement.
4. The city or county has adopted other measures more appropriate for the city or county
to achieve the intended result of the requirement.
City Response:
The City could focus on completeness of the street system to varying degrees by
approving connections that are less than a full street. For example, a pedestrian access
way which also provides for emergency vehicle access could be planned in lieu of a full
public street in some circumstances. A connection of this character might be constructed
of a durable surface that serves pedestrians and public safety vehicles, but not other
traffic. The "limited access"connection could be less than the standard SO foot right-
ofway. Should Metro grant the exception, allowing the City to adopt a standard for a
limited access connections, the design of this type of connection would be subject to
review and approval by the City Engineer under LOC Chapter 42 Streets and Sidewalks.
This allows for a case-by-case review of exceptions based on the intended function of the
street/access way while complying with the requirement to plan for street connectivity.
We believe that based on compliance with the criteria above, the City of Lake Oswego can
qualify for an exception. As the City is scheduled to publish a public review draft of the
proposal on August 18,with a hearing notice for the proposal to follow in September, we
would appreciate your feedback within ten days. We look forward to your response.
If you or your staff have technical questions about the City's code, please contact Debra
Andreades, Senior Planner, at 503-635-0292, dandreades@lakeoswe�o.city.
Sincerely,
�� ��c'�rr�
Scot Siegel, Director
Planning and Building Services
Cc: Daniel Kaempf, Metro
Tom Kloster, Metro
Scott Lazenby, Lake Oswego City Manager
Debra Andreades, Lake Oswego Planning
Erica Rooney, Lake Oswego Engineering
LU 17-0053 EXHIBIT F-1/PAGE 3 OF 3
600 NE Grand Ave.
M �i�1 O Portland,OR 97232-2736 :;
oregonmetro.gov -
September 19, 2017
Scot Siegel
Planning&Building Services Director
City of Lake Oswego
PO Box 369
Lake Oswego,OR 97034
Dear Scot:
Thank you for your letter dated August 8, 2017,regarding your request for an exception to the
Metro Regional Transportation Functional Plan (RTFP) to address certain situations in the City
where it is not practical to adhere to street connectivity standards as defined in Metro Code
3.08.110.
Your letter details the conditions under which the City intends to provide exceptions to the
connectivity standards.After review of the City's proposed responses to the terms for Exception
from Compliance,as set forth in Metro Code 3.08.630, Metro staff concludes that the proposal,if
adopted as written,meets the requirements for an exception under the Metro Code.
Therefore,your request for this exception is granted.We appreciate all the hard work that City
staff has put into this effort to help the region meet its goals for development of a connected
street network.
Sincerely,
Ma tha Bennett
Chief Operating Officer
cc: Councilor Carlotta Collette, Metro District 2
Roger Alfred, Legal Counsel
Elissa Gertler,Planning and Development Director
Tom Kloster, Regional Planning Manager
Kim Ellis,Regional Transportation Plan Project Manager
Dan Kaempff, Principal Transportation Planner
LU 17-0053 EXHIBIT F-2/PAGE 1 OF 1
From: S Bullard
To: Andreades,Debra
Cc: Gary Willihnganz(garv.willihnganzCalgmail.com�
Subject: LU 17-0053
Date: Wednesday,September 06,2017 3:41:14 PM
Hello Debra,
Hope all is well.
Please accept this letter of support for LU 17-0053: Street Connectivity from the Forest Highlands
Neighborhood Association (FHNA) Board.
The FHNA appreciates the hard and thoughtful work on this issue by the Planning Commission and
Planning Staff.
Having the discretion to apply exception to the full street connection in cases where the benefit to
the street system will be minimal but the impact on the continuity and character of the
neighborhood will be largely negative, is a welcome improvement to the CDC that should deliver a
positive impact upon proposed layouts and the outcomes of development projects around our
community.
Respectfully,
Scott Bullard
/On behalf of the Forest Highlands Neighborhood Association Board
Scott Bullard
14130 Taylors Crest Lane, Lake Oswego OR 97035
SB2527(a�hotmail.com � 503-332-9190
LU 17-0053 EXHIBIT G-1/PAGE 1 OF 1
9.3 Ordinance 2760 Street Connectivity
From: Sim�son.Anne-Marie
To: Council Distribution;Andreades,Debra;Siegel.Scot
Subject: Comment on LU 17-0053
Date: Tuesday,December 05,2017 5:14:03 PM
Hello Council,
There will be copies of this email for you at this evening's meeting.
Anne-Marie
Anne-Marie Simpson�City Recorder
503.534.4225 � asimpson@lakeoswego.city
380 A Avenue �PO BOX 369 Lake Oswego OR 97034
Stay Connected�Website I Facebook�Twitter� e-updates
From:Barbara Fisher[mailto:lancfishcrCc�comcast.net]
Sent:Tuesday,December O5,2017 4:47 PM
To: Strauser,Corinne
Subject LU 17-0053
Dear Council;
Regarding section v.Of the proposed ordinance on Street Connectivity. This section refers to access lanes serving
up to eight dwellings. This language should be deleted. The Planning Commission on Dec. 11 will consider a final
rule prohibiting private streets and limiting flag lots to a maximum of two,not eight as at present. Adopting the
proposed ordinance as written would send a mixed message to constituents and developers alike. Please consider
deleting this confusing reference to private streets and,by inference,flag lots.
Otherwise,the proposed ordinance makes a lot of sense on a rather small issue. I support the proposed ordinance
without the language about eight dwellings. Thanks for your consideration.
Jim Fisher
1023 O'Brien Street
Lake Oswego 97034
Sent from my iPad
9.4
a�tiA .��s CnUNCIL REPnRT
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°REGar�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Shawn Cross, Finance Director
SUBJECT: 2018 Master Fees & Charges
DATE: November 24, 2017 MEETING DATE: December 5, 2017
ACTION
Conduct a required Public Hearing on 2018 Master Fees & Charges and adopt Resolution 17-59
to change fees as shown in Exhibit A.
INTRODUCTION/BACKGROUND
Master Fees & Charges is a booklet that lists all fees charged by the City for a variety of services,
such as utility services, usage of fields and recreational classes, or building permits and plan
inspections, to name a few. It is a comprehensive list that is available to the public and is
reviewed and renewed with a resolution each December for the following calendar year.
Master Fees & Charges (MF&C) for 2018 came before Council in a study session on November
21, 2017 so that Council and the public can review and comment on suggested changes. All
fees go into effect on January 1, 2018, except for the utilities. Those new fees for services go
into effect as of July 1, 2018, the first day of the new fiscal year. It allows staff time for public
education and customer notification.
DISCUSSION
Several departments increased their fees by an index. The Planning Department, for example,
proposes to raise fees by the Portland Consumer Price Index as published by the University of
Oregon which is 4.4%.
Service fee increases in the utilities and their effect on a typical customer bill were described in
the report of November 21, and will not be repeated here. The proposed increases as shown in
the draft booklet are applied to each service, customer category and volumetric fee equally
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 2
within each utility except for the additional unit charge within the fixed charge for non-
residential sewer and water customers. For these customers the additional fixed charge will be
eliminated and reallocated to the volume charge for a net zero effect on the overall non-
residential revenues to the utility. This is done at Council's direction from the study session to
allocate any increase to the category receiving benefit from any reduction within the utilities.
Council expressed an interest in examining the structure of the water utility rates. Staff can
present further information on this topic in 2018, in preparation for the next Master Fees &
Charges annual cycle. Council may approve all fees as presented or modify certain fees during
Council session and approve the fees with those modifications
RECOMMENDATION
Adopt Resolution 17-59.
ATTACH M ENTS
1. Resolution 17-59, with Exhibit A — Master Fees & Charges draft booklet with track changes
2. Master Fees & Charges without markups
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
ATTACHMENT 1
RESOLUTION 17-59
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO REVISING
FEES AND CHARGES AND UPDATING THE LAKE OSWEGO MASTER FEES AND
CHARGES SCHEDULE
WHEREAS, the City has adopted from time to time various fees and charges for services;
and
WHEREAS, the City has found it necessary to add, revise, or delete various fees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego
that:
Section 1. The revisions to fees and charges shown in Exhibit A are hereby adopted
effective January 1, 2018, except where noted otherwise.
Section 2. The revision to fees and charges shall be incorporated into the City's Master
Fees and Charges schedule.
Section 3. Effective Date. This Resolution shall take effect upon passage.
Considered and enacted at the regular meeting of the City Council of the City of Lake
Oswego on the 5th day of December, 2017.
AYES:
NOES:
EXCUSED:
ABSTAIN:
Kent Studebaker, Mayor
ATTEST:
Anne-Marie Simpson, City Recorder
APPROVED AS TO FORM:
David Powell, City Attorney
Resolution 17-59
Page 1 of 1
Preface
City of Lake Oswego, Oregon
The City provides a full range of municipal services to the community which includes police and fire
protection, emergency medical services,traffic control, street maintenance and improvements,water, sewer,
and stormwater management services, planning and zoning regulation, building inspection and regulation,
parks and recreational activities, and community library service.
This Master Fees and Charges booklet consolidates all City fees and charges, adopted by City Council
resolution,for the various services that the City provides. Typically, it is updated annually and reflects all fee
resolutions passed by Council during the year. For easy reference,the current Master Fees and Charges
booklet, as well as versions from prior years, are available online at: www.lakeoswego.city/fees.
Fee Variance and Waiver Statement
Based upon an unusual circumstance or event, past practices, demonstrated hardship, or public benefit,the
City Manager is authorized to waive or decrease a fee(s) or charge(s) in a particular matter or establish a fee
not yet authorized in this resolution. When a new fee is established by the City Manager it may be
incorporated into this resolution. It shall be communicated to Council in writing to allow opportunity for
comment.
The request for a waiver or reduction must�be in writing. If the City Manager or his designee agrees to I
said waiver or reduction, he/she may inform the City Council, in writing, of the request and his/her decision,
except in minor matters such as non-profit signed fee waivers and City tree removal applications.
Effective Dates and Resolution
The 2018 Master Fees and Charges effective dates:
• Utility Fees are effective July 1, 2018.
• All other Fees are effective January 1, 2018(unless otherwise noted)
Resolution#17-59�—Adopting the 2018 Master Fees&Charges I
2018 Master Fees and Charges Page 1
Table of Contents
Section1: General................................................................................................................... 5
Utility Rates: Water,Sewer,Stormwater,and Street......................................................................................5
Business License and;Liquor License, ^^^' c�^',,..,.,��, r.,f„ �,,,,� 1�3�
DogLicense.................................................................................................................................................18�
FranchiseFees ............................................................................................................................................20�9
PublicRecords Fees....................................................................................................................................21�
MiscellaneousFees.....................................................................................................................................22�
Section 2: City Attorney's Office.........................................................................................23�3
DiscoveryFees............................................................................................................................................23�
CityCode.....................................................................................................................................................23�
Section 3: Fire Department................................................................................................24�4
GeneralFees...............................................................................................................................................24�4
Emergency Services Rates..........................................................................................................................25�
Fire and Life Safety Plan Reviews ...............................................................................................................25�5
Fire and Life Safety Inspections..................................................................................................................25�
Section4: Library...............................................................................................................26�
GeneralFees...............................................................................................................................................26�
Section 56: Municipal Court...............................................................................................28�8
GeneralFees...............................................................................................................................................28�-8
Section 6�: Parks& Recreation..........................................................................................29�3
Recreation Classes and Activities ...............................................................................................................29�
IndoorTennis Center..................................................................................................................................29�3
GolfCourse.................................................................................................................................................30�8
AthleticField User Charges.........................................................................................................................31�
Adult Community Center Fees....................................................................................................................32�
SwimPark...................................................................................................................................................33�
WaterSports Center...................................................................................................................................33�
Park Shelter and Room Rental Fees............................................................................................................34�9
MiscellaneousFees.....................................................................................................................................35�5
Commercial Filming in City Parks................................................................................................................35�5
Page 2 2018 Master Fees and Charges
Table of Contents, continued
Section 78: Police Department...........................................................................................36�b
Security Alarm Permit and Fees..................................................................................................................36�b
Security Alarm Code Violation Fines...........................................................................................................36�6
PoliceReports.............................................................................................................................................36�b
Miscellaneous Police Fees..........................................................................................................................36�b
Section 8�: Public Works Support Services............................................................................ 38
GeneralFees...................................................................................................................................................38
Section 9: Building Division................................................................................................39�
BuildingPermits..........................................................................................................................................39�
ElectricalPermits........................................................................................................................................4049
Mechanical Permits Residential..................................................................................................................414-�
MechanicalPermits Commercial................................................................................................................414-�
PlumbingPermits........................................................................................................................................424-�
Community Development Code Enforcement Charges..............................................................................4343
Record Retention and Archiving Fees.........................................................................................................434�
Research and Consultation Fees.................................................................................................................4343
Other Inspections and Fees........................................................................................................................4343
Additional Miscellaneous Fees...................................................................................................................4444
Refunds.......................................................................................................................................................4444
Secrion 10: Engineering Division........................................................................................454�
Grading/Earthwork Fees.............................................................................................................................4545
Minor Utility Facilities, Installed or Constructed by Public or Private Entities...........................................4545
General Engineering Fees...........................................................................................................................4545
OtherEngineering Fees ..............................................................................................................................4646
Secrion 11: Planning Division.............................................................................................4848
Ministerial Developments ..........................................................................................................................484�
MinorDevelopments..................................................................................................................................484,�
Si�n Code Fees................................................................................................................................................49
Comprehensive Plan and Community Development Code Amendments..................................................494�
MajorDevelopments..................................................................................................................................50�9
2018 Master Fees and Charges Page 3
Table of Contents, continued
Sensitive Lands Overlay Districts................................................................................................................50�9
Fees Relating to Historical Preservation.....................................................................................................50�8
Appeals.......................................................................................................................................................50�8
Pre-Application Conference/Consultations................................................................................................50�8
ResearchFees.............................................................................................................................................51�
TreeCode Fees ...........................................................................................................................................51�
OtherPlanning Fees....................................................................................................................................52�
Section 12: Systems Developmenf Charges........................................................................54�4
Systems Development Charges..................................................................................................................54§4
Systems Development Charges Methodologies(followed byAttachmentsJ .............................................61�
Page 4 2018 Master Fees and Charges
Section 1: General
General
Utility Rates: Water, Sewer, Stormwater, and Street (LOC 37 and 38)
Water and sewer charges for customers outside of the City may be set by specific agreement. For customers
outside the City, but not covered by a special agreement,the charge is 150%of standard "in-City" rates. For
unincorporated customers in the former Forest Highlands Water District,the charge is 110%of standard "in-City"
rates effective July 18,2017. For bulk water users,the City Manager may set"peak"season rates. (LOC 38.04.015)
The utility user charge shall be due and payable on the date specified on the bill,and shall be delinquent
thereafter.A late charge shall be imposed on delinquent utility user charges in addition to the amount billed. (LOC
38.06.030)
A late charge of$S may be assessed for utility bills not paid within 30 days after billing. If the utility bill is$200 or
more,the late charge is 2.5%of the total amount due.The late charge is divided proportionately among the
amounts due for water,sewer,stormwater,and street fee and becomes part of the total user charge amount due
for each utility.
Lake Oswego's Typical Monthly Utility Bill
2018 Master Fees and Charges Page 5
Section 1: General
siso
S15o s�ss.ai
$140 5135.61 Slao.ss
$14638 �150J8
$129.83
$12� $121.75
$10837
$100 S9i.oi
$80
$60
$40
$20
�
$0
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
�ter 23.38 26.54 33.78 42.93 48.28 51.16 53.46 55.88 56.96 58.14
■Sewer 38.93 50.40 58.97 60.74 62.55 64.42 66.37 68.39 70.45 72.56
Stormwater 838 8.97 9.60 10.27 10.99 11.76 12.58 13.46 14.40 15.41
Street Maintenance 4.00 5.10 6.02 7.81 8.01 8.27 8.44 8.65 8.97 930
$160
$146.38 $150.78
�14� $140.85
$129.83
�1Z� $121.75
$108.37
$1�� $91.01
S80 74.6
$64.10
$60
$40
$20 �
_ �
$0
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
■Water 22.28 23.38 26.54 33.78 42.93 48.28 51.16 53.46 55.88 56.96
■Sewer 29.93 38.93 50.40 58.97 60.74 62.55 64.42 66.37 68.39 70.45
■Stormwater 8.14 838 8.97 9.60 10.27 10.99 11.76 12.58 13.46 14.40
Street Maintenance 3.75 4.00 5.10 6.02 7.81 8.01 8.27 8.44 8.65 8.97
Based on typical use for a single-family home-10 ccf for water and 8 ccf for sewer
Past and projected average utility rate increases
I Water 12.5% 6.0% 4.5% 4.5% 2.0% 2_.0% 3.0%
Sewer 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0%
I Stormwater 7.0% 7.0% 7.0% 7.0% 7.0% 7�.0% 7�.0%
Street maintenance 2.5% 3.3% 2.0% 2.5% 3.7% 3.7�% 3.0%
Average increase of 7% 5% 4% 4% 3% 3% 3%
total utility bill
I *T6...�.,,.,-,t....-,+.,.-�..�...-,�.,.J..Ff..,-t�,,.,nn-,.�L.�
**-Adopted rates will be implemented the first full billing cycle following the effective date.
Components of the Typical Monthly Lake Oswego Utility Bill
Page 6 2018 Master Fees and Charges
Section 1: General
sso
S�o
$60
� � �
� �
$50 / � �
/
$40
�
$30
� �
$20
. � • � • � ' � �
$10 =���������������������������������
$0 — — — —
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
— -Water Sewer Stormwater --- StreetMaintenance
$80
$70
$60
�
� �
$S� i � — �
�
$40
$30
� �
$20
. � • � • �
$10 � . � , � , � r — � ��������������
��������������������
$0 — —
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
— •Water Sewer Stormwater --- Street Maintenance
Comparison of Neighboring Cities'Typical Monthly Utility Bills
Based on a September 2017g survey of typical single-family homes in other Portland metropolitan area cities. I
2018 Master Fees and Charges Page 7
Section 1: General
525�
Szoo 5 i9�
5 iss
Siso
$129 $134
$138 $141
$125
$106
$100 599 $100
I
$5� I
$ LAKE
Tualatin Hillsboro Gresham Beaverton WestLinn OregonCity Sherwood Tigard Milwaukie Wilsonville OSWEGO Portland
■Water 36.27 39.04 48.05 44.70 30.31 42.15 62.17 69.70 42.97 47.97 58.14 85.81
■Sewer 44.fi6 44.45 3Z88 45.54 4192 53.87 45.73 47.20 63J7 R.94 7L56 8152
■Stormwater 8.65 8.25 11.32 10.25 6.78 9.65 15.61 10.25 22.12 9.95 15.41 28.61
Street 5.25 7.56 12.54 13.00 5.62 6.69 4.06 7.62 930
Other 7.50 14.34 6.50 4.70 2.89 0.95
$200
$187
$180
Si6o
5 isi
5iao
S izi 5 iza 5 izs
5 iz�
Sizo
Sioo 5 ioi
$96
$90 $91 $91
$60
$40
I
$20
- . -
$ Tualatin Hillsboro Gresham Beaverton West Linn Oregon Ciry Sherwood Milwaukie Tigard Wilsonville LAKE portland
OSWEGO
■Water 34J5 35.18 44.62 42J0 28.88 40.91 61.02 40.90 67.53 47.97 56.96 80.41
- Sewer 43.36 42.01 28.86 44.01 40.33 52.39 42.65 61.34 44.08 72.94 70.45 78.56
■Stormwater 812 7J5 1034 9J5 6.46 935 15.27 1939 9J5 930 14.40 27.40
Street 3.99 6.10 11.94 12.62 5.53 3.35 6.56 4.03 5.97
L Other 7.50 13.66 6.50 2.89 0.50
Page 8 2018 Master Fees and Charges
Section 1: General
Water Rates
1. Water connection charge1-this charge is in addition to the Water SDC fee, if applicable (LOC 38.10.113).
Meter size larger than 2"are charged at cost and materials plus 20%overhead ($2,740 minimum).
5�8„_3�4„ $ 753
�
1„ $ 1,073
8�4
1 1/2" $2,700
�93
2„ $3,021
�,�
2. Monthly water standard minimum and volume charges.
a. Standard minimum monthly water rates for customers within the City. LOC 38.06.020(2a).
.
$ '7.14
Single family residential customers $26.08 $26.61 �
$29.62
Multi-family customers-First unit $28.47 $29.04 84
$ 26.72
Multi-family customers-Each additional dwelling unit $25.68 $26.20 �9
. .
I $ 29.� I I $ 27.14
5/8"-3/4" $ 28.47 $ 29.04 �� $ 26.08 $ 26.61 ��
1" $ 36.08 $ 36.80 $�e4 $ 33.05 $ 33.71 $224 38
1 1/2" $ 42.94 $ 43.80 $�� $ 39.34 $ 40.13 $��3
2" $ 64.98 $ 66.28 $�g� $ 59.52 $ 60.71 $�92
3" $ 72.95 $ 74.41 $�n^•�9 $ 66.87 $ 68.21 $�Q 9.57
4" $ 94.99 $ 96.88 $�g2 $ 87.06 $ 88.80 $�88
$ 121.55 $ 111.37
6" $ 116.83 $ 119.16 �� $ 107.05 $ 109.19 �n�
8" $ 175.88 $ 179.40 $ 1�e $ 161.16 $ 164.38 $ 1�g
$211.22 $ 193.56
10" $203.02 $207.08 �n�n4 $ 186.04 $ 189.76 ��
12" $287.28 $293.03 $2�� $ 263.24 $268.50 $ 2�f�e
1 Indexed annually by the Engineering News Record Construction Cost Index(CCI)for 20-City Average.
2018 Master Fees and Charges Page 9
Section 1: General
b. Volume charges in addition to charges in 2a.
�� .
Single family residential customers:
Tier 1: 0— 8 ccf monthly $2.74/ccf $2.79/ccf $
� 2.8_5�/ccf......
Tier 2: 9-16 ccf monthly $3.94/ccc $4.02/ccf $
I 4.108�/ccf
Y.......................................... /
Tier 3: over 17 ccf monthl $7.38 ccf $7.53/ccf $
I 7.68�3/ccf
Multi-family customers $3.16/ccf $3.22/ccf $
I 3.28�/ccf
Non-residential customers $3.16/ccf $3.22/ccf $
I 3.71�/ccf
Irrigation customers $5.65/ccf $5.76/ccf $
I 5.88�/ccf
3. If a customer's water is turned off because of noncompliance with the proper use of water or for non-
payment of utility bills,a charge of$60 will be assessed: $30 for turning the water off and another$30 for
a water turn-on. (LOC 38.16.170).
The City shall turn off and turn on the customer's water supply at the customer's request.The City shall
provide this service for free during working hours one time each calendar year.The City shall charge for
additional requests and service during non-working hours except in cases of emergency. (LOC 38.16.175)
For customer turn off and turn on requests,after the first turn off then on request in a calendar year,a
charge of$60 will be assessed:$30 for turning the water off and another$30 for a water turn-on.
There is a charge for reading meters or making service turn-ons or turn-offs at other than regular working
hours. In order to suit the convenience of water purchasers,whenever a City employee is required to read
a meter or make a water service turn-on or turn-off during hours other than the regular work hours
established for City employees,a flat charge of$80 shall be required for such service, in addition to all
other charges provided for in this resolution,to be payable as other charges for water services.
4. Rates for the temporary use of a fire hydrant include a$50 installation fee,a$10 per day charge for meter
rentals with a maximum charge of$50 per month, plus the usage fee for water based on non-residential
water rates. In addition, a$475 refundable deposit will be collected. The deposit is refundable if the
meter is returned in good condition and fees have been paid in full.
5. Failure to test backflow prevention assemblies between January 1 to July 15 and submit the test results by
July 25 shall be cause for the City to arrange for and conduct the required test.The cost of such a test
shall be added to the customer's monthly utility bill at the actual incurred cost plus overhead utilizing a
billing multiplier of 2.4 times direct costs. (LOC 38.12.126).
6. If the City is requested to conduct a fire flow test, a flat fee will be charged for each test. See Section 3 A).
2 Based on water delivered during the period between meter read dates.
Page 10 2018 Master Fees and Charges
Section 1: General
. .
. .
..
2009-10 $13.48 $0.90 10 $•25.18 5p3
2010-114 $13.88 $1.15/$1.73 10 $26.54 1403
Effective date
3/1/2011 $15.96 $1.64/$2.35 10 $33.78 25.503
3/1/2012 $20.03 $2.11/$3.02 10 $42.40 25.503
7/1/2013 $22.53 $2.37/$3.40 10 $47.69 12.503
7/1/2014 $23.88 $2.51/$3.60 10 $51.16 603
7/1/2015 $24.96 $2.62/$3.77 10 $53.46 4.503
7/1/2016 $26.08 $2.74/$3.94 10 $55.88 4.503
7/1/2017 $26.61 $2.79/$4.02 10 $56.96 2%3
$27.14 $2.85-7-9/$
7/1/2018 � 4.108� 10 $58.14�E 2%3
Fixed portion of Monthly Water Bill
$30
$25
$20
$15
$10
$5
$-
09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19
$30
$25
$20
$15
$10
$5
$-
08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18
Water Usage Rate per ccf
3 With a tiered rate structure,increases here can vary depending on usage.
4 To and including February 28,2011.
2018 Master Fees and Charges Page 11
Section 1: General
Ss
$�
$6
$5
$4
$3
$2
s1 ��
09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19
■Non-Tiered ■Tier 1: 0-8 ccf/month Tier 2:9- 16 ccf/month ■Tier 3:over 16 ccf/month
$8
$7
$6
$5
$4
$3 —
$2
$1 � ■
08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18
■Non-Tiered ■Tier 1: 0-8 ccf/month Tier 2:9- 16 ccf/month ■Tier 3:over 16 ccf/month
Sewer Rates
1. Sewer monthly rates for customers within the City,served by the City,and outside Clean Water Services
(CWS)shall be charged the following rates for sewer service LOC 38.06.020(2b):
. .
First dwellin unit $56.00
g $52.79 $54.37
4-��
Each additional dwellin unit $50.52
g $47.62 $49.05 ��
5/8"-3/4" $ 47.09 $ 48.50 $ 49.96
4�5A
1" $ 59.61 $ 61.40 $ 63.24
b�49
11/2" $ 70.87 $ 73.00 $ �5.19
��.nn
2" $ 107.23 $ 110.45 $ 113.76
��.-4�
3" $ 120.42 $ 124.03 $ 1��
Page 12 2018 Master Fees and Charges
Section 1: General
4" $ 156.75 $ 161.45 $ 166.29
�c�
6" $ 192.83 $ 198.61 $204.57
,°�
8" $229.23 $ 236.11 $243.19
��
10" $265.60 $ 273.57 $281.�$
��
12" $374.36 $385.59 $397.16
�9
USAGE: Per 100 cubic feet(ccf)of average winter water usage
$ 1.95/ccf $ 2.01/ccf $
2.079�/ccf
Non-residential customers 1.95 ccf 2.01 ccf 3.11 ccf
a. The above Sewer Usage Rate per 100 cubic feet of average monthly water consumption is applied
against the three applicable winter billing cycles of the preceding year. If the full three winter billing
cycles are not available,whatever billing record is available shall be used for the computation.
b. Where no average winter water usage is available or where it is deemed inappropriate to use in some
unusual circumstance for residential, use the standard City-wide average of 8ccf per month multiplied I
by the standard sewer rates listed above.
c. The monthly sewer utility user charge for property within the City and served by Clean Water Services
(CWS)of Washington County shall be equal to the monthly service charge established by the agency
for similar uses served by the Agency system.The City Manager shall keep on file for public inspection
a copy of the current rate structure.
CWS Sewer-fixed base charge $26.63 $27.43 Zg 5 n/a
CWS Sewer-usage charge $ 1.77 $ 1.82 �a{a 1.87 n/a
2. If the City is requested to conduct a Sewer connection verification test,a fee of$60 will be charged for
each test. Homeowners requesting the test and residing at the residence are exempt from this fee.
3. A line charge shall be assessed upon connection to portions of the Sewer system. The City Engineer is
authorized to establish additional benefited project areas upon completion of new projects that are
constructed under the City's Sewer Extension Program. Customers within the project area shall be
assessed the line charge as a condition of receiving a connection permit. The line charge will be reviewed
annually and adjusted to reflect actual construction costs of eligible projects or the change in the
Engineering News Record Construction Cost Index(20-City Average)as published in October of the
preceding year.
The charges shown below are for eligible projects already completed through the date of this resolution:
S Not known at this time,usually becomes available on June 15t
2018 Master Fees and Charges Page 13
Section 1: General
Ia. For the following project areas,the cost per single family connection $ 22,453�9
6
Sundeleaf Drive Deemar Way Country Club Road
Mardee Avenue Bryant Road/Old Gate Road Stonebridge Way
Jean Road Upper Drive west of Bryant Carman Drive
b. A multiple of the above fee in 3a with the multiplier equal to the number of single family connections
that could be developed on the subject property under R-5 zoning,as determined by the City
Engineer.6
4. Special Sewer Connection Charges:
Ia. Fairway Road Project (pursuant to Ordinance#2262) $ 32,961�9
�
b. Rivergrove Sewer Connection Charges(pursuant to Zone-of-Benefit [ZOB] Ordinance#2352)
Refer to final ZOB ordinance for fees by lot. Various '
6 Indexed annually by the Engineering News Record Construction Cost Index(CCI)for 20-City Average.
Amount is rounded to the nearest dollar.
�Indexed annually by the Engineering News Record Construction Cost Index(CCI)for Seattle.
Amount is rounded to the nearest dollar.
Note: For items 3 through 4,SDC charges may apply and are in addition to the line charges shown.
Page 14 2018 Master Fees and Charges
Section 1: General
Stormwater Rates
1. The stormwater management utility user charge shall be as follows{LOC 38.06.020 2(c)}:
a. Each customer using a location for a single-family home or a duplex shall be charged the fee as shown
in the table below.
b. All other parcels shall be charged per the table below per Equivalent Service Unit(ESU).Total ESUs
charged is determined by dividing the total impervious area by 3,030 and rounding to the nearest
whole number.
$ 13.46 $ 14.40 $ 14.83 I
Fixed monthly rate 4p
,-,+„ ....;+;,.-,+;,,., � ,,,�,+,- -,.,,� ., -,H-,+.,,�,,,.,+ �i n��o nc n�n�
�2. Tampering Fine.The fine for tampering with the City utility system shall be equal to the total of the cost of
correcting the tampering, plus any utility fee revenue estimated by the City to have been lost or affected
by the tampering and a$100 fine. (LOC 38.26.915).
2018 Master Fees and Charges Page 15
Section 1: General
Street Maintenance Fee (LOC 37)
LOC 37.02.015
A Street Maintenance Fee is hereby established by Ordinance No. 2373 in an amount to be adjusted from time to
time, by resolution of the City Council. The fee shall be based upon the relative direct and indirect use of, or
benefit from,the City street system that results from activities within the City,and shall be imposed upon the
persons responsible for each developed property upon which such activities occur.
LOC 37.02.020
All funds collected pursuant to this Chapter shall be used to pay costs of operation, maintenance, repair,
engineering, improvement, renewal, replacement and reconstruction of the City street system.
LOC 37.04.010
The Street Maintenance Fee shall be billed and collected with and as part of the combined utility user charge
billing pursuant to LOC 38.06.020 and LOC 38.06.030. In the event funds received from the City's utility billings are
inadequate to satisfy in full all of the water,sewer,stormwater, and street maintenance fees,credit shall be first
given in this order: street maintenance fee,stormwater,sewer, and then water.
Rates$and Effective Dates(Per Resolution 10-19 and 10-20):
a. Residential groups will be billed 100%of the following per resident fees monthly:
� . � � :
I Single family $ 8.65 $ 8.97 $ 9.30�
Multi-family(per unit $ 6.18 $ 6.41 $ 6.65�4�
b. Non-Residential groups will be billed the following fees monthly, multiplied by their square footage:
i . � � :
Group I $ 5.29 $ 5.49 $ 5.69�49
$ 12.81
Group II $ 11.91 $ 12.35 ��
$47.85
Group III $44.49 $46.14 4�-�4
General "Group"classification defined as:
Group I: less than 29 vehicle trip miles per day, per 1,000 sq ft
Group II: from 29 to 90 vehicle trip miles per day, per 1,000 sq ft
Group III: greater than 90 vehicle trip miles per day, per 1,000 sq ft
$Indexed annually by the Engineering News Record Construction Cost Index(CCI)for 20-City Average.
Per Resolution 10-20,index adjustment shall not be less than a two percent increase or more than a seven percent increase.
Page 16 2018 Master Fees and Charges
Section 1: General
Business License and; Liquor License, ���' c:,�,,..,..�� r..�.; �,,,,�
Business license
A business with anticipated or established gross revenue during a calendar year of no more than$1,000 and at
least 50%owned by a person under 19 years of age, are exempt from the following annual business license fees
(LOC 20.02.025):
. � � . .
. . . . . .
Initial issue fee $80 $ 110 $ 150
Renewal fee received on or before renewal date $64 $ 84 $ 110
Renewal fee received after renewal date $80 $ 110 $ 150
Additional review fee9 $20 $ 30 $ 45
1. Renewal Period:
Applications for new business licenses should be submitted at least 30 days before the business opens.
New business licenses are in effect for the full twelve months after the month of initial issuance.They are
renewed annually thereafter
2. Appeal Fees:
Appeal of issue, denial,suspension, or revocation of license...................................................................... $200
3. Temporary Business License:
License shall be valid for no more than two successive weeks during a calendar year.They are non-
renewable with a minimum fee of$25 per week(or portion thereof)and a maximum fee of$50 per
two-week period. Applicants are restricted to two temporary licenses per year.
Liquor License
The Oregon Liquor Control Commission (OLCC)solicits the City's recommendation on applications for new,
renewed,or changed liquor licenses. ORS 471 and OAR 845 provide that, in order to charge certain processing
fees,the basis for such recommendations must be consistent with current OLCC regulations. Council has
determined that the following fees are(1) reasonable and necessary to pay the expenses of processing written
recommendations and (2) incorporate current statutory provisions and OLCC rules and regulations.
. . .
Original application $ 105
Change in ownership $ 80
Change in location $ 80
Change in privilege $ 80
Renewal of license $ 35
Temporary license $ 0
Sidewalk Cafe Fees
See Sidewalk Cafe Fees with Other En�ineerin�Fees on page 41.
9 Additional review fee applies to any application(initial or renewal)that requires additional review.
2018 Master Fees and Charges Page 17
Section 1: General
�,.�,. ��„ ��„�,,,,,,,�.,,.,.� .,�,� �;m,�,,,� ;+,..v.� � ,�� � .,�+�,.,.. �
, �
A I I .,+4..,..,�+�h I��4,..-..,.,+� �4
Dog License (LOC 31.02.115)
Every person keeping a dog that has a set of permanent canine teeth or is 6 months old,whichever comes first,
shall procure a license for the dog. The license must be procured by paying the following fee to the City, not later
than 30 days after the person becomes keeper of the dog. A dog license shall be valid for up to 1,2,or 3 years,
and shall expire on the appropriate month end of the respective year.To stay within State Law, no license may be
issued with an expiration date that is beyond the end of the month of the applicable rabies vaccination expiration
date. Licenses are not prorated for partial years.
. . . . . . . . . . .
�.• • . '
.
Infertile $24 $46 $66 •� •�
Fertile $41 $72 $ 108
Delinquent license charge(after 2mo. Past due) $20 plus license fee
Replacement dog tag $ 5
Dog impounded without license License fee plus impoundment fee
Impoundment fee(first pickup) $30
Impoundment fee(additional within 90 days) $60
Shelter fee Set by Clackamas County Dog Control Shelter
Dog license exceptions
1. Seeing-eye or other assistance dog: No fee is charged for certified seeing-eye or other assistance dogs as
Idefined in ORS 346.659Ab�8,such as"in-training", hearing-ear, or other assistance types recognized by a
qualified organization.
2. Rabies vaccination due to medical reasons: No rabies vaccination certificate is required as long as(1)the
examining veterinarian certifies that the dog should be exempted from the rabies vaccination due to
medical reasons and (2)states whether the reason is permanent or the date when exemption ends.
3. Kenneled for commercial sale(and not at large): The fee for a dog that is kept primarily in kennels for
commercial sale(and not permitted to run at large)as part of a dog breeder's inventory is$0; a dog that is
kept primarily in kennels(and not permitted to run at large), but is removed from the dog breeder's
inventory is$5. The keeper must provide evidence that the keeper is a dog breeder and that the dog is a
part of the breeder's inventory and/or is kept primarily in kennels for commercial sale and not permitted
to run at large.
4. New resident or new dog: New dogs are required to be licensed within 30 days of the owner becoming a
resident,of acquisition,or of first rabies shot,and for a one,two or three year license,depending on the
expiration of the rabies shot.After an additional 60 days,the delinquent license charge is added to the
regular license fee.
10 Two years fee includes 5%discount.
11 Three years fee includes 10%discount.
Page 18 2018 Master Fees and Charges
Section 1: General
5. New dog licensed elsewhere: No fee is charged to owners of new dogs currently licensed elsewhere, but
are required to register the dog and obtain a City of Lake Oswego dog tag.
2018 Master Fees and Charges Page 19
Section 1: General
Franchise Fees (as set by franchise agreements)
.
Portland General Electric Northwest Natural
Franchise fee: 3.5%of defined gross revenue Franchise fee: 3%of gross revenue collected
Expires January 17,2023 (Ordinance 2610) Expires January 13, 2021 (Ordinance 2565)
. . . .
Republic Services
Franchise fee: 5%of gross cash receipts
Expires December 13, 2022 (Ordinance 2600)
- . .
CenturyLink Verizon Northwest,Inc.
Franchise fee: 4.3%of gross revenue Franchise fee: 4.3%of gross revenue
Expires October 5, 2015 (Ordinance 2126) Expires April 17, 2022 (Ordinance 2484)
. . -
Comcast(MACC) Frontier(MACC)
Franchise fee: 5%of gross revenue Franchise fee: 5%of gross revenue
Expires June 30,2025 (Ordinance 2681) Expires April 3, 2022 (Ordinance 2486)
Centurylink(MACC)
Franchise fee: 5%of gross revenue
Expires December 31, 2020 (Ordinance 2686)
. .
TW Telecom of Oregon,LLC NewPath Networks, LLC
Franchise fee: Minimum of$1,500 per qtr or 5% Franchise fee: 5%of gross revenues or a
of gross revenues—whichever is greater minimum annual fee of$10,000
Expires April 30,2017 (Ordinance 2489) Expires April 30,2018 (Ordinance 2519)
Electric Lightwave, Inc. Astound Broadband
Franchise fee: Minimum of$1,000 per qtr or 5% Franchise Fee:A minimum of$1,500 per quarter
of gross revenues—whichever is greater or 5%of gross revenue—whichever is greater
Expires December 31,2020 (Ordinance 2564) Expires December 17, 2025 (Ordinance 2693)
Clackamas County
No franchise fee(City receives use of 4 strands of
fiber) Expires August 4,2025 (Ordinance 2691)
Page 20 2018 Master Fees and Charges
Section 1: General
Public Records Fees12
1. Copies of finance documents:
Annual Budget $25 per copy Available online
Annual Audit(CAFR) $25 per copy Available online
Annual LORA Budget $ 5 per copy Available online
Annual LORA Audit(YE Financial Report) $ 5 per copy Available online
2. Copies of planning and en�ineering documents:
Capital Improvement Plan (CIP) $56 per copy Available online
Community Development Code (City Code Ch 50) $64 per copy Available online
Comprehensive Plan $56 per copy Available online
Public Facilities Plan $29 per copy Available online
Public Facilities Plan Appendix $56 per copy Available online
Neighborhood Plans $ 19 per copy Available online
3. Copies of maps:
Zoning map $20�9 per copy Available online
Comprehensive Plan map $20�9 per copy Available online
City Limits map $203�per copy Available online
City Atlas with binder $504b per copy
City Atlas(update w/o binder) $0.25 per page
4. Copies of Lake Oswego City Code:
Copies of Lake Oswego City Code-excludes Ch 50(no binder) $55 Available online
Copies of City Code in PDF format(CD) $ 19 Available online
Copies of Community Development Code in PDF format(CD) $ 19 Available online
5. Copies of community surveys $ 10 per copy Available online
6. General service copies $0.25 per page
7. Audio and video copies $ 19 first tape/DVD/CD
$ 16 each additional copy
8. Flash Drives $ 6 8 MB
$ 12 16 M B
$20 32 MB
9. Records research $ 20 per 15 minutes/request(minimum$20)
plus copies and materials charges
10. Computer CD/DVD copies $ 19 first tape/DVD/CD
$ 16 each additional copy
11. Blueprints $ 1 to$7 depending on map size plus
$0.50 to$3.50 for overlays
12 Unless otherwise specified under individual department section.
2018 Master Fees and Charges Page 21
Section 1: General
Miscellaneous Fees
1. Employment application fee(including assessment tools&testing): Time&materials, not to exceed$25.
2. Administration Fee of 20%for insurance claims related to damage to City property.
3. Use fees(as shown in the Administrative Procedures Manual, Procedure No. 2): First use of City facilities
shall be by City or other governmental entities.These use fees will be applicable to private parties using
City facilities. Fee will include, but is not limited to,a facility supervisor fee,a janitorial fee, and a building
use fee.A security and/or cleaning deposit may also be required. Fee may be waived at the discretion of
the City Manager.
a. Facility supervisor fee: Based upon employee's hourly rate plus benefits and applicable overhead
charges. If overtime is involved,the overtime rate will be charged.
b. Janitorial fee: Hourly rate plus benefits of the custodial staff and applicable overhead charges will be
charged to the user.
c. Building use fee: $25 per hour, except for certain park facilities in Section 7.
4. Request for construction contract bidding documents: As established in the Invitation to Bid.
5. Filming permit processing fee(LOC 20.06.400) $ 1,000
Filming permit processing fee appeal $ 100
See Commercial Filming in City Parks in Section 7 for additional fees(page 31J
6. Lien search fee
Initial search per tax lot $58 for initial search
Subsequent search of same tax lot $ 15 for next 90 days
7. NSF check charges $20 for first offense
$35 for repeat offenses
8. Parking stall fee $ 1 per hour per stall
(Stalls could be located in public right-a-way or public parking IotsJ
9. Passport Fees made payable to U.5. Department of State
a. To be attached to"minor"applications(under 16 years old) $ 80
b. To be attached to "adult"applications(16 years or older) $ 110
c. To EXPEDITE any passport application ... add $ 60 ,.�. , �
d. For"minor" Passport Card only(under 16 years old) $ 15
e. For"adult" Passport Card only(16 years or older) $ 30
10. Passport Fees made payable to"City of Lake Oswego"
a. For regular passport applications $ 25 per passport application
b. For Passport Card applications $ 25 per PASS Card only
Only one fee charged if applying for both
11. Passport photo fee $ 15 per set of two
Page 22 2018 Master Fees and Charges
Section 2: City Attorney's Office
City Attorney's Office
The following fees shall be charged for the services of the City Attorney's Office:
Discovery Fees
1. Copies up to 10 pages $ 15
Each additional page $0.25
2. Audio and video copies $ 19 first tape/DVD/CD
$ 16 each additional copy
3. Copies of photographs $ 1 per print
$ 19 burned to CD(for up to 30)
4. Flash Drives $ 6 8M6
$ 12 16MB
$20 32M6
City Code
1. See Section 1:General, Public Record Fees,on page 17.
2018 Master Fees and Charges Page 23
Section 3: Fire Department
Fire Department
The following fees shall be charged for the Fire Department activities of the City:
General Fees
1. Fire and Inspection Reports
a. Reports �r.-�,,,�„� , �+,. ,� w. „+„� ,-,f. ,-,.�. $20
+�^�^ ^^�' � � up to 10 pages
Each additional page over 10 $0.25
b. Additional research time past first 15 minutes $20�9 per 15 minutes staff hour
charged to nearest quarter hour.
2. Fire Investigation Information and Other
a. Narrative report up to 10 pages $20
Each additional page over 10 $0.25
b. Digital disk copies $ 19
Each additional copy same disk $ 16
Plus charge for each picture $0.25
c. Video tape copies $ 18
Each additional copy same tape $ 15
d. Photos
Prints 4"x 6" (full roll only) $ 1 each
e. Photo log $ 15 each
I f. Staff time past first 15 minutes charged to the $20�9-�8 per 15 minutes staff hour
nearest quarter hour
3. Classes
a. CPR Class $50 each person
b. First Aid Class $50 each person
c. CPR& First Aid together $90 each person
d. Classroom Materials Current Cost
4. Permits
a. All fire code permits $52
b. Required permit inspection $80
c. Fireworks Sales Permit $ 100
S. Non-listed expenses to provide services in Section 3 Charged at cost
Page 24 2018 Master Fees and Charges
Section 3: Fire Department
Emergency Services Rates
1. Apparatus-per current State Conflagration Act Fees
2. Personnel costs: Fire employee's actual hourly rate plus benefits or the actual personnel costs to replace
on-shift firefighters in their assigned capacity.
3. Materials costs: Emergency medical supplies,firefighting foam,and other materials to be charged at cost
plus 20%administrative charge.
4. Dive team operations: Personnel costs apply;the dive vehicle is a "support vehicle" as listed under
Apparatus above, plus$54 per hour for equipment maintenance and breathing-air.
5. Boat operations: $60/hour plus Fire personnel costs(noted above).
Calls for emergency services for accidents on highways, public right-of-ways, railways, or resulting from other
transportation incidents exceeding 4 hours may be billed according to the current payment schedule in the Oregon
State Mobilization Plan adopted by the Oregon State Fire Marshal's Office.
Fire and Life Safety Plan Reviews
1. Preliminary water and emergency access evaluation for all pre-applications $ 70
2. Detailed water and emergency access evaluation for all development and building permit applications:
a. Minor partitions(up to 3 lots) $ 140
b. Subdivisions $250
c. Commercial $250
d. All other permit applications requiring fire review $ 140
3. Mobile Emer�ency Responder Radio Covera�e(MERRC)
a. 0 to 50,000 sq.ft. �0.50 per sq.ft.
b. Additional sq.ft.from 50,001 to 100,000 �0.30 per sq.ft.
c. Additional sq.ft. exceedin�100,000 �0.10 per sq.ft.
Fire and Life Safety Inspections
1. Initial inspection and 1st follow-up No fee
2. Each additional inspection, required for compliance $ 80 per hour
3. After-hours inspections $ 101 per hour(1 hour minimum)
2018 Master Fees and Charges Page 25
Section 4: Library
Library
The following fees shall be charged for the Library Department activities of the City:
General Fees (LOC 16.08.310)
1. Uniform Library Network Fees
Non-resident card $95 per family per year
2. Library Penalty Fees
Lost and damaged library items Replacement cost,as determined by staff
3. Sale of withdrawn/surplus items Varies;typically$0.10-$3
4. Overdue fine $0.25 per item per day,with a$5 maximum fine per item for
adult material and a $3 maximum fine for children's material
5. Photocopy charges
General photocopy charges $0.10 per page
Reference collection photocopies $0.10 per page (first 5 pages are free)
Black and white internet printing charges $0.10 per page(first dollar used in any combination of color
and/or black&white is waived)
Color internet printing charges $0.25 per page(first dollar used in any combination of color
and/or black&white is waived)
Page 26 2017 Master Fees and Charges
Section 5: Municipal Court °��"��� �n�„r�,� c„��„r+ c�r.,�� I
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l=e.�er�l [eec
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� G�... i..�+�ll�+i.,.. F.,r Y, ��h.J�.,i��.,..� n�II.,.J -,+�.,�+ ..I��� 7no%f.,r., .,rh.,-,.J
� nl.,...C.,....,.I�.,.,+.,I.,..�.-�.�... �..,-.,.,.,+�.,., -,...J.,-,�����.,,.
for*i.e�a C'.�+� �+'., �f.
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�.,�.....J � .,.-+�..., �+�.,�+..I��� -, ..I�.-�I�I.,., .,.H.,-,.J
¢ !"�+��.,.. . .,�+.,.J �+.,.,-,� fh...J.--,.,+.-.,I.,.--,+�.,.. ,-,+..r
.,I.,��+�.,.. .,r� 1 n�II.,.J -,+�.,�+ ..I��� �no/f,,,-„ ,,,-h.,-,.J
2018 Master Fees and Charges Page 27
ISection 6: Parks & Recreation nn„�;�;�-,� ��„r+
Municipal Court
The following fees shall be charged for the Municipal Court activities of the City:
General Fees
1. Delayed Payment Fee
This fee is assessed in order to help defray the costs of deferred payment of fines.
� . . . .. . -. .
0 to 60 days $ 0
Over 60 days $ 15
2. Vacate Fee $20
This is a fee charged when someone requests the Municipal Court Judge to review a file,
change the status, and/or vacate a charge from the DMV record.
3. Expungement Fee $252
This fee is required by anyone filing an application for expungement.
4. Fix-it-ticket Administrative Fee $35
This fee is charged when the citing officer has designated the citation as one that will be
dismissed if proof of correction is provided before the initial appearance date.
5. Good Driver Deferred Sentencing Program Administrative Fee
Fee shall be the equivalent of the presumptive fine for the charged offense.
6. Seatbelt and Child Restraint Violation
Deferred Sentencing Program Administrative Fee $50
7. Civil Compromise Administrative Fee $ 150
8. Court Appearance Audio Recording $25 each
9. Certified Copies of Court Documents $5 each
10. Copies up to 10 pages $ 15
Each additional page $0.25
Page 28 2017 Master Fees and Charges
Section 6�: Parks & Recreation I
Parks & Recreation
The following fees shall be charged for the Parks&Recreation activities of the City:
Recreation Classes and Activities
1. Lake Oswego residents are given priority in registration and pricing for recreation classes and activities.
Non-residents are charged additional fees of up to 1.5 times the base class or activity rate.
2. Fees are designed to cover 100%of the expenses associated with adult programs,and 70%to 100%of the
expenses associated with youth programs. Factors included in the base rate are: Part-time instructor
wages, part-time benefits,supplies/materials,entrance/admission fees,advertising,and transportation.
3. Contract class fees cover total expenses plus a per person percentage for overhead costs. Instructors are
paid a negotiated sum.
4. Refund Policy: If notified three days before the first day of class, a refund will be given less a $5
processing fee. If notified after the class has begun,a prorated refund may be given less a$5 processing
fee.All refunds under$25, unless paid with a credit card are granted as vouchers toward future use.All
credits expire at the end of the fiscal year. Exceptions to the refund policy may be made at staff's
discretion depending upon extenuating circumstances.
Enterprise Funds
The Tennis Facility and Golf Course Funds are enterprise funds. Each fund is self-supporting and programs within
these funds are designed to meet the expectations of the Lake Oswego community.A wide range of recreational
activities are offered to all ages and ability levels. Programs are offered to families and individuals at an affordable
price and well within market value.
Fees
Each fund shall determine fees based upon marketability and associated expenses for the specific program or
service. Rates for activities are planned according to a "base rate"which includes all direct program expenses plus
an overhead rate. Expenses calculated into the base may include all or some of the following:wages and benefits,
supplies/materials,advertising,transportation,and training.
Indoor Tennis Center
1. Court Fees
Dropin $22�9/hour I
Seasonal $20/hour
2. Activity Rates
a. Staff Instructed Activities—Fees established by determining the"base rate" plus a$5 administrative
charge per person.
b. Private Lessons—Instructors who are employees of the City may teach private lessons. Instructors must
pay the City for the use of the courts at the seasonal rate.
c. Lake Oswego residents are given priority in registration and pricing for recreation classes and activities.
Non-residents are charged additional fees of up to 1.5 times the base class or activity rate.
2018 Master Fees and Charges Page 29
ISection 6�: Parks & Recreation
3. Card Key Fee—A non-refundable fee of$10 annually or$30 for 4 years. An additional fee of$10 is charged
for replacement of the card.
4. Additional Fees—The Tennis Center shall be able to add new activities or programs during the year in order to
promote marketability of the facility.As with other activities,fees will be based on a base rate plus overhead.
Golf Course (LOC 34.12.614)
1. Green Fees 9 Holes 18 Holes
Monday-Thursday $ 15 $25�8
Fri,Sat,Sun&Holidays $ 18 $28�9
3-7-.58
Juniors&Seniors(M-F) $ 12 $ 19
Junior/Senior 15-play card (M-F) $ 140 -
Adult Club-Member 15-play card (7-day) $ 190 -
Annual Pass $700 -
Non-Player(walker) Fee $6 $6
Foot Golf $9 $ 15
Foot Golf Juniors $7 $ 10
2. Driving Range Fees
Warm-up 20 balls $3
Small bucket 40 balls $6
Medium bucket 75 balls $9
Large bucket 115 balls $ 12
3. Rental Fees 9 Holes 18 Holes
Rental clubs with bag $5 $8
Pull cart $3 $5
Power cart-handicap $7 $ 14
Power cart—senior $9 $ 16
Power cart—adult $ 14 $25
4. Activity Rates
a. Staff instructed activities and private lessons—Fees established by determining the"base rate"and the
fair market value.
b. Pro Shop Merchandise—Varies by type of inerchandise, but generally priced to return an overall
minimum gross profit of 25%.
c. Tournament Fees—Special requests for reservations for tournaments with 20 or more participants will
be charged regular full adult fees reflected in the fee schedule above.
5. Facility Rental
$35/hour, minimum two hours. $50 non-refundable cleaning fee. $200 refundable deposit.
6. Additional Fees
The Golf Course shall be able to add new activities or programs during the year in order to promote
marketability of the facility.As with other activities,fees will be based on a base rate plus overhead.
Examples:Twilight Fees, Monthly Specials,and Volume Pricing.
Page 30 2017 Master Fees and Charges
Section 6�: Parks & Recreation I
Athletic Field User Charges
1. Youth Athletic Field use fee Residents $20 per player, per season
Non-residents $35�8 per player, per season I
$3 of this payment goes to the school district for use of their fields.
2. Adult Athletic Field use fee Residents $25 per player, per season
Nonresidents $40�5 per player, per season I
3. League Cleaning&trash disposal fee $200 per season
(Covers cost of trash pick-up on athletic fields over and above regular trash disposal).
4. Turf Field fees
-•. �. �.
Category 1(local games&practices) No Charge No Charge No Charge No Charge
Category 2 (locally sponsored) $25/hr $35/hr $25/hr $35/hr
Category 3 (non-local &for-profit) $75b9/hr $95�9/hr $75b0/hr $95�0/hr I
Category 1
Applies to all City affiliated activities,Community School activities,School District sport activities, and local leagues
who have paid a per person field use fee for league play. Organizations within this category must be based in Lake
Oswego and a majority of their membership/participants are Lake Oswego residents. (Groups that have qualified
as"leagues" include LO Little League, L.O.Junior Baseball,City H.S. Flag Football,City Softball,Girl's ASA Softball,
Pacer Junior Baseball, Lakeridge& LO Youth Football, L.O.Youth Lacrosse,City Coed Soccer,and Lake Oswego
Soccer Club.)
Category 2
This category applies to tournaments, events,camps,clinics,and activities that are hosted by local organizations
including athletic/sport leagues, civic groups,churches, business organizations, neighborhood associations, and
individual residents for non-profit purposes. "Local" is defined as those organizations based in Lake Oswego or
where a majority of the organization's participants or members are Lake Oswego residents. (Examples include the
BOLO Tournament hosted by L.O.Youth Lacrosse, Nike Cup hosted by the Lake Oswego Soccer Club, neighborhood
association events, and Chamber of Commerce activities.)
Category 3
This category applies to all clinics,camps,tournaments, and activities hosted by non-local organizations.
"Non-local" is defined as those organizations not based in Lake Oswego,or where a majority of the organization's
participants or members are not Lake Oswego residents. (Examples include Portland State University).
This category also applies to all for-profit entities, regardless of whether or not they are based in Lake Oswego or
have a majority of Lake Oswego residents participating in programs. (Examples include a Lacrosse camp offered by
Mainline Lacrosse of San Diego; private sport camps).
Additional Fees:
City may charge additional fees for category 2 and 3 users,over and above the hourly rates listed,to cover costs
such as concession stand use,cleaning,garbage,etc.
2018 Master Fees and Charges Page 31
ISection 6�: Parks & Recreation
5. Field Preparation Fees Local Organizations:
Baseball/Softball Fields No charge for initial set-up
Additional lining$75*
Soccer League Fields No charge for initial set-up
Additional lining(large field) $ 150*
Additional lining(small field) $ 120*
Football Fields No charge for initial set-up
Additional lining $200*
*Subject to written approval by the Parks and Recreation Director or designee
6. Admission/Event Fees:
Organizations which charge admission or event fees at any City athletic field must notify the Parks and
Recreation Department ten days before the scheduled event and will be charged 10%of the gross income
received.The group will be required to provide Parks and Recreation with financial records of their event
within five working days after the completion of the event.Spectators who do not wish to pay admission
or make a donation are to be ADMITTED FREE.
7. Drop-in gym programs $3 Resident
$5 Non-resident
Adult Community Center Fees
1. Human Services Programs
a. A per participant donation may be suggested for specified human service programs.
b. Fees are designed to cover up to 100%of the expenses associated with the Social Services trips and
Respite Program.
c. A$30 per session (per participant)fee is designed to cover direct expenses associated with the
respite program.
d. Classes and other programs generating revenue for another entity, but held at LOACC may be
charged a per person fee.
2. Shuttle Bus Transportation to and from the Center.
Suggested donation is$1 per one-way ride.
3. Refund Policy
Notification is required and is indicated by the "cancel by"date for trips and activities. A
refund will be given less a$5 processing fee. If notified after the class has begun,a prorated
refund may be given less a$5 processing fee.All refunds under$25, unless paid with a credit
card,are granted as vouchers toward future use. Exceptions to the refund policy may be
made at staff's discretion depending upon extenuating circumstances.
4. Trip Refund Policy
Day Trip Refund Policy:There are no refunds for day trips that include expenses prepaid by
the ACC unless a replacement participant can be found.All other day trips may be canceled
with a refund up to five working days prior to departure.A$5 cancellation fee will be
deducted from the refund. Full refund is given if the ACC cancels a trip.
Page 32 2017 Master Fees and Charges
Section 6�: Parks & Recreation I
5. Room Rental Fees:
� . . . . • . •
. . .
Oak/Acorn Rooms:
Non-Refundable Cleaning Fee $25 $25
Non-Refundable Cleaning Fee(with food) $SO $50
Refundable Deposit $75 $ 200
Hourly Usage Fee $35/hr $ 100/hr
Willow/Alder/Dogwood/Birch/Cedar Rooms:
Non-Refundable Cleaning Fee $ 10 $ 10
Non-Refundable Cleaning Fee(with food) $25 $25
Refundable Deposit $25 $ 100
Hourly Usage Fee $25/hr $SO/hr
TV/VCR/DVD $20 per use $20 per use
Projector/In Focus $25 per use $ 25 per use
Screen $ 10 per use $ 10 per use
Microphone $ 10 per use $ 10 per use
Exceptions to the rental policy may be made at staff's discretion depending upon extenuating
circumstances.
6, Additional Fees
The Adult Community Center shall be able to add new activities or programs during the year
in order to promote marketability of the facility.As with other activities,the fee will be based
on a base rate plus overhead.
Swim Park
Daily usage is free to local residents in compliance with an agreement between the Lake Corporation and
the City of Lake Oswego
Water Sports Center
The City contracts with the Lake Oswego Community Rowing for program delivery and operation of the
Water Sports Center. User fees are set by the Lake Oswego Community Rowing.
2018 Master Fees and Charges Page 33
ISection 6�: Parks & Recreation
Park Shelter and Room Rental Fees
1. Facility Rental—Exceptions to Section 1, Miscellaneous Fees, page 18.
Park Picnic Shelters up to 75 60 3 hrs 90 3 hrs $ 180/3 hrs
Park Picnic Shelters over 75 $ 120/3 hrs $ 180/3 hrs $360/3 hrs
Millennium Park pergola area $75/hr $ 150/hr $450/hr
Foothills Park Pavilion $75/hr $ 150/hr $350/hr
Foothills/Roehr Park amphitheater $50/hr $ 100/hr $300/hr
Foothills/Roehr Park"viewing dolphins" $35/hr $ 70/hr $210/hr
Excursion boat dock—commercial docking $35/hr $ 70/hr $ 210/hr
Non-shelter Parks Areas13 $35/hr $ 70/hr $210/hr
Non-refundable cleaning fee Refundable damage deposit
IPark Shelters over 75 � 200 use
Millennium Plaza and
Foothills Park $ 100/use $500/use
Roehr Park $ 50/use $500/use
Rate I: Open or closed to the public;events with no sales, no admission fees, no concession sales,
no entry fees,and no pledges of future revenues; no sponsor signage allowed.
Rate II: Open to the public; events which generate sales,admission fees,concessions, entry fees
and/or pledges of future revenues;sponsor signage allowed.
Rate III: Closed to the public; events which generate sales,admission fees,concessions, entry fees,
and/or pledges of future revenues;sponsor signage allowed.
. . - . . • . •
Willamette and Santiam Rooms • •
Usage Fee $35/hr $ 100/hr
Non-refundable cleaning fee $25 $25
Non-refundable cleaning fee w/food $50 $50
Refundable deposit $75 $200
Oswego and Hood Rooms
Usage Fee $25/hr $ 50/hr
Non-refundable cleaning fee $ 10 $ 10
Non-refundable cleaning fee w/food $25 $ 25
Refundable deposit $25 $ 100
Non-building Areas13 $35/hr $210/hr
2. Food trucks with facility reservation14 _ 35 hr
3. Inflatables with facility reservation14 $35/Reservation
� .
13 Includes lawn areas,gardens,historical sites,or use of ball fields or parking lots for special events.
I14 Food trucks and inflatables must be closed to the public.
Page 34 2017 Master Fees and Charges
Section 6�: Parks & Recreation I
� , ,
.,f t��n..,;ii ti„,.�..,.-,.,,,� Tti„f.,,,„- ,-„F„�,�.,tii.,
�
+4,.,� ...J ..�+��r.,.,f+h.,., ..+
Miscellaneous Fees
1. All Parks Plans $30 per copy
2. Research fee $20 per 15 minutes($20 minimum)
plus copy and material charges
Commercial Filming in City Parks and Special Events
See also Filming Permit in Section 1 for the additional processing fees, page 18.
1. Film/Video rate per venue
a. One day fee-no park closure required $ 250
b. One day fee-park closure required $ 1,000
Damage deposit may be required,depending on scope of filming.
2. Still Photography rate per venue
a. 1 to 5 hours $ 55
b. 6 to 24 hours $ 110
3. Annual Photo Pass(All Parks) $ 150
4. Long-term shoot:Any shoot over 24 hours will be considered a long shoot. Fees will be assessed for each 24
hour period.
S. Special Events Application Fees—other than for City Sponsored events
a. Permit Fee when application received at least 45 calendar days $ 100
prior to event date.
b. Permit Expedite Fee when application received less than 45 $200
calendar days prior to event date(at least 10 business days
advance notice needed,or event could be denied).
6. Personnel Fees: City employees needed to assist with Special Events and/or Film Permits$95/hour/person,
subject to availability.
2018 Master Fees and Charges Page 35
ISection 7�: Police Department
Police Department
The following fees shall be charged for the Police Department activities of the City:
Security Alarm Permit and Fees (LOC 20.08.606)
Voluntary Annual Alarm Permit Fee $25
Security Alarm Code Violation Fines (LOC 20.08.612)
Fines for excessive false alarms in a permit year shall be as follows:
Second false alarm in any year $ 100
Third false alarm in any year $ 125
Fourth false alarm in any year $ 175
Fifth false alarm in any year $275
Sixth and any additional false alarms $425
Fines for excessive false alarms WITH a voluntary
alarm permit shall be as follows:
Third and succeeding false alarm in any year $ 100
Police Reports (LOC 14.06.220)
1. Copies up to 10 pages $ 15
Each additional page $0.25
2. 911 audio recording $50 per recording
Other audio and video recordings $50 first recording&$ 15 each additional recording
Miscellaneous Police Fees (LOC 14.06.020)
1. Records research $20 per 15 minutes($20 minimum)
plus copy and material charges
2. Copies of photographs $ 1 per color print
$SO(for up to 30) burned to CD, plus$ 1 each
thereafter
3. Storage fee at BREC for vehicles&equipment $50 per day
4. Hazmat quarantine/investigation $250 per day
5. Police impounded vehicle fee $350 per vehicle
Page 36 2017 Master Fees and Charges
Section 7�: Police Department I
6. Overtime charge for special events requiring police services
Community Services Officer(CSO) $49.83 per hour
$ 199.32 minimum (4 hours)
Police Officer $57.99 per hour
$ 231.96 minimum (4 hours)
Sergeants/Lieutenants/Captains $72.08 per hour
$288.32 minimum (4 hours)
I
2018 Master Fees and Charges Page 37
Section 8: Police Department
Public Works Support Services
The following fees shall be charged for the Public Works Support maintenance activities of the City:
General Fees
1. Public facilities damage (street signs,water lines, etc.) Billed at cost plus 20%for overhead plus lost revenue
2. Sign installation for new subdivisions Billed at cost plus 20%for overhead
3. New Sewer line television inspection and vacuum
testing First inspection is free
Second inspection at cost plus 20%for overhead
4. Citizen-requested items(hydrant relocation,water
service relocation, etc.) Billed at cost plus 20%for overhead
Page 38 2017 Master Fees and Charges
Section 9: Building
Building Division
The following fees shall be charged for the Building Division activities of the City (LOC 45.01.040):
Building Permits
Valuation is based on the tables referenced in Oregon Administrative Rule 918-050-0100 and 0110.
1. Total Valuation
$ 1 to$2,000 $78 up to and including$2,000
$2,001 to$25,000 $78 for the first$2,000 plus$9.40 for each additional$1,000
or fraction thereof, up to and including$25,000
$ 25,001 to$50,000 $293 for the first$25,000 plus$6.75 for each additional$1,000
or fraction thereof, up to and including$50,000
$50,001 to$ 100,000 $462 for the first$50,000 plus$4.70 for each additional $1,000
or fraction thereof, up to and including$100,000
$ 100,001 to$500,000 $696 for the first$100,000 plus$3.00 for each additional$1,000
or fraction thereof, up to and including$500,000
$500,001 to$ 1,000,000 $1,896 for first$500,000 plus$2.55 for each additional$1,000
or fraction thereof, up to and including$1,000,000
$1,000,001 and up $3,171 for first$1,000,000 plus$1.65 for each additional$1,000
or fraction thereof
2. Plan review fees 65%of structural permit fee
3. Fire&life safety review fee 40%of structural permit fee
(on commercial only)
4. Other inspections
a. Inspections for which no fee is specifically indicated
�rv.;�;rv,,,w, �ti.,r,,,,_ ,i� h,,,,.� $91� per hour I
b. Additional plan review required by changes, additions,or revisions to plans
��.,;r;w.,,w. ,.h.,r,,,,_ , i� h,,,,.� $91� per hour I
5. Phased permits
Phased permit(Plan Review)fees shall be$250 plus 10%of the total building permit fee and shall not
exceed$1,500 pursuant to the authority of OAR 918-050-0160
6. Deferred submittals
The fee for processing deferred submittals shall be 10%of the building permit fee,
using the value of the particular deferred portion or portions of the project but not $275 plus plan
less than$275. review fee I
7. Architects and Engineer's exemption for plan review of"conventional light frame construction"
(allows architects and engineers to perform plan reviews in lieu of the jurisdiction)
Administration fee for processing and facilitating issuance $250
2018 Master Fees and Charges Page 39
Section 9: Building
8. Stand-alone and multi-purpose sprinkler system fees
Square footage Permit fee Plan review fee
o to z,000 S 140.00 $91.00
2,001 to 3,600 $ 190.00 $ 123.50
3,601 to 7,200 $226.00 $ 146.25
7,200 and above $265.00 $ 172.25
9. Solar Panel Installation Permit(does not include Electrical Permit)* $ 125
10. Change of Occupancy $250
I11. Temporary Certificate of Occupancy $ 125�A8 per month
*Fee is required by Oregon Administrative Rule#918-050-0180
Electrical Permits
1. New residential, single or multi-family per dwelling unit
1,000 square feet or less $ 143.10
Each additional 500 square feet or portion thereof $ 27.00
Each manufactured home, modular dwelling service,or feeder $ 67.50
Limited energy $ 54.00
2. Service or feeders: installations,alterations,or relocation
200 amps or less $ 85.05
201 amps to 400 amps $ 101.25
401 amps to 600 amps $ 168.75
601 amps to 1,000 amps $220.05
Over 1,000 amps or volts $506.25
Reconnect only $ 67.50
3. Temporary services or feeders: installations,alterations, or relocation
200 amps or less $ 67.50
201 amps to 400 amps $ 93.15
401 amps to 600 amps $ 135.00
601 amps to 1,000 amps $220.05
Over 1,000 amps or volts $506.25
4. Branch circuits: new,alteration,or extension per panel
With purchase of service or feeder,each $ 6.75
Without purchase of service or feeder
First circuit $62.25
Each additional circuit $ 6.75
5. Miscellaneous(service or feeder not included)
Each pump or irrigation circle $67.50
Each sign or outside lighting $67.50
Signal circuit(s)or a limited energy panel, alteration, or extension $67.50
6. Each additional inspection over the allowable in any of the above, per inspection $91�
7. Special inspections $91�per hour
Fees-total of applicable electrical fees above,plus state surcharge;add 25%of fees as calculated above for
plan review if required.
Page 40 2017 Master Fees and Charges
Section 9: Building
Mechanical Permits (Residential)
Unit Fee Schedule
1. For the installation or relocation of each forced-air or Gravity-type furnace or burner,
including ducts and vents attached to such appliance
Less than 100,000 BTU input $36
Greater than 100,000 BTU input $36
2. For the installation or relocation of each floor furnace, including vent $29
3. For the installation or relocation of each suspended heater, recessed wall heater,or
floor mounted unit heater $29
4. For the installation, relocation,or replacement of each appliance vent or chimney
installed and not included in an appliance permit $20
5. For the repair,alteration, or addition of an Air Handler Or Heat Exchanger $ 27
6. Woodstove, including hearth and wall shield $50
7. Fireplace stove, masonry,or factory built fireplace $50
8. Room heaters, non-portable $29
9. Boilers not exceeding 120 gallons or a water temperature of 210 degrees F or 150-P51
operating pressure or 200,000 BTU input $29
10. For each ventilation fan connected to a single duct $ 14
11. For the installation of each range hood which is served by mechanical exhaust,
including the ducts for such hood $22
12. Heat pumps and air conditioners $50
13. For each appliance or piece of equipment regulated by this code but not classed in
other appliance categories,for which no other fee is listed in this code,or for which
there is an alteration or extension to an existing mechanical system $ 13
14. Exhaust vent $ 14
15. Permit fees for fuel gas-piping shall be
For each gas-piping system of one to four outlets $ 14
For each gas-piping system of more than four outlets, per outlet $ 2.20
16. For each appliance or equipment not listed above $21
17. A minimum charge for mechanical permits $75
Mechanical Permits (Commercial)
Use this section for commercial installation, replacement,or relocation of non-portable mechanical equipment or
mechanical work not covered previously. Indicate the value of all mechanical labor, materials, and equipment.
Value Permit Fee Amount
$ 1 to$ 10,000 $40.25 plus$ 1.35 for each additional$100 over$ 1,000
$ 10,001 to$ 100,000 $253 plus$8.30 for each additional $ 1,000 over$ 10,000
$ 100,001 and above $ 1,560 plus$5.70 for each additional$ 1,000 over$ 100,000
Plan review Fees A mechanical plan review shall be paid.The fee is equal to I
25%of the total permit fee.
2018 Master Fees and Charges Page 41
Section 9: Building
Plumbing Permits (LOC 46.02)
These fees do not apply when solely replacing
1. A minimum Permit Fee for issuance and first fixture fixtures without re-plumbing and/or relocating
is$75;for each additional fixture,the fees are as them (except for water heaters, item K).
follows:
a. Sink $24
b. Lavatory $24
c. Tub(or tub and shower combination) $24
d. Shower separate from tub $24
e. Water closet $ 24
f. Dishwasher $ 24
g. Garbage disposal $ 24
h. Washing machine $ 24
i. Floor drain $ 24
j. Sewer, per foot $ 0.75
k. Water heater(minimum fee may apply even w/replacement) $24
I. Water service, per foot $ 0.75
m. Storm drain, per foot $ 0.75
n. Sewage ejector pump and sump pump $24
o. Special waste connection $24
p. Backflow prevention device or anti-pollution device $24
q. Any trap or waste not connected to a fixture $24
r. Any other plumbing installation, not otherwise listed in this schedule, having
a sanitary waste or potable water supply $24
s. Re-piping of existing fixtures
First fixture $ 17
Each additional fixture $ 10
t. Minimum fee for plumbing permits $75
2. For NEW one and two family dwellings only,the fees are per bathroom as follows(this fee includes 100
feet for each utility connection):
a. One bath $333.50
b. Two baths $362.25
c. Three baths $402.50
d. Each additional bath/kitchen $ 130.80
3. Add 30%of fess as calculated above for plan review, if required.
4. Medical gas fees:
a. Medical gas permit fees shall be based on the value of work completed,with the fees calculated
according to the Building Permits subsection on page 34,with a minimum fee of$62.50.
b. Medical gas plan review fees shall be 30%of inedical gas permit fees.
Page 42 2017 Master Fees and Charges
Section 9: Building
Community Development Code Enforcement Charges
Single family $ 137� I
Multi-family $ 1373�plus$1373�per each 12
units
Office/Retail
0—5,000 square feet $ 137�
5,001-10,000 square feet $275�3
10,001-25,000 square feet $410�
25,001-50,000 square feet $545�
50,001+square feet $683�5
Industrial/Public/Institutional
0—20,000 square feet $ 137�
20,001-30,000 square feet $275�3
30,001+square feet $410�
Record Retention and Archiving Fees
For purposes of archiving records per State mandate $20.00 minimum
Additional charge per page of submitted document
8%z"x11"or8%z"x14" $ 0.25perpage
8%:"x 17" $ 0.50 per page
18"x 24" $ 2.00 per page
24"x 36" $ 3.00 per page
36"x 42" $ 4.00 per page
Other(larger than 36"x 42") $ 5.00 per page
Research and Consultation Fees
Records Research $80 per hr per request, minimum one hour
Fee Estimates - new commercial projects $80 per hr per request, minimum one hour
Residential,other additions,alterations $80 per hr per request, minimum one hour
Consultation for code review, hypothetical projects $80 per hour, minimum 1/2 hour
Supplemental Plan Review $80 per hour, minimum 1/2 hour
Other Inspections and Fees
1. Inspections outside of normal business hours(minimum charge= 1 hour) $91�8 per hour
2. Re-inspection fee assessed under provisions Section 305(f) $91�8 per inspection
3. Inspections for which no fee is specifically indicated $91�8 per hour
4. Additional plan review required by changes,additions,or revisions to $91�8 per hour
approved plans (minimum charge= 1 hour)
� °
..+4,., �A.,�4,-,r���l D.,...�.�+�.,f+4.���.,�+�.,r .,f+4.�� . .,I��+�.,r
5�. Work commencing before permit issuance
Any person who commences any work on a building or structure before obtaining the necessary
permits shall be subject to an investigation fee of$125�99,which is equal to the average cost of an I
inspection.
2018 Master Fees and Charges Page 43
Section 9: Building
Exception: A one-time exemption shall apply to homeowners applying for their own permits.
Additional Miscellaneous Fees
1. The fee to a governmental agency shall be determined by the provisions
I set forth under ORS 190.003 to 190.110 for the purpose of carrying out the $91�9 per hour or
respective responsibilities of each agency. portion thereof
2. Re-inspection fee for structural, electrical, mechanical,and plumbing
I permits shall be charged for inspection of violations found by the Building $g1�9 per hour
Official after the second violation.
I3. The fee to any governmental agency or person for specifically requested $91�8 per hour or
inspections or surveys. portion thereof
4. Housing moving permit (LOC 45.12.510):
Relocating within Lake Oswego $438
Moving out of Lake Oswego $217
Refunds
1. Permit Refunds
a. Where a permit has been issued and no inspections have been completed, 80%of the permit fee will be
refunded.
b. There are no refunds when a permit has been issued and inspections performed.
2. Plan Review Refund
a. Where a permit has not been issued,80%of the plan review fee will be refunded.
b. There are no refunds when a plan review has been completed and the permit issued.
Note: The permit fees listed in this Section 9 do not include the 12%state surcharge;^F,�,";^" "°' ;�{^�,�,^�^'^�'*^
*ti„ �+,.*„„{.,.-,,,.,,� �,� ,o�+„*ti„T.-; .-,.,,�+„�,,.-,,;,.,,�.-,,.,�,,.-
Page 44 2017 Master Fees and Charges
Section 10: Engineering
Engineering Division
The following fees shall be charged for the Engineering Division activities of the City:
Grading/Earthwork Fees (LOC 45.16.605)
Fill/excavation permit $ 100 single family, less than 1 acre
$ 200 per acre all others
Minor Utility Facilities, Installed or Constructed by Public15 or Private Entities
. � ,.
. . -. . . -.
1. Minor utility structures, except substations, but including poles, lines,
pipes or other such facilities $300 $ 150
2. Sewer,storm drainage,or water system structures, excluding treatment
plants, reservoirs or pump stations; but including reconstruction of
manholes,valves, hydrants,or other portions of the collection,treatment,
and distribution systems located within public property, right-of-way,or
easements. This includes Sewer,storm and water lateral installations or
taps $300 $300
3. Street improvements within existing development, including sidewalks,
curbs,gutter,catch basins, paving,signs,and traffic control devices and
street lights $300 $ 150
*Performance bonds may be required for large projects.
4. Permit fees for large projects will be determined on a case-by-case basis by the City Engineer. A deposit
of 9%of estimated construction costs or$1,000 whichever is greater will be taken in advance. Final costs
will be based on the total of labor and materials costs incurred while administering the project plus
overhead billed at 2.4 times direct costs.
5. Permit and inspection of new driveway approach or relocation of an existing approach $50
General Engineering Fees
1. Engineering plan review and — 9% of the final estimated construction costs, as approved by
inspection of public or private the City Engineer or $1,000 whichever is greater. A deposit of
infrastructure,grading,or other $1,000 must be submitted with the initial plan submittal prior
incidental work that is not to review beginning. Fee will include the cost for City to install
reviewed and inspected under any sign or pavement marking installations within the right-of-
State Building Specialty Codes and way,as delineated in Section 5: Public Works Support Services,
delegated to Engineering. unless extenuating circumstances require the City Engineer to
recover the cost of such items for large public improvement
projects. Final payment of the balance of the 9%fee will be
based on final estimated construction costs, and must be
received by the City prior to issuance of the permit for
construction.
1s Quasi-public agencies other than the City and Franchise Utilities.
2018 Master Fees and Charges Page 45
Section 10: Engineering
2. Appeal of a staff decision or
hearing body to the next higher $ 100
authority.
3. Street vacation $ 1,500
4. Quitclaim $ 175
S. Blasting Permit $250 application fee plus engineering costs to administer and
observe blasting operations billed at labor and materials plus
overhead billed at 2.4 times direct costs.
6. Document recording to comply
with conditions of development
approval (i.e.,easements, Actual County recording costs
agreements,etc.)
Other Engineering Fees
1. Water analysis for lead content $60
2. Encroachment Permit
I Type 1—Minor $300--��
Easily removable structures,such as fences,driveway,
entrances, monument walls,or timbers, less than 3'tall, or
other non-loadbearing structures.
I Type 2—Major $750--��
Relatively large structures that may need engineering,
such as driveway decking, reinforced concrete structures,
boathouses, decks and hatches over in-lake manholes,or
other structures that are not typically found in rights-of-
way or public easements.
3. Encroachment Appeal $500 per appeal
4. Zone of Benefit Formation,exclusive of LID Boundaries $ 1,000
5. Rivergrove Sewer Connection Fee 16 $200
6. Lien segregation
One parcel into two $200
Each additional parcel $ 100
7. Street widening $300
8. Street name change $250
9. Change of address request for reasons other than fire and life $S00
safety,or as a result of land use procedures.
10. Sidewalk Cafes and Sidewalk Displays Fees Annual
Limited food service establishments(that do not serve full meals).
For example,onlv bevera�es and limited items such as pastries 28
All other establishments 164
16 Check with engineering department for additional connection fee related to new zone of benefits established for certain
properties.
Page 46 2017 Master Fees and Charges
Section 10: Engineering
11 Erosion control permit, plan review and inspection fee17 I
9.
Dwelling Type:
Single family residential $ 175
0 sf—750 sf $ 175
750 sf-1 acre $300
Greater than 1 acre18 $670
Multi-family/Commercial $300 plus labor and material for time spent administering the
permit in excess of 8 hours
12 Single-family residential landscaping erosion control
�• permit, plan review and inspection fee $75
13 Site re-inspection fee (after two inspection site visits) $75
�.
14 Investigation fees: Work without a permit
�.
Investigation - Whenever any work for which an erosion control permit is required has commenced
without first obtaining said permit, a special investigation shall be made before a permit may be issued
for the work.
Fee-An investigation fee equal in amount and in addition to the permit fee shall be collected whether
or not a permit is issued.
15 Erosion control enforcement fees: I
4.
For violations of LOC Chapter 52 and in addition to penalties prescribed under LOC 52.06,enforcement
fees may also be assessed on a time and materials basis plus overhead billed at 2.4 times direct costs.
16 Illicit Discharge Enforcement Fees: I
§.
For violations of LOC Chapter 38(Utility Code)and in addition to penalties prescribed under LOC
38.26.930 and LOC 38.26.935, enforcement fees may also be assessed on a time and materials basis plus
overhead billed at 2.4 times direct costs.
17 Check with engineering department for additional connection fee related to new zone of benefits established for certain
properties.
18 Effective 1/1/03,impact areas 1 acre and greater will require a 1200-C permit per the Oregon Department of Environmental
Quality(ODEQ).
2018 Master Fees and Charges Page 47
Section 11: Planning
Planning Division
The following fees shall be charged for the Planning Division activities of the City(LOC 50.07.003.2):
Ministerial Developments (LOC 50.07.003.13)19`0
1. Accessory building which requires a building permit(e.g.,garage, R���'^'�^^�^�m;* �^^No Fee
carport)
2. Accessory structure or use(e.g.,driveway,fence) R���'^'�^^�^��;+�^^No Fee
3. Duplex R,,;'.�;^^o^rm;+�^^No Fee
4. Exterior remodeling of duplex or single-family dwelling requiring a R���'�'�^^ °^�^��+ �^^No Fee
building permit
5. Home Occupations Business License
I 6. Lot Line Adjustment $ 1,756�,�
Process to correct an illegal Lot Line Adjustment $ 1,756��
7. Temporary Structures, Use Business License&Sign
Permit, if applicable
8. Sidewalk Display $30�4
Minor Developments (LOC 50.07.003.14)19 21
1. Change of use $3,724��
2. Development in DD Zone:
IDuplex in R-DD zone(hearing body action) $5,238�,�-^�
Exterior remodeling of duplex or single-family dwelling requiring
a building permit in R-DD Zone(hearing body action) $5,238 �,�-^�
Single-Family Dwelling in R-DD Zone(hearing body action) $5,238 �,�-^�
Zero lot line dwelling in R-DD Zone(hearing body action) $5,238 �,�-^�
3. Development within the Greenway Management Overlay District
I Boundary $3,954',�
4. Development Review:
I Multi-family,Commercial, Industrial, Institutional,Townhouses $5,238��+37%of building
permit fee.
Substantial revisions to a complete application requiring 33%of the original application fee
new public notice
5. Alterations with minimal impacts such as exterior exit stairs; exterior
remodeling that does not expand building footprint or increase height;
Iand accessory structures 300 square feet or less $ 1,735 �,�
6. Exterior painting of any structure that was the subject of a Major or
Minor Development Permit including all structures in the R-DD zone,
with the exception of detached single-family dwellings,duplexes, zero
lot line dwellings, or structures accessory to those dwelling types.
Exception: Exterior painting that is the same color palette as the
I existing color(s). $848�
I 7. Lot Line Adjustment $ 1,756 ',�
19 See page 45 for Sensitive Lands Overlay Districts.
I20 Site review and inspection fees may apply at buildin�permit review.See pa�e 47 under Other Planning Fees.
zl See page 45 for Sensitive Lands Overlay Districts and Historical Preservation.
Page 48 2017 Master Fees and Charges
Section 11: Planning
8. Minor Partition $4,313^,�
Expedited Minor Partition $7,172�9
Process to correct creation of an illegal lot $3,132�9AA
9. Major Partition (includes the creation of a street) $4,9424�34+$245�5/lot
Expedited Major Partition $7,553��+$245�5/lot
Process to correct creation of an illegal lot $3,105�99A
10. Modification of approved minor development permits
Without public hearing $ 1,756�� I
With public hearing $3,132�0A9
11. Request for formal Code interpretation under LOC 50.01.005 and
Authorization for Similar Use Application under LOC 50.03.002 $597� I
12. Residential Infill Design (RID)Variance $3,952�F for 15Y plus$5084��for
each additional variance
13. Secondary dwelling units No fee
�4. �ig�s �--4��
�i.....-!-...,..�r.. . r.J.,.., hI�.J.,l ��
C.,.,���I .. ..f� ., /1�,�....,,.�., r rh., r -,.J..,�., .,.J h.. ��
�n..��,,,,.-�.,,. i nr n�no �n��
, . .
�i.,.-���,.,,+„c�..., �,,,�„ ��
,
G.... D.,+.i.,..-�I C.,.,f..i..l-,+i....�1 �g
Ci.... D.,..�..,..-.I LI.,�.-i.�... C.,.,!.-.,f��...J�L.I.,�f��...�.. ..,.J �tg
��
D.,F��...J-.l,I...J.,.....-�+F..r D��I�.I�.,�I.,+��.,C�.....- C 47
y.,.
�5 Subdivision (with or without P.D.) $5,647�9+$250�9/lot
14.
Expedited Subdivisions $ 10,5463�8�+$250�9/lot
�b Minor Variances $ 3,429�4 for 1st+$377�for
15. each additional variance
Fence and Wall Variance $ 1,4473��C for 15`+$159�for
each additional variance
� Major Variance $3,953�f for 1st+$5084��for
16. each additional variance
Si�n Code Fees (LOC 47)
Si�ns 441
Si�ns(awnin�,window, blade) 121
Special event sign 126
Variance to Si�n Code 1 447
Si�n Retrieval Fee(violations) 30
Si�n Removal Hearin�Fee(refundable if sign was removed improperlv) 30
Refundable deposit for Public Notice Signs 91
Comprehensive Plan and Community Development Code Amendments
1. Legislative amendments to a map
Comprehensive Plan amendments only $ 11,479��
Comprehensive Plan amendments and Zone Change $ 11,479 'n�
Zone Change only $ 11,479��
2018 Master Fees and Charges Page 49
Section 11: Planning
2. Legislative amendments to a text
I Comprehensive Plan text amendment $5,741 �,�-^m
Community Development Code text amendment $5,741 C,�-"�
3. Quasi-judicial amendments to a map
Comprehensive Plan amendments only $ 11,479 'n�
Zone change onlyll $ 11,479 3�9�5
Comprehensive Plan amendments and Zone Change $ 11,479 'n�
Minor modifications to approved amendment $ 1,538',�-^�
Substantial modifications to approved amendments $ 1,976',�
Major Developments (LOC 50.07.003.15)23
1. Conditional Uses $5,634�,�
2. Overall Development Plan and Schedule $5,238 C,�-^�
3. Modification of approved major development permits
I Without public hearing $ 1,756�,�
With public hearing $3,132�9AA
Sensitive Lands Overlay Districts (LOC 50.05.010 and LOC 50.07.004.8)
There are no fees relating to Sensitive Lands Overlay Districts(Council action 10/21/14).
Fees Relating to Historical Preservation (LOC 50.06.009 and LOC 50.07.004.4)
1. Designation of Landmark No fee
2. Exterior alteration of Landmark, including building paint color change No fee
3. Historic District Designation No fee
4. New construction (not attached to historic structure; e.g.,detached No fee
garage,secondary dwelling,garden shed)
I 5. Removal or deconstruction of Landmark $4,367 n,�4�
6. Withdrawal of historic landmark designation $4,367^,�
AppealsZ4
I 1. Appeals of a formal Code Interpretation to a Hearing Body $622�
2. Appeals of a staff decision to a Hearing Body $622�
3. Appeals of a Hearing Body decision to City Council %original Application Fee not to
Iexceed$5,426 C��-rrr
Pre-Application Conference/ConsultationsZs
1. Pre-application Conference:
Residential Infill Design Review:
I Pre-application with Planning Staff $377�
Pre-application with the Infill Advisors Team $2,009�4
ZZ Not required for zone changes that conform to the Comprehensive Plan following annexations.
IZ3 Site review and inspection fees may apply at buildin�permit review.See pa�e 47 under Other Plannin�Fees.
24 Appeal fee shall not apply to appeals filed by DLCD or to appeals filed by recognized Neighborhood Association entitled to
receive notice of a pre-application neighborhood meeting pursuant to LOC 50.07.003.1.f.iii(1)(a)and(b).
zs In addition to planning fees noted in this sub-section,the Fire Department also levies a pre-application fee. Please refer to
Fire Department,Section 3 for the correct amount.
Page 50 2017 Master Fees and Charges
Section 11: Planning
All other applications $377� I
2. Pre-application Consultation:
One follow-up meeting with staff to discuss issues addressed at the No fee
pre-application conference.
For any meetings after the follow-up (3rd meeting on) 50%of pre-application fee
3. Consultation Fee
A private meeting to discuss a project outside the context of a
pre-application conference or at-the-counter services by a planner $87�/hour I
Research Fees
1. Letter of zoning verification $80/hour
2. Letter of verification of compliance with Community Development Code
of an existing development $ 125�9/hour
3. Deed research to determine the legality of a lot of record $ 1253�9/hour
4. Research/Interpretation of old planning files and informal Code
Interpretation(often requested by the applicants before filing of a
development application) $80/hour
Tree Code Fees (Resolution 00-07)
1. Tree Cutting Permit Fees
Type I Permit $ 19�
Dead or Hazard Tree Permit $ 19 3�
Type II Permit $ 157�58+$19�per tree
Emergency Tree Permit $0
Type II Permit in conjunction with major or minor development
application $0
Minor Forest Management'�m�+��.,���+.,,,,� $ 19�g
Major Forest Management $ 1573�8+$193�per tree, not
to exceed$532�9
Verification Permit $31�+$8 per tree
Topping Permit $ 193�per request
2. Mitigation [as provided in LOC 55.02.084(3)] $ 135�9
3. Enforcement Fees-For violations under LOC 55.02.130(3), enforcement
fees will be assessed as follows:
Type I Permits violations,dead or hazard tree violations $ 124�9
All other Permit Type violations $594�9+$40�per tree
Tree Protection Enforcement fee for violations under LOC 55.08.050(3) $577�3
4. Restoration
Standard City Tree Fund Fee [as provided in LOC 55.02.130(4)(a)] $87�3 per caliper inch I
Increased City Tree Fund Fee [as provided in LOC 55.02.130(4)(b)] $ 169�per caliper inch
5. Public Hearing Review
Request for DRC Hearing on Tree Cutting Permit $ 194� I
Appeal of DRC's decision to City Council %z of original application fee
2018 Master Fees and Charges Page 51
Section 11: Planning
6. Heritage Tree Program
The City may charge for providing the plaque marking a heritage tree.
The fee will be the actual cost of providing the plaque.
I7. Tree Protection Inspection Fee $87�per inspection
Other Planning Fees (Resolution 04-12)
1. Annexation Application Fee26
Parcel less than 3 times minimum lot area for the zone
designation that will apply upon annexation. $0+Applicable Metro Fees
IParcel 3 times or greater than the minimum lot area for the $813�9 per no. of lots into which
zone designation that will apply upon annexation. the parcel could be divided under
the zone designation that will
apply upon annexation +Metro
fees
Parcel for which there is no minimum lot area for the zone
I designation that will apply upon annexation. $ 1,6273�5�+Applicable Metro
Fees
Expenses related to additional noticing caused by delays
I brought on by the applicant(s). $235�5
2. Copies of Planning Documents
See Section 1, Public Records Fees, page 17.
3. Site review and inspection fees
a. Single family dwelling on infill lots(i.e., lots or parcels not
Iapproved as part of a land partition/subdivision) $217�
b. Single family dwelling or townhomes approved as a part of a
Iland partition/subdivision/planned development application $545�
c. Non-single family residential development,including
I apartments,commercial, industrial,and institutional uses $ 1,090',�
d. Re-inspection fee $ 115 3�9
e. Residential remodels
I Interior remodels and accessory structures $ 120 3�5
Exterior addition of no more than 500 sq ft $ 162 3�5
Exterior addition exceeding 500 sq ft(same fee as if new
construction) See a.—c. above
I 4. Final Plat Review Fee $455 4�
z6 See Annexation Application Form.
Page 52 2017 Master Fees and Charges
Section 11: Planning
5. Ballot Measure 49 Claims
Fees for claims under LOC Article 12.55 (Resolution 05-31)
Pre-filing conference fee $—4314�3
Filing fee $ 1,257 �,�nn
6. Application Mailing List Fee $67 b4
7. Records Retention Fees-For purposes of archiving records per State mandate
a. Ministerial land use applications $38�
b. Minor land use applications(without public hearing) $60�
c. Minor land use applications(with public hearing)and major $ 122�
land use applications
d. Type II and verification tree removal permits $24�
e. Sign permits $24�
8. Demolition (Notice of Demolition Approval) $52�9
2018 Master Fees and Charges Page 53
Section 12: Systems Development Charges
Systems Development Charges
The following fees shall be assessed for Systems Development Charges(SDC). For each type of SDC,the fees
assessed to each unit of a duplex shall be the same as those assessed to a single-family residence.
These SDC's shall be indexed for inflation annually using the Engineering News-Record Construction Cost Index
I (20-city average). Accordingly,as of January 1,2018�,the SDC fees have been increased by 3.7%which is equal to
the last recorded change in this index as based on October 2016�to October 2017g data. Calculated amount is
rounded to the nearest dollar.
Systems Development Charges (LOC 39.04)
- .
Reimbursement Improvement Administrative Total
Water Meter Size Fee 14.79% Fee 78.72% Fee 6.49% 100%
5/8-3/4 inch $ 1,162 $ 6,183 $ 510 44� $ 7,855',�
,,� �,�
3/4 inch $ 1,162 $ 6,183 $ 51043� $ 7,855',�
3�9 ��
1 inch $ 1,936 $ 10,304 $ 849$�9 $ 13,089
',� �f ��
1 1/2 inch $ 3,872 $ 20,610 $ 1,699 $ 26,181
�,� �� �9 �4�
2 inch $ 6,202 $ 33,013 $ 2,722 $ 41,937
c,�-O� �f �� 49�44�
3 inch $ 12,420 $ 66,107 $ 5,450 $ 83,977
�� �49 �g ��
4 inch $ 19,424 $ 103,385 $ 8,523 $ 131,332
��c cnc
� i � x�-o�oto
6 inch $ 38,877 $206,923 $ 17,060 $262,860
��499 '��° 3�4�� '��o
8 inch $ 62,243 $331,288 $ 27,313 $420,844
�� ��a nco �g nn�o
,
10 inch $ 89,558 $476,676 $ 39,299 $605,533
gF-�3 n�a cc� �� �oa o��
, �r , �T
- - �
Reimbursement Improvement Total
Water Meter Size Fee 22.16% Fee 77.84% 100%
5/8-3/4 inch $ 634� $ 2,226�4� $ 2,860',�
3/4 inch $ 634� $ 2,226�,�4� $ 2,860',�
1 inch $ 1,057�9 $ 3,711�9 $ 4,768^,�
1 1/2 inch $ 2,113�A3� $ 7,422�� $ 9,535°,�
2 inch $ 4,226 4��� $ 14,843 $ 19,069�9
,n��n
Z�Un-metered secondary dwelling units shall be charged the smallest SDC above.
Page 54 2017 Master Fees and Charges
Section 12: System Development Charges
3 inch $ 10,142 $ 35,627 $ 45,769 nn,��c
°,� �^�
4 inch $ 17,750 $ 62,348 $ 80,098�49
�F �n�
6 inch $ 38,880 $ 136,570 $ 175,450 '��°S
�� '��r
8 inch $ 67,617 $237,513 $305,130'O��
�94 ��9
10 InCh $ 105,650 $371,111 $476,761 nco���n
�n� oo� ��� oco
�� ��
• �
Reimbursement Improvement Total
Fee 0% Fee 100% 100%
Single family $0 $ 157� $ 157� I
Multi-family,commercial/industrial, institutional, and other land use fees are determined as follows:
Improvement Fee equals the total impervious area of the property in units of 3,030 square feet or
portion thereof multiplied by the fee. This fee is the Stormwater Management System Development
Charge.
. • . �
Refer to methodology and rate schedule in Attachment D
. �
Reimbursement Improvement Total
Fee 0% Fee 100% 100%
Residential
Single family $0 $ 13,595�9 $ 13,595�9
Multi-family/secondary $0 $ 7,562�� $ 7,562
dwellings ',�
"Congregate Housing" units are charged at 50%of the Multi-family rate.
(See attachment E for definition of Congregate Housing")
Non-residential $0 $874�43 $874�43 I
per employee
2018 Master Fees and Charges Page 55
Section 12: Systems Development Charges
"Residential Care Housing" units are charged at 100%of the Non-residential rate.
(See attachment E for definition of"Residential Care Housing")
Page 56 2017 Master Fees and Charges
Section 12: System Development Charges
Comparison of Neighboring Cities' New Single-Family Development Charges
Based on a 2,000 sq.ft. house with 500 sq.ft.garage,$200,000 value. I
2018 Master Fees and Charges Page 57
Section 12: Systems Development Charges
ns,000
$40,765
40,000
$35,807
35,000
$30,852
$31,420 $32,153 $32,390
30,000
$27,837
$26,255
25,000
$22,095 $23,163
20,000
15,000 •
$12,498
10,000
5,000 - - �
F � - �
0
Milwaukie Gresham �Cig�� Tualatin Portland Hillsboro Tigard Wilsonville Sherwood Beaverton OSWeeo WestLinn
Y B
Water Meter 1,827 4,470 3,808 3,837 2,577 8,455 8,004 5,842 5,592 5,533 7,855 10,332
■Sewer SDC 1,100 5,944 2,082 5,500 6,046 5,500 5,500 4,849 6,234 5,500 2,860 6,605
■Stormwater SDC 863 1,131 791 530 1,089 530 530 1,628 510 839 157 1,213
■Traffic Impact Fee 1,963 3,955 8,841 8,458 2,814 8,458 8,458 11,760 10,065 8,458 8,760 9,759
ParkSDC 3,985 3,955 4,881 5,170 12,551 5,149 6,228 5,374 7,669 10,800 13,595 10,616
METROExciseTax 240 240 240 240 240 240 240 240 240 240 240 240
School Excise Tax 2,520 2,400 2,520 2,520 2,520 2,520 2,460 2,460 2,080 2,520 2,340 2,000 J
45,000
40,000 $39,133
35,000
$33,426
$30,308 $31,438 $31,823
30,000
$28,028 5z8 265
25,000 $25,268
$22,113 $23,177
20,000 �T'0,365 .
15,000 � ■
$12,257 -
5,000
0
Milwaukie Gresham �Cig�n Portland Tualatin Wilsonville Hillsboro Os eeo Sherwood Tigard Beaverton WestLinn
Y B
Water Meter 1,788 4,153 3,728 2,400 3,754 5,842 6,830 7,574 5,592 7,917 5,512 10,003
■Sewer SDC 1,078 5,056 2,038 5,712 5,300 4,849 5,300 2,758 5,495 5,300 5,300 6,114
■Stormwater SDC 845 824 774 917 510 1,628 510 151 631 510 836 1,167
■Traffic Impact Fee 1,921 2,795 8,654 2,814 8,278 7,695 8,278 4,195 9,731 8,278 8,278 9,393
Park SDC 3,985 3,837 4,279 8,634 4,786 5,374 4,647 13,110 7,669 7,178 10,800 10,216
METROExciseTax 240 240 240 240 240 240 240 240 240 240 240 240
School Excise Tax 2,400 2,460 2,400 2,460 2,400 2,400 2,460 2,280 2,080 2,400 2,460 2,000
Page 58 2017 Master Fees and Charges
Section 12: System Development Charges
I
Comparison of Neighboring Cities' New Commercial Development Charges
Based on a 30,000 sq.ft.commercial office,$3,200,000 value.
2018 Master Fees and Charges Page 59
Section 12: Systems Development Charges
500,000
$a�z,vs
450,000
$436,298
$418,749
400,000 $392'9z�
$378,511 $380,473
$355,263
350,000
$3L 13
300,000
250,000
$240,189 $z46,606 $246,69
� �
200,000
150,000 $136 923
100,000
50,000
0
Milwaukie Portland Gresham Lake Tualatin Wilsonville West Linn Beaverton Sherwood Tigard Hillsboro Oregon
Oswego City
Water Meter(1-1/2 inch) 6,090 12,884 17,880 26,181 19,178 20,083 43,370 31,870 27,958 64,017 42,128 19,040
■Sewer SDC 12,500 32,245 23,778 9,535 22,000 13,580 43,713 22,000 24,936 22,000 22,000 16,437
■Stormwater SDC 6,378 4,620 9,048 1,036 4,015 11,400 12,488 8,394 3,864 4,015 4,015 2,848
■Traffic Impact Fee 84,350 109,200 174,060 117,840 266,280 272,070 260,100 266,280 309,060 266,280 266,280 395,160
ParkSDC 4,865 58,500 0 70,865 0 15,990 0 29,189 7,669 40,297 79,135 15,950
METROExciseTax 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840
School Excise Tax 18,900 18,900 18,000 17,40 18,900 18,300 15,000 18,900 15,600 18,300 18,900 18,900
500,000
$475,089 $ 93
450,000 _
$413,276
$407,700 $409,941
400,000 �
$359,867 $373,252
350,000
$324,540
300,000 _
$zsz,sos
250,000 $232,502 $239,
zoo,000
' J
150,000 $133,707
100,000
50,000 -
0
Milwaukie Portland Gresham Osweeo Tualatin WestLinn Beaverton Tigard Sherwood Hillsboro �Cig�n Wilsonville
6 Y
Water Meter(1-1/2inch) 5,962 11,998 36,948 25,248 18,765 41,740 31,749 64,186 27,958 34,030 18,638 20,083
■Sewer SDC 12,250 30,464 44,990 9,195 21,200 36,953 21,200 21,200 21,980 21,200 16,090 13,580
■Stormwater SDC 6,245 3,800 6,592 997 2,125 12,014 8,364 3,864 4,784 3,864 7,710 11,400
■Traffic Impact Fee 82,545 109,200 124,937 128,070 260,610 250,320 260,610 260,610 328,110 260,610 386,811 401,700
ParkSDC 4,865 54,900 3,486 68,351 0 0 29,189 36,000 7,669 71,432 24,000 15,990
METROExciseTax 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840
School ExciseTax 18,000 18,300 18,300 17,100 18,000 15,000 18,300 18,000 15,600 18,300 18,000 18,000
Page 60 2017 Master Fees and Charges
Section 12: System Development Charges
Systems Development Charges Methodologies (LOC 39.04.041)
Water SDC methodology is provided in............................................................. Attachment A
Sewer SDC methodology is provided in.............................................. Attachment B
Stormwater Management SDC methodology is provided in...................... Attachment C
Transportation SDC rate tables provided in................................................... Attachment D
Parks and Recreation SDC methodology is provided in................................... Attachment E
2018 Master Fees and Charges Page 61
Attachments
Table of Contents
Attachment A
Water System Development Charge Methodology.........................................................................................2
Attachment 8
Sewer System Development Charge Methodology.........................................................................................4
Attachment C
Stormwater System Development Charge Methodology................................................................................5
Attachment D
Transportation System Development Charges Rate Tables............................................................................6
Attachment E
Parks and Recreation System Development Charge Fee Methodology........................................................12
Attachment F
Resolution—Updating the Master Fees and Charges Schedule.....................................................................15
Attachment A
Attachment A
Water System Development Charge Methodology
Reimbursement Fee
[A] Eligible cost of unused capacity in the existing water system.
[B] Current(2009)customer base expressed as 3/4" meter equivalents.
[C] Future customer base expressed as 3/4" meter equivalents.
�A� _ [D] Water SDC Reimbursement Fee
���—�B�
Reimbursement Fee Calculation
[A] _ $6,148,588
[B] = 15,204 MEs
[C] = 21,695 MEs
�A� _ [D] $947
���—�B�
IPage 2 ��2018 Master Fees and Charges-Attachments
Attachment A
Improvement Fee
[E] Cost in current(2009)dollars of water system capital improvements that
will increase system capacity to meet the needs of future users.
[B] Current(2009)customer base expressed as 3/4" meter equivalents.
[C] Future customer base expressed as 3/4" meter equivalents.
[E]
�C�_�B� _ [F] Water SDC Improvement Fee
Improvement Fee Calculation
[E] _ $32,714,947
[B] = 15,204 MEs
[C] = 21,695 MEs
�E� _ [F] $5,041
���—�B�
Water System Development Charge
[D] Water SDC Reimbursement Fee
[F] Water SDC Improvement Fee
[G] Water SDC Administrative Fee
[H] Water System Development Charge
[D]+ [F] +[G] _ [H]
��2018 Master Fees and Charges—Attachments Page 3 I
Attachment B
Attachment 6
Sewer System Development Charge Methodology
Sewer SDC Fee
[M] Value of the sewer collection system capital improvement program to provide capacity to serve new
customers.
[N] Value of the sewer wastewater treatment plant capital improvement program to provide capacity to
serve new customers.
[O] Current dry weather demand.
[P] Future dry weather demand.
[Q] Future WWTP capacity dedicated to Lake Oswego.
[R] Average single family home dry weather demand.
�1'�—���X�M�X�R�—�s� Portion of fee for collection system capital improvements to provide
�P� �P� capacity to serve new customers.
fQi x r PiNfOI x�R�_�T� p�ovlide�capacity to serve new cu t mee splant capital improvements to
L J L J L J
�5�+�T�_�U� Sewer Fee.
Sewer SDC Fee Calculation
[M] = $ 19,351,000 �I'�—���X�M�XrRl=fs1 $ 244
rPl rPl L 1 L 1
L J L J
[N] _ $ 11,499,000 �1'�X �N� X�R�=�T1 $ 1,186
�Q� �P�-�°� �
[O] = 3.9 mgd
[P] = 5.69 mgd
[Q] = 7.025 mgd
[R] = 0.000228 mgd �S�+�T�=�U� $ 1,430
Sewer System Development Charge
[U] * 22.16%_ [V] Sewer SDC Reimbursement Fee
[U] * 77.84%= [W] Sewer SDC Improvement Fee
[X] Sewer System Development Charge
[�l +[�/l = [Xl
IPage 4 ��2018 Master Fees and Charges-Attachments
Attachment C
Attachment C
Stormwater System Development Charge Methodology
Improvement Fee—Water Quantity Portion
[A] Portion of the Stormwater quantity management capital improvement program attributable to future
development. Determined on a project-by-project basis and equal to the percentage increase in the
design flow of each project in the Stormwater quantity management capital improvement multiplied by
project cost.
[B] Projected increase in Equivalent Service Units(ESUs).One ESU is equal to 3,030 square feet of impervious
area.Total projected increase in ESUs is determined by dividing the total projected increase in impervious
area of the City of Lake Oswego by 3,030.
[A]/[B] _ [C] Improvement Fee—quantity portion, per ESU.
Improvement Fee—Quality Portion
[D] Portion of the stormwater uq alitv management capital improvement program attributable to future
development. Equal to the percentage increase in total runoff multiplied by the total cost of the
stormwater quality management capital improvement program.
[D]/[B] _ [E] Improvement Fee—quality portion, per ESU.
Improvement Fee Calculation
[C]+ [E] _ [F] Stormwater improvement fee.
Stormwater Management System Development Charge
Only includes an Improvement Fee-No Reimbursement Fee.
��2018 Master Fees and Charges-Attachments Page 5 I
Attachment D
Attachment D
Transportation System Development Charges Rate Tables
.. �. �
.. �
. . �
110 General Light Industrial 1,000 SFGFA 5.26 100% 5.26 8.70 $8,225 $2,467
130 Industrial Park 1,000 SFGFA 5.34 100% 5.34 8.82 8,341 2,502
140 Manufacturing 1,000 SFGFA 3.03 100% 3.03 5.01 4,734 1,420
151 Mini-Warehouse 1,000 SFGFA 237 100% 2.37 3.92 3,707 1,112
160 Data Center 1,000 SFGFA 0.99 100% 0.99 1.64 1,547 464
210 Single-Family Detached
Housing Dwelling unit 9.45 100% 9.45 15.62 14,760 -
I 210 Phase-in:Year 2018 Dwelling unit - - - - 814,760 8,760
230 Phase-in:Year 2019
I (before escalation) Dwelling unit - - - - 3�14,760 11,760
210 Phase-in:Year 2020
(before escalation) Dwelling unit - - - - 14,760 14,760
220 Apartment Dwelling unit 6.50 100% 6.50 10.74 10,156 3,047
230 Residential
Condominium/Townhouse Dwelling unit 5.65 100% 5.65 9.34 8,830 2,649
240 Mobile Home Park ODU 4.90 100% 4.90 8.10 7,658 2,297
254 Assisted Living Bed 2.56 100% 2.56 4.24 4,004 1,201
310 Hotel Room 7.86 100% 7.86 12.98 12,274 3,682
320 Motel Room 5.63 100% 5.63 9.31 8,796 2,639
411 City Park Acre 6.13 100% 6.13 10.14 9,582 2,875
417 Regional Park Acre 4.99 100% 4.99 8.25 7,799 2,340
430 Golf Course Acre 5.27 100% 5.27 8.71 8,236 2,471
492 Health/Fitness Club 1,000 SFGFA 3032 100% 30.32 50.12 47,374 14,212
495 Recreational Community
Center 1,000 SFGFA 27.40 100% 27.40 45.29 42,810 12,843
520 Elementary School 1,000 SFGFA 12.07 59% 7.12 11.78 11,131 3,339
522 Middle School/Junior High
School 1,000 SFGFA 10.78 59% 6.36 10.52 9,941 2,982
530 High School 1,000 SFGFA 10.09 59% 5.95 9.84 9,299 2,790
540 Junior/Community College 1,000 SFGFA 21.41 100% 21.41 35.39 33,456 10,037
560 Church 1,000 SFGFA 13.22 100% 13.22 21.85 20,657 6,197
565 Day Care Center 1,000 SFGFA 54.62 33% 18.02 29.79 28,162 8,449
590 Librery 1,000 SFGFA 50.46 100% 50.46 83.41 78,843 23,653
610 Hospital 1,000 SFGFA 12.17 100% 12.17 20.12 19,014 5,704
620 Nursing Home 1,000 SFGFA 7.21 100% 7.21 11.92 11,268 3,380
710 General Office Building 1,000 SFGFA 8.38 100% 8.38 13.85 13,093 3,928
720 Medical-DentalOffice
Building 1,000 SFGFA 27.31 100% 27.31 45.14 42,667 12,800
731 State Motor Vehicles
Department 1,000 SFGFA 120.90 100% 120.90 199.84 188,895 56,668
732 United States Post Office 1,000 SFGFA 88.35 100% 88.35 146.04 138,039 41,412
750 Office Park 1,000 SFGFA 8.50 100% 8.50 14.05 13,280 3,984
760 Research and
Development Center 1,000 SFGFA 6.22 100% 6.22 10.29 9,723 2,917
770 Business Park 1,000 SFGFA 9.44 100% 9.44 15.60 14,742 4,423
812 Building Materials and
Lumber Store 1,000 SFGFA 43.13 100% 43.13 71.29 67,384 20,215
IPage 6 ��2018 Master Fees and Charges-Attachments
Attachment D
Transportation System Development Charges Rate Tables
�. �. �
�. �
. � �
813 Free-Standing Discount
Superstore 1,000 SFGFA 53.42 72% 38.46 63.58 60,094 18,028
814 Variety Store 1,000 SFGFA 64.03 48% 30.57 50.54 47,769 14,331
815 Free-Standing Discount
Store 1,000 SFGFA 59.09 48% 28.22 46.64 44,084 13,225
816 Hardware/Paint Store 1,000 SFGFA 58.23 45% 25.91 42.83 40,487 12,146
817 Nursery(Garden Center) 1,000 SFGFA 82.86 100% 82.86 136.96 129,459 38,838
820 Shopping Center 1,000 SFGLA 41.24 50% 20.68 34.18 32,310 9,693
826 Specialty Retail Center 1,000 SFGLA 40.58 100% 40.58 67.08 63,405 19,021
841 Automobile Sales 1,000 SFGFA 29.27 100% 29.27 48.37 45,725 13,717
843 Automobile Parts Sales 1,000 SFGFA 61.91 44% 27.24 45.03 42,561 12,768
848 Tire Store 1,000 SFGFA 24.87 69% 17.08 28.23 26,682 8,005
850 Supermarket 1,000 SFGFA 122.18 39% 4734 78.25 73,969 22,191
851 Convenience Market
(Open 24 Hours) 1,000 SFGFA 758.79 33% 246.81 407.95 385,610 115,683
857 Discount Club 1,000 SFGFA 42.35 100% 42.35 69.99 66,161 19,848
862 Home Improvement
Superstore 1,000 SFGFA 38.03 44% 16.73 27.66 26,145 7,844
880 Pharmacy/Drugstore
without Drive-Through 1,000 SFGFA 90.06 42% 38.13 63.02 59,567 17,870
881 Pharmacy/Drugstore with
Drive-Through 1,000 SFGFA 96.91 38% 36.83 60.87 57,537 17,261
890 Furniture Store 1,000 SFGFA 4.98 37% 1.83 3.02 2,855 856
� �Ala1k-ia-�ar�l� �R �08% I
912 Drive-in Bank 1,000 SFGFA 122.71 27% 33.54 55.44 52,404 15,721
� n.:..� ,�O�R �09�o I
931 Quality Restaurant 1,000 SFGFA 88.04 43% 37.42 61.85 58,460 17,538
932 High-Turnover(Sit-Down)
Restaurant 1,000 SFGFA 132.28 40% 52.58 86.91 82,153 24,646
�3 �..�._�.....�o..�...��..,.,• I
. . ,�0�,4 - 40�0 - - - -
934 Fast-Food Restaurant with
Drive-Through 1,000 SFGFA 535.05 41% 219.07 362.11 342,281 102,684
� ��heq I
. . �R - 4B°6 - - - -
937 Coffee/Donut Shop with
Drive-Through 1,000 SFGFA 818.58 41% 335.16 554.00 523,661 157,098
938 Coffee/Donut Kiosk 1,000 SFGFA 1,800.00 17% 306.00 505.80 478,096 143,429
944 Gasoline/Service Station VFP 168.56 35% 59.00 97.52 92,176 27,653
945 Gasoline/Service Station
with Convenience Market VFP 162.78 13% 20.80 34.38 32,498 9,749
946 Gasoline/Service Station
with Car Wash VFP 152.84 24% 36.51 60.35 57,046 17,114
Source:ITE Trip Generation Manual,9th Edition,compiled by FCS GROUP I
zPerson trips calculated with 1.65 person trips per average daily vehicle trip.
3The 30%factor for the approved SDC Rate per Unit applies to all codes except ITE Code 210 for the phased-in Single-Family Detached Housing.
Abbreviations:
SFGFA-square feet of gross floor area
ODU-occupied dwelling unit
VFP-vehicle fueling position
�8��2018 Master Fees and Charges-Attachments Page 7 I
Attachment D
T.....�.....•..•:,...cn�o�.,.T..wi,._n..•,.n..i.,r...............•
D..�...1..��.��6.1..F�.....J� -.I��.. C]�G��7'1
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IPage 8 ��2018 Master Fees and Charges-Attachments
Attachment D
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�8��2018 Master Fees and Charges—Attachments Page 9 I
Attachment D
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IPage 10 ��2018 Master Fees and Charges-Attachments
Attachment D
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�8��2018 Master Fees and Charges—Attachments Page 11 I
Attachment E
Attachment E
Parks and Recreation System Development Charge Fee Methodology
Parks and Recreation SDCs for New Development are calculated as follows:
I. Residential Development
a. An applicant for a building permit should complete a Lake Oswego Parks System Development
Charges Application and SDC Calculation Worksheet indicating the type and number of new Dwelling
Units to be included in the project.
b. The Building Department enters the SDC rates per dwelling on the application form and calculates the
ISDCs to be paid by the Applicant. As of January 1,2018�,the rates per unit are as follows:
. . . -
.- . � . - �
I Single Family Dwelling Unit $ 13,595�8
Multi-Family Dwelling Unit $ 7,562',�
II. Non-Residential Development
a. An applicant for a building permit should complete a Lake Oswego Parks System Development
Charges Application and SDC Calculation Worksheet indicating the type and number of square feet of
building space for each non-residential use to be included in the project. Guidelines for the number
of square feet required for each employee are included in the table on the following page for major
Standard Industry Classifications. Where a proposed use does not specifically match one of the
classifications listed in the table,the listed classification which most closely matches the proposed
use, as determined by the City Manager, may be substituted.
b. The Building Department calculates the non-residential SDC Improvement Fee by:
i. Dividing the building space(square feet)for each non-residential use in the development by
the number of square feet per employee(from the guidelines in the Square Feet Per
Employee table),and
I ii. Multiplying the result(from step 1) by the SDC rate Per New Employee($874�43 as of
January 1, 2018�). Any proposed use which constitutes 10%or less of the total building
space should be considered an ancillary use and does not require a separate calculation;
however,the building space for such uses must be included in the total for other non-
residential uses.
*Rates are based on Improvement Fee only(no Reimbursement FeeJ.
IPage�012 ��2018 Master Fees and Charges—Attachments
Attachment E
III. Senior and Affordable Housing Definitions(Per Resolution 08-42):
a. "Congregate Housing" is defined as"multi-unit housing with self-contained apartments that contain
cooking facilities which support independent lifestyles for those that have life-function disabilities
due to age, medical, or mental condition,which do not require residential care or skilled nursing
services. Congregate housing provides varying levels of support services,such as meals, laundry,
housekeeping,transportation, and social, recreation,cultural and education activities. The full range
of services normally associated with residential care facility,are not provided in association with
congregate housing." (Section 50.02.005 Definitions, City Code)
Rate Provision: Charged at 50%of the Multi-Family residential rate.
b. "Residential Care Housing" is considered to be non-residential in nature and is defined as a facility
that houses and provides services for 6 or more persons who may have a range of physical and
mental health problems, including chronic and debilitating conditions requiring assistance with daily
activities. This term is synonymous with other terms such as"assisted living facilities"and "adult care
housing" used to describe housing which provides the range of services described below. Living units
within residential care housing do not have cooking facilities. A range of services is provided
including staff supervised meals, housekeeping and personal care medication supervision, recreation,
cultural,social activities and transportation. Residential care housing facilities may include housing
for persons needing intermediate care. These are persons who do not require around-the-clock
nursing, but who do need preventative care,therapies at levels less than continuous licensed nursing
care or observation. Intermediate care emphasizes personal,social and emotional/mental health
care, but involves the availability of 24 hour service with physicians and nurses in supervisory roles.
Skilled nursing services, including convalescent care, may be provided as an accessory and
subordinate use in conjunction with residential care facilities. (Section 50.02.005 Definitions,City
Code).
Rate Provision: Charged at 100%of the Non-Residential rate.
�8��2018 Master Fees and Charges—Attachments Page 13 I
Attachment E
SQUARE FEET PER EMPLOYEE
(Recommended guidelines from Metro Employment Density Study)
� . � � • .. � . �
. . . . . .
1-19 590 37 700
Ag., Fish & Forest Services; Transportation Equipment
Construction; Mining
20 630 40-42,44,45,47 3,290
Food & Kindred Products Transportation and Warehousing
22, 23 930 43,46,48,49 460
Textile&Apparel Communications and Public
Utilities
24 640 S0,51 1,390
Lumber&Wood Wholesale Trade
25,32,39 760 52-59 470
Furniture; Clay,Stone,&Glass; Misc. Retail Trade
26 1,600 60—68 370
Paper and Allied Finance, Insurance& Real Estate
27 450 70—79 770
Printing, Publishing&Allied Non-Health Services
28—31 720 80 350
Chemicals, Petroleum, Rubber, Leather Health Services
33,34 420 81-89 740
Primary&Fabricated Metals Educational,Social, Membership
Services
35 300 90—99 540
Machinery Equipment Government
36,38 400
Electrical Machinery, Equipment
* Source: U.S. Department of Commerce Standard Industrial Classification Manual
IV. Modification, Expansion,or Redevelopment
If the development is a modification or expansion of an existing structure,or redevelopment of a property
from a previous use,the SDC amount is based on the net increase in the number of Dwelling Units and/or
employees,calculated as follows:
a. Calculate an SDC on the development as though the entire development was subject to the SDC;
b. Calculate an SDC on the existing development, before modification,expansion, or
redevelopment,as though the existing development was subject to the SDC;
c. Calculate the net SDC amount by subtracting the result of Step b from the result of Step a; if the
result is zero or less than zero, no SDC is due.
IPage 14 ��2018 Master Fees and Charges-Attachments
Attachment F
Attachment F
F�ES�LUTION �T-�9
A RES�LUTION �F THE CIIY C�UNCIL DF THE CITY DF LAKE O SV4fEG0 REVI�ING
FEE� AMD CHARGE� AND UPDATIN� THE LAKE OSV�JEGO MA�TER FEE� AND
CHARGE� �CHEDULE
V4�HEF�EAS, the �it�� has adopked from time to time �,rarious fees and charges for services;
and
V4rHEF�E,�,�, the�it� has found ik necessary tn add, re�,�ise, or delete v�rious fees_
NOW. THEREFORE, �E IT RE��LVED b�y the �it�� �ouncil of the �ik�� of Lake Osk�rego
that:
Sectian 1. The re�.risians to fees and charges sha���rn in Exhibit A are hereby adopted
effectiae Januan� 1, �018, except k�here noted other,a�ise_
Sectian 2. The re�ision to fe�s and charges shall be in�arporated into the �it�+'s P�laster
Feea and�harges schedule.
Sectian 3. Effecti�,re Date. This ResoluGion shall take effect upon passa�e_
Considered and enac#ed at the regular meeting of the �ity �oun�il of the �ity of Lake
Os}�5rego on th�5th daw' of aecember, �017.
,41'E�:
N�E�:
ESC�lJ�E D:
A6�TAIN:
Kent�tudebaker, C�Mlayar
,4TTE�T:
Anne-�wlarie �impson, �it�� Recor�er
APPR�VEa A�T� F�RIv1:
Da��id Powe I I, �ity,�t[orney
��2018 Master Fees and Charges—Attachments Page 3315 I
Preface
City of Lake Oswego, Oregon
The City provides a full range of municipal services to the community which includes police and fire
protection, emergency medical services,traffic control, street maintenance and improvements,water,sewer,
and stormwater management services, planning and zoning regulation, building inspection and regulation,
parks and recreational activities, and community library service.
This Master Fees and Charges booklet consolidates all City fees and charges, adopted by City Council
resolution,for the various services that the City provides. Typically, it is updated annually and reflects all fee
resolutions passed by Council during the year. For easy reference,the current Master Fees and Charges
booklet, as well as versions from prior years, are available online at: www.lakeoswego.city/fees.
Fee Variance and Waiver Statement
Based upon an unusual circumstance or event, past practices, demonstrated hardship, or public benefit,the
City Manager is authorized to waive or decrease a fee(s) or charge(s) in a particular matter or establish a fee
not yet authorized in this resolution. When a new fee is established by the City Manager it may be
incorporated into this resolution. It shall be communicated to Council in writing to allow opportunity for
comment.
The request for a waiver or reduction must be in writing. If the City Manager or his designee agrees to said
waiver or reduction, he/she may inform the City Council, in writing, of the request and his/her decision,
except in minor matters such as non-profit signed fee waivers and City tree removal applications.
Effective Dates and Resolution
The 2018 Master Fees and Charges effective dates:
• Utility Fees are effective July 1, 2018.
• All other Fees are effective January 1, 2018 (unless otherwise noted)
Resolution#17-59 —Adopting the 2018 Master Fees&Charges
2018 Master Fees and Charges Page 1
Table of Contents
Section1: General................................................................................................................... 5
Utility Rates: Water,Sewer,Stormwater,and Street......................................................................................5
Business License and Liquor License...............................................................................................................14
DogLicense.....................................................................................................................................................15
FranchiseFees ................................................................................................................................................16
PublicRecords Fees........................................................................................................................................17
MiscellaneousFees.........................................................................................................................................18
Section 2: City Attorney's Office............................................................................................ 19
DiscoveryFees................................................................................................................................................19
CityCode.........................................................................................................................................................19
Section 3: Fire Department................................................................................................... 20
GeneralFees...................................................................................................................................................20
Emergency Services Rates..............................................................................................................................21
Fire and Life Safety Plan Reviews ...................................................................................................................21
Fire and Life Safety Inspections......................................................................................................................21
Section4: Library.................................................................................................................. 22
GeneralFees...................................................................................................................................................22
Section5: Municipal Court.................................................................................................... 23
GeneralFees...................................................................................................................................................23
Section 6: Parks& Recreation............................................................................................... 24
Recreation Classes and Activities ...................................................................................................................24
IndoorTennis Center......................................................................................................................................24
GolfCourse.....................................................................................................................................................25
AthleticField User Charges.............................................................................................................................26
AdultCommunity Center Fees........................................................................................................................27
SwimPark.......................................................................................................................................................28
WaterSports Center.......................................................................................................................................28
Park Shelter and Room Rental Fees................................................................................................................29
MiscellaneousFees.........................................................................................................................................30
Commercial Filming in City Parks....................................................................................................................30
Page 2 2018 Master Fees and Charges
Table of Contents, continued
Section7: Police Department................................................................................................ 31
Security Alarm Permit and Fees......................................................................................................................31
Security Alarm Code Violation Fines...............................................................................................................31
PoliceReports.................................................................................................................................................31
Miscellaneous Police Fees..............................................................................................................................31
Section 8: Public Works Support Services.............................................................................. 33
GeneralFees...................................................................................................................................................33
Section 9: Building Division................................................................................................... 34
BuildingPermits..............................................................................................................................................34
ElectricalPermits............................................................................................................................................35
Mechanical Permits Residential......................................................................................................................36
Mechanical Permits Commercial....................................................................................................................36
PlumbingPermits............................................................................................................................................37
Community Development Code Enforcement Charges..................................................................................38
Record Retention and Archiving Fees.............................................................................................................38
Research and Consultation Fees.....................................................................................................................38
Other Inspections and Fees............................................................................................................................38
Additional Miscellaneous Fees.......................................................................................................................39
Refunds...........................................................................................................................................................39
Secrion 10: Engineering Division........................................................................................... 40
Grading/Earthwork Fees.................................................................................................................................40
Minor Utility Facilities, Installed or Constructed by Public or Private Entities...............................................40
General Engineering Fees...............................................................................................................................40
OtherEngineering Fees ..................................................................................................................................41
Secrion 11: Planning Division................................................................................................ 43
MinisterialDevelopments ..............................................................................................................................43
MinorDevelopments......................................................................................................................................43
SignCode Fees................................................................................................................................................44
Comprehensive Plan and Community Development Code Amendments......................................................44
MajorDevelopments......................................................................................................................................45
2018 Master Fees and Charges Page 3
Table of Contents, continued
Sensitive Lands Overlay Districts....................................................................................................................45
Fees Relating to Historical Preservation.........................................................................................................45
Appeals...........................................................................................................................................................45
Pre-Application Conference/Consultations....................................................................................................45
ResearchFees.................................................................................................................................................46
TreeCode Fees ...............................................................................................................................................46
OtherPlanning Fees........................................................................................................................................47
Section 12: Systems Development Charges........................................................................... 48
Systems Development Charges......................................................................................................................48
Systems Development Charges Methodologies(followed byAttachmentsJ .................................................51
Page 4 2018 Master Fees and Charges
Section 1: General
General
Utility Rates: Water, Sewer, Stormwater, and Street (LOC 37 and 38)
Water and sewer charges for customers outside of the City may be set by specific agreement. For customers
outside the City, but not covered by a special agreement,the charge is 150%of standard "in-City" rates. For
unincorporated customers in the former Forest Highlands Water District,the charge is 110%of standard "in-City"
rates effective July 18,2017. For bulk water users,the City Manager may set"peak"season rates. (LOC 38.04.015)
The utility user charge shall be due and payable on the date specified on the bill, and shall be delinquent
thereafter.A late charge shall be imposed on delinquent utility user charges in addition to the amount billed. (LOC
38.06.030)
A late charge of$5 may be assessed for utility bills not paid within 30 days after billing. If the utility bill is$200 or
more,the late charge is 2.5%of the total amount due.The late charge is divided proportionately among the
amounts due for water,sewer,stormwater,and street fee and becomes part of the total user charge amount due
for each utility.
Lake Oswego's Typical Monthly Utility Bill
Siso
$160 51ss.a1
$140 S13s.61 Slao.ss
Sia6.3s Siso.�s
$129.83
t120 $121.75
a
$108.37
$100 S9i.oi
$80
$60
$40
$ZO _ � - -
$0
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
■Water 23.38 26.54 33.78 42.93 48.28 51.16 53.46 55.88 56.96 58.14
■Sewer 38.93 50.40 58.97 60.74 62.55 64.42 6637 68.39 70.45 72.56
■Stormwater 8.38 8.97 9.60 10.27 10.99 11.76 12.58 13.46 14.40 15.41
Street Maintenance 4.00 5.10 6.02 7.81 8.01 8.27 8.44 8.65 8.97 9.30
Based on typical use for a single-family home-10 ccf for water and 8 ccf for sewer
Past and projected average utility rate increases
Water 12.5% 6.0% 4.5% 4.5% 2.0% 2.0% 3.0%
Sewer 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0%
Stormwater 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% 7.0%
Street maintenance 2.5% 3.3% 2.0% 2.5% 3.7% 3.7% 3.0%
Average increase of 7% 5% 4% 4% 3% 3% 3%
total utility bill
*Adopted rates will be implemented the first full billing cycle following the effective date.
2018 Master Fees and Charges Page 5
Section 1: General
Components of the Typical Monthly Lake Oswego Utility Bill
Sso
S�o
$60 �
� � �
� �
$50 / �
/
$40
I �
$30
� �
$20
$10 ���������������������������������
$0 - - - -
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
- -Water Sewer Stormwater --- StreetMaintenance
Comparison of Neighboring Cities'Typical Monthly Utility Bills
Based on a September 2017 survey of typical single-family homes in other Portland metropolitan area cities.
szso
Szoo 5 i9�
S iss
Siso
S 129 $134
$isa S 1ai
$125
$106
$100 S99 100
$50
�
s- �
Tualatin Hillsboro Gresham Beaverton West Linn Oregon City Sherwood Tigard Milwaukie Wilsonville LAKE portland
OSWEGO
■Water 36.27 39.04 48.05 44.70 30.31 42.15 62.17 69.70 42.97 47.97 58.14 85.81
Sewer 44.fi6 44.45 3L88 45.54 4192 53.87 45J3 47.20 63J7 7L94 7L56 8152
Stormwater 8.65 8.25 11.32 10.25 6.78 9.65 15.61 10.25 22.12 9.95 15.41 25.61
Street 5.25 756 12.54 13.00 5.62 6.69 4.06 7b2 930
Other 7.50 14.34 6.50 4.70 2.89 0.95
Page 6 2018 Master Fees and Charges
Section 1: General
Water Rates
1. Water connection charge1-this charge is in addition to the Water SDC fee, if applicable (LOC 38.10.113).
Meter size larger than 2"are charged at cost and materials plus 20%overhead ($2,740 minimum).
5/8"-3/4" $ 753
1" $ 1,073
1 1/2" $2,700
2" $3,021
2. Monthly water standard minimum and volume charges.
a. Standard minimum monthly water rates for customers within the City. LOC 38.06.020(2a).
. ,
Single family residential customers $ 26.08 $26.61 $ 27.14
Multi-family customers-First unit $28.47 $29.04 $29.62
Multi-family customers-Each additional dwelling unit $25.68 $ 26.20 $26.72
. . - . . .
� I
5/8"-3/4" $ 28.47 $ 29.04 $ 29.62 $ 26.08 $ 26.61 $ 27.14
1" $ 36.08 $ 36.80 $ 37.54 $ 33.05 $ 33.71 $ 34.38
11/2" $ 42.94 $ 43.80 $ 44.67 $ 39.34 $ 40.13 $ 40.93
2" $ 64.98 $ 66.28 $ 67.60 $ 59.52 $ 60.71 $ 61.92
3" $ 72.95 $ 74.41 $ 75.89 $ 66.87 $ 68.21 $ 69.57
4" $ 94.99 $ 96.88 $ 98.82 $ 87.06 $ 88.80 $ 90.58
6" $ 116.83 $ 119.16 $ 121.55 $ 107.05 $ 109.19 $ 111.37
8" $ 175.88 $ 179.40 $ 182.99 $ 161.16 $ 164.38 $ 167.67
10" $203.02 $ 207.08 $ 211.22 $ 186.04 $ 189.76 $ 193.56
12" $287.28 $ 293.03 $ 298.89 $ 263.24 $ 268.50 $273.87
b. Volume charges in addition to charges in 2a.
�� �
Single family residential customers:
Tier 1: 0- 8 ccf monthly $ 2.74/ccf $2.79/ccf $2.85/ccf
y................................................ / / /...................
Tier 2: 9-16 ccf monthl I $3.94 ccc $4.02 ccf $4.10 ccf
Tier 3: over 17 ccf monthly $7.38/ccf $7.53/ccf $7.68/ccf
Multi-family customers $ 3.16/ccf $3.22/ccf $3.28/ccf
Non-residential customers $3.16/ccf $3.22/ccf $3.71/ccf
Irrigation customers $5.65/ccf $5.76/ccf $5.88/ccf
1 Indexed annually by the Engineering News Record Construction Cost Index(CCI)for 20-City Average.
2 Based on water delivered during the period between meter read dates.
2018 Master Fees and Charges Page 7
Section 1: General
3. If a customer's water is turned off because of noncompliance with the proper use of water or for non-
payment of utility bills,a charge of$60 will be assessed:$30 for turning the water off and another$30 for
a water turn-on. (LOC 38.16.170).
The City shall turn off and turn on the customer's water supply at the customer's request.The City shall
provide this service for free during working hours one time each calendar year.The City shall charge for
additional requests and service during non-working hours except in cases of emergency.(LOC 38.16.175)
For customer turn off and turn on requests,after the first turn off then on request in a calendar year,a
charge of$60 will be assessed:$30 for turning the water off and another$30 for a water turn-on.
There is a charge for reading meters or making service turn-ons or turn-offs at other than regular working
hours. In order to suit the convenience of water purchasers,whenever a City employee is required to read
a meter or make a water service turn-on or turn-off during hours other than the regular work hours
established for City employees, a flat charge of$80 shall be required for such service, in addition to all
other charges provided for in this resolution,to be payable as other charges for water services.
4. Rates for the temporary use of a fire hydrant include a$50 installation fee, a$10 per day charge for meter
rentals with a maximum charge of$50 per month, plus the usage fee for water based on non-residential
water rates. In addition,a $475 refundable deposit will be collected. The deposit is refundable if the
meter is returned in good condition and fees have been paid in full.
5. Failure to test backflow prevention assemblies between January 1 to July 15 and submit the test results by
July 25 shall be cause for the City to arrange for and conduct the required test.The cost of such a test
shall be added to the customer's monthly utility bill at the actual incurred cost plus overhead utilizing a
billing multiplier of 2.4 times direct costs. (LOC 38.12.126).
6. If the City is requested to conduct a fire flow test,a flat fee will be charged for each test. See Section 3 A).
Page 8 2018 Master Fees and Charges
Section 1: General
. .
. .
..
2009-10 $13.48 $0.90 10 $•25.18 5p3
2010-114 $13.88 $1.15/$1.73 10 $26.54 14p3
Effective date
3/1/2011 $15.96 $1.64/$2.35 10 $33.78 25.5p3
3/1/2012 $20.03 $2.11/$3.02 10 $42.40 25.5p3
7/1/2013 $22.53 $2.37/$3.40 10 $47.69 12.5p3
7/1/2014 $23.88 $2.51/$3.60 10 $51.16 6p3
7/1/2015 $24.96 $2.62/$3.77 10 $53.46 4.5p3
7/1/2016 $26.08 $2.74/$3.94 10 $55.88 4.5p3
7/1/2017 $26.61 $2.79/$4.02 10 $56.96 2%3
7/1/2018 $27.14 $2.85/$4.10 10 $58.14 2%3
Fixed portion of Monthly Water Bill
$30
$25
$20
$15
$10
$5
$-
09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19
Water Usage Rate per ccf
$8
$7
$6
$5
$4
$3
$2
$1 �
09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19
■Non-Tiered ■Tier 1: 0-8 ccf/month Tier 2:9- 16 ccf/month ■Tier 3:over 16 ccf/month
3 With a tiered rate structure,increases here can vary depending on usage.
4 To and including February 28,2011.
2018 Master Fees and Charges Page 9
Section 1: General
Sewer Rates
1. Sewer monthly rates for customers within the City,served by the City,and outside Clean Water Services
(CWS)shall be charged the following rates for sewer service LOC 38.06.020(2b):
. .
First dwelling unit $52.79 $54.37 $56.00
Each additional dwelling unit $47.62 $49.05 $50.52
� . -
5/8"-3/4" $ 47.09 $ 48.50 $ 49.96
1" $ 59.61 $ 61.40 $ 63.24
11/2" $ 70.87 $ 73.00 $ 75.19
2" $ 107.23 $ 110.45 $ 113.76
3" $ 120.42 $ 124.03 $ 127.75
4" $ 156.75 $ 161.45 $ 166.29
6" $ 192.83 $ 198.61 $204.57
8" $229.23 $ 236.11 $243.19
10" $265.60 $ 273.57 $281.78
12" $374.36 $385.59 $397.16
USAGE: Per 100 cubic feet(ccf)of average winter water usage
Residential customers $ 1.95/ccf $2.01/ccf $2.07/ccf
Non-residential customers $ 1.95/ccf $2.01/ccf $3.11/ccf
a. The above Sewer Usage Rate per 100 cubic feet of average monthly water consumption is applied
against the three applicable winter billing cycles of the preceding year. If the full three winter billing
cycles are not available,whatever billing record is available shall be used for the computation.
b. Where no average winter water usage is available or where it is deemed inappropriate to use in some
unusual circumstance for residential, use the standard City-wide average of 8ccf per month multiplied
by the standard sewer rates listed above.
c. The monthly sewer utility user charge for property within the City and served by Clean Water Services
(CWS)of Washington County shall be equal to the monthly service charge established by the agency
for similar uses served by the Agency system.The City Manager shall keep on file for public inspection
a copy of the current rate structure.
CWS Sewer-fixed base charge $26.63 $27.43 $28.25 n/a
CWS Sewer-usage charge $ 1.77 $ 1.82 $ 1.87 n/a
S Not known at this time,usually becomes available on June 15t
Page 10 2018 Master Fees and Charges
Section 1: General
2. If the City is requested to conduct a Sewer connection verification test, a fee of$60 will be charged for
each test. Homeowners requesting the test and residing at the residence are exempt from this fee.
3. A line charge shall be assessed upon connection to portions of the Sewer system. The City Engineer is
authorized to establish additional benefited project areas upon completion of new projects that are
constructed under the City's Sewer Extension Program. Customers within the project area shall be
assessed the line charge as a condition of receiving a connection permit. The line charge will be reviewed
annually and adjusted to reflect actual construction costs of eligible projects or the change in the
Engineering News Record Construction Cost Index(20-City Average)as published in October of the
preceding year.
The charges shown below are for eligible projects already completed through the date of this resolution:
a. For the following project areas,the cost per single family connection $ 22,453 6
Sundeleaf Drive Deemar Way Country Club Road
Mardee Avenue Bryant Road/Old Gate Road Stonebridge Way
Jean Road Upper Drive west of Bryant Carman Drive
b. A multiple of the above fee in 3a with the multiplier equal to the number of single family connections
that could be developed on the subject property under R-5 zoning,as determined by the City
Engineer.6
4. Special Sewer Connection Charges:
a. Fairway Road Project (pursuant to Ordinance#2262) $ 32,961 '
b. Rivergrove Sewer Connection Charges(pursuant to Zone-of-Benefit [ZOB] Ordinance#2352)
Refer to final ZOB ordinance for fees by lot. Various '
6 Indexed annually by the Engineering News Record Construction Cost Index(CCI)for 20-City Average.
Amount is rounded to the nearest dollar.
�Indexed annually by the Engineering News Record Construction Cost Index(CCI)for Seattle.
Amount is rounded to the nearest dollar.
Note: For items 3 through 4,SDC charges may apply and are in addition to the line charges shown.
2018 Master Fees and Charges Page 11
Section 1: General
Stormwater Rates
1. The stormwater management utility user charge shall be as follows{LOC 38.06.020 2(c)}:
a. Each customer using a location for a single-family home or a duplex shall be charged the fee as shown
in the table below.
b. All other parcels shall be charged per the table below per Equivalent Service Unit(ESU).Total ESUs
charged is determined by dividing the total impervious area by 3,030 and rounding to the nearest
whole number.
Fixed monthly rate $ 13.46 $ 14.40 $ 14.83
2. Tampering Fine.The fine for tampering with the City utility system shall be equal to the total of the cost of
correcting the tampering, plus any utility fee revenue estimated by the City to have been lost or affected
by the tampering and a$100 fine. (LOC 38.26.915).
Page 12 2018 Master Fees and Charges
Section 1: General
Street Maintenance Fee (LOC 37)
LOC 37.02.015
A Street Maintenance Fee is hereby established by Ordinance No. 2373 in an amount to be adjusted from time to
time, by resolution of the City Council. The fee shall be based upon the relative direct and indirect use of,or
benefit from,the City street system that results from activities within the City,and shall be imposed upon the
persons responsible for each developed property upon which such activities occur.
LOC 37.02.020
All funds collected pursuant to this Chapter shall be used to pay costs of operation, maintenance, repair,
engineering, improvement, renewal, replacement and reconstruction of the City street system.
LOC 37.04.010
The Street Maintenance Fee shall be billed and collected with and as part of the combined utility user charge
billing pursuant to LOC 38.06.020 and LOC 38.06.030. In the event funds received from the City's utility billings are
inadequate to satisfy in full all of the water,sewer,stormwater,and street maintenance fees,credit shall be first
given in this order: street maintenance fee,stormwater,sewer, and then water.
Rates$and Effective Dates(Per Resolution 10-19 and 10-20):
a. Residential groups will be billed 100%of the following per resident fees monthly:
� . � � .
Single family $ 8.65 $ 8.97 $ 9.30
Multi-family(per unit $ 6.18 $ 6.41 $ 6.65
b. Non-Residential groups will be billed the following fees monthly, multiplied by their square footage:
� . i � :
Group I $ 5.29 $ 5.49 $ 5.69
Groupll $ 11.91 $ 12.35 $ 12.81
Group III $44.49 $46.14 $47.85
General"Group"classification defined as:
Group I: less than 29 vehicle trip miles per day, per 1,000 sq ft
Group II: from 29 to 90 vehicle trip miles per day, per 1,000 sq ft
Group III: greater than 90 vehicle trip miles per day, per 1,000 sq ft
$Indexed annually by the Engineering News Record Construction Cost Index(CCI)for 20-City Average.
Per Resolution 10-20,index adjustment shall not be less than a two percent increase or more than a seven percent increase.
2018 Master Fees and Charges Page 13
Section 1: General
Business License and Liquor License
Business License
A business with anticipated or established gross revenue during a calendar year of no more than$1,000 and at
least 50%owned by a person under 19 years of age,are exempt from the following annual business license fees
(LOC 20.02.025):
. � . .
. . . . . .
Initial issue fee $80 $ 110 $ 150
Renewal fee received on or before renewal date $64 $ 84 $ 110
Renewal fee received after renewal date $80 $ 110 $ 150
Additional review fee9 $20 $ 30 $ 45
1. Renewal Period:
Applications for new business licenses should be submitted at least 30 days before the business opens.
New business licenses are in effect for the full twelve months after the month of initial issuance.They are
renewed annually thereafter
2. Appeal Fees:
Appeal of issue,denial,suspension,or revocation of license...................................................................... $200
3. Temporary Business License:
License shall be valid for no more than two successive weeks during a calendar year.They are non-
renewable with a minimum fee of$25 per week(or portion thereof)and a maximum fee of$50 per
two-week period. Applicants are restricted to two temporary licenses per year.
Liquor License
The Oregon Liquor Control Commission (OLCC)solicits the City's recommendation on applications for new,
renewed,or changed liquor licenses. ORS 471 and OAR 845 provide that, in order to charge certain processing
fees,the basis for such recommendations must be consistent with current OLCC regulations. Council has
determined that the following fees are(1) reasonable and necessary to pay the expenses of processing written
recommendations and (2) incorporate current statutory provisions and OLCC rules and regulations.
. . .
Original application $ 105
Change in ownership $ 80
Change in location $ 80
Change in privilege $ 80
Renewal of license $ 35
Temporary license $ 0
Sidewalk Cafe Fees
See Sidewalk Cafe Fees with Other Engineering Fees on page 41.
9 Additional review fee applies to any application(initial or renewal)that requires additional review.
Page 14 2018 Master Fees and Charges
Section 1: General
Dog License (LOC 31.02.115)
Every person keeping a dog that has a set of permanent canine teeth or is 6 months old,whichever comes first,
shall procure a license for the dog. The license must be procured by paying the following fee to the City, not later
than 30 days after the person becomes keeper of the dog. A dog license shall be valid for up to 1,2,or 3 years,
and shall expire on the appropriate month end of the respective year.To stay within State Law, no license may be
issued with an expiration date that is beyond the end of the month of the applicable rabies vaccination expiration
date. Licenses are not prorated for partial years.
. . . . . . . . . . .
..• • . '
.
Infertile $24 $46 $66 •, •�
Fertile $41 $72 $ 108
Delinquent license charge(after 2mo. Past due) $20 plus license fee
Replacement dog tag $ 5
Dog impounded without license License fee plus impoundment fee
Impoundment fee(first pickup) $30
Impoundment fee(additional within 90 days) $60
Shelter fee Set by Clackamas County Dog Control Shelter
Dog license exceptions
1. Seeing-eye or other assistance dog: No fee is charged for certified seeing-eye or other assistance dogs as
defined in ORS 346.659A,such as"in-training", hearing-ear, or other assistance types recognized by a
qualified organization.
2. Rabies vaccination due to medical reasons: No rabies vaccination certificate is required as long as(1)the
examining veterinarian certifies that the dog should be exempted from the rabies vaccination due to
medical reasons and (2)states whether the reason is permanent or the date when exemption ends.
3. Kenneled for commercial sale(and not at large): The fee for a dog that is kept primarily in kennels for
commercial sale(and not permitted to run at large)as part of a dog breeder's inventory is$0; a dog that is
kept primarily in kennels(and not permitted to run at large), but is removed from the dog breeder's
inventory is$5. The keeper must provide evidence that the keeper is a dog breeder and that the dog is a
part of the breeder's inventory and/or is kept primarily in kennels for commercial sale and not permitted
to run at large.
4. New resident or new dog: New dogs are required to be licensed within 30 days of the owner becoming a
resident,of acquisition,or of first rabies shot,and for a one,two or three year license,depending on the
expiration of the rabies shot.After an additional 60 days,the delinquent license charge is added to the
regular license fee.
5. New dog licensed elsewhere: No fee is charged to owners of new dogs currently licensed elsewhere, but
are required to register the dog and obtain a City of Lake Oswego dog tag.
10 Two years fee includes 5%discount.
11 Three years fee includes 10%discount.
2018 Master Fees and Charges Page 15
Section 1: General
Franchise Fees (as set by franchise agreements)
.
Portland General Electric Northwest Natural
Franchise fee: 3.5%of defined gross revenue Franchise fee: 3%of gross revenue collected
Expires January 17, 2023 (Ordinance 2610) Expires January 13,2021 (Ordinance 2565)
. . . .
Republic Services
Franchise fee: 5%of gross cash receipts
Expires December 13,2022 (Ordinance 2600)
- . .
CenturyLink Verizon Northwest,Inc.
Franchise fee: 4.3%of gross revenue Franchise fee: 4.3%of gross revenue
Expires October 5,2015 (Ordinance 2126) Expires April 17, 2022 (Ordinance 2484)
. . -
Comcast(MACC) Frontier(MACC)
Franchise fee: 5%of gross revenue Franchise fee: 5%of gross revenue
Expires June 30,2025 (Ordinance 2681) Expires April 3, 2022 (Ordinance 2486)
Centurylink(MACC)
Franchise fee: 5%of gross revenue
Expires December 31,2020 (Ordinance 2686)
. .
TW Telecom of Oregon,LLC NewPath Networks, LLC
Franchise fee: Minimum of$1,500 per qtr or 5% Franchise fee: 5%of gross revenues or a
of gross revenues—whichever is greater minimum annual fee of$10,000
Expires April 30, 2017 (Ordinance 2489) Expires April 30, 2018 (Ordinance 2519)
Electric Lightwave, Inc. Astound Broadband
Franchise fee: Minimum of$1,000 per qtr or 5% Franchise Fee:A minimum of$1,500 per quarter
of gross revenues—whichever is greater or 5%of gross revenue—whichever is greater
Expires December 31,2020 (Ordinance 2564) Expires December 17,2025 (Ordinance 2693)
Clackamas County
No franchise fee(City receives use of 4 strands of
fiber) Expires August 4, 2025 (Ordinance 2691)
Page 16 2018 Master Fees and Charges
Section 1: General
Public Records Fees12
1. Copies of finance documents:
Annual Budget $25 per copy Available online
Annual Audit(CAFR) $25 per copy Available online
Annual LORA Budget $ 5 per copy Available online
Annual LORA Audit(YE Financial Report) $ 5 per copy Available online
2. Copies of planning and engineering documents:
Capital Improvement Plan (CIP) $56 per copy Available online
Community Development Code (City Code Ch 50) $64 per copy Available online
Comprehensive Plan $56 per copy Available online
Public Facilities Plan $29 per copy Available online
Public Facilities Plan Appendix $56 per copy Available online
Neighborhood Plans $ 19 per copy Available online
3. Copies of maps:
Zoning map $20 per copy Available online
Comprehensive Plan map $20 per copy Available online
City Limits map $20 per copy Available online
City Atlas with binder $50 per copy
City Atlas(update w/o binder) $0.25 per page
4. Copies of Lake Oswego City Code:
Copies of Lake Oswego City Code-excludes Ch 50(no binder) $55 Available online
Copies of City Code in PDF format(CD) $ 19 Available online
Copies of Community Development Code in PDF format(CD) $ 19 Available online
5. Copies of community surveys $ 10 per copy Available online
6. General service copies $0.25 per page
7. Audio and video copies $ 19 first tape/DVD/CD
$ 16 each additional copy
8. Flash Drives $ 6 8 MB
$ 12 16 M B
$20 32 MB
9. Records research $20 per 15 minutes/request(minimum$20)
plus copies and materials charges
10. Computer CD/DVD copies $ 19 first tape/DVD/CD
$ 16 each additional copy
11. Blueprints $ 1 to$7 depending on map size plus
$0.50 to$3.50 for overlays
12 Unless otherwise specified under individual department section.
2018 Master Fees and Charges Page 17
Section 1: General
Miscellaneous Fees
1. Employment application fee(including assessment tools&testing): Time&materials, not to exceed $25.
2. Administration Fee of 20%for insurance claims related to damage to City property.
3. Use fees(as shown in the Administrative Procedures Manual, Procedure No.2): First use of City facilities
shall be by City or other governmental entities.These use fees will be applicable to private parties using
City facilities. Fee will include, but is not limited to,a facility supervisor fee, a janitorial fee, and a building
use fee.A security and/or cleaning deposit may also be required. Fee may be waived at the discretion of
the City Manager.
a. Facility supervisor fee: Based upon employee's hourly rate plus benefits and applicable overhead
charges. If overtime is involved,the overtime rate will be charged.
b. Janitorial fee: Hourly rate plus benefits of the custodial staff and applicable overhead charges will be
charged to the user.
c. Building use fee: $25 per hour, except for certain park facilities in Section 7.
4. Request for construction contract bidding documents: As established in the Invitation to Bid.
5. Filming permit processing fee(LOC 20.06.400) $ 1,000
Filming permit processing fee appeal $ 100
See Commercial Filming in City Parks in Section 7 for additional fees(page 31J
6. Lien search fee
Initial search per tax lot $58 for initial search
Subsequent search of same tax lot $ 15 for next 90 days
7. NSF check charges $20 for first offense
$35 for repeat offenses
8. Parking stall fee $ 1 per hour per stall
(Stalls could be located in public right-a-way or public parking lots)
9. Passport Fees made payable to U.S. Department of State
a. To be attached to"minor"applications(under 16 years old) $ 80
b. To be attached to"adult"applications(16 years or older) $ 110
c. To EXPEDITE any passport application ... add $ 60 �.�. , �
d. For"minor" Passport Card only(under 16 years old) $ 15
e. For"adult" Passport Card only(16 years or older) $ 30
10. Passport Fees made payable to "City of Lake Oswego"
a. For regular passport applications $ 25 per passport application
b. For Passport Card applications $ 25 per PASS Card only
Only one fee charged if applying for both
11. Passport photo fee $ 15 per set of two
Page 18 2018 Master Fees and Charges
Section 2: City Attorney's Office
City Attorney's Office
The following fees shall be charged for the services of the City Attorney's Office:
Discovery Fees
1. Copies up to 10 pages $ 15
Each additional page $0.25
2. Audio and video copies $ 19 first tape/DVD/CD
$ 16 each additional copy
3. Copies of photographs $ 1 per print
$ 19 burned to CD(for up to 30)
4. Flash Drives $ 6 8MB
$ 12 16M6
$20 32M6
City Code
1. See Section 1:General, Public Record Fees,on page 17.
2018 Master Fees and Charges Page 19
Section 3: Fire Department
Fire Department
The following fees shall be charged for the Fire Department activities of the City:
General Fees
1. Fire and Inspection Reports
a. Reports up to 10 pages $20
Each additional page over 10 $0.25
b. Additional research time past first 15 minutes $20 per 15 minutes staff hour
charged to nearest quarter hour.
2. Fire Investigation Information and Other
a. Narrative report up to 10 pages $20
Each additional page over 10 $0.25
b. Digital disk copies $ 19
Each additional copy same disk $ 16
Plus charge for each picture $0.25
c. Video tape copies $ 18
Each additional copy same tape $ 15
d. Photos
Prints 4"x 6" (full roll only) $ 1 each
e. Photo log $ 15 each
f. Staff time past first 15 minutes charged to the $20 per 15 minutes staff hour
nearest quarter hour
3. Classes
a. CPR Class $50 each person
b. First Aid Class $50 each person
c. CPR& First Aid together $90 each person
d. Classroom Materials Current Cost
4. Permits
a. All fire code permits $52
b. Required permit inspection $80
c. Fireworks Sales Permit $ 100
5. Non-listed expenses to provide services in Section 3 Charged at cost
Page 20 2018 Master Fees and Charges
Section 3: Fire Department
Emergency Services Rates
1. Apparatus-per current State Conflagration Act Fees
2. Personnel costs: Fire employee's actual hourly rate plus benefits or the actual personnel costs to replace
on-shift firefighters in their assigned capacity.
3. Materials costs: Emergency medical supplies,firefighting foam,and other materials to be charged at cost
plus 20%administrative charge.
4. Dive team operations: Personnel costs apply;the dive vehicle is a "support vehicle" as listed under
Apparatus above, plus$54 per hour for equipment maintenance and breathing-air.
5. Boat operations: $60/hour plus Fire personnel costs(noted above).
Calls for emergency services for accidents on highways, public right-of-ways, railways, or resulting from other
transportation incidents exceeding 4 hours may be billed according to the current payment schedule in the Oregon
State Mobilization Plan adopted by the Oregon State Fire Marshal's Office.
Fire and Life Safety Plan Reviews
1. Preliminary water and emergency access evaluation for all pre-applications $ 70
2. Detailed water and emergency access evaluation for all development and building permit applications:
a. Minor partitions(up to 3 lots) $ 140
b. Subdivisions $250
c. Commercial $250
d. All other permit applications requiring fire review $ 140
3. Mobile Emergency Responder Radio Coverage(MERRC)
a. 0 to 50,000 sq.ft. $0.50 per sq.ft.
b. Additional sq.ft.from 50,001 to 100,000 $0.30 per sq.ft.
c. Additional sq.ft.exceeding 100,000 $0.10 per sq.ft.
Fire and Life Safety Inspections
1. Initial inspection and 1st follow-up No fee
2. Each additional inspection, required for compliance $ 80 per hour
3. After-hours inspections $ 101 per hour(1 hour minimum)
2018 Master Fees and Charges Page 21
Section 4: Library
Library
The following fees shall be charged for the Library Department activities of the City:
General Fees (LOC 16.08.310)
1. Uniform Library Network Fees
Non-resident card $95 per family per year
2. Library Penalty Fees
Lost and damaged library items Replacement cost,as determined by staff
3. Sale of withdrawn/surplus items Varies;typically$0.10-$3
4. Overdue fine $0.25 per item per day,with a$5 maximum fine per item for
adult material and a$3 maximum fine for children's material
5. Photocopy charges
General photocopy charges $0.10 per page
Reference collection photocopies $0.10 per page (first 5 pages are free)
Black and white internet printing charges $0.10 per page(first dollar used in any combination of color
and/or black&white is waived)
Color internet printing charges $0.25 per page(first dollar used in any combination of color
and/or black&white is waived)
Page 22 2017 Master Fees and Charges
Section 5: Municipal Court
Municipal Court
The following fees shall be charged for the Municipal Court activities of the City:
General Fees
1. Delayed Payment Fee
This fee is assessed in order to help defray the costs of deferred payment of fines.
� . . . .. . -. .
0 to 60 days $ 0
Over 60 days $ 15
2. Vacate Fee $20
This is a fee charged when someone requests the Municipal Court Judge to review a file,
change the status, and/or vacate a charge from the DMV record.
3. Expungement Fee $252
This fee is required by anyone filing an application for expungement.
4. Fix-it-ticket Administrative Fee $35
This fee is charged when the citing officer has designated the citation as one that will be
dismissed if proof of correction is provided before the initial appearance date.
5. Good Driver Deferred Sentencing Program Administrative Fee
Fee shall be the equivalent of the presumptive fine for the charged offense.
6. Seatbelt and Child Restraint Violation
Deferred Sentencing Program Administrative Fee $50
7. Civil Compromise Administrative Fee $ 150
8. Court Appearance Audio Recording $25 each
9. Certified Copies of Court Documents $5 each
10. Copies up to 10 pages $ 15
Each additional page $0.25
2018 Master Fees and Charges Page 23
Section 6: Parks & Recreation
Parks & Recreation
The following fees shall be charged for the Parks& Recreation activities of the City:
Recreation Classes and Activities
1. Lake Oswego residents are given priority in registration and pricing for recreation classes and activities.
Non-residents are charged additional fees of up to 1.5 times the base class or activity rate.
2. Fees are designed to cover 100%of the expenses associated with adult programs,and 70%to 100%of the
expenses associated with youth programs. Factors included in the base rate are: Part-time instructor
wages, part-time benefits,supplies/materials,entrance/admission fees,advertising,and transportation.
3. Contract class fees cover total expenses plus a per person percentage for overhead costs. Instructors are
paid a negotiated sum.
4. Refund Policy: If notified three days before the first day of class, a refund will be given less a$5
processing fee. If notified after the class has begun,a prorated refund may be given less a$5 processing
fee.All refunds under$25, unless paid with a credit card are granted as vouchers toward future use.All
credits expire at the end of the fiscal year. Exceptions to the refund policy may be made at staff's
discretion depending upon extenuating circumstances.
Enterprise Funds
The Tennis Facility and Golf Course Funds are enterprise funds. Each fund is self-supporting and programs within
these funds are designed to meet the expectations of the Lake Oswego community.A wide range of recreational
activities are offered to all ages and ability levels. Programs are offered to families and individuals at an affordable
price and well within market value.
Fees
Each fund shall determine fees based upon marketability and associated expenses for the specific program or
service. Rates for activities are planned according to a "base rate"which includes all direct program expenses plus
an overhead rate. Expenses calculated into the base may include all or some of the following:wages and benefits,
supplies/materials, advertising,transportation, and training.
Indoor Tennis Center
1. Court Fees
Dropin $22/hour
Seasonal $20/hour
2. Activity Rates
a. Staff Instructed Activities—Fees established by determining the"base rate" plus a$5 administrative
charge per person.
b. Private Lessons—Instructors who are employees of the City may teach private lessons. Instructors must
pay the City for the use of the courts at the seasonal rate.
c. Lake Oswego residents are given priority in registration and pricing for recreation classes and activities.
Non-residents are charged additional fees of up to 1.5 times the base class or activity rate.
Page 24 2017 Master Fees and Charges
Section 6: Parks & Recreation
3. Card Key Fee—A non-refundable fee of$10 annually or$30 for 4 years. An additional fee of$10 is charged
for replacement of the card.
4. Additional Fees—The Tennis Center shall be able to add new activities or programs during the year in order to
promote marketability of the facility.As with other activities,fees will be based on a base rate plus overhead.
Golf Course (LOC 34.12.614)
1. Green Fees 9 Holes 18 Holes
Monday-Thursday $ 15 $25
Fri,Sat,Sun&Holidays $ 18 $28
Juniors&Seniors(M-F) $ 12 $ 19
Junior/Senior 15-play card (M-F) $ 140 -
Adult Club-Member 15-play card (7-day) $ 190 -
Annual Pass $700 -
Non-Player(walker) Fee $6 $6
Foot Golf $9 $ 15
Foot Golf Juniors $7 $ 10
2. Driving Range Fees
Warm-up 20 balls $3
Small bucket 40 balls $6
Medium bucket 75 balls $9
Large bucket 115 balls $ 12
3. Rental Fees 9 Holes 18 Holes
Rental clubs with bag $5 $8
Pull cart $3 $5
Power cart-handicap $7 $ 14
Power cart—senior $9 $ 16
Power cart—adult $ 14 $25
4. Activity Rates
a. Staff instructed activities and private lessons—Fees established by determining the"base rate"and the
fair market value.
b. Pro Shop Merchandise—Varies by type of inerchandise, but generally priced to return an overall
minimum gross profit of 25%.
c. Tournament Fees—Special requests for reservations for tournaments with 20 or more participants will
be charged regular full adult fees reflected in the fee schedule above.
5. Facility Rental
$35/hour, minimum two hours. $50 non-refundable cleaning fee. $200 refundable deposit.
6. Additional Fees
The Golf Course shall be able to add new activities or programs during the year in order to promote
marketability of the facility.As with other activities,fees will be based on a base rate plus overhead.
Examples:Twilight Fees, Monthly Specials, and Volume Pricing.
2018 Master Fees and Charges Page 25
Section 6: Parks & Recreation
Athletic Field User Charges
1. Youth Athletic Field use fee Residents $20 per player, per season
Non-residents $35 per player, per season
$3 of this payment goes to the school district for use of their fields.
2. Adult Athletic Field use fee Residents $25 per player, per season
Nonresidents $40 per player, per season
3. League Cleaning&trash disposal fee $200 per season
(Covers cost of trash pick-up on athletic fields over and above regular trash disposal).
4. Turf Field fees
-•. �. �.
Category 1 (local games&practices) No Charge No Charge No Charge No Charge
Category 2 (locally sponsored) $ 25/hr $35/hr $25/hr $35/hr
Category 3 (non-local &for-profit) $75/hr $95/hr $75/hr $95/hr
Category 1
Applies to all City affiliated activities, Community School activities,School District sport activities, and local leagues
who have paid a per person field use fee for league play. Organizations within this category must be based in Lake
Oswego and a majority of their membership/participants are Lake Oswego residents. (Groups that have qualified
as"leagues" include LO Little League, L.O.Junior Baseball,City H.S. Flag Football, City Softball,Girl's ASA Softball,
Pacer Junior Baseball, Lakeridge& LO Youth Football, L.O.Youth Lacrosse, City Coed Soccer, and Lake Oswego
Soccer Club.)
Category 2
This category applies to tournaments, events, camps,clinics, and activities that are hosted by local organizations
including athletic/sport leagues,civic groups,churches, business organizations, neighborhood associations,and
individual residents for non-profit purposes. "Local"is defined as those organizations based in Lake Oswego or
where a majority of the organization's participants or members are Lake Oswego residents. (Examples include the
BOLO Tournament hosted by L.O.Youth Lacrosse, Nike Cup hosted by the Lake Oswego Soccer Club, neighborhood
association events,and Chamber of Commerce activities.)
Category 3
This category applies to all clinics,camps,tournaments,and activities hosted by non-local organizations.
"Non-local" is defined as those organizations not based in Lake Oswego,or where a majority of the organization's
participants or members are not Lake Oswego residents. (Examples include Portland State University).
This category also applies to all for-profit entities, regardless of whether or not they are based in Lake Oswego or
have a majority of Lake Oswego residents participating in programs. (Examples include a Lacrosse camp offered by
Mainline Lacrosse of San Diego; private sport camps).
Additional Fees:
City may charge additional fees for category 2 and 3 users,over and above the hourly rates listed,to cover costs
such as concession stand use,cleaning,garbage,etc.
Page 26 2017 Master Fees and Charges
Section 6: Parks & Recreation
5. Field Preparation Fees Local Organizations:
Baseball/Softball Fields No charge for initial set-up
Additional lining$75*
Soccer League Fields No charge for initial set-up
Additional lining(large field) $ 150*
Additional lining(small field) $ 120*
Football Fields No charge for initial set-up
Additional lining $200*
*Subject to written approval by the Parks and Recreation Director or designee
6. Admission/Event Fees:
Organizations which charge admission or event fees at any City athletic field must notify the Parks and
Recreation Department ten days before the scheduled event and will be charged 10%of the gross income
received.The group will be required to provide Parks and Recreation with financial records of their event
within five working days after the completion of the event.Spectators who do not wish to pay admission
or make a donation are to be ADMITTED FREE.
7. Drop-in gym programs $3 Resident
$5 Non-resident
Adult Community Center Fees
1. Human Services Programs
a. A per participant donation may be suggested for specified human service programs.
b. Fees are designed to cover up to 100%of the expenses associated with the Social Services trips and
Respite Program.
c. A$30 per session (per participant)fee is designed to cover direct expenses associated with the
respite program.
d. Classes and other programs generating revenue for another entity, but held at LOACC may be
charged a per person fee.
2. Shuttle Bus Transportation to and from the Center.
Suggested donation is$1 per one-way ride.
3. Refund Policy
Notification is required and is indicated by the "cancel by"date for trips and activities. A
refund will be given less a$5 processing fee. If notified after the class has begun,a prorated
refund may be given less a $5 processing fee.All refunds under$25, unless paid with a credit
card,are granted as vouchers toward future use. Exceptions to the refund policy may be
made at staff's discretion depending upon extenuating circumstances.
4. Trip Refund Policy
Day Trip Refund Policy:There are no refunds for day trips that include expenses prepaid by
the ACC unless a replacement participant can be found.All other day trips may be canceled
with a refund up to five working days prior to departure.A$5 cancellation fee will be
deducted from the refund. Full refund is given if the ACC cancels a trip.
2018 Master Fees and Charges Page 27
Section 6: Parks & Recreation
5. Room Rental Fees:
� . . . . • . •
. . .
Oak/Acorn Rooms:
Non-Refundable Cleaning Fee $25 $25
Non-Refundable Cleaning Fee(with food) $SO $SO
Refundable Deposit $75 $200
Hourly Usage Fee $35/hr $ 100/hr
Willow/Alder/Dogwood/Birch/Cedar Rooms:
Non-Refundable Cleaning Fee $ 10 $ 10
Non-Refundable Cleaning Fee(with food) $25 $25
Refundable Deposit $25 $ 100
Hourly Usage Fee $25/hr $SO/hr
TV/VCR/DVD $20 per use $20 per use
Projector/In Focus $25 per use $25 per use
Screen $ 10 per use $ 10 per use
Microphone $ 10 per use $ 10 per use
Exceptions to the rental policy may be made at staff's discretion depending upon extenuating
circumstances.
6, Additional Fees
The Adult Community Center shall be able to add new activities or programs during the year
in order to promote marketability of the facility.As with other activities,the fee will be based
on a base rate plus overhead.
Swim Park
Daily usage is free to local residents in compliance with an agreement between the Lake Corporation and
the City of Lake Oswego
Water Sports Center
The City contracts with the Lake Oswego Community Rowing for program delivery and operation of the
Water Sports Center. User fees are set by the Lake Oswego Community Rowing.
Page 28 2017 Master Fees and Charges
Section 6: Parks & Recreation
Park Shelter and Room Rental Fees
1. Facility Rental—Exceptions to Section 1, Miscellaneous Fees, page 18.
Park Picnic Shelters up to 75 $60/3 hrs $90/3 hrs $ 180/3 hrs
Park Picnic Shelters over 75 $ 120/3 hrs $ 180/3 hrs $360/3 hrs
Millennium Park pergola area $75/hr $ 150/hr $450/hr
Foothills Park Pavilion $75/hr $ 150/hr $350/hr
Foothills/Roehr Park amphitheater $50/hr $ 100/hr $300/hr
Foothills/Roehr Park"viewing dolphins" $35/hr $ 70/hr $210/hr
Excursion boat dock—commercial docking $35/hr $ 70/hr $ 210/hr
Non-shelter Parks Areas13 $35/hr $ 70/hr $210/hr
Non-refundable cleaning fee Refundable damage deposit
Park Shelters over 75 $0 $200/use
Millennium Plaza and
Foothills Park $ 100/use $500/use
RoehrPark $ 50/use $500/use
Rate I: Open or closed to the public;events with no sales, no admission fees, no concession sales,
no entry fees,and no pledges of future revenues; no sponsor signage allowed.
Rate II: Open to the public; events which generate sales,admission fees,concessions, entry fees
and/or pledges of future revenues;sponsor signage allowed.
Rate III: Closed to the public;events which generate sales, admission fees,concessions,entry fees,
and/or pledges of future revenues;sponsor signage allowed.
. . - . . • . •
Willamette and Santiam Rooms • •
Usage Fee $35/hr $ 100/hr
Non-refundable cleaning fee $25 $25
Non-refundable cleaning fee w/food $50 $50
Refundable deposit $75 $200
Oswego and Hood Rooms
Usage Fee $25/hr $ 50/hr
Non-refundable cleaning fee $ 10 $ 10
Non-refundable cleaning fee w/food $25 $ 25
Refundable deposit $ 25 $ 100
Non-building Areas13 $35/hr $210/hr
2. Food trucks with facility reservation14 $35/hr
3. Inflatables with facility reservation14 $35/Reservation
13 Includes lawn areas,gardens,historical sites,or use of ball fields or parking lots for special events.
14 Food trucks and inflatables must be closed to the public.
2018 Master Fees and Charges Page 29
Section 6: Parks & Recreation
Miscellaneous Fees
1. All Parks Plans $30 per copy
2. Research fee $20 per 15 minutes($20 minimum)
plus copy and material charges
Commercial Filming in City Parks and Special Events
See also Filming Permit in Section 1 for the additional processing fees, page 18.
1. Film/Video rate per venue
a. One day fee-no park closure required $ 250
b. One day fee-park closure required $ 1,000
Damage deposit may be required,depending on scope of filming.
2. Still Photography rate per venue
a. 1 to 5 hours $ 55
b. 6 to 24 hours $ 110
3. Annual Photo Pass(All Parks) $ 150
4. Long-term shoot:Any shoot over 24 hours will be considered a long shoot. Fees will be assessed for each 24
hour period.
5. Special Events Application Fees—other than for City Sponsored events
a. Permit Fee when application received at least 45 calendar days $ 100
prior to event date.
b. Permit Expedite Fee when application received less than 45 $200
calendar days prior to event date(at least 10 business days
advance notice needed,or event could be denied).
6. Personnel Fees: City employees needed to assist with Special Events and/or Film Permits$95/hour/person,
subject to availability.
Page 30 2017 Master Fees and Charges
Section 7: Police Department
Police Department
The following fees shall be charged for the Police Department activities of the City:
Security Alarm Permit and Fees (LOC 20.08.606)
Voluntary Annual Alarm Permit Fee $25
Security Alarm Code Violation Fines (LOC 20.08.612)
Fines for excessive false alarms in a permit year shall be as follows:
Second false alarm in any year $ 100
Third false alarm in any year $ 125
Fourth false alarm in any year $ 175
Fifth false alarm in any year $275
Sixth and any additional false alarms $425
Fines for excessive false alarms WITH a voluntary
alarm permit shall be as follows:
Third and succeeding false alarm in any year $ 100
Police Reports (LOC 14.06.220)
1. Copies up to 10 pages $ 15
Each additional page $0.25
2. 911 audio recording $50 per recording
Other audio and video recordings $50 first recording&$ 15 each additional recording
Miscellaneous Police Fees (LOC 14.06.020)
1. Records research $20 per 15 minutes($20 minimum)
plus copy and material charges
2. Copies of photographs $ 1 per color print
$50(for up to 30) burned to CD, plus$ 1 each
thereafter
3. Storage fee at BREC for vehicles&equipment $50 per day
4. Hazmat quarantine/investigation $250 per day
5. Police impounded vehicle fee $350 per vehicle
2018 Master Fees and Charges Page 31
Section 7: Police Department
6. Overtime charge for special events requiring police services
Community Services Officer(CSO) $49.83 per hour
$ 199.32 minimum (4 hours)
Police Officer $57.99 per hour
$231.96 minimum (4 hours)
Sergeants/Lieutenants/Captains $72.08 per hour
$288.32 minimum (4 hours)
Page 32 2017 Master Fees and Charges
Section 8: Public Works Support Services
Public Works Support Services
The following fees shall be charged for the Public Works Support maintenance activities of the City:
General Fees
1. Public facilities damage (street signs,water lines, etc.) Billed at cost plus 20%for overhead plus lost revenue
2. Sign installation for new subdivisions Billed at cost plus 20%for overhead
3. New Sewer line television inspection and vacuum
testing First inspection is free
Second inspection at cost plus 20%for overhead
4. Citizen-requested items(hydrant relocation,water
service relocation, etc.) Billed at cost plus 20%for overhead
2018 Master Fees and Charges Page 33
Section 9: Building
Building Division
The following fees shall be charged for the Building Division activities of the City (LOC 45.01.040):
Building Permits
Valuation is based on the tables referenced in Oregon Administrative Rule 918-OSO-0100 and 0110.
1. Total Valuation
$ 1 to$2,000 $78 up to and including$2,000
$ 2,001 to$25,000 $78 for the first$2,000 plus$9.40 for each additional $1,000
or fraction thereof, up to and including$25,000
$ 25,001 to$50,000 $293 for the first$25,000 plus$6.75 for each additional $1,000
or fraction thereof, up to and including$50,000
$50,001 to$ 100,000 $462 for the first$50,000 plus$4.70 for each additional $1,000
or fraction thereof, up to and including$100,000
$ 100,001 to$500,000 $696 for the first$100,000 plus$3.00 for each additional $1,000
or fraction thereof, up to and including$500,000
$500,001 to$ 1,000,000 $1,896 for first$500,000 plus$2.55 for each additional $1,000
or fraction thereof, up to and including$1,000,000
$1,000,001 and up $3,171 for first$1,000,000 plus$1.65 for each additional $1,000
or fraction thereof
2. Plan review fees 65%of structural permit fee
3. Fire&life safety review fee 40%of structural permit fee
(on commercial only)
4. Otherinspections
a. Inspections for which no fee is specifically indicated
$91 per hour
b. Additional plan review required by changes, additions,or revisions to plans
$91 per hour
5. Phased permits
Phased permit(Plan Review)fees shall be$250 plus 10%of the total building permit fee and shall not
exceed $1,500 pursuant to the authority of OAR 918-050-0160
6. Deferred submittals
The fee for processing deferred submittals shall be 10%of the building permit fee,
using the value of the particular deferred portion or portions of the project but not $275 plus plan
less than$275. review fee
7. Architects and Engineer's exemption for plan review of"conventional light frame construction"
(allows architects and engineers to perform plan reviews in lieu of the jurisdiction)
Administration fee for processing and facilitating issuance $250
Page 34 2017 Master Fees and Charges
Section 9: Building
8. Stand-alone and multi-purpose sprinkler system fees
Square footage Permit fee Plan review fee
o to Z,000 S 140.0o S g1.00
2,001 to 3,600 $ 190.00 $ 123.50
3,601 to 7,200 $226.00 $ 146.25
7,200 and above $265.00 $ 172.25
9. Solar Panel Installation Permit(does not include Electrical Permit)* $ 125
10. Change of Occupancy $250
11. Temporary Certificate of Occupancy $ 125 per month
*Fee is required by Oregon Administrative Rule#918-050-0180
Electrical Permits
1. New residential,single or multi-family per dwelling unit
1,000 square feet or less $ 143.10
Each additional 500 square feet or portion thereof $ 27.00
Each manufactured home, modular dwelling service,or feeder $ 67.50
Limited energy $ 54.00
2. Service or feeders: installations,alterations,or relocation
200 amps or less $ 85.05
201 amps to 400 amps $ 101.25
401 amps to 600 amps $ 168.75
601 amps to 1,000 amps $220.05
Over 1,000 amps or volts $506.25
Reconnect only $ 67.50
3. Temporary services or feeders: installations,alterations,or relocation
200 amps or less $ 67.50
201 amps to 400 amps $ 93.15
401 amps to 600 amps $ 135.00
601 amps to 1,000 amps $ 220.05
Over 1,000 amps or volts $506.25
4. Branch circuits: new,alteration,or extension per panel
With purchase of service or feeder, each $ 6.75
Without purchase of service or feeder
First circuit $62.25
Each additional circuit $ 6.75
5. Miscellaneous(service or feeder not included)
Each pump or irrigation circle $67.50
Each sign or outside lighting $67.50
Signal circuit(s)or a limited energy panel, alteration,or extension $67.50
6. Each additional inspection over the allowable in any of the above, per inspection $91
7. Special inspections $91 per hour
Fees-total of applicable electrical fees above,plus state surcharge;add 25%of fees as calculated above for
plan review if required.
2018 Master Fees and Charges Page 35
Section 9: Building
Mechanical Permits (Residential)
Unit Fee Schedule
1. For the installation or relocation of each forced-air or Gravity-type furnace or burner,
including ducts and vents attached to such appliance
Less than 100,000 BTU input $36
Greater than 100,000 BTU input $36
2. For the installation or relocation of each floor furnace, including vent $29
3. For the installation or relocation of each suspended heater, recessed wall heater,or
floor mounted unit heater $29
4. For the installation, relocation, or replacement of each appliance vent or chimney
installed and not included in an appliance permit $20
5. For the repair,alteration,or addition of an Air Handler Or Heat Exchanger $27
6. Woodstove, including hearth and wall shield $50
7. Fireplace stove, masonry,or factory built fireplace $50
8. Room heaters, non-portable $29
9. Boilers not exceeding 120 gallons or a water temperature of 210 degrees F or 150-P51
operating pressure or 200,000 BTU input $29
10. For each ventilation fan connected to a single duct $ 14
11. For the installation of each range hood which is served by mechanical exhaust,
including the ducts for such hood $22
12. Heat pumps and air conditioners $50
13. For each appliance or piece of equipment regulated by this code but not classed in
other appliance categories,for which no other fee is listed in this code,or for which
there is an alteration or extension to an existing mechanical system $ 13
14. Exhaust vent $ 14
15. Permit fees for fuel gas-piping shall be
For each gas-piping system of one to four outlets $ 14
For each gas-piping system of more than four outlets, per outlet $2.20
16. For each appliance or equipment not listed above $21
17. A minimum charge for mechanical permits $75
Mechanical Permits (Commercial)
Use this section for commercial installation, replacement,or relocation of non-portable mechanical equipment or
mechanical work not covered previously. Indicate the value of all mechanical labor, materials, and equipment.
Value Permit Fee Amount
$ 1 to$ 10,000 $40.25 plus$ 1.35 for each additional$100 over$ 1,000
$ 10,001 to$ 100,000 $253 plus$8.30 for each additional$ 1,000 over$ 10,000
$ 100,001 and above $ 1,560 plus$5.70 for each additional $ 1,000 over$ 100,000
Plan review Fees A mechanical plan review shall be paid.The fee is equal to
25%of the total permit fee.
Page 36 2017 Master Fees and Charges
Section 9: Building
Plumbing Permits (LOC 46.02)
These fees do not apply when solely replacing
1. A minimum Permit Fee for issuance and first fixture fixtures without re-plumbing and/or relocating
is$75;for each additional fixture,the fees are as them (except for water heaters, item K).
follows:
a. Sink $24
b. Lavatory $24
c. Tub(or tub and shower combination) $24
d. Shower separate from tub $24
e. Water closet $24
f. Dishwasher $24
g. Garbage disposal $24
h. Washing machine $24
i. Floor drain $24
j. Sewer, per foot $ 0.75
k. Water heater(minimum fee may apply even w/replacement) $24
I. Water service, per foot $ 0.75
m. Storm drain, per foot $ 0.75
n. Sewage ejector pump and sump pump $24
o. Special waste connection $24
p. Backflow prevention device or anti-pollution device $24
q. Any trap or waste not connected to a fixture $24
r. Any other plumbing installation, not otherwise listed in this schedule, having
a sanitary waste or potable water supply $24
s. Re-piping of existing fixtures
First fixture $ 17
Each additional fixture $ 10
t. Minimum fee for plumbing permits $75
2. For NEW one and two family dwellings only,the fees are per bathroom as follows(this fee includes 100
feet for each utility connection):
a. One bath $333.50
b. Two baths $362.25
c. Three baths $402.50
d. Each additional bath/kitchen $ 130.80
3. Add 30%of fess as calculated above for plan review, if required.
4. Medical gas fees:
a. Medical gas permit fees shall be based on the value of work completed,with the fees calculated
according to the Building Permits subsection on page 34,with a minimum fee of$62.50.
b. Medical gas plan review fees shall be 30%of inedical gas permit fees.
2018 Master Fees and Charges Page 37
Section 9: Building
Community Development Code Enforcement Charges
Single family $ 137
Multi-family $ 137 plus$137 per each 12 units
Office/Retail
0—5,000 square feet $ 137
5,001-10,000 square feet $275
10,001-25,000 square feet $410
25,001-50,000 square feet $545
50,001+square feet $683
Industrial/Public/Institutional
0—20,000 square feet $ 137
20,001-30,000 square feet $275
30,001+square feet $410
Record Retention and Archiving Fees
For purposes of archiving records per State mandate $20.00 minimum
Additional charge per page of submitted document
8%"x11"or8%"x14" $ 0.25perpage
8%"x 17" $ 0.50 per page
18"x 24" $ 2.00 per page
24"x 36" $ 3.00 per page
36"x 42" $ 4.00 per page
Other(larger than 36"x 42") $ 5.00 per page
Research and Consultation Fees
Records Research $80 per hr per request, minimum one hour
Fee Estimates - new commercial projects $80 per hr per request, minimum one hour
Residential,other additions,alterations $80 per hr per request, minimum one hour
Consultation for code review, hypothetical projects $80 per hour, minimum 1/2 hour
Supplemental Plan Review $80 per hour, minimum 1/2 hour
Other Inspections and Fees
1. Inspections outside of normal business hours(minimum charge= 1 hour) $91 per hour
2. Re-inspection fee assessed under provisions Section 305(f) $91 per inspection
3. Inspections for which no fee is specifically indicated $91 per hour
4. Additional plan review required by changes,additions, or revisions to $91 per hour
approved plans (minimum charge= 1 hour)
5. Work commencing before permit issuance
Any person who commences any work on a building or structure before obtaining the necessary
permits shall be subject to an investigation fee of$125,which is equal to the average cost of an
inspection.
Exception: A one-time exemption shall apply to homeowners applying for their own permits.
Page 38 2017 Master Fees and Charges
Section 9: Building
Additional Miscellaneous Fees
1. The fee to a governmental agency shall be determined by the provisions
set forth under ORS 190.003 to 190.110 for the purpose of carrying out the $91 per hour or
respective responsibilities of each agency. portion thereof
2. Re-inspection fee for structural,electrical, mechanical,and plumbing
permits shall be charged for inspection of violations found by the Building $91 per hour
Official after the second violation.
3. The fee to any governmental agency or person for specifically requested $91 per hour or
inspections or surveys. portion thereof
4. Housing moving permit (LOC 45.12.510):
Relocating within Lake Oswego $438
Moving out of Lake Oswego $217
Refunds
1. Permit Refunds
a. Where a permit has been issued and no inspections have been completed, 80%of the permit fee will be
refunded.
b. There are no refunds when a permit has been issued and inspections performed.
2. Plan Review Refund
a. Where a permit has not been issued,80%of the plan review fee will be refunded.
b. There are no refunds when a plan review has been completed and the permit issued.
Note: The permit fees listed in this Section 9 do not include the 12%state surcharge.
2018 Master Fees and Charges Page 39
Section 10: Engineering
Engineering Division
The following fees shall be charged for the Engineering Division activities of the City:
Grading/Earthwork Fees (LOC 45.16.605)
Fill/excavation permit $ 100 single family, less than 1 acre
$200 per acre all others
Minor Utility Facilities, Installed or Constructed by Public15 or Private Entities
. � ,.
. . -. . . -.
1. Minor utility structures, except substations, but including poles, lines,
pipes or other such facilities $300 $ 150
2. Sewer,storm drainage, or water system structures, excluding treatment
plants, reservoirs or pump stations; but including reconstruction of
manholes,valves, hydrants,or other portions of the collection,treatment,
and distribution systems located within public property, right-of-way,or
easements. This includes Sewer,storm and water lateral installations or
taps $300 $300
3. Street improvements within existing development, including sidewalks,
curbs,gutter,catch basins, paving,signs, and traffic control devices and
street lights $300 $ 150
*Performance bonds may be required for large projects.
4. Permit fees for large projects will be determined on a case-by-case basis by the City Engineer. A deposit
of 9%of estimated construction costs or$1,000 whichever is greater will be taken in advance. Final costs
will be based on the total of labor and materials costs incurred while administering the project plus
overhead billed at 2.4 times direct costs.
5. Permit and inspection of new driveway approach or relocation of an existing approach $50
General Engineering Fees
1. Engineering plan review and — 9% of the final estimated construction costs, as approved by
inspection of public or private the City Engineer or$1,000 whichever is greater. A deposit of
infrastructure,grading,or other $1,000 must be submitted with the initial plan submittal prior
incidental work that is not to review beginning. Fee will include the cost for City to install
reviewed and inspected under any sign or pavement marking installations within the right-of-
State Building Specialty Codes and way,as delineated in Section S: Public Works Support Services,
delegated to Engineering. unless extenuating circumstances require the City Engineer to
recover the cost of such items for large public improvement
projects. Final payment of the balance of the 9%fee will be
based on final estimated construction costs, and must be
received by the City prior to issuance of the permit for
construction.
1s Quasi-public agencies other than the City and Franchise Utilities.
Page 40 2017 Master Fees and Charges
Section 10: Engineering
2. Appeal of a staff decision or
hearing body to the next higher $ 100
authority.
3. Street vacation $ 1,500
4. Quitclaim $ 175
5. Blasting Permit $250 application fee plus engineering costs to administer and
observe blasting operations billed at labor and materials plus
overhead billed at 2.4 times direct costs.
6. Document recording to comply
with conditions of development
approval (i.e.,easements, Actual County recording costs
agreements,etc.)
Other Engineering Fees
1. Water analysis for lead content $60
2. Encroachment Permit
Type 1—Minor $300
Easily removable structures,such as fences, driveway,
entrances, monument walls,or timbers, less than 3'tall,or
other non-loadbearing structures.
Type 2—Major $750
Relatively large structures that may need engineering,
such as driveway decking, reinforced concrete structures,
boathouses,decks and hatches over in-lake manholes,or
other structures that are not typically found in rights-of-
way or public easements.
3. Encroachment Appeal $500 per appeal
4. Zone of Benefit Formation,exclusive of LID Boundaries $ 1,000
5. Rivergrove Sewer Connection Fee 16 $200
6. Lien segregation
One parcel into two $200
Each additional parcel $ 100
7. Street widening $300
8. Street name change $250
9. Change of address request for reasons other than fire and life $500
safety,or as a result of land use procedures.
10. Sidewalk Cafes and Sidewalk Displays Fees Annual
Limited food service establishments(that do not serve full meals).
For example,only beverages and limited items such as pastries $ 28
All other establishments $ 164
16 Check with engineering department for additional connection fee related to new zone of benefits established for certain
properties.
2018 Master Fees and Charges Page 41
Section 10: Engineering
11. Erosion control permit, plan review and inspection fee17
Dwelling Type:
Single family residential $ 175
0 sf—750 sf $ 175
750 sf—1 acre $300
Greater than 1 acre18 $670
Multi-family/Commercial $300 plus labor and material for time spent administering the
permit in excess of 8 hours
12• Single-family residential landscaping erosion control
permit, plan review and inspection fee $75
13. Site re-inspection fee (after two inspection site visits) $75
14. Investigation fees: Work without a permit
Investigation - Whenever any work for which an erosion control permit is required has commenced
without first obtaining said permit, a special investigation shall be made before a permit may be issued
for the work.
Fee-An investigation fee equal in amount and in addition to the permit fee shall be collected whether
or not a permit is issued.
15. Erosion control enforcement fees:
For violations of LOC Chapter 52 and in addition to penalties prescribed under LOC 52.06,enforcement
fees may also be assessed on a time and materials basis plus overhead billed at 2.4 times direct costs.
16. Illicit Discharge Enforcement Fees:
For violations of LOC Chapter 38(Utility Code)and in addition to penalties prescribed under LOC
38.26.930 and LOC 38.26.935,enforcement fees may also be assessed on a time and materials basis plus
overhead billed at 2.4 times direct costs.
17 Check with engineering department for additional connection fee related to new zone of benefits established for certain
properties.
18 Effective 1/1/03,impact areas 1 acre and greater will require a 1200-C permit per the Oregon Department of Environmental
Quality(ODEQ).
Page 42 2017 Master Fees and Charges
Section 11: Planning
Planning Division
The following fees shall be charged for the Planning Division activities of the City(LOC 50.07.003.2):
Ministerial Developments (LOC 50.07.003.13)19,Zo
1. Accessory building which requires a building permit(e.g.,garage, No Fee
carport)
2. Accessory structure or use(e.g.,driveway,fence) No Fee
3. Duplex No Fee
4. Exterior remodeling of duplex or single-family dwelling requiring a No Fee
building permit
5. Home Occupations Business License
6. Lot Line Adjustment $ 1,756
Process to correct an illegal Lot Line Adjustment $ 1,756
7. Temporary Structures, Use Business License&Sign
Permit, if applicable
8. Sidewalk Display $30
Minor Developments (LOC 50.07.003.14)19,21
1. Change of use $3,724
2. Development in DD Zone:
Duplex in R-DD zone(hearing body action) $5,238
Exterior remodeling of duplex or single-family dwelling requiring
a building permit in R-DD Zone(hearing body action) $5,238
Single-Family Dwelling in R-DD Zone(hearing body action) $5,238
Zero lot line dwelling in R-DD Zone(hearing body action) $5,238
3. Development within the Greenway Management Overlay District
Boundary $3,954
4. Development Review:
Multi-family,Commercial, Industrial, Institutional,Townhouses $5,238+37%of building permit fee.
Substantial revisions to a complete application requiring 33%of the original application fee
new public notice
5. Alterations with minimal impacts such as exterior exit stairs;exterior
remodeling that does not expand building footprint or increase height;
and accessory structures 300 square feet or less $ 1,735
6. Exterior painting of any structure that was the subject of a Major or
Minor Development Permit including all structures in the R-DD zone,
with the exception of detached single-family dwellings,duplexes,zero
lot line dwellings,or structures accessory to those dwelling types.
Exception: Exterior painting that is the same color palette as the
existing color(s). $848
7. Lot Line Adjustment $ 1,756
19 See page 45 for Sensitive Lands Overlay Districts.
20 Site review and inspection fees may apply at building permit review.See page 47 under Other Planning Fees.
Zl See page 45 for Sensitive Lands Overlay Districts and Historical Preservation.
2018 Master Fees and Charges Page 43
Section 11: Planning
8. Minor Partition $4,313
Expedited Minor Partition $7,172
Process to correct creation of an illegal lot $3,132
9. Major Partition (includes the creation of a street) $4,942+$245/lot
Expedited Major Partition $7,553+$245/lot
Process to correct creation of an illegal lot $3,105
10. Modification of approved minor development permits
Without public hearing $ 1,756
With public hearing $3,132
11. Request for formal Code interpretation under LOC 50.01.005 and
Authorization for Similar Use Application under LOC 50.03.002 $597
12. Residential Infill Design (RID)Variance $3,952 for 15Y plus$508 for each
additional variance
13. Secondary dwelling units No fee
14. Subdivision (with or without P.D.) $5,647+$250/lot
Expedited Subdivisions $ 10,546+$250/lot
15. Minor Variances $3,429 for 1st+$377 for each
additional variance
Fence and Wall Variance $ 1,447 for 15t+$159 for each
additional variance
16. Major Variance $3,953 for 1st+$508 for each
additional variance
Sign Code Fees (LOC 47)
Signs $441
Signs(awning,window, blade) $ 121
Special event sign $ 126
Variance to Sign Code $ 1,447
Sign Retrieval Fee(violations) $30
Sign Removal Hearing Fee(refundable if sign was removed improperly) $30
Refundable deposit for Public Notice Signs $91
Comprehensive Plan and Community Development Code Amendments
1. Legislative amendments to a map
Comprehensive Plan amendments only $ 11,479
Comprehensive Plan amendments and Zone Change $ 11,479
Zone Change only $ 11,479
2. Legislative amendments to a text
Comprehensive Plan text amendment $5,741
Community Development Code text amendment $5,741
3. Quasi-judicial amendments to a map
Comprehensive Plan amendments only $ 11,479
Zone change only22 $ 11,479
Comprehensive Plan amendments and Zone Change $ 11,479
Minor modifications to approved amendment $ 1,538
Substantial modifications to approved amendments $ 1,976
zZ Not required for zone changes that conform to the Comprehensive Plan following annexations.
Page 44 2017 Master Fees and Charges
Section 11: Planning
Major Developments (LOC 50.07.003.15)23
1. Conditional Uses $5,634
2. Overall Development Plan and Schedule $5,238
3. Modification of approved major development permits
Without public hearing $ 1,756
With public hearing $3,132
Sensitive Lands Overlay Districts (LOC 50.05.010 and LOC 50.07.004.8)
There are no fees relating to Sensitive Lands Overlay Districts(Council action 10/21/14).
Fees Relating to Historical Preservation (LOC 50.06.009 and LOC 50.07.004.4)
1. Designation of Landmark No fee
2. Exterior alteration of Landmark, including building paint color change No fee
3. Historic District Designation No fee
4. New construction (not attached to historic structure;e.g.,detached No fee
garage,secondary dwelling,garden shed)
5. Removal or deconstruction of Landmark $4,367
6. Withdrawal of historic landmark designation $4,367
AppealsZ4
1. Appeals of a formal Code Interpretation to a Hearing Body $622
2. Appeals of a staff decision to a Hearing Body $622
3. Appeals of a Hearing Body decision to City Council %original Application Fee not to
exceed$5,426
Pre-Application Conference/Consultations25
1. Pre-application Conference:
Residential Infill Design Review:
Pre-application with Planning Staff $377
Pre-application with the Infill Advisors Team $2,009
All other applications $377
2. Pre-application Consultation:
One follow-up meeting with staff to discuss issues addressed at the No fee
pre-application conference.
For any meetings after the follow-up(3rd meeting on) 50%of pre-application fee
3. Consultation Fee
A private meeting to discuss a project outside the context of a
pre-application conference or at-the-counter services by a planner $87/hour
23 Site review and inspection fees may apply at building permit review.See page 47 under Other Planning Fees.
24 Appeal fee shall not apply to appeals filed by DLCD or to appeals filed by recognized Neighborhood Association entitled to
receive notice of a pre-application neighborhood meeting pursuant to LOC 50.07.003.1.f.iii(1)(a)and(b).
zs In addition to planning fees noted in this sub-section,the Fire Department also levies a pre-application fee. Please refer to
Fire Department,Section 3 for the correct amount.
2018 Master Fees and Charges Page 45
Section 11: Planning
Research Fees
1. Letter of zoning verification $80/hour
2. Letter of verification of compliance with Community Development Code
of an existing development $ 125/hour
3. Deed research to determine the legality of a lot of record $ 125/hour
4. Research/Interpretation of old planning files and informal Code
Interpretation(often requested by the applicants before filing of a
development applicationJ $80/hour
Tree Code Fees (Resolution 00-07)
1. Tree Cutting Permit Fees
Type I Permit $ 19
Dead or Hazard Tree Permit $ 19
Type II Permit $ 157+$19 per tree
Emergency Tree Permit $0
Type II Permit in conjunction with major or minor development
application $0
Minor Forest Management $ 19
Major Forest Management $ 157+$19 per tree, not to
exceed$532
Verification Permit $31+$8 per tree
Topping Permit $ 19 per request
2. Mitigation [as provided in LOC 55.02.084(3)] $ 135
3. Enforcement Fees-For violations under LOC 55.02.130(3), enforcement
fees will be assessed as follows:
Type I Permits violations,dead or hazard tree violations $ 124
All other Permit Type violations $594+$40 per tree
Tree Protection Enforcement fee for violations under LOC 55.08.050(3) $577
4. Restoration
Standard City Tree Fund Fee [as provided in LOC 55.02.130(4)(a)] $87 per caliper inch
Increased City Tree Fund Fee [as provided in LOC 55.02.130(4)(b)] $ 169 per caliper inch
5. Public Hearing Review
Request for DRC Hearing on Tree Cutting Permit $ 194
Appeal of DRC's decision to City Council %:of original application fee
6. Heritage Tree Program
The City may charge for providing the plaque marking a heritage tree.
The fee will be the actual cost of providing the plaque.
7. Tree Protection Inspection Fee $87 per inspection
Page 46 2017 Master Fees and Charges
Section 11: Planning
Other Planning Fees (Resolution 04-12)
1. Annexation Application Feez6
Parcel less than 3 times minimum lot area for the zone
designation that will apply upon annexation. $0+Applicable Metro Fees
Parcel 3 times or greater than the minimum lot area for the $813 per no.of lots into which the
zone designation that will apply upon annexation. parcel could be divided under the
zone designation that will apply
upon annexation+ Metro fees
Parcel for which there is no minimum lot area for the zone
designation that will apply upon annexation. $ 1,627+Applicable Metro Fees
Expenses related to additional noticing caused by delays
brought on by the applicant(s). $ 235
2. Copies of Planning Documents
See Section 1, Public Records Fees, page 17.
3. Site review and inspection fees
a. Single family dwelling on infill lots(i.e., lots or parcels not
approved as part of a land partition/subdivision) $ 217
b. Single family dwelling or townhomes approved as a part of a
land partition/subdivision/planned development application $545
c. Non-single family residential development, including
apartments, commercial, industrial,and institutional uses $ 1,090
d. Re-inspection fee $ 115
e. Residential remodels
Interior remodels and accessory structures $ 120
Exterior addition of no more than 500 sq ft $ 162
Exterior addition exceeding 500 sq ft(same fee as if new
construction) See a.—c.above
4. Final Plat Review Fee $455
5. Ballot Measure 49 Claims
Fees for claims under LOC Article 12.55 (Resolution 05-31)
Pre-filing conference fee $431
Filing fee $ 1,257
6. Application Mailing List Fee $67
7. Records Retention Fees-For purposes of archiving records per State mandate
a. Ministerial land use applications $38
b. Minor land use applications(without public hearing) $60
c. Minor land use applications(with public hearing)and major $ 122
land use applications
d. Type II and verification tree removal permits $ 24
e. Sign permits $ 24
8. Demolition (Notice of Demolition Approval) $52
Z6 See Annexation Application Form.
2018 Master Fees and Charges Page 47
Section 12: Systems Development Charges
Systems Development Charges
The following fees shall be assessed for Systems Development Charges(SDC). For each type of SDC,the fees
assessed to each unit of a duplex shall be the same as those assessed to a single-family residence.
These SDC's shall be indexed for inflation annually using the Engineering News-Record Construction Cost Index
(20-city average). Accordingly,as of January 1, 2018,the SDC fees have been increased by 3.7%which is equal to
the last recorded change in this index as based on October 2016 to October 2017 data. Calculated amount is
rounded to the nearest dollar.
Systems Development Charges (LOC 39.04)
- �
Reimbursement Improvement Administrative Total
Water Meter Size Fee 14.79% Fee 78.72% Fee 6.49% 100%
5/8-3/4 inch $ 1,162 $ 6,183 $ 510 $ 7,855
3/4 inch $ 1,162 $ 6,183 $ 510 $ 7,855
1 inch $ 1,936 $ 10,304 $ 849 $ 13,089
1 1/2 inch $ 3,872 $ 20,610 $ 1,699 $ 26,181
2 inch $ 6,202 $ 33,013 $ 2,722 $ 41,937
3 inch $ 12,420 $ 66,107 $ 5,450 $ 83,977
4 inch $ 19,424 $ 103,385 $ 8,523 $ 131,332
6 inch $ 38,877 $206,923 $ 17,060 $262,860
8 inch $ 62,243 $331,288 $ 27,313 $420,844
10 inch $ 89,558 $476,676 $ 39,299 $605,533
. . �
Reimbursement Improvement Total
Water Meter Size Fee 22.16% Fee 77.84% 100%
5/8-3/4 inch $ 634 $ 2,226 $ 2,860
3/4 inch $ 634 $ 2,226 $ 2,860
1 inch $ 1,057 $ 3,711 $ 4,768
1 1/2 inch $ 2,113 $ 7,422 $ 9,535
2 inch $ 4,226 $ 14,843 $ 19,069
3 inch $ 10,142 $ 35,627 $ 45,769
4 inch $ 17,750 $ 62,348 $ 80,098
6 inch $ 38,880 $ 136,570 $ 175,450
8 inch $ 67,617 $237,513 $305,130
10 inch $ 105,650 $371,111 $476,761
27 Un-metered secondary dwelling units shall be charged the smallest SDC above.
Page 48 2017 Master Fees and Charges
Section 12: System Development Charges
. �
Reimbursement Improvement Total
Fee 0% Fee 100% 100%
Single family $0 $ 157 $ 157
Multi-family,commercial/industrial, institutional, and other land use fees are determined as follows:
Improvement Fee equals the total impervious area of the property in units of 3,030 square feet or
portion thereof multiplied by the fee. This fee is the Stormwater Management System Development
Charge.
. • . �
Refer to methodology and rate schedule in Attachment D
. �
Reimbursement Improvement Total
Fee 0% Fee 100% 100%
Residential
Single family $0 $ 13,595 $ 13,595
Multi-family/secondary $0 $ 7,562 $ 7,562
dwellings
"Congregate Housing" units are charged at 50%of the Multi-family rate.
(See attachment E for definition of Congregate Housing")
Non-residential $0 $874 $874
per employee
"Residential Care Housing" units are charged at 100%of the Non-residential rate.
(See attachment E for definition of"Residential Care Housing")
2018 Master Fees and Charges Page 49
Section 12: Systems Development Charges
Comparison of Neighboring Cities' New Single-Family Development Charges
Based on a 2,000 sq.ft. house with 500 sq.ft.garage,$200,000 value.
45,000
$40,765
40,000
$35,807
35,000 $33,890
$30,852
$31,420 �32,153 $32,390
30,000
$27,837
$26,255
25,000
$22,095 sz3,163
20,000
15,000 ■
$12,498
�
10,000 �
5,000
0
Milwaukie Gresham �Cig�n Tualatin Portland Hillsboro Tigard Wilsonville Sherwood Beaverton Os eeo WestLinn
Y B
Water Meter 1,827 4,470 3,808 3,837 2,577 8,455 8,004 5,842 5,592 5,533 7,855 10,332
■Sewer SDC 1,100 5,944 2,082 5,500 6,046 5,500 5,500 4,849 6,234 5,500 2,860 6,605
■Stormwater SDC 863 1,131 791 530 1,089 530 530 1,628 510 839 157 1,213
■Traffic Impact Fee 1,963 3,955 8,841 8,458 2,814 8,458 8,458 11,760 10,065 8,458 8,760 9,759
ParkSDC 3,985 3,955 4,881 5,170 12,551 5,149 6,228 5,374 7,669 10,800 13,595 10,616
METROExciseTax 240 240 240 240 240 240 240 240 240 240 240 240
School Excise Tax 2,520 2,400 2,520 2,520 2,520 2,520 2,460 2,460 2,080 2,520 2,340 2,000
Page 50 2017 Master Fees and Charges
Section 12: System Development Charges
Comparison of Neighboring Cities' New Commercial Development Charges
Based on a 30,000 sq.ft.commercial office,$3,200,000 value.
soo,000
Sa�z,vs
4so,000 � -
$436,298
$418,749
400,000 $39Z'9z�
$378,511 $380,473
$355,263
350,000
$334,213
300,000
250,000 $24�,189 $z46,606 $246,69
�
200,000
150,000 $136,923
100,000
50,000 - - -
0
Milwaukie Portland Gresham Lake Tualatin Wilsonville West Linn Beaverton Sherwood Tigard Hillsboro Oregon
Oswego City
Water Meter(1-1/2 inch) 6,090 12,884 17,880 26,181 19,178 20,083 43,370 31,870 27,958 64,017 42,128 19,040
■Sewer SDC 12,500 32,245 23,778 9,535 22,000 13,580 43,713 22,000 24,936 22,000 22,000 16,437
■Stormwater SDC 6,378 4,620 9,048 1,036 4,015 11,400 12,488 8,394 3,864 4,015 4,015 2,848
■Traffic Impact Fee 84,350 109,200 174,060 117,840 266,280 272,070 260,100 266,280 309,060 266,280 266,280 395,160
ParkSDC 4,865 58,500 0 70,865 0 15,990 0 29,189 7,669 40,297 79,135 15,950
METRO Excise Tax 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840
School Excise Tax 18,900 18,900 18,000 17,40 18,900 18,300 15,000 18,900 15,600 18,300 18,900 18,900
Systems Development Charges Methodologies (�OC 39.04.041)
Water SDC methodology is provided in............................................................. Attachment A
Sewer SDC methodology is provided in.............................................. Attachment B
Stormwater Management SDC methodology is provided in...................... Attachment C
Transportation SDC rate tables provided in................................................... Attachment D
Parks and Recreation SDC methodology is provided in................................... Attachment E
2018 Master Fees and Charges Page 51
Attachments
Table of Contents
Attachment A
Water System Development Charge Methodology.........................................................................................2
Attachment 8
Sewer System Development Charge Methodology.........................................................................................4
Attachment C
Stormwater System Development Charge Methodology................................................................................5
Attachment D
Transportation System Development Charges Rate Tables............................................................................6
Attachment E
Parks and Recreation System Development Charge Fee Methodology..........................................................8
Attachment F
Resolution—Updating the Master Fees and Charges Schedule.....................................................................11
Attachment A
Attachment A
Water System Development Charge Methodology
Reimbursement Fee
[A] Eligible cost of unused capacity in the existing water system.
[B] Current(2009)customer base expressed as 3/4" meter equivalents.
[C] Future customer base expressed as 3/4" meter equivalents.
�A� _ [D] Water SDC Reimbursement Fee
���—�B�
Reimbursement Fee Calculation
[A] _ $6,148,588
[B] = 15,204 MEs
[C] = 21,695 MEs
�A� _ [D] $947
���—�B�
Page 2 2018 Master Fees and Charges-Attachments
Attachment A
Improvement Fee
[E] Cost in current(2009)dollars of water system capital improvements that
will increase system capacity to meet the needs of future users.
[B] Current(2009)customer base expressed as 3/4" meter equivalents.
[C] Future customer base expressed as 3/4" meter equivalents.
[E]
�C�_�B� _ [F] Water SDC Improvement Fee
Improvement Fee Calculation
[E] _ $32,714,947
[B] = 15,204 MEs
[C] = 21,695 MEs
�E� _ [F] $5,041
���—�B�
Water System Development Charge
[D] Water SDC Reimbursement Fee
[F] Water SDC Improvement Fee
[G] Water SDC Administrative Fee
[H] Water System Development Charge
[D]+ [F] +[G] _ [H]
2018 Master Fees and Charges—Attachments Page 3
Attachment B
Attachment 6
Sewer System Development Charge Methodology
Sewer SDC Fee
[M] Value of the sewer collection system capital improvement program to provide capacity to serve new
customers.
[N] Value of the sewer wastewater treatment plant capital improvement program to provide capacity to
serve new customers.
[O] Current dry weather demand.
[P] Future dry weather demand.
[Q] Future WWTP capacity dedicated to Lake Oswego.
[R] Average single family home dry weather demand.
�P�—���x�M�x�R�_�S� Portion of fee for collection system capital improvements to provide
[P] [P] capacity to serve new customers.
LQJ x�p�NJO�x�R�_�T� p�ovide�capacity to serve new cu t mee splant capital improvements to
LJ L
�S�+�T�=�U� Sewer Fee.
Sewer SDC Fee Calculation
[M] _ $ 19,351,000 �1'�—���X�M�XrR1=fs1 $244
r Pl r Pl L J L J
L J L J
[N] _ $ 11,499,000 �1'�X �N� X�R�=�T1 $ 1,186
[Ql [Pl-[�l '
[O] = 3.9 mgd
[P] = 5.69 mgd
[Q] = 7.025 mgd
[R] = 0.000228 mgd �S�+�T�=�U� $ 1,430
Sewer System Development Charge
[U] * 22.16%_ [V] Sewer SDC Reimbursement Fee
[U] * 77.84%_ [W] Sewer SDC Improvement Fee
[X] Sewer System Development Charge
[V] + [W] _ [X]
Page 4 2018 Master Fees and Charges-Attachments
Attachment C
Attachment C
Stormwater System Development Charge Methodology
Improvement Fee—Water Quantity Portion
[A] Portion of the Stormwater quantity management capital improvement program attributable to future
development. Determined on a project-by-project basis and equal to the percentage increase in the
design flow of each project in the Stormwater quantity management capital improvement multiplied by
project cost.
[B] Projected increase in Equivalent Service Units(ESUs).One ESU is equal to 3,030 square feet of impervious
area.Total projected increase in ESUs is determined by dividing the total projected increase in impervious
area of the City of Lake Oswego by 3,030.
[A]/[B] _ [C] Improvement Fee—quantity portion, per ESU.
Improvement Fee—Quality Portion
[D] Portion of the stormwater uq alitv management capital improvement program attributable to future
development. Equal to the percentage increase in total runoff multiplied by the total cost of the
stormwater quality management capital improvement program.
[D]/[B] _ [E] Improvement Fee—quality portion, per ESU.
Improvement Fee Calculation
[C]+ [E] _ [F] Stormwater improvement fee.
Stormwater Management System Development Charge
Only includes an Improvement Fee-No Reimbursement Fee.
2018 Master Fees and Charges-Attachments Page 5
Attachment D
Attachment D
Transportation System Development Charges Rate Tables
.. �. �
.. �
. . �
110 General Light Industrial 1,000 SFGFA 5.26 100% 5.26 8.70 $8,225 $2,467
130 Industrial Park 1,000 SFGFA 5.34 100% 5.34 8.82 8,341 2,502
140 Manufacturing 1,000 SFGFA 3.03 100% 3.03 5.01 4,734 1,420
151 Mini-Warehouse 1,000 SFGFA 237 100% 2.37 3.92 3,707 1,112
160 Data Center 1,000 SFGFA 0.99 100% 0.99 1.64 1,547 464
210 Single-Family Detached
Housing Dwelling unit 9.45 100% 9.45 15.62 14,760 -
210 Phase-in:Year 2018 Dwelling unit - - - - 14,760 8,760
230 Phase-in:Year 2019
(before escalation) Dwelling unit - - - - 14,760 11,760
230 Phase-in:Year 2020
(before escalation) Dwelling unit - - - - 14,760 14,760
220 Apartment Dwelling unit 6.50 100% 6.50 10.74 10,156 3,047
230 Residential
Condominium/Townhouse Dwelling unit 5.65 100% 5.65 9.34 8,830 2,649
240 Mobile Home Park ODU 4.90 100% 4.90 8.10 7,658 2,297
254 Assisted Living Bed 2.56 100% 2.56 4.24 4,004 1,201
310 Hotel Room 7.86 100% 7.86 12.98 12,274 3,682
320 Motel Room 5.63 100% 5.63 9.31 8,796 2,639
411 City Park Acre 6.13 100% 6.13 10.14 9,582 2,875
417 Regional Park Acre 4.99 100% 4.99 8.25 7,799 2,340
430 Golf Course Acre 5.27 100% 5.27 8.71 8,236 2,471
492 Health/Fitness Club 1,000 SFGFA 3032 100% 30.32 50.12 47,374 14,212
495 Recreational Community
Center 1,000 SFGFA 27.40 100% 27.40 45.29 42,810 12,843
520 Elementary School 1,000 SFGFA 12.07 59% 7.12 11.78 11,131 3,339
522 Middle School/Junior High
School 1,000 SFGFA 10.78 59% 6.36 10.52 9,941 2,982
530 High School 1,000 SFGFA 10.09 59% 5.95 9.84 9,299 2,790
540 Junior/Community College 1,000 SFGFA 21.41 100% 21.41 35.39 33,456 10,037
560 Church 1,000 SFGFA 13.22 100% 13.22 21.85 20,657 6,197
565 Day Care Center 1,000 SFGFA 54.62 33% 18.02 29.79 28,162 8,449
590 Librery 1,000 SFGFA 50.46 100% 50.46 83.41 78,843 23,653
610 Hospital 1,000 SFGFA 12.17 100% 12.17 20.12 19,014 5,704
620 Nursing Home 1,000 SFGFA 7.21 100% 7.21 11.92 11,268 3,380
710 General Office Building 1,000 SFGFA 8.38 100% 8.38 13.85 13,093 3,928
720 Medical-DentalOffice
Building 1,000 SFGFA 27.31 100% 27.31 45.14 42,667 12,800
731 State Motor Vehicles
Department 1,000 SFGFA 120.90 100% 120.90 199.84 188,895 56,668
732 United States Post Office 1,000 SFGFA 88.35 100% 88.35 146.04 138,039 41,412
750 Office Park 1,000 SFGFA 8.50 100% 8.50 14.05 13,280 3,984
760 Research and
Development Center 1,000 SFGFA 6.22 100% 6.22 10.29 9,723 2,917
770 Business Park 1,000 SFGFA 9.44 100% 9.44 15.60 14,742 4,423
812 Building Materials and
Lumber Store 1,000 SFGFA 43.13 100% 43.13 71.29 67,384 20,215
Page 6 2018 Master Fees and Charges-Attachments
Attachment D
Transportation System Development Charges Rate Tables
�. �. �
�. �
. � �
813 Free-Standing Discount
Superstore 1,000 SFGFA 53.42 72% 38.46 63.58 60,094 18,028
814 Variety Store 1,000 SFGFA 64.03 48% 30.57 50.54 47,769 14,331
815 Free-Standing Discount
Store 1,000 SFGFA 59.09 48% 28.22 46.64 44,084 13,225
816 Hardware/Paint Store 1,000 SFGFA 58.23 45% 25.91 42.83 40,487 12,146
817 Nursery(Garden Center) 1,000 SFGFA 82.86 100% 82.86 136.96 129,459 38,838
820 Shopping Center 1,000 SFGLA 41.24 50% 20.68 34.18 32,310 9,693
826 Specialty Retail Center 1,000 SFGLA 40.58 100% 40.58 67.08 63,405 19,021
841 Automobile Sales 1,000 SFGFA 29.27 100% 29.27 48.37 45,725 13,717
843 Automobile Parts Sales 1,000 SFGFA 61.91 44% 27.24 45.03 42,561 12,768
848 Tire Store 1,000 SFGFA 24.87 69% 17.08 28.23 26,682 8,005
850 Supermarket 1,000 SFGFA 122.18 39% 4734 78.25 73,969 22,191
851 Convenience Market
(Open 24 Hours) 1,000 SFGFA 758.79 33% 246.81 407.95 385,610 115,683
857 Discount Club 1,000 SFGFA 42.35 100% 42.35 69.99 66,161 19,848
862 Home Improvement
Superstore 1,000 SFGFA 38.03 44% 16.73 27.66 26,145 7,844
880 Pharmacy/Drugstore
without Drive-Through 1,000 SFGFA 90.06 42% 38.13 63.02 59,567 17,870
881 Pharmacy/Drugstore with
Drive-Through 1,000 SFGFA 96.91 38% 36.83 60.87 57,537 17,261
890 Furniture Store 1,000 SFGFA 4.98 37% 1.83 3.02 2,855 856
912 Drive-in Bank 1,000 SFGFA 122.71 27% 33.54 55.44 52,404 15,721
931 Quality Restaurant 1,000 SFGFA 88.04 43% 37.42 61.85 58,460 17,538
932 High-Turnover(Sit-Down)
Restaurant 1,000 SFGFA 132.28 40% 52.58 86.91 82,153 24,646
934 Fast-Food Restaurant with
Drive-Through 1,000 SFGFA 535.05 41% 219.07 362.11 342,281 102,684
937 Coffee/Donut Shop with
Drive-Through 1,000 SFGFA 818.58 41% 335.16 554.00 523,661 157,098
938 Coffee/Donut Kiosk 1,000 SFGFA 1,800.00 17% 306.00 505.80 478,096 143,429
944 Gasoline/Service Station VFP 168.56 35% 59.00 97.52 92,176 27,653
945 Gasoline/Service Station
with Convenience Market VFP 162.78 13% 20.80 34.38 32,498 9,749
946 Gasoline/Service Station
with Car Wash VFP 152.84 24% 36.51 60.35 57,046 17,114
Source:ITE Trip Generation Manual,9th Edition,compiled by FCS GROUP
zPerson trips calculated with 1.65 person trips per average daily vehicle trip.
3The 30%factor for the approved SDC Rate per Unit applies to all codes except ITE Code 210 for the phased-in Single-Family Detached Housing.
Abbreviations:
SFGFA-square feet of gross floor area
ODU-occupied dwelling unit
VFP-vehicle fueling position
2018 Master Fees and Charges-Attachments Page 7
Attachment E
Attachment E
Parks and Recreation System Development Charge Fee Methodology
Parks and Recreation SDCs for New Development are calculated as follows:
I. Residential Development
a. An applicant for a building permit should complete a Lake Oswego Parks System Development
Charges Application and SDC Calculation Worksheet indicating the type and number of new Dwelling
Units to be included in the project.
b. The Building Department enters the SDC rates per dwelling on the application form and calculates the
SDCs to be paid by the Applicant. As of January 1,2018,the rates per unit are as follows:
. . .
.- . � . - �
Single Family Dwelling Unit $ 13,595
Multi-Family Dwelling Unit $ 7,562
II. Non-Residential Development
a. An applicant for a building permit should complete a Lake Oswego Parks System Development
Charges Application and SDC Calculation Worksheet indicating the type and number of square feet of
building space for each non-residential use to be included in the project. Guidelines for the number
of square feet required for each employee are included in the table on the following page for major
Standard Industry Classifications. Where a proposed use does not specifically match one of the
classifications listed in the table,the listed classification which most closely matches the proposed
use, as determined by the City Manager, may be substituted.
b. The Building Department calculates the non-residential SDC Improvement Fee by:
i. Dividing the building space(square feet)for each non-residential use in the development by
the number of square feet per employee(from the guidelines in the Square Feet Per
Employee table),and
ii. Multiplying the result(from step 1) by the SDC rate Per New Employee($874 as of January 1,
2018). Any proposed use which constitutes 10%or less of the total building space should be
considered an ancillary use and does not require a separate calculation; however,the
building space for such uses must be included in the total for other non-residential uses.
*Rates are based on Improvement Fee only(no Reimbursement FeeJ.
Page 8 2018 Master Fees and Charges—Attachments
Attachment E
III. Senior and Affordable Housing Definitions(Per Resolution 08-42):
a. "Congregate Housing" is defined as"multi-unit housing with self-contained apartments that contain
cooking facilities which support independent lifestyles for those that have life-function disabilities
due to age, medical, or mental condition,which do not require residential care or skilled nursing
services. Congregate housing provides varying levels of support services,such as meals, laundry,
housekeeping,transportation, and social, recreation,cultural and education activities. The full range
of services normally associated with residential care facility,are not provided in association with
congregate housing." (Section 50.02.005 Definitions, City Code)
Rate Provision: Charged at 50%of the Multi-Family residential rate.
b. "Residential Care Housing" is considered to be non-residential in nature and is defined as a facility
that houses and provides services for 6 or more persons who may have a range of physical and
mental health problems, including chronic and debilitating conditions requiring assistance with daily
activities. This term is synonymous with other terms such as"assisted living facilities"and "adult care
housing" used to describe housing which provides the range of services described below. Living units
within residential care housing do not have cooking facilities. A range of services is provided
including staff supervised meals, housekeeping and personal care medication supervision, recreation,
cultural,social activities and transportation. Residential care housing facilities may include housing
for persons needing intermediate care. These are persons who do not require around-the-clock
nursing, but who do need preventative care,therapies at levels less than continuous licensed nursing
care or observation. Intermediate care emphasizes personal,social and emotional/mental health
care, but involves the availability of 24 hour service with physicians and nurses in supervisory roles.
Skilled nursing services, including convalescent care, may be provided as an accessory and
subordinate use in conjunction with residential care facilities. (Section 50.02.005 Definitions,City
Code).
Rate Provision: Charged at 100%of the Non-Residential rate.
2018 Master Fees and Charges—Attachments Page 9
Attachment E
SQUARE FEET PER EMPLOYEE
(Recommended guidelines from Metro Employment Density Study)
� . � � • .. � . �
. . . . . .
1-19 590 37 700
Ag., Fish & Forest Services; Transportation Equipment
Construction; Mining
20 630 40-42,44,45,47 3,290
Food & Kindred Products Transportation and Warehousing
22, 23 930 43,46,48,49 460
Textile&Apparel Communications and Public
Utilities
24 640 S0,51 1,390
Lumber&Wood Wholesale Trade
25,32,39 760 52-59 470
Furniture; Clay,Stone,&Glass; Misc. Retail Trade
26 1,600 60—68 370
Paper and Allied Finance, Insurance& Real Estate
27 450 70—79 770
Printing, Publishing&Allied Non-Health Services
28—31 720 80 350
Chemicals, Petroleum, Rubber, Leather Health Services
33,34 420 81-89 740
Primary&Fabricated Metals Educational,Social, Membership
Services
35 300 90—99 540
Machinery Equipment Government
36,38 400
Electrical Machinery, Equipment
* Source: U.S. Department of Commerce Standard Industrial Classification Manual
IV. Modification, Expansion,or Redevelopment
If the development is a modification or expansion of an existing structure,or redevelopment of a property
from a previous use,the SDC amount is based on the net increase in the number of Dwelling Units and/or
employees,calculated as follows:
a. Calculate an SDC on the development as though the entire development was subject to the SDC;
b. Calculate an SDC on the existing development, before modification,expansion, or
redevelopment,as though the existing development was subject to the SDC;
c. Calculate the net SDC amount by subtracting the result of Step b from the result of Step a; if the
result is zero or less than zero, no SDC is due.
Page 10 2018 Master Fees and Charges-Attachments
Attachment F
Attachment F
F�ES�LUTION �T-�9
A RES�LUTION �F THE CIIY C�UNCIL DF THE CITY DF LAKE O SV4fEG0 REVI�ING
FEE� AMD CHARGE� AND UPDATIN� THE LAKE OSV�JEGO MA�TER FEE� AND
CHARGE� �CHEDULE
V4�HEF�EAS, the �it�� has adopked from time to time �,rarious fees and charges for services;
and
V4rHEF�E,�,�, the�it� has found ik necessary tn add, re�,�ise, or delete v�rious fees_
NOW. THEREFORE, �E IT RE��LVED b�y the �it�� �ouncil of the �ik�� of Lake Osk�rego
that:
Sectian 1. The re�.risians to fees and charges sha���rn in Exhibit A are hereby adopted
effectiae Januan� 1, �018, except k�here noted other,a�ise_
Sectian 2. The re�ision to fe�s and charges shall be in�arporated into the �it�+'s P�laster
Feea and�harges schedule.
Sectian 3. Effecti�,re Date. This ResoluGion shall take effect upon passa�e_
Considered and enac#ed at the regular meeting of the �ity �oun�il of the �ity of Lake
Os}�5rego on th�5th daw' of aecember, �017.
,41'E�:
N�E�:
ESC�lJ�E D:
A6�TAIN:
Kent�tudebaker, C�Mlayar
,4TTE�T:
Anne-�wlarie �impson, �it�� Recor�er
APPR�VEa A�T� F�RIv1:
Da��id Powe I I, �ity,�t[orney
2018 Master Fees and Charges—Attachments Page 11
Law Group, P.C.
. , , . , � , ,: ,� ,
December 5, 2017
VIA EMAIL
Mayor Studebaker and Members of City Council
Re: Resolution 17-59
Dear Mayor Studebaker and Members of City Council:
I am writing you regarding Resolution 17-59 relating to water charges Por residents in
Forest Highlands located in unincorporated Clackamas County.
Before you, as I understand it, is a proposed surcharge of 10°/a over in city rates. At the
June 6�h Council meeting, it was proposed that there be five 10% increases over a period of five
years for a total of 50%. That decision should be revisited as was proposed at the June 6�h
hearing.
I have attached a copy of my email to you and the Council setting forth objections to such
an extreme surcharge. I do not think my non-resident neighbors have a big problem with this
10% increase. However, I would ask that there be no fiu-ther increases without further input
from Forest Highlands residents.
I have made repeated requests of the City regarding the basis for the 50% surcharge. The
City's response to my requests can be summarized as "that is what we have been charging other
non-residents." The 50% succharge was adopted many years ago before the City adopted a tiered
rate structure for water usage and when water rates were much lower.
Our personal water bills for this last summer were $1,038.92, $2,192.31, and $1,488.51.
Most of the bills were due to us falling into the tier 3 category for water usage. I think the tiered
rate system needs to be reviewed before any further surcharges are imposed. To impose a 50%
surcharge on top of the tiered is not fair.
When I met with the Finance Director and Joel before the June 6'�' hearing, neither could
explain why the surcharge was 50%.
. i 3i�.t .,LS ��J3l) P� J�.� UY� '�iflt.i ,, :�( .. :fii'(!� Cc4tL.. ....
+iot�rrtJr"icrn�o�,t �Cc�rat�._ ,`iuiro iUi ° Lalcci )s ro. C1t ��Oi�
Law Group, P.C.
� ,,. , � ; . . . . . . �
I think I speak for others in my situation in saying that we are willing to bear the
reasonable cost of services provided by the City. We should not be punished because we have
not annexed. When I testified before you last June, I was told that the 50% surcharge was not
intended to be punitive. However, the optics from the perspective of non-residents is otherwise.
While I am speaking for myself, I do believe the leadership of the FHNA would be willing to sit
down to discuss alternative approaches to recurring issues in our neighborhood that might result
in positive solutions or outcomes.
I had also asked the City for information regarding the assets that were transfened to the
City by the Forest Highlands Water District and the response was that other than $1,700 in cash,
the City had no information regarding assets transferred. That seems odd since there should have
been water delivery systems in place which would have been transferred to the City upon
dissolution. I think the considerable value associated with these assets should be considered.
Thank you for your consideration in these matters.
Sincerely, -
�' , �
/� ,
� _
L/."����—_ C_ -�.�.-----`_` �
Christopher K. Robinson
1t'1in . '[,,'�i) J,. �IiCCi > .i`)iV _ .. , `✓ e ..4J. , �1�).rr,'i.
� �A,io��nf jclf�'��.� it i ;i r;tCC. Saiic llil ' I.,�kc � )<«�,�v�� t �n `�70.;�
Chris Robinson
From: Chris Robinson
Sent: Monday, June 05, 2017 1:34 PM
To: kstudebaker@ci.oswego.or.us;jbuck@ci.oswego.or.us; jgudman@ci.oswego.or.us;
tkoh loff@ci.oswego.or.us
Cc: jlamotte@ci.oswego.or.us;jmanz@ci.oswego.or.us; so'neill@ci.oswego.or.us; Willihnganz,
Gary; Phil Zald (philzald@gmail.com); slazenby@lakeoswego.city; Powell, David
Subject: Resolution 17-27 on water rates for Forest Highlands
Attachments: SScan17060312010.pdf; SScan17060312050.pdf; SScan17060311020.pdf;
SScan17060513060.pdf
Importance: High
Dear Mayor Studebaker and Members of City Council,
I am writing you to request that agenda item 93 be removed from tomorrow's agenda.
The city mailed the notice of this agenda item to affected Forest Highlands residents on May 31�`. The earliest anyone
would have received this letter would have been June 1". This is totally inadequate notice. The city proposes a 50%
surcharge impacting our residents some of which are on fixed incomes and elderly. Property values could be negatively
impacted.
This "notice" does not pass the tests of fairness or due process.
This is a repeat of the city's failure to provide adequate notice on this matter. I have attached a copy of the March 14th
letter regarding the March 21�`council meeting. Again allowing for mailing time the letter provides less than one week
notice.
Furthermore the letter states that no action would be taken at the informal study session. I have attached an email from
David Powell which makes it clear that City Council did take action and voted directing staff to make the new rates
effective July 1�`. This was despite the fact that Mr. Lazenby recommended that Council not take any action at that
meeting and that Council revisit the matter as part of the year-end review of various water rates.
There was no opportunity for affected residents to weigh in or provide testimony prior to Council's decision. The May
31�t letter does not come close to curing that deficiency. Excerpts from the minutes of the March 21�` meeting are
attached for your convenience.
As stated earlier water rate charge reviews are normally done towards the end of the year and Me. Lazenby made that
recommendation.That would have been the correct course of action.
The rate surcharge is heavy handed and coercive.The surcharge is based upon a document over 25 years old. We have
no idea what the reasoning was behind a 50%surcharge except being a clear penalty if a property owner did not annex
into the city during the term of that agreement.
I for one had no awareness until recently that the City could decide to cut off water service or adopt a punitive
surcharge.
The city has known about the approaching expiration of that agreement and yet has waited until the last minute to deal
with it and now wants to rush the process without adequate outreach to affected residents.
1
The 50%surcharge would be on top of the current tiered rate structure for water usage which is also punitive if certain
usage thresholds are exceeded. City Council should review the fairness of the tiered rate structure before exacerbating
the problem by adopting Resolution 17-27.
The FHNA board joins in my request for postponement of this matter and to my request to take this up as part of its
year-end review of water rates. This will allow for proper vetting of the issues.
It is bothersome to say the least that this matter as well as the FHNA appeal of LU 16-0053 was scheduled the same
night as the FHNA annual meeting.The City should have been aware of that as it assisted with the mailing of notices to
FHNA residents.
I trust that the City will see fit to postpone item 9.3. I support the recommendation that was made at the March 21�`
meeting by your City Manager to deal with this matter as part of its year-end review of water charges.
Sincerely,
Chris Robinson
Chris Robinson � Christopher K Robinson PC,A Professional Law Corporation � 1 Mount Jefferson Terrace,Suite 101 � Lake Oswego,OR 97035 �
Tel 503-635-9330 �Fax 503-635-9010
www.ck robi n so Naw.com
.. . . ... ._ _. ___..
This message is intended only for the use of the individual or entity to which il is addressed and may contain information that is privileged, confidential
and exempt from disclosure under applicable law. If the reader of this message is not the recipient,or the employee or agent responsible for delivering
the message to the intended recipient,you are hereby notified that any dissemination,distribution, or copying of(his communication is strictly
prohibited. If you have received this communication in error, please notify us immediately by telephone and retum the original message to us at the
above address via regular postal service.
2
9.5
a�tiA .��s CnUNCIL REP�RT
� , �,1
�� � n
V ❑
°REGar�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Shawn Cross, Finance Director
SUBJECT: RESOLUTION 17-60, SUPPLEMENTAL BUDGET
DATE: November 22, 2017 MEETING DATE: December 5, 2017
SUGGESTED MOTION
Move to adopt Resolution 17-60 modifying the fiscal year 2017-18 through a supplemental
budget process.
INTRODUCTION/BACKGROUND
Throughout a budget year, new information gives reason to make adjustments to the Adopted
Budget. Local Budget Law allows for these adjustments under certain conditions and with
certain requirements. This request is brought forward as a full supplemental budget, requiring
a public hearing notice and public hearing.
DISCUSSION
This budget amendment is requested after a staff review and comparison of actual year-to-date
revenues and expenditures with the current budget. When staff purchases goods and services,
they charge them to line items that correspond to the type and nature of the expense,
regardless of the originally budgeted amount. This keeps the integrity of our accounting
records intact and facilitates improved budgeting the following year. As a result, a budget may
need to be supplemented out of Contingency or another appropriation line, which is the case
for the attached change for the City Hall reserve. Council directed staff to fund the initial
planning work from the City Hall reserve. We need to transfer the funds from the Capital
Reserve Fund to the General Fund.
Explanations for the other adjustments contained in this supplemental budget are included
below.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 2
1. The Public Art Fund budget is increased to reflect art purchases rolling over from fiscal
year 2016-17 as part of the percent for art program at the public works maintenance
facility.
2. Appropriating additional beginning fund balance to be used toward project overages
on the public works maintenance center project.
FISCAL IMPACT
The fiscal impact is described in detail in the resolution itself.
RECOMMENDATION
Adopt Resolution 17-60.
ATTACH M E NTS
1. Resolution 17-60
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
ATTACHMENT 1
RESOLUTION 17-60
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO ADJUSTING THE
BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 BY ADOPTING A SUPPLEMENTAL
BUDGET,APPROVING RESOURCES/REQUIREMENTS,AND MAKING APPROPRIATIONS.
WHEREAS, Certain conditions and situations have arisen since the initial
preparation of the 2017-18 budget and necessitate changes in financial planning, now,therefore,
BE IT RESOLVED by the City Council of the City of Lake Oswego that:
Section 1. The City Council hereby adjusts the budget for fiscal year 2017-18 in the amount of$826,000.
Section 2. The City Council hereby authorizes:
A) The appropriation of resources and approval of requirements listed below;
B) The transfers of funds and transfers of fund appropriations as listed herein.
Capital Reserve Fund Adopted Revised Difference
Requirements:
Transfers to Other Funds $ 1,104,000 $ 1,554,000 $ 450,000
Reserve for Future Expenditures 964,108 514,108 (450,000)
$ -
Explanation of Major Changes:
Transfer reserve for City Hall back to the General Fund facilities for City Hall.
General Fund Adopted Revised Difference
Resources:
Transfers $ 551,543 $ 1,001,543 $ 450,000
Requirements:
General Administration $ 9,826,293 $ 10,276,293 $ 450,000
Explanation of Major Changes:
Transfer reserve for City Hall from the set aside in Capital Reserve Fund.
Public Art Fund Adopted Revised Difference
Resources:
Beginning Fund Balance $ 42,729 $ 80,729 $ 38,000
Requirements:
Public Art $ 130,000 $ 168,000 $ 38,000
Explanation of Major Changes:
To adjust appropriations to use carryover from the percent for art program-received from the operations
center in FY17.
Resolution#17-60 Page 1 of 2
Public Works Support Services Adopted Revised Difference
Resources:
Beginning Fund Balance $ 475,803 $ 813,803 $ 338,000
Requirements:
Operations Services Department $ 2,385,000 $ 2,723,000 $ 338,000
Explanation of Major Changes:
To adjust appropriations to use additional carryover from the prior year for completion of the operations
building capital project.
Section 3. Effective Date. This Resolution shall take effect upon passage.
Considered and enacted at a regular meeting of the City Council held on the 5th day of December, 2017.
AYES:
NOES:
ABSTAIN:
ABSENT:
Kent Studebaker, Mayor
ATTEST:
Anne-Marie Simpson, City Recorder
APPROVED AS TO FORM:
David Powell, City Attorney
Resolution#17-60 Page 2 of 2
10.1
o�c�'P` � �s� COUNCIL R�PORT
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TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Scott Lazenby, City Manager
Ivan Anderholm, Director of Parks & Recreation
SUBJECT: STUDY SESSION ON COUNCIL POLICY DIRECTION ON CITY INVOLVEMENT IN
SWIMMING POOL FUNDING AND OPERATION
DATE: November 27, 2017 MEETING DATE: December 5, 2017
ACTION
Provide policy direction on city involvement, if any, in funding and/or operating a community
swimming pool.
INTRODUCTION/BACKGROUND
A year ago, Lake Oswego voters approved a school bond measure that included $7 million to
replace the current LOSD swimming pool. Members of the community have expressed interest
in expanding the scope of the pool design. One option is to build a larger (50 meter) pool that
could be used be used for major swim meets and lap swimming. Another option is to build two
pools in a single complex: one for use by LOSD swim and water polo teams as well as by the
community for lap swimming, and another that would be designed for recreational swimming
by families and people of all ages. Either option would cost as much as $6 million more than the
amount allocated in the school bond.
The key policy question before the City Council is: should the City of Lake Oswego be in the pool
business?
DISCUSSION
Some factors to consider include:
• Lake Oswego operates a swim park on Oswego Lake. Both it and the Willamette River
beach at George Rogers Park are well used in the summer for recreational swimming.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 2
• All Lake Oswego residents currently have access to the LOSD Pool. Some, but not all,
residents also have access to swimming pools through their HOAs (e.g., the Mountain
Park community center) or through membership in private athletic clubs.
• There are several options for locating a community pool. The operating cost would be
less if it was part of a larger parks and recreation center, but it would still require a
sizeable operating subsidy (probably twice the current golf course net income gap).
• Community support for paying to build and operate a community pool could be gauged
through our community attitudes survey, due to be done in the next few months.
• If an additional $6 million were funded through a general obligation parks bond, the
resulting tax rate would be less than seven cents per thousand assessed value. If the
annual operating subsidy (estimated at between $300,000 and $400,000) were funded
through a special levy, the tax rate would be similar (between six and seven cents per
thousand).
• The Parks Board currently has Swimming Pools prioritized 18 out of 27 unfunded
projects in the CIP.
RECOMMENDATION
While replacement of the current pool is not one of the most urgent needs to be addressed by
the school bond, at some point the LOSD Board will need a decision from the City Council as to
whether or not the City is interested in some aspect of funding and/or operating a pool facility.
The Council may decide that it doesn't rank as a high priority, in comparison with other major
City goals. If on the other hand the City Council would like to explore the idea of a community
pool, staff can work on design, location, and funding options based on Council direction.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Submitted by Councilor Gudman 11/29/2017
Aquatic Facility
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Tabl'e of Confents
Vision Statement &Mission Statement
Executive Summary
Demographics Summary
Products and Services
L2S Programs
Masters Programs
Physical Therapy and Rehabilitation Programs
Recreational Events and Activities
Safety and Rescue Training
Aquatics Safety
Market Analysis Summary
Strategy and Implementation Summary
Description of Proposed Center
Management Summary
Financial Plan
Pool#1:Competitive Training Pool
Pool#2: Programming Pool_&Rehab rental
Structure
Funding Sources
Operating Costs
Aquatic Center Income
References and Additional Information
The Aquatic Center will help meet the aquatic health, safety, recreation, and competition
needs of,,,,,,
Mission Statement
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Executive Summary
This enterprise plan describes the need for a new aquatic center in ..... Current facilities
designed for training and teaching are non-existent or becoming obsolete due to
population growth and facility deterioration. Existing pools where the club currently
rents water space do not offer the necessary water temperature and quality to meet
programming needs.
This plan describes in detail what type of a new training center is proposed, the price
range for development and construction of a proposed center, and potential sources of
funding. Additionally, reference information is provided for further research.
The local community and swim club would strongly support a new center and a new
center would also likely attract more participants in aquatic activities. This would help
make the center a site for aquatic training and healthy family activities.
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The Aquatic Center is designed and will be programmed to meet the aquatic health,
safety,recreation,and competition needs of Fortuna and surrounding areas. This Enterprise
Plan will present the planning/programming for the pools and necessary land supporting
areas. Pro�rammin must precede desi�n. Since 2004 the aquatic "wants and needs" of
communities have changed. Aquatic facilities can no longer rely on day-pass recreation
fees to financially sustain the facility. To address the modern communities' health and
wellness and safety needs, focusing on offering Total Aquatic Programming has become
the new successful model. This plan stresses the importance of the 4 Pillars of Aquatic
Programming and the most effective way to bring this to the community.
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Specif'ic planned services include (but are not limited to) the following:
❖ Learn to swim adult and children in small group (4 to 6 students), semi-private (2
students) and private lessons (1 on 1)
❖ Window of exercise mini clinics for adult membership
•'• Lap swimming
❖ Water horizontal and vertical classes
❖ USA Swim teams—practice and small meets
❖ High School practices and dual meet competition (optional)
❖ Water safety training and certifications
❖ Warm water therapy(programming poollane rental basis)
❖ Swim parties—birthdays, class, special events
L2S Programs
L2S programs exist in many forms. Table 1 below lists examples of programs and age-
group specifications.
Table 1 — Learn to Swim Programs
Level Description
The objective of Level I is to help students feel comfortable in the water
Level I: and to enjoy the water safely. In level I, you learn elementary aquatic
Water Acclamation skills, which students build on as they progress through the Learn to
Swim Program. At this level you also start developing good attitudes
and safe practices around the water. Some students will have some
experience with the water and may begin the program at a higher level.
There are no prerequisites for this course.
The objective of Level II is to give students success with fundamental
skills. Students learn to float without support and to recover to a vertical
Level II: position. This level marks the beginning of true locomotion skills and
Water Adaptation adds to the self-help hand basic rescue skills begun in Level L Students
entering this course must have a Level I certificate or must be able to
demonstrate all the completion requirements in Level I.
The objective of Level III is to build on the skills in Level II by
providing additional guided practice. You learn to coordinate the front
Level III: crawl and back crawl. You are introduced to the elementary backstroke
Skills & Drills and the fundamentals of treading water. Students also learn rules for
safe diving and begin to learn to dive from the side of the pool. Students
entering this course must have a Level II certificate or must be able to
demonstrate all the completion requirements in Level II.
Table 1 — Learn to Swim Programs
Level Descri tion
The objective of Level IV is to develop confidence in the strokes learned
thus far and to improve other aquatic skills. Students will learn to
increase their endurance by swimming familiar strokes (elementary
Level IV: backstroke, front crawl, and back crawl) for greater distances then at
Stroke Development Level III. You are introduced to the breaststroke and sidestroke and the
basics of turning the wall. Students entering this course must have a
Level III certificate or must be able to demonstrate all the completion
requirements in Level III.
The objective of Level V is coordination and refinement of key strokes.
You are introduced to the butterfly stroke, open turns, the feet-first
Level V: surface dive, and springboard diving. Participants learn to perform the
Stroke Refinement front crawl and back crawl for increased distances and to perform the
sidestroke and breaststroke. Students entering this course must have a
Level IVi certificate or must be able to demonstrate all the course
requirements in Level IV.
The objective of Level VI is to polish strokes so students swim them
with more ease, efficiency,power, and smoothness over greater
Level VL• distances. Students develop considerable endurance by the end of this
Skill Proficiency course. You are introduced to additional turns as well as the pike and
tuck surface dives. Students entering this course must have a Level V
certificate or must be able to demonstrate all the skill required to
complete Level V.
The objective of Level VII is to perfect strokes and to develop good
fitness habits. You are urged to use aquatic activities throughout life to
Level VII: maintain your physical condition. You learn springboard diving and
Advanced Skills advanced rescue skills. Other aquatic activities are introduced at this
level: polo, and synchronized swimming. Participants entering this
course must have a Level VI certificate or must be able to demonstrate
all the completion requirements in Level VI.
Parents MUST accompany the child in the water. Skills to be taught to
Parent/Infant: the parents will be holding positions and when to use them, the
6—36 Months importance or cues and how to use them and roles for helping the child
learn and practice skills appropriate for his or her age. There is also an
introduction on lifejackets and basic safety skills.
This class helps to improve the skills children have learned and to
introduce more advanced skills. They will be taught water adjustment,
Tots: exploring the pool, kicks, floats glides, underwater exploration and water
3 — 5 Years exit. For some tots, especially those who have not had water
experiences or who show fear, it may be helpful to start them out in the
Parent/Infant class and let them progress at their own speed.
Table 1 — Learn to Swim Programs
Level Descri tion
Adults may avoid learning to swim for some reasons. The most
common reasons are fear of losing control, fear of drowning, and anxiety
Adult Lessons about not being able to breathe, and fear of not being able to get back to
safety. This course helps to reduce these frustrations and fears. This
course will allow you to pursue your own interests and own decisions
about what you want to learn or accomplish.
Will help improve your health and fitness. This program offers an
Water Exercise excellent warm-up, aerobic set and cool-down activities for the upper,
middle and lower body.
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"United States Masters Swimming (USMS) is an organization of sportswomen and
sportsmen founded in 1970 and dedicated to the premise that the lives of participants will
be enhanced through aquatic physical conditioning." To that end,USMS has set its mission
"To promote fitness and health in adults by offering and supporting Masters
swimming programs."
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Less than one-third of USMS swimmers identify themselves as "competitors" —but they
all swim because they love swimming and want to be fit. Swimming is one of the most
popular forms of aerobic exercise, and it is an excellent activity for anyone who wishes to
get fit and stay fit. USMS provides resources and activities to help swimmers maintain a
lifelong interest in swimming. The USMS Fitness Committee is dedicated to studying and
developing fitness swimming activities for the general membership at the national level.
This committee is also dedicated to providing resources to educate adults on the fitness
benefits of swimming.
G3c�[��aa � ��c���ap� �a�c� Lac�a�t� c��c��c�o�c� �ar�c� c�c���or�aarr� �r�o o r��arr��
(After rehab and therapy)
The purpose of adult rehab and continuum aquatic programming is to hasten the
rehabilitation process through the use of the physical properties of water, improve the
clients' ability to perform daily activities, and to provide a safe environment for practicing
a healthy lifestyle. FINE (WOE)programs can include the following:
• Initial evaluation
• Individualized aquatic exercises and techniques
• Periodic reassessment to assure progression towards the goals
• Progression to a continuum membership based program.
The following physical properties of water assist with an aquatic program:
• Buoyancy
• Reduces weight on painful joints
• Assists movement
• Warm Water
• Increases blood flow to muscles
• Improves fleXibility
• Hydrostatic Pressure
• Reduces swelling
• Viscosity
• Increases body awareness
• Offers a resistive force
• Turbulence
• Sensory overload decreases pain perception
The mission of the FINE program is as follows:
Through the use of the highest level of skills and the physical properties of water,programs
will do the following:
• Progress you to your maximum level of functional independence
• Encourage you to maintain your functionallevel by participating in a fitness program
• Prevent injury or re-injury
• Improve coordination.
• Learn to change positions safely and walk safely on level and unleveled surfaces and
ramps.
• Learn proper walking and movement patterns in water.
• Help to deal with fibromyalgia or neurological disorders
These are facility run programs administrated by certified professionals on a membership
basis. More information on the FINE and WOE programs are available on request.
Recreational Events and Activities
Aquatic centers and swimming pools offer many recreational activities for the community.
Most activities involve all age groups, and are safe and enjoyable for the entire family.
Recreational activities at aquatic centers include the following:
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❖ Family swim nights and weekends with inflatable
features in water
Both pools will be capable of hosting Yecreational or event style activities on the weekends so
one pool can be open for members if the other pool is rented out for a party or event.
Safety and Rescue Training
"Through USA Swimming and their industry partners(Red Cross, Swim America, Starfish,
etc.) Make a Splash programs may be available for the community. Children and Adult
water safety and learning to swim must be a priority for this community.
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This section describes what else is out there. Why do we need an Aquatic Center?
♦ Focus on local needs of Fortuna
♦ Population has outgrown current outdated facilities
♦ Overall fitness, national fitness trends are important
♦ Competition—limited—market underserved
♦ Outdated specs by national standards—if standards aren't met, can't have meets
and competitions.
♦ ADA codes and Special Needs population temperature, access, and water depth
issues must be addressed.
Description of Proposed Center
The proposed center—if stand alone - will require approXimately 3 acres to meet the
currently defined needs, which will allow limited options for future expansion. A larger
parcel of land would allow the potential for future expansion based on business needs and
growth.
The proposed center we present will consist of a building with a minimum of�15,000
square feet of usable space. Specific areas in the center include an 8 lane 25 yard
community pool, a 4 lane warmer water programming and continuum pool. Pool locker
rooms, entry ways, viewing areas, and land supporting areas will be included. Adequate
parking facilities will also be provided at the center but that cost is not included in this
plan.
Management Summary
The management team of this aquatic center consists of the following individuals:
Executive Director and/or Board of Directors
FaClllty D1reCtOr Or Mariager responsible for staff and operations including=
Facility Business Supervisor responsible for=
Billing, Membership,Advertising, Rentals
Aquatic Programs Coordinator responsible for=
Mdke-d-Sp/dsh�Swim Team, Community Access, Water Rental,Events
Facility Operations Supervisor responsible for=
Guards, Safety, Maintenance and Operations, Equipment
Land Wellness Coordinator=
Health Club, Exercise Areas, Facility Customer Service Staff
Sample staffing model for multi pool Total Aquatic Programming Facilities:
BOD
Facility
Director
Aquatic perations AquatiC �and
Business Programs Wellness Wellnes
9 akeaSplash Maintenanc per�Tra n Health club
Billin Guards
Membership Learn2 Swim Exercise areas
Equipment POst Rehab
Advertising Swim team Safety Classes Cust Sery Staff
Water Rental
example of a sustainable total aquatic prog�amming staff flow chart .......
BOD or governance committee or owners
Facility Director
Coordinator: Coordinator: Coordinator: Coordinator: Coordinator:
Business Make a Maintenance Adult prog. Health Club
Rental space Splash Learn Guar�ds Personal Train Exercise
2 Swim Swim Equipment Post Rehab areas
team Water Safety Classes Customer
Rental Service staff
Billing Schedules Guard training Schedules Schedules
Accounts Advertising and schedules Advertising Advertising
Payable Team liaison Equipment Rehab liaison Staff training
f�CCOIIIZtS POOZ 1"BIZtLCl upgrades and repair C•ONpONate PgyS012l11
Receivable Corporate Water and functions training
Contracts functions Air quality WOE Membership
Grants Facility quality control
upkeep Equipment
There may be phases to the business plan that will require job sharing or a combination of positions
until the business grows enough to warrant a separate department ar coordinator.
Financial Plan
As mentioned, the land size required for the proposed center will be approximately 3 acres
depending on the potential for future expansion. This Enterprise Plan will not present any land
cost for purchase or development. That will be covered by a formal Feasibility Study if the
project moves into the plan and development stages. Operational cost will also play a significant
role in the financial planning of the proposed center. Initial funding will be required until the
center achieves self-sufficiency. Estimated operating costs and anticipated income from the
center are summarized in this plan.
The following facility cost information is provided courtesy of USA Swimming Facilities
Development Department and is used with their permission. Any dollar amounts discussed are
not to be considered "quotes"but rather estimations for the purposes of planning and
fundraising.
The proposed facility is for an indoor setting for a population base of 75,000 or more and
requires 2 pools.
Pool #1: Community Lap and Competition Pool
25 yards long x 45 feet wide (8 lanes) (�3375 square feet)
T= Temperature 82 to 84 degrees
A=Access ramped entry along one side (option) with stairs
D =Depths ranging from 4' to 6'
Construction estimate for community pool—all equipment included:
In ground steel modular construction= $875,000
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Pool #2: Programming Pool — rehab lane rental
50 feet long x 24 feet wide (�1200 sq feet)
T= Temperature 87 to 89 degrees
A=Access ramped and staired entry
D =Depths ranging from 42"to 52"
Construction estimate small pool:
In ground steel modular construction = $240,000
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�15,000 square feet is the minimum square footage for the facility as described. The facility
would include 2 pools, an entry way, office space, viewing/spectator area, vending and
concessions area, locker rooms and meeting room. A small spectator area can be included deck
side. The plan can be engineered with more space but then the cost to build and operate goes up.
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The cost for the actual building/structure will vary greatly with location and local contractors so
we have included a"place holder"cost for high quality permanent steel building construction with
brick facades, or pre-cast concrete panels, or monolithic dome building. The actual building style
and size always has the biggest effect on the budget.
Pre-engineered steel construction:
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The cost to build budget we present will allow either steel or monolithic dome technology. What
to use can be decided during the design phase.
Below is a cost comparison for a 30,000 square foot building used as an example.
Type of building example 30K sf Building Annual
Operational
Cost Cost - 4 seasons climate
PVC Membrane seasonal
building
convertible to outdoors in summer $640,000 $608,000
Arch.Membrane permanent building $1,120,000 $512,000
Pre-engineered steel building $4,640,000 $384,000
Brick & Mortar building $8,000,000 $352,000
Monolithic Concrete Dome building $3,900,000 $224,000
For example: If you decide on a steel building for the natatorium,the basic operational cost over
the first 20 years may be $7.7 million with a $3.7 million cost to maintain and upgrade over that
period of time. Compare that to a Monolithic Concrete Dome structure which— over the same
period of time — should have a basic operational cost of$4.4 million with a $2.2 million cost to
maintain and upgrade. Compare $11.4 million to $6.6 million and the value of the dome becomes
apparent. This is what we mean when we say "sustainable design". Can you afford to build it
and then operate it?
Dome (and steel) building price estimations are $300 per Square Foot for building and interior
build out. This is a place holder for budgeting purposes and can will be changed by the architect
once the type and size of building has been determined.
The best approach to secure good pricing while still getting a quality building to house swimming
pools is to identify a general contractor with indoor pool building experience. If the project can
be "design-build" rather than bid, that can save money. The building contractor can work with
Myrtha pools so Myrtha can do all of the pool design and pool building and equipment installation.
The contractor can also work with Desert Aire to do the HVAC for pool and spectator and shower
room areas. The goal is quality products at best pricing.
All of the above structure types are in the same "cost to build"price range.
BUILDING TYPES
There are various levels of quality, durability and aesthetics in buildings. School buildings are
typically built of durable materials to survive a harsh environment with low maintenance. A
natatorium has a particular type of harsh environment due to chlorine compounds that derive
from the water treatment system. When swimming pools are built indoors, the building project
may cost in the range of$275 to $350 per square foot due to the following influences that are
different from typical buildings:
• Long span construction over the pool
• Higher roofs for comfortable ceiling heights or for spectators
• Vapor barriers to prevent moisture migration or condensation
•Non-slip finishes for safety of floors
• All finishes must resist corrosion
• Bronze or stainless steel door hardware for corrosion resistance
• Doors, door frames and windows must be corrosion resistant.
• Vapor resistant LED light fixtures made of corrosion-resistant metals
• Fire protection sprinklers for assembly occupancy
• Acoustical Treatment to absorb sound
• Floors that slope to drains for water splash
• Most buildings have a simple floor slab,but pools are costly
• HVAC systems require dehumidification as well as heating
BUILDING ELEMENT DESCRIPTIONS
Configuration: The natatorium should consist of two pools (minimum): ideally a 25 yard
training pool for club and community swimming and smaller pool(s) for instruction, therapy and
aquatic exercise.
The main swimming pool would measure at 75'-1 & 3/16" in length. Normally this pool would
operate at 82° for lap swimmers and team use. The warm water instruction and rehab pool would
operate at 87° to 88° as the ideal temperature for instruction. If there is an alternate plan to
include a diving area the cost for equipment and a deeper pool in that area needs to be
considered. Most pools can handle a 1 meter diving board without adding much eXpense to the
building height. No springboard diving has been considered in this plan.
The Programming Pool Area will measure 50' long by 24'. The depth of this area will be
42"deep with slope to 52" deep. A ramp and a stair are planned into this pool for ease of access.
A pool lift can be provided for accessibility to all pools but will not be required because of the
ramps and water-wheel-chair. If you will rent to an outside rehab agency then a lift can be added
to the plan and would be covered by FFE budget. Two means of access are required for pools
over 300 LF of perimeter, thus the ramp and stairs.
The deck areas on the sides of the pool should be 8 feet to 10 feet in width. A minimum of
fifteen feet is recommended at the starting block end but 12' is acceptable. If deck level bleacher
seating is included then wider decks will be needed.
The gutter system on the 25 yard pool may be a fully recessed gutter at the turning ends of the
pool or may be a deck level gutter. Gutter profiles will be discussed in the final design phase of
the project.
ESTIMATED SUPPORT SPACE REQUIREMENTS: In square feet
Lobby 500
Concession 115
Corridor 294
Girls Locker Room 1,105
Boy's Locker Room 1,123
Janitor's Room 68
Electrical Room 88
Storage 570
Classroom or health club 400
Coaches Offices (2 each) 400
Admin office 200
Family Changing Rooms & Corridor 374
Pool Equipment Room 744
Mechanical Room (roof mounted or ground installed outdoor units) 0
Walls, Chases and Miscellaneous Spaces 610
Natatorium 9,000 (can vary by 15%)
Total Space = �15,000 to 16,000 sq ft
Please see the following for some conceptuallayouts for the proposed facility. The final design
will be decided by land shape and budget in collaboration with the Aquatic Engineer and
Architect. The 15,000 square feet can be arranged in quite a few different ways.
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WELLNESS CENTER BUILDING FLOOR PLAN
�°s�-•�° Sample floor plan not to be
considered a specific project
deign proposal.
We have included some dollars in budget for specific areas in the general building "build-out"
and FFE.
• Some bleacher seating for spectators and swimmers on deck
• Pool decks at 8' to 10' wide along sides and 12 feet behind starting blocks
• Offices and meeting room and community room
• Laundry room and staff area
• Filter and Equipment rooms
• Storage rooms
• Lobby and vending area
• Shower and dressing areas
• A small exercise area is recommended but we did not include in this plan because of
budget. If this is something you want to consider you would add about $400,000 to total
budget.
General Concepts:
The "dry"side of the facility should be at least 1.5 times the square footage of the "wet side".
The above multiplier does not include spectator seating.
In the dressing and shower rooms "codes will prevail"but at least.•
1 toilet and 1 urinal for every 75 males using facility
1 toilet for every 40 females using facility
1 sink for every 150 people using facility
All showers must be privacy stalls -no gang showers
Separate shower/restrooms will be needed for this facility:
2= 1 members Male and 1 Female larger shower room
2= 1 team/teen Boys & Girls smaller shower rooms (optional if they can be afforded)
2 unisex changing/bathroom areas (smaller)
2= 1 Male 1 Female staff shower/rest rooms (smaller)
2= 1 Male and 1 Female dry side restrooms (may need more depending on building design
Also 2 on deck rinse stations (showers)for Pool 1 and Pool 2.
1 S%of the total pool area should be set aside,for storage
10%of the total pool area should be set aside for filters &equipment
Parking codes need to be considered
Supporting areas comments:
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All decks and flooring in the "wet part" of the facility will be non-slip surfaces. Either broom
finished concrete floors or synthetic coatings work best.
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Storage rooms and areas need to be well vented with floor drains and pocket type sliding doors to
maximize space.
Timing systems and scareboards can greatly vary in price depending on options and score board
size and feature selections. We have not included a place-holder$ amount for any timing system.
Many times this equipment is donated or sponsored from local businesses.
The pools should always be covered when not in use for any length of time—e.g. overnight.
This saves wear and tear on all equipment and save up to 40% on water heating, electricity, and
pool chemicals.
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Pool filter rooms will be designed with the most advanced "green" technology available.
Regenerative pool filters, Medium pressure UV, automatic chlorine feeders and pH control, and
titanium core pool heaters have all be included in the pricin�_Each pool will have its own separate
filtration and circulation system but they will be located in the same room if the final design allows.
The exception may be the smaller rehab teaching pool may have its own area for filter room and
equipment.
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Land?
Programming pool = $240,000
Community/Competition poo1= $875,000
HVAC for pool area= $700,000
Sub-tOtals pool5 = $1,315�000 (Includes all operational ec�i�ipment—best c�i�aTitv—ener�v efficient)
Building �15,000 Square Feet= $4,000,000(includes basic interior build-out)
FFE (Furnishing Fixtures&Equipment) for building= $200,000
Sub-Total = $5,515,000
AE Cost (Design and enaineerirea) �8'% $500,000
Contingency �5% $250,000
Startup (includes staff hiring and training 6 weeks prior to opening) $150,000
Legal/permitting/Etc. $50,000
Soft Cost total for project 950 000
Total P�oject ball pa�k estimate = �6,965,���
The above pricing estimates are based off standard commercial building in the area. They may not include all of
the General Contractor mark ups or specific union wage considerations. The above estimates also do not include
any cost for the exterior of the building such as lights, signs,parking,fences, landscaping, etc.
Prices escalate at an average of�5%to 8%per year so that has to be taken into account when budgeting. These
budget figures were established in Nov 2017.
Also r7ote that ir7creasing the size of�the buildingproportionately ir�creases staffir7g and operational cost. Any
buildiy�g ovey- 18,000 SF will l7ave sl�iff�iy�cre�ises�iy�d sonze possible changes iy� o��erational cost.
Funding Sources
The primary objective of this Enterprise Plan is to obtain the necessary funding and support for
the initial development and construction of the aquatic center. The aquatic center is a not for
profit entity, and as such, is potentially eligible to solicit taX-deductible funding sources.
Potential funding sources include the following:
• EXisting capital
• Commercialloans
• Private philanthropic organizations
• Local bond issues
• Hospitals and other health care organizations wishing to conduct aquatic modalities &
programs.
• Fund drives and other fundraising activities
Operating Costs and Aquatic Center Income
The neXt section describes anticipated income that the proposed center could generate.
Nu� 8 �f'.�.� �V'�[�� U�f'o4- Worksheet Indoor Pools
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Steps to gathering your financial thought process : seasonaiciimate
How many square feet can you afford and support?
15,000— 25 yard community pool
square ft Smaller warmer programming pool
Dressing rooms-small entrance way-office- land specific area.
Operational cost (not including salaries and depreciation) —14$ sq ft
$14 x 15,OOOsf $210,000 annually
Assumes> Pool UV&DE
covers filters
Sa/aries for 15,000 sq ft multi use facility open —60 hours a week
Position NumberEmp Hourly Rate Budget Hour
Operational tech's 6 $10 $60
Coordinator level 2 $15 $30
Manager level 1 $20 $20
Approx total no benefits included $110
Annualized $230,000
salaries=
Annualized $440,000
Budget=
Does not include Taxes-Depreciation-Employee benefits-Dept reduction
Programming spreadsheet:
Necessary income to support indoor facility per hour per week per month per year
15,000 sq ft facility $217 $8,721 $37,500 $450,000
NecessaryProgramAnnuallncome: competitive Learn2swim COmmU111ty Rehab Rent Misc —Total
15,000 sq ft facility $148,000 $190,000 $98,000 $40,000 $7,000 $483,000
125x$99mth based on fees 200x$49mth $50-$70 per Hr
If debt payments needed - Learn to Swim
must increase proportionately. Potential for> 3 x the above
total or
$570,000
Program PricingAnalysis: Learn 2 Swim
Income Based on the hypothetical sub total: Per 1/2 hour fee
1:1 Aquatic personal training or private lessons $38
Semi-private(spotlight) $19 x 2
Small group(3 or 4) $12.50 x 3
Per month fee
Profit margin increases as multiple sessions are conducted by multiple instructors as pool
rental is based per hour rather than per program.
Program PricingAnalysis: Continuum/Community
Income Based on the hypothetical sub total: Per 1/2 hour fee
1:1 Aquatic personal training or private lessons $38
Water Rental $35
Programming-monthly$49 $49
Program PricingAnalysis: USA Swim Team Low end cost
Income Based on the hypothetical sub total: Per 1/2 hour fee
1:1 Aquatic personal training or private lessons $38
Water Rental $35
Programming-monthly$99 $99 up to $189
General business expense: Annual
Office $4,000
Phone $2,000
InfoTech $8,000
Uniforms $1,200
Books $900
MiscSupplies $1,400
MaintSupplies $5,500
EquipRent $500
EquipRepair $2,500
MaintContract $15,000
Utilities . $126,800 w/pool covers
Postage $1,200
LegalFees $2,500
Insurance $7,000
Depreciation
Advertising $5,000
Seminars $3,000
PublicRelat $2,000
Dues&Subscr $1,500
Reserve $20,000
Annual
sub-total> $210,000
Some program options:
25 yard varying depths and water temp control to 82 to 84 degrees:
Age group competitive swimming
Learn to swim programs
Aquatic rehab continuum programs
Aquatic personal training
Adult lap swimming
Safety training
Kayak and boating classes and safety courses
Masters and Tri-athlete training
Snorkeling and Fins instruction
Scuba instruction
Fireman's— Policeman's - and EMT rescue training
Water Polo
Water Basketball leagues
Boy& Girl scouts—Boys & Girls clubs—water introduction classes
Adult vertical water running with floatation belts
Tri-athlete training
Rehab of athletes by Athletic trainers
Camps and clinics
Water rental can be by pool— usually around $150 per hour
or by lane—short course lanes14$ to $18 per lane per hour
Program and membership fees can also be generated
Smaller varying depth poo/s with water temp control to 88 degrees and
up.
Learn to swim programs
Aquatic rehab continuum programs
Aquatic personal training
Aquatic therapy rental
Pool rents for up to $100 per hour and has program and membership fee possibilities.
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Open swim or recreational swims are not considered "programming" although it generates some income.
It will not be used in our discussion since we want predictable income programs in the pools.
1. Learn to swim programs successfully operate by offering lessons in 3 categories:
a. Private or custom classes = cost example $38 per student per 30 minutes
b. Semi-private or 2:1 classes = cost example $19 per student 2 per 30 minute class
c. Small group classes 4-5-6:1 = cost example $9 per student 4-6 per 30 minute class
The target market for these lessons is:
1. Home schooled students between the hours of 9AM and 3 PM
2. Day care centers between the hours of 9AM and 1 PM
3. Private schools that may be in close proximity to the pool and can incorporate
swimming into their PE curriculum.
4. Special needs children (grant possibilities)
5. School age classes in all 3 categories 4PM to 8 PM and on Saturday
8Am to 5 PM.
Projected weekly income for the Learn-to swim classes $6.000 week the first
6 months of operation. Potential for 15% growth every 6 months thereafter for
3 years. Then annual growth at 8% until facility is maxed out because of pool size
restrictions.
2. Adult exercise programming throughout week using Window Of Exercise format
(Contact snelson(c�usaswimmine.�org)
In brief: We suggest Window of Exercise (WOE) programming rather than set times for classes.
This is NOT the only way to create sustainable and predictable income, but it has proven to be
one of the BEST.
Short-comings of"classes" being the foundation of programming:
• Classes requires a specific time commitment—certain hour certain days-that may be
difficult for many people to fit into their schedule
• Classes have a finite beginning and end which definitely limits the goal of ongoing
sustainable programming
• Classes tend to have depleting attendance as the session goes on so people/members
do not feel they ever get their money's worth
• Classes are "group" orientated which does not work well for many clients
• Classes have a repetition quality that can create boredom
• Classes are dependent on the instructor being there on time and ready to go
• Classes have minimums and maximums (sign-up)for them to be offered
Advantages of"Window Of Exercise Programming"
( Monday through Friday 7AM to 4PM and Saturday 8AM to 5PM )
• Definitely sustainable and predictable income—based off monthly membership and fees
• Perceived as value-added to the aquatic programming
• Offers very versatile times to come to the pool all day time hours every week day
• Offers the same professional guidance from the instructor in the form of'/z hour
"mini-clinics" one or two days per week. Everyone has the opportunity to attend
• Offers aquatic 1:1 aquatic personal training options for an additional fee
• Encourages individuals to find or create their social group times that best suits their
schedules—but no rigid schedule exist. Flexibility is king with WOE.
• Promotes more interaction with clients and staff therefore more customer satisfaction
and greater retention
• Much easier to market the aquatic programs
Aquatic programming— FINE adult WOE
a. Fees based on monthly membership/access =
b. 50 members @ $49 to $69 per month (increasing these base numbers has unlimited potential.
Facility size and learn to swim programming will be the only consideration)
c. Private aquatic personal training 30 minute sessions @35 per 30 minutes
3. Rehab and Therapy based on water rental @ $35 per hour
4. Monday through Friday 8AM to 4 PM Based off 20 hours per week
The typical weekday would look something like this:
• 5:30 or 6:00 AM weekday morning adult WOE programming arrive and have
access to pool from 5:30 to 8:45 AM
• 9AM swim lessons start and different groups come and go throughout the day
• 8AM the therapy pool is open and stays open (if scheduled) until 4 PM —
this pool can be used for private lessons after 4:00 PM or when not scheduled for
rehab
• Weekend options for party rental plus learn to swim classes
8AM to 6 PM and adult WOE programming based on membership.
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L2S Srnall �620b ifi6 $7d.Ob6 k�Per Les �
Grou �3fi Rer M
L2S 379'OU 9�6 S�S,U0�0 519 Per Les
� I i ht �7�r Rcr M
L'!;S ,�14UQ ,�6 $17,UQ4 ,�i1�,UOQ ,�3�Rf�Les 2�°la �
�usbom �;�:.��81��nr �1 s2 PerM
Th*rapy 39QUQ 2Q$Qhrs 81�4,QUQ 31Q4,UQU �35p�r'r4 �IQ4!" �
Ren#a I hour
Facil iky �4Q�0� $�4 S4-�:404 �4�,Q�DQ �i5�a Pir Yr
M�mber- 3��P�9r Yr
shi
Yw�E 528,3�4Q 4�0 83-4�.QUQ �59 Rir Illth
�rog�am� aw�rag�
AqPereon 56�� 137 3�2,�O�p 33Sper':3
Trai n in hour
Misc 3?�UQ ��U S�,UQU �r488,UQU Lackrrs ��°�, �
S21�ic�5 �C2�o�:^F;a,� Tov�61S Et�
Rtntal �1d,d00 8lanes 5 81?3,OOQ 3178,OQU S1d prrS� 2C�{:`,
Team and haure a day� Lane per �
Partiis days wrafk hour
�951,WQ
Based on demographics and expe�vnce t�e btg pvol "�an"ba ...,.
_ .�
tfp to 75,0�0 peapEe in community '�'"
cfub sixe= 50-T5 swimmers ��
6 iane 25 yards -MAX= 48 ag+36 ieen+2�sr+ _ '
1�8 in 5 hours prinoe time — �
r ••
Up to5a,400 peo��ie in�'omriiunit��
club si�e = T5 iv 156 swin�n�:rs
8 lane 25 yards -M11X= 64 ag+�� �E�n< �u sr< _ �-
952 in 5 hnurs prime time
idver 50,{i�D iess than 7�O,�UO peoplein community �
cts�b sixe up to 70a swimmers ���:,'�j
70{ane 25 yards -IiAA)( =SQ sg+6fl teen+fi0 sr+_ �+�.���
24D in 5 hours prime time � �, ���:,
Over 1U0,008 peop�e in commu�ity �
club si�e o�er 25{�swirnmers
..
22 Eane 25 yards -AAAI(- 1TS ag+132 teen+110 sr+ � � :_=a
448 in 5 hours prime time
Above information from USA Swimming Build a Pool Conference
,m,-o..
na� �O � �
\, o
� !6'Gl0!VIXRAT
�
Medium version � � Main Pool 6 lanes
-15,000 sf. �� 5:30 AM to
�� - o - 7AM+ 11:30 AM to 1
� PM+3:30PMto8:30
PM M-F+Sat
� d ��PO°` 4 8AM to 5 PM
� � some WOE programs
I +Team rental and
.�� .-r a �a�-r �s,�„
� Membership and
� � -� d water rental based
R $250K+per YR
1
� a
� Programming Pool
� � 'd 5:30 AM
� �'� to 8 PM -Mon-Sat
� �� r� WOE programs
I � Membership based
I� � �� L2S-APT-Adult Ex
I p $400K+per YR
I� g
� �� � � � u w
� � � �i
� �� � r ,�.�" �'.�" �� _
�SMCn�[n��a[� �C��J [;oJOO o[���So
* The facility presented will cost just over $6 million dollars not including any land cost or
development.
* Programming income has the potential at the 3 year mark to almost double the start-up
predictions.
* As the programs grow— staffing will also need to be increased.
* The facility should be financially self-sustaining soon after opening. The business plan will
show that the facility cannot be responsible for debt service so fundraising or equity partners will
play an important role.
* The Fortuna area can support a slightly larger facility—e.g. 20,000 SF—but that increases cost
to build to around $8,000,000 and cost to operate proportionally.
G3c��c��c��c�c�� ��c� L°Qc�c�o�oo��0 D��o����oo�
Addendum 1 .....
Economic Impact: Economic impact analysis (EIA) examines the effect of a program/project or event
on the economy of a given area. The area can range from a neighborhood to the entire county. . Economic
impact is usually measured in terms of changes in economic growth(output or value added)and
associated changes in jobs(employment) and income (wages). This is not money that goes to the actual
project and income. It is community dollars spent during events and programs.
The analysis typically measures or estimates the level of economic activiry occurring at a given time with
the project and calculating the difference from what would otherwise be expected if the project did not
occur(which is referred to as the counterfactual case). This analysis can be done either before or after the
fact(ex ante or ex post). The term economic impact can be applied to analysis of the economic
contribution of a given activity or project to the existing local economy.
Example#I.....Waynesboro—"Swim meet gives Valley a financial boost-Event draws money from
outside the area" By Trevor Brown/staff•tbrown(a�newsleader.com
Each year just before the start of summer, local hotels,restaurants and other businesses count on an uptick
in sales as the swim meets bring scores of residents from throughout the state to the area. "It is definitely
something positive for us, and it is something we look forward to each year," said Whitney Cannata,
general manager at the Waynesboro/Stuarts Draft Hampton Inn. "We know when we get into the middle
of June that means the swim teams are coming." An estimated 1,500 to 2,000 visitors are expected in the
city this weekend for the annual swimming contest that is conducted today through Sunday at War
Memorial Pool in Waynesboro.
Several business owners said they expect a noticeable increase in revenue as a result of the influx of
people the event brings. Waynesboro Economic Development Director Greg Hitchin said the tourism
money carries an extra impact to the ciry. "The money spent over this weekend will be more than what
normally is spent by residents," Hitchin said, "But outside monies coming in by having people fill hotel
rooms and restaurants, which contributes to higher room and meal taxes, also increases its importance (to
the city's tax base)."
Rob Rule,who is co-director of the swim meet, said over 500 swimmers registered for this weekend's
meet. When parents, friends, coaches and officials are factored in,he said as many as 2,000 people could
be expected for the event.
Cannata, along with Aaron Cash, the front office manager at the Waynesboro Best Western Inn and
Suites, agreed they are booking lots of rooms to swimmers and families and the business is more than
welcome. Most business owners said the added customers are good news. "We are excited(about the
increase in business)especially because of the economy and the way it is," said Judy Scotto, owner of
Scotto's Italian Restaurant&Pizzeria, which serves special pasta salad dishes to swimmers the night
before their meets. "We do see a little downtime right at the beginning of the summer with people leaving
for vacations, so it is a good time to have a pick-up in business."
Example#2: ..... The Greensboro Aquatic Center is celebrating its one-year anniversary this week, and
the employees said they are making a big splash in the local economy. The Greensboro Area Convention
and Visitor's Bureau projects that the Greensboro Aquatic Center had a local impact of over$5,000,000
in the facility's first year of operation. "Having hosted multiple meets we've been busier than we even
anticipated this first year,"said GAC Director Susan Braman. Miller said the economic impact in this first
year alone makes the $18 million price tag for the facility well worth it.
"I actually feel the pool should have been here five or six years ago,but we had to go through all the right
procedures,"Miller said. "Great things are happening here. This is going to put Greensboro on the
map."Braman said the average citizen is welcome to use this facility too, either as a visitor or a member.
Memberships at the Greensboro Aquatic Center start at$59 per month for individuals. Families can sign
up for monthly and yearly memberships. Daily passes are $6.
Most cities have formulas they use to predict Economic Impact. Below is a sample of a swim meet
calculation:
Invitational type USA Meet
economic impact (per meet)
Swimmers 600
SpeCtat01'S Wltll SW1T11TI10PS 900 f�red at 1.5 persons per swimmer
Total input per day 1500
Days for meet 3
Total input for meet 4500
$spent by
families
ReStaUl'1ritS $ZQZ,SQQ fSured at$45 per day per person
MOt01S $gg,000 f�red at$110 per day for 2 days per family
M1SC $15,��� .fuel,snacks,rentals,shopping,etc.
Total predicted $305,500
Economic
impact per
meet
We hear a lot about the "Economic Impact" that swim events and other activities can have on a
community and the facility or club can also realize some income from tracking Economic Impact
and soliciting local business sponsorships for events. These can be significant sponsorships for
naming rights for events or sections of the facility itself or can be support for heat sheet ads or
signage advertising throughout the facility. EIA is only tracked during special events the facility
host which may be only 20 to 30 days a year,usually on weekends. There is another very valuable
impact that goes on 365 days a year. It is called Social Savings Imp2 �S and can be
especially appealing to schools and cities.
n benefits are shared throughout the community. The Aquatic Center
directly helps .....
• The citizens and families themselves live a healthier lifestyle which makes everyone more
productive.
• Organizations can spend their community support dollars more effectively since the
community as a whole is healthier.
• All businesses can realize a savings with more healthy and active citizens in the workplace
and the shopping force.
• Non-profits,especially in the medical community,can redirect some dollars to preventative
care.
• Schools can be the beneficiary of a healthier and more socially responsible student body
and staff.
• The government of the community can redirect dollars towards needed services such and
streets and parks with fewer dollars spent on solving social challenges.
So when talking with potential school or municipal partners, don't forget to spend some time
talking about the importance of which can translate into millions of dollars
for the community.
Below is a slide from the USA Swimming Regional Build a Pool Conference that help sum up the
importance of :
Donations or In�estments socia� 5avin�s Impaci
•Fh�S !s' th2 SrSi y^�r!?rdC��n in £h?rr?�:�?rn Era►vhp ►w� na�•e a shorter� expecrancy u�an
us. Y�uth spend r 3 h�urs a weeii ptaying vi�eo games, watching TV ar�d on phones
Return an in�estment daes not ha�etv he in immediate
cash — it can be realized in sa�ings.....
• Reduced drvwning =� =•-__ :_
- Less �besity T;�� � � - ' �.: _= � . ��,�
- Health Wellness & Pre�ention �
- Vandalism
• Emergency 8ervices [ P � Fj
• Schaols - test scvres �
• Drugs and Alcohof *
• Adults mvre producti�e at work - warries less
• More jobslcareers in the communi#y
` BM�r P+�a��=B�Kr Cwnmu�i�►_�r Ful1r�
Additional addendums (headings) below should be created and included with this
Enterprise Plan by the project committee:
• Committee names and information
• Program and rental commitments
• Letters of support from:
o Day cares—
o Home school groups—
o Other schools—
o Businesses—
o Organizations—
o High profile citizens and public officials
This Enterprise Plan is developed by Mick&Sue Nelson USA Swimming, It is not meant to replace a formal
Feasibility Study but rather to assist the project leaders in preparing for full Feasibility. We have professional
providers who are the best in counfry af fhese studies so please contact us for advice as the project progresses.
Facilities Development Department
USA Swimming
1 Olympic Plaza
Colorado Springs, CO 80909
mnelson(c�usaswimminq.orq
snelson(c�usaswimminq.orq
www.usaswimminq.orq/facilities
Aquatic Continuum
Lifelong �
Prngressian5 "
Aquatic �
Professianals „� m,s ,w
�''
Ex�reise 1 Therapy �� ,..�� "``�..
Wat�rSpon !�,,�� +ud���
rn�.,.�,�
rrsrr ..,��:��'..
� �'� - .a,.,nQ
Wa[�r �
��
AcckmaEea sv�ss�r � s�,m,
Wet!/Intra *w�au. ' • • �R����� �p �
�.j�3.��;.� �
Y\1[:��
� �1'I�lldlal D�Ow�f11►g �1•,�o'Lti'wres S,.�c�,
� Arwmbn R{li�nu ,..._:.�,.��.w��
SPLC3X
Additional resources and information specific to this project collected from:
POOLS Myrtha Pools - Mike Mintenko 719-237-9019
Mike.mintenko(a�myrthapoolsusa.com
� http://myrthapoolsusa.com/
�Counsilman Hunsaker—Aquatic
Engineering and Design - Feasibility 314-894-1245
10733 Sunset Office Drive 4t"floor www.chh2o.com
St. Louis, MO 63127 info chh2o.com or KevinPost chh2o.com
Air Handlers&HVAC Desert Aire USA Swimming contact: 262-946-0672
N120 W18485 Freistadt Road Corp Office: 262-946-7400
Germantown WI 53022 keithcoursin(a�desert-aire.com
http://www.desert-aire.com
Sample of Enterprise Pl
10.2
o�c�'P` � �s� COUNCIL R�PORT
� �
� �
V � O
pR�GOr�
TO: Kent Studebaker, Mayor
Members of the City Council
FROM: Scott Lazenby, City Manager
Scot Siegel, Director of Planning& Building
SUBJECT: STUDY SESSION: POSSIBLE MERGER OF PLANNING COMMISSION AND DEVELOPMENT
REVIEW COMMISSION
DATE: November 16, 2017 MEETING DATE: December 5, 2017
ACTION
Provide direction to staff.
INTRODUCTION
As part of our Continuous Process Improvement Program ("Lean Oswego")we seek opportunities for
streamlining processes, reducing overtime, and freeing up staff time for priority services and programs
while meeting statutory requirements.As part of this process, staff have asked whether we could
maintain the same high level of service while combining the functions of the Planning Commission (PC)
and the Development Review Commission (DRC) into one body, as other cities do.
We have a window of opportunity to consider this since many of the large,time-consuming projects of
the PC have been accomplished, and four of the fourteen positions of the two boards are scheduled for
appointment or reappointment.
DISCUSSION
There are pros and cons for merging these functions, and it is ultimately up to the City Council to weigh
these pros and cons and provide direction to staff.
Advanta�es to Continuin�With Two Separate Advisory Bodies
• Clarification of roles:the PC focuses on legislative/ policy issues and processes only a few quasi-
judicial cases each year, map amendments mostly; and the DRC takes a quasi-judicial role within
the confines of the existing code.
• Draws on the expertise of fourteen different individuals in the community, rather than just
seven.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us
Page 2
• Retains the PC's capacity to take on new projects as directed by the City Council and allows for
uninterrupted work on legislative proposals.
• Individuals can be recruited based on different kinds of skills—more at a policy level for PC, and
more technical and design skills for the DRC.
• The majority of inembers of both bodies prefer to leave things the way they are.
Advanta�es of Mer�in�the Two Bodies
• Experience in administering the development code can be helpful when the commission
members develop new or amended code language. Members of both commissions recognize
the value of an integrated approach even with separate bodies.
• For members of the public interested in planning and development issues, reduces the number
of ineetings to track from a maximum of forty-eight per year to a maximum of twenty-four per
year.
• Reduces staff resources spent on recruiting, meeting preparation and minutes, and attending
meetings (estimated savings: approximately$55,000/year).
• Reduces overtime for nonexempt personnel who staff ineetings and support the commissions
(estimated savings: approximately$5,000/year).
A decision to merge the two bodies is fairly easy to reverse if the workload becomes too heavy. Even in
the absence of a workload problem, we recommend that, if the Council chooses to proceed with the
merger,the Council would formally review the decision in two years.
One of the members of the DRC noted that another option to relieve workload pressure is to use a
hearings officer for some or all of the DRC functions, as is done by Clackamas County and other
jurisdictions.This has its own set of pros and cons, but it is an alternative to consider in the future.
As logistical matter, as with the merger of PRAB and NRAB, we recommend allowing the re-constituted
Planning Commission (if the Council chooses this route)to start with an oversized board (ten members)
and as terms end over time, phase in to a seven-member board.
RECOMMENDATION
Staff is comfortable with either option. If the City Council chooses to give the merged board a try,we
can draft the amendment to LOC Article 12.51 for consideration by Council in early January.
503.635.0215 380 A Avenue PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us