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HomeMy WebLinkAboutApproved Minutes - 2010-01-22 AMCITY COUNCIL SPECIAL MEETING MINUTES January 22, 2010 Mayor Jack Hoffman called the special City Council meeting to order at 10:15 a.m. on January 22, 2010, at the Lake Oswego Municipal Golf Course. Present: Mayor Hoffman, Councilors Johnson, Hennagin, Jordan, Moncrieff, Olson, and Tierney. Staff Present: Alex McIntyre, City Manager; David Powell, City Attorney; Robyn Christie, City Recorder; Joe Hertzberg, Facilitator; all Department Heads 3. GOAL SETTING • Introduction Mayor Hoffman thanked the City Council for giving up a Friday and Saturday to reflect upon the Council's work in 2009 and to look forward to 2010 and beyond. He noted the extensive input that the Council has received from the public through various forums. Mr. Hertzberg thanked the Council members for meeting with him individually. He indicated that he changed their usual goal setting procedure based on those discussions. He spoke of three main categories of Council action: baseline (every day business), special projects, and goals. He discussed making sure that the budget process and goal setting were tied together as a means of helping the Council understand what its priorities were.. He reviewed the agenda for both days. He indicated that the objective at the end of the day tomorrow was to have a sense of what the goals and objectives were for 2010 and how the Council would know on December 31 if it had met its goals. He cautioned the Council about the use of the word `goal,' as it meant different things to different people. He mentioned that the question list on Council procedures and processes was the shortest that it has ever been, with the main concern centered on length of meetings. He discussed the ground rules for the discussion. He pointed out that this was not a Council business meeting, and therefore, the Council would make no formal decisions during it. He encouraged the Council members to speak clearly and boldly while listening to each other and looking for common ground on which to agree in order to move forward. He commented that, while he encouraged creative thinking, this was a public meeting and the Council members should be careful about wild brainstorming and ideas that they might be embarrassed to see in print. 2009 Reflections Mr. Hertzberg asked the Council members and staff to reflect on what the highlights of 2009 were for each personally, professionally, as a Council/staff member, and for the City. He stated that professionally the new partnership he started in 2008 had continued to expand in 2009, while personally, he and his wife downsized after their last child left home and they became empty nesters welcoming the kids back home for Christmas. Councilor Moncrieff mentioned her joy and pride in her two sons, and that her husband's small company survived a rough year. She said that she was proud of the work that the Council has done with respect to public engagement. City Council Special Meeting Minutes Page 1 of 9 January 22, 2010 Mayor Hoffman said that, with respect to the City, he was most proud of Mr. McIntyre and the department managers for the professional job they continued to do during a year of the most public crankiness he has ever seen. He described the excellent job that Mr. McIntyre and the LOIS team have done in turning a controversial and major infrastructure project into just another construction management project. He mentioned the excellent public outreach efforts and the message that he has heard that the majority of the Lake Oswego community demanded quality and were willing to pay for it. He said that he thought that the Council's handling of the Oakridge Housing appeal was stellar in terms of balancing citizens' concerns and making a decision. He indicated that his proudest moment as Mayor was getting 120 mayors to sign on to the National Guard Month proclamation. He commented that, in his personal life, he was proudest of the fact that he still had a family and a job, in spite of the unexpected demands of serving as Mayor. Councilor Olson commented that she was glad to see a level of citizen involvement that was higher than she has seen in a long time. She indicated the Council's progress in focusing on infrastructure was a good step forward. She said that, as a Councilor, she was most proud of keeping her campaign promises and representing the people who elected her. She mentioned that, in her personal life she was happy to have successfully launched both her boys and to have an empty nest. Councilor Jordan commented on the community keeping a positive outlook during the bad economic times and an expectation of and desire to prepare for the better things to come. She spoke of the new Council's ability, even though the members did not always agree, to have sound and reasoned judgments in their opinions and to be civil towards each other. She remarked that she found it rewarding to serve as the C4 representative and on JPACT. She mentioned the challenges of dealing with aging parents and her pleasure in her four grandchildren and in winning her golf group's club championship. Councilor Hennagin commented that reading Mr. McIntyre's memo about the Council's progress on its goals last year gave him a sense of accomplishment that he had lacked based upon his own assessment that they did not accomplish much and that there was still much to be done. He agreed with the earlier comments regarding the good work of the Council, although he would still like to see certain things achieved during his tenure on the Council. He mentioned his upcoming surgery to correct the cause of his chronic pain, and his trip to Spain and southern France. Councilor Tierney commented that he too had been thinking that the 2009 Council had not accomplished very much, yet he did think that the Oakridge development would stand the test of time as an excellent accomplishment. He cited the LOIS project as a significant City accomplishment, which would serve as a model for new projects. He mentioned his promotion at work, his achieving the second lowest golf score in his life, and their adoption of a dog named Jack. Councilor Johnson said that she was proudest of the Council's ability to step up to a lot of different challenges in the present while also discussing future challenges, such as Foothills, the streetcar, and Stafford. She expressed her pride in the City staff's great job of stepping up to the challenge of balancing many different issues in a difficult environment and with limited resources, and in the staff's handling of the LOIS project. She spoke of working hard last year at transitioning from a junior Councilor to a senior Councilor, of starting on her Masters in Public Administration at PSU, of serving on the Planning Committee for Girls' State, of starting to teach fourth grade Sunday school, and of her cousins' new and expected babies. Mr. Powell observed that this City Council, given the number, magnitude, and variety of projects and decisions facing it, would leave a significant mark on the City. He commented that controversy was simply a part of these sorts of accomplishments, and the conflict should not detract from the importance of the work in view of the big picture and the philosophy behind it, or from the satisfaction that came with accomplishing the work. He mentioned that his oldest child was off to college, and that his family enjoyed each other even more as family. City Council Special Meeting Minutes Page 2 of 9 January 22, 2010 Ms. Christie mentioned finishing her Masters in Public Administration, earning her Master Municipal Clerk designation, and spending time with her family this summer. Mr. McIntyre commented that he has been very impressed in his two years at Lake Oswego with how the Council has changed, how the community has evolved, and how the staff has responded to those changes. He said that he was proudest of the fact that he has never become a Councilor and stepped out of his role as City Manager. He reviewed the large number of good staff people that the City hired last year, noting that surrounding oneself with good people was a key to success. He recalled the professional handling of last year's weather event, in which the City staff did their job very well. He mentioned that he purchased a house last year. Mr. Hertzberg commented that, while the Council and staff tended to focus on the 5% yet to be accomplished, he did not want them to lose sight of the 95% already done. 2009 City Accomplishments Mr. McIntyre directed the Council to the latest update of the City's accomplishments with reference to the Council's 2009 goals. He commented that last year's goals were ambitious due to a loose definition of what constituted a goal. He noted that the City accomplished 95% of what the Council asked staff to do. He pointed out that staff did not complete some goals because the goal year did not coincide with the fiscal year, and they lacked the funding to implement the goal until July. However, he expected staff to complete more goals in early 2010. He noted three areas with room for progress: the infrastructure master plans, secondary dwelling units, and the emergency response plan. He reported that they did not initiate the Transportation System Plan because they failed to get the grant to fund it, and that they were currently in negotiations for the Sewer Master Plan. He mentioned that staff did not bring the Council a secondary dwelling unit policy separate from attainable housing or infill discussions. He indicated that staff would bring an emergency response plan to Council early in 2010, but they did not hire Mr. Stein until last November. Councilor Hennagin commented that he had not felt that the Council made progress on infill or neighborhood planning. Councilor Olson concurred, adding sensitive lands and the West End Building. Mr. McIntyre clarified that his assessment that they accomplished those goals meant that they made progress on them, not that they were finished with them. He mentioned the Council directing staff to develop a process to create more open dialog with those residents affected by sensitive lands, which prolonged the process, and the Planning Commission not finishing its work on the infill process until last December. Councilor Tierney commented that this discussion illustrated the need to define what a goal was. Mr. Hertzberg mentioned a rubric that people often used to describe a goal: S (specific) M (measurable) A (attainable) R (realistic) T (timely). He remarked that every goal needed objectives, which were the where one would get to when. • Council Goals Mr. Hertzberg defined the characteristics of a Council goal as something specific that would require time, attention, and energy on the part of the Council and rise to the level of a goal. He cited the LOIS project as a goal from last year that has evolved into a special project, and which would eventually become part of the baseline services provided by the City. He reiterated the three categories under discussion: baseline activities, special projects, and Council goals. Mr. McIntyre observed that the first two questions to ask were what was a goal and what was not a goal. He referenced two 2009 Council goals as examples of things that were not goals: sustainability and public outreach/engagement. He pointed out that sustainability was a philosophy and a lens to look at how the City did business, but it was not measurable. He mentioned Ms. Heisler's interviews of the Council members individually regarding public engagement and her discovery that there was no agreement on what the term meant but there was agreement that the City Council Special Meeting Minutes Page 3 of 9 January 22, 2010 City was doing it well. He noted that if the Council put something on its goals list, then he dedicated staff resources to it beyond what he otherwise would have done. He recalled seeing two strong but conflicting community values at the Mayor's Round Table: restrained spending of taxpayer dollars for certain kinds of services, and a desire that the City not cut `my service.' He argued that the City did a lot on behalf of its residents because the residents expected it. He acknowledged the importance of focusing on the big policy/big picture items but pointed out that the baseline core services, such as good quality, strong public safety, were the reasons why people moved to Lake Oswego. He mentioned several programs that were part of the public safety service offered by the City. He indicated that, if the Council added a new initiative, then he would ask for a zero sum gain in the funding by trading off individual programs within a broader service. He pointed out that the baseline of the services provided by the City constantly moved because the City continued to provide more and more services in response to citizen demand. He raised the question of exactly what was the City's baseline. He discussed the upcoming exercise in which the Council would identify what were and were not the City's baseline services. He explained that he asked the department heads to write out a list of all the programs that they provided in the City. He indicated that this exercise was meant to help the Council sort through the programs and services provided and funded by the City, although the list was neither all-inclusive nor final. He named a variety of services from a broad cross-section of services provided by the City that he considered baseline core services that were part of the day-to-day operation of the City. He asked whether the Council agreed that these were baseline services. He defined baseline services as those things that their residents expected the City to provide or which the State or City Charter mandated the City to provide. He discussed items that were above the baseline, such as one-time initiatives, Council goals, and discretionary kinds of projects or services. He cited LOIS as an example of a one-time initiative that would not become part of the baseline because it was a construction project that would end. He acknowledged to Councilor Hennagin that LOIS was part of the City providing sewer service, and yet, he argued that it was a `blip' of temporarily increased resources that would go back down to baseline upon completion of the project. He explained that he did not see the development of a Comprehensive Plan as a baseline service, even though it was State -mandated, because the last time the City did a Comprehensive Plan was in 1995; therefore, this upcoming effort became a one-time initiative that would last around three years. Mr. Hertzberg mentioned hearing in his conversations with the Council members that the Comprehensive Plan could be the minimum required by the State or it could include a visioning process and other planning issues, such as secondary dwelling units and infill. Mr. McIntyre cited the Lake Oswego/Tigard water project as another above baseline project, because, even though it would last five years, eventually it would come to an end. He described the economic development program goal from last year as now part of the baseline services. He acknowledged that the Council might keep it above the line. He commented that he saw creating a program without having the resources to fund it as pointless and a waste of time. Councilor Olson commented that she disagreed with the assumption that once a goal moved down to a baseline service that the Council never revisited it. She argued that if they felt strongly about adding a new initiative, and yet they wanted to attain Mr. McIntyre's net zero gain, then the Council had to evaluate the services provided and determine which ones were not imperative and which ones were required. Mr. Mclntyr commented that that was exactly the point. The Council needed to decide which services it had to provide and how to fund them, as well as how to fund new initiatives if it did not City Council Special Meeting Minutes Page 4 of 9 January 22, 2010 add additional resources to do the initiatives. He reminded the Council of the difficulty it had last year during the budget process in cutting a quarter million dollars from the budget. The Council did it, but it also did not cut any services. He observed that each of these services had a stakeholder group attached to it, such as the skate park — its stakeholders testified last year when staff included it in the $250,000 to be cut. He confirmed to Councilor Tierney that, for baseline services, the City still had the challenge of doing them better, smarter, or cheaper. He indicated that he did not want to go into the quality or standard of service just yet. Mr. Hertzberg and Mr. McIntyre led the Council in an exercise to determine which City services were above or below the baseline. Mr. Hertzberg recessed the meeting at 11:22 a.m. for a break. He reconvened the meeting at 11:31 a.m. Discussion of Exercise Results Mr. Hertzberg noted that during the break, the department directors put all the things below the baseline that the Council has not yet discussed. He explained that, while they would not discuss service levels, they could discuss whether there were any things below the line that were candidates for elimination. He indicated that they would discuss the items above the line to see if any rose to the level of Council goals. He reiterated that a Council goal was a specific priority that would require significant resources of staff time, money, and Council attention, and possibly a reduction in other services in order to pay for it. The Council discussed items to move above the baseline. Items mentioned included Luscher Farm garden classes, the skate park, LORA fagade grants, Lake Grove plan implementation, and senior transportation. Councilor Jordan commented that not being able to tell which of the little things comprising a service were baseline and which were enhancements added over the years to improve the service made it difficult to determine what the City should maintain as baseline and what it could cut. She noted that she also did not know which items generated revenue for the City. Mr. McIntyre clarified that the intent of the exercise was to demonstrate the complexity of service provision and how none of these services stood alone to be eliminated without considering the overall consequences to the organization. He mentioned the question of whether the City did too much for its residents, and, if so, what they could consider revisiting. Councilor Jordan pointed out that once one-time projects, such as the boat dock, were completed, they became part of the baseline service, such as Parks maintenance. Mr. Hertzberg noted Councilor Olson's point that if the baseline continued to get bigger, then it became unsustainable; therefore, they needed to think about moving things out of the baseline as well. The Council discussed which items should go in the special projects category above the baseline. Items mentioned included the Foothills boat dock, the Lake Oswego/Tigard water project, LOIS, Sewer Master Plan, and the trolley. The Council discussed the goals for the streetcar. Mayor Hoffman mentioned goals of continuing to move forward, adoption of the locally preferred alternative, and decisions about funding the construction. Councilor Jordan commented that she saw those goals as yearly goals within the long-term goal of a Lake Oswego -Portland streetcar. Councilor Tierney questioned whether making a recommendation to Metro about the locally preferred alternative constituted a goal or simply something that the Council had to do this year. Mr. Hertzberg observed that this illustrated how a goal could mean many different things. Mr. Hertzberg redirected the discussion to which items were special projects already underway that would require Council energy and attention. Th Council mentioned the Lake Grove plan implementation and the Comprehensive Plan. City Council Special Meeting Minutes Page 5 of 9 January 22, 2010 • Comprehensive Plan Mr. Hertzberg directed the discussion to what level of effort the Council had in mind for the Comprehensive Plan. He observed that a larger than minimal effort would redistribute the City resources and eliminate or reduce other City services, particularly in planning. Councilor Johnson spoke of the need to defer several planning items, such as neighborhood planning, in order to accomplish the Comprehensive Plan work. Councilor Tierney commented that the goal with respect to Planning might be to define the scope of Council's expectations in terms of what staff could get done and what the Council wanted to get done. Councilor Olson mentioned hearing from a variety of sources a desire for a "visioning light" Comprehensive Plan. She spoke of using the existing Comprehensive Plan as a baseline and looking at the various studies, reports, and citizen input that the City already had on various issues. She commented that she thought that the character of the neighborhoods defined Lake Oswego as a city. She spoke to not abandoning the neighborhood planning effort, given the recently developed Neighborhood Planning Kit and the neighborhood plans waiting on implementation. Councilor Johnson clarified that she did not want to eliminate neighborhood planning but rather stop it for a year in order to go through the Comprehensive Plan first. She commented that she did not want to see a neighborhood get through writing its plan only to find that it contradicted the Comprehensive Plan update. Councilor Jordan mentioned her frustration as a Councilor at all the money that the City spent on plans and consultant studies, which then sat on a shelf. She concurred with determining the scope of the Comprehensive Plan, incorporating into it the information that the City has gathered since 1995, and identifying which parts of the plan needed updating, such as the Transportation System Plan. Councilor Hennagin observed that if the long-term goal was streetcar service between Lake Oswego and Portland, then the tasks associated with that goal became the annual goals, such as adopting a locally preferred alternative in 2010. He suggested that the Comprehensive Plan was also a long-term goal with the Council tasks for 2010 becoming 2010 goals. Mr. Hertzberg emphasized the distinction that he was making was that the special projects were items underway and requiring Council and staff attention this year, as well as funding. He clarified that the items above the baseline were things for which the Council needed to decide the scope, resources allocation, and amount of energy and attention going to it. Councilor Moncrieff concurred with Councilor Jordan regarding the Comprehensive Plan and planning. She recalled participating in a series of open houses at which Mr. Sin invited citizens to look at each Comprehensive Plan goal section and provide input. She argued that continuing Mr. Sin's work was an effective way to update the Comprehensive Plan while also cross-referencing the other City plans and documents developed since 1995. Mayor Hoffman commented that he believed that they were at a critical juncture in Lake Oswego's history, in that the community's demographic profile has changed from having two main age bulges (c. 55 years old and c. 13 years old) to one main age bulge (baby boomer empty nesters c. 65 years old). He argued that the Comprehensive Plan told them what to do, which was to take a comprehensive view of the community. He concurred with Councilor Olson that the existing Comprehensive Plan was a very good piece of work, 90% of which was probably still applicable. He indicated that he did not favor a visioning process to reinvent Lake Oswego but rather a strategic comprehensive planning process that resulted in action items to address the issue of their changing demographics and the resulting changing neighborhoods. He agreed with Councilor Johnson that they should delay neighborhood planning. He argued that the changing demographics impacted everything. He asked how the City should respond to the changing demand for housing from low-density single-family housing to other kinds City Council Special Meeting Minutes Page 6 of 9 January 22, 2010 of housing. Should the City build more lacrosse fields or more walking paths? How did an aging population with fewer school-age children impact the School District? If they did not have the excellent schools that attracted residents, such as Councilor Olson, would the community be as attractive or maintain its property values? He acknowledged that residents wanted compatible neighborhoods, but asked what the community would look like in 20 to 30 years as it addressed the changing demographics of the community. He pointed out that people on fixed retirement incomes were less like to support City initiatives, such as a Parks & Recreation bond. He contended that the community could change its demographics through the zoning and housing choices it provided. He described the Comprehensive Plan as creating a plan to make the Lake Oswego community a better place in 2030. The Council considered which of the listed plans related to the Comprehensive Plan. They identified the Lake Grove Industrial Area Concept Plan, the Facilities Master Plan, the LORA North Anchor Plan development, the LORA Downtown Parking Management Plan, the Economic Development Plan, the Parks Master Plan, and the Transportation System Plan but not the Library or the financing and construction of facilities (Framework Plan). Councilor Tierney reiterated that they needed to determine what the scope of a master plan was, using the Parks Master Plan as an example. He indicated that the tennis center could be an action item within the Parks Master Plan. He disagreed with Councilor Moncrieff that they needed the Parks Master Plan to determine the best location for a tennis facility, which he argued they could determine independent of the master plan and move forward on it. Councilor Jordan referenced Mayor Hoffman's comments about the aging population with respect to doing planning without recognizing how they wanted to shape the community and who would live here. She described how the Lakewood Theater moved its production start times up by half an hour in order to accommodate an aging population that wanted to go home and be in bed by 10 p.m. She commented that as more of the community aged, they would find that no one wanted to participate in all their great plans. She agreed that their first decision needed to be how they wanted to shape the face of the community in the future. She spoke of bringing jobs to the community in order to bring in more diversity, or they would not remain a vibrant community. She pointed out that, even though land would remain expensive, building a triplex rather than a single family home meant three families supporting schools and the community instead of only one. Councilor Moncrieff concurred with Mayor Hoffman and Councilor Jordan that the Council's important work in the Comprehensive Plan process was looking at what their communal vision was for the City and how to get there through the planning process. Councilor Hennagin asked how detailed they would be on these master plans. He questioned making decisions on items, such as the tennis center, that the City would probably not implement for 20 years. He wondered whether the Comprehensive Plan then became more generalized. He indicated that he agreed with the previous comments on the zoning issues in terms of bringing more people into the community. Mr. McIntyre noted that the Comprehensive Plan was a continuing goal from 2009. He encouraged the Council to re -read the Comprehensive Plan. He commented that he found it a fascinating read because, in his opinion, it was dated. He indicated that the important thing for him to get out of the Comprehensive Plan was how it informed the other plans and how the other plans informed it. He referenced Councilor Tierney's question of which plans came first. He explained that his biggest concern was how much it would cost the City to update the Comprehensive Plan. He asked whether all the plans were going to be properly integrated and coordinated, noting that he had a list of the cost of all the plans, and it was very expensive. He City Council Special Meeting Minutes Page 7 of 9 January 22, 2010 mentioned another concern that he did not want to do a plan that ended up being contradicted by another plan because then the City looked like it was not paying attention. He indicated that his goal was to figure out how to coordinate all these plans so that the end product was something that the Council, both now and in the future, could use for decision-making. He recalled that, over the past year, the Council has often directed staff to hold off on something until the Comprehensive Plan. He commented that the Council had to tell him how far to go with the planning effort, which did relate to scope. He clarified to Mayor Hoffman that the Parks Master Plan did not need to follow the Comprehensive Plan, but rather it needed to be coordinated with the Comprehensive Plan. He explained that the plans were all interconnected and presented a complexity that was difficult to illustrate graphically. He expressed his concern that if it did not look at the Comprehensive Plan more globally, the City might fail on making sure that the plans were all coordinated and referencing one another logically. Councilor Johnson commented that she would like to know what direction the City would be going in. She spoke to committing to whatever direction they wanted to go in, whether it was an aging population or young professionals and young families, and making the Comprehensive Plan reflect that picture for the future. Mr. Hertzberg observed that the discussion went back to Councilor Tierney's comment that the first thing they needed to do was to determine the scope. Councilor Olson recalled the community input recently received asking the Council to be more frugal and to bear the economic burden with the citizens. She held that a full-blown and expensive Comprehensive Plan effort would not be a good idea right now. Councilor Olson asked how they could coordinate all of the master plans with the Comprehensive Plan when they would not complete all of the master plans in the next two years. Mr. McIntyre indicated that, while they still needed to hammer out the specifics, they would include the master plans that the Council has directed staff to do at the same time as the Comprehensive Plan, which included the Parks & Recreation Master Plan, the Wastewater Master Plan, the Transportation System Plan, and the discussion around facilities. Mr. McIntyre confirmed to Councilor Olson that the plans, individually and collectively, represented a huge amount of money. Councilor Olson recalled that the Council's number one priority in the facilities strategy adopted in June was the police/9-1-1 facility, which she would like to see moved along. She reiterated that she did not see a major expensive effort on the Comprehensive Plan, but rather a smart, logical effort that did not cost a lot of money. Mayor Hoffman concurred with Councilor Tierney that they could take action on something like siting the tennis facility without waiting on the Parks Master Plan, if it seemed consistent with the City's direction. He concurred with Mr. McIntyre that they could do the Comprehensive Plan ahead of the master plans because it would contain policy statements that would inform those master plans, and they could integrate and coordinate the later plans with the Comprehensive Plan. He gave an example of a policy in the Comprehensive Plan that recognized that the community was aging and should have more pathways, which would then inform the Transportation System Plan. Councilor Jordan pointed out that actually building a tennis center would affect the City's plans, such as the changed traffic patterns affecting the Transportation System Plan. She mentioned her concern that planning, based on the view of Lake Oswego as an aging community only, started to shut the whole community down. She said that she did not want to go in that direction. She commented that the Council has not really tackled using zoning to improve the diversity and economic development of the community. Mayor Hoffman stated that demography was not destiny. While demography indicated a community's direction, the community could take steps to change that direction and its demographics if it chose to do so. City Council Special Meeting Minutes Page 8 of 9 January 22, 2010 Councilor H nnagin indicated that, if the Comprehensive Plan was general in nature rather than specific, then he thought that they could move forward with the Comprehensive Plan and address the master plans at a later date. He concurred with Mr. McIntyre that it did not work to have two different groups working on their own plans without meeting together regularly to coordinate the plans. Councilor Tierney held that part of the Council's goal was to decide what it was going to do, and not how it was going to do it. He commented that in setting the scope of a master plan, they needed one that made sense. He indicated that, with respect to the golf and tennis center plan, the Council faced a decision of what to do with it. He reiterated his question from an earlier study session of what was a master plan. He spoke to developing a common definition of what a plan was, what its outcome would be, and what it would do for the City before doing any more plans. Mr. H rtzberg observed that the major thing that the Council needed to do was to corral all the planning efforts and to decide which plans went forward, what a plan meant exactly, and how to sequence the plans. Councilor Olson indicated that she had a personal goals list with several items that she would like to discuss with the Council, including the West End Building financing and programming and an overall plan to maintain the City's open spaces. Mr. Hertzberg noted that the street maintenance fee, property tax, and library were budget discussion items, while secondary dwelling units went into the special projects category. Mr. Hertzberg recessed the meeting at 12:38 p.m. for lunch. Respectfully submitted, 4% Robyn Christie City Recorder APPROVED BY THE CITY COUNCIL: ON April 20. 2W 0 A .. 1 A Jack D. HoffmnamAayor City Council Special Meeting Minutes Page 9 of 9 January 22, 2010